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U.S. Department of Justice 

Office on Violence Against Women 

The U.S. Department of Justice, Office on Violence Against Women (OVW) 

(www.usdoj.gov/ovw) is pleased to announce that it is seeking applications for the Grant to 

Encourage Arrest Policies and Enforcement of Protection Orders Program. This program 

furthers the Department’s mission by encouraging state, local, and tribal governments and state, 

local, and tribal courts to treat domestic violence, dating violence, sexual assault, and stalking as 

serious violations of criminal law requiring the coordinated involvement of the entire criminal 

justice system. 

OVW FY 2007 

Grants to Encourage Arrest Policies 

and Enforcement of Protection Orders 

Program 

Eligibility 

Applicants are limited to States, units of local government, Indian tribal governments, and state, 

local, tribal, and territorial courts. 

(See “Eligibility,” page 4-5) 

Deadline 

Letters of Intent to apply should be submitted by January 18, 2007 

All applicants should register online with Grants.gov by January 23, 2007 

All applications are due by 8:00 pm E.S.T. on February 7, 2007 

(See “Deadline: Application,” page 4) 

Contact Information 

For assistance with the requirements of this Solicitation, contact the Office on Violence Against 

Women at (202) 307-6026 or email at ovw.arrest@usdoj.gov 

This application must be submitted through Grants.gov. For technical assistance with 

submitting the application, call the Grants.gov Customer Support Hotline at 1-800-518-4726. 

Grant.gov number assigned to announcement OVW – 2007-1503 
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CONTENTS 

Overview of the OVW Grants to Encourage Arrest Policies and Enforcement of Protection 

Orders Program 

 p. 3

Deadline: Letter of Intent p. 4 

Deadline: Registration p. 4 

Deadline: Application p. 4 

Eligibility p. 4 

• Faith-Based and Other Community Organizations p. 7 

OVW Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program 

Specific Information • Types of Applicants p. 8 

• Availability of Funds p. 8 

• Award Period p. 8 

• Award Amounts p. 8 

• Program Scope p. 9 

• Activities That May Compromise Victim Safety p. 12 

• Unallowable Activities p. 12 

Performance Measures p. 12 

How to Apply p. 12 

What An Application Must Include: p. 14 

 Standard Form 424 

 Standard Assurances and Certifications 

 Program Narrative 

 Budget and Budget Narrative 

 MOU 

 Letter of Nonsupplanting 

 Financial Capability Questionnaire 

 Indirect Cost Rate Agreement 

Selection 

 Criteria p. 22 

Review Process p. 22 

Additional Requirements p. 22 

Application Checklist p. 23 

Appendices p. 25 

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OVW Grants to Encourage Arrest Policies and 

Enforcement of Protection Orders 

(CFDA # 16.590) 

Overview 

About the Office on Violence Against Women 

The Office on Violence Against Women (OVW) is a component of the U.S. Department of 

Justice. Created in 1995, OVW implements the Violence Against Women Act (VAWA) and 

subsequent legislation and provides national leadership against domestic violence, sexual 

assault, and stalking. Since its inception, the Office has launched a multifaceted approach to 

responding to these crimes. By forging state, local and tribal partnerships among police, 

prosecutors, the judiciary, victim advocates, health care providers, faith leaders, and others, 

OVW grants help provide victims with the protection and services they need to pursue safe and 

healthy lives and enable communities to hold offenders accountable. 

About the OVW Grants to Encourage Arrest Policies and Enforcement of Protection 

Orders Program 

The Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program 

(hereinafter referred to as the Arrest Program) recognizes that domestic violence,1

 sexual 

assault, dating violence and stalking are crimes that require the criminal justice system to hold 

offenders accountable for their actions through investigation, arrest, and prosecution of violent 

offenders, and through close judicial scrutiny and management of offender behavior. 

At each juncture in the criminal justice process, concerns for victim safety should guide the 

actions of all partners in the system. Criminal justice agencies must collaborate among 

themselves and in meaningful partnership with nonprofit, nongovernmental sexual assault and 

domestic violence programs, including local shelters, rape crisis centers, victim service 

organizations and domestic violence coalitions, to ensure that victim safety is a paramount 

consideration in the development of any strategy to address these crimes. Additionally, 

representatives from criminal justice agencies working to prevent and reduce domestic violence, 

dating violence, sexual assault and stalking, must have a clear understanding of the roles of 

governmental and nongovernmental victim assistance programs. 

This discretionary grant program is designed to encourage state, local, and tribal governments 

and state, local, and tribal courts to treat domestic violence, dating violence, sexual assault, and 

stalking as serious violations of criminal law requiring the coordinated involvement of the entire 

criminal justice system. This program challenges the entire community to listen, communicate, 

identify problems, and share ideas that will result in new responses to ensure victim safety and 

offender accountability. 

Please read the Arrest Program Solicitation in its entirety before beginning your 

application. It is the responsibility of the applicant to ensure that the application is complete 

and that all eligibility requirements have been met at the time of application submission. OVW 

will remove an application from consideration, prior to peer review, if the application is 

incomplete. Final award decisions are not appealable. 

 

1 The terms domestic violence, sexual assault, dating violence and stalking are defined in 42 U.S.C. § 

13925 which can be found on the Office on Violence Against Women website at 

http://www.usdoj.gov/ovw/. 

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Deadline: Letter of Intent 

All applicants who intend to apply for FY 2007 funding under this program are strongly 

encouraged to submit a non-binding letter of intent, (please see 

http://www.usdoj.gov/ovw/docs/sample_letter_of_intent.pdf or Appendix A) to OVW by January

18, 2007. Please make sure to include what issue(s) you will address in your application: 

domestic violence, sexual assault, dating violence and/or stalking. You may send the letter by 

email to ovw.arrest@usdoj.gov. OVW will use these letters to forecast the number of peer 

review panels needed to review competitive applications. 

Deadline: Registration 

The Grants.gov registration deadline is January 23, 2007. Registering with Grants.gov is a onetime process; however, if you are a first-time registrant, it could take several weeks to have your 

registration validated and confirmed and to receive your user password. It is highly 

recommended that you start the registration process as early as possible to prevent delays in 

submitting your application package to our agency by the deadline specified. There are three 

steps that you must complete before you are able to register: 1) register with Central Contractor 

Registry (CCR), 2) be authorized as an Authorized Grantee/Recipient Official (AGO) in your 

organization, and 3) register yourself as an (AGO). For more information, go to 

www.grants.gov. Note: Your CCR registration must be renewed once a year. Failure to 

renew your CCR registration will preclude submission of a grant application through 

Grants.gov. 

Deadline: Application 

The due date for applying for funding under this announcement is 8:00 pm e.s.t. February 7, 

2007. 

Eligibility 

It is very important that you review this information carefully. Applications that are submitted by 

non-eligible entities will be screened out during an initial review process. In addition, 

applications that do not meet the statutory certification requirements, as demonstrated through 

the Letter of Certification of Eligibility which must be signed by the applicant’s chief executive 

officer, will not be considered for funding. 

Grantees that received an award through the Arrest Program in FY 2005 or earlier are eligible to 

apply. Past recipients of Arrest Program awards who applied for, but did not receive 

continuation funding in FY 2006 are also eligible to apply. 

Eligible applicants are entities that meet both of the following criteria: 

• Statutorily approved governmental agencies as described below; 

• Jurisdictions that meet the statutory certification requirements as described on page 6. 

Eligible entities for this program are: 

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• States2; 

• Units of local government3

; 

• Indian tribal governments or tribal organizations; and 

• State, tribal, territorial, and local courts (including juvenile courts). 

For the purpose of this Program, a unit of local government3

 is any city, county, township, 

town, borough, parish, village, or other general-purpose political subdivision of a State; an 

Indian tribe that performs law enforcement functions as determined by the Secretary of Interior; 

or, for the purpose of assistance eligibility, any agency of the District of Columbia government or 

the United States Government performing law enforcement functions in and for the District of 

Columbia, and any Trust Territory of the United States. 

Notice to Tribal Applicants 

The Violence Against Women Act of 2005 created a new program (the Grants to Tribal 

Governments Program) tailored to the needs of tribal governments in responding to domestic 

violence, dating violence, sexual assault, and stalking. This program combines the purpose 

areas from several existing programs including this one. While tribal governments are still 

eligible applicants within this program, there is no longer a tribal aside; the new statute requires 

the set-aside funds to be transferred to the new program. Tribes will no longer need to submit 

several applications for multiple purposes. They will now be able to apply for all of the purposes 

within one application for the new program. The solicitation for the Grants to Tribal 

Governments Program is expected to be available in January, 2007. Notwithstanding the new 

grant program, all eligible applications from Indian Tribal governments submitted under this 

solicitation will be considered for funding. 

