www.fgdc.gov National Geospatial Data Asset Management Plan

National Geospatial Data Asset

Management Plan

Portfolio Management Implementation Plan for the OMB Circular A–16

Supplemental Guidance as it relates to OMB Circular A–16, Coordination of

Geographic Information and Related Spatial Data Activities

Federal Geographic Data Committee

March 2014

2014/09/19 Please note that a change, noted in red, has been made on page 25.
www.fgdc.gov National Geospatial Data Asset Management Plan

Federal Geographic Data Committee

Federal Geographic Data Committee, Reston, Virginia, USA: 2014

For more information on the Federal Geographic Data Committee

World Wide Web: http://www.fgdc.gov/

E‐mail: fgdc@fgdc.gov

Any use of trade, product, or firm names is for descriptive purposes only and does not imply

endorsement by the U.S. Government.

Although this report is in the public domain, permission must be secured from the individual

copyright owners to reproduce any copyrighted materials contained within this report.

Suggested citation:

Federal Geographic Data Committee, 2014, National Geospatial Data Asset Management Plan:

Portfolio Management Implementation Plan for the OMB Circular A–16 Supplemental Guidance

(Steering Committee Approved: March 20, 2014): Reston, Virginia, USA, Federal Geographic

Data Committee, 48 p.
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Contents

Executive Summary.......................................................................................................................................1

Introduction ..................................................................................................................................................3

Purpose .........................................................................................................................................................7

Timeline ........................................................................................................................................................8

Section 1: Preparing the Management and Reporting Framework............................................................ 10

Objective 1A: Establish a Process to Select and Update A–16 Supplemental Guidance Roles ..........11

Objective 1B: Define the Scope of the A–16 NGDA Portfolio............................................................. 11

Objective 1C: Establish Online Collaboration Communities............................................................... 13

Objective 1D: Establish Online Planning and Reporting Tools............................................................ 14

Objective 1E: Codify the Definition of a Geospatial Investment ........................................................ 19

Section 2: Executing the Portfolio Management Process........................................................................... 22

Assessing .................................................................................................................................................23

Objective 2A: Assess NGDA Datasets, NGDA Themes, and their Maturity Level ...............................23

Planning ..................................................................................................................................................24

Objective 2B: Prepare NGDA Strategic Theme Plan ........................................................................... 25

Objective 2C: Create, Execute, and Maintain Collaboration and Coordinating Mechanisms ............25

Reporting ................................................................................................................................................27

Objective 2D: Populate NGDA Dataset, Theme, and Portfolio Summary Reports.............................27

Priority Setting/Budget Process.............................................................................................................. 29

Objective 2E: Develop the Executive‐Level Priority Setting/Budget Processes                                      

for Geospatial Portfolio Management................................................................................................ 30

Next Steps...................................................................................................................................................32

Appendix A: Acronyms................................................................................................................................33

Appendix B: Glossary of Terms................................................................................................................... 34

Appendix C: References.............................................................................................................................. 39

Appendix D: National Geospatial Data Asset Management Plan Actions—Responsibility Summary ........41

   
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Figures

Figure 1. Structure of the A–16 NGDA Portfolio and list of NGDA Themes.................................................. 5

Figure 2. A–16 NGDA Portfolio management tiers and roles and responsibilities....................................... 6

Figure 3. Objectives and projected timeframe for A–16 NGDA Portfolio management implementation. ..9

Figure 4. The A–16 NGDA Portfolio management process......................................................................... 22

Tables

Table 1. Summary of actions for preparing the management and reporting framework..........................21

Table 2. Summary of actions for executing the portfolio management process .......................................31
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Executive Summary		

Managing geospatial data as a capital asset is critical to our Nation’s ability to leverage and target public

investments and to make our tax dollars more effective, transparent, and accountable. Locational

intelligence derived from geospatial data is driving modern technological advances in all fields, and the

dynamic nature of our increasingly digital and sensor‐based networked environment creates new

management challenges across Federal agencies. The Office of Management and Budget (OMB) Circular

A–16, “Coordination of Geographic Information and Related Spatial Data Activities”, provides guidance

on improved national coordination and use of spatial data, and a recent addendum, Circular A–16

Supplemental Guidance (Supplemental Guidance) prescribes a “portfolio management" approach.

Portfolio management is the process of tracking, maintaining, expanding, and aligning assets to address

and solve the business needs of an enterprise. At a national level, this approach is intended to overcome

the single agency, stovepipe model by applying consistent policy, improved organization, better

governance, and public engagement to deliver outstanding results.

The Supplemental Guidance outlines an approach for instituting the portfolio management process. The

Federal Geographic Data Committee (FGDC) Steering Committee will oversee this National Geospatial

Data Asset Management Plan (Plan) to ensure that the identified goal is being met. Outcomes will

include a robust and accessible set of core geospatial datasets, called National Geospatial Data Assets

(NGDAs). The availability of and access to these NGDAs will improve support for individual Federal

agency missions as, well as their partners and stakeholders. The Plan is derived from the following

documents that were developed with extensive input by representatives from Federal agencies and a

wide array of geospatial stakeholders:

 OMB Circular A–16, Supplemental Guidance, November 10, 2010, hereafter referred to as the

Supplemental Guidance.

 National Spatial Data Infrastructure Strategic Plan: 2014–2016, December 2013, hereafter

referred to as the NSDI Strategic Plan.

The Plan encompasses activities to support the following vision and goal for the A–16 NGDA Portfolio

management.

Vision: A National Spatial Data Infrastructure Portfolio consisting of a core set of National Geospatial

Data Assets (NGDAs) that are sufficiently complete, current, and accessible to support the critical

business and mission requirements of the Federal Government, its partners and stakeholders.

Goal: Implement a systematic and efficient A–16 NGDA Portfolio management process that supports

and optimizes investments in Federal geospatial assets for effective sharing, collaboration, and use of

core geospatial data across Federal agencies and with their partners and stakeholders, in an

environment that supports efficient and effective decisionmaking.

   
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The Plan is divided into two sections: “Preparing the Management and Reporting Framework” and

“Executing the Portfolio Management Process.” Each section contains a series of objectives and the

associated action items necessary to establish and execute A–16 NGDA Portfolio management on an

ongoing basis. Elements for continual assessment, planning, reporting, and setting of development and

budget priorities are listed under each objective. Details on timelines, responsibilities, and metrics are

included within each action item. The specific roles of actors at all levels of the A–16 NGDA Portfolio

management process are also addressed.
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Introduction

On November 10, 2010, the Executive Office of the President released Memorandum M–11–03,

“Issuance of OMB Circular A–16 Supplemental Guidance” (Supplemental Guidance). Its purpose is to

improve the implementation of OMB Circular A–16, Coordination of Geographic Information and Related

Spatial Data Activities (Circular A–16). Both documents require a coordinated and effective Federal

geospatial asset management capability. The Supplemental Guidance clarifies the roles and

responsibilities for meeting Circular A–16 responsibilities and, for the first time, requires the

identification of specific datasets that are to be managed through the A–16 process. The Supplemental

Guidance also outlines a process for portfolio management of datasets managed under Circular A–16

(see appendix A for acronyms and appendix B for a glossary of terms).  

This enhanced data management process will upgrade the support provided to Federal agencies as well

as their respective partners and stakeholders as they implement their mission and business

requirements. The intention is to execute a systematic portfolio management process that supports and

optimizes efficient and effective sharing of, use of, and investment in geospatial assets critical across the

Federal agencies as well as their partners and stakeholders.

The objectives and actions outlined in this Plan support the National Spatial Data Infrastructure

Strategic Plan: 2014–2016 and incorporate the requirements established in the Digital Government:

Building a 21st Century Platform to Better Serve the American People (Digital Government Strategy) and

the Open Data Policy—Managing Information as an Asset (Open Data Policy) (see appendix C for

referenced documents). The objectives and actions also promote the use of enterprise tools such as

Data.gov and GeoPlatform.gov (an OMB Shared Service). The processes in this Plan help NGDA Dataset

Managers comply with these requirements as well as manage Federal geospatial data as an asset

throughout its lifecycle to promote interoperability and openness of Federal geospatial information.

Although this Plan focuses on managing A–16 geospatial datasets, the Federal Geospatial Portfolio

includes many categories of multiple assets, including: non A–16 NGDA Portfolio data, infrastructure,

hardware, software, personnel, applications, services, and products. A Federal portfolio of geospatial

assets that is documented, reliable, and accessible:

 Increases the opportunities for shared use,  

 Increases the value of data as more missions and partners use and rely upon it,

 Increases the opportunities for partnering in the data’s creation, development, and

maintenance,

 Quantifies data investment against its return (how much data for how much cost), and  

 Provides mechanisms for identifying data gaps and investment requirements (a key aspect to

aligning the portfolio’s data holdings to meet mission and national needs).

   
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Coordinated management of all components of the portfolio and leveraging activities and investments

associated with them is critical for effectively supporting the business requirements of multiple partners

and stakeholders. The investment in the various components of the Federal Geospatial Portfolio is

tracked via several Federal IT reporting processes that enable measuring their effectiveness in meeting

their development objectives. For example, hardware and software funding is tracked under the Capital

Planning and Investment Control (CPIC) process developed in Division E—Information Technology

Management Reform, also known as the Clinger‐Cohen Act in Public Law 104–106. Likewise,

investments in geospatial data and technology, as well as services and applications, can be coded in

Office of Management and Budget “exhibits” using various budget codes to further track investment

and spending.  

Often a program investment contains programmatic elements and geospatial data, technology, and (or)

service/application components that may be reflected via multiple budget codes. Budget codes and

implementation of coding schematics are not consistent across Federal agencies, making the

determination of total costs for the Federal Geospatial Portfolio and collective monetary and

programmatic benefits and outcomes difficult.  

The Supplemental Guidance references these types of multiple assets and how they relate to A–16

NGDA Portfolio management; the effective integration of all these geospatial assets is critical to the

discovery and access of NGDAs. However, the focus of this Plan is on the management of geospatial

data assets, which are not tracked as part of Federal Information Technology (IT) investments. Thus the

discussion of other geospatial asset types centers on action items that define and develop the

relationships between NGDAs and these other assets as well as the relationship between A–16 NGDA

Portfolio reporting and other existing Federal reporting processes, such as IT.

The A–16 National Geospatial Data Asset (NGDA) Portfolio is organized by NGDA Themes made up of

one or more associated NGDA Datasets (see fig. 1). Currently, 16 NGDA Themes and more than 200

NGDA Datasets make up the A–16 NGDA Portfolio; a list is available on the FGDC A–16 NGDA Portfolio

management website.
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Figure 1. Structure of the A–16 NGDA Portfolio and list of NGDA Themes.

Although NGDA Datasets are a subset of the many geospatial datasets used daily, they account for a

large portion of Federal geospatial data used across multiple programs, Federal agencies, and partner

organizations. To be included in the A–16 NGDA Portfolio, potential geospatial datasets will be

evaluated using guiding principles and selection criteria developed through the Geospatial Line of

Business and as outlined in the Supplemental Guidance. Datasets that meet the requirements for

inclusion in the portfolio are designated as NGDAs and are grouped under the appropriate NGDA

Theme. NGDA Theme and NGDA Dataset composition is dynamic and will evolve over time to reflect

emerging, new, or diminishing data requirements based on national priorities.

The A–16 NGDA Portfolio management process consists of three tiers, each having a set of management

responsibilities (see fig. 2). These are:  

 Dataset–Focuses on the management of individual sets of geospatial data by NGDA Data

Managers and (or) Data Stewards to best meet the identified and funded data requirements and

to document and register data for use. Provides reports to the Theme level.

 Theme–Focuses on the management of groups of datasets having similar characteristics (a

theme of data), coordinating between themes and across managing programs. Provides reports

to the Executive level.

 Executive–Focuses on management and decisionmaking for the health of the portfolio as a

whole, aligning investment recommendations with mission and national priorities, issues, and

events; coordinates across departments on actions and investments, and with the Chief

Information Officer (CIO), budget staff, and OMB. Provides recommendations on investments.
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Figure 2. A–16 NGDA Portfolio management tiers and roles and responsibilities.

It is important to note that investment in geospatial applications, services, infrastructure, and other

geospatial asset types may be required in tandem with activities at any tier of the Portfolio to support

NGDA development, management, delivery, and use. Collectively, NGDA assets result from investments

in geospatial data and metadata, as well as the applications, services, software, and hardware

infrastructure that support access to and analysis of the data.  

