[Federal Register Volume 65, Number 83 (Friday, April 28, 2000)]
[Notices]
[Pages 24986-24987]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-10687]


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DEPARTMENT OF JUSTICE

Drug Enforcement Administration

[AAG/A Order No. 195-2000]


Privacy Act of 1974; System of Records

AGENCY: Drug Enforcement Administration, Department of Justice.

ACTION: Notice of Minor Modifications to Systems of Records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, (5 U.S.C. 552a), the Drug Enforcement Administration (DEA), 
Department of Justice, is modifying two (2) existing Privacy Act 
Systems of Records. The ``Automated Records and consolidated Orders 
System/Diversion Analysis and Detection System (ARCOS/DADS), JUSTICE/
DEA-003,'' was last published in the Federal Register on December 11, 
1987 (52 FR 47206). The ``DEA Aviation Unit Reporting System, JUSTICE/
DEA-021,'' was last published in the Federal Register on December 11, 
1987 (52 FR 47220). The System Notices are published in their entirety 
below.

DATES: These actions will be effective April 28, 2000.

FOR FURTHER INFORMATION CONTACT: For information regarding these 
changes, and for general information regarding DEA's Privacy Act 
program, contact Mr. William C. Little, Jr., DEA Privacy Act Officer, 
at (202) 307-7622.

SUPPLEMENTARY INFORMATION: Since the last publication of the 
``Automated Records and Consolidated Orders System/Diversion Analysis 
and Detection System (ARCOS/DADS), JUSTICE/DEA-003,'' the ``System 
Location,'' the ``System Manager(s) and Address,'' and the address for 
the ``Notification Procedure,'' and ``Contesting Record Procedure'' 
have changed. The System Notice is modified to reflect the current DEA 
office location and mailing address. Editorial changes are also made 
to: (1) Include the previously omitted system ``Purpose,'' ``Record 
Source Category'' and ``Contesting Record Procedure;'' (2) clarify 
``Retrievability;'' (3) state the current ``Safeguards'' used to 
protect information; and, (4) eliminate repetitive language from the 
``Routine uses * * *'' in the references to releases to the news media, 
Members of Congress, the National Archives and Records Administration 
and the General Services Administration.
    Since the last publication of the ``DEA Aviation Unit Reporting 
System, JUSTICE/DEA-021,'' the address for the ``Notification 
Procedure,'' ``Record Access Procedure'' and ``Contesting Record 
Procedure'' have changed. The System Notice is modified to reflect the 
current DEA office mailing address. Editorial changes are also made to 
eliminate repetitive language from the ``Routine uses * * * '' in the 
references to release to the news media, Members of Congress, the 
National Archives and Records Administration and the General Services 
Administration.

    Dated: March 31, 2000.
Stephen R. Colgate,
Assistant Attorney General for Administration.
JUSTICE/DEA-003

System name:
    Automated Records and Consolidated Orders System/Diversion Analysis 
and Detection System (ARCOS/DADS).

System location:
    Drug Enforcement Administration, 700 Army Navy Drive, Arlington, VA 
22202. Also field offices. See Appendix 1 for list of addresses.

Categories of individuals covered by the system:
    Persons registered with DEA under the Comprehensive Drug Abuse 
Prevention and Control Act of 1970 (Pub. L. 91-513).

Categories of records in the system:
    The information contained in this system consists of individual 
business transactions between levels of handlers of controlled 
substances to provide an audit trail of all manufactured and/or 
imported controlled substances to the dispensing level.

Authority for maintenance of the system:
    This system of records is maintained pursuant to the reporting 
requirements of the Comprehensive Drug Abuse Prevention and Control Act 
of 1970 (21 U.S.C. 826(d)) and to enable the United States to fulfill 
its treaty obligations under the Single Convention on Narcotic drugs 
and the Convention on Psychotropic Storage.
    All automated data files associated with ARCOS-DADS are maintained 
in the Department of Justice Data Center and the Drug Enforcement 
Administration Data Center.

Retrievability:
    Records on individuals are retrieved by name and DEA registration 
number.

Safeguards:
    The portion of the records maintained in DEA headquarters is 
protected by

[[Page 24987]]

twenty-four hour guard service and electronic surveillance. Access to 
all DEA facilities is restricted to DEA employees and those persons 
transacting business within the building who are escorted by DEA 
employees. Access to the system is restricted to DEA employees who have 
appropriate security clearances on a need to know basis. Access to 
automated records requires user identification numbers which are issued 
to authorized DEA employees.

