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U.S. Department of Justice

Office on Violence Against Women (OVW)

OVW Fiscal Year 2012 

Grants to Encourage Arrest Policies

and

Enforcement of Protection Orders 

Program

Eligibility

Applicants are limited to those States, units of local government, Indian Tribal governments and

State, local, Tribal, and Territorial courts that have an open Arrest award and/or an Arrest

award that was closed within the last 12 months. Grant recipients who received new or

supplemental funding for 24 months in Fiscal Year 2011 are NOT eligible to apply for Fiscal

Year 2012 awards. 

(See “Eligibility,” page 5) 

Deadline

All applications are due by 11:59 p.m. E.T. on March 26, 2012. 

(See “Deadline: Application,” page 4)

To ensure all applicants have ample time to complete the registration process through 

Grants.gov, applicants should register online with Grants.gov by March 12, 2012. 

Contact Information

For assistance with the requirements of this solicitation, contact OVW at (202) 307-6026. 

In Fiscal Year 2012, OVW applications will be submitted through Grants.gov. For

technical assistance with the Grants.gov contact the Grants.gov Customer Support 

Hotline at 1-800-518-4726. 

Grants.gov Number assigned to announcement OVW-2012-3133

It is anticipated that all applicants will be notified of the outcome of their applications by 

September 30, 2012. 
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CONTENTS

Overview p. 4 

About the OVW Grants to Encourage Arrest Policies and Enforcement of Protection

Orders Program p. 4 

Deadlines p. 4 

• Application p. 4 

• Registration p. 5 

Eligibility p. 5 

• Eligible Entities p. 5 

• Program Eligibility Requirements p. 6 

• Types of Applicants 

o Continuation p. 7 

 

Award Information p. 8 

• Award Period p. 8 

• Award Amounts p. 8 

Program Scope p. 8 

 

• Purpose Areas p. 8 

• OVW Priority Areas p. 10

• Activities that Compromise Victim Safety and Recovery p. 10

• Out-of-Scope Activities p. 11

• Unallowable Activities p. 12

How to Apply p. 12

• Formatting and Technical Requirements p. 12

• Experiencing Unforeseen Technical Issues p. 13

• Application Requirements p. 13

• Summary Data Sheet p. 13

• Project Narrative p. 14

• Budget Detail Worksheet and Narrative p. 16

• Memorandum of Understanding (MOU) p. 19

Additional Required Information p. 19

• Proposal Abstract p. 19

• Status of Current Project p. 20

• Application for Federal Assistance (SF-424) p. 20

• Standard Assurances and Certifications p. 20
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• Letter of Nonsupplanting p. 20

• Financial Accounting Practices p. 20

• Indirect Cost Rate Agreement (if applicable) p. 21

Selection Criteria p. 21

• Review Process p. 21 

• Past Performance Review p. 21

Other Requirements p. 22

• Federal Financial Guidelines and Reporting Requirements p. 22

• Additional Requirements p. 22

Public Reporting Burden p. 23

 

Application Checklist p. 25 

Appendix A – Quick Tips to Certification of Eligibility Letter p. 26

Appendix B– Sample of Certification of Eligibility Letter p. 27

 

 
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OVW Grants to Encourage Arrest Policies and 

Enforcement of Protection Orders Program

(CFDA 16.590) 

Overview

The Office on Violence Against Women (OVW) is a component of the United States Department 

of Justice (DOJ). Created in 1995, OVW implements the Violence Against Women Act (VAWA) 

and subsequent legislation and provides national leadership on issues of sexual assault, 

domestic violence, dating violence, and stalking. Since its inception, OVW has supported a 

multifaceted approach to responding to these crimes through implementation of grant programs 

authorized by VAWA. By forging State, local and tribal partnerships among police, prosecutors, 

judges, victim advocates, health care providers, faith leaders, and others, OVW grants help

provide victims with the protection and services they need to pursue safe and healthy lives, while

improving communities’ capacity to hold offenders accountable for their crimes. For general 

information on OVW grant programs please see the OVW Fiscal Year 2012 Grant Program 

Solicitation Reference Guide (Reference Guide) at http://www.ovw.usdoj.gov/docs/resourceguidebook.pdf. 

About the OVW Grants to Encourage Arrest Policies and 

Enforcement of Protection Orders Program

The Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program (the 

Arrest Program) recognizes that sexual assault, domestic violence, dating violence, and 

stalking1 are crimes that require the criminal justice system to hold offenders accountable for 

their actions through investigation, arrest, and prosecution of violent offenders, and through 

close judicial scrutiny and management of offender behavior.

This discretionary grant program is designed to encourage State, local, and Tribal governments 

and State, local, and Tribal courts to treat sexual assault, domestic violence, dating violence, 

and stalking as serious violations of criminal law requiring the coordinated involvement of the 

entire criminal justice system. The Arrest Program challenges the entire community to listen, 

communicate, identify problems, and share ideas that will result in new responses to ensure 

victim safety and offender accountability.

Deadlines

Application

The deadline for applying for funding under this grant announcement is 11:59 p.m. E.T. on

March 26, 2012. Applications submitted after March 26, 2012, 11:59 p.m. E.T. will not be 

considered for funding.

 

1 The terms sexual assault, domestic violence, dating violence and stalking are defined in 42 U.S.C. § 13925 (a), 

which can be found on the Office on Violence Against Women website at http://www.ovw.usdoj.gov/

. 
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Note: For applicants without Internet access, who cannot submit an application 

electronically, please contact Sue Pugliese at (202) 305-1660 no later than March 12, 

2012 to request permission to submit an application by alternative means. 

Registration 

The Grants.gov registration deadline is March 12, 2012. It is strongly encouraged that 

applicants begin the registration process well in advance of the deadline. For more information 

on the process of registering with Grants.gov, please see the Reference Guide. 

Eligibility

It is very important that you review this information carefully. Applications that are submitted by 

ineligible entities will not be considered for funding.

Eligible Entities 

Eligible entities for this program are:

• States2

• Units of local government

;

3

• Indian Tribal governments; and

;

• State, Tribal, Territorial, and local courts (including juvenile courts).

For Fiscal Year 2012, program eligibility is restricted to entities that have a current open award 

from the Arrest Program and/or an award from the Arrest Program that was closed within the 

last 12 months. Grant recipients who received new or supplemental funding from the Arrest 

Program for 24 months in Fiscal Year 2011 are NOT eligible to apply for Fiscal Year 2012 

awards. 

