|CHAPTER��8�-�TRANSPORTATION�OF�HHG
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| | CHAPTER� 8 - TRANSPORTATION OF HHG | 
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| | C8000� MAXIMUM WEIGHT ALLOWANCES | 
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| | A.� General. | 
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| | The maximum weight of household goods (HHG) that may be transported or stored in connection therewith at Government expense is limited to 18,000 pounds net weight for all employees.� The total weight of HHG stored incident to an OCONUS assignment plus the weight of HHG transported under this part shall not exceed the maximum weight allowance authorized herein.� For inclusion of baggage allowances in certain cases, see par.C2304. | 
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| | B.� Determining the Net Weight | 
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| | 1.� Uncrated Shipments.� | 
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| | When HHG are shipped uncrated as in a household mover's van or similar conveyance, the net weight that is shown on the bill of lading or on the weight certificate attached thereto, which, under Interstate Commerce Commission (ICC) regulations, includes the weight of barrels, boxes, cartons, and similar materials used in packing, but doesn't include pads, chains, dollies, and other equipment needed to load and secure the shipment.� When a noncommercial means of shipment is involved, the above provisions of the ICC regulations shall apply for the purpose of determining the net weight.� When employee's claim is based on constructive weight as authorized in subpar. 4, the net weight is the weight as determined under that provision. | 
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| | 2.� Crated Shipments.� | 
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| | When property is transported crated, the net weight shall not include the weight of the crating material; therefore, the net weight shall be computed as being 60 percent of the gross weight.� However, if the net weight computed in this manner exceeds the applicable weight limitation and if it is determined that, for reasons beyond the employee's control, unusually heavy crating and packing materials were necessarily used, the net weight may be computed at less than 60 percent of the gross weight. | 
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| | 3.� Containerized Shipments.� | 
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| | When special containers designed normally for repeated use, such as lift vans, CONEX transporters, and HHG shipping boxes are used and the known tare weight doesn't include the weight of interior bracing and padding materials but only the weight of the container, the net weight of the HHG shall be 85 percent of the gross weight less the weight of the container.� If the known tare weight includes interior bracing and padding materials so that the net weight is the same as it would be for uncrated shipments in interstate commerce, the net weight shall not be subject to the above reduction.� If the gross weight of the container cannot be obtained, see subpar. 4 below. | 
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| | 4.� Constructive Weight.� | 
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| | If no adequate scale is available at point of origin, at any point en route, or at destination, a constructive weight, based on 7 pounds per cubic foot of properly loaded van space, may be used.� Such constructive weight also may be used for a part-load when its weight could not be obtained at origin, en route, or at destination, without first unloading it or other part-loads being carried in the same vehicle, or when the HHG aren't weighed because of the carrier's charges for a local or metropolitan area move are properly computed on a basis other than the weight or volume of the shipment (as when payment is based on an hourly rate and the distance involved).� However, in such instances the employee should obtain a statement from the carrier showing the amount of properly loaded van space required for the shipment. | 
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| | C.� Employee Married to Member of a Uniformed Service.� | 
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| | An employee married to a member of a Uniformed Service has the same entitlements to shipment and storage of HHG as an employee who is not married to a uniformed member.� However, such employee has no entitlement to ship or storage the same HHG shipped and/or stored under the member's entitlement when both make permanent changes of station between the same old and new duty station (Comp. Gen. B-202023, 4 December 1981). | 
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| | C8001� SHIPMENT WITHIN CONUS | 
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| | A.� When Authorized.� | 
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| | Shipment of HHG may be authorized in connection with an employee's PCS from one PDS to another and in connection with travel of an appointee to a first duty station.� Reimbursement is allowed for shipment of HHG in anticipation of a PCS movement prior to the issuance of a travel order provided the travel order issued subsequently contains authority for such transportation. | 
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| | B.� Storage | 
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| | 1.� General.� | 
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| | Storage of HHG may be authorized on a temporary basis or, in the case of an isolated duty station, on a nontemporary basis. | 
