|APPENDIX�O�-�Chapter�4�(Test)�-�Temporary�Duty�(TDY)�TRAVEL�ENTITLEMENTS
        T4040��LIVING�EXPENSES�(PER�DIEM�ENTITLEMENTS)
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| | T4040� LIVING EXPENSES (PER DIEM ENTITLEMENTS) | 
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| | The "Lodging Plus" method is used to reimburse TDY living expenses.� Travelers are paid the actual cost of lodging up to a limit, plus a set amount for M&IE.� Rates for lodging and M&IE vary by location, but should be sufficient for a comfortable, safe trip.� Travelers can also be reimbursed for other necessary travel-related expenses if the AO approves them as appropriate to the mission. | 
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| | A.� Lodging Overnight Required - Business Travel Standards | 
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| | 1.� Sleeping | 
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| | a.� The CTO makes lodging reservations and reflects the estimate of their cost (including taxes) on the Trip Record. | 
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| | b. The AO may direct use of adequate available Government quarters on an installation only if the traveler is TDY to that installation.� The traveler can't be directed to use Government quarters during any fiscal year the traveler is expected to be on TDY more than one half of the work year.� The commander responsible for the quarters determines adequacy of quarters.� Only adequate quarters are offered through the reservation system.� If use of Government quarters is directed and other lodging is used, reimbursement is limited to the Government quarters cost unless the Trip Record notes nonavailability (by confirmation number, if provided by the Service in its registration process.) | 
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| | c.� Commercial lodging reimbursement is based on the single occupant rate, up to the maximum of the TDY site or stopover location.� If the CTO can find only lodgings that cost more than the published maximum rate, the AO may authorize the higher amount such that the lodging cost and the M&IE does not exceed 300 percent of the published rate (lodging plus M&IE).� For example, a member is TDY to a location with a maximum per diem of $110 ($76 for lodging and $34 M&IE).� The AO could authorize up to $296 for lodging (300% x $110 = $330 - $34 = $296).� The CTO must put these rates on the Trip Record.� Under special or unusual circumstances a uniformed traveler may require more than 300% for lodging OCONUS.� These rates may be authorized only in advance by PDTATAC or Secretary concerned for only uniformed members (see JFTR, par. U4210-B5).� The traveler is responsible for anything charged beyond the basic room fee and taxes.� Travelers are to keep all lodging receipts. | 
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| | (NOTE: The maximum amount allowed for lodging in CONUS (see http:� www.dtic.mil/perdiem/) does not include an amount for lodging taxes.� Taxes for lodging in CONUS are a separately reimbursable travel expense.� The maximum amount allowed for lodging OCONUS (see http:� www.dtic.mil/perdiem/) includes an amount for lodging taxes.� Lodging taxes for lodging OCONUS are not separately reimbursable.) | 
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| | d.� Reimbursement of lodging cost when staying with friends or relatives is not authorized. | 
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| | e.� If the traveler is on TDY at one location for more than 30 days, lodging reservations should be made on a weekly, monthly, or other long-term basis if possible.� When longer term lodging is used, the allowable lodging cost includes the rent; charges for furniture rental (as long as an option to buy is not exercised); utilities connections, use and disconnection fees; cleaning fees; telephone monthly use fees, but not toll charges; and other services ordinarily provided by a hotel.� The CTO should be used to make these arrangements unless the CTO doesn't provide this service. | 
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| | (1)� If a recreational vehicle (RV) is used for lodging, additional fees considered part of the lodging cost are the charge for the RV parking space, dumping and shower fees, special user fees (for example, cable TV charges) if normally included in the price of hotel rooms in the area, and plug-in fees.� Expenses which don't accrue on a daily basis (such as dumping fees) may be averaged over the number of days the traveler is entitled to per diem. | 
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| | (2)� When a residence is purchased because of a TDY assignment (and not as a result of a desire to maintain a second residence) and used as lodging, the allowable daily lodging cost is computed by averaging monthly interest, property tax, and utility costs incurred.� The costs are prorated on a 30-day month basis rather than by the number of days the traveler occupies the residence. | 
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| | 2.� Eating | 
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| | a.� The M&IE entitlement for the day of departure is 75% of the M&IE rate for the traveler's lodging location that night.� If the traveler is traveling and lodging is not used, the M&IE rate is based on the next TDY location or stopover point.� The entitlement for the day of return to the PDS is 75% of the M&IE rate for the last TDY location or stopover point. | 
