|APPENDIX�O�-�Chapter�4�(Test)�-�Temporary�Duty�(TDY)�TRAVEL�ENTITLEMENTS
        T4060��AUTHORIZING�OFFICIAL'S�RESPONSIBILITIES
            B.��What's�Allowable�and�Not�Allowable
                1.��Transportation
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| | (6)� The origin or destination is OCONUS, the scheduled flight time (including stopovers) exceeds 14 hours, and the mission requires duty performance soon after arrival without a rest period.� Scheduled flight time is the time between the scheduled airline departure from the PDS/TDY point until the scheduled airline arrival at the TDY point/PDS.� (When premium class is authorized for this reason, the AO shall not authorize a rest stop en route or a rest period upon arrival at the duty site.) | 
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| | AOs must contact their Service headquarters, through command channels, for permission to use first-class accommodations.� First class may be authorized when:� | 
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| | (1)� No other accommodations are available within 24 hours of the traveler's proposed departure or arrival time; | 
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| | (2)� A documented medical condition of the traveler requires use of first-class; or | 
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| | (3)� Exceptional security circumstances exist. | 
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| | d.Using American Flag Carriers.� Available U.S. flag air carriers shall be used for all commercial foreign air transportation of persons/property when air travel is funded by the U.S. Government (49 U.S.C. �40118 and B-138942, March 31, 1981).� See JFTR, par. U3125-C and JTR, par. C2204-B. | 
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| | U.S. flag carriers are not considered "available" if: | 
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| | (1)� Use of a U.S. carrier would extend the travel by at least 24 hours when traveling between a U.S. gateway airport and a foreign gateway airport that is the origin or destination; | 
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| | (2)� Use of a U.S. flag carrier would require the traveler to wait six hours or more at a foreign gateway interchange point or extend the travel time by at least six hours more when traveling between two points outside the U.S.; | 
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| | (3) Use of a foreign flag carrier would eliminate two or more aircraft changes en route on a trip between points outside the U.S.; | 
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| | (4)� The elapsed travel time by a foreign carrier is three hours or less and travel by a U.S. carrier would be at least twice the time;�� | 
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| | (5)� The travel can only be financed with excess foreign currency and available U.S. flag carriers shall not accept the currency;� | 
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| | (6)� Only first class accommodations are available on a U.S. flag carrier where less than first class accommodations are available on a foreign flag carrier; or | 
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| | (7)� Transportation on a foreign carrier is fully paid by a foreign government, international agency or other organization; see DoD 5105.38M, par. 20202-C3e when travel is on Security Assistance Business. | 
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| | e.Travel Involving Leave or Personal Convenience Travel.� The AO may permit a traveler to combine official travel with leave or personal travel.� The official portion is to be arranged through the CTO.� Transportation reimbursement is authorized for the cost of official round trip travel between duty stations only.� The traveler may make other travel plans and pay the excess above the official cost; no excess costs for travel or M&IE will be borne by the Government.� For civilian travelers, the rules in JTR, par. C4563-C, apply.� A member is not entitled to per diem on any day leave is charged.� Do not permit a TDY trip that is an excuse for personal travel. | 
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| | 2.� Lodging Selection.� | 
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| | a.CTO Lodging Arrangements. The AO should approve lodging arrangements made by the CTO to minimize the use of rental cars and maximize the use of mass transportation when it's consistent with mission requirements and cost effectiveness. | 
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| | b.Lodging Required on the Day Travel Ends. When lodging is required on the day travel ends and the AO authorizes/approves the traveler to obtain lodging, the lodging reimbursement shall be based on the locality rate, or AEA if appropriate, for the en route TDY site. | 
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| | 3.� Rental Cars.� | 
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| | The AO may authorize the CTO to arrange rental cars when their use is the most cost-effective or efficient way to complete the overall mission.� The compact car size should be authorized unless the number of passengers or the mission requires a larger vehicle. | 
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| | 4.� Authorized Trips Home During Extended Business TDY. | 
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| | AOs may authorize return trips to the PDS or home only when travel funds are available to support the travel expenses.� The AO must determine that the costs of this periodic return travel are outweighed by the savings.� The length and purpose of the TDY assignments, the distance of the return travel, increased member or employee efficiency and productivity, and reduced costs of recruitment and retention are to be considered.� An analysis must be conducted at least every other year.� The travel should be performed outside the traveler's regularly scheduled duty hours or during leave.� For civilian employees, scheduling the authorized travel to minimize payment of overtime should be considered.� This authority applies only to business TDY. | 
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| | 5.� Phone Calls to Home or Family During TDY.� | 
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| | The AO may determine certain communications to a traveler's home/family as official.� These communications must be only to advise of the traveler's safe arrival, to inform or inquire about medical conditions, and to advise regarding changes in itinerary.� The AO should limit these communications to a dollar amount in advance of the TDY so the traveler is aware of the limit.� The order-issuing official may approve charges after the TDY when appropriate (GSBCA 14554-TRAV, August 18, 1998). | 
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| | 6.� Travel Expense Report.� | 
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| | The Trip Record contains the expense report.� AOs must review their traveler's expense report as soon after receiving it as possible.� AOs are to examine the amounts claimed, all receipts for lodging, receipts for amounts claimed of $75 or more, or a signed statement why a receipt is not attached.� The AO's signature on the expense report indicates the travel was taken, the required receipts were reviewed, the charges seem reasonable, it serves as certification that phone calls authorized for reimbursement are considered in the Government's best interest, and it is the approval for payment of the authorized expenses, subject to random selection and examination of the expense report and required receipts by the paying office. | 
