|CHAPTER�4�-�TEMPORARY�DUTY�TRAVEL�TDY
    PART�B:��PER�DIEM�ALLOWANCE
        U4155��QUICK�REFERENCE�TABLES�-�PER�DIEM�ENTITLEMENTS
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| | U4155� QUICK REFERENCE TABLES - PER DIEM ENTITLEMENTS | 
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| | The following tables are for reference purposes only.� For applicable rules see pars. U4100 through U4150.� See pars. U4125 and U4800 for allowances when JTF operations are involved. | 
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| | Metafile - 72 | 
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| | Metafile - 73 | 
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| | Metafile - 74 | 
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| | Metafile - 75 | 
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| | PART C:� ACTUAL EXPENSE ALLOWANCE (AEA) | 
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| | U4200 CONDITIONS WARRANTING AEA | 
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| | A.� General. | 
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| | The applicable per diem rate prescribed in� Part� B� or� Appendices B or D, is generally adequate.� However, the allowable per diem rate may be insufficient for a particular travel assignment because of special duties, or because costs for items listed in par. U4205-A have escalated temporarily due to special or unforeseen events.� In other situations, members may incur occasional expenses for lodging or meals when lodgings and meals otherwise are being furnished without cost and a per diem allowance hasn't been authorized for these expenses.� AEA may be authorized/approved for travel that meets conditions prescribed in this Part if the actual and necessary expenses normally exceed the maximum per diem.� Notwithstanding the conditions cited in this Part, the actual expense authority may not be used as blanket authority to authorize/approve automatic AEA for all travel to an area where the reimbursement rate is inadequate.� The actual expense authority is used only on an individual trip basis, and only after appropriate consideration is given to the facts existing in each case at the time the travel is directed and performed.� If it becomes necessary to exercise this authority repetitively or on a continuing basis in a particular area, the Service or DOD Component concerned submits a request as prescribed in par. U4140 for an adjustment of the applicable rate prescribed in� Appendices B or D.� Except as otherwise provided in this Part, the definitions and rules applicable to the member's entitlement to a per diem incident to a TDY assignment apply to travel on an actual expense basis.� Members are responsible for excess costs and any additional expenses incurred for personal preference or convenience.� Examples of travel assignments that may warrant authorization/approval of AEA include but aren't limited to the following: | 
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| | 1. member travels with dignitary and is required to stay in the same hotel; | 
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| | 2. the travel is to an area where the applicable maximum per diem allowance is generally adequate but costs have escalated for short periods of time during special functions or events such as missile launching periods, international or national sports events, world's fairs, conventions or natural disasters; | 
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| | 3. based on the situation described in item 2, affordable lodgings aren't available or can't be obtained within a reasonable commuting distance of the member's TDY point, and transportation costs to commute to and from the less expensive lodging facility consume most or all of the savings achieved from occupying less expensive lodging; | 
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| | 4. the member, because of special duties of the assignment, necessarily incurs unusually high expenses while conducting official business, such as to procure superior or extraordinary accommodations including a suite or other quarters for which the charge is well above that which the member would normally have to pay for accommodations; or | 
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| | 5. the member necessarily incurs unusually high expenses incident to assignment to accompany another member in a situation as described in item 4. | 
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| | B.� Travel With Certain Dignitaries. | 
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| | Normally, no proof of unusual or extraordinary requirements is required to support a request for AEA for members who are directed to travel as part of the party of any of the following dignitaries: | 
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| | 1. the President or Vice President of the� United States or members of their families; | 
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| | 2. members of the U.S. Congress; | 
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| | 3. cabinet members; | 
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| | 4. Department Secretaries, Deputy Secretaries, Under Secretaries, or Assistant Secretaries; | 
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| | 5. Justice of the Supreme Court; | 
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| | 6. the Chairman or Vice Chairman of the� Joint Chiefs of Staff; | 
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| | 7. the Chief of Staff, U.S. Army; the Chief of� Staff, U.S. Air Force; the Chief of Naval Operations; the Commandant, U.S. Marine Corps; the Commandant, U.S. Coast Guard; the Administrator, National Oceanic and Atmospheric Administration; and the Surgeon General, U.S. Public Health Service; | 
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| | 8. U.S. Ambassadors, Ministers, and Consuls to foreign countries; | 
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| | 9. U.S. Delegates to international conferences or meetings; | 
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| | 10. other U.S. or foreign dignitaries equivalent to any of those in items 1 through 9. | 
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| | C.� Travel of Air Crews. | 
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| | Travel requirements of parties referred to in subpar. B don't normally impose any excess cost requirements on the air crews of Special Air Missions, Air Mobility Command (AMC), or other Government aircraft, which are assigned to provide transportation for those parties even when assigned exclusively to that duty.� For this reason, AEA shall not be authorized/approved for such air crew members of any of the Services unless all of the following conditions exist: | 
