|CHAPTER�6�-�EVACUATION�ALLOWANCES
    PART�A:�AUTHORIZED�OR�ORDERED�MOVEMENT�OUTSIDE�THE�CONTINENTAL�UNITED�STATES�(CONUS)
        U6003��RESPONSIBILITIES
            A.��Authorizing�or�Ordering�an�Evacuation
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| | A.� Authorizing or Ordering an Evacuation | 
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| | 1.� Foreign Areas. | 
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| | The decision to evacuate dependents from a foreign area rests with the State Department.� In appropriate circumstances, such as Presidential declaration of national emergency or directed reinforcement of U.S. Armed Forces in a theatre, or to accommodate force protection or anti-terrorism considerations, the Secretary of Defense, after consultation with the Secretary of State, may authorize the evacuation of all DOD noncombatants (NOTE: The authority of the Secretary of Defense doesn't apply to noncombatants attached to Defense Attach� Offices, Marine Security Guard Detachments, DOD elements or personnel that form an integral part of the U.S. Country Team, and others as determined between the Combatant Commander and the Chief of Mission) (Memorandum of agreement between DOS and DOD, 14 July 1998).� If timely communication with the State Department isn't possible or there is no State Department presence in the area concerned, the Commander of the Combatant command or the senior commander in the country concerned or the Defense Attach� is responsible for authorizing or ordering an evacuation of the area.� The Department of Defense (USD(P&R) DSN: 225-0711, Comm: (703) 695-0711) is primarily responsible for the evacuation of dependents at the U.S. Naval Base, Guantanamo, Cuba (DODD 3025.14, 5 November 1990). | 
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| | 2.� Non-Foreign Areas. | 
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| | The following officials are responsible for authorizing or ordering an evacuation of the dependents of uniformed service personnel from non-foreignOCONUSareas: | 
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| | a. The Secretary of Defense, or the Secretary's designated representative (USD (P&R) DSN 225-0711, Comm (703) 695-0711), for the dependents ofDODcomponents, including the Coast Guard when operating under the Department of the Navy by agreement with the Secretary of Transportation; | 
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| | b. The Secretary of Transportation, or the Secretary's designated representative (Commandant (G-WP) Comm (202) 267-1652), for the dependents of Coast Guard personnel; | 
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| | c. The Secretary of Health and Human Services,� or the� Secretary's designated representative, for the dependents of Public Health Service personnel; | 
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| | d. The Secretary of Commerce, or the Secretary's designated representative,� for dependents ofNOAApersonnel; | 
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| | e. The Secretary of the Army, Navy, or Air Force, or the Secretary's designated representative, for the dependents of members of their respective Services (including the Coast Guard when operating under the Department of the Navy by agreement with the Secretary of Transportation); | 
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| | f. The head of aDODcomponent (see definition in Appendix A) or designated representative; | 
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| | g. The commander of a U.S. installation (see definition in Appendix A) or Coast Guard District Commander (for the dependents of Coast Guard personnel) or designated representative; and | 
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| | h. The commander, director, head, chief or supervisor of an organization or office. | 
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| | B.� Evacuation to Safe Haven or Designated Place. | 
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| | The anticipated length of an evacuation is the key to determining if dependents should travel to a safe haven or a designated place.� If the circumstances making an evacuation necessary are expected to improve to the extent that the evacuated dependents can return to the member'sPDS, dependents are evacuated to a safe haven.� If circumstances aren't expected to improve, dependents are evacuated to a designated place. | 
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| | 1.� Designation of Original Safe-Haven Location. | 
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| | The original safe-haven location is normally designated by the Department of State, in coordination withDOD.� The only exception is thatDODhas primary responsibility for designating the original safe haven when the evacuation is from theU.S.Naval Base, Guantanamo, Cuba, or from non-foreignOCONUSareas.� IfCONUSis named in the evacuation order as the original safe haven, evacuees select an exact safe-haven location inCONUSfor themselves to which they shall travel at Government expense. | 
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| | 2.� Designation of Alternate Safe-Haven Location. | 
