HomeFunding Opportunity Announcements...FY 2021 Notice of Funding Opportunity for NGO Programs Benefiting Refugees and Vulnerable Populations in Burkina Faso, Mauritania, Niger, and Senegal

# 									FY 2021 Notice of Funding Opportunity for NGO Programs Benefiting Refugees and Vulnerable Populations in Burkina Faso, Mauritania, Niger, and Senegal							

March 16, 2021

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FY 2021 Notice of Funding Opportunity for NGO Programs Benefiting Refugees andVulnerable Populations in Burkina Faso, Mauritania, Niger, and Senegal.

Funding Opportunity Number: SFOP0007634

Assistance Listings (CFDA) number: 19.517 – Overseas Refugee AssistancePrograms for Africa

Announcement issuance date: Monday, February 15, 2021

Announcement type: Cooperative Agreement

Proposal submission deadline: Monday, March 29, 2021 at 11:59:59 p.m. (23:59:59)EST. We are unable to consider proposals submitted after this deadline.

Anticipated timeframe to award for selected proposals: Pending the availability offunds, PRM anticipates, but makes no guarantee, that awards will be made less than sixmonths from the proposal submission deadline.

ADVISORY: All applicants must submit application packages through Grants.gov.PRM strongly recommends submitting your proposal application package early toallow time to address any technical difficulties that may arise on the Grants.gov website.

If you are new to PRM funding, the Grants.gov registration process can be complicated.We urge you to refer to PRM’s General NGO Guidelines “Application Process” sectionfor information and resources to help ensure that the application process runs smoothly.

PRM strongly encourages organizations that have received funding from PRM in thepast to read this section as a refresher.

PRM strongly recommends application packages be submitted in Adobe PDF, asMicrosoft Word documents may sometimes produce different page lengths based onsoftware versions and configurations when transmitted. Exceeding page length limits,including through the inclusion of cover pages, will result in disqualification. Alldocuments must be in English.

Organizations can request copies of all PRM-recommended templates and NGOguidelines, by emailing PRM’s NGO Coordinator with only the phrase PRM NGOTemplates (exactly as written in bold) in the subject line, to:PRMNGOCoordinator@state.gov. Organizations will receive an automated email replycontaining the templates.

COVID-19: PRM recognizes the difficult circumstances under which organizations arecurrently operating due to the COVID-19 pandemic and will consider them inapplication package reviews. To the extent possible, organizations should address howCOVID-19 and resulting risks, restrictions and limitations will factor into theirdesignated programs and attempt to ensure that proposed indicators and activities can beimplemented under the challenging circumstances created by the COVID-19 response.

Full Text of Notice of Funding Opportunity1. Program DescriptionThis announcement is designed to accompany PRM’s General NGO Guidelines,which contain additional information on PRM’s priorities, and NGO funding strategywith which selected organizations must comply. Please use both the NGOGuidelines and this announcement to ensure that your submission is in fullcompliance with PRM requirements and that the proposed activities are in line withPRM’s priorities. PRM will not consider submissions that do not meet therequirements outlined in these guidelines.

A. Current Funding Priorities: Proposed activities should primarily supportrefugees and local hosting populations in Burkina Faso, Mauritania, or Niger, orrefugee returnees and local communities in Senegal. Because of PRM’s mandateto provide protection, assistance, and sustainable solutions for refugees andvictims of conflict, PRM will consider funding only those programs that include atarget beneficiary base of at least 50 percent refugees and/or refugee returnees inthe countries listed in this Notice for Funding Opportunity (NOFO).

B. Program area: Proposals must align with one or more of the following programareas:(i) Humanitarian Protection and Assistance(ii) Interim and Durable Solutions

C. Program Sectors: Proposals must focus on one or more of the followingprogrammatic sectors as listed in the country-specific guidance below. (SeePRM’s General NGO Guidelines for sector descriptions.)

Note: In order to ensure greater accountability for protection outcomes, alloverseas assistance program proposals must include the following protectionoutcome indicator under one of the objectives: Percentage of beneficiarieswho report an improved sense of safety and well-being at the end of the program,disaggregated by age and gender. (See the NGO Guidelines for more details.)

Cash and Voucher Assistance programs must include the relevantindicator(s) from the selection contained in the NGO Guidelines in sectionA.C.2. of Appendix C.

D. Organizations may submit a maximum of one proposal per country. Anysubsequent submissions received will be disqualified. (Note: Submissions byorganizations as part of a consortium do not count toward an individualorganization’s submission limit.)