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| | 2.� Temporary Storage.� | 
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| | The time allowable for temporary storage in connection with an authorized shipment of HHG shall not exceed a period of 90 days.� However, upon an employee's written request, the initial 90-day period may be extended an additional period not to exceed 90 days under certain conditions if approved by the commanding officer of the DOD activity involved or the designated representative.� Justification for an additional storage period may include but isn't limited to the following reasons: | 
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| | a.� an intervening temporary duty or long-term training assignment; | 
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| | b.� nonavailability of suitable housing; | 
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| | c.� completion of residence under construction; | 
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| | d.� serious illness of employee or illness or death of a dependent; or | 
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| | e.� strikes, acts of God, or other circumstances beyond the control of the employee. | 
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| | Storage may be at point of origin, destination, or en route, or any combination thereof.� When shipment is made on a commuted rate basis, reimbursement is subject to the table of allowances in the General Services Administration Commuted Rate Schedule.� Reimbursement for storage, however, shall not exceed the amount actually paid by the employee for storage.� Claim for reimbursement must be supported by the original or certified copy of receipted warehouse bill. | 
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| | 3.� Nontemporary Storage (NTS) Incident to Assignment at an Isolated Duty Station | 
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| | NOTE:� See subpar.C1057-B1, item a, to authorize NTS of HHG for employees relocating from or to Presidentially declared disaster areas of Florida and Louisiana as a result of Hurricane Andrew. | 
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| | a.� General.� | 
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| | Nontemporary storage of HHG belonging to an employee assigned to a duty station at an isolated location in CONUS shall be allowed only when clearly justified under the conditions in this subparagraph and not primarily for the convenience of the individual or at his/her request.� A duty station at an isolated location means a place of permanent duty assignment in CONUS at which an employee is unable to use HHG because: | 
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| | (1)� the type of quarters the employee is required to occupy at the PDS shall not accommodate the employee's HHG; or | 
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| | (2)� the residence quarters which would accommodate the employee's HHG aren't available within reasonable daily commuting distance of the official station; however, the designation of an official station as isolated in accordance with subpar c(2) shall not preclude a determination in individual cases that adequate housing is available for some employees stationed there based on housing which may be available within daily commuting distance and the size and other characteristics of each employee's immediate family.� In such cases the station shall not be considered isolated with regard to those employees for whom adequate family housing is determined to be available. | 
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| | The authorization for NTS should be contained in the travel order.� However, storage may be approved subsequently where the employee or new appointee is otherwise entitled to it.� Authority may also be granted for the conversion of HHG from temporary to NTS and from storage at personal expense to NTS at Government expense.� An eligible employee or new appointee may be authorized to have a portion of the property transported to the isolated duty station and to have the remainder stored at Government expense.� However, the weight of the property stored, plus the weight of the property transported, shall not exceed the maximum weight allowance prescribed in par.C8000. | 
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| | b.� Eligibility.� | 
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| | Provided the isolated duty station conditions are met, eligibility for NTS of HHG applies to the following: | 
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| | (1)� an employee stationed at an isolated duty station in CONUS who performed PCS travel or travel as a new appointee under par.C4051to such duty station under travel orders issued on or after May 22, 1966; | 
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| | (2)� an employee or new appointee under par.C4051whose effective date of transfer or appointment to an isolated duty station in CONUS on or after July 21, 1966. | 
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| | c.� Designation of Isolated PDS.� | 
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| | Requests to designate a PDS as an isolated location should be submitted with justification to the PDTATAC through the appropriate addressee listed in the Introduction to the JTR under the heading Feedback Reporting.� Justification for continuing a PDS designation as an isolated location must be submitted by the biennial certification date indicated in par. C4011-B or the location shall be deleted.� Any CONUS location listed in par. C4011-B is an isolated PDS for the purpose of par. C8001-B3. | 
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| | d.� Agreement and Liability Conditions.� | 
