Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices 50247 

NATIONAL AERONAUTICS AND 

SPACE ADMINISTRATION 

[Notice (09–085)] 

Privacy Act of 1974; Privacy Act 

System of Records 

AGENCY: National Aeronautics and 

Space Administration (NASA). 

ACTION: Notice of proposed revisions to 

an existing Privacy Act system of 

records. 

SUMMARY: Pursuant to the provisions of 

the Privacy Act of 1974 (5 U.S.C. 552a), 

the National Aeronautics and Space 

Administration is issuing public notice 

of its proposal to modify its previously 

noticed system of records: This notice 

publishes updates of those systems of 

records as set forth below under the 

caption SUPPLEMENTARY INFORMATION. 

DATES: Submit comments within 30 

calendar days from the date of this 

publication. 

ADDRESSES: Patti F. Stockman, Privacy 

Act Officer, Office of the Chief 

Information Officer, National 

Aeronautics and Space Administration 

Headquarters, Washington, DC 20546– 

0001, (202) 358–4787, NASA– 

PAOfficer@nasa.gov. 

FOR FURTHER INFORMATION CONTACT: 

NASA Privacy Act Officer, Patti F. 

Stockman, (202) 358–4787, NASA– 

PAOfficer@nasa.gov. 

SUPPLEMENTARY INFORMATION: 

Modifications of the NASA systems of 

records include: Clarification of 

categories of individuals on whom 

records are maintained, how the records 

are retrieved, the safeguards for 

protecting the records, and records 

source categories; update of routine uses 

to reflect new legislation; and update of 

system and subsystem managers’ titles. 

Changes for specific NASA systems of 

records are set forth below: 

Aircraft Crewmembers’ Qualifications 

and Performance Records/NASA 

10ACMQ: A separate records retention 

schedule has been added for historically 

significant records on crewmembers 

who are astronauts. 

Biographical Records for Public 

Affairs/NASA 10BRPA: Updated to 

change the title of the system manager. 

National Aeronautics and Space 

Administration Foreign National 

Management System/NASA 10FNMS: 

Updated to clarify categories of 

individuals covered by the system, and 

to reflect new location and office name 

change of the system manager. 

Government Motor Vehicle 

Operations Permit Records/NASA 

10GMVP: Updated to change system 

location. 

Inspector General Investigations Case 

Files/NASA 10IGIC: Updated routine 

uses to reflect changes due to enactment 

of two statues—the Inspectors General 

(IG) Reform Act of 2008 that established 

the Council of the Inspectors General on 

Integrity and Efficiency, replacing the 

President’s Council on Integrity and 

Efficiency; and the American Recovery 

and Reinvestment Act that created an 

oversight board to coordinate and 

conduct oversight of spending of 

recovery act funds and to which IGs are 

to make reports. 

Security Records System/NASA 

10SECR: Updated to reflect an office 

name change for the system manager. 

Exchange Records on Individuals/ 

NASA 10XROI: Updated to more 

adequately reflect descriptions of 

individuals of records and categories of 

records covered by the system, as well 

to update titles of subsystem managers. 

Integrated Financial Management 

(IFM) Program—Core Financial System/ 

NASA 10IMF1: Retention and Disposal 

description is updated to change the 

name of the IT system in which the 

records are stored. Record Source 

Categories are updated to also reflect 

source system changes. System Manager 

updated to reflect new manager. 

NASA Systems of Records, Appendix 

A: Updated to reflect a new mailing 

address for the NASA Office of 

Inspector General post in New Jersey. 

Submitted by: 

Bobby L. German, 

NASA Chief Information Officer (Acting). 

NASA 10ACMQ 

SYSTEM NAME: 

Aircraft Crewmembers’ Qualifications 

and Performance Records. 

SECURTIY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Locations 1 through 11 inclusive as 

set forth in Appendix A. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system maintains information on 

Crewmembers of NASA aircraft. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

System contains: (1) Records of 

experience, and currency, (e.g., flight 

hours day, night, and instrument), types 

of approaches and landings, crew 

position, type of aircraft, flight check 

ratings and related examination results, 

and training performed; and (2) flight 

itineraries and passenger manifests. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2473 and 44 U.S.C. 3101. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Any disclosures of information will 

be compatible with the purpose for 

which the Agency collected the 

information. The following are routine 

uses: (1) In cases of accident 

investigations, including mishap and 

collateral investigations, access to this 

system of records may be granted to 

Federal, State, or local agencies or to 

foreign governments; (2) to Federal, 

State, or local agencies, companies, or 

governments requesting qualifications of 

crewmembers prior to authorization to 

participate in their flight programs, or to 

Federal, State, or local agencies, 

companies, or governments whose 

crewmembers may participate in 

NASA’s flight programs; (3) public or 

press releases either by prior approval of 

the individual, or in the case of public 

release of information from mishap or 

collateral investigation reports, pursuant 

to NASA regulations at 14 CFR part 

1213; and (4) NASA standard routine 

uses as set forth in Appendix B. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are maintained 

as hard-copy documents and on 

electronic media. 

RETRIEVABILITY: 

Records are retrieved from the system 

by aircrew identifier. 

SAFEGUARDS: 

Computerized records access is 

limited to only users with a business 

need for access and user accounts 

employ secure user authentication; nonelectronic records are maintained in 

accordance with the requirements and 

procedures which appear at 14 CFR 

1212.605, utilizing locked file cabinets 

and/or secured rooms. 

RETENTION AND DISPOSAL: 

Records for other than astronauts are 

maintained in Agency files and 

destroyed 5 years after crewmember 

separates from NASA in accordance 

with NASA Records Retention 

Schedules (NRRS), Schedule 8 Item 32. 

Records of crewmembers who are 

astronauts are permanent and will be 

transferred to the National Archives in 

accordance with NRRS, Schedule 8 Item 

34. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Aircraft Management Office, 

Location 1. Subsystem Managers: 

Deputy Chief, Flight Control and 

Cockpit Integration Branch, Location 2; 


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Chief, Dryden Research Aircraft 

Operations Division, Location 3; Head, 

Aeronautical Programs Branch, Location 

4; Chief, Aircraft Operations Division, 

Location 5; Chief, Aircraft Operations 

Office, Location 6; Chief, Flight 

Operations and Engineering Branch, 

Location 7; Chief, Aircraft Operations 

Office, Location 8; Chief, Aircraft 

Operations, Location 9; Chief, Contract 

Management, Location 10; Aircraft 

Management Officer, Location 11 

(Locations are set forth in Appendix A). 

NOTIFICATION PROCEDURE: 

Information may be obtained from the 

cognizant system or subsystem manager 

listed above. 

