|CHAPTER��13:��SUBSISTENCE�EXPENSES�WHILE�OCCUPYING�TEMPORARY�QUARTERS
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| | CHAPTER� 13:� SUBSISTENCE EXPENSES WHILE OCCUPYING TEMPORARY QUARTERS | 
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| | PART A | 
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| | C13100� GENERAL | 
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| | A.� Temporary Quarters.� | 
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| | Temporary quarters are private or commercial lodgings occupied temporarily after a PCS is authorized. | 
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| | B.� Subsistence Expenses.� | 
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| | Subsistence expenses are the expenses of lodging, food and other necessities incurred while an employee and/or dependents occupy temporary quarters incident to a PCS. | 
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| | C.� Types of Temporary Quarters Subsistence Expense Allowances (TQSE).� | 
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| | There are three allowances prescribed in this Chapter: | 
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| | 1.� TQSE.� Actual expense reimbursement - see Part B, | 
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| | 2.� Fixed TQSE.� Fixed amount payment - see Part C, and | 
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| | 3.� Foreign Transfer Allowance Subsistence Expense (FTASE).� Actual expense reimbursement when a PCS involves a foreign transfer- see Part D. | 
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| | PART B:� ACTUAL EXPENSE TQSE | 
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| | C13105� TQSE PURPOSE | 
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| | TQSE is an actual expense reimbursement based on the standard CONUS per diem rate (when temporary quarters are occupied in a CONUS location) or the locality per diem rate (when temporary quarters are occupied in an Alaska, Hawaii, U.S. territories and possessions, the Commonwealths of Puerto Rico and the Northern Mariana Islands, or the Former Canal Zone Area) that is intended to reimburse employees for subsistence expenses incurred when they and/or their dependents must occupy temporary quarters. | 
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| | C13110� ELIGIBILITY | 
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| | A.� Eligibility Conditions | 
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| | 1.� General.� | 
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| | TQSE for an employee and/or each dependent, is authorized under the following conditions: | 
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| | a.the employee signs a written transportation agreement; | 
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| | b.a PCS is authorized/approved and the new PDS is located in the U.S., its territories and possessions, the Commonwealths of Puerto Rico and the Northern Mariana Islands, or the Former Canal Zone Area (the old PDS may be outside these areas); and | 
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| | c.the old and new PDS are 40 miles or more apart, according to map distances along a usually traveled surface route. | 
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| | 2.� Temporary Quarters.� | 
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| | The following factors must be considered before authorizing/approving TQSE: | 
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| | a.TQSE is for a temporaryplace of residence. | 
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| | b.If an employee moves HHG into quarters occupied initially at a new PDS and continues occupancy indefinitely, the quarters are permanent quarters, unless c or d applies. | 
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| | c.Quarters occupied temporarily, within the allowable time limit, are temporary quarters when employee-arranged permanent quarters: | 
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| | (1)remain occupied by the present tenant, | 
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| | (2)require repairs or alternations that haven't been completed, or | 
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| | (3)� are under construction. | 
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| | d.The DOD component concerned may determine that quarters initially occupied that eventually become an employee's permanent quarters were temporary quarters after considering: | 
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| | (1)lease duration, | 
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| | (2)HHG movement into the quarters, | 
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| | (3)quarters type, | 
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| | (4)expressions of intent, | 
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| | (5)attempts to secure a permanent dwelling, and | 
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| | (6)length of time the employee occupied the quarters. | 
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| | e.Temporary quarters location must be within reasonable proximity of the old and/or new PDS. | 
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| | f.TQSE in other locations may be authorized/approved only if the DOD component concerned is convinced that the circumstances are unique to the individual employee and/or dependents and is reasonably related to the transfer. | 
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| | g.TQSE in other locations must be authorized/approved by the Secretarial process to ensure adequate review of the circumstances and that TQSE payment is justified. | 
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| | h.TQSE is payable only for transfers, not for evacuations or other reasons unrelated to a transfer. | 
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| | B.� Eligibility Period | 
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| | 1.Starting TQSE. | 
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| | Temporary quarters occupancy must start when the employee or any dependent occupies quarters for which a claim for reimbursement is made: | 
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| | a.no later than 30 days after the employee reports for duty at the new PDS; or | 
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| | b.no later than 30 days after dependents vacate the residence at the old PDS; and | 
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| | c.within 2 years after the employee reports for duty at the new PDS, unless that time is extended as indicated in par. C1057. | 
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| | 2.TQSE Time Period.� | 
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| | The period of temporary quarters occupancy runs concurrently for the employee and all dependents.� The employee may occupy temporary quarters at one location while dependents occupy quarters at another location. | 
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| | a.TQSE Interruptions.� | 
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| | The period continues to run whether or not the employee and/or dependents occupy temporary quarters except if occupancy is interrupted for: | 
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| | (1)travel between the old and new PDS (actual travel time); | 
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| | (2)necessary official duties such as an intervening TDY assignment or military duty; or | 
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| | (3)non-official necessary interruptions such as hospitalization, approved sick leave, or other reasons beyond the employee's control that are acceptable to the DOD component concerned. | 
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| | b.TQSE Resumption. | 
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| | Under the circumstances cited in subpar. a. above: | 
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| | (1)the period of absence is excluded from the authorized time for temporary quarters occupancy; | 
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| | (2)the employee is eligible for TQSE when temporary quarters occupancy at the new PDS resumes; and | 
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| | (3)eligibility continues for the balance of the authorized time, if necessary. | 
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| | c.Official Travel | 
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