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20–148 2016

COMMITTEE BUSINESS MEETING 

MEETING 

BEFORE THE

COMMITTEE ON HOUSE 

ADMINISTRATION 

HOUSE OF REPRESENTATIVES 

ONE HUNDRED FOURTEENTH CONGRESS 

SECOND SESSION 

MARCH 16, 2016 

Printed for the use of the Committee on House Administration 

( 

Available on the Internet: 

http://www.gpoaccess.gov/congress/house/administration/index.html 


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COMMITTEE ON HOUSE ADMINISTRATION 

CANDICE S. MILLER, Michigan, Chairman 

GREGG HARPER, Mississippi 

RICHARD NUGENT, Florida 

RODNEY DAVIS, Illinois 

BARBARA COMSTOCK, Virginia 

MARK WALKER, North Carolina 

ROBERT A. BRADY, Pennsylvania 

Ranking Minority Member 

ZOE LOFGREN, California 

JUAN VARGAS, California 

PROFESSIONAL STAFF

SEAN MORAN, Staff Director 

JAMIE FLEET, Minority Staff Director 


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COMMITTEE MARKUP 

Wednesday, March 16, 2016 

HOUSE OF REPRESENTATIVES, 

COMMITTEE ON HOUSE ADMINISTRATION, 

Washington, DC. 

The Committee met, pursuant to call, at 10:34 a.m., in Room 

1310, Longworth House Office Building, Hon. Candice S. Miller 

[chairman of the committee] presiding. 

Present: Representatives Miller, Harper, Davis, Walker, Brady, 

and Vargas. 

Staff Present: Sean Moran, Staff Director; John Clocker, Deputy 

Staff Director; Bob Sensenbrenner, General Counsel; Erin 

McCracken, Communications Director; Max Engling, Professional 

Staff Member; Cole Felder, Legal Counsel; Nick Hawatmeh, Legal 

Counsel; C. Maggie Moore, Legislative Clerk; Tim Sullivan, Staff 

Assistant; Jamie Fleet, Minority Staff Director; Matt Pinkus, Minority Senior Policy Advisor; Khalil Abboud, Minority Deputy Staff; 

Mike Harrison, Minority Chief Counsel; Eddie Flaherty, Minority 

Chief Clerk; and Robert Henline, Minority Member Services Director. 

The CHAIRMAN. I now call to order the Committee on House Administration for today’s Committee hearing and our meeting. A 

quorum is present, so we can proceed. 

The meeting record will remain open for 5 legislative days so 

that members might submit any materials that they wish to be included therein. 

[The information follows:] 

The CHAIRMAN. Our Committee is charged with overseeing the 

day-to-day operations and accountability of the House, and that is 

a responsibility I know that each of us take very seriously. Back 

in October, we met to make needed changes to the Members’ Handbook as a part of a review of the expense reimbursement process 

to explore ways to strengthen the regulations governing official expenses. 

This markup is different in that we are doing some forward looking in modernizing to help offices run more effectively, and it is 

this Committee’s responsibility to provide continued accountability. 

We, in conjunction with the House Committee on Ethics, House 

leadership, and other entities, like the CAO, work to ensure that 

hard-earned tax dollars are spent in the most transparent manner. 

We regularly review and update the regulations governing official resources. We do this by working with House offices to determine their needs and how to best educate the offices when it comes 

to complying with the regulations we issue. 


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Our Committee also works with the CAO to help ensure compliance with our regulations and identify ways to improve public 

transparency of these expenditures. 

We are meeting on a number of housekeeping items that will 

help update our existing regulations to reflect current practice, remove outdated terminology, and clarify areas of confusion. 

The resolutions being considered by the Committee today reflect 

the continued evaluation of House processes to best assist the 

House community. 

The first Committee Resolution before us updates the Guide to 

Outfitting and Maintaining an Office. This guide, last updated in 

2005, is a detailed collection of policies and regulations applied to 

the acquisition, transfer, disposal, and maintenance of furnishings, 

equipment, software, and related services provided to an office. We 

want to help offices have a very smooth transition so that they can 

get about the people’s business as soon as possible. 

