|CHAPTER��4�-�EMPLOYEE�TRAVEL
    PART�L:��PER�DIEM�ALLOWANCES
        C4564��EMPLOYEE'S�LEAVE�CANCELED�OR�INTERRUPTED
            D.��Authorized�Leave�of�5�Days�or�More�Cancelled�Within�24�Hours,�and�Leave�Temporarily�Interrupted�Due�to�Recall�to�PDS.
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| | D.� Authorized Leave of 5 Days or More Cancelled Within 24 Hours, and Leave Temporarily Interrupted Due to Recall to PDS. | 
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| | When an employee departs from the PDS for the purpose of taking authorized leave of absence for 5 days or more and, because of an urgent unforeseen circumstance, it is necessary to cancel the employee's leave status and recall to duty at the PDS within 24 hours after departure therefrom, the return travel may be authorized at Government expense.� Also, if an employee's authorized leave of absence away from the PDS is temporarily interrupted because the employee is recalled to duty at the PDS, or is ordered to perform TDY at another place, and the employee wishes to resume leave immediately after completion of his/her duty at the place from which the leave of absence was interrupted or at another place, travel expenses not to exceed the cost of travel from the place where the leave of absence was interrupted to the place where the duty was performed and return may be authorized at Government expense.� The one way, or round trip, shall not be allowed at Government expense unless, by an appropriate statement in the travel order, it is clearly indicated that, because of the personal expense incurred by the employee in traveling to the place of taking leave, an administrative determination was made that it would be unreasonable to require the employee to assume the additional travel expense to comply with the recall order or TDY order (39 Comp. Gen. 611 (1959)). | 
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| | E.� Leave Interrupted For Performance of TDY, Not Allowed to Resume Leave Status. | 
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| | An employee on authorized leave away from the PDS, who is required to perform TDY at places other than the PDS and upon completion of the TDY assignment isn't allowed to resume his/her leave status but is directed to return to the PDS, is allowed per diem and travel expense for the TDY performed.� However, for return to the PDS from the place where the TDY assignment is completed, travel expense is allowed only to the extent it exceeds the constructive travel expense for return direct from the place of leave to the PDS (11 Comp. Gen. 336 (1932); 16 id. 481 (1936); 30 id. 443 (1951)). | 
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| | F.� TDY Directed at Termination of Leave Status. | 
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| | An employee on authorized leave away from the PDS who is directed, at the termination of leave, to proceed to a place of TDY and upon completion of the TDY assignment to return to the PDS, is allowed per diem and travel expenses only to the extent travel relating to the TDY assignment exceeds the constructive cost of direct route travel from the place of leave to the PDS (19 Comp. Gen. 977 (1940)).� If, in relation to the place where the employee is on leave, the place of TDY is located in a routing direction through and beyond the employee's PDS, the allowable per diem and travel expense is limited to that for round-trip travel between the PDS and the place of TDY (24 Comp. Gen. 443 (1944)). | 
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| | G.� Cancellation of TDY Orders After Commencement of Travel and While Authorized Leave. | 
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| | When an employee is on leave en route to a TDY station and the travel orders authorizing the TDY are canceled, the employee is entitled to travel and transportation allowances for travel performed, provided the orders are canceled on or after the date travel was required to be performed.� In such case, the allowances payable shall not exceed the constructive allowances that would have been payable for travel from the PDS to the TDY station and return over a usually traveled direct route, provided that official travel to the TDY station is authorized prior to departure on annual leave. | 
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| | C4565� PER DIEM COMPUTATION EXAMPLES | 