Management of the A–16 NGDA Portfolio is a complex matter. In order to efficiently manage, report on,

and measure progress of the maturing portfolio, automated tools will be developed and made

accessible to the NGDA Dataset Managers, NGDA Theme Leads, and Executive NGDA Theme Champions

through the Geospatial Platform (hereafter referred to as GeoPlatform.gov). Dashboards and other

services are planned that will enhance tracking the development, management, and reporting on the

completion status of NGDAs. The timelines included in this Plan are based on factors known today and

may be impacted by annual assessments and strategic planning. The Plan is a living document and the

objectives, actions, and timelines are subject to change based on lessons learned during

implementation.

The actions identified in this document do not attempt to include details about daily management

activities of NGDAs by Federal agencies; these processes vary among agencies and datasets. Rather, this

document focuses on consistent, critical actions required for successful development of processes

related to A–16 NGDA data management, metrics reporting, and portfolio management. When possible,
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agencies are strongly encouraged to leverage their existing business processes to meet A–16 NGDA

Portfolio management goals and reporting requirements. The Supplemental Guidance defines the OMB‐

approved Geospatial Data Lifecycle to assess the maturity of NGDA Datasets with respect to quality,

timeliness, completeness, and ability to support stakeholder business needs. A number of agencies

already use efficient data management processes that are not consistent with those in the OMB‐

approved Geospatial Data Lifecycle, but in many cases do address the same types of management issues

in a comparable manner.  

Thus, the focus of the Plan is to identify uniform metrics and reporting requirements so agencies can

provide consistent information while minimizing the short‐term impact on management practices and

investments. The intent is to enable agencies to report consistent information even if their current

management processes vary slightly for the prescribed stages in the Geospatial Data Lifecycle. There is

also an opportunity for existing agency best practices to be identified and leveraged to improve the

effectiveness and efficiency of the Geospatial Data Lifecycle over time.

A key A–16 NGDA Portfolio management focus is the continuous improvement of the core NGDAs so

that their utility to support stakeholders can continue to mature. Knowledge of the degree of individual

NGDA maturity and the collective maturity of NGDAs within a theme is critical for executives as they set

priorities on cross‐government areas of focus and investment.  

Purpose

This Plan lays out a framework and processes for managing Federal NGDAs as a single Federal Geospatial

Portfolio in accordance with OMB policy and Administration direction. In addition, the Plan describes

the actions to be taken to enable and fulfill the supporting management, reporting, and priority‐setting

requirements in order to maximize the investments in, and reliability and use of, Federal geospatial

assets. This Plan encompasses activities to support the following vision and goal for the A–16 NGDA

Portfolio management.

Vision: A National Spatial Data Infrastructure Portfolio consisting of a core set of National Geospatial

Data Assets (NGDAs) that are sufficiently complete, current, and accessible to support the critical

business and mission requirements of the Federal Government, its partners and stakeholders.

Goal: Implement a systematic and efficient A–16 NGDA Portfolio management process that supports

and optimizes investments in Federal geospatial assets for effective sharing, collaboration, and use of

core geospatial data across Federal agencies and with their partners and stakeholders, in an

environment that supports efficient and effective decisionmaking.

The Federal Geospatial Portfolio will contain and utilize all elements of the NSDI—data, hardware,

software, infrastructure, and personnel to access and use geospatial data, knowledge, and analysis to

understand conditions, relationships, patterns, and effects in our interactions with, and management of,

our natural and human‐made environment.  

   
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Effective portfolio management requires:  

 Ensuring the quality, currency, amount, and use of data as it relates to addressing national and

Federal priorities,  

 Having processes in place to facilitate its availability and efficient use,

 Having metrics and reporting tools to measure effectiveness, and  

 Having a process in place to adapt strategies to align/realign investments with priorities.

The actions in this Plan (1) establish the framework for inventorying and qualifying the contents of the

Federal Geospatial Portfolio and (2) develop the performance measuring, reporting, and investment

decisionmaking processes. Some of these processes are complex and must take into account various

existing intra‐ and inter‐agency practices, policies, and timelines. The processes will have impacts if

agencies do not have the resources required to implement new or alter existing practices accordingly.

The action descriptions include the relationships and dependencies required to be in place for an action

to be completed. Action descriptions also identify parties responsible for executing actions, expected

results from actions, metrics to measure performance, and each action’s intended outputs and its

overall outcomes.  

Many of the actions in this Plan will require the development and use of supporting materials and tools

for those responsible for implementing actions. Materials will vary based on the action and may include

internal or external resources, “How‐to” or “help” documentation that describes how to use support

tools, training materials for explaining processes or for training staff, discussion forums for

collaboration, supplemental materials, and other resources. It is intended that the majority of this

material will be made available through public or password protected communities on GeoPlatform.gov.

Each of these resources will be targeted to appropriate audiences (Data Stewards, NGDA Dataset

Managers, NGDA Theme Leads, Executive NGDA Theme Champions, FGDC Coordination Group and

Steering Committee members, and other groups) to create clear, concise workflows across and between

the roles and responsibilities outlined in the Supplemental Guidance.  

Timeline

This Plan outlines actions over a 3‐year phased timeframe from fiscal years (FY) 2014 to 2016 (see fig. 3).

Many actions included in the Plan were initiated prior to FY14 to support the framework. Each action is

accompanied by a projected initiation date, completion date, and performance metrics for execution of

portfolio management actions by Federal agencies. Because this is a living document, activities will

continue beyond FY16. The Plan, as well as the timeline, will be updated as out years become budgetary

and execution years. Updates will reflect the evolution and maturity of NGDA Portfolio management.
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Figure 3. Objectives and projected timeframe for A–16 NGDA Portfolio management implementation.

**Note: For specific actions under the objectives listed in this timeline, refer to table 1 at the end of the “Preparing the

Management and Reporting Framework” section and to table 2 at the end of the “Executing the Portfolio Management Process”

section. Specific actions for each Portfolio management role can also be found in Appendix D: National Geospatial Data Asset

Management Plan Actions—Responsibility Summary.
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Section 1: Preparing the Management and Reporting Framework

A–16 NGDA Portfolio management supports informed decisionmaking that evaluates and adjusts

activities and investments to best meet the goals for which the portfolio was established. This requires

knowing the contents of the portfolio and the quality of the assets, their fitness for use, existing and

required investment levels, and effectiveness. Measuring and reporting tools are required to facilitate

providing this information as inputs to the portfolio analysis and investment priority‐setting process.

Having a portfolio framework in place and knowing the scope and state of the A–16 NGDA Portfolio are

essential before the portfolio management process can be effectively implemented to set and link

investment priorities to the Federal budget processes.  

The full implementation of A–16 NGDA Portfolio management can be accomplished only if a number of

sequential steps are taken. This may require some agencies to redirect or request additional resources

to fulfill portfolio management responsibilities and to align with Federal information management

requirements in addition to this Plan. These requirements include the OMB’s Digital Government

Strategy and the Open Data Policy. Because not all agencies are at the same level of information

management maturity and vary in resource availability, it is expected that full implementation of the A–

16 NGDA Portfolio management process may require three to five budget cycles. This Plan outlines a

framework for moving forward so some portfolio management benefits can be realized immediately,

while providing the flexibility to integrate all agencies into the standardized process over several years.  

Many actions are underway to establish the management and reporting framework necessary to

perform portfolio management. Part of this framework is identifying personnel to fill and implement the

roles and responsibilities established in the Supplemental Guidance to ensure there is a continuity of

operations, both for the short term as well as for sustainability over time. During FY14 and FY15, most

actions will involve establishing the infrastructure and capability foundation needed for ongoing

portfolio management. This includes the establishment of processes for portfolio governance and the

building, sustainment, and improvement of the portfolio management process over time. Dataset

Managers will register metadata for their NGDAs on the GeoPlatform.gov/Data.gov Catalog and will

conduct a baseline assessment of their NGDAs to establish the baseline maturity and status of the NGDA

Dataset in all stages of its Geospatial Data Lifecycle. Establishment of A–16 Theme Communities and

support tools on GeoPlatform.gov will facilitate coordination within and across Themes and will enable

stakeholders to help shape a Theme’s development direction—as well as the portfolio as a whole—

during this critical period.

Agencies already executing internal activities that support portfolio management practices for

geospatial information should continue to leverage those efforts to meet the Plan's objectives. The

broader Federal community will benefit from the sharing of effective best business practices related to

Federal Geospatial Portfolio management.

Described below are objectives and actions needed to establish roles, define responsibilities, and

develop reporting requirements and tools that become the framework for the A–16 NGDA Portfolio

management process.
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Objective 1A: Establish a Process to Select and Update A–16 Supplemental Guidance Roles

o Action 1A.1: Develop a Process for Selecting and Maintaining Executive NGDA Theme

Champions, NGDA Theme Leads, and NGDA Dataset Managers—Following the direction in

the Supplemental Guidance, agencies must initially identify and then develop a process for

replacing/updating the persons in these roles. When staff changes, Federal agencies will

need to update their role designations and ensure all appropriate roles/permissions in

GeoPlatform.gov are changed accordingly.

 Initiation Date: FY12 Q1

 Completion Date: FY14 Q4

 Responsibility: NGDA Theme Lead Agency(s)

 Metric: FY13, 50% process developed and roles filled; FY14 Q4, 100% process

developed and roles filled; FY15 and beyond, Ongoing

 Dependencies: Ability and (or) willingness of agencies to comply with process

 Output: Documented process for replacing/updating individuals in these roles; list

of Executive NGDA Theme Champions, NGDA Theme Leads, and NGDA Dataset

Managers responsible for executing these roles; list of persons requiring logins into

GeoPlatform.gov according to these roles  

 Outcome: Ensuring these roles are filled will enable the implementation of the A–16

NGDA Portfolio management process as outlined in this Plan

 References: NSDI Strategic Plan: Goal 2. Ensure Accountability and Effective

Development and Management of Federal Geospatial Resources; A–16

Supplemental Guidance: Section 4.2. Implementation of the Roles and

Responsibilities Framework and Section 4.3. Roles and Responsibilities

Objective 1B: Define the Scope of the A–16 NGDA Portfolio		

o Action 1B.1: Identify Initial Baseline of NGDA Datasets—NGDA Theme Leads and Dataset

Managers incorporate datasets into the existing NGDA Theme/Dataset crosswalk tables.

This initial compilation of NGDAs will be used as a baseline. Future changes to the NGDAs

will need to go through the FGDC approval process and are part of the annual assessment

process.

 Initiation Date: FY12 Q1

 Completion Date: FY14 Q3

 Responsibility: NGDA Theme Leads, NGDA Dataset Managers with support from

Stakeholders, and Community of Interest (COI)

 Metric: FY14 Q3, 100% initial NGDA Datasets identified

 Dependencies: NGDA Dataset Managers, NGDA Theme Leads, and support staff are

identified; NGDA Theme Leads working with NGDA Dataset Managers and

contributing agencies to incorporate datasets into the existing NGDA

Theme/Dataset crosswalk tables
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 Output: Initial baseline inventory of the NGDA Datasets comprising the A–16 NGDA

Portfolio

 Outcome: Increased management attention to those geospatial datasets deemed

critical for supporting Federal agency, partner, and stakeholder missions

 References: NSDI Strategic Plan: Action 2.1.1. Identify foundational NGDAs and

high‐priority data themes and datasets to be included in NSDI portfolio

management; A–16 Supplemental Guidance: Section 3.4. Portfolio Management of

National Geospatial Data Assets

o Action 1B.2: Register Baseline NGDA Datasets and Services Metadata on the

GeoPlatform.gov/Data.gov Catalog with appropriate NGDA and Theme “tags”—This is the

registration of the initial baseline set of NGDA Datasets with the shared catalog. “Tags” are

search terms included in metadata records. The tags enable the records to be located

utilizing online search tools that identify datasets associated with a Theme and as an NGDA

of the portfolio. Registration of NGDAs is controlled by role‐based logins for approved NGDA

Theme Leads and NGDA Dataset Managers and support staff.