E. Country-Specific Provisions:

1. Burkina Faso: Proposed activities should support Malian refugees in Goudebourefugee camp and/or settled outside of camps, and conflict-victims, internallydisplaced people, and local host populations, provided that refugees constitute atleast 50 percent of the target beneficiary base, in the Nord and/or Sahel regions,in one or more of the following areas of intervention:

(i) Protection including Gender-Based Violence Prevention and Response andChild Protection(ii) Livelihoods (must include a market analysis, or will be disqualified)(iii) Education

In addition, in order to be considered a competitive proposal for Burkina Fasofunding, narratives and budgets must adhere to the following guidelines: Duration of Activity: PRM will consider program plans up to three years. Period of Performance: Programs period of performance of up to 36 months. Funding Limits: Proposed budgets must not be less $400,000 (funding floor)and not more than the $1,000,000 (funding ceiling) per year.(End of Burkina Faso provisions)

2. Mauritania: Proposed activities should support Malian refugees in and aroundMbera camp and local host populations in Bassikounou Department, providedconstitute at least 50 percent of the target beneficiary base, in one or more of thefollowing areas of intervention:

(i) Protection including Gender-Based Violence Prevention and Response andChild Protection(ii) Livelihoods (must include a market analysis, or will be disqualified)In addition, in order to be considered a competitive proposal for Mauritaniafunding, narratives and budgets must adhere to the following guidelines: Duration of Activity: PRM will consider program plans up to three years. Period of Performance: Programs period of performance of up to 36 months. Funding Limits: Proposed budgets must not be less $400,000 (funding floor)and not more than the $1,000,000 (funding ceiling) per year.(End of Mauritania provisions)

3. Niger: Proposed activities should support Malian refugees in Tillaberi andTahoua regions and/or Nigerian refugees and conflict victims in Diffa regionand/or Nigerian refugees in UNHCR-supported “opportunity villages” in Maradiregion. Organizations are not required to work with both Malian and Nigerianrefugees in Niger – proposed activities may benefit both or either of the tworefugee populations. Host communities, internally displaced people, and othervictims of conflict can be included, provided that refugees constitute at least 50percent of the target beneficiary base.

Regardless, applicants should submit one proposal for Niger activities, in oneor more of the following intervention areas as outlined below. The followingsub-sections breakdown the country-specific provisions for Nigerprogramming by refugee population and regional location.

a) For Malian refugees in Tillaberi/Tahoua: Proposals should focus on Malianrefugees living in camps, zones d’accueil, or those who have transitioned or are inthe process of transitioning out of camps as part of UNHCR “urbanization” efforts.Proposals may focus on one or more of the following areas of intervention:

(i) Protection including Gender-Based Violence Prevention and Response andChild Protection(ii) Livelihoods (must include a market analysis, or will be disqualified)(iii) EducationIn addition, in order to be considered a competitive proposal for Tillaberi/Tahoua(Malian population) funding, narratives and budgets must adhere to the followingguidelines: Duration of Activity: PRM will consider program plans up to three years. Period of Performance: Programs period of performance of up to 36 months. Funding Limits: Proposed budgets must not be less $400,000 (funding floor)and not more than the $1,000,000 (funding ceiling) per year.

b) For Nigerian refugees in Diffa: Proposals should focus on Nigerian refugees livingin current or planned refugee camps or outside of camps. Programs should alsodemonstrate how proposed activities intend to benefit affected host communities,internally displaced people, and other conflict victims, including Nigerien returnees,displaced by the conflict in Northeast Nigeria. Proposals may focus on one or moreof the following areas of intervention:(i) Protection including Gender-Based Violence Prevention and Response andChild Protection(ii) Water, Sanitation, and Hygiene (WASH)

In addition, in order to be considered a competitive proposal for Diffa only funding,narratives and budgets must adhere to the following guidelines: Duration of Activity: PRM will consider program plans up to three years. Period of Performance: Programs period of performance of up to 36 months. Funding Limits: Proposed budgets must not be less $400,000 (funding floor)and not more than the $800,000 (funding ceiling) per year.c) For Nigerian refugees in Maradi: Proposals should focus on Nigerian refugeesaffected by the conflict in Northwest Nigeria who are currently or will be living inUNHCR-supported refugee “opportunity villages” in one or more of the followingareas of intervention:(i) Gender-Based Violence Prevention and Response(ii) Livelihoods (must include a market analysis, or will be disqualified)

(iii) Education

In addition, in order to be considered a competitive proposal for Maradi onlyfunding, narratives and budgets must adhere to the following guidelines: Duration of Activity: PRM will consider program plans up to two years. Period of Performance: Programs period of performance of up to 24 months. Funding Limits: Proposed budgets must not be less $300,000 (funding floor)and not more than the $700,000 (funding ceiling) per year.

d) For Multiple Refugee Populations in Niger: PRM will only consider one proposalsubmission for Niger. Proposed activities may benefit multiple refugee populations.Proposals should focus on Malian and Nigerian refugees in the aforementionedregions and areas of interventions, as specified above. Proposed program activitiesmust follow the specifications and guidelines, as provided above.

