|CHAPTER��4�-�EMPLOYEE�TRAVEL
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| | CHAPTER� 4 - EMPLOYEE TRAVEL | 
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| | PART A:� PERMANENT DUTY TRAVEL | 
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| | C4000� SCOPE | 
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| | A.� General. | 
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| | This Chapter covers permanent duty travel within and outside CONUS.� Permanent duty travel includes: | 
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| | 1.� first duty station travel of a person who isn't an employee of the Government from the place of actual residence for the purpose of entering on duty as an employee at the first PDS; | 
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| | 2.� PCS travel in the interest of the Government from one PDS to another without a break in continuity of employment with departments and agencies of the Federal Government; | 
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| | 3.� renewal agreement travel from an overseas PDS to place of actual residence for leave purposes and return overseas between consecutive tours of duty without a break in service under an agreement (return is to the same or another overseas PDS); | 
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| | 4.� separation travel from an overseas PDS to place of actual residence for separation from Federal service upon satisfactorily meeting the period of service requirement prescribed in an agreement; | 
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| | 5.� travel of a former employee separated by reason of reduction in force or transfer of function who is reemployed within 1 year of separation under a nontemporary appointment at a PDS other than where separation occurred. | 
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| | 6.� eligible individuals qualifying for "last move home" benefits upon separation from Government service as provided in Part P; | 
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| | 7. Career appointees to the Senior Executive Service (SES , and prior SES appointees who have elected to retain SES retirement benefits, upon their retirement and return to the place the individual has elected to reside). | 
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| | 8.� employees who, without a break in service of more than 3 days, transfer from a DOD non-appropriated fund instrumentality to an appropriated fund position. | 
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| | B.� Two or More Family Members Employed. | 
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| | 1.� Members of the Same Immediate Family are Employees. | 
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| | When two or more employees being transferred in the interest of the government are members of the same immediate family, the allowances authorized under this Chapter shall apply either to: | 
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| | a.� each employee separately, in which instance none of the employees is eligible for any allowance as a member of the immediate family; or, | 
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| | b.� only one of the employees, in which case the other� employee(s) is eligible for allowances solely as a member(s) of the immediate family. | 
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| | 2.� Non-Employee Members of Immediate Family. | 
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| | When two or more employee members of the same immediate family elect separate allowances under subpar. 1, item a, non-employee members of the immediate family shall not receive duplicate allowances because of the fact that the employee members elected separate allowances. | 
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| | 3.� Payment limitation. | 
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| | When employee members of the same immediate family elect separate allowances under subpar. 1, item a, the employing DOD component or components shall not make duplicate payment for the same expenses. | 
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| | 4.� Procedures.� | 
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| | A determination as to which of the two alternatives provided in subpar. 1 is selected shall be made in writing and signed by all employee members of the same immediate family.� When employee family members elect separate allowances under subpar. 1, item a, the determination also shall specify under which employee member's authorization non-employee family members shall receive allowances.� A copy of this determination shall be filed with the agency in which each employee member is employed. | 
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| | C.� Entitlement When Employee Is Married to Military Member. | 
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| | There is no basis in law for precluding the payment of PCS allowances to an employee married to a military member, who also is transferred , if the employee's transfer is in the Government's interest.� Consequently, an employee is entitled to PCS transfer expenses, whenever the transfer is found to be in the Government's interest, even if the military member spouse also is being transferred at the same time to the same place, provided the married couple doesn't receive duplicate payments of PCS entitlements for the same purpose (54 Comp. Gen. 892) (1975). The duplicate payments contemplated herein are discussed in par. C9003-A, item d; and C13002. | 
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| | C4001� AGREEMENT FOR TRANSPORTATION ENTITLEMENT | 
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| | A.� General. | 
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| | An agreement for transportation entitlement is an understanding between the department and the employee wherein the department agrees to furnish transportation and other related allowances in consideration for which the employee agrees to remain in the Government service for a specified period or such part thereof as his/her services may be required.� In addition, in the case of appointment or transfer to a position outside CONUS, the employee agrees to complete the prescribed tour of duty at the overseas PDS in order to be eligible for return travel, transportation, and other related allowances.� The completion of the period of service specified in the agreement establishes transportation eligibility and doesn't, in itself, terminate the employee's employment.� Such an agreement may be an initial agreement or a renewal agreement.� An initial agreement provides eligibility for transportation of an employee, his/her dependents, and household goods (HHG).� A renewal agreement provides eligibility for round trip transportation of an employee and his/her dependents for the purpose of taking leave between consecutive periods of overseas employment.� A renewal agreement doesn't include entitlement to transportation of HHG. All or a portion of transportation entitlement may be lost under certain conditions.� The employee concerned is furnished a signed copy of the agreement (initial or renewal) and the original is placed in the employee's personnel folder. Agreement forms and their preparation and disposition are as prescribed in par.C4012. | 
