MEMORANDUM TO: Dock e t EPA-HQ-OAR- 2009 -0 174 FROM: Gerri G. Garw ood, P.E. , EPNOARIOAQPS / S PPD D A TE: Ma y 7 , 20 1 5 SU BJECT: Summar y of W e binar fo r S tate , Loc a l, and Tribal Agenci es o n May 5, 201 5

On May 5 , 20 15 at 2:00 p.m. Ea s t e rn S tand a rd Time , the EPA hos ted a webinar for s tat e, local , and tribal agencies to provide inf ormation on the rec e ntl y pr oposed Electronic Rep o rtin g a nd Recordkeeping R equireme nt s for NS PS ru le m ak ing. A li s t of atten dees is included a s Attac hm en t A t o this memo. T he s lides f ro m the prese n tation are in c luded as Attac hment B to thi s me m o . Afte r the pr esentati o n , there was a question a nd answer sess ion. The EPA rem i nded the aud ien ce that o nl y cla ri fy in g questions cou ld b e answered

. The EPA res ponded to th e following quest ions:
• Wi ll the p resen tati o n b e ava il ab le o n-lin e? 

### o The EPA clarifi e d that a copy of th e presentation and a r ecording of the web in ar wou ld be mad e avai labl e at the ATW we b s ite under " Rul es and Impl e m e ntati o n " (http ://www . epa.gov/ ttn/ atw/eparules .h tml).
• Can yo u expla in th e int e raction of CEDRI w ith the £-Enterprise project? o T h e EPA clarifi e d that CEDRI h as been d eve lop e d as part of £-Enterprise, a collaborate effort betw ee n th e E P A and states throu gh th e E nvironmental Co un c iI of States ( ECO S). The EPA al so s tated that there was an integ ra t ed project team organized through ECOS to discu ss th e CEDRI data fl ow at th e time of develop ment.
• A ny pl ans/ tim e lin e t o expand e lec troni c r epo rting t o NES HAP/MACT rul es? o Th e E PA clar ifi e d that th e original intenti o n o f the electronic repo rtin g rul e was to cover a ll Part 60 , 6 1 , 63 , an d 65 subpa rt s, but due to time and resource co n s traints , th e rule cune ntl y on ly i nclude s Part 60 subparts. Howeve r , th e E PA s till inte nd s to cover Part 63 in an addit io n a l rul e makin g effor t and continues toinclude e l ec tronic reportin g o n an indi v idual subpa rt basis when the subparts are
o p e ned for oth e r reas o n s . • Do you know how many States are accepting CEDRI submittals rather than hard copy reports (w hich are s ubmitted to the S tate) ?


### o The E P A clarified that it docs not ha ve thi s in formation, although s tates h ave mentioned an int entio n to do so in th e future.

• Will th e r e be any way for a state re v i ewer to "t ag" facilitie s in CEDR I, so th at when a ny report by that facility i s s ubmitted we will be n o tified automatically?


### o T he EPA clar ilied that revi e wers cannot ta g certain faci li ties in CED RI , but that th e r ev iewe rs can se t notifi cat ions for p a rticular countie s and r e port types.

• A s a re g ul ato r , how d o you know when a rep o rt has been uploaded for a facility in yo ur jur is di c ti o n ? Are notification s sen t ? o T he EPA clarified that if a rev iewer re g isters with CEOR I , the rev i ewer will b e able to set type and frequenc y of notifi cation s . • Can you c larify whether th e r eport in g requi r e m e nt take effec t within 90 da ys of p romulgation of the rul e or whether it is 90 da ys once fonn s become ava il a ble ?

o The EPA clarified that if the CEDRI forms are complete by th e time the rule i s promu lgated , as is the agency 's inte nti on, then the rule i s effect ive 90 days from promulgatio n . H owe ve r , if a particular form doe s n o t ex ist at th e tim e that th e rul e i s promulgated, facilities h ave 90 days from th e time the form i s availabl e to
s tart complyin g w ith the e lec tron ic re p o rtin g prov is ion s for th at form.

