|CHAPTER��4�-�EMPLOYEE�TRAVEL
    PART�C:��PERMANENT�CHANGE�OF�STATION�(PCS)�TRAVEL
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| | PART C:� PERMANENT CHANGE OF STATION (PCS) TRAVEL | 
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| | C4100� ELIGIBILITY FOR PCS TRAVEL | 
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| | A.� PCS Travel in the Interest of the Government. | 
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| | 1.� General. | 
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| | Travel and transportation expenses are payable when it is in the interest of Government to fill a position by movement of a current employee from one duty station to another within or outside the continental United States (CONUS).� This authority extends to movement from one Federal Government department or agency to another.� With the exception of a former employee separated by reason of reduction in force (RIF) or transfer of function who is reemployed, there must be no break in continuity of Government service in making a PCS. | 
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| | 2.� Department of Defense (DOD) Component Responsibility.� | 
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| | It is the responsibility of each DOD component to make decisions that balance the rights of employees and the prudent use of appropriated funds.� For instance, activities may determine that well qualified candidates exist within a particular geographical area and therefore in their recruitment announcements restrict the area of recruitment and/or indicate that PCS allowances aren't offered.� The Comptroller General held in 61 Comp. Gen. 156 (1981) that payment of relocation expenses need not automatically be tied to the existence of a vacancy announcement issued pursuant to a Merit Promotion Program. | 
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| | B.� Eligibility for PCS Allowances. | 
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| | When PCS orders are authorized in accordance with par.C3000, PCS allowances shall be paid to employees transferred from one official station to another for permanent duty provided that a determination has been made that the transfer is in the interest of the Government and isn't primarily for the convenience or benefit of the employee or at his/her request.� Guidelines for making this determination are as follows: | 
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| | 1.� Management Directed. | 
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| | If a DOD component recruits or requests an employee to transfer (i.e., RIF, transfer of function, agency career development program, or agency directed placement); it will regard such transfer as being in the interest of the Government. | 
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| | 2.� PCS Moves Not in the Interest of the Government. | 
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| | If an employee actively pursues, solicits or requests a position change resulting in the geographic move of such employee from one PDS to another, such a transfer is primarily for the convenience and benefit of the employee.� The gaining activity must formally advise the employee at the time an offer is extended that the transfer is in the interest of the employee and not in the interest of the Government, and that PCS expenses shall not be paid by the Government. | 
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| | 3.� Notification of Payment or Nonpayment of PCS Allowances. | 
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| | When a DOD component is preparing to recruit for a vacancy, the appropriate official should make every effort to determine prior to advertising the vacancy whether it is in the interest of the Government to pay PCS allowances so that this information can be provided during the advertisement period.� However, the determination regarding payment or nonpayment of PCS allowances may also be made after applicants have been referred to the selecting official.� The determination will be based on factors such as cost effectiveness, labor market conditions, and difficulty in filling the vacancy.� Budget constraints alone don't justify the denial of PCS allowances.� If a decision is made not to pay PCS allowances, the reason for this decision will be documented in writing by the appropriate official and maintained with the official staffing files.� All applicants selected for interview must be notified in writing of the organization's decision to pay or not pay PCS allowances.� If interviews aren't held, the selectee must be informed, in writing, whether PCS allowances will or won't be paid. | 
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| | C.� PCS Limitation Policy. | 
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| | It is neither cost-effective nor efficient to provide more than one PCS move to an employee during any 12-month period within the DOD.� Accordingly, except for the movements described in items 1 through 3, a transfer within the DOD, at Government expense, isn't authorized within 12 months of the employee's most recent PCS unless the order-issuing official certifies: that the proposed transfer is in the interest of the Government; that an equally qualified employee isn't available within the commuting area of the component concerned; and that the losing component agrees to the transfer.� This policy won't preclude an employee from accepting a position, but it may cause the employee to move at his/her own expense. | 
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| | 1.� movement of employee or reemployed former employee affected by RIF or transfer of functions (seeC4101), | 
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| | 2.� movement of employee in connection with an agency directed placement, | 
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| | 3.� movement of an employee from actual place of residence to a new PDS after the employee exercises return transportation rights from an overseas duty station under an overseas tour agreement, provided the employee wasn't furnished PCS allowances in connection with the return to actual place of residence.� (An employee who signed a new agreement in connection with return to actual place of residence and was reimbursed temporary quarters and/or miscellaneous expense allowances has been furnished PCS allowances.) | 
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| | C4101� MOVEMENT OF EMPLOYEES OR REEMPLOYED FORMER EMPLOYEES AFFECTED BY RIF AND TRANSFER OF FUNCTION | 
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| | A.� General. | 
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| | Travel and transportation expenses of the employee and his dependents and movement of his/her HHG will be allowed under the conditions in par.C4100. | 
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| | B.� Agreements and Entitlements. | 
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| | 1.� Agreements and Service Requirements. | 
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| | Expenses for travel, transportation, moving and storage of HHG, and allowances as provided in this Volume won't be allowed unless and until the employee concerned will agree in writing to remain in the Government service for 12 months following the date of reporting for duty at the new PDS, unless separated for reasons beyond his control which are acceptable to the agency concerned.� In case of violation of such agreement, any monies expended by the United States for such travel, transportation, moving and storage of HHG, and allowances will be recoverable from the individual concerned as a debt due the United States. | 
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| | 2.� Entitlements | 
