FORMAT_NAME

:DD173 3379

DISTRIBUTION

:

DRAFTERS_NAME

:TED CHOLEWICKI

DRAFTERS_OFFICE

:COMM (703) 325-1434 DSN 221-1434

RELEASERS_NAME

:W.B. TIRRELL, SR PDC, 325-1437

SPECIAL_INSTRUCTIONS

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MONTH

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YEAR

:98

PRECEDENCE_ACTION

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PRECEDENCE_INFO

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CLASS

:UUUU

FL12A_DUMMY

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SPECAT

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LMF

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CIC

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OMI

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BOOK

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MSG_HANDLING

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FROM

:PER DIEM TVL AND TRANS ALW COMTE ALEXANDRIA VA

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:AIG SIX EIGHT FIVE ZERO

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:AIG 7407

:AIG 7447

:AIG 7598

:AIG 8626

:AIG 8927

:AIG 8995

:AIG 9226

:AIG 9413
:AIG NINE NINE THREE SEVEN

:AIG 8184

:AIG 4581

INFO

:PER DIEM TVL AND TRANS ALW COMTE ALEXANDRIA VA

:ARSTAF

XMT

:CDRTAPC ALEXANDRIA VA//TAPC-EPK/TAPC-EPL/

:TAPC-EPM/TAPC-EPO/TAPC-RM//

ACCT

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TEXT

:UNCLAS

SUBJECT: JTR CHANGE - REIMBURSEMENT FOR CONUS LODGING TAXES AND

LAUNDRY/DRY CLEANING/PRESSING OF CLOTHING.

1. THIS CHANGE AFFECTS CIVILIAN PERSONNEL TRAVELING IAW THE JTR.

THIS MESSAGE FORWARDS CHANGES WHICH WERE APPROVED BY THE SERVICES IN

CAP ITEM 47-98 (FTR AMENDMENT 75-REIMBURSEMENT FOR CONUS LODGING

TAXES AND LAUNDRY/DRY CLEANING/PRESSING OF CLOTHING COSTS).

2. CINCS PASS TO COMPONENT COMMANDERS AS APPROPRIATE. USDAO'S PASS

TO SUPPORTING BUDGET AND FISCAL OFFICERS. PLEASE NOTIFY ALL COS,

PAYING FOS AND ITOS OF ALL OTHER ELEMENTS OF UNIFORMED SERVICES

CONCERNED.

3. THIS CHANGE IS EFFECTIVE 1 JAN 1999, AND APPLIES TO OFFICIAL

TRAVEL PERFORMED ON OR AFTER 1 JANUARY 1999. THE JTR IS AMENDED AS

FOLLOWS:

JTR, PAR. C4553-C1 AND 2 REVISED

1. MAXIMUM LODGING EXPENSE ALLOWANCE. PER DIEM RATES INCLUDE A

MAXIMUM AMOUNT FOR LODGING EXPENSES. REIMBURSEMENT MAY NOT EXCEED

ACTUAL LODGING COSTS UP TO THE APPLICABLE MAXIMUM AMOUNT. RECEIPTS

FOR LODGING ARE REQUIRED (SEE PAR. C4555-I). (NOTE: THE MAXIMUM MOUNT

ALLOWED FOR LODGING IN CONUS (SEE APPENDIX D) DOES NOT INCLUDE AN

AMOUNT FOR LODGING TAXES. TAXES FOR LODGING IN CONUS ARE A

SEPARATELY REIMBURSABLE TRAVEL EXPENSE. THE MAXIMUM AMOUNT ALLOWED

FOR LODGING OCONUS (SEE APPENDIX B) INCLUDES AN AMOUNT FOR LODGING

TAXES. LODGING TAXES FOR LODGING OCONUS ARE NOT SEPARATELY

REIMBURSABLE.)