Non-eligible entities include, but are not limited to: 

 

• Police departments; 

• Pre-trial service agencies; 

• District or city attorneys’ offices; 

• Sheriff departments; 

• Probation and parole departments; 

• Shelters; 

• Nonprofit, nongovernmental victim service agencies; and 

• Universities. 

The above entities are not units of local government for the purposes of this grant unless they 

meet the “unit of local government” definition provided in 42 U.S.C. § 3791 (see footnote #3 

below). Applications from typically “non-eligible” entities that want to assert “unit of local 

government” under 42 U.S.C. § 3791 must include proof of such status. These agencies or 

organizations may assume responsibility for the development and implementation of the project, 

but they must apply through a State, state or local court, Indian tribal government, or a unit of 

 

2

 As defined in 42 U.S.C.A. § 13925, “State” means any State of the United States, the District of 

Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, American Samoa, Guam and the 

Northern Mariana Islands. 

3

 As defined in 42 U.S.C. § 3791, “unit of local government” also includes any law enforcement district or 

judicial enforcement district that is established under applicable State law and has the authority to, in a 

manner of independent of other State entities, establish a budget and impose taxes. 

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local government. Nonprofit, nongovernmental victim service agencies may include faith-based 

or community-based organizations. 

Certification of Eligibility 

According to 42 U.S.C. § 3796hh(c) to be eligible to receive funding through this program, 

applicants must: 

 (1) certify that their laws or official policies– 

 (a) encourage or mandate arrests of domestic violence offenders based on 

probable cause that an offense has been committed; and 

 (b) encourage or mandate arrest of domestic violence offenders who violate the 

terms of a valid and outstanding protection order; 

 (2) demonstrate that their laws, policies, or practices and their training programs 

discourage dual arrests of offender and victim; 

 (3) certify that their laws, policies, or practices prohibit issuance of mutual restraining 

orders of protection except in cases where both spouses file a claim and the court makes 

detailed findings of fact indicating that both spouses acted primarily as aggressors and that 

neither spouse acted primarily in self-defense; and 

 (4) certify that their laws, policies, and practices do not require, in connection with the 

prosecution of any misdemeanor or felony domestic violence offense, or in connection with the 

filing, issuance, registration, or service of a protection order, or a petition for a protection order, 

to protect a victim of domestic violence, stalking, or sexual assault, that the victim bear the costs 

associated with the filing of criminal charges against the offender, or the costs associated with 

the filing, issuance, registration, or service of a warrant, protection order, petition for a protection 

order, or witness subpoena, whether issued inside or outside the State, tribal or local 

jurisdiction; and 

 (5) certify that, not later than January 5, 2009, their laws, policies, or practices will 

ensure that— 

(A) no law enforcement officer, prosecuting officer or other government official shall 

ask or require an adult, youth, or child victim of a sex offense as defined under 

Federal, tribal, State, territorial, or local law to submit to a polygraph examination or 

other truth telling device as a condition for proceeding with the investigation of such 

an offense; and 

(B) the refusal of a victim to submit to an examination described in subparagraph (A) 

shall not prevent the investigation of the offense. 

By statute, 42 U.S.C. § 3796hh-1 (a)(1), all applications must include a certification by the chief 

executive officer of the State, Indian tribal government or local government entity that 

conditions listed above are met or will be met by the statutory deadline. Current grantees 

which do not meet all eligibility requirements at the time of application, with the 

exception of certification #5, will not be considered for funding. All other applicants 

have until the end of their next legislative session to fulfill the certification provisions #1-

4, and until the January 5, 2009 to fulfill certification #5. 

In addition to the certifications listed above, under 42 U.S.C. § 3796hh(d), ALL State and units 

of local government shall not be entitled to 5 percent of their total funds allocated under their 

Arrest grant unless the State or unit of local government: 

(1) certifies that it has a law or regulation that requires: 

(A) The State or unit of local government at the request of the victim to 

 administer to a defendant, against whom an information or 

 indictment is presented for a crime in which by force or threat of force 

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 the perpetrator compels the victim to engage in sexual activity, 

 testing for the immunodeficiency virus (HIV) not later than 48 hours 

 after the date on which the information or indictment is presented; 

 (B) as soon as practicable notification of the victim, or parent and 

 guardian of the victim, and defendant of the testing results; and 

 (C) follow-up tests for HIV as may be medically appropriate, and that as 

 soon as practicable after each such test the results be made 

 available in accordance with subparagraph (B); or

 (2) gives the Attorney General assurances that its laws and regulations will 

 be in compliance with requirements of paragraph (1) within the later of 

 (A) the period ending on the date on which the next session of the State 

 legislature ends; or 

 (B) January 5, 2008. 

A Special Condition will be added to all Arrest State and unit of local government grants 

that are funded in FY 2007 to ensure compliance with the new certification listed above. 

It is not necessary to address this in your certification letter signed by your Authorizing 

Official; however you may do so if you are already compliant. 

Submission of State, tribal and/or local statutes, laws and policies in lieu of a letter with 

proper certifications signed by the chief executive officer will not satisfy this statutory 

requirement. Applicants will not be contacted by OVW to correct certification letters. 

Sample Letters of Certification of Eligibility and quick tips for completing the Certification of 

Eligibility are included in Appendix B. Please review carefully the letter to be included prior to 

the completion and submission of the application. 

Funding to Faith-Based and Community Organizations

Consistent with President George W. Bush’s Executive Order 13279, dated December 12, 

2002, and 28 CFR Part 38, it is DOJ policy that faith-based and community organizations that 

statutorily qualify as eligible applicants under DOJ programs are invited and encouraged to 

apply for assistance awards. Faith-based and community organizations will be considered for 

awards on the same basis as other eligible applicants and, if they receive assistance awards, 

will be treated on an equal basis with all other grantees in the administration of such awards. 

No eligible applicant or grantee will be discriminated for or against on the basis of its religious 

character or affiliation, religious name, or the religious composition of its board of directors or 

persons working in the organization. 

Faith-based organizations receiving DOJ assistance awards retain their independence and do 

not lose or have to modify their religious identity (e.g., removing religious symbols) to receive 

assistance awards. DOJ grant funds, however, may not be used to fund any inherently religious 

activity, such as prayer or worship. Inherently religious activity is permissible, although it cannot 

occur during an activity funded with DOJ grant funds; rather, such religious activity must be 

separate in time or place from the DOJ funded program. Further, participation in such activity 

by individuals receiving services must be voluntary. Programs funded by DOJ are not permitted 

to discriminate in the provision of services on the basis of a beneficiary’s religion. 

Applicants are encouraged to review the Civil Rights Compliance section under “Additional 

Requirements” in this announcement. 

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OVW Grants to Encourage Arrest Policies and Enforcement of 

Protection Orders Program – Specific Information 

 

Types of Applicants

In FY 2007, OVW will accept applications for the Arrest Program from both current grantees and 

new applicants. 

New applicants are applicants who are not currently receiving funds through the Arrest 

Program, and current grantees whose projects will expire on or before the FY 2007 Arrest 

Program application due date of February 7, 2007. 

Current grantees include States, state and local courts, Indian tribal governments or units of 

local government that are currently implementing awards under the Arrest Program and whose 

grant award period ends after the FY 2007 Arrest Program application due date of February 7, 

2007. Current grantees are eligible to apply for continuation or supplemental funding to support 

on-going activities or to enhance their project for an extended period of time. OVW has the 

discretion to make a supplemental or new award to a current grantee based on the project end 

date of the current award. For instance, funding under this solicitation may not be available 

before August 1, 2007. If selected for funding, a current grantee whose grant funds will be fully 

expended by April 1, 2007 may receive a new rather than a supplemental award. Applicants 

who may fall into this category should mention this in their application under the “status of the 

current project” section of the application. Current grantees who received new or supplemental 

funding for 24 months in FY 2006 are not eligible to apply. 

Availability of Funds 

All awards are subject to the availability of appropriated funds and any modifications or 

additional requirements that may be imposed by law. 

Award Period

The award period for these grants will be 24 months. Budget must reflect 24 months of 

project activity, and the total “estimated funding” (block 15) on the SF-424 must reflect 24 

months.

