|CHAPTER�9�-�STATION�ALLOWANCES
    PART�C:��TEMPORARY�LODGING�ALLOWANCE
        U9200��GENERAL
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| | U9200� GENERAL� | 
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| | TLA is authorized to partially reimburse a member for the more than normal expenses incurred during occupancy of temporary lodgings and expenses of meals obtained as a direct result of use of temporary lodgingsOCONUSwhich don�t have facilities for preparing and consuming meals: | 
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| | 1.upon initial arrival (reporting) at a PDS (includes reporting forTDYat a location within the limits of� the� new�OCONUSPDS(B-208740, January, 31 1983) and pending assignment of Government quarters, or pending completion of arrangements for other permanent living accommodations when Government quarters aren�t available;� | 
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| | 2.when� the�OCONUScommander designated by� the� Service� concerned determines that for reasons beyond the member's control, it is necessary for a member once established in permanent quarters in the vicinity of thePDSto vacate such� permanent� quarters, permanently or temporarily,� and� use� temporary lodgings in the vicinity of thePDSwhile seeking other permanent quarters or pending reoccupancy of the permanent quarters formerly occupied, as the case may be; | 
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| | 3.when a member without dependents vacates permanent housing because of aTDYassignment of 90 days or more (applies whether or not member serves any or all of theTDYperiod), the member is entitled toTLAwhile seeking permanent housing followingTDYperiod (59 Comp. Gen. 486 (1980)); | 
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| | 4.immediately preceding departure on aPCSfrom aPDS(includes reporting forTDYat a location within the limits of the oldOCONUSPDS(B-208740, January 31, 1983) and after Government quarters are in fact vacated in connection withPCSorders or after surrender of other permanent living accommodations;� or | 
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| | 5.during a period of hospitalization of the member while en route betweenPDSs and the dependents are required to use temporary lodging during the period of hospitalization. | 
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| | The Services concerned may issue regulations considered necessary to implement and judiciously administer this allowance.� In countries or areas where only one Service is represented, the senior commander� issue instructions for the country or area.� In countries or areas where more than one Service is represented, the senior commander or designee shall issue instructions for the guidance of all Services in the country or area.� A single approving authority may be designated by the senior commander or designee for the additional periods of entitlement referred to in pars. U9202-F, U9204-C and D.� A copy of the instructions and designations are provided to the Director,PDTATAC, Hoffman Building #1, Room 836, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300. These instructions shall be coordinated with those Services represented in the country or area.� Such instructions are consistent with the provisions of this paragraph and are designed to accomplish the uniform granting ofTLAto members of all Services represented. | 
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| | U9201 CONDITIONS UNDER WHICH PAYABLE� | 
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| | A.General.� | 
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| | Subject to subpar. B,TLAcomputed under par.U9207is payable during the period of entitlement prescribed in this paragraph when a member, the dependents, or both are required to and do occupy temporary lodgings at personal expense. Nonoccupancy of such accommodations during a portion of the maximum authorized period shall not preclude entitlement for other days during the maximum period.� A maximum prescribed period of entitlement and an additional authorized period of entitlement aren�t required to be continuous.� A member serving an all others tour under the conditions specified in par. U9109-B and U9155� isn�t entitled toTLAwhen an available Government mess isn�t used or available Government quarters aren�t occupied based on the presence of noncommand sponsored dependents in the vicinity of the member'sPDS. | 
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| | B.Responsibilities of Overseas Commander | 
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| | 1.Conditions for Payment ofTLA.� | 
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| | The overseas commander designated by the Service concerned� determines if it is necessary for the member and/or dependent(s) to occupy temporary lodgings when they first arrive at, or immediately before they leave, an overseasPDS.� When the designated overseas commander determines occupancy of temporary lodging is necessary, the commander administers the requirements below as conditions necessary for payment of theTLA.� If Government quarters aren't available, the member's certification is required to support any voucher submitted.� When Government quarters are available and other lodging is used, reimbursement for lodging is limited to the Government quarters cost (see par.U4400). | 
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| | a.advise the member upon arrival of the responsibility to seek permanent quarters aggressively (not applicable when it is known member is assigned Government quarters), and to follow up and review (at least every 10 or 15 days as determined by the approving authority) the member's progress in obtaining such quarters; | 
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| | b.require�� the�� member,�� upon�� arrival,�� to register with the housing officer and to keep that officer periodically informed (at least every 10 or 15 days as determined by the approving authority) of progress in obtaining permanent quarters (member doesn�t� have to report progress in obtaining permanent quarters when it is known member is assigned Government quarters); | 
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| | c. inform the member of the member's responsibility to furnish a� statement indicating commencement and/or termination ofTLA; | 
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| | d. advise the member of any limit on the number of days of authorizedTLAupon arrival or departure and of any requirement for written justification for extension of the allowance for the maximum number of days prescribed in pars.U9202andU9204; | 
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| | e. require members referred to in par. U9200-A, item 2, to relocate to other permanent quarters or to reoccupy the quarters formerly occupied, as the case may be, as soon as practical; | 
