HomeStatements of Interest, Requests for Proposals, and Notices of Funding Opportunity...DRL Dignity in Documentation Initiative (DIDI)

# 									DRL Dignity in Documentation Initiative (DIDI)							

Funding Opportunity Announcement

Bureau of Democracy, Human Rights, and Labor

May 3, 2024

**This is the announcement of funding opportunity number:** DFOP0013969**Catalog of Federal Domestic Assistance Number:** 19.345**Type of Solicitation:** Open Competition**Application Deadline:** 11:59 PM EST on Wednesday, June 28, 2024**Total Funding Ceiling:**$1,500,000**Anticipated Number of Awards:**1**Type of Award:** Cooperative Agreement**Period of Performance:** 24-54 months**Anticipated Time to Award, Pending Availability of Funds:** 6-7 months

## A. Project Description

The U.S. Department of State, Bureau of Democracy, Human Rights, and Labor (DRL), in line with the 2022 Presidential Memorandum on Promoting Accountability for Conflict Related Sexual Violence,[1] announces an open competition for a new project, “Dignity in Documentation Initiative” (DIDI). This effort focuses on global, integrated, and holistic CRSV documentation[2] programming seeking truth and justice for victims and survivors as well as accountability for crimes committed in violation of international human rights and humanitarian law. The DIDI must take a survivor-centered and trauma-informed[3] approach, prioritizing the individual needs and efforts of CRSV survivors, while supporting survivor networks, civil society, and community-based organizations. This solicitation will result in the first tranche of these program efforts, with incremental funding envisioned over the life of the 5-year project, depending on the availability of funding.

### Background

The enduring impact of conflict-related sexual violence (CRSV) upon survivors and their communities means that survivors’ needs are wide-ranging and often subject to change over time. Survivors should receive services guided by a survivor-centered approach that promotes safety, confidentiality, non-discrimination, and respect. In the context of CRSV documentation in the transitional justice space, this means that victims and survivors must be able to access truth, justice and accountability needs alongside critical support services. Such services may include, but are not limited to, psychosocial support; medical and rehabilitative services; access to education; livelihood support; and societal reintegration. To adequately respond to the specific needs of CRSV survivors, a multisectoral, multidisciplinary, flexible, and long-term strategy is required.

Unfortunately, the current structure for CRSV documentation in the context of transitional justice and accompanying support services, do not match the reality and long-term nature of victim and survivor needs. Longer term CRSV documentation processes tied to transitional justice interventions can seem remote and disconnected to survivors, rather than meaningful and impactful in their daily lives. This disconnect may widen when CRSV documentation initiatives (and the advocacy work that leads to the creation of transitional justice processes) takes time, which is often the case, and discrete needs remain unaddressed. The long timeline and lack of tangible support services contributes to a lack of trust or faith in justice and accountability processes.  Meeting survivors’ needs means situating support services alongside CRSV documentation assistance.

The provision of crucial resources and support services remains siloed. Either during or immediately after a conflict. Some donors offer funding for humanitarian services such as rehabilitative and medical care, while others focus on justice and accountability documentation, reparations, or memory and non-recurrence initiatives. As a result, there is a gap in comprehensive, global and survivor-centered CRSV documentation efforts that simultaneously provide critically needed support services to survivors and document their abuses. The lack of a holistic approach places a significant, burden upon local survivor networks, civil society organizations, and community support groups that are working with survivors.

Attempts to document CRSV within traditional accountability and legal frameworks often fall short of considering the safety, wellbeing, and wishes of the survivors. Some of the issues for CRSV include avoiding unnecessary or duplicative interviews; providing mental health, legal and psychosocial services; addressing the needs of particularly vulnerable groups, including pregnant survivors and children born of CRSV; and following up on referrals to support survivors and their service providers. Furthermore, when not approached from a survivor-centered perspective, CRSV documentation efforts can have harmful unintended consequences such as putting survivors at risk of additional violence, exposing their confidentiality, pressuring and retraumatizing survivors, creating survivor hierarchies, and overshadowing a larger gender-based violence epidemic. Although civil society, survivor groups, women, and LGBTQI+ leaders are on the frontline of documenting and addressing CRSV, these groups report being sidelined from decision-making and not receiving funding. If they do get funding, it is for narrow purposes and on timelines that do not allow them to support survivors, operate sustainably, or plan strategically. In addition to CRSV reported by women and girls and marginalized groups, CRSV perpetrated against men and boys must also be comprehensively addressed.

To address these challenges, DRL seeks to award an overarching cooperative agreement to a lead organization that will coordinate a multidisciplinary consortium of organizations with global reach, grants management, and technical CRSV expertise. This consortium, through the “Dignity in Documentation Initiative (DIDI),” will evaluate, collaborate, and co-design individual projects and sub-awards to address gaps identified above as well as opportunities and challenges to integrated and holistic CRSV documentation needs.

Applicant narratives must consider and address the following activities in proposal design:
        - Plan to solicit, evaluate, and award sub-awards to local stakeholders pursuing CRSV documentation and accompanying transformational assistance globally (at least 50% of the proposed project budget should be situated towards this effort);
        - Building the technical capacity of stakeholders engaged in integrated and holistic CRSV documentation processes while addressing the context-specific needs of survivors and their families;
        - Implementing programs that advance and support Murad Code best practices, inclusive of building and bolstering a community of better practice for, with, and concerning survivors of CRSV; and
        - Prioritizing survivors’ agency, dignity, privacy, physical and emotional safety, and active and informed consent, while upholding the wellbeing and wishes of survivors throughout CRSV documentation and transitional justice processes.

**Expected Objectives and Outcomes:**
        - ​Civil society and survivor groups, which could include women, men, LGBTQI+ individuals, youth, disabled persons-led and serving organizations, —can credibly and professionally investigate and document CRSV crimes that would meet the highest applicable criminal process standards. This includes gender persecution and preserving resulting documentation for a range of formal and informal transitional justice processes to hold perpetrators of atrocities accountable and identify victims and survivors of war crimes and crimes against humanity.
        - Civil society and survivor groups can design and implement sustained multi-sectoral support services alongside CRSV documentation initiatives, including critical access to direct legal, medical, mental health and psychosocial support (MHPSS), digital, physical safety and other forms of assistance.
        - Civil society and survivor groups address survivors’ stigma, shame, and fear [4]  through direct assistance, programming activities, and protective services.
        - Survivor groups and victims’ families have the knowledge, technical skills, and ability to design, execute, and implement CRSV documentation projects taking to account a trauma-informed and multi-sectoral approach.
        - Civil society, CRSV survivors, survivor groups, and families of survivors advocate for and engage with local, national, or international transitional justice processes reflective of self-determined justice, healing, atrocity prevention, and reconciliation needs.
        - DIDI leverages political will, public momentum, and/or other windows of opportunity to build upon trainings and projects with phased, adaptive, responsible, and sustainable programming that recognizes the long-term nature of CRSV documentation and transitional justice processes.

**Key Considerations:**

Competitive proposals will highlight how the DIDI’s expertise, convenings, and project-specific collaborations and evaluations could build upon integrated and holistic efforts in the CRSV documentation space and transitional justice field; and contribute to the growth and development of a community of better practice and cross-regional learning, feeding into broader questions critical to expanding understanding of how CRSV intersects with and applies to other fields.

Competitive proposals will also articulate: (1) an annual, global sub-granting process critical to the success of the DIDI; and (2) how the DIDI will access and leverage long-term private, foundation and multi-lateral partnerships to grow and sustain this initiative.

