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U.S. Department of Justice

Office on Violence Against Women 

OVW 

Grants to Encourage 

Arrest Policies and 

Enforcement of 

Protection Orders 

Program 

Fiscal Year 2006 

Solicitation 

LETTER OF INTENT DEADLINE: 

December 7, 2005

GRANTS.GOV REGISTRATION 

DEADLINE: 

December 20, 2005

APPLICATION DEADLINE: 

January 11, 2006

Please note: If your program was impacted by the recent 

hurricanes in a way that hinders your ability to submit your 

application for this grant program, you may be eligible for an 

extension of the application deadline. If you wish to apply for 

such an extension, please contact the Office on Violence Against 

Women at 202-307-6026. 
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U.S. Department of Justice 

Office on Violence Against Women 

800 K Street, NW, Suite 920 

Washington, DC 20531 

Alberto Gonzales 

Attorney General 

U.S. Department of Justice 

Diane M. Stuart 

Director 

Office on Violence Against Women 

Department of Justice Response Center 

1-800-421-6770 

TTY 

202-307-2277 

Office on Violence Against Women 

www.usdoj.gov/ovw 

Grants to Encourage Arrest Policies and Enforcement of Protection 

Orders Program 

www.ojp.usdoj.gov/fundopps.htm

Grants.gov Customer Support Hotline 

1-800-518-4726 

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About the Office on Violence Against Women 

nent of the U.S. Department 

estic 

l 

bout the Grants to Encourage Arrest Policies and Enforcement of 

licies and Enforcement of Protection Orders 

iolent 

 

t each juncture in the criminal justice process, concerns for victim safety should guide 

ice 

c 

event 

he primary purpose of the Arrest program is to encourage communities to adopt a 

he Arrest Program challenges victim advocates, police officers, pre-trial service 

ficers, 

 

The Office on Violence Against Women (OVW) is a compo

of Justice. Created in 1995, OVW implements the Violence Against Women Act 

(VAWA) and subsequent legislation and provides national leadership against dom

violence, sexual assault, and stalking. Since its inception, the Office has launched a 

multifaceted approach to responding to these crimes. By forging state, local and triba

partnerships among police, prosecutors, the judiciary, victim advocates, health care 

providers, faith leaders, and others, OVW grants help provide victims with the 

protection and services they need to pursue safe and healthy lives and enable 

communities to hold offenders accountable. 

A

Protection Orders Program 

The Grants to Encourage Arrest Po

Program (hereinafter referred to as the Arrest Program) recognizes that domestic

violence1 is a crime that requires the criminal justice system to hold offenders 

accountable for their actions through investigation, arrest, and prosecution of v

offenders, and through close judicial scrutiny and management of offender behavior. 

A

the actions of all partners in the system. Criminal justice agencies must collaborate 

among themselves and in meaningful partnership with nonprofit, nongovernmental 

sexual assault and domestic violence programs, including local shelters, victim serv

organizations and domestic violence coalitions, to ensure that victim safety is a 

paramount consideration in the development of any strategy to address domesti

violence. Additionally, representatives from criminal justice agencies working to pr

and reduce domestic violence must have a clear understanding of the roles of 

governmental and nongovernmental victim assistance programs. 

T

coordinated community response (CCR) in the treatment of domestic violence as a 

serious violation of criminal law. This program challenges the entire community to 

listen, communicate, identify problems, and share ideas that will result in new 

responses to ensure victim safety and offender accountability. 

T

personnel, prosecutors, judges and other court personnel, probation and parole of

and community leaders to work together to craft solutions to overcome the problem of 

1 As defined in section (42 U.S.C. § 3796hh-4 (1)) the term domestic violence includes felony or 

misdemeanor crimes of violence committed by a current or former spouse of the victim, by a person with 

whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with 

the victim as a spouse, by a person similarly situated to a spouse of the victim under the domestic or 

family violence laws of the jurisdiction receiving grant monies, or by any other adult person against a 

victim who is protected from that person’s acts under the domestic or family violence laws of the eligible 

State, Indian tribal government, or unit of local government that receives a grant under the Program.

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domestic violence. All entities must collaborate to ensure that victim safety is a 

paramount consideration in developing their strategy to address domestic violence. 

lease read the Arrest Program Solicitation in its entirety before beginning your 

s 

n 

 if 

rogram Eligibility

 you review this information carefully. Applications that 

utive 

ligible applicants are entities that meet the following criteria: 

• Statutorily approved governmental agencies as described below; 

escribed on 

• that meet the funding parameters as described on page 6. 

y statute, eligible grantees for the Arrest Program are States , Indian tribal 

 of local 

 any 

 Trust 

on-eligible entities include, but are not limited to: 

• Police Departments 

 

P

application. It is the responsibility of the applicant to ensure that the application i

complete and that all eligibility requirements have been met at the time of applicatio

submission. OVW will remove an application from consideration, prior to peer review,

the application is incomplete. Final award decisions are not appealable. 

P

It is very important that

are submitted by non-eligible entities will be screened out of the review process 

during an internal review process. In addition, applications that do not meet the 

statutory certification requirements, as demonstrated through the Letter of 

Certification of Eligibility which must be signed by the applicant’s chief exec

officer, will not be considered for funding. 

E

• Jurisdictions that meet the statutory certification requirements as d

page 5; and 

Jurisdictions 

2 B

governments, State and local courts (including juvenile courts), and units

government. For the purpose of this Program, a unit of local government3 is any 

city, county, township, town, borough, parish, village, or other general-purpose political 

subdivision of a State; an Indian tribe that performs law enforcement functions as 

determined by the Secretary of Interior; or, for the purpose of assistance eligibility,

agency of the District of Columbia government or the United States Government 

performing law enforcement functions in and for the District of Columbia, and any

Territory of the United States. 

N

 

2

 As defined in 42 U.S.C.§ 3791, “State” means any State of the United States, the District of Columbia, 

the Commonwealth of Puerto Rico, the Virgin Islands, American Samoa, Guam, and the Northern 

Mariana Islands. 

3

 As defined in 42 U.S.C. § 3791, “unit of local government” also includes any law enforcement district or 

judicial enforcement district that is established under applicable State law and has the authority to, in a 

manner independent of other State entities, establish a budget and impose taxes. 

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• Pre-trial Service Agencies 

ffices 

 Departments 

, Nongovernmental Victim Service Agencies 

he above entities are not units of local government for the purposes of this grant. 

d 

, 

Certification of Eligibility

• District or City Attorneys’ O

• Sheriff Departments 

• Probation and Parole

• Shelters 

• Nonprofit

• Universities 

T

These agencies or organizations may assume responsibility for the development an

implementation of the project, but they must apply through a State, State or local court

Indian tribal government, or a unit of local government. Nonprofit, nongovernmental 

victim service agencies may include faith-based or community-based organizations. 

According to 42 U.S.C. § 3796hh(c) to be eligible to receive funding through this 

ir laws or official policies– 

estic violence offenders based 

nce offenders who 

nd their training programs 

tices prohibit issuance of mutual 

d the 

connection 

der, or 

. 

y statute, 42 U.S.C. § 3796hh-1 (a)(1), all applications must include a certification by 

ts 

Program, applicants must: 

(1) certify that the

 (a) encourage or mandate arrests of dom

on probable cause that an offense has been committed; and 

 (b) encourage or mandate arrest of domestic viole

violate the terms of a valid and outstanding protection order; 

 (2) demonstrate that their laws, policies, or practices a

discourage dual arrests of offender and victim; 

(3) certify that their laws, policies, or prac

restraining orders of protection except in cases where both spouses file a claim an

court makes detailed findings of fact indicating that both spouses acted primarily as 

aggressors and that neither spouse acted primarily in self-defense; and 

 (4) certify that their laws, policies, and practices do not require, in 

with the prosecution of any misdemeanor or felony domestic violence offense, or in 

connection with the filing, issuance, registration, or service of a protection order, or a

petition for a protection order, to protect a victim of domestic violence, stalking, or 

sexual assault, that the victim bear the costs associated with the filing of criminal 

charges against the offender, or the costs associated with the filing, issuance, 

registration, or service of a warrant, protection order, petition for a protection or

witness subpoena, whether issued inside or outside the State, tribal or local jurisdiction

B

the chief executive officer of the State, Indian tribal government, State or local courts,

or unit of local government that conditions listed above are met or will be met by the 

statutory deadline. Current grantees which do not meet all eligibility requiremen

at the time of application will not be considered for funding. All other applicants 

have until the end of their next legislative session to fulfill the certification 

provisions. 

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Submission of State and/or local statutes, laws and policies in lieu of a letter with 

ample Letters of Certification of Eligibility and quick tips for completing the Certification 

rantees that received an award through the Arrest Program in FY 2004 or earlier 

urrent grantees who received new or supplemental funding for 24 months in FY 

ypes of Applicants

pt applications for the Arrest Program from both current 

ew applicants are applicants who are not currently receiving funds through the Arrest 

urrent grantees include States, State and local courts, Indian tribal governments or 

ly for 

se 

te of the 

der 

unding to Faith-Based and Community Organizations

proper certifications signed by the chief executive officer will not satisfy this 

statutory requirement. Applicants will not be contacted by OVW to correct 

certification letters. 

S

of Eligibility are included in Appendix B. Please review carefully the letter to be included 

prior to the completion and submission of the application. 

G

are eligible to apply. Past recipients of Arrest Program awards who applied for, 

but did not receive continuation funding in FY 2005 are also eligible to apply. 

C

2005 are not eligible to apply. 

T

In FY 2006, OVW will acce

grantees and new applicants. 

N

Program, and current grantees whose projects will expire on or before the FY 2006 

Arrest Program application due date of January 11, 2006. 

C

units of local government that are currently implementing awards under the Arrest 

Program and whose grant award period ends after the FY 06 Arrest Program 

application due date of January 11, 2006. Current grantees are eligible to app

continuation or supplemental funding to support on-going activities or to enhance tho

activities for an extended period of time. OVW has the discretion to make a 

supplemental or new award to a current grantee based on the project end da

current award. For instance, funding under this solicitation may not be available before

August 1, 2006. If selected for funding, a current grantee whose grant funds will be fully

expended by April 1, 2006 may receive a new rather than a supplemental award. 

Applicants who may fall into this category should mention this in their application un

the “status of the current project” section of the application. 