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| | Following are examples of computing per diem for specific circumstances. | 
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| | NOTE:� The per diem rates and mileage allowances used in the following example(s) are for illustrative purposes only and don't reflect current allowances. Please check Appendix A or par. C4651-B2 for current TDY mileage rates.� Appendix B and D, as appropriate, for current per diem rates and pars. C4250 for current PCS mileage rates. | 
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| | EXAMPLE 1 (TDY Travel) | 
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| | An employee was in a travel status on TDY for 9 1/2 days.� The employee departed from the� place of abode and arrived at the TDY station on the same day. Lodgings were obtained for 9 nights, two of which were spent in Government quarters with charge, and one night at a friend's house at no cost. The employee departed the TDY station on the 10th day and arrived at the place of abode on the same day.� While at the TDY station, the employee paid $40 each night for 6 nights of lodging in a hotel, $4 each night for 2 nights spent in Government quarters, but no cost for the night of lodging obtained in a friend's home.� Per diem is computed as follows: | 
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| | 1st Day (day of departure) 75% times $30� (M&IE rate) plus $40 (lodging) =$ 62.50 | 
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| | 2nd through 6th Days $30 (M&IE rate)� plus $40 (lodging) x 5 days = 350.00 | 
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| | 7th & 8th Days $30 (M&IE rate) plus� $4 (lodging) x 2 days =�� 68.00 | 
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| | 9th Day $30 (M&IE rate) plus $0 (lodging) =�� 30.00 | 
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| | 10th Day (day of return) 75% of $30� (preceding calendar day M&IE rate) =�� 22.50 | 
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| | Amount due employee$533.00 | 
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| | Per diem is derived by adding the applicable M&IE rate to the daily lodging cost -- the total not to exceed the amount prescribed in Appendix D for the locality concerned.� The per diem prescribed for the TDY location in this example is the standard CONUS rate of $80, which consists of a $30 M&IE rate and a maximum lodging amount of $50.� For the first day (day of departure), the applicable per diem rate is 75% of the M&IE rate ($30) ($22.50) plus the lodging cost ($40) for that day, the resultant amount being $62.50.� For days 2 through 6, the applicable per diem is the M&IE rate ($30) plus the lodging cost ($40) times the number of days 5, the resultant amount being $350.� For days 7 and 8, the applicable per diem is the M&IE rate ($30) plus the lodging cost ($4) times the number of days 2, the resultant amount being $68.� For the 9th day, the applicable per diem is the M&IE rate ($30) plus the lodging cost ($0), the resultant amount being $30.� For the 10th day (day of return), the applicable per diem rate is 75%� ($30) of the preceding calendar day's M&IE rate ($30), the resultant amount being $22.50.� The per diem entitlement began with the day of departure, and continued through the day of return to the PDS, place of abode, or other authorized point. | 
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| | EXAMPLE 2 (TDY Travel) | 
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| | LVResidence1st Day 
ARRGoteborg, Sweden2nd Day�� TDY 3rd through 7th day 
LVGoteborg, Sweden8th Day 
ARRResidence8th Day | 
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| | Government quarters were available (not on Government installation) for 6 nights at Goteborg, Sweden at $4 per night.� The per diem rate prescribed in Appendix B for Goteborg, Sweden at the time the employee traveled was $256 maximum lodging amount $143, local meals rate $90, proportional meals rate $49 and incidentals rate $23).� The employee's per diem entitlement is computed as follows: | 
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| | 1st Day (Travel day with no lodging expense) 75% times $113� 
(M&IE for Goteborg $90 + $23) =$ 84.75� | 
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| | 2nd Day (Day of Arrival) $113� (M&IE for Goteborg $90 + $23) 
(Two deductible meals were furnished� without charge but adjustment 
