|CHAPTER��3�-�TRAVEL�ORDERS
    PART�D:��TRAVEL�ORDER�PREPARATION
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| | PART D:� TRAVEL ORDER PREPARATION | 
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| | C3150� TDY TRAVEL | 
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| | A.� General.� | 
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| | The REQUEST AND AUTHORIZATION FOR TDY TRAVEL OF DoD PERSONNEL (DD Form 1610) is for all official TDY travel and dependent evacuations and for group or blanket TDY travel with a continuation sheet(s) containing additional names, authorizations (authentications), and necessary information.� Extracts of travel orders (orders from which data has been deleted) may be given to unofficial activities such as hotels and rental car agencies.� DD Forms 1610 are available through the regular supply channels of the DoD components.� The DD Form 1610 must not be used for invitational travel.� The Army National Guard (ARNG) may use Format 400 to authorize TDY travel for ARNG Excepted Technicians (Civilians) when electronic preparation is required and DD Form 1610 can't be electronically prepared and transmitted or is not available.� NOTE:� DD Form 1610 must not be used for contractors' travel. | 
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| | B.� Preparation of DD Form 1610.� | 
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| | Most of the items on DD Form 1610 are self-explanatory.� In general, it should be completed as follows: | 
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| | Item 1,� Date of Request--Enter day, month, and year; e.g., 25 July 1999. | 
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| | Item 2,� Name and SSAN--Enter the traveler's name and Social Security number. | 
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| | Item 3,� Position Title and Grade or Rating--This information is not required if the travel-approving/directing official determines that inclusion of this information may endanger the employee. | 
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| | Item 4,� Official Station--Enter name and location of PDS. | 
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| | Item 5,� Organizational Element--Enter division, branch, or unit to which traveler is assigned. | 
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| | Item 6,� Phone No.--Enter the travelers' business phone number with area code. | 
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| | Item 7,� Type of Orders--Indicate as appropriate, e.g., confirmatory, amendment, extension, blanket, group. | 
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| | Item 8,� Security Clearance--Use only when considered necessary by the travel-approving/directing official.� The degree of security clearance for the period of TDY is included in the order as interim or final security clearance, Top Secret, Secret, or Confidential, as appropriate; i.e., "Individual is cleared for access to classified material up to and including (classification) for the period of this TDY."� The statement "Access to classified data not required" is included when appropriate. | 
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| | Item 9,� Purpose of TDY--Specify clearly and fully.� Insert one of the applicable standardized purpose categories listed in Appendix H in addition to any other description of purpose. | 
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| | Item 10, (a) Approx. No. of Days of TDY (including travel time)--Self-explanatory (The assignment, including travel time, may be exceeded by 100 percent or 7 days, whichever is less, without requiring a travel order amendment).�� (b) Proceed O/A (Date)--Indicate date official travel should begin� (official travel may begin as many as 7 days before or after the indicated date but is not official until the date the travel order is issued). | 
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| | Item 11,� Itinerary--Indicate places from and to which travel is authorized and "return to" point.� If the traveler may have to alter the prescribed itinerary to accomplish the mission assignment, indicate by "X" in the block preceding "variation authorized". | 
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| | Item 12,� Mode of Transportation--Indicate in the block(s) provided, the mode(s)authorized.� If the mode is to be determined by the transportation officer, indicate accordingly in the block provided.� If travel is authorized via POC, state the appropriate mileage rate in the space provided.� Indicate in the appropriate block if such travel is determined to be advantageous to the Government or if reimbursement is limited. | 
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| | Item 13,� Per Diem--When the rates in par. C4553 are authorized, check the block "Per Diem Authorized in Accordance with JTR" and make no further entries regarding per diem rates.� When a reduced rate is prescribed, check the lower block in item 13 and enter the reduced rate, for example:� X� Other Rate of Per Diem (Specify)$60 (Lodging max $40; M&IE $20). | 
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| | Item 14,� Estimated Cost--Self-explanatory. | 
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| | Item 15,� Advance Authorized--Requester leave blank.� This item is for advances from the Government to the traveler (computed by the appropriate finance/disbursing activities) and NOT for authorizing ATM advances against the Government-sponsored travel charge card which should be addressed in item 16, Remarks.� The amount of travel funds advance in item 15 is computed in accordance with Service finance policy.� | 