2. MEALS AND INCIDENTAL EXPENSES (M&IE) ALLOWANCE. PER DIEM RATES

INCLUDE A FIXED ALLOWANCE FOR M&IE. THE M&IE RATE, OR FRACTION

THEREOF, IS PAYABLE TO A TRAVELER WITHOUT ITEMIZATION OF EXPENSES OR

RECEIPTS. (SEE PAR. C4557 FOR REDUCED INCIDENTAL EXPENSE ALLOWANCE

WHEN GOVERNMENT QUARTERS ARE AVAILABLE ON AN OCONUS GOVERNMENT

INSTALLATION.) THE PROPORTIONAL OR GOVERNMENT MESS RATE (C4554)

SHALL NOT APPLY FOR THE FIRST AND LAST DAY OF TRAVEL. (NOTE: THE

COST FOR LAUNDRY, DRY CLEANING AND PRESSING OF CLOTHING IS A

SEPARATELY REIMBURSABLE EXPENSE IN ADDITION TO PER DIEM/AEA WHEN

TRAVEL IS WITHIN CONUS AND REQUIRES AT LEAST 4 CONSECUTIVE NIGHTS

TDY/PCS LODGING IN CONUS. THE COST FOR LAUNDRY, DRY CLEANING AND

PRESSING OF CLOTHING ISN'T A SEPARATELY REIMBURSABLE TRAVEL EXPENSE

FOR TRAVEL OCONUS AND IS INCLUDED AS A REIMBURSABLE EXPENSE WITHIN

THE AEA AUTHORIZED/APPROVED FOR TRAVEL OCONUS.) (SEE PAR. C4557 FOR

REDUCED INCIDENTAL EXPENSE ALLOWANCE WHEN GOVERNMENT QUARTERS ARE

AVAILABLE ON AN OCONUS GOVERNMENT INSTALLATION.) THE PROPORTIONAL OR

GOVERNMENT MESS RATE SHALL NOT APPLY FOR THE FIRST AND LAST DAY OF

TRAVEL.

JTR, PAR. C4601-A REVISED

C4601 TYPES OF EXPENSES
A. EXPENSES ALLOWABLE. AEAS ARE ALLOWED FOR THE SAME TYPE OF

EXPENSES ORDINARILY COVERED BY PER DIEM. THE FOLLOWING ARE

ALLOWABLE:

1. * * * * *;

2. * * * * *;

3. * * * * *;

4. EXPENSES FOR PERSONAL LAUNDRY AND CLEANING AND PRESSING OF

CLOTHING (EXCEPT WHEN TRAVEL IS WITHIN CONUS AND REQUIRES AT LEAST 4

CONSECUTIVE NIGHTS TDY/PCS LODGING IN CONUS - SEE NOTE 1);

5. * * * * *;

6. * * * * *;

7. LOCAL TRANSPORTATION (I.E., BUS, SUBWAY) EXPENSES BETWEEN PLACES

OF LODGING OR DUTY AND PLACES WHERE MEALS ARE TAKEN, IF SUITABLE

MEALS CAN'T BE OBTAINED AT THE TDY SITE (NOTE: IF, IN THE OPINION OF

THE ORDER-ISSUING AUTHORITY, SUITABLE MEALS CAN'T BE OBTAINED AT THE

TDY SITE AND REIMBURSEMENT FOR THE COST OF TRAVEL TO OBTAIN SUITABLE

MEALS PROVIDED IN THE INCIDENTAL EXPENSES IS INADEQUATE,

REIMBURSEMENT MAY BE AUTHORIZED/APPROVED UNDER PAR. C2402;

8. TAXES (EXCEPT FOR LODGING TAXES FOR TRAVEL WITHIN CONUS - SEE

NOTE 2) AND SERVICE CHARGES ON ANY OF THE EXPENSES IN ITEMS 1 THROUGH

6; AND

9. * * * * *.

(NOTE 1: THE COST FOR LAUNDRY, DRY CLEANING AND PRESSING OF CLOTHING

IS A SEPARATELY REIMBURSABLE EXPENSE IN ADDITION TO PER DIEM/AEA WHEN

TRAVEL IS WITHIN CONUS AND REQUIRES AT LEAST 4 CONSECUTIVE NIGHTS

TDY/PCS LODGING IN CONUS. THE COST FOR LAUNDRY, DRY CLEANING AND

PRESSING OF CLOTHING ISN'T A SEPARATELY REIMBURSABLE TRAVEL EXPENSE

FOR TRAVEL OCONUS AND IS INCLUDED AS A REIMBURSABLE EXPENSE WITHIN

THE AEA AUTHORIZED/APPROVED FOR TRAVEL OCONUS.

