II 

116TH CONGRESS 

2D SESSION S. 4776 

To reduce the amount provided to agencies that do not comply with reasonable 

vehicle utilization standards and to establish methods and procedures 

for evaluating vehicle fleets. 

IN THE SENATE OF THE UNITED STATES 

SEPTEMBER 30 (legislative day, OCTOBER 29), 2020 

Mrs. SHAHEEN (for herself, Mr. LANKFORD, and Mr. KING) introduced the 

following bill; which was read twice and referred to the Committee on 

Homeland Security and Governmental Affairs 

A BILL 

To reduce the amount provided to agencies that do not 

comply with reasonable vehicle utilization standards and 

to establish methods and procedures for evaluating vehicle fleets. 

1 Be it enacted by the Senate and House of Representa2 tives of the United States of America in Congress assembled, 

3 SECTION 1. VEHICLE FLEET UTILIZATION. 

4 (a) DEFINITIONS.—In this section— 

5 (1) the term ‘‘Administrator’’ means the Ad6 ministrator of General Services; 


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1 (2) the term ‘‘baseline vehicle budget for the ve2 hicle fleet management component’’ means the lesser 

3 of— 

4 (A) the sum, as determined by the Direc5 tor of the Office of Management and Budget, 

6 of— 

7 (i) the total dollar amount obligated 

8 by the vehicle fleet management component 

9 to purchase, maintain, and operate vehicles 

10 in fiscal year 2019; and 

11 (ii) the total dollar amount obligated 

12 by the vehicle fleet management component 

13 to lease, maintain, and operate vehicles in 

14 fiscal year 2019; and 

15 (B) the annual average, as determined by 

16 the Director of the Office of Management and 

17 Budget, of the sum of— 

18 (i) the total dollar amount obligated 

19 by the vehicle fleet management component 

20 to purchase, maintain, and operate vehicles 

21 during the last 3 full fiscal years before 

22 the date of enactment of this Act; and 

23 (ii) the total dollar amount obligated 

24 by the vehicle fleet management component 

25 to lease, maintain, and operate vehicles 


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1 during the last 3 full fiscal years before 

2 the date of enactment of this Act; and 

3 (3) the term ‘‘executive agency’’ means an 

4 agency, as defined under section 551 of title 5, 

5 United States Code, that is in the executive branch; 

6 (4) the term ‘‘Government-wide vehicle usage 

7 standards’’ means the vehicle usage standards estab8 lished by the Administrator under subsection 

9 (b)(1)(A); 

10 (5) the term ‘‘uniform vehicle fleet methods and 

11 procedures’’ means the methods and procedures es12 tablished by the Administrator under subsection 

13 (b)(1)(B); and 

14 (6) the term ‘‘vehicle fleet management compo15 nent’’ means the agency, office, or component of an 

16 executive agency that establishes requirements and 

17 manages expenditures with respect to the use of ve18 hicles by officers and employees of the executive 

19 agency. 

20 (b) ESTABLISHMENT OF STANDARDS AND METHODS

21 AND PROCEDURES.— 

22 (1) IN GENERAL.—The Administrator— 

23 (A) shall establish vehicle usage standards 

24 for the executive branch of the Federal Govern25 ment; and 


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1 (B) in consultation with the Director of 

2 the Office of Management and Budget, shall es3 tablish uniform methods and procedures for use 

4 by executive agencies— 

5 (i) in— 

6 (I) determining the appropriate 

7 size of the vehicle fleet of the execu8 tive agency; 

9 (II) determining whether to lease 

10 or purchase a vehicle; 

11 (III) assessing the utilization of 

12 vehicles by the executive agency; and 

13 (IV) documenting a decision to 

14 keep a vehicle that does not meet the 

15 vehicle utilization criteria; and 

16 (ii) that require the vehicle fleet man17 agement component of the executive agen18 cy to maintain the procedures and the doc19 umentation described in clause (i)(IV) in 

20 an easily accessible manner. 

21 (2) CONTENTS.—The Government-wide vehicle 

22 usage standards— 

23 (A) shall include annual mileage minimums 

24 of 12,000 miles for passenger vehicles and 

25 10,000 miles for light trucks; and 


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1 (B) may include additional standards, in2 cluding number of trips per month and number 

3 of passengers per month. 

