|CHAPTER��3�-�TRAVEL�ORDERS
    PART�D:��PREPARATION�OF�TRAVEL�ORDERS
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| | PART D:� PREPARATION OF TRAVEL ORDERS | 
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| | C3150� TDY TRAVEL | 
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| | A.� General. | 
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| | Request and Authorization for TDY Travel of DOD Personnel (DD Form 1610) is prescribed for general use in connection with all official TDY travel and dependent evacuations. It's used for group or blanket TDY travel with a continuation sheet or sheets containing additional names, authorizations (authentications), and necessary information.� Extracts of travel orders, orders from which data has been deleted for security or other reasons, may be given to unofficial activities such as hotels and rental car agencies.� Requisition for a supply of DD Forms 1610 is made through the regular supply channel of the appropriate DOD component.� It shall not be used for invitational travel. The Army National Guard (ARNG) may use Format 400 to authorize TDY travel for ARNG Excepted Technicians (Civilians) when electronic preparation is required and DD Form 1610 can�t be electronically prepared and transmitted or isn�t available. | 
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| | B.� Preparation of DD Form 1610. | 
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| | Most of the items on DD Form 1610 are self-explanatory.� In general, it should be completed as follows: | 
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| | Item 1,� Date of Request--Enter day, month, and year; i.e., 25 July 1996. | 
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| | Item 2,� Name and SSN--Enter name and Social Security number of traveler. | 
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| | Item 3,� Position Title and Grade or Rating--This information isn't required if the travel-directing official determines that because of the nature of the travel assignment, inclusion of this information may endanger the employee.� | 
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| | Item 4,� Official Station--Enter name and location of PDS. | 
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| | Item 5,� Organizational Element--Enter division, branch, or unit to which traveler is assigned. | 
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| | Item 6,� Phone No.--Enter that of the traveler at organizational element. | 
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| | Item 7,� Type of Orders--Indicate as appropriate, e.g., confirmatory, amendment, extension, blanket, group. | 
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| | Item 8,� Security Clearance--The degree of security clearance for the period of TDY is included in the order as interim or final security clearance, Top Secret, Secret, or Confidential, as appropriate; i.e., "Individual is cleared for access to classified material up to and including (classification) for the period of this TDY."� The statement "Access to classified data not required" is included when appropriate.� This item is to be used only when considered necessary� by the travel directing official. | 
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| | Item 9,� Purpose of TDY--Specify clearly and fully.� Insert one of the applicable standardized purpose categories listed in Appendix H in addition to any other description of purpose. | 
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| | Item 10, | 
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| | (a) Approx. No. of Days of TDY (including travel time) -- Self-explanatory (The assignment, including travel time, may be exceeded by 100 percent or 7 days, whichever is less, without requiring a travel order amendment). | 
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| | (b)Proceed O/A (Date)--Indicate date for beginning of official travel which is as accurate as possible (official travel may begin as much as 7 days before or after the indicated date but isn't official until the date the travel order is issued). | 
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| | Item 11,� Itinerary--Indicate places from and to which official travel is authorized and "return to" point.� If it is expected that the traveler may have to alter the prescribed itinerary to accomplish the mission assignment, indicate by "X" in the block preceding "variation authorized". | 
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| | Item 12,� Mode of Transportation-Indicate in the block(s) provided, the mode(s)authorized.� If the mode is to be determined by the transportation officer, indicate accordingly in the block provided.� If travel is to be authorized via POC, state the appropriate mileage rate in the space provided� Indicate in the appropriate block if such travel is determined to be advantageous to the Government or if reimbursement is limited. | 
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| | Item 13,� Per Diem--When the rates prescribed in par.C4553are to be authorized, check the block "Per Diem Authorized in Accordance with JTR" and make no further entries regarding per diem rates. When a reduced rate is to be prescribed, check the lower block in item 13 and enter the reduced rate, for example: | 
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| | X� Other Rate of Per Diem (Specify) $22. | 
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| | Item 14, Estimated Cost--Self-explanatory. | 
