|CHAPTER��8�-�TRANSPORTATION�OF�HHG
        C8001��SHIPMENT�WITHIN�CONUS
            B.��Storage
                3.��Nontemporary�Storage�(NTS)�Incident�to�Assignment�at�an�Isolated�Duty�Station
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| | 3.� Nontemporary Storage (NTS) Incident to Assignment at an Isolated Duty Station | 
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| | NOTE:� See subpar.C1057-B1, item a, to authorize NTS of HHG for employees relocating from or to Presidentially declared disaster areas of Florida and Louisiana as a result of Hurricane Andrew. | 
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| | a.� General.� | 
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| | Nontemporary storage of HHG belonging to an employee assigned to a duty station at an isolated location in CONUS shall be allowed only when clearly justified under the conditions in this subparagraph and not primarily for the convenience of the individual or at his/her request.� A duty station at an isolated location means a place of permanent duty assignment in CONUS at which an employee is unable to use HHG because: | 
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| | (1)� the type of quarters the employee is required to occupy at the PDS shall not accommodate the employee's HHG; or | 
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| | (2)� the residence quarters which would accommodate the employee's HHG aren't available within reasonable daily commuting distance of the official station; however, the designation of an official station as isolated in accordance with subpar c(2) shall not preclude a determination in individual cases that adequate housing is available for some employees stationed there based on housing which may be available within daily commuting distance and the size and other characteristics of each employee's immediate family.� In such cases the station shall not be considered isolated with regard to those employees for whom adequate family housing is determined to be available. | 
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| | The authorization for NTS should be contained in the travel order.� However, storage may be approved subsequently where the employee or new appointee is otherwise entitled to it.� Authority may also be granted for the conversion of HHG from temporary to NTS and from storage at personal expense to NTS at Government expense.� An eligible employee or new appointee may be authorized to have a portion of the property transported to the isolated duty station and to have the remainder stored at Government expense.� However, the weight of the property stored, plus the weight of the property transported, shall not exceed the maximum weight allowance prescribed in par.C8000. | 
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| | b.� Eligibility.� | 
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| | Provided the isolated duty station conditions are met, eligibility for NTS of HHG applies to the following: | 
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| | (1)� an employee stationed at an isolated duty station in CONUS who performed PCS travel or travel as a new appointee under par.C4051to such duty station under travel orders issued on or after May 22, 1966; | 
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| | (2)� an employee or new appointee under par.C4051whose effective date of transfer or appointment to an isolated duty station in CONUS on or after July 21, 1966. | 
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| | c.� Designation of Isolated PDS.� | 
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| | Requests to designate a PDS as an isolated location should be submitted with justification to the PDTATAC through the appropriate addressee listed in the Introduction to the JTR under the heading Feedback Reporting.� Justification for continuing a PDS designation as an isolated location must be submitted by the biennial certification date indicated in par. C4011-B or the location shall be deleted.� Any CONUS location listed in par. C4011-B is an isolated PDS for the purpose of par. C8001-B3. | 
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| | d.� Agreement and Liability Conditions.� | 
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| | An employee or new appointee for whom NTS of HHG at Government expense is authorized or approved will be subject to the written agreement conditions prescribed in par.C4103-B1and the liability provisions therein. | 
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| | e.� Time Limitation.� | 
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| | The period of NTS of an eligible employee's HHG shall not exceed 3 years.� Nontemporary storage should be authorized for periods of time not exceeding 1 year and extended as necessary in accordance with the length of an employee's assignment at an isolated duty station.� Eligibility for NTS at Government expense shall terminate on the employee's last day of active duty at the isolated duty station.� When an employee ceases to be eligible, NTS at Government expense may continue until the beginning of the second month after the month in which eligibility terminates. | 
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| | f.�� Place of Storage.� | 
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| | Household goods may be stored either in available Government-owned storage space or in suitable commercial or privately owned space if Government-owned space isn't available, or in commercial or privately owned space if more economical or suitable because of location, difference in transportation costs, or for other reasons.� The responsible transportation officer shall determine whether Government or commercial storage shall be utilized.� When HHG are placed in NTS at Government expense, the responsible transportation officer shall prepare a Service Order for Household Goods (DD Form 1164) showing the weight of goods and the date placed in NTS.� One copy of the completed DD Form 1164 shall be forwarded to the civilian personnel officer at the employee's duty station where it is placed in the employee's personnel folder for subsequent reference and action purposes. | 
