|CHAPTER��1�-�DEPARTMENT�OF�DEFENSE�(DoD)�EMPLOYEE�TRAVEL�ADMINISTRATION
    PART�B:��CONDITIONS/FACTORS
        C1058��PRUDENCE�IN�TRAVEL
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| | C1058� PRUDENCE IN TRAVEL | 
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| | A.� Obligation to Exercise Prudence | 
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| | 1.� An employee must exercise the same care and regard for incurring expenses as a prudent person traveling at personal expense.��� | 
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| | 2.� An employee must maintain records to validate expenses of $75 or more and all lodging costs. | 
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| | 3.� Excess costs, circuitous routes, delays or luxury accommodations that are unnecessary or unjustified are the employee's financial responsibility.�� | 
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| | B.� Starting and Ending Travel� | 
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| | 1.� General | 
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| | a.� The travel order establishes when travel status starts and ends. | 
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| | b.� Ordinarily, an employee on official travel is not required to travel during unreasonable hours at night. | 
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| | c.� When night travel is required, the only acceptable sleeping accommodations are:� | 
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| | 1.� ship staterooms, and� | 
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| | 2.� train sleeping cars. | 
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| | NOTE:� Reclining seats on planes, trains, or buses do not constitute acceptable sleeping accommodations. | 
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| | d.� An employee should not be required to use a carrier that requires boarding or departing between 2400 hours and 0600 hours if there are more reasonable schedules that meet mission requirements.�� | 
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| | e.� A prudent employee should have travel scheduled so that hotel accommodations may be acquired so the employee can retire at a reasonable hour and be ready to perform official business as required.� (33 Comp. Gen. 221 (1953);� 61 i.d. 448 (1982)). | 
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| | 2.� Travel During Normal Hours of Rest | 
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| | a.� The order-issuing/authenticating official may authorize/approve a rest stop en route when travel must be scheduled:� | 
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| | (1)� to start at, near, or after the end of the employee's regularly scheduled duty hours;�� | 
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| | (2)� during normal hours of rest and the transportation mode does not provide adequate sleeping accommodations,�� | 
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| | b.� Rest stops should:� | 
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| | (1)� not exceed a reasonable rest period plus necessary time to obtain the earliest transportation to the authorized destination,� | 
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| | (2)� be scheduled at a point en route where free stopovers are permitted (if possible) by the carriers, and�� | 
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| | (3)� not be authorized/approved if an employee takes leave at a stop over. | 
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| | 3.� Travel During Regular Hours of Duty.� | 
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| | Travel should be scheduled so an employee travels during regular duty hours.� To prevent travel during off-duty hours it is not unreasonable for an employee to:� | 
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| | a.� depart from the PDS the afternoon before the day the employee is required at the TDY station, or� | 
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| | b.� depart from the TDY station the morning after completing a TDY assignment, provided the employee is not required to be at the PDS that morning. | 
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| | 4.� Travel During Off-Duty Hours.� | 
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| | When an employee must travel on off-duty hours, no more than 1 additional travel day should be allowed.��� | 
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| | Example 1:� An employee completes official TDY duty on Friday afternoon.� The employee should leave on Friday when official duty ends (and arrive at the PDS on Friday) and receive 75% M&IE for that travel day.� To prevent the employee from traveling after regular duty hours, the order-issuing/authenticating official may delay departure until the next day (in this case, Saturday).� The employee receives per diem (including lodging) for Friday.� Saturday is the travel day (assuming arrival at PDS on Saturday) and the employee receives 75% M&IE for Saturday.� Any additional days of delayed travel are at the employee's expense. | 
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| | Example 2:� An employee is required to attend a conference that starts at 0800 on Monday morning.� If the employee is authorized to depart the PDS on Friday to travel during regular duty hours, payment of per diem is limited to one day of travel as though the employee had departed for the TDY destination on Sunday (75% M&IE plus lodging) (56 Comp. Gen. 847 (1977)).� Any additional days of early travel are at the employee's expense. | 
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| | C.� Rest Stops When OCONUS Travel is Involved | 
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| | 1.� General.� | 
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| | A rest stop, of 24 hours or less, may be authorized/approved when: | 
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| | a.� the origin or destination point is OCONUS, | 
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| | b.� direct travel between authorized origin and destination points is separated by sevevral time zones, | 
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| | c.� air travel between the two points is in less than premium-class accommodations, and | 
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| | d.� the scheduled flight time, including stop-overs, exceeds 14 hours by a direct or usually traveled route.� Scheduled flight time is the time between the scheduled airline departure from the PDS/TDY point until the scheduled airline arrival at the TDY point/PDS. | 
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| | 2.� Location of Rest Stop.� | 
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| | A rest stop: | 
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| | a.� may be authorized/approved at any intermediate point, and | 
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| | b.� should be as near to midway in the journey as authorized carrier scheduling permits. | 
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| | 3.� Travel by Indirect Route.� | 
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| | A rest stop shall not be authorized/approved when an employee chooses to travel by an indirect route, for personal convenience, causing excess travel time. | 
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| | 4.� Per Diem.� | 
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| | The rest stop per diem rate is the rest stop location rate.� | 
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| | 5.� Rest Period Before Reporting for Duty.� | 
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| | A reasonable rest period at the TDY point is recommended before the employee reports for duty when: | 
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| | a.� authorized carrier schedules prevent an intermediate rest stop, | 
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| | b.� a rest stop is not authorized/approved, or | 
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| | c.� travel is not authorized for premium-class accommodations. | 
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| | C1059� HOTEL AND MOTEL FIRE SAFETY - APPROVED ACCOMMODATIONS� | 
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| | Government policy is to save lives and protect property by promoting fire safety in hotels and other establishments that provide lodging to transient guests.� Each DoD component must take appropriate steps to strongly encourage employees who use commercial lodgings while on official travel to stay at firesafe-approved accommodations.� Lodgings that have met the Government requirements are listed on the U.S. Fire Administration's internet site at: http://www.usfa.fema.gov/hotel/index.htm. | 
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| | C1060� CONFERENCES/TRAINING AT THE PDS | 
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| | Payment of registration fees, meals, lodging, travel, and/or other expenses required for conferences/training at the PDS cannot be paid as travel allowances.� For authority to pay related training costs at the PDS see 10 U.S.C., �2013; 5 U.S.C., �4109; 42 U.S.C., �218a; and 14 U.S.C., �469.� The costs must clearly be an integral part of the training (39 Comp. Gen. 119 (1959); and B-244473, January 13, 1992).� When training events require lodging and subsistence costs at the PDS, authority for training expense payment is made through the training and/or comptroller personnel using the above legal authority. | 
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| | C1065 DEFENSE TABLE OF OFFICIAL DISTANCES (DTOD) | 
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| | A.� General. | 
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| | The DTOD: | 
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| | 1.� is the standard source for worldwide distance information, | 
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| | 2.� replaces all other sources used for computing distance (except for airplanes), | 
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