|CHAPTER��4�-�TRAVEL�OF�EMPLOYEES
    PART�N:��ALLOWANCES�FOR�USE�OF�POC�FOR�TDY�TRAVEL
        C4651��MILEAGE�ALLOWANCES
            B.��POC�Mileage�Rates
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| | B.� POC Mileage Rates | 
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| | 1.Advantageous to the Government. | 
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| | POC mileage rates are prescribed for TDY travel when POC travel is more advantageous to the Government than use of another transportation mode.� See Appendix A for applicable mileage rates. | 
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| | 2.Not Advantageous to the Government� | 
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| | a.General.� | 
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| | Except as provided in subpar. b, when TDY travel is by POC and travel by POC is not advantageous to the Government, mileage reimbursement shall be subject to the limitation in par. C2152, not to exceed the applicable mileage rate for POC used.� | 
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| | b.� Privately Owned Automobile in Lieu of Government-Furnished Automobile | 
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| | (1)� Reimbursement Based on Government Costs. | 
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| | GSA has determined the average mileage cost for use of a Government-furnished automobile for travel in CONUS is $0.235.� Therefore, the mileage rate for authorized use of a privately owned automobile when use of a Government-furnished automobile would be most advantageous to the Government is $0.235. Exceptions to the above limitation may be authorized if the DoD component concerned determines that, because of the unusual circumstances, the cost of providing a Government-furnished automobile would be higher than $0.235. In such instances, the DoD component may allow reimbursement at such higher rate within the rate stated in subpar. B1a for advantageous use that most nearly equals the cost of providing a Government-furnished automobile in those circumstances.� In addition to mileage for the authorized distance allowed, the employee may be reimbursed for expenses authorized under par. C4654 which would have been incurred if a Government-furnished vehicle had been used. | 
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| | (2) Partial Reimbursement When Government Automobile Is Available. | 
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| | When an employee requests permission to use a privately owned automobile for TDY travel under the provisions of par. C2158, even though a Government-furnished automobile is available, mileage reimbursement is at the rate of 10.5 cents a mile. This mileage rate represents the approximate additional cost (excluding fixed costs) incurred by Government agencies for operating a Government-furnished automobile already in their possession. | 
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| | (3)� Reimbursement When Transportation in a Government-Furnished Automobile as Passenger or Driver Is Available.� | 
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| | When an employee is authorized transportation in a Government-furnished automobile as a passenger, or as a driver with one or more other employees, but uses a POC instead, the employee is not entitled to any reimbursement for the POC use if the Government-furnished automobile made the trip without the employee (21 Comp.Gen. 116 (1941)).� If the Government-furnished automobile didn't make the trip, the employee is entitled to reimbursement as prescribed for the circumstances concerned in par.C2158-A. | 
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| | C4652� PARKING FEES | 
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| | A.� General. | 
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| | Employees shall be reimbursed, as provided in this paragraph, for necessary parking fees incurred as a transportation expense in the use of a privately owned automobile or a Government-furnished vehicle in the conduct of official business. | 
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| | B.� Privately Owned Automobiles | 
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| | When the use of privately owned automobile is determined to be advantageous to the Government, the actual costs of necessary parking must be reimbursed unless prohibited by the travel order or other administrative determination.� When official travel is performed on the basis of verbal travel orders, parking fees are reimbursable upon approval of the claim by the order-issuing/authenticating official.� Reimbursement must not be made for parking fees incurred outside official duty hours unless the official necessity therefor is explained and specifically authorized in the travel order or approved on the voucher.� Parking fees are not be allowed in connection with permanent duty travel. | 
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| | C.� Government-Furnished Vehicles. | 
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| | The cost of necessary parking fees, incurred while driving a government-furnished vehicle in the conduct of official business, shall be reimbursable.� Parking fees for which reimbursement is authorized include: | 
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| | 1.� parking fees in private facilities, if street parking (including meter) or other free parking is not available; | 
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| | 2.� parking fees (including meter fees) in a municipally owned off-the-street parking facility, if street parking (including meter or other free parking) is not available within a reasonable distance from place of business; | 
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| | 3.� parking meter fee incident to parking a Government-furnished vehicle on a public street; and | 
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| | 4.� similar parking fee expenses. | 
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| | C4653� NOT USED | 
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| | C4654� OTHER ALLOWABLE COSTS | 
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| | In addition to mileage allowance, ferry fares; bridge, road and tunnel tolls; and automobile parking fees (related to the performance of official business only) are allowable.� Travel orders may include an administrative restriction precluding or limiting such amounts (32 Comp. Gen. 438 (1953); 35 Comp. Gen. 92) (1955).� These allowances are not separately reimbursable except when a determination of advantage to the Government is made.� Airplane landing, parking, and tiedown fees are also allowable. | 
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| | C4655� NOT USED | 
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| | C4656� EMPLOYEES TRAVELING TOGETHER | 
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| | When two or more employees travel together in the same vehicle, mileage reimbursement for travel by POC may be paid only to the employee responsible for payment of the operating expenses thereof.� However, no deduction shall be made from the mileage otherwise payable to the entitled employee by reason of the fact that other passengers, whether or not they are Government employees, travel with him/her and contribute in defraying operating expenses. | 