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| | For DOD Services, the Under Secretary of Defense (Personnel and Readiness) (USD(P&R)) has the authority to authorize/approve an alternate safe haven for evacuated dependents and to authorize/approve transportation at Government� expense from one safe haven to another safe haven when circumstances warrant.� For non-DOD Services, that authority is vested in the Secretarial Process.� For all Services, Secretarial Process may authorize/approve an alternate location within a safe haven for evacuated dependents and transportation at Government� expense thereto when circumstances warrant. | 
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| | 3.� Designating anOCONUSDesignated Place. | 
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| | The Secretary concerned or designated representative must authorize/approve anOCONUSdesignated place | 
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| | C.� Termination of Safe-Haven Status and Directing Dependents to Select Designated Place. | 
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| | ForDODServices, USD(P&R) has responsibility to determine when evacuated dependents at a safe haven must select a designated place and move thereto, or select their safe haven as their designated place.� For non-DOD Services, that authority is vested in the Secretarial Process. | 
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| | D.� Termination of Evacuation Status. | 
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| | ForDODServices, USD(P&R) has responsibility to terminate evacuation status and to authorize the return of dependents to the overseas duty station.� For non-DOD Services, that authority is vested in the Secretarial Process. | 
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| | U6004� TRANSPORTATION OF DEPENDENTS� | 
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| | A.� General. | 
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| | This paragraph provides for the necessary relocation of dependents incident to an evacuation, to include dependents of a member assigned to anOCONUSPDSwho dies before or during an evacuation of thatPDS.� Entitlements for transportation of dependents under this paragraph are the same as those authorized forPCS.� The accompanied baggage allowed in connection with such dependent travel is limited to the free checkable baggage allowed by the carrier.� However, if the carrier providing the transportation allows excess accompanied baggage, the individual acting in the capacity of the transportation officer in the area being evacuated, or the order-issuing authority, as appropriate, may authorize/approve excess accompanied baggage on the applicable transportation document when deemed necessary by the circumstances. | 
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| | B.� Command Sponsored Dependents and Student Dependents at OverseasPDSat Time Evacuation Authorized or Ordered. | 
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| | Command sponsored dependents, and student dependents authorized to travel under par. U5243-C, who are at or in the vicinity of the member'sPDSwhen the evacuation is authorized or ordered, are entitled to transportation to a safe haven or to a designated place if such travel is directed by competent authority.� Dependents are residing in the vicinity of thePDSwhen they reside in the country, or in Alaska, Hawaii, Puerto Rico orU.S.territory or possession within which thePDSis located.� When a member resides with the dependents and commutes to thePDSfrom a place located in an adjacent country (except the United States), the dependents also are residing in the vicinity of the member'sPDS.� A dependent, who was moved at Government expense to the member'sOCONUSPDSand who became 21 years of age at thePDSis a dependent for transportation under this subparagraph.� Further, such dependent, and any dependent transported under this subparagraph who turns 21 years of age at the safe haven or designated place while the member is serving at the overseasPDS, is a dependent of the member while at the safe haven or designated place, as applicable, and for the purpose of return transportation to the member'sOCONUSPDSunder subpar. I1a.� | 
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| | C.� Dependents Residing at or in Vicinity of Overseas Station (Other Than Member's Duty Station) at Time Evacuation Authorized or Ordered. | 
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| | Dependents who reside at or in the vicinity of a member's former duty station following the assignment of the member elsewhere, or who reside at or in the vicinity of a duty station (other than the duty station of the member) incident to orders in connection with an unaccompanied tour of duty of the member, when an evacuation of the duty station where the dependents reside is authorized or ordered, are entitled to transportation to a safe haven or to a designated place if such travel is directed by competent authority.� A dependent, who was moved at Government expense to the member's former duty station or a duty station (other than the duty station of the member) and who became 21 years of age is a dependent for transportation under this subparagraph.� Further, such dependent, and any dependent transported under this subparagraph who turns 21 years of age at the safe haven or designated place while the member is serving at the overseasPDS, is a dependent of the member while at the safe haven or designated place,� as applicable, and for the purpose of return transportation to the location from which evacuated.� | 
