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[Federal Register Volume 79, Number 1 (Thursday, January 2, 2014)]
[Notices]
[Pages 115-117]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-31403]

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2013-OS-0239]

Privacy Act of 1974; System of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Defense Finance and Accounting Service proposes to add a 
new system of records, T7333a, entitled ``Centralized Travel History 
Records (CTHR)'' to its inventory of record systems subject to the 
Privacy Act of 1974, as amended. This system will provide Air Force 
installations with the capability to accomplish an online inquiry to 
support travel claims, questions, and investigations; and provide 
voucher numbers in order to retrieve travel vouchers from on-site 
storage or the Federal Records Center.

[[Page 116]]

DATES: This proposed action will be effective on February 3, 2014 
unless comments are received which result in a contrary determination. 
Comments will be accepted on or before February 3, 2014.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Gregory Outlaw, (317) 510-4591.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or from the Defense Privacy and Civil Liberties Office at http://dpclo.defense.gov/privacy/SORNs/component/dfas/index.html.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 7, 2013, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 27, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7333a

System name:
    Centralized Travel History Records (CTHR).

System location:
    Defense Information Systems Agency, Defense Enterprise Computing 
Center, Mechanicsburg, Bldg 308, Naval Support Activity (NSA), 5450 
Carlisle Pike, Mechanicsburg, PA 17050-2411.
    Defense Finance and Accounting Service, Limestone, 27 Arkansas 
Road, Limestone, ME 04751-1500.
    Defense Finance and Accounting Service, Japan, Building 206 Unit 
5220, APO AP 96328-5220.
    Defense Finance and Accounting Service, Columbus, 3990 East Broad 
St, Columbus, OH 43213-1152.
    Defense Finance and Accounting Service, Rome, 325 Brooks Road, 
Rome, NY 13441-4527.
    Defense Finance and Accounting Service, Indianapolis, 8899 East 
56TH Street, Indianapolis, IN 46249-0100.
    Defense Finance and Accounting Service, Europe, Unit 
23122, APO AE 09227.
    Official mailing addresses for Air Force Bases are contained in the 
Directory of Department of the Air Force Mailing Addresses.

Categories of individuals covered by the system:
    United States Air Force Active Duty, Reserve and National Guard 
members and DoD civilian employees that utilize the Defense Travel 
System.

Categories of records in the system:
    Individual's full name, rank/pay grade, Social Security Number 
(SSN), address, unit address, travel voucher number, travel order 
number, military branch of service or department, office address and 
telephone number and date of travel.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental regulations, Department of Defense 
Directive 5118.5, Defense Finance and Accounting Service; Department of 
Defense Financial Management Regulation (DoDFMR) 7000.14-R, Vol. 9, 
Defense Finance and Accounting Service-Denver (DFAS-DE) 7077.2-M, 
United States Air Force Standard Base Level General Accounting and 
Finance System User's Manual, 31 U.S.C. Money and Finance, Sections 
3511, Prescribing accounting requirements and developing accounting 
systems and 3512, Executive agency accounting and other financial 
management reports and plans and 3513, Financial reporting and 
accounting system; and E.O. 9397 (SSN), as amended.

Purpose(s):
    The records are used as a centrally maintained repository for 
travel history information. The system provides Air Force installations 
with the capability to accomplish an online inquiry to support travel 
claims, questions, and investigations and provide voucher numbers in 
order to retrieve travel vouchers from on-site storage or the Federal 
Records Centers.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses published at the beginning of the DFAS 
compilation of systems of records notices may apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Retrieved by name and/or SSN.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data is limited to CAC enabled users and 
restricted by passwords, which are changed according to agency security 
policy.

Retention and disposal:
    Records are cut off at the end of the fiscal year in which payment 
was made and destroyed 6 years and 3 months after cutoff. Records are 
destroyed by degaussing.

System manager(s) and address:
    Defense Finance and Accounting Service-Columbus, DFAS-HTSCA, CTHR 
System Manager, 3990 East Broad St., Columbus, OH 43218-1152.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Defense Finance and Accounting Service, Freedom of 
Information/Privacy Act Program Manager,

[[Page 117]]

Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, 
Indianapolis, IN 46249-0150.
    Requests should contain individual's full name, SSN for 
verification, current address to reply, and provide a reasonable 
description of what they are seeking.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this record system should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 
56th Street, Indianapolis, IN 46249-0150.
    Request should contain individual's full name, SSN for 
verification, current address to reply, and telephone number.

Contesting record procedures:
    The Defense Finance and Accounting Service (DFAS) rules for 
accessing records, for contesting contents and appealing initial agency 
determinations are published in Defense Finance and Accounting Service 
Regulation 5400.11-R, 32 CFR 324; or may be obtained from the Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th 
Street, Indianapolis, IN 46249-0150.

Record source categories:
    From the individual concerned or the United States Air Force.

Exemptions claimed for the system:
    None.
[FR Doc. 2013-31403 Filed 12-31-13; 8:45 am]
BILLING CODE 5001-06-P
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