|CHAPTER��6�-�TRAVEL�UNDER�SPECIAL�CIRCUMSTANCES
    PART�A:��INVITATION�TO�TRAVEL
        C6000��WHEN�AND�TO�WHOM�APPLICABLE
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| | C6000� WHEN AND TO WHOM APPLICABLE | 
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| | Invitational travel is the term applied to authorize travel of individuals, | 
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| | a. not employed by the Government, or� | 
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| | b.employed (under 5 U.S.C. 5703) intermittently by the Government as consultants or experts and paid on a daily when-actually-employed basis, and� | 
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| | c.for individuals serving without pay or at $1 a year when they are acting in a capacity that is directly related to, or in connection with, official DoD activities. | 
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| | Travel allowances authorized for these individuals are the same as those ordinarily authorized for employees on TDY, except as provided by par. C4562-C for interview travel and by item 15 of this paragraph for spouse invitational travel.� See item 10, par. C6001, item 2 and par. C6004 regarding travel by Government contractors. Invitational travel may be authorized in cases such as when: | 
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| | 1.� it is considered in the interest of a department to invite a college or university official or a representative of industry to visit an activity to observe the work performed or the operation of the activity; | 
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| | 2.� an individual is requested to lecture, instruct, or give a demonstration at an activity in connection with a Department of Defense operation or program; | 
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| | 3.� an individual, singly or as part of a group, confers on an official DoD matter with DoD officials and thereby performs a direct service to the DoD, such as providing advice or guidance; (Invitational Travel Orders are not authorized for individuals merely to attend a meeting or conference, even if hosted by the DoD component concerned on a matter related to the component's official business (see 55 Comp. Gen. 750 (1976)); | 
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| | 4.� attendance of an individual at an incentive award ceremony is related to an award presentation (32 Comp. Gen. 134 (1952));� (Travel and transportation at Government expense to an award presentation for a dependent or relative of an award recipient is prohibited except as authorized under par. C6002-F.); | 
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| | 5.� an individual is an attendant for a handicapped employee or member of the Uniformed Services who is to be given an Office of Personnel Management award, a major department or agency award, or a non-Federally sponsored honor award and who would be unable to attend the award ceremony if no attendant accompanied him/her (55 Comp. Gen. 800)(1976); | 
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| | 6.� attendance of an individual is for the purpose of serving as a sponsor or in a similar official ceremony which is directly related to DoD interests; | 
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| | 7.� an individual has been selected as a member of the Executive Reserve under governing regulations relating to Executive Reserve training; | 
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| | 8.� an individual is authorized preemployment interview travel under par. C6200; | 
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| | 9.� travel is by individuals serving without compensation on Boards of Visitors as provided for in governing regulations of the separate departments consistent with statutory authority; | 
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| | 10.� a Government contractor or contractor employee travels under a contract that does not provide funding or reimbursement for travel and transportation costs� (NOTE 1:� The intent of this item is to accommodate those very few rare instances when a contractor's personnel must travel but the contract did not anticipate any requirement for travel and does not provide funding or reimbursement for travel and transportation costs.� It's not the intent of this item to induce or suggest that contracts should be negotiated without providing for travel and transportation costs when travel by the contractor's employees is reasonably foreseen.)� (NOTE 2: Government contractors and contractor employees are not Government employees and are not eligible under any circumstances for city pair air fares or any travel related items restricted to Government employees.); | 
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| | 11.� a witness is called to testify in administrative proceedings directed against a civilian employee or member of the Uniformed Services in adverse action type cases, whether on behalf of the Government or on behalf of the civilian employee or member of the Uniformed Services concerned, provided that the presiding hearing officer determines that the employee or member reasonably can show that the testimony of the witness is substantial, material, and necessary for a proper disposition of the case and that an affidavit from the desired witness shall not adequately accomplish the same objective; | 
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| | 12.� an individual is called to testify as a witness at a pretrial investigation conducted under Article 32, Uniform Code of Military Justice, 10 U.S.C. 832; | 
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| | 13.� attendance as a complainant at an administrative hearing when the complaint related to the Federal employment of the complainant, the hearing is provided for by applicable Federal employment regulations, and it would be unreasonable to require the complainant to appear at his/her own expense (B-180469, February 28, 1974); | 
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| | 14.� when an individual is an attendant for: (a) disabled employee on official travel (56 Comp. Gen. 661 (1977)) or (b) an employee who interrupts TDY because of incapacitated illness or injury (par. C6454); and it has been determined that the employee is incapable of traveling alone; | 
