U.S. Department of Justice

Bureau of Alcohol, Tobacco, Firearms and ExplosivesOffice of Enforcement Programs and Services

ATF Publication 3312.10

August 2005

Contact the NTC Out-ofBusiness Records Center:ATF National Tracing CenterOut-of-Business Records Center244 Needy RoadMartinsburg, WV 25401Tel: 1-800-788-7133Fax: 1-877-283-0288 (Multiple Sale) 1-800-578-7223 (All other inquiries)Email: ntcobrc@atf.gov

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Law/Regulation18 U.S.C. 923(g)(4) and 27 C.F.R part 478.127generally require that FFLs who havediscontinued business must forward their requiredrecords to ATF within 30 days of discontinuance.PenaltyFFLs who willfully fail to forward their requiredrecords to ATF upon discontinuance face apenalty of $250,000 and/or 5 years in jail.Note: It is the licensee’s responsibility to send

records in a manner that enables the FFL to

prove that the records have been received by ATF.Required RecordsOriginal Federal firearms license; Acquisition/disposition (A/D) records; ATF Forms 4473,Firearms Transaction Record; ATF Forms3310.4, Report of Multiple Sale or OtherDisposition of Pistols and Revolvers; ATF Forms3310.11, Federal Firearms Licensee Theft/LossReport; records of transactions in semiautomaticassault weapons; and law enforcementcertification letters. If the licensee was granteda variance to use a computerized record keepingsystem, the licensee is required to provide acomplete printout of the entire A/D records, andan ASCII text file (conforming to commonindustry standards), along with a file description.See 27 CFR 478.129 for details on the length oftime records must be kept.New InformationStarting in 2004, ATF began accepting recordsfrom dealers that are more than 20 years old, inlieu of the FFL destroying them. If an FFLwants to send such records to the ATF Out-ofBusiness Records Center, a letter shouldaccompany the records stating that the licenseeis not going out of business, but the records arebeing surrendered in lieu of their destruction.Please note, a licensed manufacturer or importermust permanently retain records of acquisitions.ACCESS 2000 is a partnership between ATFand firearms industry members, such asimporters, manufacturers, and wholesalers. It

provides the NTC withonline access to theirrecords in order to assist inthe tracing process. For questions oradditional information, contact the ACCESS2000 Program Manager at 1-800-788-7133.Multiple Sale FormsLicensees must follow the directions relating tothe reporting requirements on the ATF Form3310.4, Report of Multiple Sale or OtherDisposition of Pistols and Revolvers. Twocopies must be forwarded to the NTC either byfax or mail.FAX:MAIL:These reports must be filed no later than theclose of business on the day that the multiplesale or other disposition occurs.Law/Regulation18 U.S.C 923(g)(3) and 27 C.F.R. part 478.126aResponse to Requests from the NTCThe Gun Control Act and regulations requireeach licensee to respond to a request from theNTC for a trace disposition no later than 24hours after the request was received.Law/Regulation18 U.S.C. 923(g)(7), and 27 C.F.R, part 478.25a.The identity of a person or persons requestinginformation can be verified as set forth in 27C.F.R. part 478.25a, by contacting 800-788-7133,or faxing information to 800-578-7223.

800-283-0288U.S. Department of JusticeBureau of Alcohol, Tobacco, Firearms and ExplosivesNational Tracing CenterP.O. Box 0279Kearneysville, WV 25430-0279