This resolution will modernize policies and terminology relevant 

to Member and Committee offices and reflect current practices in 

the House. This will help guide Members when setting up their offices and transferring office assets. 

The second Committee Resolution creates a new handbook to be 

used for Eligible Congressional Member Organizations. Previously, 

a large Congressional Member Organization had to develop complicated administrative arrangements in regard to staffing. At the 

start of the 114th Congress, the House voted to include a reform 

within House Rules to pave the way for specific large organizations 

and to ease this administrative burden. 

For example, the Republican Study Committee and Congressional Black Caucus have very onerous rules to operate under 

when staffing their caucus and paying staff. We worked in a bipartisan spirit on this resolution to make sure that they can staff their 

caucuses transparently, efficiently, and easily. 

This handbook allows for qualifying Congressional Member Organizations to establish an account to pay for administration expenses, as long as they meet certain parameters, such as the membership size, and comply with the regulations developed by the 

committee in the accordance with the House Rules. 

The third Committee Resolution we are considering today will 

provide a number of technical changes and clarifying language updates to help offices better understand the Members’ Congressional 

Handbook. 

These are good changes that will hopefully help improve compliance to the rules, as well as to improve cost savings and efficiency. 

One in particular being a provision allowing qualifying Members to 

share district offices with other Members of the House, which will 

be approved by the Committee on a case-by-case basis. This will 

allow Members who, for example, share a town to have one central 

location to serve the constituents of that town. In addition to being 

more efficient and helpful for the constituents, it also has the potential to save taxpayers dollars. 

The fourth and final Committee Resolution before us will be 

amending the Committee Handbook. The Committee Handbook 

was last updated over a decade ago, and the vast majority of the 

changes we are proposing today merely reflect this lapse in time. 


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These changes will provide updates to simply reflect current 

practice by updating the applicable House rules, statutes, and removing language which no longer applies. 

The resolution will update regulations pertaining to the use of 

the Frank. It was important that the handbook be updated to reflect that many Committees now communicate electronically 

through avenues like Facebook Ads, e-newsletters, and social 

media. Committees can now use their funds to advertise their location and contact information, as well as to updates applicable use 

of mass communications. 

I certainly want to thank all the Members of the Committee for 

being here today and for their hard work on these resolutions. 

I certainly want to thank our Ranking Member, Mr. Brady. 

These resolutions before us are the combined product of a true bipartisan effort, where our staffs have worked very hard to achieve 

and arrive at these changes. I know I speak for the Ranking Member when I say that aiding this institution and ensuring that we 

have the right policies in place is our duty, one that each of us, and 

certainly our staff members, take seriously. 

With that, I would like to recognize the Ranking Member, Mr. 

Brady, for his opening statement. 

Mr. BRADY. Thank you. Thank you, Madam Chair. And thank 

you for holding this markup today. 

Rather than speak to each of the resolutions individually, I will 

submit longer comments for the record and just make a few comments here. 

I support these four resolutions. The updates to our handbooks 

and committee guides are long overdue. Some of the updates we 

are making here sure should have been made 10 years ago, so it 

is good that we are doing this today. 

I appreciate your working with my staff on these proposals. We 

have bipartisan agreement on all of them, and I will be supporting 

all of them. We approached this process wanting to make our 

House work better, and I think we did that. Commonsense updates 

and some basic reforms will hopefully result in less work in the administrating of our offices, and some of these proposals could actually save some Members money. 

I also support the ECMO proposal, and I am glad we consulted 

with Employment Counsel on the final draft. I would specifically 

like to thank Gloria Lett and Ann Rogers of the Clerk’s Office for 

their help. 

This proposal makes things easier for these Member organizations as we implement these new regulations. I hope that we continue working together to resolve any unexpected issues. I look forward to continuing to work with you, my friend from Michigan, and 

urge my colleagues to support the resolutions before us today. 

Thank you. 

The CHAIRMAN. I thank the gentleman very much. 

Are there any other Members that wish to have an opening 

statement? 

The chair recognizes Mr. Harper from Mississippi. 

Mr. HARPER. Thank you, Chairman Miller. 

