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CDX Home > Frequently Asked Questions

General Questions

 Where do I call if I am an International caller?

 What software or equipment will I need to participate?

 How can I tell what browser version I am using?

 Is there a way to upgrade an older version of Internet Explorer to 128-bit encryption?

 What happens if I forget my user id and password?

 How can I tell what version of Windows I am running?

 In which time zone are my transactions time stamped?

 Whom do I contact if I have a problem?

 Will information about me and my company (my name, office phone number, email address, etc) be

available to the public and other companies?

 Will EPA contact my employer to verify my information?

 I can't get into CDX. I've submitted the registration form, had my employment verified and received an

e-mail informing me everything is all set, but I'm unable to bring up the CDX page. Is there something

else I need to do?

Registration Questions

 What is the process for registering?

 How long does it take to register with CDX?

 What type of submission method do I choose?

 Why can I only choose one program to participate in when I register?

 What do I do after registration?

 How do I submit to CDX?

 Can someone else at my company use my CDX user name, password and digital signature? If not,

how can I designate a back-up.

 How do I preregister multiple users?

Registration Provisioner (TEST Environment Only!)

The Provisioner flow allows properly credentialed Provisioners to specify the information required to add a

new flow to CDX Web. Click here for registration for new and existing users to establish access to CDX as a

Registration Provisioner.

Account Questions
 How long before my account is activated?

 How long is my account active?

 How do I renew my account?

AQS Questions

 How do I upload my Air Quality Subsystem files through CDX?

 When must I submit Air Quality Subsystem data?

 Who do I contact with questions about the AQS System?

eBeaches Questions

 Where can I get current information on Beach reporting requirements, data tools and other

references?

 How will Beach Monitoring data be submitted?

 Can Notification data also be submitted using CDX?

 In what format do I prepare my eBeaches Notification data?

 Why is my Notification submission taking so long?

eTSCA Questions

 Where can I get a copy of the User's Guide?

 Where can I get a copy of the Registration Guide?

 Where can I get a copy of the Helpful Hints for Use of the e-TSCA/e-PMN Submission Software

document?

IEPB Questions

 Where can I find the grantee training PowerPoint presentation for grantees submitting Exchange

Network Grant Semi-Annual Reporting Forms?

 If I already have an account in CDX, do I need a new account to submit my Exchange Network Grant

Semi-Annual Reporting Forms?

 Why don’t I see my grant listed when I try to register?

 I have requested access to a grant, yet when I see my MyCDX page, there is nothing listed under

"Available Account Profiles". Why don’t I see "IEPB: Exchange Network Grant Semi-Annual

Reporting Forms"?

LEAD Questions

 How do I become certified?

 Who is the attesting individual?

 What is the status of my firm application?

 If I submit my application on-line do I also have to pay on-line?
 How do I verify that the fees I am being asked to pay are correct?

 How do I submit my application on-line?

 How do I register to submit my application and payment on-line?

 What do I do if I forgot my password?

 My account appears to be locked. How do I unlock it?

 I clicked on the "submit" button to submit my application and the next screen told me what I owed,

but didn't say whether my application was received. How do I know the application was received?

 I clicked on the "submit" button to submit my application and nothing happened. What do I do?

 I have registered and received the "congratulations you are now registered" web page and email, but I

can’t find the application to fill out anywhere?

 How do I cancel a payment charged to my credit/debit card?

 How do I know that my transaction will be secure?

 What is an ACH debit transaction?

NEI Questions

 How do I submit my Emissions Inventory Data through CDX?

 When must I submit my emission inventory data?

 Where can I find more information regarding acceptable NEI Input Formats (NIF and XML) for

submitting data through the CDX?

 Where can I find the NEI User's Guide?

 Where can I find the NEI XML Validation User's Guide?

NESHAPs Questions

 Where can I find the NESHAPs User's Guide?

RCRA File Transfer Questions

 How is our RCRA Site ID data sent to the EPA?

 What type of files can I upload through the Central Data Exchange?

 How can I obtain an approved compression utility to create my ZIP files?

 Can I submit one file for multiple states?

 Is there a file naming convention that submitters must follow?

 How do I gain access to a RCRA File Transfer account?

 Is there an online user guide?

RCRA Site ID Questions

 What is RCRA?

 Who must file the RCRA Subtitle C Site Identification Form (EPA Form 8700-12)?

 Where can I find the instructions for submitting the RCRA Subtitle C Site Identification Form (EPA

Form 8700-12)?
Form 8700-12)?

 I used to complete a paper form and mail it in. Has this changed?

 Can I use the Federal form to file in all States?

 My State accepts the CDX submission. How do I register to file online?

 Can I request that this information be kept confidential?

 Do I have to provide information for every item on the form?

 I've already submitted a form either through a paper form or a previous electronic submission. Will I

have access to that data?

 How will I enter the data into CDX?

 Are all of the data elements required?

 What if my browser crashes while I'm filling out my form?

 What happens after I submit the form?

 Can I track my submission?

 Can I print a copy of my form?

 How secure are my submissions?

 Who do I contact with questions about RCRA or the Site Identification Form?

RMP Questions

 Why can't I make data changes to the first two pages of the RMP*WebRC Corrections to Section 1

Registration Information Web form?

 I received an invitation letter to pre-register in CDX, but I am unable to register because CDX will not

accept my facility's unique information?

 Before completing the registration process in CDX I selected CANCEL and was unable to register in

CDX using the unique key info from my invitation letter, how do I register in CDX?

 I received an RMP*WebRC invitation letter to register in CDX, but I am already registered in CDX as a

TRI user, do I have to register in CDX again for the RMP program?

 I am the owner or operator of multiple RMP facilities and received more than one invite letter. Am I

required to Register each facility - enter the unique information from each invite letter in CDX?

 I lost my invitation letter and wish to register in CDX for the RMP program. What should I do?

 My CDX pre-registration invitation letter was sent to the previous owner/operator. I am the new owner

operator and would like to register in CDX.?

SDWIS Questions

 What is the "STATE" field on the File Submission page?

 What is the "DATA TYPE" field on the File Submission page?

 What is the "FISCAL YEAR" field on the File Submission page?

 What is the "QUARTER" filed on the File Submission page?

 What is the "PROCESSING" field on the File Submission page?

 What is the "DATA SUPPLIER" field on the File Submission page?

