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VOLUME 5 AIRMAN CERTIFICATION

CHAPTER 5 TITLE 14 CFR PART 65—AIRMEN OTHER THAN FLIGHT 

CREWMEMBERS

Section 10 Part 65 Aircraft Dispatcher Certificates

5-1361 GENERAL. This section provides inspectors, designated examiners, regional 

specialists, all Flight Standards division managers and district office managers with the 

necessary direction, guidance, and procedures for conducting aircraft dispatcher certification. For 

the purposes of this section an “examiner” is an individual who administers the Aircraft 

Dispatcher Practical Test. An examiner may be an Aviation Safety Inspector-Aircraft Dispatcher 

(ASI-AD) or a Designated Aircraft Dispatch Examiner (DADE). The information contained in 

this section is relevant to both.

5-1362 ADDITIONAL GUIDANCE. Volume 13, Chapter 3, Sections 1 through 4 contain 

guidance on how to administer an Aircraft Dispatcher Practical Test and manage a DADE.

5-1363 DESIGNATION OF DISTRICT OFFICES AND ASSIGNMENT OF

INSPECTORS.

A. Designation of a District Office. Each regional Flight Standards division (RFSD) 

may designate, one or more district offices, to conduct Aircraft Dispatcher Practical Tests and 

issue Aircraft Dispatcher Certificates. The RFSD must select an office based on public demand 

and adequate inspector resources.

1) Public Demand. The RFSD will select a district office (Flight Standards District 

Office (FSDO), certificate-holding district office (CHDO), Certificate Management Office

(CMO), etc.) located in the geographic area in which there is public demand for Aircraft 

Dispatcher Certificates.

2) Adequate Inspector Resources. The RFSD will select a district office that is 

assigned an ASI-AD, commonly referred to as a dispatch inspector.

3) Lack of an ASI-AD. If there is no ASI-AD assigned to the district office located 

in the geographic area where there is public demand for testing, the RFSD will contact another 

district office located within the region and request it assign an ASI-AD to conduct Aircraft 

Dispatcher Practical Tests or manage a DADE. If the RFSD is unable to locate an ASI-AD

resource within its region, then the RFSD must make a request to the Air Transportation Division

(AFS-200) to locate an ASI-AD.

4) Alternate Resource for Management of a DADE. If all attempts by the RFSD 

and AFS-200 fail to locate an ASI-AD resource, the RFSD may select a district office that is 

assigned an ASI-Air Carrier-Operations (ASI-AC-OPS) who meets the following criteria to 

manage and conduct oversight of a DADE. The ASI-AC-OPS must: 

 Have a Federal Aviation Administration (FAA) Aircraft Dispatcher 

Certificate,
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 Have attended FAA Academy Course 21047, Aircraft Dispatcher Functions 

for ASIs,

 Have at least 1 year of experience in oversight responsibilities of a 14 CFR 

part 121 domestic and/or flag air carrier’s dispatch center, and

 Attend standardization meetings for ASI-ADs when scheduled.

NOTE: An ASI-General Aviation-OPS (ASI-GA-OPS) may not oversee or 

manage a DADE. 

NOTE: ASI-AC-OPS may not administer the Aircraft Dispatcher Practical Test. 

Only an ASI-AD or DADE may administer this test.

5) Authorization of a DADE. If an RFSD selects a district office to authorize a 

DADE, and/or the manager of a district office feels there is a need for a DADE, the office 

manager must review the guidance contained in Volume 13, Chapter 3, Section 1 prior to 

granting authority to a DADE. 

B. Assignment of Inspector Resources. Each manager of a district office that conducts 

Aircraft Dispatcher Practical Tests must ensure the proper assignment of inspector resources.