For the purpose of this Program, a unit of local government is any city, county, township, 

town, borough, parish, village, or other general-purpose political subdivision of a State; an 

Indian tribe that performs law enforcement functions as determined by the Secretary of Interior; 

or, for the purpose of assistance eligibility, any agency of the District of Columbia government or 

the United States Government performing law enforcement functions in and for the District of 

Columbia, or any Trust Territory of the United States.

Non-eligible entities generally include, but are not limited to: 

• Police departments; 

• Pre-trial service agencies; 

• District or city attorneys’ offices; 

• Sheriffs’ departments; 

 

2

 As defined in 42 U.S.C. § 13925, “State” means any State of the United States, the District of Columbia, the 

Commonwealth of Puerto Rico, the Virgin Islands, American Samoa, Guam and the Northern Mariana Islands.

3 As defined in 42 U.S.C. § 3791, “unit of local government” includes any law enforcement district or judicial 

enforcement district that is established under applicable State law and has the authority to, in a manner independent 

of other State entities, establish a budget and impose taxes.
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• Probation and parole departments; 

• Shelters; 

• Nonprofit, nongovernmental victim service agencies including faith-based or community 

organizations; and 

• Universities. 

The above non-eligible entities are typically not units of local government for the purposes of 

this grant Program unless they meet the definition of “unit of local government” set forth in 42 

U.S.C. § 3791 (see footnote three on page 5). Applications from typically “non-eligible” entities 

that want to assert “unit of local government” status under 42 U.S.C. § 3791 must include in 

their application proof of such status. If these agencies or organizations do not meet the 

definition of “unit of local government” they are not eligible to apply directly for funding, but may 

assume responsibility for the development and implementation of the project. They must apply

through a State; a State, local, Territorial or Tribal court; an Indian Tribal government; or a unit 

of local government. 

Program Eligibility Requirements 

In addition to meeting the eligible entity requirement outlined above, applications for the Arrest 

Program must also meet the following requirements: 

Certification of Eligibility

According to 42 U.S.C. § 3796hh(c), to be eligible to receive funding through this Program, 

applicants must: 

(1) certify that their laws or official policies– 

(A) encourage or mandate arrests of domestic violence offenders based on 

probable cause that an offense has been committed; and 

(B) encourage or mandate arrest of domestic violence offenders who violate the 

terms of a valid and outstanding protection order; 

(2) demonstrate that their laws, policies, or practices and their training programs

discourage dual arrests of offender and victim; 

(3) certify that their laws, policies, or practices prohibit issuance of mutual restraining

orders of protection except in cases where both spouses file a claim and the court makes 

detailed findings of fact indicating that both spouses acted primarily as aggressors and that 

neither spouse acted primarily in self-defense; and 

(4) certify that their laws, policies, and practices do not require, in connection with the

prosecution of any misdemeanor or felony domestic violence offense, or in connection with the 

filing, issuance, registration, or service of a protection order, or a petition for a protection order, 

to protect a victim of sexual assault, domestic violence, or stalking, that the victim bear the costs 

associated with the filing of criminal charges against the offender, or the costs associated with 

the filing, issuance, registration, or service of a warrant, protection order, petition for a protection 

order, or witness subpoena, whether issued inside or outside the State, Tribal or local 

jurisdiction; and 

(5) certify that their laws, policies, or practices ensure that— 

(A) no law enforcement officer, prosecuting officer or other government official shall 

ask or require an adult, youth, or child victim of a sex offense as defined under 

Federal, Tribal, State, Territorial, or local law to submit to a polygraph examination 

or other truth telling device as a condition for proceeding with the investigation of 

such an offense; and 
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(B) the refusal of a victim to submit to an examination described in subparagraph 

(A) shall not prevent the investigation of the offense. 

By statute, 42 U.S.C. § 3796hh-1(a)(1), all applications must include a certification by the chief 

executive officer of the State, Indian Tribal government or local government entity that 

conditions listed above are met or will be met by the statutory deadline. Applicants that have 

OVW Arrest Program grants at the time of application but do not meet all eligibility 

requirements at the time of application will not be considered for additional funding. 

Submission of State, Tribal, Territorial and/or local statutes, laws and policies in lieu of a 

letter with proper certifications signed by the chief executive officer will not satisfy these 

statutory requirements. Applicants may not be contacted by OVW to correct certification 

letters.

HIV Certification

In addition to the certifications listed above, under 42 U.S.C. § 3796hh(d), all States and units of 

local government that receive Arrest Program funding shall not be entitled to 5 percent of their 

total Arrest Program grant unless the State or unit of local government:

(1) certifies that it has a law or regulation that requires: 

(A) The State or unit of local government at the request of a victim to administer to a 

defendant, against whom an information or indictment is presented for a crime in 

which by force or threat of force the perpetrator compels the victim to engage in 

sexual activity, testing for the immunodeficiency virus (HIV) not later than 48 

hours after the date on which the information or indictment is presented;

(B) as soon as practicable notification to the victim, or parent and guardian of the 

victim, and defendant of the testing results; and

(C)follow-up tests for HIV as may be medically appropriate, and that as soon as 

practicable after each such test the results be made available in accordance with 

subparagraph (B); or 

(2) gives the Attorney General assurances that its laws and regulations will be in 

compliance with requirements of paragraph (1) by the period ending on the date on 

which the next session of the State legislature ends. 

A Special Condition will be added to all Arrest Program grants to States and units of 

local government that are funded in Fiscal Year 2012 to ensure compliance with the HIV 

testing certification listed above. It is not necessary to submit the HIV Certification 

Letter at this time. Awardees who do not submit an acceptable HIV Certification Letter 

at the time of application will receive a special condition prohibiting the drawdown of 5 

percent of their Arrest Program grant until an acceptable HIV Certification Letter has

been reviewed and approved by OVW. Non-compliance of the HIV testing certification 

will not affect the scoring of the application.

Types of Applicants

In Fiscal Year 2012, OVW will accept applications for the Arrest Program from the following:

Continuation: Applicants who have an open award from the Arrest Program, and/or an, award 

from the Arrest Program that was closed within the last 12 months. Grant recipients who
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received new or supplemental funding from the Arrest Program for 24 months in Fiscal Year 

2011 are NOT eligible to apply for Fiscal Year 2012 awards.

Award Information

Award Period

The grant award period is 24 months. Budgets must reflect 24 months of project activity, and the

total “estimated funding” (block 15) on the SF-424 must reflect 24 months.