Award Amounts

Applicants should carefully consider the resources needed to successfully implement the project 

proposed and present a realistic budget that accurately reflects project costs. Budget caps will 

be considered based on the following service area population formula: 

 Service Area Population* Budget Cap

 Up to 500,000 $400,000 

 500,001 to 900,000 $750,000 

 Over 900,000 $1,500,000 

*Applications should include a service area map identifying the area to be served. 

Notwithstanding the aforementioned budgetary caps, OVW may negotiate the scope of work 

with applicants and adjust budgets accordingly prior to granting an award. Additionally, OVW 

may remove from further consideration applications which exceed the solicitation’s budgetary 

caps. Current grantees should note that continuation or supplemental funding is not 

guaranteed. All applications will be subject to internal review by OVW staff and peer review

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and will be scored according to the criteria set forth in this solicitation. Applications with the 

highest composite scores will be eligible to be considered for funding. 

Program Scope 

The scope of the Arrest Program is defined by the following statutory program purpose areas 

and program priority areas. Proposed projects must implement activities consistent with the 

statutory program purpose areas. Applicants are reminded that any activities, whether they are 

domestic violence or sexual assault related, must fall within one of the following purpose areas. 

During the OVW internal review, applications that are partially out of scope will receive up to a 

25-point deduction. Applications that propose projects that are substantially outside the 

scope of the Arrest Program statutory purpose areas will be disqualified from further 

funding consideration. 

Statutory Purpose Areas 

According to 42 U.S.C. § 3796hh(b) the Arrest Program will support projects that: 

• Implement pro-arrest programs and policies in police departments, including policies for 

protection order violations; 

• Develop policies, educational programs, protection order registries, and training in police 

departments to improve tracking of cases involving domestic violence, dating violence, 

sexual assault and stalking. Policies, educational programs, protection order registries, 

and training described in the application shall incorporate confidentiality, and privacy 

protections for victims of domestic violence, dating violence, sexual assault and stalking; 

• Centralize and coordinate police enforcement, prosecution, or judicial responsibility for 

domestic violence, dating violence, sexual assault and stalking cases in teams or units 

of police officers, prosecutors, parole, probation, or judges; 

• Coordinate computer tracking systems to ensure communication between police, 

prosecutors, parole and probation officers, and both criminal and family courts; 

• Strengthen legal advocacy service programs for victims of domestic violence, dating 

violence, sexual assault and stalking including strengthening assistance to such victims 

in immigration matters; 

• Educate judges in criminal and civil courts (including juvenile courts) about domestic 

violence, dating violence, sexual assault and stalking and improve judicial handling of 

such cases; 

• Provide technical assistance and computer and other equipment to police departments, 

prosecutors, courts, and tribal jurisdictions to facilitate the widespread enforcement of 

protection orders, including interstate enforcement, enforcement between States and 

tribal jurisdiction, and enforcement between tribal jurisdictions; 

• Develop or strengthen policies and training for police, prosecutors, and the judiciary in 

recognizing, investigating, and prosecuting instances of domestic violence and sexual 

assault against older individuals4

 and individuals with disabilities;5

 

4

 As defined in section 102 of the Older Americans Act of 1965 (42 U.S.C. 3002). 5

 As defined in section 3(2) of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102(2)).

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• Develop State, tribal, territorial, or local policies, procedures, and protocols for 

preventing dual arrests and prosecutions in cases of domestic violence, dating violence, 

sexual assault, and stalking, and develop effective methods for identifying the pattern 

and history of abuse that indicates which party is the actual perpetrator of abuse; 

• Plan, develop and establish comprehensive victim service and support centers, such as 

family justice centers, designed to bring together victim advocates from non-profit, nongovernmental victim services organizations, law enforcement officers, prosecutors, 

probation officers, governmental victim assistants, forensic medical professionals, civil 

legal attorneys, chaplains, legal advocates, representatives from community-based 

organizations and other relevant public or private agencies or organizations into one 

centralized location, in order to improve safety, access to services, and confidentiality for 

victims and families. Although funds may be used to support co location of project 

partners under this purpose area, funds may not support construction or major 

renovation expenses or activities that fall outside of the scope of the other 

statutory purpose areas; 

• Develop and implement policies and training for police, prosecutors, probation, and 

parole officers, and the judiciary in recognizing, investigating, and prosecuting instances 

of sexual assault, with an emphasis on recognizing the threat to the community for 

repeat crime perpetration by such individuals;

• Develop, enhance and maintain protection order registries; and

• Develop human immunodeficiency virus (HIV) testing programs for sexual assault 

perpetrators and notification of counseling protocols6

. 

Program Priority Areas 

By statute, 42 U.S.C. Section §3796(hh-1)(b) priority will be given to applicants that: 

• Do not currently provide for centralized handling of cases involving domestic violence, 

dating violence, sexual assault and stalking by police, prosecutors, and courts; 

• Demonstrate a commitment to strong enforcement of laws, and prosecution of cases, 

involving domestic violence, dating violence, sexual assault, or stalking including the 

enforcement of protection orders from other States and jurisdictions (including tribal 

jurisdictions); 

• Have established cooperative agreements or can demonstrate effective ongoing 

collaborative arrangements with neighboring jurisdictions to facilitate the enforcement of 

protection orders from other States and jurisdictions, including tribal jurisdictions; and 

• Intend to utilize grant funds to develop and install data collection and communication 

systems, including computerized systems, and training on how to use these systems 

effectively to link police, prosecutors, courts and tribal jurisdictions for the purpose of 

identifying and tracking protection orders and violations of protection orders, in those 

jurisdictions where such systems do not exist or are not fully effective. 

 

6

 Applicants wishing to address this purpose area must do so in conjunction with one of the other 

purpose areas listed above. Proposals focusing only on this purpose area may be removed from 

consideration. 

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Also, OVW has an interest in projects that: 

• Involve faith-based and/or community-driven initiatives to address violence against 

women among diverse and traditionally underserved populations. If this interest area is 

included in your application, you must illustrate capacity and expertise in the budget and 

MOU section. 

• Include dedicated parole and probation officers within existing or newly created domestic 

violence units to actively participate in holding perpetrators accountable. 

• Develop innovative programs to improve judicial handling of domestic violence cases 

(i.e., specialized courts or dockets for domestic violence cases, enhanced judicial 

monitoring of domestic violence offenders, or the creation or enhancement of technology 

to provide prosecutors and judges access to case information on prior arrests. 

• Address system accountability by conducting a safety audit of the jurisdiction’s criminal 

justice system. The Office on Violence Against Women will not consider applications 

that only propose to do a safety audit. 

• Develop Sexual Assault Response Teams (SART) to actively respond to sexual assault 

victims. 

Program Guidelines 

Applicants should also consider the following guidelines in response to this Solicitation: 

Direct Legal Representation

Grant funds may not be used to provide legal representation in civil and criminal matters, such 

as family law cases (divorce, custody, visitation and child support), housing cases, consumer 

law cases and others. Grant funds may be used to provide legal representation to victims of 

domestic violence, sexual assault, dating violence, and stalking only in the limited context of 

protection order proceedings. 

Prevention Activities 

All applications addressing prevention activities (i.e., outreach to elementary and secondary 

schools, implementation of educational programs regarding domestic or dating violence 

intervention and public awareness campaigns) will be considered out of scope, and removed 

from consideration for funding. 

Family Violence

Grant funds may not be used to directly address child abuse, or other family violence issues 

such as violence perpetrated by a child against a parent, or violence perpetrated by a sibling 

against another sibling. 

Children 

Applicants may not use grant funds to provide direct services to children, children who witness 

domestic violence and/or services addressing child maltreatment, except where the child 

receiving such services is a victim of sexual assault or where such services are an ancillary part 

of providing services to the child’s mother who is a victim of domestic violence, sexual assault, 

or stalking such as providing child care services while the victim receives services. Any direct 

services that are provided to a child victim of sexual assault must meet a statutory purpose area 

of the Arrest program. Funds may be not be used to investigate or prosecute child abuse 

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except for cases of child sexual abuse. However, no more than 10% of the total award 

amount can be used to address the issue of child sexual abuse. 

Activities that May Compromise Victim Safety

Ensuring victim safety is the guiding principle underlying the Arrest Program. Experience has 

shown that certain practices may compromise victim safety rather than enhance it. Certain 

responses by the authorities may have the effect of minimizing or trivializing the offender’s 

criminal behavior. Accordingly, consistent with the goals of ensuring victim safety while holding 

perpetrators accountable for their criminal conduct, applicants are strongly discouraged from 

proposing projects that include activities that may compromise victim safety such as the 

following: 

• Offering perpetrators the option of entering pre-trial diversion programs. 

