|CHAPTER��1�-�DEPARTMENT�OF�DEFENSE�(DoD)�EMPLOYEE�TRAVEL�ADMINISTRATION
    PART�B:��CONDITIONS/FACTORS
        C1058��PRUDENCE�IN�TRAVEL
            C.��Rest�Stops�When�OCONUS�Travel�is�Involved
                1.��General.
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| | d.� the scheduled flight time, including stop-overs, exceeds 14 hours by a direct or usually traveled route.� Scheduled flight time is the time between the scheduled airline departure from the PDS/TDY point until the scheduled airline arrival at the TDY point/PDS. | 
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| | 2.� Location of Rest Stop.� | 
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| | A rest stop: | 
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| | a.� may be authorized/approved at any intermediate point, and | 
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| | b.� should be as near to midway in the journey as authorized carrier scheduling permits. | 
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| | 3.� Travel by Indirect Route.� | 
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| | A rest stop shall not be authorized/approved when an employee chooses to travel by an indirect route, for personal convenience, causing excess travel time. | 
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| | 4.� Per Diem.� | 
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| | The rest stop per diem rate is the rest stop location rate.� | 
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| | 5.� Rest Period Before Reporting for Duty.� | 
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| | A reasonable rest period at the TDY point is recommended before the employee reports for duty when: | 
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| | a.� authorized carrier schedules prevent an intermediate rest stop, | 
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| | b.� a rest stop is not authorized/approved, or | 
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| | c.� travel is not authorized for premium-class accommodations. | 
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| | C1059� HOTEL AND MOTEL FIRE SAFETY - APPROVED ACCOMMODATIONS� | 
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| | Government policy is to save lives and protect property by promoting fire safety in hotels and other establishments that provide lodging to transient guests.� Each DoD component must take appropriate steps to strongly encourage employees who use commercial lodgings while on official travel to stay at firesafe-approved accommodations.� Lodgings that have met the Government requirements are listed on the U.S. Fire Administration's internet site at: http://www.usfa.fema.gov/hotel/index.htm. | 
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| | C1060� CONFERENCES/TRAINING AT THE PDS | 
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| | Payment of registration fees, meals, lodging, travel, and/or other expenses required for conferences/training at the PDS cannot be paid as travel allowances.� For authority to pay related training costs at the PDS see 10 U.S.C., �2013; 5 U.S.C., �4109; 42 U.S.C., �218a; and 14 U.S.C., �469.� The costs must clearly be an integral part of the training (39 Comp. Gen. 119 (1959); and B-244473, January 13, 1992).� When training events require lodging and subsistence costs at the PDS, authority for training expense payment is made through the training and/or comptroller personnel using the above legal authority. | 
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| | C1065 DEFENSE TABLE OF OFFICIAL DISTANCES (DTOD) | 
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| | A.� General. | 
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| | The DTOD: | 
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| | 1.� is the standard source for worldwide distance information, | 
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| | 2.� replaces all other sources used for computing distance (except for airplanes), | 
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| | 3.� uses city to city distance (not zip code to zip code), | 
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| | 4.� provides distances to tenths of a mile which must be rounded to the nearest mile for each leg of a journey, | 
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| | 5.� does not apply to travel distance; | 
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| | a.� in and around the PDF or TDY sites, or | 
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| | b.� between home/office and carrier terminal, | 
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| | which is determined by odometer readings, and | 
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| | 6.� website is found at http://www.dtoc.com. | 
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| | B.� TDY and PCS Travel. | 
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| | 1.� Effective 1 January 1999, commands with access to the DTOD internet website, CD-ROMs or interfacing systems should use the DTOD to determine TDY and PCS distance (using practical distance).� Offices without DTOD access (as of 1 January 1999) should continue to use the Official Table of Distance (AR 55-60/AFM 177-135/NAVSO P-2471 and AR 55-61/AFM 177-136/NAVSO P-2472) as the official sources for travel distance. | 
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| | 2.� Effective 1 April 1999, the DTOD is the only official source for DTY PCS travel distance (except for airplanes). | 
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| | PART C:� TRAVEL ADVANCES | 
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| | C1100� GENERAL | 
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| | A.� Minimizing Cash Requirements | 
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| | 1.� Policy.� Employees traveling on official business: | 
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| | a.� are responsible for their travel expenses, but�� | 
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| | b.� should not have to pay official travel expenses entirely from personal funds (unless the employee decides not to use Government resources such as Government travel charge cards or traveler's checks).�� | 
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| | 2.� Responsibilities.� DoD components: | 
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| | a.� may issue travel advances for certain expenses, as authorized in this Part,�� | 
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| | b.� should ensure travelers take all reasonable steps to minimize the cash burden on both the component and the traveler (such as using Government travel charge cards.), and | 
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| | c. must issue advances in the form of traveler's checks when it's in the Government's best interest. | 
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| | B.� Managing Financial Resources.� | 
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| | To manage financial resources more effectively for travel expense purposes, DoD components shall: | 
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| | 1.� hold to a minimum the amounts of cash advances for travel purposes as provided in par. C1102;� | 
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| | 2.� follow-up with travelers to assure they submit vouchers within established time frames as provided in par. C1105-A; and� | 
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| | 3.� process travel vouchers promptly to provide timely payment to employees or to recover any excess travel advances as indicated in par. C1105-A. | 
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| | DoD components must establish internal policies and procedures to ensure travel vouchers are paid within 25 working days after the end of a trip or travel period. | 
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| | C.� Use of Government Travel Charge Cards.� | 
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| | "It is the general policy of DoD that the Government-sponsored, contractor-issued travel card be used by DoD personnel to pay for all costs incidental to official business travel, including travel advances, lodging, transportation, rental cars, meals and other incidental expenses, unless otherwise specified", (OSD (C) memo of 28 March 1995, subject:� Travel Reengineering Implementation Memorandum #2--Maximized Use of the Travel Charge Card).� The policies and procedures for the Government travel charge card program (including central billing and unit cards) are found in the DoD Financial Management Regulation (DoDFMR 7000.14-R), Volume 9, "Travel Policy and Procedures". | 
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| | C1101� ALLOWABLE TRAVEL ADVANCES | 
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| | A.� TDY Travel.� | 
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| | Travel advances may be paid when per diem allowance, or mileage allowance for POC use, or both, is authorized for TDY assignments worldwide. | 
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| | B.� PCS/TCS Travel.� | 
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| | Travel advances may be paid when per diem allowance or mileage allowance for POC use is authorized for PCS/TCS travel between DoD activities worldwide, or for travel of appointee to first duty station within CONUS, Alaska, or Hawaii.� A travel advance may not be paid for OCONUS renewal agreement travel, return travel for separation, or advance return of dependents from OCONUS.� A travel advance may be paid a new appointee to a first OCONUS duty station when there are extenuating circumstances or financial hardship because of a relatively long travel status period for per diem purposes or POC mileage allowance distance. | 
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| | C.� HHG Transportation Authorized.� | 
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| | A travel advance may be paid for the expense of temporary storage of HHG reimbursable under the commuted rate system if property is placed in temporary storage.� Travel advances may be paid when HHG transportation is authorized: | 
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| | 1.� within CONUS, and the expense is reimbursable under the commuted rate system, or� | 
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| | 2.� movement is authorized for a mobile home between and within CONUS and Alaska in lieu of shipment of HHG. | 
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