Federal Register / Vol. 76, No. 209 / Friday, October 28, 2011 / Notices 66933 

other healthcare-related companies and 

start-ups, which either have ongoing 

internal efforts within their organization 

or have strategic interest in evaluating 

the nanotechnology platforms for 

oncology care solutions, through 

participating in a academic-private 

partnership aimed at promoting 

translational opportunities. 

Consortium Goals: Specifically, the 

TONIC consortium will undertake the 

key tasks of: 

1. Creating a Discussion Forum for 

opportunities in the nanotechnology 

platform drug delivery, monitoring and 

imaging specifically in cancer, but may 

extend it to other therapeutic 

indications if an opportunity arises; 

2. Developing a Roadmap for the 

development of nanotechnology-based 

cancer products; 

3. Developing a robust translational 

model to move promising opportunities 

based on nanotechnology from 

academic research to the clinical 

environment; 

4. Evaluating the most promising 

technology candidates within existing 

R&D developments and generating Case 

Studies based on them; 

5. Recognizing and promoting 

translational efforts at every stage of 

development through appropriate 

partnerships among industry, academia, 

government, and philanthropy. 

Consortium Membership: 

Membership to the TONIC consortium 

will be limited to companies which (1) 

Have a successful track record of 

translating diagnostics and drug 

formulations and reaching their 

regulatory approval and, (2) are engaged 

in the development of nanotechnologybased formulations with application to 

imaging, diagnostics and therapy. 

In addition, these companies should 

have (1) A corporate structure with 

centralized operations and, (2) the 

capability and resources to move along 

the translational efforts effectively and 

to provide feedback to the academic 

researchers on industry technological 

needs. 

Consortia members will be expected 

to attend regular meetings and 

participate in the project evaluation 

funded through TONIC consortium. 

The following information must be 

provided by parties interested in 

participating in the consortium: 

(1) The company profile; 

(2) The name and specific function of 

the company representative for the 

TONIC consortium; and 

(3) A brief rationale and/or statement 

of intent for participating in the 

consortium. 

Dated: October 21, 2011. 

Piotr Grodzinski, 

Director, Office of Cancer Nanotechnology 

Research, Center for Strategic and Scientific 

Initiatives, National Cancer Institute. 

[FR Doc. 2011–27939 Filed 10–27–11; 8:45 am] 

BILLING CODE 4140–01–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2011–0072] 

Privacy Act of 1974; Department of 

Homeland Security U.S. Coast Guard 

DHS/USCG—014 Military Pay and 

Personnel System of Records 

AGENCY: Privacy Office, DHS. 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue an existing Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security U.S. Coast Guard—014 Military 

Pay and Personnel System of Records.’’ 

This system of records allows the 

Department of Homeland Security U.S. 

Coast Guard to collect and maintain 

records regarding pay and personnel. As 

a result of a biennial review of this 

system, records have been updated in 

the categories of individuals, categories 

of records, purpose, and routine uses. 

This updated system will be included in 

the Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

November 28, 2011. This new system 

will be effective November 28, 2011. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2011–0072 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 1 (703) 483–2999. 

• Mail: Mary Ellen Callahan, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

• Instructions: All submissions 

received must include the agency name 

and docket number for this rulemaking. 

All comments received will be posted 

without change to http:// 

www.regulations.gov, including any 

personal information provided. 

• Docket: For access to the docket, to 

read background documents, or 

comments received, go to http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions please contact: 

Marilyn Scott-Perez ((202) 475–3515), 

Privacy Officer, U.S. Coast Guard, 2100 

2nd Street SW., Mail Stop 7101, 

Washington, DC 20593. For privacy 

issues please contact: Mary Ellen 

Callahan ((703) 235–0780), Chief 

Privacy Officer, Privacy Office, U.S. 

Department of Homeland Security, 

Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) U.S. Coast 

Guard (USCG) proposes to update and 

reissue an existing DHS/USCG system of 

records titled, ‘‘DHS/USCG–014 

Military Pay and Personnel System of 

Records’’ 73 FR 77743, December 19, 

2008. This system of records notice 

allows the USCG to collect and maintain 

records regarding pay and personnel. As 

a result of the biennial review of this 

system, categories of individuals 

covered by the system have been 

updated to include active and reserve 

service applicants and prospective 

applicants, civilian personnel, USCG 

Auxiliary members, USCG exchange 

employees, and contractor personnel. 