• Mediation or counseling for couples as a systemic response to domestic violence. 

• Batterer intervention programs that do not use the power of the criminal justice system to 

hold batterers accountable for their behavior. 

• Placement of perpetrators of domestic violence in anger management programs. 

• Procedures that would force victims of violence to testify against their abusers or impose 

other sanctions on victims. Rather, procedures that provide victims with the opportunity 

to make an informed choice about whether to testify are encouraged. 

Unallowable Activities 

 Grant funds under the Arrest Program may not be used for any unauthorized purposes, 

including but not limited to the following activities: 

• Lobbying or lobbying related activities; 

• Fundraising; 

• Research projects; 

• Prevention and public awareness; and 

• Physical modifications to buildings including minor renovations. 

Performance Measures 

To assist in fulfilling the Department’s responsibilities under the Government Performance and 

Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must 

provide data that measures the results of their work. Performance measures for this solicitation 

are as follows: 

Objective Performance Measures Data Grantee Provides 

Strengthen partnerships 

for safer communities 

and enhance the 

Nation’s capacity to 

prevent, solve, and 

control crime.

1) the number and percentage of 

arrests relative to the number of 

police responses to domestic 

violence incidents; 2) the number 

of protection orders issued; and 

3) the number of victim advocates 

supported by grant funding.

This information will be provided to OVW 

through semi-annual progress report forms. 

Please go to: 

http://muskie.usm.maine.edu/vawamei/attachments

/pdf/forms/gtea/arrestemiform.pdf for a sample 

form.

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How to Apply 

DOJ is participating in the e-Government initiative, one of 25 initiatives included in the 

President’s Management Agenda. Part of this initiative -- Grants.gov – is a “one-stop storefront” 

that provides a unified process for all customers of federal grants to find funding opportunities 

and apply for funding. 

Grants.gov Instructions 

Complete instructions can be found at www.grants.gov. Please note that Grants.gov is not the 

Grants Management System (GMS) through which OVW applicants have submitted applications 

in previous years. If you experience difficulties at any point during this process, please call the 

Grants.gov Customer Support Hotline at 1-800-518-4726. 

In addition, applicants must send via overnight delivery a complete hard-copy original of the 

application, including signed copies of all required Assurances and Certifications, postmarked 

by February 7, 2007 to: 

The Office on Violence Against Women 

c/o Lockheed Martin Corporation 

OVW Arrest Program 

Mail Stop 2K 

2277 Research Boulevard 

Rockville, MD 20850 

(301) 519-5000. 

We strongly recommend that you use a trackable shipping method which will allow you 

to confirm delivery of your application. Applicants should retain proof of their timely 

submission. 

Do not send a copy of the application directly to the Office on Violence Against Women. 

The applications should be postmarked by February 7, 2007 and sent to the above 

address. Otherwise, you will be ineligible for funding this year. 

CFDA Number

The Catalog of Federal Domestic Assistance number for this program is 16.590, titled “Grants to 

Encourage Arrest Policies and Enforcement of Protection Orders Program,” and the funding 

opportunity number is OVW-2007-1503. 

A DUNS Number is Required 

The Office of Management and Budget requires that all business and nonprofit applicants for 

Federal funds include a DUNS (Data Universal Numeric System) number in their application for 

a new award or renewal of an award. Applications without a DUNS number are incomplete. A 

DUNS number is a unique nine-digit sequence recognized as the universal standard for 

identifying and keeping track of entities receiving Federal funds. The identifier is used for 

tracking purposes and to validate address and point of contact information. The DUNS number 

will be used throughout the grant life cycle. Obtaining a DUNS number is a free, simple, onetime activity. Obtain one by calling 1-866-705-5711 or by applying online at 

http://www.dunandbradstreet.com. Individuals are exempt from this requirement. 

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What an Application Must Include 

Applicants must complete each of the following sections as part of their response to this 

Solicitation. It is the responsibility of an applicant to ensure the application is complete. 

OVW will remove the application from consideration prior to peer review if the 

application is incomplete. For each section listed below, please note the corresponding 

maximum point value that may be assigned during the review process. The proposal should 

follow the order below for easy reading. Please be sure to number each page of the application. 

Peer reviewers will not receive materials submitted beyond those required by this solicitation. 

Applications must use the following page format requirements: 

• Double spaced (except for the Summary Data Sheet and Abstract which should be 

single spaced); 

• 8 1⁄2 x 11 inch paper; 

• One inch margins; 

• Type no smaller than 12 point, Times New Roman font; 

• No more than one page each for Summary Data Sheet and Abstract; 

• No more than 5 pages for Status of the Project (if applicable); 

• No more than 20 pages for the Project Narrative (Items D through G below). 

Application for Federal Assistance (SF-424)

The SF-424 will be filled out online through Grants.gov. It should also be printed out and 

included in the hard copy that it submitted. The Catalog of Federal Domestic Assistance 

number for this program is 16.590 (block 10). Please be sure that the amount requested 

matches the amount in the submitted budget. 

Applicants must ensure that the information for the authorizing official and alternate contact is 

filled out correctly. The authorizing official is the individual authorized to accept grant funds on 

behalf of the jurisdiction. 

Standard Assurances and Certifications Regarding Lobbying; Debarment, Suspension, 

and Other Responsibility Matters; and Drug-Free Workplace Requirements (Form 4061/6)

Applicants should review the assurances and certification forms. Agreement to these 

assurances and certifications will be assumed upon receipt of an application received through 

Grants.gov. 

Narrative (Total 65 points) 

The following narrative will be submitted as attachments in Grant.gov. Please save your 

attachments with names that indicate the substance of the attachment (e.g., save your program 

narrative as “Program Narrative”). 

A. Summary Data Sheet: (one page) 

Please identify the following: 

• Name, title, address, phone number, and e-mail address for the authorized official; 

• The agency and type of agency (i.e., local government, state government, tribal 

government, state or local court) applying for funding; 

• The nonprofit, non-governmental victim services program collaborating on this project; 

• Whether this is a new or continuation application; 

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• Whether this project is a local, tribal, multi-jurisdiction (involving 10 or more counties), 

statewide, regional (multiple states), tribal consortium or court project; 

• The regional area(s) (city, town, tribal area, county, parish) where this project will be 

implemented; and 

• The Arrest Program Statutory Purpose Areas and Priority Areas, if any, addressed by this 

proposal. Applicants are not required to address a Priority Area. 

B. Abstract/Proposal Summary: (one page) 

The proposal abstract, when read separately from the rest of the application, is meant to serve 

as a succinct and accurate description of the proposed project and should concisely describe 

proposed project goals and objectives. Summaries of past accomplishments should be avoided 

in the abstract. 

Abstract will be reviewed by the peer review panel according to the following criteria: 

• Conciseness; and 

• Accuracy in summarizing the Project Narrative. 

C. Status of the Current Project: (5 pages) 

Only applicants for continuation funding need to complete this section. This section will 

be used for internal review only. The application may receive a deduction in points 

based on the criteria listed below. This section should be provided on a separate page as it 

is a separate section from the program narrative and does not count toward the page limits of 

the narrative. State what activities have been accomplished with previous funding under the 

Arrest Program, including the following: 

• A description of the goals and objectives from the prior grant period and a brief discussion of 

the status of the existing project; 

• The status of any project products; 

• Any unanticipated obstacles to project implementation; 

• The approximate amount of unobligated funds as of December 30, 2006; 

• The approximate unobligated amount of award funds remaining as of February 7, 2007 if 

any; the anticipated time line for expenditure of any remaining funds within the grant award 

period; whether the grantee anticipates requesting a no-cost extension of the award; and the 

likely timeline for such a request; 

• A list of all OVW-sponsored technical assistance events attended during the life of the 

current award, including the title, location and date(s) of each. 

This section should be as clear and succinct as possible. 