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| | Item 16,� Remarks--May be used for special authorizations or any other pertinent information.� Statements may be included to clarify any special authorizations or special instructions. The following statement must be in the Remarks section of each travel order:� "If the trip itinerary is canceled or changed after tickets (or transportation requests, if issued) are issued to the traveler, the traveler is liable for their value until all ticket coupons have been used for official travel and/or all unused tickets or coupons are properly accounted for on the travel reimbursement voucher. "� If it is not practicable to include in the Remarks section, this statement must be incorporated elsewhere in the travel order or issued as a "notice to traveler" and attached to the travel order or to the ticket or transportation request issued to the traveler. Other examples: | 
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| | (a)� if excess baggage is authorized, include the statement "______ pieces or ______ pounds of excess baggage authorized" and whether the excess baggage service must be paid by the traveler, subject to reimbursement, or otherwise is authorized (see par. C2302);.� | 
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| | (b)� if delay en route for personal reasons is authorized, include an appropriate statement indicating the number of annual leave days authorized;�� | 
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| | (c) when first-class accommodations are authorized, include a statement:� "The use of first-class air transportation is directed.� First-class authorized by (insert appropriate title) in (cite reference and date)."� See Chapter 2, Part E;� | 
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| | (d) include instructions if the TDY assignment involves special clothing, or other conditions apply;� | 
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| | (e) if the traveler accompanies or is accompanied by other persons in an official travel status in a POC, include an appropriate statement giving the names of persons involved and whether military or civilian personnel;�� | 
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| | (f) when a Government travel charge card is not accepted or cannot be used (see par. C1102-B3); | 
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| | (g) if registration fee authorized (see par. C4708) a statement indicating meals and/or lodgings included in the registration fee (see par. C4500-D5); | 
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| | (h) administrative restriction precluding or limiting other allowable costs for POC (see par. C4654);� | 
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| | (i) cite JTR, par. C6150 or C6151 when traveling as escort for Service members' dependents; and� | 
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| | (j)� include the amount authorized for ATM advance against the Government-sponsored travel charge card. | 
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| | Item 17,� Requesting Official (title and signature) other than official signing in block 20--see Appendix A for TRAVEL-REQUESTING OFFICIAL and see "NOTE." | 
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| | Item 18,� Approving Official (title and signature) other than official signing in block 17--see Appendix A for TRAVEL APPROVING/ DIRECTING OFFICIAL and see "NOTE." | 
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| | Item 19,� Accounting Citation--Show the fiscal data in accordance with Service regulations and include travel computation unit (location/address) to which travel vouchers must be forwarded (faxed/mailed).� The fund-approving official (see Appendix A) certifying to funds availability) signs in the lower right corner of this block. | 
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| | Item 20,� Order Authorizing Official or Authentication.� Other than official signing in block 17--see Appendix A for ORDER-ISSUING/AUTHENTICATING OFFICIAL.� Show the order-issuing organization and address in addition to the title and signature of the order-issuing or authenticating official. | 
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| | Item 21,� Date Issued--Self explanatory. | 
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| | Item 22,� Travel Order Number--Show the identifying number and/or symbol assigned by the issuing office. | 
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| | NOTE:� The actual signatures of the travel-requesting official (item 17), the travel-approving/directing official (item 18) and fund-approving official (item 19) aren't required when the signatures are captured on another official document.� That document must be kept on file by the order-issuing/authenticating official (item 20) for audit purposes.� While actual signatures aren't required in items 17, 18 and 19, the responsible official's name and title must be legibly indicated in the appropriate block.� The signature of the order-issuing/ authenticating official (item 20) may be transmitted electronically by fax after signature.� An electronic signature that meets the security and requirements established by the National Institute of Standards and Technology (NIST) for electronic data interchange may be used.� (This� includes a digital signature discussed by the Comptroller General in B-261647, 26 June 1995, which must be (1) unique to the signer, (2) under the signer's sole control, (3) capable of being verified, and (4) linked to the data in such a manner that if the data are changed, the signature is invalidated.)� | 