(i) Refer to the above provisions regarding areas of interventions by populationand location. Proposed sectors should align with the specific provisions asoutline above, as they relate to programs for the Malian and Nigerian refugeepopulations in Niger.In addition, in order to be considered a competitive proposal for funding activitiesbenefitting both Malian and Nigerian populations in Niger, narratives and budgetsmust adhere to the following guidelines: Duration of Activity: PRM will consider program plans up to three years. Period of Performance: Programs period of performance of up to 36 months. Funding Limits (both populations): Proposed budgets must not be less than$800,000 and not more than $1,400,000 per year.(End of Niger Provisions)

4. Senegal: Proposed activities must support return and reintegration of Senegaleserefugees in the Casamance region, in one or more of the following areas ofintervention:(i) Shelter(ii) Water, Sanitation, and Hygiene (WASH)

In addition, in order to be considered a competitive proposal for funding in Senegal,narratives and budgets must adhere to the following guidelines: Duration of Activity: PRM will consider program plans up to two years. Period of Performance: Programs period of performance of up to 24 months. Funding Limits for Senegal: Proposed budgets must not be less $400,000 (fundingfloor) and not more than the $800,000 (funding ceiling) per year.(End of Senegal Provisions)

a. General Guidance: Proposed activities must primarily support refugee andrefugee returnee populations in targeted countries, and must have a targetbeneficiary base of at least 50 percent refugees as outlined in the country-specific guidelines above. Where feasible, programs in non-camp areas shouldpursue a community-based approach that also benefits host communities. PRMstrongly urges organizations to incorporate and mainstream protectionprogramming, in particular gender-based violence (GBV) risk mitigation andprevention of sexual exploitation and abuse, across proposed sectors andactivities. Proposals should include host government capacity building as anaspect that supports other refugee assistance/protection activities. PRMstrongly encourages submitting multi-year proposals for multiyear activitiesthat build on previous year activities.

b. Funding Limits: Funding ceilings and floors pertain to the PRM cost per year.Program proposals must not be less than the funding floor and not more thanthe funding ceiling, as specified in the country-specific provisions, per year, orthey will be disqualified.

c. Anticipated Number of Awards: PRM anticipates, but makes no guarantee,to fund as many as 6 awards total through this announcement, as follows:– up to 1 award in Burkina Faso;– up to 3 awards in Niger;– up to 1 award in Mauritania;– up to 1 award in Senegal.

d. Anticipated Amount to be Awarded Total: PRM anticipates, but makes noguarantee, to award up to approximately $5.3 million in total, through thisannouncement, as follows:– up to approximately $2,500,000 in total for Niger;– up to approximately $1,000,000 in total for Burkina Faso;– up to approximately $1,000,000 in total for Mauritania;

– up to approximately $800,000 for Senegal.

2. Federal Award Information

A. Proposed program start dates: August, 1, 2021

B. Duration of Activity: See country-specific guidelines above. Applicants maysubmit multi-year proposals with activities and budgets that do not exceed threeyears from the proposed start date. Actual awards will not exceed three years induration and activities and budgets submitted in year one can be revised/updatedeach year. Continued funding after the initial 12-month period of performancerequires the submission of a noncompeting single or multi-year proposal and willbe contingent upon available funding, strong performance, and continuing need.In funding a program one year, PRM makes no representations that it willcontinue to fund the program in successive years and encourages applicants toseek a wide array of donors to ensure long-term funding possibilities. Please seeMulti-Year Funding section below for additional information. Livelihoodsprograms are encouraged to be multi-year, and livelihoods proposals must includea market analysis or will be disqualified.

3. Eligibility Information

A. Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, otherthan institutions of higher education (U.S.-based NGOs must be able todemonstrate proof of non-profit tax status); (2) Nonprofits without 501(c)(3)status with IRS, other than institutions of higher education (overseas-based NGOsmust be able to demonstrate proof of registration in country of domicile); and (3)International Organizations. International multilateral organizations, such asUnited Nations agencies, should not submit proposals through Grants.gov inresponse to this NOFO. Multilateral organizations that are seeking funding forprograms relevant to this announcement should contact the PRM Program Officer(as listed below) on or before the closing date of the funding announcement.

B. Cost Sharing or Matching: Cost sharing, matching, or cost participation is not arequirement of an application in response to this funding announcement.Proposals for consideration should describe the sources and amounts of otheradditional funding that may be utilized to complement PRM funding, and meetthe following criteria: Are not paid by the Federal Government under another Federal award;

 Are verifiable from the non-Federal entity’s records; Are not included as contributions for any other Federal award; and Are necessary and reasonable for accomplishment of project or programobjectives.Please include this information in the Budget Summary, Budget Detail, andBudget Narrative of the proposal, and separated from the PRM share of theproposed budget.

(Note: Though favorably looked upon, such will not result in a competitiveranking increase when evaluated.)

4. Other

A. Proposals must have a concrete implementation plan with well-conceivedobjectives and indicators that are specific, measurable, achievable, relevant andreliable, time-bound, and trackable (SMART), have established baselines, andinclude at least one outcome or impact indicator per objective; objectives shouldbe clearly linked to the sectors.B. Proposals must adhere to relevant international standards for humanitarian

assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards including guidance on proposals for programs in urban areas.

