U.S. GOVERNMENT PUBLISHING OFFICE

33–312 WASHINGTON : 2018

MARKUP OF COMMITTEE RESOLUTION 115–21 

MARKUP 

BEFORE THE 

COMMITTEE ON HOUSE 

ADMINISTRATION 

HOUSE OF REPRESENTATIVES 

ONE HUNDRED FIFTEENTH CONGRESS 

SECOND SESSION 

SEPTEMBER 26, 2018 

Printed for the use of the Committee on House Administration 

( 

Available on the Internet: 

http://www.govinfo.gov/committee/house-administration 


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COMMITTEE ON HOUSE ADMINISTRATION

GREGG HARPER, Mississippi, Chairman 

RODNEY DAVIS, Illinois, Vice Chairman 

BARBARA COMSTOCK, Virginia 

MARK WALKER, North Carolina 

ADRIAN SMITH, Nebraska 

BARRY LOUDERMILK, Georgia 

ROBERT A. BRADY, Pennsylvania, 

Ranking Member 

ZOE LOFGREN, California 

JAMIE RASKIN, Maryland 


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MARKUP OF COMMITTEE RESOLUTION 115–21 

WEDNESDAY, SEPTEMBER 26, 2018 

HOUSE OF REPRESENTATIVES, 

COMMITTEE ON HOUSE ADMINISTRATION, 

Washington, DC. 

The Committee met, pursuant to call, at 11:00 a.m., in Room 

1310, Longworth House Office Building, Hon. Gregg Harper [Chairman of the Committee] presiding. 

Present: Representatives Harper, Davis, Walker, Smith, 

Loudermilk, and Brady. 

Staff Present: Sean Moran, Staff Director; Kim Betz, Deputy 

Staff Director/Policy and Oversight; Steven Wall, Deputy General 

Counsel; Dan Jarrell, Legislative Clerk; Elizabeth Joseph, Professional Staff; Courtney Parella, Communications Director; Jamie 

Fleet, Minority Staff Director; Khalil Abboud, Minority Deputy 

Staff Director; and Eddie Flaherty, Minority Chief Clerk. 

The CHAIRMAN. I now call to order the Committee on House Administration. For purposes of today’s Committee meeting, a quorum 

is present, so we may proceed. The meeting record will remain 

open for 5 legislative days so that Members may submit any materials they wish to be included therein. 

There is one item on the docket today, and that is Committee 

Resolution 115–21, adopting the recommended standards and processes submitted by the House officers in response to Committee 

Resolutions 115–13 through 18. 

As you all recall, this past April the Committee adopted a package of resolutions, Committee Resolutions 115–13 through 115–18, 

to strengthen the oversight of shared administrative employees. 

The resolution set forth policies and the Committee identified as 

essential to ensuring that risks posed to the House by the practice 

of sharing employees were sufficiently mitigated. 

The resolutions directed the House Chief Administrative Officer, 

the House Sergeant-at-Arms, and the Clerk of the House to report 

back to the Committee within 30 days on the plans to implement 

these policies. 

While each House officer met the deadline, the Committee allowed for extra time to address concerns more thoroughly. The 

Committee received revised standards and processes from the Chief 

Administrative Officer on September 14, 2018. 

Last night the Committee received an additional letter from the 

CAO, a copy of which you all have been provided. I ask unanimous 

consent that the letter be entered into the record, and without objection, so entered. 

[The information follows:] 


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\!DUicr o! t[Jr 

{![IJirf 11lbmim~tratibr Officer 

~.~. ~)ousc of l\rprcscntatiiJcs 

[~a~l)ington,1lllli: 20515-6800 

The Honorable Gregg Harper 

Chairman 

September25, 2018 

'!'he Honorable Robert Brady 

Ranking Member 

HB-28, The Capitol 

Committee on House Administration 

U.S. House of Representatives 

Washington, DC 20515 

Committee on House Administration 

U.S. House of Representatives 

Washington, DC 20515 

Dear Chairman Harper and Ranking Member Brady, 

Please find attached updated draft standards for shared employees for Committee review. The 

updated standards include: 

I. Standards for Shared Technology Administrators labeled Appendix B. 

2. Standards for Shared Financial Administrators labeled Appendix C. 

The CAO originally submitted these standards as required by Committee resolutions I 15-113 

and l J 5-18 on May 25, 2018. Since that time, the CAO worked with Committee staff to brief 

and discuss the standards with affected shared employees. Based on those discussions the CAO 

made several adjustments and practical improvements and believes they are ready for final 

review and approval by the Committee. 