RECORD ACCESS PROCEDURES: 

Requests from individuals should be 

addressed to the same address as stated 

in the Notification section above. 

CONTESTING RECORD PROCEDURES: 

The NASA regulations for requesting 

amendments to records and contesting 

record contents appear at 14 CFR part 

1212. 

RECORD SOURCE CATEGORIES: 

Individuals, training schools or 

instructors, medical units or doctors. 

NASA 10BRPA 

SYSTEM NAME: 

Biographical Records for Public 

Affairs. 

SECURTIY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Locations 1, 3 through 9 inclusive, 

and Locations 11 and 18, as set forth in 

Appendix A. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system maintains information on 

principal and prominent management 

and staff officials, program and project 

managers, scientists, engineers, 

speakers, other selected employees 

involved in newsworthy activities, and 

other participants in Agency programs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Current biographical information 

about the individuals with a recent 

photograph when available. Data items 

are those generally required by NASA or 

the news media in preparing news or 

feature stories about the individual and/ 

or the individual’s activity with NASA. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2473 and 44 U.S.C. 3101. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

The information contained in this 

system of records is compiled, updated, 

and maintained at NASA Centers for 

ready reference material and for 

immediate availability when required 

by the news media for news stories 

about the individual generally involving 

participation in a major NASA activity. 

Any disclosures of information will 

be compatible with the purpose for 

which the Agency collected the 

information. The following are routine 

uses: These records are made available 

via the Internet to professional societies, 

civic clubs, industrial and other 

organizations, news media 

representatives, researchers, authors, 

Congress, other agencies and other 

members of the public. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are maintained 

as hard-copy documents and on 

electronic media. 

RETRIEVABILITY: 

Records are retrieved from the system 

by individual’s name. 

SAFEGUARDS: 

Because the records are a matter of 

public information, no safeguard 

requirements are necessary. 

RETENTION AND DISPOSAL: 

Records are maintained in Agency 

files and destroyed when there is no 

longer a potential for public interest in 

them in accordance with NASA Records 

Retention Schedules, Schedule 1, Item 

40. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, News Services Division, 

Office of Public Affairs, Location 1. 

Subsystem Managers: Public Affairs 

Officer at Locations 3 through 9 and 

Location 11; Manager, Customer 

Satisfaction and Communication Office, 

Location 18; as set forth in Appendix A. 

NOTIFICATION PROCEDURE: 

An individual desiring to find out if 

a Biographical System of Records 

contains a record pertaining to him/her 

should call, write, or visit the Public 

Affairs Office at the appropriate NASA 

Center. 

RECORD ACCESS PROCEDURES: 

An individual may request access to 

his/her record by calling, writing, or 

visiting the Public Affairs Office at the 

appropriate NASA locations. 

Individuals may examine or obtain a 

copy of their biographical record at any 

time. 

CONTESTING RECORD PROCEDURES: 

The information in the record was 

provided voluntarily by the individual 

with the understanding that the 

information will be used for public 

release. The individual is at liberty at 

any time to revise, update, add, or 

delete information in his/her 

biographical record to his/her own 

satisfaction. 

RECORD SOURCE CATEGORIES: 

Information in the biography of an 

individual in the system of records is 

provided voluntarily by the individual 

generally with the aid of a form 

questionnaire. 

NASA 10 FNMS 

SYSTEM NAME: 

National Aeronautics and Space 

Administration Foreign National 

Management System. 

SECURTIY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

The centralized data system is located 

at the Extranet Security Portals Group, 

2720 Prosperity Avenue, Suite 30, 

Fairfax, VA 22031 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system maintains information on 

all non-U.S. citizens, to include Lawful 

Permanent Residents seeking access to 

NASA facilities, resources, laboratories, 

contractor sites, Federally Funded 

Research and Development Centers or 

NASA sponsored events for unclassified 

purposes to include employees of NASA 

or NASA contractors; prospective NASA 

or NASA contractor employees; 

employees of other U.S. Government 

agencies or their contractors; foreign 

students at U.S. institutions; officials or 

other persons employed by foreign 

governments or other foreign 

institutions who may or may not be 

involved in cooperation with NASA 

under international agreements; foreign 

media representatives; and 

representatives or agents of foreign 

national governments seeking access to 

NASA facilities, to include high-level 

protocol visits; or international 

relations. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records in this system include 

information about the individuals 

seeking access to NASA resources. 

Information about individual may 

include, but is not limited to: Name, 


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home address, place of birth and 

citizenship, U.S. visitor/travel 

document numbers, employment 

information, Tax Identification Numbers 

(Social Security number), and reason 

and length of proposed NASA access. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Section 304(a) of the National 

Aeronautics and Space Act, codified at 

42 USC § 2455; Federal Property 

Management Regulation, 41 CFR Ch. 

101; 14 CFR parts 1203 through 1203b; 

14 CFR 1213; 15 CFR 744; 22 CFR 62; 

22 CFR 120–130; 40 USC 1441, and 44 

U.S.C. 3101, and Executive Order 9397. 

PURPOSE(S): 

Records are maintained and used by 

NASA to document, track, manage, 

analyze, and/or report on foreign visit 

and assignment access to NASA 

facilities including Headquarters, Field 

Offices, National Laboratories, Federally 

Funded Research and Development 

Centers, Contractor Sites, components 

facilities (NASA Management Office, 

Wallops Flight Facility, White Sands 

Test Facility, White Sands Complex, 

Independent Validation & Verification 

Facility, Michoud Assembly Center, 

Moffett Federal Airfield, Goldstone 

Deep Space Communications Complex, 

Goddard Institute for Space Studies, 

National Scientific Balloon Facility, 

Plum Brook Station). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Any disclosures of information will 

be compatible with the purpose for 

which the Agency collected the 

information. 

1. A record from this system may be 

disclosed to authorized contractors who 

are responsible for NASA security and 

who require this information to perform 

their contractual obligations to NASA. 

2. A record from this system may be 

disclosed to contractors, grantees, 

participants in cooperative agreements, 

collaborating researchers, or their 

employees, if required for the 

performance of their responsibilities 

with respect to national security, 

international visit and assignment, or 

foreign access. 

3. A record from this system may be 

disclosed to a member of Congress 

submitting a request involving a 

constituent when the constituent has 

requested assistance from the member 

with respect to the subject matter of his 

or her own record. The member of 

Congress must provide a copy of the 

constituent’s request for assistance. 

4. A record from this system may be 

disclosed to foreign governments or 

international organizations if required 

by treaties, international conventions, or 

executive agreements. 

5. A record from this system may be 

disclosed to members of a NASA 

Advisory Committee or Committees and 

interagency boards charged with 

responsibilities pertaining to 

international visits and assignments 

and/or national security when 

authorized by the individual or to the 

extent the committee(s) is so authorized 

and such disclosure is required by law. 