 Initiation Date: FY12 Q1

 Completion Date: FY15 Q1

 Responsibility: NGDA Dataset Managers, NGDA Theme Leads, GeoPlatform.gov

Team

 Metric: FY14 Q2, 25% initial NGDA Datasets registered; FY15 Q1, 100% initial NGDA

Datasets registered; FY16 and beyond, Ongoing

 Dependencies: The completed initial baseline inventory of the NGDA Datasets

comprising the A–16 NGDA Portfolio. NGDA Dataset Managers, NGDA Theme Leads,

and support staff are identified and have permission to register data; NGDA

Datasets are aligned with NGDA Themes; and catalog search capabilities are in place  

 Output: All initial NGDA Datasets that make up the Portfolio are discoverable with

appropriate theme name and “NGDA” tags against which searches can be executed

and the Portfolio’s contents quantified  

 Outcome: Improved support for Federal agency, partner, and stakeholder missions

through improved access to data; the ability to identify data partnering

opportunities through “planned” tagged metadata records in the Marketplace.

Adherence to goals of the Digital Government Strategy and the Open Data Policy

 References: NSDI Strategic Plan: Action 2.1.1. Identify foundational NGDAs and

high‐priority data themes and datasets to be included in NSDI portfolio

management; A–16 Supplemental Guidance: Section 3.2. Portfolio Management of

National Geospatial Data Assets

   
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o Action 1B.3: Develop an Approval Process for Nomination/Removal of NGDA Datasets

within the A–16 NGDA Portfolio—The process will include a review of existing NGDA

Datasets for relevance to the national interest as outlined in the Supplemental Guidance and

will include prioritization for inclusion within or removal from the NGDA portfolio. The

process will develop a mechanism for Federal agencies to recommend datasets that meet

the criteria set in the Supplemental Guidance for inclusion in the NGDA Portfolio.  

 Initiation Date: FY14 Q3

 Completion Date: FY15 Q2

 Responsibility: FGDC Steering Committee, Executive NGDA Theme Champions,

NGDA Theme Leads

 Metric: FY15 Q2, 100% process in place and functioning

 Dependencies: NGDA Theme Leads working with Executive NGDA Theme

Champions, NGDA Dataset Managers, and contributing agencies to incorporate

agency datasets into the recommendation process that is submitted to the FGDC

Steering Committee

 Output: List of new and retired NGDA Datasets in the A–16 NGDA Portfolio

 Outcome: Transparent A–16 NGDA Portfolio management with targeted resources

applied to geospatial datasets deemed critical for supporting Federal agency,

partner, and stakeholder missions

 References: NSDI Strategic Plan: Action 2.1.1. Identify foundational NGDAs and

high‐priority data themes and datasets to be included in NSDI portfolio

management; A–16 Supplemental Guidance: Section 3. Portfolio Management of

National Geospatial Data Assets

Objective 1C: Establish Online Collaboration Communities

o Action 1C.1: Activate the NGDA Theme Lead Collaboration Community on GeoPlatform.gov

—This is the (single) community used by all NGDA Theme Leads to collaborate within and

across themes on common issues and to share best practices.

 Initiation Date: FY13 Q2

 Completion Date: FY14 Q3

 Responsibility: GeoPlatform.gov Team with input from the NGDA Theme Leads

 Metric: FY14 Q3, design and implementation 100% complete; FY15 and beyond,

Ongoing

 Dependencies: GeoPlatform.gov community tools, templates, access roles, and

permissions are established in GeoPlatform.gov; community management roles are

filled

 Output: NGDA Theme Leads have centralized tools for coordination and

communication

 Outcome: Increased efficiency in managing themes and meeting A–16 NGDA

Portfolio management expectations by sharing lessons learned and best

management practices, and increased ability to identify partnership opportunities  
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 References: NSDI Strategic Plan: Action 1.2.4. Implement communities of interest

on the Geospatial Platform for collaboration, including a shared investment

planning “Marketplace” and data theme communities, as outlined in OMB Circular

A–16; A–16 Supplemental Guidance: Section 4.2. Roles and Responsibilities

o Action 1C.2: Develop A–16 Theme Collaboration Community Templates and Tools on

GeoPlatform.gov—Each NGDA Theme will have a community presence on GeoPlatform.gov

with tools that support collaboration among the Theme participants including the NGDA

Theme Leads, the NGDA Dataset Managers, Stakeholders, and COIs. The tools, which include

many of the assessment and reporting requirements outlined in this Plan, can be utilized to

provide appropriate levels of information through role‐based access. The Theme community

will require a manager(s) for content, membership, and tool management.  

 Initiation Date: FY13 Q3

 Completion Date: FY16 Q3

 Responsibility: GeoPlatform.gov Team; NGDA Theme Leads with support from the

Theme’s Dataset Managers, Stakeholders, and COIs

 Metric: FY15 Q4, 50% collaboration capability and tools complete; FY16 Q3, 100%

collaboration capability and tools complete; FY17 and beyond, Ongoing

 Dependencies: NGDA Theme Leads communicate requirements to the

GeoPlatform.gov Team, and GeoPlatform.gov Community templates are complete

 Output: Managed A–16 NGDA Theme collaboration communities on

GeoPlatform.gov; increased exposure of NGDA Datasets, increased collaboration,

partnerships, and participation in NGDA Theme development and requirements;

increased use of the Theme’s datasets

 Outcome: Increased knowledge of NGDA Themes and the core NGDA Datasets

available improve support for Federal agency, partner, and stakeholder missions

and provide a consistent, predictable process for populating GeoPlatform.gov

 References: NSDI Strategic Plan: Action 2.1.4. Develop a process for monitoring and

reporting on the progress of Circular A–16 Data Theme and Geospatial Platform

Community management responsibilities, including the use and proliferation of

content and technology standards; A–16 Supplemental Guidance: Section 3.

Portfolio Management of National Geospatial Data Assets

Objective 1D: Establish Online Planning and Reporting Tools

o Action 1D.1: Develop NGDA Dataset Maturity Annual Assessment Survey and Tool—NGDA

Dataset Managers will regularly assess the maturity of their dataset(s). The survey and tool

assist NGDA Dataset Managers in the evaluation of a dataset’s maturity based on the

Supplemental Guidance’s Geospatial Data Lifecycle assessment process. The assessment

tool will reside on GeoPlatform.gov to facilitate annual dataset maturity assessments and

reporting progress on increasing the maturity of a dataset.  

 Initiation Date: FY13 Q2

 Completion Date: FY14 Q4
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 Responsibility: NGDA Dataset Managers and NGDA Theme Leads develop NGDA

Dataset Maturity Annual Assessment Survey. GeoPlatform.gov Team builds NGDA

Dataset Maturity Annual Assessment Survey Tool with input/requirements from

NGDA Theme Leads and NGDA Dataset Managers  

 Metric: FY14 Q4, 100% complete

 Dependencies: Availability of agency representatives to participate in the

development team to complete the Maturity Annual Assessment Survey and to

provide requirements for the tool. GeoPlatform.gov Team to develop survey tool

 Output: Initial dataset assessment survey maturity report; GeoPlatform.gov hosting

NGDA Dataset Annual Assessment Survey with maturity metrics that can be

included as part of the dataset report; GeoPlatform.gov hosting annual dataset

maturity assessment tool

 Outcome: Informed baseline assessments for NGDA Datasets and initial tool that

will provide inputs to other key actions within the A–16 NGDA Portfolio

management process

 References: NSDI Strategic Plan: Goal 2. Ensure Accountability and Effective

Development and Management of Federal Geospatial Resources; A–16

Supplemental Guidance: Section 3. Portfolio Management of National Geospatial

Data Assets

o Action 1D.2: Develop NGDA Dataset Report Template and Tool—The annual report

template is populated by NGDA Dataset Managers to report on the dataset’s status,

maturity, and other characteristics through this online capability. This is different from the

dataset maturity report. Inputs from the dataset maturity report go into this annual dataset

report, in addition to other dataset reporting elements such as registration of metadata and

services and fulfilling dataset portfolio responsibilities.

 Initiation Date: FY14 Q3

 Completion Date: FY15 Q1

 Responsibility: NGDA Theme Leads with input from the NGDA Dataset Managers to

develop Report Template requirements. GeoPlatform.gov Team with input from

NGDA Theme Leads and NGDA Dataset Managers develops Report Tool

 Metric: FY15 Q1, 100% complete

 Dependencies: NGDA Dataset Maturity Annual Assessment Survey, maturity report,

and reporting tool are available. Availability of agency representatives to participate

in the team to develop the requirements and the template. GeoPlatform.gov Team

to build Report Tool

 Output: Template and tool to create NGDA Dataset report used to inform NGDA

Theme Leads, FGDC Coordination Group, FGDC Steering Committee, and OMB

 Outcome: Consistent NGDA Dataset reporting to manage A–16 NGDA Portfolio

 References: NSDI Strategic Plan: Action 2.1.4. Develop a process for monitoring and

reporting on the progress of Circular A–16 Data Theme and Geospatial Platform

Community management responsibilities, including the use and proliferation of
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content and technology standards; A–16 Supplemental Guidance: Section 3.4.1.

NGDA Dataset Management and Section 5.2. The Process

o Action 1D.3: Develop NGDA Theme Administrative Maturity Annual Assessment Survey and

Tool—NGDA Theme Leads regularly assess the maturity of their Theme through this online

capability. The initial interaction of this tool was as an online survey used to assist NGDA

Theme Leads in the evaluation of a Theme’s maturity. Feedback from this survey will be part

of the requirements leveraged to develop a tool on GeoPlatform.gov to assist in annual

theme maturity assessments and report on the outcomes.

 Initiation Date: FY14 Q1

 Completion Date: FY14 Q4

 Responsibility: NGDA Theme Leads develop an NGDA Theme Administrative

Maturity Annual Assessment Survey. GeoPlatform.gov Team builds survey tool from

the survey and metrics

 Metric: FY14 Q4, 100% complete

 Dependencies: Availability of agency representatives to participate in the team to

complete the Maturity Annual Assessment Survey and provide requirements for the

tool. GeoPlatform.gov Team to build Survey Tool

 Output: NGDA Theme Administrative Maturity Annual Assessment Survey Report;

GeoPlatform.gov NGDA Theme Administrative Maturity Annual Assessment Survey

Tool with maturity metrics

 Outcome: Improved support for Federal agency, partner, and stakeholder missions

through improved NGDA Theme management

 References: NSDI Strategic Plan: Goal 2. Ensure Accountability and Effective

Development and Management of Federal Geospatial Resources; A–16

Supplemental Guidance: Section 3.4. Manage, and 3.4.2. NGDA Theme

Management

o Action 1D.4: Develop NGDA Strategic Theme Plan Template and Tool—This planning report

template will outline the projected activities, programmed/required investments,

planned/recommended changes, and other planning elements for a Theme and its NGDA

Datasets.  

 Initiation Date: FY14 Q4

 Completion Date: FY15 Q2

 Responsibility: NGDA Theme Leads develop Theme Strategic Plan; GeoPlatform.gov

Team with input from NGDA Theme Leads develops Theme Strategic Plan Tool

 Metric: FY15 Q2, 100% complete

 Dependencies: Availability of a team to develop templates for the plan and tool; list

of required metrics; inputs from the Priority Setting/Budget Process

 Output: Uniform, consistent, and standardized annual Strategic Theme Plans for

each NGDA Theme that identifies key actions, issues, investment areas, data
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development/management/service goals, and makes the case for prioritizing

related actions

 Outcome: Improved support for Federal agency, partner, and stakeholder missions

through improved NGDA Strategic Planning at the Theme level and to facilitate

FGDC Steering Committee ability to manage the A–16 NGDA Portfolio

 References: NSDI Strategic Plan: Action 2.1.4. Develop a process for monitoring and

reporting on the progress of Circular A–16 Data Theme and Geospatial Platform

Community management responsibilities, including the use and proliferation of

content and technology standards; A–16 Supplemental Guidance: Section 3.4.2.

NGDA Theme Management

o Action 1D.5: Develop Annual NGDA Theme Report Template and Tool—This is the process

to establish the annual report template populated by Theme Leads to report on the Theme

status, maturity, and other characteristics. This is different from the Theme maturity report.

Inputs from the Theme maturity report and the annual Dataset Report go into this annual

Theme report, in addition to other Theme reporting elements such as fulfilling Theme

portfolio responsibilities.

