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INSTRUCTIONS FOR COMPLETING BROWNFIELDS PROPERTY PROFILE FORM

GENERAL INSTRUCTIONS 

Overview: 

As specified in the cooperative agreement terms and conditions, all Assessment, Cleanup, and 

Revolving Loan Fund (RLF), and State and Tribal Section 128(a) (for site-specific work), 

cooperative agreement recipients must report to EPA as soon as an accomplishment has occurred. 

Targeted Brownfields Assessments (TBAs) must also be reported as accomplishments occur. This 

Office of Management and Budget (OMB) and Environmental Protection Agency (EPA) approved 

reporting form (OMB Form 2050-0192, EPA Form 6200-03), supplements your Progress Reports 

with specific property information. Please note that in most instances, all reported information is 

accessible to the public under the Freedom of Information Act (FOIA) and may be distributed by 

EPA to the public unless one of the FOIA exclusions is applicable. 

All cooperative agreement recipients must develop and regularly maintain a Brownfields Property 

Profile Form for each property targeted with EPA Brownfields cooperative agreement. Compared to 

the Progress Reports, each Property Profile Form contains information relating only to a specific 

property targeted by the cooperative agreement recipient. Progress Reports should not contain 

property-specific information except to identify area-wide/regional redevelopment projects and their 

relation to one or more targeted properties. 

The Property Profile Form is divided into four parts. Unless otherwise indicated, reporting in each

section is mandatory for all cooperative agreement recipients. Use the following format when asked 

to enter a date: mm/dd/yyyy. Additional instructions and definitions for completing this form are 

provided below. Please contact your EPA Regional Representative if you have any questions when 

completing this form. 

Leveraged Accomplishments Note: Several pieces of information in the Property Profile Form refer 

to "leveraged" activities or accomplishments. Typically, these leveraged activities and 

accomplishments are natural results/outcomes of the EPA-funded activities (e.g., cleanup 

jobs/funding at a property assessed with EPA Brownfields Assessment grant funding; reuse 

jobs/funding at a property cleaned up with EPA Brownfields Cleanup or RLF grant funding). To be 

reportable, there must be a demonstrable link or connection between the EPA-funded activity and the 

leveraged activity/funding/accomplishment. Usually, activities/funding/ accomplishments that occur 

prior to award of the EPA grant should not be reported as leveraged since the activity predates the 

award. In addition, the leveraged activity/funding/accomplishment should be reported only when 

actually manifested (i.e., projected numbers and other data, including expected jobs or uncommitted 

funding, should not be reported). 

When to Submit: 

Original Property Profile Form: A Property Profile Form must be submitted when the cooperative 

agreement recipient starts using EPA funds at an eligible property.

• For Assessment Cooperative Agreements, this will typically mean when the cooperative 

agreement recipient has started an assessment at an eligible property. 

● For Cleanup cooperative agreements, this will typically be the first or second quarter of the 

cooperative agreement period as the funds are first spent on the property identified in the selected

proposal. 

• For RLF cooperative agreements, this may mean when a subgrant or loan package is 

completed for an eligible property. 

• For TBAs, this will typically mean when an eligible property assessment has started using 

EPA funds. 
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• For State and Tribal Voluntary Response Program cooperative agreements, this will typically 

mean when EPA cooperative agreement recipient has started using EPA funds at an eligible property 

for assessment or cleanup activities. 

Updated Property Profile Forms: Property Profile Forms must be updated as activities (e.g., 

assessment, cleanup, and redevelopment) and accomplishments (e.g., cleanup completed, 

redevelopment underway, significant leveraged funding committed) occur, and then submitted online 

(when available) or along with the next required Progress Report. For example, a Property Profile 

Form should be updated upon: completion of a Phase II assessment; receipt of a no cleanup action 

document or determination; completion of cleanup activity; and/or initiation/completion of the 

planned redevelopment project. In addition, a Property Profile Form should be updated as the 

property background information changes or if there are other anecdotal information and successes 

that the cooperative agreement recipient wants to share with EPA. Cooperative agreement recipients 

should also revise and submit updated Property Profile Forms for all targeted properties when the 

cooperative agreement is being closed out. 

To Whom to Submit: 

Cooperative agreement recipients must submit Property Profile Forms to their EPA Regional 

Representative identified in the terms and conditions of the cooperative agreement. The EPA 

Regional Representative may request the form also be submitted to the EPA Headquarters Data 

Manager. When online submission is available and Property Profile Form information is entered 

online the data will automatically be delivered to the EPA Regional Representative. 

How to Submit: 

EPA is undertaking a two-phased process to facilitate electronic reporting and provide an information 

dissemination system to facilitate future cooperative agreement recipient reporting. Under the first 

phase, EPA has prepared electronic versions of Property Profile Form for the cooperative agreement

recipients to complete and submit via e-mail. EPA tracks accomplishments through the Assessment, 

Cleanup, and Redevelopment Exchange System, (ACRES), which is available online to cooperative 

agreement recipients, Property Profile Form information may be entered electronically into the webbased database. Electronic reporting is optional; hard copy reports will always be acceptable. 

DETAILED INSTRUCTIONS FOR COMPLETING EACH ITEM ON FORM 

PART I - PROPERTY INFORMATION 

(Mandatory for all cooperative agreement recipients) 

COOPERATIVE AGREEMENT RECIPIENT INFORMATION

1. Cooperative agreement Recipient Name. Enter the cooperative agreement recipient name. Use 

the official name of the cooperative agreement recipient as written in the cooperative agreement 

documentation, unless otherwise directed by the EPA Regional Representative. For TBAs, indicate 

the requester name. For State and Tribal property-specific activities, enter the State or Tribe name. 