NOTE 2: TAXES FOR LODGING IN CONUS ARE A SEPARATELY REIMBURSABLE

TRAVEL EXPENSE AND NOT INCLUDED AS A PART OF THE LODGING COST FOR

REIMBURSEMENT WITHIN THE AEA AUTHORIZED/APPROVED FOR TRAVEL IN CONUS.

 LODGING TAXES FOR LODGING OCONUS AREN'T SEPARATELY REIMBURSABLE AND

ARE PART OF THE LODGING COST FOR REIMBURSEMENT WITHIN THE AEA

AUTHORIZED/APPROVED FOR TRAVEL OCONUS.

JTR, PAR. C4606, TEXT PRECEDING EXAMPLE 1 IS REVISED AS SHOWN

C4606 COMPUTATION EXAMPLES

FOLLOWING ARE EXAMPLES OF COMPUTING ALLOWANCES WHEN TRAVEL IS

AUTHORIZED ON AN ACTUAL EXPENSE BASIS AND ON AN ACTUAL EXPENSE AND

PER DIEM BASIS ON THE SAME TRIP:

NOTE 1: THE PER DIEM RATES AND MILEAGE ALLOWANCES USED IN THE

FOLLOWING EXAMPLE(S) ARE FOR ILLUSTRATIVE PURPOSES ONLY AND DON'T

REFLECT CURRENT ALLOWANCES. PLEASE CHECK APPENDIX B AND D, AS

APPROPRIATE, FOR CURRENT PER DIEM RATES AND PARS. C4250 (PCS) AND

C4651 (TDY) FOR CURRENT MILEAGE RATES.

NOTE 2: TAXES FOR LODGING IN CONUS ARE A SEPARATELY REIMBURSABLE

TRAVEL EXPENSE AND NOT INCLUDED AS A PART OF THE LODGING COST FOR

REIMBURSEMENT WITHIN THE AEA AUTHORIZED/APPROVED FOR TRAVEL IN CONUS.

 LODGING TAXES FOR LODGING OCONUS AREN'T SEPARATELY REIMBURSABLE AND

ARE PART OF THE LODGING COST FOR REIMBURSEMENT WITHIN THE AEA

AUTHORIZED/APPROVED FOR TRAVEL OCONUS.

NOTE 3: THE COST FOR LAUNDRY, DRY CLEANING AND PRESSING OF CLOTHING

IS A SEPARATELY REIMBURSABLE EXPENSE IN ADDITION TO PER DIEM/AEA WHEN

TRAVEL IS WITHIN CONUS AND REQUIRES AT LEAST 4 CONSECUTIVE NIGHTS

TDY/PCS LODGING IN CONUS. THE COST FOR LAUNDRY, DRY CLEANING AND

PRESSING OF CLOTHING ISN'T A SEPARATELY REIMBURSABLE TRAVEL EXPENSE

FOR TRAVEL OCONUS AND IS INCLUDED AS A REIMBURSABLE EXPENSE WITHIN
THE AEA AUTHORIZED/APPROVED FOR TRAVEL OCONUS.

EXAMPLE 1

* * * * *

JTR, PAR. C4709-A REVISED BY INSERTING NEW TEXT IN ITEMS 5, 6, 7C, 8,

14 AND 15

C4709 MISCELLANEOUS EXPENSES

A. GENERAL. REIMBURSEMENT IS ALLOWED FOR NECESSARY TRAVEL-RELATED

MISCELLANEOUS EXPENSES INCURRED IN THE CONDUCT OF OFFICIAL BUSINESS.

