|CHAPTER��3�-�TRAVEL�ORDERS
    PART�D:��TRAVEL�ORDER�PREPARATION
        C3151��PERMANENT�DUTY�TRAVEL
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| | C3151� PERMANENT DUTY TRAVEL | 
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| | A.� General.� | 
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| | The Request/Authorization for DoD Civilian Permanent Duty or Temporary Change of Station (TCS) Travel (DD Form 1614) is used as a request and authorization (authentication) for all official PCS/TCS travel by employees and their families.� DD Form 1614 is available through the regular supply channels.� It also is available for printing and/or downloading from the Internet through the Washington Headquarters Service DoD Forms Program at the following website:� http://web1.whs.osd.mil/icdhome/FORMTAB.html | 
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| | NOTE:� DD Form 1614 must not be used for contractors' travel. | 
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| | B.� Preparation of DD Form 1614.� | 
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| | DD Form 1614 is generally self-explanatory. Special explanatory material for completing certain items on DD Form 1614 follows: | 
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| | Item 7,� Releasing Official Station and Location, or Actual Residence--Enter the name and location of the releasing PDS, if a transfer, or the address shown on the transportation agreement as the actual residence, if first duty station travel. | 
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| | Item 13a,� Round Trip Travel for Househunting--Indicate if round trip travel to seek a permanent residence is, or is not authorized.� If authorized, insert in Item 13b the number of calendar days for which travel is authorized. | 
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| | Item 16, Other Authorized Expenses--The travel advance is for advances from the Government to the traveler (computed by the appropriate finance/disbursing activities) and NOT for authorizing ATM advances against the Government-sponsored contractor-issued travel charge card which should be addressed in Item 20, Remarks or Other Authorizations.� The amount of any relocation allowances advance in Item 16 must be computed in accordance with Service finance policy. | 
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| | Item 20, Remarks or Other Authorizations--In addition to the type of notation suggested within the box, this item may be used to show any other pertinent information.� Statements may be included to clarify any special instructions.� When round trip travel is authorized for seeking a permanent residence, include the authorized transportation mode under this item.� If TDY is authorized en route, state the purpose, duration of duty assignment, location, and any pertinent conditions.�� List the amount authorized for ATM advance against the Government-sponsored contractor-issued travel charge card.� The issuing CPO's name, address, and POC with phone number (including area code) and DSN should be included. | 
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| | Item 23,� Accounting Citation--Show fiscal data in accordance with regulations of the DoD component concerned. Please ensure that funds are obligated against the PCS/TCS order.� For Transportation Account Codes (TACs) for DoD personnel see DOD 4500.9-R, Volume 2.� TAC codes:� Army A2PC,� Air Force F750, and Navy and Marine Corps see website http://192.67.251.41/tac_inq/tac_menu.html. | 
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| | Item 25,� Order-issuing/Authenticating Official--See Appendix A.� Show the order-issuing organization and address in addition to the title and signature of order-issuing/authenticating official. | 
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| | C.� Distribution.� | 
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| | See par. C3057 for the number of copies of a travel order for distribution. | 
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| | D.� Privacy Act Statement.� | 
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| | This subparagraph implements the Privacy Act of 1974 (5 U.S.C. �552a) by adding a Privacy Act Statement for "Request/Authorization for DoD Civilian Permanent Duty or Temporary Change of Station (TCS) Travel" (DD Form 1614).� The form may be reproduced locally and made available to the individual supplying data shown on DD Form 1614.� The form also is available for printing and/or downloading from the Internet through the Washington Headquarters Service DoD Forms Program at the following website:� http://web1.whs.osd.mil/icdhome/FORMTAB.html. | 
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| | CHAPTER� 4 - TRAVEL OF EMPLOYEES | 
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| | PART A:� PERMANENT DUTY TRAVEL | 
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| | C4000� SCOPE | 
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| | A.� General.� | 
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| | This Chapter covers all permanent duty travel.� Permanent duty travel includes: | 
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| | 1.� new appointee travel from the actual residence to the first PDS to begin work;� | 
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| | 2.� PCS travel upon transfer in the Government's interest from one PDS to another without a break in employment continuity with departments and agencies of the Federal Government;� | 
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| | 3.� renewal agreement travel between consecutive tours of duty without a break in service from an OCONUS PDS to the actual residence for leave purposes and return to OCONUS (return is to the same or another OCONUS PDS);� | 
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| | 4.� separation travel from an OCONUS PDS to the actual residence for separation from Federal service or OCONUS employment upon satisfactorily completing the service period requirement prescribed in an agreement;� | 
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| | 5.� travel of a former employee (separated by reason of reduction in force or transfer of function) re-employed within 1 year of separation under a nontemporary appointment at a PDS other than the one where separated;� | 
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| | 6.� travel of individuals who qualify for "last move home" benefits upon separation from Government service as provided in Part P;� | 
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| | 7.� travel of career Senior Executive Service appointees (including prior SES appointees who have elected to retain SES retirement benefits) upon retirement and return to the places the individuals have elected to reside; and� | 
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| | 8.� travel of employees who, without a break in service of more than 3 days, transfer from a DoD non-appropriated fund instrumentality to an appropriated fund position. | 
