Documentation for the 

Academic Library 

Survey (ALS) Data File: 

Fiscal Year 2004 

(Public Use) 

U.S. Department of Education 

Institute of Education Sciences 

NCES 2007-343

Documentation for the 

Academic Library 

Survey (ALS) Data File: 

Fiscal Year 2004 

(Public Use) 

January 2007 

Carl M. Schmitt 

National Center for 

Education Statistics 

Patricia O’Shae 

Governments Division 

U.S. Census Bureau 

Kaleen Vaden 

Governments Division 

U.S. Census Bureau

Jeffrey W. Williams 

Program Director 

National Center for 

Education Statistics 

U.S. Department of Education 

Institute of Education Sciences 

NCES 2007-343 
U.S. Department of Education

Margaret Spellings 

Secretary

Institute of Education Sciences 

Grover J. Whitehurst 

Director

National Center for Education Statistics

Mark Schneider 

Commissioner

The National Center for Education Statistics (NCES) is the primary federal entity for collecting, analyzing, 

and reporting data related to education in the United States and other nations. It fulfills a congressional 

mandate to collect, collate, analyze, and report full and complete statistics on the condition of education 

in the United States; conduct and publish reports and specialized analyses of the meaning and 

significance of such statistics; assist state and local education agencies in improving their statistical 

systems; and review and report on education activities in foreign countries. 

NCES activities are designed to address high-priority education data needs; provide consistent, reliable, 

complete, and accurate indicators of education status and trends; and report timely, useful, and highquality data to the U.S. Department of Education, the Congress, the states, other education policymakers, 

practitioners, data users, and the general public. Unless specifically noted, all information contained 

herein is in the public domain. 

We strive to make our products available in a variety of formats and in language that is appropriate to a 

variety of audiences. You, as our customer, are the best judge of our success in communicating 

information effectively. If you have any comments or suggestions about this or any other NCES product or 

report, we would like to hear from you. Please direct your comments to 

 National Center for Education Statistics 

 Institute of Education Sciences 

 U.S. Department of Education 

 1990 K Street NW 

 Washington, DC 20006-5651 

January 2007 

The NCES World Wide Web Home Page address is http://nces.ed.gov. 

The NCES World Wide Web Electronic Catalog is http://nces.ed.gov/pubsearch. 

This publication is only available online. To download, view, and print the report as a PDF file, go to the 

NCES World Wide Web Electronic Catalog address shown above. 

Suggested Citation 

Schmitt, C. M., O’Shea, P., Vaden, K., and Williams, J. (2007). Documentation for the Academic Library 

Survey (ALS) Data File: Fiscal Year 2004 (Public Use) (NCES 2007-343). U.S. Department of Education. 

Washington, DC: National Center for Education Statistics. Retrieved [date] from 

http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2007343. 

Content Contact 

Carl M. Schmitt 

(202) 502-7350 

carl.schmitt@ed.gov
iii

Acknowledgments 

The production of the Academic Library data and documentation was a collaborative effort by a 

number of individuals and organizations. First, we would like to thank the academic librarians 

who provided the information and the State library representatives who assisted in the data 

collection. Without their support, this data collection would not have been possible. 

The following individuals and organizations also played major roles. The American Library 

Association (ALA) Office of Research and Statistics and the Academic Library Survey 

Technical Work Group were instrumental in designing the survey. The data was collected and 

processed by the U.S. Census Bureau’s Government Division. Abe George of Kforce 

Government Solutions (KGS) prepared the data file and Users Manual for release. The 

publication editorial staff of KGS contributed to the development and formatting of the final 

documentation. 

We would also like to thank Ralph Lee of NCES who reviewed the final documentation and 

data. 

v 

Contents

Acknowledgments.......................................................................................................................... iii 

List of Tables ................................................................................................................................. vi 

I. Introduction................................................................................................................................1 

A. History of the Academic Library Survey.............................................................................1 

B. NCES Academic Library’s Universe Survey 2004................................................................2 

C. Data Confidentiality.............................................................................................................4 

D. Information Included in the Academic Library Survey Data Collection.............................5 

E. Uses of the Academic Library Survey Data ........................................................................6 

II. Methodology ...............................................................................................................................7 

A. Web Data Collection............................................................................................................7 

B. Coverage and Response Rate ................................................................................................7 

III. User’s Guide for Processing the Academic Library Universe Survey Data..............................9 

A. Data Files .............................................................................................................................9 

B. Record Identifier (UNITID)...............................................................................................10 

C. Imputation Status Flags......................................................................................................10

D. Parent/Child (Branch) Records..........................................................................................11 

E. Changes in Survey Questions and Variables .....................................................................11 

F. Institutions Participating in the Survey..............................................................................12 

Appendixes 

Appendix A—Glossary............................................................................................................... A-1 

Appendix B—Record Layout ......................................................................................................B-1 

Appendix C—Survey Instrument ................................................................................................C-1

Appendix D—Crosswalks .......................................................................................................... D-1 

Appendix E—Edits and Imputations ...........................................................................................E-1 

Appendix F—Response Rate Tables ...........................................................................................F-1 

Appendix G—Comparison of Reported and Imputed Values .................................................... G-1 

Appendix H—Frequency and Continuous Variable Statistics.................................................... H-1 

Appendix I—Survey Tutorial............... ...................................................................................I-1 
vi 

List of Tables 

Table 1. Number of Title IV institutions, by level and sector: 2004 .............................................12 

Table 2. Number of Child institutions, by level and sector: 2004 .................................................13 
1

U.S. Department of Education 

Institute of Education Sciences 

NATIONAL CENTER FOR EDUCATION STATISTICS 

1990 K Street NW 

Washington, DC 20006 

I. Introduction 

The purpose of this report is to document the procedures and methodologies employed 

during the Academic Library Survey of 2004. This report is designed to provide guidance 

and documentation for users of the public-use data file. Information about the universe of 

academic libraries and how to access this information is included in this report. 

A. History of the Academic Library Survey 

The Academic Library Survey (ALS) data have been collected by the National Center for 

Education Statistics (NCES) since 1966. Between 1966 and 1988, data on academic 

libraries were collected in the following years: 1968-69,1971-72, 1973-74,1975-76,1977-

78, 1979-80,1982-83,1985-86 within the framework of the Higher Education General 

Information System (HEGIS). Beginning in 1988, the library survey was collected 

biennially in even-numbered years: 1988, 1990, 1992, 1994, 1996, and 1998 as part of 

the Integrated Postsecondary Education Data System (IPEDS). Beginning in 2000, the 

ALS data collection was conducted independently of IPEDS by the NCES library 

program. 

Through 1998, the ALS data were collected using paper survey instruments. Beginning in 

2000, data were collected through a web-based system. 

The ALS and IPEDS data have historically been collected and processed for NCES by 

the U.S. Census Bureau. Throughout these years, the National Commission on Libraries 

and Information Science (NCLIS), and the American Library Association’s Office of 

Research and Statistics have provided substantial assistance and guidance for the 

collection of the ALS. These organizations participated in the 1990 NCES/IPEDS 

Academic Libraries Survey Improvement Project, which appointed a librarian in each 

state who would act as a data coordinator to work with IPEDS data coordinators in 

collecting library data. 

With the advent of the web-based data collection, data are collected directly from 

libraries. All data checks and quality control issues are reconciled with the local library 

personnel who completed the web data collection. 
2

B. NCES Academic Library’s Universe Survey 2004 

This documentation describes the Academic Library Survey (ALS) data file for the 2004 

fiscal year. 

Library Universe Frame 

The 2004 Academic Library universe survey frame is linked to the NCES Integrated 

Postsecondary Education Data System (IPEDS)1 universe of postsecondary education 

institutions that are 2-or-more-year, degree-granting, Title IV recipient institutions within 

the 50 States and DC for the academic year 2004-05. Also included in this universe are 

the four primary military academies (Army, Air Force, Navy, and Coastguard). 2

Of the 4,113 postsecondary institutions within the 50 States and District of Columbia 

identified that were to be surveyed, 236 were identified as “child” institutions3

 (“child” 

institutions have a value of “2” for the parent/child indicator variable CYPARCH) and 

224 were identified as out of scope. Data for the “child” institutions were provided by the 

“parent” institution. Out of scope institutions were defined based on their responses to the 

screening questions. Institutions were defined as out-of-scope and excluded from the 

data file if: 1) they indicated they did not participate in Title IV funding; 2) they 

indicated they had no library at the institution; or 3) they did not respond to the screening 

questions. 

After removing the 236 child institutions and 224 out of scope institutions from the 4,113 

institutions, the fiscal year 2004 Academic Libraries Surveys (ALS) includes data on 

3,653 academic libraries that are associated with degree-granting postsecondary 

educational institutions throughout the 50 states and the District of Columbia. Since child 

institutions are left on the ALS data file for research purposes, the number of records on 

the ALS 2004 data file is 3,889. 

The 3,653 libraries have the following basic characteristics: 

 

1 The Integrated Postsecondary Education Data System (IPEDS) is the core postsecondary education 

data collection program for NCES. It is a system of surveys designed to collect data from all primary 

providers of postsecondary education. IPEDS is a single, comprehensive system designed to encompass all 

institutions and educational organizations, which provide postsecondary education as their primary 

purpose. The IPEDS system is built around a series of interrelated surveys to collect institution-level data 

about institution attributes, enrollment, program completions, faculty, staff, and finances throughout the 

United States and the outlying areas. 

2

 There are five U.S. military academies, Army, Air Force, Navy, Coast Guard, and Merchant Marine. 

However, since the US Merchant Marine Academy is an institution where students pay tuition and the 

institution receives Title IV federal funding, unlike the other military academies, it is considered as a 

degree granting postsecondary Title IV institution and is included in the ALS universe independent of their 

military status. 

3

 A “Child” record may be used to describe institutions that are branch institutions for which data are 

reported by the Central or Main institution. That is, data for the “child” institutions are aggregated with and 

reported by the “Parent” institution. 
3

• Include an organized collection of printed or other materials such as books, 

periodicals, microforms, and audiovisual recordings, or a combination thereof; 

• Have a staff trained to provide and interpret such materials as required to meet the 

informational, cultural, recreational, or educational needs of clientele; 

• Maintain an established schedule in which services of the staff are available to 

clientele; 

• Based in physical facilities that are necessary to support such a collection, staff, 

and schedule. 

Types of Academic Libraries: 

• Main or Central Libraries: The central library is the library that houses the 

basic collection of printed and other materials. This library may administer branch 

libraries. 

• Branch and Independent Libraries: These are auxiliary library service outlets 

with quarters separate from the central library of an academic institution. They 

have a basic collection of books and other materials, a regular staffing level, and 

an established schedule. Branch and independent libraries are administered either 

by a central library or, as, in the case of some libraries (such as law, medical, 

etc.), through the administrative structure of other units within the postsecondary 

education institution. (Departmental study/reading rooms are not included.) 

Some branch institutions may be defined as “child” Institutions or as independent 

branches. If defined as a “child,” the library will have its data reported with and 

stored in the library record of the designated “parent” institution. In this case, the 

“parent” library is the main or central library. The ALS record for the “child” 

library will not contain specific information about library operations. The 

parent/child designation is used for the sole purpose of reporting data. The parent 

library reports aggregated data for all its “child” libraries. 

It should be noted that “child” libraries remain on the data file even though they 

do not report information about their library attributes. This facilitates counts of 

academic institutions that have or share a library facility. 

Each institution in the IPEDS data system is uniquely identified by a UNITID, which 

represents the academic institution. ALS uses the UNITID of the reporting academic 

institution to identify the institution with which the library is affiliated.4

In cases where a library is shared, the ALS data file will contain a record for each 

academic institution that shares the library facility. However, information regarding the 

 

4

 Researchers can, therefore, merge data from the various IPEDS components (enrollment, degrees 

awarded, etc.) to ALS (and vice versa) using this field. 
4

sharing of library facilities is not available, in some cases, because institutions did not 

respond to the pertinent questions. 

C. Data Confidentiality

Separate laws (see http://nces.ed.gov/StatProg/confproc.asp) govern the protection of the 

confidentiality of individually identifiable information collected by the National Center 

for Education Statistics—the Privacy Act of 1974, the Education Sciences Reform Act of 

2002, the USA Patriot Act of 2001, and the E-Government Act of 2002. These laws 

require NCES to ensure that the confidentiality of respondents is maintained. 

For this reason, data for the ALS are released as public-use and restricted-use files. 

Public- and Restricted-Use Data Files 

NCES releases data to the public for statistical purposes only. Every effort has been made 

to provide the maximum research information that is consistent with reasonable 

confidentiality protections. Record matching to identify individual respondents or 

deductive disclosure by any user is prohibited. Procedures for disclosure avoidance were 

used in preparing public-use data for release. 

The Academic Library Survey data file is available in two versions: public-use data and 

restricted-use data. Data on the public-use files have been modified so that individual 

respondents cannot be identified. Restricted-use files, which include all reported data, 

are released only to researchers licensed by NCES. (For information on obtaining a 

restricted-data user’s license, see the website http://nces.ed.gov/StatProg/confid.asp.) 

Public-use data: On the public-use Academic Libraries Survey data file, the data fields 

suppressed (values set to missing and the corresponding variable imputation flag set to 

"H") are the expenditures for salaries and wages reported in part B, expenditures for 

"Other Operating Expenditures" (part C, line 20) and "Employee Fringe Benefits Paid by 

Library" (part B, line 08b) of the survey when there were two (2) or fewer pertinent fulltime equivalent personnel. 

 

Data from the following specific variables are suppressed to maintain respondent 

confidentiality: SWLIBPRO (Salaries and wages for librarians and other) when 

STLIBPRO (Total Librarians and professional staff) is 2 or fewer; SWOTH (Salaries and 

wages for All other paid staff (except students)) when STOTH (All other paid staff 

(except students)) is 2 or fewer; SWASST (Salaries and wages for Student assistants) 

when STASST (Student assistants) is 2 or fewer; and FRINGE (Employee fringe 

benefits) when either STLIBPRO or STOTH or STASST or STTOT is 2 or fewer. 

SWTOT (Total salaries and wages) and EXOTH (All other operating expenditures) are 

suppressed in two cases - first, when STTOT (Total staff) is 2 or fewer, and second when 

only one of the detail staff expenditures is suppressed. 

 
5

The library's Total Operating Expenditures, specific expenditure categories such as 

audio-visual, books, or computer software, etc., and other non-personal data are not 

affected by the suppression of these data. However, since EXTOT (Total expenditure) 

includes salaries and wages, EXOTH is suppressed to prevent disclosure when only one 

of the detail staff expenditures is suppressed. 

 

Restricted-use data: No data are suppressed on the restricted-use versions of the 

Academic Library Survey data file. Since the inclusion of all expenditures data, 

regardless of the number of employees, enables the identification of individual salary 

data, researchers requiring access to the restricted-use data for analysis must obtain a 

license from NCES to use the data. To obtain a license, the following information is 

necessary: 

1. The title of the database(s) the organization wants to access; 

2. A description of the statistical research project necessitating access to the 

restricted-use database; 

3. The name and title of the senior official having authority to bind the organization 

to the provisions of the license agreement; 

4. The name and title of the principal project officer(s) who will oversee the daily 

operations; 

5. The names, titles, and telephone numbers of the professional/technical and 

support staff who will have access to the data; 

6. The estimated loan period (not to exceed 5 years) for accessing the data; and 

7. The desired computer media format. 

NCES will review the submitted documents for content and completeness and inform the 

requestor whether a license to use the restricted data is approved. See the following 

NCES website for more information: http://nces.ed.gov/StatProg/confid.asp. 

D. Information Included in the Academic Library Survey Data Collection 

The ALS data in this file are for the fiscal year completed in 2004. The actual fiscal year 

dates vary among institutions, but it usually ends before October 1. The data in this file 

cover academic libraries in 2-or-more-year degree-granting Title IV participating 

postsecondary institutions in the 50 States and the District of Columbia. The ALS data 

file includes information on library staffing, operating expenditures, library collections, 

library loan transactions, electronic services, and technology assistance services provided 

by each library. Information about library staff and services are collected for a single 

point in time during the fall of the year of data collection to reflect a typical week. 
6

Cautions regarding the analysis of data by state, level, and control of institution. 

This technical documentation focuses on information from a census of academic 

libraries in 2004. The presentation of numbers, proportions, and percentages is 

descriptive only of libraries in the period referenced. While data were imputed for 

nonresponse, the number of unit nonresponses can vary by state and affect the 

reliability of the state data. See Table F-1 in Appendix F for item response rates by 

level and control of institution. Table F-2 in Appendix F presents the distribution of 

the set of unit nonrespondents by state and by level and control of institution. Table 

F-3 in Appendix F shows the number of academic libraries by state, level, and 

control of institution. The data user should be especially cautious in using data at a 

level of detail where the nonresponse rate was 15 percent or greater. 

E. Uses of the Academic Library Survey Data 

In general, the library data have been used by policymakers for planning and comparative 

analysis, and by institutional staff for planning and for peer analysis. The Academic 

Library Survey data have been used by federal, state, and other policy related program 

personnel, the congress, federal agencies that administer library grants, state education 

agencies (SEAs), accreditation review programs, library administrators, academic 

managers, and national postsecondary education policy planners, and various library 

associations. 

Information about libraries related to postsecondary academic institutions has been used 

for such practical purposes as examining factors related to the academic quality of 

institutions. Other uses of the ALS survey data are listed below. 

• Examination of the condition of academic libraries for collections development, 

resource sharing, and networking activities by federal agencies that administer 

library grants. 

• Comparisons of the libraries at the national, regional, and state levels by SEAs. 

• Quality assessments of accreditation review programs for academic institutions 

(evaluating postsecondary education institutions, establishing standards, and 

modifying comparative norms). 

• Assessments of the impact of rapid technological change on the collections, 

budgets, and staffs of academic libraries by administrators, academic managers, 

and national policy planners. College librarians and administrators use these data 

to develop plans for the most effective use of local, state, and federal funds. Staff 

data are input to supply/demand models for professional and paraprofessional 

librarians. 

• Evaluations of the general status of the library profession by library associations 

such as the American Library Association, the Association of Research Libraries, 

and the Association of College and Research Libraries utilize ALS data. Other 

research organizations use the data for studies of libraries. 
7

II. Methodology 

A. Web Data Collection 

Prior to 1998 the ALS data were collected through IPEDS data coordinators using paper 

data collection instruments. Survey forms were mailed to institutions during the summer 

of the data collection year, with returns requested to be made by the fall. Data could be 

submitted via the paper forms although the coordinators were encouraged to use the 

software package “Input and Data Editing for Academic Library Statistics” (IDEALS), 

and submit the data on diskette to the U.S. Census Bureau. 

Beginning in 2000, the ALS was transformed into a web-based survey. With this 

methodology, data are submitted by the respondents directly to the U.S. Census Bureau 

through the NCES web data collection application. Registration material is sent out in 

August, and responses are collected from October through February. The web-based 

collection incorporates internal consistency edit checks, range checks, and summation 

checks applied to prior ALS data collections. Warnings are provided to the respondent 

during the course of data entry when the data checking process detects a discrepancy with 

previously submitted data. 

Appendix E provides detailed descriptions of the editing and imputation processes. 

B. Coverage and Response Rate 

For the Academic Library Survey of 2004, 3,653 in-scope, non-child, degree-granting 

Title IV receiving postsecondary institutions in the 50 states and the District of Columbia 

with academic libraries in 2004 were identified. 

Of the 3,653 institutions, responses were received for the survey from 3,178 institutions, 

yielding a response rate of 87.0 percent. The 475 non-responding institutions are 

identified with the STATUS variable value equal to 4. Records for the nonresponding 

libraries (475 or 13.0 percent of 3,653 libraries on the data file) are included on the data 

file, with imputed data. 

The response rates for each variable in the ALS 2004 survey are given in Appendix F, 

Table F-1. Item response rates (for all libraries) are calculated applying the total number 

of libraries (3,653) as the denominator for the universe of institutions (shown in column 

1). The total number of libraries in other sub-categories is used as the denominator for 

the calculation of the item response rates in the respective sub-categories shown in the 

remaining columns. 

9

III. User’s Guide for Processing the Academic Library 

Universe Survey Data 

A. Data Files 

Public-use data files are available in ASCII and MS Access formats. These can be 

downloaded from the NCES website (http://nces.ed.gov/surveys/libraries/). 

See prior note on confidential data in Part II section C about how to obtain the restricteduse data files. See the website http://nces.ed.gov/pubsearch/licenses.asp for information 

about obtaining a license for restricted-use data files. 

The ALS 2004 data files are named as follows. 

1. Tab delimited ASCII (flat file) format: 

ALS_2004_R.2.A.TXT (Restricted Use) 

ALS_2004_P.2.A.TXT (Public Use) 

2. MS ACCESS database: 

ALS_2004_R.2.A.MDB (Restricted Use) 

ALS_2004_P.2.A.MDB (Public Use) 

The file naming and versioning convention applied for the ALS 2004 file is as follows: 

Position 1-3: Survey (ALS) 

Position 4: Underscore (_) 

Position 5-8: Year (2004) 

Position 9: Underscore (_) 

Position 10: Restricted-use or Public-use (R or P) 

Position 11: Period (.) 

Position 12: Release status (preliminary = 0, final = 15

, final = 26) 

Position 13: Period (.) 

Position 14: subsequent versions, beginning with A (A - Z) 

SAS and SPSS program syntax files to create SAS and SPSS data files for analysis are 

also available on the same web page on which the data is available.7

 These programs 

contain all the format, variable, and value label information necessary for creating a 

complete master file of all variables and data. The syntax files also contain code for 

generating the frequency and continuous variable statistics. The frequency and 

continuous variable statistics sections, however, are commented out in these syntax files, 

but can be activated at the user’s discretion. Additionally, the path name and 

 

5

 Release status final = 1 includes data for outlying areas, 50 states, and the District of Columbia. 6

 Release status final = 2 includes data only on institutions within the 50 states and the District of 

Columbia. 

7

 SAS and SPSS program syntax programs, rather than system files, are provided with a view to 

transcending problems related to changes in software versions. 
10

directories specified in these programs must be modified to fit the requirements of 

the individual computer system on which the program is to be run. 

The pertinent files are: 

The SAS program to read the restricted-use file is Read_ALS_2004_R.2.A.SAS.TXT 

The SAS program to read the public-use file is Read_ALS_2004_P.2.A.SAS.TXT 

The SPSS program to read the restricted-use file is Read_ALS_2004_R.2.A.SPSS.TXT 

The SPSS program to read the public-use file is Read_ALS_2004_P.2.A.SPSS.TXT. 

Users who prefer MS ACCESS format can download the ACCESS database. The 

ACCESS database has a single table that contains all the data from the ALS survey. 

All restricted-use files can be obtained only after an NCES data license has been 

approved. Data will be made available on CD-ROM, with appropriate documentation. 

B. Record Identifier (UNITID) 

Institutions in ALS are identified by the UNITID associated with the postsecondary 

institution with which they are affiliated. This is the same identifier used to identify 

postsecondary institutions in the IPEDS data collection system. ALS data, therefore, can 

be linked to a broad range of IPEDS institutional data using the institution’s UNITID. 

ALS 2004 defined UNITID in character format so that the format would be consistent 

with other ALS variables that contain UNITID, such as UNITIDX, LIBSHAR1, 

LIBSHAR2, LIBSHAR3. This is also consistent with other surveys that define IDs that 

are not used for mathematical qualities in character format. However, it is important to 

note that if the user wants to merge the ALS and IPEDS data files, that IPEDS defines 

UNITID as numeric. Merging the file requires that the UNITIDs be consistent. 

C. Imputation Status Flags8

All variables were imputed for 475 non-responding libraries of the 3,653 institutions with 

academic libraries. Responses on particular variables were also imputed for partial 

respondents. An imputation “status” flag that shows whether or not it was imputed, and 

 

8

 ALS Imputation and Suppression Codes: A = “Analyst adjusted a reported value”; C = “Analyst corrected 

a cell that was blank”; I = “Imputation for a cell that previously was a nonresponse, using a method other 

than prior year”; N = “Original data field was blank”; P = “Imputation for a cell that previously was a 

nonresponse, using prior year data”; R = “Original data value was reported”; S = “Not applicable, not 

imputed”; T = “Total replaced with sum of detail during imputation”; Z = “Implied reported zero value”; H 

= “the value for the variable was suppressed”. 

Most respondents who completed forms left an item blank when they had no data for that item. An item left 

blank, therefore, should often be interpreted as a reported zero. For such cases, imputation procedure 

changed the imputation flag from “N” to “Z”. This imputation was not performed on “Child” institutions 

and hence those records will show the value “N” for imputation flag if the original data field was blank. 
11

the corresponding algorithm applied is available for each imputed variable. The naming 

convention for these flags is an ‘X’ followed by the variable name. If the value of that 

flag is “A”, “C”, “R,” or “Z”, the value for the associated variable was either the original 

data value reported or a value adjusted or corrected by the analyst. If the value of the flag 

is “I”, “P”, or “T”, the value for the associated variable was imputed. To remove all 

imputed values from the data, the values of variables that have an imputation flag “I”, P”, 

or “T” should be removed or not included on the analysis data file. (Note: The flag 

variables are single character fields.) If the value of the flag is “H,” the value for the 

associated variable has been suppressed. 

D. Parent/Child (Branch) Records 

Both “Parent” and “Child” institutions are included in the data file. This relationship is 

used to define the reporting responsibility of the library. A “Child” record may be used to 

describe institutions that are branch institutions for which data are reported by the Central 

or Main institution. That is, data for the “child” institutions are aggregated with and 

reported by the “Parent” institution. All library survey data fields for the child institutions 

are blank. But, it must also be noted that Branch institutions and their libraries may 

function independently of the main or central institution and, therefore, report their own 

data. 

Although the child records do not include any library data, the records are included in the 

file so researchers can identify institutions that have or share a library. There are a total of 

82 parent institutions that have children (i.e., 82 parent institutions have one or more 

child institution(s) associated with them in the ALS 2004). There are 236 child 

institutions associated with these parents that are retained on the data file, but, are not 

included in the calculations of the response rate. 

The variable CYPARCH (current year parent/child indicator) indicates an institution’s 

parent/child status. A ‘1’ indicates a parent institution; a ‘2’ indicates a child institution; 

and, an ‘N’ indicates no response. To remove child institutions from any analysis file, 

select institutions with the CYPARCH variable not equal to 2. 

Child institutions are linked to their parent by the variable UNITIDX, which contains the 

IPEDS UNITID of the parent institution. For parent institutions, UNITIDX contains its 

UNITID. 

E. Changes in Survey Questions and Variables 

Variables and variable names have changed in the Academic Libraries Survey Form 

through the years to reflect changes that have occurred in the services, collections, 

expenditure accounting, and staffing of academic libraries. For example, in 1996 a 

number of questions were added on electronic services. In 1998, a substantial number of 

additional changes were made, especially in the collections and expenditures sections. 

These changes reflect the extensive changes in library services that occurred with regard 

to the development of electronic media. In 2000, a new set of questions on “consortial 
12

services” was added9, and in 2004, a set of questions on “information literacy” was also 

added to the questionnaire. 

Users of this data file should consult the relevant variable lists (Appendix B for ALS 

2004) and Survey Forms (Appendix C for ALS 2004), and the Crosswalk between ALS 

2004 and 2002 (Appendix D for ALS 2004) before making comparisons across years. 

F. Institutions Participating in the Survey 

The institutions represented on this data file can be summarized as follows. 

3,889 institutions in the 50 states and DC 

 236 “child” institutions (data reported by parents) 

3,653 institutions in the 50 states and DC with academic libraries 

3,178 Responding Institutions 

 475 non-responding institutions 

The five military academies were included in the data file.10

Table 1. Number of Title IV institutions, by level and sector: 2004 

Level of institution 

Sector Total 4 year and above 2 to 4 year

Total 3,889 2,402 1,487

Child Institutions 236 185 51

U.S. Service Institutions 5 5 0

Public 1,576 586 990

Private Not-for-Profit 1,476 1,379 97

Private For Profit 596 247 349

NOTE 1: Title IV participation is determined by the OPE eligibility indicator code (OPEFLAG). In this 

table, participants include branch campuses of a participant and new participants, as well as regular, full 

participants (OPEFLAG = 1, 2, or 4). Limited participants are counted with the non-participants 

(OPEFLAG = 3 or 5). 

NOTE 2: U.S. Service Institutions are (1) Air Force Academy, Colorado Springs, Colorado; (2) Naval 

Academy, Annapolis, Maryland; (3) Merchant Marine Academy, Kings Point, New York; (4) Military 

Academy, West Point, New York, and (5) Coast Guard Academy, New London, Connecticut. Merchant 

Marine Academy is eligible for Title IV federal funds, while the other four service institutions are not. 

SOURCE: U.S. Department of Education, National Center for Education Statistics, Academic Libraries 

Survey (ALS), 2004. 

 

9

 Data for the variable on consortial services was, however, suppressed (Coded H) because the questions 

were confounding and yielded inappropriate responses. 

10 Military academies were included in the data file and treated as though they are Title IV eligible for the 

purpose of analysis. Military academies are identified by the variable OBEREG with a value zero (0). Nonmilitary institutions are not included in the data file if they are not title IV eligible as indicated by a value of 

1, 2, 3, or 4 for the variable OPEFLAG (Title IV eligibility indicator) or if they did not respond to the 

survey as indicated by a value of 1 or 4 on the variable STATUS which indicates the response status of the 

institution. 
13

Table 2. Number of Child institutions, by level and sector: 2004 

Level of institution 

Sector Total 4 year and above 2 to 4 year

Total 236 185 51

Public 67 37 30

Private Not-for-Profit 67 63 4

Private For Profit 102 85 17

SOURCE: U.S. Department of Education, National Center for Education Statistics, Academic Libraries 

Survey (ALS), 2004. 

APPENDIX A—Glossary 

Academic Libraries Survey (ALS) 2004 

A-1

This glossary includes terms that have meanings for the IPEDS and ALS data collections.
APPENDIX A—Glossary 

Academic Libraries Survey (ALS) 2004 

A-2

Academic Library: An academic library is defined as an entity in a postsecondary education 

institution that provides all of the following: 

• An organized collection of printed or other materials, or a combination thereof; 

• A staff trained to provide and interpret such materials as required to meet the 

informational, cultural, recreational, or educational needs of clientele; 

• An established schedule in which services of the staff are available to clientele; 

• The physical facilities necessary to support such a collection, staff, and schedule. 

This definition includes libraries that are part of learning resource centers. 

All other operating expenditures: (Survey form, Part C, line 20) These include all expenditures 

not reported elsewhere in this part of the survey (excluding expenditures for employee fringe 

benefits). 

Audio-visual materials: (Survey form, Part D, line 25) These are library materials that are 

displayed by visual projections or magnification or through sound reproduction. 

Bibliographic utilities, networks and consortia expenditures: (Survey form, Part C, line 19) A 

category of expenditures for services by national, regional, and local bibliographic utilities 

networks, and consortia. 

Books, serial backfiles, and other materials (including government documents): (Survey 

form, Part D, line 22) 

• Paper materials defined as those materials produced by making impression on paper (for 

this category only information is requested on the number of volumes and titles); 

• Microform units defined as units of photographic reproductions of textual, tabular, or 

graphic materials reduced in size so that they can be used only with magnification; 

• Electronic titles defined as titles of materials that are not current serials and are 

considered part of the collection, whether purchased or leased, such as CD-ROMs, 

magnetic tapes, and magnetic disks (this category does not include bibliographic 

records). 

Branch Library: Auxiliary library service outlets with quarters separate from the central library 

of an institution. They have a basic collection of books and other materials, a regular staffing 

level, and an established schedule. Branch libraries are administered either by the central library, 

as in the case of some libraries (such as law, medical, etc.), or through the administrative 

structure of other units within the university. Departmental study/reading rooms are not included. 

Libraries on branch campuses that have separate NCES identification numbers are reported as 

separate libraries. 

Carnegie Classification Code: The Carnegie Classification of Institutions of Higher Education 

is the leading typology of American colleges and universities. It is the framework in which 

institutional diversity in U.S. higher education is commonly described. Most of the Carnegie 

Foundation’s higher education projects rely on the Classification to ensure a representative 

selection of participating individuals and institutions. 
APPENDIX A—Glossary 

Academic Libraries Survey (ALS) 2004 

A-3

The 2000 Carnegie Classification includes all colleges and universities in the United States that 

are degree-granting and accredited by an agency recognized by the U.S. Secretary of Education. 

The 2000 edition classifies institutions based on their degree-granting activities from 1995–96 

through 1997–98.. In addition, important limitations are documented in The 2000 Carnegie 

Classification: Background and Description. For definitions and detailed information on 

classification procedures, refer to the Technical Notes. After reviewing the Classification's 

strengths and weaknesses as well as its current uses, the Foundation is undertaking a thorough 

reassessment of the classification system to be concluded in 2005. Both the 2000 and the 2005 

reports can be viewed/obtained at 

http://www.carnegiefoundation.org/Classification/downloads.htm. 

The 2000 Carnegie Classifications follow: 

Doctoral/Research Universities—Extensive: These institutions typically offer a wide 

range of baccalaureate programs, and they are committed to graduate education through 

the doctorate. During the period studied, they awarded 50 or more doctoral degrees per 

year across at least 15 disciplines. 

Doctoral/Research Universities—Intensive: These institutions typically offer a wide 

range of baccalaureate programs, and they are committed to graduate education through 

the doctorate. During the period studied, they awarded at least ten doctoral degrees per 

year across three or more disciplines, or at least 20 doctoral degrees per year overall. 

Master’s Colleges and Universities I: These institutions typically offer a wide range of 

baccalaureate programs, and they are committed to graduate education through the 

master’s degree. During the period studied, they awarded 40 or more master’s degrees 

per year across three or more disciplines. 

Master’s Colleges and Universities II: These institutions typically offer a wide range of 

baccalaureate programs, and they are committed to graduate education through the 

master’s degree. During the period studied, they awarded 20 or more master’s degrees 

per year. 

Baccalaureate Colleges—Liberal Arts: These institutions are primarily undergraduate 

colleges with major emphasis on baccalaureate programs. During the period studied, they 

awarded at least half of their baccalaureate degrees in liberal arts fields. 

Baccalaureate Colleges—General: These institutions are primarily undergraduate 

colleges with major emphasis on baccalaureate programs. During the period studied, they 

awarded less than half of their baccalaureate degrees in liberal arts fields. 

Baccalaureate/Associate’s Colleges: These institutions are undergraduate colleges 

where the majority of conferrals are below the baccalaureate level (associate’s degrees 

and certificates). During the period studied, bachelor’s degrees accounted for at least ten 

percent of undergraduate awards. 
APPENDIX A—Glossary 

Academic Libraries Survey (ALS) 2004 

A-4

Associate’s Colleges: These institutions offer associate’s degree and certificate programs 

but, with few exceptions, award no baccalaureate degrees. This group includes 

institutions where, during the period studied, bachelor’s degrees represented less than 10 

percent of all undergraduate awards. 

Specialized Institutions: These institutions offer degrees ranging from the bachelor’s to 

the doctorate, and typically award a majority of degrees in a single field. The list includes 

only institutions that are listed as separate campuses in the 2000 Higher Education 

Directory. 

Tribal Colleges and Universities: These colleges are, with few exceptions, operated by 

American Indian Tribes and are controlled and located on American Indian reservations. 

They are all members of the American Indian Higher Education Consortium. 

Child Institution: A “child” institution does not respond directly to the ALS or IPEDS data 

collections. The data for such an institution is aggregated with and reported by its “parent” 

institution. This term appears to be colloquially applied (Not a term in the IPEDS Glossary—

although used by IPEDS when defining a “branch” institution). 

Computer hardware and software operating expenditures: (Survey form, Part C, line 18) 

These include expenditures from the library budget for computer hardware and software used to 

support library operations, whether purchased or leased, mainframe or microcomputer. 

Expenditures for maintenance and the expenditure to run information services when it cannot be 

separated from the price of the product are also included in this category. 

Control (of institution): A specification of whether an institution (postsecondary) is operated by 

publicly elected or appointed officials (public control) or by privately elected or appointed 

officials and derives its major source of funds from private sources (private control) or public 

sources (public control). 

Current serial subscriptions: (Survey form, Part D, line 26) This represents the total number of 

current serials received, including those that are paid and those received without payment 

(government documents received serially and electronic current serials are included). 

Degree-granting status: Degree-granting institutions offer an associate’s, bachelor’s, master’s, 

doctor’s, or a first-professional degree. Non-degree-granting institutions offer certificates or 

other formal awards. 

Document delivery and interlibrary loan expenditures: (Survey form, Part C, line 15) These 

include fees paid for photocopies, costs of facsimile transmission, royalties, and access fees paid 

to bibliographic utilities. 

FIPS Code: Federal information processing standards codes (FIPS codes) are a standardized set 

of numeric or alphabetic codes issued by the National Institute of Standards and Technology 

(NIST) to ensure uniform identification of geographic entities through all federal government 

agencies. The FIPS variable used on this data file is the two digit FIPS state code. 
APPENDIX A—Glossary 

Academic Libraries Survey (ALS) 2004 

A-5

Full-time equivalent (FTE) employees: FTE is a measure of the number of employees based on 

hours worked. The total number of hours for all part-time positions is divided by the number of 

hours the library uses to define a part-time position. Therefore, if a 40 hour work week is the 

standard full-time position, 2 part-time employees, each working 30 hours a week would be the 

equivalent of 1.5 full-time employees (60 / 40). 

Full-time equivalent (FTE) student: FTE student is calculated based on the number of full-time 

students enrolled plus one-third of the number of part-time students. 

Gate count of visitors to library per typical week: (Survey form, Part F, line 38) Gate count is 

the number of persons who physically enter library facilities over the course of a week. A single 

person can be counted more than once. 

General and reserve circulation: General and reserve circulation includes initial charging out 

of items, either manually or electronically, by patrons. The count also includes renewals of items, 

each of which is a circulation transaction. 

Interlibrary loan transactions: (Survey form, Part E, lines 27–32) Interlibrary loan transactions 

are the number of filled requests for materials provided to other libraries or received by the 

library from another library. 

IPEDS: The Integrated Postsecondary Education Data System is the core postsecondary 

education data collection program for the National Center for Education Statistics. This data 

collection program is designed to collection information about all postsecondary institutions and 

organizations in the 50 States, District of Columbia, and the respective outlying areas. 

Level (of institution): A specification of whether a postsecondary education institution’s 

programs are 4-year or higher (4 year), 2-but-less-than 4-year (2 year), or less than 2-year. 

Librarians: (Survey form, Part B, line 02) This is the FTE (Full Time Equivalent) of staff whose 

duties require professional education (the master’s degree or its equivalent) in the theoretical and 

scientific aspects of librarianship. 

Number served in information services/presentations to groups: This is the number of 

individuals served in presentations that were sponsored by the library and planned in advance. 

The presentation may cover instruction in library use, or cultural, recreational or educational 

presentations. Presentations given off the library site are included, as long as the library is the 

sponsor. 

Other (FTE) paid staff: Other paid staff is all other FTE (Full Time Equivalent) staff, except 

student assistants. This category includes clerical and technical staff but excludes maintenance 

and custodial staff. 

Other (FTE) professional staff: (Survey form, Part B, line 03) This is the FTE (Full Time 

Equivalent) count of professional staff other than Librarians (Survey form, Part B, line 02). The 
APPENDIX A—Glossary 

Academic Libraries Survey (ALS) 2004 

A-6

duties of these staff members require an education and or training in related fields (e.g., 

academic disciplines, archives, media, and computing). 

Parent Institution: An institution that reports data for another institution (a “child”) aggregated 

with its own data. (Not a term in the IPEDS Glossary—although used by IPEDS when defining 

central or main institution). 

Postsecondary Institution: Postsecondary education institution has as its sole purpose or one of 

its primary missions, the provision of formal instructional programs with a curriculum is 

designed primarily for students who are beyond the compulsory age for high school. This 

includes academic, vocational, and continuing professional education programs, and excludes 

avocational and adult basic education programs (IPEDS Glossary). 

Preservation: (Survey form, Part C, line 16) This is a category of expenditures associated with 

maintaining library and archival materials for use in their original form or some other usable 

way. Examples of this are rebinding, de-acidification, lamination, and materials conservation. 

Public service hours per typical week: These are the numbers of hours the Libraries physical 

facility is open for service. 

Reference transactions (including computer searches): These are information contacts that 

involve the knowledge, use, commendation, interpretation, or instruction in the use of one or 

more information sources by a member of the library staff. Information sources may include 

printed (e.g., book volumes) and non-printed (e.g., microforms) materials and machine-readable 

databases (e.g., those on CD-ROMS). The transaction may include providing direction to 

services outside the library. 

Salaries and wages: (Survey form, Part B, lines 04–07) This category of expenditures includes 

compensation for full- and part-time employees before deductions and includes hourly pay to 

student assistants. 

Sector: One of nine categories into which postsecondary institutions may be divided based on 

their control and level. Control categories are public, private not-for-profit, and private forprofit. Level categories are 4-year and higher (4 year), 2-but-less-than 4-year (2 year), and less 

than 2-year. For example: “public, 4-year institutions” is an example of a sector category. 

Student assistants (FTE): (Survey form, Part B, line 06) This is the FTE count of students 

employed on an hourly basis to work on library-related tasks. This group includes both students 

whose wages are paid from funds under the library budget and those paid from other budgets, 

including the College Work-Study Program. 

Title IV institution: An institution that has a written agreement with the Secretary of Education 

that allows the institution to participate in any of the Title IV federal student financial assistance 

programs (other than the State Student Incentive Grant (SSIG) and the National Early 

Intervention Scholarship and Partnership (NEISP) programs). 
APPENDIX A—Glossary 

Academic Libraries Survey (ALS) 2004 

A-7

Total expenditures: (Survey form, Part B, line 21) This includes the sum of all expenditures 

listed in the expenditures section of the survey.

APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-1

The record layout describes each variable in the data file. It includes codes used for 

categorical variables and their descriptions. 
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-2

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

UNITID 6 character Unit identification Number: The unique unit identification 

number assigned to every institution in the universe. 

