|CHAPTER��6�-�TRAVEL�UNDER�SPECIAL�CIRCUMSTANCES
    PART�C:��TRANSPORTATION,�MISSING�PERSONS�CASES
        C6101��CONDITIONS
            A.��Dependent�Defined.
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| | A.� Dependent Defined. | 
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| | For the purpose of this paragraph, the term "dependent" includes a lawful wife and unmarried child under 21 years of age.� It includes also a dependent stepchild or adopted child under 21 years of age, or such dependent as has been designated in official records, or an individual determined to be dependent by the head of the department concerned, or subordinate designated by him. | 
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| | B.� Shipment of HHG and Personal Effects. | 
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| | HHG and personal effects, within the allowable weight limits prescribed in Chapter 8, may be shipped at Government expense.� In addition, one privately owned motor vehicle may be shipped in such vehicle is located outside continental United States (CONUS). | 
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| | C.� Travel and Transportation Allowed. | 
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| | Travel and transportation is allowed to an employee's place of actual residence or such other place as provided therein. | 
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| | D� Employee in Injured Status. | 
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| | When an employee is in an "injured" status, the movement of dependents and HHG and personal effects may be authorized only in those cases where the anticipated period of hospitalization or treatment will be of long duration. | 
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| | C6102� RESPONSIBILITY | 
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| | The commander of an activity having jurisdiction over the employee concerned will be responsible for taking necessary action, including making administrative determinations, obtaining approvals as prescribed in applicable regulations of the separation departments, and issuing travel orders. | 
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| | PART D:� CIVILIAN ESCORTS AND ATTENDANTS | 
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| | C6150� ESCORTS FOR MILITARY DEPENDENTS | 
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| | Civilian employees who perform authorized travel under competent orders as escorts for dependents of members of the Uniformed Services who are authorized transportation under JFTR, Vol. 1, par. U6004-B and F, are entitled to travel and transportation allowances as noted in par. U6004-H2b.� Employees performing such escort travel under JFTR, par. U5241-D, are entitled to round trip transportation and travel allowances provided the travel is performed not later than 1 year after the member: | 
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| | 1. dies,
2. is missing, or
3. is otherwise unable to accompany the dependents. | 
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| | Travel as an escort shall be authorized only when a determination is made by the activity commanding officer or his/her designee that travel by the dependents is necessary and that dependents are incapable of traveling alone because of age, physical, or mental incapacity, or other extraordinary circumstances which require that dependents be accompanied by an escort. When the need for escort has been established, orders authorizing escorts to perform necessary travel shall cite this paragraph as authority.� Employees shall be under TDY travel orders.� The mode and routing of travel shall be in accordance with Chapter 2.� Other civilians shall be under invitational travel orders. | 
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| | C6151� ATTENDANTS FOR MILITARY DEPENDENTS | 
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| | Civilian employees who perform authorized travel under competent orders as attendants for dependents of members of the Uniformed Services who are authorized transportation to or from a medical facility under authority of JFTR, par. U5240-G shall be entitled to round trip transportation and travel allowances. Employees shall be under TDY orders.� The mode and routing of travel shall be in accordance with Chapter 2.� Travel as an attendant shall be authorized only when a determination is made by the activity commanding officer or designee that travel by the dependents is necessary and that dependents are incapable of traveling alone because of age, physical, or mental incapacity, or other extraordinary circumstances which require that dependents be accompanied by an attendant.� When the need for an attendant has been established, orders authorizing attendants to perform necessary travel shall cite this paragraph as authority.� Other civilians shall be under invitational travel orders� The travel and transportation allowance authorize by this paragraph may be paid in advance. | 
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| | C6152� ATTENDANTS FOR MEMBERS ON THE TDRL REQUIRED TO SUBMIT TO PERIODIC PHYSICAL EXAMINATION | 
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| | DOD civilian employees who perform authorized travel under TDY orders as attendants for Uniformed Services members on the TDRL, required to submit to periodic physical examinations (see JFTR, par. U7251-A), are entitled to round trip travel and transportation allowances.� The transportation mode and travel routing are in accordance with Chapter 2.� The travel-directing organization funds DOD employees' travel. Non-DOD employees of the United States Government assigned under TDY orders as attendants are entitled to the allowances prescribed in regulations issued by the employee's agency or department.� Other civilians travel under invitational travel orders and are entitled to the same travel and transportation allowances as DOD civilian employees (see JFTR, par. U7251-D4). | 
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| | C6153� ATTENDANTS FOR ACTIVE DUTY MEMBERS OF THE UNIFORMED SERRVICES (PATIENTS) | 
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| | DOD civilian employees who perform authorized travel under TDY orders as attendants for active duty Uniformed Service members (patients) who aren't physically capable of traveling without attendants (see JFTR, par. U7252-A) are entitled to round trip travel and transportation allowances.� Non-DOD employees of the U. S. Government assigned to TDY as attendants are entitled to the allowance prescribed in regulations issued by the employee's agency or department.� Other civilians travel under invitational travel orders and are entitled to the same travel and transportation allowances as DOD civilian employees (see JFTR, par. U7252-B4). | 
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| | PART E:� PRE-EMPLOYMENT INTERVIEW TRAVEL | 
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| | C6200� APPLICABILITY | 
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| | A.� Individuals Covered. | 
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| | This Part is applicable to interviewees.� As used in this part,� an "interviewee" means an individual who is being considered for employment by a Department of Defense (DOD) component. | 
