|CHAPTER�4�-�TEMPORARY�DUTY�TRAVEL�TDY
    PART�B:��PER�DIEM�ALLOWANCE
        U4130�RETURN�TO�PDS�FROM�TDY�FOR�PERSONAL�REASONS
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| | U4130 RETURN TOPDSFROMTDYFOR PERSONAL REASONS� | 
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| | A.� General. | 
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| | A member who voluntarily returns to thePDS, or residence from which the member normally commutes daily to thePDS, during aTDYperiod for personal reasons is entitled to the lesser of: | 
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| | 1. per diem orAEAfor the actual travel time (no per diem orAEAwhile at thePDS) and transportation expenses for the travel from theTDYpoint to thePDSand return; or | 
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| | 2. per diem orAEAthat would have been allowed had the member stayed at the�TDYpoint. | 
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| | No allowances are credited for any day the member was in a leave status. | 
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| | B.� Computation. | 
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| | The following are examples of computing per diem allowances and making cost comparisons under this paragraph: | 
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| | NOTE:� The Government meal rates used in the following example(s) are for illustrative purposes only.� Please check Appendix A (Government Meal Rate) for current Government meal rates.� | 
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| | EXAMPLE 1� | 
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| | Member performedTDY.� The member returned to thePDSduring the intervening weekend. | 
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| | ITINERARY:23 June� Dep: PDS� POCArr:TDYstation� 325 miles24-26 June�TDY27 June� Dep:TDYstation� POCArr: PDS� � 325 miles� (personal reasons)28 June atPDS29 June� Dep:� PDS� POCArr:TDYstation� � 325 miles30 June -2 July�TDY3 July� Dep:TDYstation POCArr:� PDS� � 325 miles | 
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| | Lodging cost $60 per night.� Per diem rate is $82, lodging maximum is $52 andM&IEmaximum is $30.� Government mess isn't available at theTDYpoint. | 
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| | REIMBURSEMENT: | 
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| | Cost Comparison
Actual Cost:6/23 75% times $30 = $22.50 plus $52� ($60 limited to $52)� =� $ 74.506/24 $30 plus $52� =��� 82.006/25 $30 plus $52� =��� 82.006/26 $30 plus $52� =��� 82.006/27 75% times $30 =��� 22.506/29 75% times $30 =� $22.50 plus $52 � ($60 limited to $52)� =��� 74.506/30 $30 plus $52 =��� 82.007/1� $30 plus $52� =��� 82.007/2� $30 plus $52� =��� 82.007/3� 75% times $30 =��� 22.50 | 
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| | 2 round trips of 650 miles = 1300 x $0.325 =�� 422.50__________Total  $1,108.50 | 
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| | Constructive Cost:6/23 75% times $30 = $22.50 plus $52� ($60 limited $52)� = $� 74.506/24 $30 plus $52� =��� 82.006/25 $30 plus $52� =��� 82.006/26 $30 plus $52� =��� 82.006/27 $30 plus $52� =��� 82.006/28 $30 plus $52� =��� 82.006/29 $30 plus $52� =��� 82.006/30 $30 plus $52� =��� 82.007/1� $30 plus $52� =��� 82.007/2� $30 plus $52� =��� 82.007/3� 75% times $30 =��� 22.50 | 
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| | 1 round trip of 650 miles = 650 x $0.325 =�� 211.25 _________Total  $1,046.25 | 
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| | In this example the member is due $1,046.25 since it's less than the amount of the actual travel back to thePDSand return to theTDYlocation for personal reasons. | 
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| | EXAMPLE 2� | 
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| | Member performedTDYwith the following itinerary.� The member returned to thePDSduring the intervening weekend for personal reasons. | 
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| | ITININERARY:9 July� Dep: PDS POCArr:TDYstation� 185 miles10 July�TDY11 July Dep:TDYstation� POCArr: PDS � 185 miles 12 July atPDSfor personalreasons13 July� Dep: PDS POCArr:TDYstation� 185 miles14 & 15 JulyTDY16 July� Dep:TDYstation� POCArr: PDS� 185 miles | 
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| | Lodging on post in Government quarters costs $6 per night and a Government mess is available for all three meals and its use directed.� Per diem rate is $66, lodging maximum is $40 andM&IErate is $26.� In this example, a Government meals rate of $8.00 is used. | 
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| | REIMBURSEMENTt:
Cost Comparison
Actual Cost:7/9� 75% times $26 = $19.50 plus $6� =� $� 25.507/10 $10.00 plus $6� =���� 16.007/11 75% times $26 = $19.50=���� 19.507/13 75% times $26 = $19.50 plus $6 =���� 25.507/14 $10.00 plus $6� =���� 16.007/15 $10.00 plus $6� =���� 16.007/16 75% times $26 = $19.50 � =���� 19.50
2 round trips of 370 miles = 740 x $0.325� =�� $240.50�� ________Total� ��� $378.50 | 
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| | Constructive Cost:7/9� 75% times $26 = $19.50 plus $6=� $� 25.507/10 $10.00 plus $6� =���� 16.007/11 $10.00 plus $6� =���� 16.007/12 $10.00 plus $6� =���� 16.007/13 $10.00 plus $6� =���� 16.007/14 $10.00 plus $6� =���� 16.007/15 $10.00 plus $6� =���� 16.007/16 75% times $26 = $19.50 � =���� 19.50 | 
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| | 1 round trip of 370 miles = 370 x $0.325 =��� 120.25���� ______Total� ��� $261.25 | 
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| | In this example the member is due $261.25. | 
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| | U4135� NO PER DIEM OR RATES OF PER DIEM IN LESSER AMOUNTS THAN THOSE� PRESCRIBED IN APPENDIX B OR D� | 
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| | The Secretary concerned may authorize zero per diem or rates of per diem in lesser amounts than those prescribed in this Volume when the circumstances of the travel or duty to be performed so warrant and are peculiar to that particular� Service (also see par.U4105-D).� This authority may be delegated to a chief of an appropriate bureau or staff agency of the headquarters of the Service concerned or to a commander of an appropriate naval systems command headquarters, but may not be redelegated. In the absence of such an authorization, travel orders prescribing rates of per diem different from those prescribed in this Volume are without effect and the locality rates in Appendices B, or D, are used. | 
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| | U4140 CHANGES IN PER DIEM RATES� | 
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| | A.� General. | 
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| | It is the responsibility of the local commander to request changes in per diem rates when information indicates that the travel expenses involved in the area are inconsistent with the prescribed per diem rate. | 