Award Amounts

Applicants should carefully consider the resources needed to successfully implement the 

proposed project and present a realistic budget that accurately reflects project costs. Awards 

under the Arrest Program for Fiscal Year 2012 will be made for up to:

Service Area Population* 

Up to 500,000 $300,000 

Budget Cap 

500,001 to 900,000 $650,000 

Over 900,000 $900,000

*Applications should include a service area map identifying the area to be served.

OVW has the discretion to award grants for greater or lesser amounts than requested and to 

negotiate the scope of work and budget with applicants prior to award of a grant. 

All awards are subject to the availability of appropriated funds and any modifications or 

additional requirements that may be imposed by law. Funding is not guaranteed. 

Program Scope

Activities supported by the Arrest Program are determined by statute, Federal Regulations, and 

OVW policies.

Purpose Areas 

In Fiscal Year 2012, funds under the Arrest Program may be used for the following purposes:

• Implement pro-arrest programs and policies in police departments, including policies for 

protection order violations;

• Develop policies, educational programs, protection order registries, and training in police 

departments to improve tracking of cases involving sexual assault, domestic violence, 

dating violence, and stalking. Policies, educational programs, protection order registries, 

and training described in this purpose area shall incorporate confidentiality, and privacy 

protections for victims of sexual assault, domestic violence, dating violence, and 

stalking;

• Centralize and coordinate police enforcement, prosecution, or judicial responsibility for 

sexual assault, domestic violence, dating violence, and stalking cases in teams or units 

of police officers, prosecutors, parole and probation officers, or judges;
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• Coordinate computer tracking systems to ensure communication between police, 

prosecutors, parole and probation officers, and both criminal and family courts;

• Strengthen legal advocacy service programs for victims of sexual assault, domestic 

violence, dating violence, and stalking, including strengthening assistance to such 

victims in immigration matters;

• Educate judges in criminal and civil courts (including juvenile courts) about sexual 

assault, domestic violence, dating violence, and stalking and improve judicial handling of 

such cases;

• Provide technical assistance and computer and other equipment to police departments, 

prosecutors, courts, and Tribal jurisdictions to facilitate the widespread enforcement of 

protection orders, including interstate enforcement, enforcement between States and 

Tribal jurisdictions, and enforcement between Tribal jurisdictions;

• Develop or strengthen policies and training for police, prosecutors, and the judiciary in 

recognizing, investigating, and prosecuting instances of sexual assault and domestic 

violence against older individuals4 and individuals with disabilities5

; 

• Develop State, Tribal, Territorial, or local policies, procedures, and protocols for 

preventing dual arrests and prosecutions in cases of sexual assault, domestic violence, 

dating violence, and stalking, and develop effective methods for identifying the pattern 

and history of abuse that indicates which party is the actual perpetrator of abuse;

• Plan, develop and establish comprehensive victim service and support centers, such as 

family justice centers, designed to bring together victim advocates from non-profit, 

nongovernmental victim services organizations, law enforcement officers, prosecutors, 

probation officers, governmental victim assistants, forensic medical professionals, civil 

legal attorneys, chaplains, legal advocates, representatives from community-based 

organizations and other relevant public or private agencies or organizations into one 

centralized location, in order to improve safety, access to services, and confidentiality for 

victims and families. Although funds may be used to support co-location of project 

partners under this purpose area, funds may not support construction or major 

renovation expenses or activities that fall outside of the scope of the other 

statutory purpose areas;

• Develop and implement policies and training for police, prosecutors, probation, and 

parole officers, and the judiciary in recognizing, investigating, and prosecuting instances 

of sexual assault, with an emphasis on recognizing the threat to the community for 

repeat crime perpetration by such individuals;

• Develop, enhance and maintain protection order registries; and

• Develop human immunodeficiency virus (HIV) testing programs for sexual assault 

perpetrators and notification and counseling protocols6

 

. 

4 As defined in section 102 of the Older Americans Act of 1965 (42 U.S.C. § 3002). 5 As defined in section 3(2) of the Americans with Disabilities Act of 1990 (42 U.S.C. § 12102(2)).
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Please note that funds cannot be used to create sex offender registries

OVW Priority Areas 

By statute, 42 U.S.C. §3796hh-1(b), when making Arrest awards priority will be given to 

applicants that:

• Do not currently provide for centralized handling of cases involving sexual assault, 

domestic violence, dating violence, and stalking by police, prosecutors, and courts;

• Demonstrate a commitment to strong enforcement of laws, and prosecution of cases, 

involving sexual assault, domestic violence, dating violence, or stalking including the 

enforcement of protection orders from other States and jurisdictions (including Tribal 

jurisdictions);

• Have established cooperative agreements or can demonstrate effective ongoing 

collaborative arrangements with neighboring jurisdictions to facilitate the enforcement of 

protection orders from other States and jurisdictions, including Tribal jurisdictions; and

• Intend to utilize grant funds to develop and install data collection and communication 

systems, including computerized systems, and training on how to use these systems 

effectively to link police, prosecutors, courts and Tribal jurisdictions for the purpose of 

identifying and tracking protection orders and violations of protection orders, in those 

jurisdictions where such systems do not exist or are not fully effective.

In Fiscal Year 2012, OVW will prioritize Arrest applications that propose to:

• Develop Sexual Assault Response Teams (SART) and support Sexual Assault Nurse

Examiners/Sexual Assault Forensic Examiners (SANE/SAFE) along with collaborating 

or partnering with sexual assault victim advocates to actively respond to sexual 

assault; 

• Develop and implement risk/danger assessments to address issues of victims who 

are considered to be at high risk of lethality in relationships; and

• Provide appropriate support and interventions in sexual assault and domestic violence 

cases to members of the military and their families.

