[Federal Register Volume 74, Number 179 (Thursday, September 17, 2009)]
[Notices]
[Pages 47798-47799]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-22361]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; Altering a System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of altering a system of records maintained on 
individuals; request for comments.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended (5 U.S.C. 552a), notice is hereby given that the Farm Credit 
Administration (FCA) is publishing an amended system notice, which 
indicates that the agency is now maintaining information on employees' 
health savings accounts.

DATES: Effective Date: You may send written comments on or before 
October 19, 2009. The FCA filed an amended System Report with Congress 
and the Office of Management and Budget on August 21, 2009. This notice 
will become effective without further publication on October 27, 2009 
unless modified by a subsequent notice to incorporate comments received 
from the public.

ADDRESSES: We offer a variety of methods for you to submit your 
comments. For accuracy and efficiency reasons, commenters are 
encouraged to submit comments by e-mail or through the FCA's Web site. 
As facsimiles (fax) are difficult for us to process and achieve 
compliance with section 508 of the Rehabilitation Act, we are no longer 
accepting comments submitted by fax. Regardless of the method you use, 
please do not submit your comment multiple times via different methods. 
You may submit comments by any of the following methods:
    <bullet> E-mail: Send us an e-mail at <a href="/cdn-cgi/l/email-protection#6e1c0b09430d0103032e080d0f40090118"><span class="__cf_email__" data-cfemail="0e7c6b69236d6163634e686d6f20696178">[email protected]</span></a>.
    <bullet> FCA Web site: http://www.fca.gov. Select ``Public 
Commenters,'' then ``Public Comments,'' and follow the directions for 
``Submitting a Comment.''
    <bullet> Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
    <bullet> Mail: Jane Virga, Acting Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
    You may review copies of comments we receive at our office in 
McLean, Virginia, or from our Web site at http://www.fca.gov. Once you 
are in the Web site, select ``Public Commenters,'' then ``Public 
Comments,'' and follow the directions for ``Reading Submitted Public 
Comments.'' We will show your comments as submitted but, for technical 
reasons, we may omit items such as logos and special characters. 
Identifying information that you provide, such as phone numbers and 
addresses, will be publicly available. However, we will attempt to 
remove e-mail addresses to help reduce Internet spam.

FOR FURTHER INFORMATION CONTACT: Jane Virga, Acting Privacy Act 
Officer, Farm Credit Administration, McLean, Virginia 22102-5090, (703) 
883-4019, TTY (703) 883-4020.

SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 that agencies publish a system of records 
notice in the Federal Register when there is a revision, change, or 
addition to the system of records. The notice reflects designated 
points of contact for inquiring about the system, accessing the 
records, and requesting amendments to the records.
    The amended system of records is: FCA-1, Employee Attendance, 
Leave, and Payroll Records--FCA. As required by 5 U.S.C. 552a(r) of the 
Privacy Act, as amended, the FCA has sent notice of this proposed 
system of records to the Office of Management and Budget, the Committee 
on Oversight and Government Reform of the House of Representatives, and 
the Committee on Homeland Security and Governmental Affairs of the 
Senate. The notice is published in its entirety below.
FCA-1

SYSTEM NAME:
    Employee Attendance, Leave, and Payroll Records--FCA.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090 and field offices listed in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FCA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains paper, electronic, and microfiche files 
containing payroll-related information for FCA employees reported on a 
biweekly, year-to-date, and, in some cases, annual basis. It includes 
the ``Agency Time Tracking System,'' payroll and leave data for each 
employee including rate and amount of pay, hours worked, tax and 
retirement deductions, leave bank records, life insurance and health 
insurance deductions, savings allotments, savings bond and charity 
deductions, health savings accounts, other financial deductions, 
mailing addresses, and home addresses. The National Finance Center's 
U.S. Department of Agriculture Personnel Payroll System provides agency 
payroll services.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    12 U.S.C. 2243, 2252.

PURPOSES:
    We may use information in this record system to prepare payroll, to 
meet Government payroll recordkeeping

[[Page 47799]]

and reporting requirements, prepare reports, and to retrieve and supply 
payroll and leave information as required for Agency needs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    We may disclose information in this system of records to other 
Government agencies, commercial or credit organizations, or to 
prospective employers to verify employment.
    We may disclose information in this system of records to Federal, 
State, and local taxing authorities concerning compensation to 
employees or to contractors; to the Office of Personnel Management, 
Department of the Treasury, Department of Labor, and other Federal 
agencies concerning pay, benefits, and retirement of employees; to 
Federal employees' health benefits carriers concerning health insurance 
of employees; to financial organizations concerning employee savings 
account allotments and net pay to checking accounts; to State human 
resource offices administering unemployment compensation programs; to 
educational and training organizations concerning employee 
qualifications and identity for specific courses; and to heirs, 
executors, and legal representatives of beneficiaries.
    We may disclose information in this system of records to the Office 
of Child Support Enforcement, Administration for Children and Families, 
Department of Health and Human Services, Federal Parent Locator System 
(FPLS), and Federal Tax Offset System for use in locating individuals 
and identifying their income sources, to establish paternity, establish 
and modify orders of support, and for enforcement actions.
    We may disclose information in this system of records to the Office 
of Child Support Enforcement for release to the Social Security 
Administration for verifying Social Security numbers in connection with 
the operation of the FPLS by the Office of Child Support Enforcement.
    We may disclose information in this system of records to the Office 
of Child Support Enforcement for release to the Department of the 
Treasury to administer the Earned Income Tax Credit Program (section 
32, Internal Revenue Code of 1986) and to verify a claim with respect 
to employment in a tax return.
    Additional routine uses are listed in the ``General Statement of 
Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    We may disclose information from this system, under 5 U.S.C. 
552a(b)(12), to consumer reporting agencies as defined in the Fair 
Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal Claims 
Collection Act of 1966, as amended, 31 U.S.C. 3701(a)(3), in accordance 
with 31 U.S.C. 3711(f).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    We maintain records in file folders or on a computerized database.

RETRIEVABILITY:
    Retrievable by name or Social Security number.

SAFEGUARDS:
    Access is limited to those whose official duties require access. 
File cabinets and rooms are locked during non-duty hours. Computers are 
protected by firewalls and passwords.

RETENTION AND DISPOSAL:
    In accordance with National Archives and Records Administration 
General Records schedule requirements.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Management Services, Farm Credit 
Administration, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:
    Direct all inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, McLean, VA 22102-5090.

RECORD ACCESS PROCEDURES:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:
    Information in this system of records either comes from the 
individual to whom it applies or comes from information supplied by 
Agency officials. FCA employee on whom the record is maintained. FCA 
employees who approve the records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Dated: September 11, 2009.
Roland E. Smith,
Secretary, Farm Credit Administration Board.
[FR Doc. E9-22361 Filed 9-16-09; 8:45 am]
BILLING CODE 6705-01-P


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