Additionally, current projects will be rated by OVW using the following criteria: 

• Whether progress reports submitted by the applicant, in conjunction with monitoring 

conducted by OVW, demonstrate the effectiveness of the current project, indicating 

progress toward meeting project goals and objectives, and demonstrate that the current 

project has progressed in a timely manner as outlined in the original proposal;

• Whether the grantee has demonstrated that past activities supported with the Grants to 

Encourage Arrest Policies and Enforcement of Protection Orders Program funds have been 

limited to program Purpose Areas; 

• Whether the grantee has complied with all special conditions of its existing grant award from 

the Department of Justice;

• Whether the grantee has adhered to programmatic and financial reporting requirements; 

• Whether the grantee has demonstrated a commitment to sustaining the project after federal 

funds are no longer available;

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• Whether the grantee appropriately utilized and actively participated in OVW-sponsored 

workshops and other technical assistance events as required by a special condition of the 

current award; 

• Whether the grantee has received financial clearances on all current grants from DOJ; 

• Whether the grantee has complied with the Office of Management and Budget audit 

requirement (if applicable);

• Whether there is an excess of funding remaining in the current award and funds have been

spent in a timely manner.

Please note, applicants with an OVW grant history that failed to meet grant deadlines, did not 

comply with Office of Justice Programs (OJP) financial requirements, or did not comply with 

special conditions from previous grants, will not be considered for funding.

D. Purpose of Application: (10 points) 

This section should briefly: 

• Describe the problem to be addressed and how funding would alleviate it; 

• Identify the target population and state how the target population would benefit from the 

proposed project (please use current demographic information in order to be as specific 

and detailed as possible when describing the population to be served); 

• Describe current services and gaps; 

• Describe the community’s service area in which the project would be implemented, 

including location, population, and demographic information; and 

• Describe how the proposed project complements the State’s STOP Violence Against 

Women Implementation Plan. 

This section will be rated on the following: 

• The impact of current or prior efforts to prevent and reduce domestic violence in the 

jurisdiction; 

• The need or continued need for the project; and 

• The description of the community to be served-including diverse, traditionally, 

underserved populations of victims of domestic violence and how the proposed project 

will address their needs. 

E. What Will be Done: (40 points) 

This section should briefly: 

• detail the project goals and objectives, describing the specific tasks and activities 

necessary for accomplishing each; 

• include a time frame that demonstrates how the activities will be accomplished within the 

24 month grant cycle; 

• describe how additional funding will enhance any existing projects; 

• describe tangible products that will be generated (e.g., a video, a brochure, a curriculum 

and how they could be used to assist other jurisdictions that wish to implement 

mandatory or pro-arrest policies to address domestic violence). Products are not 

required; not all jurisdictions would benefit from developing new products. 

This section will also be rated on the following: 

• The extent to which all project activities fall within the statutory scope of the program; 

• The extent to which proposed activities would address the need described; 

• The extent to which project activities seem feasible and likely to succeed; 

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• The extent to which project activities can realistically be completed within the 24 month 

grant cycle; 

• The extent to which the proposal does not include activities that compromise victims 

safety; and 

• The extent to which project activities are clearly described and reflect sound and/or 

innovative strategies to improve victim safety and offender accountability. 

F. Who Will Implement the Project: (10 points) 

Applicants must identify the agency(ies) or office(s) responsible for implementing the project. 

Applicants must also identify all of the intended project partners, specifying their respective roles 

and responsibilities, and the collaborative relationship to be developed or enhanced. A 

description of the expertise or experience of key staff should also be included. Position 

descriptions and resumes that are available should be appended to the application. Applicants 

under this program may not issue a Solicitation/RFP redistributing these funds to 

previously unidentified partners or subgrantees, after receiving an award.

In addition, all applicants are required to collaborate with nonprofit, nongovernmental 

organizations serving victims of domestic violence and/or sexual assault. This may include 

faith-based or community-based organizations. Non-profit, non-governmental sexual assault 

and domestic violence victim service organizations must be involved in the development and 

implementation of the project. 

Victim service organizations should meet all of the following criteria: 

• Provide services to victims of domestic violence, sexual assault, dating violence, or 

stalking as one of their primary purposes and have demonstrated history of effective 

work concerning such issues; 

• Address a demonstrated need in their communities by providing services that promote 

the dignity and self sufficiency of victims, improve their access to resources, and create 

options for victims seeking safety from perpetrator violence; and 

• Do not engage in activities that compromise victim safety. 

In developing an application for the Arrest Program, jurisdictions are encouraged to consider 

some important distinctions between the following: 

• Victim advocates who work for government agencies (e.g., the police department or the 

district or city attorney’s office); 

• Victim advocates who represent nonprofit, private sexual assault and domestic violence 

programs (e.g., shelters, rape crisis centers, advocacy groups or coalitions); and 

• Legal advocates (e.g., students from law school clinics, paralegals, attorneys working for 

legal service agencies or independent attorneys). 

While there is an important role for all victim advocates to play in the creation of a coordinated 

community response to domestic violence, VAWA requires the participation of nonprofit private

sexual assault or domestic violence programs, whether faith- or community-based, in 

developing and implementing the project. This does not preclude applicants from requesting 

support for government agency victim services, but the budget and budget narrative must 

distinguish between the two and should include compensation for the contributions of nonprofit, 

private victim service agencies. In addition, if funding is requested for both governmental and 

private victim assistance and advocacy, the project narrative must explain how these different 

entities will collaborate. 

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G. Sustainability Plan: (5 points) 

As this is a competitive, discretionary program, there is no guarantee of continuation funding. 

Applicants are required to include a plan describing their commitment and capacity to continue 

the project if Federal funding through the Arrest Program were no longer available. 

The plan will be evaluated on whether it proposes feasible strategies to preserve project 

activities long-term. Continuation or supplemental funding is not guaranteed and 

applicants are always encouraged to seek additional means of support to sustain their 

current projects. 

Budget Detail Worksheet and Narrative: (15 Points)

Each application must include a detailed budget and budget narrative for the project. The 

budget must be complete, reasonable, and cost-effective in relation to the proposed project. 

The budget should provide the basis for the computation of all project-related costs. It should 

cover the cost of all components of the project. There must be a clear link between the 

proposed activities and the proposed budget items. The budget should include only those 

activities, products, and resources that are necessary for project implementation and discussed 

in the project narrative. 

In developing the budget, applicants should fairly compensate all project partners for their 

participation in any project-related activities, including but not limited to compensation for time 

and travel expenses to attend or provide project development, training, and implementation. 

The budget must include compensation for all services rendered by project partners, including 

nonprofit, nongovernmental domestic violence and/or sexual assault victim services programs 

and state and tribal domestic violence and/or sexual assault coalitions. 

Budget Caps

Since funds are limited, applicants should carefully consider the resources needed to implement 

a community-wide project and present a realistic budget that accurately reflects the costs 

involved, for a 24-month budget. Current grantees should conduct a thorough assessment of 

their continuation needs. Budget caps will be considered based on the following service area 

population formula: 

Service Area Population Budget Cap

Up to 500,000 $400,000 

500,001 to 900,000 $750,000 

Over 900,000 $1,500,000 

Applications should include a service area map identifying the area to be served. 

OVW has the discretion to make grants for greater or lesser amounts than requested and 

to negotiate the scope of work and budget with applicants prior to award of a grant. 

Budget requirements

The following is a short list of budget guidelines: 

• Applicants are strongly discouraged from requesting consultant rates in excess of $450 per 

day because they require prior approval from the Director of the Office on Violence Against 

Women. 

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• Applicants may not allocate any funds for building renovations. This includes such 

seemingly minor things as painting or carpeting. 

• Applicants may not allocate any funds for the following unallowable costs: uniforms, 

weapons, automobiles, and security systems. 

• Applicants should include only salary and fringe costs for staff if they work directly for the 

eligible applicant in the “Personnel” category. Otherwise, the salary and fringe should be 

included in the “Consultants/Contracts” category. 

• Applicants may not use any OVW funds for conducting research; however, up to 1% of the 

budget may be allocated for the purpose of assessing the effectiveness of funded activities. 

For example, funds may be used to conduct pre and post testing of training recipients or 

victim satisfaction surveys. In conducting such testing or surveys, grantees may not collect, 

analyze or disseminate any information identifiable to a private person during the course of 

assessing the effectiveness of funded activities. 

• A contribution of non-Federal dollars (“match”) is not required for this program, but 

applicants are encouraged to maximize the impact of federal dollars by contributing to the 

costs of their projects. Supplemental contributions may be cash, in-kind services, or a 

combination of both. Any non-Federal contributions can be discussed in the project 

narrative; however, these supplemental contributions should not be included in the budget 

or budget narrative. 