F

Consistent with President George W. Bush’s Executive Order 13279, dated December 

re 

sis with

12, 2002, and 28 CFR Part 38, it is OVW policy that faith-based and community 

organizations that statutorily qualify as eligible applicants under OVW programs a

invited and encouraged to apply for assistance awards. Faith-based and community

organizations will be considered for awards on the same basis as other eligible 

applicants and, if they receive assistance awards, will be treated on an equal ba

all other grantees in the administration of such awards. No eligible applicant or grantee 

will be discriminated for or against on the basis of its religious character or affiliation, 

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religious name, or the religious composition of its board of directors or persons workin

in the organization. Faith-based organizations receiving OVW assistance awards retain 

their independence and do not lose or have to modify their religious identity (e.g., 

removing religious symbols) to receive assistance awards. OVW grant funds, how

may not be used to fund any inherently religious activity, such as prayer or worship. 

Inherently religious activity is permissible, although it cannot occur during an activity 

funded with OVW grant funds; rather, such religious activity must be separate in time

place from the OVW funded program. Further, participation in such activity by 

individuals receiving services must be voluntary. Programs funded by OVW are

permitted to discriminate in the provision of services on the basis of a beneficiary’s 

religion. 

g 

ever, 

 or 

 not 

vailability of Funds 

e awards under the Arrest Program in Fiscal Year 2006 

ward Period

A

The ability of OVW to mak

is contingent upon Congressional appropriation of funds for that purpose. 

A

The award period for these grants will be 24 months. Budgets must reflect 24 months 

ward Amounts

of project activity. 

A

Applicants should carefully consider the resources needed to successfully implement 

s. 

Service Area Population* 

the project proposed and present a realistic budget that accurately reflects project cost

Budget caps will be considered based on the following service area population formula: 

 Budget Cap

 Up to 500,000 $400,000 

,000 

pplications should include a service area map identifying the area to be served. 

otwithstanding the aforementioned budgetary caps, OVW may negotiate the scope of 

eed 

r 

 to 

etter of Intent

tend to apply for FY 2006 funding under this program are strongly 

4-

 500,001 to 900 $750,000 

 Over 900,000 $1,500,000 

*A

N

work with applicants and adjust budgets accordingly prior to granting an award. 

Additionally, OVW may remove from further consideration applications which exc

the solicitation’s budgetary caps. Current grantees should note that continuation o

supplemental funding is not guaranteed. All applications will be subject to internal 

review by OVW staff and peer review and will be scored according to the criteria set 

forth in this solicitation. Applications with the highest composite scores will be eligible

be considered for funding. 

L

All applicants who in

encouraged to submit a non-binding letter of intent, (please see Appendix A) to 

OVW by December 7, 2005. You may send the letter by facsimile to OVW at 202/51

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5818. OVW will use these letters to forecast the number of peer review panels needed 

to review competitive applications. 

Application Due Date – Read Carefully – New Information

Please note that final applications are due by 5:30 pm (EST) January 11, 2006, and 

will be accepted only through Grants.gov, an e-Government initiative that is 

included in the President’s Management Agenda and through submission of 

hard copy original. Please note that Grants.gov is 

a 

not the Grants Management 

System (GMS) through which OVW applicants have submitted applications in 

previous years. Applicants should register with Grants.gov by December 20, 2005. 

ou will be unable to submit your application if you do not first register. 

 addition, applicants must send via overnight delivery

First-time registering can take several weeks. 

Y

In a complete hard-copy 

original of the application, postmarked by January 11, 2006 to: OVW c/o Aspen

Systems Corporation. 

e strongly recommend that you use a trackable shipping method which will allow you 

lease refer to the “How to Apply” section on page 24 of this solicitation for further 

rogram Scope 

st Program is defined by the following statutory program purpose 

dress 

uring the OVW internal review, applications that are partially out of scope will receive 

se areas 

tatutory Purpose Areas 

96hh (b) the Arrest Program will support projects that: 

ion 

W

to confirm the delivery of your application. Applicants should retain proof of timely 

submission. 

P

instructions. 

P

The scope of the Arre

areas and program priority areas. Proposed projects must implement activities 

consistent with the statutory program purpose areas. Proposed projects must ad

at least one purpose area, but do not need to address multiple purpose or priority areas

in order to receive funding. 

D

up to a 25-point deduction. Applications that propose projects that are 

substantially outside the scope of the Arrest Program statutory purpo

will be disqualified from further funding consideration. 

S

According to 42 U.S.C. § 37

• Implement mandatory arrest or pro-arrest programs and policies in police 

departments, including mandatory arrest programs and policies for protect

order violations; 

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• Develop policies, educational programs, and training in police departments to 

improve tracking of cases involving domestic violence and dating violence;4 

• Centralize and coordinate police enforcement, prosecution, or judicial 

responsibility for domestic violence cases in groups or units of police officers, 

prosecutors, probation and parole officers, or judges; 

• Coordinate computer tracking systems to ensure communication between police, 

prosecutors, parole and probation officers, and both criminal and family courts; 

• Strengthen legal advocacy service programs for victims of domestic violence and 

dating violence, including strengthening assistance to such victims in immigration 

matters; 

• Educate judges in criminal and other courts (including juvenile courts) about 

domestic violence and improve judicial handling of such cases; 

• Provide technical assistance and computer and other equipment to police 

departments, prosecutors, courts, and tribal jurisdictions to facilitate the 

widespread enforcement of protection orders, including interstate enforcement, 

enforcement between States and tribal jurisdiction, and enforcement between 

tribal jurisdictions; and 

• Develop or strengthen policies and training for police, prosecutors, and the 

judiciary in recognizing, investigating, and prosecuting instances of domestic 

violence and sexual assault against older individuals5 and individuals with 

disabilities.6 

Arrest Program Guidelines as it relates to: 

Sexual Assault

Applications may address non-intimate partner sexual assault only for the purpose area 

that focuses on older individuals and individuals with disabilities (See Statutory Purpose 

Areas listed above). Otherwise, applications can address only those incidents of rape, 

sexual assault or stalking that occur within the context of dating and domestic violence. 

Direct Legal Representation

Grant funds may not be used to provide legal representation in civil and criminal 

matters, such as family law cases (divorce, custody, visitation and child support), 

housing cases, consumer law cases and others. Grant funds may be used to provide 

legal representation to victims of domestic violence or dating violence only in the limited 

context of protection order proceedings. 

 

4 As defined by section 42 U.S.C. § 3796hh-4(3) the term dating violence means violence committed by a person 

who is or has been in a social relationship of a romantic or intimate nature with the victim and where the existence 

of such a relationship shall be determined based on a consideration of the following factors: the length of the 

relationship, the type of relationship and the frequency of interaction between the persons involved in the 

relationship. 

5 As defined in section 102 of the Older Americans Act of 1965 (42.U.S.C. 3002).

6 As defined in section 3(2) of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102(2)).

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Dating Violence

Dating violence can only be addressed through the appropriate statutory purpose areas

described above. 

Prevention Activities

All applications addressing prevention activities (i.e., outreach to elementary and 

secondary schools, implementation of educational programs regarding domestic or 

dating violence intervention and public awareness campaigns) will be considered out 

of scope. 

Family Violence

Grant funds may not be used to directly address child abuse, or other family violence 

issues such as violence perpetrated by a child against a parent, or violence perpetrated 

by a sibling against another sibling. Grant funds may be used to address sexual assault 

and stalking only within the context of domestic violence or dating violence, as defined 

by 42 USC 3796hh-4. 

Children

Applicants may not provide direct services to children, children who witness domestic 

violence and/or services addressing child maltreatment, except where such services are 

an ancillary part of providing services to victims of domestic violence such as providing 

child care services while the victim receives services. Additionally, funds may be not be 

used to investigate or prosecute child abuse cases. 

Program Priority Areas 

By statute, 42 U.S.C. Section §3796(hh-1)(b) priority will be given to applications that: 

• Illustrate that the jurisdiction does not currently provide for centralized handling of 

cases involving domestic violence by police, prosecutors, and courts; 

• Demonstrate a commitment to strong enforcement of laws, and prosecution of 

cases, involving domestic violence, including the enforcement of protection 

orders from other States and jurisdictions (including tribal jurisdictions); 

• Have established cooperative agreements or can demonstrate effective ongoing 

collaborative arrangements with neighboring jurisdictions to facilitate the 

enforcement of protection orders from other States and jurisdictions; and 

• Intend to utilize grant funds to develop and install data collection and 

communication systems, including computerized systems, and training on how to 

use these systems effectively to link police, prosecutors, courts and tribal 

jurisdictions for the purpose of identifying and tracking protection orders and 

violations of protection orders, in those jurisdictions where such systems do not 

exist or are not fully effective. 

Also, OVW has an interest in projects that: 

• Involve faith-based and/or community-driven initiatives to address violence 

against women among diverse and traditionally underserved populations. 

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• Include dedicated parole and probation officers within existing or newly created 

domestic violence units to actively participate in holding perpetrators 

accountable. 

• Develop innovative programs to improve judicial handling of domestic violence 

cases (i.e., specialized courts or dockets for domestic violence cases, enhanced 

judicial monitoring of domestic violence offenders, or the creation or 

enhancement of technology to provide prosecutors and judges access to case 

information on prior arrests. 

• Develop and implement coordinated initiatives to address incidents of sexual 

assault and/or stalking occurring in the context of domestic violence. 

• Address system accountability by conducting a safety audit of the jurisdiction’s 

criminal justice system. 

Activities that May Compromise Victim Safety

Ensuring victim safety is the guiding principle underlying this Program. Experience has 

shown that certain practices may compromise victim safety rather than enhance it. 

Certain responses by the authorities may have the effect of minimizing or trivializing the 

offender’s criminal behavior. Accordingly, consistent with the goals of ensuring victim 

safety while holding perpetrators accountable for their criminal conduct, applicants are 

strongly discouraged from proposing projects that include any activities that may 

compromise victim safety such as the following: 

• Offering perpetrators the option of entering pre-trial diversion programs. 

• Mediation or counseling for couples as a systemic response to domestic 

violence. 

• Batterer intervention programs that do not use the power of the criminal justice 

system to hold batterers accountable for their behavior. 

• Placement of perpetrators of domestic violence in anger management programs. 

• Procedures that would force victims of violence to testify against their abusers or 

impose other sanctions on victims. Rather, procedures that provide victims with 

the opportunity to make an informed choice about whether to testify are 

encouraged. 