1) Offices Assigned an ASI-AD. The manager of a district office that is assigned an 

ASI-AD will:

a) Assign the ASI-AD to administer Aircraft Dispatcher Practical Tests or;

b) Assign the ASI-AD to be the FAA managing specialist of a DADE, and

c) Ensure the ASI-AD has attended FAA Academy Course 21047 prior to 

assigning that individual to administer Aircraft Dispatcher Practical Tests and/or manage a 

DADE.

NOTE: Detailed guidance on conducting an Aircraft Dispatcher Practical Test 

and managing a DADE (selection, authorization and oversight) is contained in 

Volume 13, Chapter 3, Sections 1 through 4.

2) Offices Not Assigned an ASI-AD. The manager of a district office that does not 

have an ASI-AD assigned, will assign an ASI-AC-OP to oversee and manage a DADE in 

accordance with subparagraph 5-1363A4).

5-1364 FORMS.

 FAA Form 8400-3, Application for An Airman Certificate and/or Rating.

 FAA Form 8060-4, Temporary Airman Certificate.

 FAA Form 8060-5, Notice of Disapproval of Application.

 FAA Form 8000-36, Program Tracking and Reporting System (PTRS) Data Sheet.

5-1365 ELIGIBILITY FOR AIRCRAFT DISPACHER AIRMAN KNOWLEDGE TEST

(ADX KNOWLEDGE TEST). To be eligible to take the ADX knowledge test, a person must 
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be at least 21 years of age. There are no other prerequisites for the airman knowledge test. The 

knowledge test may be taken before any of the experience requirements for the issuance of the 

certificate are met.

5-1366 ELIGIBILITY FOR THE AIRCRAFT DISPATCHER PRACTICAL TEST.

Examiners will ensure applicants meet all eligibility criteria for an Aircraft Dispatcher Certificate 

before administering a practical test to the applicant. The ASI-AD or DADE will review the 

eligibility criteria with applicants as follows:

A. Age. To be eligible for an Aircraft Dispatcher Certificate, a person must be at least 

23 years of age. To be eligible to take the Aircraft Dispatcher Practical Test, however, an 

applicant may be at least 21 years of age. This is because Title 14 of the Code of Federal 

Regulations (14 CFR) part 65, § 65.53 allows an applicant to be at least 21 years of age to be 

eligible to take the ADX Knowledge Test; § 65.55(b) requires an applicant to present 

documentary evidence satisfactory to the Administrator of having passed that knowledge test 

within the preceding 24 calendar-months. Therefore, an individual who passed the knowledge 

test at 21 years of age would be eligible for an Aircraft Dispatcher Certificate upon reaching his 

or her 23rd birthday, by virtue of § 65.55(b). An applicant who is under the age of 23 is not 

entitled to an Aircraft Dispatcher Certificate regardless of whether or not he or she successfully 

passes the Aircraft Dispatcher Knowledge and Practical Test. In the case of such an applicant, an 

examiner who is an ASI-AD or the FAA managing specialist of a DADE will issue a Letter of 

Aeronautical Competency in lieu of a Temporary Airman Certificate to an applicant who is less 

that 23 years of age and has successfully passed the Aircraft Dispatcher Practical Test. See 

subparagraph 5-1368B for more information on applicants under the age of 23 and Letters of 

Aeronautical Competency. Additional information is also contained in Volume 13, Chapter 3, 

Section 4, subparagraph 13-230B.

B. English Language Requirement. To be eligible for an Aircraft Dispatcher 

Certificate, a person must be able to read, speak, write, and understand the English language in 

accordance with § 65.53. Examiners must establish this ability prior to accepting applications for 

and administering the Aircraft Dispatcher Practical Test. The current edition of Advisory

Circular (AC) 60-28, English Language Skill Standards Required by 14 CFR parts 61, 63, and 65 

provides guidance for ASIs, DADEs, and airman applicants in determining English language 

skills required for airman certification. ASI-ADs and DADEs must administer the entire Aircraft 

Dispatcher Practical Test in English.

