|CHAPTER��4�-�EMPLOYEE�TRAVEL
    PART�E:��SEPARATION�TRAVEL�FROM�OVERSEAS�DUTY
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| | PART E:� SEPARATION TRAVEL FROM OVERSEAS DUTY | 
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| | C4200� PERSONS ELIGIBLE FOR SEPARATION TRAVEL | 
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| | Employees who are returned to their places of actual residence for the purpose of separating from Federal service are entitled to travel and transportation at Government expense provided the following conditions are met: | 
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| | 1.� the employee has an agreement providing for return transportation; | 
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| | 2.� the employee has completed the prescribed period of service required in the agreement under which the employee is currently serving or the employee is released from the period of service requirement for reasons that are acceptable to the activity where the employee is assigned; | 
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| | 3.� the employee has resigned his position, unless separated involuntarily (in case of separation by resignation, the resignation, must be executed before the employee leaves the overseas activity). | 
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| | C4201� TRAVEL AND TRANSPORTATION ENTITLEMENT | 
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| | Except when separated from a duty station in the same geographical locality in which the place of actual residence is located, travel and transportation at Government expense is allowed from the overseas post of duty to the employee's place of actual residence established at the time of appointment or transfer to the overseas duty post.� Travel and transportation costs to an alternate destination anywhere in the world may be allowed. Such costs may not exceed the constructive costs for travel of employee from the overseas post of duty to the country and place of actual residence.� Any excess costs must be borne by the employee (63 Comp. Gen. 281) (1984).� There is no entitlement to travel and transportation expense incident to separation from a duty station in the same geographical locality in which the place of actual residence is located. | 
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| | C4202� LOSS OF TRAVEL AND TRANSPORTATION ENTITLEMENT | 
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| | A.� Electing To Be Separated Overseas For Personal Reasons. | 
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| | Transportation entitlement upon separation requires that the travel destination be the employee's place of actual residence, established at the time of assignment or appointment, or an alternate point in the country or area in which the place of residence is located.� However, travel and transportation costs to an alternate destination anywhere in the world may be allowed, not to exceed the constructive costs for travel and transportation from the overseas post of duty to the country and place of actual residence.� Any excess costs must be borne by the employee (63 Comp. Gen. 281) (1984).� The employee's election will be made a matter of record in writing including a statement that the employee clearly understands the conditions of loss of transportation entitlement. | 
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| | B.� Refusing to Accept or Use Authorization for Return Transportation Within a Reasonable Time After Release From Duty. | 
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| | Entitlement is lost when an employee refuses to accept or use authorization for return transportation for purposes of separation when offered after release from work status in his/her overseas position.� Overseas activity commanding officers may authorize delay of return travel for a reasonable period of time upon receipt of a written request for such delay from the employee.� Normally, a delay of travel not in excess of 90 calendar days will be considered a reasonable period of time for delay of travel.� Under unusual extenuating circumstances which, in the opinion of the overseas activity commanding officer concerned, warrant a longer period of delay, return transportation may be delayed up to 2 years from the date of separation.� Written requests for delayed travel from employees separating overseas to accept private overseas employment or retire locally for the purpose of establishing an overseas retirement residence won't be accepted.� If a written request for delayed travel isn't received by the overseas activity commanding officer or if the employee refuses to accept transportation at the expiration of the approved period, he/she will be considered to have waived his/her transportation entitlement. | 
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| | C.� Cash Payment for Travel at Time of Separation From Military Service or From Employment With a U.S. Government Contractor. | 
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| | Locally hired employees who were given cash payments for constructive travel and/or transportation expense at the time of separation overseas from the military service or at the time of separation from employment with a contractor under a United States Government contract are allowed earned transportation entitlement only to the extent of that portion of travel and/or transportation for which no payment was received.� The limitation will be made a matter of record for subsequent use.� The travel orders will clearly indicate the limitation.� The provisions of this subparagraph don't apply to a locally hired employee, who, as a former Peace Corps volunteer, received a cash payment in lieu of transportation incident to the termination of his/her services with the Peace Corps. | 
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| | C4203� LIMITED ENTITLEMENT | 
