|CHAPTER��4�-�EMPLOYEE�TRAVEL
    PART�A:��PERMANENT�DUTY�TRAVEL
        C4001��AGREEMENT�FOR�TRANSPORTATION�ENTITLEMENT
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| | C4001� AGREEMENT FOR TRANSPORTATION ENTITLEMENT | 
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| | A.� General. | 
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| | An agreement for transportation entitlement is an understanding between the department and the employee wherein the department agrees to furnish transportation and other related allowances in consideration for which the employee agrees to remain in the Government service for a specified period or such part thereof as his/her services may be required.� In addition, in the case of appointment or transfer to a position outside CONUS, the employee agrees to complete the prescribed tour of duty at the overseas PDS in order to be eligible for return travel, transportation, and other related allowances.� The completion of the period of service specified in the agreement establishes transportation eligibility and doesn't, in itself, terminate the employee's employment.� Such an agreement may be an initial agreement or a renewal agreement.� An initial agreement provides eligibility for transportation of an employee, his/her dependents, and household goods (HHG).� A renewal agreement provides eligibility for round trip transportation of an employee and his/her dependents for the purpose of taking leave between consecutive periods of overseas employment.� A renewal agreement doesn't include entitlement to transportation of HHG. All or a portion of transportation entitlement may be lost under certain conditions.� The employee concerned is furnished a signed copy of the agreement (initial or renewal) and the original is placed in the employee's personnel folder. Agreement forms and their preparation and disposition are as prescribed in par.C4012. | 
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| | B.� Negotiation of Agreements. | 
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| | Agreements for transportation entitlement may be negotiated by: | 
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| | 1.� the director of personnel, Washington Headquarters Services, for employees of the Office of the Secretary of Defense, Washington Headquarters Services, Organization of the Joint Chiefs of Staff, and United States Court of Military Appeals; | 
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| | 2.� the Civilian Personnel Office US NATO/SHAPE Support Group, Brussels, Belgium, for employees of the United States Mission to the North Atlantic Treaty Organization (US NATO); | 
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| | 3.� activity commanders of Defense Nuclear Agency authorized to fill positions in that agency; | 
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| | 4.� Chief, Defense Information Systems Agency (DISA), for employees of Defense Information Systems Agency (DISA); | 
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| | 5.� Chief, Civilian Personnel Division, Defense Intelligence Agency, for employees of Defense Intelligence Agency; | 
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| | 6.� Officials of the Defense Logistics Agency who have been delegated authority to issue travel orders involving agreements and persons acting for them; | 
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| | 7.� Assistant Director, Resource, Defense Contract Audit Agency for employees of DCAA; | 
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| | 8.� director of civilian personnel or chiefs of field activities for employees of the National Security Agency; | 
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| | 9.� activity commanding officers of the Army and Air Force having appointing authority to fill positions involved, civilian personnel officers authorized to act for an in behalf of such officers, members of the civilian personnel office staff designated to act for a commanding officer in effecting appointments, and personnel at other activities acting in response to a specific request from the officials cited in this item; | 
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| | 10.� personnel of the Air Force occupying positions at activities to which responsibility has been delegated for recruiting employees for overseas assignments including overseas placement officers and recruiting officials. | 
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| | 11.� officials of the Navy who have been delegated authority to issue travel orders involving agreements and persons acting for them; | 
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| | 12.� the manpower assistant for administrative officer for employees of the Defense Advanced Research Projects Agency; | 
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| | 13.� the civilian personnel officer, Defense Investigative Service, for employees of Defense Investigative Service; | 
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| | 14.� the executive officer for employees of the Joint Tactical Command, Control and Communications Agency; | 
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| | 15.� the staff director of personnel for the National Imagery & Mapping Agency (NIMA) and the personnel officer of each component, for NIMA employees. | 
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| | C4002� WITH WHOM AGREEMENTS ARE NEGOTIATED | 
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| | A.� General. | 
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| | Agreements must be negotiated with the following: | 
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| | 1.� a new appointee, or a student trainee when assigned on completion of college work, to a first duty station; | 
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| | 2.� employees transferred or reassigned from one overseas post of duty to another overseas post of duty; | 
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| | 3.� new appointees recruited for overseas service at a geographical locality other than that in which their place of actual residence is located; | 
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| | 4.� employees transferred to and within the CONUS. | 
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| | B.� Employees Recruited OCONUS for Overseas PDS. | 
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| | Subpar. A also applies to an employee recruited OCONUS for assignment to an overseas official duty station in a different geographical locality from that in which the employee's place of actual residence is located (26 Comp.Gen. 679 (1947)).� The authority is exercised in the best interest of the Department of Defense (DOD).� The qualifications of the employee and conditions involved in his/her employment must justify the expenses incurred.� Except for a new appointee assigned to a position within Alaska or Hawaii (see par.C4051), transportation at Government expense shall not be authorized for a new appointee for travel to a first PDS in the same geographical locality in which the employee's place of actual residence also is located (46 Comp. Gen. 838 (1967)).� The transportation entitlement is from the place of actual residence of the appointee to the overseas PDS. | 
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| | C.� Overseas Local Hires. | 
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| | 1.� General | 
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| | a.� Negotiating an Agreement With Local Hires. | 
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| | Overseas local commanders in foreign areas shall negotiate an initial agreement with a locally hired employee if the conditions in subpar. 2 are met.� Local commanders in nonforeign areas shall negotiate an initial agreement with a locally hired employee if the conditions in subpar. 2 are met and provided the position is one for which qualified local applicants aren't readily available. | 
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| | b.� When Eligibility Determined. | 
