# CA2005230EN.01000101.xml

| 20.9.2005 | EN | Official Journal of the European Union | CA 230/1 |
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20.9.2005

EN

Official Journal of the European Union

CA 230/1

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NOTICE OF OPEN COMPETITION: HEAD OF ADMINISTRATION AND FINANCE

NOTICE OF OPEN COMPETITION: HEAD OF ADMINISTRATION AND FINANCE

Reference: EF 05/03

(2005/C 230 A/01)

The European Foundation for the Improvement of Living and Working Conditions in Dublin is an autonomous body established by a regulation of the Council of Ministers of the European Communities. The European Foundation is organising an open competition to fill a vacancy and to form a reserve list for the recruitment of a:

Head of Administration and Finance

Head of Administration and Finance

(female or male)

The Foundation is an equal opportunity employer.

Candidates are asked to give careful attention to this notice of competition and to use only the official application form:

I.   DUTIES

DUTIES

The Head of Administration and Finance will be responsible for the financial management and general management of the Foundation. The post holder will report directly to the Director of the Foundation and provide advice on budgetary matters. He/she will lead teams covering the areas of Finance, General Services, Document Management and the General Secretariat.

The post holder will be responsible for:

| — | Developing a financial framework for the Foundation's pluriannual programme, for approval by the Director |
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Developing a financial framework for the Foundation's pluriannual programme, for approval by the Director

| — | Proposing to the Director, for approval, policies and plans for improved cost-effectiveness of the organisation |
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Proposing to the Director, for approval, policies and plans for improved cost-effectiveness of the organisation

| — | Developing annual operational plans and budgets, including capital programmes for all Foundation activities for approval by the Director |
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Developing annual operational plans and budgets, including capital programmes for all Foundation activities for approval by the Director

| — | Financial management of the Foundation and implementation of the financial regulation |
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Financial management of the Foundation and implementation of the financial regulation

| — | Preparation of the monthly and annual accounts |
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Preparation of the monthly and annual accounts

| — | Preparation of monthly and annual expenditure forecasts |
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Preparation of monthly and annual expenditure forecasts

| — | Authorising expenditure by delegation |
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Authorising expenditure by delegation

| — | Communications with the Court of Auditors |
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Communications with the Court of Auditors

| — | General administration of the Foundation (buildings, security, document management, etc.) and managing related projects |
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General administration of the Foundation (buildings, security, document management, etc.) and managing related projects

| — | Providing support to the Governing Board and acting as its Secretary |
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Providing support to the Governing Board and acting as its Secretary

| — | Management of the staff and work programme of the Administration and Finance Section |
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Management of the staff and work programme of the Administration and Finance Section

| — | Representation of the Foundation in its dealings with the European institutions and other stakeholders; representation of the Foundation in external meetings |
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Representation of the Foundation in its dealings with the European institutions and other stakeholders; representation of the Foundation in external meetings

| — | Any other duties relevant to the role. |
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Any other duties relevant to the role.

II.   CONDITIONS FOR ADMISSION

CONDITIONS FOR ADMISSION

The competition is open to candidates who, by the closing date for applications, fulfil the following conditions:

A.   GENERAL CONDITIONS

| — | You must be a citizen of one of the Member States of the European Union |
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You must be a citizen of one of the Member States of the European Union

| — | You must be entitled to your full rights as a citizen |
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You must be entitled to your full rights as a citizen

| — | You must have fulfilled any obligations imposed on you by the laws concerning military service |
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You must have fulfilled any obligations imposed on you by the laws concerning military service

| — | You must be able to produce character references as to suitability for performance of the duties specified. |
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You must be able to produce character references as to suitability for performance of the duties specified.

