|CHAPTER��7�-�TRAVEL�AND�TRANSPORTATION�OF�DEPENDENTS
        C7000��ENTITLEMENT
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| | C7000� ENTITLEMENT | 
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| | Dependent travel and transportation allowances may be authorized/approved in connection with PCSs world-wide.� They are based on the employee's entitlement and are subject to the conditions and restrictions in this Chapter.� Except as provided in Chapter 12, these allowances are limited to those allowable for uninterrupted travel by the authorized transportation mode over a usually traveled route between the old and new PDS.� There is no entitlement to any additional travel and transportation allowances for dependents who accompany an employee on TDY assignment, except for transportation authorized under pars. C4502-B and C. | 
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| | C7001� TRANSFERS TO AND WITHIN CONUS | 
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| | A.� When Authorized. | 
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| | Dependent travel and transportation allowances may be authorized in connection with an employee's PCS.� For a house-hunting trip for a spouse incident to an employee's transfer, see par. C4107.� Dependent transportation allowances may be authorized in connection with an appointee's travel to a first PDS. | 
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| | B.� Origin and Destination. | 
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| | Dependent travel may originate at the employees' old PDS/some other point, or partially at both.� The destination may be the new PDS, some other point selected by the employee, or both.� The Government's costs, however, shall not exceed the costs over a usually traveled route between the old PDS and the new PDS.� When the travel is to a first PDS, the Government's cost shall not exceed the transportation cost from the actual residence at the time of appointment to the PDS by a usually traveled route. | 
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| | C.�� Transportation Mode and Routing. | 
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| | See Chapter 2 for authorized transportation mode and routing for dependent travel.� Dependents may travel with an employee by POC or may travel independently. | 
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| | D.� Transportation Expenses Allowable. | 
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| | Examples of reimbursable transportation expenses are: | 
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| | 1.commercial transportation cost not covered by Government-procured transportation;� | 
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| | 2.necessary and reasonable taxi fares to, from, and between transportation terminals;� | 
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| | 3.baggage handling charges, including porters' fees/tips under the conditions in par. C4705-E;� | 
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| | 4.POC mileage allowance, subject to the reimbursement conditions and limitations in Chapter 2 applicable to employees. | 
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| | E.� Travel Orders. | 
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| | The travel order for an employee's transfer must include dependent transportation authorization. | 
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| | F.� Time Limitation. | 
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| | Dependent travel must begin within 2 years after the date an employee reports for duty at the new PDS (see par. C1057 for exception).� Travel should begin at the earliest practicable date.� A dependent child is defined in Appendix A as a child under 21 years of age; however, a dependent child's eligibility for travel allowance depends on age on the date the employee reports for duty at the new PDS (B-160928, March 28, 1969 and B-166208, April 1, 1969).� Example: a child 20 years and 11 months old when the employee reports at new PDS is eligible even if travel is delayed until age 22 years and 11 months. | 
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| | C7002� C7002� TRANSFERS TO AND BETWEEN OCONUS PDS'S | 
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| | A.When Authorized.� | 
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| | Dependent travel and transportation allowances are authorized in connection with a current employee's PCS, the initial appointment of certain employees, and renewal agreement travel. | 
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| | B.Travel Origin and Destination. | 
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| | 1.Reassignment/Transfer of a Current Employee. | 
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| | a.From a CONUS PDS to an OCONUS PDS.� | 
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| | When a current employee is reassigned/transferred from a CONUS PDS to an OCONUS PDS, dependent travel may originate at the employee's PDS, some other place, or partially at both.� Except as prescribed in Chapter 12, the travel destination may be the OCONUS PDS/an alternate CONUS destination specified at the time of transfer.� Except as provided in Chapter 12, the Government's cost shall not exceed the travel costs from the old PDS to the new PDS by a usually traveled route.� Alternate destination travel is in lieu of travel to the new OCONUS PDS, except when an employee is residing in Government quarters at time of transfer to the OCONUS PDS and is required to vacate quarters before dependent travel to an OCONUS PDS is authorized.� In this case, if travel to the OCONUS PDS is authorized subsequently, the cost of the two movements is limited as stated in this paragraph. | 
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| | b.Between OCONUS PDSs.� | 
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| | When a current employee is reassigned/transferred between OCONUS PDSs, authorized travel for dependents is from the old PDS to the new PDS, unless otherwise authorized in Chapter 12.� When an employee is authorized travel to the actual residence, the employee may elect to have the dependents return to the actual residence. | 
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| | 2.Initial Appointment of a Person Recruited for Assignment to an OCONUS PDS. | 
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| | a.Recruited in CONUS.� | 
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| | When a person, recruited in CONUS, is initially appointed for assignment to an OCONUS PDS, dependent travel is authorized from the actual residence to the OCONUS PDS, unless otherwise authorized in Chapter 12. | 
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| | b.Recruited OCONUS.� | 
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| | When a person, recruited OCONUS, is initially appointed for assignment to an OCONUS PDS in a locality different from the actual residence, dependent travel is authorized from the actual residence to the PDS, unless otherwise authorized in Chapter 12. | 
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| | 3.Initial Appointment of a Person Recruited Locally OCONUS Who Executes an Agreement.� | 
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| | Upon initial appointment, when a person satisfies the conditions in par. C4002-C2 and executes an agreement, dependent travel is authorized from the actual residence to the OCONUS PDS provided the dependents are not in the OCONUS area at the time employment begins, unless otherwise authorized in Chapter 12. | 