Review Process 

All applications will be subject to internal review by OVW staff and peer review and will 

be scored according to the criteria set forth in this solicitation. If the application fails 

to meet the criteria listed below for the initial internal review, the application will 

not receive further consideration. If applications that are partially beyond the 

scope of the program are sent to peer review, only those sections of the 

application that are within scope will be reviewed. Criteria for the initial internal 

review follow: 

• Whether the application is complete; 

• Whether all statutory eligibility criteria are met (see page 4); 

• Whether the certification requirements for the program are met (see page 5); 

• Whether the proposed budget is within the established budget caps (see page 7); 

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• Whether the proposed activities are within the scope of the program (see page 8); 

• Whether the application proposes significant activities that may compromise victim 

safety (see page 11); 

In addition, applications for continuation funding will be reviewed for prior compliance 

with Program and Office requirements, the status of current grant-funded activities, and 

the status of unexpended funds at the time of application. (See page 14 for further 

details on criteria for this review.) 

OVW will establish panels of experts and practitioners to review applications. Each 

panel will review the information provided in the application against the selection criteria 

for the program. Following peer review, a second internal review will consider the 

geographic distribution of the applications for a national and statewide perspective, the 

ratio of population to services, the existence of underserved communities, and the type 

of projects already funded within an applicant’s state or community. The total points 

possible for an application are 100 (65 points for Narrative, 15 points for Budget, and 20 

points for the MOU). Applications with the highest composite scores will be 

considered for funding. 

Application Content 

Applicants must complete each of the following sections as part of their proposals. It is 

the responsibility of an applicant to ensure the application is complete. OVW will 

remove the application from consideration prior to peer review if the application 

is incomplete. For each section listed below, please note the corresponding maximum 

point value that may be assigned during the review process. The proposal should 

follow the order below for easy reading. Please be sure to number each page of the 

application. Peer reviewers will not receive materials submitted beyond those required 

by this solicitation. 

Applications must use the following page format requirements: 

• Double spaced (except for the Summary Data Sheet and Abstract which should 

be single spaced) 

• 8 1⁄2 x 11 inch paper 

• One inch margins 

• Type no smaller than 12 point, Times New Roman font 

• No more than one page each for Summary Data Sheet and Abstract 

• No more than 5 pages for Status of the Project (if applicable) 

• No more than 20 pages for the Project Narrative 

rs will not review applications exceeding the page limits, or their 

quivalent. 

ough Grants.gov. (Please refer to Appendix E, 

e Step-by-Step Guide to Grants.gov.) 

Peer reviewe

e

The following will be submitted online thr

th

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DUNS Number

A Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number must

be included in every application for a new award or renewal of an award. The DUNS 

number will be entered into Grants.gov by the applicant. An application will not 

be considered complete until a valid DUNS number is provided by the ap

The number should be nine digits. Individual persons who receive a grant or 

plicant. 

ooperative agreement from the Federal government are exempt from this requirement. 

st by calling the dedicated toll-free 

UNS Number request line at 1-800-333-0505. 

ontact the 

ffice of the Comptroller’s Customer Service Center at 1-800-458-0786. 

on for Federal Assistance

c

Applicants can receive a DUNS number at no co

D

If you have any questions about the DUNS number requirement, please c

O

Applicati

(SF-424)

The SF-424 will be filled out online through Grants.gov. However, it should also be 

printed out and included in the hard copy that it submitted. The Catalog of Federal 

Domestic Assistance number for this program is 16.590 (block 10). Please be sure that 

e amount requested matches the amount in the submitted budget. 

st

th

Applicants must ensure that the information for the authorizing official and alternate

contact is filled out correctly. The authorizing official is the individual authorized to

accept grant funds on behalf of the jurisdiction or non-governmental private entity 

applying. If the individual applying online is not the authorizing official, that 

individual mu list the authorizing official’s name and contact information where 

appropriate.

Standard Assurances and Certifications Regarding Lobbying; Debarment,

Suspension, and Other Responsibility Matters; and Drug-Free Workplace 

Requirements (Form 4061/6)

Review the assurances and certification forms. Agreement to these assurance

certifications will be assumed upon receipt of an application received through 

Grants.gov. NOTE: If the authorizing official is not the individual submitting the 

applicatio

s and 

n via Grants.gov, be sure the correct authorizing official information has been 

ntered. 

stance of the attachment (e.g. save your 

rogram narrative as “Program Narrative”). 

e

The following will be submitted as attachments in Grants.gov. Please save your 

attachments with names that indicate the sub

p

Summary Data Sheet: (one page) 

Please identify the following: 

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• The agency and type of agency (i.e., local government, state government, tribal 

g; 

•

gional (multiple states), tribal consortium or court project; 

oject will 

• rest Program Statutory Purpose Areas and Priority Areas, if any, 

addressed by this proposal. Applicants are not required to address a Priority 

government, state or local court) applying for fundin

• The nonprofit, private victim services program collaborating on this project; 

Whether this is a new or continuation application; 

• Whether this project is a local, tribal, multi-jurisdiction (involving 10 or more 

counties), statewide, re

• The regional area(s) (city, town, tribal area, county, parish) where this pr

be implemented; and 

The Ar

Area. 

Abstract/Proposal Summary: (one page)

The proposal abstract, when read separately from the rest of the application, is 

serve as a succinct and accurate description of the pr

meant to 

oposed project and should 

oncisely describe proposed project goals and objectives. Summaries of past 

Abstract will be reviewed by the peer review panel according to the following criteria: 

• Conciseness; and 

c

accomplishments should be avoided in the abstract. 

• Accuracy in summarizing the Project Narrative. 

Status of the Current Project: (5 pages) Applicants for continuation funding o

This section will be used for internal review only. The application may receive a 

deduction in points based on the criteria listed below. This section should be 

provided on a separate page as it is a separate section from the program narrative and

nly. 

en 

acc st Program, including the following: 

tives from the prior grant period and a brief 

•

•

ent grant period and a no-cost extension of the award will be needed, please 

, 

 A list of all OVW-sponsored technical assistance events attended during the life of 

s) of each. 

does not count toward the page limits of the narrative. State what activities have be

omplished with previous funding under the Arre

• A description of the goals and objec

discussion of the status of the existing project: 

• The status of any project products; 

• Any unanticipated obstacles to project implementation; 

The approximate amount of unobligated funds as of December 30, 2005; 

A brief explanation of how funds will be expended during the duration of the grant 

award period. (If you anticipate that there will be grant funds remaining at the end of 

the curr

indicate the approximate date to which the grant would be extended to (e.g., July 31

2006); 

•

the current award, including the title, location and date(

This section should be as clear and succinct as possible. 

Additionally, current projects will be rated by OVW using the following criteria: 

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• ng 

icating 

ward meeting project goals and objectives, and demonstrate that the 

• st activities supported with the Grants 

s 

reas; 

grant 

 Department of Justice; 

ct after 

• ed and actively participated in OVWl condition of the current award; 

Budget audit 

requirement; 

f funding remaining in the current award. 

roject Narrative:

Whether progress reports submitted by the applicant, in conjunction with monitori

conducted by OVW, demonstrate the effectiveness of the current project, ind

progress to

current project has progressed in a timely manner as outlined in the original 

proposal; 

Whether the grantee has demonstrated that pa

to Encourage Arrest Policies and Enforcement of Protection Orders Program fund

have been limited to program Purpose A

• Whether the grantee has complied with all special conditions of its existing 

award from the

• Whether the grantee has adhered to programmatic and financial reporting 

requirements; 

• Whether the grantee has demonstrated a commitment to sustaining the proje

federal funds are no longer available; 

Whether the grantee appropriately utiliz

sponsored workshops and other technical assistance events as required by a 

specia

• Whether the grantee has received financial clearances on all current grants from 

DOJ; 

• Whether the grantee has complied with the Office of Management and 

• Whether there is an excess o

P (20 pages)

de the following (totaling 65 points): 

Pur s

Thi e

•

•

roposed project (please use current demographic information in order 

ble when describing the population to be 

•

and 

• ow the proposed project complements the State’s STOP Violence 

Against Women Implementation Plan and Byrne Formula Grant Statewide 

d reduce domestic violence in 

•

The Project Narrative should inclu

po e of Application: 10 points

s s ction should briefly: 

Describe the problem to be addressed and how funding would alleviate it; 

Identify the target population and state how the target population would benefit 

from the p

to be as specific and detailed as possi

served); 

Describe current services and gaps; 

• Describe the community’s service area in which the project would be 

implemented, including location, population, and demographic information; 

Describe h

Strategy. 

This section will be rated on the following: 

• The impact of current or prior efforts to prevent an

the jurisdiction; 

The need or continued need for the project; and 

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• The description of the community to be served-including diverse, traditionally, 

s of victims of domestic violence and how the proposed 

nd activities necessary for accomplishing each, and including a time frame that 

t cycle. 

rochure, a curriculum and how they could be used to assist 

ther jurisdictions that wish to implement mandatory or pro-arrest policies to address 

ot all jurisdictions would benefit from 

eveloping new products. 

This se lso be rated on the following: 

• proposed activities would address the need described; 

• project activities can realistically be completed within the 24 

•

victims safety; and 

 are clearly described and reflect sound 

. 

g 

resumes that are available should be 

ppended to the application. Applicants under this program may not issue a 

clude faith-based or community-based organizations. Non-profit, non-governmental 

st be involved in 

e development and implementation of the project. 

Victim llowing criteria: 

underserved population

project will address their needs. 

What Will be Done: 40 points

This section should detail the project goals and objectives, describing the specific tasks 

a

demonstrates how the activities will be accomplished within the 24 month gran

The applicant should describe how additional funding will enhance any existing projects. 

This section should also include a description of tangible products that will be 

generated: (e.g., a video, a b

o

domestic violence). Products are not required; n

d

ction will a

• The extent to which all project activities fall within the statutory scope of the

program; 

The extent to which

• The extent to which project activities seem feasible and likely to succeed; 

The extent to which

month grant cycle; 

The extent to which the proposal does not include activities that compromise 

• The extent to which project activities

and/or innovative strategies to improve victim safety and offender accountability

Who Will Implement the Project: 10 points

Applicants must identify the agency(ies) or office(s) responsible for implementing the 

project. Applicants must also identify all of the intended project partners, specifyin

their respective roles and responsibilities, and the collaborative relationship to be 

developed or enhanced. A description of the expertise or experience of key staff should

also be included. Position descriptions and

a

Solicitation/RFP redistributing these funds to previously unidentified partners or

subgrantees, after receiving an award.

In addition, all applicants are required to collaborate with nonprofit, nongovernmental 

organizations serving victims of domestic violence and/or sexual assault. This may 

in

sexual assault and domestic violence victim service organizations mu

th

service organizations should meet all of the fo

16
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• ence, 

• onstrated need in their communities by providing services that 

their access to 

resources, and create options for victims seeking safety from perpetrator 

ty. 

