UAVSA Release 1.4 

U.S. Department of Transportation

Page 1

Operations Manual

Preface

The following procedures are intended to promote safe, efficient and lawful operation of unmanned 

aerial systems (UAS). Safety above all else is the primary concern in each and every operation, 

regardless of the nature of the mission.

Philosophy

Benjamin Dean Upscale Aerial’s (Upscale Aerial) philosophy is to deliver the best aerial 

photography and videography for property mapping and inspection for its real estate clients at a 

very competitive price with higher quality and delivered in a shorter time frame compared with 

traditional videography and photography methods. 

Upscale Aerial is focused on the application video filming and inspections for residential, 

commercial and industrial real estate. Upscale Aerial’s additional focus is to capture and provide 

to its clients high quality, state of the art, beautifully captured video used to market to possible 

buyers the features of residential homes, commercial and industrial buildings and real property in 

addition to other promotional work. Additionally, Upscale Aerial provides precision inspections 

of same homes, buildings and property through the use of sensors, special multispectral cameras 

and other technology used to collect data of the status of service of the facility inspected. 

Currently, the FAA views UAS operations in four overarching categories, (1) Close Set Film 

Production, (2) Videography and Photography, (3) Data Collection and (4) Communications. 

When following the FAA’s category determinations and reviewing the many application uses, 

Upscale Aerial’s applications fall under the categories of; Videography and Photography and Data 

collection. These categories are the underlying bases for 89% of all UAS applications excluding 

delivery applications where an item would be delivered at a location or to person after landing. 

It shall be the mission of Upscale Aerial to perform controlled flights for multiple multimedia 

applications in various practices as defined and detailed in the 333 Exemption Letter of Petition.

The use of (UAS) as a complete aerial resource provides a system that at its core will illuminate a

digital path to real world navigational needs. Upscale Aerial’s aerial UAS applications are based in 

the categories of videography, photography and data collection. Upscale Aerial’s professionals 

deliver video imagery, knowledge and experience to its clients providing the highest quality UAS 

videography, photography and data collection. The use of Upscale Aerial’s UAS videography, 

photography and data collection programs provides important information and imagery collection 

that can’t be supplied by any other means. Such important programs provide endless opportunities of 

application specific operations flying hundreds if not thousands of missions. 

Protection of Rights and Privacy 

It is the intent of every Upscale Aerial’s trained and qualified pilot to make every reasonable effort to 

not violate privacy laws or invade any person's expectation of privacy when operating a UAS in all 
UAVSA Release 1.4 

U.S. Department of Transportation

Page 2

situations. When operating the UAS, Upscale Aerial’s PIC will abide by all FAA Regulations and 

receive the proper authorization as related to such flights. 

Upscale Aerial’s trained PICs and VOs will assure that the protection of citizen’s civil rights and 

reasonable expectations of privacy as a key component of any decision made in deploying a UAS. 

PICs and VOs will be accountable for ensuring that operations of UAS have minimal intrusion

upon citizens.

To accomplish this primary goal Upscale Aerial will provide training for a variety of scenarios:

a) In the event of services being deployed were UAS are being flown, the onboard camera(s)

will be turned so as to be facing away from occupied structures to minimize inadvertent 

video or still images of uninvolved persons.

b) All video and still images will be maintained in strict compliance with state and federal 

privacy policies and procedures.

c) A website for employees, personnel and public input will be maintained and regularly 

monitored to address employees, personnel and citizen concerns and recommendations.

d) Upscale Aerial employees and personnel will not conduct random surveillance activities. 

The use of UAS will be tightly controlled and regulated.

UAS Applications

There are hundreds of UAS applications and uses. The following is a list of several of the more 

popular application uses and identifies Upscale Aerial’s UAS application uses highlighted in 

bold type. 

