|CHAPTER�2�-�ADMINISTRATION�AND�GENERAL�PROCEDURES
    PART�F:��SUBMISSION�OF�TRAVEL�VOUCHERS
        U2500�SUBMISSION�OF�TRAVEL�VOUCHERS
|----------------------------------------------------------------------------------------------------------------------------------------



| |                                     | 
| | ----------------------------------- | 
|
| | U2500 SUBMISSION OF TRAVEL VOUCHERS | 
|
|

| |               | 
| | ------------- | 
|
| | A.� General.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Members should submit travel vouchers as specified in Service administrative and/or procedural directives.� A receipt is required for reimbursement of an allowable expenditure of $75 or more.� Receipts are required for lodging regardless of the amount.� Except as noted for missions using classified orders, an expense for which a receipt is specifically required shall be denied in its entirety when a receipt, or a statement acceptable to the order-issuing authority explaining why a receipt is not furnished, is missing.� When travel is performed on classified orders, receipts need only be furnished when required by Service regulations.� (See par. U1010-B1.) | 
|
|

| |                                       | 
| | ------------------------------------- | 
|
| | B.� Receipts and Supporting Documents | 
|
|

| |               | 
| | ------------- | 
|
| | 1.� General.� | 
|
|

| |                                                                                                                                                                                                          | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Receipts, as prescribed in subpar. 2, are required.� Service regulations must not require additional receipts, but may require additional documents to support claims for travel expenses reimbursement. | 
|
|

| |                            | 
| | -------------------------- | 
|
| | 2.� Receipt Requirements.� | 
|
|

| |                                                                                                                                                                 | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | A receipted bill or other form of receipt must show when specific services were rendered or articles purchased, and the unit price.� Receipts are required for: | 
|
|

| |                                                | 
| | ---------------------------------------------- | 
|
| | a.� lodging expenses regardless of amount, and | 
|
|

| |                                  | 
| | -------------------------------- | 
|
| | b.� expenditures of $75 or more. | 
|
|

| |                        | 
| | ---------------------- | 
|
| | 3.� Missing Receipts.� | 
|
|

| |                                                                                                                                   | 
| | --------------------------------------------------------------------------------------------------------------------------------- | 
|
| | If a required receipt is missing, reimbursement for that item must be denied, unless the traveler submits a statement explaining: | 
|
|

| |                                       | 
| | ------------------------------------- | 
|
| | a.� why a receipt isn�t furnished; or | 
|
|

| |                                                                                                                                                                                                        | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | b.� if the travel was performed on classified orders, that furnishing a receipt would be detrimental to Government or public interests (except when required by regulations of an individual Service). | 
|
|

| |                        | 
| | ---------------------- | 
|
| | C.� Foreign Currency.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Persons traveling in foreign countries should report their reimbursable expenditures in the currency actually paid.� The expenditures in foreign currency should be converted into United States dollars at the rate or rates of exchange at which the foreign money was obtained.� The rates of conversion and the commissions charged should be shown.� If the conversion rate(s) is not shown, the activity settling the voucher shall use the New York exchange rate for the date the expense was paid.� (NOTE:� Travelers are not entitled to reimbursement for losses, and aren't liable for gains, resulting from currency conversions (63 Comp. Gen. 554 (1984)).) | 
|
|

| |                         | 
| | ----------------------- | 
|
| | U2505 FRAUDULENT CLAIMS | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | When there is a reasonable suspicion of a falsified expense (other than the cost of lodging, meals or incidentals), the suspect expense shall not be allowed.� When there is a reasonable suspicion of a falsified expense for lodging, meals or incidentals, the applicable per diem or AEA shall be denied for the entire day on which the suspected expense is claimed.� If payment is made before discovery of a suspected falsified expense, the member must reimburse the Government (57 Comp. Gen. 664 (1978)). | 
|
|

| |                        | 
| | ---------------------- | 
| |                       
|
| | PART G:� CONFERENCES�� | 
| |                       
|
|