I would like to commend you and Ranking Member Brady on the 

strong show of bipartisanship represented by the handbooks which 


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we are considering today. The update of these regulations is overdue, and there is a reason for that. Finding consensus on a group 

of regulations that affect the operations of over 435 Member offices, 

all of the standing committees, and several Member organizations 

is no easy task. 

I want to thank the staffs on both sides, majority and minority, 

for their commitment and tenacity in seeing this task through. I 

know you spent countless hours on probably countless versions of 

these regulations, and I want each of you to know that we appreciate your efforts. 

Most Members will probably never see these regulations and 

would not likely read them if they did perhaps, but their daily activities are governed by them, and it was important to get them 

right. So I thank everyone involved in this and the staffs. 

And I yield back. Thank you. 

The CHAIRMAN. I thank the gentleman for his comments. 

Any other Members wish to make an opening statement? 

The gentleman from Chicago—excuse me, Illinois, not Chicago. 

Mr. DAVIS. Those are fighting words where I come from, Madam 

Chairwoman. 

Less of an opening statement, but more of a comment, because 

I know this process is going to be very quick today. I want to thank 

you, the ranking member, and all the members of this committee, 

and especially the staff, for working so hard to do things to address 

some issues, as the ranking member said, should have been addressed, could have been addressed even years ago. 

Simple changes, like allowing Members to share district offices, 

can really save taxpayer dollars. This is a great step forward. The 

committee, both sides, the staff worked very, very hard to address 

issues that are very, very important to staffers not only here in 

Washington, but district staffers, you know, where I used to work. 

And the clarifications truly do help them do a better job on behalf 

of their Member and on behalf of this institution. 

So thank you all again for your hard work. I truly appreciate it. 

The CHAIRMAN. I thank the gentleman from Illinois for his comments. 

Any other Member have any comment? 

Okay. I will now call before the Committee our first agenda item, 

which is Committee Resolution 114, a Committee Resolution updating the Guide to Outfitting and Maintaining an Office of the U.S. 

House of Representatives. Without objection, the first reading of 

the resolution is dispensed with and the resolution is considered 

read and open for amendment at any point. 

[The information follows:] 


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The CHAIRMAN. Last updated in 2005, this guide is a detailed collection of policies and regulations applicable to the acquisition, 

transfer, disposal, and maintenance of furnishings, equipment, software, and related services. The guide has been restructured to be 

more user friendly and updated to reflect today’s policy. 

Mr. Brady, do you have any statement on the resolution? 

Any other member wish to comment? 

Without that, then I would move that the Committee adopt the 

Committee Resolution. The question is on the motion to adopt the 

resolution. 

All Members who are in favor of the resolution, signify by saying 

aye. 

Any opposed? 

In the opinion of the chair, the ayes have it, the ayes have it, 

and the motion is agreed to. 

Without objection, the motion to reconsider is laid upon the table. 

I now call before the Committee our second agenda item, Committee Resolution 114, a Committee Resolution creating the Eligible Congressional Member Organization Handbook. Without objection, the first reading of the resolution is dispensed with and the 

resolution is considered read and open for amendment at any point. 

[The information follows:] 


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The CHAIRMAN. Congressional Member Organizations that meet 

the necessary criteria will now be eligible for new spending accounts to pay for employees and their administrative functions. 

These new regulations would provide a process for the transparent 

management of needed administrative accounts. 

Mr. Brady, do you have any statement on the resolution? 

Any other Members? 

With that, then I would move the Committee adopt the Committee Resolution. The question is on the motion to adopt the resolution. 

All Members who are in favor of the resolution, signify by saying 

aye. 

Opposed, say nay. 

In the opinion of the chair, the ayes have it, the motion is agreed 

to. Without objection, the motion to reconsider is laid upon the 

table. 

I now call before the Committee our third agenda item, Committee Resolution 114. This is a Committee Resolution updating 

the Members’ Congressional Handbook. Without objection, the first 

reading of the resolution is dispensed with and the resolution is 

considered read and open for amendment at any point. 

