|CHAPTER��6�-�TRAVEL�UNDER�SPECIAL�CIRCUMSTANCES
    PART�E:��PRE-EMPLOYMENT�INTERVIEW�TRAVEL
        C6200��APPLICABILITY
|-------------------------------------------------------------------------------------------------------------------------



| |                      | 
| | -------------------- | 
|
| | C6200� APPLICABILITY | 
|
|

| |                          | 
| | ------------------------ | 
|
| | A.� Individuals Covered. | 
|
|

| |                                                                                                                                                                                          | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | This Part is applicable to interviewees.� As used in this part,� an "interviewee" means an individual who is being considered for employment by a Department of Defense (DOD) component. | 
|
|

| |             | 
| | ----------- | 
|
| | B.� Policy. | 
|
|

| |                                                                                                                                                                                                                                                                                       | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Unless otherwise stated, the allowances established in this Part for interviewees are analogous to those available to DOD employees traveling on official Government business.� However a DOD component isn't required to offer all allowances to each interviewee. (See par.C6203-B) | 
|
|

| |                                | 
| | ------------------------------ | 
|
| | C6201� AUTHORIZATION OF TRAVEL | 
|
|

| |                            | 
| | -------------------------- | 
|
| | A.� Authority for Payment. | 
|
|

| |                                                                                                                                                          | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | DOD components may pay allowable pre-employment interview travel expenses (as defined in par.C6203) for individuals determined eligible under subpar. B. | 
|
|

| |                                | 
| | ------------------------------ | 
|
| | B.� Eligibility Determination. | 
|
|

| |                                                                                                                                                                                                                                                                                                | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Each DOD component shall establish criteria for determining which applicants qualify for the payment of pre-employment interview travel expenses.� The Office of Personnel Management has issued guidelines at 5 CFR part 572 for agencies to follow in making these personnel determinations. | 
|
|

| |                                                   | 
| | ------------------------------------------------- | 
|
| | C6202� RESPONSIBILITIES FOR PRE-EMPLOYMENT TRAVEL | 
|
|

| |                                       | 
| | ------------------------------------- | 
|
| | A.� Responsibilities of DOD Component | 
|
|

| |                    | 
| | ------------------ | 
|
| | 1.� General Rule.� | 
|
|

| |                                                                                                                  | 
| | ---------------------------------------------------------------------------------------------------------------- | 
|
| | DOD components shall adhere to the general travel authorization policies and practices contained in this volume. | 
|
|

| |                                           | 
| | ----------------------------------------- | 
|
| | 2.� Limitation on Type of Authorization.� | 
|
|

| |                                                                                                                                                                                  | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Pre-employment interview travel may be authorized only on a trip-by-trip basis.� Limited or unlimited open authorizations shall not be used for pre-employment interview travel. | 
|
|

| |                                                                                      | 
| | ------------------------------------------------------------------------------------ | 
|
| | 3.� Responsibility of DOD Components to Inform Interviewees of DOD Travel Policies.� | 
|
|

| |                                                                                                                                                                                                                                                                                                    | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | DOD components shall communicate the DOD travel rules and procedures to interviewees.� DOD components should ensure the interviewee understands how travel reimbursements are calculated.� DOD components also should provide assistance to the interviewee in the preparation of travel vouchers. | 
|
|

| |                                                                                                                                          | 
| | ---------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 4.� Limitation on the Ability of DOD Components to Authorize Pre-employment Travel Expenses to Defray Unauthorized Relocation Expenses.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                            | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | DOD components shall not authorize pre-employment interview travel expense reimbursement for the purpose of helping defray relocation expenses that aren't allowable for a new appointee under par. C4051-E.� For example, a DOD component may not pay pre-employment travel expenses under this part so that an interviewee/new appointee may look for a house at his/her prospective first duty station. | 
|
|

| |                                  | 
| | -------------------------------- | 
|
| | B.� Interviewee Responsibilities | 
|
|

| |                    | 
| | ------------------ | 
|
| | 1.� General Rule.� | 
|
|

| |                                                                                                                                                     | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | The interviewee is expected to exercise the same care in incurring expenses that a prudent person would exercise if traveling on personal business. | 
|
|

| |                             | 
| | --------------------------- | 
|
| | 2.� Use of Travel Agencies. | 
|
|

| |                                                                                                                                                                                                                                   | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Tickets should be provided by the interviewing DOD component.� However, the interviewing DOD component may authorize the interviewee to obtain tickets directly from a travel management center under contract to the Government. | 
|
|

| |                                | 
| | ------------------------------ | 
|
| | 3.� Use of Contract Carriers.� | 
|
|

| |                                                                                                                                                    | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Interviewees of mandatory users of the Government's city pair contracts with airlines and Amtrak are bound by rules outlined in Chapter 2, Part E. | 
|
|

| |                                                | 
| | ---------------------------------------------- | 
|
| | 4.� Interviewee's Potential Liability Notice.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | The interviewee is accountable for all transportation tickets and U.S. Government Transportation Requests (GTR's) issued for use in performing pre-employment interview travel.� DOD components shall provide written instructions to the interviewee at the time an authorization is issued explaining the components administrative procedures for controlling and accounting for passenger transportation documents.� If the interview trip is canceled or rescheduled after tickets (or GTR's) are issued to the interviewee, the interviewee is liable for the value of the tickets issued until all ticket coupons have been used for pre-employment interview travel or all unused tickets or coupons have been properly accounted for on the travel voucher.� A statement to this effect shall be incorporated on the travel authorization, or issued as a "Notice to Traveler" and attached to the ticket or GTR when issued to the interviewee.� The interviewee and the interviewing DOD component shall be bound by the same rules that apply to employee travelers and DOD components in par.C2201.� | 
|
|