Records in the categories of records in 

the system have been updated to 

include other Health Insurance 

Portability and Accountability Act 

(HIPAA) related/protected data, 

background investigation and security 

clearance information, government 

credit card status, data related to 

information technology (IT) training, 

and information technology system 

accounts, roles, and permissions. The 

purpose category has been updated to 

include active and reserve service 

applicants and prospective applicants, 

and separated military personnel, USCG 

civilian personnel, USCG Auxiliary 

members, USCG exchange employees, 

and USCG contractor personnel in 

addition to the continuity of operations 

(COOP)/personnel accountability 

function. Lastly, routine uses of records 

maintained in the system, including 

categories of users and the purposes of 

such uses have been updated to include 

relevant insurance companies for the 

purpose of health and life insurance 

requests and eligibility and to the 

Department of Defense (DoD) for the 

purpose of preparing for and during 

actual emergencies, exercises or 

continuity of operations tests for the 

purpose of responding to emergency 

situations or to allow emergency service 

personnel to locate the individual(s). 


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Consistent with DHS’s information 

sharing mission, information stored in 

the DHS/USCG–014 Military Pay and 

Personnel System may be shared with 

other DHS components, as well as 

appropriate federal, state, local, tribal, 

territorial, foreign, or international 

government agencies. This sharing will 

only take place after DHS determines 

that the receiving component or agency 

has a need to know the information to 

carry out national security, law 

enforcement, immigration, intelligence, 

or other functions consistent with the 

routine uses set forth in this system of 

records notice. This updated system 

will be included in DHS’s inventory of 

record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which the U.S. Government 

collects, maintains, uses, and 

disseminates individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

for which information is stored and 

retrieved by the name of an individual 

or by some identifying number, symbol, 

or other identifying particular assigned 

to the individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, DHS 

extends administrative Privacy Act 

protections to all individuals where 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. 

Below is the description of the DHS/ 

USCG–014 Military Pay and Personnel 

System of Records. 

III. Health Insurance Portability and 

Accountability Act 

This system of records contains 

individually identifiable health 

information. The HIPAA of 1996 applies 

to most of such health information. DoD 

6025.18–R may place additional 

procedural requirements on the uses 

and disclosures of such information 

beyond those found in the Privacy Act 

of 1974 or mentioned in this system of 

records notice. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this new 

system of records to the Office of 

Management and Budget and to 

Congress. 

System of Records 

DHS/USCG–014 

SYSTEM NAME: 

DHS/USCG–014 Military Pay and 

Personnel System 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Records are maintained at USCG 

Headquarters in Washington, DC and 

field offices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

this system include active and reserve 

service applicants and prospective 

applicants, civilian personnel, active 

duty, reserve, retired active duty and 

retired reserve USCG military personnel 

and their annuitants and dependents, 

separated military personnel, USCG 

auxiliary members, USCG exchange 

workers, and contractor personnel. Also 

included are active duty and retired 

National Oceanic and Atmospheric 

Administration (NOAA) Officers and 

their annuitants and dependents, as 

well as Officers of the Commissioned 

Corps of the U.S. Public Health Service 

(PHS) and their annuitants and 

dependents. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records in this system 

include: 

• Individual’s name; 

• Social security number; 

• Employee identification number; 

• Date and place of birth; 

• Gender; 

• Minority designation and 

nationality; 

• Marital status; 

• Limited medical related 

information to include dates of physical 

examinations, color blindness, 

immunizations, weight and body mass 

index (and compliance to standards); 

• Other HIPAA related/protected 

data; 

• Addresses; 

• Total current monetary earnings, 

including overtime, computed to the 

nearest dollar; 

• Number of hours worked; 

• Leave accrual rate; 

• Leave requests and balances; 

• Health and life insurance requests 

and eligibility; 

• Payroll deduction requests; 

• Information for the purpose of 

validating legal requirements for 

garnishment of wages; 

• Salary rate; 

• Cash awards; 

• Retirement withholdings; 

• Background information to include 

work experience; 

• Education records, including: 

highest level achieved; specialized 

education or training obtained in and 

outside of military service; nontraditional education support records; 

achievement and aptitude test results; 

academic performance records; 

correspondence course rate 

advancement records; military 

performance records; admissions 

processing records; grade reporting 

records; academic status records; and 

transcript maintenance records; 

