|APPENDIX�O�-�Chapter�4�(Test)�-�Temporary�Duty�(TDY)�TRAVEL�ENTITLEMENTS
        T4040��LIVING�EXPENSES�(PER�DIEM�ENTITLEMENTS)
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| | T4040� LIVING EXPENSES (PER DIEM ENTITLEMENTS) | 
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| | The "Lodging Plus" method is used to reimburseTDYliving expenses.� Travelers are paid the actual cost of lodging up to a limit, plus a set amount forM&IE.� Rates for lodging andM&IEvary by location, but should be sufficient for a comfortable, safe trip.� Travelers can also be reimbursed for other necessary travel-related expenses if the AO approves them as appropriate to the mission. | 
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| | A.� Lodging Overnight Required - Business Travel Standards | 
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| | 1.� Sleeping | 
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| | a.� TheCTOwill make lodging reservations and reflect the estimate of their cost (including taxes) on the Trip Record. | 
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| | b. IfTDYto an installation, the AO may direct use of adequate available Government quarters.� This doesn�t apply during any fiscal year the traveler is expected to be onTDYmore than one half of the work year.� The commander responsible for the quarters determines adequacy of quarters.� Only adequate quarters will be offered through the reservation system. If use of Government quarters is directed and other lodging is used, reimbursement is limited to the Government quarters cost unless the Trip Record notes nonavailability (by confirmation number, if provided by the Service in its registration process). | 
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| | c.� If Government quarters aren't available, reimbursement is authorized for the actual cost of lodging, based on the single occupant rate, up to the maximum for theTDYsite or stopover location.� If theCTOcan find only lodgings that cost more than the published maximum rate, the AO may authorize the higher amount such that the lodging cost and theM&IEdon't exceed 300 percent of the published rate (lodging plusM&IE).� TheCTOmust put these rates on the Trip Record.� The traveler is responsible for anything charged beyond the basic room fee and taxes.� Travelers are to keep all lodging receipts. | 
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| | d.� Reimbursement of lodging cost when staying with friends or relatives isn't authorized. | 
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| | e.� If the traveler is onTDYat one location for more than 30 days, lodging reservations should be made on a weekly, monthly, or other long-term basis if possible.� When longer term lodging is used, the allowable lodging cost includes the rent; charges for furniture rental (as long as an option to buy isn't exercised); utilities connections, use and disconnection fees; cleaning fees; telephone monthly use fees, but not toll charges; and other services ordinarily provided by a hotel.� TheCTOshould be used to make these arrangements unless theCTOdoesn't provide this service. | 
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| | (1)� If a recreational vehicle (RV) is used for lodging, additional fees considered part of the lodging cost are the charge for the RV parking space, dumping and shower fees, special user fees (for example, cable TV charges) if normally included in the price of hotel rooms in the area, and plug-in fees.� Expenses which don't accrue on a daily basis (such as dumping fees) may be averaged over the number of days the traveler is entitled to per diem. | 
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| | (2)� When a residence is purchased because of aTDYassignment (and not as a result of a desire to maintain a second residence) and used as lodging, the allowable daily lodging cost is computed by averaging monthly interest, property tax, and utility costs incurred.� The costs are prorated on a 30-day month basis rather than by the number of days the traveler occupies the residence. | 
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| | 2.� Eating | 
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| | a.� TheM&IEentitlement for the day of departure is 75% of theM&IErate for the traveler's lodging location that night.� If the traveler is traveling and lodging isn't used, theM&IErate is based on the nextTDYlocation or stopover point.� The entitlement for the day of return to thePDSis 75% of theM&IErate for the lastTDYlocation or stopover point. | 
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| | b.� On other days, the entitlement for meals and incidentals is the fullM&IEfor theTDYlocation or stopover point where lodgings are required unless the AO specifies one of two other meal rates based on Government mess availability.� The two rates are either the "Government mess available" rate when all meals on a given day are available or the "proportional" meal rate when at least one meal a day is available.� A Government mess is available only if: Government lodging on an installation is available and the command controlling the mess has made it available to travelers.� A Government mess isn�t available on interim travel days. The Government mess available rate is the amount of the food and operating expense cost, plus the incidental expense portion of theM&IE.� The proportional rate is the average of the standard Government meal rate and the meals portion of theM&IErate for theTDYlocation, rounded to the nearest dollar,� plus� the incidental� expenses.� When actual mess availability differs from the pre-trip information, the AO may authorize a higher rate (e.g., from proportional to fullM&IErate).� The meal rate established can't be reduced after-the-fact except for a free meal as described in subpar. c below. | 