Activities that Compromise Victim Safety and Recovery 

The following activities have been found to jeopardize victim safety, deter or prevent physical or 

emotional healing for victims, or allow offenders to escape responsibility for their actions: 

• Procedures or policies that exclude victims from receiving safe shelter, advocacy 

services, counseling, and other assistance based on their actual or perceived age, 

immigration status, race, religion, sexual orientation, gender identity, mental health 

condition, physical health condition, criminal record, work in the sex industry, or the age 

and/or gender of their children;

 

6 Applicants wishing to address this purpose area must do so in conjunction with one of the other purpose areas 

listed above. Proposals focusing only on this purpose area may be removed from consideration. 
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• Automatic pre-trial diversion programs;

• Mediation or counseling for couples as a systemic response to domestic violence;

• Operating domestic violence batterer intervention programs that are not court-ordered or 

court-monitored;

• Utilizing anger management classes instead of court-ordered batterer intervention 

programs;

• Requiring victims of sexual assault, domestic violence, dating violence, or stalking to file 

for a protection order or file criminal charges against their abusers as a condition of 

receiving services;

• Using practices or procedures that fail to protect the confidentiality and safety of victims; 

(e.g., not utilizing advocates for safety planning, unsafe ways/means of contacting 

victims);

• Referring victims to Child Protection Services solely for failure to protect their minor child 

from witnessing domestic violence; and

• Procedures that would penalize victims of violence for failing to testify against their 

abusers or impose other sanctions on victims. Rather, procedures that provide victims 

with the opportunity to make an informed choice about whether to testify are 

encouraged.

Applications that propose activities that compromise victim safety and recovery may receive a 

deduction in points during the review process, or may be eliminated from further consideration 

entirely.

Out-of-Scope Activities

OVW has determined the activities listed below to be out of the program scope. Applications 

that propose out-of-scope activities may receive a point deduction during the review process. 

Applications that are determined to be substantially outside the scope of the Arrest Program will 

not be considered for funding. The following activities are out of scope and will not be supported 

by Arrest Program grant funding:

• Research projects (This does not include program assessments conducted only for 

internal improvement purposes. See the definition of “research” in this solicitation’s 

section on Human Subject Research and Confidentiality Protections for additional 

information on what activities constitute research.) 

• Direct Legal Representation (Grant funds may not be used to provide legal 

representation in civil and criminal matters, such as family law cases, divorce, custody,

visitation and child support, housing cases, consumer law cases, etc. Grant funds, 

however, may be used to provide legal representation to victims of sexual assault, 

domestic violence, dating violence, and stalking only in the limited context of protection 

order proceedings). 

• Prevention Activities (Grant funds may not be used for prevention activities, e.g., 

outreach to elementary and secondary schools, implementation of educational programs 

regarding domestic and dating violence intervention, and public/community awareness 

campaigns. Grantees are only permitted to engage in outreach activities to inform 

potential victims about the availability of services). 

• Family Violence (Grant funds may not be used to address directly child abuse, other 

family violence issues such as violence perpetrated by a child against a parent, or 

violence perpetrated by a sibling against another sibling). 
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• Children (Grant funds may not be used to provide direct services to children, including 

children who are witnesses or victims of violence, except where such services are an 

ancillary part of providing services to the child’s parent who is a victim of sexual assault, 

domestic violence, dating violence, or stalking (such as providing child care services 

while the victim receives services). In addition, funds may not be used to investigate 

or prosecute child abuse or child sexual abuse cases.

Unallowable Activities 

The following is a list of activities that are unallowable and cannot be supported by Arrest 

Program grant funding. Applications that propose unallowable activities may receive a point 

deduction during the review process. Applications that include substantial unallowable activities 

will not be considered for funding.

• Lobbying

• Fundraising

• Purchase of real property

• Construction

• Physical modifications to building, including minor renovations (such as painting or 

carpeting) 

How To Apply 

This section describes what an application should include. Applicants should anticipate that 

failure to submit an application that contains all of the specified elements will negatively affect 

the review of the application and may result in the application not being considered for funding; 

and, should a decision be made to make an award, it may result in the inclusion of special 

conditions that preclude access to or use of award funds pending satisfaction of the conditions.

It is the responsibility of the applicant to ensure that the application is complete and submitted 

by the deadline. 

Formatting and Technical Requirements Applications must follow the requirements below. Points may be deducted for applications that 

do not adhere to the following requirements:

• Double spaced (Project Abstract, Summary Data Sheet and charts may be single space) 

• 81⁄2 x 11 inch paper

• One inch margins

• Type no smaller than 12 point, Times New Roman font

• Page numbers

• No more than 20 pages for the Project Narrative

• Word processing documents must be in the following formats: Microsoft Word (.doc), 

PDF files (.pdf), or Text Documents (.txt). 

• Headings and sub-headings that correspond to the sections identified in How to Apply

Experiencing Unforeseen Technical Issues

If you experience technical difficulties at any point during the application process, please contact 

the Grants.gov Customer Support Hotline at 1-800-518-4726. 
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If you experience unforeseen technical issues that prevent you from submitting your application 

by the deadline, you must contact the technical support number above prior to the deadline

AND contact the Arrest Program Solicitation point of contact, Sue Pugliese at (202) 305-1660

within 24 hours after the deadline to request approval to submit your application. At that time, 

you will be required to email the complete grant application, your DUNS number, and provide a 

grants.gov Help Desk tracking number(s). After OVW reviews all of the information submitted 

and verifies your technical issues with the Helpdesk, OVW will contact you to either approve or 

deny your request to submit a late application. If the technical issues you reported cannot be 

verified, your application will be rejected as untimely. 

To ensure a fair competition for limited discretionary funds, the following conditions are not valid 

reasons to permit late submissions: (1) failure to begin the registration process in sufficient time; 

(2) failure to follow grants.gov instructions on how to register and apply as posted on its website; 

and (3) failure to follow all of the instructions in the OVW solicitation.

Application Requirements

Applications must include the following required documents and demonstrate that the program 

eligibility requirements have been met. Applications that do not address the following will not be 

considered for funding:

1. Project Narrative

2. Budget Detail Worksheet and Narrative

3. Memorandum of Understanding (MOU) 

4. Certification of Eligibility

Applications forwarded for review will be scored on the following:

1. Project Narrative

2. Budget Detail Worksheet and Narrative

3. Summary Data Sheet

4. Memorandum of Understanding (MOU) 

Applications must address each section and include the detailed information outlined below in 

the specified section of their application.

Summary Data Sheet (2 Points)

The Summary Data Sheet should be one to four pages in length and may be single or double 

spaced. The Summary Data Sheet does not count toward the 20 page limit for the Project 

Narrative. Please provide the following information:

• Name, title, address, phone number, and e-mail address for the authorized 

representative. Please see the Reference Guide to determine who can be an authorized 

representative. 

• Name, title, address, phone number, and e-mail address for the grant point-of-contact.

• Statement as to whether the agency has expended $500,000 in Federal funds in the 

past fiscal year for the applicant. Please specify the end date of the fiscal year. 