Within the DIDI, one organization must serve as the lead organization and the primary applicant (“Lead Organization” or “Primary Applicant”). It is envisioned that the DIDI members will oversee an annual, global sub-awarding process and will also implement individual projects. With prior DRL approval, the DIDI may also incorporate new members into individual or joint projects. DIDI members, including the Lead Organization or Primary Applicant, may be based in the United States or in other countries.

To ensure the application of highly technical, multidisciplinary assistance in response to needs around integrated and holistic CRSV documentation in conflict and post-conflict settings, the DIDI must demonstrate the following areas of technical expertise, either through the lead applicant or in the design of its partnerships: (1) survivor-centered and trauma informed CRSV investigation (inclusive of forensic sciences); (2) documentation, and witness protection of human rights abuses for transitional justice purposes; (3) survivor-centered service provision including advocacy, resilience, and mental health, medical, and psychosocial support; (4) access to legal support, justice initiatives, and rule of law programs; (5) reparative justice, including symbolic and other forms of reparations; truth-telling, truth-seeking, and other initiatives to acknowledge and reveal human rights violations or abuses; (6) application of technology to sensitive CRSV documentation and archiving; and, the prevention of CRSV within conflict and mass atrocities. The DIDI should include members with expertise based on their own indigenous or localized experiences and knowledge of participating in CRSV documentation activities within the context of formal and informal transitional justice processes. In addition, to ensure that all interventions are informed by local knowledge and expertise, the DIDI should show how it can grow a solid reach in and across all geographic regions and maintain strong relationships with experienced, reliable, local survivor-led partner organizations across the globe.

The DIDI partners must also demonstrate the ability to: (a) assess country conditions and draw on experience, lessons learned, and local partnerships to evaluate subgrants and design innovative and effective projects within their respective areas of expertise as opportunities and/or challenges unfold on the ground; (b) integrate new and existing local partners into projects quickly and easily without overburdening local partners as well building in opportunities for local partner capacity building; (c) build and maintain relationships with other organizations, including at the local levels, and key stakeholders; (d) implement projects in a time-sensitive manner across all regions while ensuring that projects fit the appropriate cultural, judicial, legal, and economic context(s) of the local context and clearly articulate and address the needs and priorities of CRSV survivors and their families; (e) issue and manage numerous micro, small, and large grants with various timelines to DIDI partners and local organizations; (f) closely monitor and evaluate project implementation, results, and impact, troubleshoot problems, and make course corrections when necessary; (g) provide in-depth reporting of each program; (h) incorporate a trauma-informed approach to all DIDI activities and engagements that prioritizes victims, survivors, and other affected communities’ physical, emotional and digital safety and security; and effectively and appropriately translate the work of the DIDI, especially comparative lessons-learned through public and private platforms.

While the scope of activities that are eligible to be undertaken under this cooperative agreement is broad and comprehensive, all DIDI projects and activities will be reviewed and approved by DRL to ensure alignment with bureau priorities and deconfliction with other USG-funded efforts in the holistic and integrated CRSV documentation and transitional justice space.

As a cooperative agreement, the DIDI will work closely with DRL to design, in a timely fashion, targeted projects that address a specific or range of CRSV documentation issues. DRL may solicit a project from the DIDI, or the DIDI may propose a project idea to DRL in response to a specific situation on the ground, globally. Both DRL and DIDI will work together to design the project(s) that one or more members of the DIDI will implement. The annual, global sub-awarding process and individual projects implemented under the mechanism will be approved based upon guidelines and processes established by the DIDI and approved by DRL and AQM once the cooperative agreement is awarded. The Lead Organization should submit a letter of commitment from each partner in the DIDI, which should reference each partners’ area(s) of expertise. Competitive proposals will include DIDI partners with demonstrated experience of leading and/or participating in similar technical mechanisms; and demonstrate strong internal capacity and experience in risk management and security (e.g., physical, and digital) of initiative mechanisms, including individual partners, operating in the integrated and holistic CRSV documentation and transitional justice space.

The DIDI should allocate requested funding to provide as much direct assistance to the program’s activities as possible while maintaining efficient oversight. Additionally, the DIDI will be expected to work with DRL on collaborative and sustainable opportunities, including those with other foreign government donors and through private partnerships.

Programs should seek strategies for integration and inclusion of individuals/organizations/beneficiaries that can bring perspectives based on their religion, disability, race, ethnicity, gender including sexual orientation, gender identity, and gender expression, sex characteristics, national origin, age, genetic information, marital status, parental status, pregnancy, political affiliation, or veteran’s status.  Programs should be demand-driven and locally led to the extent possible.  DRL requires all programs to be non-discriminatory and expects implementers to include strategies for nondiscrimination of individuals/organizations/beneficiaries based on race, color, religion, sex, gender identity, gender expression, sex characteristics, sexual orientation, pregnancy, national origin, disability, age, genetic information, marital status, parental status, political affiliation, or veteran’s status.

Competitive proposals may also include a summary budget and budget narrative for additional months following the proposed period of performance, but not to exceed a total period of performance of five years, as indicated above. This information should indicate what objective(s) and/or activities could be accomplished with additional time and/or funds beyond the proposed period of performance.

**This notice is subject to availability of funding.**

## B. Federal Award Information

Primary organizations can submit 1 application in response to the NOFO.

The U.S. government may: (a) reject any or all applications, (b) accept other than the lowest cost application, (c) accept more than one application, and (d) waive irregularities in applications received.

The U.S. government may make award(s) on the basis of initial applications received, without discussions or negotiations. Therefore, each initial application should contain the applicant’s best terms from a cost and technical standpoint. The U.S. government reserves the right (though it is under no obligation to do so), however, to enter into discussions with one or more applicants in order to obtain clarifications, additional detail, or to suggest refinements in the project description, budget, or other aspects of an application.

DRL anticipates awarding either a grant or cooperative agreement depending on the needs and risk factors of the program. The final determination on award mechanism will be made by the Grants Officer. The distinction between grants and cooperative agreements revolves around the existence of “substantial involvement.” Cooperative agreements require greater Federal government participation in the project. If a cooperative agreement is awarded, DRL will undertake reasonable and programmatically necessary substantial involvement. Examples of substantial involvement can include, but are not limited to:
        - Active participation or collaboration with the recipient in the implementation of the award;
        - Review and approval of one stage of work before another can begin;
        - Review and approval of substantive provisions of proposed sub-awards or contracts beyond existing Federal policy;
        - Approval of the recipient’s plan of work prior to the award.

The authority for this funding opportunity is found in the Foreign Assistance Act of 1961, as amended (FAA).

To maximize the impact and sustainability of the award(s) that result from this NOFO, DRL retains the right to execute non-competitive continuation amendment(s). The total duration of any award, including potential non-competitive continuation amendments, shall not exceed 54 months, or four and a half years. Any non-competitive continuation is contingent on performance and **pending availability of funds.**A non-competitive continuation is not guaranteed, and the Department of State reserves the right to exercise or not to exercise this option.

## C. Eligibility Information

**For application information, please see the proposal submission instructions (PSI), updated December 2023 on our website.**

### *C.1 Eligible Applicants*

DRL welcomes applications from U.S.-based and foreign-based non-profit organizations/nongovernmental organizations (NGO) and public international organizations; private, public, or state institutions of higher education; and for-profit organizations or businesses. DRL’s preference is to work with **non-profit entities**; however, there may be some occasions when a for-profit entity is best suited.

Applications submitted by for-profit entities may be subject to additional review following the panel selection process. Additionally, the Department of State prohibits profit to for-profit or commercial organizations under its assistance awards. Profit is defined as any amount in excess of allowable direct and indirect costs. The allowability of costs incurred by commercial organizations is determined in accordance with the provisions of the Federal Acquisition Regulation (FAR) at 48 CFR 30, Cost Accounting Standards Administration, and 48 CFR 31 Contract Cost Principles and Procedures.