THESE EXPENSES INCLUDE:

1. * * * * *;

2. * * * * *;

3. * * * * *;

4. * * * * *;

5. TAXES FOR LODGING IN CONUS LIMITED TO THE TAXES ON REIMBURSABLE

LODGING COSTS ( FOR EXAMPLE IF THE TRAVELER IS AUTHORIZED A MAXIMUM

LODGING RATE OF $50 PER NIGHT, AND THE TRAVELER ELECTS TO STAY AT A

HOTEL THAT COSTS $100 PER NIGHT, THE TRAVELER CAN ONLY CLAIM THE

AMOUNT OF TAXES ON $50, WHICH IS THE MAXIMUM AUTHORIZED LODGING

AMOUNT) (TAXES FOR LODGING OCONUS ARE PART OF PER DIEM AND AREN'T

SEPARATELY REIMBURSABLE);

6. COST FOR PERSONAL LAUNDRY AND DRY CLEANING AND PRESSING OF

CLOTHING WHEN TRAVEL IS WITHIN CONUS AND REQUIRES AT LEAST 4

CONSECUTIVE NIGHTS TDY/PCS LODGING IN CONUS;

7. FEES FOR:

A. CURRENCY CONVERSION;

B. CASHING UNITED STATES GOVERNMENT CHECKS OR DRAFTS ISSUED FOR

REIMBURSEMENT OF EXPENSES INCURRED FOR TRAVEL IN FOREIGN COUNTRIES,

BUT NOT INCLUDING CASHING CHECKS OR DRAFTS FOR SALARY;

C. AIRPORT TRANSIT, SERVICE CHARGES OR TAXES, LANDING, PORT TAXES,

EMBARKATION/ DEBARKATION, FOREIGN COUNTRY EXIT FEES OR SIMILAR

MANDATORY CHARGES ASSESS AGAINST TRAVELERS ON ARRIVAL/DEPARTURE FROM

CARRIER TERMINALS WHEN NOT INCLUDED IN THE COST OF THE TICKET (52

COMP. GEN. 73 (1972);

8. NECESSARY STENOGRAPHIC, TYPING SERVICES, DATA PROCESSORS OR

RENTAL OF TYPEWRITERS IN CONNECTION WITH THE PREPARATION OF REPORTS

OR CORRESPONDENCE;

9. CLERICAL ASSISTANCE;

10. SERVICES OF GUIDES, INTERPRETERS, PACKERS, DRIVERS OF VEHICLES;

11. STORAGE OF PROPERTY USED ON OFFICIAL BUSINESS;

12. RENTAL FOR ROOMS AT A HOTEL OR OTHER PLACE IN ORDER TO TRANSACT

OFFICIAL BUSINESS;

13. CHARGES FOR INOCULATIONS WHICH CAN'T BE OBTAINED THROUGH A

FEDERAL DISPENSARY FOR TRAVEL OUTSIDE CONUS, BUT NOT INCLUDING ANY

TRAVEL EXPENSES WHICH MAY BE INCURRED ON OBTAINING REQUIRED

INOCULATIONS;

14. USE OF COMPUTERS, PRINTERS, FAXING MACHINES AND SCANNERS;

15. FAXES, TELEGRAMS, CABLEGRAMS, OR RADIOGRAMS; AND

16. SIMILAR EXPENSES.

JTR, APPENDIX A, DEFINITION OF PER DIEM REVISED AS SHOWN

PER DIEM ALLOWANCE.

THE PER DIEM ALLOWANCE (ALSO REFERRED TO AS SUBSISTENCE ALLOWANCE) IS

A DAILY PAYMENT INSTEAD OF REIMBURSEMENT FOR ACTUAL EXPENSES FOR

LODGING, MEALS AND RELATED INCIDENTAL EXPENSES. THE PER DIEM

ALLOWANCE IS SEPARATE FROM TRANSPORTATION EXPENSES AND OTHER

MISCELLANEOUS EXPENSES. THE PER DIEM ALLOWANCE COVERS ALL CHARGES,

INCLUDING TAXES (EXCEPT TAXES FOR LODGING IN CONUS -SEE NOTE 1 BELOW)

AND SERVICE CHARGES WHERE APPLICABLE FOR:
 1. LODGING. THE TERM "LODGING" INCLUDES EXPENSES FOR OVERNIGHT

SLEEPING FACILITIES; BATHS; PERSONAL USE OF THE ROOM DURING DAYTIME,

TELEPHONE ACCESS FEE; AND SERVICE CHARGES FOR FANS, AIR CONDITIONERS,

HEATERS AND FIRES FURNISHED IN ROOM WHEN SUCH CHARGES AREN'T INCLUDED

IN THE ROOM RATE. THE TERM "LODGING" DOESN'T INCLUDE ACCOMMODATIONS

ON AIRPLANES, TRAINS, BUSES OR SHIPS. SUCH COST IS INCLUDED IN THE

TRANSPORTATION COST AND ISN'T A LODGING EXPENSE.

