|CHAPTER��4�-�EMPLOYEE�TRAVEL
    PART�A:��PERMANENT�DUTY�TRAVEL
        C4012��PREPARATION�AND�DISPOSITION�OF�TRANSPORTATION�AGREEMENTS
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| | C4012� PREPARATION AND DISPOSITION OF TRANSPORTATION AGREEMENTS | 
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| | A.� General. | 
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| | To establish an employee's eligibility for certain transportation and travel allowances incident to permanent duty travel, applicable statutory authority requires that a transportation agreement be executed.� This paragraph covers the various transportation agreements that are negotiated with DOD civilian employees. | 
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| | B.� Preparation and Disposition. | 
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| | The applicable transportation agreement will be prepared in duplicate.� The signed original will be placed in the employee's personnel folder and he will be furnished a signed copy of the agreement.� In determining the place of actual residence, the provisions of par.C4004apply.� Requisition for a supply of transportation agreement forms will be made through regular supply channels of the DOD component concerned. | 
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| | C.� Transportation Agreement for Overseas Employees Other Than School Teachers. | 
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| | Transportation Agreement - Overseas Employee (DD Form 1617) is prescribed for use in connection with the following: | 
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| | 1.� employees transferred or assigned to a PDS outside the 48 contiguous states and the District of Columbia, | 
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| | 2.� new appointees appointed to positions outside the 48 contiguous states and the District of Columbia (see subpar. F and par.C4051-Cconcerning appointments and assignments to first duty station in the 50 states and the District of Columbia), | 
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| | 3.� renewal agreement incident to round trip travel for the purpose of taking leave between consecutive tours of overseas employment, | 
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| | 4.� return transportation of eligible overseas local hires. | 
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| | D.� Transportation Agreement For Professional School Personnel Covered by P.L. 86-91. | 
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| | Transportation Agreement for Professional School Personnel Covered by Public Law 86-91 (DD Form 1616) is prescribed for use in connection with travel of teachers in the DOD Overseas Dependents School System. Some editions of this form may contain the following statement on the reverse:� "Employee will be required to present satisfactory evidence of acceptance by, or a bona fide intent to attend, such an institution for an appropriate course of study of not less than four semester hours."� This statement must be modified in part to read:� "not less than 6 semester hours." | 
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| | E.� DOD Transportation Agreement-Transfer of Civilian Employees to and Within CONUS. | 
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| | DOD Transportation Agreement - Transfer of DOD Civilian Employees To and Within CONUS (DD From 1618) is prescribed for use in connection with travel of civilian employees transferred to and within the 48 contiguous states and the District of Columbia.� It won't be used in connection with travel of appointees and student trainees to first duty stations in the 50 states and the District of Columbia. | 
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| | F.� Transportation Agreement for Appointees and Student Trainees Within the 50 States and District of Columbia. | 
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| | Transportation agreements for appointees and student trainees within the 50 states and the District of Columbia (DD Form 1615) is prescribed for use in connection with travel of persons appointed or assigned to first duty stations within the 48 contiguous states and the District of Columbia and within Hawaii or within Alaska. | 
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| | PART B:� FIRST DUTY STATION TRAVEL | 
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| | C4050� PERSONS ELIGIBLE FOR FIRST DUTY STATION TRAVEL | 
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| | A.� General. | 
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| | Travel and transportation expenses may be allowed to first duty station only for the following persons: | 
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| | 1.� an employee newly recruited in the CONUS for assignment at a first PDS overseas and an employee newly recruited overseas for assignment to an overseas duty station in a different overseas geographical locality from that in which the place of actual residence is located provided that the employee is one with whom an agreement is negotiated; | 
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| | 2.� a new appointee to any position; | 
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| | 3.� a student trainee assigned upon completion of college work to any position; | 
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| | 4.� Presidential Transition Team personnel newly appointed to Government service who have performed transition activities under section 3 of the Presidential Transition Act of 1963 (3 U.S.C. 102 note) and are appointed in the same fiscal year as the Presidential inauguration that immediately follows their transition activities; | 
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| | The provisions of this Part apply to new appointees, as defined in par.C4051-B, relocating from their place of actual residence at the time of appointment (or at the time following the most recent Presidential election, but before selection or appointment, in the case of individuals who have performed transition activities under Section 3 of the Presidential transition Act of 1963 (3 U.S.C. �102 note) and who are appointed in the same fiscal year as the Presidential inauguration that immediately follows their transition activities) for permanent duty to official stations. | 
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| | B. Requirements and Entitlements for New Employees Assigned Overseas. | 
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| | 1.� Agreement Requirements. | 
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| | Agreement requirements for new employees assigned overseas are covered in par.C4001. | 
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| | 2.� Service Requirements. | 
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| | Period of service requirements for new employees assigned overseas are covered in par.C4005. | 
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| | 3.� Transportation Entitlements. | 