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| | D.� Dependents Temporarily Absent From Member'sPDSWhen Evacuation Authorized or Ordered | 
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| | 1.� Command Sponsored Dependents Temporarily Absent From Member'sPDSWhen Evacuation Authorized or Ordered. | 
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| | Command sponsored dependents, who have established a residence at or in the vicinity of the member'sOCONUSPDSbut who are temporarily absent from thePDSfor any reason (to include student dependents attending dormitory schools overseas away from the member'sPDS) when the evacuation is authorized or ordered, will be retained in a safe-haven status at the place they are located when the evacuation is authorized or ordered or will be furnished transportation to another safe haven or a designated place, whichever is considered appropriate by competent authority.� Only one departure is permitted an evacuee under an evacuation order.� Any subsequent evacuation order for the same locality will apply only to evacuees departing under that subsequent order. | 
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| | 2.� Student Dependent Attending School in United States When Evacuation Authorized or Ordered. | 
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| | When a dependent is attending school in the United States and the member is entitled to transportation or reimbursement therefor for that dependent to thePDSunder par. U5243-C, the safe haven or designated place, as applicable, replaces the member'sPDSas the travel destination authorized under par. U5243-C.� If the student dependent joins other family members at the safe haven or designated place, the student dependent is entitled to one round trip between the school and the safe haven or designated place, as applicable, under this Part.� If the student dependent is the member's only dependent, and ifCONUSis named in the evacuation order as the safe haven, the student dependent is entitled to transportation to and from the exact safe haven location withinCONUSthat the student dependent or member selects.� Such transportation has no effect on the entitlement to student dependent travel between the school and the member's overseasPDSunder par. U5243-C. | 
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| | E.� Command Sponsored Dependents and Student Dependents En Route to Member'sOCONUSPDSWhen Evacuation Authorized or Ordered. | 
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| | When an evacuation of the member'sOCONUSPDSis authorized or ordered, and the member's command sponsored dependents, or student dependents traveling under par. U5243-C: | 
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| | 1. with a port call for the travel to the member'sPDSor with official authorization to travel to the member'sPDSon personally procured transportation subject to reimbursement by the Government� (i.e., it wasn't intended to issue a port call for that travel by dependents), and | 
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| | 2. who have disestablished their residence and moved to temporary accommodations in preparation for performing such travel to the member'sPDS, | 
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| | will be requested to remain where they are located (their interim safe haven) awaiting a decision to authorize their onward travel to thePDS, to another safe haven, or to a designated place.� For dependents with port calls, the official issuing the port call will ascertain the appropriate course of action to take in each case from the headquarters of the member's Service and furnish timely notification to the dependents concerned.� For dependents without port calls, the order-issuing authority of the member's Service will determine the appropriate course of action to take in each case and furnish timely notification to the dependents concerned.� The dependents will be authorized transportation from the place they received notification of the evacuation to the safe haven or designated place, whichever is considered appropriate by the official implementing the State Department evacuation instructions.� A dependent, who has disestablished a residence after receipt of a port call or official authorization to travel to the member'sPDSin preparation for the authorizedPCStravel to the member'sPDS, and who has moved or must move to temporary accommodations before beginning the travel to the member'sOCONUSPDS, will be considered as having departed from the former residence and en route to the member'sPDS. "Disestablishment of a residence" includes a situation in which a house is sold and a contract signed which specifies a date for moving out and closing the sale of the house or a lease has been terminated and can't be reinstated.� Dependents who have neither received a port call nor official authorization to travel to the member'sPDSaren't entitled to any transportation under this Part.� (See par.U6005-Ffor per diem payable.) | 
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| | F.� Command Sponsored Dependents and Student Dependents at Safe Haven Authorized or Ordered to Move to Another Safe Haven or to Designated Place. | 
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| | When competent authority directs or authorizes a command sponsored dependent or student dependent evacuated to a safe haven under this paragraph to move from that safe haven to another safe haven or to a designated place, transportation of the dependents will be authorized to that new safe haven or designated place. | 
