|CHAPTER��6�-�TRAVEL�UNDER�SPECIAL�CIRCUMSTANCES
    PART�A:��INVITATION�TO�TRAVEL
        C6003��INVITATIONAL�TRAVEL�ORDER
|--------------------------------------------------------------------------------------------------------------------------



| |                                  | 
| | -------------------------------- | 
|
| | C6003� INVITATIONAL TRAVEL ORDER | 
|
|

| |                                                                                                                                                                             | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | The sample format contained herein may be used as a guide in the preparation of an invitational travel order in all Services. The use of the sample format isn't mandatory. | 
|
|

| |                                               | 
| | --------------------------------------------- | 
|
| | SAMPLE FORMAT OF AN INVITATIONAL TRAVEL ORDER | 
|
|

| |                                                                          | 
| | ------------------------------------------------------------------------ | 
|
| | Name_________________________________ TRAVEL ORDER NUMBER_______________ | 
|
|

| |                                                                          | 
| | ------------------------------------------------------------------------ | 
|
| | Address_________________________________________________________________ | 
|
|

| |                                           | 
| | ----------------------------------------- | 
|
| | DATE APPROVED____________________________ | 
|
|

| |                                                                          | 
| | ------------------------------------------------------------------------ | 
|
| | You are invited to proceed from_________________________________________ | 
|
|

| |                                                                                                  | 
| | ------------------------------------------------------------------------------------------------ | 
|
| | in sufficient time to arrive at_______________ by ______________________
���������������� (Date) | 
|
|

| |                                                                          | 
| | ------------------------------------------------------------------------ | 
|
| | for the purpose of______________________________________________________ | 
|
|

| |                                                                                              | 
| | -------------------------------------------------------------------------------------------- | 
|
| | for approximately _________ days.� Upon completion, you shall return to the point of origin. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | A Government contractor or contractor employee isn't a Government employee. If you are a Government contractor or a contractor employee, or someone who doesn't fit the definition of "employee" in Joint Travel Regulations (JTR), par. C1000, you aren't eligible for city pair air fares or any travel related item restricted to Government employees.� If you are or fit the definition of a Government employee, a uniformed service member or the dependent of a Government employee or uniformed service member, you are eligible for contract city pair air fares and any travel-related item restricted to Government employees. | 
|
|

| |                                                                                                                                                                                                    | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | You are authorized to travel by: __ Rail __ Commercial Air 
__ Military Aircraft�� __� Bus���������������������������������������������������� See below for travel by� Privately-Owned Conveyance | 
|
|

| |                                                                  | 
| | ---------------------------------------------------------------- | 
|
| | You are __ are not __ eligible for contract city pair air fares. | 
|
|

| |                                                                 | 
| | --------------------------------------------------------------- | 
|
| | __ Transportation has been arranged by the order issuing agent. | 
|
|

| |                                                                | 
| | -------------------------------------------------------------- | 
|
| | ����� __� Transportation tickets are included with this order. | 
|
|

| |                                                                     | 
| | ------------------------------------------------------------------- | 
|
| | ����� __� Transportation tickets shall be provided at a later date. | 
|
|

| |                                                                  | 
| | ---------------------------------------------------------------- | 
|
| | __� To arrange transportation call:� (___)______________________ | 
|
|

| |                                                                      | 
| | -------------------------------------------------------------------- | 
|
| | __� You may arrange your transportation.� The following rules apply: | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | You must arrange your transportation with a travel office under contract to the U. S. Government (Commercial Travel Office (CTO)) when the contract with the CTO permits the CTO to arrange transportation for travelers who aren't Government employees.� If you're in a foreign country, except for Canada and Mexico, you may use a travel office not under contract to the Government if ticketing can't be secured from a branch office or general agent of an American-flag carrier.� If you purchase transportation from a travel office (travel agency) not under contract to the Government, reimbursement is limited to the cost to the Government on a constructive basis for transportation that would have been arranged by a CTO if available.� If the contract between the Government and the CTO doesn't permit the CTO to arrange transportation for contractors/contractor employees or others who aren't Government employees, reimbursement for transportation may not exceed coach class air accommodations unless otherwise permitted in JTR, par. C2204-A. | 
|
|

| |                                                                        | 
| | ---------------------------------------------------------------------- | 
|
| | It is DOD policy that in using regularly scheduled air transportation: | 
|
|