C. Airman Knowledge Test. Each applicant must present an original, embossed, 

Airman Knowledge Test Report showing satisfactory test results. The applicant must have 

passed the test within the preceding 24 calendar-months prior to completion of the practical test.

D. Application. Each applicant must complete and sign an FAA Form 8400-3, 

Application for an Airman Certificate and/or Rating.

E. Experience/Training Requirement. Each applicant for an Aircraft Dispatcher 

Certificate must show evidence satisfactory to the Administrator of having obtained experience 

or training in accordance with § 65.57.
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1) Graduates of an FAA-approved part 65 aircraft dispatcher certification 

course in accordance with § 65.57(b). Applicants possessing a Statement of Graduation from 

an FAA-approved part 65 aircraft dispatcher certification course meet the training requirements 

of § 65.57(b) and are eligible to take the Aircraft Dispatcher Practical Test. An ASI-AD or 

DADE may administer this test to such an applicant. 

a) The applicant must present a written Statement of Graduation, which is valid 

for 90 days. The course operator may revalidate the Statement of Graduation for an additional 

90 days in accordance with § 65.70(b). The Statement of Graduation, which is typically issued 

by a course operator in the form of a graduation certificate or diploma, is required to contain at 

least the following:

 A signature by an authorized representative of the course operator 

attesting to the applicant’s successful completion of the aircraft dispatcher 

certification course,

 The total number of hours of instruction administered to the applicant, and

 The basis for any credit of course hours provided to the applicant in 

accordance with § 65.61(d).

b) If an FAA-approved aircraft dispatcher certification course has provided the 

applicant with a substitution credit for previous experience or training in accordance with 

§ 65.61(d), basis for the credit and substitution criteria must have been approved by the FAA as 

part of the aircraft dispatcher certification course. In order to fulfill the requirement to provide 

the basis for substitution credit on a Statement of Graduation, a course operator may simply

include a reference to the section of the FAA-approved aircraft dispatcher certification course 

outline that contains the approved substation criteria. For example: “Steven Smith has received a 

total of 170 hours of instruction in accordance with the FAA-approved XYZ training course 

outline, Chapter 3, Section 2.”

c) The applicant must have an instructor’s recommendation. FAA Form 8400-3, 

Application for An Airman Certificate and/or Rating, requires an instructor to enter his or her 

recommendation in Section 7. The instructor’s signature indicates the applicant has met the 

requirements for, and is ready to take, the Aircraft Dispatcher Practical Test.

2) Applicants who Provide Documentary Evidence of Experience in Accordance 

with § 65.57(a)(1), (2), or (3). Applicants who have not attended or successfully completed an 

FAA-approved part 65 aircraft dispatcher certification course but instead present documentary

evidence satisfactory to the Administrator of having experience in accordance with 

§ 65.57(a)(1), (2), or (3) may be administered the Aircraft Dispatcher Practical Test as follows:

a) An ASI-AD may administer the Aircraft Dispatcher Practical Test to an 

applicant who provides satisfactory documentary evidence of the experience contained in

§ 65.57(a)(1), (2), or (3).

b) A DADE may administer the Aircraft Dispatcher Practical Test to an 

applicant who provides satisfactory documentary evidence of the experience contained in

§ 65.57(a)(1), (2), or (3), with written approval from the FAA managing specialist.
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3) Applicants Who Provide Documentary Evidence of Experience in Aircraft 

Operations in Accordance with § 65.57(a)(4) Require Approval from AFS-200. No examiner 

may administer the Aircraft Dispatcher Practical Test to an applicant presenting evidence of 

equivalent experience in accordance with § 65.57(a)(4), without first obtaining written 

permission from AFS-200. All requests to AFS-200 for such approval must be accompanied by

documentary evidence of the applicant’s experience. AFS-200 will not grant approval to any

examiner to test such an applicant unless it finds the documentary evidence of the experience to 

be acceptable.

a) An ASI-AD may test the applicant with written approval from AFS-200.

b) A DADE may test the applicant with written approval from the FAA 

managing specialist. The FAA managing specialist must obtain written approval from AFS-200 

prior to granting permission to a DADE to administer the Aircraft Dispatcher Practical Test to an 

applicant presenting evidence of experience in aircraft operations as provided in § 65.57(a)(4).

