|CHAPTER��1�-�DEPARTMENT�OF�DEFENSE�(DoD)�EMPLOYEE�TRAVEL�ADMINISTRATION
    PART�B:��CONDITIONS/FACTORS
|-------------------------------------------------------------------------------------------------------



| |                             | 
| | --------------------------- | 
| |                            
|
| | PART B:� CONDITIONS/FACTORS | 
| |                            
|
|

| |                | 
| | -------------- | 
|
| | C1050� GENERAL | 
|
|

| |                              | 
| | ---------------------------- | 
|
| | A.� Prohibition Not Stated.� | 
|
|

| |                                                                                                                                                                                                                             | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | There may be circumstances when travel and transportation entitlements are prohibited and are so stated.� However, just because a prohibition is not stated does not mean that an entitlement exists or may be authorized.� | 
|
|

| |                          | 
| | ------------------------ | 
|
| | B.� Travel Justification | 
|
|

| |                       | 
| | --------------------- | 
|
| | 1.� Directed Travel.� | 
|
|

| |                                                                       | 
| | --------------------------------------------------------------------- | 
|
| | Travel and transportation at Government expense may be directed only: | 
|
|

| |                                    | 
| | ---------------------------------- | 
|
| | a.� when officially justified, and | 
|
|

| |                                                                                         | 
| | --------------------------------------------------------------------------------------- | 
|
| | b.� by means which meet mission requirements consistent with good management practices. | 
|
|

| |                         | 
| | ----------------------- | 
|
| | 2.� Employee Expenses.� | 
|
|

| |                                    | 
| | ---------------------------------- | 
|
| | Employees must not be directed to: | 
|
|

| |                                                     | 
| | --------------------------------------------------- | 
|
| | a.� perform official travel at personal expense, or | 
|
|

| |                                                                                 | 
| | ------------------------------------------------------------------------------- | 
|
| | b.� at reimbursement rates/amounts inconsistent with provisions in this Volume. | 
|
|

| |                            | 
| | -------------------------- | 
|
| | 3.� Limited Travel Funds.� | 
|
|

| |                                          | 
| | ---------------------------------------- | 
|
| | Limited travel funds is not a basis for: | 
|
|

| |                                                   | 
| | ------------------------------------------------- | 
|
| | a.� denying reimbursement for official travel, or | 
|
|

| |                          | 
| | ------------------------ | 
|
| | b.� reducing allowances. | 
|
|

| |                                            | 
| | ------------------------------------------ | 
|
| | 4.� Reassignment/Transfer Advance Notice.� | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | The permanent duty reassignment/transfer of any employee from one PDS or DoD component to another, which is outside an employee's commuting area, is effective after the employee has been given reasonable advance notice (at least 30 days).� Emergency circumstances are taken into account in determining whether the advance notice period is reasonable.� DoD components should give as much advance notice as possible to enable the employee to begin the arrangements necessary when relocating family and residence.� See par. C4108 governing payment of travel and transportation expenses and applicable allowances when short distances are involved.� A reasonable advance notice period should not be less than 30 days except when: | 
|
|

| |                                                                                  | 
| | -------------------------------------------------------------------------------- | 
|
| | a.� the employee and both the losing/gaining agencies agree on a shorter period; | 
|
|

| |                                                                                                                                            | 
| | ------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | b.� other statutory authority and implementing regulations stipulate a shorter period (see OPM regulations for specified time frames); or� | 
|
|

| |                                        | 
| | -------------------------------------- | 
|
| | c.� there are emergency circumstances. | 
|
|

| |                | 
| | -------------- | 
|
| | C.� Relocation | 
|
|

| |                     | 
| | ------------------- | 
|
| | 1.� Authorization.� | 
|
|

| |                                                  | 
| | ------------------------------------------------ | 
|
| | When Government-funded relocation is authorized: | 
|
|

| |                                                                                                                                                            | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | a.� a written travel authorization must be issued to a new appointee/employee prior to the appointee/employee reporting to the first/new official station, | 
|
|

| |                                                                                                                                                                                | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | b.� the DoD component should advise an appointee/employee not to incur relocation expenses (in anticipation of a relocation) until the written notification has been received, | 
|
|

| |                                                                                                                                                                                                                                                                                           | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | c.� the travel authorization must indicate the specific allowances authorized as provided in these regulations and provide instructions about procedures for procurement of travel and transportation services.� See par. C4051 for procedural requirements applicable to new appointees. | 
|
|

| |                               | 
| | ----------------------------- | 
|
| | 2.� Reimbursement Provisions� | 
|
|

| |                                                                                                                                                                                       | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | a.� The reimbursement maximums/limitations that apply to certain allowances are not the same for all employees even though claims may be filed within the same time frame because of: | 
|
|

| |                                                                                   | 
| | --------------------------------------------------------------------------------- | 
|
| | (1)� successive changes to these regulations governing relocation allowances, and | 
|
|

| |                                                                                                             | 
| | ----------------------------------------------------------------------------------------------------------- | 
|
| | (2)� the extended period of time that employees retain eligibility for certain allowances (see par. C1057). | 
|
|