6. A record from this system may be 

disclosed to Federal intelligence 

organizations, when required by 

applicable law. 

7. A record from this system may be 

disclosed to Federal agencies for the 

purpose of determining preliminary visa 

eligibility when authorized by the 

individual or as required by law. 

8. A record from this system may be 

disclosed to respond to White House 

inquiries when required by law. 

9. A record from this system may be 

disclosed to a NASA contractor, 

subcontractor, grantee, or other 

Government organization involved in an 

investigation or administrative inquiry 

concerning a violation of a Federal or 

State statute or NASA regulation on the 

part of an officer or employee of the 

contractor, subcontractor, grantee, or 

other Government organization, when 

and to the extent the information is 

required by law. 

10. A record from this system may be 

disclosed to an internal or external 

organization or element thereof, 

conducting audit activities of a NASA 

contractor or subcontractor to the extent 

required by law. 

11. A record from this system may be 

disclosed to provide personal 

identifying data to Federal, State, local, 

or foreign law enforcement 

representatives seeking confirmation of 

identity of persons under investigation, 

to the extent necessary and required by 

law. 

12. NASA standard routine uses as set 

forth in Appendix B. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system will be stored 

in electronic format. 

RETRIEVABILITY: 

Records may be retrieved by name 

and other personal identifiers. Records 

are indexed by individual’s name, file 

number, badge number, decal number, 

payroll number, passport or visa 

numbers, and/or Social Security 

Number. 

SAFEGUARDS: 

An approved security plan for this 

system has been established in 

accordance with OMB Circular A–130, 

Management of Federal Information 

Resources. Individuals will have access 

to the system only when and to the 

extent such access is legally authorized, 

each item of information is required for 

his or her job, and the access is in 

accordance with approved 

authentication methods. Only key 

authorized employees with 

appropriately configured system roles 

can access the system. 

RETENTION AND DISPOSAL: 

Records are stored in the Foreign 

National Management System and 

managed, retained and dispositioned in 

accordance with the guidelines defined 

in NASA Procedural Requirements 

(NPR) 1441.1D, NASA Records 

Retention Schedules, Schedule 1, item 

35. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Identity and Systems 

Management Division, Office of 

Protective Services, Location 1, as set 

forth in Appendix A. 

NOTIFICATION PROCEDURES: 

Individuals inquiring about their 

records should notify the System 

Manager at the address given above. 

RECORDS ACCESS PROCEDURES: 

Individuals who wish to gain access 

to their records should submit their 

request in writing to the System 

Manager at the address given above. 

Requests must contain the following 

identifying data concerning the 

requestor: First, middle, and last name; 

date and place of birth; Visa/Passport/ 

Social Security Number; period and 

place of visit/assignment/employment 

with NASA. 

CONTESTING RECORD PROCEDURES: 

The NASA regulations governing 

access to records and the procedures for 

contesting the contents and appealing 

initial determinations are set forth in 14 

CFR part 1212. 

RECORD SOURCE CATEGORIES: 

Records, including official 

government documentation, are 

provided by individuals requesting 

access to NASA facilities and contractor 

sites, from existing databases containing 

this information at Federally Funded 

Research and Development Centers, and 

from other Federally funded sources 

located at NASA facilities. 


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NASA 10GMVP 

SYSTEM NAME: 

Government Motor Vehicle Operators 

Permit Records. 

SECURTIY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Location 3 as set forth in Appendix A. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system maintains information on 

NASA employees and contractor 

employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, home address, Social Security 

Number, physical description of 

individual, physical condition of 

individual, traffic record. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2473; 44 U.S.C. 3101; 41 

CFR subpart 101–38. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORES OF USERS AND

THE PURPOSES OF SUCH USES: 

Any disclosures of information will 

be compatible with the purpose for 

which the Agency collected the 

information. NASA may disclose 

records from this system in accordance 

with NASA standard routine as set forth 

in Appendix B. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are maintained 

as hard-copy documents and on 

electronic media. 

RETRIEVABILITY: 

Records are retrieved from the system 

by individual’s name. 

SAFEGUARDS: 

Records are kept in locked cabinets 

with access limited to those whose 

official duties require access. Room is 

locked during nonduty hours. 

RETENTION AND DISPOSAL: 

Records will be maintained in Agency 

files and destroyed 3 years after permit 

expires or holder leaves NASA in 

accordance with NASA Records 

Retention Schedules, Schedule 6 Item 

12. 

SYSTEM MANAGER(S) AND ADDRESS: 

Subsystem Managers: Transportation 

Officer, Location 3 and Chief, 

Transportation Branch, Location 6. 

Locations are as set forth in Appendix 

A. 

NOTIFICATION PROCEDURE: 

Information may be obtained from the 

cognizant system manager listed above. 

RECORD ACCESS PROCEDURES: 

Requests from individuals should be 

addressed to the same address as stated 

in the Notification section above. 

CONTESTING RECORD PROCEDURES: 

The NASA regulations for access to 

records and for contesting contents and 

appealing initial determinations by the 

individual concerned appear at 14 CFR 

part 1212. 

RECORD SOURCE CATEGORIES: 

Individual NASA employees and 

individual contractor employees supply 

information on their own traffic records. 

NASA 10IGIC 

SYSTEM NAME: 

Inspector General Investigations Case 

Files. 

SECURTIY CLASSIFICATION: 

Some of the material contained in the 

system has been classified in the 

interests of national security pursuant to 

Executive Order 11652. 

SYSTEM LOCATION: 

Locations 1 through 11, 14, 16 and 17 

as set forth in Appendix A. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system maintains information on 

current and former employees of NASA, 

contractors, and subcontractors, and 

others whose actions have affected 

NASA. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Case files pertaining to matters 

including, but not limited to, the 

following classifications of cases: (1) 

Fraud against the Government, (2) theft 

of Government property, (3) bribery, (4) 

lost or stolen lunar samples, (5) misuse 

of Government property, (6) conflict of 

interest, (7) waiver of claim for 

overpayment of pay, (8) leaks of Source 

Evaluation Board information; (9) 

improper personal conduct, (10) 

irregularities in awarding contracts; (11) 

computer crimes; (12) research 

misconduct; and (13) whistleblower 

protection. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2473; 44 U.S.C. 3101; 5 

U.S.C. Appendix 3. 

