Federal Register / Vol. 74, No. 193 / Wednesday, October 7, 2009 / Notices 51567 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2009–OS–0143] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, DoD. 

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Secretary of Defense 

proposes to alter DWHS E03, a system 

of records to its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action would be 

effective without further notice on 

November 6, 2009 unless comments are 

received which result in a contrary 

determination. 

ADDRESSES: Send comments to Chief, 

OSD/JS Privacy Office, Freedom of 

Information Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard at (703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from 

ADDRESSES above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on September 25, 2009, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: September 25, 2009. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

DWHS E03 

SYSTEM NAME: 

Security Review Index File (March 28, 

2007, 72 FR 14531). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with ‘‘Office 

of Security Review, Executive Services 

Directorate, Washington Headquarters 

Services, 1155 Defense Pentagon, 

Washington, DC 20301–1155.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Current active duty and Department of 

Defense (DoD) civilian employees 

including Foreign Nationals, retired 

personnel, former DoD employees, and 

non-active duty members of the Reserve 

Components that use the review process 

to ensure that information they submit 

for public release does not compromise 

national security.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

personal phone numbers (home/cell), 

personal/home e-mail address, home 

mailing address of individuals 

submitting material for security review, 

and title/subject of submitted 

document.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘DoD 

Directive 5230.9, Clearance of DoD 

Information for Public Release; DoD 

Instruction 5230.29, Security and Policy 

Review of DoD Information for Public 

Release; 5 U.S.C. 301, Departmental 

Regulations.’’ 

* * * * * 

STORAGE: 

Delete entry and replace with ‘‘Paper 

records and electronic storage media.’’ 

RETRIEVEABILITY: 

Delete entry and replace with ‘‘By 

name and title/subject of submitted 

document.’’ 

SAFEGUARDS: 

Delete entry and replace with ‘‘Paper 

records are accessed only by officials 

with need to know and appropriate 

security clearance in accordance with 

assigned duties. Electronic records 

require Common Access Card to access 

and are further password protected with 

access limited to those individuals who 

have a need-to-know.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Records are destroyed 2 years after 

clearance without amendment; 

destroyed 6 years after record was 

cleared with amendment, or denied 

clearance. Security review appeal files 

which are cleared are destroyed 2 years 

after clearance; and destroyed 6 years 

after record was cleared with 

amendment or denied. Records are 

destroyed by burn bag.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Chief, 

Office of Security Review, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301– 

1155.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Office of Security Review, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

Written requests should include the 

individual’s name and title/subject of 

submitted document.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Office of the 

Secretary of Defense/Joint Staff, 

Freedom of Information Requester 

Service Center, Office of Freedom of 

Information, Executive Services 

Directorate, Washington Headquarters 

Service, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Written requests should include the 

name and number of this system of 

records notice, the individual’s name, 

title/subject of the submitted document, 

and be signed.’’ 

* * * * * 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with ‘‘From 

the individual.’’ 

* * * * * 

DWHS E03 

SYSTEM NAME: 

Security Review Index File. 

SYSTEM LOCATION: 

Office of Security Review, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current active duty and Department 

of Defense (DoD) civilian employees 

including Foreign Nationals, retired 

personnel, former DoD employees, and 

non-active duty members of the Reserve 

Components that use the review process 

to ensure that information they submit 

for public release does not compromise 

national security. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, personal phone numbers 

(home/cell), personal/home email 


erowe on DSK5CLS3C1PROD with NOTICES
51568 Federal Register / Vol. 74, No. 193 / Wednesday, October 7, 2009 / Notices 

address, home mailing address of 

individuals submitting material for 

security review, and title/subject of 

submitted document. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

DoD Directive 5230.9, Clearance of 

DoD Information for Public Release; 

DoD Instruction 5230.29, Security and 

Policy Review of DoD Information for 

Public Release; 5 U.S.C. 301, 

Departmental Regulations. 

PURPOSE(S): 

To manage the security review 

process for documents or materials 

before they are released outside of the 

DoD. The documents and materials of 

completed security reviews are 

maintained for historical reference to 

ensure subsequent reviews, which may 

be similar in content, are handled 

consistently. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records may specifically be disclosed 

outside the DoD as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of OSD’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records and electronic storage 

media. 

RETRIEVEABILITY: 

By name and title/subject of 

submitted document. 

SAFEGUARDS: 

Paper records are accessed only by 

officials with need to know and 

appropriate security clearance in 

accordance with assigned duties. 

Electronic records require Common 

Access Card to access and are further 

password protected with access limited 

to those individuals who have a needto-know. 

RETENTION AND DISPOSAL: 

Records are destroyed 2 years after 

clearance without amendment; 

destroyed 6 years after record was 

cleared with amendment, or denied 

clearance. Security review appeal files 

which are cleared are destroyed 2 years 

after clearance; and destroyed 6 years 

after record was cleared with 

amendment or denied. Records are 

destroyed by burn bag. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Office of Security Review, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Office of Security Review, Executive 

Services Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

Written requests should include the 

individual’s name and title/subject of 

document submitted. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Office of the 

Secretary of Defense/Joint Staff, 

Freedom of Information Requester 

Service Center, Office of Freedom of 

Information, Executive Services 

Directorate, Washington Headquarters 

Service, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Written requests should include the 

name and number of this system of 

records notice, the individual’s name, 

title/subject of submitted document, and 

be signed. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–24129 Filed 10–6–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2009–OS–0142] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, DoD. 

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense is proposing to alter a system of 

records notice in its existing inventory 

of record systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on 

November 6, 2009 unless comments are 

received which result in a contrary 

determination. 

ADDRESSES: Send comments to the 

Office of the Secretary of Defense, 

Privacy Act Coordinator, Records 

Management Section, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard at (703) 588–2386. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r), of the 

Privacy Act of 1974, as amended, was 

submitted on September 25, 2009, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 

Dated: September 25, 2009. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

DTMA 02 

SYSTEM NAME: 

Medical/Dental Care and Claims 

Inquiry Files (March 29, 2006, 71 FR 

15707). 

CHANGES: 

* * * * * 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Inquiries received from private 

individuals for information on 

TRICARE/CHAMPUS and CHAMPVA, 

and replies thereto; congressional 

inquiries on behalf of constituents and 

replies thereto; and files notifying 

personnel of eligibility or termination of 

benefits. Information may include: 

Name; Social Security Number (SSN); 

date of birth; case number; dates of 


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