|CHAPTER��4�-�TRAVEL�OF�EMPLOYEES
    PART�B:��FIRST�DUTY�STATION�TRAVEL
        C4051��APPOINTMENTS�AND�ASSIGNMENTS�OF�NEW�APPOINTEES�AND�STUDENT�TRAINEES�TO�ANY�POSITION�WITHIN�THE�50�STATES�AND�THE�DISTRIC
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| | C4051� APPOINTMENTS AND ASSIGNMENTS OF NEW APPOINTEES AND STUDENT TRAINEES TO ANY POSITION WITHIN THE 50 STATES AND THE DISTRICT OF COLUMBIA | 
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| | A.� General. | 
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| | In connection with the appointment or assignment of an appointee or student trainee to an official station within the 50 states and the District of Columbia, expenses authorized under this Part shall not be allowed until the individual selected for such appointment or assignment agrees in writing to remain in the service of the Government for 12 months following the date the appointee or student trainee reports for duty at the first or new PDS, unless separated for reasons beyond control that are acceptable to the DoD component concerned.� In case of violation of such an agreement, including failure to report for duty at the first or new permanent duty station, any funds expended by the United States for travel, transportation, moving and/or storage of household goods (HHG), and allowances authorized under this Part shall be recoverable from the individual concerned as a debt due the United States. | 
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| | B.� Coverage. | 
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| | New appointees to any position are eligible for payment only of those travel and transportation expenses listed in subpar. E in relocating to their first official station.� A new appointee includes any person newly appointed to Government service, including an individual who has performed transition activities under section 3 of the Presidential Transition Act of 1963 (3 U.S.C. �102 note) and who is appointed in the same fiscal year as the Presidential inauguration that immediately follows his/her transition activities.� New appointee also includes an individual appointed after a break in service except that an employee separated as a result of a RIF or transfer of function may be treated as a transferee instead of a new appointee under the conditions set out in pars. C1052-B2 and C4101.� In addition, for purposes of the allowances prescribed in this regulation, the term new appointee includes a student trainee who is assigned upon completion of college work. | 
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| | C.� Responsibility of DoD Component. | 
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| | Because new appointees usually lack experience in Government procedures, each DoD component shall adopt special measures to provide full information to new appointees concerning the benefits which may be available to them for travel and transportation involved in reporting to their official stations.� Special care shall be taken to inform appointees of the limitations on available benefits. | 
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| | D.� Procedural Requirements. | 
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| | 1.� Agreement. | 
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| | No payment for otherwise allowable expenses or for an advance of funds shall be made unless the appointee or student trainee has signed the agreement appropriate in his/her case. | 
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| | 2.� Travel Before Appointment. | 
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| | Authorized expenses may be paid even though the individual concerned hasn't been appointed at the time travel to the first official station is performed.� For individuals who have performed Presidential transition activities, as described in par. C4050-A, allowable travel and transportation may take place at any time following the most recent Presidential election.� However, entitlement to such expenses doesn't vest by virtue of selection for the position or authorization for travel as provided in par. C1050-F but vests only upon actual appointment of the individual concerned.� However, nothing in this paragraph shall be construed to limit the provisions of Chapter 6, Part E allowing the payment of pre-employment interview travel. | 
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| | 3.� Prior Payment. | 
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| | A student trainee may not receive payments at the time of his/her assignment if the expenses of travel and transportation were paid at the time the trainee was appointed as a student trainee. | 
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| | E.� Allowable Expenses. | 
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| | Items of expense listed in items 1 through 6 are payable under the conditions prescribed in this chapter governing the allowance in question.� Note particularly that not all of the listed items are applicable in each situation covered by this part: | 
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| | 1.� travel expenses including per diem for the appointee or student trainee as set forth in par. C4553-B3; | 
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| | 2.� transportation for immediate family of appointee or student trainee as set forth in Chapter 7; | 
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| | 3.� mileage if privately owned vehicle is used in travel as set forth in par. C4250; | 
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| | 4.� transportation and temporary storage of HHG as set forth in Chapter 8; | 
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| | 5.� NTS of HHG if appointed to an isolated location as set forth in par. C8001; and | 
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| | 6.� transportation of mobile homes as set forth in Chapter 10. | 
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| | F.� Expenses Not Allowable. | 
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| | The following items of expense aren't allowable to appointees and student trainees: | 
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| | 1.� per diem for family; 
2.�� cost of house-hunting trip; 
3.� subsistence while occupying temporary quarters; 
4.� miscellaneous expense allowance; 
5.� residence sale and purchase expenses; 
6.� lease-breaking expenses; and 
7.� location services. | 
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| | G.� Alternate Origin and Destination. | 
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| | The limit on travel and transportation expenses in each individual case is the cost of direct travel or transportation as allowable between the individual's place of residence at the time of selection or assignment (or in the case of individuals having performed Presidential transition activities, as described in par. C4050-A, the place of residence at the time of relocation following the most recent Presidential election) and the official station to which he/she is appointed or assigned; however, travel and transportation may be from and/or to other locations if the new appointee or student trainee pays any excess cost involved in such alternate travel or transportation. | 
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| | H.� Advance of Funds. | 
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| | An advance of funds for expenses allowable under this section may be made to appointees and student trainees under the procedures prescribed in Chapter 1, Part C. | 
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| | I.� Issuance of Travel Orders. | 
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| | Travel order issuance for new employees is covered in Chapter 3. | 
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| | J.� Funds Chargeable. | 