 Pipeline Inspection

 Stratospheric Telecommunications

Motion Picture Production

Real Estate Photography 

Real Estate Inspection

Real Estate Marketing 

Event Performances

News Gathering

Security Operations

Aerial Mapping

Mining

High Altitude Imagery

Maritime Surveillance

Environmental Sensing

Media and Traffic Monitoring

Law Enforcement

Emergency Management Natural disasters

Meteorology

Hurricane Monitoring

Cryospheric Research - Arctic and Antarctic

Bridge Inspection

Transmission Line Inspection
UAVSA Release 1.4 

U.S. Department of Transportation

Page 3

HAZMAT Inspection

Emergency Medical Supply

Traffic Monitoring

Aerial Surveying

Damage Assessment

Insurance Claim Appraisal

Concert Security

Environmental

Geomatics

Agriculture

Sports Video

Runway Inspection

Virtual Tours

Landmark Inspection

Coffee Harvest Optimization

Crop Disease Management

Herd Tracking and Management

Entomology

Forestry Inspection

Fisheries Management

Species Conservation

Wildlife Inventory

Mineral Exploration

Remote Aerial Survey

Forest Fire Surveillance

Forest Fire Mapping

Volcano Monitoring

Remote Aerial Mapping

Oil Spill Tracking

Snow Pack Avalanche Monitoring

Ice Pack Monitoring

Poaching Patrol

e) Upscale Aerial’s employees will meet quarterly for the purpose of reviewing the existing 

UAS procedures as well as new technologies, laws and regulations on UAS usage. The 

committee will consist of Upscale Aerial’s personnel, clients and community leaders. The 

committee will follow the leadership of the community and will help present proposed 

policies, procedures and changes meeting the needs of City Councils, legal and community 

groups. Additionally, the UAS committee will solicit feedback prior to meetings referencing 

to research and education strategies and policy changes.

f) Upscale Aerial and its employees will operate strictly within the letter of the laws and 

regulations maintaining public safety, privacy and freedom from intrusion as well as the 

guidelines imposed in the grant of the 333 Exemption.

Definitions

COA (Certificate of Authorization) — Given by the FAA grants permission to fly within specific

boundaries and perimeters. Training flights cannot take place without UAS research and 
UAVSA Release 1.4 

U.S. Department of Transportation

Page 4

education mission critical personnel who will be the only people authorize to perform such 

training missions.

VO (Visual Observers) — VO’s are required by the FAA for the flights of UAS defined as a person 

who uses only his or her eyes to scan for traffic and inform the pilot of an unmanned aircraft (UA) 

when traffic is in the vicinity of the UA so that its pilot can avoid it. See additional definitions and 

aviation abbreviations on the FAA.gov website. 

PIC (Pilot in Command) — The pilot in command (PIC) of a UAS is the person who is 

ultimately responsible for its operation and safety during flight.

VFR (Visual Flight Rule) — VFR flight is based on the principle of “see and avoid.” The 

presumption made in establishing the basic VFR weather minimums is that aircraft flying at 

lower altitudes flight in an unobstructed visual flight path. 

Administration

1.1 Operations Manual

The policies and procedures contained in this manual are issued by authority of the Upscale Aerial

leadership. As such it is an official document of Upscale Aerial and is not intended to be allinclusive, but is to be used as a supplement to FAR’s, Federal Aviation Regulations, Aircraft 

Manufacturers' manuals, directives and approved flight manual guides.

This manual has been written to address Upscale Aerial’s available UAS safety and operations 

information as of the date published. Technology advancement in aerial equipment, personnel and 

operations changes over time drives Upscale Aerial’s management to systematically monitor, edit, 

organize and change critical parts of the manual and other safety and operations manuals and systems

to reduce UAS flight and operations risk of aircraft failures or loss of operations.

Given this, it is essential that this manual be continually updated as necessary. The entire manual will 

be reviewed, at a minimum, annually to assure it provides current and correct information. A copy of 

the manual (electronic and/or paper) will be issued to all Upscale Aerial personnel having UAS flight 

operations responsibilities.

1.2 Organization

a) The Upscale Aerial shall be comprised of those personnel approved in part by the Federal 

Aviation Administration and OH. Upscale Aerial’s UAS personnel include UAS PICs, 

VOs and other personnel assigned to UAS flight operations.

b) The Upscale Aerial administration is comprised of Upscale Aerial’s president, officers and 

personnel that have business and UAS safety and training knowledge.