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| | G.� Noncommand Sponsored Dependents. | 
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| | Noncommand sponsored dependents at the member'sOCONUSPDSwhen the evacuation is authorized or ordered will be authorized transportation to a safe haven or designated place, whichever the authority authorizing or ordering the evacuation considers appropriate.� Noncommand sponsored dependents who are en route to, but haven't yet arrived at, thePDSwhen the evacuation of dependents is authorized or ordered aren't entitled to any transportation under this Part. | 
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| | H.� Allowances for Escort for Dependent(s) Incapable of Traveling Alone Due to Age, Physical or Mental Incapacity, or Other Extraordinary Circumstances | 
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| | 1.� General. | 
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| | Travel and transportation allowances provided in subpar. 2 are payable to a member, aU.S.Government civilian employee, or a person who travels under an official order or travel authorization as an escort for a dependent evacuated under this Part who is incapable of traveling alone between the member'sPDSand the safe haven or designated place, whichever applies, due to age, physical or mental incapacity, or other extraordinary circumstances.� Round-trip transportation, one-way transportation, or transportation via the point to which the dependent must be escorted, as applicable, is authorized.� The travel and transportation allowances authorized by this subparagraph may be paid in advance. | 
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| | 2.� Travel and Transportation Allowances | 
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| | a.� Member as Escort. | 
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| | While a member is performing escort duty under this subparagraph to escort the dependent(s) between the overseasPDSand the safe haven or designated place, the member is entitled to travel and transportation allowances as prescribed for all otherTDY.� | 
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| | b.�U.S.Government Civilian Employee as Escort. | 
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| | While aU.S.Government civilian employee is performing escort duty under this subparagraph, the employee is entitled to the allowances prescribed in regulations issued by the employee's agency or department forTDY.� For travel and transportation allowances for aU.S.Government civilian employee designated as an escort, see Joint Travel Regulations, Volume 2, par. C6150, and for DOT civilian employees, the Department of Transportation Travel Guiding Principles, DOT 1500.11 (series). | 
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| | c.� Person Other Than Member or Civilian Employee as Escort. | 
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| | A person other than a member orU.S.Government civilian employee, whose travel is authorized as an escort for a dependent(s) under this subparagraph, will be issued invitational travel orders (see Chapter 7, Part T and for persons to whom orders are issued by the Coast Guard, the Department of Transportation Travel Guiding Principles, DOT 1500.11 (series)).� Individuals designated to travel as escorts are entitled to travel and transportation allowances in the same manner as authorized forU.S.Government civilian employees. | 
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| | I.� Subsequent Entitlement to Transportation of Dependents When Evacuation Status Canceled for Member'sPDS | 
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| | 1.� Command Sponsored Dependents and Student Dependents | 
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| | a.� Transportation to Member'sPDS. | 
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| | When the situation at theOCONUSPDSpermits, for theDODServices, USD(P&R) will authorize evacuated dependents who are command sponsored dependents or student dependents to travel to the member'sOCONUSPDS.� For the non-DODServices, that authority is vested in the Secretarial Process.� When that authority has been granted, command sponsored dependents at a safe haven or designated place will be authorized transportation to the member's currentOCONUSPDSprovided the member has at least 60 days remaining in the tour at theOCONUSPDSon the date the dependents are scheduled to arrive there.� If less than 60 days remain in the member's tour on the date the dependents are scheduled to arrive, transportation from the safe haven or designated place, as applicable, to the member's overseasPDSshall not be allowed unless authorized by the Secretarial Process.� Transportation so authorized won't exceed transportation from the safe haven or designated place, whichever applies.� A dependent evacuated to a safe haven or designated place under subpar. B, who had become 21 years old at the overseasPDSbefore the evacuation, or who turned 21 years old while at the safe haven or designated place, shall be considered the member's dependent for the purpose of return transportation to the member's overseasPDSunder this subparagraph. | 
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