[Federal Register Volume 65, Number 13 (Thursday, January 20, 2000)]
[Notices]
[Pages 3216-3219]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-1312]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY:  Department of the Army, DoD.

ACTION:  Notice to Alter Systems of Records.

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SUMMARY:  The Department of the Army is altering two systems of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES:  This proposed action will be effective without further notice 
on February 22, 2000, unless comments are received which result in a 
contrary determination.

ADDRESSES:  Privacy Act Officer, Records Management Program Division, 
U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. 
Belvoir, VA 22060-5576.

FOR FURTHER INFORMATION CONTACT:  Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.

SUPPLEMENTARY INFORMATION:  The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 5, 2000 to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' February 8, 1996 (February 20, 1996, 61 FR 6427).


[[Page 3217]]


    Dated: January 13, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0210-50 CE

SYSTEM NAME:
    Army Housing Operations Management System (February 22, 1993, 58 FR 
10002).

CHANGES:
* * * * *

SYSTEM IDENTIFIER:
    Delete entry and replace with `A0210-50DAIM'.
* * * * *

SYSTEM LOCATION:
    Delete entry and replace with `Office of the Assistant Chief of 
Staff for Installation Management, Directorate of Facilities and 
Housing, ATTN: DAIM-FDH, 7701 Telegraph Road, Alexandria, VA 22315-
3800.
    Secondary location: Offices of Facilities and Housing at major Army 
commands, field operating agencies, installations and activities, Army-
wide. Official mailing addresses are published as an appendix to the 
Army's compilation of systems of records notices.''

CATEGORIES OF RECORDS IN THE SYSTEM:
    Replace `hand receipts' with `inventory listing'.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with `10 U.S.C. 3013, Secretary of the 
Army; DoD Directive 4165.63, DoD Housing; Army Regulation 210-50, 
Housing Management; and E.O. 9397 (SSN).'

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Add a new paragraph `To the Department of Housing and Urban 
Development to resolve and/or adjudicate matters falling within their 
jurisdiction.'
* * * * *

STORAGE:
    Delete `cards' from entry.

RETRIEVABILITY:
    Delete entry and replace with `By individual's surname and/or 
Social Security Number.'
* * * * *
A0210-50 DAIM

SYSTEM NAME:
    Army Housing Operations Management System (HOMS).

SYSTEM LOCATION:
    Office of the Assistant Chief of Staff for Installation Management, 
Directorate of Facilities and Housing, ATTN: DAIM-FDH, 7701 Telegraph 
Road, Alexandria, VA 22315-3800.
    Secondary location: Offices of Facilities and Housing at major Army 
commands, field operating agencies, installations and activities, Army-
wide. Official mailing addresses are published as an appendix to the 
Army's compilation of systems of records notices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Application for on/off post housing containing name, service/Social 
Security Number, rank/grade and date, service data, organization of 
assignment, home address and telephone number; locator data; 
appropriate travel orders; records reflecting housing availability/
assignment/termination; housing financial records; referral services; 
property inventories, inventory listing, and issue slips; cost control, 
job orders; survey data; reports of liaison with real estate boards, 
realtors, brokers and other Government agencies; other management 
reports regarding the Army housing system, complaints and 
investigations; and similar relevant documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 3013, Secretary of the Army; DoD Directive 4165.63, DoD 
Housing; Army Regulation 210-50, Housing Management; and E.O. 9397 
(SSN).

PURPOSE(S):
    To provide information relating to the management, operation, and 
control of the Army housing program; to provide necessary housing for 
military personnel, their dependents, and qualified civilian employees; 
to determine housing adequacy/suitability; to document cost data for 
alterations/repair of units; to establish rental rates; to provide 
guidance and referral service; to reflect liaison with real estate 
boards, brokers, and other Government agencies; to render reports; to 
investigate complaints and related matters.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Housing and Urban Development to resolve and/
or adjudicate matters falling within their jurisdiction.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, computer tapes, discs, and printouts.

RETRIEVABILITY:
    By individual's surname and/or Social Security Number.

SAFEGUARDS:
    Records are maintained in areas accessible only to authorized 
persons having official need therefor, housed in buildings protected by 
security guards or locked when not in use. Information in automated 
media is further protected by physical security devices; access to or 
update of information in the system is protected through a system of 
passwords, thereby preserving integrity of data.

RETENTION AND DISPOSAL:
    Installation troop housing files are destroyed after 3 years; 
installation housing project tenancy files are destroyed 3 years after 
termination of quarters occupancy; family housing cost controls are 
destroyed 11 years after last entry; family housing leasing files are 
destroyed 3 years after lease terminates, is canceled, lapses, or after 
any litigation is concluded; family housing rental rates are destroyed 
after 10 years; housing referral services are destroyed after 5 years; 
off-post rental housing reports are destroyed after 2 years; off-post 
housing complaints and investigations are destroyed 5 years after 
completion at office having Army-wide responsibility, and at other 
offices; complaint and investigation records are destroyed 2 years 
after completion.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Army Housing Automation, Office of the Assistant Chief of 
Staff for Installation Management, Directorate of Facilities and 
Housing, ATTN: DAIM-FDH, 600 Army Pentagon, Washington, DC 20310-0600.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Directorate of Public Works, Chief of Housing Division at 
appropriate installation. Official mailing addresses are published as 
an appendix to the

[[Page 3218]]

Army's compilation of systems of records notices.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director of Public Works, Chief Housing Division at the appropriate 
installation. Official mailing addresses are published as an appendix 
to the Army's compilation of systems of records notices.
    Individual should provide his/her name, address and last assignment 
location.

