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**[ICR No. 1235.04]** 1830 - 0564 Revised: 05/20 /2013 **SUPPORTING STATEMENT FOR PAPERWORK REDUCTION ACT SUBMISSION**  **ICR No. 1235.04** and OMB Number: (XXXX) 1830 - 0564

Revised 05 / 20 / 2013 

### A. Justification 1. Explain the circumstances that make the collection of information necessary. I dentify any legal or administrative requirements that necessitate the collection. Attach a hard copy of the appropriate section of each statute and regulation mandating or auth orizing the collection of information , or you may provide a valid URL link or paste the applicable section . Please limit pasted text to no longer than 3 pages. Specify the review ty pe of the collection (new, revision, extension, reinstatement with change, reinstatement without change) . If revised, briefl y specify the changes. If a rulemaking is involved, make note of the sections or changed sections, if applicable. This is a request to reinstate an information collection without change. The purpose of the information collection is to solicit applications for funding under the Native Hawaiian Career and Technical Education Program (NHCTEP) discretionary grant program. T his program provides financial assistance to projects that offer career and technical e ducation and related activities for the benefit of Native Hawaiians. Native Hawaiian community - based organizations are the only eligible applicants. The program is a

uthorized by

section 116 (h) of the Carl D. Perkins Career and Technical Education Act o f 2006 (Public L aw 109 - 270) : ‘‘(h) NATIVE HAWAIIAN PROGRAMS.

—From the funds reserved pursuant to section 111(a)(1)(B)(ii), the Secretary shall award grants to or enter into contracts with community - based organizations primarily serving and representing Native Hawaiians to plan, conduct, and administer programs, or portions thereof, which are authorized by and consistent with the provisions of this section for the benefit of Native Hawaiians. ” On March 24, 2009, the Department published in the Federal Re gister a Notice of Final Requirements, Definitions, and Selection Criteria for the program. This notice ---  Clarified the programs and activities for which grant assistance may be used;

 Established requirements related to the pay ment of student stipends;

 Required applicants that do not propose to provide career and technical education directl y to submit with their applications a written agreement with one or more entities that would be responsible for providing career and technical education with grant funds;2

**[ICR No. 1235.04]** 1830 - 0564 Revised: 05/20 /2013  Required grantees to support an independent evaluation of the effectiveness of their projects; and

 Established definitions, performance measures, and selection criteria for the program. https://www.federalregister.gov/articles/2009/03/24/E9 - 6441/native - hawaiian - career - and technical - education - program - nhctep - catalog - of - federa l - domestic - assistance 2. Indicate how, b y whom, and for what purpose the information is to be used. Except for a new collection, indicate the actual use the agency has made of the information received from the current collection. This information collection is for a notice inviting applications for a discretionary grant program. In formation collected from applicants has been used, and will continue to be used, by the Department to evaluate the eligibility of an applicant for assistance and the extent to whi ch activities for which the applicant seeks funding are allowable. Field reviewers have and will again evaluate the technical quality of the applications on the basis of applicants’ responses to the selection criteria identified in the notice. Department staff also have used and will continue to use the information to monitor grant recipient’s activities to ensure that funds are used onl y to carry out programs and activities set out in the approved application. 3. Describe whether, and to what extent, the co llection of information involves the use of automated, electronic, mechanical, or other technological collection techniques or forms of information technology , e.g. permitting electronic submission of responses, and the basis for the decision of adopting this means of collection. Also describe any consideration given to using technology to reduce burden. Applicants will be required to submit their applications electronicall y through Grants.gov. 4. Describe ef

forts to identify

duplication. Show specificall y wh y an y similar information alread y available cannot be used or modified for use for the purposes described in Item 2 above. There is no similar information available in other forms, or as the result of other information collections. This information collec tion does not duplicate an y other information collection effort. 5. If the collection of information impacts small businesses or other small entities, describe any methods used to minimize burden. A small entity may be (1) a small business which is deemed to be one that is independently owned and operated and that is not dominant in its field of operation; (2) a small organization that is any not - for - profit enterprise that is independentl y owned and operated and is not dominant in its field; or (3) a small gov ernment jurisdiction, which is a government of a city , count y, town, township, school district, or special district with a population of less than 50,000. Respondents are not small businesses.3

**[ICR No. 1235.04]** 1830 - 0564 Revised: 05/20 /2013 6. Describe the consequences to Federal program or policy activities if the collection is not conducted or is conducted less frequentl y, as well as an y technical or legal obstacles to reducing burden. The Department would not be able to award grant funds appropriated b y Congress if this collection was not conduc ted. The frequency of collection is key ed to the appropriation cycle. 7. Explain any

special circumstances that would cause an information collection to be conducted in a manner:  requiring respondents to report information to the agency more often than quarterl y;  requiring respondents to prepare a written response to a collection of information in fewer than 30 day s after receipt of it;  requiring respondents to submit more than an original and two copies of any document;  requiring respondents to retain r ecords, other than health, medical, government contract, grant - in - aid, or tax records for more than three y ears;  in connection with a statistical survey , that is not designed to produce valid and reliable results than can be generalized to the universe of study ;  requiring the use of a statistical data classification that has not been reviewed and approved b y OMB;  that includes a pledge of confidentiality that is not supported by