• Military duty assignments; 

• Ranks held; 

• Allowances; 

• Personnel actions such as 

promotions, demotions, or separations; 

• Record of instances of Uniform 

Code of Military Justice infractions; 

• Performance evaluations; 

• Background investigation, and 

security clearance information; 

• Government credit card status; 

• Individual’s desires for future 

assignments, training requested, and 

notations by assignment officers; 

• Information for determinations of 

waivers and remissions of indebtedness 

to the U.S. government; 

• Travel claims, transportation 

claims, government bills of lading, and 

applications for shipment of household 

effects; 

• USCG housing records, including: 

housing surveys, computer data 

summaries, and correspondence from 

the individual seeking housing; 

• Information regarding IT training, 

IT system accounts, roles, permissions; 

and 

• Names, dates of birth, addresses, 

social security numbers, and gender of 

annuitants and dependents of active 

duty, reserve, and retired active duty 

and reserve military members. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; The Federal Records 

Act, 44 U.S.C. 3101; 5 U.S.C. 5501– 

5597; 10 U.S.C. 1043, 1147; 14 U.S.C. 

92(I) 92(r), 93(g), 475, 512, 620, 632, 

645, 681, 687; 37 U.S.C. 406; 42 U.S.C. 

213, 253; 49 CFR 1.45, 1.46. 

PURPOSE(S): 

The purpose of this system is to 

administer the USCG active duty, 

reserve, and retired active duty and 

retired reserve military pay and 

personnel system. To accomplish 

personnel accountability for USCG 

affiliated personnel in a natural or manmade disaster or when directed by the 

USCG Commandant. The USCG may 

also collect information about Service 

members and their dependents and 

civilian employees and their 

dependents as well as all personnel 


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assigned to USCG for regular 

performance of duties including Officers 

of the Commissioned Corps of the U.S. 

PHS and personnel in exchange or 

reimbursable positions (per COOP 

requirements for personnel 

accountability), and for needs 

assessment as a result of the natural or 

man-made disaster. 

The USCG may also use this 

accountability data for accountability 

and assessment reporting exercises. The 

system is also used to administer USCG 

civilian personnel formal USCG training 

course management, security clearance 

data, competency, and accomplishment 

data as well as tracking IT training, IT 

system accounts, roles, and permissions 

for military, civilian, and contractor 

personnel. Additionally, the system is 

used to provide necessary information 

to the Department of Commerce (DOC) 

for NOAA Officers and to Department of 

Health and Human Services (HHS) for 

Officers of the Commissioned Corps of 

the U.S. PHS to administer their 

respective pay and personnel system. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Note: This system of records contains 

individually identifiable health information. 

The HIPAA of 1996, applies to most of such 

health information. DoD 6025.18–R may 

place additional procedural requirements on 

the uses and disclosures of such information 

beyond those found in the Privacy Act of 

1974 or mentioned in this system of records 

notice. Therefore, routine uses outlined 

below may not apply to such health 

information. 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records of information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including U.S. Attorney Offices, or other 

federal agency conducting litigation or 

in proceedings before any court, 

adjudicative or administrative body, 

when it is necessary to the litigation and 

one of the following is a party to the 

litigation or has an interest in such 

litigation: 

1. DHS or any component thereof; 

2. any employee of DHS in his/her 

official capacity; 

3. any employee of DHS in his/her 

individual capacity where DOJ or DHS 

has agreed to represent the employee; or 

4. the U.S. or any agency thereof, is 

a party to the litigation or has an interest 

in such litigation, and DHS determines 

that the records are both relevant and 

necessary to the litigation and the use of 

such records is compatible with the 

purpose for which DHS collected the 

records. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

other federal government agencies 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency, organization, or 

individual for the purpose of performing 

audit or oversight operations as 

authorized by law, but only such 

information as is necessary and relevant 

to such audit or oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. The Department has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of this system or 

other systems or programs (whether 

maintained by DHS or another agency or 

entity) or harm to the individual that 

rely upon the compromised 

information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, where a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To the Department of Treasury 

(DOT) for the purpose of disbursement 

of salary, U.S. Savings Bonds, 

allotments, or travel claim payments. 

I. To appropriate insurance agencies/ 

companies for the purpose of health and 

life insurance requests and eligibility. 