PURPOSE(S): 

Information in this system of records 

is collected in the course of 

investigating alleged crimes and other 

violations of law or regulation that affect 

NASA. The information is used by 

prosecutors, Agency managers, law 

enforcement agencies, Congress, NASA 

contractors, and others to address the 

crimes and other misconduct discovered 

during investigations. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Any disclosures of information will 

be compatible with the purpose for 

which the Agency collected the 

information. The following are routine 

uses: (1) Responding to the White 

House, the Office of Management and 

Budget, and other organizations in the 

Executive Office of the President 

regarding matters inquired of; (2) 

disclosure to a congressional office from 

the record of an individual in response 

to a written inquiry from the 

congressional office made at the request 

of that individual; (3) providing data to 

Federal intelligence elements; (4) 

providing data to any source from 

which information is requested in the 

course of an investigation, to the extent 

necessary to identify the individual, 

inform the source of the nature and 

purpose of the investigation, and to 

identify the type of information 

requested; (5) providing personal 

identifying data to Federal, State, local, 

or foreign law enforcement 

representative seeking confirmation of 

identity of persons under investigations; 

(6) disclosing, as necessary, to a 

contractor, subcontractor, or grantee 

firm or institution, to the extent that the 

disclosure is in NASA’s interest and is 

relevant and necessary in order that the 

contractor, subcontractor, or grantee is 

able to take administrative or corrective 

action; (7) disclosing to any official 

(including members of the Council of 

the Inspectors General on Integrity and 

Efficiency and staff and authorized 

officials of the Department of Justice 

and Federal Bureau of Investigation) 

charged with the responsibility to 

conduct qualitative assessment reviews 

of internal safeguards and management 

procedures employed in OIG operations; 

(8) disclosing to members of the Council 

of the Inspectors General on Integrity 

and Efficiency for the preparation of 

reports to the President and Congress on 

the activities of the Inspectors General; 

(9) disclosing to the Recovery 

Accountability and Transparency Board 

for preparation of reports on oversight of 

American Recovery and Reinvestment 

Act funds; (10) disclosing to the public 

when: The matter under investigation 

has become public knowledge, or when 

the Inspector General determines that 

such disclosure is necessary to preserve 

confidence in the integrity of the OIG 


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investigative process, or to demonstrate 

the accountability of NASA officers, or 

employees, or other individuals covered 

by this system, unless the Inspector 

General determines that disclosure of 

the specific information in the context 

of a particular case would constitute an 

unwarranted invasion of personal 

privacy; (11) disclosing to the news 

media and public when there exists a 

legitimate public interest (e.g., to 

provide information on events in the 

criminal process, such as indictments), 

or when necessary for protection from 

imminent threat to life or property; (12) 

NASA standard routine uses as set forth 

in Appendix B. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are maintained 

as hard-copy documents and on 

electronic media. 

RETRIEVABILITY: 

Information is retrieved from the 

system by name of the individual. 

SAFEGUARDS: 

Information is kept in locked cabinets 

and in secured vaults and computer 

rooms. Information stored on computers 

is on a restricted-access server and is 

protected by an official password and 

user identification. Access is limited to 

Inspector General personnel with an 

official need to know. 

RETENTION AND DISPOSAL: 

Records are maintained in Agency 

files and destroyed in accordance with 

NASA Procedural Requirements (NPR) 

1441.1, NASA Records Retention 

Schedules, Schedule 9. Files containing 

information of an investigative nature 

but not related to a specific 

investigation are destroyed in 

accordance with NPR 1441.1. 

Significant case files are scheduled for 

disposition with the National Archives 

and Records Administration when 

closed. All other case files are destroyed 

10 years after file is closed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Inspector General for 

Investigations, Location 1. Subsystem 

Managers: Special and Resident Agents 

in Charge, Location 2, 4 through 11 

inclusive, 16, and 17 as set forth in 

Appendix A. 

NOTIFICATION PROCEDURE: 

None. System is exempt (see below). 

RECORD ACCESS PROCEDURES: 

None. System is exempt (see below). 

CONTESTING RECORD PROCEDURES: 

None. System is exempt (see below). 

RECORD SOURCE CATEGORIES: 

Exempt. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

(1) The Inspector General 

Investigations Case Files system of 

records is exempt from any part of the 

Privacy Act (5 U.S.C. 552a), EXCEPT the 

following subsections: (b) relating to 

conditions of disclosure; (c)(1) and (2) 

relating to keeping and maintaining a 

disclosure accounting; (e)(4)(A)–(F) 

relating to publishing a system notice 

setting forth name, location, categories 

of individuals and records, routine uses, 

and policies regarding storage, 

retrievability, access controls, retention 

and disposal of the records; (e)(6), (7), 

(9), (10), and (11) relating to 

dissemination and maintenance of 

records; and (i) relating to criminal 

penalties. This exemption applies to 

those records and information contained 

in the system of records pertaining to 

the enforcement of criminal laws. 

(2) To the extent that there may exist 

noncriminal investigative files within 

this system of records, the Inspector 

General Investigations Case Files system 

of records is exempt from the following 

subsections of the Privacy Act (5 U.S.C. 

552a): (c)(3) relating to access to 

disclosure accounting; (d) relating to 

access to reports; (e)(1) relating to the 

type of information maintained in the 

records; (e)(4)(G), (H), and (I) relating to 

publishing the system notice 

information as to agency procedures for 

access and amendment and information 

as to the categories of sources of records; 

and (f) relating to developing agency 

rules for gaining access and making 

corrections. 

The determination to exempt this 

system of records has been made by the 

Administrator of NASA in accordance 

with 5 U.S.C. 552a(j) and (k) and 

subpart 5 of the NASA regulations 

appearing in 14 CFR part 1212, for the 

reason that a component of the Office of 

Inspector General, NASA, performs as 

its principal function activities 

pertaining to the enforcement of 

criminal laws, within the meaning of 5 

U.S.C. 552a(j)(2). 