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| | All related expenses for a new employee are payable from funds of the receiving command or activity to which the employee reports for duty.� Specific conditions applicable to other than overseas schoolteachers are covered in par. C1052-B. | 
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| | PART C:� PERMANENT CHANGE OF STATION (PCS) TRAVEL | 
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| | C4100� ELIGIBILITY FOR PCS TRAVEL | 
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| | A.� PCS Travel in the Interest of the Government. | 
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| | 1.� General. | 
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| | Travel and transportation expenses are payable when it is in the interest of Government to fill a position by movement of a current employee from one duty station to another within or outside the continental United States (CONUS).� This authority extends to movement from one Federal Government department or agency to another.� With the exception of a former employee separated by reason of reduction in force (RIF) or transfer of function who is reemployed, there must be no break in continuity of Government service in making a PCS. | 
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| | 2.� Department of Defense (DoD) Component Responsibility.� | 
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| | It is the responsibility of each DoD component to make decisions that balance the rights of employees and the prudent use of appropriated funds.� For instance, activities may determine that well qualified candidates exist within a particular geographical area and therefore in their recruitment announcements restrict the area of recruitment and/or indicate that PCS allowances aren't offered.� The Comptroller General held in 61 Comp. Gen. 156 (1981) that payment of relocation expenses need not automatically be tied to the existence of a vacancy announcement issued pursuant to a Merit Promotion Program. | 
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| | B.� Eligibility for PCS Allowances. | 
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| | When PCS orders are authorized in accordance with par. C3000, PCS allowances shall be paid to employees transferred from one official station to another for permanent duty provided that a determination has been made that the transfer is in the interest of the Government and is not primarily for the convenience or benefit of the employee or at his/her request.� Guidelines for making this determination are as follows: | 
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| | 1.� Management Directed. | 
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| | If a DoD component recruits or requests an employee to transfer (i.e., RIF, transfer of function, agency career development program, or agency directed placement); it will regard such transfer as being in the interest of the Government. | 
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| | 2.� PCS Moves Not in the Interest of the Government. | 
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| | If an employee actively pursues, solicits or requests a position change resulting in the geographic move of such employee from one PDS to another, such a transfer is primarily for the convenience and benefit of the employee.� The gaining activity must formally advise the employee at the time an offer is extended that the transfer is in the interest of the employee and not in the interest of the Government, and that PCS expenses shall not be paid by the Government. | 
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| | 3.� Notification of Payment or Nonpayment of PCS Allowances. | 
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| | When a DoD component is preparing to recruit for a vacancy, the appropriate official should make every effort to determine prior to advertising the vacancy whether it is in the interest of the Government to pay PCS allowances so that this information can be provided during the advertisement period.� However, the determination regarding payment or nonpayment of PCS allowances may also be made after applicants have been referred to the selecting official.� The determination will be based on factors such as cost effectiveness, labor market conditions, and difficulty in filling the vacancy.� Budget constraints alone don't justify the denial of PCS allowances.� If a decision is made not to pay PCS allowances, the reason for this decision will be documented in writing by the appropriate official and maintained with the official staffing files.� All applicants selected for interview must be notified in writing of the organization's decision to pay or not pay PCS allowances.� If interviews aren't held, the selectee must be informed, in writing, whether PCS allowances will or won't be paid. | 
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| | C.� PCS Limitation Policy. | 
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| | It is neither cost-effective nor efficient to provide more than one PCS move to an employee during any 12-month period within the DoD.� Accordingly, except for the movements described in items 1 through 3, a transfer within the DoD, at Government expense, is not authorized within 12 months of the employee's most recent PCS unless the order-issuing official certifies: that the proposed transfer is in the interest of the Government; that an equally qualified employee is not available within the commuting area of the component concerned; and that the losing component agrees to the transfer.� This policy won't preclude an employee from accepting a position, but it may cause the employee to move at his/her own expense. | 
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| | 1.� movement of employee or reemployed former employee affected by RIF or transfer of functions (see C4101), | 
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| | 2.� movement of employee in connection with an agency directed placement, | 
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| | 3.� movement of an employee from actual place of residence to a new PDS after the employee exercises return transportation rights from an overseas duty station under an overseas tour agreement, provided the employee wasn't furnished PCS allowances in connection with the return to actual place of residence.� (An employee who signed a new agreement in connection with return to actual place of residence and was reimbursed temporary quarters and/or miscellaneous expense allowances has been furnished PCS allowances.) | 
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| | C4101� MOVEMENT OF EMPLOYEES OR REEMPLOYED FORMER EMPLOYEES AFFECTED BY RIF AND TRANSFER OF FUNCTION | 
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| | A.� General. | 
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| | Travel and transportation expenses of the employee and his dependents and movement of his/her HHG will be allowed under the conditions in par. C4100. | 
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| | B.� Agreements and Entitlements. | 
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| | 1.� Agreements and Service Requirements. | 
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| | Expenses for travel, transportation, moving and storage of HHG, and allowances as provided in this Volume won't be allowed unless and until the employee concerned will agree in writing to remain in the Government service for 12 months following the date of reporting for duty at the new PDS, unless separated for reasons beyond his control which are acceptable to the agency concerned.� In case of violation of such agreement, any monies expended by the United States for such travel, transportation, moving and storage of HHG, and allowances will be recoverable from the individual concerned as a debt due the United States. | 
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| | 2.� Entitlements | 
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