|CHAPTER�4�-�TEMPORARY�DUTY�TRAVEL�TDY
    PART�E:��USE�OF�GOVERNMENT�QUARTERS���AND�GOVERNMENT�MESS
        U4400��GENERAL
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| | U4400� GENERAL� | 
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| | ----------------------- | 
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| | A.� Government Quarters | 
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| | ------------------------ | 
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| | 1.� Quarters Available.� | 
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| | A member on official travel must use adequate available Government quarters.� When adequate Government quarters are available and other lodging is used, the reimbursement for a member on official travel is limited to the Government quarters cost. | 
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| | 2.� Quarters Not Available. | 
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| | ------------------------------------------ | 
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| | Government quarters aren't available when: | 
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| | a.TDYor delay point is to other than a U.S. installation; | 
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| | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | 
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| | b.the order-issuing official determines use of Government quarters would adversely affect mission performance (this doesn�t apply to members attending service schools at an installation);� officers in grades 0-7 through 0-10 make this determination for their own travel; | 
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| | c.the travel is in connection with aPCS: | 
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| | (1)� and per diem is payable under par.U5105(MALT plus); | 
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| | (2)� the member is accompanied by dependents authorized to travel concurrently, and the family unit can't be lodged together in Government quarters at ports of embarkation/debarkation; or | 
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| | (3)� to a ship or an afloat staff homeportedOCONUS, the member, accompanied by dependents authorized to travel concurrently, is put onTDYat the homeport awaiting arrival of the ship/staff or onward transportation, and Government quarters aren't available for the family unit; or | 
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| | d.� all periods of travel en route; | 
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| | e.� anyTDYor delay of less than 24 hours at one location; or | 
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| | f.� the member isTDYat a medical facility as a nonmedical attendant accompanying a dependant in an outpatient status (see par.U7551). | 
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| | 3.� Documentation. | 
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| | The travel order or voucher must document when one of the above circumstances applies.� In all other situations: | 
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| | a.� the availability of Government quarters must be checked and documented by the order-issuing official; | 
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| | b.� the travel order or voucher must document that quarters aren't available by: | 
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| | (1)� the confirmation number provided by the Service in its registration process; | 
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| | (2)� the date the attempt to acquire reservations was made and the phone number and point of contact at the billeting office contacted; or | 
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| | (3)� member documentation that Government quarters weren't available on arrival; and | 
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| | c.� the order-issuing official authorizes/approves commercial lodging. | 
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| | NOTE:�� FOR COAST GUARD PERSONNEL ONLY: Government quarters are available only if use is directed in the order. | 
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| | --------------------- | 
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| | B.� Government Mess.� | 
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| |                     | 
| | ------------------- | 
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| | 1.� Mess Available. | 
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| | --------------------------------------------------------------- | 
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| | Government mess must be used to the maximum extent practicable. | 
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| |                         | 
| | ----------------------- | 
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| | 2.� Mess Not Available. | 
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| | It isn't practical to direct the use of Government mess: | 
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| | a.� when Government lodging on the installation isn�t available (see subpar. A) for the member while on official travel; | 
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| |                           | 
| | ------------------------- | 
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| | b.� on travel days;� or�� | 
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| | c.� when the order-issuing official determines: | 
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| | (1)� the use of the mess adversely affects mission performance;� | 
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| | (2)� there's excessive distance between the mess and place of duty, and/or the mess and place of lodging; | 
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| | (3)� transportation isn�t reasonably available between the mess and place of duty, and/or the mess and place of� lodging; or� | 
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| | (4)� duty hours and mess operating hours aren�t compatible. | 
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| | 3.� Documention | 
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| | Travel orders shall note if mess is directed for all three meals each day or if the proportional meal rate is directed.� If mess is directed: | 
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| | a.� and mess nonavailability is known before the trip, the order should note that nonavailability; | 
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| | b.� but during the trip it isn�t available, the member shall be reimbursed: | 
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| | (1)� the fullM&IEmeal rate if all three meals aren�t available, or | 
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| | (2)� the proportional rate if one or two meals aren�t available, | 
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| | if the authorizing official accepts the member's certification of nonavailability) | 
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| | NOTE:� When� orders don't direct the government or proportional meal rate, the locality M&IE rate shall be apid (see par. U4125-A3g for deductible meals). | 
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| | PART F:� MISCELLANEOUS REIMBURSABLE EXPENSES | 
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| |                | 
| | -------------- | 
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| | U4500 GENERAL� | 
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| |          | 
| | -------- | 
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| | A.Scope. | 
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| | This Part provides guidance for reimbursement of the more commonly incurred miscellaneous expenses.� Each miscellaneous expense� must be described on the travel voucher.� | 
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| | B.Transportation Expenses Incurred In or Around A PDS or TDY Location.� | 
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| | Reimbursement of these expenses is covered in Chapter 3, Part F. | 
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| | ----------------------------- | 
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| | U4505 COMMUNICATION SERVICES� | 
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| |                                                                                                                                                                                                                                                | 
| | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
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| | Government-owned or Government-leased services should be used for official communications. When they are unavailable, commercial communications services may be used. Reimbursement may be authorized/approved by the order-issuing� official. | 
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| | U4510REIMBURSEMENT FOR OCCASIONAL MEALS AND QUARTERS | 
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| |               | 
| | ------------- | 
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| | A.� General.� | 
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| | -------------------------------------------------------------------------------------------------------------------------------------------------------------- | 
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| | A member is entitled to reimbursement for meals and/or quarters as provided in subpar. B when the order-issuing official determines the member is required to: | 
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| | 1.procure quarters from commercial, Government or nonappropriated fund sources;� | 
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| |                                                      | 
| | ---------------------------------------------------- | 
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| | 2.use Government quarters and pay a service charge;� | 
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| | --------------------------------------------------------------------------------------------------------------- | 
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| | 3.retain quarters at a priorTDYlocation when the retention is authorized/approved by appropriate authority; or� | 
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| | ------------------------------------------------------------------ | 
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| | 4.procure meals from commercial or nonappropriated funds sources;� | 
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| | -------------------------------------------- | 
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| | and, the member is in a status listed below: | 
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