|CHAPTER�3�-�TRANSPORTATION,�ACCOMPANIED�BAGGAGE,��AND�LOCAL�TRAVEL
    PART�E:��TRAVEL�BY�TAXICAB,�SPECIAL�CONVEYANCE,�BUS,�STREETCAR,�SUBWAY�OR�OTHER�PUBLIC�CONVEYANCE
        U3415��SPECIAL�CONVEYANCE�USE
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| | U3415� SPECIAL CONVEYANCE USE | 
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| | A.� General.� | 
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| | An order-issuing official may authorize/approve a special conveyance when advantageous to the Government.� Travelers' personal preference or minor inconvenience shall not be the basis for authorizing/approving special conveyance use. | 
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| | B.� Selecting a Rental Vehicle.� | 
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| |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            | 
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| | Generally, rental vehicles available under MTMC negotiated agreements should be selected and arrangements made through the CTO (see definition in Appendix A) or in-house travel office.� When a rental vehicle is procured from another source, reimbursement shall be limited to the cost of a vehicle arranged for by the CTO or in-house travel office or the actual cost of the rental vehicle, whichever is less, provided the vehicle arranged for was available at the negotiated price. Rental vehicle information may be obtained from the CTO, in-house travel office or the Commander, MTMC, ATTN:� MTOP-QQ, 5611 Columbia Pike, Falls Church, VA� 22041-5080. | 
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| | C.� Reimbursement for Special Conveyance Use | 
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| | 1.Expenses Reimbursable.� | 
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| | When a rental automobile or other special conveyance is authorized/approved, the rental or hiring charge and operating expenses incurred on official business (if not included in the rental or hiring charge) are reimbursable.� When the operating expenses are included in the rental or hiring charge, the receipt should include a list of these expenses.� These expenses include: | 
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| | a.fuel and oil;� | 
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| | ----------- | 
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| | b.parking;� | 
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| | c.garage, hangar or boathouse rental;� | 
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| | d.subsistence of operator;� | 
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| | --------------- | 
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| | e.ferry fares;� | 
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| | f.bridge, road and tunnel tolls;� | 
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| | g.liability insurance required by the company furnishing the special conveyance as a rental condition (see subpar. 2, below, for insurance);� | 
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| | h.optional extra collision hull insurance for rental aircraft; and� | 
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| | i.traveler access fee (when charged). | 
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| | 2.Insurance on a Rented Automobile | 
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| | a.� Cost of Insurance.� | 
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| | The cost of buying collision insurance (e.g., Collision Damage Waiver (CDW) Adjustment, Theft Protection, etc.) is reimbursable only if: | 
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| | (1)The insurance is required by the rental agency to provide full coverage insurance but only when renting an automobile outside the United States*, or� | 
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| | (2)certain classified special operations are involved. | 
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| | (*For the purpose of this paragraph the United States includes the 50 states, District of Columbia, Commonwealths of Puerto Rico and the Northern Mariana Islands, and United States territories and possessions). | 
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| | b.� Cost of Damage to Rented Automobile.� | 
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| | A member may be reimbursed for personal funds paid to car rental agencies for damage sustained by a properly rented automobile that is damaged in the performance of official business.� Direct payment in the full amount of the loss sustained may be made by the Government to car rental agencies instead of to the member.� Reimbursement for personal funds paid for damage sustained by a rented automobile while being used on other than official business is prohibited. | 
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| | c.� Documentation Supporting Damage Claims.� | 
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| | Claims for reimbursement of payments made directly to car rental agencies for the cost of damage to rented should be appropriately documented with, at the minimum, statements and itemized bills from the member and the car rental agency (to ensure that the claim is valid, not yet settled, and in an amount compensable to the actual damages) and an accident report (to establish fault on the part of the party not employed by the Government and to enable the Government to recoup its loss when the negligence of that party can be established without costly investigation (B-162186, May 28, 1971)). | 
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| | 3.Receipts for Special Conveyances.� | 
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| | See par. U2500-B. | 
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| | D.� To/From Carrier Terminals.� | 
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| | Special conveyance use may be authorized/approved for travel to and from carrier terminals.� Special conveyance use to, from, and between carrier terminals, other than local terminals, may be authorized/approved by the order-issuing official when neither public nor Government transportation between the points meets the requirements of the ordered travel. | 
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| | E.Between Duty Stations.� | 
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| | The order-issuing official may authorize/approve travel by special conveyance to, from, or between TDY stations under circumstances not permitting travel by the usual transportation modes, or when special conveyance use is determined to be advantageous to the Government.� Reimbursement is authorized for the total expense incurred in the use of the conveyance.� For rental vehicle use on a PCS, see par. U5105-A. | 
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| | F.Special Conveyance Use In and Around PDS or TDY Station.� | 
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| | For reimbursement for special conveyance use within and around the PDS and TDY station, see Part F. | 
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| | G.� Limited to Official Purposes.� | 
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| | Use of a special conveyance is limited to official purposes, including transportation to and from (65 Comp. Gen. 253 (1986)):� | 
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| | 1.� duty sites, | 
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| | -------------- | 
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| | 2.� lodgings,� | 
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| | 3.� dining facilities,� | 
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| | ---------------- | 
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| | 4.� drugstores,� | 
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| | 5.� barber shops,� | 
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| | 6.� places of worship,� | 
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| | 7.� cleaning establishments, and� | 
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| | 8.� similar places required for the traveler's subsistence, health or comfort. | 
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| | U3420� BUS, STREETCAR, AND SUBWAY USE | 
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| | A.� To and From Carrier Terminals.� | 
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| | Reimbursement is authorized for bus, streetcar, and subway fares as follows: | 
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| | 1.between place of residence, lodging, or duty at the PDS or TDY station and terminal, station, airport, or wharf of the commercial or Government transportation mode used;� | 
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| | 2.between carrier terminals to change conveyance when free/timely transfer is not provided; or� | 
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| | 3.� from carrier terminal to lodging and return when needed due to en route transportation delays beyond the member's control. | 
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| | The boundaries of the member's PDS for the purpose of reimbursement for travel to and from a carrier terminal serving that area includes the place within a reasonable distance from which the member commutes daily to and from the duty site. | 
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| | B.� Between Residence and PDS on Day Travel Performed.� | 
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| | Reimbursement is authorized for bus, streetcar, and subway fares from the member's residence to the PDS on the day the member departs on TDY requiring at least one night's lodging and from the PDS to the member's residence on the day of return from TDY. | 
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| | U3425� NOT USED | 
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| | U3430� COURTESY TRANSPORTATION USE | 
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| | A.� General.� | 
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| | Available courtesy transportation furnished without charge for travel between carrier terminal or duty site and a lodging facility should be used to the maximum extent possible. | 
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| | B Tips.� | 
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| | A member who uses courtesy transportation may be reimbursed for tips up to $1.00 to the driver for each one-way trip. | 
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