• A list of other Federal grant programs from which the applicant agency currently receives 

funding or for which it has applied in Fiscal Year 2012; 
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• The agency and type of agency (i.e., unit of local government, State, Territorial or Tribal 

government, State, Tribal, Territorial or local court) applying for funding;

• The nonprofit, non-governmental victim services program collaborating on this project;

• Whether this project is a local, Tribal, multi-jurisdiction (involving 10 or more counties), 

statewide, regional (multiple states), Tribal consortium, or court project;

• The regional area(s) (city, town, Tribal area, county, parish) where this project will be 

implemented; 

• The Arrest Program Statutory Purpose Areas and OVW Priority Areas. Applicants are 

not required to address a Priority; and

• Summary of Current and Recent OVW Projects 

o If the applicant has a current grant award or cooperative agreement under any OVW 

program, or received an award that has been closed within the last 12 months, the 

information below must be included. 

• Identify each grant by OVW program, award number, and project period.

• Specify the total funds remaining in each grant as of the date of application.

• Provide the total funds remaining in each grant in the Personnel, 

Contracts/Consultants and Travel (OVW sponsored TA events) categories as 

of the date of application.

• List the number and titles of all full-time and/or part-time positions funded by 

the award. 

Project Narrative (63 Points Total) 

The Project Narrative may not exceed 20 pages in length, double-spaced. The Project Narrative 

comprises the following four sections: 

Purpose of Application (10 points) 

This section must include: 

• Service area and target population; 

• Problem to be addressed; 

• Current services; 

• Gaps in services; 

• A description of how the proposed project complements the State’s STOP Violence 

Against Women Implementation Plan (this is not required for applications from Tribal 

governments); 

• Information regarding whether the applicant has applied or is applying for multiple OVW 

grants, and a description of how this project complements such other projects without 

duplicating efforts;

• The impact of current or prior efforts to prevent and reduce sexual assault, domestic 

violence, dating violence, and/or stalking in the jurisdiction;

• The need or continued need for the project; and

• A description of the community to be served, including diverse, traditionally, underserved 

populations of victims of sexual assault, domestic violence, dating violence, or stalking 

and how the proposed project will address their needs.

What Will Be Done (40 points)
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This section must include the information below. In doing so, the applicant must provide a clear 

link between the proposed activities and the need identified in the “Purpose of Application” 

section.

• Goals and objectives, describing the specific tasks and activities necessary to 

accomplish each; 

• Expected outcomes;

• A time line that demonstrates how the activities will be accomplished within the 24 month 

grant cycle;

• A description of how additional funding will enhance any existing projects;

• A description of tangible products, if any, that will be generated (e.g., a video, a 

brochure, a curriculum) and how they could be used to assist other jurisdictions that wish 

to implement mandatory or pro-arrest policies to address sexual assault, domestic 

violence, dating violence, or stalking (products are not required); 

• A description of what the applicant is currently doing to address victim safety and 

autonomy; and

• A description of how the applicant plans to address victim safety and autonomy in the 

project.

In addition, if applicants are proposing to use any technology (including, but not limited to, 

security systems, GPS, hotlines, and databases) they should explain how they plan to address 

any victim safety concerns that may arise from the use of the technology, such as 

confidentiality, safety planning, and informed consent.

 

Who Will Implement the Project (10 points)

This section must include the information below. In doing so, the applicant must justify who will 

be involved in the project and demonstrate that they have the capacity to address the stated 

need and that they can successfully implement the stated project activities.

• Key personnel; 

• Experience and expertise of the organization and key personnel who will be directly 

involved with the project; 

• A clear demonstration that any partnerships required by the solicitation have been met;

• The agency(ies) or office(s) responsible for implementing the project;

• Provide a description of the expertise or experience of key staff. Position descriptions 

and resumes that are available should be appended to the application.

Grantees under this Program may not issue a Solicitation/Request for Proposals 

redistributing these funds after receiving an award.

In addition, all applicants are required to enter into a formal collaboration with one or more 

nonprofit, nongovernmental organization serving victims of sexual assault, domestic violence, 

dating violence, and/or stalking (“victim service organizations”). This may include faith-based or 

community organizations. Nonprofit, nongovernmental sexual assault, domestic violence, dating 

violence, or stalking victim service organizations must be involved in the development and 

implementation of the project.

Victim service organizations should meet all of the following criteria:
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• Provide services to victims of sexual assault, domestic violence, dating violence, or 

stalking as one of their primary purposes and have a demonstrated history of 

effective work in this field;

• Address a demonstrated need in their communities by providing services that

promote the dignity and self-sufficiency of victims, improve their access to resources,

and create options for victims seeking safety from perpetrator violence; and

• Do not engage in or promote activities that compromise victim safety.

In developing an application for the Arrest Program, applicants are encouraged to consider 

some important distinctions among the following:

• Victim assistants who work for government agencies (e.g., the police department or the 

district or city attorney’s office);

• Victim advocates who represent nonprofit, nongovernmental sexual assault, domestic 

violence, dating violence, or stalking programs (e.g., shelters, rape crisis centers, 

advocacy groups or coalitions); and 

• Legal representatives (e.g., students from law school clinics, paralegals, attorneys 

working for legal service agencies or independent attorneys).

Although there is an important role for all victim advocates to play in the creation of a 

coordinated community response/multidisciplinary response, the participation of nonprofit, 

nongovernmental sexual assault, domestic violence, dating violence, or stalking programs, is 

required in development and implementation of the project. This does not preclude applicants 

from requesting support for government agency victim services and, in limited circumstances, 

legal representatives, but the budget and budget narrative must distinguish between these 

roles and should include compensation for the contributions of nonprofit, nongovernmental 

victim service agencies. In addition, if funding is requested for both governmental and

nongovernmental victim assistance and advocacy, the project narrative must explain how 

these different entities will collaborate. 

Victim service providers can provide varying degrees of confidentiality, often depending on 

State, Tribal, and Federal laws. This may affect what information about victims they can share 

with partners. Other partners may have legal limitations as well. Applicants should explain 

information sharing between partners, including how they will protect information that is 

confidential or privileged.

Sustainability Plan (3 points) 

As this is a competitive, discretionary program, there is no guarantee of continuation funding. 

Applicants are required to include a plan describing how they would sustain project activities if 

Federal funding through the Arrest Program were no longer available. 

• Applicants must also describe at least one locally, privately, State, or Federally funded 

project that the applicant has sustained in the past.