Retention and disposal:
    Input data received from registrants is maintained for 60 days for 
backup purposes and then destroyed by shredding or electronic erasure. 
ARCOS master inventory records are retained for eight consecutive 
calendar quarters. As the end of a new quarter is reached, the oldest 
quarter of data is purged from the record. ARCOS transaction history 
will be retained for a maximum of five years and then destroyed.

System manager(s) and address:
    Deputy Assistant Administrator, Office of Diversion Control, Drug 
Enforcement Administration, Washington, DC 20537.

Notification procedure:
    Inquiries should be addressed to Freedom of Information Section, 
Drug Enforcement Administration, Washington, D.C. 20537. Inquiries 
should include inquirer's name, date of birth, and social security 
number.

Record access procedures:
    Same as the above.

Contesting record procedures:
    Same as the above.

Record source categories:
    Information is obtained from registrants under the Controlled 
Substances Act (Pub. L. 91-513).

Systems exempted from certain provisions of the act:
    The Attorney General has exempted this system from subsections 
(c)(3), (d), (e)(4)(G) and (H), (f) of the Privacy Act pursuant to 5 
U.S.C. 552a(k). Rules have been promulgated in accordance with the 
requirements of 5 U.S.C. 552a(k). Rules have been promulgated in 
accordance with the requirements of 5 U.S.C. (b), (c) and (e) and have 
been published in the Federal Register.
JUSTICE/DEA-021

System name:
    DEA Aviation Unit Reporting System.

System location:
    Drug Enforcement Administration (DEA), Investigative Support 
Section, Aviation Unit, DEA/Justice, PO Box 534, Addison, Texas 75001.

Categories of individuals covered by the system:
    DEA pilots.

Categories of records in the system:
    The system contains: (1) Records relating to the operation and 
maintenance of DEA aircraft. (2) Records relating to pilot 
qualifications (CSC Form 671).

Purpose(s):
    This system is maintained to monitor the utilization and 
maintenance of DEA aircraft and the qualifications of DEA pilots in 
furtherance of DEA enforcement operations conducted pursuant to the 
Comprehensive Drug Abuse Prevention and Control Act of 1970 (Pub. L. 
91-513).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
 
    (a) Federal Aviation Administration for purposes of aircraft 
documentation and pilot certification.
    (2) Department of Defense for communication purposes.
    (3) United States Coast Guard for communication purposes.
    (4) Communications relay services under contract with DEA for 
communications purposes.
    (5) Release of information to the news media: Information permitted 
tone released to the news media and the public pursuant to 28 CFR 50.2 
may be made available from systems of records maintained by the 
Department of Justice unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.
    (6) Release of information to Members of Congress. Information 
contained in the systems of records maintained by the Department of 
Justice, not otherwise requested to be released pursuant to 5 U.S.C. 
552, may be made available to a Member of Congress or staff acting upon 
the Member's behalf when the Member or staff requests the information 
on behalf of and at the request of the individual who is the subject of 
the record.
    (7) Release of information to the National Archives and Records 
Administration (NARA) and to the General Services Administration (GSA): 
A record from a system of records may be disclosed as a routine use to 
the NARA and GSA in records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system
Storage:
    The automated portion of the records is maintained on an ADP disk 
storage device. Documentary records are maintained in manual file 
folders.

Retrievability:
    Information relating to individuals in the system is retrieved by 
pilot name or identifying number assigned by DEA.

Safeguards:
    Access to the system is restricted to DEA personnel on a need-to-
know basis. The records are maintained in a secure room at the Addison 
Aviation Facility in accordance with DEA security procedures and are 
protected by an electronic alarm system.

Retention and Disposal:
    The automated records are maintained for five years and then purged 
from the data base. Manual records are maintained indefinitely.

System Manager(s) and Address:
    Chief, Investigative Support Section, Drug Enforcement 
Administration, Washington, D.C. 20537.

Notification Procedure:
    Inquiries should be addressed to the Freedom of Information 
Section, Drug Enforcement Administration, Washington, D.C. 20537.

Record Access Procedures:
    Same as above.

Contesting Record Procedures:
    Same as above.

Records Source Categories:
    Information pertaining to individuals in the system is obtained 
from reports submitted by DEA pilots.

Systems exempted from certain provisions of the act:
    None.

[FR Doc. 00-10687 Filed 4-27-00; 8:45 am]
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