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| | Transportation entitlements for new employees assigned overseas are measured from the place of actual residence, at time of appointment, to the overseas duty station.� Transportation entitlements for Presidential transition team appointees are limited to expenses incurred from the appointee's actual place of residence from which he/she relocated for the purpose of performing Presidential transition activities to the assigned duty station of such appointee. | 
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| | 4.� Issuance of Travel Orders. | 
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| | Travel order issuance for new employees assigned overseas is covered in Chapter 3. | 
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| | 5.� Funds Chargeable. | 
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| | All related expenses for a new employee assigned overseas are payable from funds of the receiving command or activity to which the employee reports for duty.� Specific conditions applicable to other than overseas school teachers are covered in par.C1052-B. | 
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| | C4051� APPOINTMENTS AND ASSIGNMENTS OF NEW APPOINTEES AND STUDENT TRAINEES TO ANY POSITION WITHIN THE 50 STATES AND THE DISTRICT OF COLUMBIA | 
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| | A.� General. | 
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| | In connection with the appointment or assignment of an appointee or student trainee to an official station within the 50 states and the District of Columbia, expenses authorized under this Part shall not be allowed until the individual selected for such appointment or assignment agrees in writing to remain in the service of the Government for 12 months following the date the appointee or student trainee reports for duty at the first or new PDS, unless separated for reasons beyond control that are acceptable to the DOD component concerned.� In case of violation of such an agreement, including failure to report for duty at the first or new permanent duty station, any funds expended by the United States for travel, transportation, moving and/or storage of household goods (HHG), and allowances authorized under this Part shall be recoverable from the individual concerned as a debt due the United States. | 
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| | B.� Coverage. | 
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| | New appointees to any position are eligible for payment only of those travel and transportation expenses listed in subpar. E in relocating to their first official station.� A new appointee includes any person newly appointed to Government service, including an individual who has performed transition activities under section 3 of the Presidential Transition Act of 1963 (3 U.S.C. �102 note) and who is appointed in the same fiscal year as the Presidential inauguration that immediately follows his/her transition activities.� New appointee also includes an individual appointed after a break in service except that an employee separated as a result of a RIF or transfer of function may be treated as a transferee instead of a new appointee under the conditions set out in pars.C1052-B2andC4101.� In addition, for purposes of the allowances prescribed in this regulation, the term new appointee includes a student trainee who is assigned upon completion of college work. | 
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| | C.� Responsibility of DOD Component. | 
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| | Because new appointees usually lack experience in Government procedures, each DOD component shall adopt special measures to provide full information to new appointees concerning the benefits which may be available to them for travel and transportation involved in reporting to their official stations.� Special care shall be taken to inform appointees of the limitations on available benefits. | 
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| | D.� Procedural Requirements. | 
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| | 1.� Agreement. | 
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| | No payment for otherwise allowable expenses or for an advance of funds shall be made unless the appointee or student trainee has signed the agreement appropriate in his/her case. | 
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| | 2.� Travel Before Appointment. | 
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| | Authorized expenses may be paid even though the individual concerned hasn't been appointed at the time travel to the first official station is performed.� For individuals who have performed Presidential transition activities, as described in par.C4050-A, allowable travel and transportation may take place at any time following the most recent Presidential election.� However, entitlement to such expenses doesn't vest by virtue of selection for the position or authorization for travel as provided in par.C1050-Fbut vests only upon actual appointment of the individual concerned.� However, nothing in this paragraph shall be construed to limit the provisions of Chapter 6, Part E allowing the payment of pre-employment interview travel. | 
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| | 3.� Prior Payment. | 
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| | A student trainee may not receive payments at the time of his/her assignment if the expenses of travel and transportation were paid at the time the trainee was appointed as a student trainee. | 
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| | E.� Allowable Expenses. | 
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| | Items of expense listed in items 1 through 6 are payable under the conditions prescribed in this chapter governing the allowance in question.� Note particularly that not all of the listed items are applicable in each situation covered by this part: | 
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| | 1.� travel expenses including per diem for the appointee or student trainee as set forth in par.C4553-B3; | 
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| | 2.� transportation for immediate family of appointee or student trainee as set forth in Chapter 7; | 
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| | 3.� mileage if privately owned vehicle is used in travel as set forth in par.C4250; | 
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| | 4.� transportation and temporary storage of HHG as set forth in Chapter 8; | 
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| | 5.� NTS of HHG if appointed to an isolated location as set forth in par. C8001; and | 
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| | 6.� transportation of mobile homes as set forth in Chapter 10. | 
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| | F.� Expenses Not Allowable. | 
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