CELD-MS

Engineer 

Pamphlet

750-1-1

Department of the Army

U.S. Army Corps of Engineers

Washington, DC 20314-1000

EP 750-1-1

30 November 1997

Maintenance of Supplies and Equipment

PROCEDURAL PAMPHLET FOR MATERIEL

MAINTENANCE POLICIES

Distribution Restriction Statement

Approved for public release; distribution is 

unlimited.

DEPARTMENT OF THE ARMY EP 750-1-1

U.S. Army Corps of Engineers

CELD-MS Washington, D.C. 20314-1000

Pamphlet

No. 750-1-1 30 November 1997

Maintenance of Supplies and Equipment

PROCEDURAL PAMPHLET

FOR

MATERIEL MAINTENANCE POLICIES

TABLE OF CONTENTS

 Subject Paragraph Page

CHAPTER 1 INTRODUCTION

Purpose ...........................................................1-1 1-1 

Applicability ........................................................... 1-2 1-1 

References ........................................................... 1-3 1-1

Distribution ........................................................... 1-4 1-1

Methods ........................................................... 1-3 1-1

Responsibilities ........................................................... 1-4 1-1

Explanation of Terms ........................................................... 1-5 1-4 

Types of Records ........................................................... 1-6 1-4

Exceptions ........................................................... 1-7 1-5

General Instruction ........................................................... 1-8 1-5

Form Requirements ........................................................... 1-9 1-6

CHAPTER 2 MAINTENANCE PLAN

Purpose ........................................................... 2-1 2-1

Applicability ........................................................... 2-2 2-1

General Information ........................................................... 2-3 2-1

CHAPTER 3 OPERATIONAL RECORDS

General ........................................................... 3-1 3-1

Equipment Operation ........................................................... 3-2 3-1

______________________________________________________________________________

This pamphlet supersedes EP 750-1-1, 29 December 1989

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Equipment Record Folders ........................................................... 3-3 3-1

Equipment Identification Cards ........................................................ 3-4 3-2

Equipment Lists ........................................................... 3-5 3-2

 

CHAPTER 4 MAINTENANCE RECORDS

General ...........................................................4-1 4-1

DA Form 2404 (Equipment Inspection/Maintenance Worksheet) 4-2 4-1

CHAPTER 5 OIL ANALYSIS PROGRAM (OAP)

General (Phase I) ........................................................... 5-1 5-1

Phase II Equipment ........................................................... 5-2 5-1

Phase III Equipment ........................................................... 5-3 5-1 

 

CHAPTER 6 EQUIPMENT HISTORICAL RECORDS

Objectives ........................................................... 6-1 6-1

Contents ........................................................... 6-1 6-1

CHAPTER 7 WATERCRAFT MAINTENANCE

Maintenance Of Watercraft and Amphibians ...................................... 7-1 7-1

Objective ........................................................... 7-2 7-1

General Maintenance Policies ........................................................... 7-3 7-1

CHAPTER 8 TEST, MEASUREMENT AND DIAGNOSTIC EQUIPMENT (TMDE)

Purpose ........................................................... 8-1 8-1

Applicability ........................................................... 8-2 8-1

General Information ........................................................... 8-3 8-1

CHAPTER 9 EQUIPMENT MANAGEMENT

Personal Property Usage ...........................................................9-1 9-1

Basis for Computations ........................................................... 9-2 9-1

Computing Use Percentages ........................................................... 9-3 9-2

Recording Maintenance Cost ........................................................... 9-4 9-3

Equipment Operational Rates ........................................................... 9-5 9-3

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APPENDICES Page

Appendix A - References ............................................................................. A-1

Appendix B - Sample Forms and Instructions ................................................... B-1

Appendix C - Maintenance Management Business Process .............................. C-1

Appendix D - Oil Analysis Requirements List .................................................. D-1

Appendix E - Oil Sampling Intervals ................................................................. E-1

Appendix F -Supplies Required For Oil Sampling Program ............................. F-1

Appendix G -Checklists For Watercraft Maintenance ....................................... G-1

Appendix H - Equipment Exempt From Usage Reporting in USACE .............. H-1

Appendix I - Acronyms .............................................................................. I-1