NASA 10SECR 

SYSTEM NAME: 

Security Records System. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Locations 1 through 9 and Locations 

11, 12, and 14 as set forth in Appendix 

A. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system maintains information on 

Civil Servant Employees, applicants, 

NASA committee members, NASA 

consultants, NASA experts, NASA 

Resident Research Associates, guest 

workers, contractor employees, 

detailees, visitors, correspondents 

(written and telephonic), Faculty 

Fellows, Intergovernmental Personnel 

Mobility Act (IPA) Employees, Grantees, 

Cooperative Employees, and Remote 

Users of NASA Non-Public Information 

Technology Resources. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Personnel Security Records, Personal 

Identity Records including NASA 

visitor files, Emergency Data Records, 

Criminal Matters, and Traffic 

Management. Specific records fields 

include, but are not limited to: Name, 

former names, date of birth, place of 

birth, social security number, home 

address, phone numbers, citizenship, 

traffic infraction, security violation, 

security incident, security violation 

discipline status and action taken. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2451, et seq., the National 

Aeronautics and Space Act of 1958, as 

amended; Espionage and Information 

Control Statutes, 18 U.S.C. 793–799; 

Sabotage Statutes, 18 U.S.C. 2151–2157; 

Conspiracy Statute, 18 U.S.C. 371; 18 

U.S.C. 202–208, 3056; Internal Security 

Act of 1950; Atomic Energy Act of 1954, 

as amended; Executive Order 12958, as 

amended, Classified National Security 

Information; Executive Order 12968, as 

amended, Access to Classified 

Information; Executive Order 10865, 

Safeguarding Classified Information 

Within Industry; Executive Order 

10450, Security Requirements for 

Government Employees; Pub. L. 81–733; 

Pub. L. 107–347, Federal Information 

Security Management Act 2002; 41 CFR 

Chapter 101; 14 CFR part 1203; and 44 

U.S.C. 3101; Homeland Security 

Presidential Directive (HSPD) 12, Policy 

for a Common Identification Standard 

for Federal Employees and Contractors, 

August 27, 2004. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Any disclosures of information will 

be compatible with the purpose for 

which the Agency collected the 

information. The records and 

information in these records may be 

disclosed: 

1. To the Department of Justice (DOJ) 

when: (a) The agency or any component 

thereof; (b) any employee of the agency 


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in his or her official capacity; (c) any 

employee of the agency in his or her 

individual capacity where agency or the 

DOJ has agreed to represent the 

employee; or (d) the United States 

Government, is a party to litigation or 

has an interest in such litigation, and by 

careful review, the agency determines 

that the records are both relevant and 

necessary to the litigation and the use of 

such records by DOJ is therefore deemed 

by the agency to be for a purpose 

compatible with the purpose for which 

the agency collected the records. 

2. To a court or adjudicative body in 

a proceeding when: (a) The agency or 

any component thereof; (b) any 

employee of the agency in his or her 

official capacity; (c) any employee of the 

agency in his or her individual capacity 

where agency or the Department of 

Justice has agreed to represent the 

employee; or (d) the United States 

Government, is a party to litigation or 

has an interest in such litigation, and by 

careful review, the agency determines 

that the records are both relevant and 

necessary to the litigation and the use of 

such records is therefore deemed by the 

agency to be for a purpose that is 

compatible with the purpose for which 

the agency collected the records. 

3. To an Agency in order to provide 

a basis for determining preliminary visa 

eligibility. 

4. To a Member of Congress or to a 

Congressional staff member in response 

to an inquiry of the Congressional office 

made at the written request of the 

constituent about whom the record is 

maintained. 

5. To a staff member of the Executive 

Office of the President in response to an 

inquiry from the White House. 

6. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. §§ 2904 and 

2906. 

7. To agency contractors, grantees, or 

volunteers who have been engaged to 

assist the agency in the performance of 

a contract service, grant, cooperative 

agreement, or other activity related to 

this system of records and who need to 

have access to the records in order to 

perform their activity. Recipients shall 

be required to comply with the 

requirements of the Privacy Act of 1974, 

as amended, 5 U.S.C. § 552a. 

8. To other Federal agencies and 

relevant contractor facilities to 

determine eligibility of individuals to 

access classified National Security 

information. 

9. To any official investigative or 

judicial source from which information 

is requested in the course of an 

investigation, to the extent necessary to 

identify the individual, inform the 

source of the nature and purpose of the 

investigation, and to identify the type of 

information requested. 

10. To the news media or the general 

public, factual information the 

disclosure of which would be in the 

public interest and which would not 

constitute an unwarranted invasion of 

personal privacy, consistent with 

Freedom of Information Act standards. 

11. To a Federal, State, or local 

agency, or other appropriate entities or 

individuals, or through established 

liaison channels to selected foreign 

governments, in order to enable an 

intelligence agency to carry out its 

responsibilities under the National 

Security Act of 1947 as amended, the 

CIA Act of 1949 as amended, Executive 

Order 12333 or any successor order, 

applicable national security directives, 

or classified implementing procedures 

approved by the Attorney General and 

promulgated pursuant to such statutes, 

orders or directives. 

12. In order to notify an employee’s 

next-of-kin or contractor in the event of 

a mishap involving that employee or 

contractor. 

13. To notify another Federal agency 

when, or verify whether, a PIV card is 

no longer valid. 

14. To provide relevant information to 

an internal or external organization or 

element thereof conducting audit 

activities of a NASA contractor or 

subcontractor. 

15. To a NASA contractor, 

subcontractor, grantee, or other 

Government organization information 

developed in an investigation or 

administrative inquiry concerning a 

violation of a Federal or state statute or 

regulation on the part of an officer or 

employee of the contractor, 

subcontractor, grantee, or other 

Government organization. 

16. NASA standard routine uses as set 

forth in Appendix B. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are maintained 

on electronic media and hard-copy 

documents. 

RETRIEVABILITY: 

Records are retrieved from the system 

by individual’s name, file number, 

badge number, decal number, payroll 

number, Agency-specific unique 

personal identification code, and/or 

Social Security Number. 

SAFEGUARDS: 

Access to system records is controlled 

by either Government personnel or 

selected personnel of NASA contractor 

guard/security force and contractor 

personnel. After presenting proper 

identification and requesting a file or 

record, a person with an official need to 

know and, if appropriate, a proper 

clearance may have access to a file or 

records only after it has been retrieved 

and approved for release by a NASA 

security representative. These records 

are secured in security storage 

equipment, and/or information 

technology systems employing security 

countermeasures. 

RETENTION AND DISPOSAL: 

The Personnel Security Records are 

maintained in Agency files and 

destroyed upon notification of the death 

or within 5 years after separation or 

transfer of employee or within 5 years 

after contract relationship expires, 

whichever is applicable in accordance 

with NASA Records Retention 

Schedules (NRRS), Schedule 1 Item 103. 

The Personal Identity Records are 

maintained in Agency files and 

destroyed upon notification of the death 

or within 5 years after separation or 

transfer of employee or within 5 years 

after contract relationship expires, 

whichever is applicable in accordance 

with NRRS, Schedule 1 Item 103. 

Visitor files are maintained and 

destroyed in accordance with NRRS, 

Schedule 1 Item 114. 

The Emergency Data Records are 

maintained in Agency files and 

destroyed when superseded or obsolete 

in accordance with NRRS 1, Item 100B. 

The Criminal Matter Records are 

maintained in Agency files and 

destroyed in accordance with Items A 

and B of National Archives and Records 

Administration Disposition 

Authorization N1–255–07–2 after its 

approval by the Archivist of the United 

States. 