(NOTE 1: THE MAXIMUM AMOUNT ALLOWED FOR LODGING IN CONUS (SEE

APPENDIX D) DOES NOT INCLUDE AN AMOUNT FOR LODGING TAXES. TAXES FOR

LODGING IN CONUS ARE A SEPARATELY REIMBURSABLE TRAVEL EXPENSE. THE

MAXIMUM AMOUNT ALLOWED FOR LODGING OCONUS (SEE APPENDIX B) INCLUDES

AN AMOUNT FOR LODGING TAXES. LODGING TAXES FOR LODGING OCONUS AREN'T

SEPARATELY REIMBURSABLE.)

 2. MEALS. EXPENSES FOR BREAKFAST, LUNCH AND DINNER AND RELATED

TIPS AND TAXES (SPECIFICALLY EXCLUDED ARE ALCOHOLIC BEVERAGE AND

ENTERTAINMENT EXPENSES, AND ANY EXPENSES INCURRED FOR OTHER PERSONS).

 3. INCIDENTAL EXPENSES RELATED TO SUBSISTENCE.

 A. FEES AND TIPS TO PORTERS, BAGGAGE CARRIERS, BELLHOPS, HOTEL

MAIDS, STEWARDS OR STEWARDESSES AND OTHERS ON SHIPS, AND HOTEL

SERVANTS IN FOREIGN COUNTRIES.

 B. LAUNDRY, CLEANING AND PRESSING OF CLOTHING (EXCEPT WHEN

TRAVEL IS WITHIN CONUS AND REQUIRES AT LEAST 4 CONSECUTIVE NIGHTS

TDY/PCS LODGING IN CONUS - SEE NOTE 2 BELOW).

 C. LOCAL TRANSPORTATION (I.E., BUS, SUBWAY) EXPENSES BETWEEN

PLACES OF LODGING OR DUTY AND PLACES WHERE MEALS ARE TAKEN IF

SUITABLE MEALS CAN'T BE OBTAINED AT THE TDY SITE (NOTE: IF, IN THE

OPINION OF THE ORDER-ISSUING AUTHORITY, SUITABLE MEALS CAN'T BE

OBTAINED AT THE TDY SITE AND REIMBURSEMENT PROVIDED IN THE INCIDENTAL

EXPENSES FOR THE COST OF TRAVEL TO OBTAIN SUITABLE MEALS IS

INADEQUATE, REIMBURSEMENT MAY BE AUTHORIZED/APPROVED UNDER PAR.

C2402.).

 D. TELEGRAMS AND TELEPHONE CALLS NECESSARY TO RESERVE LODGING

ACCOMMODATIONS.

 E. MAILING COSTS ASSOCIATED WITH FILING TRAVEL VOUCHERS AND

PAYMENT OF GOVERNMENT-SPONSORED CREDIT CARD BILLINGS.

(NOTE 2: THE COST FOR LAUNDRY, DRY CLEANING AND PRESSING OF CLOTHING

IS A SEPARATELY REIMBURSABLE EXPENSE IN ADDITION TO PER DIEM/AEA WHEN

TRAVEL IS WITHIN CONUS AND REQUIRES AT LEAST 4 CONSECUTIVE NIGHTS

TDY/PCS LODGING IN CONUS. THE COST FOR LAUNDRY, DRY CLEANING AND

PRESSING OF CLOTHING ISN'T A SEPARATELY REIMBURSABLE TRAVEL EXPENSE

FOR TRAVEL OCONUS AND IS INCLUDED AS A REIMBURSABLE EXPENSE WITHIN

THE AEA AUTHORIZED/APPROVED FOR TRAVEL OCONUS.)