• Will th e r e be a standard to raise th e e mission r es ults to I 00% of operating load. In ot her word s if a s tack test is run at 90 % and thu s th e res ults is 90% are result s ex trapolated to 100 %?
o The E PA clarified that it will not change an y of the data s ubmitted by the facility, and that revi ewers must h and le the se s ituations in th e same way that they handl e them now . • When a s tack te st is p e rf o rmed for multipl e purp oses (e.g. NS PS , permit r eq uireme nt s, Acid Rain , etc.) w ill s tates hav e access to the addit io nal inf o rm ation thro ugh CEDRI needed to determine co mplianc e w ith those rul es not NSPS ?

### o The EPA clarified that multiple rea so ns can be checked when completi n g a s tack te s t re port. If additional inform at ion is required, there is a separate upload area that can be u sed by th e facility. A t the end of the prese ntation , th e E PA enco ura ged th e audien ce to provide co mm e nt s o n the propo sed rule.

# Appendix A List of Attendees

### The follow ing are the log -in ID s record ed for th e webinar:

EPA/OAR! OAQPS Mike Ciolek Rick Cop land Deborah Elmo r e Gerri Garwood Angela Hackel Brad .J oh11S Theresa Low e Lori Tussey State and Local Agencies Guest Guest Guest Guest Guest Agata Mcintyre Alaska Air Quality Aliya Khan Alirez Khalilzadeh Amanda Horstmann Amanda Rodri guez Martinez Ana Perez

- Maryland Anthony Man so n (De laware) Anu J a in AQP Barbara Harwe ll Barry Ha lcrow Bradley Mill er Brenda Egg l eston Brend a Pomales Brian Hutchin s Carmen Pedra za Casey Huck Catherine Beahm C hri s Chris Kjellmark Chris Wood Christ ine Paul so n Dan May Danny Luong DAQ Dave Dave Morgan David Har r is DNREC Eleono ra Kats Elmer Casiano George Eckert Howard Beeson Isabel Navoa James M. Jones Janice Eas ley J anine J ason, MCAQ Jb J ohn McKie Jonathan Barker Jonathan Carney Jon Harwick Jorge Lopez Kale Walch Karen K ajiya

- Mills Ka r en Mongoven , NACAA Kdhe mw Kelly Poole Kendra Kerri Nicholas Ketan Bhandutia Kevin 

### KY Larry Brown Laura Laura N ikkei-Dum yahn Laurie Halvo rson Lisa Ehrhart Lisa Jones Luis S ie rra Marib e l Lopez Mary Douglas Mary Lchman-Sclunidt Matt Stanfield MDEQ Megan Hayes

- VADEQ Michae l H ern1senMichae l Klein Mitch Haimo v Moham ed Mstotts NCDAQ Ocir OKDEQ Patty Campbell Peter Park Phil Stiff Ppachec o R ay na Broadway Re becca Wiscovithc Reg i s- Pu e rto Rico Ri c k Bolfing Robert Rupesh Patel Russ Brichacek Sandra E tzel Santos O li varez S Blackburn Scott Po rte r - Pima County D EQ Sean H ackett Shibi Paul Sonja L ew i s S t

ephen Ours Th o m as M aza Tim Kunt z T o m T y l e r Tran Vo Rayna Broadway R eg ina Bi s h R e nae H e ld Re n ee Rhonda J e f f rie s Sand ra Etze l Scot Stinson Sherry T os ten son Tom Fitzgerald

- NMED T o m Valentour T. Thomp s on Virginia D EQ W an da Parnell Wa s hoe Co AQMD Will William Sarraf Zach Klotovich

# Section B Presentation

# Overview of the EPA’s Proposed Rule: Electronic Reporting and Recordkeeping Requirements for New Source Performance Standards (NSPS )
Gerri G. Garwood, P.E. OAR/OAQPS/SPPD/ Measurement Policy Group May 5, 2015

# Topics for Discussion

► 

# Overview of the Process ► 

# Where We Are Now ► 

# Information on the Rule ► 

# Benefits of E
- Reporting ► 

# Requests for Comment ► 

# Useful Websites

Please note: Because this rule is currently open for comment, the EPA is only allowed to answer clarifying questions. All comments should be submitted formally through one of the mechanisms described in the preamble of the proposed rule

# Overview of the Process

# CDX Central Data Exchange CEDRI Compliance and

Emissions Data Reporting Interface

Air Emission Reports, e.g. Excess Emission Reports (fillable form in CEDRI) Source Tests

and RATA (ERT upload) Compliance Status Reports

(pdf upload)

