|CHAPTER��3�-�TRAVEL�ORDERS
    PART�B:��GENERAL�CONDITIONS
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| | PART B:� GENERAL CONDITIONS | 
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| | C3050� AUTHORIZATION IN WRITING | 
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| | A.� Purpose. | 
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| | A travel order establishes the conditions, in writing, under which official travel and transportation is authorized at Government expense. Travel orders will be issued before the performance of travel unless an urgent or unusual situation prevents prior issuance. | 
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| | B.� Prohibition. | 
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| | Travel orders won't be issued for the purpose of reporting for duty to first PDS except as provided in Chapter 4, or for pre-employment interviews or examination except as provided in Chapter 6. | 
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| | C.� Exceptions. | 
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| | When travel is performed within the limits of a PDS or in the immediate vicinity of such station, authorization by a travel-directing official may be oral, by letter or message, or by travel order is deemed appropriate for fund approval purposes. Generally, travel orders aren't necessary when it is known that the claim for travel expense won't involve the payment of per diem and will involve only reimbursement for commercial transportation in the conduct of official business or mileage allowance for the use of a POC approved as being more advantageous to the Government.� If a travel order isn't issued, approval on a claim voucher will suffice for reimbursement purposes. | 
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| | D.� General Travel Orders for Sea Trial Trips. | 
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| | In lieu of individual travel orders, a general travel order may be issued for employees participating in sea trial trips when the only per diem involved is the per diem payable while the employees are aboard the Government ship.� The written general order will show the authorization for per diem, the rate of per diem, dates of duty, accounting data, and the names of the employees assigned to the particular sea trial trip.� A copy of the general order will be given to each employee concerned. | 
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| | C3051� CONFIRMATORY TRAVEL ORDER | 
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| | If official travel begins or is performed before a travel order is issued, such action will be supported by proper oral, letter, or message authority.� The issuance of a confirmatory travel order as promptly as possible is necessary in those instances.� A confirmatory travel order will include appropriate statements regarding the prior authorization and justification for any unusual delay in issuance.� The official who directed the travel is responsible for initiating action for issuance of a confirmatory travel order. | 
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| | C3052� BLANKET TRAVEL ORDER | 
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| | The issuance of blanket travel orders for TDY will be held to a minimum.� They may be issued only when necessary to meet mission requirements.� A blanket travel order will be limited to use within a stated geographical area an to a period of time in the same fiscal year.� Authorization for a stated number of trips to or between stated places, or permitting variation in itinerary, as necessary, isn't the type of TDY that requires a blanket travel order.� Claims for reimbursement for travel performed under a blanket travel order don't require approvals, but approval will be obtained for reimbursement of any item of expense requiring specific approval under these regulations. | 
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| | C3053� AMENDMENT OF TRAVEL ORDER | 
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| | A.� Purpose. | 
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| | An issued travel order may be changed or corrected within certain limitations by the issuance of an amendment.� An amendment may be issued before or after completion of travel under the order being amended to: | 
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| | 1.� recognize some essential aspect of travel not known in advance,
2.� change the period or place of TDY assignment,
3.� include omitted pertinent information,
4.� change allowances for unperformed travel or duty,
5.� correct erroneous information or clerical errors that don't affect reimbursement retroactively. | 
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| | B.� Retroactive Prohibition. | 
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| | An amendment must not be issued with retroactive effect changing per diem or mileage rates and basis of reimbursement therefor on travel performed under the authority prescribed in a travel order (28 Comp. Gen. 732 (1949)). | 
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| | C.� Effective Date of Amendment. | 
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| | The effective date of an amendment is the date of issuance unless a later date is specified.� However, the amendment may indicate retroactive effect under the conditions in subpar. 1.� An amendment authorizing an increase or decrease in rates of per diem or mileage and basis of reimbursement therefor applies only to unperformed travel on and after the effective date.� When practicable, an amendment changing allowance amounts should be made effective on a date that an employee reasonably may be expected to receive the amendment or advance notification of the effective date should be furnished the employee concerned. | 
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| | D.� How to Amend a Travel Order | 
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| | 1.� General. | 
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| | Amendment to a travel order is effected by the issuance of an appropriate order citing the travel order being amended and stating the pertinent changes, additions or deletions, and effective date(s). | 
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| | 2.� Responsible Officials. | 
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| | An official directing travel of the employee concerned is responsible for action to amend travel orders.� The appointing official in CONUS or an OCONUS command concerned may arrange for amendment of a permanent duty travel order for employees recruited and assigned overseas.� Before issuance of a travel order amendment involving the expenditure of additional funds, approval is required from the official whose funds are affected.� An approved amendment may be issued by any official with delegated authority to issue travel orders.� Requests from one order-issuing official to another to issue an approved amendment must include authorizations and accounting information. | 