In d e

consid the following: 

• epartment 

• ult and domestic 

violence programs (e.g., shelters, advocacy groups or coalitions); and 

s 

tion 

de 

ompensation for the contributions of nonprofit, private victim service agencies. In 

d for both governmental and private victim assistance and 

llaborate. 

tionary program, there is no guarantee of 

ontinuation funding. Applicants are required to include a plan describing their 

d on whether it proposes feasible strategies to preserve project 

ctivities long-term. Continuation or supplemental funding is not guaranteed and 

pplicants are always encouraged to seek additional means of support to sustain 

eir current projects. 

Provide services to victims of domestic violence, sexual assault, dating viol

or stalking as one of their primary purposes; 

Address a dem

promote the dignity and self sufficiency of victims, improve 

violence; and 

• Do not engage in activities that compromise victim safe

ev loping an application for the Arrest Program, jurisdictions are encouraged to 

er some important distinctions between 

Victim advocates who work for government agencies (e.g., the police d

or the district or city attorney’s office); 

Victim advocates who represent nonprofit, private sexual assa

• Legal advocates (e.g., students from law school clinics, paralegals, attorney

working for legal service agencies or independent attorneys). 

While there is an important role for all victim advocates to play in the creation of a 

coordinated community response to domestic violence, VAWA requires the participa

of nonprofit private sexual assault or domestic violence programs, whether faith- or

community-based, in developing and implementing the project. This does not preclu

applicants from requesting support for government agency victim services, but the 

budget and budget narrative must distinguish between the two and should include 

c

addition, if funding is requeste

advocacy, the project narrative must explain how these different entities will co

Sustainability Plan: 5 points 

Because this is a competitive, discre

c

commitment and capacity to continue the project if Federal funding through the Arrest 

Program were no longer available. 

The plan will be evaluate

a

a

th

Budget Detail Worksheet and Narrative: 15 Points

Each application must include a detailed budget and budget narrative for the project. 

The budget must be complete, reasonable, and cost-effective in relation to the proposed 

project. The budget should provide the basis for the computation of all project-related 

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costs. It should cover the cost of all components of the project. There must be a clear 

link between the proposed activities and the proposed budget items. The budget shou

include only those activities, products, and resources that are necessary for project 

implementation and discussed in the project narrative. Please note that the Pers

and Fringe Benefit se

ld 

onnel 

ctions of the budget detail worksheet should contain information 

r only those individuals who would be employed directly by the applicant agency, if 

 budget must include compensation for all services 

ndered by project partners, including nonprofit, nongovernmental domestic violence 

 victim services programs and state and tribal domestic violence 

n the 

ts, 

ethods of payment, audit requirements, accounting systems, and financial records. 

ailable from the Department of Justice Response Center (1-800-421-

fo

funded. All other grant funded positions should be included in the Consultants / 

Contracts category. 

In developing the budget, applicants should fairly compensate all project partners for 

their participation in any project-related activities, including but not limited to 

compensation for time and travel expenses to attend or provide project development, 

training, and implementation. The

re

and/or sexual assault

and/or sexual assault coalitions. 

OJP Financial Guide

All grantees are required to comply with the regulations and requirements outlined i

OJP Financial Guide. The Financial Guide includes information on allowable cos

m

Copies are av

6770) and also through the OJP web page: http://www.ojp.usdoj.gov/FinGuide. 

Budget Caps

Funding to support the Grants to Encourage Arrest Policies and Enforcement of 

Protection Orders Program in Fiscal Year 2006 is contingent upon Congressional 

appropriation of funds. Therefore, awards under this program are subject to the 

availability of a Congressional appropriation. Since funds are limited, applicants should

carefully consider the resources needed to implement a community-wide project and 

present a realistic budget that accurately reflects the costs involved, for a 24-month 

thorough assessment of their continuation 

eeds. Budget caps will be considered based on the following service area population 

rmul 

budget. Current grantees should conduct a 

n

fo a:

 Service Area Population Budget Cap

 Up to 500,000 $400,000 

Over 900,000 $1,500,000 

 to be 

VW has the discretion to make grants for greater or lesser amounts than 

otiate the scope of work and budget with applicants prior to 

 500,001 to 900,000 $750,000 

 

Applications should include a service area map identifying the service area

served. 

O

requested and to neg

award of a grant. 

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Budget requirements

The following is a short list of budget guidelines: 

Applicants are strongly discouraged from requesting consultant rates in excess of 

•

 contributions may be cash, in-kind 

services, or a combination of both. Any non-Federal contributions can be discussed 

• training 

 to 

onal, 

nal 

tance unless 

d TA funds not used by the end of the 

grant period may not be reprogrammed and must be returned to OVW. Travel funds 

•

$450 per day because they require prior approval from the Director of the Office on 

Violence Against Women. 

• Applicants may not allocate any funds for building renovations. This includes such

seemingly minor things as painting or carpeting. 

A contribution of non-Federal dollars (“match”) is not required for this program, but 

applicants are encouraged to maximize the impact of federal dollars by contributing

to the costs of their projects. Supplemental

in the project narrative; however, these supplemental contributions should not be 

included in the budget or budget narrative. 

Access to current research and practice on violence against women through 

and technical assistance can reduce staff burnout, improve project performance, and

impact project sustainability. Therefore, OVW offers a wide range of training and 

technical assistance opportunities to all of its grantees. These offerings are 

specifically designed to assist grantees in meeting their goals and objectives and in 

complying with all relevant statutory requirements. All applicants are required

allocate funds ($15,000 for the project period for local, individual tribal projects, and 

state or local courts and $30,000 for project period for statewide, multi-jurisdicti

regional and tribal consortium projects) to support travel costs associated with 

technical assistance and capacity-building activities sponsored by OVW-designated 

technical assistance providers. Applications selected for funding which do not 

include the entire recommended amount will not receive additional funds for this

purpose, but will be required to adjust their budgets to cover these costs prior to fi

approval of the proposal. This required amount must be included in the “travel”

category. Please provide an estimated breakdown for this amount (include the 

number of trips, number of travelers, airfare or mileage, lodging, per diem, etc.). 

These funds are to be used only for OVW-designated technical assis

otherwise approved by OVW. Any training an

should be used to support travel by all partners, including nonprofit, 

nongovernmental victim services providers. 

Applicants are also encouraged to include funds in their budgets to attend Financia

Management Training Seminars sponsored by OJP’s Office 

• l 

of the Comptroller. 

These seminars instruct participants in the financial administration of OJP and OVW 

formula and discretionary grant programs. A schedule listing the financial training 

seminars is available at www.ojp.usdoj.gov/oc/fmts.htm.

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A Sample Budget Detail Worksheet is included in Appendix C of this solicitation. The 

budget and budget narrative should be submitted online as one attachment. When 

reparing these items, please use the Budget Detail Worksheet as a guide and be sure 

 of the grant period and how 

e amounts of the specific budget items were determined. 

he following must be included in your hard copy. If you have electronic signed copies, 

p

to include all necessary budget categories. The budget should clearly describe the 

proposed amounts and uses of grant funds for the duration

th

T

they also may be included as attachments on grants.gov. 

Memorandum of Understanding (MOU): 20 points

Applicants are required to provide documentation that demonstrates they have 

lt 

 of 

)(a)(4). 

Each a

dur g hief 

execut

• es participating in project development or 

• t, private sexual assault and domestic violence programs, or 

community-based organizations that represent the views and concerns of 

and 

• Other community agencies or organizations that will collaborate to implement the 

The M

ircumstances the 

•

• ation or agency would 

• the planning and development team who will be 

how 

•

ated project goals; 

• Indicate approval of the proposed project budget by all signing parties; and 

staff, 

consulted and coordinated in a meaningful way with nonprofit, private sexual assau

and domestic violence programs. OVW requires this to be done by the submission

an MOU. (42 U.S.C. Section 3796hh-1

pplicant must include, as an attachment, a current (i.e., signed and dated 

in the development of the proposal) MOU created and signed by the c

ive officers and/or directors of: 

Relevant criminal justice agenci

implementation, (e.g., law enforcement, prosecution, the courts and probation); 

Nonprofi

domestic violence victims; 

project. 

OU must do the following:

• Identify the partners and provide a brief history of the collaborative relationship

among those partners, including when and under what c

relationship began and when each partner entered into the relationship; 

Specify the extent of each partner’s participation in developing the application; 

Clearly state the roles and responsibilities each organiz

assume to ensure the success of the proposed project; 

Identify the representatives of

responsible for developing and implementing project activities and describe 

they will work together and with project staff; 

Demonstrate a commitment on the part of all project partners to work together to 

achieve st

• Describe the resources each partner would contribute to the project, either 

through time, in-kind contributions, or grant funds (e.g., office space, project 

training). 

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In addition, OVW requires all grantees to complete a Semi-Annual Progress Report 

which will involve input from some or all project partners. In developing the MOU, 

applicants are encouraged to include a statement of the roles and responsibilities each 

tion 

equirements, please refer to section titled, “Performance Measurement”. 

s and dates from all 

artners. 

organization would assume in meeting grant report requirements. For more informa

on these r

The MOU should be a single document that includes signature

p

Letters of support may not be submitted in lieu of the MOU. 

Letter of Nonsupplanting

Applicants must submit a letter to OVW’s Director, Diane M. Stuart, certifying that 

Federal funds will not be used to supplant State or local funds should a grant award be 

made. Please refer to Appendix D for a sample letter. 

Indirect Cost Rate Agreement 

If your organization is requesting indirect costs for this project, please include a copy of 

ur current, signed federally approved indirect cost rate agreement. If you need 

dditional information on this requirement, please go to 

17.htm

yo

a

http://www.ojp.usdoj.gov/FinGuide/part3chap . 

. 

Additional Program Requirements 

Technical Assistance

Grant recipients are required to work collaboratively with staff from OVW and OVW

designated technical assistance providers. Grant recipients will be asked to identify 

advocates from local sexual assault and domestic violence victim services programs, 

law enforcement officers, prosecutors, judges, and other representatives from the 

criminal justice system and the community to participate in technical assistance events

Individuals attending mandatory technical assistance 

. 

events do not have to be grantnded personnel. Participation in technical assistance events will often involve out-ofd 

risdiction will be required to send representatives to at least four (4) trainings during 

 period. Requests for training other than OVW-sponsored 

fu

state travel, therefore applicants are required to include funds in the project budget to 

support travel costs associated with these activities. 

Technical Assistance set-aside funds are only to be used to cover travel costs to atten

trainings provided by OVW designated technical assistance providers. These providers 

offer a full range of training opportunities throughout the year. If awarded, the 

ju

the twenty-four month project

trainings will be reviewed and approved on a very limited case-by-case basis. 