1.3 Personnel

a) The UAS Flight Director is responsible for the overall direction and performance of 

Upscale Aerial’s fight operations.
UAVSA Release 1.4 

U.S. Department of Transportation

Page 5

b) The UAS Flight Director is responsible for the day to day supervision and management of 

Upscale Aerial flight operations and flight personnel.

c) UAS Flight Director

Responsibilities: 

i. Maintaining all training, flight and maintenance records for each UAS PIC and 

VO as well as individual airframes.

ii. Maintain contact with the FAA and regulations as they are published.

iii. Evaluate flight personnel based on mission type and need. 

iv. The UAS Flight Director must maintain a working knowledge and proficiency on all 

UAS operated by Upscale Aerial personnel. 

v. UAS PIC employees to be considered for selection as a UAS PIC instructor are

currently required to possess an FAA Sport pilot’s certification and a Class II FAA 

physical examination and or a current state driver’s license.

UAS PICs interacting with Air Traffic Control (ATC) shall have sufficient expertise to perform 

readily. UAS PICs must have an understanding of and comply with FAA and Military Regulations 

applicable to the airspace where the UAS will operate. 

A UAS PIC's primary duty is for the safe and effective operation of UAS in accordance with the 

manufacturers' approved flight manual and FAA regulations policies and procedures. UAS PICs 

must remain knowledgeable of all FAA regulations; UAS manufacturer's flight manual and 

bulletins and City and State UAS policy.

UAS Flight Director may temporarily remove any employees and personnel or UAS PIC from flight

status at any time for any reasons including; performance, proficiency, physical condition, etc. Should 

removal become necessary, the person will be notified verbally and in writing of the reason and the 

further action to be taken and expected duration of such removal.

UAS VOs Personnel to be considered for selection as a VO are not required to possess a Class II 

FAA certification (private pilots) or a Class II FAA physical examination. They will, however,

be required to hold a current valid a valid U.S. driver’s license issued by a state, the District of 

Columbia, Puerto Rico, a U.S. territory, a U.S. possession, or the Federal government.

 

a) VOs must have been provided with sufficient training to communicate clearly to the PIC any 

instructions required to stay clear of conflicting traffic. VOs will receive training on rules 

and responsibilities described in 14 CFR 91.111, Operating Near Other Aircraft, 14 CFR 

91.13, Right-of-Way Rules, cloud clearance, in-flight visibility, and the pilot controller 

glossary including standard ATC phraseology and communication. 

b) PICs and VOs must have in their possession a current 14 CFR 91.17, Alcohol or Drugs, 

test as applies to PICs and VOs.

c) A VO's primary duty is to see and avoid all other aircraft traffic, stay clear of all other 

building, structures and obstacles. 
UAVSA Release 1.4 

U.S. Department of Transportation

Page 6

d) A VO's secondary duty is to operate the UAS's equipment including cameras, sensors, 

radio communications as well as perform anything activities that may affect the UAS 

PIC's primary duty.

e) The UAS Flight Director shall maintain a file for each PIC and VO which shall include 

copies of FAA certifications, training records, etc. This file can be reviewed in accordance 

with current Federal policies and procedures.

1.4 Scheduling

a) To maintain a level of proficiency UAS personnel will be required as part of their continued 

participation to attend online training updates as they are made available. UAS personnel

training will be coordinated through the UAS Flight Director and announced in advance for 

scheduling purposes for participating personnel.

1.5 Miscellaneous

a) Requests for immediate UAS flight launch, support and assistance will be responded to 

by the Flight Director. Should the request involve an immediate threat to life, or property, an 

Upscale Aerial trained UAS PIC is authorized to accept or decline such request based on 

previously approved authorization or their flight and operations experience. Proper 

policy and procedure, as well as FAA regulations shall be followed when accepting

emergencies.

b) Complaints or inquiries regarding UAS operations shall be referred to Upscale Aerial’s Flight 

Director for immediate cure and accountability then referred to the Upscale Aerial president. 