| |                              | 
| | ---------------------------- | 
|
| | U2550� TRAVEL TO CONFERENCES | 
|
|

| |                 | 
| | --------------- | 
|
| | A.� Authority.� | 
|
|

| |                                                                                                                                                                                | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | OMB Bulletin No. 93-11, dated 19 April� 1993, To The Heads of Executive Departments and Establishments, Subject: Fiscal Responsibility and Reducing Perquisites, Attachment 5. | 
|
|

| |              | 
| | ------------ | 
|
| | B.� Policy:� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                    | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | The public interest requires that the Uniformed Services exercise strict fiscal responsibility when selecting conference sites. Accordingly, the Services shall select conference sites that minimize conference costs.� When Service representatives attend conferences sponsored by others, the Service must keep its representation to a minimum consistent with serving the public's interest. | 
|
|

| |                          | 
| | ------------------------ | 
|
| | C.� Scope and Coverage:� | 
|
|

| |                                                                                                                                                                                                                                                                                                                        | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | This guidance applies to all Executive Departments, agencies and the Uniformed Services that sponsor conferences or pay for travel to conferences.� In addition to conference travel by Service members, this guidance applies to conference travel paid for persons invited to travel in support of Service programs. | 
|
|

| |                   | 
| | ----------------- | 
|
| | D.� Definitions:� | 
|
|

| |                   | 
| | ----------------- | 
|
| | 1.� Conferences.� | 
|
|

| |                                                                                                                 | 
| | --------------------------------------------------------------------------------------------------------------- | 
|
| | Meetings, retreats, training activities, and other gatherings which involve travel outside the attendees' PDSs. | 
|
|

| |                        | 
| | ---------------------- | 
|
| | 2.� Conference costs.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | All costs paid by the Government for a conference, whether paid directly by a Uniformed Services or reimbursed by the Services to travelers or others associated with the conference, e.g., speakers, contractors, etc.� These costs include, but aren't limited to, travel to and from the conference, ground transportation, lodging, meals and incidental costs, meeting room and audiovisual costs, registration fees, speaker fees, other conference-related administrative fees, and the cost of attendees' time spent at the conference and traveling to and from the conference.� | 
|
|

| |                        | 
| | ---------------------- | 
|
| | E.� Actions Required.� | 
|
|

| |                           | 
| | ------------------------- | 
|
| | Uniformed Services shall: | 
|
|

| |                                                                                                                                                                                                                                                                               | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 1.establish or revise existing procedures to select conference sites and make other conference arrangements to ensure that conference costs are kept to a minimum.� The Services shall document the alternatives considered and rationale used in selecting conference sites. | 
|
|

| |                                                                                                                                                                                                                      | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 2.establish or revise existing internal policies and procedures for determining the number and identity of persons to send to conferences sponsored by themselves or others.� These procedures should, at a minimum, | 
|
|

| |                                                                                                                                                                                                          | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | a. limit Service attendance to the minimum determined by a senior official designated through the Secretarial Process for that purpose to be necessary for accomplishment of the Service's mission, and� | 
|
|

| |                                                    | 
| | -------------------------------------------------- | 
|
| | b.consider travel expenses in selecting attendees. | 
|
|

| |                     | 
| | ------------------- | 
|
| | F.� Documentation:� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                             | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Uniformed Services aren't required to submit reports on conferences they sponsor.� However, Services shall maintain sufficient documentation to demonstrate that they have complied with the requirements of OMB Bulletin No. 93-11 in selecting conference locations and in determining the Service's attendance at conferences. The documentation must be available for inspection by the Inspector General and other interested parties. | 
|
|

| |                                                                    | 
| | ------------------------------------------------------------------ | 
| |                                                                   
|
| | CHAPTER 3 - TRANSPORTATION, ACCOMPANIED BAGGAGE,� AND LOCAL TRAVEL | 
| |                                                                   
|
|