Please see 2 CFR 200.307 for regulations regarding program income.

### *C.2 Cost Sharing or Matching*

Providing cost sharing, matching, or cost participation is not an eligibility factor or requirement for this NOFO and providing cost share will not result in a more favorable competitive ranking. Per 2 CFR 200.306, budget line items that are proposed for cost share must be allowable per 2 CFR 200, Subpart E—Cost Principles.

### *C.3 Other*

Applicants should have existing, or the capacity to develop, active partnerships with thematic or in-country partners, entities, and relevant stakeholders, including private sector partners and NGOs, and have **demonstrable experience** in administering successful and preferably similar projects. DRL encourages applications from foreign-based NGOs headquartered in the geographic regions/countries relevant to this NOFO. Applicants may **form consortia** in order to bring together organizations with varied expertise to propose a comprehensive program in one proposal. However, one organization should be designated in the proposal as the lead applicant, with the other members designated as sub-award partners. DRL reserves the right to request additional background information on applicants that do not have previous experience administering federal grant awards, and these applicants may be subject to limited funding on a pilot basis.

DRL is committed to an **anti-discrimination** policy in all of its programs and activities. DRL welcomes applications irrespective of race, ethnicity, color, creed, national origin, gender, sexual orientation, gender identity, disability, or other status. DRL seeks applications that demonstrate that the recipient does not discriminate against any beneficiaries in implementation of a potential award, such as, but not limited to, by withholding, adversely impacting, or denying equitable access to the benefits provided through this award on the basis of any factor not expressly stated in the award.  This includes, for example, race, color, religion, sex (including gender identity, gender expression, sex characteristics, sexual orientation, and pregnancy), national origin, disability, age, genetic information, marital status, parental status, political affiliation, or veteran’s status.  The recipient should insert this provision, including this paragraph, in all sub-grants and contracts under a potential award.

Any applicant listed on the Excluded Parties List System in the System for Award Management (SAM.gov) (www.sam.gov) and/or has a current debt to the U.S. government is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR,1986 Comp., p. 189) and 12689 (3 CFR,1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity or person listed on the Excluded Parties List System in SAM.gov can participate in any activities under an award. All applicants are strongly encouraged to review the Excluded Parties List System in SAM.gov to ensure that no ineligible entity or person is included in their application.

## D. Application and Submission Information

### *D.1 Address to Request Application Package*

Applicants can find application forms, kits, or other materials needed to apply on www.grants.gov and MyGrants (https://mygrants.servicenowservices.com) under the announcement title “DRL Dignity in Documentation Initiative (DIDI),” funding opportunity number “DFOP0013969.” Please contact the DRL point of contact listed in Section G if requesting reasonable accommodations for persons with disabilities or for security reasons. Please note that reasonable accommodations do not include deadline extensions.

### *D.2**Content and Form of Application Submission*

For all application documents, please ensure:
        - All documents are in English and all costs are in U.S. Dollars. If an original document within the application is in another language, an English translation must be provided (please note the Department of State, as indicated in 2 CFR 200.111, requires that English is the official language of all award documents). If any document is provided in both English and a foreign language, the English language version is the controlling version;
        - All pages are numbered, including budgets and attachments;
        - All documents are formatted to 8 1⁄2 x 11 paper; and,
        - All documents are single-spaced, 12-point Times New Roman font, with 1-inch margins. Captions and footnotes may be 10-point Times New Roman font. Font sizes in charts and tables, including the budget, can be reformatted to fit within one page width.

### *D.2.1 Application Requirements*

Complete applications must include the following:
        - Completed and signed  SF-424 ,  SF-424A , and  SF-424B  forms. Please see SF-424 instructions in Section 2B of the PSI.
        - Organizations that engage in lobbying the U.S. government, including Congress, or pay for another entity to lobby on their behalf, are also required to complete the  SF-LLL  “Disclosure of Lobbying Activities” form ( only if applicable ). Please see SF-LLL guidance in Section 2B of the PSI.
        - Cover Page  (not to exceed one (1) page, preferably as a Word Document) that includes a table with the organization name, project title, target country/countries, project synopsis, and name and contact information for the application’s main point of contact. Please see  Cover Page  Section 2C of the PSI for a template and more details.
        - Executive Summary  (not to exceed one (1) page, preferably as a Word Document) that outlines project goals, objectives, activities, etc.
        - The Executive Summary should include a brief section that explicitly states: (1) the problem statement addressed by the project, (2) research-based evidence justifying the unique project approach, and (3) quantifiable project outcomes and impacts.
        - Table of Contents  (not to exceed one (1) page, preferably as a Word Document) listing all documents and attachments with page numbers.
        - Proposal Narrative  (not to exceed ten (10) pages, preferably as a Word Document). Please note the ten-page limit  does not include  the Cover Page, Executive Summary, Table of Contents, Attachments, Detailed Budget, Budget Narrative, Audit, or NICRA. Applicants are encouraged to combine multiple documents into a single Word Document or PDF (i.e., Cover Page, Table of Contents, Executive Summary, and Proposal Narrative in one file). Please see  Proposal Narrative Guidelines  in Section 2F of the PSI for more details.
        - The Proposal Narrative should demonstrate the applicant’s commitment to ensuring the participation of all people as a strategy for implementation. Please integrate inclusion strategies in all sections of the Proposal Narrative to enhance programmatic impact.
        - Budget  (preferably as an Excel workbook) that includes three (3) columns containing the request to DRL, any cost sharing contribution, and the total budget. A summary budget should also be included using the OMB-approved budget categories (see SF-424A as a sample) in a separate tab. Costs must be in U.S. Dollars. Detailed line-item budgets for sub-grantees should be included as additional tabs within the Excel workbook (if available at the time of submission). Please see  Budget Guidelines  Section 2G of the PSI for more information.  The programming approach should be dedicated to strengthening inclusive societies as a necessary pillar of strong democracies.  Please include costs associated with this commitment in the Budget and Budget Narrative.
        - Budget Narrative  (preferably as a Word Document) that includes substantive explanations and justifications for each line item in the detailed budget spreadsheet, as well as the source and a description of all cost-share offered. Please see  Budget Guidelines  Section 2G of the PSI for more information.
        - The organization’s most recent  audit , if applicable. This should be a single audit, program-specific audit, or other audit in accordance with Generally Accepted Government Auditing Standards (GAGAS). Please see  Audit  Section 2H of the PSI for more information.
        - Logic Model  (preferably as a Word Document). Please see  Logic Model  Section 2I of the PSI for more information.
        - Monitoring and Evaluation Narrative  (not to exceed four (4) pages, preferably as a Word Document). Please see  Monitoring and Evaluation Narrative  Section 2J of the PSI for more information. As stated within the DRL Guide to Program Monitoring and Evaluation (p. 6): DRL strongly encourages applicants to consider whether their monitoring and evaluation systems are utilizing human rights-based approaches, applying a gender and equity lens, and/or include the participation of sub-grantees and project participants. Within the Monitoring and Evaluation Narrative, applicants should demonstrate their commitment to inclusive strategies and consider whether evaluation design, data collection, analysis, reporting and learning are conducted in an ethical and responsible way with all project participants (e.g. direct beneficiaries, sub-grantees). Applicants should still make adequate provisions to protect the privacy of human subjects when collecting data from individuals. For instance, when collecting data from project participants, consider whether your organization will have the necessary informed consent forms, confidentiality agreements, and data security protocols. Applicants should be aware that, should an application move forward for funding consideration, DRL will request a detailed Monitoring and Evaluation Plan for further review and approval.
        - Risk Analysis  (preferably as a Word Document). Please see  Risk Analysis  Section 2K of the PSI for more information on this requirement, including Do No Harm principles and Preventing Sexual Exploitation and Abuse (PSEA) policies/plans.
        - Key Personnel  (not to exceed two (2) pages, preferably as a Word Document). Please include short bios that highlight relevant professional experience. Given the limited space, CVs are not recommended for submission.
        - Timeline  (not to exceed one (1) page, preferably as a Word Document or Excel Sheet). The timeline of the overall proposal should include activities, evaluation efforts, and program closeout.
        - Gender and Inclusion Analysis  (not to exceed three (3) pages, preferably as a Word Document) that provides a concise analysis of relevant gender norms, equity and equality for underserved communities and marginalized populations, power relations, and conflict dynamics in target countries. Potential domains of analysis include institutional practices and barriers, cultural norms, gender roles, access to and control over assets and resources, and patterns of power and decision-making. Applicants should briefly explain how they have integrated findings from their analysis into project design and/or other proposal documents, including a plan for regularly reviewing and updating the gender and inclusion analysis with local partners/beneficiaries, and making any necessary adjustments to project implementation. A set of guiding questions can be found in Section 2L of the PSI.
        - Security Plan  addressing any issues involving in-person events and recruitment for said events, and safety for any online programs or communications, including independent IT security audits (to include a vulnerability assessment) of any proposed web application or platform. Organization’s Security Plan should demonstrate consideration of the risks identified in the submitted risk assessment. Costs may also be identified within the budget and budget narrative. Applicants are also encouraged to include contingency plans for in-person or online activities.
        - Contingency Plan  for proposed activities should the originally planned activities not be able to be implemented. The Contingency Plan should be submitted as an additional annex. Applicants should demonstrate consideration of the risks identified in the submitted risk assessment and include specific alternative activities or locations as part of the Contingency Plan. Any proposed “plan” must comply with 2CFR200.433 – Contingency provisions. Plans must not include unallocable or unallowable expenses and must not result in a larger Total Award Value than the identified as the “competition ceiling.” DRL requires prior approval by the Grants Officer of the “plan” before any activities can take place, or costs can be incurred against the “plan.”
        - Lessons Learned  (not to exceed one (1) page, preferably as a Word Document) from past programs (insert country or theme) that demonstrate how the implementer has safely operated and responded to programmatic challenges, learning from both successes and failures, in the operating environment.  To be incorporated into the ten (10) pages allowed for “Proposal Narrative.”
        - Psychosocial Assistance  (to be incorporated into the ten (10) pages allowed for “Proposal Narrative,” and into “Budget” and “Budget Narrative”). A section in the proposal, budget, and budget narrative to reflect appropriate resources and support for the psychosocial health of staff (i.e., activities can range from access to educational materials and training opportunities to counseling services to other contextually relevant support). References: For reference to international guidance, please see the following: Core Humanitarian Standard Commitment 8.9 ( https://corehumanitarianstandard.org/files/files/CHS-Guidance-Notes-and-Indicators.pdf ); and IASC Guidelines on Mental Health and Psychosocial Support in Emergency Settings Action Sheet 4.4 ( http://www.who.int/mental_health/emergencies/guidelines_iasc_mental_health_psychosocial_june_2007.pdf ).
        - Burma Due Diligence Assessment  (not to exceed one (1) page, preferably in Microsoft Word) that outlines existing organizational practices for vetting program beneficiaries and capacity to conduct due diligence vetting as outlined in the solicitation (if applicable).

