|CHAPTER��8�-�TRANSPORTATION�OF�HHG
        C8007��PROFESSIONAL�BOOKS,�PAPERS,�AND�EQUIPMENT
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| | C8007� PROFESSIONAL BOOKS, PAPERS, AND EQUIPMENT | 
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| | A.� General.� | 
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| | For the purpose of this paragraph, the term "professional books, papers, and equipment"� (PBP&E) includes those professional or specialized items and other materials which are personally owned by the employee for use in the performance of official duties.� The term doesn't include sports equipment or office, household, or shop fixtures or furniture; e.g., bookcases, file cabinets, desks, and racks of any kind even though used in connection with the professional books, papers, and equipment.� There is no statutory authority to transport personally owned PBP&E in addition to the maximum weight allowance established by law for transportation of an employee's HHG and personal effects.� However, there may be instances in which the weight of the PBP&E would cause an employee's HHG shipment to be in excess of the maximum weight allowance.� In such instances they may be moved in accordance with subpars. B and C. | 
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| | B.� Conditions.� | 
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| | Shipment of PBP&E shall be authorized/approved subject to the following conditions: | 
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| | 1.� the employee furnishes an itemized inventory of PBP&E for review by an appropriate official at the new PDS; | 
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| | 2.� the employee furnishes appropriate evidence (as determined by the DOD component concerned) that transporting the itemized materials as part of the employee's HHG would result in an excess of the maximum weight allowance; and | 
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| | 3.� the appropriate official at the new PDS reviews and certifies that the PBP&E, as itemized, are necessary in the proper performance of the employee's duties at the new PDS and if these items aren�t transported to the new PDS the same or similar items would have to be obtained, at Government expense, for the employee's use at the new PDS. | 
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| | C.� Shipment as an Administrative Expense.� | 
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| | When the employee's personally owned PBP&E are authorized for shipment under the provisions of subpar. B, they are transported to the new PDS as an administrative cost not chargeable to appropriations available for travel and transportation expenses.� Shipment shall be by the actual expense method.� The commuted rate method shall not be used.� When shipped in the same lot with the employee's HHG and other personal effects under the actual expense method, the PBP&E shall be packed and weighed separately; the weight thereof and the administrative appropriation chargeable shall be stated as separate items on the GBL.� In unusual instances in which it is impractical or impossible to obtain separate weights, a constructive weight per. Par. C8000-B4 may be used. | 
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| | D.� Weight of HHG Authorized to be Shipped Administratively Restricted.� | 
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| | When an employee is assigned to an overseas area or activity where the weight of HHG and personal effects authorized to be shipped has been administratively restricted by the overseas command, shipment of personally owned PBP&E is authorized subject to the same conditions as cited in subpar. B and in accordance with the provisions of subpar. C.� The weight of PBP&E is in addition to an administratively restricted weight allowance that may be shipped to an overseas area or PDS.� The weight of PBP&E, and other HHG and personal effects authorized for shipment and for NTS, chargeable to travel and transportation appropriations, shall not exceed, in aggregate, the maximum weight allowance to which the employee is entitled. | 
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| | C8008� HOUSEHOLD GOODS TRANSPORTATION AND STORAGE | 
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| | A.� Form and Preparation of Voucher.� | 
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| | The Travel Voucher or Subvoucher (DD Form 1351-2) is used in submitting claims for reimbursement of expenses for the authorized transportation of HHG or for temporary storage.� The voucher is prepared, signed, and routed in the same manner as that prescribed in par. C5004. | 
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| | B.� Substantiating Documents and Evidence | 
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| | 1.� Travel Order.� | 
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| | Three copies of the official travel order shall be attached to the voucher.� In the Navy, the original and 2 copies of the travel order shall be attached. | 
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| | 2.� Evidence of Shipment.� | 
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| | Paid carrier's original bill of lading or a certified copy thereof shall be attached to the voucher.� Official weight certificate or authenticated weight designation also shall be attached.� If no bill of lading is available, other evidence showing point of origin, destination, and weight must be submitted.� When proper weighing facilities aren't readily available at point of origin/any point en route/destnation, a constructive weight, per par. C8000-B4 may be used.� Such constructive weight also may be used for a part-load when its weight could not be obtained at origin, en route, or at destination, without first unloading it or another part-load being carried in the same vehicle. | 
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| | 3.� Temporary Storage, Packing and Hauling.� | 
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| | Receipts for temporary expense, paid packing and hauling or drayage bill, if applicable, shall be attached to the voucher. | 
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| | C8009� REIMBURSEMENT FOR MOVEMENT OF HHG WITHIN CONUS | 