• Access to current research and practice on violence against women through training and 

technical assistance can reduce staff burnout, improve project performance, and impact 

project sustainability. Therefore, OVW offers a wide range of training and technical 

assistance opportunities to all of its grantees. These offerings are specifically designed to 

assist grantees in meeting their goals and objectives and in complying with all relevant 

statutory requirements. All applicants are required to allocate funds ($15,000 for the 

project period for local, individual tribal projects, and state or local courts and $30,000 for

project period for statewide, multi-jurisdictional, regional and tribal consortium projects) to 

support travel costs associated with technical assistance and capacity-building activities 

sponsored by OVW-designated technical assistance providers. Applications selected for 

funding which do not include the entire recommended amount will not receive additional

funds for this purpose, but will be required to adjust their budgets to cover these costs prior

to final approval of the proposal. This required amount must be included in the “travel”

category. Please provide an estimated breakdown for this amount (include the number of 

trips, number of travelers, airfare or mileage, lodging, per diem, etc.). These funds are to be 

used only for OVW-designated technical assistance unless otherwise approved by OVW. 

Any training and TA funds not used by the end of the grant period may not be 

reprogrammed and must be returned to OVW. Travel funds should be used to support 

travel by all partners, including nonprofit, nongovernmental victim services providers. 

• Applicants are also encouraged to include funds in their budgets to attend Financial 

Management Training Seminars sponsored by OJP’s Office of the Comptroller. These 

seminars instruct participants in the financial administration of OJP and OVW formula and 

discretionary grant programs. A schedule listing the financial training seminars is available 

at www.ojp.usdoj.gov/oc/fmts.htm.

A Sample Budget Detail Worksheet is available at 

http://www.ojp.usdoj.gov/Forms/budget_fillable.pdf. The budget and budget narrative should be 

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submitted online as one attachment. When preparing these items, please use the Budget Detail 

Worksheet (See Appendix C) as a guide and be sure to include all necessary budget 

categories. The budget should clearly describe the proposed amounts and uses of grant funds 

for the duration of the grant period and how the amounts of the specific budget items were 

determined. 

Memorandum of Understanding (MOU): 20 points

Applicants are required to provide documentation that demonstrates they have consulted and

coordinated in a meaningful way with nonprofit, private sexual assault and domestic violence 

programs. OVW requires this to be done by the submission of an MOU. (42 U.S.C. Section 

3796hh-1)(a)(4). 

Each applicant must include, as an attachment, a current (i.e., signed and dated during the 

development of the proposal) MOU created and signed by the chief executive officers and/or 

directors of: 

• Relevant criminal justice agencies participating in project development or 

implementation, (e.g., law enforcement, prosecution, the courts and probation); 

• Nonprofit, private sexual assault and domestic violence programs, or community-based 

organizations that adequately demonstrate history and expertise in working with 

domestic violence, dating violence, sexual assault, and stalking. Additionally, the 

organization should appropriately correspond with the proposed project. For example, if 

your application focuses mainly on domestic violence then your nonprofit or community 

based organization should have particular expertise in domestic violence. You must 

illustrate this correlation in your Memorandum of Understanding. 

• Other community agencies or organizations that will collaborate to implement the 

project. 

Continuation applicants must develop a new MOU that reflects the continuation of project 

activities and include current dates and signatures from all relevant project partners. 

The MOU must do the following: 

• Identify the partners and provide a brief history of the collaborative relationship among 

those partners, including when and under what circumstances the relationship began 

and when each partner entered into the relationship; 

• Specify the extent of each partner’s participation in developing the application; 

• Clearly state the roles and responsibilities each organization or agency would assume to 

ensure the success of the proposed project; 

• Identify the representatives of the planning and development team who will be 

responsible for developing and implementing project activities and describe how they will 

work together and with project staff; 

• Demonstrate a commitment on the part of all project partners to work together to achieve 

stated project goals; 

• Indicate approval of the proposed project budget by all signing parties; and 

• Describe the resources each partner would contribute to the project, either through time, 

in-kind contributions, or grant funds (e.g., office space, project staff, and training). 

In addition, OVW requires all grantees to complete a Semi-Annual Progress Report which will 

involve input from some or all project partners. In developing the MOU, applicants are 

encouraged to include a statement of the roles and responsibilities each organization would 

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assume in meeting grant report requirements. For more information on these requirements, 

please refer to section titled, “Performance Measurement”. 

The MOU should be a single document that includes signatures and dates from all partners. 

Signatories should be sure to include their titles and agencies under their signatures. 

Letters of support may not be submitted in lieu of the MOU. 

The following documents must also be included in your hard copy: 

Letter of Certification 

All applicants are required to certify to a list of conditions. The certification requirements can be 

found on pages 6-7 of the Solicitation. Two sample letters have also been included in the 

appendices. 

Letter of Nonsupplanting

Applicants must submit a letter to OVW’s Director, certifying that Federal funds will not be used 

to supplant State or local funds should a grant award be made. Please refer to 

http://www.usdoj.gov/ovw/docs/nonsup_letter.pdf for a sample letter. 

Indirect Cost Rate Agreement 

If your organization is requesting indirect costs for this project, please include a copy of your 

current, signed federally approved indirect cost rate agreement. If you need additional 

information on this requirement, please go to 

http://www.ojp.usdoj.gov/FinGuide/part3chap17.htm. 

Selection Criteria 

In addition to the criteria above, all applications will also be rated on the following: 

• The extent to which all project activities fall within the statutory scope of the program; 

• The extent to which project activities would address the need described; 

• The extent to which project activities seem feasible and likely to succeed; 

• The extent to which the proposal does not include activities that compromise victim safety; 

• The extent to which activities are clearly described and reflect sound and innovative 

strategies to improve victim safety; 

• The extent to which the budget is reasonable and within established limits. 

Review Process 

All applications will be subject to internal review by OVW staff and peer review and will be 

scored according to the criteria set forth in this solicitation. If the application fails to meet the 

criteria listed below for the initial internal review, the application will not receive further 

consideration. If applications that are partially beyond the scope of the program are sent 

to peer review, only those sections of the application that are within scope will be 

reviewed. Criteria for the initial internal review follow: 

• Whether the application is complete; 

• Whether the proposed activities are within the scope of the program (see page 9); 

• Whether all statutory eligibility criteria are met (see page 4); 

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• Whether the certification requirements for the program are met (see page 6); 

• Whether the application proposes significant activities that may compromise victim safety 

(see page 12); 

• Whether the proposed budget is within the established limits budget caps (see page 8); 

In addition, applications for continuation funding will be reviewed for prior compliance with 

Program and Office requirements, and the status of current grant-funded activities. (See page 

14 for further details on criteria for this review.) 

OVW will establish panels of experts and practitioners to review applications. Each panel will 

review the information provided in the application against the selection criteria for the program. 

Following peer review, a second internal review will be conducted, considering for example, the 

geographic distribution of the applications for a national perspective, the ratio of population to 

services, the existence of underserved communities, and the type of projects already funded 

within an applicant’s state or community. The total points possible for an application are 100 

(65 points for Narrative, 15 points for Budget, and 20 points for the MOU). Applications with the 

highest composite scores will be considered for funding. 

Additional Requirements 

• Civil Rights Compliance 

• Confidentiality and Human Subjects Protections regulations 

• Anti-Lobbying Act 

• Financial and Government Audit Requirements 

• National Environmental Policy Act (NEPA) compliance 

• DOJ Information Technology Standards 

• Single Point of Contact Review 

• Non-Supplanting of State or Local Funds 

• Criminal Penalty for False Statements 

• Compliance with Office of the Comptroller Financial Guide [hyperlink]

• Suspension or Termination of Funding 

All OVW grantees must comply with these additional requirements. Additional information for 

each can be found at http://www.ojp.usdoj.gov/funding/otherrequirements.htm. References to 

the Office of Justice Programs and its components are deemed to refer to the Office on 

Violence Against Women, as applicable. 

OVW Application Checklist

Applicants must submit a fully executed application to OVW via overnight delivery, including all 

required supporting documentation. Applications will not be accepted via facsimile or 

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email. Although most parts of the application need to be submitted through grants.gov 

as well as in hard copy form, it is the hard copy that will be used during the review 

process. Applications submitted via Grants.gov must be in the following work processing 

formats: Microsoft Word (.doc), PDF files, (.pdf) or Text Documents (.txt). 

Complete applications should include the following: 

• The SF-424; 

• Standard Assurances and Certifications Regarding Lobbying; Debarment, Suspension and 

Other Responsibility Matters; and Drug Free Workplace Requirements; 

• Summary data sheet, project abstract and project narrative, and for continuation applicants, 

the status of the project; 

• The budget, budget summary, and budget narrative; 

• Letter of non-supplanting; 

• Letter of Certification of Eligibility; 

• An MOU; 

• A current Indirect Cost Rate Agreement (if applicable); and 

• A Jurisdiction – Service Area Map. 