C. PRM strongly encourages programs that target the needs of vulnerable andunderserved groups among the beneficiary population (such groups may include:women; children; adolescents; Lesbian, Gay, Bisexual, Transgender, Queer, andIntersex (LGBTQI) persons; older persons; the sick; persons with disabilities; andmembers of minority communities) and can demonstrate what steps have beentaken to meet the specific and unique protection and assistance needs of thesevulnerable groups effectively.

D. PRM will accept proposals from any NGO working in the above mentionedsectors although, given budgetary constraints, priority will be given to proposalsfrom organizations that can demonstrate: a working relationship with UNHCR;

 a proven track record in providing proposed assistance both in the sector andspecified location; evidence of coordination with international organizations (IOs) and otherNGOs working in the same area or sector as well as – where possible – localauthorities; an emphasis on the outcome or impact of program activities; a strong sustainability plan, involving local capacity building, wherefeasible; where applicable, adherence to PRM’s Principles for Refugee Protection inUrban Areas; an understanding of and sensitivity to conflict dynamics in the programlocation.

5. Application and Submission Instructions

A. Address to Request Application Package: Application packages may bedownloaded from the website www.Grants.gov.

B. Consortia: Organizations may apply to this call as part of a consortium; however,for consortia, one organization must be designated as the lead applicant. Forpurposes of consortia applying for PRM funding, PRM’s considers consortium tobe a group of no less than three NGOs that comprise an agreement, combination,or group formed to undertake, or propose to undertake, an assistance activitybeyond the resources of any one member. PRM may request to review andapprove of substantive provisions of proposed sub-awards. Applicants may formconsortia in order to bring together organizations with varied expertise to proposea comprehensive program in one proposal.

Submissions by organizations as part of a consortium do not count toward anorganization’s individual submission limit. A description of how the consortiawill be organized and how lines of authority and decision-making will bemanaged across all team members and between the lead applicant and associateawardees should be included in the proposal.

C. Content and Form of Application: Organizations may submit a maximum ofone (1) proposal per country only. Any subsequent submissions received willbe disqualified. PRM strongly recommends using the proposal and budgettemplates that are available upon email request from PRM’s NGO Coordinator.Organizations may request copies of all PRM-recommended templates and NGOguidelines, by emailing PRM’s NGO Coordinator with only the phrase PRMNGO Templates (exactly as written in bold) in the subject line, toPRMNGOCoordinator@state.gov. Organizations will receive an automated emailreply containing the templates.

Single-Year Proposals: Single-year program proposal page limits: Single-year proposals usingPRM’s templates must not exceed 15 pages in length (Times New Roman 12-point font, one-inch margins on all sides). If the applicant does not use PRM’srecommended templates, proposals must not exceed 10 pages in length.Organizations may choose to attach work plans, activity calendars, and/orlogical frameworks as addendums/appendices to the proposal, but are notrequired to do so. These attachments do not count toward the page limit total;however, proposal applications cannot rely on annexes as a key source ofprogram information. The proposal narrative must be able to stand on its ownin the application process. For multi-year funding application instructions, seesection (e) below. PRM will not consider proposals exceeding the pagelimit.

o PRM strongly recommends application packages be submitted in AdobePDF, as Microsoft Word documents may sometimes produce different pagelengths based on software versions and configurations.o Exceeding page length limits, including through the inclusion of coverpages, will result in disqualification.o All documents must be in English.Multi-Year Proposals:

 Applicants proposing multi-year programs should adhere to the followingguidance: Applicants may submit proposals that include multi-yearstrategies presented in one-year (12-month) cycles for a period not toexceed three years (36 months) from the proposed start date. Fullydeveloped programs with detailed budgets, objectives and indicators arerequired for each year of activities. Applicants should use PRM’srecommended multi-year proposal template for the first year of a multi-yearapplication.

 Multi-year funding applicants may use PRM’s budget summary and separatebudget detail templates, and should disaggregate budget by year, per year,and for each program year. Partner organizations may update successfulmulti-year proposals narratives and budgets yearly upon submission of newnoncompeting single-year proposal narrative template with an updated budget. Multi-year program proposal page limits: Multi-year proposals using PRM’smulti-year template must not exceed 20 pages in length (Times New Roman 12-point font, one-inch margins on all sides). If the applicant does not use PRM’srecommended templates, proposals must not exceed 15 pages in length.Organizations may choose to attach work plans, activity calendars, and/orlogical frameworks as addendums/appendices to the proposal, but are notrequired to do so. These attachments do not count toward the page limit totalhowever; annexes cannot be relied upon as a key source of programinformation. The proposal narrative must be able to stand on its own in theapplication process. Proposals exceeding the page limit will not be considered.

o PRM strongly recommends submitting application packages in Adobe PDF,as Microsoft Word documents may sometimes produce different pagelengths based on software versions and configurations.o Exceeding page length limits, including through the inclusion of coverpages, will result in disqualification.o All documents must be in English.

