PER DIEM, TRAVEL AND TRANSPORTATION ALLOWANCE

COMMITTEE

HOFFMAN BUILDING 1, ROOM 836

2461 EISENHOWER AVENUE, ALEXANDRIA, VA 22331-1300

Revised to Change Effective Date

from 1 August 1999 to 1 September 1999

PDTATAC/sab 23 June 1999

CIVILIAN TRAVEL DETERMINATION

TO: SEE DISTRIBUTION

SUBJECT: CAP Item 20-99(E) – Revise DD Form 1614

1. SYNOPSIS: The attached change revises DD Form 1614. The current version of the form

was designed as a travel order for Civilian Permanent Duty Travel (PDT), but is also currently

used as a travel order for Temporary Change of Station (TCS) travel. Creating a new and

separate form only for TCS travel did not seem efficient because much of the same employee

information/data that is needed for the PDT travel order is also required for the TCS order.

Combining both the PDT and TCS travel authorizations into one form makes it easier for all

users.

2. This revision is scheduled to appear in printed change number 407 of the JTR, effective

1 September 1999.

//signed 6/24/99//

S. W. WESTBROOK

Director

Attachment:

As stated

Hard Copy Distribution:

CAP Item File

E-Mail Distribution:

CAP Members Kay Anderson-Hager

T&T Branch Nancy Murphy

Paul Joyce Jim Harte

Barbara Delisa GSBCA Judges

John Argodale

S. Brumbaugh: SAB 06/23/99 W. B. Tirrell, Sr. WBT 06/24/99
CAP Item 20-99(E) Page 1 of 2 Pages

Rev 1 (5 May 1999)

JTR, par. C3151 is revised as follows:

A. General. The Request/Authorization for DoD Civilian Permanent Duty or Temporary Change of

Station (TCS) Travel (DD Form 1614) is used as a request and authorization (authentication) for all

official PCS/TCS travel by employees and their families. DD Form 1614 is available through the

regular supply channels. It also is available for printing and/or downloading from the Internet

through the Washington Headquarters Service DoD Forms Program at the following website:

http://web1.whs.osd.mil/icdhome/FORMTAB.html

NOTE: DD Form 1614 must not be used for contractors’ travel.

B. Preparation of DD Form 1614. DD Form 1614 is generally self-explanatory. Special

explanatory material for completing certain items on DD Form 1614 follows:

Item 7, Releasing Official Station and Location, or Actual Residence--Enter the name and location

of the releasing PDS, if a transfer, or the address shown on the transportation agreement as the

actual residence, if first duty station travel.

Item 13a, Round Trip Travel for Househunting--Indicate if round trip travel to seek a permanent

residence is, or is not authorized. If authorized, insert in Item 13b the number of calendar days for

which travel is authorized.

Item 16, Other Authorized Expenses--The travel advance is for advances from the Government to

the traveler (computed by the appropriate finance/disbursing activities) and NOT for authorizing

ATM advances against the Government-sponsored contractor-issued travel charge card which

should be addressed in Item 20, Remarks or Other Authorizations. The amount of any relocation

allowances advance in Item 16 must be computed in accordance with Service finance policy.

Item 20, Remarks or Other Authorizations--In addition to the type of notations suggested within the

box, this item may be used to show any other pertinent information. Statements may be included to

clarify any special instructions. When round trip travel is authorized for seeking a permanent

residence, include the authorized transportation mode under this item. If TDY is authorized en

route, state the purpose, duration of duty assignment, location, and any pertinent conditions. List the

amount authorized for ATM advance against the Government-sponsored contractor-issued travel

charge card. The issuing CPO’s name, address, and POC with phone number (including area code)

and DSN should be included.

Item 23, Accounting Citation--Show fiscal data in accordance with regulations of the DoD

component concerned. Please ensure that funds are obligated against the PCS/TCS order. For

Transportation Account Codes (TACs) for DoD personnel see DOD 4500.9-R, Volume 2. TAC

codes: Army A2PC, Air Force F750, and Navy and Marine Corps see website

http://192.67.251.41/tac_inq/tac_menu.html.
CAP Item 20-99(E) Page 2 of 2 Pages

Rev 1 (5 May 1999)

Item 25, Order-issuing/Authenticating Official--See Appendix A. Show the order-issuing

organization and address in addition to the title and signature of order-issuing/authenticating official.

C. Distribution. See par. C3057 for the number of copies of a travel order for distribution.

D. Privacy Act Statement. This subparagraph implements the Privacy Act of 1974 (5 U.S.C. §552a)

by adding a Privacy Act Statement for ”Request/Authorization for DoD Civilian Permanent Duty or

Temporary Change of Station (TCS) Travel” (DD Form 1614). The form may be reproduced locally

and made available to the individual supplying data shown on DD Form 1614. The form also is

available for printing and/or downloading from the Internet through the Washington Headquarters

Service DoD Forms Program at the following website:

http://web1.whs.osd.mil/icdhome/FORMTAB.html

JTR, par. C4205-B4 is revised as follows:

B. New Duty Station at Other Than the Authorized Destination for Separation

4. Travel Order Conditions. A PCS travel order is not appropriate for travel under the

provisions of this paragraph. Movement from the old OCONUS PDS to actual

residence/allowable alternate destination is by separation order. The acquiring department or

agency is responsible for issuing a travel order, (“Request/Authorization for DoD Civilian

Permanent Duty or Temporary Change of Station (TCS) Travel”, DD Form 1614), authorizing

travel from the point at which the responsibility of the command at the old OCONUS PDS ends

and the responsibility of the command at the new PDS begins. The travel order must contain the

same basic information as that for a PCS order prescribed in Chapter 3 and should include the

following statement in Item 20 "Remarks or Other Authorizations": "Transfer from another

agency without a break in service following return for separation after satisfactorily completing

an overseas tour of duty."