| |                                                | 
| | ---------------------------------------------- | 
|
| | 5.� Billing Information for Ticket Exchanges.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | When an interviewee exchanges a ticket for one of lesser value, the carrier should issue a receipt or a ticket refund application and is required to make refund directly to the appropriate DOD component billing office.� To facilitate this refund procedure, DOD components shall provide interviewees with a "bill charge to" address by attaching a copy of the GTR or some other document containing this information to either the ticket or travel authorization as provided in CFR 101-41.210-1. | 
|
|

| |                                 | 
| | ------------------------------- | 
|
| | C6203� ALLOWABLE REIMBURSEMENTS | 
|
|

| |                        | 
| | ---------------------- | 
|
| | A.� Allowable Expenses | 
|
|

| |                              | 
| | ---------------------------- | 
|
| | 1.� Limitation on Expenses.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                        | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | A DOD component may pay to or on behalf of an interviewee the same travel expenses to which a DOD employee traveling on official business would be entitled, with the exception of those expenses listed in subpar. B.� Allowable expenses are subject to the limitations applicable to a DOD employee traveling on official business. | 
|
|

| |                               | 
| | ----------------------------- | 
|
| | 2.� All or Part of Expenses.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                     | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | A DOD component may pay all or part of pre-employment travel expenses.� However, a DOD component electing to pay only subsistence or only common carrier transportation costs must pay the full amount to which a DOD employee would be entitled for those expenses authorized.� Paying less than the full reimbursement for common carrier tickets could make the interviewee ineligible for Government discounts. | 
|
|

| |                          | 
| | ------------------------ | 
|
| | B.� Unallowable Expenses | 
|
|

| |                                             | 
| | ------------------------------------------- | 
|
| | A DOD component shall not pay expenses for: | 
|
|

| |                                                                                                                                               | 
| | --------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 1.� use of communication services for purposes other than communication directly related to travel arrangements for the Government interview; | 
|
|

| |                                                       | 
| | ----------------------------------------------------- | 
|
| | 2.� hire of a room as defined in par.C4709-A, item 5. | 
|
|

| |                         | 
| | ----------------------- | 
|
| | C6204� SOURCES OF FUNDS | 
|
|

| |                                | 
| | ------------------------------ | 
|
| | A.� Payment of Travel Expenses | 
|
|

| |                                                                                  | 
| | -------------------------------------------------------------------------------- | 
|
| | 1.� Transportation Expenses by Common Carrier, Other Than Local Transportation.� | 
|
|

| |                                                                                                                                                                                                                     | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Interviewee transportation by common carrier, other than local transportation, shall be paid for through the use of a GTR or a centrally billed account.� Common carrier transportation includes air, bus and rail. | 
|
|

| |                                 | 
| | ------------------------------- | 
|
| | 2.� Other Authorized Expenses.� | 
|
|

| |                                                                                                                                                                                                        | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | All other authorized expenses shall be paid for by the interviewee.� The DOD component shall reimburse the interviewee for allowable travel expenses upon submission and approval of a travel voucher. | 
|
|

| |                         | 
| | ----------------------- | 
|
| | B.� Unallowable Sources | 
|
|

| |                                      | 
| | ------------------------------------ | 
|
| | 1.� Government Travel Charge Cards.� | 
|
|

| |                                                                                                                                                                                                 | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Government travel charge cards may not be used for pre-employment interview travel.� However, centrally billed accounts may be used to pay the interviewee's allowable transportation expenses. | 
|
|

| |                       | 
| | --------------------- | 
|
| | 2.� Travel Advances.� | 
|
|

| |                                                      | 
| | ---------------------------------------------------- | 
|
| | An interviewee shall not be issued a travel advance. | 
|
|

| |                        | 
| | ---------------------- | 
|
| | 3.� Travelers Checks.� | 
|
|

| |                                                                                                    | 
| | -------------------------------------------------------------------------------------------------- | 
|
| | Government contractor issued travelers checks may not be used for pre-employment interview travel. | 
|
|

| |                                 | 
| | ------------------------------- | 
|
| | C6205� CLAIMS FOR REIMBURSEMENT | 
|
|

| |                        | 
| | ---------------------- | 
|
| | A.� Fraudulent Claims. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                           | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | A claim against the United States is forfeited if the claimant attempts to defraud the Government in connection therewith (28 U.S.C. 2514).� In addition, there are two criminal provisions under which severe penalties may be imposed on a traveler who knowingly presents a false, fictitious, or fraudulent claim against the United States (18 U.S.C. 287 and 1001). | 
|
|

| |                                          | 
| | ---------------------------------------- | 
|
| | B.� Maintenance of Receipts and Records. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                   | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | All interviewees authorized to travel should keep a record of expenditures properly chargeable to the Government.� Although receipt requirements vary with the method of reimbursement, it would be prudent for interviewees to retain all receipts until reimbursement claims are settled.� The DOD component should alert the interviewee to such requirements. | 
|
|

| |                                                   | 
| | ------------------------------------------------- | 
|
| | C.� Preparation and Submission of Travel Vouchers | 
|
|



|
|