1

EDI CS Tracking and OMB Number: ( 04909) 1894
-NEW **SUPPORTING STATEMENT FOR PAPERWORK REDUCTION ACT SUBMISSION**  EDICS Tracking and OMB Number: ( 04909 ) 1894 - New 

### A. Justification 1. Explain the circumstances that make the collection of information necessary. I dentify any legal or administrative requirements that necessitate the collection. Attach a hard copy of the appropriate section of each statute and regulation mandating or auth orizing the collection of information , or you may provide a valid URL link or paste the applicable section . Please limit pasted text to no longer than 3 pages. Specify the review ty pe of the collection (new, revision, extension, reinstatement with change, reinstatement without change) . If revised, briefl y specify the changes. If a rulemaking is involved, make note of the sections or changed sections, if applicable. **The Education Jobs Fund (Ed Jobs) program is authorized in Public Law No. 111**  **- 226 (Act), whi**  **ch President Obama signed on August 10, 2010. The Ed Jobs program provides $10 billion in assistance to States to save or create**  **education jobs. Jobs funded under this program include those that provide educational and**  **related services for early childhoo**  **d, elementary, and secondary education.**  **The authorizing legislation requires**  **that these funds be administered under the terms and conditions of sections 14001 through 14013 and title XV of division A of**  **the American Recovery and Reinvestment Act of 2009 (Public Law 111**  **- 5). Section**  **14008 of ARRA requires each State receiving funds to submit an annual report to the Secretary, at such time and in such manner as the Secretary may require.**  **Each State will submit to the U.S.**  **Department of Education (Department)**  **one Ed Jobs annual report. Approval of this information collection will enable the**  **Department to collect from States the information required by statute.** 2. Indicate how, b y whom, and for what purpose the information is to be use d. Except for a new collection, indicate the actual use the agency has made of the information received from the current collection. **The Department will**  **evaluate the information in each report and use the data to prepare for the Congress the Secretary’s R**  **eport required under Section 14 0**  **10 of ARRA.**  **The data will inform the Department’s administration and oversight of the program. In particular, it will provide useful information on the uses and impact of**  **Ed Jobs funds.**2

EDI CS Tracking and OMB Number: ( 04909) 1894
-NEW 3. Describe whether, and to what extent, the collection of information involves the use of automated, electronic, mechanical, or other technological collection techniques or forms of information technology , e.g. permitting electronic submission of responses, and the basis for the decision of adopting this means of collection. Also describe any consideration given to using technology to reduce burden. **The Department will enlist the services of a contractor to develop an electronic system to facilitate the collection**  **of annual report data f rom States. States will be**  **able to respond through a secured website** . 4. Describe ef

forts to identify

duplication. Show specificall y wh y an y similar information already available cannot be used or modified for use for the purposes described in Item 2 above . **The majority of the**  **required data collection is not available via other sources available to the**  **Department. The information on jobs created or saved can be**  **found the**  **Quarterly reports that States submitted under section 1512 of ARRA.**  **T he Department wi**  **ll use the information from those reports**  **to populate this portion of the annual report.**  5. If the collection of information impacts small businesses or other small entities, describe any methods used to minimize burden. A small entity may be (1) a small bus iness which is deemed to be one that is independently owned and operated and that is not dominant in its field of operation; (2) a small organization that is any not - for - profit enterprise that is independentl y owned and operated and is not dominant in its field; or (3) a small government jurisdiction, which is a government of a city, county, town, township, school district, or special district with a population of less than 50,000. **The collection of information does not impact small businesses or other smal l**  **entities.** 6. Describe the consequences to Federal program or policy activities if the collection is not conducted or is conducted less frequentl y, as well as an y technical or legal obstacles to reducing burden. **If the collection is not conducted, the**  **Department will not meet the statutory**  **requirement to report on the information required by statute.** 7. Explain any

special circumstances that would cause an information collection to be conducted in a manner:  requiring respondents to report information to the agency more often than quarterl y;  requiring respondents to prepare a written response to a collection of information in fewer than 30 day s after receipt of it;3

EDI CS Tracking and OMB Number: ( 04909) 1894
-NEW

 requiring respondents to submit more than an original and two copies of any document;  requiri ng respondents to retain records, other than health, medical, government contract, grant - in
- aid, or tax records for more than three years;  in connection with a statistical survey , that is not designed to produce valid and reliable results than can be gener alized to the universe of study;  requiring the use of a statistical data classification that has not been reviewed and approved b y OMB;  that includes a pledge of confidentiality that is not supported by

authority established in statute or regulation, that is not supported by disclosure and data security policies that are consistent with the pledge, or that unnecessarily impedes sharing of data with other agencies for compatible confidential use; or  requiring respondents to submit proprietary trade secrets, or other confidential information unless the agency can demonstrate that it has instituted procedures to protect the information ’ s confidentiality to the extent permitted by law. **This collection is consistent with 5 CFR 1320.5 (d)(2)**  **.** 8. As applicable, state that the Department has published the 60 and 30 Federal Register notices as required b y 5 CFR 1320.8(d), soliciting comments on the information collection prior to submission to OMB. Summarize public comments received in response to that notice and describe actions taken by the agency