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| | Item 15, Advance Authorized-Leave blank.� The amount of advance of travelfunds is to be computed by the appropriate disbursing/finance and accounting office except when travel orders are received via Department of Navy certified Automated Travel Order System which has computed the advance amount. | 
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| | Item 16, Remarks--To be used for the type of notation suggested within the parentheses after "Remarks."� May be used for special authorizations or any other pertinent information.� Statements may be included to clarify any special authorizations or special instructions.� Example: if excess baggage is� authorized, include the statement"______ pieces or ______ pounds of excess baggage authorized" and whether the excess baggage service shall be paid in cash by the traveler, subject to reimbursement, or is authorized on the transportation request (see par.C2302).� If delay en route for personal reasons is authorized, an appropriate statement is included indicating the number of days of annual leave authorized.� If special accommodations by railroad are authorized for security reasons, the statement "Lowest rate available enclosed accommodations are authorized for security purposes; if exclusive occupancy is required, additional transportation costs are authorized," shall be included.� When approval for first-class accommodations is granted, a specific provision will be inserted in the travel order substantially as follows:� "The use of first-class air transportation (including jet) is directed.� First-class authorized by (insert appropriate title) in (cite reference and date)."� See Chapter 2, Part E. If the TDY assignment involves special clothing, or other conditions apply, special instructions will include a statement to that effect.� If the traveler accompanies or is accompanied by other persons in an official travel status in a POC, an appropriate statement is included giving the names of persons involved and whether military or civilian personnel.� The following statement will be shown in the Remarks section of each travel order:� "The traveler is advised that if the trip itinerary is canceled or changed after tickets (or transportation requests, if issued) are issued to the traveler, the traveler is liable for the value of the tickets issued until all ticket coupons have been used for official travel purposes and/or all unused tickets or coupons are properly accounting for on the travel reimbursement voucher. "� If it isn't practical to include the aforementioned statement in the Remarks section, the statement may be incorporated elsewhere in the travel order or issued as a "notice to traveler" and attached to the travel order or to the ticket or transportation request issued to the traveler. | 
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| | Item 17, Requesting Official (title and signature) other than official signing in block 20-see Appendix A for TRAVEL-REQUESTING OFFICIAL and see "NOTE." | 
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| | Item 18, Approving Official (title and signature) other than official signing in block 17-see Appendix A for TRAVEL APPROVING/ DIRECTING OFFICIAL and see "NOTE." | 
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| | Item 19, Accounting Citation -- Show the fiscal data in accordance with Service regulations and include travel computation unit (location/address) to which travel vouchers must be forwarded (faxed/mailed). The official certifying to funds availability (see Appendix A for FUND-APPROVING OFFICIAL) signs in the lower right corner of this block. | 
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| | Item 20, Order Authorizing Official or Authentication.� Other than official signing in block 17 -� see Appendix A for ORDER-ISSUING/AUTHENTICATING OFFICIAL. Show the order-issuing organization and address in addition to the title and signature of the order-issuing or authenticating official. | 
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| | Item 21, Date Issued--Show date that orders were issued. | 
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| | Item 22, Travel Order Number--Show the identifying number and/or symbol which has been assigned by the issuing office. | 
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| | NOTE:�The actual signature of the requesting official (item 17), the approving official (item 18) and certifying official (item 19) aren't� required when such signatures are captured on another official document.� That document must be kept on file by the order-issuing/authenticating official (item 20) for audit purposes. While actual signatures aren't required in item 17, 18 and 19, the responsible official's name and title must be clearly indicated in the appropriate block.� The signature of the order-issuing/authenticating official (item 20) may be transmitted electronically� by FAX after signature. (This doesn't include a digital signature addressed by the Comptroller General in B-261647, dated 26 June 1995, which must be (1) unique to the signer, (2) under the signer's sole control, (3) capable of being verified, and (4) linked to the data in such a manner that if the data are changed, the signature is invalidated.� A digital signature isn't approved for use on the DD Form 1610 or any electronic order.) | 
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| | C.� Distribution. | 