Detailed instructions on how to use the Grants.gov system to submit your application online are 

available at www.grants.gov. Also, a toll-free telephone number has been established for you to 

receive technical assistance as you work through the online application process, 1-800-518-

4726. 

To help expedite the peer review process, applicants must send via overnight delivery a 

complete hard-copy original of the application, postmarked by February 7, 2006, to: 

The Office on Violence Against Women 

c/o Lockheed Martin Corporation 

OVW Arrest Program 

Mail Stop 2K 

2277 Research Boulevard 

Rockville, MD 20850 

(301) 519-5000 

For overnight delivery services, please provide the following telephone number: 301-519-5535. 

We strongly recommend that you use a track-able shipping method that will allow you to confirm 

the delivery of your application. Applications should retain proof of timely submission. Private 

metered postmarks and non-dated mail receipts from the U.S. Postal Service are not 

acceptable. 

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Appendix A - Letter of Intent 

Office on Violence Against Women 

U.S. Department of Justice 

800 K Street, NW, Suite 920 

Washington, DC 20530

To Whom It May Concern: 

I intend to apply for funds under the FY 2007 Grants to Encourage Arrest Policies and 

Enforcement of Protection Orders Program.

Date: 

Eligible Applicant: 

 

Name/Position: 

Organization: 

Address: 

 

City/State/Zip: 

Phone: 

FAX: 

E-mail: 

Application will focus on the following issue(s): 

’ Domestic Violence ’ Sexual Assault ’ Stalking ’ Dating Violence 

Please Email To: 

ovw.arrest@usdoj.gov

by January 18, 2007 

Reminder: By statute, eligible grantees for the Arrest Program are States, Indian tribal 

governments, State and local courts (including juvenile courts), and units of local 

government (see Program Eligibility, page 5-6, for further information). If your agency 

does not meet this requirement, you are ineligible to apply for Arrest Program grant 

funds. 

 

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Appendix B – Letter of Certification of Eligibility 

Quick Tips to Certification of Eligibility Letter 

• Current grantees which do not meet all eligibility requirements at the time 

of application will not be considered for funding. While all other 

applicants have until the end of their next legislative session to fulfill the 

certification provisions, applicants must certify that these will be met by 

such date.

o If your jurisdiction is compliant with all statutory eligibility 

requirements, please refer to “Sample Letter of certification of 

Eligibility #1”on page 29. 

 

o If your jurisdiction is a new applicant as defined on page 8 and not 

currently compliant with one or more of the certification 

requirements, please refer to “Sample Letter of Certification of 

Eligibility #2” on page 30. For the purpose of this letter, the “next 

legislative session” is the first legislative session which begins after 

notice of an award. 

• Current grantees should pay close attention to certification #5. As a result 

of VAWA 2000, additional stipulations have been added to this requirement. 

For help assessing your compliance with this requirement, please go to: 

www.usdoj.gov/ovw. 

• Ensure all language in the letter reflects what is outlined in the solicitation 

and highlighted in the following sample letter. Note: an “and” or an “or” in 

the incorrect place or missing can make the letter deficient, therefore 

making the application ineligible for funding; and 

• Have the Chief Executive Officer sign the letter. Examples: Governor for a 

state applicant, Chief Judge or Court Administrator for a court applicant 

and Mayor, County Executive or Tribal Chairman for unit of local 

government or Indian Tribal government applicant. 

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Appendix B - Sample Letter of Certification of Eligibility #1: For applicants that have met 

all certification requirements. 

[Applicant Letterhead] 

[date] 

Office on Violence Against Women 

Department of Justice 

800 K Street, NW, Suite 920 

Washington, DC 20530 

Re: Application #2007-XX-XX-XXXX 

Dear Director, 

As Chief Executive Officer of [enter jurisdiction name], I submit this letter to certify to the 

following: 

1) the laws or official policies of [the jurisdiction] encourage or mandate arrests of domestic 

violence offenders based on probable cause that an offense has been committed; 

2) the laws or official policies of [the jurisdiction] encourage or mandate arrests of domestic 

violence offenders who violate the terms of a valid and outstanding protection order; 

 

3) the laws, policies, or practices and the training programs of [the jurisdiction] discourage 

dual arrests of offender and victim; 

4) the laws, policies, or practices of [the jurisdiction] prohibit issuance of mutual restraining 

orders of protection except in cases where both spouses file a claim and the court 

makes detailed findings of fact indicating that both spouses acted primarily as 

aggressors and that neither spouse acted primarily in self-defense; and 

5) the laws, policies, and practices of [the jurisdiction] do not require, in connection with the 

prosecution of any misdemeanor or felony domestic violence offense, or in connection 

with the filing, issuance, registration, or service of a protection order, or a petition for a 

protection order, to protect a victim of domestic violence, stalking, or sexual assault, that 

the victim bear the costs associated with the filing of criminal charges against the 

offender, or the costs associated with the filing, issuance, registration, or service of a 

warrant, protection order, petition for a protection order, or witness subpoena, whether 

issued inside or outside the State, tribal, or local jurisdiction; 

6) the laws, policies or practices will ensure, not later than January 5, 2009 that: 

(A) no law enforcement officer, prosecuting officer or other government official 

shall ask or require an adult, youth, or child victim of a sex offense as defined 

under Federal, tribal, State, territorial, or local law to submit to a polygraph 

examination or other truth telling device as a condition for proceeding with the 

investigation of such an offense; and 

(B) the refusal of a victim to submit to an examination described in subparagraph 

 (A) shall not prevent the investigation of the offense. 

Sincerely,

[chief executive officer] 

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Appendix B - Sample Letter of Certification of Eligibility #2: For new 

applicants that have not met all of the certification requirements and 

will certify to meeting them by the end of their next legislative 

session.

[Applicant Letterhead] 

[date] 

Office on Violence Against Women 

Department of Justice 

800 K Street, NW, Suite 920 

Washington, DC 20530 

Re: Application #2007- XX-XX-XXXX 

Dear Director, 

As Chief Executive Officer of [enter jurisdiction name], I submit this letter to certify that the 

(enter jurisdiction name) is not a current grantee as defined by the FY 07 Arrest Program 

Solicitation and certify to the following: 

[A list of all statutory eligibility requirements are provided below the signature line. 

Please insert all of the eligibility requirements which your jurisdiction currently meets.]

I further certify that the (enter jurisdiction name) will fulfill the following certification requirements 

by the end of our next legislative session: 

[Please insert any of the requirements which your jurisdiction does not currently meet.] 

I further certify that the laws, policies or practices of (enter jurisdiction name) will ensure, no 

later than January 5, 2009, that: 

(A) no law enforcement officer, prosecuting officer or other government official shall ask 

or require an adult, youth, or child victim of a sex offense as defined under Federal, 

tribal, State, territorial, or local law to submit to a polygraph examination or other truth 

telling device as a condition for proceeding with the investigation of such an offense; and 

(B) the refusal of a victim to submit to an examination described in subparagraph 

 (A) shall not prevent the investigation of the offense. 

Sincerely,

[chief executive officer] 

 The following is a list of certifications that should be included in the jurisdiction’s letter: 

1) the laws or official policies of [the jurisdiction] encourage or mandate arrests of domestic 

violence offenders based on probable cause that an offense has been committed; 

2) the laws or official policies of [the jurisdiction] encourage or mandate arrests of domestic 

violence offenders who violate the terms of a valid and outstanding protection order; 

 

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3) the laws, policies, or practices and the training programs of [the jurisdiction] discourage 

dual arrests of offender and victim; 

4) the laws, policies, or practices of [the jurisdiction] prohibit issuance of mutual restraining 

orders of protection except in cases where both spouses file a claim and the court 

makes detailed findings of fact indicating that both spouses acted primarily as 

aggressors and that neither spouse acted primarily in self-defense; 

5) the laws, policies, and practices of [the jurisdiction] do not require, in connection with the 

 prosecution of any misdemeanor or felony domestic violence offense, or in connection 

 with the filing, issuance, registration, or service of a protection order, or a petition for a 

 protection order, to protect a victim of domestic violence, stalking, or sexual assault, that 

 the victim bear the costs associated with the filing of criminal charges against the 

 offender, or the costs associated with the filing, issuance, registration, or service of a 

 warrant, protection order, petition for a protection order, or witness subpoena, whether 

 issued inside or outside the State, tribal, or local jurisdiction. 