 What is the "COMMENT" field on the File Submission page?

 What is the meaning of the name that CDX gives my files?

 Do I still need to contact SDWIS/Fed Production Control in order to process my data file?
TRI-ME RY2003 Questions

 I have not received the TRI-ME RY2003 CD yet, how can I obtain this software?

 Can I use last year's TRI Reporting software to submit my facility's data electronically through the

CDX? Can these revisions be submitted via the Internet through CDX?

UCMR2 Questions

 What is the purpose of registering in the Central Data Exchange (CDX) to access the Safe Drinking

Water Accession and Review System (SDWARS) for the second cycle of the Unregulated

Contaminant Monitoring Regulation (UCMR2)?

 What will happen after I register?

 During UCMR 1, I had a CDX account for SDWARS with a dual role, representing both a utility

laboratory and my PWS. Can I register for both roles on a single CDX account for UCMR2?

 When can I register as a laboratory?

 I represented many PWSs that are required to comply with UCMR2. Do I need separate CDX

accounts for each of these PWSs or can I consolidate all these PWSs under one CDX account?

 My PWS must comply with UCMR2, but we have never registered with CDX for SDWARS. How do I

establish an account?

 I have a CDX account for SDWARS but would like to delegate my organization's CDX/SDWARS

reporting and/or data review responsibilities to a member of my staff. How can I nominate that

individual?

 What should I do if I have problems registering or nominating others?

 Where should I look if I want information about UCMR2?

 Where should I look to get the Final lab XML schema?

 Where should I look to get the Final lab upload Implementation Guides?

 I'm a lab and I uploaded data as "lab approved" and now need to change those results. How do I gain

access to revise these lab approved data?

 Do Sample IDs need to be unique for each method?

General Questions

 Where do I call if I am an International caller?

You may call the CDX Help Desk internationally at: 011 (970) 494-5500
 What software or equipment will I need to participate?

You will need:

 To participate, you will need an e-mail account.

 Internet access

 Internet Explorer v5.5 or higher with 128-bit encryption. Go to the following link to download:

http://www.microsoft.com/windows/ie/ie6/downloads/default.mspx.

 Pentium Processor minimum. To check your processer information, open the right click on

My Computer and select Properties, go to General tab, the processor information is displayed

under the Computer section.

 Microsoft Windows 95B with Y2K Service Pack installed, Windows 98, Windows 2000, or

Windows NT4.0 (Service Pack 5 or later). To check for Y2K upgrade in Windows 95 or 98, go

to Windows Explorer, select View, click Details, look in C:\Windows to find the Y2KW95.txt

file.

 Adobe Acrobat Reader 5.0 or higher

 Printer

 How can I tell what browser version I am using?

In Internet Explorer on the toolbar click Help | About Internet Explorer

 Is there a way to upgrade an older version of Internet Explorer to 128-bit encryption?

Microsoft has an update for IE that will support 128-bit encryption. The update can be downloaded

from the Microsoft 128-bit encryption support page

(http://www.microsoft.com/windows/ie/ie6/downloads/default.mspx). Users of Internet Explorer 5.5 or

later do not require this update because 128-bit encryption support is built-in.

 What happens if I forget my user id and password?

In either case we can restore your access immediately. Call technical support between 8:00am and

6:00pm (EST) (Monday-Friday). Call our toll-free line at 888-890-1995.

 How can I tell what version of Windows I am running?

On your desktop, click Start, then click Settings. Click Control Panel, then click System in the

General Tab to locate the system version.

 In which time zone are my transactions time stamped?

Eastern Standard Time (EST).

 Whom do I contact if I have a problem?

For Web Submission Support, three support options are available:
For Web Submission Support, three support options are available:

 By Telephone: Person-to-person telephone support is available from 8:00 am to 6:00 pm

(EST). Call our toll-free line at 888-890-1995.

 By E-mail: Send e-mail to Technical Support at helpdesk@epacdx.net with "Tech Support"

in the Subject line.

 By Fax: Assistance requests are accepted 24 hours a day at 703-227-4199. Support

personnel will respond to faxed requests Monday through Friday from 8:00 am to 6:00 pm

EST/EDT.

 Will information about me and my company (my name, office phone number, email address, etc) be

available to the public and other companies?

No. The only information that will be available in public databases is company name and address.

Information about you (office phone number, email address, etc) and technical contacts you include

on any CDX forms is kept internally, in accordance with the Privacy Act. This information is stored in

internal databases with your submissions so we can quickly contact you (or your technical contact)

if we have further questions about your submission.

 Will EPA contact my employer to verify my information?

Yes. EPA will review information in the Digital Signature Agreement (DSA) that submitters send

when registering for CDX. EPA then will contact the immediate supervisor or witnessing official who

signs the DSA to confirm the submitter's employment as required by General Services

Administration. When EPA completes this confirmation, it will inform the submitter how to install the

digital signature certificate on his or her workstation's Internet Explorer.

 I can't get into CDX. I've submitted the registration form, had my employment verified and received an

e-mail informing me everything is all set, but I'm unable to bring up the CDX page. Is there something

else I need to do?

Have you upgraded your Internet Explorer browser to 128-bit encryption? If not, go to

http://www.microsoft.com/windows/ie/downloads/recommended/default.asp. Two downloads

possible: one for Windows 2000 users and one for all others. If this does not solve the problem call

the CDX Help Desk at 1-888-890-1995.

Registration Questions

 What is the process for registering?

If you received a letter from the EPA, much of your registration information has been pre-loaded into

the registration tables for you to verify. To set up your account with the CDX, you must do the

following:

 Use the Internet, via Internet Explorer, to access the CDX registration web page at the URL in

your letter from EPA. At this registration web page you will be prompted for a Customer

Retrieval Key that was included in your invitation letter.

 Verify the accuracy of the information. If your information is inaccurate, you may modify it
 Verify the accuracy of the information. If your information is inaccurate, you may modify it

online.

 Create your user name, password, and a question that our Help Desk can use to verify your

identity if you forget your password.

If you did not receive a letter from the EPA, you can set up your account by doing the following:

 Use the Internet, via Internet Explorer, to access the CDX home page at http://cdx.epa.gov.

Select the option "If you are new to CDX and wish to register, please click here."

You will be prompted to select a user name, password, and provide contact information, and identify

your facility and your role at the facility. You also may have to send a letter from your employer

indicating that you are authorized to report for your facility. Samples of the sponsor letter are

available online.

