|CHAPTER�1�-�APPLICABILITY�AND�GENERAL�INFORMATION
        U1030��TERMINOLOGY
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| | U1030� TERMINOLOGY | 
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| | The terminology used in these regulations may be unique to this Volume. Consult the glossary inAppendix A, and the relevant Chapters and Parts, to determine the exact� definition� of� specific terms. Definitions in this Volume may not be applicable to other Volumes or to other Government regulations. | 
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| | U1031� REIMBURSEMENT OF DEPARTMENT OF DEFENSE DOMESTIC DEPENDENT SCHOOL BOARD MEMBERS FOR CERTAIN EXPENSES | 
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| | The Secretary of Defense may provide for reimbursement of a school board member for expenses incurred by the member for travel, transportation, lodging, meals, program fees, activity fees, and other appropriate expenses that the Secretary determines are reasonable and necessary for the performance of school board duties by the member.� See Department of Defense Domestic Dependent School Directives.� Department of Defense Dependent Elementary and Secondary Schools (DDESS) funds and issues necessary travel orders. | 
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| | U1036� NAVY MEMBERS ORDERED TO NUCLEAR POWER COMMAND TRAINING CURRICULUM | 
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| | This paragraph applies to a test being conducted by the Department of the Navy for senior members initially entering the nuclear power training syllabus.� Under test procedures, the Secretary of the Navy or the Secretary's designated representative may authorize aTDYassignment for members attending two or more sequential courses of instruction at different locations within a 12 month period, each course being 20 weeks or more in duration, provided that: | 
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| | 1.multiplePCSassignments would impact a member's family stability, or otherwise cause unusual personal/financial hardship to the member; 
2.use of Government quarters and messing when available is directed; and 
3.PCSversusTDYcost comparisons are considered before issuing orders. | 
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| | U1038� MEMBERS PARTICIPATING IN THE EDUCATIONAL LEAVE PROGRAM RELATING TO CONTINUING PUBLIC AND COMMUNITY SERVICES�� | 
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| | ( See par.U7656) | 
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| | U1039� DOD TEST OF SIMPLIFIED ENTITLEMENTS | 
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| | Simplified travel entitlement rules inAppendix OgovernTDYfor members assigned toDODComponents listed at the end ofAppendix O.��� | 
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| | U1045HOTEL AND MOTEL FIRE SAFETY - APPROVED ACCOMMODATIONS | 
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| | Government policy is to save lives and protect property by promoting fire safety in hotels and other establishments that provide lodging to transient guests.� Each DOD component must take appropriate steps to strongly encourage members who use commercial lodgings while on official travel to stay at firesafe-approved accommodations.� Lodgings that have met the Government requirements are listed on the U.S. Fire Administration's internet site at:� http://www.usfa.fema.gov/hotel/index.htm. | 
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| | CHAPTER 2 - ADMINISTRATION AND GENERAL PROCEDURES | 
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| | PART A:� TRAVEL POLICY | 
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| | U2000� GENERAL | 
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| | Each Service shall: | 
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| | 1.authorize only travel necessary to accomplish the mission of the Government effectively and economically, and� | 
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| | 2.establish internal controls to ensure that only travel essential to the needs of the Government is authorized. | 
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| | U2010� MEMBER'S RESPONSIBILITY | 
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| | A.� Obligation to Exercise Prudence. | 
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| | 1.The member must exercise the same care and regard for expenses as a prudent person traveling at personal expense.�� | 
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| | 2.The member must maintain records to validate expenses of $75 or more and all lodging costs. | 
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| | 3.Excess costs, circuitous routes, delays or luxury accommodations that are unnecessary or unjustified are the member�s financial responsibility.� | 
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| | B.� Promotional Material. | 
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| | 1.� General. | 
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| | Promotional material received by a member traveling on official business at Government expense must be relinquished in accordance with Service regulations (B-199656, July 15, 1981; 63 Comp. Gen. 229 (1984)). | 
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| | 2.� Items Received Through Mixed Official and Personal Travel. | 
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| | Promotional items received by the member as a result of travel paid by Government and personal funds are the property of the Government (63 Comp. Gen. 229 (1984) and 63 Comp. Gen. 233 (1984)).� The member doesn�t forfeit the right to use personal credits for personal travel if the member keeps adequate records that clearly separate credits earned from personal travel from those earned on official travel (B-257525, November 30, 1994). | 
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| | 3.� Voluntary Relinquishing of Seat. | 