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| | 15. a determination is made by the order-issuing official that a dependent may travel with the sponsor at Government expense to attend an unquestionably official function in which the dependent is actually to participate in an official capacity, or such travel is deemed in the national interest because of a diplomatic or public relations benefit to the United States. Such participation is normally limited to spouses and is representational in nature.� As such, travel is allowed on a mission noninterference basis only, and must be supported with invitational travel orders, which�� normally authorizes reimbursement of transportation costs only, not to include per diem expenses.� However, the order-issuing official may authorize/approve transportation, per diem and/or other expense allowances if it�s determined that the individual's travel is essential to accomplishing the mission and there�s a benefit for DoD only beyond fulfilling a representational role.� Code 2 civilians, 4-star general/flag officers, and certain 3-star general/flag officers serving as overseas or combined commanders (as specified in DoD 4515.13-R), may authorize/approve� transportation, per diem, and/or other expense allowances for their spouses on a case-by-case basis using the criteria in Sec. Def. memorandum dated 10 June 1994 (Subject: DoD Policy on the use of Government Aircraft and Air Travel).� This authority doesn�t constitute blanket approval authority. Order-issuing officials for all other travel under this item are: (a) The Office of the Secretary of Defense Executive Secretary for SAM and OSA support for requests from OSD, the Defense Agencies, and outside the DoD; (b) The Chairman of the Joint Chiefs of Staff, or designee, for requests from the Joint Staff; (c) The Commanders of Unified and Specified Commands, or their designees, for requests from members and employees within their commands. (When joint or dual-hatted personnel are traveling on behalf of their joint command, approval must be obtained through their joint command approval authority and not through their individual Service channels. This authority may be further delegated in writing, but may not be delegated below the Major Command Chief of Staff or equivalent level for travel requests from DoD senior officials.� Note: Major Commands are those normally commanded by 4-star generals/admirals.);� (d) The Secretaries of the Military Departments, or their designees, for requests from their staffs;� (e) The Service Chiefs, or their designees, for requests from members and employees within their Services (This authority may be further delegated in writing, but may not be delegated below the Major Command Chief of Staff or equivalent level for travel requests from DoD senior officials.). Invitational travel orders issued under the authority of this item, which authorize Government-funded transportation only (i.e., no per diem or expense allowances) for the dependent, includes the following statement:� "This order authorizes the dependent to accompany the sponsor to attend an official function.� It does not entitle the dependent to per diem or other expense allowances.� If the dependent does not desire to bear these expenses, he or she may choose not to travel and the order is canceled"; | 
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| | 16.� a determination is made by the Secretarial Process for personnel within that department, or by the Chairman of the Joint Chiefs of Staff or designated representative for personnel assigned to the Joint Staff and unified commands that the spouse of a civilian employee or uniformed member may travel at Government expense to attend a service endorsed training course or briefing and subsequent voluntary service incident to such training or briefing (71 Comp. Gen. 6 (1991)); | 
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| | 17.� travel is by an individual who serves as an organ donor for a member of the Uniformed Services, where the subject donation is authorized under regulations of the Secretary concerned. | 
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| | C6001� RESTRICTIONS | 
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| | Invitational travel at Government expense shall not be authorized for: | 
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| | 1.� nonappropriated fund officials or employees traveling on nonappropriated fund business; | 
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| | 2.� contractor employees (except as provided in par. C6000, item 10); | 
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| | 3.� dependents and/or movement of HHGor other property of individuals for whom invitational travel orders are issued; | 
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| | 4.� (a) Federal Government employees or (b) members of the Uniformed Services, excluding retired persons (Federal employees and Uniformed members on active duty are given regular TDY orders unless authorized preemployment interview travel under par. C6200 and employee/member is in a leave status during such travel (B-219046, September 29, 1986)).� An employee/uniformed member may be included on invitational travel orders issued to a patient when traveling as a non-medical attendant.� | 
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| | C6002� ALLOWANCE EXPENSE | 
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| | A.� General. | 
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| | Invitational travel orders provide for travel and transportation of an individual from place of business or home to place where services are required and returned to point of origin. | 
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| | B.� Modes of Transportation. | 
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| | Authorization of modes of transportation routing and accommodations are consistent with the provisions in Chapter 2, as appropriate to mission requirements. | 
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| | C.� Ship Sponsors. | 
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| | Travel expenses incurred by ship sponsors are included as expenses of launching ceremonies which are borne by the building shipyard as part of the construction costs as provided in the instructions contained in the Navy Comptroller Manual, par. 035384. | 
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| | D.� Persons Not in Government Employ Traveling incident to being called as a Witness at a Military Court-Martial. | 