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| | 1. the official performing the travel or the crew's commander specifically requests AEA for the air crew, or any member thereof, together with an explanation of why such an allowance is believed necessary; | 
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| | 2. the air crew or members involved are specifically authorized in the actual expense authorization involved to receive AEA. | 
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| | U4205 TYPES OF EXPENSES� | 
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| | A.� Expenses Allowable. | 
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| | AEAs include the same type of expenses normally covered by per diem as defined in Appendix A.� When claiming an AEA for expenses normally covered by M&IE, all meals and incidental expenses for the days for which AEA reimbursement is requested must be itemized. | 
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| | B.� Expenses Not Allowable. | 
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| | Reimbursement is not allowable for the following expenses since they represent costs incurred as a result of the member's personal preference: | 
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| | 1. the cost for meals and/or lodging procured at personal expense in lieu of meals and/or lodging provided for in a registration fee paid by the Government; | 
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| | 2. the cost of meals procured at the member's PDS, residence, or at, or en route to or from, a nearby terminal where the member's travel begins or ends� (B-189622, March 24, 1978). | 
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| | U4210 ACTUAL EXPENSE ALLOWANCE� MAXIMUMS� | 
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| | A.� General. | 
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| | The maximum reimbursement amount for actual� expenses� that� may� be authorized/approved for each calendar day or fraction thereof is as provided in subpars. B through D.� When actual expenses incurred during any one day are less than the daily maximum authorized, the member is reimbursed only the lesser amount.� Requests for AEAs should include a recommendation for an appropriate daily maximum not to exceed the amount provided in subpars. B or C. A recommendation of an appropriate daily maximum may be based on the applicable amount allowed for M&IE plus the cost of lodgings when reimbursement for M&IE is on a per diem basis as prescribed in subpar. C.� When authorized/approved, AEA is in lieu of the per diem allowances prescribed in Part B, or Appendices B or D, and a member may not elect to be reimbursed on a per diem basis. | 
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| | B.� Daily Maximums: | 
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| | 1.Travel In CONUS.� | 
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| | Except as provided in subpar. 3 for travel in CONUS, the daily maximum is 150 percent of the per diem rate (rounded to the next higher dollar) prescribed in Appendix D for the TDY location.� See Appendix L for authorization/approval authority. | 
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| | 2.Travel OCONUS.� | 
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| | Except as provided in subpar. 3, the daily maximum is the amount prescribed in item a or b, whichever is greater: | 
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| | a.150 percent of the per diem rate (rounded to the next higher dollar) prescribed in Appendix B for the TDY location; or | 
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| | b.$50 plus the per diem rate prescribed in Appendix B for the TDY location. | 
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| | See Appendix L for authorization/approval authority. | 
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| | 3.Higher Daily Maximum.� | 
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| | Daily maximums for travel in excess of rates prescribed in subpars. 1 and 2 in an amount not to exceed 300 percent of the per diem rate (rounded to the next higher dollar) prescribed in Appendix B or Appendix D for the TDY location may be authorized/approved by the officials listed in Appendix L if required to meet expenses associated with the mission. The Secretary concerned may authorize/approve these AEAs for specific classified missions OCONUS for which the AEA requirements outlined in par. U4215-B aren't required. This Secretarial authority shall not be re-delegated. | 
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| | 4.� Special Actual Expense Authorization (AEA). | 
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| | The PDTATAC Director may issue an AEA for any Uniformed Services member when travel is to Presidentially declared disaster area(s) or when in support of the mission stated in the AEA.� These authorizations may be issued with or without expiration dates.� Copies of existing AEAs may be obtained from the Per Diem, Travel and Transportation Allowance Committee, Hoffman Building #1, Room 836, 2461 Eisenhower Ave., Alexandria, VA� 22331-1300. | 
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| | 5.� Higher Daily Maximum - OCONUS.� | 
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| | Under special or unusual circumstances or when a member has no alternative to obtain lodging and such lodging cost exceeds 300 percent of the rates prescribed in Appendix B, an amount in excess of the 300 percent ceiling may be authorized in advance only by means of an AEA issued by: | 
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| | a.the Director, PDTATAC.� | 
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| | Requests for higher daily maximums must be submitted in accordance with par. U4215-F to the Director, PDTATAC, Hoffman Building #1, Room 836, 2461 Eisenhower Ave, Alexandria, VA� 22331-1300. | 
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| | b.the Secretary concerned for specific classified missions OCONUS.� | 
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| | In these cases, an AEA as outlined in par. U4215-B shall not be required.� This authority shall not be re-delegated. | 
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| | 6.Reimbursement Limitation.� | 
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