|CHAPTER��4�-�EMPLOYEE�TRAVEL
    PART�N:��ALLOWANCES�FOR�USE�OF�POC�FOR�TDY�TRAVEL
        C4662��RETURN�TO�PDS�DURING�PERIOD�OF�TDY
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| | C4662� RETURN TO PDS DURING PERIOD OF TDY | 
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| | A.� General. | 
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| | Whether an employee is required to return to the PDS on nonworkdays occurring during a period of TDY at Government expense or authorized to return to the PDS during extended TDY at Government expense is determined by the official directing travel and stated in the related travel order.� No specific authorization is required in the travel order to permit an employee to return voluntarily to the PDS on nonworkdays or workdays after the close of business subject to a limitation on the payment of per diem. | 
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| | B.� Return to PDS Directed During Nonworkdays. | 
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| | When TDY assignment doesn't require an employee to remain at a place of TDY on nonworkdays (including holidays), officials directing travel may require such employees to return to their PDSs for nonworkdays, provided that: | 
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| | 1.� the expense for round rip transportation and per diem allowance or AEA en route is less than the per diem allowance or AEA that would have been payable had the employee remained at the TDY point, | 
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| | 2.� availability for duty on the last scheduled workday preceding absence and on the first scheduled workday following absence isn't adversely affected, | 
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| | 3.� the travel order indicates the employee is required to return to the permanent duty station. | 
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| | C.� Voluntary Return to PDS. | 
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| | When an employee performing TDY travel voluntarily and for personal reasons returns on nonworkdays or on workdays after the close of business to the PDS, or place of abode from which the employee commutes daily to the PDS, the maximum reimbursement allowable for the round trip transportation by any mode and per diem, or AEA en route, is the per diem or AEA and travel expenses which would have been allowable had the employee remained at the TDY station.� The employee shall perform any such voluntary return travel during non-duty hours or periods of authorized leave.� The following examples show per diem and actual expense computations involving voluntary return to PDS: | 
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| | NOTE: The per diem rates and mileage allowances used in the following example(s) are for illustrative purposes only and don't reflect current allowances. Please check Appendix A or par. C4651-B2 for current TDY mileage rates;� Appendix B and D, as appropriate, for current per diem rates and par. C4250 for current PCS mileage rates. | 
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| | EXAMPLE 1 | 
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| | ������������������� Lodging-Plus Computation of Per Diem | 
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| | Wed 10/20 depart PDSWed 10/20 arrive TDYFri 10/22 depart TDYFri 10/22 arrive PDSSun 10/24 depart PDSSun 10/24 arrive TDYWed 10/27 depart TDYWed 10/27 arrive PDS | 
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| | Employee's daily lodging cost at the TDY location was $40, which, when added to the applicable meal and incidental expense rate of $30, gives the resultant amount of $70 (doesn�t exceed the $80 per diem prescribed for the TDY location concerned). Applying the $70 per diem, which would have been allowable had the employee remained at the TDY location, the employee would be entitled to a total per diem of $210 for Friday, Saturday and Sunday. For voluntary return to the PDS, the employee is entitled to per diem for the day of return to the PDS (75% of the M&IE rate), the cost of transportation (mileage or common carrier) from the TDY location to the PDS and return, and per diem for the day of travel to the TDY location (75% of the M&IE rate plus the cost of lodging) not to exceed $210, the per diem entitlement had the employee remained at the TDY location on Friday, Saturday and Sunday. | 
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| | Per diem for day of return to the PDS on Friday 75%� of $30=$� 22.50 | 
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| | Cost of round trip transportation = $140.00 
Per diem for day of travel to TDY��� location 75% of $30 + $40= $� 62.50���������������������������� | 
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| | Total$225.00 | 
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| | Since per diem and cost of transportation ($225.00) for travel to the PDS and return exceeds the per diem ($210) the employee would have been entitled to had the employee remained at the TDY location, the employee may be reimbursed only $210. | 
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| | Using the same example, in a situation where an employee accompanies another employee who is driving a privately owned automobile, and assuming the same conditions apply, the employee driving the POC may be paid the round trip mileage and per diem in the amount of $225.00.� This payment is based on per diem which normally could have been claimed by the accompanying passenger employee had the employee remained at the TDY station. (Note:It must be borne in mind the passenger isn't entitled to mileage.� See par.C4661-B5.)� When the employee traveled alone, the maximum reimbursement, based on the amount of per diem the employee would have received had the employee stayed at the TDY station, was $210.� If each employee's per diem is taken into account, however, the maximum amount of per diem payable would be $420.� Thus, if the cost of the round-trip travel for the two employees is $140 for example, the complete cost of travel (i.e., per diem and round trip mileage for the driver employee and per diem for the passenger employee) is payable.� It shall be noted there also is a saving of $110 to the Government. | 
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| | EXAMPLE 2 | 