J. To the DOC and HHS to administer 

their respective pay and personnel 

systems for NOAA Officers and Officers 

of the Commissioned Corps of the PHS, 

respectively. 

K. To Federal, State, and local 

government agencies to disclose 

earnings and tax information, including 

the Internal Revenue Service (IRS) and 

the Social Security Administration 

(SSA). 

L. To DoD and Veterans 

Administration (VA) for determinations 

of benefit eligibility for military 

members and their dependents. 

M. To DoD for manpower and 

readiness planning. 

N. To the Comptroller General for the 

purpose of processing waivers and 

remissions. 

O. To an individual’s spouse, or 

person responsible for the care of the 

individual concerned when the 

individual to whom the record pertains 

is mentally incompetent, critically ill, or 

under other legal disability for the 

purpose of assuring the individual is 

receiving benefits or compensation they 

are entitled to receive. 

P. To a requesting government agency, 

organization, or individual the home 

address and other relevant information 

on those individuals who, it is 

reasonably believed, might have 

contracted an illness, been exposed to, 

or suffered from a health hazard while 

a member of government service. 

Q. To other government agencies for 

the purpose of earnings garnishment. 

R. To DoD for the purpose of 

preparing the Register of Officers and 

Register of Reserve Officers, which is 

provided to all USCG officers. 

S. To education institutions or 

training facilities for purposes of 

enrollment and verification of employee 

attendance and performance. 

T. To DoD for the purpose of 

preparing for and during actual 

emergencies, exercises or COOP tests for 

the purpose of responding to emergency 

situations or to allow emergency 

service. 

U. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information or when disclosure is 


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necessary to preserve confidence in the 

integrity of DHS or is necessary to 

demonstrate the accountability of DHS’s 

officers, employees, or individuals 

covered by the system, except to the 

extent it is determined that release of 

the specific information in the context 

of a particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records are stored on 

magnetic disc, tape, digital media, CD– 

ROM, and DVD. 

RETRIEVABILITY: 

Records may be retrieved by name, 

social security number, or employee 

identification number. 

SAFEGUARDS: 

Records in this system are 

safeguarded in accordance with 

applicable rules and policies, including 

all applicable DHS automated systems 

security and access policies as well as 

those of the USCG. A defense in depth 

strategy has been employed. 

Overlapping and complimentary 

management, operational and technical 

security controls have been 

implemented and followed to minimize 

the risk of compromising the 

confidentiality or adversely impacting 

the integrity of the information that is 

being stored, processed, and/or 

transmitted. Access to the computer 

system(s) containing the records in this 

system is limited to those individuals 

who have a verified need to know the 

information for the performance of their 

official duties and who have appropriate 

clearances or permissions. 

RETENTION AND DISPOSAL: 

In accordance with General Records 

Schedule (GRS) 9, Item 1c and 3, travel 

and transportation of household effects 

records are temporary and are destroyed 

seven years after the period covered by 

account. 

In accordance with NC1–26–76–2, 

item 359 and NC1–26–80–4, item 151, 

PHS Commissioned Officer Corps 

staffing and recruiting records are 

temporary and are transferred to the 

PHS Commission Personnel Operation 

Division upon completion of the USCG 

assignment. 

In accordance with NC1–26–76–2, 

items 559 and 561 and NC1–26–80–4, 

item 338b, military training and 

education records are temporary, 

including training courses and related 

material, school and training files 

containing correspondence, reports and 

related paper on USCG and Navy 

schools and trainee index cards. These 

records are destroyed when five years 

old. In accordance with GRS 2, item 29 

b, civilian training education records are 

destroyed after five years. 

In accordance with NC1–26–80–4, 

items 338b, 338c, 338d and 338e, class 

folders containing military personal and 

service history, muster card files, and 

recruit training record cards are 

destroyed when one year old. 

In accordance with N1–330–04–1, 

item 1, military personnel system 

(Official Military Personnel File 

(OMPF)) records are permanent and 

folders are transferred to the National 

Personnel Records Center (NPRC) six 

months after separation. OMPF records 

are transferred to NARA 62 years after 

the date of retirement or separation. 

In accordance with NC1–26–76–2, 

items 583a and 584a and N1–330–04–1, 

item 1, officer selection and 

appointment system records, officer 

candidates and direct commission 

program application for selected 

applicants are filed in the OMPF. 