2. Cooperative agreement Number. Enter the number of the cooperative agreement as provided in 

the cooperative agreement documentation (e.g., BF 00000000). Enter the response program number 

for State and Tribal property-specific cooperative agreements (e.g., RP 00000000). For TBAs, enter 

the Contract number. 
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3. Type of Brownfields Cooperative Agreement. Indicate the type of EPA Brownfields cooperative 

agreement to which all accomplishments reported on this Property Profile Form apply. If a property 

has benefited from more than one EPA Brownfields cooperative agreement, submit separate Property 

Profile Forms to report accomplishments for each cooperative agreement at that property. The TBA 

selection is to be used by EPA Regional personnel only. 

4. For Assessment, Cleanup, and RLF Cooperative Agreements, indicate type of Funding 

Used at the Property. Indicate what type of funding is being used at the property (e.g., 

hazardous substances, petroleum, or a combination of both). 

5a. Initial or Updated Property Profile Form. Indicate if this is the first Property Profile Form 

being submitted for the property or an updated version of a previously submitted Property Profile 

Form. 

5b. If “Updated Form,” provide the ACRES Property ID. Enter the ACRES Property ID number 

as indicated on the property screen in ACRES. The ACARES Property ID is unique to the ACRES 

application only. 

PROPERTY BACKGROUND INFORMATION 

(Mandatory for all cooperative agreement recipients) 

Property Background Information. Provide background information about the targeted property. 

Much of this information is historical (e.g., name, street address, latitude/longitude, size, 

description/history) and should be provided on the original Property Profile Form, with updates only 

as necessitated by changed circumstances. 

For purposes of cooperative agreement recipient reporting, a “property” is defined as a contiguous 

piece of land under unitary ownership. A property may contain several smaller components, parcels, 

or areas.

6. Property Name. Enter the name of the property. The property name should include the primary

reference to the property, as well as any aliases. If multiple names are listed, indicate the primary 

name first followed by any aliases (separated by commas). 

7a. Street Address. Enter the address of the property. The street address provided should reflect the 

primary entrance to the property. If no street address is available, please report the names of the 

streets for the intersection closest to the primary property entrance.

7b. City. Enter the name of the city in which the property is located. 

7c. County. Enter the county in which the property is located.

7d. State. Enter the two-letter abbreviation for the name of the state in which the property is located. 

7e. Zip Code. Enter the zip code (with plus four code, if available) for the property. 

8. Size. Enter the number of acres contained within the property’s boundary. Acreage for the entire 

property, not just the potentially contaminated portions, should be provided. 
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9. Parcel Number(s). Enter the universal identification number for the property (i.e., parcel number). 

Please list all applicable parcel numbers for the property. If multiple parcel numbers are listed, 

indicate the primary parcel number first (i.e., that which encompasses the primary entrance for the 

property), followed by any other parcel numbers (separated by commas). 

STATE & TRIBAL BROWNFIELDS/VOLUNTARY RESPONSE PROGRAM 

INFORMATION. Provide information on the status of the property within a state voluntary 

response program. 

10. State & Tribal Program Enrollment. If the property is enrolled in a state brownfields program 

or a state voluntary response program, indicate the date upon which the property was enrolled and the 

state identification number(s) the property received upon enrollment. If the property is not enrolled in 

a state program, check “Property Not Enrolled in a State or Tribal Program.” 

PROPERTY GEOGRAPHIC INFORMATION. Indicate the latitude and longitude information 

for the property. The coordinates should be taken at the primary entrance to the property (i.e., at the 

street address listed in 8a). There are six required data elements (aka, meta-data associated with 

latitude and longitude data) are described below; however the EPA Office of Brownfields and Land 

Revitalization (OBLR), or its contractors, will provide latitude/longitude and associated metadata 

if cooperative agreement recipients are unable. Additional guidance regarding EPA’s Data 

Standards for geographic information can be found at http://www.epa.gov/edr and is also 

available from your EPA Regional Representative. 

11a. Latitude. Enter the latitude coordinate for the property’s primary entrance. Please indicate, in 

degrees and decimal degrees (up to a maximum of six decimal positions), the measure of the angular 

distance on a meridian north or south of the equator. Where degrees latitude are less than 10, leading 

zeros should be given (e.g., 09 degrees latitude). Latitude measures should be preceded by a plus (+) 

symbol for points on or north of the equator and a minus (-) symbol for points south of the equator. 

11b. Longitude. Enter the longitude coordinate for the property’s primary entrance. Please indicate, 

in degrees and decimal degrees (up to a maximum of six decimal positions), the measure of the 

angular distance on the meridian east or west of the prime meridian. Where degrees longitude are less 

than 100, leading zero(s) should be given (e.g., 006 or 089 degrees longitude). Longitude should 

always be preceded by a minus (-) symbol for points west of the prime meridian and a plus (+) 

symbol for points on or east of the prime meridian. Longitude for places in the United States should 

be preceded by a minus (-) symbol. 

11c. Horizontal Collection Method. Enter the method used to determine the latitude and longitude 

coordinates (e.g., an address, an intersection, a Global Positioning System (GPS) device, a census 

block centroid, etc.). 

