[Federal Register Volume 74, Number 184 (Thursday, September 24, 2009)]
[Notices]
[Pages 48774-48776]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-23114]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974, as Amended; Revisions to the Existing System 
of Records

AGENCY: Office of the Secretary, National Business Center, Aviation 
Management Directorate (AMD), Interior.

ACTION: Proposed Revisions to an Existing System of Records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary, National Business Center, 
Aviation Management Directorate (NBC-AMD) is issuing public notice of 
its intent to modify an existing Privacy Act system of records, DOI-07, 
``Federal and Non-Federal Aviation Personnel, Equipment, and Mishap 
Information System.'' The revisions will reflect the reorganization of 
the old Office of Aircraft Services into the current Aviation 
Management Directorate, with changes in office names, locations, and 
contact numbers. Further updates reflect the implementation of a new 
electronic Interagency Aviation Accident Database (IAAD) used for 
querying the collection of aviation accident and incident-with-
potential (IWP) reports compiled by the USDA Forest Service and NBC-AMD 
for trend analysis of factors contributing to aviation mishaps. It also 
serves a secondary function as an archive of aviation accident and IWP 
investigation documents.

DATES: Comments must be received by November 3, 2009.

ADDRESSES: Send written comments to the U.S. Department of the 
Interior, Office of the Secretary, Privacy Officer, 1951 Constitution 
Avenue, NW., MS 116 SIB, Washington, DC 20240. You may also e-mail 
comments to <a href="/cdn-cgi/l/email-protection#65290c0b01043a310d0a080416250b07064b020a13"><span class="__cf_email__" data-cfemail="74381d1a10152b201c1b191507341a16175a131b02">[email protected]</span></a>, or fax them to (202) 219-2374. 
Before including your address, phone number, e-mail address, or other 
personal identifying information in your comment, you should be aware 
that your entire comment--including your personal identifying 
information--may be made publicly available at any time. While you can 
ask us in your comment to withhold your personal identifying 
information from public review, we cannot guarantee that we will be 
able to do so.

FOR FURTHER INFORMATION CONTACT: Associate Director, National Business 
Center, Aviation Management, 300 E. Mallard Drive, Suite 200, Boise, 
Idaho 83706. You may also telephone (208) 433-5000.

SUPPLEMENTARY INFORMATION: The NBC-AMD is proposing to amend the system 
notice for DOI-07, ``Federal and Non-Federal Aviation Personnel, 
Equipment, and Mishap Information System'' to reflect organizational 
changes. The Office of Aircraft Services was reorganized under the 
National Business Center as the Aviation Management Directorate. AMD's 
area offices were re-categorized as regional offices; locations and 
contact numbers were changed. Accordingly, the NBC-AMD proposes to 
amend the ``Federal and Non-Federal Aviation Personnel, Equipment, and 
Mishap Information System,'' DOI-07. Comments received within 40 days 
of publication in the Federal Register will be considered. The system 
changes will be effective as proposed at the end of the comment period 
unless comments are received which would require a contrary 
determination. The Department will publish a revised notice if changes 
are made based upon a review of comments received.

    Dated: September 21, 2009.
Linda S. Thomas,
Privacy Officer, Office of the Secretary.
Privacy Act; Systems of Records

SYSTEM NAME:
    Federal and Non-Federal Aviation Personnel, Equipment, and Mishap 
Information Systems--Interior, Office of the Secretary, DOI-07.

SYSTEM LOCATION:
    (1) National Business Center, Aviation Management Directorate, 
Aviation Safety and Evaluations Office, 300 E. Mallard Drive, Suite 
200, Boise, Idaho 83706, (2) National Business Center, Aviation 
Management Directorate, Division of Technical Services, 300 E. Mallard 
Drive, Suite 200, Boise, Idaho 83706, (3) National Business Center, 
Aviation Management Directorate, Alaska Regional Office, 4405 Lear 
Court, Alaska 95502-1052, (4) National Business Center, Aviation 
Management Directorate, Western Regional Office--Boise, 960 Broadway 
Avenue, Suite 300, Boise, Idaho 83706, (5) National Business Center, 
Aviation Management Directorate, Western Regional Office--Phoenix, 
22601 North 19 Avenue, Suite 208, Phoenix, Arizona 85027, (6) National 
Business Center, Aviation Management Directorate, Eastern Regional 
Office, 3190 NE. Expressway, Suite 110, Chamblee, GA 30341.

CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
    The system contains information relative to certificates, 
qualifications, experience levels, training and proficiency, and 
performance of individuals. Identifying information pertaining to 
individuals includes name, birth date, and social security number or 
FAA certificate number. The system also contains aviation mishap data 
pertaining to accidents, incidents-with-potential (IWPs), incidents, 
aviation hazards and maintenance deficiencies. This information 
includes accident summary, accident and other mishap reports, type of 
mishap, contributing factors, aircraft identification data, and pilot, 
crewmember, and mechanic certificate number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Department of the Interior Manual, sections 112 DM 10; 350 DM 1; 
350 DM1 Appendix 2; and 352 DM1. Additionally, 5 U.S.C. 301; and 
Reorganization Plan 3 of 1950.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USER AND THE PURPOSES OF SUCH USES:
    Disclosures within the Department of the Interior may be made to 
employees of the Department: (1) To determine aircraft/crew/mechanic/
ground personnel qualifications to comply with the NBC-AMD procedures 
and directives: (2) To perform aircraft mishap trend analysis and 
develop statistical data for use in the Interior Aircraft Accident 
Prevention Program.
    Disclosures outside the Department of the Interior may be made: (1) 
To the U.S. Department of Justice or in a proceeding before a court or 
adjudicative body when, (a) the United States, the Department of the 
Interior, a component of the Department, or when represented by the 
government, an employee of the Department is a party to litigation or 
anticipated litigation or has an interest in such litigation, and (b) 
the Department of the Interior determines that the disclosure is 
relevant or necessary to the litigation and is compatible with the 
purpose for which the records were compiled; (2) To appropriate 
Federal, State, local or

[[Page 48775]]

foreign agencies responsible for investigating or prosecuting the 
violation or for enforcing or implementing the statute, rule, 
regulation, order, or license when the Department or one of bureaus or 
offices becomes aware of information indicating a violation or 
potential violation of a statute, regulation, rule, order or license; 
(3) To a Federal agency which has requested information necessary or 
relevant to the hiring, firing, or retention of an employee, or 
issuance of a security clearance, contract, license, pilot 
qualification card, grant or other benefit, but only to the extent that 
the information disclosed is relevant and necessary to the requesting 
agency's decision on the matter; (4) To Federal, State, local agencies 
or commercial businesses where necessary to obtain information relevant 
to the hiring or retention of an employee, or the issuance of a 
security clearance, license, pilot qualification card, grant or other 
benefit; (5) To a congressional office from the record of an individual 
covered by the system in response to an inquiry the individual, or the 
heir of such individual if the covered individual is deceased, has made 
to the congressional office; (6) To an expert, consultant, or 
contractor (including employees of the contractor) of the Department of 
the Interior that performs, on behalf of the DOI, services requiring 
access to these records; (7) To an official of another Federal agency 
to provide information needed in the performance of official duties 
related to reconciling or reconstructing data files, in support of the 
functions for which the records were collected and maintained; (8) To 
representatives of the General Services Administration or the National 
Archives and Records Administration to conduct records management 
inspections under the authority of 44 U.S.C. 2903 and 2904; and (9) to 
the U.S. Forest Service in joint efforts to perform trend analysis on 
aviation accidents that occur on flights conducted.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained manually, in file folders or on microfiche 
film, or electronically, in computer files located on the Aviation 
Management Directorate's local area network accessed at the above 
address(es).