4) Required Documentation of Training and Experience. An applicant for an 

Aircraft Dispatcher Certificate must provide documentary evidence satisfactory to the 

Administrator that he or she has the experience prescribed in § 65.57(a) or accomplished the 

training described in § 65.57(b). Examiners may not test an applicant who does not provide 

satisfactory documentary evidence.

a) An applicant providing documentary evidence of experience in accordance 

with § 65.57(a) may submit the following types of documents to the Administrator for 

consideration:

 Letters from employers on company letterhead accompanied by applicable 

training records,

 Logbooks,

 Military service records, and

 Employment Records.

b) Examiners must verify the validity of all documentary evidence prior to 

administering the Aircraft Dispatcher Practical Test.

c) An applicant who has successfully completed an FAA-approved part 65 

aircraft dispatcher certification course in accordance with § 65.57(b), must present the following 

documents:

 An original embossed Airman Knowledge Test Report showing 

satisfactory test results,

 A Statement of Graduation issued or revalidated in accordance with 

§ 65.70(b), showing that the applicant has successfully completed an 

approved aircraft dispatcher certification course, and

 FAA Form 8400-3, Application for An Airman Certificate and/or Rating,

with an instructor’s recommendation entered in Section 7.
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F. Identification. The applicant must provide valid photo identification.

1) U.S. Citizens. U.S. citizens must provide one form of valid photo identification.

2) Non-U.S. Citizens. Non-U.S. citizens must provide two forms of valid photo 

identification.

3) Identification Acceptable to the Administrator. All examiners must review 

Volume 13, Chapter 3, Section 4, subparagraph 13-226D for a detailed description of 

identification acceptable to the Administrator.

4) Annotation of Identification Accepted. When an examiner accepts the form(s) 

of identification, he/she must annotate the “Practical Test Report” section of FAA Form 8400-3, 

Application for An Airman Certificate and/or Rating. Copies of identification documentation do 

not have to accompany the application package; simply reference the identification in the 

appropriate section on the back of the form.

5-1367 THE AIRCRAFT DISPATCHER PRACTICAL TEST. Detailed guidance on 

administering the Aircraft Dispatcher Practical Test is located in Volume 13, Chapter 3, 

Section 4. Volume 13 applies mostly to DADEs, however, the guidance contained in Chapter 3, 

Section 4 applies to any examiner who administers the Aircraft Dispatcher Practical Test.

5-1368 SUCCESSFUL APPLICANTS. When an applicant has successfully completed the 

practical test, ASI-ADs and DADEs will accomplish the following, according to the applicant’s 

age.

A. Applicants 23 years of Age or Older. Successful applicants who have completed all 

requirements for the Aircraft Dispatcher Certificate and are 23 years of age or older are entitled 

to an FAA Form 8060-4, Temporary Airman Certificate. Examiners will complete the 

application as follows:

1) Prepare the Application for an Airman Certificate and/or Rating (FAA 

Form 8400-3). ASI-ADs who are examiners, DADEs and the FAA managing specialist of the 

DADE must complete FAA Form 8400-3 as follows:

a) An examiner who is an ASI-AD will complete the following sections of FAA 

Form 8400-3, Application for An Airman Certificate and/or Rating:

 Section 8 – Evaluation Record,

 Section 9 – Inspector’s Record,

 Section 10 – Practical Test Report, and

 Block 10 – Remarks Section, as applicable.

b) An examiner who is a DADE will complete these sections of FAA 

Form 8400-3, Application for An Airman Certificate and/or Rating:

 Section 8,

 Section 10, and
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 Block 10, as applicable.

c) The FAA managing specialist of a DADE will complete Section 9 of FAA 

Form 8400-3, Application for An Airman Certificate and/or Rating:

 Select either “Temporary Airman Certificate Issued” or “Notice of 

Disapproval of Application Issued,” as appropriate,

 Select Examiner’s Action Accepted (unless the FAA managing specialist 

intends to reject the DADE’s actions),

 Enter signature, date, and FAA office information, and

 Select “Aircraft Dispatcher” located under the box provided for the FAA 

Office information.