11d. Source Map Scale Number (only if a map/photo was used). Unless a GPS was used to 

determine the coordinates, please indicate the scale of the map/photo used to determine the latitude 

and longitude coordinates (i.e., the number that represents the proportional distance on the ground for 

one unit of measure on the map or photo). 
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11e. Reference Point. Enter the point of reference. Please indicate the place for which the latitude 

and longitude coordinates were established (e.g., Center of Facility or Station, Entrance Point of 

Facility or Station, Plant Entrance (General)). 

11f. Horizontal Reference Datum. The Horizontal Reference Datum is the coordinate reference 

system to which the latitude/longitude data in 13a and 13b relate. Per EPA's Latitude/Longitude Data 

Standard, there are three possible values associated with horizontal reference datum: 

 North American Datum of 1927 (NAD27): This datum was based on the ground survey 

in Europe and North America in the 19th century. NAD27 was the standard for many 

years because the USGS published its topographic maps in this datum. If you are 

reporting a location using a USGS 7.5-minute map, NAD27 is your default datum. 

 North American Datum of 1983 (NAD83): NAD 83 updated NAD 27 with current 

measurements using radio astronomy and satellite observations. When the USGS began 

publishing digital data, the NAD83 was used, which provided a more accurate representation 

of the earth’s shape and a more accurate depiction of the location of objects on the earth.

World Geodetic System of 1984 (WGS84): This datum was developed from the 

measurements calculated in the North American Datum of 1983. If you used a GPA to 

calculate your latitutde/longitude corrdinates, WGS84 is the default datum.

PART II - ENVIRONMENTAL ACTIVITIES

ENVIRONMENTAL ASSESSMENT INFORMATION 

(Assessment information is mandatory for Assessment cooperative agreement recipients, State and 

Tribal property-specific assessments, and Targeted Brownfield Assessments; as available for 

Cleanup and RLF cooperative agreement recipients) 

In this section, the cooperative agreement recipient should provide information relating to assessment 

activities conducted with EPA funds. For Cleanup and RLF cooperative agreements, information 

included in this section is assumed to be conducted with funding from other sources. 

Table A. Environmental Assessment Activity. Table A collects the assessment phase, assessment 

start and completion date(s), funding category, name of the entity(ies) providing funding, and the 

amount of funding. If there are multiple assessments, please use a separate line for each assessment. 

Activity. Indicate the type of activity (e.g., Phase I or II Environmental Site Assessment (ESA), 

Supplemental Assessment, Cleanup Planning)

Phase I Assessment

• Phase I Start Date(s). The date(s) on which the grant recipient authorizes the initiation 

of any Phase I activities on the property (e.g., historical property research, record review, site 

visit, etc.) A Phase I is equivalent to an environmental assessment conducted in accordance with 

the all appropriate inquiries final rule standard set forth 40 C.F.R. 312, or an Environmental Site 

Assessment Conducted in compliance with ASTM E1527-05 standard. 

• Phase I Report Completion Date(s). The date(s) on which any Phase I reports (e.g., the 

written report required under 40 CFR 312.21(a) of the all appropriate inquiries final rule) were 
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completed. A Phase I report is final when an environmental professional or state official has 

signed and dated the report as required in the final rule (see 40 CFR 312.21(c).

Phase II Assessment

• Phase II Start Date(s). The date(s) on which any Phase II activities (e.g., sampling 

analysis plan is approved or field mobilization occurs on the property). 

• Phase II Report Completion date(s). The date(s) on which any Phase II reports (e.g., 

supplement assessment, site investigation) were completed. A Phase II report is final when an 

environmental professional or state official has prepared an environmental assessment report that 

has been accepted by the grant recipient. 

Supplemental Assessment

• Supplemental Assessment Start Date. Enter the date on which a Supplemental 

Assessment activity starts. A Supplemental Assessment is defined as any additional 

environmental activity that is required in order to complete a site characterization, define the 

nature and extent of contamination and/or fill any environmental data gap necessary to identify

and/or perform cleanup activities.

• Supplemental Assessment Completion Date. Enter the date on which a Supplemental 

Assessment is completed. A Supplemental Assessment is considered completed when the 

Supplemental Assessment report has been accepted by the cooperative agreement 

recipient. 

Cleanup Planning

• Cleanup Planning Start date. The date(s) on which cleanup planning activities began 

leading up to the completion of one or more cleanup planning documents that were prepared by 

an environmental professional and accepted by the cooperative agreement recipient. Planning 

documents could include an Analysis of Brownfields of Cleanup Alternatives (ABCA), a 

cleanup workplan, etc. Cleanup planning may also include such activities as: environmental data 

analysis, risk assessment, the establishment of remedial action objectives, or the identification 

cleanup levels as required by the applicable state or tribal response program.

• Cleanup Planning Completion date. The date(s) on which cleanup planning activities 

are completed, most likely marked as the date in which the cooperative agreement recipient 

accepts completed cleanup planning documents.

Source of Funding. Use the check boxes to indicate the category of funding, and check only one 

funding source box per line. The categories of funding include: 

• This U.S. EPA Cooperative Agreement. Select if U.S. EPA (see Field 2 on the Property 

Profile Form) funds were used to perform assessment activities at the property (including TBA 

funding for EPA regional personnel). 

• Other Federal. Select if other federal funds were used to perform assessment activities at the 

property (e.g., U.S. Department of Housing and Urban Development Brownfields Economic 

Development Initiative grant, U.S. Economic Development Administration grant, EPA Smart 

Growth grant). 

