Federal Register / Vol. 79, No. 211 / Friday, October 31, 2014 / Notices 64823 

than one component maintains Privacy 

Act records concerning him or her, the 

individual may submit the request to 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

Department of Homeland Security, 245 

Murray Drive SW., Building 410, Mail 

Stop 0655, Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records, your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR Part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov/foia, or by calling 

1–866–431–0486. In addition, you 

should: 

• Explain why you believe the 

Department would have information on 

you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without the above information, the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are obtained from individual 

record subjects, previous employees, 

employment agencies, civilian and 

military investigative reports, and 

general correspondence. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: October 17, 2014. 

Karen L. Neuman 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2014–25907 Filed 10–30–14; 8:45 am] 

BILLING CODE 9110–04–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2014–0054] 

Privacy Act of 1974; Department of 

Homeland Security/United States 

Coast Guard–012 Request for 

Remission of Indebtedness System of 

Records 

AGENCY: Privacy Office, Department of 

Homeland Security. 

ACTION: Notice of Privacy Act System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/United States Coast Guard 

Request for Remission of Indebtedness 

System of Records.’’ This system of 

records allows the Department of 

Homeland Security/United States Coast 

Guard to collect and preserve the 

records regarding the remission of 

indebtedness. As a result of the biennial 

review of this system, the system 

manager and address category has been 

updated. Additionally, this notice 

includes non-substantive changes to 

simplify the formatting and text of the 

previously published notice. This 

updated system will be included in the 

Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

December 1, 2014. This updated system 

will be effective December 1, 2014. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2014–0054 by one of the following 

methods: 

• Federal e-Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Karen L. Neuman, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, please visit http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: 

Marilyn Scott-Perez (202–475–3515), 

Privacy Officer, Commandant (CG–61), 

United States Coast Guard, Mail Stop 

7710, Washington, DC 20593. For 

privacy questions, please contact: Karen 

L. Neuman, (202) 343–1717, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) United States 

Coast Guard proposes to update and 

reissue a current DHS system of records 

titled, ‘‘DHS/United States Coast Guard012 Request for Remission of 

Indebtedness System of Records.’’ The 

collection and maintenance of this 

information will assist DHS/USCG in 

meeting its statutory obligation to 

address requests of remission of 

indebtedness for active duty enlisted 

USCG personnel. The DHS/USCG–012 

Request for Remission of Indebtedness 

System of Records will allow the 

Department of Homeland Security/

United States Coast Guard to collect and 

preserve the records regarding the 

remission of indebtedness. As a result of 

a biennial review of the system, the 

system manager and address category 

has been updated to reflect the new 

office symbol and mailstop. 

Consistent with DHS’s informationsharing mission, information stored in 

the DHS/USCG–012 Request for 

Remission of Indebtedness System of 

Records may be shared with other DHS 

components that have a need to know 

the information to carry out their 

national security, law enforcement, 

immigration, intelligence, or other 

homeland security functions. In 

addition, information may be shared 

with appropriate federal, state, local, 

tribal, territorial, foreign, or 

international government agencies 

consistent with the routine uses set 

forth in this system of records notice. 

This updated system will be included in 

DHS’s inventory of record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which Federal Government 


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64824 Federal Register / Vol. 79, No. 211 / Friday, October 31, 2014 / Notices 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, DHS 

extends administrative Privacy Act 

protections to all individuals when 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. 

Below is the description of the DHS/ 

USCG–012 Request for Remission of 

Indebtedness System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

SYSTEM OF RECORDS 

DEPARTMENT OF HOMELAND SECURITY 

(DHS)/USCG–012 

SYSTEM NAME: 

DHS/USCG–012 Request for 

Remission of Indebtedness System of 

Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

USCG maintains records at the United 

States Coast Guard Headquarters in 

Washington, DC and field offices. Direct 

Access is the information technology 

(IT) system in which records associated 

with this function are maintained. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active duty enlisted USCG personnel. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

• Individual’s name; 

• employee ID number (EMPLID); 

• command name, and command 

address; 

• Individual’s Leave and Earning 

Statement (LES), including home 

address; 

• Correspondence submitted to the 

USCG, such as leave and earning 

statements, letters or notices of 

indebtedness, financial worksheets, 

travel orders, or other documents 

related to the cause for indebtedness; 

• Requests for endorsements; 

• Correspondence submitted by the 

enlisted member, as appropriate; 

• Research material on the 

individual’s file; 

• Paneling action; 

• Commandant’s decision. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Departmental Regulations, 5 U.S.C. 

301; the Federal Records Act, 44 U.S.C. 

3101; 14 U.S.C. 461, 632. 

PURPOSE(S): 

The purpose of this system is to aid 

USCG in determining whether an active 

duty enlisted member is eligible to have 

the indebtedness to the U.S. 

