OMB Control Number: 1810

- 0698

Expiration: TBD

**U.S. Department of Education**

Special Education

- Individual Reporting on Regulatory

Compliance Related to the Personnel Development Program Service Obligation and the Government Performance and Results Act (GPRA) Supporting Statement Office of Management and Budget Clearance Package Supporting Statement And Data Collection InstrumentOMB No. 1820
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Page 1 of 15 **TABLE OF CONTENTS**

IN TRODUCTION 2 SECTI ON A. JUSTIFI CATION A.1 Circumstances Making the Collection of Information Necessary 2 A.2 Purposes and Uses of the Data 5 A.3 Use of Technology to Reduce Burden 6 A.4 Efforts to Identify Duplication 6 A.5 Methods to Minimize Burden on Small Entities 6 A.6 Consequences of Not Collecting Data 7 A.7 Special Circumstances 7 A.8 Federal Register Comments and Persons Consulted Outside the Agency 7 A.9 Pay

ments or Gifts 7 A.10 Assurances of Confidentiality 7 A.11 Justification of Sensitive Questions 8 A.12 Estimates of Hour Burden 8 A.13 Estimates of Cost of Burden to Respondents 12 A.14 Estimate of Annual Cost to the Federal Government 12 A.15 Program Changes or Adjustments 13 A.16 Plans for Tabulation and Publication of Results 13 A.17 Approval to Not Display the OMB Expiration Date 14 A.18 Explanati on of Exceptions 14 SECTI ON B. COLLECTION OF INFORMATION EMPL OYI NG STATI SI CAL METHODS B.1 Collection of Information Employing Statistical Methods 15OMB No. 1820
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Page 2 of 15 **SUPPORTING STATEMENT FOR PAPERWORK REDUCTION ACT**  **SUBMISSION**
**INTRODUCTION** In the Individuals with Disabilities Education Act of 2004 (IDEA) , Congress stated that “the education of children with disabilities can be made more effective b y... supporting high

- quality, intensive preservice preparation and professional development for all pers onnel who work with children with disabilities in order to ensure that such personnel have the skills and knowledge necessary to improve the academic achievement and functional performance o f children with disabilities” (s ection 601(a)(5)(E)). To meet this need, the Office of Special Education Program's (OSEP) Personnel Development to Improve Services and Results for Children with Disabilities (CFDA No. 84.325) funds one of the largest personnel development grant program s in the U.S. Department of Education (ED)
. The objectives of the Personnel Development Program (PDP) are to : a) Improve the curricula of IDEA

training programs to ensure that personnel preparing to serve children with disabilities are knowledgeable and skilled in practices that reflect the current knowledge base ; b ) Increase the suppl y of teachers and service providers who are highl y qualified for and effectively serve in positions for which they are trained ; and c ) Enhance the ef ficiency of the expenditure of Federal dollars under this program . The proposed data collection serves three purposes. First, data from three sources (grantees, scholars/obligees , and emplo yers) are necessary to assess the performance of the PDP on its Government Performance Results Act (GPRA) measures (see Section A2, below). Second, data from all three sources are necessary to determine if scholars/obligees compl y with the service obligation requirements. And finally , project

specific performance data are collected from PDP grantees for pro ject monitoring and program improvement. The proposed forms in this package are updates to existing Office of Management and Budget ( OMB ) approved forms (1820

- 0686) : a) Scholar/Obligee Re cord Form ; b ) the Scholar/Obligee Employment Record Form; c ) the Emp loy ment Verification Form ; and d) the Pre

- Scholarship Agreement and Exit Certification Forms. **A. JUSTIFICATION**  **A1. Circumstances Making the Collection of Information Necessary**  In order to ensure that OSEP is meeting the needs of children with disabilities and their families, OSEP needs to collect data on the results of its grant awards
. Th ese data includes the number and characteristics (e.g. , minority status, related profession alOMB No. 1820
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Page 3 of 15 experience) of professionals trained and the program outcomes (e.g. , program completion, certification, employ ment in area support ed by training). In addition, section 662 of IDEA requires OSEP to collect data to confirm that scholars who receive funding under this program complete their service obligation requirements. ED is responsible for collecting the necessary

information, verifying the completion of the service ob ligation, and referring scholars to the Debt and Pay ment Management Group for repay ment, if necessary . These data are used to assess program effectiveness and efficiency , and to meet the reporting requirements of the Government Performance and Results Act (GPRA). The data will provide information on the supply of the OSEP

