|CHAPTER�4�-�TEMPORARY�DUTY�TRAVEL�TDY
    PART�F:��MISCELLANEOUS�REIMBURSABLE�EXPENSES
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| | PART F:� MISCELLANEOUS REIMBURSABLE EXPENSES | 
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| | U4500 GENERAL� | 
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| | A.Scope. | 
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| | This Part provides guidance for reimbursement of the more commonly incurred miscellaneous expenses.� Each miscellaneous expense� must be described on the travel voucher.� | 
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| | B.Transportation Expenses Incurred In or Around A PDS or TDY Location.� | 
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| | Reimbursement of these expenses is covered in Chapter 3, Part F. | 
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| | U4505 COMMUNICATION SERVICES� | 
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| | Government-owned or Government-leased services should be used for official communications. Commercial communications services may be used when Government services are not available.� Reimbursement may be authorized/approved by the order-issuing official.� The order-issuing official may determine certain communications to a traveler's home/family are official.� These communications must be only to advise of the traveler's safe arrival, to inform or inquire about medical conditions, and to advise regarding changes in itinerary.� The order-issuing official should limit these communications to a dollar amount in advance of the TDY so the traveler is aware of the limit.� The order-issuing official may approve charges after the TDY when appropriate (GSBCA 14554-TRAV, August 18, 1998). | 
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| | U4510REIMBURSEMENT FOR OCCASIONAL MEALS AND QUARTERS | 
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| | A.� General.� | 
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| | A member is entitled to reimbursement for meals and/or quarters as provided in subpar. B when the order-issuing official determines the member is required to: | 
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| | 1.procure quarters from commercial, Government or nonappropriated fund sources;� | 
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| | 2.use Government quarters and pay a service charge;� | 
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| | 3.retain quarters at a prior TDY location when the retention is authorized/approved by appropriate authority; or� | 
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| | 4.procure meals from commercial or nonappropriated funds sources;� | 
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| | and, the member is in a status listed below: | 
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| | 1.� par. U4002-B (members traveling together under orders directing no/limited reimbursement travel); | 
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| | 2.� par. U4102-D (within PDS limits only for members escorting arms control inspection team/members while engaged in activities related to the implementation of arms control treaty or agreement during the in-country period referred to in the treaty or agreement); | 
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| | 3.� par. U4102-E (TDY within the local area of the PDS (Outside the PDS limits)); | 
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| | 4.� par. U4102-F (round trips within 12 hours); | 
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| | 5.� par. U4102-G (group travel status); | 
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| | 6.� par. U4102-J, K, and M (TDY or training duty aboard a vessel); | 
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| | 7.� par. U4102-L (field duty); | 
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| | 8.� par. U5108-D (transportation mode directed to first duty station upon enlistment, reenlistment or induction); | 
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| | 9.� par. U5120-D (PCS with TDY at a location near (but outside the limits of) the old or new PDS; | 
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| | 10.� par. U7025 (travel incident to application processing); | 
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| | 11.� par. U7125-D (bedpatient or inpatient); or | 
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| | 12.� par. U7150-E2g (lodging and meal expense at point of delay for SROTC members performing travel to/from field training/practice cruises and delayed through no fault of their own at a location where no Government quarters/mess are available). | 
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| | B.� Computation for Occasional Meals and Quarters | 
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| | 1.� Quarters. | 
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| | The amount allowed is the member's cost for quarters up to the maximum amount for lodging within the per diem rate prescribed in Appendix B or D for the TDY locality.� In special or unusual circumstances when the amounts claimed exceed the applicable per diem rates, a request may be submitted under par. U4215 for an authorization/approval of reimbursement in greater amounts for the cost of occasional quarters.� When a member is required to procure or retain unoccupied quarters or to procure or retain quarters at more than one location on any calendar day, reimbursement for the cost of such quarters is as indicated in par. U4125-A1i. | 
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| | 2.� Meals. | 
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| | If the orders issuing official determines that a member is required to procure meals, the member is entitled to the actual amount paid NTE the PMR (no incidental expenses) as prescribed in subpars. U4125-A3b(1)(a)3 or (b)3 based on the per diem rate as prescribed in Appendices B or D for the TDY locality.� If more than one locality is involved on any given day, the PMR limit is based on the highest locality M&IE rate. | 
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| | U4520 MISCELLANEOUS EXPENSES | 
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| | Travelers are entitled to reimbursement for necessary travel-related miscellaneous expenses incurred on official business.� These expenses include: | 
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| | 1.costs of traveler�s checks, money orders, or certified checks for up to the amount of estimated per diem or AEAs and travel expenses for the authorized travel; | 
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| | 2.administrative fees for ATM use to obtain money with the Government Travel Charge Card up to the amount authorized for a cash advance for the travel concerned; | 
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| | 3.passports and visas fees (including photographs) for OCONUS travel; | 
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| | 4.costs of birth certificates or other acceptable evidence of birth for OCONUS travel; | 
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| | 5.CONUS lodging taxes, up to those imposed on the authorized/approved lodging rate (e.g., if a traveler is authorized a maximum lodging rate of $50 a night, but pays $100, the traveler may be reimbursed only for the taxes on $50). | 
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| | NOTE:� Taxes for OCONUS lodging are part of per diem/AEA and are not separately reimbursable; | 
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| | 6.fees for:� | 
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| | a.� currency conversion; (NOTE:� Travelers are not entitled to reimbursement for losses, nor liable for gains resulting from currency conversions (63 Comp. Gen. 554 (1984)); | 
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| | b.� cashing U.S. Government checks/drafts issued for reimbursement of expenses for travel in foreign countries, (this does not include cashing checks/drafts for salary); and | 
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| | c.� airport transit, services charges/taxes, landing, port taxes, embarkation/debarkation or similar mandatory charges assessed against travelers on arrival/departure from carrier terminals when not included in ticket cost (52 Comp. Gen. 73 (1972)); | 
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| | 7.trip insurance to cover potential liability for damage, personal injury, or death to third parties when travel is authorized by Government conveyance/POC when it has been determined by an official designated by the Service concerned that legal requirements or procedures of the country involved make it necessary to carry such insurance (55 Comp. Gen. 1343 (1976)); | 
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| | 8. CTO service and processing fees; | 
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| | 9.� authorized/approved expenses for: | 
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| | a.� necessary stenographic or typing services, data processors or rental of typewriters a ICW reports/correspondence preparation;� | 
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| | b.� clerical assistance;� | 
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| | c.� services of guides, interpreters, packers, or vehicle drivers;� | 
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| | d.� storage of property used on official business;� | 
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| | e.� room rental at a hotel/other place used for official business;� | 
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| | f.� charges for inoculations that are not available through a Federal dispensary for OCONUS travel, (this does not include travel expenses incurred for obtaining the required inoculations); | 
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| | g.� official local and long distance phone calls (see par. U4505); | 
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| | h.� excess baggage transportation costs; | 
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| | i.� conference registration fees; | 
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| | j.� dual lodging costs (see par. U4125-A1i); | 
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| | 10.� use of computers, printers, faxing machines, scanners, telegrams, cablegrams, or radiograms; | 
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| | 11.� tips for taxis and limousines; | 
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