 Initiation Date: FY14 Q4

 Completion Date: FY15 Q3

 Responsibility: NGDA Theme Leads develop Theme Report Template;

GeoPlatform.gov Team with input from NGDA Theme Leads develops Theme Report

Tool

 Metric: FY15 Q3, 100% complete  

 Dependencies: NGDA Theme Administrative Maturity Annual Assessment Survey

Report; availability of agency representatives to participate in the team to develop

the requirements and the template

 Output: Uniform, consistent, and standardized annual NGDA Theme Report for each

NGDA Theme that identifies NGDA Theme and Dataset status and maturity

 Outcome: NGDA Theme Report provides an aggregated Theme summary; improved

support for Federal agency, partner, and stakeholder missions through informed

transparent management of the NGDA Portfolio  

References: NSDI Strategic Plan: Action 2.1.4. Develop a process for monitoring and

reporting on the progress of Circular A–16 Data Theme and Geospatial Platform

Community management responsibilities, including the use and proliferation of

content and technology standards; A–16 Supplemental Guidance: Section 3.4.2.

NGDA Theme Management

   
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o Action 1D.6: Develop NGDA Services and (or) Applications Investment Report Template,

Tool, and Report—The template, tool, and report will utilize agency Capital Planning and

Investment Control (CPIC) data to report Federal agency and NGDA services and (or)

application investments. Supplemental information will be supplied by Theme Leads and

Executive NGDA Theme Champions. The report will be an input into the Priority

Setting/Budget Process.

 Initiation Date: FY15 Q3

 Completion Date: FY16 Q2

 Responsibility: GeoPlatform.gov Team with input from Executive NGDA Theme

Champions and NGDA Theme Leads  

 Metric: FY15 Q4, NGDA Services and (or) Applications Investment Report template

100% complete; CPIC harvesting algorithms 100% complete; FY16 Q2, NGDA

Services and (or) Applications Investment Report 100% complete; FY17 and beyond,

Ongoing

 Dependencies: GeoPlatform.gov Team availability; Priority Setting/Budget Process

requirements provided

 Output: Uniform, standardized NGDA Services and (or) Applications Investment

Report  

 Outcome: NGDA Services and (or) Applications Investment Report will help identify

key service and (or) application investments within the NGDA Portfolio, enabling

Federal agency, partner, and stakeholder missions to leverage service and (or)

application investments

 References: NSDI Strategic Plan: Goal 2. Ensure Accountability and Effective

Development and Management of Federal Geospatial Resources; A–16

Supplemental Guidance: Section 5. National Geospatial Data Asset Portfolio

Investment Strategy  

o Action 1D.7: Develop NGDA Portfolio Summary Report Template and Tool—The Portfolio

Summary Report outlines the prioritized/projected activities, programmed/required

investments, planned/recommended changes, and other summary elements of the NGDA

portfolio and is a primary input to the portfolio’s Priority Setting/Budget Process.

 Initiation Date: FY15 Q4

 Completion Date: FY16 Q3

 Responsibility: GeoPlatform.gov Team with input from FGDC Steering Committee,

Executive NGDA Theme Champions, and NGDA Theme Leads

 Metric: FY16 Q3, NGDA Portfolio Summary Report Template and Tool 100%

complete

 Dependencies: FGDC Steering Committee input from Priority Setting/Budget

Process; availability of Theme report to harvest and summarize information into

summary report
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 Output: Uniform, consistent, and standardized annual NGDA Portfolio Summary

Report of the NGDA Portfolio identifying key actions, issues, investment areas, data

development/management/service goals

 Outcome: NGDA Portfolio Summary Report provides an aggregated portfolio‐wide

summary; improved support for Federal agency, partner, and stakeholder missions

through the FGDC Steering Committee ability to manage A–16 NGDA Portfolio

investments and make prioritized recommendations to OMB  

 References: NSDI Strategic Plan: Goal 2. Ensure Accountability and Effective

Development and Management of Federal Geospatial Resources; A–16

Supplemental Guidance: Section 5. National Geospatial Data Asset Portfolio

Investment Strategy  

Objective 1E: Codify the Definition of a Geospatial Investment

Application of a standard definition of a geospatial investment across the A–16 NGDA Portfolio must

occur to facilitate reporting budgeted geospatial data investments as well as for budget planning and

execution. Currently, different definitions are used by OMB, the FGDC community, and individual

agencies. Investment tracking and reporting processes will utilize existing OMB and Federal agency

budget reporting as much as possible. This will require the definition of geospatial investments,

identification and direction for coding these investments, and use by Federal agencies of these codes in

OMB reporting.

o Action 1E.1: Review/Revise the Definition of Geospatial Investment and Budget Reporting

Codes—The consistent definition of geospatial investment and budget reporting codes will

be used in Federal geospatial investment planning, budgeting, execution, and reporting.  

 Initiation Date: FY14 Q3

 Completion Date: FY15 Q1

 Responsibility: FGDC Steering Committee, OMB

 Metric: FY15 Q1, 100% complete

 Dependencies: Establish a chartered interagency team to develop a standard

definition

 Output: Standard definition of a Geospatial Investment and budget reporting codes

that can be cross walked across agencies

 Outcome: Improve reporting on geospatial data investments to enhance budget

planning and execution by providing consistent definition and coding

 References: NSDI Strategic Plan: Objective 2.1. Advance the Portfolio Management

process for NGDA; A–16 Supplemental Guidance: Section 3. Portfolio Management

of National Geospatial Assets

   
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o Action 1E.2: Apply the Geospatial Investment Definition and Budget Reporting Codes—Once

the consistent definitions of geospatial investment and budget reporting codes are

developed, they will be incorporated into the Federal Government budget process.  

 Initiation Date: FY15 Q2

 Completion Date: FY16 Q4

 Responsibility: OMB, NGDA Theme Lead Agency(s) with support from FGDC

Steering Committee

 Metric: FY16 Q4, 30% of agencies have instituted revised definition and coding;

FY17 and beyond, Ongoing

 Dependencies: The availability of the standard definition and coding as well as the

rate at which individual agencies can integrate them into their budget and CPIC

business processes (as most of the investment is in data, there will need to be a

change in the CPIC process that is system and not data focused); ability to take

investments that are often not line items and link them to the budget levels

 Output: Geospatial Investment definitions and budget reporting codes implemented

in the Federal agencies

 Outcome: An ability of FGDC to better align investment decisions to “real” agency

investments and strategic goals, resulting in better support for Federal agency,

partner, and stakeholder missions and enhance the A–16 NGDA Portfolio

management process

 References: NSDI Strategic Plan: Goal 2. Ensure Accountability and Effective

Development and Management of Federal Geospatial Resources; A–16

Supplemental Guidance: Section 3. Portfolio Management of National Geospatial

Assets

   
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Table 1. Summary of actions for preparing the management and reporting framework.

Preparing the Management and Reporting Framework  

   Completion Date Responsibility

Objective 1A: Establish a Process to Select and Update A–16 Supplemental Guidance Roles

Action 1A.1: Develop a Process for Selecting and

Maintaining Executive NGDA Theme Champions,

NGDA Theme Leads, and NGDA Dataset Managers  

FY14 Q4 NGDA Theme Lead Agency(s)

Objective 1B: Define the Scope of the A–16 NGDA Portfolio

Action 1B.1: Identify Initial Baseline of NGDA

Datasets   FY14 Q3

NGDA Theme Leads, NGDA Dataset

Managers with support from Stakeholders,

and Community of Interest (COI)

Action 1B.2: Register Baseline NGDA Datasets and

Services Metadata on the GeoPlatform.gov/Data.gov

Catalog with Appropriate NGDA and Theme “tags”

FY15 Q1 NGDA Dataset Managers, NGDA Theme

Leads, GeoPlatform.gov Team

Action 1B.3: Develop an Approval Process for

Nomination/Removal of NGDA Datasets within the

A–16 NGDA Portfolio  

FY15 Q2 FGDC Steering Committee, Executive NGDA

Theme Champions, NGDA Theme Leads

Objective 1C: Establish Online Collaboration Communities

Action 1C.1: Activate the NGDA Theme Lead

Collaboration Community on GeoPlatform.gov   FY14 Q3 GeoPlatform.gov Team with input from theNGDA Theme Leads

Action 1C.2: Develop A–16 Theme Collaboration

Community Templates and Tools on

GeoPlatform.gov

FY16 Q3

GeoPlatform.gov Team; NGDA Theme Leads

with support from the Theme’s Dataset

Managers, Stakeholders, and COIs

Objective 1D: Establish Online Planning and Reporting Tools

Action 1D.1: Develop NGDA Dataset Maturity Annual

Assessment Survey and Tool   FY14 Q4 NGDA Dataset Managers, NGDA ThemeLeads, GeoPlatform.gov Team

Action 1D.2: Develop NGDA Dataset Report

Template and Tool   FY15 Q1 NGDA Theme Leads, NGDA DatasetManagers, GeoPlatform.gov Team

Action 1D.3: Develop NGDA Theme Administrative

Maturity Annual Assessment Survey and Tool   FY14 Q4 NGDA Theme Leads, GeoPlatform.gov Team

Action 1D.4: Develop NGDA Strategic Theme Plan

Template and Tool FY15 Q2 NGDA Theme Leads, GeoPlatform.gov Team

Action 1D.5: Develop Annual NGDA Theme Report

Template and Tool   FY15 Q3 NGDA Theme Leads, GeoPlatform.gov Team

Action 1D.6: Develop NGDA Services and (or)

Applications Investment Report Template, Tool, and

Report

FY16 Q2 GeoPlatform.gov Team, Executive NGDA

Theme Champions, NGDA Theme Leads

Action 1D.7: Develop NGDA Portfolio Summary

Report Template and Tool FY16 Q3

GeoPlatform.gov Team, FGDC Steering

Committee, Executive NGDA Theme

Champions, NGDA Theme Leads

Objective 1E: Codify the Definition of a Geospatial Investment

Action 1E.1: Review/Revise the Definition of

Geospatial Investment and Budget Reporting Codes FY15 Q1 FGDC Steering Committee, OMB

Action 1E.2 Apply the Geospatial Investment

Definition and Budget Reporting Codes   FY16 Q4 OMB, Theme Lead Agency(s) with supportfrom FGDC Steering Committee
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Section 2: Executing the Portfolio Management Process

Once the framework elements are in place for full A–16 NGDA Portfolio management implementation,

cyclic assessments, annual planning, reporting, prioritization, and budgeting can begin. Each portfolio

management stage (Assessing, Planning, Reporting, and Priority Setting/Budget Process) described

below starts with establishing a process that will ultimately recur on a set cycle (see fig. 4) and that

aligns with existing OMB and Congressional budget cycles and agency activities.  

The A–16 NGDA Portfolio management process depends on the continual management of the NGDA

Themes and their constituent datasets. It is these activities that the portfolio management process

reports upon and supports. Additionally, an effective portfolio management process will also identify

gaps in investments, data, and other resources so that decisions and actions to address deficiencies can

occur. Being able to identify and address deficiencies in the portfolio are equally important for portfolio

management.

Figure 4. The A–16 NGDA Portfolio management process.
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Assessing

Understanding the initial state of the individual NGDAs for each NGDA Theme and then being able to

gauge progress toward achieving the desired state is critical for making effective portfolio investment

decisions. It is envisioned that NGDA Theme Leads will annually assess and report on the state of their

Theme’s portfolio assets in order to inform their senior executives about current status, planned

progress, and investment levels. This information can be leveraged by executives as they pursue

opportunities for collaborative funding and formulate budget requests that align with agency, Federal,

and national priorities. The completion of the Geospatial Data Lifecycle management assessment to

determine the maturity of NGDA Datasets (as well as investments made and planned) is an important

element in making informed A–16 NGDA Portfolio decisions. Theme administrative assessment informs

the maturity of theme development and management. If duplication of datasets is identified, NGDA

Dataset Managers or NGDA Theme Leads should inform their Executive NGDA Theme Champions and

(or) agency Senior Agency Official for Geospatial Information (SAOGI) to address issues at the executive

level.  

Objective 2A: Assess NGDA Datasets, NGDA Themes, and their Maturity Level

o Action 2A.1: Complete and Submit NGDA Dataset Maturity Annual Assessment—Using the

template and tool, NGDA Dataset Managers regularly assess the maturity of their NGDA

Dataset and then provide a report on how it is progressing towards maturity.