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| | C4657� POC USE TO AND FROM TERMINALS | 
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| | A.� Round-Trip Expenses Incurred for Drop-off or Pick-up at a Common Carrier Terminal.� | 
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| | When a POC is driven round trip to drop-off or pick-up an employee at a common carrier terminal, the employee responsible for paying POC operating expenses shall be paid mileage authorized at the automobile mileage rate and reimbursed for ferry fares, tolls, and parking fees authorized in par. C4654 for the most direct route. | 
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| | B.� Expenses Incurred for Two One-Way Trips to and from a Common Carrier Terminal.� | 
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| | When a POC is used for one-way travel from a residence or duty station to a common carrier terminal and then from the terminal to a residence or duty station when the TDY is completed, an employee responsible for paying POC operating expenses shall be paid mileage at the rate of $0.31 per mile and reimbursed for parking fees, ferry fares, road, bridge and/or tunnel tolls actually paid for the most direct route.� Reimbursement for terminal parking fees while TDY shall not exceed the cost of two one-way taxicab fares, including allowable tips. | 
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| | C.� Employee Departs From PDS on TDY.� | 
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| | When a POC is driven from an employee's residence to the PDS on the day the employee departs from the PDS on TDY requiring at least one night's lodging, and from the PDS to the residence on the day the employee returns the employee who paid the expenses of operating the POC shall be paid mileage at the automobile mileage rate, plus parking fees, ferry fares, road, bridge and tunnel tolls for the most direct route. | 
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| | D.� Two or More Employees Travel in Same POC.� | 
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| | When an employee transports other travelers to or from the same carrier terminal, mileage is authorized for the additional distance involved.� Only one traveler may be paid mileage for the same trip.� An employee who pays a parking fee at the terminal may be reimbursed.� Reimbursement for terminal parking fees while TDY shall not exceed the cost of two one-way taxicab fares, including allowable tips. | 
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| | C4658� OFFICIAL DISTANCE DETERMINATION | 
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| | A.� Privately Owned Conveyance (Except Airplane).� | 
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| | See par. C1065 for DTOD requirements. | 
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| | B.� Privately Owned Airplane.� | 
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| | When privately owned airplane use is authorized/approved for transportation, the distance between origin and destination must be determined from airway charts issued by the National Oceanic and Atmospheric Administration, Department of Commerce, unless adverse weather, mechanical difficulty, or unusual conditions cause necessary detours.� Additional air distance must be explained in the travel claim.� If distance cannot be determined by airway distance charts the flight time multiplied by cruising speed of the aircraft may be used to determine distance.� | 
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| | C4659� ALLOWABLE PER DIEM INCIDENT TO TRAVEL BY POC | 
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| | A.� POC Use Advantageous to the Government. | 
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| | When the use of a POC is authorized as advantageous to the Government in connection with TDY travel, per diem at the applicable rate shall be computed as prescribed in par. C4300-A in the same manner as for travel by POC on PCS travel. | 
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| | B.� POC Use Not Advantageous to the Government. | 
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| | When a POC is used in connection with TDY travel and such use is not considered to be advantageous to the Government, per diem allowance reimbursement shall be limited as prescribed in par. C4661-B except for travel under par. C2158.� When a privately owned automobile is used under the conditions set forth in par. C2158, per diem shall be reimbursed as prescribed in subpar. 1 and par. C4661. | 
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| | C4660� ALLOWABLE TRAVEL TIME | 
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| | When TDY travel is performed by POC, travel time shall be allowed as follows: | 
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| | 1. actual time necessary to perform the travel when the use of a POC is determined to be advantageous to the Government (see par. C4659-A); | 
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| | 2. constructive scheduled travel time of the common carrier used in computing per diem when TDY travel by POC is not determined to be advantageous to the Government, except for travel under par. C2158. | 
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| | C4661� COMPUTING REIMBURSEMENT FOR POC TRAVEL | 
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| | A.� Advantageous to the Government. | 
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| | When travel by POC is advantageous to the Government, reimbursement is computed at the authorized mileage rate for the official distance, and per diem is computed for the actual travel time as provided by par. C4659.� Reimbursement for the cost of automobile parking fees, related to the performance of official business only (except those incident to permanent duty travel); ferry fares; and bridge, road, and tunnel tolls are allowed.� Administrative officials should observe reasonable limitations before approval is given in such cases. | 
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| | NOTE:� Charges for repairs, depreciation, replacements, grease, oil, antifreeze, towage and similar speculative expenses are not reimbursable expenses in connection with using a POC on official travel.� However, travelers may be eligible to submit claims for repairs to POCs used for official travel, using Service procedures, under the Military Personnel and Civilian Employees Claims Act (31 U.S.C. �240-243). | 
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| | B.� Not Advantageous to the Government� | 
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| | 1.� Limitation. | 
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| | Whenever a POC is used for official travel as a matter of personal preference in lieu of common carrier transportation, payment for such travel is made on the basis of the actual travel performed, computed at the mileage rate prescribed in par.C4651 plus the per diem allowable for the actual travel.� The total allowable is limited to the total constructive cost of appropriate common carrier transportation including constructive per diem by that method of transportation.� The provisions of this paragraph do not apply to travel performed under par. C2158 (B-183480, September 4, 1975). | 
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