|CHAPTER��1�-�DEPARTMENT�OF�DEFENSE�(DOD)�EMPLOYEE�TRAVEL�ADMINISTRATION
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| | CHAPTER� 1 - DEPARTMENT OF DEFENSE (DOD) EMPLOYEE TRAVEL ADMINISTRATION | 
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| | PART A:� APPLICATION, AUTHORITY, IMPLEMENTATION | 
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| | C1000 APPLICATION | 
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| | (NOTE: A Government contractor or contractor employee is not a Government employee) | 
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| | A.� Inclusion.� | 
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| | Except as indicated in subpar. B, the provisions in this Volume apply to: | 
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| | 1.� DOD personal services contract employees (see 27 Comp. Gen. 695(1948)), and, except as indicated in subpar. B, item 4, DOD civilian officials and employees and their dependents, including non-United States citizens employed by DOD by direct hire in overseas areas, except subject to restrictions and limitations imposed by overseas commands concerned or by agreements with the local government involved; and civilian marine personnel of Military Sealift Command to the extent provided in Civilian Marine Personnel Instruction 4650 (Navy); | 
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| | 2.� civilian officials and employees of other Federal Government departments and agencies who perform official assignments for and at the expense of DOD; | 
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| | 3.� persons, other than those in items 1 and 2, who perform official temporary assignments under DOD invitational travel orders involving Government business (including non-United States citizen indirect hires); | 
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| | 4.� National Guard technicians employed pursuant to 32 U.S.C. �709; | 
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| | 5.� persons employed intermittently as consultants or experts and paid on a when actually-employed basis or persons serving without compensation or at one dollar a year for official travel away from home or regular place of business and while at place of employment or service for the Government; | 
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| | 6.� new appointees to the senior executive service and certain Presidential appointees. | 
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| | 7. DOD Test of Simplified Travel Entitlements TDY for civilian employees assigned to DOD Components listed in the table inAppendix Oare governed by the simplified travel entitlement rules inAppendix O.� The entitlements inAppendix Oapply to employees provided travel services under DOD's reengineered travel delivery system test at the organizations listed inAppendix O.Appendix Oentitlements are effective on or after the effective date indicated for the location concerned.� That date is determined by approval of the delivery system at the activity. | 
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| | B.� Restrictions. | 
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| | The provisions in this Volume don't apply to: | 
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| | 1. officials and employees of nonappropriated fund (NAF) activities traveling on NAF business, | 
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| | 2. representatives and employees of contractors under contracts with DOD, except as provided in par.C6000, item 10, | 
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| | 3. employees of DOD appointed under Section 625(d) of the Foreign Assistance Act of 1961, as amended. | 
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| | C.Authorization Not Stated.� | 
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| | There may be circumstances when the FTR authorizes a discretionary travel and transportation entitlement but the JTR remains silent.� A discretionary FTR authorization that isn't addressed in the JTR isn't implemented within DOD. | 
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| | C1001� AUTHORITY | 
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| | Authority for the regulations in this Volume is provided by various laws pertaining to per diem, travel and transportation allowances for civilian employees, including 5 U.S.C. �2105, 2106, 5561, 5564, 5701-5709, 5721-5730, 5742, 31 U.S.C. �1353, and the Defense Production Act of 1950 (64 Stat. 819, as amended; 50 U.S.C., App 2160).� Authority also is provided by Executive Orders, GSA Commuted Rate Schedule, and DOD directives.� In addition, provision are incorporated that are based on the FTR published by GSA, the Standardized Regulations (Government Civilians, Foreign Areas) issued by Department of State, and appropriate decisions of the Comptroller General of the United States. | 
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| | C1002� IMPLEMENTATION | 
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| | Under DOD Directive No. 5154.29, the provisions in this Volume, and subsequent amendments thereto, are effective on the basis of promulgation by the PDTATAC, without further entitlement implementation by the separate departments.� The separate departments may issue related administrative procedures provided they don't contravene or unnecessarily duplicate the provisions in this Volume. | 
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| | C1003� EMPLOYEE INFORMATION | 
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| | DOD pamphlets Temporary Duty Travel ((DA Pam 5522; NAVSO P3671; AFP 40-23; DLAH 50000.1) and PCS Travel� (DA� Pam� 55-6;� NAVSO (P2432, NAVMC 2623; AFP 40-18; DLAH 5000.2) giving information relating to TDY and permanent change of station travel are available to employees as guidance information.� They may be obtained from supply sources as provided in applicable regulations of the separate departments. | 
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| | C1004� REIMBURSEMENT OF DEPARTMENT OF DEFENSE DOMESTIC DEPENDENT SCHOOL BOARD MEMBERS FOR CERTAIN EXPENSES | 
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| | The Secretary of Defense may provide for reimbursement of a school board member for expenses incurred by the member for travel, transportation, lodging, meals, program fees, activity fees, and other appropriate expenses that the Secretary determines are reasonable and necessary for the performance of school board duties by the member.� See Department of Defense Domestic Dependent School Directives.� Department of Defense Dependent Elementary and Secondary Schools (DDESS) funds and issues necessary travel orders. | 
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| | PART B:� CONDITIONS | 
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| | C1050� POLICY | 
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| | A.� Travel Justification. | 
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| | Travel and transportation at Government expense will be directed only when officially justified and by those means which meet mission requirements consistent with good management practices. | 
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| | B.� Equitable Expense Allowance. | 