• State/Tribal Funding. Select if any state and tribal funds (exclusive of State and Tribal 

property-specific 128(a) funds) were used to perform assessment activities at the property (e.g., state 

economic development grant, state brownfields assessment grant). 

• Local Government. Select if any local funds were used to perform assessment activities at 

the property (e.g., local bond/tax increment financing, city community development grant). 
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• Private/Other. Select if any private funds were used to perform assessment activities at the 

property (e.g., company X, developer Y, non-profit Z). 

• Name of Entity Providing Funds. Indicate the name of the entity that provided funding 

for assessment activity, unless it is from this U.S. EPA Cooperative Agreement. 

Amount of Funding. Enter the amount of funding committed by the specified entity providing funds 

for the assessment activity. 

12. Cleanup Required. Indicate whether cleanup is required as soon as sufficient assessment has 

been conducted to make such a determination. An “environmental cleanup” is defined as any action 

that is required at a property as a result of contamination by any hazardous substance, petroleum 

product, controlled substance, or solid waste to address levels that pose a threat to human health and 

the environment. The “no cleanup required” determination is generally made by the cooperative 

agreement recipient or property owner—typically made in conjunction with state voluntary response 

program officials and/or certified environmental professionals following an environmental 

assessment of the property—to indicate that the property does not have any contaminants at levels 

that pose a threat to human health or the environment. In this instance, proceed to #16 or provide an 

explanation in #26. A cooperative agreement recipient may not know whether cleanup is required, if 

additional assessment work is required, if the cleanup level is dependent on the future use, or if future 

use has not been determined. In these instances, indicate “unknown” and update this section when a 

determination is made. A “cleanup required” determination may include situations where an invasive

cleanup does not occur but use of either engineering controls (e.g., capping) or institutional controls 

(e.g., land use restrictions) ensures that any residual contamination left on the property does not pose 

a threat to human health or the environment. 

Make sure to complete INSTITUTIONAL CONTROLS INFORMATION before submitting this 

Property Profile Form to your EPA Regional Representative 

CONTAMINANTS AND MEDIA AFFECTED INFORMATION 

(Reporting guidelines for this section: Assessment information (i.e., types of contaminants found and 

media affected) is mandatory for Assessment cooperative agreement recipients, State and Tribal 

property-specific cooperative agreements, and Targeted Brownfield Assessments; optional for 

Cleanup and RLF cooperative agreement recipients. Cleanup information (i.e., types of contaminants 

cleaned up and media cleaned up) is mandatory for Cleanup, RLF, and State and Tribal propertyspecific cooperative agreement recipients and optional for Assessment cooperative agreement

recipients.) 

Table B. Contaminants and Media Affected. Provide information relating to the results from the 

environmental assessment activities performed at the property, including information on the types of 

contaminants found/cleaned up and the media impacted/cleaned up. Update this section as additional

information becomes available. 

Recognized Environmental Conditions. Indicate the presence or likely presence of any 

hazardous substances or petroleum products on the property under conditions that indicate an 

existing release, a past release, or a material threat of a release of any hazardous substances or 

petroleum products into structures on the property or into the soil, groundwater or surface water 

of the property as defined in ASTM-1527.
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Contaminant Found. Indicate what types of contaminants have been identified or detected through 

the assessment activities. Mark the boxes for each and every type of contaminant that has been 

detected. The eight specific classes listed are defined in Appendix A, Types of Contaminants. If 

contaminants are identified that do not fall into one of the types, please indicate “other” and 

provide a brief description of the contaminant(s) identified during the assessment activities. If 

contaminants were not detected during assessment, indicate “no contaminants.” If the types of 

potential contaminants have not yet been determined for the property, indicate “unknown.” 

Please consult with your EPA Regional Representative if you need additional assistance in 

classifying the contaminants at your targeted properties. 

Contaminant Cleaned Up. Indicate which types of contaminants have been cleaned up. Mark the 

boxes for each and every type of contaminant that has been cleaned up. Contaminants are considered 

cleaned up when a “clean” or “no further action” letter (or its equivalent) has been issued by the state 

or tribe under its voluntary response program (or its equivalent) for cleanup activities at the property; 

or the cooperative agreement recipient or property owner, upon the recommendation of an 

environmental professional, has determined and documented that on-property work is finished. Ongoing operation and maintenance activities or monitoring may continue after a cleaned up 

designation has been made.

Media Affected. Indicate which types of media (e.g., soil, air, surface water, ground water, drinking 

water, sediments) are impacted by the identified contaminants. Mark the boxes for each and every

media impacted at levels that are actionable under state, tribal, and/or federal standards. To the extent 

that the future reuse plans impact whether the contamination in the media is actionable, consider 

providing a brief description in Part VII, Anecdotal Property Information. If no media were affected 

by contaminants, indicate “no media affected.” If the assessment activity is preliminary in nature and 

does not report potential affects by media, indicate “unknown.” When the media affected become 

known, please update this section. 

Media Cleaned Up. Indicate which types of media (e.g., soil, air, surface water, ground water, 

drinking water, sediments) are impacted by the identified contaminants that have been cleaned up. 

Mark the boxes for each and every media impacted at levels that are actionable under state, tribal, 

and/or federal standards and have been cleaned up. Contaminants are considered cleaned up when a 

“clean” or “no further action” letter (or its equivalent) has been issued by the state or tribe under its 

voluntary response program (or its equivalent) for cleanup activities at the property; or the 

cooperative agreement recipient or property owner, upon the recommendation of an environmental 

professional, has determined and documented that on-property work is finished and any needed 

institutional or engineering controls are in place and functional. On-going operation and maintenance 

activities or monitoring may continue after a cleaned up designation has been made. 