 Create your user name, password, and a question that our Help Desk can use to verify your

identity if you forget your password.

 How long does it take to register with CDX?

Registering for CDX takes as little as 15-20 minutes from start to finish. Systems with signature

agreements and verification forms via mail, however, can take 5-10 days.

 What type of submission method do I choose?

During the registration process, you will be given some options for submitting your reports. Below is

a matrix that explains the types of submission method that may be available. Not all of these options

may be available for the program area you want to submit to.

Submission

Method What is it? Is it best for you? What does it require?

Webform A Web form we provide

to your account

- if you currently

prepare your form

manually it allows

you to keystroke

your data into a

"smart" form

- see previous question

Smart

Form

Upload

A Web form that

uploads an EPAapproved set of files

from your desktop

- if you use an EPA

issued software

product (e.g.,

ATRS for TRI)

- see previous question

EDI

Electronic Data

Interchange is a

standard file structure

used widely for

electronic commerce

- if you are using

EDI for other

business activities

and store your

EPA data in a

database- if you

provide large,

frequent

- you will need the EPA

approved EDI guidance/format

available at

http://www.epa.gov/cdx/-

configuration support- EDI

mapping/translator tools
 Why can I only choose one program to participate in when I register?

When you register, we want to establish or verify your contact information and have you choose your

primary program as simply and quickly as possible. When you log on to your account again, you can

add other programs that you will be participating in.

 What do I do after registration?

After you have successfully registered, you will be able to submit your data electronically using CDX

according to the program schedule.

 How do I submit to CDX?

Using your self-assigned user ID and password, you will log on to CDX. Depending on your

submission method, you will either upload the data or complete a web form. At any time, you can

change your registration profile to add new forms or change your registration data.

 Can someone else at my company use my CDX user name, password and digital signature? If not,

how can I designate a back-up.

Do not let anyone else use your CDX user name, password or digital signature. Sharing your

information and your digital signature certificate violates the terms and conditions of the CDX

registration; and doing so could result in revocation of your account. If someone else in your

company needs to submit information, they can log on to the CDX registration site at

http://cdx.epa.gov. They will be able to choose the first option in the middle of the page which says,

"If you are new to CDX and wish to register, please click here." Although you may not share your

user name, password and digital signature certificate with anyone else, more than one person can

install their user name, password and digital signature certificate on the same workstation's Internet

electronic commerce frequent

submission of data

to EPA

mapping/translator tools

XML

eXtensible Mark-up

Language provides

formats/structures used

widely for Internet-based

electronic commerce

- if you are using

XML for other

business activities

and store your

EPA data in a

database- if you

are creating a new

system to house

this data

- you will need the EPA

approved XML guidance/format

available at

http://www.epa.gov/cdx/-

configuration support- XML

mapping/parsing tools

Flat

File

Upload

An EPA-specified

ASCII-based file

structure that is

positional (i.e., uses

rows and columns to

prescribe a particular

set of data in the file)

- if you are using a

database or

spreadsheet to

manage the data- if

the data is not

overly complex- if

you don’t want to

manually enter the

data into a webform

- you will need the EPA

approved flat file

guidance/format available at

http://www.epa.gov/cdx/-

configuration support- flat file

mapping/translator tools
install their user name, password and digital signature certificate on the same workstation's Internet

Explorer browser.

 How do I preregister multiple users?

Only program owners can preregister multiple users. Download and populate this required CDX

preregistration Excel template to begin the preregistration process. Once the Excel sheet is

populated, e-mail the file as agreed to with your CDX Data Flow Coordinator. If you are not sure,

contact your CDX Data Flow Coordinator.

Account Questions

 How long before my account is activated?

Your CDX account is active after you complete online registration. You also may have access to the

program area you selected. If the program requires a sponsor letter or digital signature agreement,

access to that program area will be on hold until approval is granted by the EPA.

 How long is my account active?

Your account is active 2 years from the time you first register on the CDX site.

 How do I renew my account?

Before your account expires, you will be prompted to re-register and asked to recertify your use of

the account.

AQS Questions

 How do I upload my Air Quality Subsystem files through CDX?

Once you have successfully completed the registration and established your account, you can

submit files by logging into the CDX website http://cdx.epa.gov using Internet Explorer and the

following steps:

 Log in. When you log in, the MyCDX page will provide the link to the AQS submittal form.

 Navigate to the AQS submittal form.

 Check the information in the pre-populated form and complete the form.

 Click on the SELECT button and locate the file (or files) from your hard drive or network drive.

 Once the files are located, submit them by simply clicking the SEND button. The file is

securely sent to CDX via a secure socket layer (SSL) session.

 After the progress indicator indicates the transfer is complete, wait for the confirmation

message indicating that the file has successfully transferred.

 From the link on the confirmation you can navigate to the AQS Web Forms system, where

you can login and load your data.
 When must I submit Air Quality Subsystem data?

Filing is required quarterly; however, states are encouraged to file more frequently.

 Who do I contact with questions about the AQS System?

Please contact the AQS Help Desk at 866-411-4EPA (866-411-4372) or

EPACALLCENTER@epa.gov

eBeaches Questions

 Where can I get current information on Beach reporting requirements, data tools and other

references?

Current information on Beach reporting requirements, data tools and other useful references like User

Guides and Tutorials may be accessed via the Beach Standards, Monitoring & Notification's Data

User Corner Page at http://www.epa.gov/waterscience/beaches/grants/datausers.

 How will Beach Monitoring data be submitted?

Beach Monitoring data may be submitted by accessing the Central Data Exchange "eBeaches:

Monitoring (NEW for submitting to WQX)" flow - which submits from WQX to STORET (for further

information on STORET, please consult the STORET Web site at http://www.epa.gov/storet).

 Can Notification data also be submitted using CDX?

Yes. While you may only be responsible for Monitoring data, another organization within your state

or territory may be responsible for submitting Notification data. To submit Notification data, return to

the "MyCDX" page, go to "Available Account Profiles", select "eBeaches: Notification" and follow the

instructions.

 In what format do I prepare my eBeaches Notification data?

