|CHAPTER�4�-�TEMPORARY�DUTY�TRAVEL�TDY
    PART�F:��MISCELLANEOUS�REIMBURSABLE�EXPENSES
        U4520�MISCELLANEOUS�EXPENSES
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| | U4520 MISCELLANEOUS EXPENSES | 
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| | Travelers are entitled to reimbursement for necessary travel-related miscellaneous expenses incurred on official business.� These expenses include: | 
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| | 1.costs of traveler�s checks, money orders, or certified checks for up to the amount of estimated per diem or AEAs and travel expenses for the authorized travel; | 
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| | 2.administrative fees for ATM use to obtain money with the Government Travel Charge Card up to the amount authorized for a cash advance for the travel concerned; | 
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| | 3.passports and visas fees (including photographs) for OCONUS travel; | 
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| | 4.costs of birth certificates or other acceptable evidence of birth for OCONUS travel; | 
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| | 5.CONUS lodging taxes, up to those imposed on the authorized/approved lodging rate (e.g., if a traveler is authorized a maximum lodging rate of $50 a night, but pays $100, the traveler may be reimbursed only for the taxes on $50). | 
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| | NOTE:� Taxes for OCONUS lodging are part of per diem/AEA and are not separately reimbursable; | 
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| | 6.fees for:� | 
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| | a.� currency conversion; (NOTE:� Travelers are not entitled to reimbursement for losses, nor liable for gains resulting from currency conversions (63 Comp. Gen. 554 (1984)); | 
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| | b.� cashing U.S. Government checks/drafts issued for reimbursement of expenses for travel in foreign countries, (this does not include cashing checks/drafts for salary); and | 
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| | c.� airport transit, services charges/taxes, landing, port taxes, embarkation/debarkation or similar mandatory charges assessed against travelers on arrival/departure from carrier terminals when not included in ticket cost (52 Comp. Gen. 73 (1972)); | 
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| | 7.trip insurance to cover potential liability for damage, personal injury, or death to third parties when travel is authorized by Government conveyance/POC when it has been determined by an official designated by the Service concerned that legal requirements or procedures of the country involved make it necessary to carry such insurance (55 Comp. Gen. 1343 (1976)); | 
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| | 8. CTO service and processing fees; | 
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| | 9.� authorized/approved expenses for: | 
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| | a.� necessary stenographic or typing services, data processors or rental of typewriters a ICW reports/correspondence preparation;� | 
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| | b.� clerical assistance;� | 
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| | c.� services of guides, interpreters, packers, or vehicle drivers;� | 
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| | d.� storage of property used on official business;� | 
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| | e.� room rental at a hotel/other place used for official business;� | 
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| | f.� charges for inoculations that are not available through a Federal dispensary for OCONUS travel, (this does not include travel expenses incurred for obtaining the required inoculations); | 
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| | g.� official local and long distance phone calls (see par. U4505); | 
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| | h.� excess baggage transportation costs; | 
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| | i.� conference registration fees; | 
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| | j.� dual lodging costs (see par. U4125-A1i); | 
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| | 10.� use of computers, printers, faxing machines, scanners, telegrams, cablegrams, or radiograms; | 
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| | 11.� tips for taxis and limousines; | 
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| | 12.� transportation costs to and from the transportation terminal (see par. U3320, and Chapter 3, Part E); | 
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| | 13.� parking fees at the transportation terminal (while TDY), NTE the cost of taxi fare to and from the terminal (see par. U3320); | 
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| | 14.� a Value Added Tax (VAT) certificate used to avoid paying TDY lodging taxes; | 
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| | 15.� customary tips for handling any baggage at transportation terminals; and | 
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| | 16.� similar travel related expenses (i.e., Do not reimburse mission-related or personal expenses which include batteries, tools, film, gifts for child care, house care, pet care, hotel concierge, or workout room/gym fees.) | 
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| | NOTE:� The cost for laundry, dry cleaning and pressing of clothing is not a separately reimbursable travel expense, and is not an incidental expense within CONUS per diem rates or within the AEA are authorized/approved for CONUS travel.� These costs are included as an incidental expense within OCONUS per diem rates and within the AEA authorized/approved for travel OCONUS.) | 
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| | U4521 NOT USED | 
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| | U4525 NOT USED | 
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| | U4530 NOT USED | 
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| | U4535 REGISTRATION FEES� | 
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| | Registration fees reimbursement is authorized/approved when such fees are a condition for attendance.� When the registration fee includes the cost of meals, the per diem is computed under par. U4125-A3g(2). | 
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| | U4536 NOT USED | 
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| | U4537 NOT USED | 
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| | U4538 REIMBURSEMENT OF NONREFUNDABLE ROOM DEPOSIT� | 
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| | A.When Orders Are Amended, Modified, Canceled or Revoked.� | 
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| | A nonrefundable advance room deposit may be reimbursed when the member's orders are amended, modified, canceled or revoked for reasons beyond the control of the member (59 Comp. Gen. 612 (1980); 60 id. 630 (1981)). Reimbursement shall not exceed the amount of per diem or AEA for the number of days covered by the nonrefundable deposit. | 
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| | B. When Orders Aren't Amended, Modified, Canceled or Revoked.� | 
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| | A nonrefundable room deposit may be reimbursed when a member acts reasonably in obtaining TDY lodging, incurs a lodging cost, but is unable to occupy the lodging for reasons acceptable to the order-issuing authority (60 Comp. Gen. 630 (1981)). Reimbursement shall not exceed the amount of per diem or AEA authorized had the TDY assignment been completed. | 
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| | U4539 REIMBURSEMENT OF PREPARATORY TRAVEL EXPENSES WHEN ORDERS ARE AMENDED, MODIFIED, CANCELED OR REVOKED | 
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| | Miscellaneous preparatory travel expenses (e.g., fees for traveler�s checks, passport and visa fees, communications service.) incurred prior to order change are reimbursable provided the action taken is beyond the member�s control, in the interest of the Government and a refund� unobtainable. | 
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| | PART G:� TRAVEL AND TRANSPORTATION ALLOWANCES FOR TRAVEL OF DEPENDENTS WHEN MEMBER ORDERED ON� INDETERMINATE TDY | 
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| | U4600� GENERAL | 
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| | This Part prescribes dependent travel and transportation allowances when the member is assigned to indeterminate TDY. | 
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| | U4605 MEMBER ORDERED ON INDETERMINATE TDY | 
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| | A.� General.� | 
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| | When a member is assigned to TDY under orders which don�t provide for return to the PDS� and: | 
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| | 1.the TDY is contemplated to be for 20 or more weeks at any one location, except as noted in par. U2145-D; or� | 
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| | 2.the TDY orders don�t specify or imply any limit to the period of absence from the PDS,� | 
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| | dependent transportation at Government expense (but no per diem except under subpar. D) is authorized. | 
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| | B. Transportation of Dependents to TDY Station or Other Location | 
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| | 1.� When Both PDS and TDY Stations Are in CONUS or Both PDS and TDY Stations Are OCONUS.� Dependent transportation at Government expense is authorized not to exceed the entitlement from the PDS to the TDY station. | 
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| | 2.� When the PDS is in CONUS and the TDY Station is OCONUS, Dependent Transportation at Government Expense: | 
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| | a.may only be authorized to the TDY station or to a CONUS location by the Secretarial Process. | 
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