[The information follows:] 


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The CHAIRMAN. This resolution will insert some clarifying language, as well as regulations to mirror the previous resolution our 

committee just adopted. Of particular note, this resolution includes 

a provision allowing qualifying Members to share district offices 

with other Members of the House. This will be approved by the 

Committee on a case-by-case basis. 

For a few Members of the House, their congressional districts, 

again, share the same city or geographic area, so we think this is 

a commonsense addition to allow those Members, under very clear 

and transparent guidelines, the option to share a district office. 

Mr. Brady, any statement on the resolution? 

Any other member have a comment? 

I actually have an amendment at the desk, and I will recognize 

myself. 

[The information follows:] 


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The CHAIRMAN. This amendment would change the Members’ 

Handbook to harmonize it with current practice. The amendment 

changes the fixed maximum mileage reimbursement rates in the 

Members’ Handbook and requires the Committee to issue yearly 

updates to the community concerning the maximum mileage reimbursement rates. 

Almost every year, the GSA and the IRS change the maximum 

mileage reimbursement rates. If the House varies from these rates, 

it can have income tax consequences. Accordingly, the Committee 

has been issuing a ‘‘Dear Colleague’’ every year informing offices of 

the maximum rate. This amendment would adopt that practice 

back into our regulations. 

Does any Member wish to speak on this amendment? 

If not, the question is on the amendment. 

I would ask for all Members who are in favor of this to signify 

by saying aye. 

Opposed, say nay. 

With that, the amendment is agreed to. 

Are there any other amendments? 

Then I move that the Committee adopt the Committee Resolution as amended. The question is on the motion to adopt the resolution. 

All Members in favor signify by saying aye. 

Opposed say nay. 

In the opinion of the chair, the ayes have it, the ayes have it, 

the motion is agreed to. 

Without objection, the motion to reconsider is laid upon the table. 

I now call before the Committee our fourth agenda item, Committee Resolution 114, a Committee Resolution updating the Committee Handbook. Without objection, the first reading of the resolution is dispensed with and the resolution is considered read and 

open for amendment at any point. 

[The information follows:] 


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161 

The CHAIRMAN. Our Committee last updated this handbook more 

than 10 years ago, and therefore this update, we think, is very well 

overdue. Most of the updates are to bring the handbook language 

in line with today’s practices. 

Again, this and all of our resolutions offered today are part of a 

commonsense approach and needed updates to ensure our regulations best assist offices while also protecting the taxpayer dollar. 

Mr. Brady, do you have any comment on this resolution? 

Any other Members? 

Much like the Members’ Handbook, this change to the Committee Handbook will harmonize it with current practice and, 

again, reflect what the Committee is doing each and every year. 

Any other comments from any of the Members? 

If not, then I move that the Committee adopt the Committee 

Resolution. I have to do the amendment. Excuse me. Where am I 

at here? This is the next amendment. Okay. 

This amendment would change the Committee Handbook to harmonize it with current practice. The amendment changes the fixed 

maximum mileage reimbursement rates in the Members’ Handbook 

and, again, requires the Committee to issue yearly updates to the 

community concerning the maximum mileage reimbursement. This 

is an amendment that I am offering. 

[The information follows:] 


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163 

The CHAIRMAN. Oh, the Committee Handbook. Okay, I have got 

it. Same language, one for the Committee Handbook, one for the 

Members’ Handbook. 

Any Member wish to speak to this amendment? 

If not, the question is on the amendment. 

I ask for all the members who are in favor to signify by saying 

aye. 

Opposed, say nay. 

In the opinion of the chair, the ayes have it, the ayes have it, 

the amendment is agreed to. 

Any other amendments? 

I would then move that the Committee adopt the Committee Resolution as amended, and the question is on the motion to adopt the 

resolution. 

All Members in favor of the motion, signify by saying aye. 

Opposed, say nay. 

In the opinion of the chair, the ayes have it, the ayes have it. 

Without objection, the motion to reconsider is laid upon the table. 

Any other questions or comments from any of the Members before we adjourn? One of the quickest hearings in history. 

Okay. Without objection, the meeting is adjourned. 

[Whereupon, at 10:49 a.m., the committee was adjourned.] 

Æ 


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