ENVIRONMENTAL CLEANUP INFORMATION 

(Mandatory for Cleanup, RLF, and State and Tribal property-specific cooperative agreements; as 

available for Assessment cooperative agreement recipients and Targeted Brownfield Assessments) 

In this section, the cooperative agreement recipient should provide information relating to cleanup 

activities funded by the EPA cooperative agreement and basic information relating to the cleanup 

activity and results. For Assessment cooperative agreements, information included in this section is 

assumed to be conducted with funding from other sources. 
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13. Cleanup Activity Start Date. Enter the date that the cleanup contractor mobilizes at the 

property. Cleanup activities include, but are not limited to demolition for environmental reasons; 

emergency removals; drum barrel removal; soil, water, and groundwater treatment; institutional 

controls, capping; and operation and maintenance activities. 

14. Cleanup Activity Completion Date. Enter the date that cleanup activities at the property were 

completed to a regulatory risk-based standard. This typically occurs when one of the following 

conditions applies: 

(1) A “clean” or “no further action” letter (or its equivalent) has been issued by the state or tribe 

under its voluntary response program (or its equivalent) for cleanup activities at the property; or 

(2) The cooperative agreement recipient or property owner, upon the recommendation of an 

environmental professional, has determined and documented that on-property work is finished. 

Ongoing operation and maintenance activities or monitoring may continue after a cleanup 

completion designation has been made.

15. Acres Cleaned Up. Enter the number of acres that have been cleaned up. Provide only the 

acreage for the portion of the property that has been addressed by environmental cleanup activities. A 

property is considered cleaned up when it is made available for reuse as a result of the environmental 

cleanup activity. 

16. No Further Action/Cleanup Completion Document Date. If the property has received a No 

Further Action Letter or equivalent cleanup completion documentation, indicate the date upon which 

this documentation was issued. If the property is not enrolled in a state program such that this 

documentation does not apply, leave this field blank. 

17. Number of Cleanup Jobs Leveraged. Provide information relating to jobs leveraged during the 

cleanup at the property. This number includes short-term jobs (i.e., with a duration of less than one 

year) typically leveraged during the cleanup and remediation stage. Only actual jobs should be 

reported; planned or expected jobs should not be reported until they are realized. Cleanup jobs 

directly paid for by a U.S. EPA cooperative agreement should not be reported here, only jobs 

leveraged as a result of a U.S. EPA cooperative agreement.

18. EPA Funding Category and Amount. Cleanup activities conducted and funded prior to the 

awarding of the cooperative agreement should typically not be provided (i.e., pre-award activities are 

not considered leveraged and should not be reported). Funding for activities used to prepare the 

property for redevelopment (e.g., demolition, property clearing) should be reported in this table. 

Supplemental narrative information about the cleanup funding may be further described in Part VII, 

Anecdotal Property Information (e.g., describe use of innovative funding sources, use of loans and/or 

insurance mechanisms to facilitate cleanup). The categories of funding include: 

• U.S. EPA-Brownfields Cleanup Cooperative Agreement. For Cleanup cooperative 

agreement recipients, indicate the amount of brownfield funds used to perform environmental 

cleanup activities at the property. 
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• U.S. EPA-Brownfields RLF Loan. For RLF cooperative agreement recipients, indicate the 

date signed and the amount of the loan used to perform environmental cleanup activities at the 

property. Loan amounts should be reported when the loan is issued to the borrower (i.e., when the 

loan document is signed and legally binding). 

• U.S. EPA-Brownfields RLF Subgrant. For RLF cooperative agreement recipients, indicate 

the date signed and the amount of the subgrant used to perform environmental cleanup activities at 

the property. Subgrant amounts should be reported when the subgrant is awarded (i.e., when the 

subgrant is signed and legally binding). 

• U.S. EPA-Section 128 State and Tribal. For State and Tribal property-specific cooperative 

agreements, indicate the amount of the Section 128 State and Tribal funds used to perform 

environmental cleanup activities at the property. 

Table C. Environmental Cleanup Leveraged Funding Detail. Table C collects the leveraged 

funding source(s), name of entity providing leveraged funds, and the amount of funding 

leveraged for cleanup. If multiple leveraged funding sources were used for cleanup, please use a 

separate line for each source. 

Category of Funding, Name of Entity Providing Funding, and Amount of Funding Leveraged. 

Use the check boxes to indicate the category of funding, and check only one funding source box per 

line. Provide the name of the entity providing the funding and the amount of leveraged funding. The 

categories of funding include: 

• Other Federal. Select if any federal funds other than this U.S. EPA Cooperative Agreement 

were used to perform environmental cleanup activities at the property (e.g., U.S. Department of 

Housing and Urban Development Community Development Block Grant, U.S. Department of 

Housing and Urban Development Brownfields Economic Development Initiative grant). 

• State/Tribal Funding. Select if any state and tribal funds (exclusive of State and Tribal 

property-specific 128(a) funds) were used to perform environmental cleanup activities at the property 

(e.g., state brownfields cleanup grant, state economic development grant). 

• Local Government. Select if any local funds were used to perform environmental cleanup 

activities at the property (e.g., local bond/tax increment financing). 

• Private/Other. Select if any private funds were used to perform environmental cleanup 

activities at the property (e.g., company X, developer Y, non-profit Z). 