for meals isn�t made on a travel day� + $4 (Charge for Government quarters)=$117.00 | 
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| | 3rd through 7th Day (TDY at Goteborg) $23� (incidental rate for Goteborg) - 
3 deductible meals furnished each day� without charge (see par. C4554-B) + 
$4 (Charge for Government quarters) = $27 x 5 days =$135.00 | 
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| | 8th Day (Travel day with no lodging expense) $113� (M&IE for Goteborg 
$90 + $23) (Breakfast was furnished without� charge but adjustment for 
meals isn�t made on a travel day� x 75% =$� 84.75 | 
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| | Amount due$421.50 | 
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| | EXAMPLE 3 (TDY Travel Involving IDL) | 
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| | ITINERARY 
8/15 SundayDepart residence� en route to Hong Kong, cross IDL 
8/16 MondayArrive Hong Kong� 
8/17-8/20 (Tues-Fri)TDY Hong Kong 
8/21 SaturdayDepart Hong Kong, arrive residence,� | 
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| | Lodging cost incurred in Hong Kong $70 per night MAXIMUM RATES AT TIME OF TRAVEL Hong Kong $34 (maximum lodging amount $221, local meals rate $98, proportional� meals rate $53 and local incidentals rate $25). | 
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| | REIMBURSEMENT | 
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| | 8/15 Sunday (Day travel begins) 75%� times $123 (Hong Kong M&IE $98 + $25)� = $92.25 + $70 (Lodging cost) =$ 162.25 
8/16 Monday� IDL (15th and 16th are� treated as one day for per diem) =����������� 0 
8/17 - 8/20 (Tuesday - Friday) $123 (Hong Kong M&IE) + $70 (Lodging� cost) = $193 x 4 days =$ 772.00 
8/21 Saturday (Day of return travel, no lodging cost)� $123 (Hong Kong M&IE) x 1 day =$ 123.00 
8/21 Saturday (Day travel ends) 75%� times $123 (Hong Kong M&IE $98 + $25) =$�� 92.25 � Total Reimbursement$1149.50 | 
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| | When crossing the IDL in a westward direction (Los Angeles to Hong Kong), the dates 8/15 - 8/16 (Sunday and Monday) are treated as one and the same day for per diem computation purposes.� Upon return (West to East) when employee crosses the IDL, the remaining hours on Saturday become Friday east of the IDL and the traveler arrived home on the second Saturday.� For per diem purposes each Saturday is treated as a separate day. | 
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| | EXAMPLE 4 (TDY Travel - More Than 12 Hours But Not Exceeding 24 Hours) | 
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| | LVResidence0800/1 May 
ARR1ST TDY location1200/1 May 
DEP1st� TDY location1600/1 May 
ARR2nd TDY location1800/1 May 
DEP2nd TDY location2100/1 May 
ARRResidence0200/2 May 
Actual travel time 18 hours. | 
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| | M&IE rate applicable to 1st TDY location$36.00 
M&IE rate applicable to 2nd TDY location$28.00 | 
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| | REIMBURSEMENT 
75%� x $36.00 (Highest M&IE for TDY locations)= $27.00����������������������� | 
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| | Total reimbursement =$27.00�� | 
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| | EXAMPLE 5 (PCS Travel) | 
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| | An employee performed PCS travel from San Francisco, CA, to Washington, DC, in 9 3/4 days. The employee elected to travel by privately owned automobile, accompanied by the spouse and 2-year old child.� They departed their place of abode at 1130 on the first day (day of departure) and arrived at the new PDS at 1930 on the 10th day (day of arrival).� The distance traveled was 2,826 miles. Based on an average distance of 350 miles per calendar day, the employee may be paid per diem for up to 8 1/4 days.� Lodgings were occupied for 9 nights, two of which were spent at the homes of friends at no cost.� The employee certified the single rates applicable to the rooms occupied with the dependents were $58, $57, $59, $58, $57, $56, $59, and 2 nights at no cost.� Per diem is computed as follows: | 
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| | Maximum Allowable Per Diem for Employee 8 1/4 days @ $80 (Standard CONUS rate)$660.00 | 
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| | Per Diem for Actual Travel Under Lodging Plus System | 