in response to these comments. Specificall y address comments received on cost and hour burden. Describe efforts to consult with persons outside the agency to obtain their views on the availability

of data, frequency

of collection, the clarity

of instruction and record keeping, disclosure, or reporting format (if any), and on the data elements to be recorded, disclosed, or reported. Consultation with representatives of those from whom information is to be obtained or tho se who must compile records should occur at least once every 3 years – even if the collection of information activity is the same as in prior periods. There may be circumstances that may

preclude consultation in a specific situation. These circumstances should be explained. **The public will have an opportunity to comment during the review process through the 60**  **- day comment period. The public will have another opportunity to comment**  **during the 30 -**  **day comment period.** 9. Explain any

decision to provide any

pay ment or gift to respondents, other than remuneration of contractors or grantees with meaningful justification . **No payments or gifts to respondents will be made.** 10. Describe an y assurance of confidentiality provided to respondents and the basis for the assuran ce in statute, regulation, or agency policy . If personally

identifiable information4

EDI CS Tracking and OMB Number: ( 04909) 1894
-NEW (PII) is being collected, a Privacy Act statement should be included on the instrument. Please provide a citation for the Sy stems of Record Notice and the date a Privacy Impact Assessment was completed as indicated on the IC Data Form . A confidentiality statement with a legal citation that authorizes the pledge of confidentiality should be provided. Requests for this information are in accordance with the following ED and OMB policies: Privacy

Act of 1974, OMB Circular A
- 108

– Privacy Act Implementation

– Guidelines and Responsibilities, OMB Circular A
- 130 Appendix I

– Federal Agency Responsibilities for Maintaining Records About Individuals, OMB M
- 03 - 22

– OMB Guidance for Implementing the Privacy Provisions of the E
- Government Act of 2002, OMB M - 06 - 15

– Safeguarding Personall y Identifiable Information, OM:6
- 104

– Privacy Act of 1974 (Collection, Use and Protection of Personally I dentifiable Information) . If the collection i s subject to the Privacy Act, the Privacy

Act statement is deemed sufficient with respect to confidentiality . I f there is no expectation of confidentiality , simply state that the Department make s no pledge about the confidentiall y of the data. **There is no assurance of confidentiality.**  **11.** Provide additional justification for any questions of a sensitive nature, such as sexual behavior and attitudes, religious beliefs, and other matters that are commonly considered private. The justification should include the reasons why the agency

considers the questions necessary , the specific uses to be made of the information, the explanation to be given to persons from whom the information is requested, and any steps to be taken to obtain their consent. **There are no quest ions of a sensitive nature.**  12. Provide estimates of the hour burden of the collection of information. The statement should:  Indicate the number of respondents by affected public ty

pe (federal government, individuals or households, private sector

– businesse s or other for
- profit, private sector

– not - for - profit institutions, farms, state, local or tribal governments), frequency of response, annual hour burden, and an explanation of how the burden was estimated, including identification of burden ty pe: recordk eeping, reporting or third party

disclosure. All narrative should be included in item 12. Unless directed to do so, agencies should not conduct special surveys to obtain information on which to base hour burden estimates. Consultation with a sample (fewe r than 10) of potential respondents is desirable. If the hour burden on respondents is expected to vary widely because of differences in activity , size, or complexity , show the range of estimated hour burden, and explain the reasons for the variance. Gen erally, estimates should not include burden hours for customary and usual business practices.  If this request for approval covers more than one form, provide separate hour burden estimates for each form and aggregate the hour burdens in the ROCI S IC Burden Analy sis Table. (The table should at minimum include Respondent types, IC activity , Respondent and Responses, Hours/Response, and Total Hours)5

EDI CS Tracking and OMB Number: ( 04909) 1894
-NEW

 Provide estimates of annualized cost to respondents of the hour burdens for collections of information, identif yi ng and using appropriate wage rate categories. The cost of contracting out or paying outside parties for information collection activities should not be included here. Instead, this cost should be included in Item 14. **Burden Hours for Respondents The D**  **epartment estimates that each State would spend approximately 15 hours of staff time to provide the information required in each annual report. The**  **total number of hours spent nationally completing the report would be 840**  **( 15**  **hours per State x 56 States).**  **Cost to Respondents The Department estimates that the per**  **- hour cost for each State will average**  **$30.00 for an aggregate national cost of $ 25,200**  **($30.00 x 84**  **0 hours) .**  **Burden Hours and Cost s**  **to Complete Each Report**  **Reporting Activity**  **Hours States**  **Reporting Estimated** 