Budget Detail Worksheet and Narrative (15 Points) 

OVW has the discretion to award grants for greater or lesser amounts than requested and to 

negotiate the scope of work and budget with applicants prior to award of a grant. For guidance 

on budget requirements please see the Reference Guide. A Sample Budget Detail Worksheet 
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is available at http://www.ovw.usdoj.gov/docs/budget-detail-worksheet.pdf. When preparing the

Budget Detail Worksheet and Narrative, please use the Sample Budget Detail Worksheet as a 

guide and be sure to include all necessary budget categories as outlined in the Worksheet. 

Award Period and Amount

Award Period

The grant award period is 24 months. Budgets must reflect 24 months of project activity, and the 

total “estimated funding” (block 15) on the SF-424 must reflect 24 months. 

Award Amounts

Applicants should carefully consider the resources needed to successfully implement the 

proposed project and present a realistic budget that accurately reflects project costs. Awards 

under the Arrest Program for Fiscal Year 2012 will be made for up to:

Service Area Population* 

Up to 500,000 $300,000 

Budget Cap 

500,001 to 900,000 $650,000 

Over 900,000 $900,000

*Applications should include a service area map identifying the area to be served.

OVW has the discretion to award grants for greater or lesser amounts than requested and to 

negotiate the scope of work and budget with applicants prior to award of a grant. 

All awards are subject to the availability of appropriated funds and any modifications or 

additional requirements that may be imposed by law. Funding is not guaranteed. 

Budget Requirements

Applicants are required to submit a budget detail worksheet that is reasonable and cost 

effective. The budget must adhere to the OVW Financial Grants Management Guide (OVWFGMG) and is available at http://www.ovw.usdoj.gov/docs/OVW-FGMG-Version-2-7-12-confcost-updates-revised-2.pdf. The budget detail worksheet must:

• Include a budget narrative that supports and justifies all proposed costs and provides a 

clear link between specific project activities and proposed budget items; 

• Include a budget that reflects all costs related to implementing the proposed project and 

provides calculations for all costs; 

• Not allocate any funds for uniforms, weapons, automobiles, and security systems; and

• Include salary and fringe costs in the “Personnel” category for staff only if they work 

directly for the eligible applicant; otherwise, include salary and fringe benefits in the 

“Consultants/Contracts” category;

• Allocate funds to support travel costs associated with technical assistance providers; 

and

• Appropriately compensate project partners.

Food and Beverage/Costs for Refreshments and Meals 
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OVW funding cannot be used to purchase food and/or beverages for any meeting, conference, 

training, or other event, except if one of the following applies:

• The location of the event is not in close proximity to food establishments. It should be a 

priority to try to secure a location near reasonably priced and accessible commercial 

food establishments;

• Not serving food will significantly lengthen the day or necessitate extending the meeting 

to achieve meeting outcomes;

• A special presentation at the conference requires a plenary address and there is no 

other time for food to be obtained; or 

• Other extenuating circumstances necessitate the provision of food.

Justification for an exception listed above must be included in the budget narrative. 

Note: In addition to the requirements above, cooperative agreement or contract recipients, must 

complete and submit the Conference and Events Approval Form to OVW for review and 

approval prior to entering into a contract for any meeting, conference, training, or other event. 

If an exception is made for food/beverages or refreshments, the cost of any individual meal, plus 

taxes and any hotel service costs (e.g., labor cost for room setup), cannot exceed 150 percent 

of the General Services Administration (GSA) Meals and Incidental Expenses (M&IE) rate for 

that meal in that locality per attendee. OVW, however strongly encourages costs to stay at or 

below 100% of the applicable per diem rate for any meal provided, including any service costs. 

The current GSA M&IE rate breakdown by meal and by locality can be found at 

http://www.gsa.gov/portal/content/101518. If OVW funds are used to provide 

breaks/refreshments, they can only be provided once per day, and any related expenses (food, 

beverages, plus taxes and any hotel service costs) cannot exceed 11.5% of the current GSA 

M&IE rate per attendee per day. OVW prefers that such costs fall well below 11.5%. This 

restriction does not apply to water provided at no cost, but does apply to any and all other 

refreshments, regardless of the size or nature of the meeting. Additionally, this restriction does 

not impact direct payment of per diem amounts to individuals in a travel status under your 

organization’s travel policy.

Updated Department of Justice and OVW guidance on conference planning, minimization of 

costs, and conference cost reporting will be forthcoming and will be accessible on the OVW 

website.

Training and Technical Assistance 

All applicants are required to allocate funds in the amount of $10,000 to support travel costs 

associated with technical assistance and capacity-building activities sponsored by OVWdesignated technical assistance providers. Applicants from Alaska, Hawaii, and United States

Territories should allocate $20,000 to account for higher travel costs. These specific applicants 

may exceed the budget caps to account for this increased travel amount. 

Accommodations and Language Access

Applicants are encouraged to allocate grant funds to support activities that help to ensure

individuals with disabilities and deaf individuals and persons with limited English proficiency

have meaningful and full access to their programs. For example, grant funds can be used to

support American Sign Language (ASL) Interpreter services, language interpretation and 

translation services, or the purchase of adaptive equipment. 
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Applicants proposing to use grant funds to create websites, videos and other materials must

ensure that they are accessible to persons with disabilities. Grant funds must be allocated for 

these purposes.

Memorandum of Understanding (MOU) (20 Points Total) 

For purposes of this application, the MOU is a document containing the terms of the 

partnership, and the roles and responsibilities between two or more parties. The MOU should be 

a single document and it should be signed and dated by the Authorized Representative of each 

proposed partner agency during the development of the application. 

The MOU must:

• Clearly identify the partners and provide a brief history of the collaborative relationship 

among those partners, including when and under what circumstances the relationship 

began and when each partner entered into the relationship; 

• Clearly state the roles and responsibilities each partner will assume to ensure the 

success of the proposed project; 

• Specify the extent of each partner’s participation in developing the application;

• Identify the representatives of the planning and development team who will be 

responsible for developing and implementing project activities and describe how they will 

work together and with project staff;

• Demonstrate a commitment on the part of all project partners to work together to achieve 

stated project goals;

• Indicate approval of the proposed project budget by all signing parties; and

• Describe the resources each partner would contribute to the project, either through time, 

in-kind contributions, or grant funds (e.g., office space, project staff, and training).

In addition, OVW requires all grantees to complete a Semi-Annual Progress Report which may 

involve input from some or all project partners. In developing the MOU, applicants are 

encouraged to include a statement of the roles and responsibilities each organization would 

assume in meeting grant report requirements. 