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| | B.� Negotiation of Agreements. | 
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| | Agreements for transportation entitlement may be negotiated by: | 
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| | 1.� the director of personnel, Washington Headquarters Services, for employees of the Office of the Secretary of Defense, Washington Headquarters Services, Organization of the Joint Chiefs of Staff, and United States Court of Military Appeals; | 
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| | 2.� the Civilian Personnel Office US NATO/SHAPE Support Group, Brussels, Belgium, for employees of the United States Mission to the North Atlantic Treaty Organization (US NATO); | 
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| | 3.� activity commanders of Defense Nuclear Agency authorized to fill positions in that agency; | 
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| | 4.� Chief, Defense Information Systems Agency (DISA), for employees of Defense Information Systems Agency (DISA); | 
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| | 5.� Chief, Civilian Personnel Division, Defense Intelligence Agency, for employees of Defense Intelligence Agency; | 
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| | 6.� Officials of the Defense Logistics Agency who have been delegated authority to issue travel orders involving agreements and persons acting for them; | 
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| | 7.� Assistant Director, Resource, Defense Contract Audit Agency for employees of DCAA; | 
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| | 8.� director of civilian personnel or chiefs of field activities for employees of the National Security Agency; | 
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| | 9.� activity commanding officers of the Army and Air Force having appointing authority to fill positions involved, civilian personnel officers authorized to act for an in behalf of such officers, members of the civilian personnel office staff designated to act for a commanding officer in effecting appointments, and personnel at other activities acting in response to a specific request from the officials cited in this item; | 
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| | 10.� personnel of the Air Force occupying positions at activities to which responsibility has been delegated for recruiting employees for overseas assignments including overseas placement officers and recruiting officials. | 
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| | 11.� officials of the Navy who have been delegated authority to issue travel orders involving agreements and persons acting for them; | 
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| | 12.� the manpower assistant for administrative officer for employees of the Defense Advanced Research Projects Agency; | 
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| | 13.� the civilian personnel officer, Defense Investigative Service, for employees of Defense Investigative Service; | 
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| | 14.� the executive officer for employees of the Joint Tactical Command, Control and Communications Agency; | 
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| | 15.� the staff director of personnel for the National Imagery & Mapping Agency (NIMA) and the personnel officer of each component, for NIMA employees. | 
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| | C4002� WITH WHOM AGREEMENTS ARE NEGOTIATED | 
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| | A.� General. | 
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| | Agreements must be negotiated with the following: | 
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| | 1.� a new appointee, or a student trainee when assigned on completion of college work, to a first duty station; | 
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| | 2.� employees transferred or reassigned from one overseas post of duty to another overseas post of duty; | 
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| | 3.� new appointees recruited for overseas service at a geographical locality other than that in which their place of actual residence is located; | 
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| | 4.� employees transferred to and within the CONUS. | 
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| | B.� Employees Recruited OCONUS for Overseas PDS. | 
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| | Subpar. A also applies to an employee recruited OCONUS for assignment to an overseas official duty station in a different geographical locality from that in which the employee's place of actual residence is located (26 Comp.Gen. 679 (1947)).� The authority is exercised in the best interest of the Department of Defense (DOD).� The qualifications of the employee and conditions involved in his/her employment must justify the expenses incurred.� Except for a new appointee assigned to a position within Alaska or Hawaii (see par.C4051), transportation at Government expense shall not be authorized for a new appointee for travel to a first PDS in the same geographical locality in which the employee's place of actual residence also is located (46 Comp. Gen. 838 (1967)).� The transportation entitlement is from the place of actual residence of the appointee to the overseas PDS. | 
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| | C.� Overseas Local Hires. | 
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| | 1.� General | 
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| | a.� Negotiating an Agreement With Local Hires. | 
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| | Overseas local commanders in foreign areas shall negotiate an initial agreement with a locally hired employee if the conditions in subpar. 2 are met.� Local commanders in nonforeign areas shall negotiate an initial agreement with a locally hired employee if the conditions in subpar. 2 are met and provided the position is one for which qualified local applicants aren't readily available. | 
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| | b.� When Eligibility Determined. | 
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