[Federal Register Volume 74, Number 193 (Wednesday, October 7, 2009)]
[Notices]
[Pages 51567-51568]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-24129]



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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0143]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Secretary of Defense proposes to alter DWHS E03, a system 
of records to its inventory of record systems subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on November 6, 2009 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to Chief, OSD/JS Privacy Office, Freedom of 
Information Directorate, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from ADDRESSES above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on September 25, 2009, 
to the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: September 25, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
DWHS E03

System name:
    Security Review Index File (March 28, 2007, 72 FR 14531).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Office of Security Review, 
Executive Services Directorate, Washington Headquarters Services, 1155 
Defense Pentagon, Washington, DC 20301-1155.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Current active duty and Department 
of Defense (DoD) civilian employees including Foreign Nationals, 
retired personnel, former DoD employees, and non-active duty members of 
the Reserve Components that use the review process to ensure that 
information they submit for public release does not compromise national 
security.''

Categories of records in the system:
    Delete entry and replace with ``Name, personal phone numbers (home/
cell), personal/home e-mail address, home mailing address of 
individuals submitting material for security review, and title/subject 
of submitted document.''

Authority for maintenance of the system:
    Delete entry and replace with ``DoD Directive 5230.9, Clearance of 
DoD Information for Public Release; DoD Instruction 5230.29, Security 
and Policy Review of DoD Information for Public Release; 5 U.S.C. 301, 
Departmental Regulations.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrieveability:
    Delete entry and replace with ``By name and title/subject of 
submitted document.''

Safeguards:
    Delete entry and replace with ``Paper records are accessed only by 
officials with need to know and appropriate security clearance in 
accordance with assigned duties. Electronic records require Common 
Access Card to access and are further password protected with access 
limited to those individuals who have a need-to-know.''

Retention and disposal:
    Delete entry and replace with ``Records are destroyed 2 years after 
clearance without amendment; destroyed 6 years after record was cleared 
with amendment, or denied clearance. Security review appeal files which 
are cleared are destroyed 2 years after clearance; and destroyed 6 
years after record was cleared with amendment or denied. Records are 
destroyed by burn bag.''

System manager(s) and address:
    Delete entry and replace with ``Chief, Office of Security Review, 
Executive Services Directorate, Washington Headquarters Services, 1155 
Defense Pentagon, Washington, DC 20301-1155.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to Office of Security Review, 
Executive Services Directorate, Washington Headquarters Services, 1155 
Defense Pentagon, Washington, DC 20301-1155.
    Written requests should include the individual's name and title/
subject of submitted document.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to Office of the Secretary of Defense/Joint 
Staff, Freedom of Information Requester Service Center, Office of 
Freedom of Information, Executive Services Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155.
    Written requests should include the name and number of this system 
of records notice, the individual's name, title/subject of the 
submitted document, and be signed.''
* * * * *

Record source categories:
    Delete entry and replace with ``From the individual.''
* * * * *
DWHS E03

System name:
    Security Review Index File.

System location:
    Office of Security Review, Executive Services Directorate, 
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 
20301-1155.

Categories of individuals covered by the system:
    Current active duty and Department of Defense (DoD) civilian 
employees including Foreign Nationals, retired personnel, former DoD 
employees, and non-active duty members of the Reserve Components that 
use the review process to ensure that information they submit for 
public release does not compromise national security.

Categories of records in the system:
    Name, personal phone numbers (home/cell), personal/home email

[[Page 51568]]

address, home mailing address of individuals submitting material for 
security review, and title/subject of submitted document.

Authority for maintenance of the system:
    DoD Directive 5230.9, Clearance of DoD Information for Public 
Release; DoD Instruction 5230.29, Security and Policy Review of DoD 
Information for Public Release; 5 U.S.C. 301, Departmental Regulations.

Purpose(s):
    To manage the security review process for documents or materials 
before they are released outside of the DoD. The documents and 
materials of completed security reviews are maintained for historical 
reference to ensure subsequent reviews, which may be similar in 
content, are handled consistently.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrieveability:
    By name and title/subject of submitted document.

Safeguards:
    Paper records are accessed only by officials with need to know and 
appropriate security clearance in accordance with assigned duties. 
Electronic records require Common Access Card to access and are further 
password protected with access limited to those individuals who have a 
need-to-know.

Retention and disposal:
    Records are destroyed 2 years after clearance without amendment; 
destroyed 6 years after record was cleared with amendment, or denied 
clearance. Security review appeal files which are cleared are destroyed 
2 years after clearance; and destroyed 6 years after record was cleared 
with amendment or denied. Records are destroyed by burn bag.

System manager(s) and address:
    Chief, Office of Security Review, Executive Services Directorate, 
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 
20301-1155.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to Office of Security Review, Executive Services 
Directorate, Washington Headquarters Services, 1155 Defense Pentagon, 
Washington, DC 20301-1155.
    Written requests should include the individual's name and title/
subject of document submitted.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Office of the Secretary of Defense/Joint Staff, Freedom of Information 
Requester Service Center, Office of Freedom of Information, Executive 
Services Directorate, Washington Headquarters Service, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Written requests should include the name and number of this system 
of records notice, the individual's name, title/subject of submitted 
document, and be signed.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    From the individual.

Exemptions claimed for the system:
    None.

[FR Doc. E9-24129 Filed 10-6-09; 8:45 am]
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