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| | If an employee loses or doesn't use transportation entitlement for himself/herself, earned transportation entitlement is allowed for dependents and HHG, provided such travel and transportation begins within a reasonable time as provided in Chapter 7 and 8.� When it is known that there will be only partial use or delayed use of earned transportation entitlement, the circumstances will be made a matter of record in writing for the information of all concerned.� Travel orders will clearly state the extent of limited transportation entitlement when applicable. | 
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| | C4204� PERSONS NOT ELIGIBLE FOR SEPARATION TRAVEL | 
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| | Separation travel isn't allowed under the following circumstances: | 
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| | 1.� employees hired locally overseas who aren't eligible to sign an agreement, | 
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| | 2.� employees who violate their agreement prior to completion of the minimum period of service required under their current agreement unless they have a previously earned and unused transportation entitlement. | 
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| | C4205� EMPLOYMENT IN ANOTHER DEPARTMENT OR AGENCY WITHOUT A BREAK IN SERVICE AFTER SEPARATION | 
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| | A.� General. | 
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| | As provided in par.C1052-B4c, the losing overseas activity pays the travel and transportation costs to the extent of an employee's entitlement to the authorized destination for separation, not in excess of that to place of actual residence, even though an employee is employed without a break in service by a different department or agency after arrival at the authorized destination for separation. | 
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| | B.� New Duty Station at Other Than the Authorized Destination for Separation. | 
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| | 1.� General. | 
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| | If the new duty station is located other than at the authorized destination for separation, and additional travel is necessary to reach the new duty station, the costs of travel and transportation will be borne by the acquiring department or agency, when authorized, not to exceed the constructive cost by direct route from the old overseas duty station to the new duty station, less the cost for separation travel incurred by the losing overseas activity. | 
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| | 2.� Eligibility Conditions and Limitations for PCS Allowances. | 
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| | Subject to certain conditions and limitations, PCS allowances applicable at the new duty station may be authorized and paid by the acquiring department or agency.� The fact that the separation travel destination was the employee's place of actual residence and also the place of employment without a break in service doesn't alone preclude eligibility for certain PCS allowances.� The applicable PCS allowances won't be authorized until the employee signs a new transportation agreement (see par.C4005). The following examples indicate the extent of eligibility in various situations involving an employee, whose place of actual residence is Chicago, IL, and whose overseas duty station from which he is being returned for separation is in England. | 
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| | EXAMPLE 1 | 
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| | The employee is returned for separation at Washington, DC, and is employed without a break in service by a different department or agency for assignment to a new duty station at Dayton, OH.� The acquiring department or agency, at their expense, may authorize the additional travel and transportation from Washington to Dayton, with transportation and travel entitlement and employee per diem allowances subject to the limitation of constructive cost between the old overseas duty station in England and the new duty station in Dayton by direct route, less the costs incident to separation travel incurred by the losing department or agency; per diem en route for dependents relates only to travel between Washington and Dayton, limited by the allowable constructive time for uninterrupted direct travel from England to Dayton, less the time en route from England to Washington; temporary quarters subsistence expenses (TQSE) at Dayton and a miscellaneous expense allowances. | 
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| | EXAMPLE 2 | 
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| | The employee is returned for separation at Chicago, IL, and is employed without a break in service by a different department or agency for assignment to a new duty station at Washington, DC.� There is no eligibility for additional travel and transportation or per diem en route for the employee or dependents between Chicago and Washington.� However, the acquiring department or agency, at their expense, may authorize TQSE at Washington and a miscellaneous expense allowance. | 
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| | EXAMPLE 3 | 
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| | The employee is returned for separation at Chicago, IL, and is employed without a break in service by a different department or agency for assignment to a new duty station at Denver, CO.� The acquiring department or agency, at their expense, may authorize the additional travel and transportation from Chicago to Denver with transportation and travel entitlement and employee per diem, subject to the limitation of the constructive cost between the old overseas duty station in England to the new duty station at Denver by direct route, less the costs incident to separation travel incurred by the losing department or agency; per diem en route for dependents relates only to travel between Chicago and Denver, limited by the allowable constructive time for uninterrupted direct travel from England to Denver, less the time en route from England to Chicago; TQSE at Denver and a miscellaneous expense allowance. | 