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| | a.� Placement Prior to Separation. | 
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| | When an employee is assigned to a new duty station within the DOD incident to RIF or transfer of function, but prior to separation, his travel and transportation entitlement is from the old permanent station to the new duty station.� This entitlement also applies to an employee transferred prior to RIF separation to a non-DOD Federal agency at a duty station located within the United States, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, and the former Canal Zone area (i.e., areas and installations in the Republic of Panama made available to the United States under the Panama Canal Treaty of 1977 and related agreements (as described in Section 3(a) of the Panama Canal Act of 1979). | 
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| | b.� Placement After Separation. | 
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| | When a former employee, separated by reasons of RIF or transfer of function, is reemployed by a DOD component within 1 year of the date of separation under a nontemporary appointment at a different duty station from where the separation occurred, his/her travel and transportation entitlement is from the old duty station where separated to the new duty station.� This entitlement also applies to an employee who has been separated and is reemployed within 1 year of the date of separation in a non-DOD Federal agency at a duty station located within the United States, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, and the former Canal Zone area (i.e., areas and installations in the Republic of Panama made available to the United States under the Panama Canal Treaty of 1977 and related agreements (as described in Section 3(a) of the Panama Canal Act of 1979).� Nontemporary storage of HHG isn't authorized when the employee is assigned to an isolated duty station within the CONUS. | 
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| | c. Employees Transferring to the United States Postal Service.� | 
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| | The allowance under this paragraph may also be authorized for an employee of the Department of Defense (5 U.S.C. 5735) who: | 
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| | 1. is scheduled for separation from the Department, other than for cause; | 
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| | 2. is selected for appointment to a continuing position with the United States Postal Service; and | 
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| | 3. Accepts the appointment. | 
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| | d.� Issuance of Travel Orders. | 
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| | Travel order issuance is covered in Chapter 3. | 
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| | e.� Funds Chargeable. | 
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| | For funds from which travel and transportation expenses are payable, see par.C1052-B. | 
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| | C4102� REIMBURSEMENT FOR RELOCATION EXPENSES | 
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| | When a relocating employee meets the eligibility conditions in par.C4100, such an employee is entitled to reimbursement for all of the various categories of relocation allowances including a househunting trip, travel (including mileage), per diem, temporary storage, temporary quarters subsistence expense allowance (TQSE), shipment of HHG, miscellaneous expenses, expenses incurred in the selling or buying of a residence, or termination of a lease as determined under the provisions of par.C4400.� These allowances aren't subject to negotiation between the employing activity and the employee.� Further, the employing activity doesn't have the discretion to reduce or change benefits otherwise provided by regulation except in the case of a househunting trip or subsistence while occupying temporary quarters to the extent provided in this volume (55 Comp. Gen. 613 (1976)). | 
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| | C4103�� MOVEMENT TO AND WITHIN CONUS | 
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| | A.� General. | 
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| | Under the eligibility conditions in par.C4100, travel and transportation expenses shall be authorized incident to a transfer to and within CONUS. | 
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| | B.� Requirements and Entitlements. | 
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| | 1.� Agreements or Service Requirements. | 
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| | In connection with transfer of employees to and within CONUS, expenses for travel, transportation, moving and storage of HHG, and allowances as provided in this Volume shall not be authorized unless and until the employee concerned agrees in writing to remain in the Government service for 12 months following the date of reporting for duty at the new PDS, unless separated for reasons beyond control which are acceptable to the agency concerned.� A signed agreement for 12 months shall be required in connection with each PCS within CONUS.� In case of agreement violation, including failure to effect the transfer, any moneys expended by the United States for such travel, transportation, moving and storage of HHG, and allowances shall be recoverable from the individual concerned as a debt due to the United States. | 
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| | 2.� Issuance of Travel Orders. | 
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| | Travel order issuance is covered in Chapter 3. | 
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| | 3.� Funds Chargeable. | 
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| | For funds from which travel and transportation expenses are payable, see par.C1052-B. | 
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| | C4104� MOVEMENT FROM CONUS TO AN OVERSEAS ACTIVITY | 
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| | A.� General. | 
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| | Under the eligibility conditions in par.C4100, movement is allowed at Government expense for employees who are moved from a PDS in CONUS to an overseas PDS. | 
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| | B.� Agreement Requirements. | 
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| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 | 
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| | The expenses of travel, transportation, moving and storage of HHG, and applicable allowances as provided in this Volume in connection with the transfer or appointment of employees to OCONUS posts of duty shall not be allowed unless and until the employee selected for such transfer or appointment agrees in writing to remain in the Government service for a specific period following the reporting date at the new duty station, unless separated for reasons beyond control which are acceptable to the agency concerned.� In case of violation of such agreement, including failure to effect the transfer, any moneys expended by the United States for such travel, transportation, moving and storage of HHG, and allowances shall be recoverable from the individual concerned as a debt due the United States. | 
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| | C.� Entitlements and Allowances. | 
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| | Transportation entitlement and allowances are from PDS in CONUS to the overseas PDS. | 
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| | D.� Issuance of Travel Orders. | 
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