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Appendix C – Sample Budget 

OMB Approval No. 1121-0188 

Expires 5-98 (Rev. 12/97) 

Budget Detail Worksheet 

Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the 

preparation of the budget and budget narrative. You may submit the budget and budget 

narrative using this form or in the format of your choice (plain sheets, your own form, or a 

variation of this form). However, all required information (including the budget narrative) 

must be provided. Any category of expense not applicable to your budget may be deleted. 

(Example assumes a 24 month budget period.) 

A. Personnel - List each position by title and name of employee, if available. Show the 

annual salary rate and the percentage of time to be devoted to the project. Compensation 

paid for employees engaged in grant activities must be consistent with that paid for similar 

work within the applicant organization. 

 

Name/Position Computation Cost 

Ellen Smith, Investigator ($50,000 x 100% x 2) $100,000 

1 advocate ($50,000 x 100% x 2) $100,000 

Administrative Assistant ($40,000 x 50% x 2) $40,000

 $240,000

Cost of living increase ($120,000 x 2% x 1yr) $2,400 

Overtime per investigator ($37.5/hr x 200 hrs) $7,500 

The investigator and the advocate will be assigned exclusively to domestic violence unit. A 

half-time administrative assistant will prepare reports and provide other support to the 

unit. A 2% cost of living adjustment is scheduled for all personnel during year number 

two. Overtime will be needed during some investigations. 

TOTAL $249,900

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B. Fringe Benefits - Fringe benefits should be based on actual known costs or an 

established formula. Fringe benefits are for the personnel listed in budget category (A) and 

only for the percentage of time devoted to the project. Fringe benefits on overtime hours 

are limited to FICA, Workman=s Compensation, and Unemployment Compensation. 

Name/Position Computation Cost 

Investigator, 1 Advocate 

& Admin. Asst. 

Employer=s FICA $242,400 x 7.65% $ 18,544 

Retirement $242,400 x 6% $ 14,544 

Health Insurance $242,400 x 12% $ 29,088 

Workman=s Compensation $242,400x 1% $ 2,424 

Unemployment Compensation $242,400 x 1% $ 2,424 

Investigator Overtime 

FICA $7,500 x 7.65% $ 574 

Workman=s Compensation $7,500 x 1% $ 75 

Unemployment Compensation $7,500 x 1% $ 75 

TOTAL $ 67,748

C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, 

field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six 

people to 3- day training at $X airfare, $X lodging, $X subsistence). In training projects, 

travel and meals for trainees should be listed separately. Show the number of trainees and 

unit costs involved, Identify the location of travel, if known. Indicate source of Travel 

Policies applied, Applicant or Federal Travel Regulations. 

Purpose of Travel Location Item Computation Cost 

Training Minneapolis Airfare ($150 x 2 people x 2 trips) $ 600 

Hotel ($75/night x 2 nights x 2 

people x 2 trips) $ 600 

Meals ($35/day x 3 days x 2 people 

x 2 trips) $ 420 

The two advocates will attend training on domestic violence in Minneapolis in 

October. 

$15,000 OVW-designated Technical Assistance (Locations unknown at this time) 

3 trips, Investigator 

 Airfare (3 trips x $525) $ 1,575 

 Lodging ($75/night x 3 trips x 4 nights) $ 900 

 Per Diem (3 trips x $35/day x 5 days) $ 525 

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4 trips, Investigator & 2 Advocates 

 Airfare (3 persons x 4 trips x $525) $ 6,300 

 Lodging (3 persons x 4 trips x 

$75/nightsX 4 nights) $ 3,600 

 Per Diem (3 persons x 4 trips x $35/day X 5 days) $ 2,100 

The organization’s established travel policies will be utilized. 

 TOTAL $16,620

D. Equipment -List non-expendable items that are to be purchased (Note: Organization=s 

own capitalization policy for classification of equipment should be used). Expendable items 

should be included in the @Supplies@ category. Applicants should analyze the cost 

benefits of purchasing versus leasing equipment, especially high cost items and those 

subject to rapid technical advances. Rented or leased equipment costs should be listed in 

the @Contractual@ category. Explain how the equipment is necessary for the success of 

the project. Attach a narrative describing the procurement method to be used. 

Item Computation Cost 

3 -Pentium IV Processor ($2,000 x 3 ) $6,000 

Video Camera $1,000 

The computers will be used by the investigator and the advocates to analyze case and 

intelligence information. The camera will be used for investigative and crime scene work. 

TOTAL $ 7,000

E. Supplies - List items by type (office supplies, postage, training materials, copying paper, 

and expendable items such as books, hand held tape recorders) and show the basis for 

computation. Generally, supplies include any materials that are expendable or consumed 

during the course of the project. 

Supply Items Computation Cost 

Office Supplies ($50/mo x 24 mos) $ 1,200 

Postage ($20/mo x 24 mos) $ 480 

Training Materials ($2/set x 500 sets) $ 1,000 

Office supplies and postage are needed for general operation of the program. Training 

materials will be developed and used by the investigators to train patrol officers how to 

preserve crime scene evidence. 

TOTAL $ 2,680

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F. Construction - As a rule, construction costs are not allowable. In some cases, minor 

repairs or renovations may be allowable, Consult with the program office before budgeting 

funds in this category. 

Purpose Description of Work Cost 

TOTAL 0

G. Consultants/Contracts - Indicate whether applicant=s formal, written Procurement 

Policy or the Federal Acquisition Regulations are followed. 

 

Consultant Fees: For each consultant enter the name, if known, service to be provided, 

hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in 

excess of $450 per day require additional justification and prior approval from OJP. 

Name of Consultant Service Provided Computation Cost 

Jane Doe Domestic Violence Trainer ($150/day x 30 days) $4,500 

Jane Doe, Domestic Violence Trainer, will be hired, as needed, to assist with the education 

of the local law enforcement officers and the court personnel. 

Subtotal $ 4,500

Consultant Expenses: List all expenses to be paid from the grant to the individual 

consultant in addition to their fees (i.e., travel, meals, lodging etc.) 

Item Location Computation Cost 

Airfare San Diego $400 x 6 trips $2,400 

Hotel $75/day x 30 days $2,250 

Meals $25/day x 31 days $775 

Jane Doe is expected to make up to 6 trips to provide training and technical assistance to 

the project. 

Subtotal $ 5,425

Contracts: Provide a description of the product or services to be procured by contract and 

an estimate of the cost, Applicants are encouraged to promote free and open competition in 

awarding contracts. A separate justification must be provided for sole source contracts in 

excess of $100,000. 

 

Item Cost 

Not applicable Subtotal 0 

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TOTAL $ 9,925 

H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security 

services, and investigative or confidential funds) by major type and the basis of the 

computation. For example, provide the square footage and the cost per square foot for 

rent, and provide a monthly rental cost and how many months to rent. 

Description Computation Cost 

Rent (700 sq. ft. x $1.25/sq. Ft. per mo.) $21,000 

($875 mo. x 24 mo.) 

This rent will pay for space for the domestic violence unit. No space is currently available 

in city owned buildings. 

Telephone ($100/mo. x 24) $2,400 

Printing/Reproduction ($150/mo. x 24) $3,600 

TOTAL $ 27,000

I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved 

indirect cost rate. A copy of the rate approval, ( a fully executed, negotiated agreement), 

must be attached. If the applicant does not have an approved rate, one can be requested by 

contacting the applicant=s cognizant Federal agency, which will review all documentation 

and approve a rate for the applicant organization, or if the applicant=s accounting system 

permits, costs may be allocated in the direct costs categories. 

Description Computation Cost 

TOTAL 0 

Budget Summary - When you have completed the budget worksheet, transfer the 

totals for each category to the spaces below. Compute the total direct costs and 

the total project costs. Indicate the amount of Federal requested and the amount 

of non-Federal funds that will support the project. 

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Budget Category Amount 

A. Personnel $ 249,900

B. Fringe Benefits $ 67,748

C. Travel $ 16,620

D. Equipment $ 7,000

E. Supplies $ 2,680

F. Construction $ 0

G. Consultants/Contracts $ 9,925

H. Other $ 27,000

Total Direct Costs $ 380,873

I. Indirect Costs $ 0

TOTAL PROJECT COSTS $ 380,873

Federal Request $ 380,873

Non-Federal Amount $ NA

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