2.1 Safety Policy

Upscale Aerial is committed to promoting a safe and healthy workplace, including:

a) Personnel will at all times protect and prevent damage to equipment, the environment and 

property.

b) Company culture of open reporting of all safety hazards or incidents.

c) The personnel will support all UAS safety training and awareness programs.

d) The Flight Director is trained in conducting regular reviews of safety policies, procedures 

and practices with all personnel.

e) The Flight Director continuously monitors the UAS community at large to, ensure that best 

safety practices are incorporated into the Upscale Aerial UAS flight operations.

f) It is the duty of every person to contribute to the goal of continued safe operations. This 

contribution may come in many forms and always includes operating in the safest manner 

practical and never taking unnecessary extreme risks.
UAVSA Release 1.4 

U.S. Department of Transportation

Page 7

g) Any safety hazards, whether procedural, operational or maintenance related should be 

identified if possible before an incident occurs. Any suggestions in the interest of safety 

should be made directly to the UAS Flight Director as soon as known.

If any UAS PICs, VOs or other personnel has knowledge of unsafe or dangerous acts committed by 

anyone, the UAS Flight Director is to be notified immediately so that corrective action(s) may be 

taken. Hazards requiring immediate attention will be brought to the attention of the Flight Director

verbally and without delay.

2.2 Operational Hazard and Occurrence Report (OHOR) and Investigations

Occurrences are unplanned safety related events, including accidents and incidents that could 

impact safety or become a hazard that may be cause of potential harm.

a) The OHOR concept provides a mechanism to report hazards and occurrences, real and 

perceived, to those responsible for Upscale Aerial and operations.

b) There is no specific format for the OHOR as the information provided is what is important, 

not the format and should be used without hesitation to report any anticipated, current, or 

experienced safety hazards, or occurrence. OHOR can be submitted anonymously to the 

Flight Director to get the matter proper attention.

c) Every hazard and/or occurrence that involves UAS will be investigated with the results and 

corrective action taken communicated to Upscale Aerial personnel. The investigation will 

be conducted by the Flight Director and Personnel under the direction of Upscale Aerial’s

officers or personnel who have the technical skill necessary to perform correct actions. 

d) UAS operational Hazards requiring immediate attention will be brought to the attention of 

the Flight Director, verbally, without delay firstly, then to the attention of OH.

e) ALL UPSCALE AERIAL PERSONNEL ARE AUTHORIZED TO TAKE IMMEDIATE 

ACTION TO CORRECT ANY POSSIBLE HAZARD OR HAZARDOUS CONDITION 

WHERE AN OPINION OR DELAY MAY RESULT IN AN ACCIDENT, INJURY OR 

DEATH. The Flight Director will be notified immediately ASAP in such situations.

2.3 The Upscale Aerial President, Flight Director, Safety Officer, PIC, VO and all 

personnel are all responsible for the following time of change, monthly, quarterly and 

yearly activities:

a) Ensuring that UAS flight operations personnel understand applicable regulatory requirements, 

standards and organizational safety policies and procedures. (M)

b) Observe and direct safety educational programs by monitoring all procedures. (Q)

c) Observe standards and best practices how they impact UAS operational safety. (M)

d) Communicate all reported safety related problems and the corrective action taken and the

proper procedures for handling that problem should be discussed and documented. (M)
UAVSA Release 1.4 

U.S. Department of Transportation

Page 8

e) All safety incidents should be circulated with pertinent safety information.(TOC)

f) All safety incidents should be circulated with emergency safety bulletins. (TOC)

g) Place any electronic copies of safety information or bulletins on Upscale Aerial’s UAS

website for personnel access. (TOC)

It is emphasized again that safety is the responsibility of ALL personnel.

2.3 Medical Factors

a) UAS PICs, VOs and participating personnel shall only deploy the UAS when rested and 

emotionally prepared for the tasks at hand.

b) Physical illness, exhaustion, emotional problems, etc., can seriously impair judgment, memory 

and alertness. The safest rule is not to act as a UAS PIC or VO when suffering from any of 

the above. PICs, VOs and participating personnel are expected to "stand down" when these 

problems could reasonably be expected to affect their ability to perform UAS flight 

operations.

c) A self-assessment of physical condition shall be made by all personnel before or during preflight activities.

d) Performance can be seriously hampered by prescription and over the counter drugs. The 

Flight Director will be advised anytime such drugs are being taken. If it is determined that 

the medication being taken could hamper a flight operations team member that person shall be 

prohibited from all flight operation exercises for a time period of no less than 48 hours.

e) No personnel shall act as a UAS PIC within eighteen hours after consumption of any 

alcoholic beverage, while under the influence of alcohol, or while consuming an alcohol 

concentration of 0.04% (FAR 91.17)

3. Training

3.1 Objective

The key to continued safe operations is by maintaining a professional level of competency. The 

first step in this process is establishing minimum qualifications and the second step involves 

training personnel, “employees” to acceptable levels of flight operations competency.