CONTESTING RECORD PROCEDURES:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

RECORD SOURCE CATEGORIES:
    From the individual, his/her personnel records, tenants/landlords 
and realty activities, financial institutions, and previous employers/
commanders.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
A0215-3 DAPE

SYSTEM NAME:
    NAF Personnel Records (February 22, 1993, 58 FR 10002).

CHANGES:
* * * * *

SYSTEM IDENTIFIER
    Delete entry and replace with ``A0215-3 SAMR''.
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 3013, Secretary of the Army; E.O. 9397 (SSN); 
and Army Regulation 215-3, Nonappropriated Funds and Related Activities 
Personnel Policies and Procedures.''
* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Second paragraph, add ``Equal Employment Opportunity Commission'' 
and delete ``Office of Personnel Management'', ``Department of 
Justice'', ``General Accounting Office'', and ``General Services 
Administration''.

STORAGE:
    Add to Entry ``and electronic storage media.''

RETRIEVABILITY:
    Delete entry and replace with ``Paper records are retrieved by 
surname and electronic retrieval is both surname and Social Security 
Number.''
* * * * *
A0215-3 DAPE

SYSTEM NAME:
    NAF Personnel Records.

SYSTEM LOCATION:
    Civilian Personnel Offices and at Army installations; National 
Personnel Records Center, (Civilian), 111 Winnebago Street, St. Louis, 
MO 63118-4199. Where duplicates of these records are stored in a 
manager's employment file, e.g., an administrative office closer to 
where the employee actually works, this notice applies.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals who have applied for employment with, are employed 
by, or were employed by nonappropriated fund (NAF) activities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Applications for employment, documents relating to testings, 
ratings, qualifications, prior employment, appointment, suitability, 
security, retirement, group insurance, medical certificates; 
performance evaluations; job descriptions; training and career 
development records; awards and commendations data, tax withholding 
authorizations; documents relating to injury and death compensation, 
unemployment compensation, travel and transportation, Business Based 
Action (BBA), adverse actions, conflict-of-interest and/or conduct, and 
similar relevant matters.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army; E.O. 9397 (SSN); and Army Regulation 215-3, 
Nonappropriated Funds and Related Activities Personnel Policies and 
Procedures.

PURPOSE(S):
    These records are maintained to carry out a personnel management 
program for Department of the Army non-appropriated fund 
instrumentalities. Records are used to recruit, appoint, assign, pay, 
evaluate, recognize, discipline, train and develop, and separate 
individuals; to administer employee benefits; and to conduct labor-
management relations, employee-management relations, and 
responsibilities inheret in managerial and supervisory functions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to appropriate Federal agencies, such 
as the Department of Labor and the Equal Employment Opportunity 
Commission, to resolve and/or adjudicate matters falling within their 
jurisdiction.
    Records may also be disclosed to labor organizations in response to 
requests for names of employees and identifying information.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders, kardex files, and electronic storage 
media.

RETRIEVABILITY:
    Paper records are retrieved by surname and electronic retrieval is 
both surname and Social Security Number.

SAFEGUARDS:
    Records are maintained in areas restricted to authorized persons 
having official need therefor; all information is regarded as if it 
were marked `For Official Use Only'.

RETENTION AND DISPOSAL:
    Records are permanent; after employee separates records are retired 
to the National Personnel Records Center (Civilian), 111 Winnebago 
Street, St. Louis, MO 63118-4199 within 30 days. Copies of these 
records maintained in an administrative office or by the supervisor are 
retained until the employee transfers or separates; destroyed 30 days 
later.

SYSTEM MANAGERS(S) AND ADDRESS:
    Office of the Assistant Secretary of the Army, Manpower and Reserve 
Affairs, 200 Stovall Street, Alexandria, VA 22332-0300.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the local Civilian Personnel Officer; former nonappropriated fund 
employees should write to the National Personnel

[[Page 3219]]

Records Center (Civilian) 111 Winnebago Street, St. Louis, Mo 63118-
4199.
    Individual should provide his/her full name, current address and 
telephone number, a specific description of the information/records 
sought, and any identifying numbers such as Social Security Number.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the local 
Civilian Personnel Officer; former nonappropriated fund employees 
should write to the National Personnel Records Center (Civilian) 111 
Winnebago Street, St. Louis, MO 63118-4199.
    Individual should provide his/her full name, current address and 
telephone number, a specific description of the information/records 
sought, and any identifying numbers such as Social Security Number.

CONTESTING RECORD PROCEDURES:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

RECORD SOURCE CATEGORIES:
    From the applicant; statements or correspondence from persons 
having knowledge of the individual; official records; actions affecting 
individual's employment and/or pay.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 00-1312 Filed 1-19-00; 8:45 am]
BILLING CODE 5001-10-M