|CHAPTER��4�-�EMPLOYEE�TRAVEL
    PART�N:��ALLOWANCES�FOR�USE�OF�POC�FOR�TDY�TRAVEL
        C4651��MILEAGE�ALLOWANCES
            B.��POC�Mileage�Rates
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| | B.� POC Mileage Rates | 
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| | 1.Advantageous to the Government. | 
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| | POC mileage rates are prescribed for TDY travel when POC travel is more advantageous to the Government than use of another transportation mode.� See Appendix A for applicable mileage rates. | 
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| | 2.Not Advantageous to the Government� | 
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| | a.General.� | 
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| | Except as provided in subpar. b, when TDY travel is by POC and travel by POC isn't advantageous to the Government, mileage reimbursement shall be subject to the limitation in par. C2152, not to exceed the applicable mileage rate for POC used.� | 
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| | b.� Privately Owned Automobile in Lieu of Government-Furnished Automobile | 
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| | (1)� Reimbursement Based on Government Costs. | 
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| | GSA has determined the average mileage cost for use of a Government-furnished automobile for travel in CONUS is $0.235.� Therefore, the mileage rate for authorized use of a privately owned automobile when use of a Government-furnished automobile would be most advantageous to the Government is $0.235. Exceptions to the above limitation may be authorized if the DOD component concerned determines that, because of the unusual circumstances, the cost of providing a Government-furnished automobile would be higher than $0.235. In such instances, the DOD component may allow reimbursement at such higher rate within the rate stated in subpar. B1a for advantageous use that most nearly equals the cost of providing a Government-furnished automobile in those circumstances.� In addition to mileage for the authorized distance allowed, the employee may be reimbursed for expenses authorized under par.C4654which would have been incurred if a Government-furnished vehicle had been used. | 
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| | (2) Partial Reimbursement When Government Automobile Is Available. | 
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| | When an employee requests permission to use a privately owned automobile for TDY travel under the provisions of par.C2158, even though a Government-furnished automobile is available, mileage reimbursement is at the rate of 10.5 cents a mile. This mileage rate represents the approximate additional cost (excluding fixed costs) incurred by Government agencies for operating a Government-furnished automobile already in their possession. | 
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| | (3)� Reimbursement When Transportation in a Government-Furnished Automobile as Passenger or Driver Is Available.� | 
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| | When an employee is authorized transportation in a Government-furnished automobile as a passenger, or as a driver with one or more other employees, but uses a POC instead, the employee isn't entitled to any reimbursement for the POC use if the Government-furnished automobile made the trip without the employee (21 Comp.Gen. 116 (1941)).� If the Government-furnished automobile didn't make the trip, the employee is entitled to reimbursement as prescribed for the circumstances concerned in par.C2158-A. | 
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| | C4652� PARKING FEES | 
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| | A.� General. | 
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| | Employees shall be reimbursed, as provided in this paragraph, for necessary parking fees incurred as a transportation expense in the use of a privately owned automobile or a Government-furnished vehicle in the conduct of official business. | 
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| | B.� Privately Owned Automobiles | 
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| | 1.� Fees at Carrier Terminals. | 
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| | A parking fee at a common carrier terminal or other parking area from which an employee departs on official business and to which the employee returns may be reimbursed for the period between departure and return when the privately owned automobile is used for transportation from and return to employees' place of abode or place of business, provided the parking fee plus allowable mileage to and from the terminal doesn't exceed the cost of taxi fares to and from the terminal as provided in par.C4701. | 
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| | 2.� Determined to Be Advantageous to Government. | 
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| | When the use of privately owned automobile is determined to be advantageous to the Government, the actual costs of necessary parking shall be reimbursed unless the travel order or other administrative determination restricts such allowance. When official travel is performed on the basis of verbal travel orders, parking fees are reimbursable upon approval for the claim by an official authorized to approve travel claims. Reimbursement shall not be made for parking fees incurred outside official duty hours unless the official necessity therefor is explained and specifically approved on the voucher or authorized in the travel order.� Parking fees shall not be allowed in connection with permanent duty travel. | 
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| | C.� Government-Furnished Vehicles. | 
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| | The cost of necessary parking fees, incurred while driving a government-furnished vehicle in the conduct of official business, shall be reimbursable.� Parking fees for which reimbursement is authorized include: | 
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| | 1.� parking fees in private facilities, if street parking (including meter) or other free parking isn't available; | 
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| | 2.� parking fees (including meter fees) in a municipally owned off-the-street parking facility, if street parking (including meter or other free parking) isn't available within a reasonable distance from place of business; | 
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| | 3.� parking meter fee incident to parking a Government-furnished vehicle on a public street; and | 
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| | 4.� similar parking fee expenses. | 
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| | C4653� NOT USED | 
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| | C4654� OTHER ALLOWABLE COSTS | 
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| | In addition to mileage allowance, ferry fares; bridge, road and tunnel tolls; and automobile parking fees (related to the performance of official business only) are allowable.� Travel orders may include an administrative restriction precluding or limiting such amounts (32 Comp. Gen. 438 (1953); 35 Comp. Gen. 92) (1955).� These allowances aren't separately reimbursable except when a determination of advantage to the Government is made.� Airplane landing, parking, and tiedown fees are also allowable. | 
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| | C4655� NOT USED | 
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| | C4656� EMPLOYEES TRAVELING TOGETHER | 