- funded projects nationally , within each state, and within and across personnel categories, including special educators certified to teach children with disabilities , university faculty , r elated

- service personnel, p reschool service providers, paraprofessionals, administrators and other personnel (see Section 2A, below). To collect the needed data, OSEP is creating a merged data collection s ys tem, the Personnel Development Program Data Collection Sy stem (DCS), that will combine all data previousl y collected by the two, separate sy stems. OSEP will reduce burden on its PDP grantees, scholars/obligees, and emplo yers by merging the two existing data collection s : a) 1820
- 0686 , Special Education

- In dividual Reporting On Regulatory Compliance Related To the Personnel Development Program's Service Obligation and the Government Performance Results Act (GPRA) which expires in 8/31/2014 ; and b) 1820
- 0530, Performance Report: Personnel Development for the Individuals with Disabilities Education Act (IDEA) which expires in 1/31/2014
. This effort will eliminate item duplication across the two separate collections , use one website for data collection rather than two, and provide users a single resource for information related to PDP data collection
. In addition, OSEP is revising its data collection instruments to collect data for three additional measures requested by OMB : 1) The number and percentage of degree/certi f i c ation recipients who are employed in high

- need schools; 2) The number and percentage of degree/certification recipi ents who are employed in a school for at least three ye ars; and 3) The number and percentage of degree/certification recipients who receive a positive evaluation from their employer. In combining the two data collection s , OSEP made the following changes : 1) We added one additional item to the Employer Verification F orm (1820

- 0686) to collect data for an OMB requested performance measure on the number and p ercentage of degree/certification recipients who receive a positive evaluation from their emplo yer (Item #8)
.OMB No. 1820
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Page 4 of 15 2) We clarified two items on the Employer Verification F orm to better align with the Service Obligation Regulations (Items #5 and #6)
. 3) We inserted the items from Sections A, B, C, D, and E from the Scholar Data Report (SDR) (1820

- 0530) into the Scholar/Obligee Record Form (1820

- 0686). We eliminated duplicate items concerning the scholar’s demographic information, educational history , and current training information. Section F of the SDR is no longer required as this data will be collected directly from the scholar through the Scholar/Obligee Emplo yment Information Form
. 4) W e added an option , in Section I. Scholar Status of the Scholar/Obligee Record Form , to indicate when the grant ends and the scholar has not yet completed the program, if the scholar continue s enrollment and will complete the program through another OSEP
- funded preparation grant
. 5) Prior to our submission to OMB for 1820

- 0686 in 2011, grantees developed their own Service Obligation Agreement and Exit Certification forms in which the content varied widely . ED has found that some grantees did not develop forms or provided inaccurate or vague information to their scholars. Many grantees have requested ED to provide standardized forms that include all the relevant information related to the service obligation. Since the 2011 forms were approved, OSEP has determined that revisions are necessary to ensure that : a) scholars understand the conditions of their scholarships, and b) when scholars exit or complete their program, they certify on the Exit Certification Form that the grantee has provided them with accurate information about the length of their service obligation and the amount that they owe , if they

do not complete their obligation through service. This should provide accurate information to scholars, grantees and ED. The revised Pre
- Scholarship Agreement and Exit Certification Forms are submitted for OMB approval with this information package
. 6) Finally , the Pre

- Scholarship Agreement and the Exit Certification Forms need to be submitted directly

into the web

- based, service obligation database for two rea sons: a) ED will be assured that grantees are following requirements ; and b ) during 2012, the Debt and Pay ment Management Group began requesting copies of these documents when scholars/obligees were referred to them for repayment. In summary , because OSE P is updating its data collection to be more efficient for use b y grantees and is requesting onl y additional information on a small subset of scholars , OSEP will be able to more accuratel y and efficiently respond to reporting requirements for GPRA and OMB , while significantl y decreasing burden for grantees. **Authorization for Collection** This data collection is authorized by the following Public L aw s :OMB No. 1820
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Page 5 of 15 The information is being collected under the authority of the Individuals with Disabilities Education Act (IDEA) (20 U.S.C. 1462) and the implementing service obligation regulations at 34 CFR Part 304 , as well as with the Government Performance and Results Act of 1993 (GPRA), s ection 4. Inparticular, these sections authorize this collection: 1) The service obligation requirement of the Personnel Development Program can be found in IDEA, Public Law 108

