|CHAPTER��1�-�DEPARTMENT�OF�DEFENSE�(DoD)�EMPLOYEE�TRAVEL�ADMINISTRATION
    PART�A:��APPLICATION�AND�GENERAL�RULES
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| | PART A:� APPLICATION AND GENERAL RULES | 
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| | C1001� APPLICATION | 
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| | A.� Inclusion.� | 
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| | Except as indicated in subpar. B, the provisions in this Volume apply to: | 
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| | 1.� DoD personal services contract employees (see 27 Comp. Gen. 695 (1948)); | 
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| | 2.� except as indicated in subpar. B, item 4, DoD civilian officials and employees and their dependents, (NOTE:� This includes non-United States citizens employed by DoD by direct hire in OCONUS areas, except as restricted and limited by OCONUS commands or by agreements with the local government.); | 
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| | 3.� civilian marine personnel of Military Sealift Command to the extent provided in Civilian Marine Personnel Instruction 4650 (Navy);� | 
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| | 4.� civilian officials and employees of other Federal Government departments and agencies who perform official assignments for and at the expense of DoD;� | 
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| | 5.� persons who perform official TDY under DoD ITOs involving Government business (including non-United States citizen indirect hires);� | 
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| | 6.� National Guard technicians employed pursuant to 32 U.S.C. �709;� | 
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| | 7.� persons employed intermittently as consultants or experts and paid on a when actually-employed (WAE) basis or persons serving without compensation or at one dollar a year for official travel away from home or regular place of business and while at place of employment or service for the Government, and� | 
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| | 8.� new appointees to the senior executive service and certain Presidential appointees. | 
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| | B.� DoD Test of Simplified Travel Entitlements.� | 
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| | Simplified travel entitlement rules in Appendix O govern TDY for employees assigned to DoD Components listed in the table in Appendix O. | 
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| | C.� Restrictions.� | 
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| | This Volume does not apply to: | 
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| | 1.� NAF officials and employees� traveling on NAF business (unless adopted by the NAF activities),� | 
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| | 2.� contractors' representatives and employees under contracts with DoD, except as provided in par. C6000, item 10, and | 
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| | 3.� DoD employees appointed under Section 625(d) of the Foreign Assistance Act of 1961, as amended. | 
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| | D.� Authorization Not Stated.� | 
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| | There may be circumstances when the FTR authorizes a discretionary travel and transportation entitlement but the JTR remains silent.� A discretionary FTR authorization that is not addressed in the JTR is not implemented within DoD. | 
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| | C1002� IMPLEMENTATION | 
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| | Under DoDD 5154.29, the provisions in this Volume, and subsequent amendments thereto, are effective on the basis of promulgation by the PDTATAC, without further entitlement implementation by the separate departments.� The separate departments may issue related administrative procedures provided they do not contravene or unnecessarily duplicate the provisions in this Volume. | 
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| | C1003 TDY AND PCS TRAVEL INFORMATION | 
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| | Department of Defense pamphlets TDY Travel ((DA Pam 5522; NAVSO P-3671; AFP 40-23; DLAH 5000.1) and Permanent Change of Station Travel (DA Pam 55-6; NAVSO (P2432, NAVMC 2623; AFP 40-18; DLAH 5000.2) giving information relating to TDY and PCS travel are available to employees as guidance information.� They may be obtained from supply sources as provided in applicable Service regulations. | 
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| | C1004� DEPARTMENT OF STATE (DOS) FOREIGN TRANSFER ALLOWANCE (FTA) | 
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| | The FTA is a DoS allowance (5 U.S.C. �5924(2)(A)) that reimburses employees for certain expenses when PCSing to a foreign PDS.� This includes expenses incurred before leaving the United States, its territories, possessions, and the Commonwealths of Puerto Rico and the Northern Mariana Islands. The FTA is composed of four elements: | 
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| | 1.� Miscellaneous Expense,� | 
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| | 2.� Wardrobe Expense(this portion is not allowable for DoD civilian employees), | 
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| | 3.� Predeparture Subsistence Expense, and� | 
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| | 4.� Lease Penalty Expense.� | 
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| | NOTE:� For FTA policy, payment and procedural guidance, refer to Section 240 of the Department of State Standardized Regulations (DSSR). | 
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| | PART B:� CONDITIONS/FACTORS | 
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| | C1050� GENERAL | 
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| | A.� Prohibition Not Stated.� | 
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| | There may be circumstances when travel and transportation entitlements are prohibited and are so stated.� However, just because a prohibition is not stated does not mean that an entitlement exists or may be authorized.� | 
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| | B.� Travel Justification | 
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| | 1.� Directed Travel.� | 
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| | Travel and transportation at Government expense may be directed only: | 
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| | a.� when officially justified, and | 
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| | b.� by means which meet mission requirements consistent with good management practices. | 
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| | 2.� Employee Expenses.� | 
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| | Employees must not be directed to: | 
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| | a.� perform official travel at personal expense, or | 
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| | b.� at reimbursement rates/amounts inconsistent with provisions in this Volume. | 
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| | 3.� Limited Travel Funds.� | 
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| | Limited travel funds is not a basis for: | 
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| | a.� denying reimbursement for official travel, or | 
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| | b.� reducing allowances. | 
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| | 4.� Reassignment/Transfer Advance Notice.� | 
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| | The permanent duty reassignment/transfer of any employee from one PDS or DoD component to another, which is outside an employee's commuting area, is effective after the employee has been given reasonable advance notice (at least 30 days).� Emergency circumstances are taken into account in determining whether the advance notice period is reasonable.� DoD components should give as much advance notice as possible to enable the employee to begin the arrangements necessary when relocating family and residence.� See par. C4108 governing payment of travel and transportation expenses and applicable allowances when short distances are involved.� A reasonable advance notice period should not be less than 30 days except when: | 
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| | a.� the employee and both the losing/gaining agencies agree on a shorter period; | 
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| | b.� other statutory authority and implementing regulations stipulate a shorter period (see OPM regulations for specified time frames); or� | 
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| | c.� there are emergency circumstances. | 
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| | C.� Relocation | 
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| | 1.� Authorization.� | 
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| | When Government-funded relocation is authorized: | 
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| | a.� a written travel authorization must be issued to a new appointee/employee prior to the appointee/employee reporting to the first/new official station, | 
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| | b.� the DoD component should advise an appointee/employee not to incur relocation expenses (in anticipation of a relocation) until the written notification has been received, | 
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| | c.� the travel authorization must indicate the specific allowances authorized as provided in these regulations and provide instructions about procedures for procurement of travel and transportation services.� See par. C4051 for procedural requirements applicable to new appointees. | 
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