Performance Measurement

There are two statutory requirements that require OVW grantees to collect and mainta

data that measures the effectiveness of the funded projects. First, the Governme

in 

nt 

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Performance and Results Act of 1993 (GPRA) requires agencies to report on the result

of government programs and activities. Second, the Violence Against Women Act of 

2000 mandates that all OVW grant recipients report on the effectiveness of their 

programs. To address these statutory requirements, OVW has developed a Grants to 

s 

al 

d 

r of police responses to domestic violence 

cidents; 4) the number of protection orders issued; 5) the number of victim advocates 

; 6) the number of people trained (by profession); and 

Encourage Arrest Policies and Enforcement of Protection Orders Program semi-annu

Progress Report that requests specific data on grantee activities. Information that 

grantees must collect for this progress report includes: 1) number of persons served; 

2) number of persons seeking services who could not be served; 3) the number an

percentage of arrests relative to the numbe

in

supported by grant funding

7) the number policies developed/revised. 

Reporting Requirements

Grantees will be required to submit quarterly Financial Status Reports and semi-a

Progress Reports. In addition, grant recipient

nnual 

s who expend $500,000 or more in 

ederal funds during their fiscal year are required to submit a single organization-wide 

rting requirements will be provided to 

uspension or Termination of Funding

F

audit. Additional information on these repo

successful applicants in the award package. 

S

OVW may suspend funding in whole or in part, terminate funding, or impose another 

 with the following: 

• tus Reports; 

• uidelines issued for the Arrest Program and any other 

regulations applicable to OVW grantees; or 

art 18. References to the Office of 

ustice Programs and its components are deemed to refer to the Office on Violence 

 agency official, as defined by 28 CFR § 18.3(h), is 

sanction on a recipient who has failed to comply substantially

• The requirements of VAWA and statutory objectives of the Arrest Program; 

Timely submission of quarterly Financial Sta

• Timely submission of semi-annual Progress Reports; 

The regulations and/or g

• The application submitted in accordance with the provisions of VAWA or any other

applicable Federal Act. 

OVW will provide reasonable notice of its intent to impose sanctions and will attempt 

informally to resolve the problem. Hearing and appeal procedures will follow those in 

the Department of Justice regulations at 28 CFR P

J

Against Women. The responsible

the Director, Office on Violence Against Women. 

Single Point of Contact Review

Executive Order 12372 requires applicants from State and local units of government or 

other organizations providing services with a State to submit a copy of the application

the State Single Point of Contact (SPOC) if one exists, and if this program has been 

selected for review of the State. Applicants must conta

if the program has been selected for State review. The

 to 

ct the State SPOC to determine 

 date that the application was 

sent to the SPOC or the reason such submission is not required should be indicated on 

22
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the Form SF-424. The list of SPOCs can be found at: 

http://www.whitehouse.gov/omb/grants/spoc.html.

Civil Rights Compliance

All recipients of Federal grant funds are required to comply with nondiscrimination 

requirements contained in various Federal laws. In the event that a court or 

administrative agency makes a finding of discrimination on grounds of race, color, 

religion, national origin, gender, disability, or age against a recipient of funds after a due 

rocess hearing, the recipient must agree to forward a copy of the finding to the Office 

e Assurances required with the 

. 

lish 

the 

oth in 

ities. 

o assist them in complying with Title VI requirements. The 

uidance document can be accessed on the Internet at www.lep.gov

p

for Civil Rights of OJP. All applicants should consult th

application funds to understand the applicable legal and administrative requirements

Services to Limited-English-Proficient (LEP) Persons:

National origin discrimination includes discrimination on the basis of limited Eng

proficiency (LEP). To ensure compliance with Title VI of the Civil Rights Act and 

Omnibus Crime Control and Safe Streets Act, recipients are required to take reasonable

steps to ensure that LEP persons have meaningful access to their programs. 

Meaningful access may entail providing language assistance services, including 

interpretation and translation services, where necessary. Grantees are encouraged to 

consider the need for language services for LEP persons served or encountered b

developing their proposals and budgets and in conducting their programs and activ

Reasonable costs associated with providing meaningful access for LEP individuals are 

considered allowable program costs. The U.S. Department of Justice has issued 

guidance for grantees t

g or by contacting 

ogram’s Office for Civil Rights at (202) 307-0690, or by writing to 

s 

.S. Department of Justice 

th Floor 

the Office of Justice Pr

the following address: 

Office for Civil Rights 

Office of Justice Program

U

810 7th Street, N.W., 8

Washington, DC 20531 

Anti-Lobbying Act

In 2002, the Anti-Lobbying Act, 18 U.S.C. § 1913, was amended to expand signific

the restriction on use of appropriated funding for lobbying. This expansion also ma

the anti-lobbying restrictions enforceable via large civil penalties, with civil fines b

$10,000 and $100,000 per each individual occurrence of lobbying activity. These 

restrictions are in addition to the anti-lobbying and lobbying disclosure restrictions 

imposed by 31 U.S.C. § 1352. All applicants must understand that no federallyappropriated funding made available under this grant program may be used, either 

directly or indirectly, to support the enactment, repeal, modification or adoption of any 

law, regulation, or policy, at any level of go

antly 

kes 

etween 

vernment, without the express approval of 

VW. Any violation of this prohibition is subject to a minimum $10,000 fine for each 

rohibition applies to all activity, even if currently allowed within the 

existing OMB circulars. 

O

occurrence. This p

parameters of the 

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How To Apply

Applicants must submit a fully executed application to OVW via overnight delivery, 

including all required supporting documentation. Applications will not be accepted 

via facsimile. Although most parts of the application need to be submitted 

through grants.gov as well as in hard copy form, it is the hard copy that will be 

reviewed. Applications submitted via Grants.gov must be in the following work 

df) or Text Documents (.txt). 

to Grants.gov.) 

tion should include the following: 

•

tinuation applicants, the status 

 budget narrative; 

-supplanting; 

ments must be submitted via Grants.gov; 

•

tinuation applicants, the status 

e Catalog of Federal Domestic Assistance number for the Grants to 

processing formats: Microsoft Word (.doc), PDF files, (.p

(Please refer to Appendix E, the Step-by-Step Guide 

A complete applica

The SF-424; 

• Standard Assurances and Certifications Regarding Lobbying; Debarment, 

Suspension and Other Responsibility Matters; and Drug Free Workplace 

Requirements; 

• The project abstract and project narrative, and for con

of the project; 

• The budget, budget summary, and

• Letter of non

• Letter of Certification of Eligibility; 

• An MOU; 

• A current Indirect Cost Rate Agreement (if applicable); and 

• A Jurisdiction – Service Area Map. 

The following docu

The SF-424; 

• Standard Assurances and Certifications Regarding Lobbying; Debarment, 

Suspension and Other Responsibility Matters; and Drug Free Workplace 

Requirements; 

• The project abstract and project narrative, and for con

of the project; and 

• The budget, budget summary, and budget narrative. 

Note: Th

Encourage Arrest Policies and Enforcement of Protection Orders Program is 

16.590. 

Detailed instructions on how to use the Grants.gov system to submit your application 

online are available at OVW’s web page, www.usdoj.gov/ovw. Also, a toll-free 

telephone number has been established for you to receive technical assistance as you 

work through the online application process, 1-800-518-4726. 

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To help expedite the peer review process, applicants must send via overnight 

rd-copy original of the application, postmarked by January 

inst Women 

oration 

gram 

ail Stop 2K 

rovide the following telephone number: 301-

19-5535. We strongly recommend that you use a trackable shipping method that will 

. Applications should retain proof of 

sion. Private metered postmarks and non-dated mail receipts from the 

A complete application must include the following: 

• urances and Certifications Regarding Lobbying; Debarment, 

rug Free Workplace 

bstract, project narrative, and for continuation applicants, the status of 

er of Certification of Eligibility 

 A current Indirect Cost Rate Agreement (if applicable) 

r 

delivery a complete ha

11, 2006, to: 

The Office on Violence Aga

Aspen Systems Corp

OVW Arrest Pro

M

2277 Research Boulevard 

Rockville, MD 20850 

(301) 519-5000 

For overnight delivery services, please p

5

allow you to confirm the delivery of your application

timely submis

U.S. Postal Service are not acceptable. 

• SF 424 

Standard Ass

Suspension and Other Responsibility Matters; and D

Requirements; 

• the project a

the project; 

• the budget, budget summary, and budget narrative. 

• Letter of nonsupplanting 

• An MOU 

• A Lett

•

• A Jurisdiction – Service Area Map. 

Applicants that fail to submit the required hard copy original will not be considered fo

funding. 

Application Due Date

Application must be electronically received by the close of business (5:30 p.m. EST) on 

 should 

, or no later than December 20, 2005. All applicants must receive 

January 11, 2006. The application attachments (e.g., MOU, Letter of NonSupplanting, etc) must be included in the hard copy original. The hard copy original 

must be sent to OVW c/o Aspen Systems Corporation at the address provided above 

via overnight delivery postmarked not later than January 11, 2006. Applicants

retain proof of timely submission. 

We recommend that you register through Grants.gov at least three weeks before the 

application due date

25
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confirmation of eligibility that they are eligible to submit an application through 

rants.gov prior to completing the application submission process. 

or additional information, please contact the Office on Violence Against Women 

at (202) 307-6026. 

G

F

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Appendix A - Letter of Intent 

Office on Violence Against Women 

U.S. Department of Justice 

800 K Street, NW, Suite 920 

Washington, DC 20530

To Whom It May Concern: 

I intend to apply for funds under the FY 2006 Grants to Encourage Arrest Policies and 

Enforcement of Protection Orders Program.

Name: 

Date: 

Position: 

Organization: 

Address: 

 

City/State/Zip: 

Phone: 

FAX: 

E-mail: 

Please FAX to: 

Office on Violence Against Women 

ATTN: The Arrest Program 

202/514-5818 

Please submit by December 7, 2005 

Reminder: By statute, eligible grantees for the Arrest Program are States, Indian 

tribal governments, State and local courts (including juvenile courts), and units of 

local government (see Program Eligibility, page 5-6, for further information). If 

your agency does not meet this requirement, you are ineligible to apply for Arrest 

Program grant funds. 

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Appendix B – Letter of Certification of Eligibility 

Quick Tips to Certification of Eligibility Letter 

• Current grantees which do not meet all eligibility requirements at the time 

of application will not be considered for funding. While all other 

applicants have until the end of their next legislative session to fulfill the 

certification provisions, applicants must certify that these will be met by 

such date.

o If your jurisdiction is compliant with all statutory eligibility 

requirements, please refer to “Sample Letter of certification of 

Eligibility #1”on page 28. 