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| | Employees won't be directed to perform official travel at their own expense or at rates of allowances and amounts of reimbursement inconsistent with the provisions contained in this Volume. | 
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| | C.� Limitation of Funds. | 
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| | Limitation of available travel funds won't be a basis for denying reimbursement for official travel or reducing allowances. | 
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| | D.� Prohibition Not Stated.� | 
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| | There may be circumstances when travel and transportation entitlements are prohibited and are so stated. However, just because a prohibition isn't stated doesn't mean that an entitlement exists or can be authorized. | 
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| | E.� Reasonable Advance Notice of Reassignment or Transfer.� | 
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| | The reassignment or transfer of any employee, for permanent duty, from one official station or DOD component to another which is outside the employee's commuting area� takes effect only after the employee has been given advance notice for a reasonable period.� Emergency circumstances are taken into account in determining if the period of advance notice is reasonable.� DOD components shall give as much advance notice as possible to enable the employee to begin the arrangements necessary when relocating family and residence.� However, see par. C4108 governing payment of travel and transportation expenses and applicable allowances when short distances are involved.� A reasonable period of advance notice shouldn't be less than 30 days except when (a) the employee and both the losing and gaining agencies agree on a lesser period; (b) other statutory authority and implementing regulations stipulate a lesser period (see Office of Personnel Management regulations for specified time frames); or (c) emergency circumstances prevail. | 
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| | F.� Travel Authorization.� | 
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| | When it's determined� a relocation is authorized at Government expense, a written travel authorization is issued to the new appointee or employee prior to reporting to the first or new official station. The DOD component should advise� the� employee,� or� individual selected� for appointment,�� not� to� incur relocation expenses in anticipation of a relocation until the employee has received written notification. The travel authorization must indicate the� specific�� allowances which are authorized as provided in these regulations and provide instructions on the Federal procedures for procurement of travel and transportation services.� See par. C4051 for procedural requirements applicable to new appointees. | 
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| | G.� Applicable Provisions for Reimbursement Purposes. | 
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| | Because of successive changes to the provision of these regulations governing relocation allowances and the extended period of time employees retain eligibility for certain allowances (see par. C1057), the reimbursement maximums or limitations applicable to certain allowances shall not be the same for all employees even though claims may be filed within the same time frame. The provisions of these regulations in effect on the employee's or new appointee's effective date of transfer or appointment (see Appendix A) shall be used for payment or reimbursement purposes.� A summary of the allowance levels in effect on specific dates is provided in Appendix G for reference purposes. | 
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| | C1051� PRIVILEGES WHILE ON OFFICIAL TRAVEL | 
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| | Travelers under official travel orders are accorded the privileges of use of Government quarters, food services, exchanges, and recreational facilities owned, operated, or under the jurisdiction of the DOD. The conditions and limitations relating to the availability and use of these facilities are in accordance with the applicable regulations of the separate departments. | 
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| | C1052� FUNDING FOR PAY, LEAVE, TRAVEL AND TRANSPORTATION COSTS | 
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| | A.� General. | 
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| | An employee's pay and leave status during official travel, to the extent not covered in this Volume, are subject to the hours of duty, pay, and leave regulations of the separate departments. | 
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| | B. Specific Conditions Applicable to Other Than Overseas School Teachers | 
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| | 1.� New Appointees to Overseas Activities.� | 
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| | New appointees are in a pay status effective on the date official travel begins from the point of hire or place of actual residence.� Salary expense en route to the overseas post of duty at the rate stated in the appointing instrument is borne by the gaining command or activity. | 
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| | 2.Permanent Change of Station (PCS) | 
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| | a.Movement Between Different Departments and Agencies� | 
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| | (1)General.� Except as provided in subpars. (2) and (3), necessary movement costs are borne by the gaining department or agency. | 
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| | (2)RIF or Transfer of Function. Necessary costs for a transfer between different DOD activities for an employee identified for separation or demotion caused by RIF or transfer of function, are borne by the losing activity except: | 
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| | (a)in connection with transfers to, from, or between foreign countries, and | 
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| | (b)excluding NTS when assigned to an isolated PDS within CONUS.��� | 
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| | A losing DOD activity must endeavor to have a non-DOD gaining activity pay the necessary costs incident to transfers to a department or agency outside DOD.� If a non-DOD gaining agency refuses to assume the expense, the cost is borne by the losing activity.� Necessary costs incident to transfers between different DOD activities to, from, or between foreign countries for employees identified for separation or demotion caused by RIF or transfer of function, are borne by the gaining activity. | 
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| | (3)Movement Under the DOD Priority Placement Program (PPP).� When a RIF or transfer of function isn�t involved, necessary movement costs under the PPP in the case of a move to a different department or agency are funded in accordance with subpar. 4c, provided employment is without a break in service after separation.� This applies whether the employee is serving with or without agreement. Necessary movement costs when a RIF or transfer of function is involved are funded as indicated in subpar. (2). | 
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