Name of Entity Providing Funds. Indicate the name of the entity that provided funding for cleanup 

activity. 

Amount of Funding. Enter the amount of funding committed by the specified entity providing funds 

for the cleanup activity. 

INSTITUTIONAL CONTROLS and ENGINEERING CONTROLS INFORMATION 

(Mandatory for all cooperative agreement recipients) 

In this section, the cooperative agreement recipient should provide information relating to the use of 

institutional controls on the property. 

19a. Institutional Controls Required. Indicate whether institutional controls are required as part of 

the cleanup or containment activity to help minimize the potential for exposure to contamination 

and/or restrict land or resource use. 
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19b. Category of Institutional Controls Required. Indicate which category(ies) of institutional 

controls are required. Mark the boxes for each and every category of institutional control that is 

required. Although the definitions of institutional controls vary across localities and states, there are 

four general categories: proprietary controls (e.g., easements, covenants); governmental controls 

(e.g., zoning, building codes, drilling permit requirements); informational devices (e.g., state 

registries, deed notices, advisories), and enforcement/permit tools (e.g., orders, permits, consent 

decrees). If the information about the institutional control (e.g., specific type of control) is available 

online, please provide the World Wide Web address or URL. Please use the provided text box to enter 

any additional information on institutional controls at the property. For more details on institutional 

controls, please refer to EPA guidance (the current February 2003 draft guidance is entitled “Institutional 

Controls: A Guide to Implementing, Monitoring and Enforcing Institutional Controls at Superfund, 

Brownfields, Federal Facility, UST and RCRA Corrective Action Cleanups”) or contact your EPA 

Regional Representative. 

19c. Institutional controls are in place, and operating as intended. Appropriate institutional 

controls should reflect the specific contamination and exposure potential circumstances of a given 

property, including consideration of reasonably anticipated future uses, and mechanisms in place to 

modify institutional controls, if necessary, based on future changes in use. Depending on the type of 

institutional control(s) to be implemented at a property the term "in place" could include for example: 

the enactment of ordinances (e.g., ground water use restrictions), codes, and/or regulations by local 

government; recording of legal instruments in the chain of title for a property; issuance by a 

regulatory authority of enforcement tools or permit; listing of property on state registry of 

contaminated sites; and/or recording of deed notices or hazard advisories in local land records. 

Indicate the date that the final required institutional control was enacted, recorded, issued or listed, as 

appropriate. 

20a. Engineering Controls Required. Indicate whether engineering controls are required as a part 

of the cleanup or containment activity to help minimize the potential for exposure to contamination.

20b. Category(ies) of Engineering Controls Required. Indicate which category(ies) of engineering 

controls are required. Mark the boxes for each and every category of engineering control that is 

required. Although the definitions of engineering controls may vary across localities and states, there 

are four general categories: cover technologies (capping); Engineered Barriers (i.e., slurry walls, 

sheet, piling, synthetic membranes); Immobilization Process (i.e., in-situ solidification, in-situ 

stabilization, encapsutation); Security (guard, fences, public notices), and Other (please enter any 

other engineering control that is not previously covered). If the information about the engineering 

control (e.g., specific type of control) is available online, please provide the World Wide Web address or 

URL. Please use the provided text box to enter any additional information on engineering controls at the 

property. For additional information please contact your EPA Regional Representative.

20c. Engineering controls are in place, and operating as intended. Appropriate engineering 

controls should reflect the specific contamination and exposure potential circumstances of a given 

property, including consideration of reasonably anticipated future uses, and mechanisms in place to 

modify engineering controls, if necessary, based on future changes in use. Depending on the type of 

engineering control(s) to be implemented at a property the term "in place" could include for example: 

the completion of construction of the cap, completion of the in-situ stabilization, and/or completion 
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of the construction of the fence. Indicate the date that the final required engineering control was 

implemented. 

REDEVELOPMENT AND OTHER LEVERAGED ACCOMPLISHMENTS

(Mandatory for Assessment, Cleanup and RLF Cooperative Agreements; as available for State and 

Tribal Property Specific Activities and TBAs) 

In this section, provide information relating to redevelopment activities and other nonassessment/cleanup accomplishments leveraged by the EPA cooperative agreement and basic 

information relating to the leveraged activities. The term "leveraged" refers to those non-EPA 

brownfields cooperative agreement funds and activities that have some link or nexus to the efforts of 

an EPA cooperative agreement-funded activity, or where the EPA cooperative agreement-funded 

activity was a catalyst for the leveraged accomplishments. This section is mandatory for Assessment, 

Cleanup and RLF Cooperative Agreements and as available for State and Tribal Property Specific 

Activities and TBAs where targeted properties undergo subsequent redevelopment activities; but 

should only be updated when real accomplishments are realized (e.g., anticipated leveraged funding 

should not be reported until it is committed to the property). This section should be updated by all 

cooperative agreement recipients as redevelopment activities are undertaken or leveraged funds are 

committed for the property during the term of the cooperative agreement. 

Redevelopment Information. Provide information relating to redevelopment activities leveraged by 

the EPA cooperative agreement. 

21. Redevelopment Start Date. Enter the date upon which redevelopment activities began at the 

property. The start date can be triggered by a variety of events (e.g., infrastructure preparation, 

property preparation, groundbreaking ceremony). Conceivably, the redevelopment start date can 

precede the date of cleanup completion when portions of the property are undergoing simultaneous 

cleanup and redevelopment activities. However, environmental cleanup activities necessary to 

prepare the property for redevelopment should not be considered a trigger for the redevelopment start 

date. 