authority established in statute or regulation, that is not supported by disclo sure and data security policies that are consistent with the pledge, or that unnecessarily impedes sharing of data with other agencies for compatible confidential use; or  requiring respondents to submit proprietary trade secrets, or other confidential info rmation unless the agency can demonstrate that it has instituted procedures to protect the information ’ s confidentiality to the extent permitted by law. There are no special circumstances. 8. As applicable, state that the Department has published the 60 and 3 0 Federal Register notices as required b y 5 CFR 1320.8(d), soliciting comments on the information collection prior to submission to OMB. Summarize public comments received in response to that notice and describe actions taken by the agency

in response to these comments. Specificall y address comments received on cost and hour burden. Describe efforts to consult with persons outside the agency to obtain their views on the availability

of data, frequency

of collection, the clarity

of instruction and record k eeping, disclosure, or reporting format (if an y), and on the data elements to be recorded, disclosed, or reported. Consultation with representatives of those from whom information is to be obtained or those who must compile records should occur at least on ce every 3 y ears – even if the collection of information activity is the same as in prior periods. There may be4

**[ICR No. 1235.04]** 1830 - 0564 Revised: 05/20 /2013 circumstances that may

preclude consultation in a specific situation. These circumstances should be explained. A 30 - day Federal Register n otic e will be published to give the public an opportunity to comment on this collection. 9. Explain any

decision to provide any

pay ment or gift to respondents, other than remuneration of contractors or grantees with meaningful justification . No pay ments or gifts to respondents will be made. 10. Describe an y assurance of confidentialit y provided to respondents and the basis for the assurance in statute, regulation, or agency policy . If personally

identifiable information (PII) is being collected, a Privacy Act statement should be included on the instrument. Please provide a citation for the Sy stems of Record Notice and the date a Privacy Impact Assessment was completed as indicated on the IC Data Form . A confidentiality statement with a legal citation that authorizes th e pledge of confidentiality should be provided. Requests for this information are in accordance with the following ED and OMB policies: Privacy

Act of 1974, OMB Circular A - 108

– Privacy Act Implementation

– Guidelines and Responsibilities, OMB Circular A - 130 Appendix I

– Federal Agency Responsibilities for Maintaining Records About Individuals, OMB M - 03 - 22

– OMB Guidance for Implementing the Privacy Provisions of the E - Government Act of 2002, OMB M - 06 - 15

– Safeguarding Personall y Identifiable Information , OM:6 - 104

– Privacy Act of 1974 (Collection, Use and Protection of Personally I dentifiable Information) . If the collection is subject to the Privacy Act, the Privacy

Act statement is deemed sufficient with respect to confidentiality . I f there is no expect ation of confidentiality , simply state that the Department make s no pledge about the confidentiall y of the data. There are no assurances of confidentialit y. 11. Provide additional justification for an y questions of a sensitive nature, such as sexual behavi or and attitudes, religious beliefs, and other matters that are commonly considered private. The justification should include the reasons why the agency

considers the questions necessary , the specific uses to be made of the information, the explanation to be given to persons from whom the information is requested, and an y steps to be taken to obtain their consent. There are no questions of a sensitive nature. 12. Provide estimates of the hour burden of the collection of information. The statement should:  Indi cate the number of respondents by affected public ty

pe (federal government, individuals or households, private sector

– businesses or other for - profit, private sector

– not - for - profit institutions, farms, state, local or tribal governments), frequency of r esponse, annual hour burden, and an explanation of how the burden was estimated, including identification of burden ty pe: recordkeeping, reporting or third party

disclosure. All narrative should be included in item 12. Unless directed to do so, agencies s hould not conduct special surveys to obtain information on which to base hour burden estimates. Consultation with a sample (fewer than 10) of potential5

**[ICR No. 1235.04]** 1830 - 0564 Revised: 05/20 /2013

respondents is desirable. If the hour burden on respondents is expected to vary widely because of diff

erences in activity , size, or complexity , show the range of estimated hour burden, and explain the reasons for the variance. Generally, estimates should not include burden hours for customary and usual business practices.  If this request for approval cove rs more than one form, provide separate hour burden estimates for each form and aggregate the hour burdens in the ROCI S IC Burden Analy sis Table. (The table should at minimum include Respondent types, IC activity , Respondent and Responses, Hours/Response, and Total Hours)  Provide estimates of annualized cost to respondents of the hour burdens for collections of information, identifying and using appropriate wage rate categories. The cost of contracting out or paying outside parties for information collection activities should not be included here. Instead, this cos t should be included in Item 14 We estimate that the Department will receive approximately 10 new applications from non - profit organizations. It is estimated that the applicants will spe nd 120 hours developing their grant applications, making the total respondent burden 1,200 hours. Based on the average preparation time of 120 hours per response, it is estimated that 100 hours would be used for review, research, and gathering information , with the remaining 20 hours used for t yping, copying, and submission of the application.

