|CHAPTER�3�-�TRANSPORTATION,�ACCOMPANIED�BAGGAGE,��AND�LOCAL�TRAVEL
    PART�E:��TRAVEL�BY�TAXICAB,�SPECIAL�CONVEYANCE,�BUS,�STREETCAR,�SUBWAY�OR�OTHER�PUBLIC�CONVEYANCE
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| | PART E:� TRAVEL BY TAXICAB, SPECIAL CONVEYANCE, BUS, STREETCAR, SUBWAY OR OTHER PUBLIC CONVEYANCE | 
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| | U3400� GENERAL | 
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| | This Part prescribes the allowable reimbursements for commonly incurred expenses associated with public or special conveyances use during TDY or PCS travel.� For non-PCS/TDY transportation expenses incurred in and around duty stations, see Part F. | 
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| | U3405� BASIC RULES | 
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| | A.� Reimbursement for Miscellaneous Expenses.� | 
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| | A member may be reimbursed for miscellaneous expenses incurred for travel between two points which are a separate journey when mileage is not payable, even though the member begins or ends in a mileage status during the same calendar day. Members who are paid mileage for the entire journey may not be reimbursed regardless of the transportation mode. | 
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| | B.� Separate Journey.� | 
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| | Under this Part, travel between any two of the following locations is a separate journey: | 
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| | --------- | 
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| | 1.� PDS,� | 
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| |                   | 
| | ----------------- | 
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| | 2.� TDY station,� | 
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| |           | 
| | --------- | 
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| | 3.� POE,� | 
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| |           | 
| | --------- | 
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| | 4.� POD,� | 
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| | ----------------------- | 
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| | 5.� last duty station,� | 
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| |           | 
| | --------- | 
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| | 6.� HOR,� | 
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| |           | 
| | --------- | 
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| | 7.� HOS,� | 
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| |             | 
| | ----------- | 
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| | 8.� PLEAD,� | 
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| | 9.� designated place,� | 
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| | 10.� vehicle processing point (origin & destination), | 
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| |                              | 
| | ---------------------------- | 
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| | 11.� place of residence, and | 
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| | -------------------------- | 
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| | 12.� a COT leave location. | 
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| | U3410� TAXICAB/LIMOUSINE SERVICE USE | 
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| | A.� To/From Carrier Terminals.� | 
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| | Reimbursement is authorized for taxi/limousine service fares plus tip as follows: | 
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| | 1.between place of residence, lodging, or place of duty at the PDS or TDY station and terminal, station, airport, or wharf of the commercial or Government transportation mode used; | 
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| | 2.between carrier terminals to change conveyance when free timely transfer is not provided; or� | 
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| | 3.from carrier terminal to lodging and return when needed due to en route transportation delays beyond the member's control; and� | 
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| | 4.� between a carrier terminal and limousine service terminal. | 
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| | The boundaries of the member's PDS for the purpose of reimbursement for travel to and from a carrier terminal serving that area includes the place within a reasonable distance from which the member commutes daily to and from the place of duty. | 
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| | B.� Tips.� | 
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| | In addition to the usual fare, reimbursement is authorized for a tip ($0.15 for fares of $1 or less, or 15 percent of the fare increased to the next multiple of 5 cents). | 
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| | C.� Between Residence and PDS on Day Travel Performed.� | 
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| | Reimbursement is authorized for fares plus tip from the member's residence to the PDS on the day the member departs on TDY requiring at least one night's lodging, and from the PDS to the residence on the day of return from the TDY. | 
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| | U3415� SPECIAL CONVEYANCE USE | 
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| | A.� General.� | 
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| | An order-issuing official may authorize/approve a special conveyance when advantageous to the Government.� Travelers' personal preference or minor inconvenience shall not be the basis for authorizing/approving special conveyance use. | 
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| | B.� Selecting a Rental Vehicle.� | 
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| | Generally, rental vehicles available under MTMC negotiated agreements should be selected and arrangements made through the CTO (see definition in Appendix A) or in-house travel office.� When a rental vehicle is procured from another source, reimbursement shall be limited to the cost of a vehicle arranged for by the CTO or in-house travel office or the actual cost of the rental vehicle, whichever is less, provided the vehicle arranged for was available at the negotiated price. Rental vehicle information may be obtained from the CTO, in-house travel office or the Commander, MTMC, ATTN:� MTOP-QQ, 5611 Columbia Pike, Falls Church, VA� 22041-5080. | 
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| | C.� Reimbursement for Special Conveyance Use | 
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| | 1.Expenses Reimbursable.� | 
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| | When a rental automobile or other special conveyance is authorized/approved, the rental or hiring charge and operating expenses incurred on official business (if not included in the rental or hiring charge) are reimbursable.� When the operating expenses are included in the rental or hiring charge, the receipt should include a list of these expenses.� These expenses include: | 
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| | a.fuel and oil;� | 
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| | b.parking;� | 
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| | c.garage, hangar or boathouse rental;� | 
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| | d.subsistence of operator;� | 
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| |                 | 
| | --------------- | 
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| | e.ferry fares;� | 
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| | f.bridge, road and tunnel tolls;� | 
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| | g.liability insurance required by the company furnishing the special conveyance as a rental condition (see subpar. 2, below, for insurance);� | 
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| | h.optional extra collision hull insurance for rental aircraft; and� | 
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| | i.traveler access fee (when charged). | 
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| | 2.Insurance on a Rented Automobile | 
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| | a.� Cost of Insurance.� | 
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| | The cost of buying collision insurance (e.g., Collision Damage Waiver (CDW) Adjustment, Theft Protection, etc.) is reimbursable only if: | 
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| | (1)The insurance is required by the rental agency to provide full coverage insurance but only when renting an automobile outside the United States*, or� | 
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| | (2)certain classified special operations are involved. | 
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| | (*For the purpose of this paragraph the United States includes the 50 states, District of Columbia, Commonwealths of Puerto Rico and the Northern Mariana Islands, and United States territories and possessions). | 
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| | b.� Cost of Damage to Rented Automobile.� | 
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| | A member may be reimbursed for personal funds paid to car rental agencies for damage sustained by a properly rented automobile that is damaged in the performance of official business.� Direct payment in the full amount of the loss sustained may be made by the Government to car rental agencies instead of to the member.� Reimbursement for personal funds paid for damage sustained by a rented automobile while being used on other than official business is prohibited. | 
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| | c.� Documentation Supporting Damage Claims.� | 
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| | Claims for reimbursement of payments made directly to car rental agencies for the cost of damage to rented should be appropriately documented with, at the minimum, statements and itemized bills from the member and the car rental agency (to ensure that the claim is valid, not yet settled, and in an amount compensable to the actual damages) and an accident report (to establish fault on the part of the party not employed by the Government and to enable the Government to recoup its loss when the negligence of that party can be established without costly investigation (B-162186, May 28, 1971)). | 
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| | 3.Receipts for Special Conveyances.� | 
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