2) Issue FAA Form 8060-4, Temporary Airman Certificate. An ASI-AD will 

issue the Temporary Airman Certificate in duplicate (see Volume 5, Chapter 1, Section 5, 

subparagraph 5-112C for instructions on completing this form) and give a copy to the applicant. 

A DADE may only issue a Temporary Airman Certificate if permitted in the DADE’s FAA letter 

of authority (LOA). (See also Volume 13, Chapter 3, Section 1, paragraph 13-148).

3) Forward the Application Package. Airman application packages must be 

forwarded to the Airmen Certification Branch (AFS-760) in Oklahoma City, OK for processing.

a) An examiner who is an ASI-AD or the FAA managing specialist of a DADE 

will forward the application package to AFS-760. The application package must contain the 

following documents:

 The completed FAA Form 8400-3, Application for An Airman Certificate 

and/or Rating,

 Original copy of FAA Form 8060-4, Temporary Airman Certificate,

 Original Airman Knowledge Test Report, and

 A copy of a Statement of Graduation, if the applicant has successfully

completed an FAA-approved part 65 aircraft dispatcher certification 

course.

b) A DADE will forward an application package to the FAA managing specialist 

within 7 calendar-days of administering the Aircraft Dispatcher Practical Test. The DADE must 

provide the following documents to the managing specialist as part of the application package:

 The completed FAA Form 8400-3, Application for An Airman Certificate 

and/or Rating,

 Original copy of FAA Form 8060-4, Temporary Airman Certificate (if 

issued by the DADE),

 Original Airman Knowledge Test Report,

 A copy of a Statement of Graduation, if the applicant has successfully

completed an FAA-approved part 65 aircraft dispatcher certification 

course,
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 Copies of documentary evidence provided by the applicant, in accordance

with paragraph 5-1366, and

 A completed FAA Form 8000-36, PTRS Data Sheet (if provided by the

FAA managing specialist).

B. Applicants Under the Age of 23. An applicant under the age of 23 is not entitled to a 

Temporary Airman Certificate until he or she reaches his or her 23rd birthday. An ASI-AD or 

the FAA managing specialist of a DADE will issue a Letter of Aeronautical Competency on 

FAA letterhead to successful applicants who are under 23 years of age. At no time may a DADE 

issue a Letter of Aeronautical Competency. The letter will contain the statement that the 

applicant has met all of the requirements for an Aircraft Dispatcher Certificate except for age 

(see Figure 5-139 for a sample letter).

1) Prepare FAA Form 8400-3, Application for An Airman Certificate and/or 

Rating. Prepare FAA Form 8400-3 according to subparagraph 5-1368A1).

2) Forward the Application Package. Application packages for applicants under 

the age of 23 must be forwarded to AFS-760 as follows:

a) An examiner who is an ASI-AD or the FAA managing specialist of a DADE 

will forward the application package to AFS-760. The application package must contain the 

following documents:

 The completed FAA Form 8400-3, Application for An Airman Certificate 

and/or Rating. The ASI must enter the following remarks in the 

“Remarks” section of the form: “APPLICANT IS LESS THAN 23 years

OF AGE. HOLD APPLICATION. LETTER OF AERONAUTICAL 

COMPETENCY ISSUED,”

 Original Airman Knowledge Test Report,

 Copy of Statement of Graduation, if the applicant has successfully

completed an FAA-approved part 65 aircraft dispatcher certification

course, and

 A copy of the Letter of Aeronautical Competency.