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| | c.� When at least one, but not all three meals, have been purchased by the Government through some means such as a registration fee, the proportional rate should apply for that day.� This doesn�t apply on travel days to and from thePDS.� Meals served on common carriers aren�t considered "purchased by the Government."� The traveler must indicate on the Trip Record how many meals were free or purchased by the Government and for which dates. | 
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| | 3.� Incidental Expenses (IE).� | 
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| | Travelers are paid an allowance for miscellaneous expenses, such as tips and laundry, incurred while traveling.� This is the IE part of the M&IE.� The daily IE entitlement inCONUSis $2.00.� TheOCONUSdaily IE entitlement is the rate for the applicable locality per diem, or $3.50 when the order-issuing authority determines $3.50 to be adequate for anticipated incidental expenses. | 
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| | 4.� Other Reimbursable Expenses | 
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| | a.� Getting Around theTDYLocation. | 
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| | Reimbursement is authorized for necessary travel at theTDYlocation.� This includes travel from the transportation terminal to the lodging and back, one round trip per day from the lodging to place of duty, trips to eat, and trips between duty locations.� If a rental car isn't authorized, the traveler is entitled to reimbursement for the cost of using public transportation.� If private vehicle use is authorized, the entitlement for reimbursement is the standard mileage rate times the miles driven for the necessary travel around theTDYlocation.� Travelers must note the required miles driven on the Trip Record. | 
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| | b.� Other Expenses on the Trip.� | 
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| | The AO authorizes reimbursement for other necessary travel-related miscellaneous expenses necessary to the successful completion of the mission.� They include, dual lodging costs, the cost of travelers' checks, ATM fees for travel advances on the Government travel card, cost of passport photos, passport and visa fees when a regular fee passport is required, official local and long distance phone calls, currency conversion fees, airport taxes, authorized excess baggage transportation costs, tips for taxis and limousines, boarding fees, conference registration fees, and similar expenses. Transportation costs to and from the transportation terminal in the area of thePDS, to include parking at the terminal, are reimbursable not to exceed the cost of taxi fare to and from the terminal.� Uniformed members may be reimbursed for customary tips for handling baggage at transportation terminals.� Travelers may be reimbursed for tips for handling Government property at terminals or hotels.� The AO also may authorize reimbursement for other necessary incidental expenses when they are clearly in the Government's interest.� For example, an AO may consider certain phone calls to the traveler's home or family while on the trip as official if the AO considers the calls to be in the Government's interest.� If such calls are considered in the Government's interest, the AO should establish the reimbursement ceiling for the calls.� A traveler should find out what telephone dollar limit the AO has set before leaving on a trip.� Travelers must itemize these expenses on the Trip Record.� Other reimbursable expenses must be clearly travel related, rather than mission related (e.g., batteries, tools, film) and not personal (e.g., child/house/pet care, gifts such as flowers for the hotel concierge). | 
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| | B.� Lodging Overnight Required - Schoolhouse Training Standards | 
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| | 1.� Schoolhouse training standards are the same as for business travel, except that for training, the training location commander, not the AO, decides if use of Government quarters is directed (par. T4040-A1b) and if one of the twoM&IErates based on Government mess availablility is appropriate. | 
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| | 2.� In some situations, the Service Secretary may approve Essential Unit Messing (EUM) for students in particular courses when readiness requires Government mess use.� When EUM applies, members get incidental expense reimbursement.� Civilians get incidental expense reimbursement and reimbursement for the amount paid for food.� The AO may authorize the actual amount paid up to the proportional meal rate for commercial meals the traveler is required to purchase. | 
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| | 3.� The Trip Record shall indicate mess availability.� When actual mess availability differs from the pre-trip information, the AO may authorize on a daily basis the proportional rate (1 or 2 meals) or the localityM&IErate (all 3 meals) depending on how many meals were missed.� The traveler must note on the Trip Record how many meals by date weren't available. | 
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| | C.� Lodging Overnight Required - Standards for Deployment, Group Travel andTDYAboard Vessels. | 