- 446, section 662 (h) (1) which states that “ Each application for assistance...shall include an assurance that the eligible entity will ensure that scholars who re ceive a scholarship under the proposed project agree to subsequently

provide special education and related services to children with disabilities, or in the case of leadership personnel to subsequently work in the appropriate field, for a period of two years for every year which the scholarship was received or repay

all or part of the amount of the scholarship, in accordance with regulations issued by the Secretary
. S ection 662(h)(3) “ Secretary ’s responsibility
. —The Secretary

—(A) shall ensure that individu als described in paragraph (1) comply

with the requirements of th at paragraph. ”
a) For scholarships made from grants made in fiscal year ( FY) 2006 and every year thereafter , 34 CFR 304.23 through 304.30, which implements section 662(h) of IDEA for those fiscal ye ars; and b ) For scholarships made from FY 2005 grants, the notice published in the Federal Register on March 25, 2005 (70 FR 15306), which implements section 662(h) of IDEA for that fiscal ye ar . 2) Public L aw 108
- 446, s ection 662(a) (20 U.S.C. 1462) “The Secretary shall, on a competitive basis, make grants to, or enter into contracts or cooperative agreements with, eligible entities...to help address the needs identif ied in the State plan...for highly

qualified personnel...to work with infants or toddlers with disabilities, or children with disabilities." 3) Public L aw 108
- 446, section 682(c) (20 U.S.C. 1482) “The Secretary may use funds made available to carry out subpart 2 or 3 to evaluate activities carried out under subpart 2 or 3, respectivel y.” 4) Education Department General Administrative Regulations (EDGAR) require that grantees cooperate in any evaluation of the program by the Secretary (EDGAR, s ec tion 75. 591) (20 U.S.C. 1221e

- 3 and 3474). **A2. Purposes and Uses of the Data**  There are three primary

purposes for the data that are being collected. The first use is to fulfill Government Performance and Results Act ( GPRA) reporting requirements. GPRA requires that F ederall y- funded agencies develop and implement an accountability sy stem based on performance measurement. Grantees are required to report on their progress toward meeting the objectives and goals established for each ED grant program. However, OSEP needs data direc tly from scholars/obligees and their employers inOMB No. 1820
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Page 6 of 15 addition to grantee data for GPRA reporting. OSEP uses performance measure data in its annual budget justification. The second use of the data is to fulfill the requirements of IDEA 2004 and the corresponding regulations (Service Obligations Under Special Education

– Personnel Development to Improve Services and Results for Children with Disabilities 2006 ) to verify the fulfillment of the service obligation s of scholars who receive scholarships from Institutions of Higher Education (IHEs) under OSEP’s Personnel Development to Improve Services and Results for Children with Disabilities program. These requirements include IH E, scholar and employer input as well as referral of scholars to Debt and Paym ent Management Group for repayment of part or all of the scholarship received , if they

are not fulfilling their obligations through service
. Finally , the data collected are used b y OSEP for project monitoring and program improvement , and to provide inf ormation on the characteristics of teachers and other personnel supported in these preparation programs and the outcomes of the grants (program completion, certification, employ ment in the area supported by training, etc.). Collection of these data is critical in assessing accountability for the grant program. These data, submitted annually , also serve as the primary source of information for OSEP to target program areas in need of improvement
. **A3. Use of Technology to Reduce Burden**  OSEP will collect all data in a web

- based data collection sy stem which is maintained on a secured server. Grantees and scholars/obligees will be given username s and password s to enter data. Employers will be provided secure links to review and verify employ ment. The sy stem is designed to minimize burden on respondents by programmatically

skipping inapplicable items and storing and displaying data previously entered. For many

items, users will simply

review data previousl y entered and verify its continued accuracy The data c ollection instruments and frequentl y asked questions will be available online to respondents. **A4. Efforts to Identify Duplication**  There will be no duplication of reporting efforts. The information requested for this reporting is not collected or report ed elsewhere. Data to determine whether a school is “high

- need” will not be collected from any respondents to reduce burden. This demographic data will be gathered from ED’s Common Core of Data b y the contractor. Determining a “high

- need” school is necessary to calculate the OMB requested performance measure on the number and percentage of degree/certification recipients who are employed in high