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| | A member may keep payments from a carrier for voluntarily vacating a seat.� However, no additional per diem may be paid as a result of the delay in the member's travel. | 
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| | 4.� Involuntary Relinquishing of Seat. | 
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| | If a member is involuntarily denied boarding on flight, compensation for the denied seat belongs to the Government (59 Comp. Gen. 203 (1980)). | 
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| | 5.� Use of Frequent Traveler Program Credits for Accommodation Upgrades.� | 
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| | Overall Government travel costs should be reduced by using benefits earned through frequent traveler programs to obtain free airline tickets, rooms, and rental vehicles. Frequent traveler program credits earned on official travel may not be used for personal travel. The member may elect to use earned frequent traveler program credits for upgrades to premium-class other than first-class accommodations while on official Government travel as permitted by Service regulations. | 
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| | C.Lost or Delayed Accompanied Baggage. | 
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| | A member may keep payments from a commercial carrier as compensation for accompanied baggage that has been either lost or delayed by the carrier. | 
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| | U2015� USE OF GOVERNMENT TRAVEL CHARGE CARDS | 
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| | It's the general policy of DOD that the Government-sponsored, contractor-issued travel card be used by DOD personnel to pay for all costs incidental to official business travel, including travel advances, lodging, transportation, rental cars, meals and other incidental expenses, unless otherwise specified," (OSD(C) memo of 28 March 1995, subject:� Travel Reengineering Implementation Memorandum #2--Maximized Use of the Travel Charge Card). | 
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| | DOD Uniformed Services:� The policies and procedures for the Government travel charge card program (including central billing and unit cards) are found in the DOD Financial Management Regulation (DOD 7000.14R), Volume 9, "Travel Policy and Procedures." | 
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| | Non-DOD Uniformed Services: The policies and procedures for the Government travel charge card program (including central billing and unit cards) are found in Service regulations. | 
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| | PART B: TRAVEL ORDERS | 
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| | U2100 GENERAL | 
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| | A travel order used for reimbursement of travel and transportation expenses is a written document issued or approved by the Secretarial Process directing a member or a group of members to travel between designated points.� The travel order establishes the conditions for official travel and transportation at Government expense, and provides the basis for the traveler's reimbursement.� A travel order should be issued before the travel is performed. Reimbursement for travel isn�t authorized when the travel is performed before receipt of written or oral orders. | 
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| | Generally, a written travel order isn�t necessary when: | 
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| | 1.travel is performed within the limits of aPDSor in the immediate vicinity of such station (local travel), and� | 
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| | 2.it is known that the travel claim shall involve only reimbursement for commercial transportation orMALTfor the use of aPOCapproved as being more advantageous to the Government. | 
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| | If a travel order isn�t issued for local travel, approval on the voucher is sufficient for reimbursement purposes. | 
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| | U2115 ORDERS FOR TRAVEL AND REIMBURSEMENT | 
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| | A.� Written Orders. | 
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| | A written order issued by competent authority is required for reimbursement of expenses incident to official travel.� For the purpose of reimbursement, a written order that quotes or references an authority authorized to initiate the order is a competent order. | 
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| | B.� Oral Orders. | 
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| | Urgent or unusual situations may require that official travel begin or be performed before a written order can be issued.� Under these circumstances an oral order, conveyed by any medium including telephone, may be given.� When this occurs, the order-issuing official shall promptly issue a confirmatory written order.� An oral order: | 
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| | 1.given in advance of travel, | 
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| | 2.subsequently confirmed in writing giving the date of the oral order, and | 
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| | 3.approved by competent authority | 
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| | meets the requirement for written orders. | 
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| | C.� Orders Not Originated by Competent Authority. | 
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| | Travel orders issued under unusual conditions and not originated by competent authority must be approved by the order-issuing official before reimbursement of travel expenses. | 
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| | U2135 ITINERARY VARIATION | 
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