[Federal Register Volume 65, Number 13 (Thursday, January 20, 2000)]
[Notices]
[Pages 3222-3223]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-1316]



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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Systems of Records

AGENCY:  Defense Logistics Agency, DOD.

ACTION:  Notice to alter systems of records.

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SUMMARY:  The Defense Logistics Agency proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The notice is being 
altered to expand the categories of records being maintained, and a 
routine use is being added to allow disclosure of information to the 
Department of Justice for the purpose of asset identification, 
location, and recovery; and for immigration and naturalization record 
verification purposes.

DATES:  This action will be effective without further notice on 
February 22, 2000, unless comments are received that would result in a 
contrary determination.

ADDRESSES:  Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT:  Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION:  The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 5, 2000, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: January 13, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S800.10 MM

System name:
    Federal Property End Use Files (November 7, 1994, 59 FR 55465).

Changes:
System identifier:
    Delete ``MM'' and replace with ``DLSC.''
* * * * *

System location:
    Delete entry and replace with ``Records are maintained by the 
Commander, Defense Reutilization and Marketing Service, 74 Washington 
Avenue North, Battle Creek, MI 49017-3092, and the Commanders of the 
DLA Defense Contract Management Districts. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.''
* * * * *

Categories of records in the system:
    Insert ``citizenship, alien registration data,'' and ``identity of 
firm officials,''.

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 133, Under Secretary of 
Defense for Acquisition and Technology; 22 U.S.C. 2751-2799, Arms 
Export Control; 40 U.S.C. 471-484, Federal Property Management; 50 App. 
U.S.C. 2401 et seq., Export Administration; E.O. 9397 (SSN); E.O. 12738 
and E.O. 12981, Export Controls; 22 CFR part 122, International Traffic 
in Arms Regulations; 41 CFR part 101, Federal Property Management) and 
DoD Directives 2030.8, 2040.2 and 2040.3 and DoD Instruction 4161.2.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add a new paragraph ``To the Department of Justice for asset 
identification, location and recovery; and for immigration and 
naturalization data verification.''
* * * * *

Record source categories:
    Insert ``investigating or'' after ``agencies.'' and replace ``and 
export control regulations'' with ``export control, or other laws and 
regulations.''
* * * * *
S800.10 DLSC

System name:
    Federal Property End Use Files.

System location:
    Records are maintained by the Commander, Defense Reutilization and 
Marketing Service, 74 Washington Avenue North, Battle Creek, MI 49017-
3092, and the Commanders of the DLA Defense Contract Management 
Districts. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.

Categories of individuals covered by the system:
    Individuals, businesses, and organizations who bid on or 
participate in the DoD surplus personal property sales program or the 
excess contractor inventory sales program.

Categories of records in the system:
    Applicant's name, address, date and place of birth, Social Security 
Number, citizenship, alien registration data, telephone number, company 
affiliation, identity of firm officials, nature of business, firm's 
identification/tax number, and information on the intended end use of 
the property.

Authority for maintenance of the system:
    10 U.S.C. 133, Under Secretary of Defense for Acquisition and 
Technology; 22 U.S.C. 2751-2799, Arms Export Control; 40 U.S.C. 471-
484, Federal Property Management; 50 App. U.S.C. 2401 et seq., Export 
Administration; E.O. 9397 (SSN); E.O. 12738 and E.O. 12981, Export 
Controls; 22 CFR part 122, International Traffic in Arms Regulations; 
41 CFR part 101, Federal Property Management) and DoD Directives 
2030.8, 2040.2 and 2040.3 and DoD Instruction 4161.2.

Purpose(s):
    Records are used in the management of the property disposal 
programs to determine bidder eligibility to participate in the programs 
and to ensure that property recipients comply with the terms of the 
sale regarding end use of the property.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to the disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of the Treasury to ensure that recipients comply 
with U. S. Customs rules and regulations regarding movement of the 
property.
    To the Department of Transportation to ensure compliance with rules 
regarding Federal Aviation Administration airworthiness certificates 
for surplus military aircraft.
    To the General Services Administration to determine the presence of 
debarment proceedings against a bidder.

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    To the Department of State to ensure compliance with the 
International Traffic in Arms regulations.
    To the Department of Commerce to ensure compliance with the Export 
Administration regulations.
    To the Department of Justice for asset identification, location and 
recovery; and for immigration and naturalization data verification.
    The ``Blanket Routine Uses'' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and computerized form.

Retrievability:
    Records are retrieved by name, Social Security Number, company 
name, or sales number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must access the records to perform their duties. The computer files 
are password protected with access restricted to authorized users.

Retention and disposal:
    Records pertaining to foreign excess personal property are 
destroyed 6 years after completion of trade security controls on 
individual transaction; records pertaining to other surplus items are 
destroyed 7 years after bid award date.
    Sales records involving violation of law or regulation are 
destroyed 15 years after case adjudication is completed.

System manager(s) and address:
    Executive Director, Logistics Management, Defense Logistics Support 
Command, ATTN: DLSC-L, Defense Logistics Agency, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to or visit the Privacy Act Officer of the particular DLA activity 
involved. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer of the particular DLA activity involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information is provided by the record subject and by Federal 
agencies investigating or monitoring arms trafficking, property 
movement, export control, or other laws and regulations.

Exemptions claimed for the system:
    None.
[FR Doc. 00-1316 Filed 1-19-00; 8:45 am]
BILLING CODE 5001-10-F