- need schools. **A5. Methods to Minimize Burden on Small Entities**  Th e information requested rarel y involves the collection of information from small businesses. There may

be some employers classified as small businesses; however, theOMB No. 1820
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Page 7 of 15 Employ ment Verification Form was designed to solicit only the information necessary to respond to program and GPRA requirements. Thus, the burden of reporting is minimized to only those elements necessary to meet F ederal requirements for budget and program activity data. In addition, this system utilizes a secure online tracking s ys tem which wi ll allow employers to easily review information already entered by

the scholar and then submit verification or provide revisions. **A6. Consequences of Not Collecting Data**  Obligee follow

- up is necessary for the program office to monitor service obligation requirements. To require less frequent data collection would result in the inability of the Secretary to assure that grantees, scholars and obligees are compl ying with the statutory requirements. In addition, th ese data are needed annually so that OSEP can meet its PDP annual program performance measure reporting requirements under GPRA. **A7. Special Circumstances**  There are no special circumstances that would require the c ollection to be conducted in a manner inconsistent with OMB guidelines. **A8. Federal Register Comments and**  **Persons Consulted Outside the Agency** In formation Collection 1820

- 0686 will be placed in the Federal Register for a 30 day comment period. We will address comments received prior to final OMB approval. The original sy stem of record notice , The Special Education

—Individual Reporting on Regulatory

Compliance Related to the Personnel Development Program’s Service Obligation and the Government Performance and Results Act of 1993 (GPRA), SORN 18
- 16
- 04, 73 FR 63453
- 63457, was published in the Federal Register on October 24, 2008. OSEP provides training on data collection quality at least annuall y to grantees who receive funds under Personnel Development to Improve Services and Results for Children with Disabilities, CFDA No. 84.325
. . Inaddition, suggestions from grantees and scholars provided to OSEP and its contractors over the past four years were used to clarify questions and response options on the survey instrument. **A9. Payments or Gifts**  There are no pay

ments or gifts to respondents in support of the data collection
. **A10. Assurances of Confidentiality**  All data collection activities will b e conducted in full compliance with ED regulations. Data collection activities will be conducted in compliance with The Privacy Act of 1974, P.L . 93
- 579, 5 USC 552 a; the “Buckley Amendment,” Family

Educational and PrivacyOMB No. 1820
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Page 8 of 15 Act of 1974, 20 USC 1232 g; The F reedom of Information Act, 5 USC 522; and related regulations, including but not limited to: 41 CFR Part 1

- 1 and 45 CFR Part 5b and, as appropriate, the Federal common rule or ED’s final regulations on the protection of human research participants. This is to maintain the confidentiality of data obtained on private persons and to protect the rights and welfare of human research subjects as contained in ED regulations
. The Privacy Impact Assessment (PIA) for The Special Education

—Individual Reporting on Regulatory Compliance Related to the Personnel Development Program’s Service Obligation and the Government Performance and Results Act of 1993 (GPRA), was published on March 21, 2011. In accordance with the Privacy Act of 1974, a new sy stem of records (SORN) entitled Special Education

-- Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation and the Government Performance and Results Act of 1993 (GPRA)" (18

- 16
- 04) was published on Oct ober 24, 2008. A revised SORN and PIA will be published once OMB has approved the updated data collection instruments. Project staff and contractors will adhere to the regulations and laws regarding the confidentiality

of individually

identifiable information. In additi on, the data collection sy stem will be reviewed by ED’s Office of the Chief Information Officer (OCI O) for compliance with the Federal Information Security Management Act (FI SMA), OMB Circulars, and the National Institute of Standards and Technology (NI ST) standards and guidance. The s ys tem will not be operational until OCIO has granted an Authority to Operate (ATO). **A11. Justification of Sensitive Questions**  Questions regarding Social Security Number (SSN), employ

ment status, and service obligation status may

be considered sensitive. However, SSN, employ ment and service obligation status questions are necessary to directly

respond to GPRA measures and program requirements for service obligation. In addition, the Debt and Payment Management Group and the D epartment of Treasury require SSN s when scholars/obligees are referred because they did not repay

their service obligation through eligible emplo ym ent and must, therefore, repay part or all of the funding they have received. Race/ethnicity data are also collected in this performance report. The IDEA 2004 emphasizes that the training of professionals in the area of special education by minority individuals is essential if the nation is to obtain greater success in the education of minority children with disabilities (Section 601(10)(D)). Collecting these data will assist in analyzing and increasing the number of minorities trained in special education. **A12. Estimates of Hour Burden**  Three different sources

