|CHAPTER��4�-�EMPLOYEE�TRAVEL
    PART�K:��SPECIFIC�ASSIGNMENT�CONDITIONS
        C4502��ATTENDANCE�AT�TRAINING�COURSES
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| | C4502� ATTENDANCE AT TRAINING COURSES | 
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| | A.� General. | 
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| | Attendance at a training course (authorized under 5 U.S.C. �4104-4109) involving Government or non-Government facilities is generally a TDY assignment.� In connection with a training assignment, an employee may be authorized the following: | 
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| | 1.� per diem or AEA, as applicable, while at the training location when attending a training course away from the PDS; or | 
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| | 2.� transportation for dependents and HHG to and from the training location in accordance with subpars. B and C; or | 
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| | 3.� reimbursement on a mileage basis, at the appropriate rate prescribed for travel to and from the training location is in accordance with par. C2401; or | 
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| | 4.� reimbursement for the cost of common carrier transportation for travel to and from the training location is in accordance with par.C2401. | 
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| | Transportation and per diem or AEAs for the employee while traveling to the training location at the beginning of the assignment and return to the place of abode following completion of the training are the same as those prescribed in this Volume for travel to and from all TDY assignments.� Per diem or AEAs payable at the training location are determined in accordance with par.C4560orC4600.� On any day that an employee who is authorized per diem or AEAs in accordance with item 1 elects to commute between the training location and place of abode at the PDS, the maximum reimbursement allowable for the round trip transportation by any mode and per diem or actual expense allowances en route may not exceed the per diem or AEAs which would have been allowable had the employee remained at the training location (par.C4662-C).� Per diem or AEA isn't payable when an employee is authorized reimbursement for travel to and from the training location in accordance with item 3 or for common carrier transportation in accordance with item 4.� However, on any day that the employee is authorized to remain overnight at the training location to comply with requirements of the training assignment, the employee is entitled to mileage for the distance traveled, or the cost of travel by public conveyance, from place of abode to the training location and return and per diem or AEAs in accordance with par.C4553orC4600, as applicable.� In addition to mileage authorized in item 3 for the distance traveled to the training location, the employee may be reimbursed the cost for ferry fares; bridge, road, and tunnel tolls; and parking fees incurred incident to travel to and from the training location. | 
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| | B.� Movement of Dependents and HHG to the Training Location. | 
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| | If the estimated total cost of round trip transportation for an employee's dependents (excluding per diem) and HHG (including packing, crating, temporary storage, draying, and unpacking) between the employee's PDS and the training location is less than the sum for the applicable per diem or actual expense allowance payments that the employee could receive while at the training location, the travel-approving official concerned may authorize such round trip transportation at Government expense in lieu of the per diem or AEA payments.� Transportation allowances for the employee's dependents and HHG are authorized in accordance with Chapters 7 and 8.� When round trip transportation is authorized under this subparagraph, and the employee and/or dependents travel by privately owned automobile, mileage reimbursement for such travel is authorized in accordance with par. C4250-1.� Transportation for an employees dependents and HHG to a training location when authorized in lieu of per diem or actual expense reimbursement doesn't constitute a PCS to the training location and the allowances listed in items 1 through 5 shall not be authorized in connection with such transportation: | 
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| | 1.� payment of per diem to employee's dependents for travel to the training assignment; | 
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| | 2.� round trip travel to seek permanent residence quarters incident to permanent duty travel; | 
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| | 3.� payment of TQSE incident to occupancy of temporary quarters in connection with permanent duty travel; | 
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| | 4.� reimbursement of miscellaneous expenses associated with discontinuing residence at one location and establishing residence incident to permanent duty travel; | 
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| | 5.� reimbursement for expense incurred in connection with real restate transactions and unexpired lease. | 
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| | An initial determination to authorize round trip transportation for the employee's dependents and HHG may be changed to authorize payment of per diem or AEA, as applicable, any time prior to the beginning of transportation. After transportation begins, the entitlement of the employee and obligation of the Government become fixed and can't be changed thereafter (39 Comp. Gen. 140 (1959)).� Transportation expenses are borne by the activity or command whose funds are made available for the training assignment.� The activity or command having jurisdiction over the employee is responsible for travel-order issuance. | 
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| | C.� Attendance at Training Program Without Return to Old Duty Station. | 
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| | An employee who (a) is selected to attend a training program away from the PDS and is transferred� to� a� new duty station after completing the program without returning to the old duty station, or (b) is assigned to attend a training program away from the employee�s PDS en route to a new PDS incident to a PCS, may be authorized reimbursement for the cost of: | 
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| | 1.� transportation (in lieu of per diem or actual expense reimbursement while at the training location) for dependents (excluding per diem) and HHG (including packing, crating, temporary storage, draying, and unpacking) from the PDS to the training location not to exceed the estimated sum of the applicable per diem or actual expense payments that the employee would otherwise have received while at the training location; and | 