Survey

INSTNM 50 character Institution (entity) name IPEDS

ADDR 60 character Institution (entity) street address or post office box IPEDS

CITY 20 character City location of institution IPEDS

STABBR 2 character Post Office State abbreviation code. See FIPS state code. IPEDS

ZIP 9 character Zip + four (does not include dash). Last four positions may be 

blank 

IPEDS

FIPS 2 character FIPS state code IPEDS

ACT 1 character Status of the institution 

A - Active - institution active and not an add 

C - Combined - merged with another institution 

D - Delete - institution is out of business 

H - Areas search on hold pending verification 

I - Inactive 

M - Death with data - closed in current year 

N - New - added during the current year 

O - Out- of-scope - not within scope of universe 

P - Potential add - might be added 

Q - Potential restore - might be restored 

R - Restore - restored to the current universe 

S - Split - split into more than one institution 

U - Duplicate - UNITID previously assigned 

W - Wipe out - out-of-scope potential add 

X - Potential restore not within scope of IPEDS 

Z - Universe III - out-of-scope 

IPEDS

OBEREG 2 numeric OBE region code 

0 - US Service schools 

1 - New England CT ME MA NH RI VT 

2 - Mid East DE DC MD NJ NY PA 

3 - Great Lakes IL IN MI OH WI 

4 - Plains IA KS MN MO NE ND SD 

5 - Southeast AL AR FL GA KY LA MS NC SC TN VA WV 

6 - Southwest AZ NM OK TX 

7 - Rocky Mountains CO ID MT UT WY 

8 - Far West AK CA HI NV OR WA 

9 - Outlying areas AS FM GU MH MP PR PW VI 

-3 - Not available 

IPEDS

EIN 9 character Employer identification number - assigned by Internal Revenue 

Service 

-1 - Not reported 

-2 - Not applicable 

-3 - Not available 

IPEDS

DUNS 10 character Dunn and Bradstreet identification number 

-3 - Not available 

IPEDS

OPEID 8 character Office of Postsecondary Education identification number for 

those institutions eligible to participate in Title IV programs 

IPEDS
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-3

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

OPEFLAG 1 numeric OPE eligibility indicator code 

1 - Institution participates in Title IV federal financial aid 

programs 

2 - Branch campus of a main campus that participates in Title IV 

3 - Deferment only - limited participation 

4 - New participants (became eligible during the Fall collectionIPEDS) 

5 - Not currently participating in Title IV, has an OPE ID number 

6 - Not currently participating in Title IV, does not have and OPE 

ID number 

IPEDS

WEBADDR 50 character Institution’s internet website address IPEDS

SECTOR 2 numeric Sector of Institution (generated, based on response to IC survey) 

0 - Administrative unit only (central, system, or corporate office) 

1 - Public, 4-year or above 

2 - Private nonprofit, 4-year and above 

3 - Private for profit, 4-year and above 

4 - Public, 2-year 

5 - Private nonprofit, 2-year 

6 - Private for-profit, 2-year 

7 - Public, less-than-2-year 

8 - Private nonprofit, less-than-2-year 

9 - Private for profit, less-than-2-year 

-3 - Not available 

IPEDS

ICLEVEL 2 numeric Level of institution (generated, based on response to IC survey) 

1 - Four or more years (Baccalaureate or higher degree) 

2 - At least 2 but less than 4 years (below the Baccalaureate) 

3 - Less than 2 years (below Associate’s degree) 

-3 - Not available 

IPEDS

CONTROL 2 numeric Control of institution 

1 - Public 

2 - Private, non-profit 

3 - Private, for profit 

-3 - Not available 

IPEDS

HLOFFER 2 numeric Highest level of offering (generated, based on response to IC 

survey) 

0 - Other 

1 - Postsecondary award, certificate or diploma of less than one 

 academic year 

2 - Postsecondary award, certificate or diploma of at least one but 

 less than two academic years 

3 - Associate’s degree 

4 - Postsecondary award, certificate or diploma of at least two but 

 less than four academic years 

5 - Bachelor’s degree 

6 - Postbaccalaureate certificate 

7 - Master’s degree 

8 - Post-Master’s certificate 

9 - Doctor’s degree 

-9 - none of the above or no answer 

-2 - Not applicable, 1st professional only 

-3 - Not available 

IPEDS

UGOFFER 2 numeric Undergraduate offering (generated, based on IC response) 

1 - Undergraduate degree or certificate offered 

2 - No undergraduate offering 

-3 - Not available 

IPEDS
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-4

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

GROFFER 2 numeric Graduate offering (generated, based on response to IC) 

1 - Graduate degree or certificate offered 

2 - No graduate offering 

-3 - Not available 

IPEDS

FPOFFER 2 numeric First-professional offering (generated, based on response to IC 

survey) 

1 - First-professional degree or first-professional certificate (Postdegree) 

2 - No first-professional offering 

-3 - Not available 

IPEDS

HDEGOFFR 2 numeric Highest Degree offered 

0 - Non-degree granting (certificates only) 

1 - First-professional degrees only 

10 - Doctoral 

11 - Doctoral and First-professional 

20 - Master’s 

21 - Master’s and First-professional 

30 - Bachelors 

31 - Bachelors and First-professional 

40 - Associates 

41 - Associates and First-professional 

-3 - Not available 

IPEDS

DEGGRANT 2 numeric Degree granting status 

1 - Yes 

2 - No 

-1 - Not reported 

IPEDS

PCTMIN1 3 numeric Percent minority, generated from 2004 Fall Enrollment survey - 

responding institutions only (does not include imputed data) 

Percent Black, non-Hispanic 

-1 - Not reported 

-3 - Not available 

IPEDS

PCTMIN2 3 numeric Percent minority, generated from 2004 Fall Enrollment survey - 

responding institutions only (does not include imputed data) 

Percent American Indian/Alaskan Native 

-1 - Not reported 

-3 - Not available 

IPEDS

PCTMIN3 3 numeric Percent minority, generated from 2004 Fall Enrollment survey - 

responding institutions only (does not include imputed data) 

Percent Asian/Pacific Islander 

-1 - Not reported 

-3 - Not available 

IPEDS

PCTMIN4 3 numeric Percent minority, generated from 2004 Fall Enrollment survey - 

responding institutions only (does not include imputed data) 

Percent Hispanic 

-1 - Not reported 

-3 - Not available 

IPEDS

HBCU 2 numeric Historically Black college or university (accredited institution of 

higher education established prior to 1964 with the principal 

mission of educating Black Americans.) 

1 - Yes 

2 - No 

-3 - Not available 

IPEDS

HOSPITAL 2 numeric Institution has hospital 

1 - Yes 

2 - No 

-3 - Not available 

IPEDS
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-5

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

MEDICAL 2 numeric Institution grants a medical degree 

1 - Yes 

2 - No 

-3 - Not available 

IPEDS

TRIBAL 2 numeric Tribal college 

1- Yes 

2 - No 

-3 - Not available 

IPEDS

CARNEGIE 2 numeric Carnegie Classification Code 

The 2000 Carnegie Classification includes all colleges and 

universities in the United States that are degree-granting and 

accredited by an agency recognized by the U.S. Secretary of 

Education. The 2000 edition classifies institutions based on their 

degree-granting activities from 1995-96 through 1997-98. 

15 Doctoral/Research Universities–Extensive: These institutions 

typically offer a wide range of baccalaureate programs, and they 

are committed to graduate education through the doctorate. 

They award 50 or more doctoral degrees per year across at least 

15 disciplines 

16 Doctoral/Research Universities–Intensive: These institutions 

typically offer a wide range of baccalaureate programs, and they 

are committed to graduate education through the doctorate. 

They award at least ten doctoral degrees/1 per year across three or 

more disciplines, 2 or at least 20 doctoral degrees per year 

overall. 

21 - Master’s Colleges and Universities I: These institutions 

typically offer a wide range of baccalaureate programs, and they 

are committed to graduate education through the master’s degree. 

They award 40 or more master’s degrees per year across three or 

more disciplines. 

22 - Master’s (Comprehensive) Colleges and Universities II: 

These institutions typically offer a wide range of baccalaureate 

programs, and they are committed to graduate education through 

the master’s degree. 

They award 20 or more master’s degrees per year. 

 31 - Baccalaureate Colleges–Liberal Arts: These institutions are 

primarily undergraduate colleges with major emphasis on 

baccalaureate programs. 

They award at least half of their baccalaureate degrees in liberal 

arts fields. 

32 - Baccalaureate Colleges–General: These institutions are 

primarily undergraduate colleges with major emphasis on 

baccalaureate programs. 

They award less than half of their baccalaureate degrees in liberal 

arts fields. 

33 - Baccalaureate/Associate’s Colleges: 

These institutions are undergraduate colleges where the majority 

of conferrals are at the subbaccalaureate level (associate’s degrees 

and certificates), but bachelor’s degrees account for at least ten 

percent of undergraduate awards. 

40 - Associate’s Colleges: These institutions offer associate’s 

degrees and certificate programs but, with few exceptions, award 

no baccalaureate degrees. 

Specialized Institutions - These institutions offer degrees ranging 

from the bachelor’s to the doctorate, and typically award a 

majority of degrees in a single field. The list includes only 

institutions that are listed as separate campuses in the Higher 

Education Directory. 

Specialized institutions include: 

IPEDS
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-6

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

51 - Theological seminaries and other specialized faith-related 

institutions: 

These institutions primarily offer religious instruction or train 

members of the clergy. 

52 - Medical schools and medical centers: These institutions 

award most of their professional degrees in medicine. In some 

instances, they include other health professions programs, such as 

dentistry, pharmacy, or nursing. 

53 - Other separate health profession schools: These institutions 

award most of their degrees in such fields as chiropractic, nursing, 

pharmacy, or podiatry. 

54 - Schools of engineering and technology: These institutions 

award most of their bachelor’s or graduate degrees in technical 

fields of study. 

55 - Schools of business and management: These institutions 

award most of their bachelor’s or graduate degrees in business or 

business-related programs. 

56 - Schools of art, music, and design: These institutions award 

most of their bachelor’s or graduate degrees in art, music, design, 

architecture, or some combination of such fields. 

57 - Schools of law: These institutions award most of their 

degrees in law. 

58 - Teachers colleges: These institutions award most of their 

bachelor’s or graduate degrees in education or education-related 

fields. 

59 - Other specialized institutions: Institutions in this category 

include graduate centers, maritime academies, military institutes, 

and institutions that do not fit any other classification category. 

60 - Tribal Colleges and Universities: These colleges are, with 

few exceptions, tribally controlled and located on reservations. 

They are all members of the American Indian Higher Education 

Consortium. 

NOTES ON DEFINITIONS 

1. Doctoral degrees are as defined in the Integrated Postsecondary 

Education Data System (IPEDS) of the U.S. Department of 

Education’s National Center for Education Statistics (NCES). 

This includes the Ph.D. in any field as well as other doctoral-level 

degrees such as the Doctor of Education, Doctor of Juridical 

Science, and Doctor of Public Health. It excludes doctoral-level 

degrees defined as first-professional degrees in IPEDS. For more 

information, see http://nces.ed.gov/ipeds. 

2. Distinct disciplines are determined by the 4-digit series of the 

Classification of Instructional Programs published by NCES. For 

more information, see 

http://nces.ed.gov/pubsearch/pubsinfo.aps?pubid=91396

3. Liberal arts fields include the following fields (as listed in the 

Classification of Instructional Programs): 

English language and literature/letters; foreign languages and 

literatures; biological sciences/life sciences; mathematics; 

philosophy and religion; physical sciences; psychology; social 

sciences and history; visual and performing arts; area, ethnic, and 

cultural studies; liberal arts and sciences, general studies, and 

humanities; and multi/interdisciplinary studies. 

4. This group includes community, junior, and technical colleges. 

-2 - Not applicable 

-3 - Not available 
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-7

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

LOCALE 2 numeric Locale codes - Degree of Urbanization 

1 - Large city - a central city of a CMSA or MSA with the city 

having a population greater than or equal to 250,000. 

2 - Mid-size city - a central city of a CMSA or MSA, with the city 

having a population less than 250,000. 

3 - Urban fringe of large city - any incorporated place, CDP, or 

non-place territory within a CMSA or MSA of a large city and 

defined as urban by the U.S. Census Bureau. 

4 - Urban fringe of mid-size city - any incorporated place, CDP, 

or non-place territory within a CMSA or MSA of a large city of a 

mid-size city and defined as urban by the U.S. Census Bureau. 

5 - Large town - an incorporated place or CDP with a population 

greater than or equal to 25,000 and located outside a CMSA or 

MSA. 

6 - Small town - an incorporated place or CDP with a population 

less than 25,000 and greater than or equal to 2,500 and located 

outside a CMSA or MSA. 

7 - Rural - any incorporated place, CDP, or non-place territory 

designated as rural by the U.S. Census Bureau. 

9 - Not assigned 

-3 - Not available 

IPEDS

OPENPUBL 2 numeric Institution open to the general public 

1 - Yes 

2 - No 

IPEDS

DATSRC 1 character Data source code - the media source used for returning data: 

1 - Internet/Web 

7 - Other, telephone 

N - not returned 

Derived

STATUS 1 character Response status code 

A code identifying the response status of the institution 

1 - Respondent 

3 - Nonrespondent to data and screening questions, not imputed 

4 - Nonrespondent, imputed 

5 - Nonrespondent to data (screening questions reported, out-of- 

 scope), not imputed 

6 - Nonrespondent to data (screening questions reported, inscope), not imputed 

Derived

EDITST 1 character Release status given to NCES 

1 - Record edited with no edit or critical flags 

2 - Record edited with critical edit flags, analyst accept 

3 - Record edited with critical edit flags remaining, NCES 

override 

4 - Record is on hold 

5 - Record failed the edits 

0 - not edited 

N - No response 

Derived

EDITDATE 8 character Most recent date edited (MMDDYYYY) Derived

IMPUTE 1 character Impute indicator 

1 - at least one part is imputed 

0 - not imputed 

Derived

IMPDATE 8 character Most recent date imputed (MMDDYYYY) Derived
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-8

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

PARTAFLAG1 1 character Imputation flag for line item 1. The flag indicates if imputation 

was done for all, some, or no variables in this part of the survey. 

Possible values and meanings are: 

1 - Total non-respondent for this part 

2 - Partial non-respondent for this part 

0 - Nothing imputed for this part/total respondent to this part 

*partaflag1 will never be 2 because there is only one line item 

in this part. 

Derived

PARTBFLAG1 1 character Imputation flag for line items 2-7, both columns. The flag 

indicates if imputation was done for all, some, or no variables in 

this part of the survey. Possible values and meanings are: 

1 - Total non-respondent for this part 

2 - Partial non-respondent for this part 

0 - Nothing imputed for this part/total respondent to this part 

Derived

PARTBFLAG2 1 character Imputation flag for fringe benefits, line items 8a and 8b. The flag 

indicates if imputation was done for all, some, or no variables in 

this part of the survey. Possible values and meanings are: 

1 - Total non-respondent for this part 

2 - Partial non-respondent for this part 

0 - Nothing imputed for this part/total respondent to this part 

Derived

PARTCFLAG1 1 character Imputation flag for the outer column of line items 10, 13, and 15-

21. The flag indicates if imputation was done for all, some , or no 

variables in this part of the survey. Possible values and meanings 

are: 

1 - Total non-respondent for this part 

2 - Partial non-respondent for this part 

0 - Nothing imputed for this part/total respondent to this part 

Note: There is no part flag for line item 9 because this item 

will always be the same as line item 7, which has a part flag.

Derived

PARTCFLAG2 1 character Imputation flag for the inner column of line items 11, 12, and 14. 

The flag indicates if imputation was done for all, some, or no 

variables in this part of the survey. Possible values and meanings 

are: 

1 - Total non-respondent for this part 

2 - Partial non-respondent for this part 

0 - Nothing imputed for this part/total respondent to this part 

Derived

PARTDFLAG1 1 character Imputation flag for columns 1 and 2 of line items 22 and 24-26. 

The flag indicates if imputation was done for all, some, or no 

variables in this part of the survey. Possible values and meanings 

are: 

1 - Total non-respondent for this part 

2 - Partial non-respondent for this part 

0 - Nothing imputed for this part/total respondent to this part 

Derived
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-9

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

PARTDFLAG2 1 character Imputation flag for columns 1 and 2 of line item 23. The flag 

indicates if imputation was done for all, some, or no variables in 

this part of the survey. Possible values and meanings are: 

1 - Total non-respondent for this part 

2 - Partial non-respondent for this part 

0 - Nothing imputed for this part/total respondent to this part 

Derived

PARTEFLAG1 1 character Imputation flag for line items 27-33. The flag indicates if 

imputation was done for all, some, or no variables in this part of 

the survey. Possible values and meanings are: 

1 - Total non-respondent for this part 

2 - Partial non-respondent for this part 

0 - Nothing imputed for this part/total respondent to this part 

Derived

PARTEFLAG2 1 character Imputation flag for line items 34a and 34b. The flag indicates if 

imputation was done for all, some, or no variables in this part of 

the survey. Possible values and meanings are: 

1 - Total non-respondent for this part 

2 - Partial non-respondent for this part 

0 - Nothing imputed for this part/total respondent to this part 

Derived

PARTEFLAG3 1 character Imputation flag for line items 35 and 36. The flag indicates if 

imputation was done for all, some, or no variables in this part of 

the survey. Possible values and meanings are: 

1 - Total non-respondent for this part 

2 - Partial non-respondent for this part 

0 - Nothing imputed for this part/total respondent to this part 

Derived

PARTFFLAG1 1 character Imputation flag for line items 37-39. The flag indicates if 

imputation was done for all, some, or no variables in this part of 

the survey. Possible values and meanings are: 

1 - Total non-respondent for this part 

2 - Partial non-respondent for this part 

0 - Nothing imputed for this part/total respondent to this part 

Derived

NCESDATE 8 character Date the imputations were run by ESMPD at Census. The value 

of this variable should not change after the imputed file leaves 

ESMPD. 

(MMDDYYYY) 

Derived

FTEUSED 8 numeric Year 2004 IPEDS Fall Collection full-time equivalent student 

enrollment based on Digest of Education Statistics formula. 

IPEDS

FTEFLAG 1 character Flag to indicate FTE is estimated. 

0 - Not estimated 

1 - Estimated 

Derived

ELGCOLL 1 character Institution has an organized collection of printed or other 

materials or a combination thereof 

1 - Yes 

2 - No 

N – No response 

Survey
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-10

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

ELGSTAFF 1 character Institution has a staff trained to provide and interpret such 

materials as required to meet the informational, cultural, 

recreational, or educational needs of clientele 

1 - Yes 

2 - No 

N - No response 

Survey

ELGSCHED 1 character Institution has an established schedule in which services of the 

staff are available to clientele 

1 - Yes 

2 - No 

N - No response 

Survey

ELGPHYS 1 character Institution has the physical facilities necessary to support such 

a collection, staff, and schedule 

1 - Yes 

2 - No 

N - No response 

Survey

FINSUPP 1 character Institution provide financial support to another library 

1 - Yes 

2 - No 

N - No response 

Survey

CYPARCH 1 character Current year parent/child indicator 

1 - Parent (Combined data respondent; record contains data 

 for more 

 than one institution) 

2 - Child (Data reported on another institution’s record) 

N - No response 

Survey

UNITIDX 6 character The UNITID of the institution where the data are recorded if the 

CYPARCH code is equal to 2. 

-2 - Not applicable 

Survey

LIBSHAR1 6 character Shared library, 1st UNITID Survey

LIBNAME1 50 character Name of institution library is shared with Survey

LIBSHAR2 6 character Shared library, 2nd UNITID Survey

LIBNAME2 50 character Name of institution library is shared with Survey

LIBSHAR3 6 character Shared library, 3rd UNITID Survey

LIBNAME3 50 character Name of institution library is shared with Survey

XBRANCHES 1 character Statusflag 

A - Analyst adjusted a reported value 

C - Analyst corrected a cell that was blank 

I - Imputation for a cell that previously was a 

 nonresponse, using a method other than prior year 

N - Original data field was blank 

P - Imputation for a cell that previously was a 

 nonreponse, using prior year data 

R - Original data value was reported 

S - Not applicable, not imputed 

T - Total replaced with sum of detail during imputation 

Z - Implied reported zero value 

H - Data suppressed 

Survey
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-11

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

BRANCHES 6 numeric Number of branch and independent libraries (exclude main or 

central library) 

Survey

XSTLIBS 1 character Statusflag Survey

STLIBS 9,2 numeric Librarians Survey

XSTOTHPRO 1 character Statusflag Survey

STOTHPRO 9,2 numeric Other professional staff Survey

XSTLIBPRO 1 character Statusflag Survey

STLIBPRO 9,2 numeric Total librarians and other professional staff 

(sum lines 02 and 03, col. 1) 

Survey

XSTOTH 1 character Statusflag Survey

STOTH 9,2 numeric All other paid staff (except student assistants) Survey

XSTASST 1 character Statusflag Survey

STASST 9,2 numeric Student assistants from all funding sources Survey

XSTTOT 1 character Statusflag Survey

STTOT 9,2 numeric Total full-time equivalent (FTE) staff 

(sum lines 04 through 06, col.1) 

Survey

XSWLIBPRO 1 character Statusflag Survey

SWLIBPRO 12 numeric Salaries and wages–librarians and other professional staff Survey

XSWOTH 1 character Statusflag Survey

SWOTH 12 numeric Salaries and wages–all other paid staff 

(except student assistants) 

Survey

XSWASST 1 character Statusflag Survey

SWASST 12 numeric Salaries and wages–student assistants from all funding sources Survey

XSWTOT 1 character Statusflag Survey

SWTOT 12 numeric Total salaries and wages for total full-time equivalent (FTE) staff 

(sum lines 04 through 06, col. 2) 

Survey

XFRINGEYN 1 character Statusflag Survey

FRINGEYN 1 character Are employee fringe benefits paid from the library budget 

1 - Yes 

2 - No 

N - No response 

Survey

XFRINGE 1 character Statusflag Survey

FRINGE 12 numeric Employee fringe benefits (if paid from the library budget) Survey

XEXBKS 1 character Statusflag Survey

EXBKS 12 numeric Books, serial backfiles and other materials (one-time purchases) Survey

XEXELBKS 1 character Statusflag Survey

EXELBKS 12 numeric Electronic Survey

XEXAUD 1 character Statusflag Survey

EXAUD 12 numeric Audiovisual Survey

XEXCUSER 1 character Statusflag Survey

EXCUSER 12 numeric Current serial subscriptions (ongoing commitments) Survey

XEXELSER 1 character Statusflag Survey

EXELSER 12 numeric Electronic serials Survey

XEXDEL 1 character Statusflag Survey

EXDEL 12 numeric Document deliver/interlibrary loan Survey
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-12

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

XEXPRES 1 character Statusflag Survey

EXPRES 12 numeric Preservation Survey

XEXOTHIR 1 character Statusflag Survey

EXOTHIR 12 numeric Other expenditures for information resources Survey

XEXCOMP 1 character Statusflag Survey

EXCOMP 12 numeric Computer hardware and software (include maintenance) Survey

XEXBIB 1 character Statusflag Survey

EXBIB 12 numeric Bibliographic utilities, networks and consortia Survey

XEXOTH 1 character Statusflag Survey

EXOTH 12 numeric All other operating expenditures Survey

XEXTOT 1 character Statusflag Survey

EXTOT 12 numeric Total expenditures (sum lines 09, 10, 13, 15 through 20) Survey

XCOLELYN 1 character Statusflag 

COLELYN 1 character Library collection is entirely electronic 

1 - Yes 

2 - No 

N - No response

Survey

XCOLBKSA 1 character Statusflag Survey

COLBKSA 12 numeric Books, serial backfiles and other paper materials 

(include government documents) - added 

Survey

XCOLEBKSA 1 character Statusflag Survey

COLEBKSA 12 numeric E-Books - added Survey

XCOLMICRA 1 character Statusflag Survey

COLMICRA 12 numeric Microforms - added Survey

XCOLAUDA 1 character Statusflag Survey

COLAUDA 12 numeric Audiovisual materials - added Survey

XCOLSERA 1 character Statusflag Survey

COLSERA 12 numeric Current serial subscriptions - added Survey

XCOLELREFA 1 character Statusflag Survey

COLELREFA 12 numeric Electronic reference sources and aggregation services; added Survey

XCOLBKSH 1 character Statusflag Survey

COLBKSH 12 numeric Books, serial backfiles and other paper materials 

 (include government documents) - held 

Survey

XCOLEBKSH 1 character Statusflag Survey

COLEBKSH 12 numeric E-Books - held Survey

XCOLMICRH 1 character Statusflag Survey

COLMICRH 12 numeric Microforms - held Survey

XCOLAUDH 1 character Statusflag Survey

COLAUDH 12 numeric Audiovisual materials - held Survey

XCOLSERH 1 character Statusflag Survey

COLSERH 12 numeric Current serial subscriptions – held Survey

XCOLELREFH 1 character Statusflag Survey

COLELREFH 12 numeric Electronic reference sources and aggregation services; held Survey

XILPRET 1 character Statusflag Survey

ILPRET 12 numeric Returnable Survey

XILPNON 1 character Statusflag Survey

ILPNON 12 numeric Non-returnable Survey
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-13

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

XILPTOT 1 character Statusflag Survey

ILPTOT 12 numeric Total provided (sum lines 27 and 28) Survey

XILRRET 1 character Statusflag Survey

ILRRET 12 numeric Returnable Survey

XILRNON 1 character Statusflag Survey

ILRNON 12 numeric Non-returnable Survey

XILRTOT 1 character Statusflag Survey

ILRTOT 12 numeric Total received (sum lines 30 and 31) Survey

XDOCDEL 1 character Statusflag Survey

DOCDEL 12 numeric Documents delivered from commercial services Survey

XCRGEN 1 character Statusflag Survey

CRGEN 12 numeric General circulation transactions Survey

XCRRSV 1 character Statusflag Survey

CRRSV 12 numeric Reserve circulation transactions Survey

XPRESEN 1 character Statusflag Survey

PRESEN 12 numeric Number of presentations Survey

XATTEND 1 character Statusflag Survey

ATTEND 12 numeric Total attendance at all presentations Survey

XHOURS 1 character Statusflag Survey

HOURS 8 numeric Hours open in a typical week Survey

XGATECT 1 character Statusflag Survey

GATECT 12 numeric Gate count in a typical week Survey

XREFTRANS 1 character Statusflag Survey

REFTRANS 12 numeric Reference transactions in a typical week Survey

XDOCDIGYN 1 character Statusflag Survey

DOCDIGYN 1 character Documents digitized by the library staff 

1 - Yes 

2 - No 

N - No response 

Survey

XLIBREFYN 1 character Statusflag Survey

LIBREFYN 1 character Library reference service by e-mail or the Web 

1 - Yes 

2 - No 

N - No response 

Survey

XTECHYN 1 character Statusflag Survey

TECHYN 1 character Technology to assist patrons with disabilities 

(e.g., TDD, specially equipped work stations) 

1 - Yes 

2 - No 

N - No response 

Survey

XTHESYN 1 character Statusflag Survey
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-14

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

THESYN 1 character Electronic theses and dissertations produced by your students 

1 - Yes 

2 - No 

N - No response 

Survey

XCNSUBYN 1 character Statusflag Survey

CNSUBYN 1 character Does your state have one or more state subsidized library 

consortium that provides access to electronic resources? 

1 - Yes 

2 - No 

N - No response 

H - Data suppressed 

Survey

XCNPARTYN 1 character Statusflag Survey

CNPARTYN 1 character Does your library participate in the consortium? 

1 - Yes 

2 - No 

3 - State has no subsidized consortium 

N - No response 

H - Data suppressed 

Survey

XCNFULLYN 1 character Statusflag Survey

CNFULLYN 1 character Is the cost of your library’s participation fully funded by the 

state? 

1 - Yes 

2 - No 

3 - State has no subsidized consortium 

N - No response 

S - Skip, no participation 

H - Data suppressed 

Survey

XCNPRTLYN 1 character Statusflag Survey

CNPRTLYN 1 character Is the cost of your library’s participation partially funded by 

the state? 

1 - Yes 

2 - No 

3 - State has no subsidized consortium 

F - Full participation 

N - No response 

S - Skip, no participation 

H - Data suppressed 

Survey

XCNOTHRYN 1 character Statusflag Survey
APPENDIX B—Record Layout 

Academic Libraries Survey (ALS) 2004 

 

 B-15

Variable Name Field 

Width 

Field 

Type 

Data Element Description Source

CNOTHRYN 1 character Does your library participate in any other consortia for access 

to electronic resources? 

1 - Yes 

2 - No 

N - No response 

H - Data suppressed 

Survey

XINFLITDEFYN 1 character Statusflag Survey

INFLITDEFYN 1 character Definition of information literacy or of an information literate 

student 

1 - Yes 

2 - No 

N - No response

Survey

XINFLITMISYN 1 character Statusflag Survey

INFLITMISYN 1 character Incorporated information literacy in the institution’s mission 

1 - Yes 

2 - No 

N - No response 

Survey

XINFLITPLNYN 1 character Statusflag Survey

INFLITPLNYN 1 character Incorporated information literacy in the institution’s strategic plan 

1 - Yes 

2 - No 

N - No response

Survey

XINFLITCOMYN 1 character Statusflag Survey

INFLITCOMYN 1 character Campus-wide committee to implement the strategic plan for 

information literacy 

1 - Yes 

2 - No 

N - No response 

Survey
 
Appendix C—Survey Instrument 

Academic Libraries Survey (ALS) 2004 

C-1

The survey instrument includes the questionnaire itself. 
C-2

$ 

$ 

$ 

$ 

$ 

ACADEMIC LIBRARIES SURVEY

PART A – NUMBER OF PUBLIC SERVICE OUTLETS, FY 2004

Line

No. Item Number

01 Branch and independent libraries – Exclude main or central library

PART B – LIBRARY STAFF, FALL 2004 AND SALARIES/WAGES, FY 2004

(Exclude maintenance and custodial staff, volunteers and contributed services staff)

Note: Report FTE data to two decimals.

FALL 2004 FY 2004

Line Number of full-time Salaries and wages

No. Staff equivalents (FTEs) (whole dollars only)

(1) (2)

02 Librarians

03 Other professional staff

04 Total librarians and other professional staff

(sum lines 02 and 03, col. 1)

05 All other paid staff (except student assistants)

06 Student assistants from all funding sources

07 Total full-time equivalent (FTE) staff

(sum lines 04 through 06, cols. 1 & 2)

08a Are employee fringe benefits paid from the library budget?

If no, select “N” and skip to Part C, line 1 0 (YesNo)

08b Employee fringe benefits (if paid from library budget)
C-3

 

$ 

$ 

$ 

$ 

$ 

Electronic serials $ 

$ 

$ 

$ 

$ 

$ 

$ 

$ 

ACADEMIC LIBRARIES SURVEY

PART C - LIBRARY EXPENDITURES, FY 2004

Note: See instructions for exclusions and definitions. 

Line 

No.

Amount

(whole dollars only)

09 Total salaries and wages (same as line 07, col. 2):

Information resources:

10 Books, serial backfiles and other materials (one-time purchases)

11 Electronic

12 Audiovisual

13 Current serial subscriptions (ongoing commitments)

14

Other information resources:

15 Document delivery/interlibrary loan

16 Preservation

17 Other expenditures for information resources

Operating expenditures:

18 Computer hardware and software (include maintenance)

19 Bibliographic utilities, networks and consortia

20 All other operating expenditures

21 TOTAL EXPENDITURES (Sum lines 09,10,13,15 through 20)
C-4

 

Yes/No 

ACADEMIC LIBRARIES SURVEY

PART D – LIBRARY COLLECTIONS, FY 2004

Is the library collection entirely electronic?

Added during the

Line Fiscal Year

Held at end of

Fiscal Year

No. Collections (1) (2)

22 Books, serial backfiles and other paper 

materials (include government documents)

23 E-Books

24 Microforms

25 Audiovisual materials

26 Current serial subscriptions

27 Electronic reference sources and 

aggregation services
C-5

 

ACADEMIC LIBRARIES SURVEY

PART E – LIBRARY SERVICES, FY 2004

Note: See instructions for exclusions and definitions. 

Line 

No. Services Number

Interlibrary loans provided to other libraries:

28a Returnable

28b Non-returnable

29 Total provided (sum lines 28a and 28b)

Interlibrary loans received from other libraries:

30 Returnable

31 Non-returnable

32 Total received (sum lines 30 and 3 1)

33 Documents delivered from commercial services

34a General circulation transactions

34b Reserve circulation transactions

Information services to groups:

35 Number of presentations

36 Total attendance at all presentations
C-6

 

ACADEMIC LIBRARIES SURVEY

PART F – LIBRARY SERVICES, TYPICAL WEEK, FALL 2004 

Note: See instructions for exclusions and definitions. 

Line Number in a

No. Services typical week

37 Number of weekly public service hours

38 Gate count in a typical week

39 Reference transactions in a typical week
 

Does your library participate in any other consortia for access to electronic resources? 

ACADEMIC LIBRARIES SURVEY

PART G – ELECTRONIC SERVICES

Please respond to each item by selecting “Y” or “N”. If answering for more than one library, select “Y”, if at

least one has the service. If the answer was “yes” at any time during the academic year, respond “yes”

Line

No. Services Yes/No

Does your library provide the following?

40 Documents digitized by the library staff

41 Library reference service by e-mail or the Web

42 Technology to assist patrons with disabilities (e.g., TDD, specially equipped 

work stations)

43 Electronic theses and dissertations produced by your students

Consortial services:

44 Does your state have one or more state subsidized library consortium that 

provides access to electronic resources? If no, select “N” and skip to line 48.

45 Does your library participate in the consortium? If no, select “N” and

skip to line 48.

46 Is the cost of your library’s participation fully funded by the state? If yes, select 

“Y” and skip to line 48.

47 Is the cost of your library’s participation partially funded by the state?

48

C-7
C-8

 

52. An institution-wide committee to implement the strategic plan for information literacy 

ACADEMIC LIBRARIES SURVEY

PART H – INFORMATION LITERACY

During the academic year 2003-2004, has the academic institution supported information literacy in any of 

the following ways? Please respond to each item by selecting “Yes” or “No”

Line 

No. Does your institution have the following, or has it done the following?

Yes/No 

49. A definition of information literacy or of an information literate student

50. Incorporated information literacy in the institution’s mission

5 1. Incorporated information literacy in the institution’s strategic plan
Appendix D—Crosswalks 

Academic Libraries Survey (ALS) 2004 

D-1

This section shows the crosswalks from ALS 2004 to ALS 2002 and ALS 2002 to ALS 

2004 in file order and in variable order.
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS crosswalk from 2004 to 2002, by file order

ALS 2004 VARIABLE 

NAME

ALS 2002 VARIABLE 

NAME ALS 2004 VARIABLE LABEL

UNITID UNITID Unit Id Number for the Institution

INSTNM INSTNM Institution Name

ADDR ADDR Institution Address

CITY CITY Institution City

STABBR STABBR State Abbreviation Code

ZIP ZIP Postal Zip code PLUS 4

FIPS FIPS FIPS state code

ACT ACT Status of the Institution

OBEREG OBEREG OBE Region Code

EIN EIN Employer Id Number

DUNS DUNS Dunn and Bradstreet Id Number

OPEID OPEID Office of Post Sec Education Id Num for Title IV Participant

OPEFLAG OPEFLAG OPE Eligibility Indicator

WEBADDR WEBADDR Institution's Web Address

SECTOR SECTOR Sector of Institution

ICLEVEL ICLEVEL Level of Institution

CONTROL CONTROL Control of Institution

HLOFFER HLOFFER Highest Level of Education Offering

UGOFFER UGOFFER Undergraduate Offering

GROFFER GROFFER Graduate Offering

FPOFFER FPOFFER First Professional Offering

HDEGOFFR HDEGOFFR Highest Degree Offered

DEGGRANT DEGGRANT Degree Granting Status

PCTMIN1 PCTMIN1 Percent Black non-Hispanic 2004 Fall Enroll

PCTMIN2 PCTMIN2 Percent American Indian 2004 Fall Enroll

PCTMIN3 PCTMIN3 Percent Asian/Pacific Islander 2004 Fall Enroll

PCTMIN4 PCTMIN4 Percent Hispanic 2004 Fall Enroll

HBCU HBCU Historically Black College/University

HOSPITAL HOSPITAL Institution has Hospital

MEDICAL MEDICAL Institution Grants Medical Degree

TRIBAL TRIBAL Tribal College

CARNEGIE CARNEGIE Carnegie Classification Code

LOCALE LOCALE Locale Code - Degree of Urbanization

OPENPUBL OPENPUBL Institution Open to the General Public

DATSRC DATSRC Data Source Code - Media Source Used for Returning Data

STATUS STATUS Response Status Code

EDITST EDITST Release Status Given to NCES

EDITDATE EDITDATE Most Recent Edit Date

IMPUTE IMPUTE Impute Indicator

IMPDATE IMPDATE Most Recent Impute Date

PARTAFLAG1 PARTAFLAG1 Imp Flag for Line Item 1

PARTBFLAG1 PARTBFLAG1 Imp Flag for Line Items 2-7

PARTBFLAG2 PARTBFLAG2 Imp Flag for Line Items 8a,8b

PARTCFLAG1 PARTCFLAG1 Imp Flag for Line Items 10,13,15-21

PARTCFLAG2 PARTCFLAG2 Imp Flag for Line Items 11,12,14

PARTDFLAG1 PARTDFLAG1 Imp Flag for Line Items 22,24-26

PARTDFLAG2 PARTDFLAG2 Imp Flag for Line Item 23

PARTEFLAG1 PARTEFLAG1 Imp Flag for Line Items 27-33

PARTEFLAG2 PARTEFLAG2 Imp Flag for Line Items 34a,34b

PARTEFLAG3 PARTEFLAG3 Imp Flag for Line Items 35,36

PARTFFLAG1 PARTFFLAG1 Imp Flag for Line Items 37-39

NCESDATE NCESDATE Date Imputations Run by ESMPD

FTEUSED FTEUSED Full-time Equivalent

FTEFLAG FTEFLAG Full-Time Equivalent Estimated or Not

ELGCOLL ELGCOLL Institution has an Eligible Collection

ELGSTAFF ELGSTAFF Institution has Eligible Staff

ELGSCHED ELGSCHED Institution has an Established Schedule

ELGPHYS ELGPHYS Institution has physical Library Facility

D-2
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS crosswalk from 2004 to 2002, by file order

ALS 2004 VARIABLE 

NAME

ALS 2002 VARIABLE 

NAME ALS 2004 VARIABLE LABEL

FINSUPP FINSUPP Provide Financial Support to Another Library

CYPARCH CYPARCH Current Year Parent/Child Indicator

UNITIDX UNITIDX If Child, Parent Institution Unit Id

LIBSHAR1 LIBSHAR1 Shared Library, 1st Unit Id

LIBNAME1 LIBNAME1 Name of 1st Institution Library is Shared With

LIBSHAR2 LIBSHAR2 Shared Library, 2nd Unit Id

LIBNAME2 LIBNAME2 Name of 2nd Institution Library is Shared With

LIBSHAR3 LIBSHAR3 Shared Library, 3rd Unit Id

LIBNAME3 LIBNAME3 Name of 3rd Institution Library is Shared With

XBRANCHES XBRANCHES Status Flag - Branch

BRANCHES BRANCHES Number of Branch and Independent Libraries

XSTLIBS XSTLIBS Status Flag - Librarians

STLIBS STLIBS Staff - Librarians

XSTOTHPRO XSTOTHPRO Status Flag - Other Professional Staff

STOTHPRO STOTHPRO Staff - Other Professional Staff

XSTLIBPRO XSTLIBPRO Status Flag - Librarians and Other Professional Staff

STLIBPRO STLIBPRO Staff - Total Librarians and Other Professional Staff

XSTOTH XSTOTH Status Flag - Other Paid Staff

STOTH STOTH All Other Paid Staff

XSTASST XSTASST Status Flag - Student Assistants

STASST STASST Student Assistants

XSTTOT XSTTOT Status Flag - Total Full-Time Equivalent Staff

STTOT STTOT Total Full Time Equivalent Staff

XSWLIBPRO XSWLIBPRO Status Flag - Salary Librarian and Other Professional Staff

SWLIBPRO SWLIBPRO Salary & Wage - Librarian and Other Professional Staff

XSWOTH XSWOTH Status Flag - Other Paid Staff

SWOTH SWOTH Salary & Wage - Other Paid Staff

XSWASST XSWASST Status Flag - Salary Student Assistant

SWASST SWASST Salary & Wage - Student Assistant

XSWTOT XSWTOT Status Flag - Total Salary & Wage Full-Time Equivalent

SWTOT SWTOT Salary & Wage - Total Full Time Equivalent

XFRINGEYN XFRINGEYN Status Flag - Fringe Benefit Paid from Library Budget Y/N

FRINGEYN FRINGEYN Are Fringe Benefit paid from Library Budget

XFRINGE XFRINGE Status Flag - Fringe Benefit

FRINGE FRINGE Fringe Benefit

XEXBKS XEXBKS Status Flag - Expenditure Books

EXBKS EXBKS Expenditure - Books

XEXELBKS XEXELBKS Status Flag - Expenditure Electronic Books

EXELBKS EXELBKS Expenditure - Electronic Books

XEXAUD XEXAUD Status Flag - Expenditure Audio Visual

EXAUD EXAUD Expenditure - Audio visual

XEXCUSER XEXCUSER Status Flag - Expenditure Serial Subscription

EXCUSER EXCUSER Expenditure - Serial Subscription

XEXELSER XEXELSER Status Flag - Expenditure Electronic Serials

EXELSER EXELSER Expenditure - Electronic serials

XEXDEL XEXDEL Status Flag - Expenditure Document Deliver

EXDEL EXDEL Expenditure - Document Deliver

XEXPRES XEXPRES Status Flag - Expenditure Preservation

EXPRES EXPRES Expenditure - Preservation

XEXOTHIR XEXOTHIR Status Flag - Expenditure Other Information Resources

EXOTHIR EXOTHIR Expenditure - Other Information Resources

XEXCOMP XEXCOMP Status Flag - Expenditure Computer

EXCOMP EXCOMP Expenditure - Computer Hardware Software

XEXBIB XEXBIB Status Flag - Expenditure Bibliograhic

EXBIB EXBIB Expenditure - Bibliographic Utilities

XEXOTH XEXOTH Status Flag - Expenditure Other

EXOTH EXOTH Expenditure - All Other Operating Expenditure

XEXTOT XEXTOT Status Flag - Expenditure Total

D-3
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS crosswalk from 2004 to 2002, by file order

ALS 2004 VARIABLE 

NAME

ALS 2002 VARIABLE 

NAME ALS 2004 VARIABLE LABEL

EXTOT EXTOT Expenditure - Total

XCOLELYN No Matching Variable Status Flag - Library Collection is Entirely Electronic