To submit your eBeaches Notification data to the EPA via CDX, the data must conform with the

current Beach Notification XML schema. Current schemas may be accessed via the Exchange

Network Web site http://www.exchangenetwork.net via the Network Registry link in the left margin or

the Beach Standards, Monitoring & Notification's Data User Corner Web page at

http://www.epa.gov/waterscience/beaches/grants/datausers. The Beaches Notification XML Schema

may be used to validate your eBeaches Notification file.

 Why is my Notification submission taking so long?

A file may take up to a couple of hours to pass through the necessary environments and generate a

success or error message.

eTSCA Questions
 Where can I get a copy of the User's Guide?

Click here to download a copy of the e-PMN Reporting Tool User Guide.

 Where can I get a copy of the Registration Guide?

Click here to download a copy of the Registration Guide.

 Where can I get a copy of the Helpful Hints for Use of the e-TSCA/e-PMN Submission Software

document?

Click here to download a copy of the Helpful Hints for Use of the e-TSCA/e-PMN Submission

Software document.

IEPB Questions

 Where can I find the grantee training PowerPoint presentation for grantees submitting Exchange

Network Grant Semi-Annual Reporting Forms?

Click here to download a copy of the grantee training PowerPoint presentation.

 If I already have an account in CDX, do I need a new account to submit my Exchange Network Grant

Semi-Annual Reporting Forms?

Most CDX accounts can be used for the Exchange Network Grant Semi-Annual Reporting Forms – it

all depends on what you initially registered for. The easiest way to tell is by following these steps:

1. Go to the MyCDX page

2. Click on Edit Current Account Profiles

If you see the Add New Program link, you may add the Exchange Network Semi-Annual Reporting

Forms (IEPB) application to your account by completing the following steps:

1. Click on Add New Program

2. Select the Exchange Network Grant Semi-Annual Reporting Forms (IEPB) option and click

Add

3. Leave the Program ID Type selection as "Grantee", enter "N/A" for the ID and click Add

4. Select the applicable State/Tribe/Territory from the list and click Next

5. Select the applicable grant(s) and click Request Access to Grants

All grant requests must be approved by the EPA program office database administrator. You will be

notified via email of your approval/disapproval.

If you do not see the Add New Program link, you will need to register for a new CDX account.

 Why don’t I see my grant listed when I try to register?

Currently electronic reporting for the Exchange Network Grant Semi-Annual Reporting Forms is

available for Exchange Network grants awarded with fiscal year 2008 and 2009 solicitation notices.
available for Exchange Network grants awarded with fiscal year 2008 and 2009 solicitation notices.

If you have a grant for a prior fiscal year, electronic reporting is not currently available. Please check

back later as this FAQ question will be updated accordingly.

 I have requested access to a grant, yet when I see my MyCDX page, there is nothing listed under

"Available Account Profiles". Why don’t I see "IEPB: Exchange Network Grant Semi-Annual

Reporting Forms"?

This link is not shown until your grant request has been approved by the EPA program office

database administrator.

LEAD Questions

 How do I become certified?

A firm can become certified by submitting a Federal Lead-Based Paint Application and appropriate

fees to the U.S. EPA. Applications can be submitted either on-line or by mail. If you would like to

submit your application on-line please go to http://cdx.epa.gov. If you would like to mail in your

application and payment together or only your payment please send it to:

U.S. Environmental Protection Agency

Washington Financial Management Center

Lead Program User Fees

P.O. Box 360277M

Pittsburgh, PA 15251

If you are only mailing in your application, please send it to:

U.S Environmental Protection Agency

LBP Notification

P.O. Box 14417

Washington, DC 20044-4417

 Who is the attesting individual?

The attesting individual is the individual on the application form who affirms that their firm will only use

certified people and appropriate work practice standards as required under §745.227when conducting

lead-based paint activities.

 What is the status of my firm application?

For the status of your application please call 1-800-424-LEAD.

 If I submit my application on-line do I also have to pay on-line?

No, you do not have to pay your certification fees on-line. However, by submitting your payment online your firm should receive notice of certification within 15 business days from the date the

application and payment are submitted. If you choose to submit your payment by mail the process
application and payment are submitted. If you choose to submit your payment by mail the process

could take approximately 30 days. The mailing address for payment is the following:

U.S. Environmental Protection Agency

Washington Financial Management Center

Lead Program User Fees

P.O. Box 360277M

Pittsburgh, PA 15251

 How do I verify that the fees I am being asked to pay are correct?

Click http://www.epa.gov/opptintr/lead/firm.htm#fees and you will be taken to the fee schedule to

assist you in calculating your fees. If you cannot click on the link then copy and paste it into your

browser. If you still have questions call 1-800-424-LEAD.

 How do I submit my application on-line?

In your Internet Explorer Web Browser, go to EPA's Central Data Exchange (CDX) at

http://cdx.epa.gov. In order to submit on-line you will need to complete a one-time registration

process at this site.

 How do I register to submit my application and payment on-line?

At http://cdx.epa.gov, click on "Registration" which appears in the menu on the left and you can

begin the registration process. After completing some information about yourself, you will be

prompted to select a user name and password and a secret question and answer that only you would

know. Select "Certification of Lead-Based Paint Abatement Firms" when prompted. Upon successful

completion of this process you will be able to immediately begin submitting your application. In the

future to access your account you can go directly to https://cdx.epa.gov/SSL/CDX/Login.asp?

Referer.

 What do I do if I forgot my password?

On the account log in page, https://cdx.epa.gov/SSL/CDX/Login.asp?Referer, you will find a link to

"re-establish your password". Click on this link and then follow the steps that are provided. You will

need to know the answer to your secret question in order to reset your password. You will be asked

to establish a new password. That password will then serve as your permanent password. If you have

forgotten the answer to your secret question you will need to contact the CDX Helpdesk at (888) 890-

1995 or helpdesk@epacdx.net.

 My account appears to be locked. How do I unlock it?

If your account is locked after attempting to log in three times, you can use the same process used

to reset a password you forgot. However, if you fail to answer your secret question ten times in a row,

you will need to contact the CDX Helpdesk at (888) 890-1995 or helpdesk@epacdx.net.

 I clicked on the "submit" button to submit my application and the next screen told me what I owed,

but didn't say whether my application was received. How do I know the application was received?

If you were asked to pay a certain amount your application has been received. However, if you are
If you were asked to pay a certain amount your application has been received. However, if you are

still unsure please call 1-800-424-LEAD.

 I clicked on the "submit" button to submit my application and nothing happened. What do I do?