**Applications that do not include the elements listed above will be deemed technically ineligible.**

### *D.2.2 Additional Application Documents*

Strong applications will also contain the following:

Individual Letters of Support and/or Memorandum of Understanding. Letters of support and MOUs must be specific to the project implementation (e.g., from proposed partners or sub-award recipients) and will not count towards the page limit.

***Please refer to the Proposal Submission Instructions (PSI), updated December 2023, on DRL’s website for detailed guidance on the documents above:******https://www.state.gov/bureau-of-democracy-human-rights-and-labor/programs-and-grants/******. For an application checklist and sample templates please see the Resources page on DRL’s website:******https://www.state.gov/resources-for-programs-and-grants/******. The sample templates provided on the DRL website are suggested, but not mandatory.***

DRL reserves the right to request additional documents not included in this NOFO. Additionally, to ensure that all applications receive a balanced evaluation, the DRL review panel will review from the first page of each section up to the page limit and no further.

Note: If ultimately provided with a notification of non-binding intent to make a federal award, applicants typically have two to three weeks to provide additional information and documents requested in the notification of intent. The deadlines may vary in each notification of intent and applicants must adhere to the stated deadline in the notification of intent.

### *D.2.3 Additional Information Requested For Those Receiving Notification of Intent*

Successful applicants must submit, after notification of intent to make a federal award, but prior to issuance of a federal award:
        - Written responses and revised application documents addressing conditions and recommendations from the DRL review panel;
        - A copy of the applicant’s latest NICRA as a PDF file, if the applicant has a NICRA and includes NICRA charges in the budget;
        - A completed copy of the Department’s Financial Management Survey, if receiving DRL funding for the first time;
        - Submission of required documents to register in the Payment Management System managed by the Department of Health and Human Services, if receiving DRL funding for the first time (unless an exemption is provided);
        - Other requested information or documents included in the notification of intent to make a federal award or subsequent communications prior to issuance of a federal award;
        - Applicants who submit their applications through Grants.gov will be required to create a MyGrants account in order to accept the final award. Accounts must be logged into to every 60 days in order to maintain an active account.

### *D.3 Unique Entity Identifier and System for Award Management (SAM)*

All prime organizations, whether based in the United States or in another country, must have a Unique Entity Identifier (UEI) and an active registration with the SAM.gov **before submitting an application**. DRL may **not** review applications from or make awards to applicants that have not completed all applicable UEI and SAM.gov requirements. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.

***Note: As of April 2022, a DUNS number is no longer required for federal assistance applications.***

The 2 CFR 200 requires that sub-grantees obtain a UEI number. Please note the UEI for sub-grantees is not required at the time of application but will be required before the award is processed and/or directed to a sub-grantee.

***Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.***
        - Organizations  based in the United States  or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) and a UEI number prior to registering in SAM.gov.  Please note that as of February 2023, organizations based in the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a Commercial and Government Entity (CAGE) code to apply for non-DoD foreign assistance funding opportunities.             - If an applicant organization is mid-registration and wishes to remove an NCAGE code from their SAM.gov registration, the applicant should  submit a help desk ticket (“incident”)  with the Federal Service Desk (FSD) online at  www.fsd.gov  using the following language: “I do not intend to seek financial assistance from the Department of Defense. I do not wish to obtain a CAGE code. I understand that I will need to submit my registration after this incident is resolved in order to have my registration activated.” 
        - Organizations  based outside of the United States  and that do not pay employees within the United States do not need an EIN from the IRS, but do need a UEI number prior to registering in SAM.gov.  Please note that as of December 2022, organizations based outside of the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO CAGE (NCAGE) code to apply for non-DoD foreign assistance funding opportunities.             - If an applicant organization is mid-registration and wishes to remove an NCAGE code from their SAM.gov registration, the applicant should  submit a help desk ticket (“incident”)  with the Federal Service Desk (FSD) online at  www.fsd.gov  using the following language: “I do not intend to seek financial assistance from the Department of Defense. I do not wish to obtain an NCAGE code. I understand that I will need to submit my registration after this incident is resolved in order to have my registration activated.” 