WebFIRE Database Public Access 

# Up to 60 Days Review by Delegated Agency

# Where are we now?

► 

# Electronic Reporting Tool (ERT) ► 

# Version 5 released last year, updated in January ► 

# 41 Test Methods ► 

# 3 Performance Specifications ► 

# Can extract data from tagged Excel spreadsheets 

# ► 

# Required ERT in Section 114 requests and about 2 dozen rules ► 

# CEDRI ► 

# Went live January 1, 2012 ► 

# Currently accepts ERT files ► 

# Currently accepts a limited number of other reports ► 

# Can create templates for reporting ► 

# Supports submission of multiple reports in one package

# More on CEDRI

► 

# Supports “roles” for users ► 

# Preparer ► 

# Certifier ► 

# Agency reviewer 

# ► 

# Preparers and certifiers must be registered for the same organization in order to share reports ► 

# Preparers and certifiers can each be linked to multiple organizations ► 

# Multiple preparers can be linked to one certifier ► 

# Can only see data for which the preparer and certifier match ► 

# Link with Facility Registry System (FRS) ► 

# Pre
- populate data ► 

# Generate a new FRS ID if needed 

# ► 

# Help is available: cedri@epa.gov

# How do I register?

► 

# Send a request for registration to cedri@epa.gov ► 

# Include this information in the email: ► 

# Name ► 

# Government email address ► 

# Phone number ► 

# S treet address 

# ► 

# Once registered, receive notifications of submitted reports ► 

# Can be for your whole state/local district or select counties ► 

# Can specify notification frequency

# WebFIRE
► 

# Public access site ► 

# Houses electronic reports ► 

# ~25 rules with e - reporting ► 

# >3000 submissions 

# ► 

# EPA’s online emissions factor repository ► 

# Recommended Procedures for Development of Emissions Factors (August 2013)

► 

# Test data reported with ERT via CEDRI ► 

# ERT assigns test rating to the report ► 

# Statistical procedures (MDL, outliers, combinations) ► 

# Letter grades changed to representativeness ► 

# Recently used in refinery emissions factors ► 

# Will be able to create user
- defined factors 

# ► 

# Notifications of submissions available

# Electronic Reporting and Recordkeeping Requirements for NSPS

# Basic Information

► 

# Proposal published March 20, 2015 ► 

# 60 day comment period ► 

# General Provisions and approximately 75 subparts ► 

# Applies to existing sources subject to the NSPS ► 

# Effective 90 days after promulgation ► 

# Only reporting format is different ► 

# No new data elements ► 

# No new reports ► 

# No new timeframes

# Delegated Agency Impacts

► 

# Reporting and recordkeeping unaffected ► 

# May choose to modify requirements to accept report through CEDRI in lieu of hard copies ► 

# Have full access to reports and associated data as soon as they are submitted ► 

# Does not require purchase of new software or hardware ► 

# Permit revisions ► 

# Title V operating permits will likely need revision ► 

# Area sources may also need permit revisions ► 

# Depending on timing, may be completed as part of a permit renewal ► 

# Likely a minor modification ► 

# May have other suitable mechanisms for revisions

# What’s in the rule?

► 

# Covers the following reports ► 

# Stack tests and CEMS Performance Evaluations ► 

# Summary Reports and Excess Emission Reports ► 

# Notification of Compliance Status Reports ► 

# Subpart Specific Reports 

# ► 

# Added 40 CFR 60.8(j) ► 

# NSPS that rely on the General Provisions not specifically amended ► 

# Changes for consistency ► 

# Where subpart
- specific reports require inclusion of stack test reports, replaced with identifying information:

► 

# Process unit ► 

# Pollutant tested ► 

# Date of test

# What’s in the rule?

► 

# Electronic reporting cannot be exempted in delegation agreements ► 

# Do not have to report to EPA regional office ► 

# Includes e
- records in lieu of paper records ► 

# Ultimately, each submission stored in two places ► 

# CROMERR COR is retained in CDX ► 

# Same file without the CROMERR COR available through WebFIRE 

# ► 

# Both WebFIRE and CDX: ► 

# Back up their files daily ► 

# Have dual back
- up systems

# The Processing Period

► 

