Petroleum Refinery ICR Instructions Form Approved 03/28/2011 

OMB Control No. 2060-0657 

Approval Expires 03/31/2014 

1 

Petroleum Refinery 

Emissions Information Collection 

General Instructions 

Please provide the information requested in Components 1-3 and, if applicable, 

Component 4 for the facility listed in the Section 114 letter you received in the mail. If you 

received one Section 114 letter for multiple facilities, you must create a separate survey response 

for each facility.1

 The electronic files needed to complete the survey can be downloaded from 

the ICR website (https://refineryicr.rti.org). 

Use the 2010 calendar year as the base year for all survey responses (e.g., 2010 emissions 

inventory, 2010 throughput, 2010 equipment configurations) unless another year is specified in 

the instructions (e.g., for existing emissions test data). 

The following sections (Component 1) are to be completed by all facilities and returned 

to the address noted below by May 31, 2011: 

• Part I – General Facility Information: Provide information on the petroleum 

refinery at the facility level. 

• Part II – Process and Emissions Information: Provide detailed information on the 

process units and other emissions sources at the petroleum refinery. 

• Part III – Non-Routine Emissions: Provide information on non-routine emissions 

events during 2010 where the emissions exceeded normal emissions, normal 

controls were bypassed, or the effectiveness of the normal controls was reduced. 

• Part IV – Cost Data (Optional): Provide the age and cost to install and operate 

control equipment at the petroleum refinery. 

• Part V – Emissions Monitoring and Source Test Data: Provide results of all 

existing emissions data from tests or monitoring conducted on any of the 

processes or emission points included in Part II, Sections 2 through 16. 

The following section (Component 2) is to be completed by all facilities and returned to 

the address noted below by June 30, 2011: 

• Part VI – Emissions Inventory: Provide emissions estimates for the requested 

process units and other emissions sources at the petroleum refinery. 

The following section (Component 3) is to be completed by all facilities and returned to 

the address noted below by August 31, 2011: 

• Part VII – Distillation Feed Composition Analysis: Conduct an analysis of the 

composition of the feed to each distillation column at the refinery. 

 

1

 For purposes of this information request, “facility” is defined as any stationary source or group of stationary 

sources located on one or more contiguous or adjacent properties in actual physical contact or separated solely by a 

public roadway or other public right-of-way and under common ownership or common control. 
Petroleum Refinery ICR Instructions Form Approved 03/28/2011 

OMB Control No. 2060-0657 

Approval Expires 03/31/2014 

2 

Component 4 (Part VIII), emissions testing, is to be completed by facilities with process 

units selected for testing. The Section 114 letter you received indicates if a unit (or units) at your 

refinery has (have) been selected for testing. The ICR website provides detailed instructions on 

how the testing must be conducted. For units requiring stack tests, emissions tests (consisting of 

three runs per test method required) are to be conducted according to Part VIII for each unit. For 

fuel gas samples, triplicate grab samples are to be taken for each mix drum associated with a fuel 

gas system. Follow the instructions in Part VIII for sampling the wastewater treatment system. 

The results of the emissions tests and other requested analyses should be returned to EPA by 

August 31, 2011. 

If you are unable to respond to an item exactly as requested, please explain why you 

cannot respond and/or provide any information you believe may be related. For example, if you 

have a special or unique type of process unit and the questions in the section related to that 

process unit are not relevant to your specific unit, please provide information that would help 

EPA classify your process unit and account for its existence and operation in potential future 

rulemaking. 

Questions regarding this information request should be directed to Ms. Brenda Shine at 

(919) 541-3608 or shine.brenda@epa.gov. 

Confidential Business Information (CBI) 

If you believe that providing any specific information to us would reveal a trade secret, or 

would compromise confidential business information (CBI), please identify this information 

clearly in your response and submit your response as detailed in the next section. Also, please 

clearly label any flow diagrams or other attachments submitted with your survey that contain 

CBI. However, please do not label your entire response as CBI if only a portion includes trade 

secrets. 

