|CHAPTER��4�-�EMPLOYEE�TRAVEL
    PART�K:��SPECIFIC�ASSIGNMENT�CONDITIONS
        C4503��TRAVEL�OF�CONSULTANTS�AND�EXPERTS
|-------------------------------------------------------------------------------------------------------------------------



| |                                          | 
| | ---------------------------------------- | 
|
| | C4503� TRAVEL OF CONSULTANTS AND EXPERTS | 
|
|

| |                | 
| | -------------- | 
|
| | A.� Authority. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                              | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Title 5 U.S.C. �5703 and the Defense Production Act of 1950 (64 Statute. 819, as amended; 50 U.S.C., �2160) provide entitlements for travel expenses and allowances for consultants and experts who are in an employment status with or without compensation.� Authorization for transportation, allowances, and reimbursement of expenses incident to TDY assignments are in accordance with the provisions in this Volume. | 
|
|

| |                 | 
| | --------------- | 
|
| | B.� Conditions. | 
|
|

| |                                                                                                                                                                                                                                                                                                                              | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Individuals serving without pay or at $1 per year are entitled to the allowances in items 1 through 5.� Consultants and experts employed intermittently and paid on a daily-when-actually-employed basis may be paid the allowances in items 1 through 5 when it is determined to be in the best interest of the Government: | 
|
|

| |                                                                                                                                                                                                                                                               | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 1.� transportation expenses, per diem allowances, and, when appropriate, mileage allowance for use of POC, for official travel between home or place of business and place of duty assignment outside the area in which home or place of business is located; | 
|
|

| |                                                                                                                                                                                        | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 2.� expenses for transportation for official travel between home or place of business and place of duty when these places are all located in the same metropolitan or geographic area; | 
|
|

| |                                                                                                                                                                                                                        | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 3.� travel expenses for recurring round-trip travel between home or place of business and place of duty during an assignment when it is administratively determined more advantageous or economical to the Government; | 
|
|

| |                                                                                                                              | 
| | ---------------------------------------------------------------------------------------------------------------------------- | 
|
| | 4.� per diem allowance while at a place of duty assignment away from the area in which home or place of business is located; | 
|
|

| |                                                                                                                                                                                                                               | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 5.� actual expense reimbursement, when justified, as provided in these regulations, except for consultants and experts employed under the Defense Production Act of 1950 (64 Statute. 819, as amended; 50 U.S.C., App. 2160). | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                             | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | If more than 130 days of full-time service is performed in any continuous 365-day period, such employment isn�t intermittent.� When service isn�t intermittent, there is no entitlement for per diem or AEA at the regular place of assignment (35 Comp. Gen. 90 (1955); 36 i.d. 351 (1956)).� However, authorization of per diem allowance isn't precluded in connection with other TDY assignments at places of duty away from the regular duty location. | 
|
|

| |                            | 
| | -------------------------- | 
|
| | C4504� TRAVEL OF WITNESSES | 
|
|

| |              | 
| | ------------ | 
|
| | A.� General. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                         | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | The conditions for TDY shall apply when an employee is summoned and is authorized to respond to such summons, or is assigned by the agency to testify or produce official records on behalf of the United States, or to testify in the employee�s official capacity or produce official records on behalf of a party other than the United States in connection with any judicial or agency proceeding. | 
|
|

| |                  | 
| | ---------------- | 
|
| | B.� Definitions. | 
|
|

| |                                                         | 
| | ------------------------------------------------------- | 
|
| | The following definitions apply only to this paragraph: | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 1.� Judicial Proceeding -- The term "judicial proceeding" as used in this paragraph, means any action, suit, or other judicial proceeding, including any condemnation, preliminary, informational, or other proceeding of a judicial nature.� Examples of the latter include hearings and conferences before a committing court, magistrate, or commission, grand jury proceedings, and coroner's inquest.� It includes informational proceedings such as hearings an conferences conducted by a prosecuting attorney for the purpose of determining whether an information or charge should be made in a particular case. The judicial proceeding may be in the District of Columbia, a state, territory, or possession of the United States including the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, and the former Canal zone area (i.e., areas and installations in the Republic of Panama made available to the United States under the Panama Canal Treaty of 1977 and related agreements (as described in Section 3(a) of the Panama Canal Act of 1979), or the Trust Territory of the Pacific Islands. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                              | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 2.� Agency Proceedings--The term "agency proceeding" refers to "rulemaking" (means agency process for formulating, amending, or repealing a rule); "adjudication" (means agency process for the formulation of an order); and "licensing" (includes agency process respecting the grant, renewal, denial, relocation, suspension, annulment, withdrawal, limitation, amendment, modification, or conditioning of a license). | 
|
|

| |                                                                                                                                                                                                  | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | 3.� Summoned --The word "summoned" means an official request, invitation, or call, evidenced by an official writing of the court, authority, or party responsible for conducting the proceeding. | 
|
|