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| | See par.C3057. | 
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| | D.� Privacy Act Statements. | 
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| | This paragraph implements the Privacy Act of 1974 (5 U.S.C. 552a) by adding Privacy Act Statement for "Request and Authorization for TDY Travel of DOD Personnel" (DD Form 1610).� The form shown is reproduced locally and made available to the individual supplying data shown on DD Form 1610. | 
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| | C3151� PERMANENT DUTY TRAVEL | 
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| | A.� General. | 
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| | Request and Authorization for DOD Civilian Permanent Duty Travel (DD Form 1614) is prescribed for general use in connection with official permanent duty travel.� It is used as a request and authorization (authentication) for all official permanent duty travel.� Requisition for a supply of DD Form 1614 is made through the regular supply channel of the appropriate DOD component. | 
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| | B.� Preparation of DD Form 1614. | 
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| | DD Form 1614 is generally self-explanatory.� The following special explanatory material is provided for guidance in completing certain items on DD Form 1614: | 
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| | Item 2,� Name and SSN--Enter name and social security number of traveler. | 
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| | Item 4,� Releasing Official Station and Location, or Actual Place of Residence-Enter name and location of releasing PDS, if a transfer, or address shown on transportation agreement as actual place of residence, if first duty station travel. | 
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| | Item 6,� Purpose of Travel--Insert an X in the appropriate box.� If an X is placed in box preceding "Other (Specify)," follow with brief explanation showing purpose of travel.� Example:� travel to first duty station overseas; travel of appointee to first duty OCONUS station. | 
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| | Item 7,� Mode of Transportation--If travel by POC isn't advantageous to the Government, include a statement under item 17 to indicate that reimbursement is limited (see par.C2152). | 
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| | Item 9,� Round Trip Travel--Indicate if round trip travel to seek permanent residence is, or isn't authorized. If authorized, insert in the appropriate space the number of calendar days for which travel is authorized. | 
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| | Item 16,� Advance Authorized-Leave Blank--The amount of advance of relocation allowances is to be computed by the appropriate disbursing/finance and accounting office except when travel orders are received via DOD components certified Automated Travel Order system which compute the advance amount. | 
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| | Item 17,� Remarks or Other Authorizations--In addition to the type of notation suggested within the box, this item may be used to show any other pertinent information. Statements may be included to clarify any special instructions.� When round trip travel is authorized for the purpose of seeking permanent residence, the authorized transportation mode is included under this item.� If� TDY is authorized en route, state the purpose, duration of duty assignment, location, and any pertinent conditions. | 
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| | Item 22,� Accounting Citation--Show fiscal data in accordance with DOD component regulations. | 
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| | Item 23,� Order-issuing or Authenticating Official -See Appendix A.� Show the order-issuing organization and address in addition to the title and signature of order-issuing or authenticating official. | 
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| | C.� Distribution. | 
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| | The number of copies of a travel order for distribution are as prescribed in par.C3057. | 
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| | D.� Privacy Act Statement. | 
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| | This paragraph implements the Privacy Act of 1974 (5 U.S. Code 552a) by adding Privacy Act Statement for "Request and Authorization for DOD Civilian Permanent Duty Travel" (DD Form 1614). The form may be reproduced locally and made available to the individual supplying data shown on DD Form 1614. | 
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| | NOTE:�The contents of JTR, Vol. 2, page 3-44 and 3-45 (DATA REQUIRED BY THE PRIVACY ACT OF 1974 for "Permanent Duty Request and Authorization for DoD Civilian Travel") isn't on this document.� It may be found in the hardcopy of JTR, Vol. 2. | 
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| | CHAPTER� 4 - EMPLOYEE TRAVEL | 
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| | PART A:� PERMANENT DUTY TRAVEL | 
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| | C4000� SCOPE | 
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| | A.� General. | 
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| | This Chapter covers permanent duty travel within and outside CONUS.� Permanent duty travel includes: | 
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