**hours per activity**  **Estimated**

**average cost/hour**  **Estimated**

**cost per activity**  **Distribution of Ed Jobs**  **funds** 2 5 6 112 $30 $ 3,360 **Uses of Ed Jobs**  **funds** 7 5 6 392 $30 $ 11,760 **Uses of Ed Jobs funds for**  **purposes of meeting MOE**  **requirements** 3 5 6 168 $30 $ 5,040

**Tax increases averted**  3 5 6 168 $30 $ 5,040 **Jobs saved or created**  0 5 6 0 $30 $0 **TOTALS** 15 5 6 840 $30 **$ 25,200** 6

EDI CS Tracking and OMB Number: ( 04909) 1894
-NEW

13. Provide an estimate of the total annual cost burden to respondents or record keepers resulting from the collection of information. (Do not include the cost of any hour burden shown in Items 12 and 14.)  The cost estimate should be split into two components: (a) a total capital and start
- up cost component (annualized over its expected useful life); and (b) a total operation and maintenance and purchase of services component. The estimates should take into account costs associated with generating, maintaining, and disclosing or providing the information. Include descriptions of methods used to estimate major cost factors including s ys tem and technology acquisition, expected useful life of capital equipment, the discount rate(s), and the time period over which costs will be incurred. Capital and start
- up costs include, among other items, preparations for collecting information such as purchasing computers and software; monitoring, sampling, drilling and testing equipment; and acquiring and maintaining record storage facilities.  If cost estimates are expected to vary widel y, agencies should present ranges of cost burdens and explain the reasons for the variance. The cost of contracting out information collection services should be a part of this cost burden estimate. In developing cost burden estimates, agencies may consult with a sample of r espondents (fewer than 10), utilize the 60
- day pre - OMB submission public comment process and use existing economic or regulatory impact anal ys is associated with the rulemaking containing the information collection, as appropriate.  Generally , estimates shou ld not include purchases of equipment or services, or portions thereof, made: (1) prior to October 1, 1995, (2) to achieve regulatory compliance with requirements not associated with the information collection, (3) for reasons other than to provide information or keep records for the government or (4) as part of customary

and usual business or private practices. Also, these estimates should not include the hourly

costs (i.e., the monetization of the hours) captured above in Item 12 Total Annualized Capital/ Startup Cost: 0 Total Annual Costs (O&M): 0 Total Annualized Costs Requested: 0 There are no start
- up costs for this collection 14. Provide estimates of annualized cost to the Federal government. Also, provide a description of the method used to estimate cost, which should include quantification of hours, operational expenses (such as equipment, overhead, printing, and support staff), and an y other expense that would not have been incurred without this collection of information. Agencies also may aggregat e cost estimates from Items 12, 13, and 14 in a single table.7

EDI CS Tracking and OMB Number: ( 04909) 1894
-NEW **The Federal costs involve drafting the report template; staff review of the submitted reports for completeness, working with contractor on analyzing the data submitted**  **by States; having follow -**  **u p discussions with States as necessary; and drafting the**  **required report to Congress. The contractor will provide an on**  **- line system for annual performance report**  **submission and provide technical assistance as needed to States in using the system. Burd**  **en Hours and Total Cost to the Federal Government Grade**  **Hours Cost**  **11 ( 2**  **)** 78 hours @ $29.93 $ 2,334 **12 (3 )**  171 hours@ $35.88/hour $ 6,135 **15(1)** 52 hours @$59.30 $3,084 **Government Cost** $11, 553 **Contractor assistance** $61,457 **TOTAL COST $**  **73,011** 15. Explain the reasons for any program changes or adjustments. Generall y, adjustments in burden result from re
- estimating burden and/or from economic phenomenon outside of an agency ’s control (e.g., correcting a burden estimate or an organic increase in the s ize of the reporting universe). Program changes result from a deliberate action that materiall y changes a collection of information and generall y are result of new statute or an agency action (e.g., changing a form, revising regulations, redefining the res pondent universe, etc.). Burden changes should be disaggregated b y ty pe of change (i.e., adjustment, program change due to new statute, and/or program change due to agency discretion), ty pe of collection (new, revision, extension, reinstatement with change , reinstatement without change) and include totals for changes in burden hours , responses and cost s (if applicable) . **This is a new collection related to a new program.** 16. For collections of information whose results will be published, outline plans for tabul ation and publication. Address any complex anal yt ical techniques that will be used. Provide the time schedule for the entire project, including beginning and ending dates of the collection of information, completion of report, publication dates, and othe r actions. **The Department intends to**  **report the information to Congress within 9**  **months of the deadline for the submission of State reports to ED.**  17. If seeking approval to not display the expiration date for OMB approval of the information collection, explain the reasons that display would be inappropriate. **The expiration date will be displayed on the form.**8

EDI CS Tracking and OMB Number: ( 04909) 1894
-NEW 18. Explain each exception to the certification statement identified in the Certification of Paperwork Reduction Act. **There are no exceptions to the certif ication statement.**