22. Redevelopment Completion Date. Enter the date upon which redevelopment activities were 

concluded at the property. The completion date can be triggered by a variety of events (e.g., 

completion of the project, grand opening ceremonies). 

Table D. Redevelopment Leveraged Funding Detail. Describe all funds linked to and leveraged by 

the cooperative agreement to support additional, related activities at the property, and check only one 

funding source box per line. Only funding committed to the property should be reported (e.g. 

committed funds may include but is not limited to tax increment financing, mortgages, bank 

documents, contracts); anticipated funding should not be reported. Supplemental narrative 

information about the leveraged redevelopment funding may be further described in Part VII, 

Anecdotal Property Information (e.g., describe innovative funding sources/uses, additional details on 

what each funding source was used for). 

Redevelopment may include non-commercial reuses (e.g., parks, wildlife refuges, nature trails, and 

greenspaces, non-profit community health care facility), as well as commercial or industrial uses 
13

(e.g., the expansion or remodeling of an existing manufacturing facility, the construction of a new 

retail space), and residential and public purpose uses (e.g., courthouse, public health clinic). 

Redevelopment activities conducted and funded prior to the awarding of the cooperative agreement 

should not be provided (i.e., pre-award activities are not considered leveraged and should not be 

reported). Leveraged funds may be used to support allowable activities (e.g., inventory, assessment, 

cleanup) as captured in the previous sections (Tables A and C, respectively) and activities that cannot 

be funded by the EPA cooperative agreement (e.g., demolition, property preparation, redevelopment 

construction, transportation improvements) that should be reported in this section. 

To the extent that funding for program/grant-level activities and/or redevelopment activities have 

been leveraged but cannot be discretely allocated to one or more targeted properties, the leveraged 

funding should only be described in the Progress Report (i.e., not in the Property Profile Form). In 

addition to describing the amount leveraged, use the Progress Report to identify the type of activity 

funded, funding source, and which specific properties or areas (if any) benefit from the funding. 

Table D collects the funding category, name of the entity(ies) providing funding, and the amount of 

funding leveraged for redevelopment. If multiple funding sources were leveraged for redevelopment, 

please use a separate line for each funding category used for redevelopment. The categories of 

funding include: 

• Other Federal. Select if any federal funds were leveraged to perform redevelopment 

activities at the property (e.g., U.S. Department of Housing and Urban Development Community 

Development Block Grant, U.S. Economic Development Administration Public Works grant). 

• State/Tribal Funding. Select if any state and tribal funds (exclusive of State and Tribal 

property-specific 128(a) cooperative agreement funds) were leveraged to perform redevelopment 

activities at the property (e.g., state brownfields grant, state economic development grant). 

• Local Government. Select if any local funds were leveraged to perform redevelopment 

activities at the property (e.g., local bond/tax increment financing). 

• Private/Other. Select if any private funds were leveraged to perform redevelopment 

activities at the property (e.g., company X, developer Y, non-profit Z). 

Name of Entity Providing Funds. Indicate the name of the entity that provided funding for 

redevelopment activity. 

Amount of Funding. Enter the amount of funding committed by the specified entity providing funds 

for the redevelopment activity. 

23. Number of Redevelopment Jobs Leveraged. Provide information relating to the jobs leveraged 

by the EPA cooperative agreement at the property. This number also includes short-term jobs (i.e., 

with a duration of less than one year) typically leveraged during the construction stage and long-term 

jobs that typically occur as a result of the new or enhanced reuse at the property (i.e., with a duration 

of more than one year). Only actual jobs should be reported; planned or expected jobs should not be 

reported until they are realized. 

24. Future Use and Estimated Acreage Amount(s). Indicate the type and amount of acreage of 

future use(s). For properties with more than one future use (i.e. mixed use), check all categories that 

apply and indicate the proportional acreage of each future use. The total amount of future use acreage 

can NOT be greater than the property size indicated in Field # 8. For properties with multi-story 

buildings only, please check the “multi-story building” box and indicate also the square footage for each 
14

type of reuse (e.g. a three story building with first floor commercial and remaining floors residential with 

a green roof).

• Greenspace: Agricultural site, field, forest, nature trails, park, playing fields, playground, 

pond, recreational area, stormwater management practices, green roof, urban forest canopy, wetland, 

and wildlife refuge; 

• Residential: Housing; 

• Industrial: Chemical plant, foundry, machine shop, incineration, landfill, manufacturing 

(general), mill (general), mining, petroleum (distribution/storage), power generating plant, utility, 

warehouse, water treatment/sewage plant, wood products site; 

• Commercial: Automotive (dealership), dry cleaning facility, bank, museum, office, , laundry, 

recycling, retail, service station, storage, public services, places of worship, and schools, and 

transportation center (bus, rail, etc.). 

25. Actual Acreage and Type(s) of Greenspace Created. Enter the number of acres that have been 

newly created or made available as greenspace). Provide only the acreage for the portion of the 

property that constitutes greenspace. Greenspace typically refers to vegetated or water-covered space 

that is in a natural or unbuilt condition, meaning not covered with buildings, roads, or other paved 

areas, thus providing environmental, recreational, and other benefits (e.g., parks, wildlife refuges, 

nature trails, wetland, field, forest, park, wildlife refuge, urban forest canopy, playing fields, 

playground, nature trail, pond, stormwater best management practices 

(http://www.epa.gov/ost/stormwater)).