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| | Employee assigned to TDY.� The travel orders didn't require that the employee return to headquarters daily.� Employee performed voluntary travel to place of abode each workday.� Government quarters weren't available.� No lodging costs were incurred at the TDY station.� One-way distance between the permanent and TDY station is 75 miles.� Employee traveled by POC.� Had the employee remained at the TDY station, the employee would have incurred lodging costs of $35 per day and would have been entitled to a per diem of $65 ($30 + $35), which is within the maximum rate of $80 prescribed for the TDY location.� The $65 is therefore used as the maximum constructive amount that can be reimbursed for the round-trip travel between the TDY and permanent station.� To determine the proper amount of per diem payable, a cost comparison may be made as follows: | 
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| | ITINERARY
Mon� 10/15� depart PDS...0600
Mon� 10/15� return PDS...1830
Tues 10/16� depart PDS...0600
Tues 10/16� return PDS...1830
Wed� 10/17� depart PDS...0600
Wed� 10/17� return PDS...1830
Thur 10/18� depart PDS...0600
Thur 10/18� return PDS...1830 | 
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| | PER DIEM AND MILEAGE FOR ACTUAL TRAVEL PERFORMED
Mon� 10/15� 75% of $30(M&IE Rate) (par.C4553-D) = $ 22.50
Tue� 10/16� 75% of $30(M&IE Rate) =�� 22.50
Wed� 10/17� 75% of $30(M&IE Rate) = �� 22.50
Thur 10/18� 75% of $30(M&IE Rate) = �� 22.50
Four round trips of 150 miles each @ $0.325per mile= 195.00 _______
Total Per Diem & Mileage for Actual Travel $285.00 | 
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| | CONSTRUCTIVE COST TO THE GOVERNMENT
Mon� 10/15
� 75% of $30 (M&IE Rate) plus $35 (Lodging cost)...= $57.50
Tue� 10/16
� $30 plus $35 (Lodging cost)......................=� 65.00
Wed� 10/17
� $30 plus $35 (Lodging cost)......................=� 65.00
Thur 10/18
� 75% of $30(M&IE Rate)............................=� 22.50
One round trip of 150 miles @ $0.325per mile.......=� 48.75��� � ______Total Constructive Cost.��  $258.75 | 
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| | The employee is entitled to $258.75 since it is the lesser amount. | 
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| | EXAMPLE 3 | 
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| | AEA Comparison | 
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| | Sun 10/7� arrive TDY (Actual Expense�� Reimbursement Authorized NTE $90)
Fri 10/12 depart TDY (voluntary return to�� PDS
Fri 10/12 arrive PDS
Sun 10/14 depart PDS
Sun 10/14 arrive TDY (same TDY station)
Fri 10/19 depart TDY (TDY completed)
Fri 10/19 arrive PDS | 
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| | The maximum AEA payable at the employee's TDY station is $90 a day.� This maximum shall be used in comparing the actual expenses for the round trip travel and what would have been payable had the employee remained at the TDY station.� Accordingly (see itinerary), assuming transportation costs plus actual expenses both en route to and from the PDS and while at the TDY station on Friday prior to departure (breakfast, lunch, incidentals) and on Sunday after return (lodging) amounted to more than the employee would have received had the employee stayed at the TDY station, reimbursement is limited to $270, i.e., what the employee could have been paid had the employee remained at the TDY station.� If, however, the actual expenses incurred in connection with the voluntary return travel is less than the maximum payable, the reimbursement is the lesser amount. | 
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| | D.� Return to PDS During Extended TDY | 
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| | 1.� General. | 
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| | For the purpose of this paragraph, "extended� TDY"� means directed travel of 3 weeks or more duration.� An employee on extended TDY (for other than training under par. C4502) may be authorized to return in an official travel status to the PDS, or place of abode from which the employee commutes daily to the PDS, periodically on weekends or other nonworkdays. Reimbursement for transportation and per diem is on the same basis as TDY travel, and isn't limited to the expenses otherwise payable had the employee remained at the TDY station. | 
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| | 2.� Cost Analysis. | 
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| | Prior to authorizing travel, the DOD component concerned must determine, through a cost analysis,� the costs of periodic weekend or other nonworkday return travel are outweighed by savings in terms of increased efficiency and productivity, as well as reduced costs of recruitment resulting from increased retention of employees subject to frequent and extended TDY.� The cost analysis is conducted no less frequently than every other year.� The analysis should show that the costs of return travel are at least offset by: | 
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| | a.� a reduction in employee separations thus saving both on-the-job and formal training time investments; | 
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| | b.� an increase in employee morale resulting in increased production permitting earlier completion for the TDY assignment through saving related per diem costs; and | 
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| | c.� an attraction of better qualified personnel when recruiting, thus reducing training time both informal and on-the-job. | 
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| | 3.� Authorized Return. | 