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| | B.� Policy. | 
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| | Unless otherwise stated, the allowances established in this Part for interviewees are analogous to those available to DOD employees traveling on official Government business.� However a DOD component isn't required to offer all allowances to each interviewee. (See par.C6203-B) | 
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| | C6201� AUTHORIZATION OF TRAVEL | 
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| | A.� Authority for Payment. | 
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| | DOD components may pay allowable pre-employment interview travel expenses (as defined in par.C6203) for individuals determined eligible under subpar. B. | 
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| | B.� Eligibility Determination. | 
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| | Each DOD component shall establish criteria for determining which applicants qualify for the payment of pre-employment interview travel expenses.� The Office of Personnel Management has issued guidelines at 5 CFR part 572 for agencies to follow in making these personnel determinations. | 
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| | C6202� RESPONSIBILITIES FOR PRE-EMPLOYMENT TRAVEL | 
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| | A.� Responsibilities of DOD Component | 
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| | 1.� General Rule.� | 
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| | DOD components shall adhere to the general travel authorization policies and practices contained in this volume. | 
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| | 2.� Limitation on Type of Authorization.� | 
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| | Pre-employment interview travel may be authorized only on a trip-by-trip basis.� Limited or unlimited open authorizations shall not be used for pre-employment interview travel. | 
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| | 3.� Responsibility of DOD Components to Inform Interviewees of DOD Travel Policies.� | 
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| | DOD components shall communicate the DOD travel rules and procedures to interviewees.� DOD components should ensure the interviewee understands how travel reimbursements are calculated.� DOD components also should provide assistance to the interviewee in the preparation of travel vouchers. | 
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| | 4.� Limitation on the Ability of DOD Components to Authorize Pre-employment Travel Expenses to Defray Unauthorized Relocation Expenses.� | 
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| | DOD components shall not authorize pre-employment interview travel expense reimbursement for the purpose of helping defray relocation expenses that aren't allowable for a new appointee under par. C4051-E.� For example, a DOD component may not pay pre-employment travel expenses under this part so that an interviewee/new appointee may look for a house at his/her prospective first duty station. | 
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| | B.� Interviewee Responsibilities | 
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| | 1.� General Rule.� | 
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| | The interviewee is expected to exercise the same care in incurring expenses that a prudent person would exercise if traveling on personal business. | 
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| | 2.� Use of Travel Agencies. | 
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| | Tickets should be provided by the interviewing DOD component.� However, the interviewing DOD component may authorize the interviewee to obtain tickets directly from a travel management center under contract to the Government. | 
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| | 3.� Use of Contract Carriers.� | 
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| | Interviewees of mandatory users of the Government's city pair contracts with airlines and Amtrak are bound by rules outlined in Chapter 2, Part E. | 
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| | 4.� Interviewee's Potential Liability Notice.� | 
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| | The interviewee is accountable for all transportation tickets and U.S. Government Transportation Requests (GTR's) issued for use in performing pre-employment interview travel.� DOD components shall provide written instructions to the interviewee at the time an authorization is issued explaining the components administrative procedures for controlling and accounting for passenger transportation documents.� If the interview trip is canceled or rescheduled after tickets (or GTR's) are issued to the interviewee, the interviewee is liable for the value of the tickets issued until all ticket coupons have been used for pre-employment interview travel or all unused tickets or coupons have been properly accounted for on the travel voucher.� A statement to this effect shall be incorporated on the travel authorization, or issued as a "Notice to Traveler" and attached to the ticket or GTR when issued to the interviewee.� The interviewee and the interviewing DOD component shall be bound by the same rules that apply to employee travelers and DOD components in par.C2201.� | 
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| | 5.� Billing Information for Ticket Exchanges.� | 
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| | When an interviewee exchanges a ticket for one of lesser value, the carrier should issue a receipt or a ticket refund application and is required to make refund directly to the appropriate DOD component billing office.� To facilitate this refund procedure, DOD components shall provide interviewees with a "bill charge to" address by attaching a copy of the GTR or some other document containing this information to either the ticket or travel authorization as provided in CFR 101-41.210-1. | 
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| | C6203� ALLOWABLE REIMBURSEMENTS | 
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| | A.� Allowable Expenses | 
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| | 1.� Limitation on Expenses.� | 
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| | A DOD component may pay to or on behalf of an interviewee the same travel expenses to which a DOD employee traveling on official business would be entitled, with the exception of those expenses listed in subpar. B.� Allowable expenses are subject to the limitations applicable to a DOD employee traveling on official business. | 
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| | 2.� All or Part of Expenses.� | 
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| | A DOD component may pay all or part of pre-employment travel expenses.� However, a DOD component electing to pay only subsistence or only common carrier transportation costs must pay the full amount to which a DOD employee would be entitled for those expenses authorized.� Paying less than the full reimbursement for common carrier tickets could make the interviewee ineligible for Government discounts. | 
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| | B.� Unallowable Expenses | 
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