 Multi-year programs selected by PRM will be funded in one-year (12-month) increments based on the proposal submitted in the initialapplication as approved by PRM. Continued funding after the initial 12-month award requires the submission of a noncompeting single-year proposalnarrative and will be contingent upon available funding, strong performance,and continuing need. Follow-on applications are submitted annually for yearstwo through three of proposals through non-competed directed announcementsfor the continuation funding. NGOs are strongly recommended to submitproposals as early as possible after the directed announcement for continuationfunding has been issued. Years two through three of proposals must besubmitted by the organization no later than 90 days before the proposed startdate of the new cooperative agreement (e.g., if the next program period is tobegin on September 1, submit your application by June 1). Late submissionswill jeopardize continued funding.

 In the proposal narrative, please include an explanation of why multi-yearfunding may be necessary for this program to succeed, how longer periods ofconsultation with beneficiary populations will inform programming and enableinterventions to be studied and improved, and how the proposed activities inyear one will contribute to outcomes and impacts in years two and three.Please, articulate and quantify cost efficiencies that could not otherwise beattained through single year programs as well.

For Both Single and Multi-year proposals

i. To be considered for PRM funding, organizations must submit a completeapplication package, including:

a. Proposal narrative including objectives and indicators for each year of theprogram period, not exceeding the page limits above. PRM now requires aspecific outcome indicator to be included in each program application.Please see NGO Guidelines for more details.

b. Budget summary

o disaggregated by year and for each year of the program period (formulti-year proposals).

c. Budget detail

o disaggregated by year and for each year of the program period (formulti-year proposals).o Include total costs by objective,o Total costs divided by country (if applicable)o Organizations can request both Budget Summary and separate Budget

Detail templates as well as others by emailing PRM’s NGOCoordinator with only the phrase PRM NGO Templates (exactly aswritten in bold) in the subject line, toPRMNGOCoordinator@state.gov. Organizations will receive anautomated email reply containing the templates.

d. Budget narrative disaggregated by year and for each year of the programperiod.e. Completed SF-424, SF-424A, and SF-424B forms. PRM requires that Box21 of the SF-424 be checked.

o Form SF-424B is now required only for those applicants who havenot registered in SAM.gov or recertified their registration inSAM.gov since February 2, 2019 and completed the onlinerepresentations and certifications.

f. Information in support of any cost-sharing/cost-matching arrangements, ifapplicable.g. Information detailing the source of any in-kind contributions, if applicable.h. Details on any sub-agreements associated with the program including thebudget detail (must be part of the budget submission as noted above), ifapplicable.i. Risk Analysis (separate from proposal narrative and from the security plan).j. Prevention of Sexual Exploitation and Abuse (PSEA) Code of Conduct

o Consistent with the 6 IASC Principles and that there is a country orregional implementation plan specific to the country or region of theapplication. (See NGO Guidelines for more details).

k. Security Plan.l. Accountability to Affected Populations (AAP) Framework

o The AAP section of a NOFO proposal narrative is specific to theprogram being proposed, and is distinct from the organization-levelAAP framework requirement listed here, which is a separatedocument.

m. Key Personnel for award applicant and sub-recipient(s)

o Applicants must furnish names, titles, and brief biographicalinformation on the education and experience of key personnel inimplementing the program and key supervisory personnel; (i.e., themembers of the professional staff in a program supervisory positionengaged for or assigned to duties under the award). Resumes of keypersonnel must be provided in an annex (or provided for approvalprior to hiring).

n. A Market Analysis and a Beneficiary Competency/Capacity Assessmentfor all proposals that include at least one livelihoods sector objective (orwill be disqualified). Please see the General NGO Guidelines for moredetails.

o. Most recent Negotiated Indirect Cost Rate Agreement (NICRA), ifapplicable, or a de minimis rate calculation of Modified Total Direct Costs(MTDC) if the applicant is eligible and elects to use the de minimis rate.p. Most recent external audit report is required prior to issuance of an award, ifproposal is chosen for implementation.

ii. Additionally, organizations must submit the following documents as part of theirproposal package, if applicable:a. In order to be considered a competitive proposal, the proposal narrative andbudget detail should include the following information:

o Focus on outcome or impact indicators as much as possible. At aminimum, each objective should have one outcome or impact indicator.Wherever possible, baselines should be established before the start of theprogram.o PRM requires a specific outcome indicator be included in each proposalmeasuring the sense of safety and well-being of beneficiaries. Baseline andend of program surveys should be used to measure the indicator. Pleasesee the NGO Guidelines for more details.o Include specific information on locations of programs and beneficiaries(GPS coordinates highly recommended) to increase PRM’s ability to trackthe impact of PRM funding.o Outline how the NGO will acknowledge PRM funding. If an organizationbelieves that publicly acknowledging the receipt of USG funding for aparticular PRM-funded program could potentially endanger the lives of thebeneficiaries and/or the organization staff, invite suspicion about theorganization’s motives, or alienate the organization from the population it istrying to help, it must provide a brief explanation in its proposal as to whyit should be exempted from this requirement.o PRM expects each proposal, regardless of sector, to demonstrate protectionmainstreaming, including by identifying potential protection risksassociated with the program and how they will be mitigated. Assistanceactivities should mainstream protection by analyzing the protection risks inrelation to each specific programming sector. An analysis of the risksshould inform how assistance is designed to minimize them and maximizeprotection of beneficiaries. Applicants may introduce gender-specific risksin this section but should provide a full analysis in the gender analysis.