COLELYN No Matching Variable Library Collection is Entirely Electronic

XCOLBKSA XCOLBKSA Status Flag - Collections Books Added

COLBKSA COLBKSA Collections - Books - Added

XCOLEBKSA XCOLEBKSA Status Flag - Collections EBooks Added

COLEBKSA COLEBKSA Collections - E Books - Added

XCOLMICRA XCOLMICRA Status Flag - Collections Microforms Added

COLMICRA COLMICRA Collections - Microforms - Added

XCOLAUDA XCOLAUDA Status Flag - Collections Audiovisual Added

COLAUDA COLAUDA Collections - Audiovisual - Added

XCOLSERA XCOLSERA Status Flag - Collections Serial Added

COLSERA COLSERA Collections - Serial Subscription - Added

XCOLELREFA No Matching Variable Status Flag - Electronic Ref Sources Added

COLELREFA No Matching Variable Collections - Electronic Ref Sources - Added

XCOLBKSH XCOLBKSH Status Flag - Collections Books Held

COLBKSH COLBKSH Collections - Books - Held

XCOLEBKSH XCOLEBKSH Status Flag - Collections E Books Held

COLEBKSH COLEBKSH Collections - E Books - Held

XCOLMICRH XCOLMICRH Status Flag - Collections Microforms Held

COLMICRH COLMICRH Collections - Microforms - Held

XCOLAUDH XCOLAUDH Status Flag - Collections Audiovisual Held

COLAUDH COLAUDH Collections - Audiovisual - Held

XCOLSERH XCOLSERH Status Flag - Collections Serial Held

COLSERH COLSERH Collections - Serial Subscriptions Held

XCOLELREFH No Matching Variable Status Flag - Electronic Ref Sources Held

COLELREFH No Matching Variable Collections - Electronic Ref Sources - Held

XILPRET XILPRET Status Flag - Inter Library Loans Provided Returnable

ILPRET ILPRET Inter Library Loans Provided Returnable

XILPNON XILPNON Status Flag - Inter Library Loans Provided Non-returnable

ILPNON ILPNON Inter Library Loans Provided Non-returnable

XILPTOT XILPTOT Status Flag - Inter Library Loans Provided Total

ILPTOT ILPTOT Inter Library Loans Provided Total

XILRRET XILRRET Status Flag - Inter Library Loans Received Returnable

ILRRET ILRRET Inter Library Loans Received Returnable

XILRNON XILRNON Status Flag - Inter Library Loans Received Non-returnable

ILRNON ILRNON Inter Library Loans Received Non-returnable

XILRTOT XILRTOT Status Flag - Inter Library Loans Received Total

ILRTOT ILRTOT Inter Library Loans Received Total

XDOCDEL XDOCDEL Status Flag - Documents Delivered from Commercial Services

DOCDEL DOCDEL Documents Delivered from Commercial Services

XCRGEN XCRGEN Status Flag - Genneral Circulation Transactions

CRGEN CRGEN General Circulation Transactions

XCRRSV XCRRSV Status Flag - Reserve Circulation Transactions

CRRSV CRRSV Reserve Circulation Transactions

XPRESEN XPRESEN Status Flag - Number of Presentations

PRESEN PRESEN Number of Presentations

XATTEND XATTEND Status Flag - Attendance at Presentations

ATTEND ATTEND Total Attendance at Presentations

XHOURS XHOURS Status Flag - Hours Open in a Typical Week

HOURS HOURS Hours Open in a Typical Week

XGATECT XGATECT Status Flag - Gate Count in a Typical Week

GATECT GATECT Gate Count in a Typical Week

XREFTRANS XREFTRANS Status Flag - Reference Transactions in a Typical Week

REFTRANS REFTRANS Reference Transactions in a Typical Week

XDOCDIGYN XDOCDIGYN Status Flag - Does Documents Digitized by Library Staff

DOCDIGYN DOCDIGYN Does Documents Digitized by Library Staff

XLIBREFYN XLIBREFYN Status Flag - Library Provide Reference Service by Email

D-4
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS crosswalk from 2004 to 2002, by file order

ALS 2004 VARIABLE 

NAME

ALS 2002 VARIABLE 

NAME ALS 2004 VARIABLE LABEL

LIBREFYN LIBREFYN Does Library Provide Reference Service by Email or Web

XTECHYN XTECHYN Status Flag - Technology to Assist the Disabled

TECHYN TECHYN Technology to Assist the Disabled

XTHESYN XTHESYN Status Flag - Electronic Theses Produced by Students

THESYN THESYN Electronic Theses Produced by Students

XCNSUBYN XCNSUBYN Status Flag - State have Subsidized Library Consortium

CNSUBYN CNSUBYN State have Subsidized Library Consortium

XCNPARTYN XCNPARTYN Status Flag - Participate in Consortium

CNPARTYN CNPARTYN Participate in Consortium

XCNFULLYN XCNFULLYN Status Flag - Consortium Cost Fully Funded by State

CNFULLYN CNFULLYN Consortium Cost Fully Funded by State

XCNPRTLYN XCNPRTLYN Status Flag - Consortium Cost Partially Funded by State

CNPRTLYN CNPRTLYN Consortium Cost Partially Funded by State

XCNOTHRYN XCNOTHRYN Status Flag - Library Participate in Any Other Consortia

CNOTHRYN CNOTHRYN Library Participate in any Other Consortia

XINFLITDEFYN No Matching Variable Status Flag - Definition of Information Literacy

INFLITDEFYN No Matching Variable Definition of Information Literacy

XINFLITMISYN No Matching Variable Status Flag - Information Literacy in the Institution Mission

INFLITMISYN No Matching Variable Information Literacy in the Institution Mission

XINFLITPLNYN No Matching Variable Status Flag - Information Literacy in the Institution Strategic Plan

INFLITPLNYN No Matching Variable Information Literacy in the Institution Strategic Plan

XINFLITCOMYN No Matching Variable Status Flag - Committee to Implement Info Literacy Plan

INFLITCOMYN No Matching Variable Committee to Implement Info Literacy Plan

D-5
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS crosswalk from 2004 to 2002, by variable order

ALS 2004 VARIABLE 

NAME

ALS 2002 VARIABLE 

NAME ALS 2004 VARIABLE LABEL

ACT ACT Status of the Institution

ADDR ADDR Institution Address

ATTEND ATTEND Total Attendance at Presentations

BRANCHES BRANCHES Number of Branch and Independent Libraries

CARNEGIE CARNEGIE Carnegie Classification Code

CITY CITY Institution City

CNFULLYN CNFULLYN Consortium Cost Fully Funded by State

CNOTHRYN CNOTHRYN Library Participate in any Other Consortia

CNPARTYN CNPARTYN Participate in Consortium

CNPRTLYN CNPRTLYN Consortium Cost Partially Funded by State

CNSUBYN CNSUBYN State have Subsidized Library Consortium

COLAUDA COLAUDA Collections - Audiovisual - Added

COLAUDH COLAUDH Collections - Audiovisual - Held

COLBKSA COLBKSA Collections - Books - Added

COLBKSH COLBKSH Collections - Books - Held

COLEBKSA COLEBKSA Collections - E Books - Added

COLEBKSH COLEBKSH Collections - E Books - Held

COLELREFA No Matching Variable Collections - Electronic Ref Sources - Added

COLELREFH No Matching Variable Collections - Electronic Ref Sources - Held

COLELYN No Matching Variable Library Collection is Entirely Electronic

COLMICRA COLMICRA Collections - Microforms - Added

COLMICRH COLMICRH Collections - Microforms - Held

COLSERA COLSERA Collections - Serial Subscription - Added

COLSERH COLSERH Collections - Serial Subscriptions Held

CONTROL CONTROL Control of Institution

CRGEN CRGEN General Circulation Transactions

CRRSV CRRSV Reserve Circulation Transactions

CYPARCH CYPARCH Current Year Parent/Child Indicator

DATSRC DATSRC Data Source Code - Media Source Used for Returning Data

DEGGRANT DEGGRANT Degree Granting Status

DOCDEL DOCDEL Documents Delivered from Commercial Services

DOCDIGYN DOCDIGYN Does Documents Digitized by Library Staff

DUNS DUNS Dunn and Bradstreet Id Number

EDITDATE EDITDATE Most Recent Edit Date

EDITST EDITST Release Status Given to NCES

EIN EIN Employer Id Number

ELGCOLL ELGCOLL Institution has an Eligible Collection

ELGPHYS ELGPHYS Institution has physical Library Facility

ELGSCHED ELGSCHED Institution has an Established Schedule

ELGSTAFF ELGSTAFF Institution has Eligible Staff

EXAUD EXAUD Expenditure - Audio visual

EXBIB EXBIB Expenditure - Bibliographic Utilities

EXBKS EXBKS Expenditure - Books

EXCOMP EXCOMP Expenditure - Computer Hardware Software

EXCUSER EXCUSER Expenditure - Serial Subscription

EXDEL EXDEL Expenditure - Document Deliver

EXELBKS EXELBKS Expenditure - Electronic Books

EXELSER EXELSER Expenditure - Electronic serials

EXOTH EXOTH Expenditure - All Other Operating Expenditure

EXOTHIR EXOTHIR Expenditure - Other Information Resources

EXPRES EXPRES Expenditure - Preservation

EXTOT EXTOT Expenditure - Total

FINSUPP FINSUPP Provide Financial Support to Another Library

FIPS FIPS FIPS state code

FPOFFER FPOFFER First Professional Offering

FRINGE FRINGE Fringe Benefit

FRINGEYN FRINGEYN Are Fringe Benefit paid from Library Budget

FTEFLAG FTEFLAG Full-Time Equivalent Estimated or Not

D-6
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS crosswalk from 2004 to 2002, by variable order

ALS 2004 VARIABLE 

NAME

ALS 2002 VARIABLE 

NAME ALS 2004 VARIABLE LABEL

FTEUSED FTEUSED Full-time Equivalent

GATECT GATECT Gate Count in a Typical Week

GROFFER GROFFER Graduate Offering

HBCU HBCU Historically Black College/University

HDEGOFFR HDEGOFFR Highest Degree Offered

HLOFFER HLOFFER Highest Level of Education Offering

HOSPITAL HOSPITAL Institution has Hospital

HOURS HOURS Hours Open in a Typical Week

ICLEVEL ICLEVEL Level of Institution

ILPNON ILPNON Inter Library Loans Provided Non-returnable

ILPRET ILPRET Inter Library Loans Provided Returnable

ILPTOT ILPTOT Inter Library Loans Provided Total

ILRNON ILRNON Inter Library Loans Received Non-returnable

ILRRET ILRRET Inter Library Loans Received Returnable

ILRTOT ILRTOT Inter Library Loans Received Total

IMPDATE IMPDATE Most Recent Impute Date

IMPUTE IMPUTE Impute Indicator

INFLITCOMYN No Matching Variable Committee to Implement Info Literacy Plan

INFLITDEFYN No Matching Variable Definition of Information Literacy

INFLITMISYN No Matching Variable Information Literacy in the Institution Mission

INFLITPLNYN No Matching Variable Information Literacy in the Institution Strategic Plan

INSTNM INSTNM Institution Name

LIBNAME1 LIBNAME1 Name of 1st Institution Library is Shared With

LIBNAME2 LIBNAME2 Name of 2nd Institution Library is Shared With

LIBNAME3 LIBNAME3 Name of 3rd Institution Library is Shared With

LIBREFYN LIBREFYN Does Library Provide Reference Service by Email or Web

LIBSHAR1 LIBSHAR1 Shared Library, 1st Unit Id

LIBSHAR2 LIBSHAR2 Shared Library, 2nd Unit Id

LIBSHAR3 LIBSHAR3 Shared Library, 3rd Unit Id

LOCALE LOCALE Locale Code - Degree of Urbanization

MEDICAL MEDICAL Institution Grants Medical Degree

NCESDATE NCESDATE Date Imputations Run by ESMPD

OBEREG OBEREG OBE Region Code

OPEFLAG OPEFLAG OPE Eligibility Indicator

OPEID OPEID Office of Post Sec Education Id Num for Title IV Participant

OPENPUBL OPENPUBL Institution Open to the General Public

PARTAFLAG1 PARTAFLAG1 Imp Flag for Line Item 1

PARTBFLAG1 PARTBFLAG1 Imp Flag for Line Items 2-7

PARTBFLAG2 PARTBFLAG2 Imp Flag for Line Items 8a,8b

PARTCFLAG1 PARTCFLAG1 Imp Flag for Line Items 10,13,15-21

PARTCFLAG2 PARTCFLAG2 Imp Flag for Line Items 11,12,14

PARTDFLAG1 PARTDFLAG1 Imp Flag for Line Items 22,24-26

PARTDFLAG2 PARTDFLAG2 Imp Flag for Line Item 23

PARTEFLAG1 PARTEFLAG1 Imp Flag for Line Items 27-33

PARTEFLAG2 PARTEFLAG2 Imp Flag for Line Items 34a,34b

PARTEFLAG3 PARTEFLAG3 Imp Flag for Line Items 35,36

PARTFFLAG1 PARTFFLAG1 Imp Flag for Line Items 37-39

PCTMIN1 PCTMIN1 Percent Black non-Hispanic 2004 Fall Enroll

PCTMIN2 PCTMIN2 Percent American Indian 2004 Fall Enroll

PCTMIN3 PCTMIN3 Percent Asian/Pacific Islander 2004 Fall Enroll

PCTMIN4 PCTMIN4 Percent Hispanic 2004 Fall Enroll

PRESEN PRESEN Number of Presentations

REFTRANS REFTRANS Reference Transactions in a Typical Week

SECTOR SECTOR Sector of Institution

STABBR STABBR State Abbreviation Code

STASST STASST Student Assistants

STATUS STATUS Response Status Code

STLIBPRO STLIBPRO Staff - Total Librarians and Other Professional Staff

D-7
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS crosswalk from 2004 to 2002, by variable order

ALS 2004 VARIABLE 

NAME

ALS 2002 VARIABLE 

NAME ALS 2004 VARIABLE LABEL

STLIBS STLIBS Staff - Librarians

STOTH STOTH All Other Paid Staff

STOTHPRO STOTHPRO Staff - Other Professional Staff

STTOT STTOT Total Full Time Equivalent Staff

SWASST SWASST Salary & Wage - Student Assistant

SWLIBPRO SWLIBPRO Salary & Wage - Librarian and Other Professional Staff

SWOTH SWOTH Salary & Wage - Other Paid Staff

SWTOT SWTOT Salary & Wage - Total Full Time Equivalent

TECHYN TECHYN Technology to Assist the Disabled

THESYN THESYN Electronic Theses Produced by Students

TRIBAL TRIBAL Tribal College

UGOFFER UGOFFER Undergraduate Offering

UNITID UNITID Unit Id Number for the Institution

UNITIDX UNITIDX If Child, Parent Institution Unit Id

WEBADDR WEBADDR Institution's Web Address

XATTEND XATTEND Status Flag - Attendance at Presentations

XBRANCHES XBRANCHES Status Flag - Branch

XCNFULLYN XCNFULLYN Status Flag - Consortium Cost Fully Funded by State

XCNOTHRYN XCNOTHRYN Status Flag - Library Participate in Any Other Consortia

XCNPARTYN XCNPARTYN Status Flag - Participate in Consortium

XCNPRTLYN XCNPRTLYN Status Flag - Consortium Cost Partially Funded by State

XCNSUBYN XCNSUBYN Status Flag - State have Subsidized Library Consortium

XCOLAUDA XCOLAUDA Status Flag - Collections Audiovisual Added

XCOLAUDH XCOLAUDH Status Flag - Collections Audiovisual Held

XCOLBKSA XCOLBKSA Status Flag - Collections Books Added

XCOLBKSH XCOLBKSH Status Flag - Collections Books Held

XCOLEBKSA XCOLEBKSA Status Flag - Collections EBooks Added

XCOLEBKSH XCOLEBKSH Status Flag - Collections E Books Held

XCOLELREFA No Matching Variable Status Flag - Electronic Ref Sources Added

XCOLELREFH No Matching Variable Status Flag - Electronic Ref Sources Held

XCOLELYN No Matching Variable Status Flag - Library Collection is Entirely Electronic

XCOLMICRA XCOLMICRA Status Flag - Collections Microforms Added

XCOLMICRH XCOLMICRH Status Flag - Collections Microforms Held

XCOLSERA XCOLSERA Status Flag - Collections Serial Added

XCOLSERH XCOLSERH Status Flag - Collections Serial Held

XCRGEN XCRGEN Status Flag - Genneral Circulation Transactions

XCRRSV XCRRSV Status Flag - Reserve Circulation Transactions

XDOCDEL XDOCDEL Status Flag - Documents Delivered from Commercial Services

XDOCDIGYN XDOCDIGYN Status Flag - Does Documents Digitized by Library Staff

XEXAUD XEXAUD Status Flag - Expenditure Audio Visual

XEXBIB XEXBIB Status Flag - Expenditure Bibliograhic

XEXBKS XEXBKS Status Flag - Expenditure Books

XEXCOMP XEXCOMP Status Flag - Expenditure Computer

XEXCUSER XEXCUSER Status Flag - Expenditure Serial Subscription

XEXDEL XEXDEL Status Flag - Expenditure Document Deliver

XEXELBKS XEXELBKS Status Flag - Expenditure Electronic Books

XEXELSER XEXELSER Status Flag - Expenditure Electronic Serials

XEXOTH XEXOTH Status Flag - Expenditure Other

XEXOTHIR XEXOTHIR Status Flag - Expenditure Other Information Resources

XEXPRES XEXPRES Status Flag - Expenditure Preservation

XEXTOT XEXTOT Status Flag - Expenditure Total

XFRINGE XFRINGE Status Flag - Fringe Benefit

XFRINGEYN XFRINGEYN Status Flag - Fringe Benefit Paid from Library Budget Y/N

XGATECT XGATECT Status Flag - Gate Count in a Typical Week

XHOURS XHOURS Status Flag - Hours Open in a Typical Week

XILPNON XILPNON Status Flag - Inter Library Loans Provided Non-returnable

XILPRET XILPRET Status Flag - Inter Library Loans Provided Returnable

XILPTOT XILPTOT Status Flag - Inter Library Loans Provided Total

D-8
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS crosswalk from 2004 to 2002, by variable order

ALS 2004 VARIABLE 

NAME

ALS 2002 VARIABLE 

NAME ALS 2004 VARIABLE LABEL

XILRNON XILRNON Status Flag - Inter Library Loans Received Non-returnable

XILRRET XILRRET Status Flag - Inter Library Loans Received Returnable

XILRTOT XILRTOT Status Flag - Inter Library Loans Received Total

XINFLITCOMYN No Matching Variable Status Flag - Committee to Implement Info Literacy Plan

XINFLITDEFYN No Matching Variable Status Flag - Definition of Information Literacy

XINFLITMISYN No Matching Variable Status Flag - Information Literacy in the Institution Mission

XINFLITPLNYN No Matching Variable Status Flag - Information Literacy in the Institution Strategic Plan

XLIBREFYN XLIBREFYN Status Flag - Library Provide Reference Service by Email

XPRESEN XPRESEN Status Flag - Number of Presentations

XREFTRANS XREFTRANS Status Flag - Reference Transactions in a Typical Week

XSTASST XSTASST Status Flag - Student Assistants

XSTLIBPRO XSTLIBPRO Status Flag - Librarians and Other Professional Staff

XSTLIBS XSTLIBS Status Flag - Librarians

XSTOTH XSTOTH Status Flag - Other Paid Staff

XSTOTHPRO XSTOTHPRO Status Flag - Other Professional Staff

XSTTOT XSTTOT Status Flag - Total Full-Time Equivalent Staff

XSWASST XSWASST Status Flag - Salary Student Assistant

XSWLIBPRO XSWLIBPRO Status Flag - Salary Librarian and Other Professional Staff

XSWOTH XSWOTH Status Flag - Other Paid Staff

XSWTOT XSWTOT Status Flag - Total Salary & Wage Full-Time Equivalent

XTECHYN XTECHYN Status Flag - Technology to Assist the Disabled

XTHESYN XTHESYN Status Flag - Electronic Theses Produced by Students

ZIP ZIP Postal Zip code PLUS 4

D-9
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS 2002 VARIABLE 

NAME

ALS 2004 VARIABLE 

NAME ALS 2002 VARIABLE LABEL

UNITID UNITID Unit Id Number for the Institution

INSTNM INSTNM Institution Name

ADDR ADDR Institution Address

CITY CITY Institution City

STABBR STABBR State Abbreviation Code

ZIP ZIP Postal Zip code PLUS 4

FIPS FIPS FIPS state code

ACT ACT Status of the Institution

OBEREG OBEREG OBE Region Code

EIN EIN Employer Id Number

DUNS DUNS Dunn and Bradstreet Id Number

OPEID OPEID Office of Post Sec Education Id Num for Title IV Participant

OPEFLAG OPEFLAG OPE Eligibility Indicator

WEBADDR WEBADDR Institution's Web Address

SECTOR SECTOR Sector of Institution

ICLEVEL ICLEVEL Level of Institution

CONTROL CONTROL Control of Institution

HLOFFER HLOFFER Highest Level of Education Offering

UGOFFER UGOFFER Undergraduate Offering

GROFFER GROFFER Graduate Offering

FPOFFER FPOFFER First Professional Offering

HDEGOFFR HDEGOFFR Highest Degree Offered

DEGGRANT DEGGRANT Degree Granting Status

PCTMIN1 PCTMIN1 Percent Black non-Hispanic 2001 Fall Enroll

PCTMIN2 PCTMIN2 Percent American Indian 2001 Fall Enroll

PCTMIN3 PCTMIN3 Percent Asian/Pacific Islander 2001 Fall Enroll

PCTMIN4 PCTMIN4 Percent Hispanic 2001 Fall Enroll

HBCU HBCU Historically Black College/University

HOSPITAL HOSPITAL Institution has Hospital

MEDICAL MEDICAL Institution Grants Medical Degree

TRIBAL TRIBAL Tribal College

CARNEGIE CARNEGIE Carnegie Classification Code

LOCALE LOCALE Locale Code - Degree of Urbanization

OPENPUBL OPENPUBL Institution Open to the General Public

DATSRC DATSRC Data Source Code - Media Source Used for Returning Data

STATUS STATUS Response Status Code

EDITST EDITST Release Status Given to NCES

EDITDATE EDITDATE Most Recent Edit Date

IMPUTE IMPUTE Impute Indicator

IMPDATE IMPDATE Most Recent Impute Date

PARTAFLAG1 PARTAFLAG1 Imp Flag for Line Item 1

PARTBFLAG1 PARTBFLAG1 Imp Flag for Line Items 2-7

PARTBFLAG2 PARTBFLAG2 Imp Flag for Line Items 8a,8b

PARTCFLAG1 PARTCFLAG1 Imp Flag for Line Items 10,13,15-21

PARTCFLAG2 PARTCFLAG2 Imp Flag for Line Items 11,12,14

PARTDFLAG1 PARTDFLAG1 Imp Flag for Line Items 22,24-26

PARTDFLAG2 PARTDFLAG2 Imp Flag for Line Item 23

PARTEFLAG1 PARTEFLAG1 Imp Flag for Line Items 27-33

PARTEFLAG2 PARTEFLAG2 Imp Flag for Line Items 34a,34b

PARTEFLAG3 PARTEFLAG3 Imp Flag for Line Items 35,36

PARTFFLAG1 PARTFFLAG1 Imp Flag for Line Items 37-39

NCESDATE NCESDATE Date Imputations Run by ESMPD

FTEUSED FTEUSED Full-time Equivalent

FTEFLAG FTEFLAG Full-Time Equivalent Estimated or Not

ELGCOLL ELGCOLL Institution has an Eligible Collection

ELGSTAFF ELGSTAFF Institution has Eligible Staff

ELGSCHED ELGSCHED Institution has an Established Schedule

ELGPHYS ELGPHYS Institution has physical Library Facility

ALS crosswalk from 2002 to 2004, by file order

D-10
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS 2002 VARIABLE 

NAME

ALS 2004 VARIABLE 

NAME ALS 2002 VARIABLE LABEL

ALS crosswalk from 2002 to 2004, by file order

FINSUPP FINSUPP Provide Financial Support to Another Library

CYPARCH CYPARCH Current Year Parent/Child Indicator

UNITIDX UNITIDX If Child, Parent Institution Unit Id

LIBSHAR1 LIBSHAR1 Shared Library, 1st Unit Id

LIBNAME1 LIBNAME1 Name of 1st Institution Library is Shared With

LIBSHAR2 LIBSHAR2 Shared Library, 2nd Unit Id

LIBNAME2 LIBNAME2 Name of 2nd Institution Library is Shared With

LIBSHAR3 LIBSHAR3 Shared Library, 3rd Unit Id

LIBNAME3 LIBNAME3 Name of 3rd Institution Library is Shared With

XBRANCHES XBRANCHES Status Flag - Branch

BRANCHES BRANCHES Number of Branch and Independent Libraries

XSTLIBS XSTLIBS Status Flag - Librarians

STLIBS STLIBS Staff - Librarians

XSTOTHPRO XSTOTHPRO Status Flag - Other Professional Staff

STOTHPRO STOTHPRO Staff - Other Professional Staff

XSTLIBPRO XSTLIBPRO Status Flag - Librarians and Other Professional Staff

STLIBPRO STLIBPRO Staff - Total Librarians and Other Professional Staff

XSTOTH XSTOTH Status Flag - Other Paid Staff

STOTH STOTH All Other Paid Staff

XSTASST XSTASST Status Flag - Student Assistants

STASST STASST Student Assistants

XSTTOT XSTTOT Status Flag - Total Full-Time Equivalent Staff

STTOT STTOT Total Full Time Equivalent Staff

XSWLIBPRO XSWLIBPRO Status Flag - Salary Librarian and Other Professional Staff

SWLIBPRO SWLIBPRO Salary & Wage - Librarian and Other Professional Staff

XSWOTH XSWOTH Status Flag - Other Paid Staff

SWOTH SWOTH Salary & Wage - Other Paid Staff

XSWASST XSWASST Status Flag - Salary Student Assistant

SWASST SWASST Salary & Wage - Student Assistant

XSWTOT XSWTOT Status Flag - Total Salary & Wage Full-Time Equivalent

SWTOT SWTOT Salary & Wage - Total Full Time Equivalent

XFRINGEYN XFRINGEYN Status Flag - Fringe Benefit Paid from Library Budget Y/N

FRINGEYN FRINGEYN Are Fringe Benefit paid from Library Budget

XFRINGE XFRINGE Status Flag - Fringe Benefit

FRINGE FRINGE Fringe Benefit

XEXBKS XEXBKS Status Flag - Expenditure Books

EXBKS EXBKS Expenditure - Books

XEXELBKS XEXELBKS Status Flag - Expenditure Electronic Books

EXELBKS EXELBKS Expenditure - Electronic Books

XEXAUD XEXAUD Status Flag - Expenditure Audio Visual

EXAUD EXAUD Expenditure - Audio visual

XEXCUSER XEXCUSER Status Flag - Expenditure Serial Subscription

EXCUSER EXCUSER Expenditure - Serial Subscription

XEXELSER XEXELSER Status Flag - Expenditure Electronic Serials

EXELSER EXELSER Expenditure - Electronic serials

XEXDEL XEXDEL Status Flag - Expenditure Document Deliver

EXDEL EXDEL Expenditure - Document Deliver

XEXPRES XEXPRES Status Flag - Expenditure Preservation

EXPRES EXPRES Expenditure - Preservation

XEXOTHIR XEXOTHIR Status Flag - Expenditure Other Information Resources

EXOTHIR EXOTHIR Expenditure - Other Information Resources

XEXCOMP XEXCOMP Status Flag - Expenditure Computer

EXCOMP EXCOMP Expenditure - Computer Hardware Software

XEXBIB XEXBIB Status Flag - Expenditure Bibliograhic

EXBIB EXBIB Expenditure - Bibliographic Utilities

XEXOTH XEXOTH Status Flag - Expenditure Other

EXOTH EXOTH Expenditure - All Other Operating Expenditure

XEXTOT XEXTOT Status Flag - Expenditure Total

D-11
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS 2002 VARIABLE 

NAME

ALS 2004 VARIABLE 

NAME ALS 2002 VARIABLE LABEL

ALS crosswalk from 2002 to 2004, by file order

EXTOT EXTOT Expenditure - Total

XCOLBKSA XCOLBKSA Status Flag - Collections Books Added

COLBKSA COLBKSA Collections - Books - Added

XCOLEBKSA XCOLEBKSA Status Flag - Collections EBooks Added

COLEBKSA COLEBKSA Collections - E Books - Added

XCOLMICRA XCOLMICRA Status Flag - Collections Microforms Added

COLMICRA COLMICRA Collections - Microforms - Added

XCOLAUDA XCOLAUDA Status Flag - Collections Audiovisual Added

COLAUDA COLAUDA Collections - Audiovisual - Added

XCOLSERA XCOLSERA Status Flag - Collections Serial Added

COLSERA COLSERA Collections - Serial Subscription - Added

XCOLBKSH XCOLBKSH Status Flag - Collections Books Held

COLBKSH COLBKSH Collections - Books - Held

XCOLEBKSH XCOLEBKSH Status Flag - Collections E Books Held

COLEBKSH COLEBKSH Collections - E Books - Held

XCOLMICRH XCOLMICRH Status Flag - Collections Microforms Held

COLMICRH COLMICRH Collections - Microforms - Held

XCOLAUDH XCOLAUDH Status Flag - Collections Audiovisual Held

COLAUDH COLAUDH Collections - Audiovisual - Held

XCOLSERH XCOLSERH Status Flag - Collections Serial Held

COLSERH COLSERH Collections - Serial Subscriptions Held

XILPRET XILPRET Status Flag - Inter Library Loans Provided Returnable

ILPRET ILPRET Inter Library Loans Provided Returnable

XILPNON XILPNON Status Flag - Inter Library Loans Provided Non-returnable

ILPNON ILPNON Inter Library Loans Provided Non-returnable

XILPTOT XILPTOT Status Flag - Inter Library Loans Provided Total

ILPTOT ILPTOT Inter Library Loans Provided Total

XILRRET XILRRET Status Flag - Inter Library Loans Received Returnable

ILRRET ILRRET Inter Library Loans Received Returnable

XILRNON XILRNON Status Flag - Inter Library Loans Received Non-returnable

ILRNON ILRNON Inter Library Loans Received Non-returnable

XILRTOT XILRTOT Status Flag - Inter Library Loans Received Total

ILRTOT ILRTOT Inter Library Loans Received Total

XDOCDEL XDOCDEL Status Flag - Documents Delivered from Commercial Services

DOCDEL DOCDEL Documents Delivered from Commercial Services

XCRGEN XCRGEN Status Flag - Genneral Circulation Transactions

CRGEN CRGEN General Circulation Transactions

XCRRSV XCRRSV Status Flag - Reserve Circulation Transactions

CRRSV CRRSV Reserve Circulation Transactions

XPRESEN XPRESEN Status Flag - Number of Presentations

PRESEN PRESEN Number of Presentations

XATTEND XATTEND Status Flag - Attendance at Presentations

ATTEND ATTEND Total Attendance at Presentations

XHOURS XHOURS Status Flag - Hours Open in a Typical Week

HOURS HOURS Hours Open in a Typical Week

XGATECT XGATECT Status Flag - Gate Count in a Typical Week

GATECT GATECT Gate Count in a Typical Week

XREFTRANS XREFTRANS Status Flag - Reference Transactions in a Typical Week

REFTRANS REFTRANS Reference Transactions in a Typical Week

XDOCDIGYN XDOCDIGYN Status Flag - Does Documents Digitized by Library Staff

DOCDIGYN DOCDIGYN Does Documents Digitized by Library Staff

XLIBREFYN XLIBREFYN Status Flag - Library Provide Reference Service by Email

LIBREFYN LIBREFYN Does Library Provide Reference Service by Email or Web

XTECHYN XTECHYN Status Flag - Technology to Assist the Disabled

TECHYN TECHYN Technology to Assist the Disabled

XTHESYN XTHESYN Status Flag - Electronic Theses Produced by Students

THESYN THESYN Electronic Theses Produced by Students

XCNSUBYN XCNSUBYN Status Flag - State have Subsidized Library Consortium

D-12
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS 2002 VARIABLE 

NAME

ALS 2004 VARIABLE 

NAME ALS 2002 VARIABLE LABEL

ALS crosswalk from 2002 to 2004, by file order

CNSUBYN CNSUBYN State have Subsidized Library Consortium

XCNPARTYN XCNPARTYN Status Flag - Participate in Consortium

CNPARTYN CNPARTYN Participate in Consortium

XCNFULLYN XCNFULLYN Status Flag - Consortium Cost Fully Funded by State

CNFULLYN CNFULLYN Consortium Cost Fully Funded by State

XCNPRTLYN XCNPRTLYN Status Flag - Consortium Cost Partially Funded by State

CNPRTLYN CNPRTLYN Consortium Cost Partially Funded by State

XCNOTHRYN XCNOTHRYN Status Flag - Library Participate in Any Other Consortia

CNOTHRYN CNOTHRYN Library Participate in any Other Consortia

D-13
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS 2002 VARIABLE 

NAME

ALS 2004 VARIABLE 

NAME ALS 2002 VARIABLE LABEL

ACT ACT Status of the Institution

ADDR ADDR Institution Address

ATTEND ATTEND Total Attendance at Presentations

BRANCHES BRANCHES Number of Branch and Independent Libraries

CARNEGIE CARNEGIE Carnegie Classification Code

CITY CITY Institution City

CNFULLYN CNFULLYN Consortium Cost Fully Funded by State

CNOTHRYN CNOTHRYN Library Participate in any Other Consortia

CNPARTYN CNPARTYN Participate in Consortium

CNPRTLYN CNPRTLYN Consortium Cost Partially Funded by State

CNSUBYN CNSUBYN State have Subsidized Library Consortium

COLAUDA COLAUDA Collections - Audiovisual - Added

COLAUDH COLAUDH Collections - Audiovisual - Held

COLBKSA COLBKSA Collections - Books - Added

COLBKSH COLBKSH Collections - Books - Held

COLEBKSA COLEBKSA Collections - E Books - Added

COLEBKSH COLEBKSH Collections - E Books - Held

COLMICRA COLMICRA Collections - Microforms - Added

COLMICRH COLMICRH Collections - Microforms - Held

COLSERA COLSERA Collections - Serial Subscription - Added

COLSERH COLSERH Collections - Serial Subscriptions Held

CONTROL CONTROL Control of Institution

CRGEN CRGEN General Circulation Transactions

CRRSV CRRSV Reserve Circulation Transactions

CYPARCH CYPARCH Current Year Parent/Child Indicator

DATSRC DATSRC Data Source Code - Media Source Used for Returning Data

DEGGRANT DEGGRANT Degree Granting Status

DOCDEL DOCDEL Documents Delivered from Commercial Services

DOCDIGYN DOCDIGYN Does Documents Digitized by Library Staff

DUNS DUNS Dunn and Bradstreet Id Number

EDITDATE EDITDATE Most Recent Edit Date

EDITST EDITST Release Status Given to NCES

EIN EIN Employer Id Number

ELGCOLL ELGCOLL Institution has an Eligible Collection

ELGPHYS ELGPHYS Institution has physical Library Facility

ELGSCHED ELGSCHED Institution has an Established Schedule

ELGSTAFF ELGSTAFF Institution has Eligible Staff

EXAUD EXAUD Expenditure - Audio visual

EXBIB EXBIB Expenditure - Bibliographic Utilities

EXBKS EXBKS Expenditure - Books

EXCOMP EXCOMP Expenditure - Computer Hardware Software

EXCUSER EXCUSER Expenditure - Serial Subscription

EXDEL EXDEL Expenditure - Document Deliver

EXELBKS EXELBKS Expenditure - Electronic Books

EXELSER EXELSER Expenditure - Electronic serials

EXOTH EXOTH Expenditure - All Other Operating Expenditure

EXOTHIR EXOTHIR Expenditure - Other Information Resources

EXPRES EXPRES Expenditure - Preservation

EXTOT EXTOT Expenditure - Total

FINSUPP FINSUPP Provide Financial Support to Another Library

FIPS FIPS FIPS state code

FPOFFER FPOFFER First Professional Offering

FRINGE FRINGE Fringe Benefit

FRINGEYN FRINGEYN Are Fringe Benefit paid from Library Budget

FTEFLAG FTEFLAG Full-Time Equivalent Estimated or Not

FTEUSED FTEUSED Full-time Equivalent

GATECT GATECT Gate Count in a Typical Week

GROFFER GROFFER Graduate Offering

ALS crosswalk from 2002 to 2004, by variable order

D-14
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS 2002 VARIABLE 

NAME

ALS 2004 VARIABLE 

NAME ALS 2002 VARIABLE LABEL

ALS crosswalk from 2002 to 2004, by variable order

HBCU HBCU Historically Black College/University

HDEGOFFR HDEGOFFR Highest Degree Offered

HLOFFER HLOFFER Highest Level of Education Offering

HOSPITAL HOSPITAL Institution has Hospital

HOURS HOURS Hours Open in a Typical Week

ICLEVEL ICLEVEL Level of Institution

ILPNON ILPNON Inter Library Loans Provided Non-returnable

ILPRET ILPRET Inter Library Loans Provided Returnable

ILPTOT ILPTOT Inter Library Loans Provided Total

ILRNON ILRNON Inter Library Loans Received Non-returnable

ILRRET ILRRET Inter Library Loans Received Returnable

ILRTOT ILRTOT Inter Library Loans Received Total

IMPDATE IMPDATE Most Recent Impute Date

IMPUTE IMPUTE Impute Indicator

INSTNM INSTNM Institution Name

LIBNAME1 LIBNAME1 Name of 1st Institution Library is Shared With

LIBNAME2 LIBNAME2 Name of 2nd Institution Library is Shared With

LIBNAME3 LIBNAME3 Name of 3rd Institution Library is Shared With

LIBREFYN LIBREFYN Does Library Provide Reference Service by Email or Web

LIBSHAR1 LIBSHAR1 Shared Library, 1st Unit Id

LIBSHAR2 LIBSHAR2 Shared Library, 2nd Unit Id

LIBSHAR3 LIBSHAR3 Shared Library, 3rd Unit Id

LOCALE LOCALE Locale Code - Degree of Urbanization

MEDICAL MEDICAL Institution Grants Medical Degree

NCESDATE NCESDATE Date Imputations Run by ESMPD

OBEREG OBEREG OBE Region Code

OPEFLAG OPEFLAG OPE Eligibility Indicator

OPEID OPEID Office of Post Sec Education Id Num for Title IV Participant

OPENPUBL OPENPUBL Institution Open to the General Public

PARTAFLAG1 PARTAFLAG1 Imp Flag for Line Item 1

PARTBFLAG1 PARTBFLAG1 Imp Flag for Line Items 2-7

PARTBFLAG2 PARTBFLAG2 Imp Flag for Line Items 8a,8b

PARTCFLAG1 PARTCFLAG1 Imp Flag for Line Items 10,13,15-21

PARTCFLAG2 PARTCFLAG2 Imp Flag for Line Items 11,12,14

PARTDFLAG1 PARTDFLAG1 Imp Flag for Line Items 22,24-26

PARTDFLAG2 PARTDFLAG2 Imp Flag for Line Item 23

PARTEFLAG1 PARTEFLAG1 Imp Flag for Line Items 27-33

PARTEFLAG2 PARTEFLAG2 Imp Flag for Line Items 34a,34b

PARTEFLAG3 PARTEFLAG3 Imp Flag for Line Items 35,36

PARTFFLAG1 PARTFFLAG1 Imp Flag for Line Items 37-39

PCTMIN1 PCTMIN1 Percent Black non-Hispanic 2001 Fall Enroll

PCTMIN2 PCTMIN2 Percent American Indian 2001 Fall Enroll

PCTMIN3 PCTMIN3 Percent Asian/Pacific Islander 2001 Fall Enroll

PCTMIN4 PCTMIN4 Percent Hispanic 2001 Fall Enroll

PRESEN PRESEN Number of Presentations

REFTRANS REFTRANS Reference Transactions in a Typical Week

SECTOR SECTOR Sector of Institution

STABBR STABBR State Abbreviation Code

STASST STASST Student Assistants

STATUS STATUS Response Status Code

STLIBPRO STLIBPRO Staff - Total Librarians and Other Professional Staff

STLIBS STLIBS Staff - Librarians

STOTH STOTH All Other Paid Staff

STOTHPRO STOTHPRO Staff - Other Professional Staff

STTOT STTOT Total Full Time Equivalent Staff

SWASST SWASST Salary & Wage - Student Assistant

SWLIBPRO SWLIBPRO Salary & Wage - Librarian and Other Professional Staff

SWOTH SWOTH Salary & Wage - Other Paid Staff

D-15
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS 2002 VARIABLE 

NAME

ALS 2004 VARIABLE 

NAME ALS 2002 VARIABLE LABEL

ALS crosswalk from 2002 to 2004, by variable order

SWTOT SWTOT Salary & Wage - Total Full Time Equivalent

TECHYN TECHYN Technology to Assist the Disabled

THESYN THESYN Electronic Theses Produced by Students

TRIBAL TRIBAL Tribal College

UGOFFER UGOFFER Undergraduate Offering

UNITID UNITID Unit Id Number for the Institution

UNITIDX UNITIDX If Child, Parent Institution Unit Id

WEBADDR WEBADDR Institution's Web Address

XATTEND XATTEND Status Flag - Attendance at Presentations

XBRANCHES XBRANCHES Status Flag - Branch

XCNFULLYN XCNFULLYN Status Flag - Consortium Cost Fully Funded by State

XCNOTHRYN XCNOTHRYN Status Flag - Library Participate in Any Other Consortia

XCNPARTYN XCNPARTYN Status Flag - Participate in Consortium

XCNPRTLYN XCNPRTLYN Status Flag - Consortium Cost Partially Funded by State

XCNSUBYN XCNSUBYN Status Flag - State have Subsidized Library Consortium

XCOLAUDA XCOLAUDA Status Flag - Collections Audiovisual Added

XCOLAUDH XCOLAUDH Status Flag - Collections Audiovisual Held

XCOLBKSA XCOLBKSA Status Flag - Collections Books Added

XCOLBKSH XCOLBKSH Status Flag - Collections Books Held

XCOLEBKSA XCOLEBKSA Status Flag - Collections EBooks Added

XCOLEBKSH XCOLEBKSH Status Flag - Collections E Books Held

XCOLMICRA XCOLMICRA Status Flag - Collections Microforms Added

XCOLMICRH XCOLMICRH Status Flag - Collections Microforms Held

XCOLSERA XCOLSERA Status Flag - Collections Serial Added

XCOLSERH XCOLSERH Status Flag - Collections Serial Held

XCRGEN XCRGEN Status Flag - Genneral Circulation Transactions

XCRRSV XCRRSV Status Flag - Reserve Circulation Transactions

XDOCDEL XDOCDEL Status Flag - Documents Delivered from Commercial Services

XDOCDIGYN XDOCDIGYN Status Flag - Does Documents Digitized by Library Staff

XEXAUD XEXAUD Status Flag - Expenditure Audio Visual

XEXBIB XEXBIB Status Flag - Expenditure Bibliograhic

XEXBKS XEXBKS Status Flag - Expenditure Books

XEXCOMP XEXCOMP Status Flag - Expenditure Computer

XEXCUSER XEXCUSER Status Flag - Expenditure Serial Subscription

XEXDEL XEXDEL Status Flag - Expenditure Document Deliver

XEXELBKS XEXELBKS Status Flag - Expenditure Electronic Books

XEXELSER XEXELSER Status Flag - Expenditure Electronic Serials

XEXOTH XEXOTH Status Flag - Expenditure Other

XEXOTHIR XEXOTHIR Status Flag - Expenditure Other Information Resources

XEXPRES XEXPRES Status Flag - Expenditure Preservation

XEXTOT XEXTOT Status Flag - Expenditure Total

XFRINGE XFRINGE Status Flag - Fringe Benefit

XFRINGEYN XFRINGEYN Status Flag - Fringe Benefit Paid from Library Budget Y/N

XGATECT XGATECT Status Flag - Gate Count in a Typical Week

XHOURS XHOURS Status Flag - Hours Open in a Typical Week

XILPNON XILPNON Status Flag - Inter Library Loans Provided Non-returnable

XILPRET XILPRET Status Flag - Inter Library Loans Provided Returnable

XILPTOT XILPTOT Status Flag - Inter Library Loans Provided Total

XILRNON XILRNON Status Flag - Inter Library Loans Received Non-returnable

XILRRET XILRRET Status Flag - Inter Library Loans Received Returnable

XILRTOT XILRTOT Status Flag - Inter Library Loans Received Total

XLIBREFYN XLIBREFYN Status Flag - Library Provide Reference Service by Email

XPRESEN XPRESEN Status Flag - Number of Presentations

XREFTRANS XREFTRANS Status Flag - Reference Transactions in a Typical Week

XSTASST XSTASST Status Flag - Student Assistants

XSTLIBPRO XSTLIBPRO Status Flag - Librarians and Other Professional Staff

XSTLIBS XSTLIBS Status Flag - Librarians

XSTOTH XSTOTH Status Flag - Other Paid Staff

D-16
Appendix D - Crosswalks

Academic Libraries Survey (ALS) 2004

ALS 2002 VARIABLE 

NAME

ALS 2004 VARIABLE 

NAME ALS 2002 VARIABLE LABEL

ALS crosswalk from 2002 to 2004, by variable order

XSTOTHPRO XSTOTHPRO Status Flag - Other Professional Staff

XSTTOT XSTTOT Status Flag - Total Full-Time Equivalent Staff

XSWASST XSWASST Status Flag - Salary Student Assistant

XSWLIBPRO XSWLIBPRO Status Flag - Salary Librarian and Other Professional Staff

XSWOTH XSWOTH Status Flag - Other Paid Staff

XSWTOT XSWTOT Status Flag - Total Salary & Wage Full-Time Equivalent

XTECHYN XTECHYN Status Flag - Technology to Assist the Disabled

XTHESYN XTHESYN Status Flag - Electronic Theses Produced by Students

ZIP ZIP Postal Zip code PLUS 4

D-17

Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-1

This appendix, which describes the edits and imputations for the Academic Libraries data file 

2004, was developed by the U.S. Census Bureau. The first section describes the edits and the 

second section provides a detailed description of the imputation process, which was developed 

by Joanna Fane McLaughlin, U.S. Census Bureau, dated December 19, 2005. The imputation 

process is described in ten subsections: 

I. Survey Changes Since Fiscal Year (FY) 2002 

II. Pre-Imputation Steps 

III. ‘Z’ Corrections 

IV. Base Methodology 

V. Imputation Methodology 

VI. Post-Imputation Steps 

VII. Problems and Recommendations 

VIII. 2004 ALS Fringe Benefit Imputation Rules 

IX. Items Included in the Criteria for Exclusion from the ‘Z’ program, Base, or 

Imputation 

X. Imputation Groups 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-2

Edits 

The web based data collection application features selected internal consistency edit checks as 

well as selected range and summation checks. Edit checks provide warnings as the data are being 

entered into the web application and an edit/error report after the data have been entered. The 

types of edit checks are listed below: 

• Summations—reported totals are compared with the sums of the constituent data items. If 

they are not equal, an error message is generated. 