3.2 On-site Basic Instructors

a) FAA certified private pilots will be given instructor duties. Such duties can include 

developing training courses, provide full knowledge training and employee evaluation and 

documentation.

b) Duties for the training of new employees falls upon the UAS Flight Director or PIC that has

the most flight logged time, UAS equipment and operations knowledge. Instructors will be 

designated by the Flight Director.
UAVSA Release 1.4 

U.S. Department of Transportation

Page 9

3.3 Training Plans

a) All employees will have a UAS training plan on file that outlines training objectives. This 

training plan will be held in conjunction with an employees, personnel training file.

b) The Upscale Aerial approved training plan can be developed by the Upscale Aerial Flight 

Director, the education staff or outside 3rd parties.

c) All UAS deployments or exercises will be documented and count toward an employee, 

personnel’s time in operations training.

d) It is the employee, personal’s responsibility to verify their training file contains all 

pertinent information.

3.4 Initial Training

a) Upon acceptance by the Flight Director as the education source, the Flight Director shall 

review FAA UAS operations requirements at FAA.gov, review UAS flight, user and other 

manufactures guidelines and manuals and review Upscale Aerial’s 333 Exemption grant for 

UAS restrictions and directives.

b) The PIC and VO must have completed sufficient training to communicate to alerts, directives 

or instructions required to remain clear of conflicting traffic. This training at a minimum

shall include knowledge of the rules and responsibilities described in 14 CFR 91.111, 

Operating Near Other Aircraft; 14 CFR 91.113, Right-qt.-Way Rules: Except Water 

Operations; and 14 CFR 91.155, Bask VFR Weather Minimums; knowledge of air traffic and 

radio communications, including the use of approved ATC/pilot phraseology; and knowledge 

of appropriate sections of the Aeronautical Information Manual.

c) UAS PIC must enroll in (fixed wing) training to obtain their private or Sport pilot 

license/certificate if not already in possession.

d) UAS PICs who fail to successfully complete the initial Upscale Aerial Flight Director’s 

training program may be re-scheduled for additional UAS training.

e) After a PIC has received their FAA private or Sport pilot’s license but before a PIC can 

provide UAS training to employees, they must complete at least 8 hours of flight training 

with the Flight Director for proficiency of flight training exercises and airframe knowledge. 

This must be accomplished to demonstrate their ability and general knowledge of UAS.

3.5 Recurrent Training

a) Students who do not have any documented training or flight time within a span of 90 days 

will have to attend Upscale Aerial’s UAS update training proficiency programs.

b) Recurrent training is not limited to actual UAS flight skills only, it also includes 

knowledge of all pertinent UAS operations and aviation matters.
UAVSA Release 1.4 

U.S. Department of Transportation

Page 10

3.6 Miscellaneous

a) Depending on the nature of the training request, all efforts will be made to accommodate 

Upscale Aerial personnel.

b) All requests for UAS training shall be approved through the Flight Director and timekeeping 

during those training hours.

c) Students are encouraged to attend all UAS training opportunities and participate in FAA 

sponsored safety seminars.

d) Training shall be conducted at Upscale Aerial locations and follow the Flight Director’s 

flights provisions within the COA.

4.1 Call-out Operations Procedures

a) The Flight Director will contact the PIC and VO to meet at the fight and mission locations.

b) The PIC and flight operations personnel are responsible for transporting the UAS and the 

required equipment to the location and setup the base of operations.

c) Upon arriving at the requested location the UAS PIC will contact the Flight Director and 

receive a briefing on the training mission. 

d) The PIC will make an on location determination of the UAS, equipment and personnel

required to perform the requested mission safely within Upscale Aerial’s and the FAA 

policies and procedures.

e) If the PIC determines that the use of the UAS would violate safety measures, Upscale Aerial

policy or directives then the PIC will inform the Flight Director of the potential conflict 

along with recommendations for modifying the requested mission to conform to safety 

measures and Upscale Aerial’s policies and procedures. 

