[Federal Register Volume 74, Number 182 (Tuesday, September 22, 2009)]
[Notices]
[Pages 48240-48241]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-22793]


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DEPARTMENT OF DEFENSE

Department of Air Force

[Docket ID USAF-2009-0056]


Privacy Act of 1974; System of Records

AGENCY: Department of Air Force, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Department of Air Force proposes to amend a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on October 22, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Ben Swilley at (703) 696-6172.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: September 11, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
F033 AF D

SYSTEM NAME:
    Automated Orders Data System (May 9, 2009, 68 FR 24944).

CHANGES:
* * * * *

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Delete entry and replace with ``All Air Force civilian employees 
and military members who perform temporary duty travel, including all 
Air Force reserve and Air National Guard personnel, and other 
individuals that travel on Air Force and/or Air National Guard travel 
orders.''
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; Joint Federal Travel Regulation; Air Instruction 33-328, 
Administrative Orders; Air Force Instruction 33-332, Privacy Act 
Program; Air Force Instructions 65-103, Temporary Duty Orders; Air 
National Guard Instruction 33-101, Air National Guard Special Orders; 
Air National Guard Instruction 65-101, Air National Guard Workday 
Accounting and Reporting Procedures; and E.O. 9397 (SSN), as amended.''

PURPOSE(S):
    Delete entry and replace with ``To execute and maintain an official 
travel record authorization and payment file system. Provides 
management information for control of travel expenditures and work 
days, and supports documentation requirements for official travel.''
* * * * *

SAFEGUARDS:
    Delete entry and replace with ``Records are accessed by person(s) 
responsible for servicing the record system in performance of their 
official duties and are properly screened for need-to-know. Usernames 
and passwords are established for computer system entrance.''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Records Custodians at the 
installation, base, unit, organization, office or function to which the 
individual is assigned and/or affiliated with, attached, tenanted on, 
or on temporary duty. Official mailing addresses are published as an 
appendix to the Air Force's compilation of systems of records 
notices.''

NOTIFICATION PROCEDURES:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information on themselves 
should address inquiries to the Records Custodian and/or Order 
Specialist at the installation, base, unit, organization, office or 
function to which the individual is assigned, attached, tenanted on, or 
on temporary duty. Official mailing addresses are published as an 
appendix to the Air Force's compilation of systems of records notices.

[[Page 48241]]

    Individual should provide full name, Social Security Number (SSN), 
and office or organization.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system should address 
requests to the Records Custodian and/or Orders Specialist at the 
installation, base, unit, organization, office or function to which the 
individual is assigned, attached, tenanted on, or on temporary duty. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of systems of records notices.
    Individual should provide full name, Social Security Number (SSN), 
and office or organization.''
* * * * *
F033 AF D

SYSTEM NAME:
    Automated Orders Data System.

SYSTEM LOCATION:
    Any location where temporary orders are being published at all 
levels down to squadrons. Official mailing addresses are published as 
an appendix to the Air Force compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Air Force civilian employees and military members who perform 
temporary duty travel, including all Air Force reserve and Air National 
Guard personnel, and other individuals that travel on Air Force and/or 
Air National Guard travel orders.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records relating to official travel of individuals, including 
travel orders, per diem vouchers, transportation requests, travel 
itinerary, and supporting documentation. Records contain individual's 
name, Social Security Number (SSN), rank/grade, office name, telephone, 
and related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 8013, Secretary of the Air Force; Joint Federal Travel 
Regulation; Air Instruction 33-328, Administrative Orders; Air Force 
Instruction 33-332, Privacy Act Program; Air Force Instructions 65-103, 
Temporary Duty Orders; Air National Guard Instruction 33-101, Air 
National Guard Special Orders; Air National Guard Instruction 65-101, 
Air National Guard Workday Accounting and Reporting Procedures; and 
E.O. 9397 (SSN), as amended.

PURPOSE(S):
    To execute and maintain an official travel record authorization and 
payment file system. Provides management information for control of 
travel expenditures and work days, and supports documentation 
requirements for official travel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
5522a(b) of the Privacy Act of 1974, these records contained therein 
may specifically be disclosed outside the DoD as a routine use pursuant 
to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic storage media.

RETRIEVABILITY:
    Retrieved by name and Social Security Number (SSN).

SAFEGUARDS:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and are properly 
screened for need-to-know. Usernames and passwords are established for 
computer system entrance.

RETENTION AND DISPOSAL:
    Identification data is maintained until the individual is 
reassigned. Orders are maintained for 1 to 56 years after the year in 
which they are published.

SYSTEM MANAGER(S) AND ADDRESS:
    Records Custodians at the installation, base, unit, organization, 
office or function to which the individual is assigned and/or 
affiliated with, attached, tenanted on, or on temporary duty. Official 
mailing addresses are published as an appendix to the Air Force's 
compilation of systems of records notices.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address inquiries to the 
Records Custodian and/or Order Specialist at the installation, base, 
unit, organization, office or function to which the individual is 
assigned, attached, tenanted on, or on temporary duty. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.
    Individual should provide full name, Social Security Number (SSN), 
and office or organization.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to records about themselves contained in 
this system should address requests to the Records Custodian and/or 
Orders Specialist at the installation, base, unit, organization, office 
or function to which the individual is assigned, attached, tenanted on, 
or on temporary duty. Official mailing addresses are published as an 
appendix to the Air Force's compilation of systems of records notices.
    Individual should provide full name, Social Security Number (SSN), 
and office or organization.

CONTESTING RECORD PROCEDURES:
    The Air Forces rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR parts 806b; or may be obtained 
from the system manager.

RECORD SOURCE CATEGORIES:
    Information is obtained from personnel records, automated system 
interfaces, individuals, and orders requests.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E9-22793 Filed 9-21-09; 8:45 am]
BILLING CODE 5001-06-P