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| | 2.� transportation for dependents (including per diem) and HHG (including packing, crating, temporary storage, draying, and unpacking) from the training location to the new duty station not to exceed the cost of transportation of the dependents (including per diem) and HHG (including packing, crating, temporary storage, draying, and unpacking) from the employee's old to new PDS. | 
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| | Authorized transportation for an employee's dependents and HHG is in accordance with Chapters 7 and 8.� When an employee and/or dependents authorized transportation under this paragraph travel by privately owned automobile, mileage reimbursement for such travel is in accordance with par. C4250-A.� In instances when an employee is paid per diem or AEA while attending a training program away from the PDS, there is no entitlement to transportation at Government expense for dependent and HHG to the training location.� If the dependents and HHG nevertheless accompany the employee to the training location and then to a new duty station incident to a PCS, transportation at Government expense in such instance may not exceed the cost of transportation for the dependents (including per diem while en route) and HHG from the employee's old to new PDSs (52 Comp. Gen. 834 (1973)).� With respect to the allowances authorized in Chapter 14, selection of an employee to participate in a training program, after which the employee is transferred to a new PDS without� returning� to� the� old� duty� station, constitutes definite notification the employee is to be transferred� to� a� new duty� station.��� An employee selected to participate in such a program should be issued, at the commencement of the training period, a document formally assigning the employee to the training program and stating the employee is transferred to a new PDS as soon as possible after training has been completed.� The document is used to establish the employee's entitlement to reimbursement of allowances authorized in Chapter 14.� Payment of allowances prescribed in Chapter 14, as well as other PCS allowances authorized in conjunction with an employee's transfer, however, may not be authorized until the employee has successfully completed the training program, signed the transportation agreement required under par. C4002, and has been assigned to a new PDS other than the PDS at the time of selection and entry upon the training assignment (B-161795, June 29, 1967). | 
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| | D.� Interns and Trainees. | 
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| | In cases involving the movement of an "intern" to "trainee," it is necessary to determine whether the purpose of the move is primarily for "training" or for the "performance of work."� The designation of a facility as a "school" or "training center" may be used to assist in making this a determination, but it isn�t necessarily the sole determinate, as there are assignments that are primarily for training purposes which don�t involve a school facility.� The fact that an employee is being assigned for the purpose of learning from the performance of a particular job at a particular facility doesn�t� make it necessarily a "training" assignment.� Because of the variables which may exist, it's necessary to evaluate each individual move in terms of the circumstances present, and decide each case on an individual basis.� If the assignment is determined to be primarily for training, the provisions of this paragraph apply.� If the assignment is determined to be primarily for the performance of work, the provisions of par.C4103� apply. | 
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| | C4503� TRAVEL OF CONSULTANTS AND EXPERTS | 
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| | A.� Authority. | 
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| | Title 5 U.S.C. �5703 and the Defense Production Act of 1950 (64 Statute. 819, as amended; 50 U.S.C., �2160) provide entitlements for travel expenses and allowances for consultants and experts who are in an employment status with or without compensation.� Authorization for transportation, allowances, and reimbursement of expenses incident to TDY assignments are in accordance with the provisions in this Volume. | 
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| | B.� Conditions. | 
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| | Individuals serving without pay or at $1 per year are entitled to the allowances in items 1 through 5.� Consultants and experts employed intermittently and paid on a daily-when-actually-employed basis may be paid the allowances in items 1 through 5 when it is determined to be in the best interest of the Government: | 
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| | 1.� transportation expenses, per diem allowances, and, when appropriate, mileage allowance for use of POC, for official travel between home or place of business and place of duty assignment outside the area in which home or place of business is located; | 
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| | 2.� expenses for transportation for official travel between home or place of business and place of duty when these places are all located in the same metropolitan or geographic area; | 
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| | 3.� travel expenses for recurring round-trip travel between home or place of business and place of duty during an assignment when it is administratively determined more advantageous or economical to the Government; | 
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| | 4.� per diem allowance while at a place of duty assignment away from the area in which home or place of business is located; | 
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| | 5.� actual expense reimbursement, when justified, as provided in these regulations, except for consultants and experts employed under the Defense Production Act of 1950 (64 Statute. 819, as amended; 50 U.S.C., App. 2160). | 
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| | If more than 130 days of full-time service is performed in any continuous 365-day period, such employment isn�t intermittent.� When service isn�t intermittent, there is no entitlement for per diem or AEA at the regular place of assignment (35 Comp. Gen. 90 (1955); 36 i.d. 351 (1956)).� However, authorization of per diem allowance isn't precluded in connection with other TDY assignments at places of duty away from the regular duty location. | 
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| | C4504� TRAVEL OF WITNESSES | 
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| | A.� General. | 
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| | The conditions for TDY shall apply when an employee is summoned and is authorized to respond to such summons, or is assigned by the agency to testify or produce official records on behalf of the United States, or to testify in the employee�s official capacity or produce official records on behalf of a party other than the United States in connection with any judicial or agency proceeding. | 
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| | B.� Definitions. | 