• Relational edit checks—the program compares responses entered in one section of the 

questionnaire with responses entered in another section of the questionnaire for 

consistency. For example, if a librarian reports that books and bound serials were added 

during the fiscal year, the program would look for some expenditure to be reported for 

books and bound serials. If the former is reported without the latter, an error message is 

generated. Another example is that the number of volumes of print materials added 

during the fiscal year cannot exceed the total number of volumes held at the end of the 

fiscal year. 

• Range check—an error message is generated if responses are above or below expected 

amounts. For example, if the average salary of librarians is reported as less than $20,000 

or greater than $100,000, an error message is generated. If the reported hours of service 

are greater than 168 hours per week, an error message is generated. 

After the data were received by NCES from every state, the data files were merged and general 

edits were performed. Some examples of general edits follow: 

• Current year/prior year comparisons—current year data must fall within the range of 50 

to 150 percent of data for the prior reporting period. 

• Ratios—the ratio of one item to another exceeds a limit, such as the ratio of salaries and 

wages to staff exceeds an upper limit and is not reasonable for that position. 

• Item comparison—one item should not exceed another, such as books added during the 

year should not exceed books held at the end of the year. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-3

Imputation Documentation 

Introduction 

An academic library is defined as an entity in a post-secondary institution that provides 

all of the following: 

A. An organized collection of printed or other materials, or a combination thereof 

B. A staff trained to provide and interpret such materials as required to meet the 

informational, cultural, recreational, or educational needs of clientele 

C. An established schedule in which services of the staff are available to clientele 

D. The physical facilities necessary to support such a collection, staff, and schedule 

This definition includes libraries that are part of learning resource centers. 

The survey collected data on the status of branches, library staff, expenditures, 

collections, services, and electronic services during FY 2004. It also collected data on 

library services during a typical week. 

This document specifies the imputation process for both total and partial survey nonrespondents of the 2004 Academic Libraries Survey (ALS). It describes in detail: setting 

‘Z’ status flags, and generating an imputation base. ‘Z’ status flags corrected for 

unreported zeros. The imputation base—used to impute for non-respondents—was 

generated from qualifying respondent institutions. The statistical software used 

throughout processing was Base SAS, Version 8.2. 

I. Survey Changes Since Fiscal Year (FY) 2002

There were some changes since the ALS 2002 survey. There are seven new questions: 

• Is the library collection entirely electronic? 

• Electronic reference sources and aggregation services added? 

• Electronic reference sources and aggregation services held? 

• Does your library have a definition of information literacy or of an information 

literate student? 

• Has your library incorporated information literacy in the institution’s mission? 

• Has your library incorporated information literacy in the institution’s strategic 

plan? 

• Does you library have an institution-wide committee to implement the strategic 

plan for information literacy? 

No items were deleted since 2002, and all items—aside from the new items—are 

comparable to the same item in 2002. (For crosswalk, see Appendix D)
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-4

II. Pre-Imputation Steps

It was important that the file the Economic Statistical Methods and Programming 

Division (ESMPD) received was ready for imputation. This involved making sure 

variables met certain criteria and that file specifications were met. 

A. Variables 

The variables on the file that arrives at ESMPD for imputation should have: 

 Non-zero values for total full-time equivalent (FTE) staff, total FTE 

salaries and wages, total expenditures, total collections held at the end 

of the fiscal year, number of weekly public service hours, gate count in 

a typical week, or reference transactions in a typical week.

 No 0[T]’s on the file (i.e. all 0[T]’s were to be changed to 0[N]’s before 

the file arrives at ESMPD). 

 The current year parent child indicator (CYPARCH) set equal to the 

prior year parent-child indicator (PYPARCH) if the check-in action is 

an initialization (i.e., CKIN = ‘99’). It follows that if CKIN = ‘99’ and 

CYPARCH = ‘2’, then the unit id of the institution where the data are 

recorded (UNITIDX) was set equal to the prior year unit id of the 

institution where the data were recorded (PYUNITX). 

 Fringe benefits already imputed according to the rules outlined in ‘2004 

ALS Fringe Benefit Imputation Rules’ (See subsection VIII).

 Full-time enrollment, which is pulled from Fall 2004 Integrated 

Postsecondary Education Data System (IPEDS) data. Enrollment is 

missing for children and out-of-scope institutions. 

B. Files 

Four files were required for imputations: 

 The FY 2004 master file 

 The FY 2004 edited, unimputed file 

 The FY 2002 master file 

 The FY 2002 final, imputed file 

An additional file was required for generating the tables: 

 The FY 2002 edited, unimputed file 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-5

The files that arrived at ESMPD for imputation: 

 Followed the pre-determined variable naming convention (i.e., every status 

flag will start with “x,” every prior year item will start with “py,” etc.) 

 Arrived as an Access 2000 database 

III. ‘Z’ Corrections

Most respondents who completed forms left an item blank when they had no data for that 

item. An item left blank, therefore, should often be interpreted as a reported zero. The ‘Z’ 

program changes the status flag for such cases from ‘N’ to ‘Z’. Implied zeros were 

determined by conducting additive checks and examining ALS 2002 imputed data. 

Details are given below. ‘Z’ corrections were organized by survey part, except for Parts C 

and D. Parts C and D are run jointly, because some of the items across parts are highly 

comparable. (For a list of possible status flags, see subsection IX) 

A. ‘Z’ Criteria 

Some cases were excluded from the ‘Z’ corrections. Institutions that reported any 

of the following were not checked for implied zeros: 

 Check-in action (CKIN) = ‘08’, ‘09’, ‘10’, ‘11’, ‘15’, or ‘99’ 

 OPE eligibility indicator code (OPEFLAG) = 3, 5, or 6 

 Degree granting status (DEGGRANT) = 2 or -1 

 Institution status (ACT) = ‘O’, ‘M’, ‘D’, or ‘C’ 

 Institution sector (SECTOR) = 0, 7, 8, or 9 

[Note: The variable naming convention approved by the National Center for 

Education Statistics (NCES) was used. Quotation marks indicate a character 

variable. No quotation marks indicate a numeric variable.] (For more on these 

criteria, see subsection IX)

An entirely electronic library answered yes to the question: “Is the library 

collection entirely electronic?” Entirely electronic libraries were removed from 

‘Z’ processing. This criterion is new in FY 2004. 

B. Part A—Number of Public Service Outlets, FY 2004 

If branches was blank – denoted 0[N] – and branches in FY 2002 was 0[I], 0[N], 

0[Z], or missing, then the status flag for branches was changed to ‘Z’. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-6

C. Part B—Library Staff, Fall 2004 & Salaries/Wages, FY 2004 

If total FTEs did not have a status flag of ‘T’ and total FTEs equaled the sum of 

its detail items, then the detail items were checked. If a detail item was 0[N], then 

its status flag was temporarily changed to ‘S’. The same procedure was followed 

for total salaries and wages and its detail items. 

The next step was determining if ‘S’ status flags should be changed to ‘Z’ or 

changed back to ‘N’. If neither total FTEs nor total salaries and wages had 

status flag ‘N’ and the detail items in a given row each had status flag ‘S’, then 

each ‘S’ flag in the row was changed to ‘Z’. If neither total had status flag ‘T’ and 

one of the detail items in a given row was a reported zero and the other item was 

not reported (i.e., it had status flag ‘N’ or ‘S’), then the item not reported was 

assigned status flag ‘Z’. 

When total FTEs did not have status flag ‘T’, total number of full-time 

librarians and other professional staff equaled the sum of its detail items and 

had status flag ‘Z’, ‘R’, ‘C’, or ‘A’, and number of full-time librarians was 

0[N], then the status flag for number of full-time librarians was changed to ‘Z’. 

Likewise, if number of other full-time professional staff was 0[N] and the 

previous criteria were met, then the status flag for number of other full-time 

professional staff was changed to ‘Z’. 

Finally, any remaining ‘S’ status flags were changed back to ‘N’ and the 

corresponding column total status flag was changed to ‘T’. If total full-time 

librarians and other professional staff was 0[Z] and number of full-time 

librarians was not zero with status flag ‘Z’, ‘R’, ‘C’, or ‘A’, then number of fulltime librarians was changed to 0[Z]. If total full-time librarians and other 

professional staff was 0[Z] and number of other full-time professional staff

was not zero with status flag ‘Z’, ‘R’, ‘C’, or ‘A’, then number of other full-time 

professional staff was changed to 0[Z]. Any column totals greater than zero with 

status flag ‘T’ were changed to 0[T]. (For 0[T] items, the total was re-summed 

after imputation.) 

D. Part C—Library Expenditures, FY 2004 & Part D—Library Collections, FY 

2004 

If total expenditures was 0[N], then survey Parts C and D did not go through 

implied zero checks. If total expenditures was not 0[N], Parts C and D went 

through the checks detailed below. 

If total expenditures did not have a ‘T’ status flag and equaled the sum of its 

detail items, then its detail items were checked. If books, serial backfiles and 

other material expenditures was 0[N], then the status flag for books, serial 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-7

backfiles, and other material expenditures was changed to ‘S’. If current 

serial subscription expenditures was 0[N], then its status flag was changed to 

‘S’. The other detail items—document delivery/interlibrary loan expenditures, 

preservation expenditures, other expenditures for information resources, 

computer hardware and software expenditures, bibliographic utilities, 

networks and consortia expenditures, and all other operating expenditures—

were also checked, and if an item was 0[N], its status flag was changed to ‘Z’. 

If books, serial backfiles and other material expenditures was reported and 

equaled the sum of its detail items, then its detail items were checked. If a detail 

item—electronic expenditures or audiovisual expenditures—was 0[N], then 

that item’s status flag was changed to ‘Z’. 

If total expenditures did not have a ‘T’ status flag, current serial subscription 

expenditures was reported and equal to electronic serial subscription 

expenditures, and electronic serial subscription expenditures was 0[N], then 

the status flag for electronic serial subscription expenditures was changed to 

‘Z’. 

If books, serial backfiles and other material expenditures was 0[S] and the 

sum of its detail items was greater than zero, then its status flag was changed back 

to ‘N’, and total expenditures was changed to 0[T]. 

If current serial subscription expenditures was 0[S] and electronic serial 

subscription expenditures was greater than zero, then the status flag for current 

serial subscription expenditures was changed back to ‘N’, and total 

expenditures was changed to 0[T]. 

If books, serial backfiles and other materials added was 0[N] and books, serial 

backfiles, and other material expenditures was zero with status flag ‘Z’, ‘R’, 

‘C’, or ‘A’, then the status flag for books, serial backfiles and other materials 

added was changed to ‘Z’. Similarly, the status flag for audiovisual materials 

added or e-books added was changed to ‘Z’ if it was originally 0[N] and its 

corresponding expenditure item in Part C was zero with status flag ‘Z’, ‘R’, ‘C’, 

or ‘A’. If electronic reference sources and aggregation services added was 

0[N], electronic expenditures was 0 with status flag ‘Z’, ‘R’, ‘C’, or ‘A’, and 

electronic serial expenditures was 0 with status flag ‘Z’, ‘R’, ‘C’, or ‘A’, then 

the status flag for electronic reference sources and aggregation services added

was changed to ‘Z’. 

If microforms added was 0[N] and microforms held was a reported zero, then 

the status flag for microforms added was changed to ‘Z’. If current serial 

subscriptions added was 0[N] and current serial subscriptions held was a 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-8

reported zero, then the status flag for current serial subscriptions added was 

changed to ‘Z’. 

If a materials added data item was 0[N], the corresponding materials held item 

was a reported zero, and the corresponding expenditure in Part C was 0[N], 0[S] 

or had a value greater than zero, then the materials held item’s status flag was 

changed to ‘N’. This logic was followed for the following three items: books, 

serial backfiles and other paper materials; audiovisual materials; and ebooks. If electronic reference sources and aggregation services added was 

0[N], electronic reference sources and aggregations services held was a 

reported zero, and electronic expenditures was 0[N] or electronic serial 

expenditures was 0[N] or electronic expenditures was greater than zero or 

electronic serial expenditures was greater than zero, then the status flag for 

electronic reference sources and aggregation services held was changed to ‘N’. 

If books, serial backfiles and other material expenditures was 0[S], the sum of 

its detail items was zero, its corresponding added or held item in Part D was zero 

with status flag ‘Z’, ‘R’, ‘C’, or ‘A’, then the status flag for books, serial 

backfiles and other material expenditures was changed to ‘Z’. In addition, if 

electronic expenditures or audiovisual expenditures was 0[N], its status flag 

was changed to ‘Z’. If books, serial backfiles and other material expenditures

was 0[S], the sum of its detail items was zero, and its corresponding added item 

was greater than zero or 0[N], then the status flag for books, serial backfiles and 

other material expenditures was changed back to ‘N’ and the total 

expenditures status flag was changed to ‘T’. 

If current serial subscription expenditures was 0[S], electronic serial 

subscription expenditures was zero, and the corresponding added or held item in 

Part D was zero with status flag ‘Z’, ‘R’, ‘C’, or ‘A’, then the status flag for 

current serial subscription expenditures was changed to ‘Z’. In addition, if 

electronic serial subscription expenditures was 0[N], then its status flag was 

changed to ‘Z’. If current serial subscription expenditures was 0[S], electronic 

serial subscription expenditures was zero, and its corresponding added item in 

Part D was greater than zero or 0[N], then the expenditure status flag was changed 

back to ‘N’, and the status flag for total expenditures was changed to ‘T’. 

If audiovisual expenditures was 0[N] and the corresponding added or held item 

in Part D was zero with status flag ‘R’, ‘C’, or ‘A’, then the status flag for 

audiovisual expenditures was changed to ‘Z’. 

Total expenditures greater than zero with status flag ‘T’ was changed to 0[T]. 

(For 0[T] items, the total was re-summed after imputation.)
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-9

E. Part E—Library Services, FY 2004 

If total interlibrary loans provided to other libraries equaled the sum of its 

detail and was not 0[N], and returnable loans provided to other libraries was 

0[N], then the status flag for returnable loans provided to other libraries was 

changed to ‘Z’. Likewise, if total interlibrary loans provided to other libraries

equaled the sum of its detail and was not 0[N], and non-returnable loans 

provided to other libraries was 0[N], then the status flag for non-returnable 

loans provided to other libraries was changed to ‘Z’. 

If total interlibrary loans received from other libraries equaled the sum of its 

detail and was not 0[N], and returnable loans received from other libraries was 

0[N], then the status flag for returnable loans received from other libraries was 

changed to ‘Z’. Likewise, if total interlibrary loans received from other 

libraries equaled the sum of its detail and was not 0[N], and non-returnable 

loans received from other libraries was 0[N], then the status flag for nonreturnable loans received from other libraries was changed to ‘Z’. 

If number of presentations was 0[N] and total attendance at all presentations

was zero with status flag ‘R’, ’C’, or ‘A’, then the status flag for number of 

presentations was changed to ‘Z’. Likewise, if total attendance at all 

presentations was 0[N] and number of presentations was zero with status flag 

‘R’, ‘C’, or ‘A’, then the status flag for total attendance at all presentations was 

changed to ‘Z’. 

F. Part F—Library Services, Typical Week, Fall 2004

No ‘Z’s were applied to this part. 

G. Part G—Electronic Services

No ‘Z’s were applied to this part. 

H. Part H—Information Literacy

No ‘Z’s were applied to this part. 

IV. Base Methodology 

The imputation base is made up of units who reported data in 2004 and 2002, as well as 

units who met the criteria given in Section A below. Base calculations included group 

medians, median growth rates, and median distribution ratios, and were done for each 

imputation group by imputation cell. Imputation was divided into 11 groups, with 

comparable items grouped together. (For more on imputation groups, see subsection X) 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-10

A. Base Criteria 

When the imputation base was generated, institutions that merged, split, submitted 

combined forms, changed sectors or forms since the prior year, or did not submit a 

full report for either the current year or prior year for a given imputation group 

were excluded. Specifically, schools that met any of the following criteria were 

excluded from the base: 

 For a given imputation group, there was at least one value not reported 

(i.e., status flag ‘N’, ‘P’, ‘I’, or ‘T’) in either the current or prior year 

 Check-in action (CKIN) = ‘08’, ‘09’, ‘10’, ‘11’, ‘15’, or ‘99’ 

 OPE eligibility indicator (OPEFLAG) = 3, 5, or 6 

 Degree granting status (DEGGRANT) = 2 or –1 

 Institution status (ACT) ≠ ‘A’, ‘N’, ‘P’, ‘Q’, ‘R’, or ‘S’ 

 Institution status (ACT) = ‘O’, ‘M’, ‘D’, or ‘C’ 

 FIPS state code (FIPS) > ‘56’ 

 Institution sector (SECTOR) = 0, 7, 8, or 9 

 Institution sector (SECTOR) ≠ MAILSEC 

 Current year parent-child indicator (CYPARCH) = ‘1’ or ‘2’ 

 Prior year parent-child indicator (PYPARCH) = ‘1’ or ‘2’ 

 Response status code (STATUS) ≠ ‘1’ 

 Response status code (STATUS) = ‘3’, ‘5’, or ‘6’ 

 Prior year response status code (PYSTATUS) ≠ ‘1’ 

[Note: The variable naming convention approved by the NCES was used. 

Quotation marks indicate a character variable. No quotation marks indicate a 

numeric variable.] (For more on these criteria, see subsection IX)

B. Imputation Groups

Base calculations were by imputation group. There are eleven imputation groups: 

1. Part A, Line 1 [No base generated] 

2. Part B, Lines 2, 3, & 4-7, Columns 1 & 2 

3. Part B, Lines 8a & 8b 

4. Part C, Lines 10, 13, & 15-21 

5. Part C, Lines 11, 12, & 14 

6. Part D, Lines 22 & 24-26, Columns 1 & 2 

7. Part D, Lines 23 & 27, Columns 1 & 2 

8. Part E, Lines 28a, 28b, & 29-33 

9. Part E, Lines 34a & 34b 

10. Part E, Lines 35 & 36 

11. Part F, Lines 37-39 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-11

C. Imputation Cells

Within each imputation group were imputation cells. Using facilities that met base 

criteria, full-time enrollment for these facilities was plotting by sector, and the 

distributions were examined to determine the best imputation cells. Requirements 

were 15 respondents per cell and at least a 75% response rate per cell. If an 

institution was missing enrollment data, but met imputation criteria, GOVS 

estimated full-time enrollment based on auxiliary data. The final cells are given in 

Table 1 below. 

 

 Table 1: Imputation Cells 

Cell Sector Enrollment 

a 1 [0, 5000) 

b 1 [5000, 10000) 

c 1 [10000, 15000) 

d 1 [15000, 20000) 

e 1 [20000, ∞) 

f 2 [0, 500) 

g 2 [500, 1000) 

h 2 [1000, 1500) 

i 2 [1500, 2000) 

j 2 [2000, 2500) 

k 2 [2500, 3000) 

l 2 [3000, 3500) 

m 2 [3500, 5000) 

n 2 [5000, 10000) 

o 2 [10000, ∞) 

p 3 [0, 500) 

q 3 [500, ∞) 

r 4 [0, 1000) 

s 4 [1000, 2000) 

t 4 [2000, 3000) 

u 4 [3000, 4000) 

v 4 [4000, 5000) 

w 4 [5000, 7500) 

x 4 [7500, 10000) 

y 4 [10000, ∞) 

z 5 or 6 [0, 500) 

1 5 or 6 [500, ∞) 

D. Item Medians, Median Growth Rates, and Median Distribution Ratios 

After ineligible records were removed from the base and imputation groups and 

cells were determined, item medians, median growth rates, and median 

distribution ratios were calculated for each imputation group by imputation cell. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-12

The current and prior year medians were calculated for predetermined data items. 

Growth rates were calculated for current to prior year ratios. If both the prior 

year and current year values were zero, then the growth rate was one. If just one of 

the prior year or current year values was zero, then the growth rate was excluded 

from calculations. Otherwise, the growth rate was the current to prior year ratio. 

The final growth rate used for imputation was the cell median growth rate. 

Current year ratios were examined for some of the highly correlated items. If the 

value in the denominator was zero, then the ratio was excluded from calculations. 

Otherwise, the value was the current year ratio. The final value used for 

imputation was the cell median of the distribution ratios. 

Medians were calculated for most, but not all, data items and ratios. The 

specifications for each imputation group are laid out in the following sections.

E. Base Calculations for Imputation Group 1 

No medians were calculated for this imputation group. 

F. Base Calculations for Imputation Group 2

Medians were generated for: 

 Current year (CY) & Prior year (PY) librarians 

 CY & PY other professional staff 

 CY & PY total librarians and other professional FTEs 

 CY & PY total librarians and other professional staff salaries and wages 

 CY & PY all other paid FTEs 

 CY & PY all other paid staff salaries and wages 

 CY & PY student assistant FTEs 

 CY & PY student assistant salaries and wages 

 CY & PY total FTEs 

 CY & PY total salaries and wages 

The following median growth rates were generated: 

 CY librarians/PY librarians 

 CY other professional staff/PY other professional staff 

 CY all other paid FTEs/PY all other paid FTEs 

 CY student assistant FTEs/PY student assistant FTEs 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-13

The following median distribution ratios were generated: 

 Librarians/Total librarians and other professional FTEs 

 Other professional staff/Total librarians and other professional FTEs 

 Total librarians and other professional FTEs/Total FTEs 

 All other paid FTEs/Total FTEs

 Student assistant FTEs/Total FTEs 

 Total librarians and other professional staff salaries and wages/Total 

salaries and wages 

 All other paid staff salaries and wages/Total salaries and wages

 Student assistant salaries and wages/Total salaries and wages 

 Total librarians and other professional staff salaries and wages/Total 

librarians and other professional FTEs 

 All other paid staff salaries and wages/All other paid FTEs 

 Student assistants salaries and wages/Student assistant FTEs 

G. Base Calculations for Imputation Group 3

Medians were generated for: 

 Employee fringe benefits (Zero was excluded as a possible median value, 

because it indicates fringe benefits are not paid out of the budget.) 

 Total salaries and wages 

No median growth rates were generated for this group. 

The following median distribution ratio was generated: 

 Employee fringe benefits/Total salaries and wages 

H. Base Calculations for Imputation Group 4 

Medians were generated for: 

 CY & PY books, serial backfiles and other material expenditures 

 CY & PY current serial subscription expenditures 

 CY & PY document delivery/interlibrary loan expenditures 

 CY & PY preservation expenditures 

 CY & PY other information resources expenditures 

 CY & PY computer hardware and software expenditures 

 CY & PY bibliographic utilities, networks, and consortia expenditures 

 CY & PY all other operating expenditures 

 CY & PY total expenditures 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-14

The following median growth rates were generated: 

 CY books, serial backfiles and other material expenditures/PY books, 

serial backfiles and other material expenditures 

 CY current serial subscription expenditures/PY current serial subscription 

expenditures 

 CY document delivery/interlibrary loan expenditures/PY document 

delivery/interlibrary loan expenditures 

 CY preservation expenditures/PY preservation expenditures 

 CY other information resources expenditures/PY other information 

resources expenditures 

 CY computer hardware and software expenditures/PY computer hardware 

and software expenditures 

 CY bibliographic utilities, networks, and consortia expenditures/PY 

bibliographic utilities, networks, and consortia expenditures 

 CY all other operating expenditures/PY all other operating expenditures 

 CY total expenditures/PY total expenditures 

There were no median distribution ratios generated for this imputation group. 

I. Base Calculations for Imputation Group 5 

Medians were generated for: 

 CY books, serial backfiles and other material expenditures 

 CY current serial subscription expenditures 

 CY & PY electronic expenditures 

 CY & PY audiovisual expenditures 

 CY & PY electronic serial expenditures 

The following median growth rates were generated: 

 CY electronic expenditures/PY electronic expenditures 

 CY audiovisual expenditures/PY audiovisual expenditures 

 CY electronic serial expenditures/PY electronic serial expenditures 

The following median distribution ratios were generated: 

 Electronic expenditures/Books, serial backfiles and other material 

expenditures 

 Audiovisual expenditures/Books, serial backfiles and other material 

expenditures 

 Electronic serial expenditures/Current serial subscription expenditures
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-15

J. Base Calculations for Imputation Group 6 

Medians were generated for: 

 CY & PY books, serial backfiles and other paper materials added 

 CY & PY books, serial backfiles and other paper materials held 

 CY & PY microforms added 

 CY & PY microforms held 

 CY & PY audiovisual materials added 

 CY & PY audiovisual materials held 

 CY & PY current serial subscriptions added 

 CY & PY current serial subscriptions held 

The following median growth rates were generated: 

 CY books, serial backfiles and other paper materials held/PY books, serial 

backfiles and other paper materials held 

 CY microforms held/PY microforms held 

 CY audiovisual materials held/PY audiovisual materials held 

 CY current serial subscriptions held/PY current serial subscriptions held 

The following median distribution ratios were generated: 

 Books, serial backfiles, and other paper materials added/Books, serial 

backfiles, and other paper materials held 

 Microforms added/Microforms held 

 Audiovisual materials added/Audiovisual materials held 

 Current serial subscriptions added/Current serial subscriptions held 

 Books, serial backfiles, and other paper materials held/Books serial 

backfiles and other material expenditures 

 Audiovisual materials held/Audiovisual expenditures

 Current serial subscriptions held/Current serial subscription expenditures

K. Base Calculations for Imputation Group 7 

Current year medians were generated for the following items: 

 CY & PY e-books added 

 CY & PY e-books held 

 CY electronic reference sources and aggregation services added 

 CY electronic reference sources and aggregation services held 

The following median growth rates were generated: 

 CY e-books held/PY e-books held 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-16

The following median distribution ratio was generated: 

 E-books added/E-books held 

 Electronic reference sources and aggregation services added/Electronic 

reference sources and aggregation services held 

L. Base Calculations for Imputation Group 8 

Medians were generated for: 

 CY & PY returnable interlibrary loans provided to other libraries 

 CY & PY non-returnable interlibrary loans provided to other libraries 

 CY & PY total interlibrary loans provided to other libraries 

 CY & PY returnable interlibrary loans received from other libraries 

 CY & PY non-returnable interlibrary loans received from other libraries 

 CY & PY total interlibrary loans received from other libraries 

 CY & PY documents delivered from commercial services 

The following median growth rates were generated: 

 CY returnable interlibrary loans provided to other libraries/PY returnable 

interlibrary loans provided to other libraries 

 CY non-returnable interlibrary loans provided to other libraries/PY nonreturnable interlibrary loans provided to other libraries 

 CY total interlibrary loans provided to other libraries/PY total interlibrary 

loans provided to other libraries 

 CY returnable interlibrary loans received from other libraries/PY 

returnable interlibrary loans received from other libraries 

 CY non-returnable interlibrary loans received from other libraries/PY nonreturnable interlibrary loans received from other libraries 

 CY total interlibrary loans received from other libraries/PY total 

interlibrary loans received from other libraries 

The following median distribution ratios were generated: 

 Returnable interlibrary loans provided to other libraries/Total interlibrary 

loans provided to other libraries

 Returnable interlibrary loans received from other libraries/Total 

interlibrary loans received from other libraries 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-17

M. Base Calculations for Imputation Group 9 

Medians were generated for: 

 CY & PY general circulation transactions 

 CY & PY reserve circulation transactions 

The following median growth rates were generated: 

 CY general circulation transactions/PY general circulation transactions

 CY reserve circulation transactions/PY reserve circulation transactions

There were no median distribution ratios generated for this group.

N. Base Calculations for Imputation Group 10 

Medians were generated for: 

 CY & PY number of presentations 

 CY & PY total attendance at all presentations 

The following median growth rates were generated: 

 CY number of presentations/PY number of presentations 

 CY total attendance at all presentations/PY total attendance at all 

presentations 

The following median distribution ratio was generated: 

 Number of presentations/Total attendance at all presentations 

O. Base Calculations for Imputation Group 11 

Medians were generated for: 

 CY & PY number of weekly service hours 

 CY & PY gate count in a typical week 

 CY & PY reference transactions in a typical week 

The following median growth rates were generated: 

 CY number of weekly service hours/PY number of weekly service hours 

 CY gate count in a typical week/PY gate count in a typical week 

 CY reference transactions in a typical week/PY reference transactions in a 

typical week 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-18

The following median distribution ratio was generated: 

 Gate count in a typical week/Number of weekly public service hours

 Reference transactions in a typical week/Number of weekly public service 

hours

V. Imputation Methodology 

A. Imputation Criteria

Imputation was done for partial and total non-respondent institutions. Imputation 

was by group. An institution meeting any of the criteria listed below was excluded

from a given imputation group: 

 Each data item in a given imputation group was “reported” (i.e., had status 

flag ‘A’, ‘C’, ‘R’, or ‘Z’) 

 Check-in action (CKIN) = ‘08’, ‘09’, ‘10’, or ‘11’ 

 OPE eligibility indicator (OPEFLAG) = 3, 5, or 6 

 Degree granting status (DEGGRANT) = 2 or –1 

 Institution status (ACT) = ‘O’, ‘M’, ‘D’, or ‘C’ 

 Institution sector (SECTOR) = 0, 7, 8, or 9 

 FIPS state code (FIPS) > ‘56’ 

 Institution status (STATUS) = ‘3’ and prior year institution status 

(PYSTATUS) = ‘3’, ‘5’, or missing, and library facilities (LIBFAC) ≠ 1 

 Institution status (STATUS) = ‘5’ 

 Current year parent-child indicator (CYPARCH) = ‘2’ 

[Note: The variable naming convention approved by the NCES was used. 

Quotation marks indicate a character variable. No quotation marks indicate a 

numeric variable.] (For more on these criteria, see subsection IX)

B. Imputation Scenarios

If an item did not meet any of the criteria above, then it was imputed using group 

medians, prior year data, or prior year data with a median growth factor applied. 

Status flag values and responses to library facilities (LIBFAC), institution status 

(STATUS), and prior year institution status (PYSTATUS) were examined to 

determine how an item was imputed. There were four possible scenarios given in 

Table 2 below along with the status flag assigned to each. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-19

Table 2: Imputation Scenarios 

 Scenario Criteria Flag 

1 Total nonrespondent with 

PY data 

All item status flags ‘N’ and PYSTATUS = ‘1’ 

or ‘4’ 

OR 

STATUS = ‘3’ or ‘6’ and PYSTATUS = ‘1’ or 

‘4’ 

P 

2 Partial nonrespondent with 

PY data 

STATUS = ‘1’ and PYSTATUS = ‘1’ or ‘4’ P 

3 Total nonrespondent with 

no PY data 

All item status flags ‘N’ and PYSTATUS = ‘3’, 

‘5’, or missing 

OR

STATUS = ‘3’ and PYSTATUS = ‘3’, ‘5’, or 

missing and LIBFAC = 1 

OR

STATUS = ‘6’ and PYSTATUS = ‘3’, ‘5’, or 

missing 

I 

4 Partial nonrespondent with 

no PY data 

STATUS = ‘1’ and PYSTATUS = ‘3’, ‘5’, or 

missing I 

 

C. Group 1 Imputation 

There was one item in this imputation group: branches and independent 

libraries. 

Group medians were not used to impute branches and independent libraries. 

Since there was only one data item in group1, the criteria for scenarios 1 and 2 

were combined, and the item was imputed with prior year data. The impute flag 

was set as ‘P’. 

D. Group 2 Imputation 

There were ten items imputed as part of this group: librarians, other 

professional staff, total librarians and other professional FTEs, all other paid 

FTEs, student assistant FTEs, total FTEs, total librarians and other 

professional staff salaries and wages, all other paid staff salaries and wages, 

student assistant salaries and wages, and total salaries and wages. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-20

Imputing for Total Non-Respondents When Prior Year Data was Available 

Each item – Librarians, other professional staff, all other paid FTEs, and 

student assistant FTEs – was imputed with its prior year value multiplied by the 

cell median growth rate for the item. Librarians and other professional staff

were summed to get total librarians and other professional FTEs. Total 

librarians and other professional staff, all other paid FTEs, and student 

assistant FTEs were summed to get total FTEs. 

For total librarians and other professional staff salaries and wages, all other 

paid staff salaries and wages, and student assistant salaries and wages, each 

item was imputed as the corresponding FTE item multiplied by the cell median 

ratio of the item to the corresponding FTE item. Total librarians and other 

professional staff salaries and wages, all other paid staff salaries and wages, 

student assistant salaries and wages were summed to get total salaries and 

wages. 

In each case above, the item status flag was set to ‘P’. 

 

Imputing for Partial Non-Respondents When Prior Year Data was Available 

If librarians had status flag ‘N’, it was imputed with its prior year value 

multiplied by the cell median growth rate for the item. If other professional staff 

had status flag ‘N’, it was imputed with its prior year value multiplied by the cell 

median growth rate for the item. If all other paid FTEs and all other paid staff 

salaries and wages each had status flag ‘N’, then all other paid FTEs was 

imputed with its prior year value multiplied by the cell median growth rate for the 

item. If student assistant FTEs and student assistant salaries and wages each 

had status flag ‘N’, then student assistant FTEs was imputed with its prior year 

value multiplied by the cell median growth rate for the item. If all other paid 

FTEs had status flag ‘N’ and all other paid staff salaries and wages did not 

have status flag ‘N’, all other paid FTEs was imputed with the inverse of the cell 

median ratio all other paid staff salaries and wages to all other paid FTEs 

times all other paid staff salaries and wages. If student assistant FTEs had 

status flag ‘N’ and student assistant salaries and wages did not have status flag 

‘N’, student assistant FTEs was imputed with the inverse of the cell median 

ratio student assistant salaries and wages to student assistant FTEs times

student assistant salaries and wages. If total librarians and other professional 

FTEs had status flag ‘N’, then it was imputed with the sum of librarians and 

other professional staff. If total FTEs had status flag ‘N’ or ‘T’, then it was set 

to the sum of total librarians and other professional FTEs, all other paid 

FTEs, and student assistant FTEs. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-21

For total librarians and other professional staff salaries and wages, all other 

paid staff salaries and wages, and student assistant salaries and wages, if the 

item had status flag ‘N’, then it was imputed as the corresponding FTE item 

multiplied by the cell median ratio of the item to the corresponding FTE item. If 

total salaries and wages had status flag ‘N’ or ‘T’, then total librarians and 

other professional staff salaries and wages, all other paid staff salaries and 

wages, student assistant salaries and wages were summed to get total salaries 

and wages. 

 

Except for total FTEs and total salaries and wages, each imputed item’s status 

flag was set as ‘P’. The status flag for total FTEs was set as ‘P’ if it was ‘N’ prior 

to imputation. It stayed ‘T’ if it was ‘T’ prior to imputation. The status flag for 

total salaries and wages was set as ‘P’ if it was ‘N’ prior to imputation. It stayed 

‘T’ if it was ‘T’ prior to imputation. 

Imputing for Total Non-Respondent When Prior Year Data was Not Available 

Each item – Librarians, other professional staff, all other paid FTEs, and 

student assistant FTEs – was imputed with its cell median value. Librarians

and other professional staff were summed to get total librarians and other 

professional FTEs. Total librarians and other professional FTEs, all other 

paid FTEs, and student assistant FTEs were summed to get total FTEs. 

For total librarians and other professional staff salaries and wages, all other 

paid staff salaries and wages, and student assistant salaries and wages, each 

item was imputed as the corresponding FTE item multiplied by the cell median 

ratio of the item to the corresponding FTE item. Total librarians and other 

professional staff salaries and wages, all other paid staff salaries and wages, 

student assistant salaries and wages were summed to get total salaries and 

wages. 

In each case above, the item status flag was set to ‘I’. 

 

Imputing for Partial Non-Respondents When Prior Year Data was Not 

Available 

If librarians had status flag ‘N’, it was imputed with its cell median value. If 

other professional staff had status flag ‘N’, it was imputed with its cell median 

value. If all other paid FTEs and all other paid staff salaries and wages each 

had status flag ‘N’, then all other paid FTEs was imputed with its cell median 

value. If student assistant FTEs and student assistant salaries and wages each 

had status flag ‘N’, then student assistant FTEs was imputed with its cell median 

value. If all other paid FTEs had status flag ‘N’ and all other paid staff salaries 

and wages did not have status flag ‘N’, all other paid FTEs was imputed with 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-22

the inverse of the cell median ratio all other paid staff salaries and wages to all 

other paid staff FTEs times all other paid staff salaries and wages. If student 

assistant FTEs had status flag ‘N’ and student assistant salaries and wages did 

not have status flag ‘N’, student assistant FTEs was imputed with the inverse of 

the cell median ratio student assistant salaries and wages to student assistant 

FTEs times student assistant salaries and wages. If total librarians and other 

professional staff had status flag ‘N’, then it was imputed with the sum of 

librarians and other professional staff. If total FTEs had status flag ‘N’ or ‘T’, 

then it was set to the sum of total librarians and other professional FTEs, all 

other paid FTEs, and student assistant FTEs. 

For total librarians and other professional staff salaries and wages, all other 

paid staff salaries and wages, and student assistant salaries and wages, if an 

item had status flag ‘N’, then it was imputed as the corresponding FTE item 

multiplied by the cell median ratio of the item to the corresponding FTE item. If 

total salaries and wages had status flag ‘N’ or ‘T’, then total librarians and 

other professional staff salaries and wages, all other paid staff salaries and 

wages, student assistant salaries and wages were summed to get total salaries 

and wages. 

Except for total FTEs and total salaries and wages, each imputed item’s status 

flag was set as ‘I’. The status flag for total FTEs was set as ‘I’ if it was ‘N’ prior 

to imputation. It stayed ‘T’ if it was ‘T’ prior to imputation. The status flag for 

total salaries and wages was set as ‘I’ if it was ‘N’ prior to imputation. It stayed 

‘T’ if it was ‘T’ prior to imputation. 

