|CHAPTER�4�-�TEMPORARY�DUTY�TRAVEL�TDY
    PART�B:��PER�DIEM�ALLOWANCE
        U4125��PER�DIEM�UNDER�THE�LODGINGS�PLUS�SYSTEM
            A.��General.
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| | A.� General. | 
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| | Per diem computed under this Part is based on the lodgings-plus system.� The total amount may not exceed the applicable locality rate.� The member is required to state on the voucher the lodging cost for each day in a travel status.� Receipts are required for lodging, except that a statement instead of a receipt is accepted for the fee or service charge incurred for the use of Government quarters if authorized in regulations of the Secretary concerned.� If receipts have been lost or destroyed or are impractical to obtain, a statement explaining the circumstances are furnished with the voucher, including the name and address of the lodging facility, the dates the lodging was obtained, whether others shared the room, and the cost incurred. | 
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| | 1.� Lodging Expense. | 
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| | The amount allowed for lodging expense is the amount incurred or the maximum amount prescribed in Appendix B, or D for lodging for the locality concerned, whichever is less.� Lodging cost incurred for the use of other than Government quarters for any day on which Government quarters were available is reimbursed as prescribed in Part E.� | 
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| | a.� Commercial Lodging. | 
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| | Except as provided for double occupancy in subpar. c, when a member uses commercial lodging facilities (for example, hotels, motels, and boarding houses), the allowable lodging expense is based on the single room rate for the lodging used. | 
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| | b.� Government Quarters. | 
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| | A fee or service charge paid for Government quarters is an allowable lodging expense. | 
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| | c.� Double Occupancy. | 
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| | If a lodging receipt shows a charge for double occupancy, that fact is shown on the voucher with the name and organization or employing agency or office of the person sharing the room if the person is a uniformed member or Government employee on official travel.� In this case, the member is allowed one-half of the double occupancy charge.� If the person sharing the room isn't another uniformed member or Government employee on official travel, identification of the person sharing the room isn't required and the member may be allowed the single room rate.� The member is required to provide the single room rate.� | 
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| | d.� Lodging With Friends or Relatives. | 
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| | If a member stays with friends or relatives while onTDY, no cost for lodging is allowed, whether or not any payment of lodging is made to the friend or relative. | 
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| | e.� Lodging in Other Than Commercial Facilities. | 
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| | When no commercial lodging facilities are present (for example, in remote areas) or when there is a shortage of rooms because of an influx of attendees at special events (for example, world fairs or International Sporting Events), costs of lodging obtained in other than commercial facilities may be allowed.� Such facilities may include college dormitories or similar facilities as well as rooms made available to the public by area residents in their homes.� In these cases, the traveler must provide an explanation of the circumstances which is acceptable to the order-issuing official or designated representative. | 
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| | f.� Lodging Not Available atTDYStation. | 
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| | The locality per diem rate or the actual expense ceiling for the location where lodging is finally obtained is used for computation when a member performsTDYat a place where neither Government nor commercial quarters are available.NOTE:� This subparagraph applies only when the per diem rate where lodging is procured is higher than the per diem rate for theTDYlocation.� The higher rate must be authorized/approved by the order-issuing official. | 
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| | g.� Reimbursement for Costs of Renting or Using an Apartment, House, Mobile Home, Travel Trailer, or Recreational Vehicle While onTDY. | 
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| | A member onTDYwho rents a furnished or unfurnished apartment, house, mobile home, travel trailer, or recreational vehicle (for example, a camper, camping vehicle), or who uses a privately owned mobile home, travel trailer, or recreational vehicle for quarters, may be authorized per diem computed under this paragraph.� Subpar. d applies for lodging with friends or relatives.� Allowable expenses which may be considered as a part of the actual lodging costs are listed below: | 
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| | (1) rent of the apartment, house, mobile home, travel trailer or camping vehicle; | 
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| | (2) rental charge for a parking space for a mobile home, travel trailer or camping vehicle; | 
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| | (3) charges for rent of appropriate and necessary furniture, such as stoves,� refrigerators, chairs, tables, beds, sofas, televisions and vacuum cleaners; | 
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| | (4) cost of connection, use, and disconnection of utilities including electricity, natural gas, water, fuel oil and sewer charges; | 
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| | (5) dumping fees; | 
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| | (6) shower fees; | 
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| | (7) cost of maid fees and cleaning charges; | 
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| | (8) monthly telephone use fees (doesn't include installation charges and long distance calls--see par.U4505for official communications); and | 
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| | (9) if ordinarily included in the price of a hotel or motel room in the area concerned, the costs of special user fees such as cable TV charges and plug-in charges for automobile head bolt heaters. | 
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| | h.� Allowance for Cost of Lodging Under the Barter System for Public Health Service Members. | 
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| | Public Health Service members assigned toTDYin remote Alaskan villages where there are no Government quarters, or where there are no suitable commercial lodging facilities, may be reimbursed the cost of barter goods used in exchange for lodgings obtained in private dwellings.� Reimbursement may not exceed 20 percent of the locality rate.� Vouchers are supported by receipts for the barter goods together with the member's certification that the barter goods were delivered to the householder in consideration of lodgings received. | 
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| | i.� Requirement for Dual Lodgings on Single Day. | 