Please contact the CDX helpdesk at (888) 890-1995 or helpdesk@epacdx.net and they will assist

you.

 I have registered and received the "congratulations you are now registered" web page and email, but I

can’t find the application to fill out anywhere?

When you registered you may have selected "ABATEMENT NOTIFICATION" or "TRAINING

NOTIFICATION" instead of "FIRM CERTIFICATION APPLICATION". You will need to contact the CDX

Helpdesk at (888) 890-1995 or helpdesk@epacdx.net and they will assist you in obtaining access to

the on-line application form.

 How do I cancel a payment charged to my credit/debit card?

To cancel a payment, please call 1-800-424-LEAD.

 How do I know that my transaction will be secure?

On-line transactions are managed by the U.S. Department of Treasury. For more information about

the security controls in place to protect your transactions, please visit Treasury's Pay.gov site to

read about Security at http://www.clevelandfed.org/Paygov/overview.htm#architecture.

 What is an ACH debit transaction?

An ACH debit transaction is an actual debit directly from your personal savings, personal checking or

a business checking account. In some instances business checking accounts are blocked from

allowing debits. In order to conduct an ACH transaction you will need to provide the routing number

for your bank and your savings or checking account information in the required fields. If you have

additional questions please call 1-800-424-LEAD.

NEI Questions

 How do I submit my Emissions Inventory Data through CDX?

Once you have successfully completed the registration and established your account, you can

submit files by logging into the CDX website http://cdx.epa.gov using Internet Explorer and the

following steps:

 Log in. When you log in, the MyCDX page will provide the link to the NEI submittal web form.

 Complete NEI submittal web form and submit zipped file. The general steps involved in

completing and submitting emissions data include the following:

 Check the information in the pre-populated form and complete the form as needed.

Note: In Section III: Geographic Coverage: The ‘For State’ field must have the same

state abbreviation as in the filename of the zipped emissions inventory file you are
state abbreviation as in the filename of the zipped emissions inventory file you are

planning to upload.

 At the bottom of the form, designate the file location for the zipped emissions inventory

file to be uploaded to CDX, using a file dialog box within your browser. The file name

must follow the following naming convention:

 First 3 characters are the program: NEI

 Next 4 characters are program specific: 2-letter state abbreviation and number of

submission (ex. MD01)

 User ID used for CDX registration

 Example file name: NEIMD01KALOUPJR.zip

 All files within the zip file should be named using NIF Guidance.

 Once the file is located, submit the file by simply clicking the SEND button. The file is

securely sent to CDX via a secure socket layer (SSL) session.

 After the progress indicator indicates the transfer is complete, wait for the confirmation

message indicating that the file has successfully transferred.

 When must I submit my emission inventory data?

The Consolidated Emissions Reporting Rule (CERR) located on

http://www.epa.gov/ttn/chief/cerr/index.html describes the reporting dates and the specific emissions

inventory data elements that are to be submitted. In general, the CERR requires that data be

submitted annually by June 1. See the CERR for an explanation of what data should be included in

the annual and three-year cycle inventory submittals.

In addition, the EPA Emission Factors and Inventory Group (EFIG)may host submittal opportunities

as part of a review and data correction cycle during development of a specific year version of the

National Emission Inventory (NEI). Such data review and correction time periods will be advertised

on http://www.epa.gov/ttn/chief and via the NEI Listserve.

CDX will be available by a month and a half prior to specified data due dates.

RCRA File Transfer Questions

 How is our RCRA Site ID data sent to the EPA?

The Resource Conservation and Recovery Act (RCRA) Information (RCRAInfo) data is transferred to

the EPA facility in the form of windows compatible ZIP files. The RCRAInfo File Transfer Process

extracts the files from these zip files and stores the data in Oracle database "staging" records for

further processing. The RCRA staging process is designed to run as a background process that

continuously looks for files to process. Therefore, there is no user interaction required once the

environment is configured and the process is started.

 What type of files can I upload through the Central Data Exchange?

CDX provides an interface for submitters to upload a ZIP file from their local file location (Commonly

your C:/ drive), to the CDX/RCRAInfo environments. The uploaded file must be in the form of a ZIP file

and can contain a number of variable of files (2-40 files including a control file which lists the names

of the other files in the ZIP file). As a result, each filing must contain at least 2 constituent files.

These constituent files shall be:
These constituent files shall be:

 flat files

 column-delimitated

 formatted such that each record in the file is followed by a carriage return/line feed

 formatted per OSW’s additional requirements

The ZIP file must conform to PKWARE’s (de facto) compression standard.

 How can I obtain an approved compression utility to create my ZIP files?

The EPA has tested and approved two compression utilities for use by submitters. Please go to the

following link to download one of them:

http://www.epa.gov/cdx/test/zipintro.htm

 Can I submit one file for multiple states?

No. A submitter is limited to filing data for one state per ZIP file.

 Is there a file naming convention that submitters must follow?

Yes. The CDX interface shall validate the filename before it is uploaded with by the following criteria:

 The first 3 characters are the program abbreviation: RCR

 The next 4 characters are program specific: 2-letter state abbreviation followed by the

submission number (ie MD01)

 Finally, the TSSMS ID used for CDX Registration: KDH

 Example filename: RCRMD01KDH.zip

 NOTE:The Activity Location (state code) embedded in the file name must match the state

code within the submitter's account that is filing the information

 If the filename does not pass validation, the CDX interface shall provide the submitter with a

web page describing the error as one of the following issues and prompt the submitter to

correct the error in order to complete the file upload process:

 a state code mismatch

 a username mismatch

 a data flow indicator code mismatch (must be "RCR")

 How do I gain access to a RCRA File Transfer account?

Any potential users must first be screened by the EPA program office and pre-registered by the CDX

Help Desk. Potential users of the RCRA File Transfer program will need to fill out the necessary

contact information and supply their TSSMS ID. For more information on gaining a RCRA File

Transfer account, please contact the CDX Help Desk.

 Is there an online user guide?

Yes, there is an online user guide located at:

http://cdx.epa.gov/RCRAFT/UserGuide/
RCRA Site ID Questions

 What is RCRA?