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| | f. inform the member that entitlement toTLAdepends on the expenses incurred at the temporary lodgings (excluding lodging expenses when staying with friends or relatives) and advise the member of the need to obtain receipts for lodging expenses to support payment of the allowance; | 
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| | g. furnish the member with a� list of temporary lodgings recommended for temporary occupancy by members and/or their dependents, and encourage the member to use recommended accommodations; | 
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| | h. advise the member that lodging expenses aren't allowed while staying with friends or relatives. | 
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| | When the designated overseas commander determines the member hasn't substantially complied with the applicable requirements herein or has failed to submit acceptable reasons for noncompliance, the designated overseas commander may deny payment of or further entitlement to the allowance. | 
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| | 2.� Factors to Consider in Determining Need For Additional Periods ofTLA. | 
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| | In addition to the responsibilities outlined in subpar. 1, before authorizing/approving additional periods ofTLAupon initial arrival (par.U9202-F), upon delayed departure (par.U9204-C), or upon early termination of permanent housing (par.U9204-D), the overseas commander designated by the Service concerned determines, after considering data furnished by the member, whether an undue financial hardship shall result if an additional period ofTLAisn�t authorized/approved.� Mere personal inconvenience to a member or dependents for any reason shall not be used as a factor in the determination.� Individual applications for additional periods ofTLAmust establish the need for continuance.� In making the determination, the overseas commander� considers� the: | 
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| | a.daily amount ofTLAthe member has received or shall receive; | 
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| | b.daily expenses which have been and the estimated daily expenses which are incurred for occupancy of temporary lodgings; | 
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| | c. daily amount of housing allowance (1) for members when one or more command sponsored dependents, on whose behalf the member is entitled toTLA, are in the vicinity of the member's overseas�PDS� and� (2)� for members who have no dependents (NOTE:� Don't deduct housing allowances when staying with friends or relatives); | 
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| | d. daily amount of the member's basic allowance for subsistence(BAS)(except for an enlisted member on sea duty or field duty) in those cases when the member is entitled toTLAfor the member or the member and dependents; | 
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| | e. daily amount of theFSH; | 
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| | f. daily amount of the housing allowance a member receives except a housing allowance paid for dependents at a place other than the member'sPDSand except a housing allowance paid at the with dependent rate to a member receivingTLAfor the member only. | 
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| | Expenses recognized under item b� includes all lodging costs.� Rent expenses for leased quarters (prorated on a daily basis) which can�t be occupied for reasons deemed valid by the overseas commander may be included as lodging expenses.� If, in examining the data, it is revealed a member hasn�t incurred or shall not incur any excess costs and hasn�t suffered or shall not suffer any undue financial hardship, the overseas commander shall disapprove the request for any additional period ofTLA. | 
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| | 3.� Economical Administration ofTLA. | 
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| | Efforts are to be made continuously to reduceTLAcosts by effective guidance and management attention at all levels.� All feasible methods are used to preclude the necessity for payment of the allowance, to shorten the period of entitlement, and to reduce the amount payable when possible.� The duties of the housing referral office are to be emphasized in helping the member locate permanent quarters. Suggested methods to accomplish this may include, but shouldn�t be limited to, any or all of the following: | 
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| | a. ensuring that existing� Government transient facilities are used to the fullest possible extent by members and/or dependents upon arrival at and departure from thePDSby limiting the use of transient billets by nonduty personnel (members on leave and their dependents) and making such billets more available to members in aTLAstatus and/or their dependent; | 
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| | b. leasing quarters furnished and equipped for housekeeping or temporary occupancy by families upon arrival and departure when leasing is practical; | 
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| | c. maintaining close touch with the local rental market at all times and promptly furnishing incoming families with reliable, realistic, and current information concerning the location, availability, description, and cost of local economy housing; | 
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| | d. maintaining lists of temporary accommodations containing facilities for preparing and consuming meals, and promoting their fullest practical use by members and/or dependents in aTLAstatus; | 
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| | e. maintaining a stock of Government owned furniture, where feasible, for temporary loan to arriving and departing families to enable them to occupy permanent quarters before theHHGarrive and after theHHGhave been picked up for shipment before the member and/or dependents depart; | 
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| | f. ensuring permanent quarters are occupied as soon as possible upon arrival and aren't vacated sooner than necessary upon departure, and terminating entitlement toTLAon the day before the date quarters could reasonably have been occupied, as determined by the overseas commander or designated representative, when quarters aren't so occupied; | 
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| | g. authorizing concurrent travel of dependents with regard to seasonal availability of economy housing and availability of units of a capacity required by the size of the specific family group involved; | 
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| | h. requiring authorizations for dependent travel contain advice to the member to include the following (as a minimum) in unaccompanied baggage:� blankets, linens, kitchen utensils, dishes, and tableware; | 