In accordance with NC1–26–76–2, 

item 583b, non-selected officer 

candidate applicant’s records are 

destroyed six months after deadline 

dates for class which application is 

made. 

In accordance with NC1–26–79–2, 

item 584b, non-selected direct 

commission program applicants records 

are destroyed one year from date of 

board by which considered. 

In accordance with NC1–26–80–4, 

item 337b, Officer Candidates School 

and direct commission officer applicant 

files containing copies of applications 

for appointment in the USCG reserve, 

interviews, reports, and medical 

examination are destroyed when one 

year after period covered by account. 

In accordance with NC1–26–76–2, 

item 587, applicant files are destroyed 

one year after the period covered by 

account. 

In accordance with GAO–SCHED/5/1 

and NC1–26–80–4, item 99d, military 

pay records are destroyed 56 years after 

the period covered by account. 

In accordance with SSIC 7400, item 1 

and NC1–26–76–2, items 184 and 99s, 

military personnel FICA wage credit, 

federal income tax listings, leave and 

earnings statements and pay records are 

microfilmed and retained onsite for four 

years, then archived at the Federal 

Record Center, and destroyed 50 years 

after the period covered by account. 

In accordance with GRS 15, item 3, 

USCG family housing records are 

temporary and destroyed two years after 

the period covered by account. 

In accordance with GRS 25, item 1a, 

outside employment of active duty 

USCG personnel records are temporary 

and destroyed when three years old or 

when superseded or obsolete, 

whichever is later. 

Duplicate magnetic copies of the pay 

and personnel record are retained at an 

offsite facility for a useful life of seven 

years. 

In accordance with GRS 24, item 61, 

information regarding IT training, IT 

system accounts, roles, permissions, 

Automatic Identification System user 

access authorization/revocation, and 

password files are destroyed one year 

after user account is terminated, 

password altered, or when no longer 

needed for investigative or security 

purposes. 

Paper records for waivers and 

remissions are retained on site and 

destroyed six years three months after 

the determination. 

In accordance with GRS 2, item 18, 

paper records to determine legal 

sufficiency for garnishment are 

destroyed six years three months after 

the period covered by account when the 

member separates from service or 

garnishment is terminated. Federal 

employee records are destroyed three 

years after garnishment is terminated. 

Records concerning congressional 

correspondence are maintained 

indefinitely because they have been 

determined to be of historical value. 

SYSTEM MANAGER AND ADDRESS: 

For active duty military personnel, 

civilian personnel, and separated 

personnel of the USCG: Chief, Office of 

Personnel, USCG Headquarters, 2100 

2nd Street, SW., Washington, DC 

20593–0001. For USCG reserve military 

personnel and retired USCG reserve 

military personnel waiting pay at age 

60: Chief, Office of Reserve Affairs, 

USCG Headquarters, 2100 2nd Street, 

SW., Washington, DC 20593–0001. For 

USCG waivers and remissions: Chief, 

Personnel Services Division, Office of 

Military Personnel, USCG Headquarters, 

2100 2nd Street, SW., Washington, DC 

20593–0001. For records used to 

determine legal sufficiency for 

garnishment of wages and pay records: 

Commanding Officer, USCG, Personnel 

Services Center, 444 SE., Quincy Street, 

Topeka, KS 66683–3591. For data added 

to the decentralized data segment the 

commanding officer, officer-in-charge of 

the unit handling the military 


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personnel’s pay and personnel record, 

or Chief, Administrative Services 

Division for individuals whose records 

are handled by USCG Headquarters 

2100 2nd Street, SW., Washington, DC 

20593–0001. 

For active and reserve service 

applicants and prospective applicants: 

Commanding Officer, USCG Recruiting 

Command, STOP 7500, 2300 Wilson 

Blvd. Suite 500, Arlington, VA 20598– 

7500. 

For retired active USCG military 

personnel and their annuitants and 

dependents: Commanding Officer, 

USCG, Personnel Services Center, 444 

SE., Quincy Street, Topeka, KS 66683– 

3591. 

For USCG auxiliary members: 

Director of Auxiliary, USCG, 2100 2ND 

ST, SW., STOP 7581, Washington, DC 

20593–7581. 

For USCG exchange workers: 

Commandant (G–WPX), USCG 

Exchange System, CGES & MWR 

Headquarters, 870 Greenbrier Circle, 

Greenbrier Tower II, Suite 502, 

Chesapeake, VA 23320–2681. 