| |                                                                                                                                              | 
| | -------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | (a)� accommodations selected shall be the least costly service that permits satisfactory accomplishment of the mission of the traveler, and� | 
|
|

| |                                                                                                                                                                                                                  | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | (b)� United States carriers must be used for all commercial foreign air transportation if service provided by those carriers is available; otherwise reimbursement for the cost of transportation isn't allowed. | 
|
|

| |                                                                                                                                                                                                                                                                                                                  | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | __� You are authorized to travel by privately-owned automobile as advantageous to the Government.� Reimbursement shall be at the rate of $0.325 cents per mile, plus the cost of necessary parking fees and bridge, ferry, and tolls incurred including per diem while in travel status under this travel order. | 
|
|

| |                                                                                                                                                                                                                                                                             | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | __� You are authorized to travel by privately-owned conveyance (POC) on a constructive basis.� You would normally be authorized to travel by common carrier.� Reimbursement shall be limited to the cost of travel by the usual mode of common carrier, including per diem. | 
|
|

| |                                                                                                                                                                                                                        | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Receipts: Ticket stubs are required to substantiate your transportation cost.� Receipts are required for lodging.� Receipts are required for all items of expense in an amount of $75 or more plus any applicable tax. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | __� You shall be paid a per diem allowance to cover your expenses for lodging, meals, and incidentals.� While traveling and performing the mission you shall be authorized a per diem equal to the daily amount you pay for lodging, plus a fixed amount for meals and incidental expenses, not to exceed the maximum amount prescribed in JTR, Appendix B or D for the locality concerned.� If your costs, particularly for lodging, are more than the maximum per diem rate prescribed in JTR, Appendix B or D, then only the maximum per diem rate shall be paid.� (See JTR, Chapter 4, Part L for applicable rules) | 
|
|

| |                            | 
| | -------------------------- | 
|
| | Applicable Per Diem Rates: | 
|
|

| |                                                                          | 
| | ------------------------------------------------------------------------ | 
|
| | Locality Maximum Lodging RateMeal & IncidentalExpense RateTotal Per Diem | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | __________________________________________________________________________  __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 
__� You shall be paid an actual subsistence expense allowance (AEA) for lodging and a per diem for meals and incidentals (M&IE). You are required to itemize your lodging expenses only. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | __� You shall be paid an actual subsistence expense allowance (AEA) for lodging and meals and incidental expenses (M&IE).� You must itemize all your subsistence expenses.� Subsistence expenses include lodgings; meals; fees and tips to waiters, bellboys, maids, porters; personal laundry, pressing, and dry cleaning; local transportation (including usual tips) between places of lodging, duty, and place meals are taken; and other necessary expenses.� You shall be reimbursed for the actual expenses incurred, but not to exceed the maximum amount authorized for the locality concerned. (See JTR, Chapter 4, Part M for applicable rules) | 
|
|

| |                                                         | 
| | ------------------------------------------------------- | 
|
| | Actual Subsistence Expense Allowance (AEA) Authorized:� | 
|
|

| |                                                                                                                    | 
| | ------------------------------------------------------------------------------------------------------------------ | 
|
| | Locality Maximum AEAAmount allowed for Meals & IncidentalAllowanceExpenses if M&IE authorized on a per diem basis. | 
|
|

| |                                                                                                                                                                                                                                                                                                             | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ | 
|
|

| |                                                                            | 
| | -------------------------------------------------------------------------- | 
|
| | Address any inquiries regarding this travel order to:_____________________ | 
|
|

| |                                                                                                                                                                                      | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | ______________________________________________________________________________ The travel authorized herein has been determined to be in the public interest, and is chargeable to:� | 
|
|

| |                                                                                                                 | 
| | --------------------------------------------------------------------------------------------------------------- | 
|
| | C6004� AVAILABILITY OF GOVERNMENT TRAVEL AND TRANSPORTATION CONTRACT FARES OR PRICES TO GOVERNMENT CONTRACTORS� | 
|
|

| |                                                                                                                                                                                                                                                                 | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Individual contracts or agreements between GSA and the vendors determine whether contractors are eligible to utilize the travel cost saving programs - except that contract city pair fares must not be used by Government contractors or contractor employees. | 
|
|

| |                   | 
| | ----------------- | 
|
| | A.Contractor(s).� | 
|
|

| |        | 
| | ------ | 
|
| | Means: | 
|
|

| |                                                                     | 
| | ------------------------------------------------------------------- | 
|
| | 1.Contractors working under a cost reimbursable contract (CRC); and | 
|
|