# Time between submittal and public availability ► 

# 60 days for ERT reports ► 

# 30 days for other reports ► 

# EPA/delegated agency reviewers have access through CEDRI ► 

# Source may submit corrections ► 

# If changes are made prior to end of processing period, starts over ► 

# Only the corrected package will be available in WebFIRE ► 

# All versions of submitted reports remain part of the official record

# Other report formats

► 

# Plan to release XML schema for ERT ► 

# Plan to release XML schema for air emissions reports in CEDRI ► 

# Will not preapprove third party software ► 

# Third party software validated through CEDRI submittal ► 

# For CEDRI subpart
- specific reports, will be able to upload data instead of filling in the form ► 

# Development of a web
- based version of the ERT

# What if the forms aren’t ready?

► 

# Plan to have all fillable forms complete by promulgation ► 

# If CEDRI form not complete, sources continue submitting the way they do now ► 

# 90 days from the date of availability to commence electronic reporting ► 

# During 90 day period may report either hard copy or electronically ► 

# Notice will be sent out through the CHIEF Listserv ► 

# Notice of availability will be added to the CEDRI website

# What’s not included?

► 

# NSPS that do not require the submission of any of the reports in the rule ► 

# NSPS being addressed under separate rulemakings ► 

# Emission guidelines: ► 

# Prevent burden to delegated agencies ► 

# Will address as they are opened for other changes ► 

# Delegated agencies may choose to revise and submit state plans to incorporate proposed electronic reporting requirements ► 

# Plan to address electronic reporting in the Federal Plans that implement the emission guidelines

# Electronic Reporting Benefits

► 

# The EPA believes that the electronic submittal of the reports addressed in this proposed rulemaking: ► 

# Will increase the usefulness of the data contained in those reports ► 

# Is in keeping with current trends in data availability ► 

# Will further assist in the protection of public health and the environment ► 

# Ultimately results in less burden on the regulated community 

# ► 

# Universally considered to be faster, more efficient and more accurate for all parties once the initial systems have been established and start
- up costs completed

# Why does EPA want this data?

► 

# Emission factors revisions ► 

# Emission inventory improvement ► 

# MACT floor development ► 

# Risk and technology review ► 

# Control device assessment ► 

# Detection limit review

# Benefits to Air Agencies

► 

# Report standardization ► 

# Quicker reviews ► 

# Faster response to violations ► 

# More complete data ► 

# Imbedded QA checks ► 

# Software “search” options ► 

# Ability to download and analyze data in spreadsheets 

# ► 

# Federal repository ► 

# Includes data back
- up ► 

# Reduces hardcopy storage needs/costs 

# ► 

# Accessibility ► 

# Improved emissions factors/inventories ► 

# Reduced requests for information

# Benefits to Regulated Entities

► 

# Reduced data entry ► 

# Report standardization ► 

# Required elements outlined ► 

# Imbedded QA checks 

# ► 

# Minimize duplicative reporting ► 

# Improved emissions factors ► 

# Improved inventories ► 

# Section 114 requests ► 

# Decrease in number ► 

# Less extensive 

# ► 

# Maintenance and storage of paper records ► 

# Overall estimated savings: $ 300,000 per year

# Benefits to the Public

► 

# Improved inventories ► 

# Quicker reviews ► 

# Delegated agency compliance reviews ► 

# CAA
- required technology and risk reviews 

# ► 

# Accessibility

# Requests for Comments

► 

# Submission of data not already required ► 

# Creation of web
- based ERT ► 

# Lack of access to computers and the Internet ► 

# Electronic recordkeeping in lieu of paper ► 

# Impacts on small businesses ► 

# Comments from states, locals, and tribes ► 

# Long
- term emissions data/process data

# Websites of Interest

► 

# CDX http://www.epa.gov/cdx ► 

# ERT http :// www.epa.gov/ttn/chief/ert/index.html ► 

# CEDRI http :// www.epa.gov/ttn/chief/cedri/index.html ► 

# WebFIRE http ://cfpub.epa.gov/webfire/ ► 

# Emissions Factor Procedures http :// www.epa.gov/ttn/chief/efpac/procedures/index.html ► 

# CHIEF listserv http :// www.epa.gov/ttn/chief/listserv.html#chief

# Questions?

Reminder: Because this rule is currently open for comment, the EPA is only allowed to answer clarifying questions.

Gerri Garwood garwood.gerri@epa.gov 919
- 541
- 2406