Additional Steps 

There were four possible additional steps: 

1. If, after imputation, total FTEs was greater than the sum of its detail 

items, then the detail items were raked to total FTEs. The status flag for 

total FTEs was set as ‘T’. 

2. If, after imputation, total FTEs was less than the sum of its detail items, 

then total FTEs became the sum of its details items. The status flag for 

total FTEs was set as ‘T’. 

3. If, after imputation, total salaries and wages was greater than the sum of 

its detail items, then the detail items were raked to total salaries and 

wages. The status flag for total salaries and wages was set as ‘T’. 

4. If, after imputation, total salaries and wages was less than the sum of its 

detail items, then total salaries and wages became the sum of its details 

items. The status flag for total salaries and wages was set as ‘T’. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-23

E. Group 3 Imputation 

There were two items in this imputation group: employee fringe benefits yes/no

and employee fringe benefits. 

Prior year data was not used to impute employee fringe benefits, and the criteria 

for scenarios 3 and 4 were combined. Employee fringe benefits became the value 

of total salaries and wages (from imputation group 2) multiplied by the median 

ratio of employee fringe benefits to total salaries and wages. The yes/no item 

Are employee fringe benefits paid from the library budget? was imputed as 

‘1,’ or yes. 

In each case above, the item status flag was set as ‘I’.

F. Group 4 Imputation 

There were nine items imputed as part of this group: books, serial backfiles and 

other material expenditures; current serial subscription expenditures;

document delivery/interlibrary loan expenditures, preservation 

expenditures; other information resource expenditures; computer hardware 

and software expenditures; bibliographic utilities, networks and consortia 

expenditures; all other operating expenditures; and total expenditures. 

Imputing for Total Non-Respondents When Prior Year Data was Available 

Each item, except total expenditures, was imputed as the item’s prior year value 

times the cell median growth rate for the item. After they were imputed, books, 

serial backfiles and other material expenditures, current serial subscription 

expenditures, document delivery/interlibrary loan expenditures, preservation 

expenditures, other information resource expenditures, computer hardware 

and software expenditures, bibliographic utilities, networks and consortia 

expenditures, all other operating expenditures, and total salaries and wages 

were summed to get total expenditures. (Total salaries and wages was imputed 

as part of imputation group 3.) 

Each item’s status flag was set as ‘P’. 

Imputing for Partial Non-Respondents When Prior Year Data was Available 

Each item’s status flag, except the status flag for total expenditures, was 

checked, and if it was ‘N’, then the item was imputed with its prior year value 

times cell median growth rate for the item. If its status flag was ‘N’ or ‘T’, then 

total expenditures became the sum of books, serial backfiles and other 

material expenditures, current serial subscription expenditures, document 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-24

delivery/interlibrary loan expenditures, preservation expenditures, other 

information resource expenditures, computer hardware and software 

expenditures, bibliographic utilities, networks and consortia expenditures, all 

other operating expenditures, and total salaries and wages. 

If, after imputation, total expenditures was greater than the sum of its detail 

items, then the detail items were raked to total expenditures. If total 

expenditures was less than the sum of its detail items, then total expenditures

became the sum of the details items. 

Except for total expenditures, each imputed item’s status flag was set as ‘P’. The 

status flag for total expenditures was set as ‘P’ if it was ‘N’ prior to imputation, 

the detail items were not raked to the total, and the total was not re-summed. If the 

detail items were raked to the total or the total was re-summed, then its status flag 

was set as ‘T’. Its status flag stayed ‘T’ if it was ‘T’ prior to imputation. 

Imputing for Total Non-Respondents When Prior Year Data was Not Available 

Each item, except total expenditures, was imputed as the item’s cell median. 

After they were imputed, books, serial backfiles and other material 

expenditures, current serial subscription expenditures, document 

delivery/interlibrary loan expenditures, preservation expenditures, other 

information resource expenditures, computer hardware and software 

expenditures, bibliographic utilities, networks and consortia expenditures, all 

other operating expenditures, and total salaries and wages were summed to get 

total expenditures. (Total salaries and wages was imputed as part of imputation 

group 3.) 

Each item’s status flag was set as ‘I’. 

Imputing for Partial Non-Respondents When Prior Year Data was Not 

Available 

Each item’s status flag, except the status flag for total expenditures, was 

checked, and if it was ‘N’, then the item was imputed with its cell median. If its 

status flag was ‘N’ or ‘T’, then total expenditures became the sum of books, 

serial backfiles and other material expenditures, current serial subscription 

expenditures, document delivery/interlibrary loan expenditures, preservation 

expenditures, other information resource expenditures, computer hardware 

and software expenditures, bibliographic utilities, networks and consortia 

expenditures, all other operating expenditures, and total salaries and wages. 

If, after imputation, total expenditures was greater than the sum of its detail 

items, then the detail items were raked to total expenditures. If total 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-25

expenditures was less than the sum of its detail items, then total expenditures

became the sum of the details items. 

Except for total expenditures, each imputed item’s status flag was set as ‘I’. The 

status flag for total expenditures was set as ‘I’ if it was ‘N’ prior to imputation, 

the detail items were not raked to the total, and the total was not re-summed. If the 

detail items were raked to the total or the total was re-summed, then its status flag 

was set as ‘T’. Its status flag stayed ‘T’ if it was ‘T’ prior to imputation. 

G. Group 5 Imputation 

There were three items imputed as part of this group: electronic expenditures, 

audiovisual expenditures, and electronic serial expenditures. 

Imputing for Total Non-Respondents When Prior Year Data was Available 

Each item was imputed as the item’s prior year value times the cell median 

growth rate for the item. 

The status flag for each item was set as ‘P’. 

If the sum of electronic expenditures and audiovisual expenditures was greater 

than books, serial backfiles and other material expenditures, then electronic 

expenditures became books, serial backfiles and other material expenditures

times the cell median ratio electronic expenditures to books, serial backfiles 

and other material expenditures, and audiovisual expenditures became books, 

serial backfiles and other material expenditures times the cell median ratio 

audiovisual expenditures to books, serial backfiles and other material 

expenditures. 

The status flags for electronic expenditures and audiovisual expenditures were 

changed to ‘I’. 

If electronic serial subscription expenditures was greater than current serial 

subscription expenditures, then electronic serial subscription expenditures

became current serial subscription expenditures times the cell median ratio 

electronic serial subscription expenditures to current serial subscription 

expenditures. 

The status flag for electronic serial subscription expenditures was changed to 

‘I’. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-26

Imputing for Partial Non-Respondents When Prior Year Data was Available 

Each item with status flag ‘N’ was imputed with the item’s prior year value times 

the cell median growth rate for the item. 

Each imputed items status flag was set as ‘P’. 

If the sum of electronic expenditures and audiovisual expenditures was greater 

than books, serial backfiles and other material expenditures, then electronic 

expenditures became books, serial backfiles and other material expenditures

times the cell median ratio electronic expenditures to books, serial backfiles 

and other material expenditures, and audiovisual expenditures became books, 

serial backfiles and other material expenditures times the cell median ratio 

audiovisual expenditures to books, serial backfiles and other material 

expenditures. 

The status flags for electronic expenditures and audiovisual expenditures were 

changed to ‘I’. 

If electronic serial subscription expenditures was greater than current serial 

subscription expenditures, then electronic serial subscription expenditures

became current serial subscription expenditures times the cell median ratio 

electronic serial subscription expenditures to current serial subscription 

expenditures. 

The status flag for electronic serial subscription expenditures was changed to 

‘I’. 

Imputing for Total Non-Respondents When Prior Year Data was Not Available 

Electronic expenditures was imputed as books, serial backfiles and other 

material expenditures times the cell median ratio electronic expenditures to 

books, serial backfiles and other material expenditures. Audiovisual 

expenditures was imputed as books, serial backfiles and other material 

expenditures times the cell median ratio audiovisual expenditures to books, 

serial backfiles and other material expenditures. Electronic serial 

expenditures was imputed as current serials subscription expenditures times 

the cell median ratio electronic serial subscription expenditures to current 

serial subscription expenditures. 

The status flag for each item was set as ‘I’.
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-27

Imputing for Partial Non-Respondents When Prior Year Data was Not 

Available 

If its status flag was ‘N’, then electronic expenditures was imputed as books, 

serial backfiles and other material expenditures times the cell median ratio 

electronic expenditures to books, serial backfiles and other material 

expenditures. If its status flag was ‘N’, then audiovisual expenditures was 

imputed as books, serial backfiles and other material expenditures times the 

cell median ratio audiovisual expenditures to books, serial backfiles and other 

material expenditures. If its status flag was ‘N’, then electronic serial 

expenditures was imputed as current serials subscription expenditures times 

the cell median ratio electronic serial subscription expenditures to current 

serial subscription expenditures. 

Each imputed item’s status flag was set as ‘I’. 

H. Group 6 Imputation 

There were eight items imputed as part of this group: books, serial backfiles and 

other paper materials added; microforms added; audiovisual materials 

added; current serial subscriptions added; books, serial backfiles and other 

paper materials held; microforms held; audiovisual materials held; current 

serial subscriptions held. 

Imputing for Total Non-Respondents When Prior Year Data was Available 

Microforms held was imputed as its prior year value times the cell median 

growth rate. Microforms added was imputed as microforms held times the cell 

median ratio microforms added to microforms held. 

Books, serial backfiles and other paper materials held was imputed as the 

prior year value times the cell median growth rate. Books, serial backfiles and 

other paper materials added was imputed as books, serial backfiles and other 

paper materials held times the cell median ratio books, serial backfiles and 

other paper materials added to books, serial backfiles and other paper 

materials held. 

Audiovisual materials held was imputed as the prior year value times the cell 

median growth rate. Audiovisual materials added was imputed as audiovisual 

materials held times the cell median ratio audiovisual materials added to 

audiovisual materials held. 

Current serial subscriptions held was imputed as the prior year value times the 

cell median growth rate. Current serial subscriptions added was imputed as 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-28

current serial subscriptions held times the cell median ratio current serial 

subscriptions added to current serial subscriptions held. 

Each item status flags was set as ‘P’. 

Imputing for Partial Non-Respondents When Prior Year Data was Available 

If microforms held and microforms added each had status flag ‘N’, then 

microforms held was imputed with its prior year value times the cell median 

growth rate. 

The status flag for microforms held was set as ‘P’. 

If microforms held had status flag ‘N’ and microforms added was greater than 

zero, then microforms held was imputed as microforms added times the inverse 

of the cell median ratio microforms added to microforms held. 

The status flag for microforms held was set as ‘I’. 

If microforms held had status flag ‘N’ and microforms added was zero with 

status flag ‘R’, ‘C’, or ‘A’, or ‘Z’, then microforms held was imputed with its 

prior year value. 

The status flag for microforms held was set as ‘P’. 

If microforms added had status flag ‘N’, then microforms added was imputed 

as microforms held times the cell median ratio microforms added to 

microforms held. 

 The status flag for microforms added was set as ‘I’. 

If its status flag was ‘N’, books, serial backfiles and other paper materials held

was imputed as the prior year value times the cell median growth rate. If its status 

flag was ‘N’, books, serial backfiles and other paper materials added was 

imputed as books, serial backfiles and other paper materials held times the 

cell median ratio books, serial backfiles and other paper materials added to 

books, serial backfiles and other paper materials held. 

If its status flag was ‘N’, audiovisual materials held was imputed as the prior 

year value times the cell median growth rate. If its status flag was ‘N’, 

audiovisual materials added was imputed as audiovisual materials held times 

the cell median ratio audiovisual materials added to audiovisual materials

held. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-29

If its status flag was ‘N’, current serial subscriptions held was imputed as the 

prior year value times the cell median growth rate. If its status flag was ‘N’, 

current serial subscriptions added was imputed as current serial subscriptions 

held times the cell median ratio current serial subscriptions added to current 

serial subscriptions held. 

For each of the items books, serial backfiles and other paper materials held, 

audiovisual materials held, and current serial subscriptions held, if the item 

was imputed, then its status flag was set as ‘P’. 

For each of the items books, serial backfiles and other paper materials added, 

audiovisual materials added, and current serial subscriptions added, if the 

item was imputed, then its status flag was set as ‘I’. 

Imputing for Total Non-Respondents When Prior Year Data was Not Available 

Microforms held was imputed with its cell median. Microforms added was 

imputed as microforms held times the cell median ratio microforms added to

microforms held. 

If books, serial subscriptions and other paper material expenditures was zero 

with status flag ‘R’, ‘C’, ‘A’, or ‘Z’, then books, serial subscriptions and other 

paper materials held was imputed as its cell median. Books, serial 

subscriptions and other paper materials added was imputed as books, serial 

subscriptions and other paper materials held times the cell median ratio books, 

serial subscriptions and other paper materials added to books, serial 

subscriptions and other paper materials held. 

If books, serial subscriptions and other material expenditures was greater than 

zero, then books, serial subscriptions and other paper materials held was 

imputed as books, serial subscriptions and other paper material expenditures

times the cell median ratio books, serial backfiles and other paper materials 

held to books, serial backfiles and other material expenditures. 

If audiovisual expenditures was zero with status flag ‘R’, ‘C’, ‘A’, or ‘Z’, then 

audiovisual materials held was imputed as its cell median. Audiovisual 

materials added was imputed as audiovisual materials held times the cell 

median ratio audiovisual materials added to audiovisual materials held. 

If audiovisual expenditures was greater than zero, then audiovisual materials 

held was imputed as audiovisual expenditures times the cell median ratio 

audiovisual materials held to audiovisual expenditures. Audiovisual 

materials added was imputed as audiovisual materials held times the cell 

median ratio audiovisual materials added to audiovisual materials held. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-30

If current serial subscription expenditures was zero with status flag ‘R’, ‘C’, 

‘A’, or ‘Z’, then current serial subscriptions held was imputed as its cell 

median. Current serial subscriptions added was imputed as current serial 

subscriptions held times the cell median ratio current serial subscriptions 

added to current serial subscriptions held. 

If current serial subscription expenditures was greater than zero, then current 

serial subscriptions held was imputed as current serial subscription 

expenditures times the cell median ratio current serial subscriptions held to 

current serial subscription expenditures. Current serial subscriptions added

was imputed as current serial subscriptions held times the cell median ratio 

current serial subscriptions added to current serial subscriptions held. 

The status flag for each item was set as ‘I’.

Imputing for Partial Non-Respondents When Prior Year Data was Not 

Available 

If microforms held and microforms added each had status flag ‘N’, then 

microforms held was imputed with its cell median value. 

If microforms held had status flag ‘N’ and microforms added was greater than 

zero, then microforms held was imputed as microforms added times the inverse 

of the cell median ratio microforms added to microforms held. 

If microforms held had status flag ‘N’ and microforms added was zero with 

status flag ‘R’, ‘C’, or ‘A’, or ‘Z’, then microforms held was imputed with its 

cell median value. 

If microforms added had status flag ‘N’, then microforms added was imputed 

as microforms held times the cell median ratio microforms added to 

microforms held. 

If books, serial subscriptions and other paper material expenditures was zero 

with status flag ‘R’, ‘C’, ‘A’, or ‘Z’ and books, serial subscriptions and other 

paper materials held had status flag ‘N’, then books, serial subscriptions and 

other paper materials held was imputed with its cell median value. 

If books, serial subscriptions and other paper material expenditures was zero 

with status flag ‘R’, ‘C’, ‘A’, or ‘Z’ and books, serial subscriptions and other 

paper materials added had status flag ‘N’, then books, serial subscriptions and 

other paper materials added was imputed as books, serial subscriptions and 

other paper materials held times the cell median ratio books, serial 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-31

subscriptions and other paper materials added to books, serial subscriptions 

and other paper materials held. 

If books, serial subscriptions and other material expenditures was greater than 

zero, books, serial subscriptions and other paper materials added was greater 

than zero, and books, serial subscriptions and other paper materials held had 

status flag ‘N’, then books, serial subscriptions and other paper materials held

was imputed as books, serial subscriptions and other paper materials added

times the inverse of the cell median ratio books, serial subscriptions and other 

paper materials added to books, serial subscriptions and other paper 

materials held. 

If books, serial subscriptions and other material expenditures was greater than 

zero, books, serial subscriptions and other paper materials added was zero 

with its status flag ‘R’, ‘C’, ‘A’, or ‘Z’, and books, serial subscriptions and 

other paper materials held had status flag ‘N’, then books, serial subscriptions 

and other paper materials held was imputed as books, serial subscriptions 

and other material expenditures times the cell median ratio books, serial 

subscriptions and other paper materials held to books, serial subscriptions 

and other material expenditures. 

If books, serial subscriptions and other material expenditures was greater than 

zero, books, serial subscriptions and other paper materials added had status 

flag ‘N’, and books, serial subscriptions and other paper materials held was 

greater than zero with its status flag ‘R’, ‘C’, ‘A’, or ‘Z’, then books, serial 

subscriptions and other paper materials added was imputed as books, serial 

subscriptions and other paper materials held times the cell median ratio books, 

serial subscriptions and other paper materials added to books, serial 

subscriptions and other paper materials held. 

If books, serial subscriptions and other material expenditures was greater than 

zero, books, serial subscriptions and other paper materials added had status 

flag ‘N’, and books, serial subscriptions and other paper materials held was 

zero with status flag ‘R’, ‘C’, ‘A’, or ‘Z’, then books, serial subscriptions and 

other paper materials added was imputed as zero. 

If books, serial subscriptions and other material expenditures was greater than 

zero, books, serial subscriptions and other paper materials added had status 

flag ‘N’, and books, serial subscriptions and other paper materials held had 

status flag ‘N’, then books, serial subscriptions and other paper materials held

was imputed as books, serial subscriptions and other material expenditures

times the cell median ratio books, serial subscriptions and other paper 

materials held to books, serial subscriptions and other material expenditures, 

and books, serial subscriptions and other paper materials added was imputed 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-32

as books, serial subscriptions and other paper materials held times the cell 

median ratio books, serial subscriptions and other paper materials added to 

books, serial subscriptions and other paper materials held. 

If audiovisual expenditures was zero with status flag ‘R’, ‘C’, ‘A’, or ‘Z’ and 

audiovisual materials held had status flag ‘N’, then audiovisual materials held

was imputed with its cell median value. 

If audiovisual expenditures was zero with status flag ‘R’, ‘C’, ‘A’, or ‘Z’ and 

audiovisual materials added had status flag ‘N’, then audiovisual materials 

added was imputed as audiovisual materials held times the cell median ratio 

audiovisual materials added to audiovisual materials held. 

If audiovisual expenditures was greater than zero, audiovisual materials added

was greater than zero, and audiovisual materials held had status flag ‘N’, then 

audiovisual materials held was imputed as audiovisual materials added times 

the inverse of the cell median ratio audiovisual materials added to audiovisual 

materials held. 

If audiovisual expenditures was greater than zero, audiovisual materials added

was zero with status flag ‘R’, ‘C’, ‘A’, or ‘Z’, and audiovisual materials held

had status flag ‘N’, then audiovisual materials held was imputed as audiovisual 

expenditures times the cell median ratio audiovisual materials held to 

audiovisual expenditures. 

If audiovisual expenditures was greater than zero, audiovisual materials added

had status flag ‘N’, and audiovisual materials held was greater than zero with 

status flag ‘R’, ‘C’, ‘A’, or ‘Z’, then audiovisual materials added was imputed 

as audiovisual materials held times the cell median ratio audiovisual materials 

added to audiovisual materials held. 

If audiovisual expenditures was greater than zero, audiovisual materials added

had status flag ‘N’, and audiovisual materials held was zero with status flag ‘R’, 

‘C’, ‘A’, or ‘Z’, then audiovisual materials added was imputed as zero. 

If audiovisual expenditures was greater than zero, audiovisual materials added

had status flag ‘N’, and audiovisual materials held had status flag ‘N’, then 

audiovisual materials held was imputed as audiovisual expenditures times the 

cell median ratio audiovisual materials held to audiovisual expenditures, and 

audiovisual materials added was imputed as audiovisual materials held times 

the cell median ratio audiovisual materials added to audiovisual materials 

held. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-33

If current serial subscription expenditures was zero with status flag ‘R’, ‘C’, 

‘A’, or ‘Z’ and current serial subscriptions held had status flag ‘N’, then 

current serial subscriptions held was imputed with its cell median value. 

If current serial subscription expenditures was zero with status flag ‘R’, ‘C’, 

‘A’, or ‘Z’ and current serial subscriptions added had status flag ‘N’, then 

current serial subscriptions added was imputed as current serial subscriptions 

held times the cell median ratio current serial subscriptions added to current 

serial subscriptions held. 

If current serial subscription expenditures was greater than zero, current serial 

subscriptions added was greater than zero, and current serial subscriptions 

held had status flag ‘N’, then current serial subscriptions held was imputed as 

current serial subscriptions added times the inverse of the cell median ratio 

current serial subscriptions added to current serial subscriptions held. 

If current serial subscription expenditures was greater than zero, current serial 

subscriptions added was zero with status flag ‘R’, ‘C’, ‘A’, or ‘Z’, and current 

serial subscriptions held had status flag ‘N’, then current serial subscriptions

held was imputed as current serial subscription expenditures times the cell 

median ratio current serial subscriptions held to current serial subscription 

expenditures. 

If current serial subscription expenditures was greater than zero, current serial 

subscriptions added had status flag ‘N’, and current serial subscriptions held

was greater than zero with status flag ‘R’, ‘C’, ‘A’, or ‘Z’, then current serial 

subscriptions added was imputed as current serial subscriptions held times the 

cell median ratio current serial subscriptions added to current serial 

subscriptions held. 

If current serial subscription expenditures was greater than zero, current serial 

subscriptions added had status flag ‘N’, and current serial subscriptions held

was zero with status flag ‘R’, ‘C’, ‘A’, or ‘Z’, then current serial subscriptions

added was imputed as zero. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-34

If current serial subscription expenditures was greater than zero, current serial 

subscriptions added had status flag ‘N’, and current serial subscriptions held had 

status flag ‘N’, then current serial subscriptions held was imputed as current 

serial subscription expenditures times the cell median ratio current serial 

subscriptions held to current serial subscription expenditures, and current 

serial subscriptions added was imputed as current serial subscriptions held

times the cell median ratio current serial subscriptions added to current serial 

subscriptions held. 

For each imputed item, the status flag was set as ‘I’.

I. Group 7 Imputation 

There were four items imputed in this group: e-books added, e-books held, 

electronic reference sources and aggregation services added, and electronic 

reference sources and aggregation services held. 

 

Imputing for Total Non-Respondents When Prior Year Data was Available 

E-books held was imputed as its prior year value times the cell median growth 

rate. E-books added was imputed as e-books held times the cell median ratio ebooks added to e-books held. 

Electronic reference sources held was imputed as the current year cell median. 

Electronic reference sources added was imputed as electronic reference 

sources held times the cell median ratio electronic reference sources added to 

electronic reference sources held. (Note: Electronic reference sources added

and electronic reference sources held were new in 2004, so we could not impute 

using prior year data.) 

The item status flags for e-books added and e-books held were set as ‘P’. The 

status flags for electronic reference sources added and electronic reference 

sources held were set as ‘I’. 

Imputing for Partial Non-Respondents When Prior Year Data was Available 

If its status flag was ‘N’, then e-books held was imputed as its prior year value 

times the cell median growth rate. If its status flag was ‘N’, e-books added was 

imputed as e-books held times the cell median ratio e-books added to e-books 

held. 

If its status flag was ‘N’, then electronic reference sources held was imputed as 

the current year cell median. If its status flag was ‘N’, electronic reference 

sources added was imputed as electronic reference sources held times the cell 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-35

median ratio electronic reference sources added to electronic reference sources 

held. 

If they required imputation, the item status flags for e-books added and e-books 

held were set as ‘P’. If they required imputation, the status flags for electronic 

reference sources added and electronic reference sources held were set as ‘I’. 

Imputing for Total Non-Respondents When Prior Year Data was Not Available 

E-books held was imputed as the current year cell median. E-books added was 

imputed as e-books held times the cell median ratio e-books added to e-books 

held. 

 

Electronic reference sources held was imputed as the current year cell median. 

Electronic reference sources added was imputed as electronic reference 

sources held times the cell median ratio electronic reference sources added to 

electronic reference sources held. 

An imputed item’s status flag was set as ‘I’. 

Imputing for Partial Non-Respondents When Prior Year Data was Not 

Available 

If its status flag was ‘N’, e-books held was imputed as the current year cell 

median. If its status flag was ‘N’, e-books added was imputed as e-books held

times the cell median ratio e-books added to e-books held. If e-books added was 

greater than e-books held, then e-books held became e-books added times the 

inverse of the cell median ratio e-books added to e-books held. 

 

If its status flag was ‘N’, electronic reference sources held was imputed as the 

current year cell median. If its status flag was ‘N’, electronic reference sources 

added was imputed as electronic reference sources held times the cell median 

ratio electronic reference sources added to electronic reference sources held. 

If electronic reference sources added was greater than electronic reference 

sources held, then electronic reference sources held became electronic 

reference sources added times the inverse of the cell median ratio electronic 

reference sources added to electronic reference sources held. 

An imputed item’s status flag was set as ‘I’. 

J. Group 8 Imputation 

There were seven items to impute: returnable interlibrary loans provided to 

other libraries, non-returnable interlibrary loans provided to other libraries, 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-36

total interlibrary loans provided to other libraries, returnable interlibrary 

loans received from other libraries, non-returnable interlibrary loans 

received from other libraries, total interlibrary loans received from other 

libraries, and documents delivered from commercial services. 

Imputing for Total Non-Respondents When Prior Year Data was Available 

Returnable interlibrary loans provided to other libraries, non-returnable 

interlibrary loans provided to other libraries, returnable interlibrary loans 

received from other libraries, non-returnable interlibrary loans received 

from other libraries, and documents delivered from commercial services was 

imputed using the item’s prior year value multiplied by the cell median growth 

rate for the item. Returnable interlibrary loans provided to other libraries and 

non-returnable interlibrary loans provided to other libraries were summed to 

get total interlibrary loans provided to other libraries. Returnable 

interlibrary loans received from other libraries and non-returnable 

interlibrary loans received from other libraries were summed to get total 

interlibrary loans received from other libraries. 

In each case above, the item status flag was set as ‘P’. 

 

Imputing for Partial Non-Respondents When Prior Year Data was Available 

If an item status flag was ‘N’, that item was imputed using the item’s prior year 

value multiplied by the cell median growth rate for the item. 

An imputed item’s status flag was set as ‘P’. 

Imputing for Total Non-Respondents When Prior Year Data was Not Available 

Returnable interlibrary loans provided to other libraries, non-returnable 

interlibrary loans provided to other libraries, returnable interlibrary loans 

received from other libraries, non-returnable interlibrary loans received 

from other libraries, and documents delivered from commercial services was 

set to its current year cell median value. Returnable interlibrary loans provided 

to other libraries and non-returnable interlibrary loans provided to other 

libraries were summed to get total interlibrary loans provided to other 

libraries. Returnable interlibrary loans received from other libraries and 

non-returnable interlibrary loans received from other libraries were summed 

to get total interlibrary loans received from other libraries. 

In each case above, the item status flag was set as ‘I’.
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-37

Imputing for Partial Non-Respondents When Prior Year Data was Not 

Available 

If an item’s status flag was ‘N’, that item was imputed as the item’s cell median 

value. 

An imputed item’s status flag was set as ‘I’.

Additional Steps 

After imputation, the imputed values were examined to make sure they are 

reasonable. If not, they may have undergone one of two possible additional steps: 

1. If total interlibrary loans provided to other libraries did not equal the 

sum of returnable interlibrary loans provided to other libraries and 

non-returnable interlibrary loans provided to other libraries, then 

returnable interlibrary loans provided to other libraries was set to 

total interlibrary loans provided to other libraries multiplied by the 

cell median ratio of returnable interlibrary loans provided to other 

libraries/total interlibrary loans provided to other libraries. Nonreturnable interlibrary loans provided to other libraries then became 

the difference between total interlibrary loans provided to other 

libraries and returnable interlibrary loans provided to other libraries.

2. If total interlibrary loans received from other libraries did not equal 

the sum of returnable interlibrary loans received from other libraries

and non-returnable interlibrary loans received from other libraries, 

then returnable interlibrary loans received from other libraries was set 

to total interlibrary loans received from other libraries multiplied by 

the cell median ratio of returnable interlibrary loans received from 

other libraries/total interlibrary loans received from other libraries. 

Non-returnable interlibrary loans received from other libraries then 

became the difference in total interlibrary loans received from other 

libraries and returnable interlibrary loans received from other 

libraries.

K. Group 9 Imputation 

There were two items to impute: general circulation transactions and reserve 

circulation transactions. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-38

Imputing for Total Non-Respondents When Prior Year Data was Available 

Each item was imputed with its prior year value multiplied by its cell median 

growth rate. 

Each item status flags was set as ‘P’. 

 

Imputing for Partial Non-Respondents When Prior Year Data was Available 

If an item had a status flag of ‘N’, it was imputed with its prior year value 

multiplied by its cell median growth rate. 

For each imputed item, its status flag was set as ‘P’.

Imputing for Total Non-Respondents When Prior Year Data was Not Available 

 Each item was set to its current year cell median value. 

Each item status flags was set as ‘I’. 

Imputing for Partial Non-Respondents When Prior Year Data was Not 

Available 

If its status flag was ‘N’, an item was set to its current year cell median value. 

For each imputed item, its status flag was set as ‘I’.

L. Group 10 Imputation 

There were two items to impute: number of presentations and total attendance 

at all presentations. 

Imputing for Total Non-Respondents When Prior Year Data was Available 

Each item was imputed with its prior year value multiplied by its cell median 

growth rate. 

Each item’s status flag was set as ‘P’. 

Imputing for Partial Non-Respondents When Prior Year Data was Available 

If an item had a status flag of ‘N’, it was imputed with the prior year value 

multiplied by its cell median growth rate. If number of presentations was greater 

than total attendance at all presentations, then total attendance at all 

presentations was re-imputed as number of presentations multiplied by the cell 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-39

median ratio of total attendance at all presentations to number of 

presentations. 

Each imputed item’s status flag was set as ‘P’.

Imputing for Total Non-Respondents When Prior Year Data was Not Available 

Each item was imputed with its current year cell median value. 

Each item status flag was set to ‘I’.

Imputing for Partial Non-Respondents When Prior Year Data was Not 

Available 

If an item had a status flag of ‘N’, it was imputed with its cell median value. If 

number of presentations was greater than total attendance at all presentations, 

then total attendance at all presentations was re-imputed as number of 

presentations multiplied by the cell median ratio of total attendance at all 

presentations to number of presentations. 

Each item’s status flag was set as ‘I’.

M. Group 11 Imputation

There were three items to impute: number of weekly public service hours, gate 

count in a typical week, and reference transactions in a typical week. 

Imputing for Total Non-Respondents When Prior Year Data was Available 

Each item was imputed using its prior year value multiplied by its cell median 

growth rate. 

In each case, the item status flag was set as ‘P’. 

Imputing for Partial Non-Respondents When Prior Year Data was Available 

If an item had status flag ‘N’, then it was imputed using its prior year value 

multiplied by its cell median growth rate. 

For each imputed case, item the status flag was set as ‘P’.
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-40

Imputing for Total Non-Respondents When Prior Year Data was Not Available 

Each item was imputed as its current year cell median value. 

In each case, the item status flag was set as ‘I’. 

Imputing for Partial Non-Respondents When Prior Year Data was Not 

Available 

If an item had status flag of ‘N’, then it was imputed as the current year cell 

median value for that item. 

For each imputed case, the item status flag was set as ‘I’.

Additional Steps 

After imputation, the imputed values were examined to make sure they are 

reasonable. If not, they may have undergone one of four possible additional steps: 

1. If number of weekly public service hours was greater than 168 with 

status flag ‘P’, then we re-imputed, carrying forward just the prior year 

value. 

2. If number of weekly public service hours was zero with status flag ‘P’, 

then it was re-imputed as the cell median of gate count in a typical week

multiplied by the inverse of the cell median ratio gate count in a typical 

week to number of weekly public service hours. The status flag for 

number of weekly public service hours was changed to ‘I’. 

3. If gate count in a typical week was zero with status flag ‘P’, then it was 

re-imputed as the cell median of number of weekly public service hours

multiplied by the cell median ratio gate count in a typical week to 

number of weekly public service hours. The status flag for gate count 

in a typical week was changed to ‘I’. 

4. If reference transactions in a typical week was zero with status flag ‘P’, 

it was re-imputed as the cell median of number of weekly public service 

hours multiplied by the cell median ratio of reference transactions in a 

typical week to number of weekly public service hours. The status flag 

for reference transactions in a typical week was changed to ‘I’. 

VI. Post-Imputation Steps 

Before the final, imputed file left ESMPD, variable changes were made, file 

specifications were checked, and reports were generated for GOVS. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-41

A. Variables

The following changes were made after imputations: 

 

 If the institution did not respond to data and screening questions, then the 

institution’s response status code (STATUS) was changed to indicate that 

the institution was an imputed non-respondent (i.e., response status code 

3 was changed to 4). 

 If the institution was a non-respondent to data questions (i.e., its response 

status code was 6), then its response status code was changed to 4. 

 If the parent-child indicator (CYPARCH) was 2 (i.e., the institution’s 

data was reported by another institution) and response status code was 3 

or 6, then response status code was changed to that of the parent 

institution. 

 The imputation date (IMPDATE) and NCES date (NCESDATE) were 

set to the most recent date and time that the imputations were run. 

 We made sure there were no institutions with response status code 6 on 

the final file. Any remaining 6’s were changed to 3’s. 

[Note: The variable naming convention approved by the NCES was used. 

Quotation marks indicate a character variable. No quotation marks indicate a 

numeric variable.] (For definitions, see subsection IX)

B. Files 

The imputed files that were sent to GOVS for review: 

 Followed the pre-determined variable naming convention (i.e., every status 

flag will start with “x,” every prior year item will start with “py,” etc.). For 

and entire list of the variable names, see GOVS document “Academic 

Library Survey (ALS)-2004 Data Elements.” 

 Were sent as Access 2000 tables

C. Output

During the imputation process, we generated the following output for each 

imputation group: 

 Group medians, median distribution ratios and median growth ratios for 

each imputation cell 

 A list of units in the base 

 A list of units excluded from the base 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-42

 A list of units that required imputation (by imputation method) 

 A list of units that required imputation (by imputation cell) 

 A list of units excluded from imputation 

After imputations, we generated the following tables to use to compare overall 

prior and current year ALS totals for survey Parts A-F (See Appendix G): 

 Item Totals and Percentage Change From 2002 Reported to 2004 Reported 

 Item Totals and Percentage Change From 2002 Imputed to 2004 Imputed 

 Item Totals and Percentage Change From 2004 Reported to 2004 Imputed 

VII. Problems and Recommendations 

Three entirely electronic libraries reported for FY 2004. These libraries were imputed by 

hand for FY 2004. We anticipate more electronic libraries to open prior to the next survey 

cycle. We may want to develop separate imputation programs prior to the next survey 

cycle. 

We also anticipate an increase in on-line/virtual activities among all libraries. We will 

continue to recommend research that addresses the reporting and imputation on-line 

transactions for non-entirely electronic facilities. 

 Since GOVS requests files formatted as an ACCESS database, ESMPD should use SAS 

V9 for the next survey cycle. Straightforward ACCESS database manipulation with SAS 

software requires Version 9 or above. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-43

VIII. 2004 ALS Fringe Benefit Imputation Rules 

CY Y/N* Y/N flag CY data Data flag PY Y/N** GOVS action ESMPD 

impute Comments

1(Y) R > 0 none no 

1(Y) R 0 R Y change Data stflg = N yes 

1(Y) R 0 R N set CY Y/N = 2[A] 

change data to 0[S] 

no 

1(Y) R 0 or b*** N Y none yes 

1(Y) R 0 or b N N set CY Y/N = 2[A] 

change data to 0[S] 

no 3 

1(Y) R 0 or b N B set data to 0 if blank yes 

2(N) R > 0 set CY Y/N = 1[A] no 2 

2(N) R 0 R change data to 0[S] no 1 

2(N) R 0 or b N Y change data to 0[S] no 1 

2(N) R 0 or b N N change data to 0[S] no 1 

2(N) R 0 or b N B change data to 0[S] no 1 

b N > 0 set CY Y/N = 1[C] no 2 

b N 0 R set CY Y/N = 2[C] 

change data to 0[S] 

no 3 

b N 0 or b N Y set CY Y/N = 1[C] yes 

b N 0 or b N N set CY Y/N = 2[C] 

change data to 0[S] 

no 3 

b N 0 or b N b or no 

unitid 

match 

set CY Y/N = 2[C] 

change data to 0[S] 

no 3 

*Current year yes/no. 1 is yes. 2 is no. **Prior year yes/no. ***An item was left blank. 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-44

IX. Items Included in the Criteria for Exclusion from the ‘Z’ program, Base, 

or Imputation 

Item Code Definition 

A Institution active and not an add 

C Merged with another institution 

D Institution is out of business 

H Areas search on hold pending verification 

I Inactive 

M Closed during the current year 

N Added during the current year 

O Not within the scope of the universe 

P Potential add 

Q Potential restore 

R Restored to the current universe 

S Split into more than one institution 

U Duplicate; UNITID previously assigned 

W Out-of-scope, potential add 

X Potential restore not within scope of IPEDS 

ACT – Status of the 

institution 

Z Universe III, out-of-scope 

01 Data received on Internet (FTP/WWW) 

02 Data received on Internet (resubmission) 

07 Data reported (parent) 

08 Data reported by parent-child (combined) 

09 Delete (closed) 

11 Not applicable (answered “No” to at least one of the 

screening questions) 

15 Refusal 

CKIN – Current check-in 

action on the data base 

99 Initialization 

1 Parent (Contains data for more than one institution) 

2 Child (Data reported on another institution’s record) 

CYPARCH – Current year 

parent/child indicator 

blank Not applicable 

1 DEGGRANT – Degree Yes 

granting status 

2 No 

FIPS – FIPS state code 

1 Have own library 

2 Do not have own library but support a shared library 

with other institution(s) 

LIBFAC – Library facilities 

at institution (from the IC 

file) 

3 Neither of the above 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-45

Item Code Definition 

MAILSEC – Sector of 

institution at start of survey 

1 Institution participates in Title IV federal financial aid 

programs 

2 Branch campus of a main campus that participates in 

Title IV 

3 Deferment only, limited participation 

4 New participant (became eligible during the Fall 

collection-IPEDS) 

5 Not currently participating in Title IV, has an OPE ID 

number 

OPEFLAG – OPE eligibility 

indicator 

6 Not participating in Title IV, does not have an OPE ID 

number 

1 Parent (Contains data for more than one institution) 

2 Child (Data reported on another institution’s record) 

PYPARCH – Prior year 

parent/child indicator 

blank Not applicable 

1 Respondent 

3 Nonrespondent to data and screening questions, not 

imputed 

4 Nonrespondent, imputed 

5 Nonrespondent to data (screening questions reported, 

out-of-scope), not imputed 

PYSTATUS – Prior year 

response status code of 

institution 

6 Nonrespondent to data (screening questions reported, 

in-scope), not imputed 

0 0-Administrative unit only (central, system, or 

corporate office) 

1 Public, 4+ years 

2 Private, nonprofit, 4+ years 

3 Private, for profit, 4+ years 

4 Public, 2-year 

5 Private, nonprofit, 2-year 

6 Private, for profit, 2-year 

7 Public, less than 2-year 

8 Private, nonprofit, less than 2-year 

SECTOR – Sector of 

institution (based on response 

to IC survey) 

9 Private, for profit, less than 2-year 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-46

Item Code Definition 

1 Respondent 

3 Nonrespondent to data and screening questions, not 

imputed 

4 Nonrespondent, imputed 

5 Nonrespondent to data (screening questions reported, 

out-of-scope), not imputed 

STATUS – Response status 

code of institution 

6 Nonrespondent to data (screening questions reported, 

in-scope), not imputed 

A Analyst adjusted reported value 

C Analyst corrected a cell that was blank 

I Imputed using a method other than prior year data 

N Not reported 

P Imputed using prior year data 

R Reported 

S 

Used in the “Z” program as a temporary flag, changed 

back to ‘N’ or changed to ‘Z’ after further examination 

of the data 

T Total replaced with the sum of its detail 

Z Implied reported zero value 

Item status flags 

H Data suppressed 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-47

X. Imputation Groups 

Group Data Items 

1 Branch and independent libraries 

2 Librarians 

Other profession staff 

Total librarian and other professional FTEs 

Total librarian and other professional staff salaries & wages 

All other paid FTEs 

All other paid staff salaries & wages 

Student assistant FTEs 

Student assistant salaries & wages 

Total FTEs 

Total FTEs salaries & wages 

3 Are employee fringe benefits paid from the library budget? 

Employee fringe benefits 

4 Book, serial backfile and other material expenditures 

Current serial subscription expenditures 

Document delivery/interlibrary loans expenditures 

Preservation expenditures 

Other information resources expenditures 

Computer hardware and software expenditures 

Bibliographic utility, network and consortia expenditures 

All other operating expenditures 

Total expenditures 

5 Electronic expenditures 

Audiovisual expenditures 

Electronic serial expenditures 

6 Books, serial backfiles and other paper materials added 

Books, serial backfiles and other paper materials held 

Microforms added 

Microforms held 

Audiovisual materials added 

Audiovisual materials held 

Current serial subscriptions added 

Current serial subscriptions held 

7 E-books added 

E-books held 

Electronic reference sources and aggregation services added 

Electronic reference sources and aggregation services held 
Appendix E—Edits and Imputations 

Academic Libraries Survey (ALS) 2004 

E-48

Group Data Items 

8 Returnable interlibrary loans provided to other libraries 

Non-returnable interlibrary loans provided to other libraries 

Total interlibrary loans provided to other libraries 

Returnable interlibrary loans received from other libraries 

Non-returnable interlibrary loans received from other libraries 

Total interlibrary loans received from other libraries 

Documents delivered from commercial services 

9 General circulation transactions 

Reserve circulation transactions 

10 Number of presentations 

Total attendance at all presentations 

11 Number of weekly public service hours 

Gate count in a typical week 

Reference transactions in a typical week 
Appendix F—Response Rate Tables 

Academic Libraries Survey (ALS) 2004 

F-1

These tables provide detailed unit response counts.
Appendix F - Response Rate Tables