| |                                             | 
| | ------------------------------------------- | 
| |                                            
|
| | PART A:� APPLICABILITY AND GENERAL RULES��� | 
| |                                            
|
|

| |              | 
| | ------------ | 
|
| | U3000� SCOPE | 
|
|

| |                     | 
| | ------------------- | 
|
| | A.� Applicability.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                             | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | This Chapter applies worldwide to travel incident to TDY and PCS by the various transportation modes.� It prescribes rules concerning accommodations members or dependents may use on specific modes, U.S. flag carriers use, travel agency use, reimbursement of transportation expenses, travel within and around members' TDY or PDS locations, and entitlements for accompanied baggage transportation. | 
|
|

| |                            | 
| | -------------------------- | 
|
| | B.� Transportation Modes.� | 
|
|

| |                                                                                            | 
| | ------------------------------------------------------------------------------------------ | 
|
| | Official TDY or PCS travel may be authorized/approved on any combination of the following: | 
|
|

| |                                                                                                                   | 
| | ----------------------------------------------------------------------------------------------------------------- | 
|
| | 1.Government (including foreign Government) aircraft, train, bus, vehicle, or vessel (ocean, waterway or ferry),� | 
|
|

| |                                                                                                             | 
| | ----------------------------------------------------------------------------------------------------------- | 
|
| | 2.commercial (including Government-contracted) aircraft, train, bus, or vessel (ocean, waterway or ferry),� | 
|
|

| |         | 
| | ------- | 
|
| | 3.POC,� | 
|
|

| |                        | 
| | ---------------------- | 
|
| | 4.special conveyance,� | 
|
|

| |                                                                     | 
| | ------------------------------------------------------------------- | 
|
| | 5.taxicab, bus, streetcar, subway or other public conveyances, and� | 
|
|

| |                                              | 
| | -------------------------------------------- | 
|
| | 6.airport limousine, or courtesy conveyance. | 
|
|

| |                                        | 
| | -------------------------------------- | 
|
| | U3001ALLOWABLE TRANSPORTATION EXPENSES | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Transportation expenses include the cost of airline, train (including sleeping accommodations or parlor car seats), vessel (including ocean, waterway or ferry), and bus tickets, transportation to/from carrier terminals and the cost of special conveyance.� POC operating expenses ordinarily are reimbursed through a mileage allowance.� Transportation expenses reimbursement and mileage are in addition to the per diem or actual expense allowances prescribed in Chapter 4, Part B or C. | 
|
|

| |                                    | 
| | ---------------------------------- | 
|
| | U3002DIRECTING TRANSPORTATION MODE | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | The order-issuing official may direct the use of a transportation mode(s) for members on TDY travel that does not involve a PCS move.� Service regulations may specify when a particular mode (other than a POC or special conveyance) may be directed for individual PCS moves, (see par. U5107).� A member may not be directed to use a POC or a special conveyance, nor may dependent travel be directed by a particular mode.� The member may select POC for overland PCS travel.� In the absence of direction, the member may select the transportation mode which allows the mission to be completed within the prescribed time limits.� The member is bound by all regulations pertaining to the directed or, if appropriate, the selected transportation mode. | 
|
|

| |                         | 
| | ----------------------- | 
|
| | U3003� AUTHORIZED MODES | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | The order-issuing official, when not required to direct the transportation mode, ordinarily determines the authorized transportation modes, taking into account mission requirements, time limits, transportation availability, and economic considerations.� If the order-issuing official fails to make a determination or direct the mode, air transportation is the authorized mode for travel time and per diem calculation purposes for TDY and transoceanic PCS travel, unless the member demonstrates that air transportation can't meet the mission requirements efficiently or economically. | 
|
|

| |                                      | 
| | ------------------------------------ | 
| |                                     
|
| | PART B:� TRAVEL BY COMMON CARRIER��� | 
| |                                     
|
|

| |                | 
| | -------------- | 
|
| | U3100� GENERAL | 
|
|



|
|