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| | C3054� RESCINDING A TRAVEL ORDER | 
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| | An issued travel order under which official travel has been performed can't be rescinded.� However, rescission of an issued travel order is allowed to the extent of all or any part of official travel that hasn't been performed under� a travel order. | 
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| | C3055� NUMBERING TRAVEL ORDERS | 
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| | Strict administrative control will be maintain over the issuance of travel orders.� Each authorized issuing office shall assign an identifying number or symbol to each travel order which will be cited as reference in related documents and records when necessary.� Identification will be as prescribed in the regulations of the separate departments. | 
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| | C3056� AUTHORIZATION (AUTHENTICATION) OF TRAVEL ORDERS | 
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| | Authorization (authentication) of a travel order is accomplished by affixing the seal or signature of the order-issuing or authenticating official. Authorization (authentication) may be by written signature with printed name and title, by facsimile signature with printed name and title, or by seal. | 
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| | C3057� DISTRIBUTION | 
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| | The number of copies of a travel order for distribution depends upon the circumstances of a travel mission.� Except for Department of the Air Force employees, 1 copy is furnished to the fund-approving official and 1 copy is retained by the order-issuing� official.� In the Department of the Air Force, the original travel order is retained by the authenticating official.� In addition to the original and 2 copies, or in the case of Department of Air Force employees, 3 copies, needed for submission with a travel claim voucher upon completion of travel, the traveler is furnished sufficient additional copies for the following purposes: | 
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| | 1.� issuance of transportation requests
2.� advance of funds
3.� transportation and/or storage of HHG;
4.� transportation of unaccompanied dependents;
5.� record in employee's personnel folder, if in connection with� overseas permanent duty travel;
6.� travel by Military Sealift Command (5 copies);
7.� travel by Air Mobility Command (3 copies);
8.� immunization, passport, and visa;
9.� administrative requirements. | 
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| | C3058� UNUSED TRAVEL ORDERS | 
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| | Unused travel orders are to be returned promptly to the order-issuing or authenticating official with an appropriate explanation.� Upon receipt thereof, that official shall cancel the travel order and furnish a copy of the cancellation to the fund-approving official and the travel approving official. | 
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| | PART C:� TRAVEL ORDER CONTENT | 
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| | C3100� FORM OF REQUEST | 
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| | This preliminary action leading to issuance of a travel order is the preparation and processing of a travel order request.� The request is a part of the travel order format.� Travel order forms prescribed in pars.C3150andC3151will be used. | 
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| | C3101� BLANKET TDY TRAVEL | 
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| | A blanket TDY travel order will include essentially the same basic information as that contained din the Request and Authorization for TDY Travel of DOD Personnel (DD Form 1610), plus inclusion of the following: | 
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| | 1.� type of travel, e.g., blanket TDY travel; | 
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| | 2.� statement that the employee will proceed at such time, to such places and at such frequency as may be necessary , and a statement of the general geographic area limitations; | 
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| | 3.� statement of a specific period of time within a fiscal year; | 
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| | 4.� reason for this type of travel; | 
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| | 5.� authority designating traveler as an acting transportation officer, if applicable;� authority for use of special conveyances with reimbursement allowed when approved on claim vouchers as advantageous to the Government, if appropriate; and authority for excess baggage, if necessary; | 
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| | 6.� conditions, limitations, and instruction, as appropriate. | 
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| | C3102� TDY TRAVEL OF CONSULTANTS AND EXPERTS | 
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| | A travel order for TDY assignment of a consultant or expert intermittently employed or employed without compensation will include essentially the same information as that contained in the Request and Authorization for TDY travel of DOD Personnel (DD Form 1610).� Consultants and experts who have an appointment to their position should be issued TDY orders while others are issued invitational travel orders. | 
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| | C3103� PCS TRAVEL WITHIN CONUS | 
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| | A travel order for PCS within CONUS will contain the same basic information prescribed in par.C3151, plus inclusion of the following: | 
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| | 1.� type of travel indicated as "PCS travel"; | 
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| | 2.� the old and new duty stations and their locations; | 
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| | 3.� the reporting date at the new duty station; | 
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| | 4.� if movement within the DOD is because of base closure or transfer of function, a statement that the reduction in force or transfer of function is because of base closure; | 
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| | 5.� if applicable, the names and relationship of eligible dependents and dates of birth of children who are authorized travel; | 
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| | 6.� a statement as to whether dependents will accompany employee or will travel separately, and when, and mode of transportation, if known; | 
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| | 7.� if excess baggage is authorized, a statement "_________ piece(s) or _______ pounds excess baggage authorized for each dependent," and whether the excess baggage service will be paid in cash by the traveler, subject to reimbursement, or will be authorized on the transportation request (see par.C2302); | 
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