I recommend the following additional implementation recommendations to the Committee for 

consideration, 

I. Begin the formal implementation of the new standards in January of20 19, three months 

later than submitted in the original implementation plan. 

2. Authorize the CAO to begin moving1 computer accounts as required by the draft 

standards for interested shared staff beginning in October of20!8. Some shared staff 

brought to our attention that their existing computer account is currently associated with a 

retiring Member of Congress, and they wanted to avoid having to move their accounts 

twice. 

3. The implementation plan submitted to the Committee includes a review and update to the 

standards at the three and six-month intervals. In addition to these two formal reviews, the CAO 

requests authority to fine-tune the standards at any time during the first six months to ensure the 

standards are implemented and enforced in a practical manner. The CAO will work closely with 

1 Technically accounts will be deleted from their Member office and recreated within an organization 

unit controlled by the CAO. 
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shared employees and Committee staff to make these adjustments. The CAO will notify the 

Committee as these fine-tuning adjustments are implemented. 

Shared employees provide valuable administrative services to Members and the House. Their 

feedback was invaluable in developing these standards and I look forward to working with them 

and the Committee to implement this program successfully in 2019. 

Philip G. Kiko 

Chief Administrative Officer 

cc: 

Karen Haas, Clerk of the House 

Paul D. Irving, Sergeant at Arms 
4 

The CHAIRMAN. The Committee is prepared to adopt today those 

revised standards and processes, as well as the recommendations 

previously submitted by the House Sergeant-at-Arms and the Clerk 

of the House. 

I would now like to recognize the Ranking Member, Mr. Brady, 

for the purpose of providing an opening statement. 

Mr. BRADY. Thank you, Mr. Chairman. Thank you for calling this 

meeting. 

Mr. Chairman, unless the Committee meets in a lame duck, this 

is likely to be the last time we will be sitting together at this dais, 

and I want you to know it has been an absolute pleasure to work 

with you. 

You have been a total class act the entire time as you have been 

Chairman. And the few things, very, very few things I will miss is 

to be working with you, not being here. 

I have said many times before I would like to thank you for your 

bipartisan work, working together, and making it a pleasure to 

work on this Committee. 

We have worked on shared employees issues for years, and today 

represents another step in trying to find the balance between letting Members run their offices with broad discretion and working 

to make sure that all our rules and regulations are followed and 

enforced. 

I would like to also thank Mr. Davis for having meetings with 

me and my staff and many other meetings. 

I believe this might be your baby. You really worked on this and 

cared for it and now it is coming to fruition. 

So while I am certain the next Congress will continue to wrestle 

with these issues, hopefully it will be a little easier because of the 

work we do here today. 

I want to thank the shared employees who gave us feedback for 

this proposal. I know it is not everything you wanted, but hopefully 

it represents a compromise document that helps improve how our 

House operations. I support the resolution before us and urge my 

colleagues to do the same. 

And before I yield back the balance of my time, Mr. Chairman, 

I want to give you a hug. 

The CHAIRMAN. You know, they usually only write or do news 

stories on the fussing and fighting. 

Mr. BRADY. That is why they are never here. 

The CHAIRMAN. I know. I know. But what I want to say is, I 

want to echo those sentiments. And I am going to miss working 

with you, but I hope that we can maintain this friendship past 

Congress. 

Mr. BRADY. I hope so. 

The CHAIRMAN. And would love to come up to Philadelphia for 

some sightseeing and hang out with you Mr. Brady. There is a 

Philadelphia, Mississippi, isn’t there? 

The CHAIRMAN. There is. It is in my district, as a matter of fact. 

And it is a great place. Mississippi Band of Choctaw Indians is located in Philadelphia. And also the Williams Brothers Grocery is 

there, and that is the family of Archie Manning’s wife, Olivia. So, 

I mean, you would almost have to go to Williams Brothers to check 

it out. 


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Mr. BRADY. Thank you. 

The CHAIRMAN. And I just want to thank you, not just for the 

way we have worked together for these 10 years, but your friendship. And if this is our last hearing, I will always remember the 

special hug, and I appreciate that. Thank you. 

I would ask if any other Member of the Committee wishes to be 

recognized for the purpose of providing an opening statement. 