 

o If your jurisdiction is a new applicant as defined on page 7 and not 

currently compliant with one or more of the certification 

requirements, please refer to “Sample Letter of Certification of 

Eligibility #2” on page 29. For the purpose of this letter, the “next 

legislative session” is the first legislative session which begins after 

notice of an award. 

• Current grantees should pay close attention to certification #5. As a result 

of VAWA 2000, additional stipulations have been added to this requirement. 

For help assessing your compliance with this requirement, please go to: 

www.usdoj.gov/ovw. 

• Ensure all language in the letter reflects what is outlined in the solicitation 

and highlighted in the following sample letter. Note: an “and” or an “or” in 

the incorrect place or missing can make the letter deficient, therefore 

making the application ineligible for funding; and 

• Have the Chief Executive Officer sign the letter. Examples: Governor for a 

state applicant, Chief Judge or Court Administrator for a court applicant 

and Mayor, County Executive or Tribal Chairman for unit of local 

government or Indian Tribal government applicant. 

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Appendix B - Sample Letter of Certification of Eligibility #1: For 

applicants that have met all certification requirements. 

[Applicant Letterhead] 

[date] 

Office on Violence Against Women 

Department of Justice 

800 K Street, NW, Suite 920 

Washington, DC 20530 

Re: Application #2006-XXXXX-XX-XX 

Dear Ms. Stuart 

As Chief Executive Officer of [enter jurisdiction name], I submit this letter to certify to the 

following: the laws or official policies of [the jurisdiction] encourage or mandate arrests of 

domestic violence offenders based on probable cause that an offense has been committed; 

1) the laws or official policies of [the jurisdiction] encourage or mandate arrests of domestic 

violence offenders based on probable cause that an offense has been committed; 

2) the laws or official policies of [the jurisdiction] encourage or mandate arrests of domestic 

violence offenders who violate the terms of a valid and outstanding protection order; 

 

3) the laws, policies, or practices and the training programs of [the jurisdiction] discourage 

dual arrests of offender and victim; 

4) the laws, policies, or practices of [the jurisdiction] prohibit issuance of mutual restraining 

orders of protection except in cases where both spouses file a claim and the court 

makes detailed findings of fact indicating that both spouses acted primarily as 

aggressors and that neither spouse acted primarily in self-defense; and 

5) the laws, policies, and practices of [the jurisdiction] do not require, in connection with the 

prosecution of any misdemeanor or felony domestic violence offense, or in connection 

with the filing, issuance, registration, or service of a protection order, or a petition for a 

protection order, to protect a victim of domestic violence, stalking, or sexual assault, that 

the victim bear the costs associated with the filing of criminal charges against the 

offender, or the costs associated with the filing, issuance, registration, or service of a 

warrant, protection order, petition for a protection order, or witness subpoena, whether 

issued inside or outside the State, tribal, or local jurisdiction. 

Sincerely,

[chief executive officer] 

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Appendix B - Sample Letter of Certification of Eligibility #2: For new 

applicants that have not met all of the certification requirements and 

will certify to meeting them by the end of their next legislative 

session.

[Applicant Letterhead] 

[date] 

Office on Violence Against Women 

Department of Justice 

800 K Street, NW, Suite 920 

Washington, DC 20530 

Re: Application #2006-XXXXX-XX-XX 

Dear Ms. Stuart 

As Chief Executive Officer of [enter jurisdiction name], I submit this letter to certify that the 

(enter jurisdiction name) is not a current grantee as defined by the FY 06 Arrest Program 

Solicitation and certify to the following: 

[A list of all statutory eligibility requirements are provided below the signature line. 

Please insert all of the eligibility requirements which your jurisdiction currently meets.]

I further certify that the (enter jurisdiction name) will fulfill the following certification requirements 

by the end of our next legislative session: 

[Please insert any of the requirements which your jurisdiction does not currently meet.] 

Sincerely,

[chief executive officer] 

1) the laws or official policies of [the jurisdiction] encourage or mandate arrests of domestic 

violence offenders based on probable cause that an offense has been committed; 

2) the laws or official policies of [the jurisdiction] encourage or mandate arrests of domestic 

violence offenders who violate the terms of a valid and outstanding protection order; 

 

3) the laws, policies, or practices and the training programs of [the jurisdiction] discourage 

dual arrests of offender and victim; 

4) the laws, policies, or practices of [the jurisdiction] prohibit issuance of mutual restraining 

orders of protection except in cases where both spouses file a claim and the court 

makes detailed findings of fact indicating that both spouses acted primarily as 

aggressors and that neither spouse acted primarily in self-defense; and 

5) the laws, policies, and practices of [the jurisdiction] do not require, in connection with the 

prosecution of any misdemeanor or felony domestic violence offense, or in connection 

with the filing, issuance, registration, or service of a protection order, or a petition for a 

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protection order, to protect a victim of domestic violence, stalking, or sexual assault, that 

the victim bear the costs associated with the filing of criminal charges against the 

offender, or the costs associated with the filing, issuance, registration, or service of a 

warrant, protection order, petition for a protection order, or witness subpoena, whether 

issued inside or outside the State, tribal, or local jurisdiction. 

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Appendix C – Sample Budget 

OMB Approval No. 1121-0188 

Expires 5-98 (Rev. 12/97) 

Budget Detail Worksheet 

Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the 

preparation of the budget and budget narrative. You may submit the budget and budget 

narrative using this form or in the format of your choice (plain sheets, your own form, or a 

variation of this form). However, all required information (including the budget narrative) 

must be provided. Any category of expense not applicable to your budget may be deleted. 

(Example assumes a 24 month budget period.) 

A. Personnel - List each position by title and name of employee, if available. Show the 

annual salary rate and the percentage of time to be devoted to the project. Compensation 

paid for employees engaged in grant activities must be consistent with that paid for similar 

work within the applicant organization. 

 

Name/Position Computation Cost 

Ellen Smith, Investigator ($50,000 x 100% x 2) $100,000 

1 advocate ($50,000 x 100% x 2) $100,000 

Administrative Assistant ($40,000 x 50% x 2) $40,000

 $240,000 

Cost of living increase ($120,000 x 2% x 1yr) $2,400 

Overtime per investigator ($37.5/hr x 200 hrs) $7,500 

The investigator and the advocate will be assigned exclusively to domestic violence unit. A 

half-time administrative assistant will prepare reports and provide other support to the 

unit. A 2% cost of living adjustment is scheduled for all personnel during year number 

two. Overtime will be needed during some investigations. 

TOTAL $249,900

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B. Fringe Benefits - Fringe benefits should be based on actual known costs or an 

established formula. Fringe benefits are for the personnel listed in budget category (A) and 

only for the percentage of time devoted to the project. Fringe benefits on overtime hours 

are limited to FICA, Workman=s Compensation, and Unemployment Compensation. 

Name/Position Computation Cost 

Investigator, 1 Advocate 

& Admin. Asst. 

Employer=s FICA $242,400 x 7.65% $ 18,544 

Retirement $242,400 x 6% $ 14,544 

Health Insurance $242,400 x 12% $ 29,088 

Workman=s Compensation $242,400x 1% $ 2,424 

Unemployment Compensation $242,400 x 1% $ 2,424 

Investigator Overtime 

FICA $7,500 x 7.65% $ 574 

Workman=s Compensation $7,500 x 1% $ 75 

Unemployment Compensation $7,500 x 1% $ 75 

TOTAL $ 67,748

C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, 

field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six 

people to 3- day training at $X airfare, $X lodging, $X subsistence). In training projects, 

travel and meals for trainees should be listed separately. Show the number of trainees and 

unit costs involved, Identify the location of travel, if known. Indicate source of Travel 

Policies applied, Applicant or Federal Travel Regulations. 

Purpose of Travel Location Item Computation Cost 

Training Minneapolis Airfare ($150 x 2 people x 2 trips) $ 600 

Hotel ($75/night x 2 nights x 2 

people x 2 trips) $ 600 

Meals ($35/day x 3 days x 2 people 

x 2 trips) $ 420 

The two advocates will attend training on domestic violence in Minneapolis in 

October. 

$15,000 OVW-designated Technical Assistance (Locations unknown at this time) 

3 trips, Investigator 

 Airfare (3 trips x $525) $ 1,575 

 Lodging ($75/night x 3 trips x 4 nights) $ 900 

 Per Diem (3 trips x $35/day x 5 days) $ 525 

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4 trips, Investigator & 2 Advocates 

 Airfare (3 persons x 4 trips x $525) $ 6,300 

 Lodging (3 persons x 4 trips x 

$75/nightsX 4 nights) $ 3,600 

 Per Diem (3 persons x 4 trips x $35/day X 5 days) $ 2,100 

The organization’s established travel policies will be utilized. 

 TOTAL $16,620

D. Equipment -List non-expendable items that are to be purchased (Note: Organization=s 

own capitalization policy for classification of equipment should be used). Expendable items 

should be included in the @Supplies@ category. Applicants should analyze the cost 

benefits of purchasing versus leasing equipment, especially high cost items and those 

subject to rapid technical advances. Rented or leased equipment costs should be listed in 

the @Contractual@ category. Explain how the equipment is necessary for the success of 

the project. Attach a narrative describing the procurement method to be used. 

Item Computation Cost 

3 -Pentium III Processor ($2,000 x 3 ) $6,000 

Video Camera $1,000 

The computers will be used by the investigator and the advocates to analyze case and 

intelligence information. The camera will be used for investigative and crime scene work. 

TOTAL $ 7,000

E. Supplies - List items by type (office supplies, postage, training materials, copying paper, 

and expendable items such as books, hand held tape recorders) and show the basis for 

computation. Generally, supplies include any materials that are expendable or consumed 

during the course of the project. 

Supply Items Computation Cost 

Office Supplies ($50/mo x 24 mos) $ 1,200 

Postage ($20/mo x 24 mos) $ 480 

Training Materials ($2/set x 500 sets) $ 1,000 

Office supplies and postage are needed for general operation of the program. Training 

materials will be developed and used by the investigators to train patrol officers how to 

preserve crime scene evidence. 

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TOTAL $ 2,680

F. Construction - As a rule, construction costs are not allowable. In some cases, minor 

repairs or renovations may be allowable, Consult with the program office before budgeting 

funds in this category. 

Purpose Description of Work Cost 

TOTAL 0

G. Consultants/Contracts - Indicate whether applicant=s formal, written Procurement 

Policy or the Federal Acquisition Regulations are followed. 