B.   SPECIAL CONDITIONS

1.   Qualifications and professional experience required:

Qualifications and professional experience required:

| — | University degree or equivalent qualification, relevant to the post |
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University degree or equivalent qualification, relevant to the post

| — | Minimum 12 years' post-graduate experience of which at least 5 years should have been in management at a high level in the field of finance, with a proven record of success in the area of policy development and implementation |
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Minimum 12 years' post-graduate experience of which at least 5 years should have been in management at a high level in the field of finance, with a proven record of success in the area of policy development and implementation

| — | Background in administrative sciences, economics or finance |
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Background in administrative sciences, economics or finance

| — | Experience and knowledge of IT applications and particularly those relating to financial management |
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Experience and knowledge of IT applications and particularly those relating to financial management

| — | Work experience in one of the institutions of the European Union, including responsibility for staff and finance, would be an advantage |
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Work experience in one of the institutions of the European Union, including responsibility for staff and finance, would be an advantage

| — | Proven management and organisation skills |
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Proven management and organisation skills

| — | Excellent communication skills |
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Excellent communication skills

| — | Advanced interpersonal and presentation skills. |
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Advanced interpersonal and presentation skills.

2.   Knowledge of languages

Knowledge of languages

| — | Thorough knowledge of one official language of the European Union and a satisfactory knowledge of another language of the Union, including an excellent knowledge of English. |
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Thorough knowledge of one official language of the European Union and a satisfactory knowledge of another language of the Union, including an excellent knowledge of English.

You must be able to prove that you meet the conditions for admission by means of appropriate documents (copies of diplomas, certificates from university authorities and employers, etc.)

As the successful candidate, in addition to meeting the above requirements, the Head of Administration will be expected to keep up-to-date with developments in the areas of finance and EU regulations; to adopt a strategic and creative approach to work and problem-solving; to identify and analyse the key elements of an issue quickly and work towards an appropriate outcome; to be a team player who is comfortable with managing work in a planned and structured way and experienced in motivating others, giving leadership and taking decisions where necessary; to have a strong customer service orientation; to have strong influencing skills; and to be able to communicate ideas, thoughts and concepts clearly and with ease, both verbally and in writing, to colleagues, the Foundation stakeholders and other audiences.

III.   ORGANISATION OF THE COMPETITION

ORGANISATION OF THE COMPETITION

The competition will be based on examination of application forms followed by testing and interviewing of shortlisted candidates.

A.   EXAMINATION OF APPLICATIONS

EXAMINATION OF APPLICATIONS

| 1. | A list of candidates who have submitted their applications (using the official application form and by the closing date required — see Section V) and who fulfil the general conditions set out in Section II A will be drawn up. The list and the application forms will be forwarded to the Selection Committee. To assist in the administration of applications, candidates are requested to submit a curriculum vitae in English, together with their application. |
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1.

A list of candidates who have submitted their applications (using the official application form and by the closing date required — see Section V) and who fulfil the general conditions set out in Section II A will be drawn up. The list and the application forms will be forwarded to the Selection Committee. To assist in the administration of applications, candidates are requested to submit a curriculum vitae in English, together with their application.

curriculum vitae

| 2. | The Selection Committee will examine the applications and draw up a list of candidates who fulfil the special conditions set out in Section II B.
  It will base its decision exclusively on the information given on the application form and backed up by supporting documents. Candidates who do not fulfil the requisite conditions for admission under Section II or who have not provided relevant documentary evidence in support of their claims by the closing date will be eliminated at this stage. A curriculum vitae will not be regarded as a supporting document.
  The most suitable candidates will be invited to tests and interview(s) with the Selection Committee. |
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2.

The Selection Committee will examine the applications and draw up a list of candidates who fulfil the special conditions set out in Section II B.

It will base its decision exclusively on the information given on the application form and backed up by supporting documents. Candidates who do not fulfil the requisite conditions for admission under Section II or who have not provided relevant documentary evidence in support of their claims by the closing date will be eliminated at this stage. A curriculum vitae will not be regarded as a supporting document.

exclusively

curriculum vitae

The most suitable candidates will be invited to tests and interview(s) with the Selection Committee.

| 3. | Information to candidates:
  At the end of each stage candidates will receive a personal letter informing them of the decisions taken in their case. |
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3.

Information to candidates:

At the end of each stage candidates will receive a personal letter informing them of the decisions taken in their case.

B.   RESERVE LIST

A reserve list of suitable candidates will be drawn up by the Foundation.

The list can be used as a reserve for recruitment should additional vacancies arise. It will be valid for up to two years from the closing date for this competition and may be extended. Successful candidates will be duly informed of any extension.