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| | 7.� TDY from Leave.� | 
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| | AOs may direct someone on leave to perform TDY if the need for the TDY is unknown prior to the leave.� If they do, the traveler must be authorized payment of normal TDY costs from the leave location to the TDY location and back to the leave location, or back to the PDS. | 
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| | 8.� Shipment or Storage of HHG.� | 
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| | AOs may authorize shipment of a small amount of HHG to the TDY point.� Also, they may authorize storage of HHG when appropriate.� For example, storage is to be authorized during deployments.� See the rules for shipping and storage HHG while on TDY in JFTR, par. C2309. | 
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| | 9.� Lower or No Per Diem Rates.� | 
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| | There may be situations where the combination of published per diem rates with lodging and mess availability may result in illogical payments.� For example, a remote TDY location with no Government mess may have a club where the cost of meals is only a fraction of the full M&IE.� In these cases, AOs may recommend payment of lower or no per diem to their Service point of contact listed in the Introduction of the JFTR and JTR under the heading Feedback Reporting. Lower per diem rates can only be established before travel begins. | 
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| | 10.� Allowable Travel Days.� | 
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| | The CTO computes the number of days allowed for travel based on the transportation modes the AO specifies (see par. T4030-H).� However, when the traveler uses more than the allowed days, the AO may approve the extra time as official.� Generally, AOs should only approve extra time when the reasons for the additional time were beyond the traveler's control (for example, strikes, weather). | 
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| | 11.� TDY Within the PDS Limits.� | 
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| | Per diem may not be paid for expenses within the PDS limits, except:� | 
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| | a) under emergency circumstances that threaten injury to human life or damage to Government property when authorizing per diem is the only method to handle the situation; and, | 
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| | b) to uniformed members escorting arms control inspection team members engaged in activities related to implementing an arms control treaty or agreement.� | 
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| | Reimbursement is for actual meal costs up to the PMR (not including incidential expense) and/or the actual lodging cost up to the maximum rate for the PDS.� Justifying reasons must be noted on the Trip Record. | 
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| | 12.� TDY Aboard Vessels. | 
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| | Normally, people TDY aboard vessels are fed without charge making them ineligible for per diem.� However, people TDY aboard non-U.S. government vessels may be charged for meals.� In this situation, AOs can determine a per diem rate to cover the food cost. This shouldn't be confused with officers paying for meals the same as ship's company officers. | 
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| | 13.� Additional Allowable Travel Expenses for an Employee with a Disability.� | 
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| | AOs may authorize certain additional travel expenses for an employee with a disability, such as the transportation and subsistence expenses of an attendant accompanying the employee, and the cost of renting and/or transporting a wheelchair.� See JTR, Chapter 6, Part L, for specifics.� | 
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| | 14.� TDY Canceled or Modified.� | 
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| | When it is necessary to cancel or modify a TDY trip after the traveler has incurred nonrefundable expenses in preparation for the trip, such as nonrefundable advance room deposits, AOs may authorize reimbursement of those expenses. | 
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| | 15. TDY and Reserve Active Duty Time Limits for Per Diem Purposes | 
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| | a.� Except for TDY with units deployed afloat, TDY is limited to 180 or less days at any one location, unless an extension is approved by the Service or Agency Headquarters, or the Commanders/Deputy Commanders of a Unified or Specified Command.� See JFTR/JTR, Introductions for the Service points of contact. Civilian employees, see Internal Revenue Service (IRS) rules for income tax implications for TDY beyond one year.� A school of at least 140 days (20 weeks) duration is a PCS for military members (except as noted in JFTR, pars. U1036 or U2145). | 
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| | b.� For Reserve Component personnel, per diem is payable only if active duty is less than 20 weeks at any one location, unless the call to active duty (for other than training) is because of unusual or emergency circumstances or exigencies of the Service concerned.� All other duty of at least 20 weeks duration at one location is a PCS for Reserve members. | 
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| | 16.� Movement of Employees' Dependents and HHG to Training Location. | 
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| | If the estimated per diem the employee would receive at the training location, based on AO approved arrangements, is more than the estimated cost of transporting the dependents and HHG to and from the training location, the AO may authorize round trip transportation of the dependents and HHG between the PDS and the training location in lieu of the estimated per diem payment.� Transportation of dependents and HHG will be in accordance with JTR, Chapters 7 and 8.� Private vehicle mileage will be reimbursed under JTR, par. C4250. | 
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| | 17.� Temporary Change of Station (TCS). | 
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| | Instead of authorizing extended TDY (between 6 and 30 months) for an employee, an AO may authorize a temporary change of station.� The employee is entitled to limited relocation allowances rather than TDY allowances (see JTR, par. C4111). | 
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| | 18.� Termination of Per Diem When Traveler Dies While on TDY.� | 
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| | When a traveler dies while on TDY, per diem continues through the actual (or determined) date the traveler died. | 
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| | T4070� TDY GLOSSARY | 
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| | Authorize.� | 
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| | The giving of permission before an act or the ratification or confirmation of an act already done.� Used interchangeably in this Chapter with "approve." | 
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| | Government travel card.� | 
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| | This is the Government-sponsored, contractor issued travel charge card. | 
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| | Group Movement.� | 
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