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| | C.� Distribution.� | 
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| | See par. C3057. | 
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| | D.� Privacy Act Statements.� | 
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| | This subparagraph implements the Privacy Act of 1974 (5 U.S.C. �552a) by adding Privacy Act Statement for "REQUEST AND AUTHORIZATION FOR TDY TRAVEL OF DoD PERSONNEL" (DD Form 1610).� The form shown is reproduced locally and made available to the individual supplying data shown on DD Form 1610. | 
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| | C3151� PERMANENT DUTY TRAVEL | 
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| | A.� General.� | 
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| | The Request/Authorization for DoD Civilian Permanent Duty or Temporary Change of Station (TCS) Travel (DD Form 1614) is used as a request and authorization (authentication) for all official PCS/TCS travel by employees and their families.� DD Form 1614 is available through the regular supply channels.� It also is available for printing and/or downloading from the Internet through the Washington Headquarters Service DoD Forms Program at the following website:� http://web1.whs.osd.mil/icdhome/FORMTAB.html | 
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| | NOTE:� DD Form 1614 must not be used for contractors' travel. | 
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| | B.� Preparation of DD Form 1614.� | 
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| | DD Form 1614 is generally self-explanatory. Special explanatory material for completing certain items on DD Form 1614 follows: | 
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| | Item 7,� Releasing Official Station and Location, or Actual Residence--Enter the name and location of the releasing PDS, if a transfer, or the address shown on the transportation agreement as the actual residence, if first duty station travel. | 
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| | Item 13a,� Round Trip Travel for Househunting--Indicate if round trip travel to seek a permanent residence is, or is not authorized.� If authorized, insert in Item 13b the number of calendar days for which travel is authorized. | 
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| | Item 16, Other Authorized Expenses--The travel advance is for advances from the Government to the traveler (computed by the appropriate finance/disbursing activities) and NOT for authorizing ATM advances against the Government-sponsored contractor-issued travel charge card which should be addressed in Item 20, Remarks or Other Authorizations.� The amount of any relocation allowances advance in Item 16 must be computed in accordance with Service finance policy. | 
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| | Item 20, Remarks or Other Authorizations--In addition to the type of notation suggested within the box, this item may be used to show any other pertinent information.� Statements may be included to clarify any special instructions.� When round trip travel is authorized for seeking a permanent residence, include the authorized transportation mode under this item.� If TDY is authorized en route, state the purpose, duration of duty assignment, location, and any pertinent conditions.�� List the amount authorized for ATM advance against the Government-sponsored contractor-issued travel charge card.� The issuing CPO's name, address, and POC with phone number (including area code) and DSN should be included. | 
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| | Item 23,� Accounting Citation--Show fiscal data in accordance with regulations of the DoD component concerned. Please ensure that funds are obligated against the PCS/TCS order.� For Transportation Account Codes (TACs) for DoD personnel see DOD 4500.9-R, Volume 2.� TAC codes:� Army A2PC,� Air Force F750, and Navy and Marine Corps see website http://192.67.251.41/tac_inq/tac_menu.html. | 
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| | Item 25,� Order-issuing/Authenticating Official--See Appendix A.� Show the order-issuing organization and address in addition to the title and signature of order-issuing/authenticating official. | 
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| | C.� Distribution.� | 
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| | See par. C3057 for the number of copies of a travel order for distribution. | 
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| | D.� Privacy Act Statement.� | 
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| | This subparagraph implements the Privacy Act of 1974 (5 U.S.C. �552a) by adding a Privacy Act Statement for "Request/Authorization for DoD Civilian Permanent Duty or Temporary Change of Station (TCS) Travel" (DD Form 1614).� The form may be reproduced locally and made available to the individual supplying data shown on DD Form 1614.� The form also is available for printing and/or downloading from the Internet through the Washington Headquarters Service DoD Forms Program at the following website:� http://web1.whs.osd.mil/icdhome/FORMTAB.html. | 
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| | CHAPTER� 4 - TRAVEL OF EMPLOYEES | 
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