—the grantees, scholars/obligees and emplo yers
— will be asked to report or verify

information about the scholar/obligee. The time taken by a scholar/obligee to complete the Scholar/Obligee Training and Employ ment Information Form will vary

based on the individual’s employment. The approximate time required forOMB No. 1820
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Page 9 of 15 grantees to complete the Scholar/Obligee Record Form and for employers to complete the Employer Verification F orm will not vary widely . For all respondents, much of the informati on in these forms are pre

- populated and require onl y verification. Initiall y, grantees developed individual Service Obligation Agreement and Exit Certification forms that have varied widel y in terms of quality. Many grantees have requested that ED provide standardized forms that included all the relevant information related to the service obligation. Therefore, ED developed a standard Service Obligation Pre
- Scholarship Agreement F orm for grantees and scholars to complete and sign prior to offering a scholarship to a scholar and an Exit Certification F orm for the grantee to complete , and the scholar to verify and sign , when the scholar exits or completes the program. The standardized form was submitted and approved b y OMB in 2011. Subsequently , we have determined a need to include additional information to ensure scholars understand their service obligation responsibility . The revised forms are submitted with this package. Table A

- 1 presents the **maximum** annual burden estimates at 14,761 hours for grantees , scholars/obligees , and employers. The program office estimates that 638 grantees, 14,212 scholars/obligees , and 14,212 employers will respond to this collection. Given that scholars/obligees and employers are onl y required to respond once a scholar/obligee has completed or exited a grant training program, it is possible that not all scholars/obligees/emplo yers in the counts below will respond in any given year; h owever, for the purposes of estimating burden, we present the maximum burden estimate by assuming that all of the 14,212 scholars/obligees will be contacted annually, and all scholars/obligees will be employed. The actual number of grantees, scholars/obligees and employers may

vary due to the availability

of Federal appropriations, number of grant awards made, and the number of scholars recruited by each project. This is our best estimate taking these variables into consideration. For burden estimates, we assume that grantee administrators and employer representatives have an hourly r ate of $50. We assume an average hourl y rate of $24.69 for obligees, understanding that some obligees may be earning more as administrators, and some may

be earning less as teachers or while in deferment. Given these rates and the hour estimates above, the maximum estimated annual burden is $5 85 , 0 5 3 across all grantees, obligees, and employer representatives. Below we describe how these estimates were derived for each instrument
. IH Es: Scholar/Obligee Record Form We estimate that 6 3 8 grantees will respond to this data collection instrument annually . To date, there are currently

587 grantees in the database. Based on awards made during FY 2012, we anticipate adding another 51 grantees this summer
. The burden for grantees of completing the IHE Scholar/Obligee Record form is estimated at 8 hours per grantee per year. This estimate includes an average of 25 minutes per scholar/obligee the grantee will spend entering and updating information each ye ar.OMB No. 1820
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Page 10 of 15 Using actual data from previous coll ections, OSEP has estimated that each grant would need to update data annually on 20 scholars
. The estimate of 20 scholars is based on enrollment data collected from grantees over the past 10 years. IHEs: Pre

- Scholarship Agreement The Pre

- Scholarship Agr eement is completed only once per scholar per grant. These agreements are signed at the time the scholar enrolls in the grant

- supported training. We anticipate that the grant project directors are presenting information about their programs and explaining the agreement during their program orientations. Therefore, we expect project directors to conduct these sessions in groups rather than individually . These sessions are estimated to take 30 minutes to ensure scholars are well informed about the nature of the agreement. Our estimate is based on the assumption that grantees will meet with scholars in groups of five to explain the agreement, answer questions, and submit the form . Because the agreement is only submitted prior to the start of training, grantee s will primarily be conducting this activity

in the first and second ye ars of their grant . We estimated that 120 grants would need to conduct this activity annually with an average of 28 scholars per grant, or approximately

6 times . Our estimate is based o n roughly 50 to 60 grant awards being made in each FY. IHEs: Exit Certification The Exit Certification is completed only once per scholar per grant. The exit certifications are signed and issued when a scholar completes the grant training program or exits prior to completion. We anticipate that grant project directors are completing these agreements one