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| | A person not in the Government employ, when called as a witness before a military court-martial (except those called to testify as a witness at a pretrial investigation conducted under Article 32, Uniform Code of Military Justice, 10 U.S.C. �832; see par. C6000, item 12), is entitled to travel and transportation allowances in accordance with administrative regulations of the Services concerned. | 
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| | E.� Participants in Annual National Matches Sponsored by the National Board for the Promotion of Rifle Practice Under 10 U.S.C. �4312. | 
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| | Title 10, U.S.C. �4312 authorizes payment of a mileage allowance to civilian competitors while traveling to and from the national matches.� The mileage allowance for the return trip may be paid in advance.� Provisions for payment of the travel allowances are prescribed in AR 920-30. The invitational travel orders also may authorize a subsistence allowance for the duration of the competition.� The rate of the allowances are set by the director for civilian marksmanship and stated in the invitational travel orders issued to each competitor. | 
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| | F.� Attendance at an Award Ceremony. | 
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| | Reimbursement for travel and transportation expenses may normally be allowed for one individual to attend a major award ceremony (for example, a Presidential award ceremony, an annual award ceremony of the agency or major organizational component, or a prestigious honorary award ceremony sponsored by a non-Federal organization) provided: | 
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| | 1.� the travel and transportation is authorized by the head of the DoD component concerned or his/her designee; and, | 
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| | 2.� the individual is a person of the award recipient's choosing who is related by blood or affinity or whose close association with the award winner is the equivalent of a family relationship; | 
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| | The reimbursement authorized in this paragraph is intended to cover instances in which the award winner and guest are geographically distant from the site of the ceremony, rather than in instances in which the award winner's residence is in the same area as the ceremony.� (For example, if the award winner and spouse live in Denver, Colorado and the ceremony is in Washington, D.C., then travel may be authorized for both the winner and spouse.)� Reimbursement under this paragraph may also be authorized if the guest must travel from a location that is geographically distant from the cite of the ceremony but different from the location of the award winner.� At the discretion of the DoD component concerned, reimbursement for travel and transportation expenses may be allowed for more than one individual to attend an award ceremony when the award winner requires assistance because of a handicapping condition.� Reimbursement for transportation is limited to direct travel to and from the location of the ceremony (including travel between common carrier terminals and hotel where applicable and the site of the ceremony).� Per diem is allowed for direct travel to and from the location of the award ceremony and for the day of the ceremony. | 
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| | G.� Travel of DoD Education Agency (DoDEA) Students for Academic Competitions and Cocirricular Activities. | 
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| | DoDEA statutory charter, the Defense Dependents' Education Act of 1978, P.L. 95-561, as amended (codified at 20 U.S.C. 921-932)(DDEA), authorizes travel at Government expense for DoDEA students to academic competitions and co-curricular activities.� Invitational travel orders (citing DoDEA appropriations) are used to authorize transportation for students in support of curricular or extracurricular activities as are determined by the Director, DoDEA, or his/her designee.� Payment of per diem, reimbursement for meals and/or lodging, or incidental expenses normally associated with TDY shall not be authorized for student travel to academic competitions and co-curricular activities. | 
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| | C6003� INVITATIONAL TRAVEL ORDER | 
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| | The sample format contained herein may be used as a guide in the preparation of an invitational travel order in all Services. The use of the sample format is not mandatory. | 
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| | SAMPLE FORMAT OF AN INVITATIONAL TRAVEL ORDER | 
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| | Name_________________________________ TRAVEL ORDER NUMBER_______________ | 
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| | Address_________________________________________________________________ | 
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| | DATE APPROVED____________________________ | 
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| | You are invited to proceed from_________________________________________ | 
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| | in sufficient time to arrive at_______________ by ______________________
���������������� (Date) | 
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| | for the purpose of______________________________________________________ | 
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| | for approximately _________ days.� Upon completion, you shall return to the point of origin. | 
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| | A Government contractor or contractor employee is not a Government employee. If you are a Government contractor or a contractor employee, or someone who does not fit the definition of "employee" in Joint Travel Regulations (JTR), Appendix A, you are not eligible for city pair air fares or any travel related item restricted to Government employees.� If you are or fit the definition of a Government employee, a uniformed service member or the dependent of a Government employee or uniformed service member, you are eligible for contract city pair air fares and any travel-related item restricted to Government employees. | 
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| | You are authorized to travel by: __ Rail __ Commercial Air 
__ Military Aircraft�� __� Bus���������������������������������������������������� See below for travel by� Privately-Owned Conveyance | 
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