|CHAPTER��4�-�EMPLOYEE�TRAVEL
    PART�F:��ALLOWANCES�FOR�USE�OF�POC�FOR�PERMANENT�DUTY�TRAVEL
        C4250��MILEAGE�ALLOWANCES
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| | C4250� MILEAGE ALLOWANCES | 
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| | A.� Travel By Privately Owned Automobile. | 
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| | Except for renewal agreement travel, mileage allowances for permanent duty travel by privately owned automobile, when authorized/approved, is allowed as follows: | 
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| | 1.� $0.15 per mile when employee only, or one member of immediate family only occupies the automobile; | 
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| | 2.� $0.17 per mile when employee and one member of the immediate family, or two members of the immediate family occupy the automobile; | 
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| | 3.� $0.19 per mile when employee and two members, or three members of the immediate family occupy the automobile; | 
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| | 4.� $0.20 per mile when employee and three or more members, or four or more members of the immediate family occupy the automobile. | 
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| | These mileage allowances are for the use of one privately owned automobile for each household.� When an employee and dependents use more than one privately owned automobile, reimbursement is authorized as though the employee and dependents used one automobile unless authorization is granted under the provisions of par.C2157for the use of more than one privately owned automobile.� Reimbursement for all permanent duty travel by privately owned airplane or motorcycle and renewal agreement travel by privately owned automobile, including per diem, is determined under par. C2151-3 and shall not exceed the cost of travel by common carrier. | 
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| | B.� Mixed Modes of Transportation for Travel. | 
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| | When the use of a POC is authorized/approved for permanent duty travel and an employee/dependent travels partly by POC and partly by common carrier at personal expense, the employee is entitled to mileage for the distance traveled by POC plus the cost of transportation purchased with personal funds, and per diem for actual travel.� The total amount� shall not exceed the mileage plus per diem for the ordered travel.� Travel by POC requiring the use of ocean going car ferries is excluded from this paragraph. (see� par.C2156, item 1). | 
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| | C.� Other Allowable Costs. | 
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| | In addition to mileage allowance, ferry fares, bridge, road and tunnel tolls are allowable.� Such costs aren't payable for the circuitous portions of PCS travel. | 
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| | C4251� USE OF MORE THAN ONE AUTOMOBILE | 
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| | Authorization for the use of more than one privately owned automobile is limited to permanent duty travel that is determined advantageous to the Government.� The conditions for authorizations under which reimbursement is allowed are prescribed in par.C2157. | 
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| | C4252� DISTANCE DETERMINATION | 
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| | A.� Privately Owned Automobile or Motorcycle. | 
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| | When transportation is authorized/approved by privately owned motorcycles or automobiles, distances between points traveled are determined from odometer readings.� Such distances are used as a basis for reimbursement unless there is a substantial and unexplained deviation from the Official Table of Distances (AR 55-60/AFM 177-135/NAVSO P-2471 and AR 55-61/AFM 177-136/NAVSO P-2472 for distances in foreign countries).� Whenever the deviation exceeds 3 percent of the distance shown in the Official Table of Distances or 10 miles, whichever is the greater, an explanation is required together with the approval of the travel-approving official. | 
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| | B. Obtaining Official Distance Not Shown in the Official Tables of Distances (OTD). | 
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| | Official distances are obtained from DFAS-IN, Attn: DFAS-IN-AT, Indianapolis, IN 46249-1076.� Request is made on DD Form 753 (Official Travel Distance), if available. | 
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| | C.� Privately Owned Airplane. | 
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| | Statute miles shown on airway charts issued by the National Oceanic and Atmospheric Administration, Department of Commerce, are� used to determine distance for travel by a privately owned airplane.� If a detour is necessary, the additional distance may be included on the voucher if the written explanation is accepted by the order-issuing official. When an official requirement for deviation from direct route travel is such that the airway charts aren't adequate to determine distance, the formula of flight time multiplied by cruising speed of the airplane may be the basis for distance determination. | 
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| | C4253� COMPUTING REIMBURSEMENT FOR POC TRAVEL | 
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| | The following examples illustrate the method of computing mileage and per diem incident to travel by POC with permanent duty travel. | 
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| | NOTE:� The per diem rates and mileage allowances used in the following example(s) are for illustrative purposes only and don't reflect current allowances. Please check Appendix A or par. C4651-B2 for current TDY mileage rates, Appendix B and D, as appropriate, for current per diem rates and par. C4250 for current PCS mileage rates. | 
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| | EXAMPLE 1 | 
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| | Employee performed permanent change-of-station travel from San Francisco, CA, to Washington, DC, in 9 3/4 days.� Employee elected to travel by privately-owned automobile accompanied by spouse and 2-year-old child.� The employee may be paid per diem for up to 8 1/4 days (2826 miles based on an average of 350 miles per day). | 
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| | Reimbursement Computation | 
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| | Automobile Travel:
2826 miles @ $0.19 a mile $ 536.94 | 
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| | Maximum allowable per diem for employee:
�� 8 1/4 days @ $66 (Standard CONUS rate)� 544.50 | 
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| | Per diem allowable employee for actual travel
under lodging plus system, which didn't exceed 
the maximum allowable of $544.50, was� 488.75 | 
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| | Per diem for accompanying spouse at 3/4 of the
amount due the employee ($488.75)� 366.56 | 
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| | Per diem for the accompanying child under 12 