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| | The following definitions apply only to this paragraph: | 
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| | 1.� Judicial Proceeding -- The term "judicial proceeding" as used in this paragraph, means any action, suit, or other judicial proceeding, including any condemnation, preliminary, informational, or other proceeding of a judicial nature.� Examples of the latter include hearings and conferences before a committing court, magistrate, or commission, grand jury proceedings, and coroner's inquest.� It includes informational proceedings such as hearings an conferences conducted by a prosecuting attorney for the purpose of determining whether an information or charge should be made in a particular case. The judicial proceeding may be in the District of Columbia, a state, territory, or possession of the United States including the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, and the former Canal zone area (i.e., areas and installations in the Republic of Panama made available to the United States under the Panama Canal Treaty of 1977 and related agreements (as described in Section 3(a) of the Panama Canal Act of 1979), or the Trust Territory of the Pacific Islands. | 
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| | 2.� Agency Proceedings--The term "agency proceeding" refers to "rulemaking" (means agency process for formulating, amending, or repealing a rule); "adjudication" (means agency process for the formulation of an order); and "licensing" (includes agency process respecting the grant, renewal, denial, relocation, suspension, annulment, withdrawal, limitation, amendment, modification, or conditioning of a license). | 
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| | 3.� Summoned --The word "summoned" means an official request, invitation, or call, evidenced by an official writing of the court, authority, or party responsible for conducting the proceeding. | 
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| | C.� Allowable Travel Expenses. | 
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| | An employee performing authorized travel pursuant to this paragraph is paid travel expenses at the rates and in amounts allowable for employees on normal TDY for other purposes.� However, if any travel expenses are paid to the employee for� appearance by the court, authority, or party which caused the employee to be summoned as a witness on behalf of a party other than the United States, such payment must be deducted from the amount otherwise payable under the travel orders. Regulations of the separate departments regarding absence from duty for court leave apply. | 
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| | D.� Funding. | 
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| | If the employee serves as a witness on behalf of the United States, and the case involves the activity with which employed, the travel expenses are paid from the appropriation otherwise available for travel expenses of the employee.� If the case doesn�t involve the activity in which the employee is employed, the employing agency may advance or pay the travel expenses of the employee, and later obtain reimbursement from the agency properly chargeable with the travel expenses by submitting the latter an appropriate bill together with a copy of the employee's approved travel voucher.� If an employee serves as a witness to testify in official capacity or produce official records on behalf of a party other than the United States, allowable travel expenses shall be paid by the employing activity from the appropriation otherwise available for travel expenses of the employee. | 
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| | C4505� TRAVEL OF JURORS | 
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| | TDY travel orders shall not be issued when officials or employees are summoned for jury service.� When jury service is in a Federal court, travel expense are payable as jurors under appropriations available to the judiciary branch of the Government.� Regulations of the separate department of the Department of Defense regarding absence from duty and entitlement or nonentitlement to compensation or expense reimbursement shall apply. | 
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| | C4506� TRAVEL OF EMPLOYEES SERVING AS LABOR ORGANIZATION REPRESENTATIVE | 
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| | A.� General. | 
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| | The conditions for TDY assignments apply when employees serving as labor organization representatives perform travel to attend labor-management meetings that are certified to be of primary interest to the United States.� The term "Labor Organization Representative," as used in this paragraph, means a Department of Defense employee specifically designated by a labor organization to represent an organization in dealing with management. | 
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| | B.� Certifications. | 
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| | All authorizations for the payment of travel expenses to employees serving as labor organization representatives to attend labor-management meetings must be supported by the certification cited in subpar. 1, accompanied by a brief explanation of the basis for the certification.� The following standards are observed in making such certifications: | 
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| | 1.� that the travel is incident to attendance at a meeting which is primarily in the interest of the Government; | 
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| | 2.� that the travel is incident to participation in activities such as joint labor-management cooperation committees concerning, but not limited to, prevention of accidents, reduction of absenteeism, improving communications, insuring equal employment opportunity, and maintaining employee productivity and morale; | 
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| | 3.� the travel isn't for the purpose of engaging in activities covered by 5 U.S.C. 7131(b), which provides that internal labor organization business be conducted only when employees are in a nonduty status. | 
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| | C4507� TRAVEL TO RECEIVE NON-FEDERALLY SPONSORED HONOR AWARDS | 
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| | A.� General. | 
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| | Travel and transportation at Government expense may be authorized for an employee who travels to receive an honor award sponsored by a non-Federal organization provided the award is determined in each case to be closely related to the official duties of the employee and the functions and activities of the employee�s agency (55 Comp. Gen. 1332 (1976)).� When attendance at the meeting or convention where the award is given has been authorized/approved for another reason, no further authorization is required for the traveler to accept an award. | 
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| | B.� Allowable Expense. | 
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