The EPA’s procedures for handling CBI are described in the letter (and enclosures) 

accompanying this questionnaire. The EPA is likely to follow-up with a request for validation of 

CBI claims for facilities claiming large amounts of information as trade secret, especially 

information that is readily reported by other facilities without such claims. Any information 

EPA subsequently determines to constitute CBI or a trade secret under EPA’s CBI regulations at 

40 CFR part 2, subpart B, will be protected pursuant to those regulations and, for trade secrets, 

under 18 U.S.C. 1905. If no claim of confidentiality accompanies the information when it is 

received by EPA, it may be made available to the public by EPA without further notice pursuant 

to EPA regulations at 40 CFR 2.203. Because Clean Air Act (CAA) section 114(c) exempts 

emission data from claims of confidentiality, the emission data you provide will be made 

available to the public notwithstanding any claims of confidentiality. 

How to Submit Your Survey Response 

If your response to this information collection request includes data with a claim of CBI, 

you should follow the instructions in this section to ensure the protection of your data. Please 

note that if you submit CBI, you should separate your data into two packages, one containing 
Petroleum Refinery ICR Instructions Form Approved 03/28/2011 

OMB Control No. 2060-0657 

Approval Expires 03/31/2014 

3 

your entire response, including any information claimed as CBI, and the other containing only 

information that you do not claim as CBI (hereafter referred to as “non-CBI”). These two 

packages should be sent to EPA separately, using two different mailing addresses. 

Separating CBI and Non-CBI 

As you complete and review your survey response, identify the information you consider 

CBI. Clearly mark the CBI components as “Confidential” in your electronic survey response. If 

you are sending attachments, clearly mark the CBI portions of the diagrams/pages (e.g., highlight 

or circle) as such. 

Once you have marked the CBI, create a new survey response file that does not include 

this information. If you have attachments, remove the pages that contain CBI. The resulting 

files and attachments comprise your non-CBI survey response. Please check carefully to ensure 

that there is no CBI in these files. Send these files to EPA using one of the methods described 

under “Submitting Your Non-CBI Response.” 

Create a separate CD or DVD containing your entire survey response, including CBI. 

Include on the disk any pages of attachments to your survey response containing CBI, with the 

CBI portions of the diagrams/pages clearly marked (e.g., highlighted or circled). Clearly mark 

the disk with the words “Confidential Business Information.” Send only these CBI files under 

separate cover to the address provided under “Submitting CBI.” 

Submitting Your Non-CBI Response 

For the non-CBI portions of your survey response, including non-CBI attachments (and 

for survey responses that are entirely non-CBI), use one of the following methods to submit your 

survey response to EPA: 

• Upload your files to the ICR website. Detailed directions for uploading your files 

are provided on the ICR website (https://refineryicr.rti.org). 

• E-mail an electronic copy of all requested files to refineryicr@epa.gov. 

• Mail a CD or DVD containing an electronic copy of all requested files to the EPA 

address shown below. If no electronic copy is available, mail a hard copy of all 

requested files to the address shown below: 

U.S. Environmental Protection Agency 

Office of Air Quality Planning and Standards 

Sector Policies and Programs Division 

U.S. EPA Mailroom (D205-01) 

Attention: Brenda Shine, Petroleum Refinery Sector Lead 

109 T.W. Alexander Drive 

Research Triangle Park, NC 27711 
Petroleum Refinery ICR Instructions Form Approved 03/28/2011 

OMB Control No. 2060-0657 

Approval Expires 03/31/2014 

4 

EPA recommends sending your non-CBI files via Registered U.S. Mail using return 

receipt requested, Federal Express, or other method for which someone must provide a signature 

upon receipt. 

Submitting CBI 

Follow the instructions under “Separating CBI and Non-CBI” to create the portion of 

your survey response that contains CBI. Send only these CBI files under separate cover to: 

U.S. Environmental Protection Agency 

Office of Air Quality Planning and Standards 

U.S. EPA Mailroom (C404-02) 

Attn: Mr. Roberto Morales, Document Control Officer 

109 T.W. Alexander Drive 

Research Triangle Park, NC 27711 

For security purposes, EPA highly recommends sending your confidential files to Mr. 

Morales via Registered U.S. Mail using return receipt requested, Federal Express, or other 

method for which someone must provide a signature upon receipt. 

DO NOT ELECTRONICALLY TRANSMIT CONFIDENTIAL BUSINESS 

INFORMATION TO EPA. E-mail and facsimile are not secure forms of communication and 

should never be used to transmit CBI.