 Initiation Date: FY15 Q1

 Completion Date: FY15 Q3  

 Responsibility: NGDA Dataset Managers

 Metric: FY15 Q1, 30% NGDA Dataset Maturity Assessment complete; FY15 Q3, 100%

NGDA Dataset Maturity Assessment complete; FY16 and beyond, Ongoing

 Dependencies: NGDA Dataset Maturity Annual Assessment Survey complete; list of

discoverable NGDA Datasets available on the GeoPlatform.gov/Data.gov Catalog;

availability of Dataset Manager and (or) Data Steward to perform the maturity

assessment; availability of GeoPlatform.gov tool to complete assessment

 Output: Uniform, comprehensive, standardized Annual NGDA Dataset maturity

report (a baseline for NGDA Dataset maturity) and then an annual summary of the

progress toward full maturity. The report provides information such as whether an

NGDA Dataset has reached the benchmarks within each lifecycle management

phase that is outlined in the Supplemental Guidance's Geospatial Data Lifecycle,

where there are gaps, and areas that might need additional investment

 Outcome: Transparent A–16 NGDA Portfolio Management to prioritize and target

NGDA investments where gaps occur in advancing NGDA Dataset maturity

 References: NSDI Strategic Plan: Action 2.1.1. Identify foundational NGDAs and

high‐priority data themes and datasets to be included in NSDI portfolio

management; A–16 Supplemental Guidance: Section 3.4. Manage, and 3.4.1. NGDA

Dataset Management
www.fgdc.gov National Geospatial Data Asset Management Plan |   24

o Action 2A.2: Complete and Submit NGDA Theme Administrative Maturity Annual

Assessment—The NGDA Theme Leads regularly assess the maturity of their Theme and use

the template and tool created for this process.  

 Initiation Date: FY15 Q1

 Completion Date: FY15 Q4  

 Responsibility: NGDA Theme Leads

 Metric: FY15 Q1, 40% NGDA Theme Administrative Maturity complete; FY15 Q4,

100% NGDA Theme Administrative Maturity complete; FY16 and beyond, Ongoing  

 Dependencies: Assessment questionnaire completed and available, NGDA Theme

Leads complete assessment

 Output: Completed NGDA Theme Administrative Maturity Annual Baseline

Assessment and annual progress report for each NGDA Theme. An inventory of the

progress towards addressing the number of Theme‐level tasks required in the

Supplemental Guidance that are complete for each NGDA Theme and where there

are gaps

 Outcome: Increased mission support to Federal agencies as well as their partners

and stakeholders through transparent A–16 NGDA Portfolio management that

prioritizes and leverages resources where NGDA Theme maturity can be enhanced

 References: NSDI Strategic Plan: Action 2.1.2. Define Federal roles and

responsibilities in national data management, including metadata and data delivery,

taking into account OMB Circular A–16 Supplemental Guidance Portfolio

management requirements, the Open Data Policy, the Geospatial Platform,

Data.gov, and other relevant requirements; A–16 Supplemental Guidance: Section

3.4. Manage

Planning

Results of the initial NGDA Theme and Dataset baseline assessment and subsequent annual assessments

are key inputs for setting both the strategic and annual directions of Themes and overall investment

decisions at the executive level. Each NGDA Theme consists of multiple NGDA Datasets, NGDA Dataset

Managers, and a myriad of diverse stakeholders. Thus, widespread and effective communication of

actions and requirements between the NGDA Theme Leads with numerous stakeholder communities, by

or with support from the Dataset Managers, will be critical for successful implementation of the A–16

NGDA Portfolio. A variety of communication mechanisms tailored to the needs of each Theme will need

to be employed during the planning and execution portions of the portfolio management process to

ensure this success. This communication will include use of the GeoPlatform.gov communities and

recurring briefings/outreach to stakeholders and senior executives. NGDA Theme Strategic Plans identify

key actions, issues, investment areas, data development/management/service goals and make the case

for prioritizing related actions.  

Once an NGDA Theme Strategic Plan is in place to set the course for meeting theme strategic goals,

NGDA Theme Leads will report their progress through GeoPlatform.gov dashboards. These automated

tools will enable aggregated portfolio‐wide information to be reported for use in annual reports and (or)
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by the FGDC Steering Committee to make decisions on portfolio investments and recommendations to

OMB. The goal is to support the geospatial data for improved modeling, analysis, use, stewardship,

access, delivery, and lifecycle management. This section describes the objectives and actions needed to

launch the planning process.  

Objective 2B: Prepare NGDA Strategic Theme Plan		

o Action 2B.1: Complete and Submit NGDA Strategic Theme Plan—This planning report

outlines the projected activities, programmed/required investments,

planned/recommended changes, and other planning elements for a Theme and its NGDA

Datasets. The plan provides input into the NGDA Theme Report.  

 Initiation Date: FY15 Q3

 Completion Date: FY16 Q3

 Responsibility: NGDA Theme Leads with support from the NGDA Dataset Managers,

Stakeholders, and COIs

 Metric: FY15 Q4, 30% of themes have completed strategic plans; FY16 Q1, 60% of

themes have completed strategic plans; FY16 Q3, 100% of themes have completed

strategic plans

 Dependencies: The foundational elements are in place, baseline assessments are

complete, supporting committees and communities are established, and strategic

plan content and the template and tool are in place

 Output: Clear vision/blueprint for evolving the NGDA Theme and associated NGDA

Datasets from their current to desired state that can be used to measure progress

 Outcome: Investment strategies that result in improved NGDA Dataset support for

Federal agency, partner, and stakeholder missions

 References: NSDI Strategic Plan: Action 2.1.4. Develop a process for monitoring and

reporting on the progress of Circular A–16 Data Theme and Geospatial Platform

Community management responsibilities, including the use and proliferation of

content and technology standards; A–16 Supplemental Guidance: Section 3.4.2.

NGDA Theme Management

Objective 2C: Create, Execute, and Maintain Collaboration and Coordinating Mechanisms

o Action 2C.1: Manage and Maintain Content for each A–16 Theme Public Website on

GeoPlatform.gov—Each NGDA Theme has a public website that provides information about

the NGDA Datasets and the Theme. The NGDA Theme public community needs to maintain

a manager(s) for content, membership, and tool management.  

 Initiation Date: FY14 Q2

 Completion Date: FY14 Q4

 Responsibility: NGDA Theme Leads with support from the NGDA Dataset Managers,

Stakeholders, and COIs

 Metric: FY14 Q3, 50% of NGDA Themes have a presence on GeoPlatform.gov; FY14

Q4, 100% of NGDA Themes have a presence on GeoPlatform.gov; FY16 FY15 and

beyond, Ongoing
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 Dependencies: GeoPlatform.gov Community templates are complete; Community

content manager identified

 Output: Public presence for all NGDA Themes and Datasets via GeoPlatform.gov

 Outcome: Increased visibility and use of NGDA Datasets to support Federal

agencies, partners, stakeholders, and the public to meet business and mission

implementations

 References: NSDI Strategic Plan: Action 2.1.4. Develop a process for monitoring and

reporting on the progress of Circular A–16 Data Theme and Geospatial Platform

Community management responsibilities, including the use and proliferation of

content and technology standards; A–16 Supplemental Guidance: Section 3.

Portfolio Management of National Geospatial Data Assets

o Action 2C.2: Establish and Engage the NGDA Theme Committees and Communities to

Further Strategic Planning Efforts—Many NGDA Themes already have FGDC Thematic

Subcommittees, FGDC Working Groups, Stakeholders, COIs, or other forums for engaging

interested organizations in the NGDA Theme.  

 Initiation Date: FY13 Q2

 Completion Date: FY16 Q1  

 Responsibility: NGDA Theme Leads with support from NGDA Dataset Managers and

the GeoPlatform.gov Team  

 Metric: FY15 Q2, 50% of NGDA Themes engaging Committees and Communities in

strategic planning; FY15 Q4, 75% of NGDA Themes engaging Committees and

Communities in strategic planning; FY16 Q1 and beyond, 100% of the NGDA Themes

engaging Committees and Communities in strategic planning  

 Dependencies: NGDA Theme Committees and Communities in place

 Output: Consensus decisions on the strategic direction for the NGDA Themes and

NGDA Datasets

 Outcome: Increased ability to measure incremental progress at reaching the desired

maturity level for the NGDA Themes and Datasets

 References: NSDI Strategic Plan: Goal 2. Ensure Accountability and Effective

Development and Management of Federal Geospatial Resources; A–16

Supplemental Guidance: Section 3.4.2. NGDA Theme Management

o Action 2C.3: Establish and Maintain Coordination Mechanism across NGDA Themes—The

Supplemental Guidance recognizes that collaboration across the NGDA Themes addresses a

need for leveraging resources, sharing information, and facilitating the A–16 NGDA Portfolio

management process. This mechanism may involve meetings, sessions on key topics, or

other types of activities that bring together the NGDA Theme Leads on a regular basis.

 Initiation Date: FY13 Q2

 Completion Date: FY14 Q2

 Responsibility: NGDA Theme Leads  

 Metric: FY14 Q2, 100% of process complete  
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 Dependencies: NGDA Theme Leads establish and oversee regular meeting process

 Output: A team of NGDA Theme Leads, NGDA Dataset Managers, or other

representatives that meet regularly to ensure the identification of crosscutting

issues across NGDA Themes

 Outcome: Improved management of core NGDA Datasets and a unified approach to

setting recommendations for crosscutting development and investment in NGDAs.

Better input for FGDC Steering Committee decisions on setting A–16 NGDA Portfolio

priorities, investments, and establishing and strengthening partnerships

 References: NSDI Strategic Plan: Action 2.1.4. Develop a process for monitoring and

reporting on the progress of Circular A–16 Data Theme and Geospatial Platform

Community management responsibilities, including the use and proliferation of

content and technology standards; A–16 Supplemental Guidance: Section 3.4.2.

NGDA Theme Management

Reporting

For the A–16 NGDA Portfolio management process, consistent metrics and reporting requirements

provide an important foundation for the ability to make decisions. Federal agencies employ a variety of

methods to manage geospatial data throughout the lifecycle of the data and leveraging existing

mechanisms can support efforts to meet the reporting requirements. The availability of tools on

GeoPlatform.gov will also facilitate the reporting process.

Information in the reports will focus on A–16 NGDA Portfolio requirements, gaps, and progress made in

achieving overall A–16 NGDA Portfolio management. This information is based on the templates

developed in Section 1: Preparing the Management and Reporting Framework.

Objective 2D: Populate NGDA Dataset, Theme, and Portfolio Summary Reports

o Action 2D.1: Complete and Submit Annual NGDA Dataset Report—This is the annual report

populated by Dataset Managers to report on each dataset’s status, maturity, and other

characteristics. The content in this report includes the information described in the template

and the tool used in this process.  

 Initiation Date: FY15 Q2

 Completion Date: FY15 Q4  

 Responsibility: NGDA Dataset Managers  

 Metric: FY15 Q4 (Initial – First Report); 100% complete, FY16 and beyond, Ongoing

 Dependencies: The summary of the NGDA Dataset maturity annual assessment;

report templates are in place on GeoPlatform.gov

 Output: Consistent NGDA Dataset Report for use in developing the Annual NGDA

Theme Report

 Outcome: Consistent reporting provides input for NGDA Theme Leads to report on

NGDA Theme progress and ultimately to help manage the A–16 NGDA Portfolio

 References: NSDI Strategic Plan: Action 2.1.4. Develop a process for monitoring and

reporting on the progress of Circular A–16 Data Theme and Geospatial Platform
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Community management responsibilities, including the use and proliferation of

content and technology standards; A–16 Supplemental Guidance: Section 3.4.1.

NGDA Dataset Management, and 5.2. The Process

o Action 2D.2: Complete and Submit Annual NGDA Theme Report—This is the annual report

populated by NGDA Theme Leads to report on each Theme’s status, maturity, and other

characteristics. The content in this report includes the information described in the template

and the tool used in this process.  

 Initiation Date: FY15 Q4

 Completion Date: FY16 Q3

 Responsibility: NGDA Theme Leads  

 Metric: FY16 Q1 (Initial – First Report); 50% complete; FY16 Q3 (Initial – First

Report), 100% complete; FY17 and beyond, Ongoing

 Dependencies: NGDA Theme Administrative Maturity Annual Assessment Survey,

NGDA Theme Strategic Plan, NGDA Theme Report Template available on

GeoPlatform.gov, NGDA Dataset Report

 Output: Consistent NGDA Theme Report for use in the Portfolio Summary

 Outcome: Facilitate transparent A–16 NGDA Portfolio management and enable

NGDA Theme Leads to meet A–16 NGDA Portfolio management responsibilities

 References: NSDI Strategic Plan: Action 2.1.4. Develop a process for monitoring and

reporting on the progress of Circular A–16 Data Theme and Geospatial Platform

Community management responsibilities, including the use and proliferation of

content and technology standards; A–16 Supplemental Guidance: Section 3.4.