RCRA is the Resource Conservation and Recovery Act, which was first enacted by Congress in

1976; it has been amended several times. RCRA's primary goals are to protect human health and the

environment from the potential hazards of waste disposal, to conserve energy and natural resources,

to reduce the amount of waste generated, and to ensure that wastes are managed in an

environmentally sound manner. RCRA regulates the management of solid waste (e.g., garbage),

hazardous waste, and underground storage tanks holding petroleum products or certain chemicals.

Regulated wastes are hazardous wastes as defined by Title 40 of the Code of Federal Regulations

(40 CFR) Part 261, universal wastes as defined by 40 CFR Part 273, and used oil as defined by 40

CFR Part 279. Click here for the EPA web site for RCRA regulations.

 Who must file the RCRA Subtitle C Site Identification Form (EPA Form 8700-12)?

If you are subject to requirements under the Resource Conservation and Recovery Act (RCRA) for

notifying the U.S. Environmental Protection Agency (EPA) of your regulated waste activities, you

must submit complete and submit this form. Be sure to review the Notification of Regulated Waste

Activity Instructions and Forms booklet before completing the form. As a handler of regulated wastes,

you are responsible for learning and complying with all the requirements that apply to you and your

regulated waste activities. RCRA is a Federal law. If you are regulated but do not comply with the

RCRA notification requirements, you may be subject to civil penalties.

In addition, remember that the regulations in 40 CFR address only the Federal hazardous waste

program. Many States may have notification requirements that differ from the Federal requirements;

those States may use EPA Form 8700-12 or they may use a similar State form that requires

information not requested in the EPA form. Again, it is your responsibility to make sure that you have

completed and submitted all forms required under the Federal or your State program.

 Where can I find the instructions for submitting the RCRA Subtitle C Site Identification Form (EPA

Form 8700-12)?

The Notification of Regulated Waste Activity Instructions and Forms booklet (EPA Form 8700-12)

can be downloaded from the Internet at:

http://www.epa.gov/epaoswer/hazwaste/data/form8700/forms.htm#links

The instructions contained in this booklet will assist you in obtaining an EPA Identification Number

for initial notifications or in revising your form if you are required to submit a subsequent notification.

Although this booklet contains information and instructions for completing a Notification of Regulated

Waste Activity, it should not be considered a substitute for the regulations in Title 40 of the Code of

Federal Regulations. Rather, this booklet serves as a supplement to the regulations and provides

additional information not contained in 40 CFR.

 I used to complete a paper form and mail it in. Has this changed?

No. You may still complete the EPA Form 8700-12 and mail it to the appropriate office indicated in

the form’s instructions. However, you may elect to complete and submit the form on this web page.
the form’s instructions. However, you may elect to complete and submit the form on this web page.

You are not required to file this form through the Central Data Exchange.

 Can I use the Federal form to file in all States?

You cannot use the Federal form for some States. Certain States require that you use their specific

forms. At this time, there are no States that allow filers to file the RCRA Subtitle C Site Identification

Form.

 My State accepts the CDX submission. How do I register to file online?

Go to http://cdx.epa.gov/epa_home.asp and click the "If you are new to CDX and wish to register,

please click here." Enter in the required information. Then, choose the " RCRA Subtitle C Site

Identification Form" radio button to register for the RCRA program. You only have to register once. If

you are responsible for filing the form for multiple RCRA regulated facilities, you will be given a

chance associate your registration with all of the facilities.

 Can I request that this information be kept confidential?

All information you submit in an initial or subsequent notification can be released to the public,

according to the Freedom of Information Act, unless it is determined to be confidential by EPA

pursuant to 40 CFR Part 2. Since notification information is very general, EPA believes it is unlikely

that any information in your notification could qualify to be protected from release.

However, you may make a claim of confidentiality by filing a paper form and printing the word

"CONFIDENTIAL" on both sides of RCRA Subtitle C Site Identification Form and on any

attachments. EPA will take action on the confidentiality claims in accordance with 40 CFR Part 2.

The electronic submission makes no allowances for confidential submissions.

 Do I have to provide information for every item on the form?

Most all of the items on the form require you to enter information. Be sure to read the instructions in

the booklet carefully and enter the information for the items that apply to you. Only the items that are

marked with a red asterisk are required. If you do not complete these, you will be sent to an error

screen that tells you what must be done to continue. Certain items are provided for convenience and

it may be beneficial to you to supply this additional information.

 I've already submitted a form either through a paper form or a previous electronic submission. Will I

have access to that data?

Yes. When you get to the main menu of the RCRA Subtitle C Site Identification Form, you will be

able to enter a form with the data elements pre-populated with information from a previous

submission or choose to enter data into a "clean" form.

 How will I enter the data into CDX?

Data for a single Site Identification Form is entered just like you would for any web form. For

convenience, the form has been broken up into sections similar to the federal paper form. At the

bottom of each page you will see a series of buttons. By making the appropriate choice, you can
navigate back and forth through the web form.

When you have completed entering the data into the form, you will be given a choice to save the

electronic submission of the form or cancel the submission. A confirmation screen will appear. You

must print this form, have all certifiers sign the form, and send it via mail to the office listed at the top

of the screen. You will not need to submit the entire e-form with the confirmation screen printout. In

the event you misplace the confirmation screen, you will be able to enter CDX and print another copy.

We will be implementing digital signature technology into the web form in the future. At that time, you

will be able to choose how you wish to sign the form, electronically or via a "wet" ink signature.

 Are all of the data elements required?

No. Only the elements that are marked with a red asterisk are required. If you do not fill out these

elements, you will be sent to an error screen that tells you what must be done to continue. However,

you may complete all elements of the form if you wish. Certain elements are provided as a

convenience and it may be beneficial to you to supply those pieces of information.

 What if my browser crashes while I'm filling out my form?

Don't worry, we have built in data recovery technology into this form. If your browser crashes, or you

lose your Internet connection, you can simply return to the CDX web site and continue filling out your

form. If you choose, you can begin the submission process again.

 What happens after I submit the form?

You will receive a confirmation email with a copy of the data that you submitted as well as a

transaction id number that can be used to print another confirmation screen, track the status of your

submission, or make modifications to your submission.

The submission will be forwarded to the appropriate reviewing official in the EPA Region or State

agency. The official will either approve or reject the submission. An email with the official's decision

will be sent to the filer's email address. If a submission is rejected, you may be able to make

corrections to the submission and resubmit. Approved submissions will be placed on file within the

EPA's RCRA database.