**Organizations based outside of the United States and that DO NOT plan to do business with the DoD should follow the below instructions:**

Step 1: Proceed to SAM.gov to obtain a UEI and complete the SAM.gov registration process. SAM.gov registration must be renewed annually.

**Organizations based outside of the United States and that DO plan to do business with the DoD should follow the below instructions:**

Step 1: Apply for an NCAGE code by following the instructions on the NSPA NATO website linked below:

NCAGE Homepage: https://eportal.nspa.nato.int/AC135Public/sc/CageList.aspx

NCAGE Code Request Tool (NCRT): https://eportal.nspa.nato.int/Codification/CageTool/home

For NCAGE help from within the United States, call +1 (888) 227-2423.

For NCAGE help from outside the United States, call +1 (269) 961-7766.

Or, email NCAGE@dlis.dla.mil for any problems in applying for an NCAGE code.

Step 2: After receiving an NCAGE code, proceed to SAM.gov to obtain a UEI and complete the SAM.gov registration process. SAM.gov registration must be renewed annually.

**All prime organizations** must also continue to maintain active SAM.gov registration with current information at all times during which they have an active Federal award or application under consideration by a federal award agency. SAM.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM.gov. It is the responsibility of the applicant to ensure it has an active registration in SAM.gov and to maintain that active registration. If an applicant has not fully complied with the requirements at the time of application, the applicant may be deemed technically ineligible to receive an award and use that determination as a basis for making an award to another applicant.

Please refer to 2 CFR 25.200 for additional information.

**Note: SAM.gov is not the same as MyGrants. It is free of charge to register in both systems, but the registration processes are different**.

***Information is included on the SAM.gov website to help international registrations, including “Quick Start Guide for International Registrations” and “Helpful Hints.” Navigate to www.SAM.gov, click “HELP” in the top navigation bar, then click “Explore” and “New to SAM.gov?” for general information. Please note, guidance on SAM.gov and the guidance on GSA’s website about requirement for registering in SAM.gov is subject to change and is currently being updated. Applicants should review the website for the most up-to-date guidance.***

The attached “AQM Guidance for NCAGE-SAM.gov for Foreign Applicants Feb. 2023” is a compilation of resources gathered by the Department’s Office of Acquisitions Management (AQM). Any content shown from SAM.gov is not owned by the Department of State. This guidance and instruction are to the best of our knowledge based at the time of posting this solicitation. **Where guidance in these attachments differs from the SAM.gov website, SAM.gov prevails and the applicant is encouraged to seek and document responses provided by the SAM.gov help desk.**

### *D.3.1 Exemptions*

An exemption from these requirements may be permitted on a case-by-case basis if:
        - An applicant’s identity must be protected due to potential endangerment of their mission, their organization’s status, their employees, or individuals being served by the applicant.
        - For an applicant, if the federal awarding agency makes a determination that there are exigent circumstances that prohibit the applicant from receiving a UEI and completing SAM.gov registration prior to receiving a federal award. In these instances, federal awarding agencies must require the recipient to obtain a UEI and complete SAM.gov registration within 30 days of the federal award date.

Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at least **two weeks prior to the deadline in the NOFO providing a justification of their request**. Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review.

*Note: As of December 2022, organizations****based outside of the United States****that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO CAGE (NCAGE) code to apply for non-DoD foreign assistance funding opportunities. As of February 2023, organizations****based in the United States****that do not intend to apply for U.S. DoD awards are no longer required to have a Commercial and Government Entity (CAGE) code to apply for non-DoD foreign assistance funding opportunities.*

### *D.4 Submission Dates and Times*

**Applications are due no later than 11:59 PM Eastern Standard Time (EST), on Wednesday, June 19, 2024 on****https://www.grants.gov/****or MyGrants (****https://mygrants.servicenowservices.com/mygrants****) under the announcement title “DRL Dignity in Documentation Initiative (DIDI),” funding opportunity number “DFOP0013969.”**

Grants.gov and MyGrants automatically log the date and time an application submission is made, and the Department of State will use this information to determine whether an application has been submitted on time. Late applications are neither reviewed nor considered. Known system errors caused by Grants.gov or MyGrants (https://mygrants.servicenowservices.com/mygrants) that are outside of the applicant’s control will be reviewed on a case by case basis. Applicants should not expect a notification upon DRL receiving their application.

### *D.5 Funding Restrictions*

Prior to issuing a federal award with a total amount of federal share greater than $250,000, the Department of State is required to review and consider any information about the applicant that is found in the designated integrity and performance system accessible through SAM.gov (41 USC §2313). An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM.gov and comment on any information about itself that a federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM.gov. The Department of State will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 CFR 200.206.

DRL will not consider applications that reflect any type of support for any member, affiliate, or representative of a designated terrorist organization. Please refer the link for Foreign Terrorist Organizations: https://www.state.gov/foreign-terrorist-organizations/

Project activities whose direct beneficiaries are foreign militaries or paramilitary groups or individuals will not be considered for DRL funding given purpose limitations on funding.

In accordance with Department of State policy for terrorism, applicants are advised that successful passing of vetting to evaluate the risk that funds may benefit terrorists or their supporters is a condition of award. If chosen for an award, applicants will be asked to submit information required by DS Form 4184, Risk Analysis Information (attached to this solicitation) about their company and its principal personnel. Vetting information is also required for all sub-award performance on assistance awards identified by the Department of State as presenting a risk of terrorist financing. Vetting information may also be requested for project beneficiaries and participants. Failure to submit information when requested, or failure to pass vetting, may be grounds for rejecting your proposal prior to award.

The Leahy Law prohibits Department foreign assistance funds from supporting foreign security force units if the Secretary of State has credible information that the unit has committed a gross violation of human rights. Per 22 USC §2378d(a) (2017), “No assistance shall be furnished under this chapter [FOREIGN ASSISTANCE] or the Arms Export Control Act [22 USC 2751 et seq.] to any unit of the security forces of a foreign country if the Secretary of State has credible information that such unit has committed a gross violation of human rights.” Restrictions may apply to any proposed assistance to police or other law enforcement. Among these, pursuant to section 620M of the Foreign Assistance Act of 1961, as amended (FAA), no assistance provided through this funding opportunity may be furnished to any unit of the security forces of a foreign country when there is credible information that such unit has committed a gross violation of human rights. In accordance with the requirements of section 620M of the FAA, also known as the Leahy law, project beneficiaries or participants from a foreign government’s security forces may need to be vetted by the Department before the provision of any assistance. If a proposed grant or cooperative agreement will provide assistance to foreign security forces or personnel, compliance with the Leahy Law is required.

U.S. foreign assistance for Burma or Burmese beneficiaries is subject to restrictions. This includes restrictions, pursuant to section 7043(a)(3) of the Department of State, Foreign Operations, and Related Programs Appropriations Act, 2023 (Div. K, P.L. 117-328)(SFOAA), on funds appropriated under title III of the act for assistance for Burma. Section 7043(a)(3) provides that “none of the funds appropriated by this Act that are made available for assistance for Burma may be made available to the State Administration Council or any organization or entity controlled by, or an affiliate of, the armed forces of Burma, or to any individual or organization that has committed a gross violation of human rights or advocates violence against ethnic or religious groups or individuals in Burma, as determined by the Secretary of State.” In addition, funds cannot be made available to any individual or organization that has committed serious human rights abuse.

Organizations should be cognizant of these restrictions when developing project proposals as these restrictions will require appropriate due diligence of program beneficiaries and collaboration with DRL to ensure compliance with these restrictions. Program beneficiaries subject to due diligence vetting will include any individuals or entities that are beneficiaries of foreign assistance funding or support. Due diligence vetting will include a review of open-source materials.