The Traffic Management Records are 

maintained in Agency files and 

destroyed in accordance with Item C of 

National Archives and Records 

Administration Disposition 

Authorization N1–255–07–2 after its 

approval by the Archivist of the United 

States. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Identity and Systems 

Management Division, Office of 

Protective Services, Location 1. 

Subsystem Managers: Chief, Protective 

Services Division, Location 2; Chief, 

Security Branch, Locations 4 and 5; 

Security Officer, Location 3, 8, and 11; 

Chief, Protective Services Office, 


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Location 6; Head, Office of Security and 

Public Safety, Location 7; Chief, 

Security Division, Location 9; Chief, 

Administration Office, Location 12; 

Safety and Security Officer at Location 

14. Locations are as set forth in 

Appendix A. 

NOTIFICATION PROCEDURE: 

Information may be obtained from the 

cognizant system or subsystem manager 

listed above. Requests must contain the 

following identifying data concerning 

the requestor: First, middle, and last 

name; date of birth; Social Security 

Number; period and place of 

employment with NASA, if applicable. 

RECORD ACCESS PROCEDURES: 

Personnel Security Records compiled 

solely for the purpose of determining 

suitability, eligibility, or qualifications 

for Federal civilian employment, 

Federal contracts, or access to classified 

information have been exempted by the 

Administrator under 5 U.S.C. 552a(k)(5) 

from the access provisions of the Act. 

Personal Identity Records: Requests 

from individuals should be addressed to 

the same address as stated in the 

Notification section above. 

Emergency Data Records: Requests 

from individuals should be addressed to 

the same address as stated in the 

Notification section above. 

Criminal Matter Records compiled for 

civil or criminal law enforcement 

purposes have been exempted by the 

Administrator under 5 U.S.C. 552a(k)(2) 

from the access provision of the Act. 

Traffic Management Records: 

Requests from individuals should be 

addressed to the same address as stated 

in the Notification section above. 

CONTESTING RECORD PROCEDURES: 

For Personnel Security Records and 

Criminal Matters Records, see Record 

Access Procedures, above. For Personal 

Identity Records, Emergency Data 

Records, and Traffic Management 

Records, the NASA rules for access to 

records and for contesting contents and 

appealing initial determinations by the 

individual concerned appear at 14 CFR 

part 1212. 

RECORD SOURCE CATEGORIES: 

Information is obtained from a variety 

of sources including the employee, 

contractor, or applicant via use of the 

Standard Form (SF) SF–85, SF–85P, or 

SF–86 and personal interviews; 

employers’ and former employers’ 

records; FBI criminal history records 

and other databases; financial 

institutions and credit reports; medical 

records and health care providers; 

educational institutions; interviews of 

witnesses such as neighbors, friends, 

coworkers, business associates, teachers, 

landlords, or family members; tax 

records; and other public records. 

Security violation information is 

obtained from a variety of sources, such 

as guard reports, security inspections, 

witnesses, supervisor’s reports, audit 

reports. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Personnel Security Records compiled 

solely for the purpose of determining 

suitability, eligibility, or qualifications 

for Federal civilian employment, 

Federal contracts, or access to classified 

information, but only to the extent that 

the disclosure of such material would 

reveal the identity of a confidential 

source, are exempt from the following 

sections of the Privacy Act of 1974, 5 

U.S.C. 552a: (c)(3) relating to access to 

the disclosure accounting; (d) relating to 

access to the records; (e)(1) relating to 

the type of information maintained in 

the records; (e)(4)(G), (H) and (I) relating 

to publishing in the annual system 

notice information as to agency 

procedures for access and correction 

and information as to the categories of 

sources of records; and (f) relating to 

developing agency rules for gaining 

access and making corrections. The 

determination to exempt the Personnel 

Security Records portion of the Security 

Records System has been made by the 

Administrator of NASA in accordance 

with 5 U.S.C. 552a(k)(5) and Subpart 5 

of the NASA regulations appearing in 14 

CFR part 1212. 

Criminal Matter Records to the extent 

they constitute investigatory material 

compiled for law enforcement purposes 

are exempt from the following sections 

of the Privacy Act of 1974, 5 U.S.C. 

552a: (c)(3) relating to access to the 

disclosure accounting; (d) relating to 

access to the records; (e)(1) relating to 

the type of information maintained in 

the records; (e)(4)(G), (H) and (I) relating 

to publishing in the annual system 

notice information as to agency 

procedures for access and correction 

and information as to the categories of 

sources of records; and (f) relating to 

developing agency rules for gaining 

access and making corrections. The 

determination to exempt the Criminal 

Matter Records portion of the Security 

Records System has been made by the 

Administrator of NASA in accordance 

with 5 U.S.C. 552a(k)(2) and subpart 5 

of the NASA regulations appearing in 14 

CFR part 1212. 

Records subject to the provisions of 5 

U.S.C. 552(b)(1) required by Executive 

Order to be kept secret in the interest of 

national defense or foreign policy are 

exempt from the following sections of 

the Privacy Act of 1974, 5 U.S.C. 552a: 

(c)(3) relating to access to the disclosure 

accounting; (d) relating to the access to 

the records; (e)(1) relating to the type of 

information maintained in the records; 

(e)(4)(G), (H) and (I) relating to 

publishing in the annual system notice 

information as to agency procedures for 

access and correction and information 

as to the categories of sources of records; 

and (f) relating to developing agency 

rules for gaining access and making 

corrections. 

The determination to exempt this 

portion of the Security Records System 

has been made by the Administrator of 

NASA in accordance with 5 U.S.C. 

552a(k)(1) and subpart 5 of the NASA 

regulations appearing in 14 CFR part 

1212. 

NASA 10XROI 

SYSTEM NAME: 

Exchange Records on Individuals. 

SECURTIY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Locations 1–9, 11 and 18, as set forth 

in Appendix A. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system maintains information on 

present and former employees of, and 

applicants for employment with, NASA 

Exchanges, Recreational Associations, 

and Employees’ Clubs at NASA Centers 

and members of or participants in 

NASA Exchange activities, clubs and/or 

recreational associations. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Exchange employees’ personnel and 

payroll records, including injury claims, 

unemployment claims, biographical 

data, performance evaluations, annual 

and sick leave records, membership and 

participation records on Exchangesponsored activities, clubs and/or 

recreational associations, and all other 

employee records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2473 and 44 U.S.C. 3101. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES: 

Any disclosures of information will 

be compatible with the purpose for 

which the Agency collected the 

information. The following are routine 

uses: (1) To Furnish a third party a 

verification of an employee’s status 

upon written request of the employee; 

(2) to facilitate the verification of 

employee contributions for insurance 

data with carriers and collection agents; 


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(3) to provide various Federal, State, 

and local taxing authorities itemized 

listing of withholdings for individual 

income taxes; (4) to respond to State 

employment compensation requests for 

wage and separation data on former 

employees; (5) to report previous job 

injuries to worker’s compensation 

organizations; (6) for person to notify in 

an emergency; (7) to report 

unemployment records to appropriate 

State and local authorities; (8) when 

requested, provide other employers with 

work records; and (9) NASA standard 

routine uses as set forth in Appendix B. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are maintained 

as hard-copy documents and on 

electronic media. 