Academic Libraries Survey (ALS) 2004

Total Four-year institutions Less than four-year 

post- Total four-year Highest level of degree

secondary institutions Doctor's Master's Bachelor's

degree Total Total Total Total Total 

granting res- res- res- res- res- 

institutions Percent ponding Percent ponding Percent ponding Percent ponding Percent ponding Percent p

All institutions 3,653 100.0 2,217 100.0 597 100.0 918 100.0 668 100.0 1,436 100.0 

Responding libraries 3,178 87.0 1,968 88.8 545 91.3 817 89.0 578 86.5 1,210 84.3 

Part B-Library staff

Number of FTEs

Librarians 3,166 86.7 1,965 88.6 544 91.1 816 88.9 577 86.4 1,201 83.6 Other professional staff 3,165 86.6 1,965 88.6 544 91.1 816 88.9 577 86.4 1,200 83.6 Total librarians and 

other professional staff 3,165 86.6 1,965 88.6 544 91.1 816 88.9 577 86.4 1,200 83.6 

All other paid staff 3,163 86.6 1,962 88.5 541 90.6 816 88.9 577 86.4 1,201 83.6 Student assistants 3,162 86.6 1,961 88.5 541 90.6 816 88.9 576 86.2 1,201 83.6 Total FTE staff 3,161 86.5 1,961 88.5 541 90.6 816 88.9 576 86.2 1,200 83.6 

Salaries and Wages

Total librarians and 

other professional staff 3,108 85.1 1,935 87.3 537 89.9 803 87.5 569 85.2 1,173 81.7 

All other paid staff 3,123 85.5 1,937 87.4 535 89.6 804 87.6 572 85.6 1,186 82.6 Student assistants 3,077 84.2 1,919 86.6 532 89.1 797 86.8 564 84.4 1,158 80.6 Total salaries and wages 3,052 83.5 1,908 86.1 530 88.8 789 85.9 563 84.3 1,144 79.7 

Employee fringe benefits 3,121 85.4 1,942 87.6 534 89.4 810 88.2 572 85.6 1,179 82.1 

Part C-Library expenditures

Total salaries and wages 3,052 83.5 1,908 86.1 530 88.8 789 85.9 563 84.3 1,144 79.7 Information resources:Books, serial backfiles and

other materials 3,093 84.7 1,932 87.1 535 89.6 802 87.4 568 85.0 1,161 80.8 

Electronic 2,871 78.6 1,793 80.9 494 82.7 747 81.4 526 78.7 1,078 75.1 Audiovisual 3,002 82.2 1,858 83.8 504 84.4 782 85.2 546 81.7 1,144 79.7 

Current serials 3,087 84.5 1,931 87.1 535 89.6 801 87.3 568 85.0 1,156 80.5 

Electronic serials 2,952 80.8 1,855 83.7 516 86.4 779 84.9 533 79.8 1,097 76.4 

Other information resources:Document delivery/interlibrary loan 3,095 84.7 1,933 87.2 533 89.3 804 87.6 569 85.2 1,162 80.9 Preservation 3,092 84.6 1,931 87.1 532 89.1 804 87.6 568 85.0 1,161 80.8 Other expenditures for 

information resources 3,089 84.6 1,929 87.0 531 88.9 804 87.6 567 84.9 1,160 80.8 

Operating expenditures:Computer hardware and software 3,093 84.7 1,932 87.1 534 89.4 803 87.5 568 85.0 1,161 80.8 Bibliographic utilities, networks

and consortia 3,095 84.7 1,934 87.2 534 89.4 803 87.5 570 85.3 1,161 80.8 

All other operating expenditures 3,090 84.6 1,932 87.1 532 89.1 804 87.6 569 85.2 1,158 80.6 Total expenditures 3,010 82.4 1,889 85.2 524 87.8 781 85.1 558 83.5 1,121 78.1 

See notes at end of table.Table F-1. Number and percentage of responding academic libraries by level and control of institution, by item: 2004

F-2
Appendix F - Response Rate Tables

Academic Libraries Survey (ALS) 2004

Total Four-year institutions Less than four-ye

post- Total four-year Highest level of degree

secondary institutions Doctor's Master's Bachelor's

degree Total Total Total Total Total 

granting res- res- res- res- res- 

institutions Percent ponding Percent ponding Percent ponding Percent ponding Percent ponding Perce

Part D-Library collections

 Library collection entirely electronic 3,653 100.0 2,217 100.0 597 100.0 918 100.0 668 100.0 1,436 100

Books, serial backfiles and other

paper materials, added 3,068 84.0 1,923 86.7 535 89.6 802 87.4 559 83.7 1,145 79

Books, serial backfiles and other

paper materials, eofy 3,073 84.1 1,924 86.8 534 89.4 801 87.3 562 84.1 1,149 80

E-Books, added 2,921 80.0 1,830 82.5 497 83.2 765 83.3 541 81.0 1,091 76E-Books, EOFY 2,859 78.3 1,820 82.1 509 85.3 757 82.5 531 79.5 1,039 72Microforms, added 2,941 80.5 1,854 83.6 517 86.6 782 85.2 528 79.0 1,087 75Microforms, eofy 2,936 80.4 1,864 84.1 525 87.9 781 85.1 532 79.6 1,072 74Audiovisual materials, added 3,027 82.9 1,889 85.2 521 87.3 787 85.7 554 82.9 1,138 79Audiovisual materials, EOFY 3,028 82.9 1,900 85.7 527 88.3 790 86.1 557 83.4 1,128 78Current serial subscriptions, added 3,029 82.9 1,893 85.4 520 87.1 790 86.1 555 83.1 1,136 79

Current serial subscriptions, EOFY 3,068 84.0 1,923 86.7 533 89.3 800 87.1 562 84.1 1,145 79Electronic reference sources, added 2,680 73.4 1,675 75.6 437 73.2 720 78.4 496 74.3 1,005 70Electronic reference sources, EOFY 2,715 74.3 1,720 77.6 469 78.6 731 79.6 498 74.6 995 69

Part E-Library services

Interlibrary loans provided

Returnable 3,008 82.3 1,875 84.6 517 86.6 780 85.0 551 82.5 1,133 78Non-returnable 3,008 82.3 1,875 84.6 517 86.6 780 85.0 551 82.5 1,133 78Total provided 3,046 83.4 1,912 86.2 536 89.8 794 86.5 554 82.9 1,134 79

Interlibrary loans received

Returnable 3,015 82.5 1,877 84.7 515 86.3 782 85.2 553 82.8 1,138 79Non-returnable 3,015 82.5 1,877 84.7 515 86.3 782 85.2 553 82.8 1,138 79Total received 3,058 83.7 1,916 86.4 535 89.6 797 86.8 556 83.2 1,142 79

Documents delivered from

commercial services 2,923 80.0 1,812 81.7 488 81.7 767 83.6 531 79.5 1,111 77

General circulation transactions 3,019 82.6 1,899 85.7 531 88.9 792 86.3 549 82.2 1,120 78Reserve circulation transactions 2,899 79.4 1,808 81.6 492 82.4 761 82.9 528 79.0 1,091 76Number of presentations 3,055 83.6 1,915 86.4 532 89.1 799 87.0 556 83.2 1,140 79

Total attendance at all presentations 3,053 83.6 1,914 86.3 532 89.1 799 87.0 555 83.1 1,139 79

Part F-Library services, typical week

Hours open, typical week 3,089 84.6 1,928 87.0 535 89.6 799 87.0 566 84.7 1,161 80

Gate count, typical week 3,035 83.1 1,893 85.4 522 87.4 788 85.8 557 83.4 1,142 79Reference transactions, typical week 3,041 83.2 1,905 85.9 525 87.9 792 86.3 560 83.8 1,136 79

See notes at end of table.Table F-1. Number and percentage of responding academic libraries by level and control of institution, by item: 2004—Continued

F-3
Appendix F - Response Rate Tables

Academic Libraries Survey (ALS) 2004

Total Four-year institutions Less than four-yea

post- Total four-year Highest level of degree

secondary institutions Doctor's Master's Bachelor's

degree Total Total Total Total Total 

granting res- res- res- res- res- 

institutions Percent ponding Percent ponding Percent ponding Percent ponding Percent ponding Perce

Part G-Electronic services

Library services provided:

Documents digitized by

library staff 3,099 84.8 1,934 87.2 537 89.9 803 87.5 566 84.7 1,165 81

Library reference service by

e-mail or Web 3,101 84.9 1,934 87.2 537 89.9 803 87.5 566 84.7 1,167 81

Technology to assist patrons

with disabilities 3,098 84.8 1,934 87.2 537 89.9 803 87.5 566 84.7 1,164 81

Electronic theses and dissertations

produced by students 3,099 84.8 1,934 87.2 537 89.9 803 87.5 566 84.7 1,165 81

Consortial services:

State has one or more

subsidized programs 3,095 84.7 1,932 87.1 537 89.9 802 87.4 565 84.6 1,163 81

Participates in consortia services

not funded by the state 3,095 84.7 1,934 87.2 537 89.9 803 87.5 566 84.7 1,161 80

Participates in state

subsidized consortia 3,097 84.8 1,934 87.2 537 89.9 803 87.5 566 84.7 1,163 81

Cost of participation fully funded

by the state 3,094 84.7 1,932 87.1 537 89.9 802 87.4 565 84.6 1,162 80

Cost of participation partially

funded by the state 3,094 84.7 1,932 87.1 537 89.9 802 87.4 565 84.6 1,162 80

Part H-Information Literacy

Definition of information literacy or of 

an information literate student 3,085 84.5 1,931 87.1 534 89.4 803 87.5 566 84.7 1,154 80

Incorporated information literacy in the 

institution's mission 3,084 84.4 1,931 87.1 534 89.4 803 87.5 566 84.7 1,153 80

Incorporated information literacy in the 

institution's strategic plan 3,084 84.4 1,931 87.1 534 89.4 803 87.5 566 84.7 1,153 80

Campus-wide committee to implement

the strategic plan for information

literacy 3,083 84.4 1,930 87.1 534 89.4 802 87.4 566 84.7 1,153 80

NOTE: EOFY = Held at End Of Fiscal Year

SOURCE: U.S. Department of Education, National Center for Education Statistics, Academic Libraries Survey, 2004.

Table F-1. Number and percentage of responding academic libraries by level and control of institution, by item: 2004—Continued

F-4
Appendix F - Response Rate Tables

Academic Libraries Survey (ALS) 2004

Table F-2. Number and percentage of non-responding academic libraries, by state, level and control of institution: 2004

Total Four-year institutions Less than four-year 

postsecondary Total four-year Highest level of degree

degree-granting institutions Doctor's Master's Bachelor's

institutions Percent Number Percent Number Percent Number Percent Number Percent Number Percent N

 Libraries with all items imputed 475 13.0 249 11.2 52 8.7 101 11.0 90 13.5 226 15.7 

Alabama 2 3.1 1 2.6 1 8.3 0 0.0 0 0.0 1 4.0 Alaska 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 Arizona 11 19.3 5 18.5 0 0.0 1 11.1 3 25.0 6 20.0 Arkansas 4 8.7 1 4.5 0 0.0 0 0.0 1 11.1 3 12.5 California 78 22.5 43 22.5 9 15.8 18 22.8 15 31.3 35 22.6 Colorado 14 23.0 8 21.6 3 23.1 1 11.1 4 26.7 6 25.0 Connecticut 2 4.5 1 3.6 1 10.0 0 0.0 0 0.0 1 6.3 

Delaware 2 22.2 1 16.7 0 0.0 1 33.3 0 0.0 1 33.3 District of Columbia 1 6.7 1 6.7 0 0.0 0 0.0 0 0.0 0 0.0 Florida 17 11.6 12 12.6 1 5.6 5 14.7 6 14.3 5 9.6 Georgia 18 16.7 8 13.8 2 12.5 4 15.4 2 12.5 10 20.0 

Hawaii 3 16.7 1 10.0 0 0.0 1 20.0 0 0.0 2 25.0 Idaho 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 Illinois 22 14.1 12 12.2 7 20.6 2 6.7 3 8.8 10 17.2 Indiana 9 11.4 7 12.7 1 8.3 5 15.6 1 9.1 2 8.3 Iowa 7 11.3 2 4.5 0 0.0 1 6.7 1 4.5 5 27.8 Kansas 6 11.1 3 10.7 1 20.0 2 16.7 0 0.0 3 11.5 Kentucky 6 9.7 2 5.9 1 14.3 0 0.0 1 10.0 4 14.3 

Louisiana 2 4.4 1 3.6 0 0.0 0 0.0 1 14.3 1 5.9 Maine 2 6.7 2 10.0 1 33.3 0 0.0 1 10.0 0 0.0 Maryland 9 17.0 7 21.2 1 9.1 6 33.3 0 0.0 2 10.0 

Massachusetts 14 11.9 12 12.9 3 10.3 8 19.0 1 5.6 2 8.0 Michigan 7 7.0 4 6.1 1 7.1 2 6.9 1 5.0 3 8.8 

Minnesota 4 4.2 2 4.0 0 0.0 0 0.0 2 9.1 2 4.4 Mississippi 7 18.4 5 25.0 1 16.7 1 12.5 3 50.0 2 11.1 

Missouri 26 24.8 18 24.0 3 17.6 4 14.8 11 36.7 8 26.7 Montana 3 13.6 0 0.0 0 0.0 0 0.0 0 0.0 3 25.0 Nebraska 5 13.5 1 4.3 0 0.0 0 0.0 1 14.3 4 28.6 Nevada 3 21.4 0 0.0 0 0.0 0 0.0 0 0.0 3 50.0 New Hampshire 1 4.5 0 0.0 0 0.0 0 0.0 0 0.0 1 20.0 

See notes at end of table.

F-5
Appendix F - Response Rate Tables

Academic Libraries Survey (ALS) 2004

Table F-2. Number and percentage of non-responding academic libraries, by state, level and control of institution: 2004—Continued

Total Four-year institutions Less than four-year 

 postsecondary Total four-year Highest level of degree

degree-granting institutions Doctor's Master's Bachelor's

institutions Percent Number Percent Number Percent Number Percent Number Percent Number Percent N

New Jersey 7 13.2 5 15.6 1 7.7 3 18.8 1 33.3 2 9.5 

New Mexico 6 16.7 3 20.0 0 0.0 2 22.2 1 33.3 3 14.3 New York 30 11.7 16 9.4 6 12.5 6 7.3 4 10.5 14 16.3 North Carolina 3 2.5 2 3.5 0 0.0 1 4.5 1 5.0 1 1.5 North Dakota 2 10.0 1 10.0 0 0.0 0 0.0 1 16.7 1 10.0 Ohio 27 17.3 8 9.1 1 4.8 4 9.3 3 13.6 19 27.9 Oklahoma 9 18.4 5 16.1 1 12.5 1 7.7 3 30.0 4 22.2 Oregon 1 1.9 1 3.0 0 0.0 0 0.0 1 11.1 0 0.0 

Pennsylvania 25 13.2 8 6.7 2 5.6 5 8.9 1 3.6 17 24.6 

Rhode Island 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 South Carolina 11 18.0 6 16.7 0 0.0 2 13.3 3 21.4 5 20.0 South Dakota 1 4.5 1 5.9 0 0.0 1 9.1 0 0.0 0 0.0 Tennessee 11 12.9 8 13.6 1 6.7 6 27.3 1 4.8 3 11.5 Texas 19 9.5 9 9.2 0 0.0 2 6.5 6 27.3 10 9.9 Utah 3 13.0 1 7.7 1 25.0 0 0.0 0 0.0 2 20.0 Vermont 2 8.7 2 9.5 0 0.0 1 8.3 1 14.3 0 0.0 

Virginia 11 12.2 4 7.0 0 0.0 2 13.3 1 4.2 7 21.2 

Washington 13 18.3 6 16.7 1 14.3 1 5.6 4 36.4 7 20.0 

West Virginia 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 0 0.0 

Wisconsin 7 11.1 3 6.8 1 12.5 2 8.0 0 0.0 4 21.1 Wyoming 2 22.2 0 0.0 0 0.0 0 0.0 0 0.0 2 25.0 

NOTE: Percentages are derived using table C counts.

SOURCE: U.S. Department of Education, National Center for Education Statistics, Academic Libraries Survey, 2004.

F-6
Appendix F - Response Rate Tables

Academic Libraries Survey (ALS) 2004

Total postsecondary

degree-granting Total four-year Highest level of degree Less than

institutions institutions Doctor's Master's Bachelor's four-year 

 Libraries 3,653 2,217 597 918 668 1,436 Alabama 64 39 12 13 14 25 Alaska 7 5 1 2 2 2 Arizona 57 27 5 9 12 30 Arkansas 46 22 5 8 9 24 California 346 191 57 79 48 155 Colorado 61 37 13 9 15 24 Connecticut 44 28 10 9 8 16 

Delaware 9 6 3 3 0 3 District of Columbia 15 15 6 7 1 0 Florida 147 95 18 34 42 52 Georgia 108 58 16 26 16 50 

Hawaii 18 10 2 5 3 8 Idaho 13 9 3 2 4 4 Illinois 156 98 34 30 34 58 Indiana 79 55 12 32 11 24 Iowa 62 44 7 15 22 18 Kansas 54 28 5 12 11 26 Kentucky 62 34 7 17 10 28 

Louisiana 45 28 10 10 7 17 Maine 30 20 3 7 10 10 Maryland 53 33 11 18 4 20 

Massachusetts 118 93 29 42 18 25 Michigan 100 66 14 29 20 34 

Minnesota 95 50 10 16 22 45 Mississippi 38 20 6 8 6 18 

Missouri 105 75 17 27 30 30 Montana 22 10 2 5 3 12 Nebraska 37 23 4 12 7 14 Nevada 14 8 2 1 5 6 New Hampshire 22 17 4 6 7 5 

See notes at end of table.Table F-3. Total number of academic libraries, by state, level, and control of institution: 2004

Four-year institutions

F-7
Appendix F - Response Rate Tables

Academic Libraries Survey (ALS) 2004

Total postsecondary

degree-granting Total four-year Highest level of degree Less than

institutions institutions Doctor's Master's Bachelor's four-year 

New Jersey 53 32 13 16 3 21 

New Mexico 36 15 3 9 3 21 New York 257 171 48 82 38 86 

North Carolina 122 57 15 22 20 65 North Dakota 20 10 2 2 6 10 Ohio 156 88 21 43 22 68 Oklahoma 49 31 8 13 10 18 Oregon 54 33 8 16 9 21 

Pennsylvania 189 120 36 56 28 69 

Rhode Island 13 12 6 3 2 1 South Carolina 61 36 6 15 14 25 South Dakota 22 17 4 11 2 5 Tennessee 85 59 15 22 21 26 Texas 199 98 44 31 22 101 Utah 23 13 4 3 6 10 Vermont 23 21 2 12 7 2 

Virginia 90 57 16 15 24 33 

Washington 71 36 7 18 11 35 

West Virginia 31 22 2 11 8 9 

Wisconsin 63 44 8 25 11 19 Wyoming 911008

SOURCE: U.S. Department of Education, National Center for Education Statistics, Academic Libraries Survey, 2004.

Table F-3. Total number of academic libraries, by state, level, and control of institution: 2004—Continued

Four-year institutions

F-8
Appendix G—Comparison of Reported and Imputed Values 

Academic Libraries Survey (ALS) 2004 

G-1

This appendix compares the final, imputed data with the reported data. 
Appendix G—Comparison of Reported and Imputed Values 

Academic Libraries Survey (ALS) 2004 

G-2

Table G-1. Item totals and percentage change from 2004 Reported to 2004 Imputed 

Current year 

variable 2004 reported 2004 imputed Percentage change

Records 3,653.00 3,653.00 0.00

BRANCHES 2,879.00 2,879.00 0.00

STLIBS 24,732.86 25,935.57 4.86

STOTHPRO 5,983.22 6,344.44 6.04

STLIBPRO 30,716.08 32,280.01 5.09

SWLIBPRO 1,543,576,617.00 1,619,276,960.00 4.90

STOTH 35,584.20 36,766.56 3.32

SWOTH 1,020,451,169.00 1,053,902,687.00 3.28

STASST 23,835.86 25,038.22 5.04

SWASST 227,034,768.00 240,041,431.00 5.73

STTOT 90,117.84 94,084.79 4.40

SWTOT 2,772,146,445.00 2,913,221,078.00 5.09

FRINGE 388,807,536.00 406,183,868.00 4.47

EXBKS 629,008,925.00 651,412,125.00 3.56

EXELBKS 60,873,401.00 65,596,654.00 7.76

EXAUD 31,848,675.00 35,216,073.00 10.57

EXCUSER 1,333,674,069.00 1,363,671,792.00 2.25

EXELSER 463,849,203.00 480,137,504.00 3.51

EXDEL 24,174,809.00 24,823,207.00 2.68

EXPRES 41,944,216.00 42,975,992.00 2.46

EXOTHIR 73,786,878.00 74,647,986.00 1.17

EXCOMP 137,865,708.00 143,042,069.00 3.75

EXBIB 97,180,309.00 101,292,892.00 4.23

EXOTH 421,407,543.00 436,160,053.00 3.50

EXTOT 5,466,647,421.00 5,751,247,194.00 5.21

COLBKSA 23,554,972.00 24,614,559.00 4.50

COLBKSH 939,871,862.00 982,589,877.00 4.55

COLEBKSA 12,108,486.00 14,240,298.00 17.61

COLEBKSH 30,117,015.00 32,775,291.00 8.83

COLMICRA 21,168,375.00 22,059,181.00 4.21

COLMICRH 1,135,285,548.00 1,173,287,295.00 3.35

COLAUDA 3,478,978.00 3,966,169.00 14.00

COLAUDH 84,472,466.00 91,894,281.00 8.79

COLSERA 1,342,990.00 1,364,366.00 1.59

COLSERH 12,427,540.00 12,763,537.00 2.70

COLELREFA 463,493.00 476,050.00 2.71

COLELREFH 1,885,589.00 1,908,555.00 1.22

ILPRET 5,026,171.00 5,519,460.00 9.81

ILPNON 4,176,692.00 4,654,615.00 11.44

ILPTOT 9,697,999.00 10,174,075.00 4.91

ILRRET 4,048,698.00 4,433,599.00 9.51

See notes at end of table.
Appendix G—Comparison of Reported and Imputed Values 

Academic Libraries Survey (ALS) 2004 

G-3

Table G-1. Item totals and percentage change from 2004 Reported to 2004 

 Imputed—Continued 

Current year 

variable 2004 reported 2004 imputed Percentage change

ILRNON 3,718,699.00 4,111,818.00 10.57

ILRTOT 8,258,327.00 8,545,417.00 3.48

DOCDEL 1,298,057.00 1,430,184.00 10.18

CRGEN 145,906,358.00 155,077,987.00 6.29

CRRSV 41,051,561.00 45,125,956.00 9.93

PRESEN 437,784.00 484,212.00 10.61

ATTEND 7,624,524.00 8,540,859.00 12.02

HOURS 239,751.00 277,925.00 15.92

GATECT 17,898,983.00 19,368,745.00 8.21

REFTRANS 1,212,474.00 1,423,384.00 17.40

SOURCE: U.S. Department of Education, National Center for Education Statistics, 

Academic Library Survey (ALS), 2004.
Appendix G—Comparison of Reported and Imputed Values 

Academic Libraries Survey (ALS) 2004 

G-4

Table G-2. Record totals of Reported and Imputed Values From ALS 2002 to ALS 2004 

Record totals ALS 2002 ALS 2004

Total Reported - Total number of libraries responded to the 

 survey. 3,160 3,178

Total Imputed - Total number of libraries not responded to the 

 survey and hence all items imputed. 408 475

Total number of libraries in the survey universe - Number of 

 postsecondary institutions within the 50 states and the District 

 of Columbia with academic libraries. (Total Reported + Total 

 Imputed). 3,568 3,653

Number of Institutions with at least one part of the data Imputed.

 (Based on the value of the IMPUTE variable.) 2,913 2,505

SOURCE: U.S. Department of Education, National Center for Education Statistics, 

Academic Libraries Survey (ALS), 2004. 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-1 

This appendix provides frequency counts for categorical variables and descriptions of continuous variables. 

Frequencies for values of continuous variables are represented by (a) Valid Value, (b) Missing Numeric 

Value, and/or (c) Blank Value.
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-2 

 Status of the Institution 

 Cumulative Cumulative 

ACT Frequency Percent Frequency Percent

A Active - Institution active and not an add 3842 98.79 3842 98.79 

N New - Added during the current year 45 1.16 3887 99.95 

R Restore - restored to the current universe 2 0.05 3889 100.00 

 Institution Address 

 Cumulative Cumulative 

ADDR Frequency Percent Frequency Percent

Blank value 69 1.77 69 1.77 

Valid value 3820 98.23 3889 100.00 

 Total Attendance at Presentations 

 Cumulative Cumulative 

ATTEND Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Number of Branch and Independent Libraries 

 Cumulative Cumulative 

BRANCHES Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Carnegie Classification Code 

 Cumulative Cumulative 

CARNEGIE Frequency Percent Frequency Percent

-3 Not available 501 12.88 501 12.88 

15 Doctoral/Research universities - Extensive 151 3.88 652 16.77 

16 Doctoral/Research universities - Intensive 105 2.70 757 19.47 

21 Master's Colleges and Universities I 482 12.39 1239 31.86 

22 Master's (comprehensive) Colleges and Universities II 108 2.78 1347 34.64 

31 Baccalaureate Colleges - Liberal Arts 213 5.48 1560 40.11 

32 Baccalaureate Colleges - General 300 7.71 1860 47.83 

33 Baccalaureate/Associate's Colleges 48 1.23 1908 49.06 

40 Associate's Colleges 1385 35.61 3293 84.67 

51 Theological seminaries and other specialized faith-related institutions 195 5.01 3488 89.69 

52 Medical schools and medical centers 45 1.16 3533 90.85 

53 Other separate health profession schools 81 2.08 3614 92.93 

54 Schools of engineering and technology 53 1.36 3667 94.29 

55 Schools of business and management 34 0.87 3701 95.17 

56 Schools of art, music, and design 79 2.03 3780 97.20 

57 Schools of law 21 0.54 3801 97.74 

58 Teachers colleges 5 0.13 3806 97.87 

59 Other specialized institutions 53 1.36 3859 99.23 

60 Tribal Colleges and Universities 30 0.77 3889 100.00 

 Institution City 

 Cumulative Cumulative 

CITY Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Consortium Cost Fully Funded by State 

 Cumulative Cumulative 

CNFULLYN Frequency Percent Frequency Percent

H Data Suppressed 3889 100.00 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-3 

 Library Participate in any Other Consortia 

 Cumulative Cumulative 

CNOTHRYN Frequency Percent Frequency Percent

H Data Suppressed 3889 100.00 3889 100.00 

 Participate in Consortium 

 Cumulative Cumulative 

CNPARTYN Frequency Percent Frequency Percent

H Data Suppressed 3889 100.00 3889 100.00 

 Consortium Cost Partially Funded by State 

 Cumulative Cumulative 

CNPRTLYN Frequency Percent Frequency Percent

H Data Suppressed 3889 100.00 3889 100.00 

 State have Subsidized Library Consortium 

 Cumulative Cumulative 

CNSUBYN Frequency Percent Frequency Percent

H Data Suppressed 3889 100.00 3889 100.00 

 Collections - Audiovisual - Added 

 Cumulative Cumulative 

COLAUDA Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Collections - Audiovisual - Held 

 Cumulative Cumulative 

COLAUDH Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Collections - Books - Added 

 Cumulative Cumulative 

COLBKSA Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Collections - Books - Held 

 Cumulative Cumulative 

COLBKSH Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Collections - E Books - Added 

 Cumulative Cumulative 

COLEBKSA Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Collections - E Books - Held 

 Cumulative Cumulative 

COLEBKSH Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-4 

 Collections - Electronic Ref Sources - Added 

 Cumulative Cumulative 

COLELREFA Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Collections - Electronic Ref Sources - Held 

 Cumulative Cumulative 

COLELREFH Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Library Collection is Entirely Electronic 

 Cumulative Cumulative 

COLELYN Frequency Percent Frequency Percent

1 Yes 3 0.08 3 0.08 

2 No 3666 94.27 3669 94.34 

N No response 220 5.66 3889 100.00 

 Collections - Microforms - Added 

 Cumulative Cumulative 

COLMICRA Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Collections - Microforms - Held 

 Cumulative Cumulative 

COLMICRH Frequency Percent Frequency Percent

Missing numeric value 2 0.05 2 0.05 

Valid value 3887 99.95 3889 100.00 

 Collections - Serial Subscription - Added 

 Cumulative Cumulative 

COLSERA Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Collections - Serial Subscriptions Held 

 Cumulative Cumulative 

COLSERH Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Control of Institution 

 Cumulative Cumulative 

CONTROL Frequency Percent Frequency Percent

1 Public 1648 42.38 1648 42.38 

2 Private, nonprofit 1543 39.68 3191 82.05 

3 Private, for profit 698 17.95 3889 100.00 

 General Circulation Transactions 

 Cumulative Cumulative 

CRGEN Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-5 

 Reserve Circulation Transactions 

 Cumulative Cumulative 

CRRSV Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Current Year Parent/Child Indicator 

 Cumulative Cumulative 

CYPARCH Frequency Percent Frequency Percent

1 Parent 82 2.11 82 2.11 

2 Child 236 6.07 318 8.18 

N No response 3571 91.82 3889 100.00 

 Data Source Code - Media Source Used for Returning Data 

 Cumulative Cumulative 

DATSRC Frequency Percent Frequency Percent

1 Internet/Web 3889 100.00 3889 100.00 

 Degree Granting Status 

 Cumulative Cumulative 

DEGGRANT Frequency Percent Frequency Percent

1 Yes 3889 100.00 3889 100.00 

 Documents Delivered from Commercial Services 

 Cumulative Cumulative 

DOCDEL Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Does Documents Digitized by Library Staff 

 Cumulative Cumulative 

DOCDIGYN Frequency Percent Frequency Percent

1 Yes 1133 29.13 1133 29.13 

2 No 1966 50.55 3099 79.69 

N No response 790 20.31 3889 100.00 

 Dunn and Bradstreet Id Number 

 Cumulative Cumulative 

DUNS Frequency Percent Frequency Percent

Blank value 251 6.45 251 6.45 

Valid value 3638 93.55 3889 100.00 

 Most Recent Edit Date 

 Cumulative Cumulative 

editdate Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Release Status Give to NCES 

 Cumulative Cumulative 

EDITST Frequency Percent Frequency Percent

0 Not edited 711 18.28 711 18.28 

1 Record edited with no edit or critical flags 221 5.68 932 23.97 

2 Record edited with critical edit flags, analyst accept 2957 76.03 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-6 

 Employer Id Number 

 Cumulative Cumulative 

EIN Frequency Percent Frequency Percent

-1 Not reported 244 6.27 244 6.27 

-2 Not applicable 5 0.13 249 6.40 

-3 Not available 130 3.34 379 9.75 

Valid value 3510 90.25 3889 100.00 

 Institution has an Eligible Collection 

 Cumulative Cumulative 

ELGCOLL Frequency Percent Frequency Percent

1 Yes 3179 81.74 3179 81.74 

N No response 710 18.26 3889 100.00 

 Institution has physical Library Facility 

 Cumulative Cumulative 

ELGPHYS Frequency Percent Frequency Percent

1 Yes 3179 81.74 3179 81.74 

N No response 710 18.26 3889 100.00 

 Institution has an Established Schedule 

 Cumulative Cumulative 

ELGSCHED Frequency Percent Frequency Percent

1 Yes 3179 81.74 3179 81.74 

N No response 710 18.26 3889 100.00 

 Institution has Eligible Staff 

 Cumulative Cumulative 

ELGSTAFF Frequency Percent Frequency Percent

1 Yes 3179 81.74 3179 81.74 

N No response 710 18.26 3889 100.00 

 Expenditure - Audio visual 

 Cumulative Cumulative 

EXAUD Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Expenditure - Bibliographic Utilities 

 Cumulative Cumulative 

EXBIB Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Expenditure - Books 

 Cumulative Cumulative 

EXBKS Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Expenditure - Computer Hardware Software 

 Cumulative Cumulative 

EXCOMP Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-7 

 Expenditure - Serial Subscription 

 Cumulative Cumulative 

EXCUSER Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Expenditure - Document Deliver 

 Cumulative Cumulative 

EXDEL Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Expenditure - Electronic Books 

 Cumulative Cumulative 

EXELBKS Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Expenditure - Electronic serials 

 Cumulative Cumulative 

EXELSER Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Expenditure - All Other Operating Expenditure 

 Cumulative Cumulative 

EXOTH Frequency Percent Frequency Percent

Missing numeric value 1260 32.40 1260 32.40 

Valid value 2629 67.60 3889 100.00 

 Expenditure - Other Information Resources 

 Cumulative Cumulative 

EXOTHIR Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Expenditure - Preservation 

 Cumulative Cumulative 

EXPRES Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Expenditure - Total 

 Cumulative Cumulative 

 EXTOT Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Provide Financial Support to Another Library 

 Cumulative Cumulative 

FINSUPP Frequency Percent Frequency Percent

N No response 3889 100.00 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-8 

 FIPS state code 

 Cumulative Cumulative 

FIPS Frequency Percent Frequency Percent

01 Alabama 69 1.77 69 1.77 

02 Alaska 8 0.21 77 1.98 

04 Arizona 63 1.62 140 3.60 

05 Arkansas 47 1.21 187 4.81 

06 California 378 9.72 565 14.53 

08 Colorado 67 1.72 632 16.25 

09 Connecticut 44 1.13 676 17.38 

10 Delaware 9 0.23 685 17.61 

11 District of Columbia 16 0.41 701 18.03 

12 Florida 159 4.09 860 22.11 

13 Georgia 119 3.06 979 25.17 

15 Hawaii 20 0.51 999 25.69 

16 Idaho 14 0.36 1013 26.05 

17 Illinois 160 4.11 1173 30.16 

18 Indiana 83 2.13 1256 32.30 

19 Iowa 62 1.59 1318 33.89 

20 Kansas 58 1.49 1376 35.38 

21 Kentucky 64 1.65 1440 37.03 

22 Louisiana 46 1.18 1486 38.21 

23 Maine 30 0.77 1516 38.98 

24 Maryland 60 1.54 1576 40.52 

25 Massachusetts 121 3.11 1697 43.64 

26 Michigan 106 2.73 1803 46.36 

27 Minnesota 102 2.62 1905 48.98 

28 Mississippi 39 1.00 1944 49.99 

29 Missouri 112 2.88 2056 52.87 

30 Montana 23 0.59 2079 53.46 

31 Nebraska 37 0.95 2116 54.41 

32 Nevada 15 0.39 2131 54.80 

33 New Hampshire 24 0.62 2155 55.41 

34 New Jersey 53 1.36 2208 56.78 

35 New Mexico 41 1.05 2249 57.83 

36 New York 262 6.74 2511 64.57 

37 North Carolina 128 3.29 2639 67.86 

38 North Dakota 20 0.51 2659 68.37 

39 Ohio 168 4.32 2827 72.69 

40 Oklahoma 51 1.31 2878 74.00 

41 Oregon 58 1.49 2936 75.49 

42 Pennsylvania 224 5.76 3160 81.25 

44 Rhode Island 13 0.33 3173 81.59 

45 South Carolina 61 1.57 3234 83.16 

46 South Dakota 25 0.64 3259 83.80 

47 Tennessee 89 2.29 3348 86.09 

48 Texas 206 5.30 3554 91.39 

49 Utah 24 0.62 3578 92.00 

50 Vermont 27 0.69 3605 92.70 

51 Virginia 102 2.62 3707 95.32 

53 Washington 77 1.98 3784 97.30 

54 West Virginia 32 0.82 3816 98.12 

55 Wisconsin 64 1.65 3880 99.77 

56 Wyoming 9 0.23 3889 100.00 

 First Professional Offering 

 Cumulative Cumulative 

FPOFFER Frequency Percent Frequency Percent

1 First professional degree or first professional certificate (Post-degree) 522 13.42 522 13.42 

2 No first professional offering 3367 86.58 3889 100.00 

 Fringe Benefit 

 Cumulative Cumulative 

FRINGE Frequency Percent Frequency Percent

Missing numeric value 2264 58.22 2264 58.22 

Valid value 1625 41.78 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-9 

 Are Fringe Benefit paid from Library Budget 

 Cumulative Cumulative 

FRINGEYN Frequency Percent Frequency Percent

1 Yes 1702 43.76 1702 43.76 

2 No 1967 50.58 3669 94.34 

N No response 220 5.66 3889 100.00 

 Year 2004 IPEDS Fall Full-time Equivalent Enrollment - Imputation Used 

 Cumulative Cumulative 

FTEUSED Frequency Percent Frequency Percent

Missing numeric value 57 1.47 57 1.47 

Valid value 3832 98.53 3889 100.00 

 Full-Time Equivalent Estimated or Not 

 Cumulative Cumulative 

FTEFLAG Frequency Percent Frequency Percent

0 Not estimated 3880 99.77 3880 99.77 

1 Estimated 9 0.23 3889 100.00 

 Gate Count in a Typical Week 

 Cumulative Cumulative 

GATECT Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Graduate Offering 

 Cumulative Cumulative 

GROFFER Frequency Percent Frequency Percent

1 Graduate degree or certificate offered 1685 43.33 1685 43.33 

2 No graduate offering 2204 56.67 3889 100.00 

 Historically Black College/University 

 Cumulative Cumulative 

HBCU Frequency Percent Frequency Percent

-3 Not available 54 1.39 54 1.39 

1 Yes 98 2.52 152 3.91 

2 No 3737 96.09 3889 100.00 

 Highest Degree Offered 

 Cumulative Cumulative 

HDEGOFFR Frequency Percent Frequency Percent

1 First professional degrees only 36 0.93 36 0.93 

10 Doctoral 278 7.15 314 8.07 

11 Doctoral and First professional 348 8.95 662 17.02 

20 Master's 904 23.25 1566 40.27 

21 Master's and First professional 121 3.11 1687 43.38 

30 Bachelors 698 17.95 2385 61.33 

31 Bachelors and First professional 14 0.36 2399 61.69 

40 Associates 1490 38.31 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-10 

 Highest Level of Education Offering 

HLOFFER Frequency Percent

-2 Not applicable, first professional only 33 0.85 

1 Postsecondary award, certificate or diploma of less than one academic year 1 0.03 

3 Associate degree 1127 28.98 

4 Postsecondary award, certificate or diploma of at least two but less than four academic years 360 9.26 

5 Bachelor's degree 683 17.56 

6 Post baccalaureate certificate 34 0.87 

7 Master's degree 808 20.78 

8 Post master's certificate 217 5.58 

9 Doctoral degree 626 16.10 

 Highest Level of Education Offering 

 Cumulative Cumulative 

HLOFFER Frequency Percent

-2 Not applicable, first professional only 33 0.85 

1 Postsecondary award, certificate or diploma of less than one academic year 34 0.87 

3 Associate degree 1161 29.85 

4 Postsecondary award, certificate or diploma of at least two but less than four academic years 1521 39.11 

5 Bachelor's degree 2204 56.67 

6 Post baccalaureate certificate 2238 57.55 

7 Master's degree 3046 78.32 

8 Post master's certificate 3263 83.90 

9 Doctoral degree 3889 100.00 

 Institution has Hospital 

 Cumulative Cumulative 

HOSPITAL Frequency Percent Frequency Percent

-3 Not available 54 1.39 54 1.39 

1 Yes 86 2.21 140 3.60 

2 No 3749 96.40 3889 100.00 

 Hours Open in a Typical Week 

 Cumulative Cumulative 

HOURS Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Level of Institution 

 Cumulative Cumulative 

ICLEVEL Frequency Percent Frequency Percent

1 Four or more years (Baccalaureate or higher degree) 2402 61.76 2402 61.76 

2 At least 2 but less than 4 years (below the Baccalaureate) 1487 38.24 3889 100.00 

 Inter Library Loans Provided Non-returnable 

 Cumulative Cumulative 

ILPNON Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Inter Library Loans Provided Returnable 

 Cumulative Cumulative 

ILPRET Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Inter Library Loans Provided Total 

 Cumulative Cumulative 

ILPTOT Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-11 

 Inter Library Loans Received Non-returnable 

 Cumulative Cumulative 

 ILRNON Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Inter Library Loans Received Returnable 

 Cumulative Cumulative 

ILRRET Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Inter Library Loans Received Total 

 Cumulative Cumulative 

ILRTOT Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Most Recent Impute Date 

 Cumulative Cumulative 

impdate Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Impute Indicator 

 Cumulative Cumulative 

IMPUTE Frequency Percent Frequency Percent

0 Not imputed 1384 35.59 1384 35.59 

1 At least one part is imputed 2505 64.41 3889 100.00 

 Information Literacy Committee for Implementation 

 Cumulative Cumulative 

INFLITCOMYN Frequency Percent Frequency Percent

1 Yes 781 20.08 781 20.08 

2 No 2302 59.19 3083 79.27 

N No response 806 20.73 3889 100.00 

 Information Literacy Definition 

 Cumulative Cumulative 

INFLITDEFYN Frequency Percent Frequency Percent

1 Yes 1541 39.62 1541 39.62 

2 No 1544 39.70 3085 79.33 

N No response 804 20.67 3889 100.00 

 Information Literacy in Institution Mission 

 Cumulative Cumulative 

INFLITMISYN Frequency Percent Frequency Percent

1 Yes 1137 29.24 1137 29.24 

2 No 1947 50.06 3084 79.30 

N No response 805 20.70 3889 100.00 

 Information Literacy in Institution Plan 

 Cumulative Cumulative 

INFLITPLNYN Frequency Percent Frequency Percent

1 Yes 1256 32.30 1256 32.30 

2 No 1828 47.00 3084 79.30 

N No response 805 20.70 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-12 

 Institution Name 

 Cumulative Cumulative 

INSTNM Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Name of 1st Institution Library is Shared With 