Note: Once a submission is approved, you will not be able to update that submission. Instead you

must complete another new submission.

 Can I track my submission?

Yes. Using the transaction id number, you can use the "Check the status" option to determine where

your Site Identification Form is within the submission pipeline.

 Can I print a copy of my form?

Yes. Choose "print" from the RCRA Subtitle C Site Identification Form, and you will be provided with

an electronic facsimile of the form completed with your information.
 How secure are my submissions?

Since submissions are linked specifically to information you provide in conjunction with your CDX

user id / password and are submitted via SSL technology, they are relatively secure. Do not provide

your CDX user id / password to other individuals or leave your Internet browser open while logged into

CDX. This is a breach of your agreement with the EPA's Central Data Exchange and may result in

the revocation of your CDX privileges.

 Who do I contact with questions about RCRA or the Site Identification Form?

Contact the RCRA Superfund Hotline at 1-800-424-9346.

RMP Questions

 Why can't I make data changes to the first two pages of the RMP*WebRC Corrections to Section 1

Registration Information Web form?

Please refer to page 2 of your invitation letter, A new web-based tool for RMP Facilities - What it can

and cannot do, this release of the RMP*WebRC application is designed to provide updates for the

new data element additions to your RMP required as part of the new rule. The editable data fields are

displayed within text boxes.

 I received an invitation letter to pre-register in CDX, but I am unable to register because CDX will not

accept my facility's unique information?

CDX access to RMP*WebRC is restricted to one user per facility. Please make sure you have

entered your information exactly as it appears in your invitation letter. The CDX Help Desk should

determine whether the facility in question has been added to another user profile in CDX.

 Before completing the registration process in CDX I selected CANCEL and was unable to register in

CDX using the unique key info from my invitation letter, how do I register in CDX?

Contact the CDX Help Desk to reset your registration information. The unique key information can

only be used in CDX once, even if you do not complete the registration process.

 I received an RMP*WebRC invitation letter to register in CDX, but I am already registered in CDX as a

TRI user, do I have to register in CDX again for the RMP program?

No. Contact the CDX Help Desk and provide the information from your RMP*WebRC invitation letter.

The CDX Help Desk will manually add the RMP program to your existing CDX user profile.

 I am the owner or operator of multiple RMP facilities and received more than one invite letter. Am I

required to Register each facility - enter the unique information from each invite letter in CDX?

No. You need only register one time in CDX. Once you have created your CDX user ID and password,

you may access the RMP flow (RMP*WebRC Web form) and add additional facilities using the Add

Facility option. You will need the facility ID and barcode supplied in the invitation letter to add
Facility option. You will need the facility ID and barcode supplied in the invitation letter to add

additional RMP facilities.

 I lost my invitation letter and wish to register in CDX for the RMP program. What should I do?

The CDX Help Desk should verify the requestor's identity (ask for the owner/operator name of record

on last RMP, facility ID, and barcode of the last RMP). The CDX Help Desk should provide CDX

registration access keys via telephone.

 My CDX pre-registration invitation letter was sent to the previous owner/operator. I am the new owner

operator and would like to register in CDX?

Contact the CDX Help Desk. The CDX Help Desk should forward the user to the RMP RC for

verification of facility change of ownership.

SDWIS Questions

 What is the "STATE" field on the File Submission page?

This field represents the state corresponding to the data that is being submitted. If you are a regional

user, you should select the state that the data corresponds to, not the state where you reside. If data

are for tribal water systems, the region should enter the two digit region code)

 What is the "DATA TYPE" field on the File Submission page?

This field describes they type of data that you are submitting to the SDWIS system:

Inventory = INV

Actions = ACT

Both = BOT (Both Inventory and Actions data)

Samples = SAM

 What is the "FISCAL YEAR" field on the File Submission page?

This can be the fiscal year that the file is being submitted in, or the fiscal year that the

actions/sample file represents. It will not be used for actions total replace domain processing. You

decide.

 What is the "QUARTER" filed on the File Submission page?

This field represents the one digit quarter of the file. This should be the quarter in which the file is

being generated.

 What is the "PROCESSING" field on the File Submission page?
This field represents how the file is to be processed by SDWIS/FED:

Traditional processing = TRAD (Incremental)

Total replace processing = TOTR (total replacement of the data in the system)

 What is the "DATA SUPPLIER" field on the File Submission page?

This field represents the supplier of the data. (States and regions can submit data via CDX)

State = ST

Region = RG

 What is the "COMMENT" field on the File Submission page?

This field represents a freeform two-character alphanumeric comment field, allowing a region and

state to instert a value to provide additional meaning to the data set contents. Any blanks will be

filled in, by CDX, with the letter 'b', in the data set name. If left blank by the user, the data set name

will contain the value 'bb' in these positions. This will allow users the flexibility to add an additional

piece of information to further characterize the data set name. Regional and state staff should reach

agreement on the contents of this field. For example, it could be used to differentiate between

different primacy agencies in a state, so values such as CO or NC could be used to differentiate

between community and non-community water system primacy agency data.

 What is the meaning of the name that CDX gives my files?

CDX builds the file name, based on the meta-data that you entered into the File Submission screen:

FEDR.Sstxxx.Yyyq.tttt.dcsom.Dyymmdd.Thhmmss

The following table describes the abbreviations used in the above file format:

Item Description Mapping

From

FEDR On all file names - this is the account name for the file N/A

st Replace with the two character/digit state/region code STATE

xxx

Represents the data type:

Inventory = INV

Actions = ACT

Both = BOT

Samples = SAM

DATA TYPE

yy

Two-digit fiscal year of the file. This can be the fiscal year that

the file is being submitted in, or the fiscal year that the

actions/sample file represents. The user decides.

DATA TYPE

q

One digit quarter of the file. This should be the quarter in which

the file is being submitted. QUARTER

tttt

Represents how the file is to be processed by SDWIS/FED.

Traditional processing = TRAD PROCESSING
 Do I still need to contact SDWIS/Fed Production Control in order to process my data file?

Yes. You still need to contact SDWIS/Fed Production Control in the manner you have in the past; via

EMAIL or phone, and provide the same processing instructions that you've provided in the past. The

CDX processing provides a secure, web-based data flow to the mainframe. Files will be stored on the

mainframe in the data set name provided to you during your CDX session. You need to provide that

new filename to SDWIS/Fed Production Control.