| |                                | 
| | ------------------------------ | 
|
| | C.� Allowable Travel Expenses. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | An employee performing authorized travel pursuant to this paragraph is paid travel expenses at the rates and in amounts allowable for employees on normal TDY for other purposes.� However, if any travel expenses are paid to the employee for� appearance by the court, authority, or party which caused the employee to be summoned as a witness on behalf of a party other than the United States, such payment must be deducted from the amount otherwise payable under the travel orders. Regulations of the separate departments regarding absence from duty for court leave apply. | 
|
|

| |              | 
| | ------------ | 
|
| | D.� Funding. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | If the employee serves as a witness on behalf of the United States, and the case involves the activity with which employed, the travel expenses are paid from the appropriation otherwise available for travel expenses of the employee.� If the case doesn�t involve the activity in which the employee is employed, the employing agency may advance or pay the travel expenses of the employee, and later obtain reimbursement from the agency properly chargeable with the travel expenses by submitting the latter an appropriate bill together with a copy of the employee's approved travel voucher.� If an employee serves as a witness to testify in official capacity or produce official records on behalf of a party other than the United States, allowable travel expenses shall be paid by the employing activity from the appropriation otherwise available for travel expenses of the employee. | 
|
|

| |                         | 
| | ----------------------- | 
|
| | C4505� TRAVEL OF JURORS | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                    | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | TDY travel orders shall not be issued when officials or employees are summoned for jury service.� When jury service is in a Federal court, travel expense are payable as jurors under appropriations available to the judiciary branch of the Government.� Regulations of the separate department of the Department of Defense regarding absence from duty and entitlement or nonentitlement to compensation or expense reimbursement shall apply. | 
|
|

| |                                                                         | 
| | ----------------------------------------------------------------------- | 
|
| | C4506� TRAVEL OF EMPLOYEES SERVING AS LABOR ORGANIZATION REPRESENTATIVE | 
|
|

| |              | 
| | ------------ | 
|
| | A.� General. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                       | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | The conditions for TDY assignments apply when employees serving as labor organization representatives perform travel to attend labor-management meetings that are certified to be of primary interest to the United States.� The term "Labor Organization Representative," as used in this paragraph, means a Department of Defense employee specifically designated by a labor organization to represent an organization in dealing with management. | 
|
|

| |                     | 
| | ------------------- | 
|
| | B.� Certifications. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                             | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | All authorizations for the payment of travel expenses to employees serving as labor organization representatives to attend labor-management meetings must be supported by the certification cited in subpar. 1, accompanied by a brief explanation of the basis for the certification.� The following standards are observed in making such certifications: | 
|
|

| |                                                                                                                  | 
| | ---------------------------------------------------------------------------------------------------------------- | 
|
| | 1.� that the travel is incident to attendance at a meeting which is primarily in the interest of the Government; | 
|
|

| |                                                                                                                                                                                                                                                                                                                            | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 2.� that the travel is incident to participation in activities such as joint labor-management cooperation committees concerning, but not limited to, prevention of accidents, reduction of absenteeism, improving communications, insuring equal employment opportunity, and maintaining employee productivity and morale; | 
|
|

| |                                                                                                                                                                                                                | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 3.� the travel isn't for the purpose of engaging in activities covered by 5 U.S.C. 7131(b), which provides that internal labor organization business be conducted only when employees are in a nonduty status. | 
|
|

| |                                                               | 
| | ------------------------------------------------------------- | 
|
| | C4507� TRAVEL TO RECEIVE NON-FEDERALLY SPONSORED HONOR AWARDS | 
|
|

| |              | 
| | ------------ | 
|
| | A.� General. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | Travel and transportation at Government expense may be authorized for an employee who travels to receive an honor award sponsored by a non-Federal organization provided the award is determined in each case to be closely related to the official duties of the employee and the functions and activities of the employee�s agency (55 Comp. Gen. 1332 (1976)).� When attendance at the meeting or convention where the award is given has been authorized/approved for another reason, no further authorization is required for the traveler to accept an award. | 
|
|

| |                        | 
| | ---------------------- | 
|
| | B.� Allowable Expense. | 
|
|

| |                                                                                                                       | 
| | --------------------------------------------------------------------------------------------------------------------- | 
|
| | Transportation and per diem or actual expense allowances are the same as those prescribed in this Volume for all TDY. | 
|
|

| |                  | 
| | ---------------- | 
|
| | C.� Prohibition. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | Travel and transportation at Government expense isn't authorized for dependents or next of kin to accompany an employee receiving an honor award, except as an attendant for a handicapped employee (see par.C6000, item 5).� Except as provided in par.C4501, there is no authority for an employee authorized travel under this paragraph to accept reimbursement from a private organization for travel and other expenses. | 
|
|

| |                              | 
| | ---------------------------- | 
| |                             
|
| | PART L:� PER DIEM ALLOWANCES | 
| |                             
|
|

| |                                  | 
| | -------------------------------- | 
|
| | C4550� APPLICABLE PER DIEM RATES | 
|
|