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| | When two or more employees travel together in the same vehicle, mileage reimbursement for travel by POC may be paid only to the employee responsible for payment of the operating expenses thereof.� However, no deduction shall be made from the mileage otherwise payable to the entitled employee by reason of the fact that other passengers, whether or not they are Government employees, travel with him/her and contribute in defraying operating expenses. | 
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| | C4657� MILEAGE WHEN PRIVATELY OWNED AUTOMOBILE IS USED FOR TRAVEL TO AND FROM TERMINAL | 
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| | A.� General | 
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| | When a privately owned automobile is used in lieu of a taxicab incident to the travel of an employee to or from a terminal, payment on a mileage basis is authorized at the automobile mileage rate in addition to the ferry fares, tolls, and parking fees authorized in par.C4654for the travel as described in subpar. B. | 
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| | B.� Reimbursement on a Mileage Basis. | 
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| | Mileage for the use of a privately owned automobile is payable to an employee for the distance the vehicle is actually driven incident to delivering the employee to or returning the employee from a terminal from which the employee departed and/or to which the employee returned from TDY, plus parking fees, ferry fares, road, bridge and/or tunnel tolls actually paid, provided the total payment doesn't exceed the cost of the related one-way cab fares between the points involved.. | 
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| | C.� POC Used to Transport Other Employees Between Residence, Office, and Common Carrier Terminal. | 
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| | Reimbursement under subpar. B may be made without the taxicab fare limitation when the POC used by the employee for official travel also is used to pick up and transport one or more additional employees traveling between home, office, and common carrier terminals incident to a TDY assignment.� Employee participation under this provision is voluntary.� The names of the additional employees and their employing offices/DOD component shall be stated on the travel voucher. | 
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| | C4658� DISTANCE DETERMINATION | 
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| | A.� Privately Owed Automobile or Motorcycle. | 
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| | When transportation is authorized or approved by privately owned motorcycles or automobiles, distances between points traveled shall be as determined from odometer readings.� Such distances are used as a basis for reimbursement unless there is a substantial and unexplained deviation from the Official Tables of Distance (AR 55-60/AFM 177-135/NAVSO P-2471) (AR 55-61/AFM 177-136/NAVSO P-2472 for distances in foreign countries).� Whenever the deviation exceeds 3% of the distance shown in the Official Tables of Distance or 10 miles, whichever is the greater, an explanation is required together with the approval of the travel-approving official. | 
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| | B. Privately Owned Airplane | 
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| | Statute miles shown on airway charts issued by the National Oceanic and Atmospheric Administration, Department of Commerce, are used to determine� distance for travel by a privately owned airplane.� If a detour is necessary the additional� distance may be included on the voucher� if the written explanation is accepted by the order-issuing official.�� When an official requirement for deviation from direct route travel is such that the airway charts aren't adequate to determine� distance, the formula of flight time multiplied by cruising speed of the airplane may be the basis of distance determination. | 
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| | C4659� ALLOWABLE PER DIEM INCIDENT TO TRAVEL BY POC | 
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| | A.� POC Use Advantageous to the Government. | 
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| | When the use of a POC is authorized as advantageous to the Government in connection with TDY travel, per diem at the applicable rate shall be computed as prescribed in par.C4300-Ain the same manner as for travel by POC on PCS travel. | 
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| | B.� POC Use Not Advantageous to the Government. | 
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| | When a POC is used in connection with TDY travel and such use isn't considered to be advantageous to the Government, per diem allowance reimbursement shall be limited as prescribed in par.C4661-Bexcept for travel under par.C2158.� When a privately owned automobile is used under the conditions set forth in par.C2158, per diem shall be reimbursed as prescribed in subpar. 1 and par.C4661. | 
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| | C4660� ALLOWABLE TRAVEL TIME | 
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| | When TDY travel is performed by POC, travel time shall be allowed as follows: | 
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| | 1. actual time necessary to perform the travel when the use of a POC is determined to be advantageous to the Government (see par.C4659-A); | 
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| | 2. constructive scheduled travel time of the common carrier used in computing per diem when TDY travel by POC isn't determined to be advantageous to the Government, except for travel under par.C2158. | 
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| | C4661� COMPUTING REIMBURSEMENT FOR POC TRAVEL | 
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| | A.� Advantageous to the Government. | 
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| | When travel by a POC is advantageous to the Government, reimbursement is computed at the authorized mileage rate for the authorized highway distance, and per diem is computed for the actual travel time as provided by par.C4659.� Reimbursement for the cost of automobile parking fees, related to the performance of official business only (except those incident to permanent duty travel); ferry fares; and bridge, road, and tunnel tolls are allowed unless the travel order or other administrative determination restricts their allowance.� Unfavorable travel conditions caused by weather, traffic, and impassable roads should not serve as the basis for denying reimbursement under a proper travel order or approved voucher.� Reasonable limitations should be observed by administrative officials before approval is given in such cases. | 
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| | B.� Not Advantageous to the Government� | 
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| | 1.� Limitation. | 
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| | Whenever a POC is used for official travel as a matter of personal preference in lieu of common carrier transportation, payment for such travel is made on the basis of the actual travel performed, computed at the mileage rate prescribed in par.C4651plus the per diem allowable for the actual travel.� The total allowable is limited to the total constructive cost of appropriate common carrier transportation including constructive per diem by that method of transportation.� The provisions of this paragraph don't apply to travel performed under par.C2158(B-183480, September 4, 1975). | 
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