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| | g.� Allowable Costs.� | 
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| | Allowable costs for storing the property include the cost of necessary packing, crating, unpacking, uncrating, transportation to and from place of storage, charges while in storage and other necessary charges directly relating to the storage. | 
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| | C.� Origin and Destination of Shipment.� | 
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| | Shipment of HHG may be made whether the shipment originates at the employee's last permanent station or place of residence or at some other point, or if part of the shipment originates at the last permanent station and the remainder at one or more other points.� Similarly, shipment may be made whether the point of destination is the new permanent station or some other point selected by the employee, or if the destination for part of the property is the new permanent station and the remainder is shipped to one or more other points.� However, the total amount which may be paid or reimbursed by the Government shall not exceed the cost of transporting the property in one lot by the most economical route from the last permanent station of the transferring employee to the new permanent station or the place of actual residence of the new appointee at the time of appointment.� Shipment of HHG is limited to those owned by the employee and his/her dependents when shipment or storage begins. | 
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| | D.� Method of Shipment | 
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| | 1.� General.� | 
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| | When shipment of HHG is authorized and both the point of origin and new duty station are within CONUS, the method to be used, commuted rate or actual expense (GBL) shall be determined in accordance with subpar. 3c. | 
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| | 2.� Description of Methods | 
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| | a.� Commuted Rate System.� | 
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| | Under the commuted rate system, an employee makes his/her own arrangements for transporting HHG between points within CONUS.� An employee may make arrangements for shipment of goods by commercial van, common carrier, hired truck, personally owned automobile, truck, or trailer (other than mobile homes), or rented trailer.� The employee is reimbursed by the Government in accordance with schedules of commuted rates which are compiled and distributed by the General Services Administration, together with instructions concerning their use.� The schedules of commuted rates are developed from tariffs which the carriers have filed with the Interstate Commerce Commission.� The schedules consist of tables showing the amounts allowed per hundred pounds when HHG are transported for various distances in specified geographic areas for each of the types of services provided by the carrier, including not only transportation but also packing and unpacking, crating, drayage, and temporary storage.� Commercial shipments will be made on a commercial bill of lading. | 
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| | b.� Actual Expense Method.� | 
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| | Under the actual expense method, the Government assumes responsibility for awarding contracts and for other negotiations with carriers as the property is shipped on a Government Bill of Lading, (GBL) the Government audits and pays transportation vouchers directly to carriers. | 
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| | 3.� Use of Commuted Rate or Actual Expense Method | 
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| | a.� Considerations.� | 
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| | When the commuted rate system is used, the Government is relieved of the responsibility and administrative expense of selecting and dealing with carriers and making other arrangements for transporting employee's HHG; however, the Government cannot take advantage of special discounts which may be offered.� Conversely, when the actual expense method is used, the Government incurs the additional expenses of selecting and dealing with carriers, preparing bills of lading, auditing and paying transportation vouchers, supervising the packing of HHG; handling employee loss and damage claims, and other incidentals. | 
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| | b.� Estimating Costs.� | 
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| | Under the commuted rate system, an accurate estimate of cost depends upon the accuracy of the estimate of weight.� However, under the actual expense method, the cost to the Government usually will depend not only on the weight involved but also on the accessorial services required, the quality of packing, and the quantity of individual cartons, boxes, barrels, and wardrobes used by the carrier in packing.� When the commuted rate system is used, the packing and accessorial charges are authorized and paid for by the employee from the amounts allowed for those charges under that system.� Under the actual expense method, the accessorial and packing charges are paid by the Government and, if those charges are high, they may more than offset any discount in the line haul rate which may be available for shipments by the GBL.� A proper comparison of costs must take into account the line haul transportation charge, the administrative costs, and the expected accessorial and packing charges. | 