RETRIEVABILITY:
    (1) Records on Interior employees are indexed by agency, location, 
name, FAA certificate number, social security number, duty 
classification, type of mishap, accident summary and date of birth; (2) 
Records on commercial operator personnel are indexed by name, FAA 
certificate number, social security number, type of mishap, accident 
summary, and date of birth; (3) Records on cooperating government 
agencies, organizations, and private individuals are indexed by agency, 
location, name, FAA certificate number, social security number, type of 
mishap, accident summary and date of birth; (4) Records stored in the 
IAAD can be retrieved by mishap number, date, time, aircraft tail 
number, aircraft ID, aircraft type, aircraft manufacturer, aircraft 
model, vendor name, light conditions, visibility, weather conditions, 
event type, procurement, home base, accident location, State, 
operational control, type of mission, type of flight profile, pilot-in-
command, second-in-command, number of crew members, number of qualified 
non-crewmembers, number of passengers, total number of souls on board, 
number of injuries, fatigue factors, flight hours, phase of occurrence, 
human factors, National Transportation Safety Board findings, probable 
cause, and costs.

SAFEGUARDS:
TECHNICAL SECURITY:
    Access to records is limited to Departmental and contract personnel 
who are granted password access, and have an official need to use the 
records in the performance of their duties in accordance with 
requirements found in the DOI's Privacy Act regulations (43 CFR 2.51). 
Additionally, electronic records are protected by a firewall, network 
authentication (secure server), encryption, and file integrity auditing 
software meeting the requirements of 43 CFR 2.51 which conform to 
Office of Management and Budget and Departmental guidelines reflecting 
the implementation of the Federal Information Security Management Act.

PHYSICAL SECURITY:
    Each geographic location is physically secured by entry access 
cards. When data is not in use by authorized personnel, paper and 
microfiche records are stored in locked file cabinets or in secured 
rooms. Electronically stored records are protected from unauthorized 
access through use of access codes, entry logs, and other system-based 
protection methods. The computer servers in which records are stored 
are located in computer facilities that are secured by alarm systems 
and off-master key access. A Privacy Act Warning Notice appears where 
records containing information on individuals are stored or displayed. 
Backup tapes are stored in a locked and controlled room in a secure, 
off-site location.

ADMINISTRATIVE SECURITY:
    All Departmental and/or contract employees must undergo mandatory 
records, security, and IT training before access is granted.

RETENTION AND DISPOSAL:
    Records will be disposed of in accordance with the National 
Archives and Records Administration General Records Schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    (1) Aviation Safety and Evaluations Manager, NBC-AMD, Aviation 
Safety and Evaluations Office, 300 E. Mallard Drive, Suite 200, Boise, 
Idaho 83706, (2) Chief, Division of Technical Services, NBC-AMD, 300 E. 
Mallard Drive, Suite 200, Boise, Idaho 83706, (3) Regional Director, 
NBC-AMD, Alaska Regional Office, 4405 Lear Court, Alaska 95502-1052, 
(4) Regional Director, NBC-AMD, Western Regional Office--Boise, 960 
Broadway Avenue, Suite 300, Boise, Idaho 83706, (5) Regional Director, 
NBC-AMD, Eastern Regional Office, 3190 NE Expressway, Suite 110, 
Chamblee, GA 30341.

NOTIFICATION PROCEDURE:
    A request for notification of the existence of records shall be 
addressed to the appropriate System Manager. The request shall be in 
writing, signed by the requestor, and comply with the content 
requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    A request for access to records shall be addressed to the 
appropriate System Manager. The request shall be in writing, signed by 
the requestor, and comply with the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    A request for amendment of a record shall be addressed to the 
appropriate System Manager. The request shall be in writing, signed by 
the requestor, and comply with the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Data originates from: (1) Professional, dual-function and 
incidental pilots, air crews, mechanics and ground personnel employed 
by Interior bureaus; (2) Pilots, aircrews, mechanics, and ground 
personnel of commercial operators, utilized by Interior bureaus; (3) 
Pilots, aircrews, mechanics, and ground personnel of cooperating 
government agencies, organizations and private

[[Page 48776]]

individuals, or (4) aviation mishap investigation reports.
[FR Doc. E9-23114 Filed 9-23-09; 8:45 am]
BILLING CODE 4310-RM-P


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