For contractor personnel: 

Commandant (USCG–9), USCG 

Headquarters, 1900 Half Street, SW., 

Washington, DC 20593. 

For NOAA members: National 

Oceanic and Atmospheric 

Administration, Commissioned 

Personnel Division, 11400 Rockville 

Pike, Rockville, MD 20852. 

For Officers of the Commissioned 

Corps: U.S. Public Health Service Office 

of Commissioned Corps Operations, 

1100 Wootton Parkway, Suite 100, 

Rockville, MD 20852. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to: For active duty 

military personnel of the USCG: Chief, 

Office of Personnel, USCG 

Headquarters, 2100 2nd Street, SW., 

Washington, DC 20593–0001. For USCG 

reserve military personnel and retired 

USCG reserve military personnel 

awaiting pay at age 60: Chief, Office of 

Reserve Affairs, USCG Headquarters, 

2100 2nd Street, SW., Washington, DC 

20593–0001. For USCG waivers and 

remissions: Chief, Personnel Services 

Division, Office of Military Personnel, 

USCG Headquarters, 2100 2nd Street, 

SW., Washington, DC 20593–0001. For 

records used to determine legal 

sufficiency for garnishment of wages 

and pay records: Commanding Officer, 

USCG, Personnel Services Center, 444 

SE., Quincy Street, Topeka, KS 66683– 

3591. For data added to the 

decentralized data segment the 

commanding officer, officer-in-charge of 

the unit handling the individual’s pay 

and personnel record, or Chief, 

Administrative Services Division for 

individuals whose records are handled 

by USCG Headquarters, 2100 2nd Street, 

SW., Washington, DC 20593–0001. 

For NOAA members: National 

Oceanic and Atmospheric 

Administration, Commissioned 

Personnel Division, 11400 Rockville 

Pike, Rockville, MD 20852. 

For Officers of the Commissioned 

Corps: U.S. Public Health Service, 

Office of Commissioned Corps 

Operations, 1100 Wootton Parkway, 

Suite 100, Rockville, MD 20852. If an 

individual believes more than one 

component maintains Privacy Act 

records, the individual may submit the 

request to the Chief Privacy Officer and 

Chief Freedom of Information Act 

Officer, Department of Homeland 

Security, 245 Murray Drive, SW., 

Building 410, STOP–0655, Washington, 

DC 20528. 

When seeking records about yourself 

from this system of records or any other 

USCG system of records your request 

must conform with the Privacy Act 

regulations set forth in 6 CFR part 5. 

You must first verify your identity, 

meaning that you must provide your full 

name, current address and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov or 1–(866) 431– 

0486. In addition you should provide 

the following: 

• An explanation of why you believe 

the Department would have information 

on you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

• If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information the 

USCG may not be able to conduct an 

effective search, and your request may 

be denied due to lack of specificity or 

lack of compliance with applicable 

regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Individuals, USCG personnel officials, 

NOAA personnel officials, DoD, PHS 

personnel officials, previous employers, 

educational institutions, court records, 

and test results. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: September 22, 2011. 

Mary Ellen Callahan, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2011–27881 Filed 10–27–11; 8:45 am] 

BILLING CODE 9110–04–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2011–0082] 

Privacy Act of 1974; Department of 

Homeland Security/United States 

Secret Service—003 Non-Criminal 

Investigation Information System of 

Records 

AGENCY: Privacy Office, DHS. 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974 and as part of the 

Department of Homeland Security’s 

biennial review of system of record 

notices, the Department of Homeland 

Security proposes to update and reissue 

a current Department of Homeland 

Security system of records titled, 

‘‘Department of Homeland Security/ 

United States Secret Service—003 NonCriminal Investigation Information 

System.’’ As a result of biennial review 

of this system, records have been 

updated within the categories of 

individuals covered in this system and 

categories of records in this system in 

order to further define and narrow 

categories. One routine use was revised 

to further define the purposes of 

disclosure, and retention and disposal 

procedures were updated to reflect 

current retention practices. The 

notification procedures were updated to 

clarify the reason for exemption and the 

method for access. Additionally, the 

Department of Homeland Security 

previously published a Final Rule in the 


sroberts on DSK5SPTVN1PROD with NOTICES