Federal awards generally will not allow reimbursement of pre-award costs; however, the Grants Officer may approve pre-award costs on a case-by-case basis. Generally, construction costs are not allowed under DRL awards. For additional information, please see the DRL Proposal Submission Instructions (PSI) for Applications: https://www.state.gov/bureau-of-democracy-human-rights-and-labor/programs-and-grants/*.*

### *D.6 Application Submission*

All application submissions must be made electronically via www.grants.gov or MyGrants (https://mygrants.servicenowservices.com). Both systems require registration by the applying organization. Please note that the Grants.gov registration process can take ten (10) business days or longer, even if all registration steps are completed in a timely manner.

It is the responsibility of the applicant to ensure that it has an active registration in MyGrants or Grants.gov. Applicants are required to document that the application has been received by MyGrants or Grants.gov in its entirety. DRL bears no responsibility for disqualification that result from applicants not being registered before the due date, for system errors in either MyGrants or Grants.gov, or other errors in the application process. Additionally, applicants **must** save a screen shot of the checklist showing all documents submitted in case any document fails to upload successfully.

Faxed, couriered, or emailed documents will **not** be accepted. Reasonable accommodations may, in appropriate circumstances, be provided to applicants with disabilities or for security reasons. Applicants must follow all formatting instructions in the applicable NOFO and these instructions.

DRL encourages organizations to **submit applications during normal business hours** (Monday – Friday, 9:00 AM-5:00 PM Eastern Standard Time (EST)). If an applicant experiences technical difficulties and has contacted the appropriate help desk but is not receiving timely assistance (e.g., if you have not received a response within 48 hours of contacting the help desk), you may contact the DRL point of contact listed in the NOFO in Section G. The point of contact may assist in contacting the appropriate help desk.

The Grants Officer will determine technical eligibility of all applications.

**MyGrants Applications:**Applicants using MyGrants for the first time should complete their “New Organization Registration.” To register with MyGrants, click “Login to https://afsitsm.servicenowservices.com/ilms” and follow the “create an account” link.

**Please note that establishing an account in MyGrants may require the use of smartphone for multi-factor authentication (MFA). If an applicant does not have accessibility to a smartphone during the time of creating an account, please contact the ILMS help desk and request instructions on MFA for Windows PC.**

Organizations **must** remember to save a screen shot of the checklist showing all documents submitted in case any document fails to upload successfully.

**MyGrants Help Desk:**For assistance with MyGrants accounts and technical issues related to the system, please contact the ILMS help desk by phone at +1 (888) 313-4567 (toll charges apply for international callers) or through the Self Service online portal that can be accessed from https://mygrants.servicenowservices.com. Customer support is available 24/7.

**Grants.gov Applications:**Applicants who do not submit applications via MyGrants may submit via www.grants.gov. Please be advised that completing all the necessary registration steps for obtaining a username and password from Grants.gov **can take ten (10) business days or longer.**

Please refer to the Grants.gov website for definitions of various “application statuses” and the difference between a submission receipt and a submission validation. Applicants will receive a validation e-mail from Grants.gov upon the successful submission of an application. Validation of an electronic submission via Grants.gov can take up to two business days. Additionally, organizations **must**remember to save a screenshot of the checklist showing all documents submitted in case any document fails to upload successfully.

**Grants.gov Helpdesk:**For assistance with Grants.gov, please call the Contact Center at +1 (800) 518-4726 or email support@grants.gov. The Contact Center is available 24 hours a day, seven days a week, except federal holidays.

See https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for a list of federal holidays.

## E. Application Review Information

### *E.1 Proposal Review Criteria*

The DRL review panel will evaluate each application individually against the following criteria, listed below in order of importance, and not against competing applications. Please use the below criteria as a reference, but **do not structure your application according to the sub-sections**.

**Quality of Project Idea**

Applications should be responsive to the program framework and policy objectives identified in the NOFO, appropriate in the country/regional context, and should exhibit originality, substance, precision, and relevance to DRL’s mission of promoting human rights and democracy. Projects should have the potential to have an immediate impact leading to long-term, sustainable reforms. DRL prefers new approaches that do not duplicate efforts by other entities. This does not exclude from consideration projects that improve upon or expand existing successful projects in a new and complementary way. In countries where similar activities are already taking place, an explanation should be provided as to how new activities will not duplicate or merely add to existing activities and how these efforts will be coordinated. Proposals that promote creative approaches to recognized ongoing challenges are highly encouraged. DRL prioritizes project proposals with inclusive approaches for advancing these rights.

**Project Planning/Ability to Achieve Objectives**

A strong application will include a clear articulation of how the proposed project activities contribute to the overall project objectives, and each activity will be clearly developed and detailed. A comprehensive monthly work plan should demonstrate substantive undertakings and the logistical capacity of the organization. Objectives should be ambitious yet measurable, results-focused and achievable in a reasonable timeframe. A complete application must include a Logic Model to demonstrate how the project activities will have an impact on its proposed objectives. The Logic Model should match the objectives, outcomes, key activities, and outputs described in the narrative. Applications should address how the project will engage relevant stakeholders and should identify local partners as appropriate.

If local partners have been identified, DRL strongly encourages applicants to submit letters of support from proposed in-country partners. Additionally, applicants should describe the division of labor among the direct applicant and any local partners. If applicable, applications should identify target geographic areas for activities, target participant groups or selection criteria for participants, and the specific roles of sub-awardees, among other pertinent details.

DRL recognizes that all programs have some level of risk due to internal/external variables that have the potential to adversely affect a program. Risk management should address how the project design incorporates the identification, assessment, and management of key risk factors. DRL will review the Risk Analysis based on the organization’s ability to identify risks that could have an impact on the overall program as well as how the organization will manage these risks.

**Institution’s Record and Capacity**

DRL will consider the past performance of prior recipients and the demonstrated potential of new applicants. Applications should demonstrate an institutional record of successful democracy and human rights programs, including responsible fiscal management and full compliance with all reporting requirements for past grants. Proposed personnel and institutional resources should be adequate and appropriate to achieve the project’s objectives. Projects should have potential for continued funding beyond DRL resources.

**Addressing Barriers to Equal Participation**

DRL strives to ensure its projects advance the rights and uphold the dignity of all persons. As the U.S. government’s lead bureau dedicated to promoting democratic governance, DRL requests a programming approach dedicated to strengthening inclusive societies as a necessary pillar of strong democracies.  Discrimination, violence, inequity, and inequality targeting any members of society undermines collective security and threatens democracy. DRL prioritizes inclusive and integrated program models that assess and address the barriers to access for individuals and groups based on their race, ethnicity, religion, income, geography, gender identity, sexual orientation, or disability. The proposal should also demonstrate how the project will further engagement in underserved communities and with individuals from underserved communities. Applicants should describe how programming will impact all of its beneficiaries, including support for underserved and underrepresented communities.  This approach should be an integral part of both the concept and explicit design, and implementation of all proposed project activities, objectives, and monitoring. Strong proposals will provide specific analysis, measures, and corresponding targets as appropriate.  Stakeholders shall identify the difference between opportunities and barriers to access, and design projects accordingly to not perpetuate these inequalities, but rather enhance programmatic impact by including all people in society. The goal of this approach is to bring communities and those in power together in support of more stable and secure societies.

**Cost Effectiveness**

DRL strongly encourages applicants to clearly demonstrate project cost-effectiveness in their application, including examples of leveraging institutional and other resources. However, cost-sharing or other examples of leveraging other resources are not required. Inclusion of cost-sharing in the budget does not result in additional points awarded during the review process. Budgets should have low and/or reasonable overhead and administration costs, and applicants should provide clear explanations and justifications for these costs in relation to the work involved. All budget items should be clearly explained and justified to demonstrate necessity, appropriateness, and connection to the project objectives.