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| | 1st Day, (day of departure) 75% times $30 (StandardCONUS M&IE rate) plus lodging cost $50 =��� $72.50 | 
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| | 2nd Day, $30 (M&IE rate) plus $0 (lodging)=��� $30.00 | 
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| | 3rd through 8th Days, $30 (M&IE rate)�� plus $50 (lodging) x 6 days =� $480.00 | 
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| | 9th Day, $30 (M&IE rate) plus $0 (lodging) =��� $30.00 | 
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| | 10th Day, (day of arrival) 75% times $30 (Standard CONUS M&IE rate) =�� � � $22.50 
Employee's per diem entitlement� � $635.00 | 
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| | Per diem for the accompanying spouse at 3/4 of the amount due the employee ($635.00) = � $476.25 | 
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| | Per diem for the accompanying child under 12 years of age at 1/2 of the amount due the employee� ($635.00) =�� $317.50 | 
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| | Total amount payable to employee =���������� $1,428.75 | 
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| | The maximum allowable per diem for PCS travel within CONUS is the standard CONUS rate of $80 prescribed in Appendix D ($30 M&IE rate plus lodging not to exceed $50).� In this case, the lodging cost for 7 nights exceeded the maximum allowable lodging amount of $50 and reimbursement for lodging was therefore limited to $50.� For the 1st day (day of departure), the applicable per diem rate is 75% of the M&IE rate ($30) plus lodging not to exceed $50, the resultant amount being $72.50.� For the 2nd day, the applicable per diem rate is the M&IE ($30) rate plus the cost of lodging ($0), the resultant amount being $30.� For days 3 through 8, the applicable per diem rate is the M&IE ($30) rate plus lodging not to exceed $50, times the number of days� (6)� at� that� rate,� the� resultant� amount� being $480.00.� For the 9th day the applicable per diem rate is the M&IE ($30) rate plus the cost of lodging ($0), the resultant amount being $30.� For the 10th day (day of arrival at the new PDS) the applicable per diem rate is 75% of the standard CONUS M&IE ($30) rate.� Per diem for actual travel by the employee is $635.� Since per diem for actual travel doesn�t exceed the maximum allowable ($660.00) for 8 1/4 days travel time, the employee is entitled to the full amount ($635) and entitlement for dependents is 3/4 and 1/2 respectively of the amount due the employee. | 
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| | EXAMPLE 6 (PCS Travel) | 
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| | An employee performed PCS travel from Washington, DC, to Phoenix, AZ, in 6 days.� The employee elected to travel by privately owned automobile accompanied by the spouse and 7-year-old child.� They departed their place of abode at 0800 on the first day and arrived at his new PDS at 2100 hours on the 6th day.� The distance traveled was 1,443 miles.� Based on an average distance of 350 miles per calendar day, the employee may be paid per diem for up to 4 1/4 days.� Lodgings were occupied for 5 nights, 3 of which were spent at the homes of friends at no cost.� The employee certified the single rates applicable to the rooms occupied with the dependents were $59, $56, and 3 nights at no cost.� Per diem is computed as follows: | 
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| | Maximum Allowable per Diem for Employee | 
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| | 4 1/4 days @ $80 (Standard CONUS rate) =$340.50 | 
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| | Computation of Per Diem for Actual Travel Performed | 
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| | 1st Day, (day of departure) 75% times $30 (Standard CONUS M&IE rate) plus $0 (lodging) =� $22.50 
2nd Day, $30 (M&IE rate) plus $50 (lodging) =� $80.00 
3rd Day, $30 (M&IE rate) plus $0 (lodging) =� $30.00 
4th Day, $30 (M&IE rate) plus $50 (lodging) =� $80.00 
5th Day, $30 (M&IE rate) plus $0 (lodging) =� � $30.00 
6th Day, (day of arrival) 75% times $30 (Standard CONUS M&IE rate) =� $22.50� | 
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| | Total����������� $265.00 | 
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| | Per diem for the accompanying spouse at 3/4 of the amount due the employee ($265.00) =����������� $198.75 | 
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