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| | 4.Execution of a Renewal Agreement to Serve an Additional Tour OCONUS.� | 
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| | If an employee, who executes a renewal agreement to serve an additional tour in the same/another OCONUS area, is transferred/reassigned to an OCONUS area, dependent travel, except as otherwise provided in Chapter 12, is authorized from the PDS at the time of the initial OCONUS transfer/reassignment to the OCONUS PDS, provided the dependents did not accompany the employee to the OCONUS area on the preceding tour.� Although the travel may originate at some other point, travel and transportation allowances shall not exceed the cost by usual mode from the old PDS to the OCONUS PDS by a usually traveled route unless otherwise authorized in Chapter 12.� If an employee executing a renewal agreement was a new appointee at the time of original OCONUS employment, dependent travel may be authorized from the actual residence established at the time of initial appointment, provided the dependents did not accompany the employee to the OCONUS area on the preceding tour. | 
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| | C.Concurrent Travel.� | 
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| | Concurrent dependent travel with the employee from CONUS is authorized automatically to some OCONUS areas.� In instances where prior OCONUS command approval is necessary, the responsible CONUS recruiting office/other appropriate office must secure the authority for concurrent travel from the appropriate OCONUS command and, when appropriate, advise the activity responsible for processing the employee.� When dependent travel is authorized concurrently with the employee or within 60 days after the employee's reporting date at the Army, Navy, or Air Force CONUS transportation terminal, the activity responsible for processing the employee must take action regarding passport, visas, immunizations, port calls, and transportation.� When dependent travel is authorized by the OCONUS command subsequent to the employee's arrival at the OCONUS PDS, the employee's travel order shall not provide for dependent travel, but should be amended to provide for dependent travel at the time of dependent travel.� The procedures prescribed in AR 55-46 in connection with the priority system must be followed for Army employees. | 
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| | D.Transportation Mode and Routing.� | 
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| | Dependent transportation may be authorized by any mode specified in Chapter 2.� The Chapter 2 instructions must be followed. | 
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| | E.Expenses Authorized.� | 
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| | In addition to the expenses listed in par. C7001-D for travel of dependents within CONUS, travelers are entitled to reimbursement for OCONUS travel: | 
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| | 1.� cost of traveler's checks, money orders, or certified checks for up to the amount of estimated per diem or AEAs and travel expenses for the authorized travel; | 
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| | 2.� passport and visa fees (including photographs) for OCONUS travel; | 
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| | 3.� cost of birth certificates or other acceptable evidence of birth for OCONUS travel; | 
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| | 4.� fees for: | 
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| | a.� currency conversion;� (NOTE: Travelers are not entitled to reimbursement for losses, and are not liable for gains, resulting from currency conversions (63 Comp. Gen. 554 (1984)).) | 
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| | b.� cashing United States Government checks or drafts issued for reimbursement of expenses incurred for travel in foreign countries, but not including cashing checks or drafts for salary;� | 
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| | 5.� charges for inoculations which cannot be obtained through a Federal dispensary for travel outside CONUS, but not including any travel expenses which may be incurred on obtaining required inoculations; and | 
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| | 6.� fees in connection with a change of status, health, identity, and of affidavits, except for fees or charges for legal services even through local law or custom require lawyers' services in processing applications for passports, visas, or changes in status. | 
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| | F.Travel Orders.� | 
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| | Authorization for dependent travel must be included in the travel order issued for the employee, or may be included when orders are amended or supplemental orders are issued in accordance with subpar. C. | 
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| | G.Time Limit. | 
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| | 1.General. | 
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| | Dependent travel must begin within 2 years after the effective date of the employee's transfer/initial appointment to the OCONUS area, or within 2 years after the renewal agreement execution.� If an employee enters active military duty any time before the end of the 2-year period, the time spent in military service is not included in the 2 years.� When employees are assigned to OCONUS duty, the 2-year period excludes time that shipping restrictions/administrative embargoes make dependent travel impossible; for example, the lack of family housing in an OCONUS area which precludes dependent travel is an administrative embargo.� Every possible effort should be made to complete the travel at the earliest practicable date.� When an administrative embargo is removed, the overseas command shall notify all affected employees in writing.� The running of the 2-year time limit resumes upon the embargo removal date. | 
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| | 2.Remaining Service Requirement.� | 
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| | Dependent travel to the OCONUS area within the initial 2-year period, or any subsequent 2-year period established as a result of a renewal agreement, shall not be authorized unless at least 1 year of the agreed minimum service period remains or the employee agrees to serve 1 year after dependent arrival in the OCONUS area.� (NOTE:� In Adak and Kodiak, Alaska, the service requirement is 6 months of the agreed minimum service period or the employee agrees to serve 6 months after dependent arrival.) | 
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| | 3.Transfers Without a Break in Service.� | 
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| | When an employee of another Federal department/agency stationed OCONUS is transferred to a position in a DoD OCONUS activity without a break in service, dependent travel from the old OCONUS PDS to the new OCONUS PDS is authorized if the move is primarily for the Government's benefit.� If the employee's dependents have not joined the employee in the OCONUS area, travel from the last PDS/actual residence, as applicable, in the U.S. or other country of actual residence may be authorized subject to the time limit in subpar. 2. | 
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