RETRIEVABILITY: 

Records are retrieved from the system 

by the individual’s name. 

SAFEGUARDS: 

Records are protected in accordance 

with the requirements and procedures 

that appear in the NASA regulations at 

14 CFR 1212.605, utilizing locked file 

cabinets and/or secured rooms. 

RETENTION AND DISPOSAL: 

Records are maintained in Agency 

files and destroyed when 5 years old in 

accordance with NASA Records 

Retention Schedules, Schedule 9 Item 6/ 

D. 

SYSTEM MANAGERS AND ADDRESSES: 

Contractor Industrial Relations 

Officer, Location 1. 

Subsystem Managers: Exchange Store 

Operations Manager, Location 1; 

Exchange Council Chair, Location 2; 

Exchange Operations Manager, 

Locations 3–5; Chairperson, Exchange 

Council, Locations 6 and 7; Treasurer, 

NASA Exchange, Location 8; Exchange 

Operations Manager, Location 9; 

President, NASA Exchange, Location 

11; and NSSC Exchange Counsel, 

Location 18. Locations are as set forth in 

Appendix A. 

NOTIFICATION PROCEDURE: 

Individuals may obtain information 

from the cognizant Subsystem Managers 

listed above. 

RECORD ACCESS PROCEDURES: 

Requests from individuals should be 

directed to the same address as stated in 

the Notification section above. 

CONTESTING RECORD PROCEDURES: 

The NASA rules for access to records 

and for contesting contents and 

appealing initial determinations by the 

individual concerned appear in the 

NASA rules at 14 CFR part 1212. 

RECORD SOURCE CATEGORIES: 

Individual on whom the record is 

maintained and the individual’s 

supervisor. 

NASA 10IEM1 

SYSTEM NAME: 

Integrated Enterprise Management 

Program (IEMP)—Core Financial 

System. 

SECURTIY CLASSIFICATION: 

This system is categorized in 

accordance with OMB Circular A–11 as 

a Special Management Attention Major 

Information System. A security plan for 

this system has been established in 

accordance with OMB Circular A–130, 

Management of Federal Information 

Resources. 

SYSTEM LOCATION: 

George C. Marshall Space Flight 

Center, National Aeronautics and Space 

Administration, Marshall Space Flight 

Center, AL 35812. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered by the NASA 

Core Financial (CF) System include 

former and current NASA employees 

and non-NASA individuals requiring 

any type of payment. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records in this system may include 

information about the individuals 

including Social Security Number (Tax 

Identification Number), home address, 

telephone number, e-mail address, and 

bank account information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

National Aeronautics and Space Act 

of 1958, et seq. as amended. 42 U.S.C. 

2473 (2003); Federal Records Act, 44 

U.S.C. 3101 (2003); Chief Financial 

Officers Act of 1990 205(a), 31 U.S.C. 

901 (2003); Financial Management 

Improvement Act of 1996 802, 31 U.S.C. 

3512 (2003). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES: 

Any disclosures of information will 

be compatible with the purpose for 

which the Agency collected the 

information. The following are routine 

uses: (1) Furnish data to the Department 

of Treasury for financial reimbursement 

of individual expenses, such as travel, 

books, and other miscellaneous items; 

(2) Process payments and collections in 

which an individual is reimbursing the 

Agency; (3) Ongoing administration and 

maintenance of the records, which is 

performed by authorized NASA 

employees, both civil servants and 

contractors; and (4) NASA Standard 

routine uses as set forth in Appendix B. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are maintained 

on electronic media. 

RETRIEVABILITY: 

Records are retrieved from the system 

by name or SSN (Tax ID). 

SAFEGUARDS: 

An approved security plan for this 

system has been established in 

accordance with OMB Circular A–130, 

Management of Federal Information 

Resources. Individuals will have access 

to the system only in accordance with 

approved authentication methods. Only 

key authorized employees with 

appropriately configured system roles 

can access the system and only from 

workstations within the NASA Intranet. 

RETENTION AND DISPOSAL: 

Records are stored in the NASA 

Enterprise Application Competency 

Center (NEACC) database and managed, 

retained and dispositioned in 

accordance with the guidelines defined 

in the NASA Procedural Requirements 

(NPR) 1441.1D, NASA Records 

Retention Schedules, Schedule 9, Items 

11 and 13. 

SYSTEM MANAGERS AND ADDRESSES: 

IS01/Manager of the NEACC, George 

C. Marshall Space Flight Center, 

National Aeronautics and Space 

Administration, Marshall Space Flight 

Center, AL 35812. 

NOTIFICATION PROCEDURE: 

Individuals interested in inquiring 

about their records should notify the 

System Manager at the address given 

above. 

RECORD ACCESS PROCEDURE: 

Individuals who wish to gain access 

to their records should submit their 

request in writing to the System 

Manager at the address given above. 

CONTESTING RECORD PROCEDURES: 

The NASA regulations governing 

access to records, procedures for 

contesting the contents and for 

contesting the contents and for 

appealing initial determinations are set 

forth in 14 CFR part 1212. 


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RECORD SOURCE CATEGORIES: 

The information is received by the 

NEACC Financial Systems through an 

electronic interface from the Federal 

Personnel Payroll System (FPPS). In 

certain circumstances, updates to this 

information may be submitted by NASA 

employees and recorded directly into 

the NEACC Financial Systems. 

APPENDIX A 

Location Numbers and Mailing Addresses of 

NASA Installations at Which Records Are 

Located 

Location 1. 

NASA Headquarters, National Aeronautics 

and Space Administration, Washington, 

DC 20546–0001 

Location 2. 

Ames Research Center, National 

Aeronautics and Space Administration, 

Moffett Field, CA 94035–1000 

Location 3. 

Dryden Flight Research Center, National 

Aeronautics and Space Administration, 

PO Box 273, Edwards, CA 93523–0273 

Location 4. 

Goddard Space Flight Center, National 

Aeronautics and Space Administration, 

Greenbelt, MD 20771–0001 

Location 5. 

Lyndon B. Johnson Space Center, National 

Aeronautics and Space Administration, 

Houston, TX 77058–3696 

Location 6. 

