[Federal Register Volume 74, Number 178 (Wednesday, September 16, 2009)]
[Notices]
[Pages 47623-47624]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-22239]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 16, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: <a href="/cdn-cgi/l/email-protection#aedccbdfdbcbddda80ddcdc6cbcadbc2cbeec0cfdccf80c9c1d8"><span class="__cf_email__" data-cfemail="37455246425244431944545f5253425b52775956455619505841">[email protected]</span></a>.
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: <a href="/cdn-cgi/l/email-protection#f98b9c9a968b9d8ad7949e8db997988b98d79e968f"><span class="__cf_email__" data-cfemail="fe8c9b9d918c9a8dd093998abe909f8c9fd0999188">[email protected]</span></a>.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agencywide 
applicability in the case of schedules that cover records that may be 
accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Office of the Secretary (N1-330-09-5, 1 
item, 1

[[Page 47624]]

temporary item). Master files of an electronic information system that 
contains data concerning victims and/or the family members of victims 
of terrorism who travel in order to view trials before military 
commissions. Included is such information as name, address, passport 
information, and victim impact questionnaires.
    2. Department of Defense, Defense Finance and Accounting Service 
(N1-507-09-2, 4 items, 4 temporary items). Pay account records 
pertaining to the Marine Corps Total Force System, including bond 
authorizations, allotments, and allotment data.
    3. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-09-2, 7 items, 7 temporary items). Records of the Systems 
Integrity Division, including records of internal committees, systems 
engineering files, and technical/configuration files for systems.
    4. Department of Education, Office for Civil Rights (N1-441-08-8, 3 
items, 2 temporary items). Annual, bi-annual, and one-time survey data 
relating to the compliance status of recipients of Federal financial 
assistance pursuant to the Civil Rights Act of 1964, the Americans with 
Disabilities Act of 1990, and other civil rights legislation. Proposed 
for permanent retention is the final edited master version of the Civil 
Rights Survey.
    5. Department of Health and Human Services, Food and Drug 
Administration (N1-88-09-1, 13 items, 13 temporary items). Records 
relating to inspection and compliance activities, including such 
records as inspection case files, files pertaining to investigator 
disqualifications, master data files for the Drug Quality Reporting 
System, and master files for systems used to track inspection work.
    6. Department of Health and Human Services, Food and Drug 
Administration (N1-88-09-5, 11 items, 11 temporary items). Records of 
the Center for Food Safety and Applied Nutrition. Included are such 
records as pre-marketing permits for experimental foods; food and color 
additive petitions, notifications, and consultations and related 
electronic administrative tracking data; data files and background 
information on food additive chemical and toxicological profiles; files 
relating to the importation of milk; subject files relating to infant 
formula manufacturers; pre-market notifications for infant formulas and 
related electronic administrative tracking data; and master data files 
and final reports from the Seafood Hazard Analysis and Critical Control 
Point survey.
    7. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-09-5, 1 item, 1 temporary item). Master 
files associated with an electronic information system used for such 
administrative purposes as workflow management, production evaluation, 
and time and attendance matters.
    8. Department of the Interior, National Business Center (N1-48-09-
1, 1 item, 1 temporary item). Master files of an electronic information 
system that contains information concerning maintenance problems and 
other conditions involving agency aircraft that have the potential to 
cause mishaps.
    9. Department of Justice, Executive Office for U.S. Attorneys (N1-
60-09-26, 3 items, 3 temporary items). Master files and outputs 
associated with an electronic information system that contains 
information regarding training activities, such as data concerning 
course participants, descriptions of courses, and training materials.
    10. Department of State, Bureau of Diplomatic Security (N1-59-09-
15, 1 item, 1 temporary item). Master files of an electronic 
information system that contains data concerning the protection of 
personnel and diplomatic contingents of dignitaries visiting the United 
States.
    11. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N1-564-09-1, 1 item, 1 temporary item). Master files of an 
electronic information system used for audits and investigations 
conducted by agency field offices.
    12. Department of the Treasury, Financial Crimes Enforcement 
Network (N1-559-09-1, 3 items, 3 temporary items). Master files, 
inputs, and outputs of an electronic case management system used for 
bank secrecy and compliance reporting.
    13. Department of the Treasury, Internal Revenue Service (N1-58-09-
41, 1 item, 1 temporary item). Master files of an electronic 
information system used to provide information to participating 
agencies concerning taxpayers' eligibility for public assistance.
    14. Department of the Treasury, Internal Revenue Service (N1-58-09-
55, 5 items, 5 temporary items). Master files and outputs associated 
with an electronic information system used to process tax law questions 
submitted by taxpayers via the agency Web site.
    15. Department of the Treasury, Internal Revenue Service (N1-58-09-
57, 3 items, 3 temporary items). Master files, inputs, and outputs 
associated with an electronic information system used to monitor 
benefits and services provided to agency employees.
    16. Department of the Treasury, Internal Revenue Service (N1-58-09-
64, 4 items, 4 temporary items). Master files and outputs associated 
with an electronic information system used to track employee job 
satisfaction matters.
    17. Department of the Treasury, Internal Revenue Service (N1-58-09-
65, 2 items, 2 temporary items). Master files and outputs associated 
with an electronic information system used to apply State income tax 
refunds to individual taxpayers' Federal debts.
    18. Department of the Treasury, Internal Revenue Service (N1-58-09-
66, 3 items, 3 temporary items). Master files, inputs, and outputs of 
an electronic information system used to manage the distribution of 
agency publications.
    19. Department of the Treasury, Internal Revenue Service (N1-58-09-
67, 3 items, 3 temporary items). Master files, inputs, and outputs 
associated with an electronic information system used in connection 
with processing, validation, and correction of tax returns.
    20. Department of Veterans Affairs, Veterans Benefits 
Administration (N1-15-09-1, 1 item, 1 temporary item). Requests for 
certifications of eligibility for loan guaranty benefits.
    21. Export-Import Bank of the United States, Chief Information 
Office (N1-275-09-2, 1 item, 1 temporary item). Master files of an 
electronic information system used to track loans and guarantees 
provided to foreign buyers for the purchase of U.S. exports.
    22. Export-Import Bank of the United States, Chief Information 
Office (N1-275-09-3, 1 item, 1 temporary item). Master files of an 
electronic information system used to manage insurance applications and 
policies.

    Dated: September 10, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-22239 Filed 9-15-09; 8:45 am]
BILLING CODE 7515-01-P


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