The MOU should be a single document that includes signatures and dates from all partners. 

Separate signature pages for partners are allowable so long as all partner’s names 

appear on each signature page. Signatories should be sure to include their titles and 

agencies under their signatures. 

Letters of support may not be submitted in lieu of the MOU.

Additional Required Information 

The following documents will not be scored during the review process but they should be 

included with your submission. Failure to include any of the information may result in the 

inability to access funds if your application is selected for funding. 

Proposal Abstract 

The Proposal Abstract should provide a short and accurate summary of your proposed project 

including who will be involved with the proposed project, what will be done, the service area 

where the proposed project will take place and who will be impacted by the proposed project. 

Please do not summarize past accomplishments in this section.
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Status of Current Project 

Applicants applying for continuation funding under the Arrest Program must include the 

following information:

• Identify each Arrest grant award number, and project period;

• Specify the total funds remaining in each grant as of the date of application;

• Provide the total funds remaining in each grant in the Personnel, 

Contracts/Consultants and Travel categories as of the date of application; 

• List the names, dates, and locations of all OVW-sponsored training and technical 

assistance events in which project staff or project partners participated during the 

current grant award period;

• List the number and titles of all full-time and/or part-time positions; and 

• Describe the status of achieving the goals and objectives identified in your most recent 

application. 

In addition, OVW will evaluate the performance of the applicant in all current OVW grants when 

considering this application. Please note that applicants that are OVW grantees who have 

failed to meet grant deadlines, failed to comply with financial requirements, or failed to 

comply with special conditions from current or previous grants may not be considered 

for funding.

Application for Federal Assistance (SF-424) 

Applicants will complete the SF-424 online. 

Standard Assurances and Certifications Regarding Lobbying; Debarment, Suspension, 

and Other Responsibility Matters; and Drug-Free Workplace Requirements (Form 4061/6) 

Forms will be completed online during the submission process. For further information on the 

Standard Assurances and Certifications please see the Reference Guide. 

Letter of Nonsupplanting

Applicants must submit a letter to OVW’s Director, signed by the Authorized Representative, 

certifying that Federal funds will not be used to supplant State or local funds should a grant 

award be made. Please refer to http://www.ovw.usdoj.gov/docs/nonsup_letter.pdf for a sample 

letter. This should be a separate attachment to the application in Grants.gov. 

Financial Accounting Practices

Each applicant must prepare a response to the following questions. OVW will review the 

applicant’s responses to assist in evaluating the adequacy of the organization’s financial 

management system and to identify areas of need for training and technical assistance. This 

section of your application should be no more than two pages and should be a separate 

attachment to the online application in Grants.gov. 

• Will all funds awarded under this program be maintained in a manner that they will be 

accounted for separately and distinctly from other sources of revenue/funding?

• Does the applicant have written accounting policies and procedures? OVW may request 

a copy for review during the application/award process or as part of the grant monitoring 

process.

• Is the applicant’s financial management system able to track actual expenditures and 

outlays with budgeted amounts for each grant or subgrant? 
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• Does the applicant have procedures in place for minimizing the time elapsing between 

transfer of funds from the United States Treasury and disbursement for project 

activities? 

• Does the applicant have effective internal controls in place to adequately safeguard 

grant assets and to ensure that they are used solely for authorized purposes? Please 

provide a brief description.

• Does the applicant have a documented records retention policy? If so, briefly describe 

the policy.

• Is the individual primarily responsible for fiscal and administrative oversight of grant 

awards familiar with the applicable grants management rules, principles, and 

regulations? If not, the applicant must contact OVW’s Grants Financial Management 

Division at OVW.GFMD@usdoj.gov or 1-888-514-8556 immediately after the 

organization is notified of their award to coordinate training. 

Indirect Cost Rate Agreement (if applicable) 

Applicants that intend to charge indirect costs through the use of an indirect cost rate must have 

a Federally-approved indirect cost agreement. Please include a copy of a current, signed 

Federally-approved indirect cost rate agreement. If you need additional information on this 

requirement, you may go to the OVW-FGMG. This should be a separate attachment to the

application in Grants.gov. Applicants that do not have a Federally-approved indirect cost rate

should budget all project related costs in the direct cost categories. Organizations that wish to

negotiate an indirect cost rate may contact OVW’s Grants Financial Management Division at

OVW.GFMD@usdoj.gov or 1-888-514-8556 for more information.

Selection Criteria

Applications will be scored based on the degree to which the applicant responds to each section 

and addresses each element contained within the corresponding section. Furthermore, 

applications will be scored based upon the quality of the response and the level of detail 

provided. Each element must be addressed in the section in which it is requested. Points may 

be deducted if the applicant does not include the information in the appropriate section even if it 

is included elsewhere within the application. Each section will be reviewed as a separate

document and will be scored as such.

OVW reserves the right to deduct points for applications that are partially out of scope, that 

include unallowable activities, for applicants who are out of compliance with a current OVW 

grant award or cooperative agreement, and for any activities that compromise victim safety or

confidentiality.

If an application is deemed to be substantially out of scope, proposes a substantial number of 

activities that are unallowable, or proposes activities that pose a significant threat to victim 

safety or a serious breach of confidentiality, it will not be considered for funding. 

 

Review Process 

OVW will subject all applications to a review process that is fair and based on the criteria 

outlined in this solicitation. OVW may utilize internal review, external review, or a combination of 

both. 

Past Performance Review 
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OVW awards that are current or have been closed within the past 12 months will be reviewed 

based on the elements listed below. Up to 25 points may be deducted from the application 

based on this review.

 

• Progress reports submitted by the applicant, in conjunction with monitoring conducted by 

OVW, demonstrate the effectiveness of the project, indicating timely progress toward 

meeting project goals and objectives;

• Timely submission of progress reports;

• The grantee has demonstrated that past activities supported with OVW grant funds have 

been limited to program purpose areas;

• The grantee has complied with all special conditions; 

• The grantee has adhered to programmatic and financial reporting requirements, 

including timely submission of required reports;

• The grantee has closed-out prior awards in a timely manner;

• The grantee appropriately utilized and actively participated in OVW-sponsored 

workshops and other technical assistance events as required; 

• The grantee has received financial clearances on all current grants from OVW;

• The grantee has acted in a timely manner to resolve issues identified in an audit or an 

on-site financial or programmatic monitoring visit;

• The grantee has complied with the Office of Management and Budget single-audit 

requirement; and

• Grant funds have been spent in a timely manner.