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| | Other reimbursable expenses (par. T4040-A4) are authorized in the same manner as for business travel. The AO may authorize the proportional meal rate for meals (but no incidental expenses) and/or payment for lodging when the traveler isn't entitled to per diem but is required to purchase these items.� See par. T4040-A1c if the lodging cost exceeds the published maximum rate. | 
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| | 1.� Group, as opposed to individual, travel includes travel away from the PDS during which the mission requires control of the group of travelers.� It only includes travel days between duty locations and doesn't involve entitlements for full days at duty locations.� No per diem is payable for group travel.� Most members pay the food cost without operating expense, and civilians pay the food cost and operating expense.� Civilians are entitled to reimbursement of the amount paid for food.� Group travel must never be used simply to save travel funds. | 
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| | 2.� Training exercises, maneuvers, war games, and similar types of operations may be classified as field duty when everything ordinarily associated with per diem is furnished without charge.� Per diem isn't payable during field duty.� Lodging is provided and most members pay the food cost without operating expense; civilians pay the food cost and operating expense.� Civilians are entitled to reimbursement of the amount paid for food. When the Secretary concerned, or CINC or JTF commander for a joint deployment, determines that Government messing is essential to accomplish training and readiness, EUM applies. The meals portion of the M&IE isn't payable. Most members pay the food cost without operating expense and civilians pay the food cost and operating expense.� Civilians are entitled to reimbursement of the amount paid for food.� All EUM travelers are entitled to the IE.� | 
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| | 3.� Joint deployments involve the temporary assignment of members of more than one uniformed service to a provisional force formed for a specific task or operation.� TDY options include regular business travel, EUM, or field duty.� The CINC or JTF commander determines the appropriate option and may specify a different option for different locations.� For example, field duty might be appropriate for the main body of the deployed force, but business travel might be appropriate for an interim staging base.� In choosing the option to use, the CINC or JTF commander should consider, in the following priority: business travel, EUM, field duty.� Under normal circumstances, the CINC should choose business travel unless operational circumstances dictate otherwise.� In general, business travel is appropriate for peacekeeping, humanitarian, and relief missions.� The CINC or JTF commander may approve EUM when it enhances operational readiness, the conduct of military operations, or is necessary for the conduct of training.� It applies to units only, not to individual travelers.� Table 1 shows the effect of each option on per diem entitlement. | 
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| | 4.� TDY Aboard Vessels���� | 
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| | a.� No per diem is payable when TDY aboard a U.S. vessel since quarters and mess are provided. Civilians are reimbursed for the amount paid for food. | 
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| | b.� The AO may authorize payment of a per diem when the traveler is TDY aboard a foreign or commercial vessel and incurs an expense for other than Government meals. The AO may establish a per diem allowance equal to the daily expenses.�� | 
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| | JOINT TASK FORCE OPERATIONS TDY OPTIONS 
SUBSIST ASHORE | 
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| | TDY OPTIONSUBSISTENCEPER DIEMREMARKS
Business TravelCommercial Lodging and M&IEMember/EmployeeLodging and Pays for LodgingCommercial Mealsand MealsGovernmentLodging and M&IEMember/EmployeeLodging and Pays for LodgingGovernment Mealsand Full Meal Rate1Permanent U.S. for Government MealsInstallationGovernmentLodging and M&IEMember/EmployeeLodging andPays for LodgingGovernment Mealsand for Government MealsTemporary U.S. at Discount Meal Rate2Installationor Temporary Dining FacilitiesEstablished for JTF Operation | 
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| | Government Member/EmployeeLodging and Pays for LodgingCommercial MealsLodging and M&IEand MealsCommercial Member/EmployeeLodging andPays for LodgingGovernment MealsLodging and M&IEand Full Meal Rate(In AOR only)for Government Meals� | 
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| | Essential Unit
MessingGovernment IECivilian Pays for Government MealsLodging and at Full Meal RateUse of Government Meals is Essentialfor Training and Readiness Purposes
Field DutyGovernment Lodging, Civilian Pays for Government Meals Meals and Incidentalsat Full Meal Rate ProvidedNone | 
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| | SUBSIST ABOARD GOVERNMENT VESSEL3 | 
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| | SUBSISTENCEPER DIEMREMARKS
TDYGovernment Lodgingand Government MealsNoCivilian Pays for Meals | 
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| | 1Full Meal Rate = Food costs plus operating expenses. | 
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| | 2Discount Meal Rate = Food costs only. | 
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| | 3Members/employees deployed who are ordered to subsist ashore -- see "Subsist Ashore" (above table) for order type and payment guidelines. | 