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| | Packing, crating, movement, and delivery of HHG within CONUS to the extent authorized in permanent duty movement orders on a commuted basis shall be reimbursed as provided in par. C8001 and GSA Commuted Rate Schedule.� Reimbursement for necessary expenses of temporary storage incident to such movement also shall be made on a commuted rate basis as provided in par. C8001, but shall not exceed the amount paid by the employee.� Reimbursement will not be allowed for storage of HHG in excess of 90 days unless the initial storage period has been extended (see par. C8001-B2).� Receipts should be in the form of carrier's original bills of lading, or a certified copy thereof.� If a bill of lading isn't used, the receipt shall show point of origin, destination, and weight.� When the employee fails to furnish the actual or constructive (cubic foot measurement) weight of a shipment of HHG, payment upon a commuted basis isn't authorized.� In such cases, reimbursement shall be limited to the amount actually expended by the employee, provided that such amount doesn't exceed that payable at the commuted rate, and provided further the employee furnishes an acceptable statement of estimated weight (28 Comp. Gen. 95 (1948)). | 
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| | CHAPTER� 9 - MISCELLANEOUS EXPENSE ALLOWANCE (MEA) DUE TO HOUSEHOLD RELOCATION | 
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| | C9000 GENERAL | 
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| | The purpose of MEA is to pay various costs associated with an authorized/approved PCS/TCS residence relocation. MEA is for expenses incurred when moving household furnishings/appliances, and for other costs of residence relocation (see Chapter 10 for specific costs associated with mobile home relocation that are covered under transportation expenses).� An advance of funds for MEA isn't authorized.� Examples of reimbursable costs include (but aren't limited to) the costs of: | 
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| | 1.disconnecting/connecting appliances, equipment, and utilities involved in relocation, and converting appliances for operation on available utilities (this doesn't include purchasing appliances or equipment in lieu of conversion);� | 
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| | 2.cutting and fitting rugs, draperies, and curtains moved from one residence to another;� | 
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| | 3.non-refundable utility fees/deposits;� | 
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| | 4.losses on non-transferable/non-refundable contracts for medical, dental, food lockers, and private institutional care (such as that provided for handicapped or invalid dependents only); | 
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| | 5.automobile registration, driver's license and taxes imposed when bringing automobiles into some jurisdictions, reinstalling a catalytic converter upon vehicle reentry into the U.S. for employees participating in the DOD POV Import Control Program, securing a bond allowing a POV to be admitted into the U.S. for non-participants in the DOD POV Import Control Program (B-210454, March 29, 1983); and� | 
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| | 6.rental agent fees customarily charged for securing housing in foreign countries. | 
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| | C9001 ELIGIBILITY | 
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| | MEA is payable when: | 
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| | 1.a PCS/TCS is authorized/approved, | 
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| | 2.the employee moves out of the old residence, | 
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| | 3.the employee establishes a new residence, and | 
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| | 4.an appropriate transportation agreement is signed.� | 
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| | C9002� ELIGIBILITY EXCLUSIONS | 
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| | The following aren't eligible for MEA: | 
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| | 1.new appointees assigned to the first PDS, (appointees to any position, including student trainees, Senior Executive Service (SES) and Presidential appointees);��� NOTE:� Employees performing first-PDS travel in a foreign area are eligible for the miscellaneous expense portion of the FTASE.� FTASE reimbursement costs are� described in section 240, DSSR. | 
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| | 2.employees performing RAT unless a PCS is authorized/approved in conjunction with the RAT and the employee has discontinued residence at one location and established a residence at a new location in connection with such change;� | 
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| | 3.employees assigned to an OCONUS PDS returning to the actual residence for separation; and | 
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| | 4.employees authorized transportation for dependents and/or HHG to/from a training location instead of per diem or AEA under the provisions of par. C4502. | 
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| | C9003 LIMITATIONS | 
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| | A.Limited Reimbursement.� | 
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| | MEA isn't authorized to reimburse an employee for: | 
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| | 1.costs that exceed the maximums provided by law or in these regulations;� | 
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| | 2.costs that aren't allowed in these regulations;� | 
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| | 3.costs reimbursed under other provisions of law or regulations;� | 
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| | 4.costs incurred for reasons of personal taste or preference and not required because of the move;� | 
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| | 5.losses covered by insurance;� | 
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| | 6.fines or other penalties imposed on the employee or dependents;� | 
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| | 7.judgments, court costs, and similar expenses because of civil actions; and� | 
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| | 8.expenses due to circumstances, factors, or actions that weren't due to the move.� | 
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| | B.Limited Reimbursement Examples.� | 
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| | Examples of costs in subpar. A that aren't reimbursable are: | 
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| | 1.losses/costs due to selling/buying homes and personal property;� | 
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| | 2.duplicate payments for reimbursable expenses;� | 
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