OVW grantees with significant past performance issues may not be considered for funding. 

Other Requirements 

Federal Financial Guidelines and Reporting Requirements 

Federal grants are governed by the provisions of the OMB circulars applicable to financial 

assistance. The Financial Grants Management Guide includes information on allowable costs, 

methods of payment, audit requirements, accounting systems, and financial records. This 

document outlines the successful administration of grant funds. 

Any recipient of an award will be responsible for monitoring subgrants/contracts under the grant 

in accordance with all applicable statutes, regulations, OMB Circulars and guidelines, and the

OVW-FGMG. Primary recipients will be responsible for oversight of subgrantee spending and 

monitoring specific performance measures and outcomes attributable to the use of OVW funds.

Performance Measures

All OVW grantees are required to submit annual and/or semi-annual progress reports, which will 

be provided to you should you be selected for an award. For more information, please see the 

Reference Guide. 

Additional Requirements

Applicants selected for awards must agree to comply with additional legal requirements upon 

acceptance of an award. OVW strongly encourages applicants to review the information 

pertaining to these additional requirements prior to submitting an application. Additional 

information for each requirement can be found in the Reference Guide. 
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• Civil Rights Compliance

• Faith-Based and Other Community 

• Confidentiality

 

• Research and the Protection of Human Subjects (if applicable)

 

• Anti-Lobbying Act

• Federal Financial Report (SF-425)

• OMB A-133 Audit Requirements

• National Environmental Policy Act (NEPA) (if applicable)

• DOJ Information Technology Standards (if applicable) 

• Single Point of Contact Review

• Non-Supplanting of State or Local Funds

• Criminal Penalty for False Statements

• Compliance with OVW-FGMG 

• Suspension or Termination of Funding

• Nonprofit Organizations

• Government Performance and Results Act (GPRA) 

• Rights in Intellectual Property 

• Federal Funding Accountability and Transparency Act (FFATA) of 2006

• Awards in Excess of $5,000,000 – Federal Taxes Certification Requirement

• Active CCR Registration

Public Reporting Burden

Paperwork Reduction Act Notice 

Under the Paperwork Reduction Act, a person is not required to respond to a collection of 

information unless it displays a currently valid OMB control number. We try to create forms and 

instructions that are accurate, can be easily understood, and which impose the least possible 

burden on you to provide us with information. The estimated average time to complete and file 

this form is 30 hours. If you have comments regarding the accuracy of this estimate, or
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suggestions for making this form simpler, you can write to the Office on Violence Against 

Women, U.S. Department of Justice, 145 N Street, NE, Washington, DC 20530. 
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Application Checklist

Applicants must submit a fully executed application to OVW, including all required supporting 

documentation. 

Application Document Completed?

1. Summary Data Sheet

 Summary of Current OVW Projects

2. Project Narrative.

 Purpose of the Application

 What Will Be Done

 Who Will Implement

 Sustainability Plan

3. Budget Detail Worksheet and Narrative

4. MOU 

5. Proposal Abstract

6. Status of Current Project 

7. Application for Federal Assistance: SF 424 

8. Standard Assurances and Certifications

9. Letter of Nonsupplanting

10. Financial Accounting Practices 

11. Indirect Cost Rate Agreement (only if the applicant has a 

current Federally-approved rate)

12. Certification of Eligibility Letter

13. A Jurisdiction-Service Area Map
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Appendix A – Certification of Eligibility Letter

Quick Tips to Certification of Eligibility Letter 

• Current grantees that do not meet all eligibility requirements at the time of application 

will not be considered for funding. 

o If your jurisdiction is compliant with all statutory eligibility requirements, please refer to 

“Sample Certification of Eligibility Letter” on page 26. 

• Ensure all language in the letter reflects what is outlined in the Solicitation and 

highlighted in the following sample letter. Note: an “and” or an “or” in the incorrect 

place or missing can make the letter deficient, therefore making the application 

ineligible for funding. 

• Have the Chief Executive Officer sign the letter. Examples: Governor for a State 

applicant; Chief Judge or Court Administrator for a court applicant; and Mayor or; 

County Executive for a unit of local government applicant; or Tribal Chairman for a 

Indian Tribal government applicant. 
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Appendix B - Sample Certification of Eligibility Letter: For continuation applicants that 

have met all certification requirements. 

[Applicant 

Letterhead] [date] 

DOJ/Office on Violence Against 

Women 145 N. Street, NE 10th Floor 

Washington, DC 20530 

Re: Arrest Program 

Dear Director: 

As Chief Executive Officer of [enter jurisdiction name], I submit this letter to certify to 

the following: 

1) the laws or official policies of [the jurisdiction] encourage or mandate arrests of domestic 

violence offenders based on probable cause that an offense has been committed; 

2) the laws or official policies of [the jurisdiction] encourage or mandate arrests of domestic 

violence offenders who violate the terms of a valid and outstanding protection order; 

3) the laws, policies, or practices and the training programs of [the jurisdiction] discourage 

dual arrests of offender and victim; 

4) the laws, policies, or practices of [the jurisdiction] prohibit issuance of mutual restraining 

orders of protection except in cases where both spouses file a claim and the court 

makes detailed findings of fact indicating that both spouses acted primarily as 

aggressors and that neither spouse acted primarily in self-defense; 

5) the laws, policies, and practices of [the jurisdiction] do not require, in connection with the 

prosecution of any misdemeanor or felony domestic violence offense, or in connection 

with the filing, issuance, registration, or service of a protection order, or a petition for a 

protection order, to protect a victim of sexual assault, domestic violence and stalking, or 

that the victim bear the costs associated with the filing of criminal charges against the 

offender, or the costs associated with the filing, issuance, registration, or service of a 

warrant, protection order, petition for a protection order, or witness subpoena, whether 

issued inside or outside the State, Tribal, or local jurisdiction; and

6) the laws, policies or practices of [the jurisdiction] ensure that: (A) no law enforcement 

officer, prosecuting officer or other government official shall ask or require an adult, 

youth, or child victim of a sex offense as defined under Federal, Tribal, State, territorial, 

or local law to submit to a polygraph examination or other truth telling device as a 

condition for proceeding with the investigation of such an offense; and (B) the refusal of 

a victim to submit to an examination described in subparagraph (A) shall not prevent the 

investigation of the offense. 

Sincerely, [Chief Executive Officer]