 

Consultant Fees: For each consultant enter the name, if known, service to be provided, 

hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in 

excess of $450 per day require additional justification and prior approval from OJP. 

Name of Consultant Service Provided Computation Cost 

Jane Doe Domestic Violence Trainer ($150/day x 30 days) $4,500 

Jane Doe, Domestic Violence Trainer, will be hired, as needed, to assist with the education 

of the local law enforcement officers and the court personnel. 

Subtotal $ 4,500

Consultant Expenses: List all expenses to be paid from the grant to the individual 

consultant in addition to their fees (i.e., travel, meals, lodging etc.) 

Item Location Computation Cost 

Airfare San Diego $400 x 6 trips $2,400 

Hotel $75/day x 30 days $2,250 

Meals $25/day x 31 days $775 

Jane Doe is expected to make up to 6 trips to provide training and technical assistance to 

the project. 

Subtotal $ 5,425

Contracts: Provide a description of the product or services to be procured by contract and 

an estimate of the cost, Applicants are encouraged to promote free and open competition in 

awarding contracts. A separate justification must be provided for sole source contracts in 

excess of $100,000. 

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Item Cost 

Not applicable Subtotal 0 

TOTAL $ 9,925 

H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security 

services, and investigative or confidential funds) by major type and the basis of the 

computation. For example, provide the square footage and the cost per square foot for 

rent, and provide a monthly rental cost and how many months to rent. 

Description Computation Cost 

Rent (700 sq. ft. x $1.25/sq. Ft. per mo.) $21,000 

($875 mo. x 24 mo.) 

This rent will pay for space for the domestic violence unit. No space is currently available 

in city owned buildings. 

Telephone ($100/mo. x 24) $2,400 

Printing/Reproduction ($150/mo. x 24) $3,600 

TOTAL $ 27,000

I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved 

indirect cost rate. A copy of the rate approval, ( a fully executed, negotiated agreement), 

must be attached. If the applicant does not have an approved rate, one can be requested by 

contacting the applicant=s cognizant Federal agency, which will review all documentation 

and approve a rate for the applicant organization, or if the applicant=s accounting system 

permits, costs may be allocated in the direct costs categories. 

Description Computation Cost 

TOTAL 0 

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Budget Summary - When you have completed the budget worksheet, transfer the 

totals for each category to the spaces below. Compute the total direct costs and 

the total project costs. Indicate the amount of Federal requested and the amount 

of non-Federal funds that will support the project. 

Budget Category Amount 

A. Personnel $ 249,900

B. Fringe Benefits $ 67,748

C. Travel $ 16,620

D. Equipment $ 7,000

E. Supplies $ 2,680

F. Construction $ 0

G. Consultants/Contracts $ 9,925

H. Other $ 27,000

Total Direct Costs $ 380,873 

I. Indirect Costs $ 0

TOTAL PROJECT COSTS $ 380,873

Federal Request $ 380,848

Non-Federal Amount $ NA

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Appendix D – Sample Certification of Nonsupplanting 

[Applicant Letterhead] 

[date] 

Diane Stuart 

Director 

Office on Violence Against Women 

800 K Street, NW, Suite 920 

Washington, DC 20530 

Dear Ms. Stuart: 

[Applicant] certifies that any funds awarded through the Grants to Encourage 

Arrest Policies and Enforcement of Protection Orders Program will be used to 

supplement existing funds for program activities and will not replace (supplant) 

non-federal funds that have been appropriated for the purpose of providing 

assistance to victims of domestic and dating violence. The [name of applicant] 

understands that supplanting violations can result in a range of penalties, 

including suspension of future funds under this program, suspension or 

debarment from federal grants, recoupment of monies provided under this grant, 

and civil and/or criminal penalties. 

Sincerely, 

[Applicant’s Authorizing Official] 

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Appendix E Step-by-Step Guide to Grants.Gov 

How to Apply 

OJP is participating in the e-Government initiative, one of 25 initiatives included in the 

President’s Management Agenda. Grants.gov, part of this initiative, is a “storefront” that 

provides a unified process for all customers of federal grants to find funding 

opportunities and apply for funding. This fiscal year, OJP is requiring that all 

discretionary, competitive grant programs be administered through Grants.gov. 

Application attachments submitted via Grants.gov must be in one of the following 

formats: Microsoft Word (*.doc), PDF (*.pdf), or text (*.txt). 

If you experience difficulties at any point during this process, please call the Grants.gov 

customer support hotline at 1–800–518–4726. 

The Catalog of Federal Domestic Assistance (CFDA) number for this solicitation is 

[CFDA#], titled “[CFDA Title].” 

Step 1: Registering 

Note: Registering with Grants.gov is a one-time process; however, if you are a first time 

registrant it could take 3-5 business days to have your registration validated, 

confirmed, and receive your user name and password. It is highly recommended 

you start the registration process as early as possible to prevent delays in submitting 

your application package to our agency by the deadline specified. While your 

registration is pending, you may continue with steps 2, 3, and 4 of these instructions. 

Registration must be complete for you to be able to submit (step 5) and track (step 6) an 

application. 

e-Business Point of Contact: 

Grants.gov requires an organization to first be registered in the Central Contract 

Registry (CCR) before beginning the Grants.gov registration process. If you plan to 

authorize representatives of your organization to submit grant applications through 

Grants.gov, proceed with the following steps. If you plan to submit a grant application 

yourself and sign grant applications and provide the required certifications and/or 

assurances necessary to fulfill the requirements of the application process, proceed to 

DUNS Number and then skip to the Authorized Organization Representative and 

Individuals section. 

• Go to www.grants.gov, and click on the “Get Started” tab at the top of the screen. 

• Click the “e-Business Point of Contact (POC)” option and click the “GO” button on 

the bottom right of the screen. 

If you have already registered with Grants.gov, you may log in and update your 

profile from this screen. 

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• To begin the registration process, click the “Register your Organization [Required]” 

or “Complete Registration Process [Required]” links. You may print a registration 

checklist by accessing www.grants.gov/assets/OrganizationRegCheck.pdf. 

DUNS Number: 

• You must first request a Data Universal Numbering System (DUNS) number. Click 

“Step 1. Request a DUNS Number.” If you are applying as an individual, please skip 

to “Authorized Organization Representative and Individuals.” If you are applying on 

behalf of an organization that already has a DUNS number, please proceed to “Step 

2. Register with Central Contractor Registry (CCR).” You may obtain a DUNS 

number at no cost by calling the dedicated toll-free DUNS number request line at 

 1–866–705–5711. 

Central Contractor Registry (CCR): 

Note: Registering with the CCR, updating or changing your profile could take up to 24 

hours to be confirmed and validated. This delay could prevent your application from 

being submitted by the deadline specified, so you should register or make changes to 

your profile as early in the process as possible 

Once you have a DUNS number, click on “Step 2. Register with Central Contractor 

Registry (CCR).” Here you are required to designate an individual as a point of contact. 

This point of contact is the sole authority for the organization and has the capability of 

issuing or revoking another individual’s authority to submit grant applications through 

Grants.gov. 

A registration worksheet is provided to assist in the CCR registration process at 

www.ccr.gov/CCRRegTemplate.pdf. It is recommended you review the “Tips for 

registering with the CCR” at the bottom of this template.

• Go to www.ccr.gov or click on the CCR icon in the middle of the screen to begin the 

registration process. To see if your organization is already registered, click “Search 

CCR” at the top left side of the screen. Search entries must be exact to accurately 

search the database. If your organization is already registered, you can scroll down 

and see who the e-Business POC is for your agency. If your organization is not 

already registered, return to the CCR home page and click “Start New Registration” 

at the top left of the screen. 

• If you have problems or questions about the CCR registration process, please 

contact the CCR Assistance Center at 1–888–227–2423. 

• Once your registration is complete, you will receive an e-mail with a Trading Partner 

Identification Number (TPIN) and Marketing Partner Identification Number (MPIN) 

number. You will need the MPIN number to register with Grants.gov. If your 

organization is already registered with the CCR, you will need to obtain the MPIN 

number from your e-Business POC. 

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Authorize your Organization Representative:

• Click “Step 3. Authorize your Organization Representative.” Follow steps 1-4. You 

will need your DUNS + 4 digit number and the MPIN number CCR e-mailed to you. 

Log in as e-Business Point of Contact: 

• You may now go to “Step 4. Log in as e-Business Point of Contact.” Here you may 

authorize or revoke the authority of the Authorized Organization Representative 

(AOR). 

• Once you are logged in, go to Step 2. Downloading the Application Viewer, below. 

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Authorized Organization Representative and Individuals: 

If you plan to submit a grant application as an individual or an Authorized Organization 

Representative, with authority to sign grant applications and the required certifications and/or 

assurances necessary to fulfill the requirements of the application process, proceed with the 

following steps. 

• Go to www.grants.gov and click on the “Get Started” tab at the top of the screen. 

• Click the “Authorized Organization Representative (AOR)” option and click the “GO” button 

to the bottom right of the screen. If you are applying as an individual, click the “Individuals” 

option and click the “GO” button to the bottom right of the screen. 

• If you have previously registered as an AOR, you may start searching for this grant 

opportunity from this page. Otherwise, you must complete the first-time registration by 

clicking “Complete First-Time Registration [Required].” You also may click on “Review 

Registration Checklist” and print a checklist for the following steps (see 

www.grants.gov/assets/AORRegCheck.pdf). 

• Individuals may click the “registration checklist” for help in walking through the registration 

process. 

Credential Provider: 

Once you have entered the registration process, you must register with the credential provider, 

to safeguard the security of your electronic information. You must have your agency’s or 

individual DUNS + 4 digit number to complete this process. Now, click on “Step 1. Register with 

a Credential Provider.” Enter your DUNS number and click “Register.” Once you have entered 

the required information, click the “Submit” button. 

• If you should need help with this process, please contact the Credential Provider Customer 

Service at 1–800–386–6820. 

• It can take up to 24 hours for your credential provider information to synchronize with 

Grants.gov. Attempting to register with Grants.gov before the synchronization is complete 

may be unsuccessful. 

Grants.gov: 

• After completing the credential provider steps above, click “Step 2. Register with 

Grants.gov.” Enter the same user name and password used when registering with the 

credential provider. You will then be asked to provide identifying information and your 

organization’s DUNS number. After you have completed the registration process, 

Grants.gov will notify the e-Business POC for assignment of user privileges. 

• Complete the “Authorized Organization Representative User Profile” screen and click 

“Submit.” 