| |              | 
| | ------------ | 
|
| | A.� General. | 
|
|

| |                                                                                                                                                                                     | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | The per diem allowances prescribed in this Part are applicable for all periods of TDY, except when AEA authorized under Part M apply, and for all periods of permanent duty travel. | 
|
|

| |                                                       | 
| | ----------------------------------------------------- | 
|
| | B.� Responsibilities for Authorizing/Approving Rates. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | It is the responsibility of the head of the DOD component concerned, or a designee, to ensure per diem allowances prescribed herein aren't in excess of the amounts required to meet the necessary subsistence expenses of the official travel.� However, the per diem allowances prescribed herein are the maximum allowable.� To prevent authorization/approval of amounts in excess of the amounts required to meet the necessary subsistence expenses of official travel, consideration shall be given to the factors listed in items 1 through 5 that reduce the necessary expenses of employees;� (See subpar. C for requesting a reduced per diem rate.) | 
|
|

| |                                                                                                                                                                          | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
|
| | 1.�known arrangements or established cost experience at TDY locations showing that lodging and/or meals can be obtained without cost or at reduced cost to the employee; | 
|
|

| |                                                                                                                                                          | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 2.�situations in which special rates for accommodations have been made available for a particular meeting, conference, training or other TDY assignment; | 
|
|

| |                                                                                                                                                                                       | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 3.�employee's familiarity with establishments providing lodging and meals at a lower cost in certain localities, particularly where repetitive travel or extended stays are involved; | 
|
|

| |                                                                                                      | 
| | ---------------------------------------------------------------------------------------------------- | 
|
| | 4.�modes of transportation where accommodations are provided as part of the transportation cost; and | 
|
|

| |                                                                                                                                                                                         | 
| | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 5.�situations in which the Government furnishes lodging, such as Government quarters or other lodging procured for the employee by means of an agency purchase order (See par.C4552-I). | 
|
|

| |                                               | 
| | --------------------------------------------- | 
|
| | C.� Authorizing a Different Rate of Per Diem. | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | When it can be factually determined the per diem rates prescribed in this Part aren't appropriate for a particular duty assignment because of known reductions in lodging and/or meal costs resulting from prearrangement, special discounts, or other reasons (also see subpar. B), the official responsible for directing travel should seek approval to authorize a fixed per diem at a rate different from the applicable rate prescribed in this Part.� Such approval must be requested in advance of the period to be covered by the fixed per diem rate.� (A fixed per diem in the CONUS may not exceed the locality per diem rates prescribed in Appendix D.� For OCONUS areas, a fixed per diem may not exceed the rate prescribed in Appendix B for the locality concerned.)� The request, including known costs for lodgings and meals, traveler's name, dates, and location of TDY assignment should be submitted by mail or message to the appropriate office indicated in subpar. D.� (Include name and telephone number for individual who may be contacted concerning the request.)� If the request is approved, a fixed per diem rate authorization is sent to the requesting official by the appropriate office in subpar. D.� The fixed per diem rate authorized on the travel authorization shall be the per diem rate payable on the travel voucher without receipts and/or itemization by the employee.� Except as indicated in pars.C4552-Dand F,C4554-DandC4558-F, the appropriate office designated in subpar. D is the sole authority for substituting a fixed per diem rate for the otherwise applicable per diem allowance prescribed in this Part. | 
|
|

| |                                                                     | 
| | ------------------------------------------------------------------- | 
|
| | D.� Offices Designated to Authorize Reduced and Increased Per Diem. | 
|
|

| |                                          | 
| | ---------------------------------------- | 
|
| | The offices listed in items 1 through 4: | 
|
|

| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                     | 
| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 1.�Army:� Commander, major command, major subordinate command, or departmental elements and/or agencies not subordinate to a MACOM to which employee's employing activity reports--this authority may be redelegated at the discretion of the commander.� As an exception, employees attending the Inspector General Course may submit requests to HQDA, USAIGA, ATTN:� DAIG-TR, Humphreys Engineer Center, Casey Building, Room 112, Fort Belvoir, VA� 20060-5581; | 
|
|

| |                                                                                                                                                                                     | 
| | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 2.�Navy and Marine Corps:� Head of DON activity/command to which employee is permanently assigned for long-term training assignments and ODASN (CP/EEO) Code DP2 for long-term TDY; | 
|
|

| |                                                                                                                                                                                                                                                                                                | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 3.�Air Force: The approving authority for TDY other than training assignments is the commander, major command or separate operating agency--authority may be redelegated at the discretion of the commander.� For training assignments the office is HQ USAF/DPCS, Washington, DC� 20330-5060; | 
|
|

| |                                                                                                                                                                                              | 
| | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
|
| | 4.�Office of the Secretary of Defense, Washington Headquarters Services, and other DOD components:� Director, Travel Division, Washington Headquarters Services, Washington, DC� 20301-1155; | 
|
|

| |                                           | 
| | ----------------------------------------- | 
|
| | are designated to authorize (in advance): | 
|
|



|
|