f) If this modification is a major change from the original approved mission, the PIC will 

contact the Flight Director for direction on how to proceed. 

g) Upon completion of the mission, the PIC will make a full report of the modified mission 

circumstances and their concerns and issues associated with the flight to the Flight 

Director.

h) PICs will have sole discretion for declaring safety, Upscale Aerial or FAA rules violations. 

i) If a PIC determines that a requested mission would violate Upscale Aerial or FAA rules 

or endanger personnel and civilians, then the PIC will respectfully inform the Flight 

Director of the reasons for refusing to operate the UAS. 

j) The PIC’s has the final and absolute authority to cancel or abandon a mission because of 

safety circumstances it is the decision of the PIC only.
UAVSA Release 1.4 

U.S. Department of Transportation

Page 11

k) If the PIC determines that the requested mission may potentially damage the UAS or its 

associated equipment the PIC will inform the Flight Director of their concerns and may or 

may not chose to cancel the mission. 

4.2 Flight Boundaries

Although there may be requests for UAS support outside the boundaries of mission, no person at any 

level in the chain of command has the authorization to authorize deployment outside of the COA. Any 

mission requests for such uses are restricted from flight until a new COA is submitted to the FAA and 

by the Flight Director and approved for such flight.

a) At no time shall UAS support be granted outside the flight plan or COA without the Flight 

Director first obtaining an emergency FAA- COA approval.

b) Information regarding flight boundaries can be found in the FAA- COA and the use of the

NAS National Airspace System.

c) Maximum mission altitude shall not ever, under any circumstances exceed 400' (AGL) per 

the FAA COA.

4.3 Minimum Personnel Requirements

Due to the nature of the Upscale Aerial UAS missions, the minimum personnel required for any

mission will be the UAS PIC and VO. Under no circumstances will a PIC attempt to complete a 

deployment or mission alone.

4.4 Personnel Responsibilities for Deployments

 “OPEN COMMUNCATIONS ACHIEVES SAFE OPERATIONS”

a) The UAS PIC

I. The PIC is directly responsible for safety and is the final authority over the actual 

mission operations of the UAS. 

II. UAS PICs have absolute authority to reject any missions based on personnel safety or 

violation of Upscale Aerial or FAA regulations. 

III. No one has the authority, regardless of their position, to order a PIC to conduct a

flight of any type when, in the opinion of the PIC, the mission poses risk to personnel 

or is in violation of Upscale Aerial or FAA regulations.

IV. PICs are responsible for compliance with this manual, Upscale Aerial policy and 

procedures and FAA regulations.

V. The PIC's primary duty during a mission is to operate the UAS safely and protect all and 

any ground personnel while accomplishing the goals of the mission.

VI. PICs shall avoid any and all obstacles that will lessen flight safety during the mission.
UAVSA Release 1.4 

U.S. Department of Transportation

Page 12

VII. PICs shall be responsive to the requests of the VO in order to accomplish the mission.

VIII. PICs shall be responsible for documentation of each mission updating flight logs and 

notating post flight UAS or equipment issues.

b) The UAS VO

I. VOs shall see-and-avoid any obstacle that will lessen safety during all missions.

II. VOs are responsible for the ground safety enforcement per-during and post mission.

III. Under rare and specific missions have high visibility, VOs shall operate any attached 

systems and accessories to the UAS such as cameras or sensor arrays. 

IV. A VOs primary duty during a mission is to have continuous eyes-on the UAS during 

all modes of operation allowing the PIC to maintain complete focus on the operation 

of the UAS.

V. VOs shall remain alert of suspicious persons or activities on the ground and coordinate 

response by informing the Flight Director and other security and or operations ground 

personnel.

VI. VOs shall provide verbal commands and monitor UAS flight position delivering radio 

flight safety updates as needed.

VII. VOs shall update and assist the PIC with safe operation alerts of the UAS mission as 

needed.

VIII. VOs shall be responsible for assisting the PIC with completing all documentation of 

each mission and the updating of flight logs and other notations.

c) Personal Equipment

I. PICs/VOs shall wear eye sun protection at all times when required while the UAS is 

in flight to improve their line of sight quality during a mission.

II. The Flight Director, PIC, VO and flight operations personnel should take necessary 

measures to deploy in a professional manner and assure that they are recognized via 

standard group colors.