I now call up and lay before the Committee, Committee Resolution 115–21, to adopt the recommended standards and processes 

submitted by the House officers in response to the directives laid 

out in Committee Resolutions 115–13 through 115–18. Without objection, the first reading of the resolution is dispensed with and the 

resolution is considered read and open for amendment. 

[The resolution follows:] 


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Committee Resolution 115-21 

Whereas, on April 25, 2018, the Committee on House Administration adopted Committee 

Resolutions 115-13 through 115-18 directing the House Chief Administrative Officer, House 

Sergeant-at-Arms and House Clerk to implement policies to strengthen the oversight of 

individuals employed by more than two offices as well as mitigate risks to the House, and to 

report back to the Committee within 30 days on those strategies. 

Whereas, the House Officers described above submitted proposals on May 25, 2018; 

Whereas, the Committee on House Administration allowed additional time to the House Officers 

to refine such proposals; 

Resolved, the Committee on House Administration adopts the following standards and processes 

contained in the following: 

I) May 25,2018 Memorandum titled "Sergeant at Arms Plans for Implementation", 

including Appendix I; 

2) May 25,2018 Letter from Karen Haas, Clerk, outlining the Office of the Clerk's 

plan for financial disclosure submissions; and 

3) May 25, 2018 Letter from Phil Kiko, Chief Administrative Officer, including 

Appendices A, B, C, and D, as· revised by the September 13,2018 Letter from Phil Kiko, 

received by the Committee on House Administration on September 14, 2018, and as 

revised again on September 24, 2018 with respect to Appendices Band C. 
7 

The CHAIRMAN. Is there any debate? Are there any Members who 

want to offer an amendment to the resolution? 

If not, I move the Committee adopt the resolution. The question 

is on the motion. 

All those in favor, signify by saying aye. 

Opposed, say nay. 

In the opinion of the Chair, the ayes have it. 

Without objection, the motion to reconsider is laid upon the table. 

I ask unanimous consent that the staff be allowed to make necessary technical and conforming changes to the bills ordered reported today subject to the approval of the minority. Hearing no objection, so ordered. 

I would like to now take a moment before we adjourn because 

this may be one of the last business meetings this Committee holds 

this year. I want to thank every person, every Member on this 

Committee, majority and minority. 

I have been on the Committee on House Administration since I 

started in January of 2009 with Mr. Brady as the Chairman, and 

it has been a great Committee to be on. We have worked together 

almost always in a bipartisan method and manner. 

And in the times that we didn’t agree, I just want to compliment 

Mr. Brady because it was never, the differences that we had were 

never personal. They may have been on policy or issues. But I 

think Congress works better this way. 

And I thank each of you for your service on this Committee, and 

I wish everyone well as we go through the rest of this year. 

And now, without objection, this markup is adjourned. 

[Whereupon, at 11:10 a.m., the Committee was adjourned.] 


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C!rongrcss of tlf£ 1ltnitcil §tales 

llflanl1illgtnn, il<!r 20515 

June 6th, 2018 

The Honorable Gregg Harper, Chairman 

The Honorable Robert Brady, Ranking Member 

Committee on House Administration 

Dear Chainnan Harper and Ranking Member Brady, 

\\'e Me writing to you today to express our strong support for shared tinancial administrators. \X'e 

believe shared tinancial employees are an invaluable asset to the House, the CAO and the Member 

oftices and Committees they work for. 

350 Member oftices and Committees see the value-add of shared financial administrators, and some of 

their signatures are attached supporting this indispensable position. 

Shared financial administrators bring irreplaceable expertise, institutional knowledge and experience 

(more than 15 average years based on self-reported averages) to the Members/Committees they sen·c. 

Ottices' interaction with CAO support offices is streamlined and strengthened bv shared 

administrators. They are the first line of response for questions, training and staffing issues, which 

greatly reduce the number of calls and cmails to Payroll, Finance and other C:\0 support oftices. Their 

ability to catch issues before they land on those oftices' desks greatly decreases the time and energy to 

process them, which in tum increases efticiency and adherence to standards and requirements Housewide. 