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| | An employee or new appointee for whom NTS of HHG at Government expense is authorized or approved will be subject to the written agreement conditions prescribed in par.C4103-B1and the liability provisions therein. | 
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| | e.� Time Limitation.� | 
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| | The period of NTS of an eligible employee's HHG shall not exceed 3 years.� Nontemporary storage should be authorized for periods of time not exceeding 1 year and extended as necessary in accordance with the length of an employee's assignment at an isolated duty station.� Eligibility for NTS at Government expense shall terminate on the employee's last day of active duty at the isolated duty station.� When an employee ceases to be eligible, NTS at Government expense may continue until the beginning of the second month after the month in which eligibility terminates. | 
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| | f.�� Place of Storage.� | 
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| | Household goods may be stored either in available Government-owned storage space or in suitable commercial or privately owned space if Government-owned space isn't available, or in commercial or privately owned space if more economical or suitable because of location, difference in transportation costs, or for other reasons.� The responsible transportation officer shall determine whether Government or commercial storage shall be utilized.� When HHG are placed in NTS at Government expense, the responsible transportation officer shall prepare a Service Order for Household Goods (DD Form 1164) showing the weight of goods and the date placed in NTS.� One copy of the completed DD Form 1164 shall be forwarded to the civilian personnel officer at the employee's duty station where it is placed in the employee's personnel folder for subsequent reference and action purposes. | 
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| | g.� Allowable Costs.� | 
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| | Allowable costs for storing the property include the cost of necessary packing, crating, unpacking, uncrating, transportation to and from place of storage, charges while in storage and other necessary charges directly relating to the storage. | 
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| | C.� Origin and Destination of Shipment.� | 
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| | Shipment of HHG may be made whether the shipment originates at the employee's last permanent station or place of residence or at some other point, or if part of the shipment originates at the last permanent station and the remainder at one or more other points.� Similarly, shipment may be made whether the point of destination is the new permanent station or some other point selected by the employee, or if the destination for part of the property is the new permanent station and the remainder is shipped to one or more other points.� However, the total amount which may be paid or reimbursed by the Government shall not exceed the cost of transporting the property in one lot by the most economical route from the last permanent station of the transferring employee to the new permanent station or the place of actual residence of the new appointee at the time of appointment.� Shipment of HHG is limited to those owned by the employee and his/her dependents when shipment or storage begins. | 
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| | D.� Method of Shipment | 
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| | 1.� General.� | 
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| | When shipment of HHG is authorized and both the point of origin and new duty station are within CONUS, the method to be used, commuted rate or actual expense (GBL) shall be determined in accordance with subpar. 3c. | 
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| | 2.� Description of Methods | 
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| | a.� Commuted Rate System.� | 
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| | Under the commuted rate system, an employee makes his/her own arrangements for transporting HHG between points within CONUS.� An employee may make arrangements for shipment of goods by commercial van, common carrier, hired truck, personally owned automobile, truck, or trailer (other than mobile homes), or rented trailer.� The employee is reimbursed by the Government in accordance with schedules of commuted rates which are compiled and distributed by the General Services Administration, together with instructions concerning their use.� The schedules of commuted rates are developed from tariffs which the carriers have filed with the Interstate Commerce Commission.� The schedules consist of tables showing the amounts allowed per hundred pounds when HHG are transported for various distances in specified geographic areas for each of the types of services provided by the carrier, including not only transportation but also packing and unpacking, crating, drayage, and temporary storage.� Commercial shipments will be made on a commercial bill of lading. | 
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| | b.� Actual Expense Method.� | 
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| | Under the actual expense method, the Government assumes responsibility for awarding contracts and for other negotiations with carriers as the property is shipped on a Government Bill of Lading, (GBL) the Government audits and pays transportation vouchers directly to carriers. | 
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