- on - one with the scholars and that it will take approximately 15 minutes to review the agreement and submit
. Using data from our previous collections, we estimate that approximately 418 grants will need to complete at least one exit cer tificate annually
. There are currentl y 418 active grants that have enrolled scholars who will eventually exit. Again, because we wanted to report the maximum burden, we averaged the number of completers per grant over the last five years . The estimates in the table are based on each grant needing to complete exit agreements for eight scholars. Scholars: Scholar/Obligee Training and Employment Information Form For scholars/obligees , follow up begins when the scholar/obligee complete s or exits the program p rior to completion
. Some scholars elect to begin fulfill ing their service obligation through eligible employ ment after they

have completed one full

- time academic ye ar of the program but while still enrolled in their programs. The number of obligees entering data in any given project year will vary but may be as many as 1 4 , 212 scholars/obligees across all grants
. There are currently 10,829 scholars in the database, and we anticipate another 3,383 being added in the next year. This number reflects theOMB No. 1820
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Page 11 of 15 average number of new scholars added to the system over the last five years. We anticipate that obligee burden for follow up will average 15 minutes per ye ar . Scholars: Pre

- Scholarship Agreement As noted above under the IHE: Pre

- Scholarship Agreement, th e P re - S cholarship A greement is completed only once per scholar per grant. Each scholar will participate in an information session with his/her project director to discuss and complete the agreement. We estimate that these sessions will last roughl y 30 minutes. These agreements are completed when the scholars begin their programs, so we averaged the number of new scholars from FY 2006

– FY 2010 to obtain our estimate of the annual number of scholars who would need to complete these agreements. Scholars: Exit Certification As noted above under the IHE: Exit Certification, the E xit C ertification is completed only once per scholar per grant. Each scholar will meet with his/her project director at the time he/she complete s the program or leaves prior to comp letion. We estimate that it will take 15 minutes for each scholar to review, discuss, and sign the E xit C ertifications. To calculate the annual number of scholars who would need to complete the exit certifications, we averaged the number of scholars who co mpleted or exited prior to completed from FY 2006

- FY 2010. Employer representatives: Employment Verification Form For emplo ye rs, the obligee will initiate employ ment verification annually ; however, s ome obligees : a) will exercise their allowable grace period; b) do not stay employed in education ; or c) enter deferment due to an approved reason . Therefore , the number of employer representatives asked to provide verification may be lower than the number of obligees that exit ed the PDP training grants
. We anticipate the employer representative burden to be 10 minutes per obligee per year . Table A

- 1 . Maximum Annual Burden Estimates, by Data Source

**Data Source (Frequency)**  **Estimated**

**Number of Respondents**  **Estimated**

**Annual Burden per**  **Respondent (in Hours)**  **Estimated**

**Annual Burden**  **(in Hours) Estimated** 

**Total Annual Cost**  **(in Dollars)** IH Es: Scholar/Obligee Record Form (Annual ) 6 3 8 grantees 8 5, 10 4 $ 25 5 , 2 00 1
IH E s : Pre
Scholarship Agreement (Once 120 (28

enrolled/y

r) 3 360 $ 18,000 1OMB No. 1820
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Page 12 of 15 per scholar/grant; conducted in groups of five scholars ) IH Es: Exit Certification (Once per obligee/grant) 418 ( 8

completers/yr) 2 836 $ 41 , 8 00 1 Scholars: Scholar/Obligee Training and Employ ment In formation Form (Annual) 1 4 , 212

scholars/obligees 0.25 3, 553 $ 8 7, 72 4 2

Scholars : Pre
Scholarship Agreement (Once per grant) 3,383 scholars 0.5 1,692 $41,775 2 Scholars: Exit Certification (Once per grant) 3 , 200 obligees 0.25 800 $1 9,75 2 2 Employer representatives: Employ ment Verification Form(Annual) 14,212 employers 3 0.17 2, 416 $1 20 , 802 1
**Totals 36,183**  **14.17 14,**  **761 $**  **5 85**  **, 0**  **5 3**  1 Based on an estimated hourly rate of $50 for grantee administrators and principals/LEA representatives. 2 Based on an estimated average hourl y rate of $24.69 for scholars/obligees
. 3 Assumes that all scholars/obligees are emplo yed **A13. Estimate of Cost Burden to Respondents**  We do not anticipate additional costs to respondents resulting from this collection other than that already reported in A12, including capital or start - up costs, or operation, maintenance, or purchase of services. Iti s assumed that all respondents will have access to a computer either through the grantee Institution of Higher Education or their place of employ ment. The data collection contractor maintains a toll

- free Help Desk number to allow respondent s reliable access to support services. This Help Desk could assist a respondent without reliable access to a computer. Some respondents, depending on the technology

u sed, may

b ear some cost of the communication (e.g., cell phone or email service costs); however, it is not possible to identify a specific cost given the range in service options.OMB No. 1820
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Page 13 of 15 **A14. Estimate of Annual Cost to the Federal Government**  The total annual cost to the Federal government reflects the combined costs for OSEP to contract the data collection and reporting tasks and provide management and oversight of that contract (see Table A

- 2 below).