TRI-ME RY2003 Questions

 I have not received the TRI-ME RY2003 CD yet, how can I obtain this software?

If you have not received the TRI-ME Reporting year (RY)2003 CD in the mail, you can go to the TRI

Web site at: www.epa.gov/tri and download the most recent version of the software.

 Can I use last year's TRI Reporting software to submit my facility's data electronically through the

CDX? Can these revisions be submitted via the Internet through CDX?

The TRI-ME software allows you to revise your form data only for the reporting year for which the TRIME software was developed. EPA encourages the use of the TRI-ME software and Internet reporting

via the CDX to revise your TRI Forms. Although the ATRS software has been discontinued, ATRS

2001 can still be used to revise your form data and submit your revisions for any reporting year from

1987 to 2001. If you do not have Internet access, EPA still encourages the use of electronic

submissions by sending a diskette. Submitting by diskette can be accomplished using either the

tttt Traditional processing = TRAD

Total replace processing = TOTR

PROCESSING

ds

Represents the supplier of the data.

State = ST

Region = RG

QUARTER

com

A freeform two-character alphanumeric comment field, allowing

a region and state to instert a value to provide additional

meaning to the data set contents. Any blanks will be filled in,

by CDX, with the letter 'b', in the data set name. If left blank by

the user, the data set name will contain the value 'bb' in these

positions.

This will allow users the flexibility to add an additional piece of

information to further characterize the data set name. Regional

and state staff should reach agreement on the contents of this

field. For example, it could be used to differentiate between

different primacy agencies in a state, so values such as COM

or NCM could be used to differentiate between community and

non-community water system primacy agency data.

COMMENT

Dyymmdd Date the file upload completed, preceded by the constant "D" Internal, fromsystem

Thhmmss

Time the file upload completed (24 hour clock), preceded by

the constant "T"

Internal, from

system
submissions by sending a diskette. Submitting by diskette can be accomplished using either the

TRI-ME software or ATRS 2001. To download RY2003 software or prior year versions of software, you

can go to the TRI web site at: www.epa.gov/tri.

UCMR2 Registration Questions

 What is the purpose of registering in the Central Data Exchange (CDX) to access the Safe Drinking

Water Accession and Review System (SDWARS) for the second cycle of the Unregulated

Contaminant Monitoring Regulation (UCMR2)?

Registering through CDX for SDWARS allows:

 EPA approved laboratories to post results for public water systems (PWSs) to review;

 PWSs to meet their reporting requirements; and

 States and EPA to review the PWS's monitoring results.

 What will happen after I register?

A SDWARS link from your MyCDX page becomes active after you register.

 During UCMR 1, I had a CDX account for SDWARS with a dual role, representing both a utility

laboratory and my PWS. Can I register for both roles on a single CDX account for UCMR2?

At this time, only PWSs, State and EPA users may register. If your utility laboratory receives EPAapproval, you will need to establish a separate CDX account representing the role of your laboratory.

This upgraded version of SDWARS does not allow a combined CDX account representing both PWS

and laboratory roles.

 When can I register as a laboratory?

Only EPA-approved laboratories will receive an invitation to register in CDX for SDWARS. This

invitation will be issued to EPA-approved laboratories later in 2007.

 I represented many PWSs that are required to comply with UCMR2. Do I need separate CDX

accounts for each of these PWSs or can I consolidate all these PWSs under one CDX account?

You can have multiple PWSs consolidated under an individual CDX account since they all have the

same role type as PWSs. When you register for an individual PWS, you can specify an existing CDX

account and add that PWS. If you already have multiple CDX accounts for individual PWSs you

represent, you can consolidate these under one CDX account through self nomination.

 My PWS must comply with UCMR2, but we have never registered with CDX for SDWARS. How do I

establish an account?

Please call the UCMR Message Center at 1-800-949-1581, leave a message that includes your

name, phone number, PWS name and PWSID. Clearly indicate your interest in establishing a CDX

account for SDWARS. EPA will verify your PWS applicability to the UCMR2 in order to justify

establishing an account on CDX for SDWARS. Upon verification, EPA will then contact your PWS,

providing instructions on how to complete the registration.
providing instructions on how to complete the registration.

 I have a CDX account for SDWARS but would like to delegate my organization's CDX/SDWARS

reporting and/or data review responsibilities to a member of my staff. How can I nominate that

individual?

Log-in to CDX and enter SDWARS. In the left sidebar, click the link Nominate User. Follow the

screen instructions and fill out the nomination. SDWARS will automatically generate a customer

retrieval key (CRK) memo that you must print and deliver to the nominee. Using this CRK, and the

CDX pre-registration web link defined in the memo, the nominee can establish a CDX account for

SDWARS in their name for your organization to gain immediate access to SDWARS.

 What should I do if I have problems registering or nominating others?

Please call the CDX Help Desk at 1-888-890-1995. Or send an e-mail to helpdesk@epacdx.net with

"UCMR Tech Support" in the e-mail subject line. You can also fax assistance requests 24 hours a

day to 703-917-7105. Personal support is available from 8:00 a.m. to 6:00 p.m. EST/EDT.

 Where should I look if I want information about UCMR2?

You can visit the UCMR2 Web site at http://www.epa.gov/safewater/ucmr/ucmr2/index.html. If you

need additional information, please call the UCMR Message Center at 1-800-949-1581.

 Where should I look to get the Final lab XML schema?

Click here to download the Final lab XML schema .ZIP file. For additional instructions, refer to the

Final XML format Implementation Guide.

 Where should I look to get the Final lab upload Implementation Guides?

Click here to get a copy of the Final Flat File format Implementation Guide.

Click here to get a copy of the Final XML format Implementation Guide.

 I'm a lab and I uploaded data as "lab approved" and now need to change those results. How do I gain

access to revise these lab approved data?

If you mistakenly uploaded or saved an analytical result with a status of "lab approved" you can no

longer edit that result with its current status. Please call the PWS and have them change the status

to "PWS Return to Lab. Then, you can edit and re-approve that analytical result.

 Do Sample IDs need to be unique for each method?

No, but they need to be unique for each monitoring type at your lab. For instance, if your lab has

used Sample ID '1' for your Assessment Monitoring methods, then you can not use a Sample ID of '1'

for any Screening Survey method. This is a system design, it can not be changed.

U.S. ENVIRONMENTAL PROTECTION AGENCY
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