o Proposal narratives must include a brief gender analysis that explains: (1)experiences of men, women, boys, and girls with a focus on the differentfamilial roles, community privileges, and gender dynamics within thetarget population; (2) associated risks and threats experienced by women,girls, and other vulnerable populations based on their gender; (3) powerimbalances and needs that arise based on gender inequalities that existwithin the family or community; and, (4) proposed responses that willaddress the above and mitigate any gender differences in access,participation, or decision-making that may be experienced by at-riskgroups, particularly women and girls.

o The gender analysis should specify and target at-risk sub-populations ofwomen and girls who are often unaware of and excluded from programsand services and who may be the hardest to reach based on their gender.For example, female-headed households, girls not attending school, womenand girls with disabilities who have higher needs in certain areas, survivorsof violence, child brides and girls forced into early marriages, adolescentmothers, and Lesbian, Gay, Bisexual, Transgender, Queer, and Intersex(LGBTQI) persons.o The budget should include a specific breakdown of funds being providedby UNHCR, other USG agencies, other donors, and your own organization.o Applicants whose proposals address gender-based violence (GBV) throughtheir programs must estimate the total cost of these activities as a separateline item in their proposed budgets (see PRM’s budget template).Proposals and budgets must include details of any sub-agreementsassociated with the programs.o For consortia only, a description of how the partnership will be organizedand how lines of authority and decision-making will be managed across allteam members and between the lead applicant and associate awardeesshould be included in the proposal.

D. Dun and Bradstreet Data Universal Numbering System (DUNS) Numberand System for Award Management (SAM)

i. Each applicant is required to:

a. be registered in SAM at (www.sam.gov) before submitting its application;b. provide a valid DUNS number in its application; andc. continue to maintain an active SAM registration with current information atall times during which it has an active PRM award or an application or planunder consideration by PRM.

ii. No federal award may be made to an applicant until the applicant has compliedwith all applicable DUNS and SAM requirements and, if an applicant has notfully complied with the requirements by the time the PRM award is ready to bemade, PRM may determine that the applicant is not qualified to receive a PRMaward and use that determination as a basis for making a PRM award to anotherapplicant.

E. Applications must be submitted via Grants.gov Grants.gov registrationrequires a DUNS number and active SAM.gov registration. If you are new toPRM funding, the Grants.gov registration process can be complicated. We urgeyou to refer to PRM’s General NGO Guidelines “Application Process” section forinformation and resources to help ensure that the application process runssmoothly. PRM also strongly encourages organizations that have receivedfunding from PRM in the past to read this section as a refresher. Applicants mayalso refer to the “For Applicants” page on Grants.gov for complete details onrequirements.

i. Do not wait until the deadline to attempt to submit your application onGrants.gov. Organizations not registered with Grants.gov should register wellin advance of the deadline as it can take several weeks to finalize registration(sometimes longer for non-U.S. based NGOs to receive required registrationnumbers). We also recommend that organizations, particularly first-timeapplicants, submit applications via Grants.gov no later than one week before thedeadline to avoid last-minute technical difficulties that could result in anapplication not being considered. PRM has extremely limited ability to corrector facilitate rapid resolution to technical difficulties associated with Grants.gov,SAM.gov or DUNS number issues. PRM partners must maintain an activeSAM.gov registration with current and correct information at all timesduring which they have an active federal award or an application underconsideration by PRM or any federal agency.

ii. When registering with Grants.gov, organizations must designate points ofcontact and Authorized Organization Representatives (AORs). Organizationsbased outside the United States must also request and receive an NCAGE(https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx) code prior toregistering with SAM.gov. Applicants experiencing technical difficultieswith the SAM.gov registration process should contact the Federal ServiceDesk (FSD) online or at 1-866-606-8220 (U.S.) and 1-334-206-7828(International).iii. Applications must be submitted under the authority of the AuthorizedOrganization Representative at the applicant organization. Havingproposals submitted by agency headquarters helps to avoid possible technicalproblems.iv. If you encounter technical difficulties with Grants.gov please contact theGrants.gov Help Desk at support@grants.gov or by calling 1-800-518-4726.v. Applicants who are unable to submit applications via Grants.gov due toGrants.gov technical difficulties and;

 who have reported the problem to the Grants.gov help desk; received a case number; have completed DUNS and SAM.gov registrations; and had a documented service request opened to research the problem;may contact the PRM NGO Coordinator before the submission deadline todetermine whether an alternative method of submission is appropriate. PRMmakes no guarantee to accept an application outside of the grants.gov system.

F. It is the responsibility of each applicant to ensure the appropriate registrations arein place and active. Failure to have the appropriate organizational registrations inplace or are experiencing issues resulting from discrepancies across registrationplatforms is not considered a technical difficulty and is not justification for analternate means of submission.