| |                                                                                                                                                                                                                                                                                       | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | b.� The provisions of these regulations in effect on the appointee's/employee's appointment/transfer effective date (see Appendix A) apply for payment/reimbursement purposes.� A summary of the allowance rates in effect on specific dates is in Appendix G for reference purposes. | 
|
|

| |                                            | 
| | ------------------------------------------ | 
|
| | C1051� PRIVILEGES WHILE ON OFFICIAL TRAVEL | 
|
|

| |               | 
| | ------------- | 
|
| | A.� General.� | 
|
|

| |                                                 | 
| | ----------------------------------------------- | 
|
| | Travelers under official travel orders may use: | 
|
|

| |                          | 
| | ------------------------ | 
|
| | 1.� Government quarters, | 
|
|

| |                    | 
| | ------------------ | 
|
| | 2.� food services, | 
|
|

| |                    | 
| | ------------------ | 
|
| | 3.� exchanges, and | 
|
|

| |                                                                                    | 
| | ---------------------------------------------------------------------------------- | 
|
| | 4.� recreational facilities owned, operated, or under the jurisdiction of the DoD. | 
|
|

| |                        | 
| | ---------------------- | 
|
| | B.� Availability/Use.� | 
|
|

| |                                                                                                                                                                         | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | The conditions and limitations relating to the availability/use of these facilities are in applicable Service regulations and at the discretion of the local commander. | 
|
|

| |                                                     | 
| | --------------------------------------------------- | 
|
| | C1052 PAY, LEAVE, TRAVEL AND TRANSPORTATION FUNDING | 
|
|

| |               | 
| | ------------- | 
|
| | A.� General.� | 
|
|

| |                                                                                                                                                                                                | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | An employee's pay and leave status during official travel, to the extent not covered in this Volume, are subject to the hours of duty, pay, and leave regulations of the separate departments. | 
|
|

| |                                                                           | 
| | ------------------------------------------------------------------------- | 
|
| | B.� Specific Conditions Applicable to Other Than Overseas School Teachers | 
|
|

| |                                           | 
| | ----------------------------------------- | 
|
| | 1.� New Appointees to OCONUS Activities.� | 
|
|

| |                                                                                                                                                                                                                                                                         | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | New appointees are in a pay status effective the date official travel begins from the point of hire /place of actual residence.� Salary expense en route to the OCONUS PDS at the rate stated in the appointing instrument is borne by the gaining command or activity. | 
|
|

| |                                       | 
| | ------------------------------------- | 
|
| | 2.� Permanent Change of Station (PCS) | 
|
|

| |                                                         | 
| | ------------------------------------------------------- | 
|
| | a.� Movement Between Different Departments and Agencies | 
|
|

| |                                                                                                                                    | 
| | ---------------------------------------------------------------------------------------------------------------------------------- | 
|
| | (1)� General.� Except as provided in subpars. (2) and (3), necessary movement costs must be paid by the gaining department/agency. | 
|
|

| |                                                                                                                                                                                                                                                             | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | (2)� Reduction in Force (RIF)/Transfer of Function.� Necessary costs for a transfer between different DoD activities for an employee identified for separation/demotion caused by RIF/transfer of function, must be paid by the losing activity except for: | 
|
|

| |                                                             | 
| | ----------------------------------------------------------- | 
|
| | (a)� transfers to, from, or between foreign countries, and� | 
|
|

| |                                                         | 
| | ------------------------------------------------------- | 
|
| | (b)� NTS when assigned to an isolated PDS within CONUS. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | A losing DoD activity must endeavor to have a non-DoD gaining activity pay the necessary costs incident to transfers to a department/agency outside DoD.� If a non-DoD gaining agency refuses to assume the expense, the cost must be paid by the losing activity.� Costs of transfers between different DoD activities to, from, or between foreign countries for employees identified for separation or demotion caused by RIF/transfer of function, must be paid by the gaining activity. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | (3)� Movement Under the DoD Priority Placement Program (PPP).� When a RIF/transfer of function is not involved, necessary movement costs under the PPP in the case of a move to a different department/agency are funded in accordance with subpar. 4c, provided employment is without a break in service after separation.� This applies whether the employee is serving with/without an agreement.� Necessary movement costs when a RIF/transfer of function is involved are funded as indicated in subpar. (2). | 
|
|

| |                                     | 
| | ----------------------------------- | 
|
| | b.� Movement Within Same Department | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                     | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | (1)� General.� The gaining activity must pay necessary movement costs, except as indicated in subpars. (2), (3), (4) and (5).� In all other cases, the gaining activity must pay the necessary movement costs, as well as the cost for TQSE, miscellaneous expense allowance, and, if there is eligibility, real estate transaction reimbursements. | 
|
|

| |                                                                                                      | 
| | ---------------------------------------------------------------------------------------------------- | 
|
| | (2)� Reduction in Force/Transfer of Function. The losing activity must pay necessary movement costs. | 
|
|

| |                                                                                                                                                                                                                                                                                                 | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | (3)� Base Realignment and Closure.� Ordinarily the gaining activity must pay the necessary movement costs associated with a PCS.� However, the losing activity may, at its discretion, pay necessary movement costs for a PCS move resulting from a Base Realignment and Closure (BRAC) action. | 
|
|



|
|