III. PICs, VOs and personnel will take into consideration the current weather conditions 

when planning a mission and wear appropriate clothing to deploy comfortably.

IV. Use of additional personal radios or cellular phones during missions are not to be 

operated or in use during any flight operation unless being used as backup 

communications resources. (Use of personal radios or other electronic devices are

strictly prohibited during all flights.)
UAVSA Release 1.4 

U.S. Department of Transportation

Page 13

V. PICs, VOs and personnel should at all times take into consideration safe operation of 

the UAS when using radios or another communication electronic devices associated 

with flight operations or the mission. 

5.0 Pre-Flight/Post-Flight Actions

5.1 Inspections

a) PICs/VOs are both responsible for a thorough preflight inspection of the UAS and other 

important inspection operations with regards to UAS equipment.

b) Before and after each mission deployment the PIC, VO and flight operations personnel shall 

conduct a thorough inspection of the UAS in accordance with UAS instructions contained 

in the manufactures user's manual.

c) PIC, VO and flight operations personnel shall perform all pre-deployment operations needed 

such as UAS to radio calibration and of bench testing processes to help insure a safe mission 

when deployed. 

d) Any issues found that could place the flight or ground personnel, the UAS or systems and 

equipment in jeopardy of safe operations, shall be documented and resolved immediately 

prior to flight.

e) It has been recognized that the use of a checklist is a significant method to combat UAS 

accidents. A pre-flight checklist is contained at the Base Station and will be utilized prior to 

each flight.

f) Any system and or physical equipment issues that cannot be resolved through additional 

inspection and on-site testing may change the UAS’s airworthy and ready status. 

g) Any system and or physical equipment issues that may have an impact on safety of the 

mission will change the UAS’s airworthy and ready status to “Not Ready for Fight”. All 

deployment and pre-flight issues with personnel or equipment must be resolved before 

flight.

5.2 Weather

Before each deployment the Flight Director, PIC and or VO will ensure that he/she gathers 

enough information to make themselves familiar with the weather conditions existing throughout 

the area of deployment for the Flight Duration of the mission.

a) The PIC shall utilize FAA approved weather resources to obtain the latest and most current 

weather conditions.

b) An anemometer will be utilized at the mission location in order to better estimate the wind 

speed and determine if it is within the flight performance envelope of the UAS being 

deployed.
UAVSA Release 1.4 

U.S. Department of Transportation

Page 14

c) UAS PICs, VOs and flight operations personnel will use the Beaufort scale when making 

deployment decisions in regards to wind conditions. This scale can be located in the UAS 

manufacture's user's manual. If not visit: www.OHc.noaa.gov/faq/tornado/beaufort.html

d) The weather conditions reported for the operation shall be recorded in the flight log

pre and post flight.

e) The PIC shall ensure that the flights will occur within VFR weather requirements.

5.3 Planning

a) The PIC, VO and flight and ground personnel shall familiarize themselves with all 

available information concerning the UAS deployment including, but not limited to, the 

weather conditions, flight zone or area, hazards, and the mission goals.

b) PIC will ensure that the location for take-off and emergency landing is adequate for safe 

UAS deployment and recovery.

c) The take-off/landing location should be clearly marked and identifiable with electric lights, 

brightly colored short cones or by other appropriate methods.

d) The PIC will identify at least one emergency landing area pre-mission deployment and 

clearly mark and make all personnel aware of its location.

e) PICs will ensure that they are aware of their surroundings in the event that an emergency 

landing is necessary. This includes the ability to recover the UAS in encumbered areas.

5.4 Checklists

a) PICs shall utilize checklists to ensure the highest level of safety.

b) Prior to flight, the flight log shall be notated and other flight documents of record will be 

completed with important entries of data.

5.5 Maintenance

a) Although there are few parts on the UAS that need servicing, it is necessary that the 

manufacturer's maintenance schedule is followed and properly documented.

b) Any issues that arise during maintenance that cannot be resolved by routine methods shall be 

forwarded to the manufacturer for further technical support and repair.

5.6 Other 

a) UAS PICs/VOs will ensure that no items are attached to the UAS prior to flight that are 

not required for safe operation and to complete the mission goal.