**Fiscal Year Estimated** 

**Number of Responses**  **Type of Staff Estimated**  **Number of Burden**  **Hours Per Response**  **Total**

**Estimated Number of**  **Burden Hours**  2013 10 Professional Clerical 100

20 1000

200 **TOTAL 10**  **120 1200**  The estimated cost to respondents to develop applications, in response to the Notice Inviting Applications, is approximately $82,500 based upon an average hourly rate of $50.00 per professional and $25.00 per clerical. 13. Provide an estimate of the total annual cost burden to respondents or record keepers resulting from the collection of information. (Do not include the cost of any hour burden shown in Items 12 and 14.)  The cost estimate should be split into two components: (a) a total capital and start - up cost component (annualized over its expected useful life); and (b) a total operation and maintenance and purchase of services component. The estimates should take into6

**[ICR No. 1235.04]** 1830 - 0564 Revised: 05/20 /2013

account costs associated with generating, maintaining, and disclosing or providing the information. Include descriptions of methods used to estimate major cost factors including s ys tem and technology acquisition, expected useful life of capital equipment, the discount rate(s), and the time period over which costs will be incurred. Capital and start - up costs include, among other items, preparations for collecting information such as purchasing computers and software; monitoring, sampling, drilling and testing equipment; and acquiring and maintaining record storage facilities.  If cost estimates are expected to vary widel y, agencies should present ranges of cost burdens and explain the reasons for the variance. The cost of contracting out information collection services should be a part of this cost burden estimate. In developing cost burden estimates, agencies may consult with a sample of respondents (fewer than 10), utilize the 60 - day pre - OMB submission public comment process and use existing economic or regulatory impact anal ys is associated with the rulemaking containing the informat ion collection, as appropriate.  Generally , estimates should not include purchases of equipment or services, or portions thereof, made: (1) prior to October 1, 1995, (2) to achieve regulatory compliance with requirements not associated with the information collection, (3) for reasons other than to provide information or keep records for the government or (4) as part of customary

and usual business or private practices. Also, these estimates should not include the hourly

costs (i.e., the monetization of the h ours) captured above in Item 12 Total Annualized Capital/Startup Cost: Total Annual Costs (O&M): Total Annualized Costs Requested: The total for the capital and start - up cost components for this information collection is zero. The information collection will not require the purchase of an y capital equipment nor create an y start up costs. Computers and software used to complete this information collection are part of the respondents' customary

and usual business or private practices, and therefore is not included in this estimate. The total operation and maintenance and purchase of service components for this information is zero. The information collection will not create costs associated with generating, maintaining, and disclosing or providing the info rmation that is not alread y identified in question 12 of this supporting statement. 14. Provide estimates of annualized cost to the Federal government. Also, provide a description of the method used to estimate cost, which should include quantification of ho urs, operational expenses (such as equipment, overhead, printing, and support staff), and an y other expense that would not have been incurred without this collection of information. Agencies also may aggregate cost estimates from Items 12, 13, and 14 in a single table.7

**[ICR No. 1235.04]** 1830 - 0564 Revised: 05/20 /2013 The Federal costs are estimated to be approximately $ 70,624 . This includes the salaries and expenses of program staff that manage the grants and other Department staff who assist with the grant competition. The method used to estimate the c ost is as follows:

Program Office Staff: 1 GS - 13 x 30 weeks = $ 59,724 TOTAL = $ 59,724 Other Department Staff = $ 9 00 Outside Review Cost = $ 10 ,000 TOTAL ESTIMATD FEDERALCOST = $ 70,624 15. Explain the reasons for any program changes or adjustments. Generall y, adjustments in burden result from re - estimating burden and/or from economic phenomenon outside of an agency ’s control (e.g., correcting a burden estimate or an organic increase in the s ize of the reporting universe). Program changes result from a deliberate action that materiall y changes a collection of information and generall y are result of new statute or an agency action (e.g., changing a form, revising regulations, redefining the res pondent universe, etc.). Burden changes should be disaggregated b y ty pe of change (i.e., adjustment, program change due to new statute, and/or program change due to agency discretion), ty pe of collection (new, revision, extension, reinstatement with change , reinstatement without change) and include totals for changes in burden hours , responses and cost s (if applicable) . This data collection was discontinued in June 2010 as there were less than 10 applicants responding to FY 2010 - 2013 data collection y ears. There are no material, burden or respondent changes to this data collection. The Department is reinstating this data collection without changes; there is a program change increase of 1200 annual burden hours due to the increase of respondents from under 10 to 10, triggering the PRA and necessit y to reinstate this discretionary grant application burden inventory . 16. For collections of information whose results will be published, outline plans for tabulation and publication. Address an y complex anal yt ical techn iques that will be used. Provide the time schedule for the entire project, including beginning and ending dates of the collection of information, completion of report, publication dates, and other actions. There are no plans to publish the information that will be collected. 17. If seeking approval to not display the expiration date for OMB approval of the information collection, explain the reasons that display would be inappropriate. The Department is not seeking this approval. 18. Explain each exception to the certification statement identified in the Certification of Paperwork Reduction Act.8

**[ICR No. 1235.04]** 1830 - 0564 Revised: 05/20 /2013 There are no exceptions to the referenced certification statement.