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| | To avoid misunderstandings at a later date, eligibility for transportation of dependents and/or HHG from the employee's actual place of residence to the overseas duty station and/or return transportation to the actual place of residence is determined at the time of appointment, or at the time the employee loses eligibility for return transportation, and recorded through the execution of an agreement.� See par.C4005-C6concerning credit for prior service and par.C4006-C1for when tour of duty begins. | 
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| | c.� Transportation Entitlement. | 
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| | Pars. C7002-B3 and C8002-A1 prescribe the conditions for entitlement to transportation for dependents and HHG from the employee's actual place of residence to the overseas duty station.� A determination by the commanding officer or the designated representative that the position being filled by the locally hired employee would otherwise require an employee to be transferred or appointed from the CONUS shall entitle the locally hired employee, provided they meet the conditions in subpar. 2 to the same transportation benefits as an employee transferred or appointed from CONUS. | 
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| | 2.� Conditions | 
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| | a.� Eligible Local Hires. | 
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| | An initial agreement is negotiated with a locally hired employee described in items 1 or 2 only if the conditions in subpar. b, items 1 and 2 also are met.� An initial agreement is negotiated with a locally hired employee described in items 3 or 4 only if the employee also meets the condition in subpar. b, item 2. | 
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| | 1.� A member of the Armed Forces of the United States separated or retired locally (within the country where the civilian position to which he or she is appointed is located) while serving overseas, provided that the former military member is appointed to a vacant appropriated� fund civilian� position� before expiration� of� the entitlement� to� return transportation to the United States accruing from the prior military Service. | 
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| | 2.� An employee of another Federal department, agency, or instrumentality, Government contractor, Red Cross, nonappropriated fund activity, international organization in which the United States participates, and any other activity or agency which the overseas command determines to be operating in support of the United States or its personnel in the area, providing the individual was (a) recruited in the United States under conditions of employment which provided for return transportation, (b) committed to a specific vacant position before separation from prior employment, and (c) appointed not later than 1 month after termination of such employment. | 
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| | 3.� A former employee of the same or another Federal department or agency separated by reduction in force during the previous 6 months who is on a reemployment priority list, and has been authorized delay in return transportation for the primary purpose of exercising reemployment priority rights; | 
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| | 4.� A locally hired married employee who accompanied or followed the spouse to the overseas area and at the time of hiring had entitlement to return transportation as a dependent of a member of the Military Service or a civilian employee serving under an agreement providing for return transportation if one of the following circumstances occurred:� (a)� death of the spouse, (b) divorce or legal separation, or (c) spouse departed from the post or area permanently. | 
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| | The term "member of the Military Service" as used in this paragraph means a commissioned officer, commissioned warrant officer, and enlisted person on active duty in the U.S. Armed Forces. | 
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| | b.� Conditions To Be Met. | 
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| | The following conditions must be met as indicated in subpar. a: | 
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| | 1.� the commanding officer or the designated representative determines that another candidate shall likely have to be transferred or appointed from the United States or from a different overseas geographical locality to fill the position involved unless a transportation agreement is offered to a locally hired employee; (A locally hired candidate isn't eligible for a transportation agreement if the position being filled is one for which out of country recruitment isn't normally undertaken.� Documentation required in CPM 592 is sufficient to document this determination for transportation agreement purposes.) | 
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| | 2.� the locally hired employee is able, at the time of appointment or assignment, or at the time he or she loses eligibility for return transportation, to establish to the satisfaction of the appointing official a bona fide place of actual residence in the United States but outside the geographical locality of the post of duty. | 
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| | C4003� WITH WHOM RENEWAL AGREEMENTS ARE NEGOTIATED | 
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| | A.� General. | 
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| | Renewal agreements are negotiated with employees who have an initial agreement when they satisfactorily complete the prescribed period of service at an overseas duty post and have an acceptable place of actual residence located outside the geographical locality of employment.� For additional conditions concerning teachers in the DOD Overseas Dependents School System, see par.C4156. | 
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| | B.� Married Employees. | 
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| | Except as precluded in subpar. C, when a husband and wife are both employed in the same overseas locality by the same or different departments of the Government, the renewal agreement is negotiated in one of the following manners: | 
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| | 1.� with each of them separately, without the other being considered as a spouse (if this option is selected, other members of the household shall not benefit twice); | 
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| | 2.� with the one who is head of the household only, with the other being considered as a spouse. | 
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| | A determination as to which of the alternatives in item 1 or 2 is selected is made in writing and is signed by both husband and wife.� A copy is filed in the employee's personnel folder.� The employee who elects to travel as the spouse doesn't thereby forfeit entitlement to return transportation of self, dependents, or HHG upon separation, which was accrued under initial agreement.� Consequently, where the spouses have independently earned their respective entitlements, and they are required to make an election (see item 2), if one spouse ceases to be employed in the Federal service, thereby removing the basis for the election, the remaining spouse is allowed to revert to the agreement held prior to the election.� The spouse also shall be permitted to negotiate a transportation agreement granting renewal agreement travel, if otherwise eligible.� In computing the time limits for required service, the time should run from the return of the spouse from the last renewal agreement trip either under his or her own prior agreement or the husband's or wife's agreement, whichever is later (54 Comp. Gen. 814 (1975)). | 
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| | C.� Exceptions. | 
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| | 1.� General. | 
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| | A renewal agreement shall not be negotiated under the circumstances stated in par.C4155or with locally hired individuals described in subpars. 2 and 3. | 
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