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| | The authorization for return travel as contemplated herein is for those employees whose conditions of employment require extended TDY assignments away from their PDSs.�� An employee on extended TDY (as defined in subpar. 1) may be authorized by the travel approving/directing official to return to the PDS or place of abode from which the employee commutes daily to the PDS as frequently as every other weekend provided the return is justified by the cost analysis required in subpar. 2 and the approving/directing official determines the round trip cost of such travel doesn't exceed the cost, by a substantial amount, of remaining at the TDY station.� If the employee, for personal reasons, travels to a location other than the PDS or place of abode from which the employee commutes daily to the PDS, the employee is entitled only to the per diem and any travel expenses which would have been allowable had the employee remained at the TDY station (B-200856,� August 3, 1981 and� B-214886, July 3, 1984).� A statement that return travel is authorized must be included in the travel order, or on the travel voucher if approved after the travel has been performed.� This travel constitutes an exception to the� policy of scheduling travel during regular hours of duty.� Accordingly, the authorized return should be performed outside the employee's regular duty hours or during periods of authorized leave.� However, in the case of employees not exempt from the Fair Labor Standards Act overtime provisions, consideration should be given to scheduling required travel to minimize payment of overtime, including scheduling of travel during regular duty hours where necessary (55 Comp. Gen. 1291) (1976)). | 
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| | PART O:� REIMBURSABLE TRAVEL EXPENSES | 
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| | C4700� GENERAL | 
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| | Reimbursement, in addition to authorized per diem or actual subsistence expenses, may be allowed for the items covered in this Part.� Each item claimed should be identified on the reimbursement voucher by date, quantity, service, unit, price, or other particular needed for a clear understanding of the charge.� When items aren't authorized in the travel order or otherwise, administrative approval of the reimbursement voucher by the travel-approving official will constitute authority for payment. Receipts, passenger coupons, or other appropriate evidence, when practical to obtain, will be furnished for: | 
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| | 1.all items of expense in an amount of $75 or more� plus any applicable tax; | 
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| | 2.passenger transportation service procured by cash payment in all cases except for the use of local transit systems, taxicabs, and airport limousine services, when the cost for the use of such services is less than $75 plus any applicable tax; | 
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| | 3.items of expense of less than $75 plus any applicable tax when specifically required. | 
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| | Failure to furnish receipts must be fully explained on the reimbursement voucher.� Any reimbursable item of $75 or more will be denied in its entirety when an employee's voucher isn't supported by a receipt or statement as to why one wasn't furnished.� A legible facsimile of a receipt, passenger coupon, or other appropriate evidence may be accepted. | 
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| | C4701� TAXICAB AND AIRPORT LIMOUSINE FARES AND TIPS | 
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| | A.� Fares. | 
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| | The usual taxicab and/or airport limousine fares will be allowed in accordance with Chapter 2, Part C, between the points authorized therein.� If available limousine service isn't utilized, reimbursement for use of taxicab won't be allowed in excess of the amount which would have been allowed for combined limousine and taxicab fares unless a statement if furnished by the traveler that the use of such limousine service was impracticable. | 
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| | B.� Tips. | 
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| | Reimbursement for tips may be allowed in the amount of $0.15 when the fare is $1 or less, or 15 percent of the fare when it exceeds $1.� If the 15 percent isn't a multiple of 5, it may be increased to the next multiple of 5.� An employee who uses transportation furnished without charge by a hotel, motel, or similar facility for travel between common carrier terminal and such hotel, motel, or similar facility may be reimbursed for tips given to drivers operating such transportation, not to exceed $1 for each one-way trip. | 
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| | C4702� SPECIAL CONVEYANCES | 
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| | A.� General | 
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| | When special conveyances are authorized as provided in Chapter 2, Part C, reimbursement will be allowed in accordance with this paragraph.� No reimbursement is authorized when a special conveyance is leased with the option to purchase the vehicle upon termination of the lease (62 Comp. Gen. 635 (1983)).� When taxicabs are used as a special conveyance (i.e., when they are utilized outside the official duty station for transportation between place of lodging and place of business or between places of business), reimbursement may be made for the actual taxicab fare plus tips as provided in par.C4701. | 
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| | B.� Method of Payment. | 
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| | When the hire of a special conveyance includes payment by the traveler of the incidental expenses of gasoline or oil, garage rent, hanger or boathouse rent, subsistence of operators, or tolls, such expenses will be itemized on the paid bill.� The traveler will include the bill with his/her voucher.� When a hired car is used as a special conveyance, reimbursement may be made for necessary parking fees incurred in the conduct of official business.� When a personal credit is used for rental of an automobile, the traveler is responsible for the total charge authorized on the agreement at the time the automobile is checked in upon return.� A personal credit card can't be used to charge the rental of an automobile of the Government.� Reimbursement to the traveler for the expenses incurred for a rental automobile, which was authorized or approved for official use, will be made at the time of settlement of the travel claim voucher. | 
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| | C.� Two or More Employees Traveling Together. | 
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| | If two or more employees travel together by means of a special conveyance, each travel voucher will state that fact and the name of the accompanying employee. | 
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| | D.� Special Conveyance Owned By Family Members or Other Government Employees. | 
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