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| | b.� On other days, the entitlement for meals and incidentals is the full M&IE for the TDY location or stopover point where lodgings are required unless the AO specifies one of two other meal rates based on Government mess availability.� The two rates are either the Government meal rate (GMR) when all meals on a given day are available or the proportional meal rate (PMR) when at least one meal a day is available.� (Incidental expenses are added to the GMR or PMR.)� A Government mess is available only if:� Government lodging on a U.S. installation is available and the command controlling the mess has made the mess available to travelers.� A Government mess is not available on interim travel days.� When actual mess availability differs from the pre-trip information, the AO may authorize a higher rate (e.g., from PMR plus incidental expenses to locality M&IE rate).� The meal rate established cannot be reduced after-the-fact except for a free meal as described in subpar. c below. | 
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| | c. When at least one, but not all three meals, have been purchased by the Government through some means such as a registration fee, the PMR plus incidental expenses applies for that day.� This does not apply on travel days to and from the PDS.� Meals served on common carriers are not "purchased by the Government."� The traveler must indicate on the Trip Record how many meals were free or purchased by the Government and for which dates.� NOTE:� If all three meals are provided, only the incidental expenses for that day are payable. | 
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| | 3.� Incidental Expenses (IE). | 
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| | Travelers are paid an allowance for miscellaneous expenses, such as tips and laundry, incurred while traveling.� This is the IE part of the M&IE.� The daily IE entitlement in CONUS is $2.00.� The OCONUS daily IE entitlement is the rate for the applicable locality per diem, or $3.50 when the AO determines $3.50 to be adequate for anticipated incidental expenses. | 
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| | (NOTE: The cost incurred during TDY travel (not after returning to PDS) for laundry, dry cleaning and pressing of clothing is a separately reimbursable expense for civilian employees in addition to per diem/AEA when travel is within CONUS and requires at least 4 consecutive nights TDY lodging in CONUS.� The cost incurred during TDY travel (not after returning to PDS) for laundry, dry cleaning and pressing of clothing is not a separately reimbursable travel expense for travel OCONUS and is included as a reimbursable expense within the AEA authorized/approved for travel OCONUS.) | 
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| | B.� Lodging Overnight Required - Schoolhouse Training Standards | 
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| | 1.� Schoolhouse training standards are the same as for business travel, except that for training, the training location commander, not the AO, decides if use of Government quarters is directed (par. T4040-A1b) and if one of the two M&IE rates based on Government mess availability is appropriate. | 
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| | 2.� In some situations, the Service Secretary may approve Essential Unit Messing (EUM) for students in particular courses when readiness requires Government mess use.� When EUM applies, members get incidental expense reimbursement, civilians get incidental expense reimbursement and reimbursement for the amount paid for food.� The AO may authorize the actual amount paid up to the PMR for commercial meals the traveler is required to purchase. | 
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| | 3.� The Trip Record must indicate mess availability.� If that information is not available prior to the trip, the information must be provided to the traveler upon arrival at the school and the trip report changed.� When actual mess availability differs from the pre-trip information, the AO may authorize on a daily basis the PMR (1 or 2 meals) plus incidental expense or the locality M&IE rate (all 3 meals) depending on how many meals were available.� The traveler must note on the Trip Record how many meals by date were not available. | 
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| | C.� Lodging Overnight Required - Standards for Deployment, Personnel Traveling Together with No/Limited Reimbursement, and TDY Aboard Vessels. | 
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| | Other reimbursable expenses (par. T4040-A4) are authorized in the same manner as for business travel.� The AO may authorize the actual amount paid up to the PMR (but no incidental expenses) for meals and/or payment for lodging when the traveler is not entitled to per diem but is required to purchase these items.� See par. T4040-A1c if the lodging cost exceeds the published maximum rate. | 