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| | B.� Routine Changes. | 
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| | When circumstances warrant a change in the travel rates, a recommendation for appropriate change, with justification, will be submitted to thePDTATACper subpar. D for withinCONUSorOCONUS, and Appendix M, par. H3, forOCONUS. | 
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| | C.� Emergency Changes. | 
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| | When combat action, United Nations police action, unusual military operations, or emergency circumstances warrant modification or deletion of per diem rates (and station allowance rates) in any particular foreign country, place or areas, thePDTATACshall be notified by message of recommendations concerning modification, or deletion of the rates involved as warranted by the situation, and defining the area(s) to which they shall apply. | 
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| | D.� Data To Be Included in Requests. | 
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| | Requests shall include the following information and cost data: | 
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| | 1. lodging costs for a wide range of hotel/ motel facilities within proximity of theTDYpoint location(s) (hotel/motel brochures shall suffice); | 
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| | 2. meal costs for breakfast, lunch,� and dinner for several eating facilities in the area (restaurant menus are preferred, if available); | 
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| | 3. number of travelers and frequency of the travel to the particular area; | 
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| | 4. type or purpose of travel (inspections,� conduct investigations or audits, visit to contractor facilities, training, administrative travel, for example, conferences or meetings, etc.); | 
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| | 5. name and location of activity visited� (Government and non-Government), also show other� Federal activities located in or near the area that is requested to be changed in Appendix B or Appendix D; and | 
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| | 6. recommended boundary line (city, corporate limits, country, etc.) and maximum rate. | 
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| | Reports should be addressed to: | 
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| | Per Diem, Travel and Transportation Allowance Committee
Hoffman Building #1, Room 836
2461 Eisenhower Avenue
Alexandria, VA� 22331-1300 | 
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| | and routed within each Service through the addressees listed in the Introduction under the heading "Feedback Reporting." | 
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| | U4150 PER DIEM ANDAEAON A SINGLE TRIP� | 
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| | A member performingTDYat more than one location on a per diem and actual expense basis for a single trip is entitled to the allowances prescribed in par.U4225-D. | 
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| | PART C:� ACTUAL EXPENSE ALLOWANCE (AEA) | 
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| | U4200 CONDITIONS WARRANTINGAEA | 
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| | A.� General. | 
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| | The applicable per diem rate prescribed in� Part� B� or� Appendices B or D, is generally adequate.� However, the allowable per diem rate may be insufficient for a particular travel assignment because of special duties, or because costs for items listed in par.U4205-Ahave escalated temporarily due to special or unforeseen events.� In other situations, members may incur occasional expenses for lodging or meals when lodgings and meals otherwise are being furnished without cost and a per diem allowance hasn't been authorized for these expenses.�AEAmay be authorized/approved for travel that meets conditions prescribed in this Part if the actual and necessary expenses normally exceed the maximum per diem.� Notwithstanding the conditions cited in this Part, the actual expense authority may not be used as blanket authority to authorize/approve automaticAEAfor all travel to an area where the reimbursement rate is inadequate.� The actual expense authority is used only on an individual trip basis, and only after appropriate consideration is given to the facts existing in each case at the time the travel is directed and performed.� If it becomes necessary to exercise this authority repetitively or on a continuing basis in a particular area, the Service orDODComponent concerned submits a request as prescribed in par.U4140for an adjustment of the applicable rate prescribed in� Appendices B or D.� Except as otherwise provided in this Part, the definitions and rules applicable to the member's entitlement to a per diem incident to aTDYassignment apply to travel on an actual expense basis.� Members are responsible for excess costs and any additional expenses incurred for personal preference or convenience.� Examples of travel assignments that may warrant authorization/approval ofAEAinclude but aren't limited to the following: | 
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| | 1. member travels with dignitary and is required to stay in the same hotel; | 
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| | 2. the travel is to an area where the applicable maximum per diem allowance is generally adequate but costs have escalated for short periods of time during special functions or events such as missile launching periods, international or national sports events, world's fairs, conventions or natural disasters; | 
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| | 3. based on the situation described in item 2, affordable lodgings aren't available or can't be obtained within a reasonable commuting distance of the member'sTDYpoint, and transportation costs to commute to and from the less expensive lodging facility consume most or all of the savings achieved from occupying less expensive lodging; | 
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| | 4. the member, because of special duties of the assignment, necessarily incurs unusually high expenses while conducting official business, such as to procure superior or extraordinary accommodations including a suite or other quarters for which the charge is well above that which the member would normally have to pay for accommodations; or | 
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| | 5. the member necessarily incurs unusually high expenses incident to assignment to accompany another member in a situation as described in item 4. | 
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| | B.� Travel With Certain Dignitaries. | 
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