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| | NOTE:� For BAS entitlement see DoDFMR, Volume 7A, Chapter 25 or Coast Guard, COMDTINST M7220.29 (series), Chapter 3. | 
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| | Table 1.� Deployment - Joint� Operations TDY Options | 
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| | D.� Lodging Overnight not required | 
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| | 1.� Transportation.� | 
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| | Travelers should arrange for transportation through the CTO, even though overnight lodging isn't required.� If the travel is in the local area (see JFTR, par. U3500, and JTR, par. C2400-B) around the PDS, a Government vehicle, public transportation paid for by the command, or a private vehicle may be used.� If a private vehicle is used to and from home, the traveler is entitled to the standard mileage rate for the distance driven, minus the normal distance driven to and from work.� If the traveler doesn't drive to work every day, the traveler is reimbursed the standard mileage rate for the distance driven, less the traveler's normal transportation cost to get to work.� The AO decides the reimbursement amount based on the premise that a traveler is to be paid the difference between the cost of using the vehicle and the traveler's normal cost to get to work.� In addition, travelers are entitled to reimbursement for other expenses such as tolls and parking when using their private vehicles. | 
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| | 2.� Meals.� | 
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| | With two limited exceptions (see par.T4060-B11), a traveler may not be paid for meals within the traveler�sPDSboundaries.� For travel outside thePDSlimits, when theTDYis more than 12 hours, reimbursement is 75% of theM&IErate for theTDYlocation (highest rate, if more than oneTDYlocation).� No per diem is authorized whenTDYis 12 or less hours.� However, the AO may authorize the actual amount paid up to the proportional meal rate (not including incidental expenses) for theTDYlocation when uniformed travelers spend more than the cost of normal meal arrangements for travel outside thePDSlimits. | 
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| | T4045TRAVEL ENTITLEMENTS FOR RESERVE COMPONENT� PERSONNEL | 
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| | A.� General.� | 
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| | This paragraph applies to Reserve Component personnel on active/inactive duty under orders that provide for return home.� For travel of� cadets and midshipmen, applicants and members of the Senior Reserve Officers' Training Corps (SROTC), Reserve travel for medical and dental care, members of the Ready Reserve on muster duty, retirees called to active duty and active duty for training tours of 20 or more weeks at one location (except as noted in par. U2145-D and subpar. D4), see par. U7150. | 
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| | B.� Inactive Duty Training.� | 
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| | Reserve Component personnel commit to an obligation to participate in 48 scheduled training periods (inactive duty training (IDT) unit drills) a year.� Services have different terms for these drills, such as unit training assemblies, or weekend drills.� Inherent in this obligation is the travel between the member's home and the location where the member normally performs "drill" (the armory, reserve center, assembly location, etc.).� They receive no reimbursement for that commute.� For purposes of this subparagraph, Assigned Unit is a reserve member's designated post of duty andTDYStation is an alternate site outside the local commuting area (see par. U3500) of the member's assigned unit or home.�� | 
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| | 1.� Travel from Home to Assigned Unit or Alternate Site in Local Commuting Area.� There's no entitlement to travel and transportation allowances.� The member may be authorized reimbursement under par. T4040-A4a for transportation expenses in and around the unit/site.� When the member travels between home and an alternate site, the member is paid mileage for the distance that exceeds the distance from home to the assigned unit. | 
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| | 2.� Travel from Home/Assigned Unit or Other Location toTDYStation.� The member is entitled to allowances in par. T4040 and par. T4030, limited to travel cost from the assigned unit. | 
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| | 3.� Travel from a Location Other than Home/Assigned Unit to an Alternate Site Within the Local Commuting Area. There's no entitlement to travel and transportation allowances; however, the member is paid mileage for the distance traveled limited to the distance from the assigned unit to the alternate site less the distance from home to assigned unit. | 
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| | C.� Travel for Annual Training (AT).� | 
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| | For AT travel, members are entitled to payment for 1 round trip between home and the AT site under par. T4030.� If the AT is performed in two or more separate tours, the AO may authorize round-trip transportation for each tour.� Per diem is payable under par. T4040-A for travel days to and from the AT location, unless the member commutes daily or the AO determines the member can commute.��� | 
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