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| | c.� Policy.� | 
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| | A cost comparison will be made between the actual expense (GBL) and commuted rate methods of shipping HHG.� In the event the estimated cost under one method exceeds the estimated cost under the other method by more than $100, the more economical method is used.� An employee's request for a particular method is the determining factor in cases where the costs are within $100 of each other.� When it has been determined that shipment by GBL is the most economical and the employee chooses to make the arrangements for shipment, the employee may be reimbursed for actual expenses incurred not to exceed what it would have cost the Government had the shipment been made by GBL. | 
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| | d.� Criteria for Multiple Transfers and Mass Moves | 
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| | (1)� Multiple Transfers.� | 
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| | Under general rate tenders, HHG carriers agree to transport HHG of Government employees at rates below commercial rates for specific periods of time.� These tenders are arranged under 49 CFR 10721 and no further agency negotiation is necessary to take advantage of them.� Agencies should evaluate the use of such rates when, because of the transfer of several employees, they have a large volume of HHG to be moved between the same places at the same time even though no mass move is involved; however, the added costs for use of the actual expense method and the uncertainty as to total cost for packing and accessorial services should be taken into consideration, and the actual expense method selected only if it is considered likely that a real savings to the Government shall result from the use of that method. | 
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| | (2)� Mass Moves | 
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| | (a)� General.� | 
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| | The Commander, Military Traffic Management Command (MTMC), is responsible for attempting to arrange favorable rates for mass movements of civilian employees when the total estimated weight of HHG is 50,000 pounds or more.� The employee shall not negotiate for a reduced rate when the total estimated weight is less than 50,000 pounds.� Travel orders authorizing the movement of HHG totaling an estimated weight of 50,000 pounds or more in mass transfer shall not be issued until MTMC advises the transportation of the method to be used and the rate established, if any. | 
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| | (b)� Procedures for Obtaining Rates.� | 
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| | Industrial relations or personnel officers advise transportation officers of impending mass movements of civilian employees' HHG when the total estimated weight of such goods is 50,000 pounds or more.� The estimated weight of each employee's HHG is based on written statement of the employee disclosing the number of rooms containing HHG for shipment, excluding bathrooms, closets, and reception halls in apartments.� The number of rooms reported by each employee is multiplied by 1,500 and the result is considered the estimated net weight of the HHG to be shipped.� If the total estimated weight of the HHG is 50,000 pounds or more, transportation officers shall furnish the Commander, MTMC, ATTN:� MTMC-PPN, Washington, DC� 20315, with the following information regarding these movements at least 30 days in advance, if possible, or in emergency cases as soon as possible: | 
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| | 1.� number of employees to be transferred who ship HHG, | 
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| | 2.� estimated weight of each individual shipment and the estimated aggregate weight of the entire movements, | 
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| | 3.� date on which the first shipment is ready to move, | 
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| | 4.� anticipated date of completion of last shipment of mass movement, | 
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| | 5.� points of origin and destination, | 
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| | 6.� estimated number of van loads, | 
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| | 7.� estimated weight to be tendered daily to carrier, | 
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| | 8.� lowest available rate and applicable tariff or tender authority, | 
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| | 9.� names of carriers qualified to serve the mass movements including names of suspended carriers when there is reasonable expectation that suspension shall be terminated prior to completion of pending movement, | 
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| | 10.� estimated weight requiring storage-in-transit at origin and destination. | 
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| | (c)� Reports Control Exemption.� | 
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| | Information furnished in subpar. (b) is exempt from reports control. | 
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| | (d)� Information in Travel Orders.� | 
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| | In addition to citing the authorization for transportation, travel orders for employees whose HHG are included under the actual expense method of shipment shall contain the information the HHG shall be shipped under GBL.� A reimbursement claim isn't required.� A statement shall be included that charges not allowed at Government expense shall be borne by or collected from the employee concerned. | 
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