b) A DADE will forward an application package to the FAA managing specialist 

within 7 calendar-days of administering the Aircraft Dispatcher Practical Test. The DADE must

provide the following documents to the managing specialist as part of the application package:

 The completed FAA Form 8400-3, Application for An Airman Certificate 

and/or Rating,

 A statement advising the FAA managing specialist that the applicant is 

less than 23 years of age,

 Original Airman Knowledge Test Report,

 A copy of a Statement of Graduation, if the applicant has successfully

completed an FAA-approved part 65 aircraft dispatcher certification 

course,
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 Copies of documentary evidence provided by the applicant, in accordance 

with paragraph 5-1366, and

 A completed FAA Form 8000-36, PTRS Data Sheet (if provided by the 

FAA managing specialist).

3) Issue a Certificate When the Applicant is at Least 23 years of Age. Once the 

applicant has reached the age of 23, he or she will present the original Letter of Aeronautical 

Competency, proof of age, an updated FAA Form 8400-3, Application for An Airman Certificate 

and/or Rating, and two forms of photo identification to any FSDO for issuance of the Temporary

Airman Certificate. Letters of Aeronautical Competency do not expire. The ASI who issues the 

certificate will forward the application package to AFS-760. The package must contain:

 The completed FAA Form 8400-3, Application for An Airman Certificate 

and/or Rating,

 A copy of the Letter of Aeronautical Competency, and

 Original copy of FAA Form 8060-4, Temporary Airman Certificate.

5-1369 PTRS ENTRIES. Each activity associated with the Aircraft Dispatcher Practical Test 

must be recorded in PTRS. The PTRS activity code will depend on who actually administered 

the Aircraft Dispatcher Practical Test and the age of the applicant. DADEs will complete PTRS

entries manually if instructed by the FAA managing specialist. ASI-ADs and FAA managing 

specialists will complete PTRS entries in the Enhanced Flight Standards Automation System 

(eFSAS).

A. Applicants 23 years or Older.

1) If the test was administered by an ASI-AD, that individual will complete PTRS 

activity code 1524 (CERT/AIRM/DISPATCHER). The ASI-AD will need to indicate if the 

applicant passed or failed the test by checking the appropriate box while entering the PTRS data.

2) If the test was administered by a DADE, the FAA managing specialist will 

complete PTRS activity code 1555 (CERT/EXMNR/DESIG/DISPATCHER) as follows:

a) Complete the appropriate sections of the electronic PTRS Data Sheet (this is 

the Direct Entry Form in eFSAS) utilizing the manual FAA Form 8000-36 (PTRS Data Sheet)

provided by the DADE along with the information contained on FAA Form 8400-3, Application 

for An Airman Certificate and/or Rating;

b) Check the appropriate box for pass or fail depending upon the whether or not 

the applicant passed or failed the practical test;

c) Enter the “1524” which corresponds to the Aircraft Dispatcher Practical Test 

in the field titled “Exam Kind”;

d) Check the box titled “Observed by Inspector” only if the FAA specialist 

observed the DADE administering the test;
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e) Enter any comments as appropriate by expanding the “Comments” area and 

clicking on the “Add New Comment” bar;

f) Select “J-Crewmembers” from the “Primary Area” dropdown menu;

g) Select code “783” for Designees in the “Keyword” dropdown menu; and

h) Enter your “Opinion Code” and comments as appropriate.

B. Applicants under 23 years of Age.

1) If the Aircraft Dispatcher Practical Test was administered by an ASI-AD, that 

individual will complete PTRS activity code 1513 (CERT/AIRM/DISP/LTR/COMPTENCY).

2) If the test was administered by a DADE, the FAA managing specialist will 

complete activity code 1555 in accordance with the steps contained in subparagraph 5-1369A2). 