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| | i. prescribing interim housing allowance(HA)in lieu ofTLAto the fullest extent practical; | 
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| | j. requiring�TLAbe terminated on the day before the day the member refuses to occupy available Government or economy housing which the designated overseas commander or the commander's representative determines to be suitable for occupancy by the family group involved; | 
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| | k. maintaining an up-to-date list of approved temporary lodgings, and providing for inspection of such accommodations at appropriate intervals. | 
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| | U9202 ALLOWANCE UPON INITIAL ASSIGNMENT | 
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| | A.� General. | 
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| | The period of entitlement upon assignment to anOCONUS�PDSrequiring a change of residence shall not normally exceed 60 days.� A period in addition to that 60 days may be authorized/approved for the specific reasons in subpar. F.� The 60-day entitlement period begins on the same date as authorized forOHAandCOLAunder pars. U9101-A and U9151-A and the days need not be consecutive (such as periods ofTDY, hospitalization, or leave taken away from thePDS, unlessTLAis authorized).� At the end of the first 10 or 15-day period (as determined by the approving authority) specified in par. U9201-B1, item a, or the longer period authorized under extenuating circumstances as set forth herein, the designated overseas commander shall review the member's case and ascertain the progress being made toward obtaining permanent housing.� The member's diligence in seeking permanent housing is assessed at this time.� If the member's efforts appear deficient, the member is reminded of responsibilities in the matter. Unexcused failure to comply with the diligent search requirement shall cause forfeiture of entitlement toTLAbeginning the day it was determined the member to diligently seek permanent quarters (not applicable when it is known the member is assigned Government quarters).� Absence of the member onTDY, or maneuvers, aboard ship, sick or in the hospital, or serious illness of dependents, or other reasons acceptable to the designated overseas commander, shall excuse the member's failure to aggressively seek permanent housing during such period of absence, illness, etc., and shall similarly postpone the date for submitting information required by par.U9201-B1. This applies equally in evaluating the member's progress toward obtaining permanent housing and in determining entitlement toTLAduring each succeeding period.� Unless the allowance is terminated sooner for reasons specified in par. U9201-B3 or herein, the entitlement ceases on the day before the day on which permanent quarters are occupied and with the exception of the extra lodging charges allowable under par.U9207-A2, C and D, no expenses incurred on the day of occupancy of permanent quarters are allowable in computingTLA.� TheTLAaccrual provisions (par.U9207-E) are� applied in computingTLAupon arrival. | 
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| | B.� Entitlement When Member and Dependents Entitled to Monetary Allowance in Lieu of Transportation Plus Flat Per Diem. | 
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| | When a member and/or dependents are entitled to aMALTplus flat per diem on the day of reporting to a newPDS, no entitlement toTLAfor the member or dependent(s), as applicable, exists for that day. | 
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| | C.� Entitlement When Entitled to Per Diem under Chapter 4, Part B | 
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| | 1.� Day of First Reporting toPDS. | 
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| | When a member and/or dependents occupy temporary lodgings on the day of first reporting to the newPDS, the member is entitled toTLAfor self and/or dependents.� Lodging costs incurred after termination of travel status on the day of first reporting will be included asTLAexpenses. | 
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| | 2.� Period While Awaiting Arrival of Ship. | 
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| | When a member is in a per diem status while at the homeport awaiting arrival of the ship to which assigned,TLAon member's behalf isn't payable during such waiting period beginning the day of arrival at the homeport and extending through the day before the day of actual reporting aboard the ship.� Except on the day of reporting to the ship (subpar. 1), lodging costs for quarters jointly occupied by member and dependents is apportioned 50% for the member and 50% for dependents (regardless of the number of family members) when a member in a per diem status is in receipt ofTLAfor dependents while at the homeport.� However, on the day of actual reporting aboard the ship, lodging allowance costs for quarters jointly occupied by the member and dependents isn't apportioned; the entire lodging costs (100%) is included as aTLAexpense.� The number of dependents occupying temporary lodgings in thePDSarea, or the homeport when the newPDSis a ship, determines the rate payable for the days a member is entitled to per diem andTLAfor dependents only. | 
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| | 3.� Period ofTDYor Deployment While Away From NewPDS. | 
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| | A member receivingTLAwho is ordered onTDYafter arrival at a newPDS, or who is ordered on deployment from the homeport of the ship, staff or afloat unit, may continue to receiveTLAon the member's behalf and may include the member's share of the temporary lodging cost as aTLAexpense when, because of the member's military assignment, those temporary quarters must be retained at the newPDSor the homeport or permanent duty location of the ship, staff, or afloat unit (59 Comp. Gen. 58 (1979)).� The member's claim must be annotated with or have attached, certification that retaining those quarters was because of military necessity and not because of the member's personal choice or convenience. | 
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| | D.� Entitlement When Member Arrives Before Dependents. | 
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| | When a member arrives at an overseasPDSbefore the dependents, the member may be authorizedTLAif the conditions in par. U9201-A are met.� Upon the dependents' arrival,TLAalso may be authorized/approved for the member and/or dependents for the period the member/dependents are required to use temporary lodgings.� If the dependents arrive after the initial 60-day period in subpar. A expires, an additional period of entitlement may be authorized under subpar. F whether or notTLAwas paid during the initial 60-day period. | 
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| | E.� Entitlement During Period of Hospitalization. | 
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