Manage

o Action 2D.3: Report NGDA Theme progress to FGDC Steering Committee and FGDC

Coordination Group—Executive NGDA Theme Champions and (or) NGDA Theme Leads

provide informational reports to the FGDC Steering Committee on a regular basis. The

reports are initially being completed as a single report per meeting using standard

presentation materials. GeoPlatform.gov portfolio reporting tools are anticipated to help

streamline this reporting process and increase reporting frequency.

 Initiation Date: FY13 Q4

 Completion Date: FY16 Q4

 Responsibility: Executive NGDA Theme Champions, NGDA Theme Leads

 Metric: FY14 Q4, 25% of themes reported progress; FY15 Q4, 75% of themes

reported progress; FY16 Q4, 100% of themes reported progress; FY17 and beyond,

Ongoing

 Dependencies: Assessing, Planning, and Reporting mechanisms in place

 Output: NGDA Theme progress report to the FGDC Steering Committee

 Outcome: Facilitate transparent A–16 NGDA Portfolio management and enable

NGDA Theme Leads to meet A–16 NGDA Portfolio management responsibilities
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 References: NSDI Strategic Plan: Action 2.1.3. Finalize and implement the Circular

A–16 Portfolio Implementation Plan to include reporting investments and defining

investment requirements; NSDI Strategic Plan: Action 2.1.4. Develop a process for

monitoring and reporting on the progress of Circular A–16 Data Theme and

Geospatial Platform Community management responsibilities, including the use and

proliferation of content and technology standards; A–16 Supplemental Guidance:

Section 3.4. Manage, and 3.6. Identify and Execute Interagency Priorities

o Action 2D.4: Compile NGDA Theme Reports into an A–16 NGDA Portfolio Summary—While

the aggregation of the NGDA Theme Reports provides a significant component of the NGDA

Portfolio Summary, additional requirements will need to be addressed from the Priority

Setting/Budget Process as well. Therefore, the A–16 NGDA Portfolio Summary will evolve

over the course of implementation to address these requirements.

 Initiation Date: FY16 Q4

 Completion Date: FY17 Q3

 Responsibility: GeoPlatform.gov Team with input from FGDC Steering Committee

and Executive NGDA Theme Champion

 Metric: FY17 Q3 (Initial – First Report), 100% complete; FY17 and beyond, Ongoing

 Dependencies: GeoPlatform.gov Team establishes Executive Dashboard for

integrating NGDA Theme Report information into the Portfolio Summary and

additional requirements available from the Priority Setting/Budget Process

 Output: A–16 NGDA Portfolio Summary

 Outcome: Transparent A–16 NGDA Portfolio management and enable NGDA Theme

Leads to meet A–16 NGDA Portfolio management responsibilities

 References: NSDI Strategic Plan: Action 2.1.3. Finalize and implement the Circular

A–16 Portfolio Implementation Plan to include reporting investments and defining

investment requirements; A–16 Supplemental Guidance: Section 3.4. Manage, 3.4.2.

NGDA Theme Management and 5.2. The Process

Priority Setting/Budget Process		

The principle of A–16 NGDA Portfolio management is to provide senior executives with a process for

taking a holistic view of the portfolio in order to determine which NGDAs should be the focus of cross‐

agency investment. The annual reporting on the progress of all NGDA Themes and NGDA Datasets to

senior executives will provide a better sense of the impacts of investments. While this process needs to

be developed, including the reporting requirements and portfolio summaries and tools, ultimately it will

facilitate and identify potential opportunities for collaboration and resource pooling. This will also assist

in the evaluation of opportunities for and implications of portfolio decisions. This process is inherent to

developing a consistent way to determine what the critical geospatial investments are. A consistent,

robust priority‐setting process is critical to informing financial decisions, responding to requests from

OMB, and enabling individual agency approaches to their budget planning process. This section

describes the objectives and actions associated with the Priority Setting/Budget Process.
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Objective 2E: Develop the Executive‐Level Priority Setting/Budget Processes for Geospatial

Portfolio Management

o Action 2E.1: Develop the A–16 NGDA Portfolio‐level Processes, Reporting Requirements,

and Roles and Responsibility Requirements for Federal Geospatial Portfolio Management—

This will include identifying integration points with existing OMB and agency budget and

investment reporting processes and timelines, portfolio summary reporting requirements in

support of reporting tool development, and implementation planning.

 Initiation Date: FY14 Q3

 Completion Date: FY15 Q4

 Responsibility: FGDC Steering Committee, Executive NGDA Theme Champions

 Metric: FY15 Q4, 100% complete

 Dependencies: NGDA Theme Leads and (or) NGDA Dataset Managers have access to

pertinent financial information; geospatial investments are defined and coding

implemented  

 Output: Executive‐level priority setting/budget process and implementation

requirements. Requirements for the Portfolio Summary report are developed

 Outcome: An increased knowledge about investment in the NGDAs that enhances

the ability to set priorities based on the areas that provide the most impact for

supporting Federal agency missions  

 References: NSDI Strategic Plan: Goal 2. Ensure Accountability and Effective

Development and Management of Federal Geospatial Resources; A–16

Supplemental Guidance: Section 3. Portfolio Management of National Geospatial

Assets

o Action 2E.2: Develop a Process for Federal Agencies to Identify Resources Required for

Managing Geospatial Data Beyond Their Agency's Mission—Several NGDA Themes have

NGDA Datasets from multiple agencies. This process would help establish a mechanism for

the NGDA Theme Lead Agency to facilitate the A–16 NGDA Portfolio management process.  

 Initiation Date: FY15 Q1

 Completion Date: FY16 Q4

 Responsibility: FGDC Steering Committee, Executive NGDA Theme Champions,

NGDA Theme Lead Agency(s)

 Metric: FY16 Q4, 100% complete

 Dependencies: Existing collaborative environment among Federal agencies to

support NGDA Datasets; financial and personnel requirements are forwarded

through Executive NGDA Theme Champions and the FGDC Steering Committee for

investment directed to meet agency requirements  

 Output: Defined process that supports NGDA Dataset requirements across Theme

Lead Agency(s)

 Outcome: Improved understanding of NGDA Themes and Datasets supports Federal

agency missions through cross‐agency collaboration
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 References: NSDI Strategic Plan: Goal 2. Ensure Accountability and Effective

Development and Management of Federal Geospatial Resources; A–16

Supplemental Guidance: Section 3.6. Identify and Execute Interagency Priorities

Table 2. Summary of actions for executing the portfolio management process.

Executing the Portfolio Management Process  

   Completion Date Responsibility  

Assessing  

Objective 2A: Assess NGDA Datasets, NGDA Themes, and their Maturity Level

Action 2A.1: Complete and Submit NGDA

Dataset Maturity Annual Assessment FY15 Q3 NGDA Dataset Managers

Action 2A.2: Complete and Submit NGDA

Theme Administrative Maturity Annual

Assessment

FY15 Q4 NGDA Theme Leads

Planning

Objective 2B: Prepare NGDA Strategic Theme Plan

Action 2B.1: Complete and Submit NGDA

Strategic Theme Plan FY16 Q3

NGDA Theme Leads with support from

NGDA Dataset Managers, Stakeholders, and

COIs

Objective 2C: Create, Execute, and Maintain Collaboration and Coordinating Mechanisms

Action 2C.1: Manage and Maintain Content for

each A–16 Theme Public Website on

GeoPlatform.gov

FY14 Q4

NGDA Theme Leads with support from the

NGDA Dataset Managers, Stakeholders, and

COIs

Action 2C.2: Establish and Engage the NGDA

Theme Committees and Communities to Further

Strategic Planning Efforts

FY16 Q1

NGDA Theme Leads with support from

NGDA Dataset Managers and the

GeoPlatform.gov Team

Action 2C.3: Establish and Maintain Coordination

Mechanism across NGDA Themes FY 14 Q2 NGDA Theme Leads

Reporting

Objective 2D: Populate NGDA Dataset, Theme, and Portfolio Summary Reports

Action 2D.1: Complete and Submit Annual NGDA

Dataset Report FY15 Q4 NGDA Dataset Managers

Action 2D.2: Complete and Submit Annual NGDA

Theme Report   FY 16 Q3 NGDA Theme Leads

Action 2D.3: Report NGDA Theme Progress to

FGDC Steering Committee and FGDC

Coordination Group

FY 16 Q4 Executive NGDA Theme Champions, NGDA

Theme Leads

Action 2D.4: Compile NGDA Theme Reports into

an A–16 NGDA Portfolio Summary   FY17 Q3

GeoPlatform.gov Team with input from

FGDC Steering Committee and Executive

NGDA Theme Champions

Priority Setting/Budget Process

Objective 2E: Develop the Executive‐Level Priority Setting/Budget Processes for Geospatial Portfolio Management

Action 2E.1: Develop the A–16 NGDA Portfolio‐

level Processes, Reporting Requirements, and

Roles and Responsibility Requirements for

Federal Geospatial Portfolio Management

FY15 Q4 FGDC Steering Committee, Executive NGDA

Theme Champions

Action 2E.2: Develop a Process for Federal

Agencies to Identify Resources Required for

Managing Geospatial Data Beyond Their Agency's

Mission

FY16 Q4

FGDC Steering Committee, Executive NGDA

Theme Champions, NGDA Theme Lead

Agency(s)
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Next Steps

This National Geospatial Data Asset Management is the beginning of a coordinated effort to strategically

manage those geospatial datasets most critical to carrying out and meeting Federal agency, partner, and

stakeholder mission requirements. Managing Federal NGDAs as a single portfolio is a paradigm shift that

requires more commonality in how Federal agencies manage, report, and make available their NGDAs. It

formalizes the relationships between like datasets, the responsibilities of Theme leadership, and the

reporting, evaluation, and planning of Federal geospatial assets to enable coordinated

recommendations on how the portfolio may need to change or expand to ensure data and tools are

available to support decisionmaking and missions execution. It requires Federal agencies to manage

their NGDAs on behalf of the government, in addition to their own mission requirements. The next steps

to implementing this plan include:

 This Plan incorporates the goals and objectives outlined within the National Spatial Data

Infrastructure Strategic Plan: 2014—2016, December 2013, for establishing an A–16 NGDA

Portfolio management process for National Geospatial Data Assets (NGDAs) Datasets. The FGDC

Steering Committee will determine how they will oversee implementation of this Plan and the

process for regularly reporting the status of this Plan’s execution.

 The responsible parties identified for executing an action will meet and organize the execution

of the action, aligning their activities and timelines with this Plan and its other actions.

 Actions in the “Framework” section of this Plan require the development of processes that

enable efficient and effective reporting by responsible parties. These processes for and the

content of these reports will need to be developed and vetted by the Federal agencies

responsible for their implementation. Leads and team members for these actions will be

identified to execute the actions.

 The development and implementation of reporting tools, help products, and metrics dashboards

on the Geospatial Platform will require government staff, supported by contractor resources, to

define, develop, and implement the required content and capabilities.

 Elements of this Plan may need to be altered as implementation progresses due to Federal

priority changes, funding impacts, or implementation findings. Recommendations will be vetted

through the FGDC Steering Committee to determine appropriate action.

 Federal agencies will need to establish internal coordination for these activities between their

SAOGIs, Executive NGDA Theme Champion(s), NGDA Theme Lead(s), and NGDA Dataset

Manager(s).

 Federal agencies will begin or continue execution of applicable actions.