G. In accordance with 2 CFR §200.113, Mandatory disclosures, the non-Federalentity or applicant for a Federal award must disclose, in a timely manner, inwriting to the Federal awarding agency or pass-through entity all violations ofFederal criminal law involving fraud, bribery, or gratuity violations potentiallyaffecting the Federal award. Non-Federal entities that have received a Federalaward including the term and condition outlined in Appendix XII—Award Termand Condition for Recipient Integrity and Performance Matters are required toreport certain civil, criminal, or administrative proceedings to SAM. Failure tomake required disclosures can result in any of the remedies described in 2 CFR§200.338 Remedies for noncompliance, including suspension or debarment. (Seealso 2 CFR part 180, 31 U.S.C. 3321, and 41 U.S.C. 2313.)

H. Submission Dates and Times

1. Announcement issuance date: Monday, February 15, 20212. Proposal submission deadline: Monday, March 29, 2021 at 11:59:59 p.m.(23:59:59) EST. Proposals submitted after this deadline will not be considered.

I. Intergovernmental Review: Not Applicable.J. Funding Restrictions: Federal awards will not allow reimbursement of FederalAward costs without prior authorization by PRM.K. Other Submission Requirementsi. Branding and Marking StrategyThe following provisions will be included whenever assistance is awarded:The Recipient shall recognize the United States Government’s funding foractivities specified under this award at the project site with a graphic of the U.S.flag accompanied by one of the following two phrases based on the level offunding for the award:

 Fully funded by the award: “Gift of the United States Government” Partially funded by the award: “Funding provided by the United StatesGovernment”PRM highly encourages recognition of U.S. government funding on socialmedia and website platforms to be included in proposals branding andmarking strategy. Recipients should tag PRM’s Twitter account@StatePRM and/or Facebook account @State.PRM (rather than usinghashtags). Additionally, the applicable U.S. Embassy should be tagged aswell.Updates of actions taken to fulfill this requirement must be included inquarterly program reports to PRM.All programs, projects, assistance, activities, and public communications toforeign audiences, partially or fully funded by the Department, must be markedappropriately overseas with the standard U.S. flag in a size and prominenceequal to (or greater than) any other logo or identity. The requirement does notapply to the Recipient’s own corporate communications or in the United States.

The Recipient must appropriately ensure that all publicity and promotionalmaterials underscore the sponsorship by or partnership with the U.S.Government or the U.S. Embassy. The Recipient may continue to use existinglogos or project materials; however, a standard rectangular U.S. flag must beused in conjunction with such logos.Do not use the Department of State seal without the express writtenapproval from PRM.Sub non-Federal entities (sub-awardees) and subsequent tier sub-awardagreements are subject to the marking requirements and the non-Federal entityshall include a provision in the sub non-Federal entity agreement indicating thatthe standard, rectangular U.S. flag is a requirement.Exemptions from this requirement may be allowable but must be agreed to inwriting by the Grants Officer. (Note: An exemption refers to the complete orpartial cessation of branding, not use of alternative branding). Requests shouldbe initiated with the Grants Officer and Grants Officer Representative. Waiversissued are applied only to the exemptions requested through the Recipient’sproposal for funding and any subsequent negotiated revisions.In the event the non-Federal entity does not comply with the markingrequirements as established in the approved assistance agreement, the GrantsOfficer Representative and the Grants Officer must initiate corrective actionwith the non-Federal entity.

ii. PRM Standardized Indicators: In an effort to streamline the proposalwriting/reviewing process and better measure the impact of the Bureau’s work,PRM requires the use of standardized indicators for programs in the protection,child protection, health, mental health and psychosocial support, WASH,nutrition and food security, education, livelihoods, and shelter sectors, as well asprograms that include local government capacity-building and core relief items(non-food items). Applicants must fill in numerical and/or percentage targetsfor each indicator. Sphere standards should be used as targets, unless otherwisenoted. Proposals must include at least one standardized indicator per sector, asapplicable. Please refer to PRM’s General NGO Guidelines for a complete listof all standardized indicators that may be included.

a. PRM requires a specific outcome indicator in each proposal measuring thesense of safety and well-being of beneficiaries. All overseas assistanceprogram proposals must include the following protection outcome indicatorunder one of the objectives: Percentage of beneficiaries who report animproved sense of safety and well-being at the end of the programdisaggregated by age and gender. Please see the NGO Guideline’s sectionA.C.1. of Appendix C for more details.

b. Cash and Voucher Assistance programs must include one indicator from theselection contained in the NGO Guidelines in section A.C.2. of Appendix C.

6. Application Review Information

A. Criteria: Eligible submissions will be those that comply with the criteria andrequirements included in this announcement. In addition, the review panel willevaluate the proposals based on the following criteria:

 Gap/Analysis (5) Profile of Target Population (5) Program Description/3a Gender Analysis (20) Objectives & Indicators (10) Monitoring & Evaluation Plan (10) Risk Management (10) Accountability to Affected Populations (5)

o (Note: The AAP section of a NOFO proposal narrative is specific to theprogram being proposed, is the criterion listed above being evaluated,and is distinct from the organization-level AAP framework requirement,which is a separate document.)