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| | When a member is required by military necessity (not personal convenience) to procure or retain lodgings at more than one location on a calendar day, the lodging cost of the lodging used at or close to 2400 is the allowable lodging costs for the day.� The other lodging cost incurred is reimbursable when approved by the order-issuing official (60 Comp. Gen. 630 (1981)). | 
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| | j.� Allowable Expenses When Residence Purchased and Used for Lodgings onTDY. | 
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| | When a member purchases and occupies a residence at aTDYpoint because of theTDYassignment, the following costs are the allowable lodging expenses (57 Comp. Gen. 147 (1977)): | 
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| | (1) monthly interest;
(2) monthly property tax;
(3) monthly utility cost actually incurred� (doesn't include any installation and hook-up charges). | 
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| | In determining the member's daily lodging cost, the allowable expenses are prorated on a 30-day month basis.� In no case shall the total per diem payable exceed the applicable maximum locality rate for the area. | 
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| | k.� Lodging Cost for Quarters Jointly Occupied by Member and Dependents. | 
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| | Lodging cost for quarters jointly occupied by a member and dependents is apportioned 50 percent for the member and 50 percent for the dependents (regardless of the number of family members) when a member in a per diem status is in receipt ofTLAfor dependents (par.U9202-C). | 
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| | l.� Lodging Obtained on Weekly or Monthly Rental Basis. | 
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| | When a member obtains lodging on a weekly or monthly rental basis, the daily lodging cost is computed by dividing the total lodging cost by the number of days the accommodations are actually occupied, provided the member acts prudently in renting by the week or month, and that the cost to the Government doesn't exceed the cost of renting conventional lodgings at a daily rate.� Otherwise, the daily lodgings cost shall be computed by dividing the number of days in the rental period (e.g., 7 or 30 days). | 
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| | 2.� Lodging and/or Meals Obtained Under Contract. | 
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| | When a contracting officer contracts for rooms and/or meals for members traveling onTDYthe total daily amount paid by the Government for the member's lodging, meals, and incidental expenses may not exceed the applicable per diem authorized in this Part� (60 Comp. Gen. 181 (1981) and 62 Comp. Gen. 308 (1983)). | 
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| | 3.� Per Diem Computation. | 
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| | Generally, per diem is based on theTDYlocation of the member at 2400; however,� there are occasions when the member is en route to aTDYlocation and doesn't arrive at the lodging site until 2400 or later.� In that case, the lodging shall be claimed for the preceding calendar day and the maximum per diem is determined as if the member had been at the lodging location at 2400 of the preceding day.� If authorized travel requires more than 1 day and a stopover for the night is required, the maximum per diem is based on the stopover point.� TheM&IErate is payable to the member without itemization of expenses and without receipts.� Box lunches, in-flight meals and rations furnished by the Government on military aircraft aren't a Government mess for per diem computation purposes.� The meal rate established by the order can't be reduced after-the-fact except for a deductible meal (Government meals paid for by the traveler and consumed in a Government mess aren't deductible meals, see par. U4125-A3g). However, order-issuing officials/ schoolhouse commanders may amend the orders to direct an immediate or future meal rate change. | 
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| | a.� Day of Departure From and Day of Return toPDS. | 
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| | Seventy five percent (75%) of the appropriateM&IErate prescribed in Appendices B or D is paid for the day of departure from thePDSand for the day of return to thePDSin connection withTDY, regardless of what time the member departs or returns.� On these days, the Government or proportional meal rate shall not apply. TheM&IErate for the day of departure and/or return to thePDSis theM&IErate in Appendix B or D, applicable to the lastTDYstation, except when return travel requires more than one day and a stopover for the night is required.� When that occurs, theM&IErate for the en route stopover point applies to the day of departure from/return to thePDS.� If authorized return travel to thePDSrequires more than 1 day and additional stopovers are required, the maximum per diem is based on the additional stopover points.� The per diem rate for the day of departure from thePDSis based on the member's location at 2400 on that day.� If the member is traveling and lodging isn't procured for that night, theM&IErate for the destination is the applicable rate. | 
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| | b.� Determination ofM&IERate | 
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| | (1)� On Full Days | 
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| | (a)�CONUS | 
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| | 1. inAppendix D,� | 
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| | 2.standard Government meal rate for meals in a Government mess plus $2 for incidental expenses. This rate applies each day that:� | 
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| | a)adequate Government quarters are available on the U.S. installation to which the member is assignedTDY,� | 
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| | b)the use of a Government mess is directed,�� | 
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| | c)the Government mess is available for all three meals on the U.S. installation to which the member is assignedTDY, and� | 
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| | d)the member isn't traveling, or | 
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| | 3.the proportional meal rate (the average of the standard Government meal rate and the meals portion of the applicableM&IErate as listed inAppendix D, rounded to the nearest dollar) plus $2 for incidental expenses.� The proportional meal rate applies each day that:� | 
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| | a)adequate Government quarters are available on the U.S. installation to which the member is assignedTDY, | 
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| | b)at least one meal is available in a Government mess on the U.S. installation to which the member is assignedTDY, and | 
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| | c)the member isn't traveling. | 
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| | (b)�OCONUS | 
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| | 1.inAppendix B, (use $3.50 for the incidental expense rate instead of the incidental expense rate for the locality concerned when� adequate Government quarters are available on the U.S. installation to which the member is assignedTDY, or | 
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