 Cumulative Cumulative 

LIBNAME1 Frequency Percent Frequency Percent

Blank value 3889 100.00 3889 100.00 

 Name of 2nd Institution Library is Shared With 

 Cumulative Cumulative 

LIBNAME2 Frequency Percent Frequency Percent

Blank value 3889 100.00 3889 100.00 

 Name of 3rd Institution Library is Shared With 

 Cumulative Cumulative 

LIBNAME3 Frequency Percent Frequency Percent

Blank value 3889 100.00 3889 100.00 

 Does Library Provide Reference Service by Email or Web 

 Cumulative Cumulative 

LIBREFYN Frequency Percent Frequency Percent

1 Yes 2522 64.85 2522 64.85 

2 No 579 14.89 3101 79.74 

N No response 788 20.26 3889 100.00 

 Shared Library, 1st Unit Id 

 Cumulative Cumulative 

LIBSHAR1 Frequency Percent Frequency Percent

Blank value 3889 100.00 3889 100.00 

 Shared Library, 2nd Unit Id 

 Cumulative Cumulative 

LIBSHAR2 Frequency Percent Frequency Percent

Blank value 3889 100.00 3889 100.00 

 Shared Library, 3rd Unit Id 

 Cumulative Cumulative 

LIBSHAR3 Frequency Percent Frequency Percent

Blank value 3889 100.00 3889 100.00 

 Locale Code - Degree of Urbanization 

 Cumulative Cumulative 

LOCALE Frequency Percent Frequency Percent

-3 Not available 208 5.35 208 5.35 

1 Large city 855 21.99 1063 27.33 

2 Mid-size city 974 25.04 2037 52.38 

3 Urban fringe of large city 700 18.00 2737 70.38 

4 Urban fringe of mid-size city 237 6.09 2974 76.47 

5 Large town 125 3.21 3099 79.69 

6 Small town 577 14.84 3676 94.52 

7 Rural 205 5.27 3881 99.79 

9 Not assigned 8 0.21 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-13 

 Institution Grants Medical Degree 

 Cumulative Cumulative 

MEDICAL Frequency Percent Frequency Percent

-3 Not available 102 2.62 102 2.62 

1 Yes 159 4.09 261 6.71 

2 No 3628 93.29 3889 100.00 

 Date Imputations Run by ESMPD 

 Cumulative Cumulative 

ncesdate Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 OBE Region Code 

 Cumulative Cumulative 

OBEREG Frequency Percent Frequency Percent

0 US Service Schools 5 0.13 5 0.13 

1 New England - CT ME MA NH RI VT 258 6.63 263 6.76 

2 Mid East - DE DC MD NJ NY PA 621 15.97 884 22.73 

3 Great Lakes - IL IN MI OH WI 581 14.94 1465 37.67 

4 Plains - IA KS MN MO NE ND SD 416 10.70 1881 48.37 

5 Southeast - AL AR FL GA KY LA MS NC SC TN VA WV 955 24.56 2836 72.92 

6 Southwest - AZ NM OK TX 361 9.28 3197 82.21 

7 Rocky Mountains - CO ID MT UT WY 136 3.50 3333 85.70 

8 Far West - AK CA HI NV OR WA 556 14.30 3889 100.00 

 OPE Eligibility Indicator 

 Cumulative Cumulative 

OPEFLAG Frequency Percent Frequency Percent

1 Institution participates in Title IV federal financial aid programs 3837 98.66 3837 98.66 

2 Branch campus of a main campus that participates in Title IV 46 1.18 3883 99.85 

3 Deferment only - limited participation 3 0.08 3886 99.92 

4 New participants (became eligible during the Fall collection-IPEDS) 2 0.05 3888 99.97 

5 Not currently participating in Title IV, has an OPE ID number 1 0.03 3889 100.00 

 Office of Post Sec Education Id Num for Title IV Participant 

 Cumulative Cumulative 

OPEID Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Institution Open to the General Public 

 Cumulative Cumulative 

OPENPUBL Frequency Percent Frequency Percent

1 Yes 3889 100.00 3889 100.00 

 Imp Flag for Line Item 1 

 Cumulative Cumulative 

PARTAFLAG1 Frequency Percent Frequency Percent

0 Nothing imputed for this part/total respondent for this part 3889 100.00 3889 100.00 

 Imp Flag for Line Items 2-7 

 Cumulative Cumulative 

PARTBFLAG1 Frequency Percent Frequency Percent

0 Nothing imputed for this part/total respondent for this part 3286 84.49 3286 84.49 

1 Total non-respondent for this part 475 12.21 3761 96.71 

2 Partial non-respondent for this part 128 3.29 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-14 

 Imp Flag for Line Items 8a,8b 

 Cumulative Cumulative 

PARTBFLAG2 Frequency Percent Frequency Percent

0 Nothing imputed for this part/total respondent for this part 3711 95.42 3711 95.42 

1 Total non-respondent for this part 178 4.58 3889 100.00 

 Imp Flag for Line Items 10,13,15-21 

 Cumulative Cumulative 

PARTCFLAG1 Frequency Percent Frequency Percent

0 Nothing imputed for this part/total respondent for this part 3272 84.13 3272 84.13 

1 Total non-respondent for this part 519 13.35 3791 97.48 

2 Partial non-respondent for this part 98 2.52 3889 100.00 

 Imp Flag for Line Items 11,12,14 

 Cumulative Cumulative 

PARTCFLAG2 Frequency Percent Frequency Percent

0 Nothing imputed for this part/total respondent for this part 3015 77.53 3015 77.53 

1 Total non-respondent for this part 582 14.97 3597 92.49 

2 Partial non-respondent for this part 292 7.51 3889 100.00 

 Imp Flag for Line Items 22,24-26 

 Cumulative Cumulative 

PARTDFLAG1 Frequency Percent Frequency Percent

0 Nothing imputed for this part/total respondent for this part 3068 78.89 3068 78.89 

1 Total non-respondent for this part 560 14.40 3628 93.29 

2 Partial non-respondent for this part 261 6.71 3889 100.00 

 Imp Flag for Line Item 23 

 Cumulative Cumulative 

PARTDFLAG2 Frequency Percent Frequency Percent

0 Nothing imputed for this part/total respondent for this part 2759 70.94 2759 70.94 

1 Total non-respondent for this part 650 16.71 3409 87.66 

2 Partial non-respondent for this part 480 12.34 3889 100.00 

 Imp Flag for Line Items 27-33 

 Cumulative Cumulative 

PARTEFLAG1 Frequency Percent Frequency Percent

0 Nothing imputed for this part/total respondent for this part 3119 80.20 3119 80.20 

1 Total non-respondent for this part 587 15.09 3706 95.29 

2 Partial non-respondent for this part 183 4.71 3889 100.00 

 Imp Flag for Line Items 34a,34b 

 Cumulative Cumulative 

PARTEFLAG2 Frequency Percent Frequency Percent

0 Nothing imputed for this part/total respondent for this part 3119 80.20 3119 80.20 

1 Total non-respondent for this part 617 15.87 3736 96.07 

2 Partial non-respondent for this part 153 3.93 3889 100.00 

 Imp Flag for Line Items 35,36 

 Cumulative Cumulative 

PARTEFLAG3 Frequency Percent Frequency Percent

0 Nothing imputed for this part/total respondent for this part 3289 84.57 3289 84.57 

1 Total non-respondent for this part 598 15.38 3887 99.95 

2 Partial non-respondent for this part 2 0.05 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-15 

 Imp Flag for Line Items 37-39 

 Cumulative Cumulative 

PARTFFLAG1 Frequency Percent Frequency Percent

0 Nothing imputed for this part/total respondent for this part 3242 83.36 3242 83.36 

1 Total non-respondent for this part 564 14.50 3806 97.87 

2 Partial non-respondent for this part 83 2.13 3889 100.00 

 Percent Black non-Hispanic 2004 Fall Enroll 

 Cumulative Cumulative 

PCTMIN1 Frequency Percent Frequency Percent

Missing numeric value 95 2.44 95 2.44 

Valid value 3794 97.56 3889 100.00 

 Percent American Indian 2004 Fall Enroll 

 Cumulative Cumulative 

PCTMIN2 Frequency Percent Frequency Percent

Missing numeric value 95 2.44 95 2.44 

Valid value 3794 97.56 3889 100.00 

 Percent Asian/Pacific Islander 2004 Fall Enroll 

 Cumulative Cumulative 

PCTMIN3 Frequency Percent Frequency Percent

Missing numeric value 95 2.44 95 2.44 

Valid value 3794 97.56 3889 100.00 

 Percent Hispanic 2004 Fall Enroll 

 Cumulative Cumulative 

PCTMIN4 Frequency Percent Frequency Percent

Missing numeric value 95 2.44 95 2.44 

Valid value 3794 97.56 3889 100.00 

 Number of Presentations 

 Cumulative Cumulative 

PRESEN Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Reference Transactions in a Typical Week 

 Cumulative Cumulative 

REFTRANS Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Sector of Institution 

 Cumulative Cumulative 

SECTOR Frequency Percent Frequency Percent

1 Public, 4-year or above 628 16.15 628 16.15 

2 Private nonprofit, 4-year and above 1442 37.08 2070 53.23 

3 Private for profit, 4-year and above 332 8.54 2402 61.76 

4 Public, 2-year 1020 26.23 3422 87.99 

5 Private nonprofit, 2-year 101 2.60 3523 90.59 

6 Private for profit, 2-year 366 9.41 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-16 

 State Abbreviation Code 

 Cumulative Cumulative 

STABBR Frequency Percent Frequency Percent

AK Alaska 8 0.21 8 0.21 

AL Alabama 69 1.77 77 1.98 

AR Arkansas 47 1.21 124 3.19 

AZ Arizona 110 2.83 234 6.02 

CA California 369 9.49 603 15.51 

CO Colorado 60 1.54 663 17.05 

CT Connecticut 44 1.13 707 18.18 

DC District of Columbia 16 0.41 723 18.59 

DE Delaware 9 0.23 732 18.82 

FL Florida 155 3.99 887 22.81 

GA Georgia 115 2.96 1002 25.76 

HI Hawaii 18 0.46 1020 26.23 

IA Iowa 62 1.59 1082 27.82 

ID Idaho 13 0.33 1095 28.16 

IL Illinois 182 4.68 1277 32.84 

IN Indiana 82 2.11 1359 34.94 

KS Kansas 57 1.47 1416 36.41 

KY Kentucky 63 1.62 1479 38.03 

LA Louisiana 45 1.16 1524 39.19 

MA Massachusetts 119 3.06 1643 42.25 

MD Maryland 59 1.52 1702 43.76 

ME Maine 30 0.77 1732 44.54 

MI Michigan 103 2.65 1835 47.18 

MN Minnesota 99 2.55 1934 49.73 

MO Missouri 108 2.78 2042 52.51 

MS Mississippi 39 1.00 2081 53.51 

MT Montana 23 0.59 2104 54.10 

NC North Carolina 127 3.27 2231 57.37 

ND North Dakota 20 0.51 2251 57.88 

NE Nebraska 37 0.95 2288 58.83 

NH New Hampshire 24 0.62 2312 59.45 

NJ New Jersey 52 1.34 2364 60.79 

NM New Mexico 38 0.98 2402 61.76 

NV Nevada 14 0.36 2416 62.12 

NY New York 261 6.71 2677 68.84 

OH Ohio 165 4.24 2842 73.08 

OK Oklahoma 49 1.26 2891 74.34 

OR Oregon 57 1.47 2948 75.80 

PA Pennsylvania 221 5.68 3169 81.49 

RI Rhode Island 13 0.33 3182 81.82 

SC South Carolina 61 1.57 3243 83.39 

SD South Dakota 33 0.85 3276 84.24 

TN Tennessee 86 2.21 3362 86.45 

TX Texas 201 5.17 3563 91.62 

UT Utah 23 0.59 3586 92.21 

VA Virginia 101 2.60 3687 94.81 

VT Vermont 27 0.69 3714 95.50 

WA Washington 73 1.88 3787 97.38 

WI Wisconsin 63 1.62 3850 99.00 

WV West Virginia 30 0.77 3880 99.77 

WY Wyoming 9 0.23 3889 100.00 

 Student Assistants 

 Cumulative Cumulative 

STASST Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Response Status Code 

STATUS Frequency Percent

1 Respondent 3398 87.37 

4 Nonrespondent, imputed 491 12.63 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-17 

 Response Status Code 

 Cumulative Cumulative 

STATUS Frequency Percent

1 Respondent 3398 87.37 

4 Nonrespondent, imputed 3889 100.00 

 Staff - Total Librarians and Other Professional Staff 

 Cumulative Cumulative 

STLIBPRO Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Staff - Librarians 

 Cumulative Cumulative 

STLIBS Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 All Other Paid Staff 

 Cumulative Cumulative 

STOTH Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Staff - Other Professional Staff 

 Cumulative Cumulative 

STOTHPRO Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Total Full Time Equivalent Staff 

 Cumulative Cumulative 

STTOT Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 Salary & Wage - Student Assistant 

 Cumulative Cumulative 

SWASST Frequency Percent Frequency Percent

Missing numeric value 1753 45.08 1753 45.08 

Valid value 2136 54.92 3889 100.00 

 Salary & Wage - Librarian and Other Professional Staff 

 Cumulative Cumulative 

SWLIBPRO Frequency Percent Frequency Percent

Missing numeric value 1329 34.17 1329 34.17 

Valid value 2560 65.83 3889 100.00 

 Salary & Wage - Other Paid Staff 

 Cumulative Cumulative 

SWOTH Frequency Percent Frequency Percent

Missing numeric value 1627 41.84 1627 41.84 

Valid value 2262 58.16 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-18 

 Salary & Wage - Total Full Time Equivalent 

 Cumulative Cumulative 

SWTOT Frequency Percent Frequency Percent

Missing numeric value 1260 32.40 1260 32.40 

Valid value 2629 67.60 3889 100.00 

 Technology to Assist the Disabled 

 Cumulative Cumulative 

TECHYN Frequency Percent Frequency Percent

1 Yes 1790 46.03 1790 46.03 

2 No 1308 33.63 3098 79.66 

N No response 791 20.34 3889 100.00 

 Electronic Theses Produced by Students 

 Cumulative Cumulative 

THESYN Frequency Percent Frequency Percent

1 Yes 302 7.77 302 7.77 

2 No 2797 71.92 3099 79.69 

N No response 790 20.31 3889 100.00 

 Tribal College 

 Cumulative Cumulative 

 TRIBAL Frequency Percent Frequency Percent

-3 Not available 54 1.39 54 1.39 

1 Yes 30 0.77 84 2.16 

2 No 3805 97.84 3889 100.00 

 Undergraduate Offering 

 Cumulative Cumulative 

 UGOFFER Frequency Percent Frequency Percent

1 Undergraduate degree or certificate offered 3649 93.83 3649 93.83 

2 No undergraduate offering 240 6.17 3889 100.00 

 Unit Id Number for the Institution 

 Cumulative Cumulative 

UNITID Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 

 If Child, Parent Institution Unit Id 

 Cumulative Cumulative 

UNITIDX Frequency Percent Frequency Percent

Blank value 3571 91.82 3571 91.82 

Valid value 318 8.18 3889 100.00 

 Institutions Web Address 

 Cumulative Cumulative 

WEBADDR Frequency Percent Frequency Percent

Blank value 57 1.47 57 1.47 

Valid value 3832 98.53 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-19 

 Status Flag - ATTEND 

XATTEND Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 20 0.51 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 105 2.70 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 495 12.73 

R Original data value was reported 3025 77.78 

Z Implied reported zero value 6 0.15 

 Status Flag - ATTEND 

 Cumulative Cumulative 

XATTEND Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 22 0.57 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 127 3.27 

N Original data field was blank 363 9.33 

P Imputation for a cell that previously was a nonresponse, using prior year data 858 22.06 

R Original data value was reported 3883 99.85 

Z Implied reported zero value 3889 100.00 

 Status Flag - BRANCHES 

XBRANCHES Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 136 3.50 

N Original data field was blank 219 5.63 

R Original data value was reported 3155 81.13 

Z Implied reported zero value 376 9.67 

 Status Flag - BRANCHES 

 Cumulative Cumulative 

XBRANCHES Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 139 3.57 

N Original data field was blank 358 9.21 

R Original data value was reported 3513 90.33 

Z Implied reported zero value 3889 100.00 

 Status Flag - CNFULLYN 

XCNFULLYN Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 753 19.36 

N Original data field was blank 795 20.44 

R Original data value was reported 2340 60.17 

 Status Flag - CNFULLYN 

 Cumulative Cumulative 

XCNFULLYN Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 754 19.39 

N Original data field was blank 1549 39.83 

R Original data value was reported 3889 100.00 

 Status Flag - CNOTHRYN 

XCNOTHRYN Frequency Percent

C Analyst corrected a cell that was blank 24 0.62 

N Original data field was blank 794 20.42 

R Original data value was reported 3071 78.97 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-20 

 Status Flag - CNOTHRYN 

 Cumulative Cumulative 

XCNOTHRYN Frequency Percent

C Analyst corrected a cell that was blank 24 0.62 

N Original data field was blank 818 21.03 

R Original data value was reported 3889 100.00 

 Status Flag - CNPARTYN 

XCNPARTYN Frequency Percent

C Analyst corrected a cell that was blank 458 11.78 

N Original data field was blank 792 20.37 

R Original data value was reported 2639 67.86 

 Status Flag - CNPARTYN 

 Cumulative Cumulative 

XCNPARTYN Frequency Percent

C Analyst corrected a cell that was blank 458 11.78 

N Original data field was blank 1250 32.14 

R Original data value was reported 3889 100.00 

 Status Flag - CNPRTLYN 

XCNPRTLYN Frequency Percent

C Analyst corrected a cell that was blank 1529 39.32 

N Original data field was blank 795 20.44 

R Original data value was reported 1565 40.24 

 Status Flag - CNPRTLYN 

 Cumulative Cumulative 

XCNPRTLYN Frequency Percent

C Analyst corrected a cell that was blank 1529 39.32 

N Original data field was blank 2324 59.76 

 Status Flag - CNPRTLYN 

 Cumulative Cumulative 

XCNPRTLYN Frequency Percent

R Original data value was reported 3889 100.00 

 Status Flag - CNSUBYN 

XCNSUBYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 794 20.42 

R Original data value was reported 3072 78.99 

 Status Flag - CNSUBYN 

 Cumulative Cumulative 

XCNSUBYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 817 21.01 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-21 

 Status Flag - COLAUDA 

XCOLAUDA Frequency Percent

A Analyst adjusted a reported value 8 0.21 

C Analyst corrected a cell that was blank 23 0.59 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 158 4.06 

N Original data field was blank 237 6.09 

P Imputation for a cell that previously was a nonresponse, using prior year data 467 12.01 

R Original data value was reported 2979 76.60 

Z Implied reported zero value 17 0.44 

 Status Flag - COLAUDA 

 Cumulative Cumulative 

XCOLAUDA Frequency Percent

A Analyst adjusted a reported value 8 0.21 

C Analyst corrected a cell that was blank 31 0.80 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 189 4.86 

N Original data field was blank 426 10.95 

P Imputation for a cell that previously was a nonresponse, using prior year data 893 22.96 

R Original data value was reported 3872 99.56 

Z Implied reported zero value 3889 100.00 

 Status Flag - COLAUDH 

XCOLAUDH Frequency Percent

A Analyst adjusted a reported value 14 0.36 

C Analyst corrected a cell that was blank 64 1.65 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 101 2.60 

N Original data field was blank 237 6.09 

P Imputation for a cell that previously was a nonresponse, using prior year data 523 13.45 

R Original data value was reported 2950 75.85 

 Status Flag - COLAUDH 

 Cumulative Cumulative 

XCOLAUDH Frequency Percent

A Analyst adjusted a reported value 14 0.36 

C Analyst corrected a cell that was blank 78 2.01 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 179 4.60 

N Original data field was blank 416 10.70 

P Imputation for a cell that previously was a nonresponse, using prior year data 939 24.15 

R Original data value was reported 3889 100.00 

 Status Flag - COLBKSA 

XCOLBKSA Frequency Percent

A Analyst adjusted a reported value 11 0.28 

C Analyst corrected a cell that was blank 26 0.67 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 118 3.03 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 467 12.01 

R Original data value was reported 3029 77.89 

Z Implied reported zero value 2 0.05 

 Status Flag - COLBKSA 

 Cumulative Cumulative 

XCOLBKSA Frequency Percent

A Analyst adjusted a reported value 11 0.28 

C Analyst corrected a cell that was blank 37 0.95 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 155 3.99 

N Original data field was blank 391 10.05 

P Imputation for a cell that previously was a nonresponse, using prior year data 858 22.06 

R Original data value was reported 3887 99.95 

Z Implied reported zero value 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-22 

 Status Flag - COLBKSH 

XCOLBKSH Frequency Percent

A Analyst adjusted a reported value 10 0.26 

C Analyst corrected a cell that was blank 61 1.57 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 98 2.52 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 482 12.39 

R Original data value was reported 3002 77.19 

 Status Flag - COLBKSH 

 Cumulative Cumulative 

XCOLBKSH Frequency Percent

A Analyst adjusted a reported value 10 0.26 

C Analyst corrected a cell that was blank 71 1.83 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 169 4.35 

N Original data field was blank 405 10.41 

P Imputation for a cell that previously was a nonresponse, using prior year data 887 22.81 

R Original data value was reported 3889 100.00 

 Status Flag - COLEBKSA 

XCOLEBKSA Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 8 0.21 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 101 2.60 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 631 16.23 

R Original data value was reported 2862 73.59 

Z Implied reported zero value 47 1.21 

 Status Flag - COLEBKSA 

 Cumulative Cumulative 

XCOLEBKSA Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 12 0.31 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 113 2.91 

N Original data field was blank 349 8.97 

P Imputation for a cell that previously was a nonresponse, using prior year data 980 25.20 

R Original data value was reported 3842 98.79 

Z Implied reported zero value 3889 100.00 

 Status Flag - COLEBKSH 

XCOLEBKSH Frequency Percent

A Analyst adjusted a reported value 24 0.62 

C Analyst corrected a cell that was blank 40 1.03 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 102 2.62 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 692 17.79 

R Original data value was reported 2795 71.87 

 Status Flag - COLEBKSH 

 Cumulative Cumulative 

XCOLEBKSH Frequency Percent

A Analyst adjusted a reported value 24 0.62 

C Analyst corrected a cell that was blank 64 1.65 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 166 4.27 

N Original data field was blank 402 10.34 

P Imputation for a cell that previously was a nonresponse, using prior year data 1094 28.13 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-23 

 Status Flag - XCOLELREFA 

XCOLELREFA Frequency Percent

A Analyst adjusted a reported value 10 0.26 

C Analyst corrected a cell that was blank 10 0.26 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 972 24.99 

N Original data field was blank 237 6.09 

R Original data value was reported 2622 67.42 

Z Implied reported zero value 38 0.98 

 Status Flag - XCOLELREFA 

 Cumulative Cumulative 

XCOLELREFA Frequency Percent

A Analyst adjusted a reported value 10 0.26 

C Analyst corrected a cell that was blank 20 0.51 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 992 25.51 

N Original data field was blank 1229 31.60 

R Original data value was reported 3851 99.02 

Z Implied reported zero value 3889 100.00 

 Status Flag - COLELREFH 

XCOLELREFH Frequency Percent

A Analyst adjusted a reported value 22 0.57 

C Analyst corrected a cell that was blank 43 1.11 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 937 24.09 

N Original data field was blank 237 6.09 

R Original data value was reported 2650 68.14 

 Status Flag - COLELREFH 

 Cumulative Cumulative 

XCOLELREFH Frequency Percent

A Analyst adjusted a reported value 22 0.57 

C Analyst corrected a cell that was blank 65 1.67 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 1002 25.76 

N Original data field was blank 1239 31.86 

R Original data value was reported 3889 100.00 

 Status Flag - XCOLELYN 

XCOLELYN Frequency Percent

A Analyst adjusted a reported value 89 2.29 

C Analyst corrected a cell that was blank 697 17.92 

N Original data field was blank 220 5.66 

R Original data value was reported 2883 74.13 

 Status Flag - XCOLELYN 

 Cumulative Cumulative 

XCOLELYN Frequency Percent

A Analyst adjusted a reported value 89 2.29 

C Analyst corrected a cell that was blank 786 20.21 

 Status Flag - XCOLELYN 

 Cumulative Cumulative 

XCOLELYN Frequency Percent

N Original data field was blank 1006 25.87 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-24 

 Status Flag - COLMICRA 

XCOLMICRA Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 10 0.26 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 244 6.27 

N Original data field was blank 237 6.09 

P Imputation for a cell that previously was a nonresponse, using prior year data 467 12.01 

R Original data value was reported 2925 75.21 

Z Implied reported zero value 3 0.08 

 Status Flag - COLMICRA 

 Cumulative Cumulative 

XCOLMICRA Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 13 0.33 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 257 6.61 

N Original data field was blank 494 12.70 

P Imputation for a cell that previously was a nonresponse, using prior year data 961 24.71 

R Original data value was reported 3886 99.92 

Z Implied reported zero value 3889 100.00 

 Status Flag - COLMICRH 

XCOLMICRH Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 22 0.57 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 109 2.80 

N Original data field was blank 237 6.09 

P Imputation for a cell that previously was a nonresponse, using prior year data 607 15.61 

R Original data value was reported 2910 74.83 

 Status Flag - COLMICRH 

 Cumulative Cumulative 

XCOLMICRH Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 26 0.67 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 135 3.47 

N Original data field was blank 372 9.57 

P Imputation for a cell that previously was a nonresponse, using prior year data 979 25.17 

R Original data value was reported 3889 100.00 

 Status Flag - COLSERA 

XCOLSERA Frequency Percent

A Analyst adjusted a reported value 22 0.57 

C Analyst corrected a cell that was blank 21 0.54 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 157 4.04 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 467 12.01 

R Original data value was reported 2986 76.78 

 Status Flag - COLSERA 

 Cumulative Cumulative 

XCOLSERA Frequency Percent

A Analyst adjusted a reported value 22 0.57 

C Analyst corrected a cell that was blank 43 1.11 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 200 5.14 

N Original data field was blank 436 11.21 

P Imputation for a cell that previously was a nonresponse, using prior year data 903 23.22 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-25 

 Status Flag - COLSERH 

XCOLSERH Frequency Percent

A Analyst adjusted a reported value 18 0.46 

C Analyst corrected a cell that was blank 76 1.95 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 99 2.55 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 486 12.50 

R Original data value was reported 2974 76.47 

 Status Flag - COLSERH 

 Cumulative Cumulative 

XCOLSERH Frequency Percent

A Analyst adjusted a reported value 18 0.46 

C Analyst corrected a cell that was blank 94 2.42 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 193 4.96 

N Original data field was blank 429 11.03 

P Imputation for a cell that previously was a nonresponse, using prior year data 915 23.53 

R Original data value was reported 3889 100.00 

 Status Flag - CRGEN 

XCRGEN Frequency Percent

A Analyst adjusted a reported value 20 0.51 

C Analyst corrected a cell that was blank 27 0.69 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 98 2.52 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 536 13.78 

R Original data value was reported 2972 76.42 

 Status Flag - CRGEN 

 Cumulative Cumulative 

XCRGEN Frequency Percent

A Analyst adjusted a reported value 20 0.51 

C Analyst corrected a cell that was blank 47 1.21 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 145 3.73 

N Original data field was blank 381 9.80 

P Imputation for a cell that previously was a nonresponse, using prior year data 917 23.58 

R Original data value was reported 3889 100.00 

 Status Flag - CRRSV 

XCRRSV Frequency Percent

A Analyst adjusted a reported value 18 0.46 

C Analyst corrected a cell that was blank 24 0.62 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 103 2.65 

N Original data field was blank 237 6.09 

P Imputation for a cell that previously was a nonresponse, using prior year data 650 16.71 

R Original data value was reported 2857 73.46 

 Status Flag - CRRSV 

 Cumulative Cumulative 

XCRRSV Frequency Percent

A Analyst adjusted a reported value 18 0.46 

C Analyst corrected a cell that was blank 42 1.08 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 145 3.73 

N Original data field was blank 382 9.82 

P Imputation for a cell that previously was a nonresponse, using prior year data 1032 26.54 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-26 

 Status Flag - DOCDEL 

XDOCDEL Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 1 0.03 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 104 2.67 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 626 16.10 

R Original data value was reported 2921 75.11 

 Status Flag - DOCDEL 

 Cumulative Cumulative 

XDOCDEL Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 2 0.05 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 106 2.73 

N Original data field was blank 342 8.79 

P Imputation for a cell that previously was a nonresponse, using prior year data 968 24.89 

R Original data value was reported 3889 100.00 

 Status Flag - DOCDIGYN 

XDOCDIGYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 790 20.31 

R Original data value was reported 3076 79.09 

 Status Flag - DOCDIGYN 

 Cumulative Cumulative 

XDOCDIGYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 813 20.91 

R Original data value was reported 3889 100.00 

 Status Flag - EXAUD 

XEXAUD Frequency Percent

A Analyst adjusted a reported value 5 0.13 

C Analyst corrected a cell that was blank 9 0.23 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 102 2.62 

N Original data field was blank 237 6.09 

P Imputation for a cell that previously was a nonresponse, using prior year data 548 14.09 

R Original data value was reported 2966 76.27 

Z Implied reported zero value 22 0.57 

 Status Flag - EXAUD 

 Cumulative Cumulative 

XEXAUD Frequency Percent

A Analyst adjusted a reported value 5 0.13 

C Analyst corrected a cell that was blank 14 0.36 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 116 2.98 

N Original data field was blank 353 9.08 

P Imputation for a cell that previously was a nonresponse, using prior year data 901 23.17 

R Original data value was reported 3867 99.43 

Z Implied reported zero value 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-27 

 Status Flag - EXBIB 

XEXBIB Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 12 0.31 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 90 2.31 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 468 12.03 

R Original data value was reported 3033 77.99 

Z Implied reported zero value 48 1.23 

 Status Flag - EXBIB 

 Cumulative Cumulative 

XEXBIB Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 14 0.36 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 104 2.67 

N Original data field was blank 340 8.74 

P Imputation for a cell that previously was a nonresponse, using prior year data 808 20.78 

R Original data value was reported 3841 98.77 

Z Implied reported zero value 3889 100.00 

 Status Flag - EXBKS 

XEXBKS Frequency Percent

A Analyst adjusted a reported value 7 0.18 

C Analyst corrected a cell that was blank 20 0.51 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 90 2.31 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 470 12.09 

R Original data value was reported 3066 78.84 

 Status Flag - EXBKS 

 Cumulative Cumulative 

XEXBKS Frequency Percent

A Analyst adjusted a reported value 7 0.18 

C Analyst corrected a cell that was blank 27 0.69 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 117 3.01 

N Original data field was blank 353 9.08 

P Imputation for a cell that previously was a nonresponse, using prior year data 823 21.16 

R Original data value was reported 3889 100.00 

 Status Flag - EXCOMP 

XEXCOMP Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 15 0.39 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 90 2.31 

N Original data field was blank 237 6.09 

P Imputation for a cell that previously was a nonresponse, using prior year data 469 12.06 

R Original data value was reported 3013 77.47 

Z Implied reported zero value 61 1.57 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-28 

 Status Flag - EXCOMP 

 Cumulative Cumulative 

XEXCOMP Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 19 0.49 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 109 2.80 

N Original data field was blank 346 8.90 

P Imputation for a cell that previously was a nonresponse, using prior year data 815 20.96 

R Original data value was reported 3828 98.43 

Z Implied reported zero value 3889 100.00 

 Status Flag - EXCUSER 

XEXCUSER Frequency Percent

A Analyst adjusted a reported value 12 0.31 

C Analyst corrected a cell that was blank 23 0.59 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 90 2.31 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 476 12.24 

R Original data value was reported 3051 78.45 

Z Implied reported zero value 1 0.03 

 Status Flag - EXCUSER 

 Cumulative Cumulative 

XEXCUSER Frequency Percent

A Analyst adjusted a reported value 12 0.31 

C Analyst corrected a cell that was blank 35 0.90 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 125 3.21 

N Original data field was blank 361 9.28 

P Imputation for a cell that previously was a nonresponse, using prior year data 837 21.52 

R Original data value was reported 3888 99.97 

Z Implied reported zero value 3889 100.00 

 Status Flag - EXDEL 

XEXDEL Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 11 0.28 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 90 2.31 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 468 12.03 

R Original data value was reported 2995 77.01 

Z Implied reported zero value 87 2.24 

 Status Flag - EXDEL 

 Cumulative Cumulative 

XEXDEL Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 13 0.33 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 103 2.65 

N Original data field was blank 339 8.72 

P Imputation for a cell that previously was a nonresponse, using prior year data 807 20.75 

R Original data value was reported 3802 97.76 

Z Implied reported zero value 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-29 

 Status Flag - EXELBKS 

XEXELBKS Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 12 0.31 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 109 2.80 

N Original data field was blank 237 6.09 

P Imputation for a cell that previously was a nonresponse, using prior year data 672 17.28 

R Original data value was reported 2853 73.36 

Z Implied reported zero value 2 0.05 

 Status Flag - EXELBKS 

 Cumulative Cumulative 

XEXELBKS Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 16 0.41 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 125 3.21 

N Original data field was blank 362 9.31 

P Imputation for a cell that previously was a nonresponse, using prior year data 1034 26.59 

R Original data value was reported 3887 99.95 

Z Implied reported zero value 3889 100.00 

 Status Flag - EXELSER 

XEXELSER Frequency Percent

A Analyst adjusted a reported value 6 0.15 

C Analyst corrected a cell that was blank 9 0.23 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 122 3.14 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 579 14.89 

R Original data value was reported 2930 75.34 

Z Implied reported zero value 7 0.18 

 Status Flag - EXELSER 

 Cumulative Cumulative 

XEXELSER Frequency Percent

A Analyst adjusted a reported value 6 0.15 

C Analyst corrected a cell that was blank 15 0.39 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 137 3.52 

N Original data field was blank 373 9.59 

P Imputation for a cell that previously was a nonresponse, using prior year data 952 24.48 

R Original data value was reported 3882 99.82 

Z Implied reported zero value 3889 100.00 

 Status Flag - EXOTH 

XEXOTH Frequency Percent

A Analyst adjusted a reported value 10 0.26 

C Analyst corrected a cell that was blank 6 0.15 

H Data Suppressed 1260 32.40 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 28 0.72 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 297 7.64 

R Original data value was reported 2030 52.20 

Z Implied reported zero value 22 0.57 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-30 

 Status Flag - EXOTH 

 Cumulative Cumulative 

XEXOTH Frequency Percent

A Analyst adjusted a reported value 10 0.26 

C Analyst corrected a cell that was blank 16 0.41 

H Data Suppressed 1276 32.81 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 1304 33.53 

N Original data field was blank 1540 39.60 

P Imputation for a cell that previously was a nonresponse, using prior year data 1837 47.24 

R Original data value was reported 3867 99.43 

Z Implied reported zero value 3889 100.00 

 Status Flag - EXOTHIR 

XEXOTHIR Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 5 0.13 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 90 2.31 

N Original data field was blank 237 6.09 

P Imputation for a cell that previously was a nonresponse, using prior year data 473 12.16 

R Original data value was reported 2945 75.73 

Z Implied reported zero value 138 3.55 

 Status Flag - EXOTHIR 

 Cumulative Cumulative 

XEXOTHIR Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 6 0.15 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 96 2.47 

N Original data field was blank 333 8.56 

P Imputation for a cell that previously was a nonresponse, using prior year data 806 20.73 

R Original data value was reported 3751 96.45 

Z Implied reported zero value 3889 100.00 

 Status Flag - EXPRES 

XEXPRES Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 7 0.18 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 90 2.31 

N Original data field was blank 237 6.09 

P Imputation for a cell that previously was a nonresponse, using prior year data 470 12.09 

R Original data value was reported 2993 76.96 

Z Implied reported zero value 90 2.31 

 Status Flag - EXPRES 

 Cumulative Cumulative 

XEXPRES Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 9 0.23 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 99 2.55 

N Original data field was blank 336 8.64 

P Imputation for a cell that previously was a nonresponse, using prior year data 806 20.73 

R Original data value was reported 3799 97.69 

Z Implied reported zero value 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-31 

 Status Flag - EXTOT 

XEXTOT Frequency Percent

A Analyst adjusted a reported value 236 6.07 

C Analyst corrected a cell that was blank 31 0.80 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 87 2.24 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 432 11.11 

R Original data value was reported 2743 70.53 

T Total replaced with sum of detail during imputation 124 3.19 

 Status Flag - EXTOT 

 Cumulative Cumulative 

XEXTOT Frequency Percent

A Analyst adjusted a reported value 236 6.07 

C Analyst corrected a cell that was blank 267 6.87 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 354 9.10 

N Original data field was blank 590 15.17 

P Imputation for a cell that previously was a nonresponse, using prior year data 1022 26.28 

R Original data value was reported 3765 96.81 

T Total replaced with sum of detail during imputation 3889 100.00 

 Status Flag - FRINGE 

XFRINGE Frequency Percent

C Analyst corrected a cell that was blank 5 0.13 

H Data Suppressed 2264 58.22 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 48 1.23 

N Original data field was blank 220 5.66 

R Original data value was reported 733 18.85 

S Not applicable, not imputed 619 15.92 

 Status Flag - FRINGE 

 Cumulative Cumulative 

XFRINGE Frequency Percent

C Analyst corrected a cell that was blank 5 0.13 

H Data Suppressed 2269 58.34 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 2317 59.58 

N Original data field was blank 2537 65.24 

R Original data value was reported 3270 84.08 

S Not applicable, not imputed 3889 100.00 

 Status Flag - FRINGEYN 

XFRINGEYN Frequency Percent

A Analyst adjusted a reported value 24 0.62 

C Analyst corrected a cell that was blank 346 8.90 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 178 4.58 

N Original data field was blank 220 5.66 

R Original data value was reported 3121 80.25 

 Status Flag - FRINGEYN 

 Cumulative Cumulative 

XFRINGEYN Frequency Percent

A Analyst adjusted a reported value 24 0.62 

C Analyst corrected a cell that was blank 370 9.51 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 548 14.09 

N Original data field was blank 768 19.75 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-32 

 Status Flag - GATECT 

XGATECT Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 21 0.54 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 102 2.62 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 516 13.27 

R Original data value was reported 3013 77.47 

 Status Flag - GATECT 

 Cumulative Cumulative 

XGATECT Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 22 0.57 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 124 3.19 

N Original data field was blank 360 9.26 

P Imputation for a cell that previously was a nonresponse, using prior year data 876 22.53 

R Original data value was reported 3889 100.00 

 Status Flag - HOURS 

XHOURS Frequency Percent

A Analyst adjusted a reported value 5 0.13 

C Analyst corrected a cell that was blank 25 0.64 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 97 2.49 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 467 12.01 

R Original data value was reported 3059 78.66 

 Status Flag - HOURS 

 Cumulative Cumulative 

XHOURS Frequency Percent

A Analyst adjusted a reported value 5 0.13 

C Analyst corrected a cell that was blank 30 0.77 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 127 3.27 

N Original data field was blank 363 9.33 

P Imputation for a cell that previously was a nonresponse, using prior year data 830 21.34 

R Original data value was reported 3889 100.00 

 Status Flag - ILPNON 

XILPNON Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 27 0.69 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 102 2.62 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 543 13.96 

R Original data value was reported 2978 76.57 

Z Implied reported zero value 1 0.03 

 Status Flag - ILPNON 

 Cumulative Cumulative 

XILPNON Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 29 0.75 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 131 3.37 

N Original data field was blank 367 9.44 

P Imputation for a cell that previously was a nonresponse, using prior year data 910 23.40 

R Original data value was reported 3888 99.97 

Z Implied reported zero value 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-33 

 Status Flag - ILPRET 

XILPRET Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 27 0.69 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 102 2.62 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 543 13.96 

R Original data value was reported 2977 76.55 

Z Implied reported zero value 1 0.03 

 Status Flag - ILPRET 

 Cumulative Cumulative 

XILPRET Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 30 0.77 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 132 3.39 

N Original data field was blank 368 9.46 

P Imputation for a cell that previously was a nonresponse, using prior year data 911 23.43 

R Original data value was reported 3888 99.97 

Z Implied reported zero value 3889 100.00 

 Status Flag - ILPTOT 

XILPTOT Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 15 0.39 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 103 2.65 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 504 12.96 

R Original data value was reported 3029 77.89 

 Status Flag - ILPTOT 

 Cumulative Cumulative 

XILPTOT Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 17 0.44 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 120 3.09 

N Original data field was blank 356 9.15 

P Imputation for a cell that previously was a nonresponse, using prior year data 860 22.11 

R Original data value was reported 3889 100.00 

 Status Flag - ILRNON 

XILRNON Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 29 0.75 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 100 2.57 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 538 13.83 

R Original data value was reported 2984 76.73 

 Status Flag - ILRNON 

 Cumulative Cumulative 

XILRNON Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 31 0.80 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 131 3.37 

N Original data field was blank 367 9.44 

P Imputation for a cell that previously was a nonresponse, using prior year data 905 23.27 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-34 

 Status Flag - ILRRET 

XILRRET Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 30 0.77 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 100 2.57 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 538 13.83 

R Original data value was reported 2981 76.65 

Z Implied reported zero value 1 0.03 

 Status Flag - ILRRET 

 Cumulative Cumulative 

XILRRET Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 33 0.85 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 133 3.42 

N Original data field was blank 369 9.49 

P Imputation for a cell that previously was a nonresponse, using prior year data 907 23.32 

R Original data value was reported 3888 99.97 

Z Implied reported zero value 3889 100.00 

 Status Flag - ILRTOT 

XILRTOT Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 20 0.51 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 100 2.57 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 495 12.73 

R Original data value was reported 3035 78.04 

 Status Flag - ILRTOT 

 Cumulative Cumulative 

XILRTOT Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 23 0.59 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 123 3.16 

N Original data field was blank 359 9.23 

P Imputation for a cell that previously was a nonresponse, using prior year data 854 21.96 

R Original data value was reported 3889 100.00 

 Status Flag - XINFLITCOMYN 

XINFLITCOMYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 806 20.73 

R Original data value was reported 3060 78.68 

 Status Flag - XINFLITCOMYN 

 Cumulative Cumulative 

XINFLITCOMYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 829 21.32 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-35 

 Status Flag - XINFLITDEFYN 

XINFLITDEFYN Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 804 20.67 

R Original data value was reported 3061 78.71 

 Status Flag - XINFLITDEFYN 

 Cumulative Cumulative 

XINFLITDEFYN Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 24 0.62 

N Original data field was blank 828 21.29 

R Original data value was reported 3889 100.00 

 Status Flag - XINFLITMISYN 

XINFLITMISYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 805 20.70 

R Original data value was reported 3061 78.71 

 Status Flag - XINFLITMISYN 

 Cumulative Cumulative 

XINFLITMISYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 828 21.29 

R Original data value was reported 3889 100.00 

 Status Flag - XINFLITPLNYN 

XINFLITPLNYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 805 20.70 

R Original data value was reported 3061 78.71 

 Status Flag - XINFLITPLNYN 

 Cumulative Cumulative 

XINFLITPLNYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 828 21.29 

R Original data value was reported 3889 100.00 

 Status Flag - LIBREFYN 

XLIBREFYN Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 788 20.26 

R Original data value was reported 3077 79.12 

 Status Flag - LIBREFYN 

 Cumulative Cumulative 

XLIBREFYN Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 24 0.62 

N Original data field was blank 812 20.88 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-36 