***Please note: If cost share is included in the budget, the recipient must maintain written records to support all allowable costs that are claimed as its contribution to cost share, as well as costs to be paid by the Federal government. Such records are subject to audit. In the event the recipient does not meet the minimum amount of cost-sharing as stipulated in the recipient’s budget, DRL’s contribution may be reduced in proportion to the recipient’s contribution.***

**Multiplier Effect/Sustainability**

Applications should clearly delineate how elements of the project will have a multiplier effect and be sustainable beyond the life of the grant. A good multiplier effect will have an impact beyond the direct beneficiaries of the grant (e.g. participants trained under a grant go on to train other people; workshop participants use skills from a workshop to enhance a national level election that affects the entire populace). A strong sustainability plan may include demonstrating continuing impact beyond the life of a project or garnering other donor support after DRL funding ceases.

**Project Monitoring and Evaluation**

Complete applications will include a detailed M&E Narrative, which detail how the project’s progress will be monitored and evaluated. Incorporating well-designed monitoring and evaluation processes into a project is an efficient method for documenting the change (intended and unintended) that a project seeks. Applications should demonstrate the capacity to provide objectives with measurable outputs and outcomes.

The quality of the M&E sections will be judged on the narrative explaining how both monitoring and evaluation will be carried out and who will be responsible for those related activities. The M&E Narrative should explain how evaluation(s), internal or external, will be incorporated into the project implementation plan or how the project will be systematically assessed in the absence of one. Please see the section on *Monitoring and Evaluation Narrative* in the Proposal Submission Instructions (PSI) for more information on what is required in the narrative.

Note: Applicants are no longer required to submit a detailed Monitoring and Evaluation Plan in their proposals. However, applicants should be aware that, should an application move forward for funding consideration, DRL will request a detailed Monitoring and Evaluation Plan for further review and approval.

The output and outcome-based performance indicators should not only be separated by project objectives but also should match the objectives, outcomes, and outputs detailed in the Logic Model and Proposal Narrative. Performance indicators should be clearly defined (i.e., explained how the indicators will be measured and reported) either within the table or with a separate Performance Indicator Reference Sheet (PIRS). For each performance indicator, the table should also include baselines and quarterly and cumulative targets, data collection tools, data sources, types of data disaggregation, and frequency of monitoring and evaluation. There should also be metrics to capture how project activities target those who face discrimination due to their religion, gender, disabilities, ethnicity or sexual orientation and gender identity, where applicable. Please see the section on *Monitoring and Evaluation Plan* in the Proposal Submission Instructions (PSI) for more information on what is required in the plan.

### *E.2 Review and Selection Process*

DRL strives to ensure that each application receives a balanced evaluation by a DRL review panel. AQM will determine technical eligibility for all applications. All technically eligible applications for a given NOFO are reviewed against the same seven criteria, which include quality of project idea, project planning/ability to achieve objectives, institutional record and capacity, inclusive programming, cost effectiveness, multiplier effect/sustainability, and project monitoring and evaluation.

Additionally, the DRL review panel will evaluate how the application addresses the NOFO request, U.S. foreign policy goals, and the priority needs of DRL overall. DRL may also take into consideration the balance of the current portfolio of active projects, including geographic or thematic diversity, if needed.

In most cases, the DRL review panel includes representatives from DRL, the appropriate Department of State regional bureau (to include feedback from U.S. embassies), and U.S. Agency for International Development (USAID) (to include feedback from USAID missions). In some cases, additional panelists may participate, including from other Department of State bureaus or offices; U.S. government departments, agencies, or boards; representatives from partner governments; or representatives from entities that are in a public-private partnership with DRL. At the end of the panel’s discussion about an application, the review panel votes on whether to recommend the application for approval by the DRL Assistant Secretary. If more applications are recommended for approval than DRL can ultimately fund, the review panel will rank the recommended applications in priority order for consideration by the DRL Assistant Secretary. The Grants Officer Representative (GOR) for the eventual award does not vote on the panel. All panelists must sign non-disclosure agreements and conflicts of interest agreements.

DRL review panels may provide conditions and recommendations on applications to enhance the proposed project, which must be addressed by the applicant before further consideration of the award. To ensure effective use of DRL funds, conditions or recommendations may include requests to increase, decrease, clarify, and/or justify costs and project activities.

## F. Federal Award Administration Information

### *F.1 Federal Award Notices*

DRL will provide a separate notification to applicants on the result of their applications. Successful applicants will receive a letter electronically via email requesting that the applicant respond to review panel conditions and recommendations. This notification is not an authorization to begin activities and does not constitute formal approval or a funding commitment.

Final approval is contingent on the applicant successfully responding to the review panel’s conditions and recommendations; being registered in required systems, including the U.S. Department of Health and Human Services (HHS) Payment Management System (PMS), unless an exemption is provided; and completing and providing any additional documentation requested by DRL or AQM. Final approval is also contingent on Congressional Notification requirements being met and final review and approval by the Department’s warranted Grants Officer.

If awarded, payments under this award will be made through PMS or by completing form SF-270, Request for Advance or Reimbursement. Final determination will be made in conjunction with the Grants Officer. Unless otherwise stipulated, the recipient may request payments on a reimbursement or advance basis.
        - Instructions for requesting payments via PMS are available at:  https://pms.psc.gov/ .
        - Instructions for requesting payments via SF-270 are available at:  https://apply07.grants.gov/apply/forms/sample/SF270-V1.0.pdf .

Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the recipient in carrying out the purpose of this award. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the recipient for direct program or project costs and the proportionate share of any allowable indirect costs.

The notice of Federal award signed by the Department’s warranted Grants Officers is the sole authorizing document. If awarded, the notice of Federal award will be provided to the applicant’s designated Authorizing Official via MyGrants to be electronically counter-signed in the system.

### *F.2 Administrative and National Policy and Legal Requirements*

DRL requires all recipients of foreign assistance funding to comply with all applicable Department and Federal laws and regulations, including but not limited to the following:

The Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards set forth in 2 CFR Chapter 200 (Sub-Chapters A through F) shall apply to all non-Federal entities, except for assistance awards to Individuals and Foreign Public Entities.  Sub-Chapters A through E shall apply to all foreign organizations, and Sub-Chapters A through D shall apply to all U.S. and foreign for-profit entities. The applicant/recipient of the award and any sub-recipient under the award must comply with all applicable terms and conditions, in addition to the assurance and certifications made part of the Notice of Award.  The Department’s Standard Terms and Conditions can be viewed at https://www.state.gov/about-us-office-of-the-procurement-executive/.

Additionally, DRL supports implementation of the **National Strategy on Gender Equity and Equality**; the **Women Peace and Security (WPS) Act of 2017**, which highlights the U.S. commitment to the meaningful participation of women in conflict prevention, management, and resolution; and the Department of State WPS Implementation Plan. For additional information, please refer to the following link: https://www.congress.gov/bill/115th-congress/senate-bill/1141.

Due to the determination made under the **Trafficking Victims Protection Act (TVPA)**for funds obligated during FY 2024, assistance that benefits the governments of the following countries may be subject to a restriction under the TVPA.  The Department of State determines on a case-by-case basis what constitutes assistance to a government; the general principles listed below apply.

Assistance to the government includes:
        - All branches of government (executive, legislative, judicial) at all levels (national, regional, local);
        - Public schools, universities, hospitals, and state-owned enterprises, as well as government employees;
        - Cash, training, equipment, services, or other assistance provided directly to the government, assistance provided to an NGO or other implementer for the benefit of the government, and assistance to government employees.