| |                                                                                                                                                                                                                                                                                                                 | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 2.Contractors working for the Government at specific sites under special arrangements with the contracting agency, and which are wholly Federally funded (e.g., Government-owned, contractor� operated (GOCO), Federally funded research and development (FFRDC), or management and operating (M&O) contracts). | 
|
|

| |                                                    | 
| | -------------------------------------------------- | 
|
| | B.Contract Air Passenger Transportation Practices. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Use of GSA contract air passenger fares is governed by GSA's contracts with the airlines and by the Defense Transportation Regulation, Part I. (DOD 4500.9-R) Chapter 103.� As of October 1, 1998, under GSA's contracts for air passenger transportation services, contractors aren't eligible to use GSA's contract city pair fares.� Invitational travel orders must not be issued for contractors to receive air fares at the Government contract city pair fare, nor should contractor travel be issued on Government centrally billed accounts at the Government contract fare.� For more information contact: | 
|
|

| |                                                                                                                                       | 
| | ------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Service Acquisition Center (FCXB) 
Federal Supply Service General Services Administration 
Washington, DC� 20406-0001 
(703) 305-7261 | 
|
|

| |                           | 
| | ------------------------- | 
|
| | C.Discount Rail Service.� | 
|
|

| |                                                                                                                                                                                                                                                                      | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | AMTRAK voluntarily offers discounts to Federal travelers on official business.� These discounted rates may be extended to eligible contractors traveling on official Government business.� A contractor-issued letter of identification is required (See subpar. H). | 
|
|

| |                                      | 
| | ------------------------------------ | 
|
| | D.� Discount Hotel/Motel Practices.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                 | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Several thousand lodging providers extend discount lodging rates to federal travelers.� Many currently extend their discount rates to eligible contractors traveling on official Government business.� A contractor-issued letter of identification is required (See subpar. H).� For more information contact: | 
|
|

| |                                                                                                                              | 
| | ---------------------------------------------------------------------------------------------------------------------------- | 
|
| | GSA Travel and Transportation (9FTB-1) 
450 Golden Gate Avenue, 4th Floor W. 
San Francisco, CA� 94102-3400 
(415)� 522-4671 | 
|
|

| |                                | 
| | ------------------------------ | 
|
| | E.� DOD Car Rental Practices.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | DOD's Military Traffic Management Command negotiates special rate agreements with car rental companies available to all Government employees while traveling on official Government business.� Some car rental companies offer these discount rates to eligible Government contractors at the vendor's option, with appropriate identification from the contracting DOD component (See par. H).� For more information contact. | 
|
|

| |                                                                                                                                                                                          | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Military Traffic Management Command� 
5661 Columbia Pike� 
ATTN:� MTOP-QE
Falls Church, VA� 22041-5050� 
(703) 681-6393 
Complaints/Discrepancies/Claims - Chris Braswell� (703)681-6292 | 
|
|

| |                           | 
| | ------------------------- | 
|
| | F.� Vendor Requirements.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                          | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | The vendor providing the service may require that the Government authorized contractor furnish a letter of identification signed by the authorizing DOD component's contracting officer.� Par. H illustrates a standard letter of identification to request eligible Government contractors use of travel and/or transportation discounts negotiated by the Government, where available. | 
|
|

| |                                      | 
| | ------------------------------------ | 
|
| | G.� DOD Component Responsibilities.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | DOD components should know which hotels and car rental companies offer Government discount rates to Government contractors and ensure that their authorized contractors know how to obtain this information.� This information is provided to and published by several commercial publications including the Official Airline Guides Official Traveler (800) DIAL-OAG, Innovata (800) 846-6742, and National Telecommunications (201) 928-1900.� In addition, GSA contract Travel Management Centers (TMCs) and DOD's Commercial Travel Offices (CTOs) have this information. | 
|
|

| |                                                                                                                                                                         | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | All DOD components should circulate this information to contracting officers and to Government authorized contractors, where applicable.� For more information contact: | 
|
|

| |                                                                                                                                                        | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | Renita Townsend Nowlin 
Service Acquisition Center� 
Service Contracts Division (FCXB) 
Crystal Mall #4, Room 506 
Washington, DC 20406 
(703)305-7640 | 
|
|

| |                                           | 
| | ----------------------------------------- | 
|
| | H.� Contractor Letter of Identification.� | 
|
|



|
|