ANECDOTAL PROPERTY INFORMATION 

(As available for all cooperative agreement recipients) 

26. Property Highlights. Briefly describe anecdotal information about the property. Information 

relating to the cooperative agreement award criteria (e.g., community benefit, sustainable 

reuse/brownfields prevention, reduction of environmental threats, use of existing infrastructure, 

community involvement, implementing EPA initiatives such as Clean Energy/Energy Efficiency, 

Water Efficiency, Diesel Emission Reduction, Construction & Demolition Materials Recycling, Low 

Impact Development and/or Green Remediation) should be highlighted as much as possible. The 

cooperative agreement recipient may also want to highlight any innovative or unique issues, 

activities, technologies, or approaches; any disenfranchised or sensitive populations impacted; 

planned or actual reuse(s); and/or any other significant accomplishments or upcoming events, such as 

groundbreaking or ribbon cutting ceremonies, associated with the targeted property. 

In addition, the cooperative agreement recipient should provide information relating to any 

allowable, but non-assessment/cleanup activities (e.g., health monitoring studies, insurance) funded 

and/or leveraged through the cooperative agreement at the targeted property. Any such activities that 

are not linked directly to a single property should be described in the Progress Report. 

EPA will use this additional information for use in its evaluation of the success of the cooperative 

agreement and for its use in developing communications materials to promote the brownfields 

program and grants.
15

PROPERTY PHOTOGRAPH INFORMATION. Provide information on the availability of 

photographs or video footage depicting pre-cooperative agreement property conditions, cooperative 

agreement funded activities, redevelopment activities, and/or the property after redevelopment 

construction has been completed. As with the anecdotal narrative, EPA will use any photographs to 

illustrate the progress and successes of each cooperative agreement recipient in communications 

materials. 

27. Availability of Photographs. Indicate whether still photographs depicting the property have 

been taken and are available. 

28. Availability of Video. Indicate whether video footage depicting the property has been taken and 

is available. 

PART III ADDITIONAL PROPERTY INFORMATION 

PROPERTY HISTORY INFORMATION (As available for all cooperative agreement recipients). 

Provide information about the property, such as description, past uses, and ownership history. If 

additional space is needed, please attach an additional sheet. If one has already completed 

assessment activities prior to receiving EPA funding, please provide that information in Table A. 

Environmental Assessment Activity.

29. Property Description/History/Past Ownership. Provide a brief narrative description about the 

property by providing information about the history of the property including past owners and past 

uses leading to any real or perceived environmental contamination. 

30. Predominant Past Uses(s). Indicate the type and amount of acreage of predominant past use(s). 

For properties with more than one predominant past use (i.e. mixed use), check all categories that 

apply and indicate the proportional acreage of each past use. The total amount of predominant past 

use acreage can NOT be greater than the property size indicated in Field # 8. For properties with 

multi-story buildings only, please check the “multi-story building” box and indicate also the square 

footage for each type of reuse (e.g. a three story building with first floor commercial and remaining floors 

residential with a green roof).

• Greenspace: Agricultural site, field, forest, nature trails, park, playing fields, playground, 

pond, recreational area, stormwater management practices, green roof, urban forest canopy, wetland, 

and wildlife refuge; 

• Residential: Housing; 

• Industrial: Chemical plant, foundry, machine shop, incineration, landfill, manufacturing 

(general), mill (general), mining, petroleum (distribution/storage), power generating plant, utility, 

warehouse, water treatment/sewage plant, wood products site; 

• Commercial: Automotive (dealership), dry cleaning facility, bank, museum, office, laundry, 

recycling, retail, service station, storage, public services, places of worship, and schools, and 

transportation center (bus, rail, etc.). 

OWNERSHIP AND SUPERFUND LIABILITY (Mandatory for Cleanup and RLF Cooperative 

agreements) Indicate if ownership has changed over the life of the cooperative agreement and if 

Superfund federal landowner protections factored into the ownership change. 
16

31a. Ownership Entity. Indicate whether the property is currently owned by a government (i.e., 

Tribal, State, or Local) or private entity. 

31b. Current Owner. Enter the name of the current owner of the targeted property. If the ownership 

changes during the term of the cooperative agreement, provide the new owner’s name. 

32a. Ownership Change. Indicate if during the term of the cooperative agreement, ownership for the 

property has changed. For reporting purposes, a property "ownership change" is defined as a property 

transaction that is recorded in a deed of sale or other equivalent sales contract that legally transfers 

the property from one entity to another. In addition, a transaction involving a long-term lease (e.g., 

99 years) should be considered as a property ownership change (i.e., the landlord would be 

considered the seller and the tenant would be considered the buyer). 

32b. Superfund Federal Landowner Liability Protection. For any ownership changes during the 

term of the cooperative agreement, indicate whether the bona fide prospective purchaser (BFPP) 

liability protection, provided in the Brownfields Amendments to the Comprehensive Environmental 

Response, Compensation, and Liability Act (CERCLA or Superfund), was a factor in the property 

transfer. Check the “unknown” box if you do not know whether the BFPP liability protection had an 

impact on the property transfer. 

PART IV - APPROVALS 

33. Cooperative Agreement Recipient Project Manager. Type or print the name of the cooperative 

agreement recipient project manager. The project manager should also sign and date the completed 

Property Profile Form before submission. 

34. U.S. EPA Regional Representative. Type or print the name of the EPA Regional 

Representative. The EPA representative should also sign and date the reviewed Property Profile 

Form.