They are able to focus and work in the same capacity across all their offices. In most Member oftices 

that do not employ a shared financial administrator, the staffer who is responsible for most of these 

tasks is also performing other duties. In these cases, their duties are split and the important work of 

tinancial administration can be relegated to an afterthought when the events of the day get hectic, 

opening the door to potentially missed deadlines and incomplete documentation submissions. Staff 

changes are also much lower with shared financial administrators, ensuring a consistent knowledge base 

and guidance for Members. Low turnover keeps the point of contact for the CAO support office 

constant. All of these tasks and the many roles that the shared financial administrator perfonn 

safeguard the Member/Committee so that each continues to run smoothly, benefitting from the 

invaluable institutional knowledge and years of experience that each bring to their service in Congress. 

Shared fmancial administrators play a key role in handling sensitive payroll and budget conversations, 

working closely \Vith each of their offices and developing a strong working relationship "ith Chiefs, 

Members and staff on a daily basis. The Oftices and Committees they serve look to them for guidance 

as thev handle critical issues dav in and dav out. Furthermore, shared tinancial administrators ensure 

that 1\Iembers/Comm.ittcc/Staff arc each .follo\\~ng their respective handbooks and they partner with 

CHA to ensure all of rules therein arc being adhered to. 

As you continue to review the important position of the shared financial administrator, we hope you 

reco&>nize their invaluable service to our offices as we work to serve the American people. 

P~UNTEO ON RECYClED PAPEA 
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Rep. Adam Kinzinger 

Rep. Andy Biggs 

Rep. Ann Wagner M002 

Rep. Barbara Lee 

Rep. Bill Flores 

Rep. Bill Foster (IL11) 

Rep. Bill Huizenga 

Rep. Bill Pascrell, Jr. (NJ09) 

Rep. Bill Shuster 

Rep. Bonnie Watson Coleman 

Rep. Bradley Byrne 

Rep. Bruce Westerman 

Rep. Claudia Tenney NY22 

Rep. Clay Higgins LA03 

Rep. Dave Brat 

Rep. David Kustoff 

Rep. Debbie Lesko 

Rep. Dina Titus 

Rep. Don Bacon 

Rep. Doug Lamborn (COOS) 

Rep. Duncan Hunter 

Rep. Elijah Cummings 

Rep. Elizabeth Esty 

Rep. Erik Paulsen 

Rep. Evan Jenkins WV03 

Rep. George Holding 

Rep. Gerry Connolly 

Rep. Greg Walden 

Rep. Gus Bilirakis FL12 

Rep. Jimmy Panetta (CA20) 

Rep. Joe Courtney 

Rep. Joe Kennedy 

Rep. John Moolenaar 

Rep. Juan Vargas 

Rep. Judy Chu 

Rep. Kay Granger (TX12) 

Rep. Keith Ellison (MNOS) 

Rep. Keith Rothfus 

Rep. Kevin Cramer 

Rep. Kevin Yoder 

Rep. Latty Bucshon 

Rep. Linda Sanchez 

Rep. Uoyd Smucker PA 16 

Rep. Marc Veasey 

Rep. Marcia Fudge (OH11) 
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Rep. Mark Meadows 

Rep. Mark Walker 

Rep. Matt Gaetz 

Rep. Michael Turner 

Rep. Mike Bost 

Rep. lVlike Conaway 

Rep. :Mike Johnson 

Rep. Mike Rogers 

Rep. Mo Brooks 

Rep. Panetta 

Rep. Patrick McHenry 

Rep. Pete Olson 

Rep. Pete Sessions 

Rep. Peter DeFazio 

Rep. Ralph Abraham 

Rep. Raul Labrador 

Rep. Raul Ruiz 

Rep. Richard Hudson 

Rep. Robert Aderholt 

Rep. Roger Marshall 

Rep. Ron Desantis 

Rep. Ryan Costello PA06 

Rep. Scott DesJarlais (IN04) 

Rep. Scott Peters 

Rep. Sewell (AL07) 

Rep. Stefanik 

Rep. Stevan Pearce 

Rep. Steve Cohen 

Rep. Steve Stivers 

Rep. Steve Wotru1k 

Rep. Steven Palazzo 

Rep. Suzan DelBene 

Rep. Ted Budd 

Rep. Ted Lieu 

Rep. Tim Walberg 

Rep. Todd Rokita 

Rep. Tom Emmer 

Rep. Tom Reed 

Rep. Trent Kelly 

Rep. Trey Hollingsworth 

Rep. Virginia Foxx 

Rep. Walorski 

Rep. Warren Davidson 

Rep. Yvette Clarke 

0