The specialist must also complete activity code 1513.

NOTE: There are multiple selections in eFSAS for a Letter of Competency under 

activity code 1513. In order to access the correct one, use the search function by

clicking on the symbol of the binoculars located to the right of the “Activity 

Num” field. Once the search is enabled, enter “1513” in the “Code” section of the 

purple highlighted field. Then select, “CERT/AIRM/DISP/LTR COMPTENCY.”

5-1370 UNSUCCESSFUL APPLICANTS. If an applicant’s practical test is unsatisfactory, 

the examiner will accomplish the following:

A. Prepare FAA Form 8400-3, Application for An Airman Certificate and/or 

Rating. Prepare FAA Form 8400-3 according to subparagraph 5-1368A1) and record the results 

of the practical test in the “Practical Test Report” section. Annotate each unsatisfactory subject 

area with a “U” in the appropriate subject areas. The examiner will inform the applicant the he or 

she has failed the test and instruct him or her to retain the original Airman Knowledge Test 

Report and Statement of Graduation, if applicable, as well as the original Notice of Disapproval

of Application (FAA Form 8060-5).

NOTE: If the unsuccessful applicant has satisfactorily completed any subject 

areas, the examiner may note those with an “S” for satisfactory.

B. Prepare FAA Form 8060-5, Notice of Disapproval of Application. The examiner 

will complete FAA Form 8060-5, in duplicate, and give the original to the applicant (see 

Volume 5, Chapter 1, Section 6, subparagraph 5-132A for instructions).

C. Forward the Application Package. Application packages for applicants who have 

failed the Aircraft Dispatcher Practical Test must be forwarded to AFS-760 as follows:

1) ASI-AD or FAA Managing Specialist. An examiner who is an ASI-AD or the 

FAA managing specialist of a DADE will forward the application package to AFS-760 and 

include the following documents:
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 The completed FAA Form 8400-3, Application for An Airman Certificate 

and/or Rating, and

 Duplicate of FAA Form 8060-5, Notice of Disapproval of Application.

2) DADEs. A DADE will forward an application package to the FAA managing 

specialist within 7 calendar-days of administering the Aircraft Dispatcher Practical Test. The 

DADE must provide the following documents to the managing specialist as part of the 

application package:

 The completed FAA Form 8400-3, Application for An Airman Certificate 

and/or Rating,

 Duplicate of FAA Form 8060-5, Notice of Disapproval of Application, and

 FAA Form 8000-36, PTRS Data Sheet, (if provided by the FAA managing 

specialist).

5-1371 RETESTING AFTER FAILURE. An applicant who is retesting after failure must 

present the following documentation:

A. Application. Each applicant must complete and sign FAA Form 8400-3, Application 

for An Airman Certificate and/or Rating. In accordance with § 65.19, an applicant for a written, 

oral, or practical test for a certificate and rating (or for an additional rating under this part) may

apply for retesting.

1) 30 days after the date the applicant failed the test, or

2) Before the 30 days have expired, if:

 The applicant presents a signed statement from an airman holding the 

certificate and rating sought by the applicant certifying that the airman has 

given the applicant additional instruction in each of the subjects failed, and

 The airman considers the applicant ready for retesting.

B. Airman Knowledge Test. Each applicant for a retest must present an original, 

embossed, Airman Knowledge Test Report showing satisfactory test results.

C. Statement of Graduation (If Applicable). Each applicant for a retest must present a 

copy of a Statement of Graduation, if he or she has successfully completed an FAA-approved, 

part 65 dispatcher training course.