**Subject to TVPA for funds obligated during FY 2024:**

**AF:** Chad, Equatorial Guinea, Eritrea, Guinea-Bissau, South Sudan

**EAP:**Burma, China (PRC), Macau, North Korea

**EUR:**Belarus, Russia

**NEA:**Iran, Syria

**SCA:** Afghanistan

**WHA:**Cuba, Curacao, Nicaragua, Sint Maarten

Additional requirements may be included depending on the content of the program.

### *F.3 Reporting*

Applicants should be aware of the post-award reporting requirements for federal assistance awards as reflected in 2 CFR 200 Appendix XII – Award Term and Condition for Recipient Integrity and Performance Matters. DRL awards require that all reports (financial and progress) are uploaded to the federal award file in MyGrants on a quarterly basis. The Federal Financial Report (FFR or SF-425) is the required form for **financial reports** and must be submitted in PMS, and a copy of the report submitted in PMS then uploaded to the award file in MyGrants. Progress reports uploaded to the award file in MyGrants must include a narrative as described below as well as Program Indicators (or other mutually agreed upon format approved by the Grants Officer), including standard (F) framework indicators and DRL framework indicators. F and DRL framework indicators will be reviewed and negotiated during the final stages of issuing an award on a project-by-project basis.

**Narrative progress reports** should reflect the focus on measuring the project’s progress on the overarching objectives and should be compiled according to the objectives, outcomes, and outputs as outlined in the award’s Scope of Work (SOW) and in the Monitoring & Evaluation Narrative. An assessment of the overall project’s achievements should be included in each progress report. Where relevant, progress reports should include the following sections:
        - Relevant contextual information (limited);
        - Explanation and evaluation of significant activities of the reporting period and how the activities reflect progress toward achieving objectives, including meeting benchmarks/targets as set in the approved M&E Plan. In addition, attach the M&E Plan, comparing the target and actual numbers for the indicators;
        - Any qualitative impact or success stories from the project, when possible;
        - Copy of baseline, mid-term, and/or final evaluation report(s) conducted by an external evaluator; if applicable;
        - Relevant supporting documentation or products related to the project activities (such as articles, meeting lists and agendas, participant surveys, photos, manuals, etc.) as separate attachments;
        - Description of how the recipient is pursuing sustainability, including looking for sources of follow-on funding;
        - Any problems/challenges in implementing the project and a corrective action plan with an updated timeline of activities;
        - Reasons why established goals were not met;
        - Data for the required F and/or DRL framework indicator(s) for the quarter as well as aggregate data by fiscal year;
        - Program Indicators or other mutually agreed upon format approved by the Grants Officer;
        - Proposed activities for the next quarter; and,
        - Additional pertinent information, including analysis and explanation of cost overruns or high unit costs, if applicable.

**Foreign Assistance Data Review:** As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR). The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement. Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation. In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.

A final narrative and financial report must also be submitted within 120 days after the expiration of the award.

Please note: Delays in reporting may result in delays of payment approvals and failure to provide required reports may jeopardize the recipient’s’ ability to receive future U.S. government funds. DRL reserves the right to request any additional programmatic and/or financial project information during the award period.

## G. Contact Information

For technical submission questions related to this NOFO, please contact**DRL-TJ@state.gov**.

For assistance with MyGrants accounts and technical issues related to the system, please contact the ILMS help desk by phone at +1 (888) 313-4567 (toll charges apply for international callers) or through the Self Service online portal that can be accessed from https://afsitsm.servicenowservices.com/ilms. Customer support is available 24/7.

Please note that establishing an account in MyGrants may require the use of smartphone for multi-factor authentication (MFA). If an applicant does not have accessibility to a smartphone during the time of creating an account, please contact the helpdesk and request instructions on MFA for Windows PC.

For assistance with Grants.gov accounts and technical issues related to using the system, please call the Contact Center at +1 (800) 518-4726 or email support@grants.gov. The Contact Center is available 24 hours a day, seven days a week, except federal holidays.

For a list of federal holidays visit: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Except for technical submission questions, during the NOFO period U.S. Department of State staff in Washington and overseas shall not discuss this competition with applicants until the entire proposal review process has been completed and rejection and approval letters have been transmitted.

## H. Other Information

Applicants should be aware that DRL understands that some information contained in applications may be considered sensitive or proprietary and will make appropriate efforts to protect such information. However, applicants are advised that DRL cannot guarantee that such information will not be disclosed, including pursuant to the Freedom of Information Act (FOIA) or other similar statutes.

The information in this NOFO and “Proposal Submission Instructions for Applications” is binding and may not be modified by any DRL representative. Explanatory information provided by DRL that contradicts this language will not be binding. Issuance of the NOFO and negotiation of applications does not constitute an award commitment on the part of the U.S. government. DRL reserves the right to reduce, revise, or increase proposal budgets.

This NOFO will appear on www.grants.gov, MyGrants, and DRL’s website https://www.state.gov/bureau-of-democracy-human-rights-and-labor/programs-and-grants/.

Background Information on DRL and General DRL Funding

DRL has the mission of promoting democracy and protecting human rights and fundamental freedoms globally. DRL supports projects designed through an evidence-based framework that empower local civil society partners to promote and defend democracy globally, including efforts to counter authoritarianism, promote human rights, and meaningfully address diversity, equity, and inclusion as a core element of good governance. DRL typically focuses its work in countries facing human rights violations and abuses, where democracy and human rights defenders are under pressure, and where governance infrastructure is undemocratic, in transition, or at risk of backsliding.

Additional background information on DRL and its efforts can be found on https://www.state.gov/bureaus-offices/under-secretary-for-civilian-security-democracy-and-human-rights/bureau-of-democracy-human-rights-and-labor/.
        - https://www.whitehouse.gov/briefing-room/presidential-actions/2022/11/28/memorandum-on-promoting-accountability-for-conflict-related-sexual-violence/  ↑
        - Integrated and holistic CRSV documentation  is the safe, effective, and survivor-centric gathering and use of CRSV information situated alongside transformational support services for victims, survivors, and their families.  Global Code of Conduct for Gathering and Using Information About Systematic & Conflict-Related Sexual Violence, 2022  ↑
        - Survivor-Centered Approach  – Placing the survivor’s priorities, needs, and interests at the center of the work with them; providing nonjudgmental assistance, with an emphasis on self-determination, and assisting victims in making informed choices; ensuring that restoring survivors’ feelings of safety and security are a priority and safeguarding against policies and practices that may inadvertently re-traumatize them. A survivor-centered approach should also incorporate a trauma-informed, survivor-informed, and culturally competent approach.  United States Strategy to Prevent and Respond to Gender-Base Violence Globally, 2022. Trauma-Informed Approach  – A trauma-informed approach recognizes signs of trauma in individuals and the professionals who help them and responds by integrating knowledge about trauma into policies, procedures, practices, and settings. This approach includes an understanding of the vulnerabilities and experiences of trauma survivors, including the prevalence and physical, social, and emotional impact of trauma. A trauma-informed approach places priority on restoring the survivor’s feelings of safety, choice, and control. Programs, services, agencies, and communities can be trauma-informed, as can support for staff implementing the work. Survivor-Informed Approach -a program, policy, intervention, or product that is designed, implemented, and evaluated with intentional leadership, expertise, and input from a diverse community of survivors to ensure that the program, policy, intervention, or product accurately represents their needs, interests, and perceptions.  ↑
        - Examples include engaging external groups to break the longstanding cycles of social stigma associated with CRSV and GBV may include implementing community-based programs incorporating elders and faith leaders, employing media campaigns, and pursuing activities such as male-led education and trainings for men and boys.  ↑

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Diversity and InclusionNotice of Funding Opportunity

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