years of age at 1/2 of the amount due the 
employee ($488.75)� 244.38 | 
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| | Tolls�� �� 10.00 | 
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| | _________ | 
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| | Total amount payable to employee $1646.63 | 
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| | In this example, the provisions in par. C2151-3 apply.� The age of the child (not over 21 years of age) makes no difference in applying the applicable mileage rate for persons in the automobile prescribed in par. C4250-A.� Per diem allowance is computed as prescribed in pars.C7006and C4300-A and examples in par.C4565. | 
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| | EXAMPLE 2 | 
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| | If the employee in Example 1 travels alone in one privately owned automobile and spouse and child travel in a second privately owned automobile, the reimbursement will be the same as in Example 1, if there is no justification under par.C2157for authorizing the use of more than one vehicle. | 
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| | EXAMPLE 3 | 
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| | Employee performs permanent duty travel from New York City to Atlanta, GA.� Employee elects to travel by privately owned automobile unaccompanied by spouse and two children.� The dependents didn't accompany employee because housing hadn't been secured at the new duty station.� Two weeks after arrival in Atlanta the employee finds housing, returns to New York City by privately owned automobile over a weekend, and drives spouse and two children to Atlanta. | 
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| | Computation of Mileage Rate | 
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| | 866 miles @ $0.15 per mile (employee only)$129.90 | 
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| | 866 miles @ $0.19 per mile (spouse 
� and 2 children)$164.54_______
Total mileage allowance payable for 
� automobile travel$294.44 | 
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| | In addition to the foregoing mileage allowance, employee will receive per diem for the number of days required to complete the first trip from New York City to Atlanta on the basis of an average distance of 350 miles per calendar days.� No per diem will be payable for a second trip. Employee will be entitled to reimbursement for tolls for the first and second trips from New York to Atlanta.� Employee won't be entitled to reimbursement for mileage or tolls for the trip from Atlanta to New York City.� Per diem allowance for dependents is computed as prescribed in pars.C7006andC4300. | 
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| | PART G:� PER DIEM | 
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| | C4300� ALLOWABLE PER DIEM | 
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| | A.� Use of POC Advantageous to the Government. | 
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| | When the use of a privately owned automobile in connection with permanent duty travel is authorized (see par.C4552-Gwhen period of travel is 12 hours or less), per diem is allowed on whichever of the following methods of computation results in the smaller payment: | 
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| | 1.� at an average distance of 350 miles per calendar day for the official distance (when the official distance between the old and new duty stations or authorized points isn't evenly divisible by 350, one-fourth of the applicable per diem rate will be allowed for each 87.5 miles or fraction thereof), | 
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| | 2.� at the actual travel time. | 
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| | An exception to the daily minimum driving distance may be made by the travel-approving/directing official when travel between the old and new permanent duty station is delayed for reasons clearly beyond the control of the travelers, such as acts of God, restrictions by Governmental authorities, or other reasons acceptable to the DOD component concerned (e.g., a physically handicapped employee).� In such cases, per diem may be allowed for the period of the delay or for a shorter period as determined by the DOD component concerned.� The employee must provide a statement on the reimbursement voucher fully explaining the circumstances which necessitated the en route travel delay.� The exception to the daily minimum driving distance requires the approval of the travel-approving/directing official of the DOD component concerned. | 
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| | B.� Use of POC Not Advantageous to the Government. | 
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| | When a POC is used in connection with permanent duty travel and such use isn't considered to be advantageous to the Government, per diem allowance reimbursement is limited to the amount of per diem payable on a constructive travel time basis using appropriate common carrier transportation.� The provisions of this paragraph don't apply to travel performed under par.C2158. | 
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| | PART H:� INDEBTEDNESS AND COLLECTION | 
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| | C4350� GENERAL | 
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| | Officials who are responsible for directing travel or approving reimbursement are also responsible for ensuring that funds so obligated are used for the purposes of official travel and subject to the conditions prescribed.� Under certain circumstances an employee may become indebted and liable to the Government for refund of transportation expenses.� In such instances, collections will be made from the employee as prescribed in this Part. | 
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| | C4351� DELIBERATE FAILURE TO ACCOMPLISH PURPOSE OF TRAVEL | 
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| | An employee who doesn't report to the designated permanent duty station or, who, upon arrival there, refuses to perform his mission or resigns, will be required to reimburse the Government for the reasonable value of travel expenses, including per diem if paid. | 
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| | C4352� HANDLING OF FALSIFIED TRAVEL CLAIMS | 
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| | When there is reasonable cause to suspect that an employee has falsified one or more claimed expenses on a travel voucher (other than the cost of lodging, meals, or incidentals), the suspect expense(s) won't be allowed.� When there is reasonable cause to suspect that an employee has falsified a claimed expense for lodging, meals, or incidentals, per diem or actual expense allowance (as applicable) will be denied for the entire day on which the suspect expense is claimed.� In the event payment is made prior to discovery of what is suspected to be a falsified expense, the employee will be required to reimburse the Government (57 Comp. Gen. 664 and 61 Comp. Gen. 399).� Investigation processing, and final settlement shall be in accordance with regulations of the Service concerned. | 
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