 Coordination (5) Sustainability and Capacity-Building (5) Management and Past Performance (10) Budget/Budget Narrative (15 points)

PRM will conduct a formal competitive review of all proposals submitted inresponse to this funding announcement. A review panel of at least three peoplewill evaluate submissions based on the above-referenced programmatic criteria andPRM priorities in the context of available funding. Examples of PRM scorecardscan be found in Appendix H of the NGO Guidelines.Department of State review panels may provide conditions and recommendationson applications to enhance the proposed program, which must be addressed by theapplicant before further consideration of the award. To ensure effective use oflimited PRM funds, conditions or recommendations may include requests toincrease, decrease, clarify, and/or justify costs and program activities.

7. Federal Award Administration Information

A. Federal Award Administration. A successful applicant can expect to receive aseparate notice from PRM stating that an application has been selected beforePRM actually makes the federal award. That notice is not an authorization tobegin performance. Only the notice of award signed by the Grants Officer is theauthorizing document. Unsuccessful applicants will be notified followingcompletion of the selection and award process.

B. Administrative and National Policy Requirements. PRM awards are madeconsistent with the following provisions in the following order of precedence: (a)applicable laws and statutes of the United States, including any specificlegislative provisions mandated in the statutory authority for the award; (b) Codeof Federal Regulations (CFR); (c) Department of State Standard Terms andConditions of the award; (d) the award’s specific requirements; and (e) otherdocuments and attachments to the award.

C. Reporting: Successful applicants will be required to submit:

ii. Program Reports: PRM requires program reports describing and analyzing theresults of activities undertaken during the validity period of the agreement. Aprogram report is required within thirty (30) days following the end of eachthree-month period of performance during the validity period of the agreement.The final program report is due ninety (90) days following the end of theagreement. The submission dates for program reports will be written into thecooperative agreement. Partners receiving multi-year awards should follow thissame reporting schedule and should still submit a final program report at the endof each year that summarizes the NGO’s performance during the previous year.

The Bureau suggests that NGOs receiving PRM funding use the PRMrecommended quarterly program report template (also used for final reports).The suggested PRM NGO reporting template is designed to ease the reportingrequirements while ensuring that all required elements are addressed. TheQuarterly Program Report Template may be requested The Bureau suggests thatNGOs receiving PRM funding use the PRM recommended quarterly programreport template (also used for final reports). The suggested PRM NGOreporting template is designed to ease the reporting requirements while ensuringthat all required elements are addressed. The Quarterly Program ReportTemplate may be requested by emailing PRM’s NGO Coordinator with only thephrase PRM NGO Templates (exactly as written in bold) in the subject line, toPRMNGOCoordinator@state.gov. Organizations will receive an automatedemail reply containing the templates.

iii. Financial Reports: Financial reports are required within thirty (30) daysfollowing the end of each calendar year quarter during the validity period of theagreement (January 30, April 30, July 30, and October 30). The final financialreport covering the entire period of the agreement is required within ninety (90)days after the expiration date of the agreement. For agreements containingindirect costs, final financial reports are due within sixty (60) days of thefinalization of the applicable negotiated indirect cost rate agreement (NICRA).Reports reflecting expenditures for the recipient’s overseas and United Statesoffices should be completed in accordance with the Federal Financial Report(FFR SF-425) and submitted electronically in the Department of Health andHuman Services’ Payment Management System (HHS/PMS) and in accordancewith other award specific requirements. Detailed information pertaining to theFederal Financial Report including due dates, instruction manuals and accessforms, is provided on the HHS/PMS website.

iii. Audit Reports: When a recipient-contracted audit is not required because theFederal award amount is less than the $750,000 threshold, the Department maydetermine that an audit must be performed and the audit report must besubmitted to the responsible grants office(r) for review, dissemination, andresolution as appropriate. The cost of audits required under this policy may becharged either as an allowable direct cost to the award, or included in theorganizations established indirect costs in the award’s detailed budget.8. PRM ContactsA. Applicants with technical questions related to this announcement should contactthe PRM staff listed below prior to submission. Please note that responses totechnical questions from PRM do not indicate a commitment to fund the programdiscussed.

 PRM Program Officer: Kristin Alderman, AldermanKL@state.gov,Washington, D.C. Regional Refugee Coordinator: Geoffrey Parker, ParkerGA@state.gov, Dakar Deputy Regional Refugee Coordinator: Emily Cintora, CintoraEK@state.gov,Dakar Refugee Assistance Officer: Russel Bernstein, BernsteinR@state.gov, Dakar

Disclaimer: External websites linked above may not be supported or accessible by allweb browsers. If you are unable to link to a referenced website, please try using adifferent browser or update to a more recent one. If you continue to experience troubleconnecting to external resources, please contact PRM’s NGO Coordinator.

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Bureau of Population, Refugees, and MigrationBurkina FasoMauritaniaNigerSenegal

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