Government forgiven, or a portion of the 

indebtedness forgiven pursuant to 14 

U.S.C. 461, based on the best interests 

of the individual and the Government. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including Offices of the U.S. Attorney, 

or other federal agency conducting 

litigation or in proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant or necessary to 

the litigation and one of the following 

is a party to the litigation or has an 

interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee or former employee 

of DHS in his/her official capacity; 

3. Any employee or former employee 

of DHS in his/her individual capacity 

when DOJ or DHS has agreed to 

represent the employee; or 

4. The United States or any agency 

thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise, there is a risk of identity 

theft or fraud, harm to economic or 

property interests, harm to an 

individual, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity) that 

rely upon the compromised 

information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information or when disclosure is 

necessary to preserve confidence in the 

integrity of DHS or is necessary to 

demonstrate the accountability of DHS’s 

officers, employees, or individuals 

covered by the system, except to the 

extent it is determined that release of 

the specific information in the context 

of a particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 


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Federal Register / Vol. 79, No. 211 / Friday, October 31, 2014 / Notices 64825 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

USCG stores records in this system 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records may be stored 

on magnetic disc, tape, digital media. 

RETRIEVABILITY: 

USCG retrieves records alphabetically 

by name. 

SAFEGUARDS: 

USCG safeguards records in this 

system in accordance with applicable 

rules and policies, including all 

applicable DHS automated systems 

security and access policies. DHS 

imposes strict controls to minimize the 

risk of compromising the information 

that is being stored. Access to the 

computer system containing the records 

in this system is limited to those 

individuals who have a need to know 

the information for the performance of 

their official duties and who have 

appropriate clearances or permissions. 

RETENTION AND DISPOSAL: 

Records are retained for five years 

past the date of the final adjudication. 

SYSTEM MANAGER AND ADDRESS: 

Commandant (CG–12), United States 

Coast Guard, Mail Stop 7907, 

Washington, DC 20593–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the Commandant 

(CG–611), United States Coast Guard, 

Mail Stop 7710, Washington, DC 20593. 

If an individual believes more than one 

component maintains Privacy Act 

records concerning him or her, the 

individual may submit the request to 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer 

(FOIA), Department of Homeland 

Security, 245 Murray Drive SW., 

Building 410, STOP–0655, Washington, 

DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records, your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR Part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov/foia or 1–866–431– 

0486. In addition, you should: 

• Explain why you believe the 

Department would have information on 

you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without the above information, the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Individuals covered by this system of 

records and Coast Guard Officials. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: October 17, 2014. 

Karen L. Neuman 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2014–25913 Filed 10–30–14; 8:45 am] 

BILLING CODE 9110–04–P 

DEPARTMENT OF HOMELAND 

SECURITY 

U.S. Customs and Border Protection 

[1651–0002] 

Agency Information Collection 

Activities: General Declaration 

AGENCY: U.S. Customs and Border 

Protection, Department of Homeland 

Security. 

ACTION: 60-Day notice and request for 

comments; extension of an existing 

collection of information. 

SUMMARY: U.S. Customs and Border 

Protection (CBP) of the Department of 

Homeland Security will be submitting 

the following information collection 

request to the Office of Management and 

Budget (OMB) for review and approval 

in accordance with the Paperwork 

Reduction Act: General Declaration 

(CBP Form 7507). CBP is proposing that 

this information collection be extended 

with no change to the burden hours or 

to the information collected. This 

document is published to obtain 

comments from the public and affected 

agencies. 

DATES: Written comments should be 

received on or before December 30, 2014 

to be assured of consideration. 

ADDRESSES: Direct all written comments 

to U.S. Customs and Border Protection, 

Attn: Tracey Denning, Regulations and 

Rulings, Office of International Trade, 

90 K Street NE., 10th Floor, Washington, 

DC 20229–1177. 

FOR FURTHER INFORMATION CONTACT: 

Requests for additional information 

should be directed to Tracey Denning, 

U.S. Customs and Border Protection, 

Regulations and Rulings, Office of 

International Trade, 90 K Street NE., 

10th Floor, Washington, DC 20229– 

1177, at 202–325–0265. 

SUPPLEMENTARY INFORMATION: CBP 

invites the general public and other 

Federal agencies to comment on 

proposed and/or continuing information 

collections pursuant to the Paperwork 

Reduction Act of 1995 (Pub. L. 104–13; 

44 U.S.C. 3507). The comments should 

address: (a) Whether the collection of 

information is necessary for the proper 

performance of the functions of the 

agency, including whether the 

information shall have practical utility; 

(b) the accuracy of the agency’s 

estimates of the burden of the collection 

of information; (c) ways to enhance the 

quality, utility, and clarity of the 

information to be collected; (d) ways to 

minimize the burden including the use 

of automated collection techniques or 

the use of other forms of information 

technology; and (e) the annual cost 

burden to respondents or record keepers 

from the collection of information (total 

capital/startup costs and operations and 

maintenance costs). The comments that 

are submitted will be summarized and 

included in the CBP request for OMB 

approval. All comments will become a 

matter of public record. In this 

document, CBP is soliciting comments 

concerning the following information 

collection: 

Title: General Declaration (Outward/

Inward) Agriculture, Customs, 

Immigration, and Public Health. 

OMB Number: 1651–0002. 

Form Number: Form 7507. 


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