Federal agencies vary in their ability to implement these activities based on how much they impact or

change their current business processes and the resources available. Some Federal agencies are already

successfully implementing key aspects of the actions in this Plan. The Plan utilizes a phased, multi‐year

approach, recognizing the challenges posed in implementing this governmentwide approach.
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Appendix A: Acronyms

CIO Chief Information Officer

Circular A–16 OMB Circular A–16, Coordination of Geographic Information and Related

Spatial Data Activities

COI Community of Interest

COIs Communities of Interest

CPIC Capital Planning and Investment Control  

Digital Government

Strategy

Digital Government: Building a 21st Century Platform to Better Serve the

American People

FGDC Federal Geographic Data Committee

FY Fiscal Year

GeoPlatform Geospatial Platform  

IT Information Technology

NGDA National Geospatial Data Asset

NSDI National Spatial Data Infrastructure

OMB Office of Management and Budget

Open Data Policy Open Data Policy—Managing Information as an Asset

Q1 Quarter 1 (October to December)

Q2 Quarter 2 (January to March)

Q3 Quarter 3 (April to June)

Q4 Quarter 4 (July to September)

SAOGI Senior Agency Official for Geospatial Information

Supplemental Guidance OMB Circular A–16 Supplemental Guidance, November 10, 2010

TBD To Be Determined
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Appendix B: Glossary of Terms

A–16 NGDA Portfolio: The A–16 NGDA Portfolio is envisioned as a group of NGDA Themes, each of

which is comprised of related NGDA Datasets selected from a much larger and continually changing

universe of geospatial datasets. Only a select subset of these will rise to the significance required for

NGDA Dataset designation as recommended by the relevant NGDA Theme Lead, concurred on by the

FGDC Coordination Group, and designated by the FGDC Steering Committee. OMB Circular A–16

Supplemental Guidance

Baseline Assessment: The process to determine the initial maturity of A–16 NGDA Themes and National

Geospatial Dataset Assets (NGDAs). The process is based on a series of benchmarks and associated

maturity ranking metrics derived from the Stages of the Geospatial Data Lifecycle pursuant to OMB

Circular A–16, sections 8 (e)(d), 8 (e)(f), and 8 (e)(g). Activities or investments necessary to reach a fully

developed or mature dataset are identified and progress in attaining maturity is measured at recurring

intervals. Stages of the Geospatial Data Lifecycle pursuant to OMB Circular A–16, sections 8(e)(d),

8(e)(f), and 8(e)(g)

Community of Interest (COI): A COI may include any interested person, government or non‐

government. Group of individuals and (or) agencies that exchange information in pursuit of common

goals, missions, or business processes. Lexicon of Geospatial Terminology

Dashboard: The concept of the Dashboard comes from other Federal government efforts to organize

and present information in a consolidated view such as the IT Dashboard and the Open Government

Dashboard. The purpose of the Dashboard as related to this Plan is to provide information on the status

the NGDA Themes and Datasets. It is a tool to show the effectiveness of A–16 NGDA Portfolio

management and to support decisions regarding the investment and management of resources. The

information in the Dashboard comes from the Theme Leads and Dataset Managers who are responsible

for evaluating and updating select data on a regular basis, which is accomplished through interfaces

provided by the Dashboard. IBM Center for The Business of Government: Use of Dashboards in

Government and Open Government Dashboard

Data Steward: Data Stewards manage that part of an NGDA Dataset that their organization contributes

to a seamless national dataset. They work with the NDGA Dataset Managers to provide coordination

support, implement needed changes to data, inform and cooperate with stakeholders, perform field

work, ensure data standards are followed, and perform data maintenance. Data Stewards are often not

Federal employees and come from other levels of government, academia, or the private sector.

OMB Circular A–16 Supplemental Guidance

Executive NGDA Theme Champion: A member of the Senior Executive Service or a senior level individual

designated by a Theme Lead Agency’s Senior Agency Official for Geospatial Information (SAOGI) who

advocates for, raises awareness of, and promotes the implementation of an NGDA Theme and its NGDA

Datasets. An Executive NGDA Theme Champion provides recommendations and advises the SAOGI on
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important matters relative to the NGDA Theme’s role in the A–16 NGDA Portfolio. OMB Circular A–16

Supplemental Guidance

FGDC Thematic Subcommittees: OMB Circular A–16 enumerates 34 data themes of national significance

and assigns responsibility for each of the themes to one or more Federal agencies. FGDC Thematic

Subcommittees are established for nine of the data themes. Federal agencies have responsibility for,

and lead, the thematic subcommittees. FGDC Structure and Federal Agency and Bureau Representation

FGDC Working Groups: FGDC Working Groups crosscut the subcommittees and focus on infrastructure

issues common to many of the NSDI data themes, such as standards and common services. FGDC

Structure and Federal Agency and Bureau Representation

GeoPlatform: The Geospatial Platform, also known as GeoPlatform and (or) GeoPlatform.gov (website),

provides a suite of well‐managed, highly available, and trusted geospatial data, services, and

applications for use by Federal agencies—and their State, local, Tribal, and regional partners. Business

Plan for the Geospatial Platform (redacted)

GeoPlatform.gov/Data.gov Catalog: Unified open source government data catalog and search engine

shared by both Data.gov and GeoPlatform.gov Web portals. Geospatial Platform / CKAN Publisher

Webinar

GeoPlatform Community: Interactive, topically focused sections of the GeoPlatform.gov website that

are managed and used for collaboration by specific communities of interest. 2013 Annual Report

GeoPlatform Marketplace: The Geospatial Platform Marketplace [consists of] a listing of datasets that

are planned for acquisition by one or more of the FGDC member agencies. This listing [is used to]

determine whether a potential partner is already trying to acquire data that [other agencies] have an

interest in. As time goes on, [the GeoPlatform.gov Team] will be expanding the functionality of the

Marketplace to help Federal agencies and their partners get their geospatial data needs met in the most

time and cost effective manner possible. Geospatial Platform Marketplace

GeoPlatform Portfolio Management: A set of processes by which the Geospatial Platform will manage

geospatial assets that are contained within the offering. The Geospatial Platform will strategically

manage existing geospatial assets as a portfolio to maximize business value, solve problems, and

increase accountability and transparency across Federal, State, Tribal, local, and private partners.

Business Plan for the Geospatial Platform (redacted)

GeoPlatform Portfolio Management Metrics: The GeoPlatform Portfolio will be measured and reported

based on the following: Data maturity based on maturity model scores; IT dashboards [support for

Dataset and Theme maturity and investments and investment prioritization]; Investment review criteria

and investment review scores; Implementation of roles and responsibilities specific to portfolio

management (for example, roles and responsibilities in the OMB A–16 Supplemental Guidance for data

portfolio management). Geospatial Platform Roadmap v4
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GeoPlatform Team: The GeoPlatform Team will be responsible for the governance and operational

management of the Geospatial Platform based upon the strategic direction provided by the FGDC

Steering and Executive Committees. The GeoPlatform Team, consisting of members of Federal agencies

with platform experience, the Geospatial Platform Managing Partner, and the FGDC Office of the

Secretariat, with input from support contractors, will execute the design, operations, maintenance, and

management of the Geospatial Platform. Business Plan for the Geospatial Platform (redacted)

Geospatial Data Lifecycle: The stages outlined in the Geospatial Data Lifecycle enables NGDA Dataset

Managers to obtain a better understanding of the current maturity of NGDA Datasets for planning,

developing, maintaining, evolving, and archiving the NGDA Dataset(s) for which they are responsible.

OMB Circular A–16 Supplemental Guidance

Geospatial Line of Business (GeoLoB): A shared investment initiative of FGDC agencies to develop

policy, guidance, and shared technology solutions supporting Geospatial Shared Services. Also, aims to

further refine the opportunities for optimizing and consolidating Federal geospatial‐related investments

to reduce the cost for government and, at the same time, improve services to citizens. FGDC Geospatial

Line of Business (GeoLoB)

NGDA Dataset: A geospatial dataset that has been designated as such by the FGDC Steering Committee

and meets at least one of the following criteria: (1) supports mission goals of multiple Federal agencies;

(2) statutorily mandated; or (3) supports Presidential priorities as expressed by Executive Order or by

OMB. OMB Circular A–16 Supplemental Guidance

NGDA Dataset Inventory: To identify geospatial datasets that comprise the A–16 NGDA Portfolio

universe, the FGDC Steering Committee must know what geospatial data exist and how they support the

business requirements of the Federal Government and its partners. Datasets compare to each other in

characteristics such as definition, content, quality, application, and validity. Obtaining this information

requires a recurring inventory and selection process. An initial inventory activity is used to create a

baseline portfolio that will be routinely maintained on at least an annual basis. OMB Circular A–16

Supplemental Guidance

NGDA Dataset Management: NGDA Dataset Managers should evaluate their NGDA Dataset(s) against

the Geospatial Data Lifecycle stages in order to report on their maturity and status. They should also

report on how they are conforming to the NGDA Dataset Managers’ responsibilities, expended

resources (dollars and full‐time equivalent (FTE) staff), and other performance measures concurred

upon by the FGDC Steering Committee. If funding information is not currently available, NGDA Dataset

Managers should work with their agency leadership to develop a way to track this financial information.

The NGDA Dataset Manager will annually submit an NGDA Dataset Report to the relevant NGDA Theme

Lead and will assist with incorporation of that information into a comprehensive annual NGDA Theme

Report. OMB Circular A–16 Supplemental Guidance

NGDA Dataset Manager: Individuals who provide coordination and standards for NGDA Datasets at a

national level. NGDA Dataset Managers provide information to their NGDA Theme Lead for

management and reporting. OMB Circular A–16 Supplemental Guidance
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NGDA Theme: Representations of conceptual topics describing digital spatial information for the Nation.

Each Theme contains associated datasets (with attribute records and coordinates) that are documented,

verifiable, and officially designated to meet recognized standards. A NGDA Theme contains one or more

datasets of geographic information to be used in common and from which other datasets can be

derived. NGDA Themes are codified in OMB Circular A–16. OMB Circular A–16 Supplemental Guidance

NGDA Theme Lead: Individuals who provide interdepartmental leadership and coordination at the

NGDA Theme level. They work with component NGDA Dataset Managers to develop standards and

provide guidance. The NGDA Theme Lead, or designee, chairs the NGDA Theme’s Thematic Committee

and manages the annual process of providing NGDA Dataset collaboration and funding

recommendations to the FGDC Steering Committee for those NGDA Datasets within their NGDA Theme.

Additionally, the NGDA Theme Lead reports to the Executive NGDA Theme Champion and the FGDC

Coordination Group on the NGDA Theme’s activities and investments (both current and planned).  

OMB Circular A–16 Supplemental Guidance

NGDA Theme Management: NGDA Theme Leads should comprehensively coordinate with their NGDA

Dataset Managers to provide overall management for the NGDA Datasets associated with the NGDA

Theme. Coordination and integration of NGDA Dataset management will frequently occur across Federal

agencies, making interagency coordination a key responsibility of the NGDA Theme Lead. NGDA Theme

Leads will also coordinate with other NGDA Theme Leads to ensure that NGDA Datasets applicable to

more than one NGDA Theme are effectively co‐developed. The baseline and subsequent annual NGDA

Dataset Reports comprise a key foundational element of the NGDA Theme Lead’s ability to collaborate

with the NGDA Dataset Managers associated with the NGDA Theme, and to identify and execute

common practices and shared services across NGDA Datasets within the NGDA Theme. OMB Circular   

A–16 Supplemental Guidance

Outcome: In performance assessment in government, outcomes are defined as the impacts on social,

economic, or other indicators arising from the delivery of outputs. Organization for Economic

Cooperation and Development (OECD), Glossary of Statistical Terms

Output: In performance assessment in government, outputs are defined as the good or services

produced by government agencies. Organization for Economic Cooperation and Development (OECD),

Glossary of Statistical Terms

Portfolio Management: Geospatial portfolio management is the process of tracking, maintaining,

expanding, and aligning or realigning assets to address and solve the business needs of an enterprise. To

understand what assets exist and to ensure their quality and usability, data must be: (1) Reliable –

coordinated by a recognized national steward; (2) Consistent – supported by defined and understood

content definitions to ensure their integrity; (3) Current and applicable – maintained regularly and

adaptable to current needs; and (4) Resourced – established and recognized as an enterprise

investment. Although geospatial portfolio management is much broader than just these few described

aspects, these form the foundation on which geospatial portfolio management is built. Lexicon of

Geospatial Terminology
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Register: A set of files containing identifiers assigned to items with descriptions of the associated items.

Lexicon of Geospatial Terminology

Services: Automated program, interface, application, or engine that performs a defined action that can

be found, invoked, and executed over the Web. A geospatial Web‐based service is a service that

performs an action on geospatial data or information to transform, translate, or convert it to a more

usable format or to update, distribute, or integrate it into an existing database or dataset for use.