Note: Individuals do not need to continue to the “Organizational Approval” step below. 

Organization Approval: 

• Prior to submitting a grant application package, you must receive approval to submit on 

behalf of your organization. This requirement prevents individuals from submitting grant 

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application packages without permission. A notice is automatically sent to your 

organization’s e-Business POC. Then, your e-Business POC approves your request to 

become an AOR. You may go to www.ccr.gov to search for your organization and retrieve 

your e-Business POC contact information. 

• Once organization approval is complete, you will be able to submit an application and track 

its status. 

Step 2: Downloading the Application Viewer

Note: You may download the PureEdge Viewer while your registration is in process. You also 

may download and start completing the application forms in steps 3 and 4 below. This 

application viewer opens the application package needed to fill out the required forms. The 

download process can be lengthy if you are accessing the Internet using a dial-up connection. 

• From the Grants.gov home page, select the “Apply for Grants” tab at the top of the screen. 

• Under “Apply Step 1: Download a Grant Application Package and Applications Instructions,” 

click the link for the PureEdge Viewer (www.grants.gov/DownloadViewer). This window 

includes information about computer system requirements and instructions for downloading 

and installation. 

If you are a Macintosh user, please read the PureEdge Support for Macintosh white paper 

available at 

www.grants.gov/GrantsGov_UST_Grantee/!SSL!/WebHelp/MacSupportforPureEdge.pdf. 

• Scroll down and click on the link to download the PureEdge Viewer 

(www.grants.gov/PEViewer/ICSViewer602_grants.exe). 

• You will be prompted to save the application. Click the “Save” button and the “Save As” 

window opens. Select the location where you would like to save PureEdge Viewer and click 

the “Save” button. 

• A window appears to show the progress of the download. When the downloading is 

complete, click to close the dialog box. 

• To install the PureEdge Viewer, locate the file on your computer and click to open it. When 

you are prompted to run the file, click “RUN.” Click “Yes” to the prompt to continue with the 

installation. The ICS InstallShield Wizard extracts the necessary files and takes you to the 

“Welcome” page. 

• Click “Next” to continue. 

• Read the license agreement and click “Yes” to accept the agreement and continue the 

installation process. This takes you to the “Customer Information” screen. 

• Enter a User Name and a Company Name in the designated fields and click “Next.” 

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• The “Choose Destination Location” window prompts you to select the folder in which 

PureEdge Viewer will be installed. To save the program in the default folder, click “Next.” To 

select a different folder, click “Browse.” Select the folder in which you would like to save the 

program, click on “OK,” then click “Next.” 

• The next window prompts you to select a program folder. To save program icons in the 

default folder, click “Next.” To select a different program folder, type a new folder name or 

select one from the list of existing folders, then click “Next.” Installation will begin. 

• When installation is complete, the “InstallShield Wizard Complete” screen will appear. Click 

“Finish.” This will launch the “ICS Viewer Help Information” window. Review the information 

and close the window.

Step 3: Downloading an Application Package 

• Once you have downloaded the PureEdge Viewer, you may download and view this 

application package and solicitation instructions. 

• From the Grants.gov home page, select the “Apply for Grants” tab at the top of the screen. 

• Click “Apply Step 1: Download a Grant Application Package and Application Instructions.”

• Enter either the CFDA number for this announcement, [CFDA #], or this solicitation’s 

Funding Opportunity Number, [Funding Opportunity Number- get this from your supervisor]. 

Then click “Download Package.” This will take you to the “Selected Grants Application for 

Download” results page. 

• To download an application package and its instructions, click the corresponding download 

link below the “Instructions and Application” column. 

• Once you select a grant application, you will be taken to a “Download Opportunity 

Instructions and Application” screen to confirm that you are downloading the correct 

application. If you would like to be notified of any changes to this funding opportunity, enter 

your e-mail address in the corresponding field, then click the “Submit” button. 

• After verifying that you have downloaded the correct opportunity information, click the 

“Download Application Instructions” button. This will open a PDF of this grant solicitation. 

You may print the solicitation or save it to your computer by clicking either the print icon at 

the top tool bar or the “File” button on the top tool bar. If you choose to save the file, click on 

“Save As” and save to the location of your choice. 

• Click the “Back” Navigation button to return to the “Download Opportunity Instructions and 

Application” page. Click the “Download Application Package” button. The application 

package will open in the PureEdge Viewer. 

• Click the “Save” button to save the package on your computer. Because the form is not yet 

complete, you will see a prompt that one or more fields may be invalid. You will complete 

these fields in step 4, but for now, select “Yes” to continue. After you click “Yes,” the “Save 

Form” window will open. 

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• Save the application package to your desktop until after submission. Select a name and 

enter it in the “Application Filing Name” field. Once you have submitted the application 

through Grants.gov, you may then move your completed application package to the file 

location of your choice. 

• Click the “Save” button. If you choose, you may now close your Internet browser and 

complete your application package offline by double clicking the icon on your desktop. You 

do not have to be connected to the Internet to complete the application package in step 4 

below. 

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Step 4: Completing the Application Package 

Note: This application can be completed entirely offline; however, you will need to log in to 

Grants.gov to submit the application in step 5. 

• Locate the application package you saved on your computer. When you open the package, 

it will be in PureEdge Viewer. You may save your application at any time by clicking on the 

“Save” button at the top of the screen. 

• Enter a name for your application package in the “Application Filing Name” field. This can be 

a name of your choice. 

• Open and complete all the mandatory and optional forms or documents. To complete a 

form, click to select the form, and then click the “Open” button. When you open a required 

form, the mandatory fields will be highlighted in yellow. If you enter incomplete information in 

a mandatory field, you will receive an error message or the field will turn red, indicating a 

change needs to be made. 

Mandatory forms include the [Here, insert the list of forms in your Grants.gov template as 

listed in the layout below] (1) Application for Federal Assistance (SF-424); (2) Assurances 

for Non-Construction Programs (SF424B); and (3) Disclosure of Lobbying Activities (SFLLL). These forms can also be viewed at www.ojp.usdoj.gov/forms.htm. Other Mandatory 

forms are the (1) Project Narrative Attachment Form; (2) Budget Narrative Attachment Form; 

and (3) Other Attachments Form. Optional forms required for this solicitation include the 

Survey on Ensuring Equal Opportunity for Applicants.

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• When you have completed a form or document, click the “Close Form” button at the top of the page. 

Your information will automatically be saved. 

• Next, click to select the document in the left box entitled “Mandatory Documents.” Click the “=>” 

button to move the form or document to the “Mandatory Completed Documents for Submission” box 

to the right. 

• Some mandatory documents will require you to upload files from your computer. To attach a 

document, select the corresponding form and click “Open.” Click the “Add Mandatory Attachment” 

button to the left. The “Attach File” box will open. Browse your computer to find where your file is 

located and click “Open.” The name of that file will appear in the yellow field. Once this is complete, 

if you would like to attach additional files, click on the “Add Optional Attachment” button below the 

“Add Mandatory Attachment” button. 

• An “Attachments” window will open. Click the “Attach” button. Locate the file on your computer 

that you would like to attach and click the “Open” button. You will return to the “Attach” window. 

Continue this process until you have attached all the necessary documents. You may attach as many 

documents as necessary. 

• Once you have finished, click the “Done” button. The box next to the “Attach at Least One Optional 

Other Attachment” will now appear as checked. 

Note: the name of these buttons will vary depending on the name of the form you have opened at that 

time; i.e., Budget Narrative, Other Attachment, and Project Narrative File. 

• To exit a form, click the “Close” button. Your information will automatically be saved. 

Step 5: Submitting the Application 

Note: Once you have completed all the yellow fields on all the forms and saved the application on your 

desktop, check the application package for errors. This can be done any time throughout step 4 above and 

as often as you like. 

• When you are ready to submit your final application package, the “Submit” button at the top of your 

screen will be enabled. This button will not be activated unless all mandatory data fields have been 

completed. When you are ready to submit your application, click on “Submit.” This will take you to a 

“Summary” screen. 

• If your “Submit” button is not activated, then click the “Check Package for Errors” button at the top 

of the “Grant Application Package” screen. PureEdge Viewer will start with the first form and scan 

all the yellow fields to make sure they are complete. The program will prompt you to fix one error at 

a time as it goes through the scan. Once there are no more errors, the system will allow you to submit 

your application to Grants.gov. 

• Review the application summary. If you wish to make changes at this time, click “Exit Application” 

to return to the application package, where you can make changes to the forms. To submit the 

application, click the “Sign and Submit Application” button. 
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• This will take you to a “Login” screen where you will need to enter the user name and password that 

you used to register with Grants.gov in “Step 1: Registering.” Enter your user name and password in 

the corresponding fields and click “Login.” 

• Once authentication is complete, your application will be submitted. Print this confirmation screen for 

your records. You will receive an e-mail message to confirm that the application has been 

successfully uploaded into Grants.gov. The confirmation e-mail will give you a Grants.gov tracking 

number, which you will need to track the status of your application. The confirmation e-mail will go 

to the e-Business POC; therefore, if you are submitting on behalf of someone else, be sure the eBusiness POC is aware of the submission and that a confirmation e-mail will be sent. 

• When finished, click the “Close” button. 

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Step 6: Tracking the Application 

• After your application is submitted, you may track its status through Grants.gov. To do this, go to the 

Grants.gov home page at www.grants.gov. At the very top of the screen, click on the “Applicants” 

link. Scroll down the “For Applicants” page and click the “Login Here” button. Proceed to login with 

your user name and password that was used to submit your application package. 

• Click the “Check Application Status” link to the top left of the screen. A list of all the applications 

you have submitted through Grants.gov is produced. There are one of four status messages your 

application can receive in the system: 

1. Validated: This means your application has been scanned for errors. If no errors were found, it 

validates that your application has successfully been submitted to Grants.gov and is ready for the 

agency to download your application. 

2. Received by Agency: This means our agency has downloaded your application into our 

electronic Grants Management System (GMS) and your application is going through our 

validation process to be successfully received on our end. 

3. Agency Tracking Number Assigned: This means our GMS did not find any errors with your 

package and successfully downloaded your application into our system. 

4. Rejected With Errors: This means your application was either rejected by Grants.gov or GMS 

due to errors. You will receive an e-mail from Grants.gov customer support, providing details of 

the results and the next steps required. Most applications are rejected because: (1) a virus was 

detected; (2) you are using a user name and password that has not yet been authorized by the 

organization’s e-Business POC; or (3) the DUNS number you entered on the SF-424 form does 

not match the DUNS number that was registered in the CCR for this organization. 

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