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| | EXAMPLE 4 | 
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| | The employee is returned for separation at Chicago, IL, and is employed without a break in service by a different department or agency for assignment to a new duty station at Chicago.� There is no eligibility for additional travel and transportation or per diem en route for the employee or dependents.� However, the acquiring department or agency, at their expense, may authorize TQSE at Chicago and miscellaneous expense allowance. | 
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| | 3.� Prohibition. | 
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| | If a break in service occurs between the date of separation and the date of employment, no travel or transportation expense is allowable from place of actual residence or authorized alternate separation travel destination to the new duty station in CONUS unless the employee has entitlement under par.C4051and there is no eligibility or any PCS allowances.� If there is no break in service and it is determined that the movement to the new duty station isn't in the interest of the Government, there is no entitlement for other than separation travel or transportation allowances. | 
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| | 4.� Travel Order Conditions. | 
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| | For travel contemplated under the provisions of this paragraph, a PCS travel order isn't appropriate.� The usual separation order will be issued for movement from the old overseas duty station to place of actual residence or allowable alternate destination.� The acquiring department or agency is responsible for the issuance of travel orders authorizing travel from the point at which the responsibility of the old overseas duty station ceases and that of the new duty station begins.� A travel order for this purpose, Request and Authorization for DOD Civilian Permanent Duty travel (DD Form 1614), will contain the same basic information as that for a PCS order prescribed in Chapter 3.� The DD Form 1614 will include the following statement in item 17 "Remarks or Other Authorizations": | 
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| | "Transfer from another agency without a break in service following return for separation after satisfactorily completing an overseas tour of duty." | 
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| | PART F:� ALLOWANCES FOR USE OF POC FOR
PERMANENT DUTY TRAVEL | 
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| | C4250� MILEAGE ALLOWANCES | 
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| | A.� Travel By Privately Owned Automobile. | 
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| | Except for renewal agreement travel, mileage allowances for permanent duty travel by privately owned automobile, when authorized/approved, is allowed as follows: | 
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| | 1.� $0.15 per mile when employee only, or one member of immediate family only occupies the automobile; | 
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| | 2.� $0.17 per mile when employee and one member of the immediate family, or two members of the immediate family occupy the automobile; | 
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| | 3.� $0.19 per mile when employee and two members, or three members of the immediate family occupy the automobile; | 
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| | 4.� $0.20 per mile when employee and three or more members, or four or more members of the immediate family occupy the automobile. | 
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| | These mileage allowances are for the use of one privately owned automobile for each household.� When an employee and dependents use more than one privately owned automobile, reimbursement is authorized as though the employee and dependents used one automobile unless authorization is granted under the provisions of par.C2157for the use of more than one privately owned automobile.� Reimbursement for all permanent duty travel by privately owned airplane or motorcycle and renewal agreement travel by privately owned automobile, including per diem, is determined under par. C2151-3 and shall not exceed the cost of travel by common carrier. | 
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| | B.� Mixed Modes of Transportation for Travel. | 
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| | When the use of a POC is authorized/approved for permanent duty travel and an employee/dependent travels partly by POC and partly by common carrier at personal expense, the employee is entitled to mileage for the distance traveled by POC plus the cost of transportation purchased with personal funds, and per diem for actual travel.� The total amount� shall not exceed the mileage plus per diem for the ordered travel.� Travel by POC requiring the use of ocean going car ferries is excluded from this paragraph. (see� par.C2156, item 1). | 
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| | C.� Other Allowable Costs. | 
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| | In addition to mileage allowance, ferry fares, bridge, road and tunnel tolls are allowable.� Such costs aren't payable for the circuitous portions of PCS travel. | 
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| | C4251� USE OF MORE THAN ONE AUTOMOBILE | 
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| | Authorization for the use of more than one privately owned automobile is limited to permanent duty travel that is determined advantageous to the Government.� The conditions for authorizations under which reimbursement is allowed are prescribed in par.C2157. | 
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| | C4252� DISTANCE DETERMINATION | 
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| | A.� Privately Owned Automobile or Motorcycle. | 
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