Lexicon of Geospatial Terminology

Stakeholders: Also known as the A–16 Stakeholder Community, this term represents a group of

individuals and (or) agencies that affect or are affected by A–16 themes and associated datasets. This

group is composed of Federal agency partners, including State, tribal, and local governments, the private

and nonprofit sectors, academia, and the public at‐large. Lexicon of Geospatial Terminology

Strategic Planning: Planning that focuses on longer range objectives and goals. Lexicon of Geospatial

Terminology

	 	
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Appendix C: References

Listing of Authorities

Office of Management and Budget, 2002, August 19, Circular No. A–16 Revised, accessed February 21,

2014, at http://www.whitehouse.gov/omb/circulars_a016_rev/

Office of Management and Budget, 2006, March 3, Memorandum M–06–07: Designation of a Senior

Agency Official for Geospatial Information, accessed February 21, 2014, at https://www.fgdc.gov/

participation/steering‐committee/memos/EOP‐3‐3‐06‐Designation‐of‐SAOGIs_m06‐07.pdf

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www.fgdc.gov National Geospatial Data Asset Management Plan |   41

Appendix D: National Geospatial Data Asset Management Plan Actions—

Responsibility Summary		

NGDA Dataset Manager Actions  

Preparing the Management and Reporting Framework

   Initiation Date Completion Date Responsibility (Role)

Objective 1B: Define the Scope of the A–16 NGDA Portfolio     

Action 1B.1: Identify Initial Baseline of NGDA Datasets FY12 Q1 FY14 Q3 NGDA Dataset Managers (Support)

Action 1B.2: Register Baseline NGDA Datasets and Services Metadata on the

GeoPlatform.gov/Data.gov Catalog with Appropriate NGDA and Theme

“tags”

FY12 Q1 FY15 Q1 NGDA Dataset Managers (Lead)

Objective 1C: Establish Online Collaboration Communities

Action 1C.2: Develop A–16 Theme Collaboration Community Templates and

Tools on GeoPlatform.gov FY13 Q3 FY16 Q3 NGDA Dataset Managers (Support)

Objective 1D: Establish Online Planning and Reporting Tools

Action 1D.1: Develop NGDA Dataset Maturity Annual Assessment Survey

and Tool FY13 Q2 FY14 Q4 NGDA Dataset Managers (Lead)

Action 1D.2: Develop NGDA Dataset Report Template and Tool FY14 Q3 FY15 Q1 NGDA Dataset Managers (Support)

Executing the Portfolio Management Process  

Assessing  

Objective 2A: Assess NGDA Datasets, NGDA Themes, and their Maturity Level   

Action 2A.1: Complete and Submit NGDA Dataset Maturity Annual

Assessment FY15 Q1 FY15 Q3 NGDA Dataset Managers (Lead)  

Planning

Objective 2C: Create, Execute, and Maintain Collaboration and Coordinating

Mechanisms

Action 2C.1: Manage and Maintain Content for each A–16 NGDA Theme

Public Web Site on GeoPlatform.gov FY14 Q2 FY14 Q4 NGDA Dataset Managers (Support)

Action 2C.2 Establish and Engage the NGDA Theme Committees and

Communities to Further Strategic Planning Efforts FY13 Q2 FY16 Q1 NGDA Dataset Managers (Support)

Reporting

Objective 2D: Populate NGDA Dataset, Theme, and Portfolio Summary Reports   

Action 2D.1: Complete and Submit Annual NGDA Dataset Report FY15 Q2 FY15 Q4 NGDA Dataset Managers (Lead)

   
www.fgdc.gov National Geospatial Data Asset Management Plan |   42

NGDA Theme Lead Actions

Preparing the Management and Reporting Framework

   Initiation Date Completion Date Responsibility (Role)

Objective 1B: Define the Scope of the A–16 NGDA Portfolio  

Action 1B.1: Identify Initial Baseline of NGDA Datasets FY12 Q1 FY14 Q3 NGDA Theme Leads (Lead)

Action 1B.2: Register Baseline NGDA Datasets and Services Metadata

on the GeoPlatform.gov/Data.gov Catalog with Appropriate NGDA

and Theme “tags”

FY12 Q1 FY15 Q1 NGDA Theme Leads (Support)

Action 1B.3: Develop an Approval Process for Nomination/Removal

of NGDA Datasets within the A–16 NGDA Portfolio FY14 Q3 FY15 Q2 NGDA Theme Leads (Support)

Objective 1C: Establish Online Collaboration Communities

Action 1C.1: Activate the NGDA Theme Lead Collaboration

Community on GeoPlatform.gov   FY13 Q2 FY14 Q3 NGDA Theme Leads (Support)

Action 1C.2: Develop A–16 Theme Collaboration Community

Templates and Tools on GeoPlatform.gov FY13 Q3 FY16 Q3 NGDA Theme Leads (Support)

Objective 1D: Establish Online Planning and Reporting Tools

Action 1D.1: Develop NGDA Dataset Maturity Annual Assessment

Survey and Tool FY13 Q2 FY14 Q4 NGDA Theme Leads (Support)

Action 1D.2: Develop NGDA Dataset Report Template and Tool FY14 Q3 FY15 Q1 NGDA Theme Leads (Support)

Action 1D.3: Develop NGDA Theme Administrative Maturity Annual

Assessment Survey and Tool FY14 Q1 FY14 Q4 NGDA Theme Leads (Lead)

Action 1D.4: Develop NGDA Strategic Theme Plan Template and Tool FY14 Q4 FY15 Q2 NGDA Theme Leads (Lead)

Action 1D.5: Develop Annual NGDA Theme Report Template and Tool FY14 Q4 FY15 Q3 NGDA Theme Leads (Lead)

Action 1D.6: Develop NGDA Services and (or) Applications Investment

Report Template, Tool, and Report FY15 Q3 FY16 Q2 NGDA Theme Leads (Support)

Action 1D.7: Develop NGDA Portfolio Summary Report Template and

Tool FY15 Q3 FY16 Q3 NGDA Theme Leads (Support)

Executing the Portfolio Management Process  

Assessing  

Objective 2A: Assess NGDA Datasets, NGDA Themes, and their Maturity Level   

Action 2A.2: Complete and Submit NGDA Theme Administrative

Maturity Annual Assessment FY15 Q1 FY15 Q4 NGDA Theme Leads (Lead)

Planning

Objective 2B: Prepare NGDA Strategic Theme Plan

Action 2B.1: Complete and Submit NGDA Strategic Theme Plan FY15 Q3 FY16 Q3 NGDA Theme Leads (Lead)

Objective 2C: Create, Execute, and Maintain Collaboration and Coordinating

Mechanisms

Action 2C.1: Manage and Maintain Content for each A–16 Theme

Public Website on GeoPlatform.gov FY14 Q2 FY14 Q4 NGDA Theme Leads (Lead)

Action 2C.2: Establish and Engage the NGDA Theme Committees and

Communities to Further Strategic Planning Efforts FY13 Q2 FY16 Q1 NGDA Theme Leads (Lead)

Action 2C.3: Establish and Maintain Coordination Mechanism across

NGDA Themes FY13 Q2 FY 14 Q2 NGDA Theme Leads (Lead)

Reporting

Objective 2D: Populate NGDA Dataset, Theme, and Portfolio Summary Reports   

Action 2D.2: Complete and Submit Annual NGDA Theme Report FY15 Q4 FY16 Q3 NGDA Theme Leads (Lead)

Action 2D.3: Report NGDA Theme Progress to FGDC Steering

Committee and FGDC Coordination Group FY13 Q4 FY16 Q4 NGDA Theme Leads (Lead)

   
www.fgdc.gov National Geospatial Data Asset Management Plan |   43

Executive Level and GeoPlatform.gov Team Actions  

Preparing the Management and Reporting Framework

   Initiation Date Completion Date Responsibility (Role)

Objective 1A: Establish a Process to Select and Update A–16

Supplemental Guidance Roles   

Action 1A.1 Develop a Process for Selecting and Maintaining

Executive NGDA Theme Champions, NGDA Theme Leads,

and NGDA Dataset Managers

FY12 Q1 FY14 Q4 NGDA Theme Lead Agency(s) (Lead)

Objective 1B: Define the Scope of the A–16 NGDA Portfolio  

Action 1B.2: Register Baseline NGDA Datasets and Services

Metadata on the GeoPlatform.gov/Data.gov Catalog with

Appropriate NGDA and Theme “tags”

FY12 Q1 FY15 Q1 GeoPlatform.gov Team (Support)

Action 1B.3: Develop an Approval Process for

Nomination/Removal of NGDA Datasets within the A–16

NGDA Portfolio

FY14 Q3 FY15 Q2

FGDC Steering Committee (Lead),

Executive NGDA Theme Champions

(Support)

Objective 1C: Establish Online Collaboration Communities

Action 1C.1: Activate the NGDA Theme Lead Collaboration

Community on GeoPlatform.gov FY13 Q2 FY14 Q3 GeoPlatform.gov Team (Lead)

Action 1C.2: Develop A–16 Theme Collaboration Community

Templates and Tools on GeoPlatform.gov FY13 Q3 FY16 Q3 GeoPlatform.gov Team (Lead)

Objective 1D: Establish Online Planning and Reporting Tools

Action 1D.1: Develop NGDA Dataset Maturity Annual

Assessment Survey and Tool FY13 Q2 FY14 Q4 GeoPlatform.gov Team (Support)

Action 1D.2: Develop NGDA Dataset Report Template and

Tool FY14 Q3 FY15 Q1 GeoPlatform.gov Team (Support)

Action 1D.3: Develop NGDA Theme Administrative Maturity

Annual Assessment Survey and Tool FY14 Q1 FY14 Q4 GeoPlatform.gov Team (Support)

Action 1D.4: Develop NGDA Strategic Theme Plan Template

and Tool FY14 Q4 FY15 Q2 GeoPlatform.gov Team (Support)

Action 1D.5: Develop Annual NGDA Theme Report Template

and Tool FY14 Q4 FY15 Q3 GeoPlatform.gov Team (Support)

Action 1D.6: Develop NGDA Services and (or) Applications

Investment Report Template, Tool, and Report FY15 Q3 FY16 Q2

GeoPlatform.gov Team (Lead),

Executive NGDA Theme Champion

(Support),NGDA Theme Leads

(Support)

Action 1D.7: Develop NGDA Portfolio Summary Report

Template and Tool FY15 Q4 FY16 Q3

GeoPlatform.gov Team (Lead), FGDC

Steering Committee (Support),

Executive NGDA Theme Champions

(Support), NGDA Theme Leads

(Support)

Objective 1E: Codify the Definition of a Geospatial Investment

Action 1E.1 Review/Revise the Definition of Geospatial

Investment and Budget Reporting Codes FY14 Q3 FY15 Q1 FGDC Steering Committee (Lead),OMB (Support)

Action 1E.2: Apply the Geospatial Investment Definition and

Budget Reporting Codes   FY15 Q2 FY16 Q4

OMB (Lead), NGDA Theme Lead

Agency(s) (Lead), FGDC Steering

Committee (Support)

Executing the Portfolio Management Process

Planning

Objective 2C: Create, Execute, and Maintain Collaboration and Coordinating Mechanisms

Action 2C.2: Establish and Engage the NGDA Theme

Committees and Communities to Further Strategic Planning

Efforts

FY13 Q2 FY16 Q1 GeoPlatform.gov Team (Support)

   
www.fgdc.gov National Geospatial Data Asset Management Plan |   44

Reporting

Objective 2D: Populate NGDA Dataset, Theme, and Portfolio Summary

Reports       

Action 2D.3: Report NGDA Theme Progress to FGDC

Steering Committee and FGDC Coordination Group FY13 Q4 FY16 Q4 Executive NGDA Theme Champion(Support)

Action 2D.4: Compile NGDA Theme Reports into an A–16

NGDA Portfolio Summary FY16 Q4 FY17 Q3

GeoPlatform.gov Team (Lead), FGDC

Steering Committee (Support),

Executive NGDA Theme Champions

(Support),  

Priority Setting/Budget Process  

Objective 2E: Develop the Executive‐Level Priority Setting/Budget Processes for Geospatial Portfolio Management

  

Action 2E.1: Develop the A–16 NGDA Portfolio‐level

Processes, Reporting Requirements, and Roles and

Responsibility Requirements for Federal Geospatial Portfolio

Management

FY14 Q3 FY15 Q4 FGDC Steering Committee (Lead),

Executive NGDA Theme Champions

(Support)

Action 2E.2: Develop a Process for Federal Agencies to

Identify Resources Required for Managing Geospatial Data

Beyond Their Agency's Mission

FY15 Q1 FY16 Q4

FGDC Steering Committee (Lead),

Executive NGDA Theme Champions

(Support), NGDA Theme Lead

Agency(s) (Support)