D. Original Copy of FAA Form 8060-5, Notice of Disapproval of Application. FAA 

Form 8060-5 will contain a list of the subjects failed by the applicant. This list will have been 

entered by the original testing examiner. An examiner administering a retest may give the 

applicant credit for those areas of operation and tasks completed satisfactorily on the previous 

practical examination(s) if the retest occurs within 60 calendar-days of the original test. If the 

retest occurs more than 60 calendar-days after the original test, the entire Aircraft Dispatcher 

Practical Test must be retaken. The 90 day limit after graduation (with extension, if approved) 

still controls the eligibility period to take the practical test.
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NOTE: Whenever possible an FAA managing specialist should ensure that a 

retest is administered by a DADE other than the one who administered the 

original test.

E. Forward the Application Package. The examiner and FAA managing specialist will 

forward the application package in accordance with the guidance contained in paragraph 5-1368 

and will include a the duplicate of FAA Form 8060-5, Notice of Disapproval of Application.

5-1372 LETTER OF DISCONTINUANCE. An examiner will issue a Letter of 

Discontinuance when reasons other than unsatisfactory performance lead to the termination of a 

practical test. Some examples of reasons for discontinuing a test include:

 Power Failure,

 Family emergency, or

 Inclement Weather.

A. When an Examiner Discontinues the Test. When an examiner discontinues the test, 

he or she will return the original Airman Knowledge Test Report and Statement of Graduation, if 

applicable, to the applicant. The examiner will then prepare, sign, and issue the Letter of 

Discontinuance to the applicant. The examiner will identify in the letter, the areas of operation

and their associated tasks of the practical test that the applicant successfully completed. The 

examiner will instruct the applicant to present the Letter of Discontinuance to the examiner when 

he or she resumes the Aircraft Dispatcher Practical Test. At no time will an examiner issue a 

Letter of Discontinuance in lieu of FAA Form 8060-5, Notice of Disapproval of Application, if it 

appears an applicant may fail any portion of the Aircraft Dispatcher Practical Test. A Letter of 

Discontinuance must be made part of an applicant’s certification file and a DADE’s designated 

examiner file.

B. See Figure 5-139A for an example of a Letter of Discontinuance.

5-1373 RETENTION OF APPLICATION PACKAGES. The district office (FSDO, CHDO,

or CMO) will retain all aircraft dispatcher certification documentation in accordance with 

Chapter 11 of the current edition of FAA Order 1350.15, Records Organization, Transfer, and 

Destruction Standards.
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Figure 5-139. Sample Letter of Aeronautical Competency – Successful Applicant of 

Aircraft Dispatcher Certificate Less Than 23 years of Age

(District Office Letterhead)

Letter of Aeronautical Competency

This letter is evidence that:

_____(Name of Applicant)_____has successfully completed the required written, knowledge and 

skill tests for an Aircraft Dispatcher Certificate; however, the applicant has not reached 23 years 

of age. The applicant may obtain a Temporary Airman Certificate (FAA Form 8060-4) from any 

Flight Standards District Office (FSDO) upon presenting the following:

1) Proof of age (23 years old).

2) A current application, FAA Form 8400-3, Application for An Airman Certificate 

and/or Rating.

3) This original letter.

4) 2 valid forms of photo identification.

Aviation Safety Inspector Signature: 

Aviation Safety Inspector Name (print): 

Date:_________________________

District Office Number Office Location

___________________ _____________

This Letter of Aeronautical Competency does not expire.
DATE DRAFT 8900.1 CHG DADE2

14

Figure 5-139A. Sample Letter of Discontinuance

Dear ,

On this date, , you successfully completed a portion of the practical test indicated 

below:

Aircraft Dispatcher

You completed the following areas of the practical test standards (PTS) satisfactorily.

(List completed Areas of Operations and other associated tasks from the PTS.)

The practical test was discontinued because of:

If application is made by (enter 60 days from date of test), this letter shows the above

satisfactorily completed portions of the practical test.. After (expiration date) , you must 

complete the ENTIRE TEST. This letter does not extend the expiration date for your knowledge 

test results or the oral evaluation date.

Sincerely,

(ASI-AD or DADE) Certificate/Designation Number: 

RESERVED. Paragraphs 5-1374 through 5-1385.