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| | 1. Personnel traveling together refers to travel away from the PDS during which the mission requires control of the group of travelers.� Ordinary business travel reimbursements apply unless the travelers' orders direct no/limited reimbursement, in which case all transportation, food, lodging, and other items ordinarily reimbursed, should be provided to the travelers.� No per diem is payable when no/limited reimbursement is directed in the orders for personnel traveling together.� It only includes travel days between duty locations and does not involve entitlements for full days at duty locations.� Most members pay the food cost without operating expense, and civilians pay the food cost and operating expense.� Civilians are entitled to reimbursement of the amount paid for food. Directing several personnel to travel together with no/limited reimbursement shall not be done simply to save travel funds. | 
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| | 2.� Training exercises, maneuvers, war games, and similar types of operations may be classified as field duty when everything ordinarily associated with per diem is furnished without charge.� Per diem is not payable during field duty.� Lodging is provided and most members pay the food cost without operating expense; civilians pay the food cost and operating expense.� Civilians are entitled to reimbursement of the amount paid for food. When the Secretary concerned, or CINC or JTF commander for a joint deployment, determines that Government messing is essential to accomplish training and readiness, EUM applies. The meals portion of the M&IE is not payable. Most members pay the food cost without operating expense and civilians pay the food cost and operating expense.� Civilians are entitled to reimbursement of the amount paid for food.� All EUM travelers are entitled to the IE.� | 
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| | 3.� Joint deployments involve the temporary assignment of members of more than one uniformed service to a provisional force formed for a specific task or operation.� TDY options include regular business travel, EUM, or field duty.� The CINC or JTF commander determines the appropriate option and may specify a different option for different locations.� For example, field duty might be appropriate for the main body of the deployed force, but business travel might be appropriate for an interim staging base.� In choosing the option to use, the CINC or JTF commander should consider, in the following priority: business travel, EUM, field duty.� Under normal circumstances, the CINC should choose business travel unless operational circumstances dictate otherwise.� In general, business travel is appropriate for peacekeeping, humanitarian, and relief missions.� The CINC or JTF commander may approve EUM when it enhances operational readiness, the conduct of military operations, or is necessary for the conduct of training.� It applies to units only, not to individual travelers.� Table 1 shows the effect of each option on per diem entitlement.� The CINC or JTF commander must communicate this decision on the TDY option (including the appropriate meal rate) to the appropriate Services for inclusion in the orders. | 
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| | 4.� TDY Aboard Vessels�� | 
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| | a.� No per diem is payable when TDY aboard a U.S. vessel since quarters and mess are provided. Civilians are reimbursed for the amount paid for food. | 
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| | b.� The AO may authorize payment of a per diem when the traveler is TDY aboard a foreign or commercial vessel and incurs an expense for other than Government meals. The AO may establish a per diem allowance equal to the daily expenses.�� | 
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| | JOINT TASK FORCE OPERATIONS TDY OPTIONS 
SUBSIST ASHORE | 
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| | TDY OPTIONSUBSISTENCEPER DIEMREMARKS
Business TravelCommercial Lodging and M&IEMember/EmployeeLodging and Pays for LodgingCommercial Mealsand MealsGovernmentLodging and M&IEMember/EmployeeLodging and Pays for LodgingGovernment Mealsand Full Meal Rate1Permanent U.S. Installationfor Government MealsGovernmentLodging and M&IEMember/EmployeeLodging andPays for LodgingGovernment Mealsand for Government MealsTemporary U.S. Installationat Discount Meal Rate2or Temporary Dining FacilitiesEstablished for JTF Operation | 
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| | Government Member/EmployeeLodging and Pays for LodgingCommercial MealsLodging and M&IEand MealsCommercial Member/EmployeeLodging andPays for LodgingGovernment MealsLodging and M&IEand Full Meal Rate(In AOR only)for Government Meals� | 
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| | Essential Unit
MessingGovernment IECivilian Pays for Government MealsLodging and at Full Meal RateUse of Government Meals is Essentialfor Training and Readiness Purposes
Field DutyGovernment Lodging, Civilian Pays for Government Meals Meals and Incidentalsat Full Meal Rate ProvidedNone | 
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| | SUBSIST ABOARD GOVERNMENT VESSEL3 | 
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| | SUBSISTENCEPER DIEMREMARKS
TDYGovernment Lodgingand Government MealsNoCivilian Pays for Meals | 
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| | 1Full Meal Rate = Food costs plus operating expenses. | 
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| | 2Discount Meal Rate = Food costs only. | 