IV.   CONDITIONS OF EMPLOYMENT

CONDITIONS OF EMPLOYMENT

Category and grade:

The successful candidate will be recruited to grade A*9 (AD9).

Place of employment:

Dublin, Ireland. Residence within reasonable distance of the Foundation's offices will be required.

Remuneration:

The initial basic monthly salary will be according to Grade A*9 (AD9), step 1, to A*9, step 3 of the salary table under Article 66 of the Staff Regulations of Officials of the EU, depending on the candidate's training and professional experience. It will, where appropriate, be increased by the allowances set out in the relevant Staff Regulations.

Remuneration is subject to Community tax and other deductions laid down in the Staff Regulations. It is, however, exempt from any national taxation.

The salary is subject to the Irish weighting factor which is currently 122,3 %.

V.   APPLICATIONS

APPLICATIONS

Candidates must use the official application form contained in this issue of the Official Journal or as downloaded from the Foundation's website: www.eurofound.eu.int. It must be completed, signed and posted, together with the curriculum vitae in English and photocopies of any supporting documents (diplomas, employment certificates or any other documents to support claims made on the application form), preferably by registered post not later than 2 November 2005, as attested by the postmark, to:

must

signed

curriculum vitae

2 November 2005

| Ms Aoife Caomhánach, |
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| Secretary to Selection Committee |
| (Reference EF 05/03) |
| European Foundation for the Improvement of Living |
| and Working Conditions |
| Wyattville Road |
| Loughlinstown |
| Dublin 18 |
| Ireland. |

Ms Aoife Caomhánach,

Secretary to Selection Committee

(Reference EF 05/03)

European Foundation for the Improvement of Living

and Working Conditions

Wyattville Road

Loughlinstown

Dublin 18

Ireland.

Enquiries by e-mail: recruit@eurofound.eu.int

VI.   IMPORTANT INFORMATION FOR CANDIDATES

IMPORTANT INFORMATION FOR CANDIDATES

| — | Candidates must use the official application form as contained in this notice. A Word version of the application form is available on the Foundation's website at www.eurofound.eu.int |
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Candidates must use the official application form as contained in this notice. A Word version of the application form is available on the Foundation's website at www.eurofound.eu.int

| — | The application form should be completed in English |
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The application form should be completed in English

| — | Supporting documents should be enclosed with your application form |
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Supporting documents should be enclosed with your application form

| — | Applications without supporting documentation will not be admitted to the competition |
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Applications without supporting documentation will not be admitted to the competition

| — | Do not staple or bind your application. Such presentation slows up the processing of the competition since all covers and other bindings are removed and discarded |
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Do not staple or bind your application. Such presentation slows up the processing of the competition since all covers and other bindings are removed and discarded

| — | In preparing their applications, candidates may in no event refer to documents, applications or other forms submitted in connection with previous applications |
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In preparing their applications, candidates may in no event refer to documents, applications or other forms submitted in connection with previous applications

| — | Successful candidates who receive an offer of employment will be required to produce the originals of their diplomas, academic qualifications or employment certificates |
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Successful candidates who receive an offer of employment will be required to produce the originals of their diplomas, academic qualifications or employment certificates

originals

| — | Supporting documents will not be returned to candidates |
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Supporting documents will not be returned to candidates

| — | Candidates are asked to report any change of address in writing without delay, mentioning the competition number |
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Candidates are asked to report any change of address in writing without delay, mentioning the competition number

| — | Candidates are reminded that the Selection Committee's work and deliberations are confidential. It is forbidden for candidates to make direct or indirect contact with the Selection Committee or for anybody to do so on their behalf. All enquiries or requests for information or documentation in relation to the competition should be addressed to the Secretary to the Selection Committee, Aoife Caomhánach (e-mail: recruit@eurofound.eu.int) |
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Candidates are reminded that the Selection Committee's work and deliberations are confidential. It is forbidden for candidates to make direct or indirect contact with the Selection Committee or for anybody to do so on their behalf. All enquiries or requests for information or documentation in relation to the competition should be addressed to the Secretary to the Selection Committee, Aoife Caomhánach (e-mail: recruit@eurofound.eu.int)

| — | Electronic applications will not be accepted. |
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Electronic applications will not be accepted.

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