4 (3) PUBLICATION.—The Administrator shall 

5 make publicly available the Government-wide vehicle 

6 usage standards, including documentation require7 ments and metrics, and the uniform vehicle fleet 

8 methods and procedures. 

9 (c) IMPLEMENTATION OF STANDARDS.— 

10 (1) ALTERNATIVE STANDARDS.— 

11 (A) IN GENERAL.—An executive agency 

12 may establish and implement separate vehicle 

13 usage standards for the executive agency. 

14 (B) REVIEW.— 

15 (i) IN GENERAL.—Any vehicle usage 

16 standards implemented by an executive 

17 agency as described in subparagraph (A) 

18 shall be reviewed annually by the Adminis19 trator to ensure an optimal fleet profile. 

20 (ii) PROVISION OF INFORMATION.— 

21 The Administrator shall establish a process 

22 for obtaining information from executive 

23 agencies on vehicle utilization before mak24 ing a determination under subparagraph 

25 (C). 


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1 (C) REDUCTION IN BUDGET FOR WEAKER

2 STANDARDS.— 

3 (i) IN GENERAL.—For any fiscal year 

4 for which the Administrator determines 

5 that the vehicle usage standards imple6 mented by an executive agency as de7 scribed in subparagraph (A) are less strin8 gent than the Government-wide vehicle 

9 usage standards, the vehicle fleet manage10 ment component of the executive agency 

11 may not obligate for the purchase or lease 

12 of vehicles more than the amount equal to 

13 90 percent of the baseline vehicle budget 

14 for the vehicle fleet management compo15 nent. 

16 (ii) APPEALS PROCESS.—The Director 

17 shall provide an appeal process under 

18 which an executive agency may appeal a 

19 determination under clause (i) on the basis 

20 that the mission profile of the executive 

21 agency requires a less stringent vehicle 

22 usage standard. If such an appeal is suc23 cessful, the amount that may be obligated 

24 for the purchase of lease of vehicles shall 

25 not be reduced under clause (i). 


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1 (2) FAILURE TO IMPLEMENT STANDARDS.—For 

2 any fiscal year for which the Administrator deter3 mines that an executive agency does not have vehicle 

4 usage standards in effect, the vehicle fleet manage5 ment component of the executive agency may not ob6 ligate for the purchase or lease of vehicles more than 

7 the amount equal to 80 percent of the baseline vehi8 cle budget for the vehicle fleet management compo9 nent. 

10 (d) IMPLEMENTATION OF METHODS AND PROCE11 DURES.— 

12 (1) IN GENERAL.—The head of each executive 

13 agency shall ensure that— 

14 (A) the uniform vehicle fleet methods and 

15 procedures are implemented by the executive 

16 agency, consistent with internal control stand17 ards; 

18 (B) supporting documentation is made 

19 publicly available regarding— 

20 (i) any determination of the appro21 priate size of the vehicle fleet of the execu22 tive agency; and 

23 (ii) the justification for any deviation 

24 from the Government-wide vehicle usage 

25 standards; and 


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1 (C) the vehicle fleet management compo2 nent of the executive agency maintains the pro3 cedures described in subparagraph (A) and the 

4 documentation described in subparagraph (B) 

5 in an easily accessible manner. 

6 (2) UNDERUTILIZATION REVIEW.—The head of 

7 each executive agency shall document— 

8 (A) an annual review of the vehicle fleet of 

9 the executive agency to identify underutilized 

10 vehicles; and 

11 (B) actions taken to remove underutilized 

12 vehicles from the vehicle fleet or a justification 

13 for the continued use of the underutilized vehi14 cles. 

15 (3) AUDITS.—Not less frequently than once 

16 every 2 years, the Inspector General of each execu17 tive agency shall— 

18 (A) conduct an audit of the vehicle fleet 

19 management practices of the executive agency 

20 evaluating compliance with this section; 

21 (B) submit to each committee of either 

22 House of Congress with jurisdiction of the ac23 tivities or funding of the executive agency and 

24 the Administrator a report regarding the audit; 

25 and 


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1 (C) make publicly available a report re2 garding the audit. 

Æ 


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