|CHAPTER�4�-�TEMPORARY�DUTY�TRAVEL�TDY
    PART�F:��MISCELLANEOUS�REIMBURSABLE�EXPENSES
        U4505�COMMUNICATION�SERVICES
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| | U4505 COMMUNICATION SERVICES� | 
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| | Government-owned or Government-leased services should be used for official communications. When they are unavailable, commercial communications services may be used. Reimbursement may be authorized/approved by the order-issuing� official. | 
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| | U4510REIMBURSEMENT FOR OCCASIONAL MEALS AND QUARTERS | 
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| | A.� General.� | 
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| | A member is entitled to reimbursement for meals and/or quarters as provided in subpar. B when the order-issuing official determines the member is required to: | 
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| | 1.procure quarters from commercial, Government or nonappropriated fund sources;� | 
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| | 2.use Government quarters and pay a service charge;� | 
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| | 3.retain quarters at a priorTDYlocation when the retention is authorized/approved by appropriate authority; or� | 
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| | 4.procure meals from commercial or nonappropriated funds sources;� | 
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| | and, the member is in a status listed below: | 
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| | 1.par.U4001-B(group travel);� | 
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| | 2.par.U7125-D(withinPDSlimits only for members escorting arms control inspection team/members while engaged in activities related to the implementation of arms control treaty or agreement during the in-country period referred to in the treaty or agreement;� | 
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| | 3.par.U4102-E(within thePDSlocal area but outside thePDSlimits);� | 
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| | 4.par.U4102-F(round trips within 12 hours);� | 
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| | 5.par.U4102-D(bed patient or inpatient in a hospital);� | 
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| | 6.par.U4102-J,KandM(TDYor training duty aboard a vessel);� | 
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| | 7.par.U4102-L(field duty);� | 
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| | 8.par.U5108-D(travel to first duty station upon enlistment, reenlistment, or induction);� | 
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| | 9.par.U7025(travel incident to application processing);� | 
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| | 10.par.U7150-E2g(SROTCmember performing travel to/from field training or practice cruises when, through no fault of the member, a delay occurs at a place at which no Government quarters or mess are available). | 
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| | B.� Computation for Occasional Meals and Quarters | 
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| | 1.� Quarters. | 
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| | The amount allowed is the member's cost for quarters up to the maximum amount for lodging within the per diem rate prescribed inAppendix BorDfor theTDYlocality.� In special or unusual circumstances when the amounts claimed exceed the applicable per diem rates, a request may be submitted under par.U4215for an authorization/approval of reimbursement in greater amounts for the cost of occasional quarters.� When a member is required to procure or retain unoccupied quarters or to procure or retain quarters at more than one location on any calendar day, reimbursement for the cost of such quarters is as indicated in par.U4125-A1i. | 
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| | 2.� Meals. | 
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| | If the orders issuing official determines that a member is required to procure meals, the member is entitled to the actual amount paid up to the proportional meal rate (no incidental expenses) as prescribed in subpars. U4125-A3b(1)(a)3 or (b)3 based on the per diem rate as prescribed in Appendices B or D for theTDYlocality.� If more than one locality is involved on any given day, the proportional meal rate limit is based on the highest localityM&IErate. | 
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| | U4520 REIMBURSABLE MISCELLANEOUS EXPENSES | 
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| | Reimbursement is allowed for necessary travel-related miscellaneous expenses incurred in the conduct of official business. These expenses include: | 
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| | 1.costs of traveler�s checks, money orders, or certified checks for up to the amount of estimated per diem orAEAs and travel expenses for the authorized travel; | 
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| | 2.administrative fees for ATM use to obtain money with the Government Charge Card up to the amount authorized for a cash advance for the travel concerned; | 
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| | 3.passports and visas fees (including photographs) forOCONUStravel; | 
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| | 4.costs of birth certificates or other acceptable evidence of birth forOCONUStravel; | 
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| | 5.fees for: | 
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| | a.currency conversion; | 
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| | b.cashing United States Government checks or drafts issued for reimbursement of expenses incurred for travel in foreign countries, but not including cashing checks or drafts for salary; and | 
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| | c.airport transit, services charges or taxes, landing, port taxes, embarkation/debarkation or similar mandatory charges assessed against travelers on arrival/departure from carrier terminals when not included in the cost of the ticket (52 Comp. Gen. 73 (1972)); | 
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| | 6.trip insurance to cover potential liability for damage, personal injury, or death to third parties when travel is authorized by Government conveyance or POC when it has been determined by an official designated by the Service concerned that legal requirements or procedures of the country involved make it necessary to carry such insurance (55 Comp. Gen. 1343 (1976)); | 
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| | 7. CTO service and processing fees; and | 
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| | 8. similar expenses. | 
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| | U4521 NOT USED | 
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| | U4525 NOT USED | 
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| | U4530 NOT USED | 
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| | U4535 REGISTRATION FEES� | 
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| | Registration fees reimbursement is authorized/approved when such fees are a condition for attendance.� When the registration fee includes the cost of meals, the per diem is computed under par.U4125-A3g, item (1). | 
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| | U4536 NOT USED | 
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| | U4537 NOT USED | 
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| | U4538 REIMBURSEMENT OF NONREFUNDABLE ROOM DEPOSIT� | 
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| | A.When Orders Are Amended, Modified, Canceled or Revoked.� | 
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| | A nonrefundable advance room deposit may be reimbursed when the member's orders are amended, modified, canceled or revoked for reasons beyond the control of the member (59 Comp. Gen. 612 (1980); 60 id. 630 (1981)). Reimbursement shall not exceed the amount of per diem orAEAfor the number of days covered by the nonrefundable deposit. | 
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| | B. When Orders Aren't Amended, Modified, Canceled or Revoked.� | 
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| | A nonrefundable room deposit may be reimbursed when a member acts reasonably in obtainingTDYlodging, incurs a lodging cost, but is unable to occupy the lodging for reasons acceptable to the order-issuing authority (60 Comp. Gen. 630 (1981)). Reimbursement shall not exceed the amount of per diem orAEAauthorized had theTDYassignment been completed. | 
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| | U4539 REIMBURSEMENT OF PREPARATORY TRAVEL EXPENSES WHEN ORDERS ARE AMENDED, MODIFIED, CANCELED OR REVOKED | 
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| | Miscellaneous preparatory travel expenses (e.g., fees for traveler�s checks, passport and visa fees, communications service.) incurred prior to order change are reimbursable provided the action taken is beyond the member�s control, in the interest of the Government and a refund� unobtainable. | 
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| | PART G:� TRAVEL AND TRANSPORTATION ALLOWANCES FOR TRAVEL OF DEPENDENTS WHEN MEMBER ORDERED ON� INDETERMINATE TDY | 
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| | U4600� GENERAL | 
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| | This Part prescribes dependent travel and transportation allowances when the member is assigned to indeterminate TDY. | 
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| | U4605 MEMBER ORDERED ON INDETERMINATETDY | 
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| | A.� General.� | 
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| | When a member is assigned toTDYunder orders which don�t provide for return to thePDS� and: | 
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| | 1.theTDYis contemplated to be for 20 or more weeks at any one location, except as noted in par.U2145-D; or� | 
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| | 2.theTDYorders don�t specify or imply any limit to the period of absence from thePDS,� | 
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