Table A

- 2. Total Annual Cost to Federal Government by Ty pe of Cost **Type of Cost Cost**  OSEP Staff (salaries ) $ 130,4 00 Contractor Data and Reporting Services (Fixed price) $929,889 Total $ 1,060,289 OSEP has secured a fixed price contract with EPI and Westat to create and manage the online data collection s ys tem. The annual fixed cost for this contract is $929,889 for the base year These costs include the development of the sy stem, support for respondents, and preparation of reports. The majority of communications with respondents will be electronic; however, scholars/obligees who do not respond to electronic or telephone communications will be sent follow

- up letters. The costs for those mailings are included in the contract. The PDP program office maintains a program specialist (.5 FTE) whose function is to manage the contract and 18 tasks. This program po sition is a GS

- 14, which, in 2013, ranges from $105,211 to $ 136,771 in annual salary for the Washington D.C. locality
. OSEP staff salaries also include the estimated cost of an additional person assigned to support the contract. **A15. Program Changes or**  **Adjustments** This request is for an updated data collection as a result of combining two existing data collections. The proposed burden estimate reflects a reduction in overall burden for all respondents . For the grantees, the burden is reduced because any duplicated data collection efforts are eliminated, and grantees must enter data into onl y one system. The burden estimate for the scholars/obligees and employers is also lower. We believe the numbers provided in this report reflect a more accurate estimate than the current 1820

- 0686, as we have utilized existing data in our calculations. By merging the data collection sy stems and combining the two existing data collections, OSEP has reduced the maximum, total burden hours by 18,913 hours (see Table A

- 3, be low).OMB No. 1820
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Page 14 of 15 Table A

- 3. Adjustment Decrease in Burden Hours from the Prior Data Collections

**Total Burden**  **Hours OMB Form #**  14,761 Proposed 1820
- 0686 3,645 1820
- 0530 30,029 1820
- 0686 18,913 **# Burden Hours Decrease**
**A16. Plans for Tabulation and Publication of Results**  The data will also be used on an annual basis to report results to ED’s Budget Service for compliance with GPRA and publication in ED’s Budget Justification. A final report will be produced for each fiscal ye ar. This report will include descriptive anal ys es of all variables collected. The number of scholars and percentages, as well as measures of central tendency

when appropriate, will be presented by grant type in table format. The report will also provide data to monitor the fulfillment of obligee service obli gation and grantee and scholar/obligee compliance with the program regulations
. Bulleted text and an executive summary

will be provided to highlight key findings. The final report will also include an al ys es of relationships among variables in the current fiscal year data set as well as comparative analyses of key variables across all data sets. All data will be in an aggregate form to protect PII and no PII information will be published. Table A

- 4 below summarizes the data collection and reporting timeline. Respondents will have continuous access to the online data collection sy stem; however , analyses will be conducted on a snapshot of the data to document the previous fiscal year .

Table A

- 4
. Data Collection and Reporting Timeline

Task Month(s) Respondents enter data Ongoing Snapshot taken of data April Draft reports for previous FY June
- July GPRA reporting for previous FY July

- August Final report for previous FY August **A17. Approval to Not**  **Display the OMB Expiration Date** This item is not applicable as the OMB expiration date will be displayed on the form and the login screen for each respondent type. **A18. Explanation of Exceptions** OMB No. 1820
- 0686

Expiration: TBD

Page 15 of 15 There are no exceptions to the certification statement.
SECTI ON B. COLLECTION OF INFORMATION EMPL OYI NG STATI SI CAL METHODS **B.1 Collection of Information Employing Statistical Methods** This collection does not use statistical methods due to the three purposes of the proposed data collection. First, data from three sources (grantees, scholars/obligees, employers) are necessary to assess the performance of the PDP program on its Government Performance Results Act (GPRA) measures. Second, data from all three sources are necessary to determine if PDP obligees are fulfilling the terms of their service obligation requirements. Finally , budget and project

- specific performance data are collected from PDP grantees for project m onitoring. These three purposes require actual data collection to ensure accuracy , integrity , and the validity of aggregate data.