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| | 3Members/employees deployed who are ordered to subsist ashore -- see "Subsist Ashore" (above table) for order type and payment guidelines. | 
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| | NOTE:� For BAS entitlement see DoDFMR, Volume 7A, Chapter 25 or Coast Guard, COMDTINST M7220.29 (series), Chapter 3. | 
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| | Table 1.� Deployment - Joint� Operations TDY Options | 
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| | D.� Lodging Overnight Not Required - Standards for Deployment, Group Travel and TDY Aboard Vessels. | 
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| | 1.� Transportation.� | 
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| | Travelers should arrange for transportation through the CTO, even though overnight lodging is not required.� If the travel is in the local area (see JFTR, par. U3500, and JTR, par. C2400-B) around the PDS, a Government vehicle, public transportation paid for by the command, or a private vehicle may be used.� If a private vehicle is used to and from home, the traveler is entitled to the standard mileage rate for the distance driven, minus the normal distance driven to and from work.� If the traveler doesn't drive to work every day, the traveler is reimbursed the standard mileage rate for the distance driven, less the traveler's normal transportation cost to get to work.� The AO decides the reimbursement amount based on the premise that a traveler is to be paid the difference between the cost of using the vehicle and the traveler's normal cost to get to work.� In addition, travelers are entitled to reimbursement for other expenses such as tolls and parking when using their private vehicles.� For distance determination see par. C1065 (DTOD requirements). | 
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| | 2.� Meals. | 
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| | With two limited exceptions (see par. T4060-B11), a traveler may not be paid for meals within the traveler's PDS boundaries.� For travel outside the PDS limits, when the TDY is more than 12 hours, reimbursement is 75% of the M&IE rate for the TDY location (highest rate, if more than one TDY location).� No per diem is authorized when TDY is 12 or less hours.� However, the AO may authorize the actual amount paid up to the PMR (not including incidental expenses) for the TDY location when uniformed travelers spend more than the cost of normal meal arrangements for travel outside the PDS limits. | 
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| | E.� Miscellaneous Expenses.� | 
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| | Travelers are entitled to reimbursement for necessary travel-related miscellaneous expenses incurred on official business.� These expenses include:� | 
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| | 1.� costs of traveler's checks, money orders, or certified checks for up to the amount of estimated per diem or AEAs and travel expenses for the authorized travel;� | 
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| | 2.� administrative fees for ATM use to obtain money with the Government Travel Charge Card up to the amount authorized for a cash advance for the travel concerned;� | 
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| | 3.� passports and visas fees (including photographs) for OCONUS travel;� | 
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| | 4.� costs of birth certificates or other acceptable evidence of birth for OCONUS travel;� | 
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| | 5.� CONUS lodging taxes, up to those imposed on the authorized/approved lodging rate (e.g., if a traveler is authorized a maximum lodging rate of $50 a night, but pays $100, the traveler may be reimbursed only for the taxes on $50). | 
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| | NOTE:� Taxes for OCONUS lodging are part of per diem/AEA and are not separately reimbursable; | 
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| | 6.� fees for:� | 
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| | a.� currency conversion; (NOTE:� Travelers are not entitled to reimbursement for losses, nor liable for gains resulting from currency conversions (63 Comp. Gen. 554 (1984)); | 
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| | b.� cashing U.S. Government checks/drafts issued for reimbursement of expenses for travel in foreign countries, (this does not include cashing checks/drafts for salary); and | 
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| | c.� airport transit, services charges/taxes, landing, port taxes, embarkation/debarkation or similar mandatory charges assessed against travelers on arrival/departure from carrier terminals when not included in ticket cost (52 Comp. Gen. 73 (1972)); | 
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| | 7.� trip insurance to cover potential liability for damage, personal injury, or death to third parties when travel is authorized by Government conveyance/POC and a Service designated official determines that legal requirements/procedures of the foreign country involved make it necessary to carry such insurance (55 Comp. Gen. 1343 (1976)); | 
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