John F. Kennedy Space Center, National 

Aeronautics and Space Administration, 

Kennedy Space Center, FL 32899–0001 

Location 7. 

Langley Research Center, National 

Aeronautics and Space Administration, 

Hampton, VA 23681–2199 

Location 8. 

John H. Glenn Research Center at Lewis 

Field, National Aeronautics and Space 

Administration, 21000 Brookpark Road, 

Cleveland, OH 44135–3191 

Location 9. 

George C. Marshall Space Flight Center, 

National Aeronautics and Space 

Administration, Marshall Space Flight 

Center, AL 35812–0001 

Location 10. 

HQ NASA Management Office-JPL, 

National Aeronautics and Space 

Administration, 4800 Oak Grove Drive, 

Pasadena, CA 91109–8099 

Location 11. 

John C. Stennis Space Center, National 

Aeronautics and Space Administration, 

Stennis Space Center, MS 39529–6000 

Location 12. 

JSC White Sands Test Facility, National 

Aeronautics and Space Administration, 

PO Drawer MM, Las Cruces, NM 88004– 

0020 

Location 13. 

GRC Plum Brook Station, National 

Aeronautics and Space Administration, 

Sandusky, OH 44870 

Location 14. 

MSFC Michoud Assembly Facility, 

National Aeronautics and Space 

Administration, PO Box 29300, New 

Orleans, LA 70189 

Location 15. 

NASA Independent Verification and 

Validation Facility (NASA IV&V), 100 

University Drive, Fairmont, WV 26554 

Location 16. 

New Jersey Post of Duty, 402 East State 

Street, Trenton, NJ 08608 

Location 17. 

Western Field Office, Glenn Anderson 

Federal Building, 501 West Ocean Blvd., 

Long Beach, CA 90802–4222 

Location 18. 

NASA Shared Services Center (NSSC), 

Building 5100, Stennis Space Center, MS 

39529–6000 

APPENDIX B 

Standard Routine Uses—NASA 

The following routine uses of information 

contained in SORs, subject to the Privacy Act 

of 1974, are standard for many NASA 

systems. They are cited by reference in the 

paragraph ‘‘Routine uses of records 

maintained in the system, including 

categories of users and the purpose of such 

uses’’ of the Federal Register Notice on those 

systems to which they apply. 

Standard Routine Use No. 1—LAW 

ENFORCEMENT—In the event this system of 

records indicates a violation or potential 

violation of law, whether civil, criminal, or 

regulatory in nature, and whether arising by 

general statute or particular program statute, 

or by regulation, rule or order issued 

pursuant thereto, the relevant records in the 

SOR may be referred, as a routine use, to the 

appropriate agency, whether Federal, State, 

local or foreign, charged with the 

responsibility of investigating or prosecuting 

such violation or charged with enforcing or 

implementing the statute, or rule, regulation 

or order issued pursuant thereto. 

Standard Routine Use No. 2— 

DISCLOSURE OF REQUESTED 

INFORMATION—A record from this SOR 

may be disclosed as a ‘‘routine use’’ to a 

Federal, State, or local agency maintaining 

civil, criminal, or other relevant enforcement 

information or other pertinent information, 

such as current licenses, if necessary to 

obtain information relevant to an agency 

decision concerning the hiring or retention of 

an employee, the issuance of a security 

clearance, the letting of a contract, or the 

issuance of a license, grant, or other benefit. 

Standard Routine Use No. 3— 

DISCLOSURE OF REQUESTED 

INFORMATION—A record from this SOR 

may be disclosed to a Federal agency, in 

response to its request, in connection with 

the hiring or retention of an employee, the 

issuance of a security clearance, the reporting 

of an investigation of an employee, the letting 

of a contract, or the issuance of a license, 

grant, or other benefit by the requesting 

agency, to the extent that the information is 

relevant and necessary to the requesting 

agency’s decision on the matter. 

Standard Routine Use No. 4— 

DISCLOSURE TO THE DEPARTMENT OF 

JUSTICE FOR USE IN LITIGATION—It shall 

be a routine use of the records in this system 

of records to disclose them to the Department 

of Justice when (a) the Agency, or any 

component thereof; or (b) any employee of 

the Agency in his or her official capacity; or 

(c) any employee of the Agency in his or her 

individual capacity where the Department of 

Justice or the Agency has agreed to represent 

the employee; or (d) the United States, where 

the Agency determines that litigation is likely 

to affect the Agency or any of its components, 

is a party to litigation or has an interest in 

such litigation, and the use of such records 

by the Department of Justice or the Agency 

is deemed by the Agency to be relevant and 

necessary to the litigation provided, however, 

that in each case it has been determined that 

the disclosure is compatible with the purpose 

for which the records were collected. 

Standard Routine Use 5—ROUTINE USE 

FOR AGENCY DISCLOSURE IN 

LITIGATION—It shall be a routine use of the 

records in this system of records to disclose 

them in a proceeding before a court or 

adjudicative body before which the agency is 

authorized to appear, when: (a) The Agency, 

or any component thereof; or (b) any 

employee of the Agency in his or her official 

capacity; or (c) any employee of the Agency 

in his or her individual capacity where the 

Agency has agreed to represent the employee; 

or (d) the United States, where the Agency 

determines that litigation is likely to affect 

the Agency or any of its components, is a 

party to litigation or has an interest in such 

litigation, and the use of such records by the 

Agency is deemed to be relevant and 

necessary to the litigation, provided, 

however, that in each case, the Agency has 

determined that the disclosure is compatible 

with the purpose for which the records were 

collected. 

Standard Routine Use No. 6—SUSPECTED 

OR CONFIRMED CONFIDENTIALITY 

COMPROMISE—A record from this SOR may 

be disclosed to appropriate agencies, entities, 

and persons when (1) NASA suspects or has 

confirmed that the security or confidentiality 

of information in the system of records has 

been compromised; (2) NASA has 

determined that as a result of the suspected 

or confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the security 

or integrity of this system or other systems 

or programs (whether maintained by NASA 

or another agency or entity) that rely upon 

the compromised information; and (3) the 

disclosure made to such agencies, entities, 

and persons is reasonably necessary to assist 

in connection with NASA’s efforts to respond 

to the suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. 

[FR Doc. E9–23487 Filed 9–29–09; 8:45 am] 

BILLING CODE 7510–13–P 

NATIONAL AERONAUTICS AND 

SPACE ADMINISTRATION 

[Notice 09–087] 

Privacy Act of 1974; Privacy Act 

System of Records 

AGENCY: National Aeronautics and 

Space Administration (NASA). 


CPrice-Sewell on DSKGBLS3C1PROD with NOTICES