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| | B.� Two or More Family Members Employed | 
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| | 1.� Travel Benefits Alternatives.� | 
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| | When two or more employees who are members of the same immediate family are transferred in the Government's interest, they may elect to receive the travel benefits authorized under this Chapter either:����� | 
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| | a.� each as an employee separately, in which instance each employee is eligible for benefits as an employee but not as a member of the immediate family; or,� | 
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| | b.� only one as an employee, in which case that employee is eligible for benefits on behalf of the others as members of the immediate family. | 
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| | 2.� Non-Employee Members of Immediate Family.� | 
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| | When employees elect benefits under subpar. 1, item a, duplicate benefits shall not be paid on behalf of non-employee members of the immediate family. | 
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| | 3.� Payment Limitation.� | 
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| | When employee members of the same immediate family elect separate allowances under subpar. 1, item a, the employing DoD component or components shall not make duplicate payment for the same expenses. | 
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| | 4.� Procedures.� | 
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| | An election under subpar. 1 shall be in writing and signed by all the affected employees.� When they elect separate benefits under subpar. 1, item a, the election also must specify which employee shall be paid benefits for non-employee family members.� A copy of this election must be filed with each employing component. | 
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| | C. Employee Married to Military Member. | 
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| | An employee is entitled to PCS benefits when transferred in the Government's interest, even if the employee's military member spouse is also transferred at the same time to the same place, provided the couple may not each receive payments of a PCS travel benefit for the same purpose (54 Comp. Gen. 892 (1975)).� The duplicate payments contemplated herein are discussed in pars. C9003-A, item d and C13120. | 
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| | C4001� AGREEMENTS FOR TRANSPORTATION ENTITLEMENT | 
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| | A.� General.� | 
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| | A transportation agreement is a written understanding between a DoD component and an employee wherein the component agrees to furnish (depending on the circumstances) certain travel benefits in consideration for which the employee agrees to remain in Government service for at least a specified period.� In the case of appointment or transfer to an OCONUS position, the employee also agrees to complete a prescribed tour of duty at the OCONUS PDS as consideration for return travel benefits.� The completion of the period of service specified in the agreement establishes eligibility for travel benefits and doesn't, in itself, terminate the employee's employment.� An agreement may be an initial agreement or a renewal agreement.� An initial agreement establishes eligibility for travel benefits of an employee, the employee's dependents, and HHG.� A renewal agreement establishes eligibility for round trip travel benefits of an employee and dependents for the purpose of taking leave between consecutive periods of OCONUS employment.� A renewal agreement doesn't establish any entitlement to HHG transportation.� All or a portion of these benefits may be lost under certain conditions (see par. C4007).� Agreement forms and their preparation and disposition are as prescribed in par. C4012. | 
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| | B.� Negotiation of Agreements.� | 
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| | Agreements may be negotiated by: | 
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| | 1.��� the director of personnel, Washington Headquarters Services, for positions in the Office of the Secretary of Defense, Washington Headquarters Services, Organization of the Joint Chiefs of Staff, and United States Court of Military Appeals;� | 
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| | 2.��� the Civilian Personnel Office US NATO/SHAPE Support Group, Brussels, Belgium, for positions in the United States Mission to the North Atlantic Treaty Organization (US NATO);� | 
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| | 3.��� activity commanders of the Defense Nuclear Agency authorized to fill positions in that agency;� | 
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| | 4.��� Chief, Defense Information Systems Agency (DISA), for DISA positions;� | 
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| | 5.��� Chief, Civilian Personnel Division, Defense Intelligence Agency (DIA), for DIA positions;� | 
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| | 6.��� Officials of the Defense Logistics Agency who have been delegated authority to issue travel orders involving agreements and persons acting for them;� | 
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| | 7.��� Assistant Director, Resource, Defense Contract Audit Agency (DCAA) for DCAA positions;� | 
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| | 8.��� directors of civilian personnel or chiefs of field activities for National Security Agency positions;� | 
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| | 9.��� activity commanding officers of the Army and Air Force having appointing authority to fill positions involved, civilian personnel officers authorized to act for and in behalf of such officers, members of the civilian personnel office staff designated to act for a commanding officer in effecting appointments, and personnel at other activities acting in response to a specific request from the officials cited in this item;� | 
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| | 10.� personnel of the Air Force occupying positions at activities to which responsibility has been delegated for recruiting employees for OCONUS assignments including OCONUS placement officers and recruiting officials;� | 
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| | 11.� officials of the Navy who have been delegated authority to issue travel orders involving agreements and persons acting for them;� | 
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| | 12.� the manpower assistant for administrative officer for positions in the Defense Advanced Research Projects Agency;� | 
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| | 13.� the civilian personnel officer, Defense Security Service (DSS) , for DSS positions;� | 
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