JTR APPENDIX O, PAR. T4040-A1C AND 3 REVISED BY ADDING A NOTE AFTER

EACH PARAGRAPH

C. IF GOVERNMENT QUARTERS AREN'T AVAILABLE, REIMBURSEMENT IS

AUTHORIZED FOR THE ACTUAL COST OF LODGING, BASED ON THE SINGLE

OCCUPANT RATE, UP TO THE MAXIMUM FOR THE TDY SITE OR STOPOVER

LOCATION. IF THE CTO CAN FIND ONLY LODGINGS THAT COST MORE THAN THE

PUBLISHED MAXIMUM RATE, THE AO MAY AUTHORIZE THE HIGHER AMOUNT SUCH

THAT THE LODGING COST AND THE M&IE DON'T EXCEED 300 PERCENT OF THE

PUBLISHED RATE (LODGING PLUS M&IE). THE CTO MUST PUT THESE RATES ON

THE TRIP RECORD. THE TRAVELER IS RESPONSIBLE FOR ANYTHING CHARGED

BEYOND THE BASIC ROOM FEE AND TAXES. TRAVELERS ARE TO KEEP ALL

LODGING RECEIPTS.

(NOTE: THE MAXIMUM AMOUNT ALLOWED FOR LODGING IN CONUS (SEE APPENDIX

D) DOES NOT INCLUDE AN AMOUNT FOR LODGING TAXES. TAXES FOR LODGING

IN CONUS ARE A SEPARATELY REIMBURSABLE TRAVEL EXPENSE. THE MAXIMUM
AMOUNT ALLOWED FOR LODGING OCONUS (SEE APPENDIX B) INCLUDES AN AMOUNT

FOR LODGING TAXES. LODGING TAXES FOR LODGING OCONUS AREN'T

SEPARATELY REIMBURSABLE.)

3. INCIDENTAL EXPENSES (IE). TRAVELERS ARE PAID AN ALLOWANCE FOR

MISCELLANEOUS EXPENSES, SUCH AS TIPS AND LAUNDRY, INCURRED WHILE

TRAVELING. THIS IS THE IE PART OF THE M&IE. THE DAILY IE

ENTITLEMENT IN CONUS IS $2.00. THE OCONUS DAILY IE ENTITLEMENT IS

THE RATE FOR THE APPLICABLE LOCALITY PER DIEM, OR $3.50 WHEN THE

ORDER-ISSUING AUTHORITY DETERMINES $3.50 TO BE ADEQUATE FOR

ANTICIPATED INCIDENTAL EXPENSES.

(NOTE: THE COST FOR LAUNDRY, DRY CLEANING AND PRESSING OF CLOTHING IS

A SEPARATELY REIMBURSABLE EXPENSE FOR CIVILIAN EMPLOYEES IN ADDITION

TO PER DIEM/AEA WHEN TRAVEL IS WITHIN CONUS AND REQUIRES AT LEAST 4

CONSECUTIVE NIGHTS TDY LODGING IN CONUS. THE COST FOR LAUNDRY, DRY

CLEANING AND PRESSING OF CLOTHING ISN'T A SEPARATELY REIMBURSABLE

TRAVEL EXPENSE FOR TRAVEL OCONUS AND IS INCLUDED AS A REIMBURSABLE

EXPENSE WITHIN THE AEA AUTHORIZED/APPROVED FOR TRAVEL OCONUS.)

4. THESE CHANGES ARE SCHEDULED TO APPEAR IN PRINTED CHANGE 401, OF

THE JTR, VOL 2, DATED 1 MARCH 1999.

5. QUESTIONS REGARDING THIS MESSAGE SHOULD BE FORWARDED TO THE

CIVILIAN ADVISORY PANEL (CAP) MEMBER FOR THE APPROPRIATE SERVICE.

THEIR ADDRESSES ARE FOUND IN THE JTR INTRODUCTION UNDER FEEDBACK

REPORTING.

6. FOR ADDITIONAL TRAVEL AND TRANSPORTATION INFORMATION PLEASE SEE

OUR WEBSITE AT: HTTP://WWW.DTIC.MIL/PERDIEM