 Status Flag - PRESEN 

XPRESEN Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 20 0.51 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 103 2.65 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 495 12.73 

R Original data value was reported 3034 78.01 

 Status Flag - PRESEN 

 Cumulative Cumulative 

XPRESEN Frequency Percent

A Analyst adjusted a reported value 1 0.03 

C Analyst corrected a cell that was blank 21 0.54 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 124 3.19 

N Original data field was blank 360 9.26 

P Imputation for a cell that previously was a nonresponse, using prior year data 855 21.99 

R Original data value was reported 3889 100.00 

 Status Flag - REFTRANS 

XREFTRANS Frequency Percent

A Analyst adjusted a reported value 6 0.15 

C Analyst corrected a cell that was blank 26 0.67 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 98 2.52 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 514 13.22 

R Original data value was reported 3009 77.37 

 Status Flag - REFTRANS 

 Cumulative Cumulative 

XREFTRANS Frequency Percent

A Analyst adjusted a reported value 6 0.15 

C Analyst corrected a cell that was blank 32 0.82 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 130 3.34 

N Original data field was blank 366 9.41 

P Imputation for a cell that previously was a nonresponse, using prior year data 880 22.63 

R Original data value was reported 3889 100.00 

 Status Flag - STASST 

XSTASST Frequency Percent

A Analyst adjusted a reported value 8 0.21 

C Analyst corrected a cell that was blank 8 0.21 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 82 2.11 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 409 10.52 

R Original data value was reported 3146 80.89 

 Status Flag - STASST 

 Cumulative Cumulative 

XSTASST Frequency Percent

A Analyst adjusted a reported value 8 0.21 

C Analyst corrected a cell that was blank 16 0.41 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 98 2.52 

N Original data field was blank 334 8.59 

P Imputation for a cell that previously was a nonresponse, using prior year data 743 19.11 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-37 

 Status Flag - STLIBPRO 

XSTLIBPRO Frequency Percent

A Analyst adjusted a reported value 6 0.15 

C Analyst corrected a cell that was blank 7 0.18 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 82 2.11 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 406 10.44 

R Original data value was reported 3152 81.05 

 Status Flag - STLIBPRO 

 Cumulative Cumulative 

XSTLIBPRO Frequency Percent

A Analyst adjusted a reported value 6 0.15 

C Analyst corrected a cell that was blank 13 0.33 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 95 2.44 

N Original data field was blank 331 8.51 

P Imputation for a cell that previously was a nonresponse, using prior year data 737 18.95 

R Original data value was reported 3889 100.00 

 Status Flag - STLIBS 

XSTLIBS Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 6 0.15 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 82 2.11 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 405 10.41 

R Original data value was reported 3156 81.15 

 Status Flag - STLIBS 

 Cumulative Cumulative 

XSTLIBS Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 10 0.26 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 92 2.37 

N Original data field was blank 328 8.43 

P Imputation for a cell that previously was a nonresponse, using prior year data 733 18.85 

R Original data value was reported 3889 100.00 

 Status Flag - STOTH 

XSTOTH Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 7 0.18 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 82 2.11 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 408 10.49 

R Original data value was reported 3152 81.05 

 Status Flag - STOTH 

 Cumulative Cumulative 

XSTOTH Frequency Percent

A Analyst adjusted a reported value 4 0.10 

C Analyst corrected a cell that was blank 11 0.28 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 93 2.39 

N Original data field was blank 329 8.46 

P Imputation for a cell that previously was a nonresponse, using prior year data 737 18.95 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-38 

 Status Flag - STOTHPRO 

XSTOTHPRO Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 1 0.03 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 82 2.11 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 406 10.44 

R Original data value was reported 3162 81.31 

 Status Flag - STOTHPRO 

 Cumulative Cumulative 

XSTOTHPRO Frequency Percent

A Analyst adjusted a reported value 2 0.05 

C Analyst corrected a cell that was blank 3 0.08 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 85 2.19 

N Original data field was blank 321 8.25 

P Imputation for a cell that previously was a nonresponse, using prior year data 727 18.69 

R Original data value was reported 3889 100.00 

 Status Flag - STTOT 

XSTTOT Frequency Percent

A Analyst adjusted a reported value 28 0.72 

C Analyst corrected a cell that was blank 13 0.33 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 78 2.01 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 397 10.21 

R Original data value was reported 3120 80.23 

T Total replaced with sum of detail during imputation 17 0.44 

 Status Flag - STTOT 

 Cumulative Cumulative 

XSTTOT Frequency Percent

A Analyst adjusted a reported value 28 0.72 

C Analyst corrected a cell that was blank 41 1.05 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 119 3.06 

N Original data field was blank 355 9.13 

P Imputation for a cell that previously was a nonresponse, using prior year data 752 19.34 

R Original data value was reported 3872 99.56 

T Total replaced with sum of detail during imputation 3889 100.00 

 Status Flag - SWASST 

XSWASST Frequency Percent

A Analyst adjusted a reported value 6 0.15 

C Analyst corrected a cell that was blank 9 0.23 

H Data Suppressed 1753 45.08 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 4 0.10 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 189 4.86 

R Original data value was reported 1692 43.51 

 Status Flag - SWASST 

 Cumulative Cumulative 

XSWASST Frequency Percent

A Analyst adjusted a reported value 6 0.15 

C Analyst corrected a cell that was blank 15 0.39 

H Data Suppressed 1768 45.46 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 1772 45.56 

N Original data field was blank 2008 51.63 

P Imputation for a cell that previously was a nonresponse, using prior year data 2197 56.49 

R Original data value was reported 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-39 

 Status Flag - SWLIBPRO 

XSWLIBPRO Frequency Percent

A Analyst adjusted a reported value 5 0.13 

C Analyst corrected a cell that was blank 12 0.31 

H Data Suppressed 1329 34.17 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 5 0.13 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 215 5.53 

R Original data value was reported 2087 53.66 

 Status Flag - SWLIBPRO 

 Cumulative Cumulative 

XSWLIBPRO Frequency Percent

A Analyst adjusted a reported value 5 0.13 

C Analyst corrected a cell that was blank 17 0.44 

H Data Suppressed 1346 34.61 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 1351 34.74 

N Original data field was blank 1587 40.81 

P Imputation for a cell that previously was a nonresponse, using prior year data 1802 46.34 

R Original data value was reported 3889 100.00 

 Status Flag - SWOTH 

XSWOTH Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 12 0.31 

H Data Suppressed 1627 41.84 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 4 0.10 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 154 3.96 

R Original data value was reported 1853 47.65 

 Status Flag - SWOTH 

 Cumulative Cumulative 

XSWOTH Frequency Percent

A Analyst adjusted a reported value 3 0.08 

C Analyst corrected a cell that was blank 15 0.39 

H Data Suppressed 1642 42.22 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 1646 42.32 

N Original data field was blank 1882 48.39 

 Status Flag - SWOTH 

 Cumulative Cumulative 

XSWOTH Frequency Percent

P Imputation for a cell that previously was a nonresponse, using prior year data 2036 52.35 

R Original data value was reported 3889 100.00 

 Status Flag - SWTOT 

XSWTOT Frequency Percent

A Analyst adjusted a reported value 23 0.59 

C Analyst corrected a cell that was blank 8 0.21 

H Data Suppressed 1260 32.40 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 24 0.62 

N Original data field was blank 236 6.07 

P Imputation for a cell that previously was a nonresponse, using prior year data 249 6.40 

R Original data value was reported 2010 51.68 

T Total replaced with sum of detail during imputation 79 2.03 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-40 

 Status Flag - SWTOT 

 Cumulative Cumulative 

XSWTOT Frequency Percent

A Analyst adjusted a reported value 23 0.59 

C Analyst corrected a cell that was blank 31 0.80 

H Data Suppressed 1291 33.20 

I Imputation for a cell that previously was a nonresponse, using a method other than prior year 1315 33.81 

N Original data field was blank 1551 39.88 

P Imputation for a cell that previously was a nonresponse, using prior year data 1800 46.28 

R Original data value was reported 3810 97.97 

T Total replaced with sum of detail during imputation 3889 100.00 

 Status Flag - TECHYN 

XTECHYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 791 20.34 

R Original data value was reported 3075 79.07 

 Status Flag - TECHYN 

 Cumulative Cumulative 

XTECHYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 814 20.93 

R Original data value was reported 3889 100.00 

 Status Flag - THESYN 

XTHESYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 790 20.31 

R Original data value was reported 3076 79.09 

 Status Flag - THESYN 

 Cumulative Cumulative 

XTHESYN Frequency Percent

C Analyst corrected a cell that was blank 23 0.59 

N Original data field was blank 813 20.91 

R Original data value was reported 3889 100.00 

 Postal Zip code PLUS 4 

 Cumulative Cumulative 

ZIP Frequency Percent Frequency Percent

Valid value 3889 100.00 3889 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-41 

ALS 2004—Selected Variable Frequencies for Child Institutions 

 Status of the Institution 

 Cumulative Cumulative 

ACT Frequency Percent Frequency Percent

A Active - Institution active and not an add 216 91.53 216 91.53 

N New - Added during the current year 20 8.47 236 100.00 

 Carnegie Classification Code 

 Cumulative Cumulative 

CARNEGIE Frequency Percent Frequency Percent

-3 Not available 168 71.19 168 71.19 

16 Doctoral/Research universities - Intensive 1 0.42 169 71.61 

21 Master's Colleges and Universities I 5 2.12 174 73.73 

22 Master's (comprehensive) Colleges and Universities II 1 0.42 175 74.15 

31 Baccalaureate Colleges - Liberal Arts 10 4.24 185 78.39 

32 Baccalaureate Colleges - General 4 1.69 189 80.08 

40 Associate's Colleges 26 11.02 215 91.10 

51 Theological seminaries and other specialized faith-related institutions 17 7.20 232 98.31 

52 Medical schools and medical centers 2 0.85 234 99.15 

53 Other separate health profession schools 1 0.42 235 99.58 

54 Schools of engineering and technology 1 0.42 236 100.00 

 Library Collection is Entirely Electronic 

 Cumulative Cumulative 

COLELYN Frequency Percent Frequency Percent

2 No 16 6.78 16 6.78 

N No response 220 93.22 236 100.00 

 Control of Institution 

 Cumulative Cumulative 

CONTROL Frequency Percent Frequency Percent

1 Public 67 28.39 67 28.39 

2 Private, nonprofit 67 28.39 134 56.78 

3 Private, for profit 102 43.22 236 100.00 

 Dunn and Bradstreet Id Number 

 Cumulative Cumulative 

DUNS Frequency Percent Frequency Percent

Blank value 79 33.47 79 33.47 

Valid value 157 66.53 236 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-42 

 Employer Id Number 

 Cumulative Cumulative 

EIN Frequency Percent Frequency Percent

-1 Not reported 21 8.90 21 8.90 

-3 Not available 30 12.71 51 21.61 

Valid value 185 78.39 236 100.00 

 Institution has an Eligible Collection 

 Cumulative Cumulative 

ELGCOLL Frequency Percent Frequency Percent

1 Yes 1 0.42 1 0.42 

N No response 235 99.58 236 100.00 

 Institution has physical Library Facility 

 Cumulative Cumulative 

ELGPHYS Frequency Percent Frequency Percent

1 Yes 1 0.42 1 0.42 

N No response 235 99.58 236 100.00 

 Institution has an Established Schedule 

 Cumulative Cumulative 

ELGSCHED Frequency Percent Frequency Percent

1 Yes 1 0.42 1 0.42 

N No response 235 99.58 236 100.00 

 Institution has Eligible Staff 

 Cumulative Cumulative 

ELGSTAFF Frequency Percent Frequency Percent

1 Yes 1 0.42 1 0.42 

N No response 235 99.58 236 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-43 

 FIPS state code 

 Cumulative Cumulative 

FIPS Frequency Percent Frequency Percent

01 Alabama 5 2.12 5 2.12 

02 Alaska 1 0.42 6 2.54 

04 Arizona 6 2.54 12 5.08 

05 Arkansas 1 0.42 13 5.51 

06 California 32 13.56 45 19.07 

08 Colorado 6 2.54 51 21.61 

11 District of Columbia 1 0.42 52 22.03 

12 Florida 12 5.08 64 27.12 

13 Georgia 11 4.66 75 31.78 

15 Hawaii 2 0.85 77 32.63 

16 Idaho 1 0.42 78 33.05 

17 Illinois 4 1.69 82 34.75 

18 Indiana 4 1.69 86 36.44 

20 Kansas 4 1.69 90 38.14 

21 Kentucky 2 0.85 92 38.98 

22 Louisiana 1 0.42 93 39.41 

24 Maryland 7 2.97 100 42.37 

25 Massachusetts 3 1.27 103 43.64 

26 Michigan 6 2.54 109 46.19 

27 Minnesota 7 2.97 116 49.15 

28 Mississippi 1 0.42 117 49.58 

29 Missouri 7 2.97 124 52.54 

30 Montana 1 0.42 125 52.97 

32 Nevada 1 0.42 126 53.39 

33 New Hampshire 2 0.85 128 54.24 

35 New Mexico 5 2.12 133 56.36 

36 New York 5 2.12 138 58.47 

37 North Carolina 6 2.54 144 61.02 

39 Ohio 12 5.08 156 66.10 

40 Oklahoma 2 0.85 158 66.95 

41 Oregon 4 1.69 162 68.64 

42 Pennsylvania 35 14.83 197 83.47 

46 South Dakota 3 1.27 200 84.75 

47 Tennessee 4 1.69 204 86.44 

48 Texas 7 2.97 211 89.41 

49 Utah 1 0.42 212 89.83 

50 Vermont 4 1.69 216 91.53 

51 Virginia 12 5.08 228 96.61 

53 Washington 6 2.54 234 99.15 

54 West Virginia 1 0.42 235 99.58 

55 Wisconsin 1 0.42 236 100.00 

 First Professional Offering 

 Cumulative Cumulative 

FPOFFER Frequency Percent Frequency Percent 

1 First professional degree or first professional certificate (Post-degree) 29 12.29 29 12.29 

2 No first professional offering 207 87.71 236 100.00 

 Year 2004 IPEDS Fall Full-time Equivalent Enrollment - Imputation Used 

 Cumulative Cumulative 

FTEUSED Frequency Percent Frequency Percent

Missing numeric value 57 24.15 57 24.15 

Valid value 179 75.85 236 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-44 

 Graduate Offering 

 Cumulative Cumulative 

GROFFER Frequency Percent Frequency Percent

1 Graduate degree or certificate offered 138 58.47 138 58.47 

2 No graduate offering 98 41.53 236 100.00 

 Historically Black College/University 

 Cumulative Cumulative 

HBCU Frequency Percent Frequency Percent

-3 Not available 15 6.36 15 6.36 

1 Yes 4 1.69 19 8.05 

2 No 217 91.95 236 100.00 

 Highest Degree Offered 

 Cumulative Cumulative 

HDEGOFFR Frequency Percent Frequency Percent

10 Doctoral 10 4.24 10 4.24 

11 Doctoral and First professional 19 8.05 29 12.29 

20 Master's 97 41.10 126 53.39 

21 Master's and First professional 10 4.24 136 57.63 

30 Bachelors 49 20.76 185 78.39 

40 Associates 51 21.61 236 100.00 

 Highest Level of Education Offering 

 Cumulative Cumulative 

HLOFFER Frequency Percent Frequency Percent

3 Associate degree 42 17.80 42 17.80 

4 Postsecondary award, certificate or diploma of at least two but 

 less than four academic years 9 3.81 51 21.61 

5 Bachelor's degree 47 19.92 98 41.53 

6 Post baccalaureate certificate 2 0.85 100 42.37 

7 Master's degree 95 40.25 195 82.63 

8 Post master's certificate 12 5.08 207 87.71 

9 Doctoral degree 29 12.29 236 100.00 

 Level of Institution 

ICLEVEL Frequency Percent

1 Four or more years (Baccalaureate or higher degree) 185 78.39 

2 At least 2 but less than 4 years (below the Baccalaureate) 51 21.61 

 Level of Institution 

 Cumulative Cumulative 

ICLEVEL Frequency Percent

1 Four or more years (Baccalaureate or higher degree) 185 78.39 

2 At least 2 but less than 4 years (below the Baccalaureate) 236 100.00 

 Locale Code - Degree of Urbanization 

 Cumulative Cumulative 

LOCALE Frequency Percent Frequency Percent

-3 Not available 69 29.24 69 29.24 

1 Large city 42 17.80 111 47.03 

2 Mid-size city 48 20.34 159 67.37 

3 Urban fringe of large city 43 18.22 202 85.59 

4 Urban fringe of mid-size city 14 5.93 216 91.53 

5 Large town 4 1.69 220 93.22 

6 Small town 11 4.66 231 97.88 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-45 

7 Rural 4 1.69 235 99.58 

9 Not assigned 1 0.42 236 100.00 

 Institution Grants Medical Degree 

 Cumulative Cumulative 

MEDICAL Frequency Percent Frequency Percent

-3 Not available 57 24.15 57 24.15 

1 Yes 2 0.85 59 25.00 

2 No 177 75.00 236 100.00 

 OBE Region Code 

 Cumulative Cumulative 

OBEREG Frequency Percent Frequency Percent

1 New England - CT ME MA NH RI VT 9 3.81 9 3.81 

2 Mid East - DE DC MD NJ NY PA 48 20.34 57 24.15 

3 Great Lakes - IL IN MI OH WI 27 11.44 84 35.59 

4 Plains - IA KS MN MO NE ND SD 21 8.90 105 44.49 

5 Southeast - AL AR FL GA KY LA MS NC SC TN VA WV 56 23.73 161 68.22 

6 Southwest - AZ NM OK TX 20 8.47 181 76.69 

7 Rocky Mountains - CO ID MT UT WY 9 3.81 190 80.51 

8 Far West - AK CA HI NV OR WA 46 19.49 236 100.00 

 OPE Eligibility Indicator 

 Cumulative Cumulative 

OPEFLAG Frequency Percent Frequency Percent

1 Institution participates in Title IV federal financial aid programs 195 82.63 195 82.63 

2 Branch campus of a main campus that participates in Title IV 41 17.37 236 100.00 

 Percent Black non-Hispanic 2004 Fall Enroll 

 Cumulative Cumulative 

PCTMIN1 Frequency Percent Frequency Percent

Missing numeric value 59 25.00 59 25.00 

Valid value 177 75.00 236 100.00 

 Percent American Indian 2004 Fall Enroll 

 Cumulative Cumulative 

PCTMIN2 Frequency Percent Frequency Percent

Missing numeric value 59 25.00 59 25.00 

Valid value 177 75.00 236 100.00 

 Percent Asian/Pacific Islander 2004 Fall Enroll 

 Cumulative Cumulative 

PCTMIN3 Frequency Percent Frequency Percent

Missing numeric value 59 25.00 59 25.00 

Valid value 177 75.00 236 100.00 

 Percent Hispanic 2004 Fall Enroll 

 Cumulative Cumulative 

PCTMIN4 Frequency Percent Frequency Percent

Missing numeric value 59 25.00 59 25.00 

Valid value 177 75.00 236 100.00 
Appendix H—Frequency and Continuous Variable Statistics 

Academic Library Survey (ALS) 2004—Public-use 

H-46 

 Sector of Institution 

 Cumulative Cumulative 

SECTOR Frequency Percent Frequency Percent

1 Public, 4-year or above 37 15.68 37 15.68 

2 Private nonprofit, 4-year and above 63 26.69 100 42.37 

3 Private for profit, 4-year and above 85 36.02 185 78.39 

4 Public, 2-year 30 12.71 215 91.10 

5 Private nonprofit, 2-year 4 1.69 219 92.80 

6 Private for profit, 2-year 17 7.20 236 100.00 

 Tribal College 

 Cumulative Cumulative 

TRIBAL Frequency Percent Frequency Percent

-3 Not available 15 6.36 15 6.36 

2 No 221 93.64 236 100.00 

 Undergraduate Offering 

 Cumulative Cumulative 

UGOFFER Frequency Percent Frequency Percent

1 Undergraduate degree or certificate offered 211 89.41 211 89.41 

2 No undergraduate offering 25 10.59 236 100.00 
Appendix H—Frequency and Continuous Variable Statistics

Academic Library Survey (ALS) 2004—Public-use

ALS:2004 Public-use file continuous variable statistics

VARIABLE VARIABLE LABEL N MEAN STD DEV MINIMUM MAXIMUM

ATTEND Total Attendance at Presentations 3,889 2,196.16 5,742.77 0 262,022

BRANCHES Number of Branch and Independent Libraries 3,889 0.74 2.02 0 30

COLAUDA Collections - Audiovisual - Added 3,889 1,019.84 10,369.20 0 367,129

COLAUDH Collections - Audiovisual - Held 3,889 23,629.28 195,515.86 0 6,412,315

COLBKSA Collections - Books - Added 3,889 6,329.28 23,556.13 0 742,437

COLBKSH Collections - Books - Held 3,889 252,658.75 773,212.58 0 15,391,906

COLEBKSA Collections - E Books - Added 3,889 3,661.69 22,889.98 0 978,000

COLEBKSH Collections - E Books - Held 3,889 8,427.69 31,731.21 0 1,081,500

COLELREFA Collections - Electronic Ref Sources - Added 3,889 122.41 2,243.01 0 122,603

COLELREFH Collections - Electronic Ref Sources - Held 3,889 490.76 5,939.35 0 253,946

COLMICRA Collections - Microforms - Added 3,889 5,672.20 41,115.48 0 1,701,221

COLMICRH Collections - Microforms - Held 3,887 301,849.06 905,234.86 0 9,848,258

COLSERA Collections - Serial Subscription - Added 3,889 350.83 1,802.63 0 26,330

COLSERH Collections - Serial Subscriptions Held 3,889 3,281.96 28,157.47 0 1,660,173

CRGEN General Circulation Transactions 3,889 39,876.06 133,451.59 0 2,695,674

CRRSV Reserve Circulation Transactions 3,889 11,603.49 60,739.57 0 2,739,637

DOCDEL Documents Delivered from Commercial Services 3,889 367.75 6,475.17 0 325,770

EXAUD Expenditure - Audio visual 3,889 9,055.30 31,063.95 0 1,024,880

EXBIB Expenditure - Bibliographic Utilities 3,889 26,046.00 74,528.57 0 1,560,503

EXBKS Expenditure - Books 3,889 167,501.19 597,406.55 0 19,337,995

EXCOMP Expenditure - Computer Hardware Software 3,889 36,781.20 149,765.24 0 4,752,032

EXCUSER Expenditure - Serial Subscription 3,889 350,648.44 1,072,488.95 0 12,966,684

EXDEL Expenditure - Document Deliver 3,889 6,382.93 27,292.93 0 717,640

EXELBKS Expenditure - Electronic Books 3,889 16,867.23 100,322.51 0 3,227,399

EXELSER Expenditure - Electronic serials 3,889 123,460.40 428,145.48 0 5,201,814

EXOTH Expenditure - All Other Operating Expenditure 2,629 154,608.94 707,142.64 0 21,015,580

EXOTHIR Expenditure - Other Information Resources 3,889 19,194.65 160,752.76 0 6,440,273

EXPRES Expenditure - Preservation 3,889 11,050.65 52,680.58 0 1,183,469

EXTOT Expenditure - Total 3,889 1,478,849.88 4,511,938.13 0 106,455,472

FRINGE Fringe Benefit 1,625 216,435.31 714,037.14 0 15,217,440

FTEUSED Year 2004 IPEDS Fall Full-time Equivalent Enrollment - Imputation Used 3,832 3,355.46 5,519.80 10 115,794

GATECT Gate Count in a Typical Week 3,889 4,980.39 19,183.77 0 996,804

HOURS Hours Open in a Typical Week 3,889 71.46 27.14 0 168

ILPNON Inter Library Loans Provided Non-returnable 3,889 1,196.87 4,758.07 0 149,739

ILPRET Inter Library Loans Provided Returnable 3,889 1,419.25 4,262.05 0 88,602

ILPTOT Inter Library Loans Provided Total 3,889 2,616.12 8,164.75 0 200,233

ILRNON Inter Library Loans Received Non-returnable 3,889 1,057.29 3,144.51 0 48,734

ILRRET Inter Library Loans Received Returnable 3,889 1,140.04 3,564.42 0 63,165

ILRTOT Inter Library Loans Received Total 3,889 2,197.33 6,120.26 0 82,458

PCTMIN1 Percent Black non-Hispanic 2004 Fall Enroll 3,794 13.83 18.82 0 100

PCTMIN2 Percent American Indian 2004 Fall Enroll 3,794 1.59 8.12 0 100

PCTMIN3 Percent Asian/Pacific Islander 2004 Fall Enroll 3,794 4.04 7.28 0 97

PCTMIN4 Percent Hispanic 2004 Fall Enroll 3,794 7.54 12.08 0 95

PRESEN Number of Presentations 3,889 124.51 326.51 0 10,529

REFTRANS Reference Transactions in a Typical Week 3,889 366.00 1,794.22 0 65,856

STASST Student Assistants 3,889 6.44 14.75 0 241

STLIBPRO Staff - Total Librarians and Other Professional Staff 3,889 8.30 20.28 0 543

STLIBS Staff - Librarians 3,889 6.67 15.46 0 434

STOTH All Other Paid Staff 3,889 9.45 27.01 0 594

STOTHPRO Staff - Other Professional Staff 3,889 1.63 6.99 0 178

STTOT Total Full Time Equivalent Staff 3,889 24.19 58.22 0 1,255

SWASST Salary & Wage - Student Assistant 2,136 106,873.35 248,807.55 0 4,964,100

SWLIBPRO Salary & Wage - Librarian and Other Professional Staff 2,560 607,801.46 1,426,219.57 0 34,767,752

SWOTH Salary & Wage - Other Paid Staff 2,262 455,557.15 1,111,753.66 0 19,937,376

SWTOT Salary & Wage - Total Full Time Equivalent 2,629 982,681.17 2,585,553.95 0 56,320,558

H-47

Appendix I—Academic Libraries Survey Tutorial 

Academic Library Survey (ALS) 2004 

I-1 

This appendix provides the screenshots for the complete ALS 2004 tutorial.
Appendix I—Academic Libraries Survey Tutorial 

Academic Library Survey (ALS) 2004 

I-2 

Lesson 1 Section 1

Section 1.1: Entering, Navigating, and Exiting the System: Survey Welcome Page

The section explains the survey welcome page. 

 

Here is what the survey welcome page looks like for the Academic Library Survey. This page provides links for 

logging into the survey system as well as a link to the Registration Guide and the Tutorial. 
Appendix I—Academic Libraries Survey Tutorial 

Academic Library Survey (ALS) 2004 

I-3 

Lesson 1 Section 2

Section 1.2: Entering, Navigating, and Exiting the System: Login Screen

This section explains how to login to the ALS Web-based Survey system. 

Access to the survey system is granted with a valid user ID and password. A successful login advances the user 

to the Survey Introduction page. Users will have a banner with five menus (Survey, Reports, Tools, Help, and 

Log Off) and a central section with links to the Registration site, the Academic Library Survey, and other options. 

Coordinators will have a banner with six menus (Institution, Survey, Reports, Tools, Help, and Log Off) and a 

central section with links the institutions that he/she coordinates. 

Step 1: Type in your User ID and Password. 

Step 2: Click on Login. 

Note: The first time you log into the system, you will be required to register. On subsequent logins, you will be 

directed to the ALS Survey screens. 
Appendix I—Academic Libraries Survey Tutorial 

Academic Library Survey (ALS) 2004 

I-4 

Lesson 1 Section 3

Section 1.3: Entering, Navigating, and Exiting the System: Navigation using Menu

This is how you navigate with Internet Explorer 4.01 and greater and Netscape 6 and greater 

 

You can position your mouse on the menu bar and other menu choices will appear. Then just click on the menu 

item that you desire in order to go to that Web page. 
Appendix I—Academic Libraries Survey Tutorial 

Academic Library Survey (ALS) 2004 

I-5 

Lesson 1 Section 4

Section 1.4: Entering, Navigating, and Exiting the System: Navigation with Older Browsers

This is how you navigate the system with older browsers such as Netscape 4.xx 

 

Users with older browsers that do not support DHTML have a static menu bar. In order to get to the menu 

options, users must click the individual menu item, like Reports, which will take the user to a Web page with 

additional choices as shown. 
Appendix I—Academic Libraries Survey Tutorial 

Academic Library Survey (ALS) 2004 

I-6 

Lesson 1 Section 5

Section 1.5: Entering, Navigating, and Exiting the System: Logging Off

This section explains how to log off. 

 

Users may leave a session at any time using the LOG OUT option found on the banner before closing the 

browser. Be sure to save all data before logging out by pressing the Verify & Save button. Future logins allow 

users to continue where they left off. 
Appendix I—Academic Libraries Survey Tutorial 

Academic Library Survey (ALS) 2004 

I-7 

Lesson 2 Section 1

Section 2.1: User Registration and Other Required Steps: Registering

This section describes how to register. 

 

Registration must be completed prior to starting the survey sections. Information must be provided for all items 

with asterisks (**). Registration information may be updated at any time prior to locking the survey.The first time 

you login, you will have to register with the system. Once you have registered, you only need to return to the 

Registration page if you need to update the information (for example, assign new users). 

Step 1: You must fill in all required items which are denoted by **. 

Step 2: Then click on Update. 

Step 3: If there is a problem with the update, messages in red will appear and explain the problem. Please fix 

these problems, and repeat step 2. 
Appendix I—Academic Libraries Survey Tutorial 

Academic Library Survey (ALS) 2004 

I-8 

Lesson 2 Section 2

Section 2.2: User Registration and Other Required Steps: Successful Registration

This section describes a successful registration. 

 

This is what a successful registration looks like. A message in blue saying "Your update was successful." will be 

displayed near the top of the screen. Select the Continue button to go to the next step. 
Appendix I—Academic Libraries Survey Tutorial 

Academic Library Survey (ALS) 2004 

I-9 

Lesson 2 Section 3

Section 2.3: User Registration and Other Required Steps: Institution Identification

This section gives directions for updating the Institution Identification screen. 

 

The Institution Identification screen is view-only except for the Academic Libraries Mailing Address section. If 

the Academic Libraries Mailing Address is different from the institution address, complete this section. 
Appendix I—Academic Libraries Survey Tutorial 

Academic Library Survey (ALS) 2004 

I-10 

Lesson 2 Section 4

Section 2.4: User Registration and Other Required Steps: Library Director Information

This section explains how to enter the information for the Library Director. 

 

After registering, you will be asked to enter the information for the Library Director. This is what the screen will 

look like for the Library Director Information. If there has been a change, please update the Library Director 

information. 

Step 1: Please enter the first name, last name and email address. 

Step 2: Click the Update button. 

Step 3: After a successful update, please click on the Continue Button. 
Appendix I—Academic Libraries Survey Tutorial 

Academic Library Survey (ALS) 2004 

I-11 

Lesson 2 Section 5

Section 2.5: User Registration and Other Required Steps: Survey Eligibility

This section explains the Survey Eligibility. 

 

Please answer the questions below to determine if you are eligible to start the survey. If you answer "Yes" to all 

of the questions, then you are considered "In Scope" and are ready to start the survey after you click the Save 

Button. If you answer "No" to any of the questions, then you are considered "Out Of Scope". You do not have to 

fill out the survey, but will need to complete the additional Survey Question and possibly have to add institutions 

for which you provide Joint Library Financial Support. 

Step 1: Please select "Yes" or "No" for each Survey Eligibility Question. 

Step 2: Click Save. 

Step 3: If you answered "No" to at least one of the questions, you will be required to answer another question. 

Step 4: If you answer "Yes" to this question, after clicking Save, you will be taken to the Joint Library Financial 

Support page. 
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Lesson 2 Section 6

Section 2.6: User Registration and Other Required Steps: Out of Scope

This section explains "Out of Scope". 

 

If you answered no to at least one of the questions, you are "Out of Scope" for the survey. This means that you 

do not have to complete the ALS Survey. However, there is an additional question you will need to answer. If 

you answer "Yes" to that question, you will be sent to the Joint Library Financial Support page. 
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Lesson 2 Section 7

Section 2.7: User Registration and Other Required Steps: Adding Joint Library Financial Support - Part 1

This section discusses how to add institutions for which you provide financial support. 

 

Identify up to three postsecondary institutions or public libraries for which your institution contributes financial 

support for a joint library. Please add or delete institutions from the list, as necessary. 

Step 1: Click on one of the Add links. 

Step 2: Now you can search for the institution by entering your search criteria and clicking on the Find Button 

Step 3: Finally, click on the Unit ID of the Institution you wish to add. 
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Lesson 2 Section 8

Section 2.8: User Registration and Other Required Steps: Adding Joint Library Financial Support - Part 2

This section shows the Joint Library Financial Support after institutions have been added. 

 

You can add additional institutions if you wish or delete ones you have already added. 

Note: You are limited to three institutions. 
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Lesson 3 Section 1

Section 3.1: Tools: Adding Additional Users/Passwords

This section explains how to add additional users to help fill in the survey. 

 

The Key Holder or Coordinator can grant additional users access to the survey. These users can help fill in the 

survey and edit the data. 

Step 1: Select the number of additional users you need from the drop down list. 

Step 2: Click on Submit. 
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Lesson 3 Section 2

Section 3.2: Tools: Successfully Added Users

This section describes the results of adding users. 

 

After clicking submit, the user IDs and passwords are created and displayed to the Key Holder or Coordinator. 

The Key Holder or Coordinator can now distribute these user IDs and passwords to his/her colleagues so they 

can login. 
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Lesson 3 Section 3

Section 3.3: Tools: Export File

This section explains the Export File Utility. 

 

This utility exports the institution data to a Comma Delimited file. Coordinators will be able to search for one or 

multiple institutions that they wish to export. 

Step 1: Click on the Export Button 

Step 2: Once the export is completed, you can click on the link to download a Zip file containing the data. 

Note: You must have WinZip installed in order to unzip the Comma delimited file. Windows XP comes with 

WinZip. If you need WinZip, you can download a copy from www.winzip.com 
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Lesson 4 Section 1

Section 4.1: Survey: Survey Screen

This section explains basic principles of this survey. 

 

The general sequence of action by the respondent is to enter data, save the data, generate the Edit Report, 

review the Edit Report, resolve all edit messages (by revising or confirming the data), and Submit the survey 

data when all data are considered edited and final. Locking the data signifies official completion of the survey by 

the User. 

All available actions and the status of the survey is highlighted in the screenshot below. 

Note: There is no specific order required for completing the survey. However, we recommend moving from Part 

A through Part H in sequence, as edits in later sections are affected by entries in earlier sections. This will 

reduce unnecessary edit check messages. 
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Lesson 4 Section 2

Section 4.2: Survey: Survey Screen - Basic functions

This section explains the survey screen. 

 

Saving/viewing your data. Data are saved on a screen-by-screen basis. Be sure to click the Verify & Save 

button at the top or bottom of the screen before proceeding to another screen. Verify & Save will save your data 

and keep you on the current screen. The Proceed button will advance you to the next screen—you will be 

prompted to save your data first. 

Note: Using your browser Back or Forward button or the vertical menu to proceed to another screen may result 

in lost data unless you save it first. It is recommended that you save your data frequently. Prolonged periods of 

inactivity may cause the system to "time out." 
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Lesson 4 Section 3

Section 4.3: Survey: Survey Screen with Screen Edits

This section explains what to do with a Fatal edit (noted with a red icon) and an Explanation edit (noted with a 

yellow icon). 

 

Fatal edits or Explanation edits are generated when required data are not provided or the data provided do not 

meet the edit condition. A helpful edit icon is displayed next to the affected data field. Fatal edits must be fixed. 

Explanation edits can be entered to explain the data. When the user clicks on the icon, a "pop-up" window will 

appear listing the edit message and the action required. (An example of a Fatal edit is shown in the screen 

below.) Click Close to acknowledge the message. The data can be entered now or later. Fatal edit icons 

disappear and Explanation edit icons change from yellow to white when the edit message is resolved. 
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Lesson 4 Section 4

Section 4.4: Survey: Perform Edits

This section explains how to perform the edits. 

 

Once data are entered, the Survey screen will show an Edit Report button at the top right of the screen. To 

run the system edits, click the Edit Report button.When the edits have been run and all edit messages are 

resolved, the Key Holder is ready to lock the survey. 
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Lesson 4 Section 5

Section 4.5: Survey: Edit Report

This section explains the Edit Report. 

 

When Perform Edits is run, the Edit Report displays all edit messages. The “Severity” column of the Edit Report 

indicates the edit message type—Fatal (must be fixed) or Explanation (needs confirmation, with a reason). The 

“Accepted” column indicates whether the edit message is resolved (“Yes” or “No”). The Accepted column must 

show "Yes" for all edit messages in order for the Key Holder to Lock the survey data. Click Screen Name(s) or 

Explanation to make corrections or enter explanations as needed. 

Step 1: Click on the Edit Report button at the top right of the screen. 

Step 2: Review the edit report and resolve any problems. 

Step 3: When all edit messages are resolved, the Submit Data button will appear at the top of the screen. Click 

on the button to submit and lock the data. 
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Lesson 4 Section 6

Section 4.6: Survey: Edit Reason Report

This section explains the Edit Reason Report. 

 
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Lesson 4 Section 7

Section 4.7: Survey: Locking the Survey Data

This section explains how to lock the survey data. 

When the survey has been completed and all edits have been resolved, the Key Holder must lock the survey 

data. Locking means the data are ready for submission to Census for review. The 'Survey Status' in the upper 

left part of the screen will say 'Ready to submit'. The Key Holder will click on the 'Submit Data' button on the 

upper right of the screen. The system will display a 'Lock Survey' message indicating that the survey is locked 

and is now read-only. An e-mail message will be sent to the user stating that the survey data have been locked. 

Step 1: Survey Status in the upper left side of the screen will say 'Ready to submit'. 

Step 2: Click the 'Submit Data' button to submit the data and lock the survey. 

Step 3: The system will display a 'Lock Survey' screen informing the Key Holder that the data is now locked and 

is read-only. 

Step 4: You will receive an e-mail confirming that your survey data have been locked. 
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Lesson 5 Section 1

Section 5.1: Reports: Survey Form (Blank)

This section explains how to print a blank survey form. 

 

A blank version of the survey form may be opened and printed using the Survey Form (Blank) option found on 

the Reports menu. A Print Form and Go Back button are found at the bottom of the blank survey. The Print 

Form button opens a standard print dialog box, while the Go Back button returns users to the previous page 

viewed. 

Note: If it does not fit on the width of your paper, try printing in Landscape format. 
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Lesson 5 Section 2

Section 5.2: Reports: Survey Form (Data)

This section explains how to print a survey form with data. 

 

The survey form with data is viewable and printable using the Survey Form (Data) option found on the Reports 

menu. Otherwise, the buttons and steps are the same steps as for those for blank forms. To print directly from 

the data entry screens, use the browser Print button or Print option found on the File menu. A print option is also 

found on the menu available when the right mouse button is pressed. 

Note: If it does not fit on the width of your paper, try printing in Landscape format. 
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Lesson 5 Section 3

Section 5.3: Reports: View Access Report

This section describes the View Access Report. 

 

The View Access Report lists the user's access rights for the survey. Users can have view, update, and lock 

access. 
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Lesson 6 Section 1

Section 6.1: Coordinator - Additional Reports: Additional Reports

This section lists the additional reports available 

 

Coordinators have access to the following additional reports: 

• Registration Summary 

• Unregistered Users 

• Coordinator Registration 

• Institution and Survey Status Summary 

• Institution Reporting Status 
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Lesson 6 Section 2

Section 6.2: Coordinator - Additional Reports: Registration Summary

The section describes the Registration Summary Report. 

 

This report displays the number of registered keyholders and non keyholders. This is useful in determining how 

many users are registered. 
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Lesson 6 Section 3

Section 6.3: Coordinator - Additional Reports: Unregistered Users

This report displays a list of unregistered users. 

 

Enter search criteria to generate a Unregistered Users list for a subset of the institutions you coordinate. If you 

wish to generate this list for all institutions, simply click Generate. 

Step 1: Enter Search Criteria 

Step 2: Click on the "Generate" Button 

Step 3: A List of Unregistered Users is returned based on the Search Criteria. 
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Lesson 6 Section 4

Section 6.4: Coordinator - Additional Reports: Coordinator Registration

This section explains registration for the Coordinator. 

 

Registration must be completed prior to starting the survey sections. Information must be provided for all items 

with asterisks (**). Registration information may be updated at any time prior to locking the survey.The first time 

you login, you will have to register with the system. Once you have registered, you only need to return to the 

Registration page if you need to update the information (for example, assign new users). 
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Lesson 6 Section 5

Section 6.5: Coordinator - Additional Reports: Survey Status Summary

This section explains the Institution and Survey Status Summary Report. 

 

The Institution and Survey Status Summary gives an aggregated account of the active institutions and status of 

the surveys. 
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Lesson 6 Section 6

Section 6.6: Coordinator - Additional Reports: Institution Reporting Status

This section explains the Institution Reporting Status Report. 

 

This reports lists by institution and survey the status and number of locks for each survey. 
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Lesson 7 Section 1

Section 7.1: Coordinator - Additional Tools: Additional Tools

Additional Tools 

 

Coordinators have access to the following additional tools: 

• Lock Surveys 

• Contact List 

• File Export 
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Lesson 7 Section 2

Section 7.2: Coordinator - Additional Tools: Lock Surveys

This tool lists the surveys that are locked. 

 

This tool is useful when you need to know which surveys are locked by institutions. 

Step 1: Check the institutions for which you want to generate a report. 

Step 2: Click on the "Lock Survey" Button 

Step 3: A report will be generated showing surveys that are locked for the selected institutions. 

Note: Use the "Check all" and "Uncheck all" to check all institutions or to uncheck all institutions. 
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Lesson 7 Section 3

Section 7.3: Coordinator - Additional Tools: Contact List

This tool retrieves a list of institutions based on the search criteria and displays their contact information. 

 

Enter search criteria to generate a contact list for a subset of the institutions you coordinate. If you wish to 

generate this list for all institutions, simply click Generate. 

Step 1: Enter Search Criteria 

Step 2: Click on the "Generate" Button 

Step 3: A list of institutions that meet your search criteria will be returned.