Appendix J - Glossary .............................................................................. J-1

LIST OF TABLES

Table 1-1 - Maintenance Responsibility Structure .......................................... 1-7

Table 1-2 - TMDE Support Activity Assignments in USACE ......................... 1-10

Table 1-3 - Oil Analysis Program Laboratory Assignments in USACE ........... 1-17

Table 1-4 - Equipment Usage Tracking List for USACE ................................. 1-21

Table 1-5 - Equipment Usage Standards in USACE ......................................... 1-26

LIST OF FIGURES

Figure B-1 DA Form 2401 ......................................... B-2

Figure B-2 Sample of DD Form 314 ......................................... B-5

Figure B-3 Sample of ENG Form 3662 ......................................... B-7

Figure B-4 Sample of DA Form 2408-9 ......................................... B-10

Figure B-5 DA Form 2409 ......................................... B-13

Figure B-6 Sample of DA Form 2404 (PMCS) ......................................... B-17

Figure B-7 Sample of DA Form 2404 (PMCS) ......................................... B-18

Figure B-8 Sample of DA Form 2404 (Periodic) ......................................... B-20

Figure B-9 Sample of DA Form 2404 (ECOD) ......................................... B-22

Figure B-10 Sample of DA Form 2026 ......................................... B-27

Figure B-11 DA Form 3254 ......................................... B-29

Figure B-12 DA Form 2408-20 ......................................... B-32

Figure B-13 DA Form 5823 ......................................... B-34

Figure B-14 Sample of DA Form 2407 ......................................... B-38

Figure B-15 Sample of SF 91 ......................................... B-39

Figure B-16 Sample of DD Form 518 ......................................... B-40

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Figure G-1 Vessel Maintenance Check List ............................................. G-2

Figure G-2 Drift Collection Vessel Monthly Maintenance Worksheet ......................... G-4

Figure G-3 Boat Operations Quarterly Self Inspection Report ...................................... G-9

Figure G-4 Drift Collection Vessel Preventative Maintenance Schedule ...................... G-10

Figure G-5 Equipment Job Order History ............................................... G-12

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CHAPTER 1

INTRODUCTION

1-1. Purpose. In general, this pamphlet describes the minimum procedures that are required to

manage and maintain personal property within USACE. Specifically, it describes the procedures

that are needed to implement the USACE maintenance policies and responsibilities defined in ER

750-1-1, as they apply to personal property acquired with Civil and Military funds. Existing

manual or automated maintenance management programs may be used to substitute for or replace

any method outlined in this pamphlet, as long as pertinent data is captured. This pamphlet also

describes the methods required to control and manage personal property and the maintenance

program.

1-2. Applicability. This pamphlet applies to all self-propelled, towed, or stationary self-powered

personal property, excluding equipment specified in ER 56-2-1 (Administrative Vehicle

Management, Civil Works). At the minimum, all equipment with an acquisition value criterion of

$5,000.00 or more, is subject to the full requirements and methods contained in this pamphlet. 

Individual equipment items that are used together and form a system valued at $5,000.00 or more

are also subject. Equipment with an acquisition value criterion less than $5,000.00 is not subject

to the full requirements and methods herein, but will be maintained in an operational mode.

1-3. References. (See list at Appendix A)

1-4. Distribution. Approved for public release, distribution is unlimited.

1-5. Methods. Methods will be established for the following:

 a. Scheduling maintenance, and recording completed maintenance actions.

 b. Tracking the condition, status, and operation of personal property.

 c. Gathering maintenance information for special studies and projects.

 d. Maintaining historical maintenance data.

 e. Collecting special maintenance information.

 

1-6. Responsibilities. 

 a. Commander, USACE:

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 (1) Provides command broad guidance for the Materiel Maintenance Program.

 (2) Emphasizes the importance of maintenance and ensures that all commanders are held

accountable for the conduct of maintenance operations.

 b. Director of Logistics, HQUSACE:

 (1) Develops concepts, policies, doctrine, and plans for personal property maintenance.

 (2) Develops and distributes implementing instructions and procedures to assist

commanders in complying with maintenance regulations.

 (3) Conducts periodic inspections and staff visits, as appropriate, to determine the adequacy

of command maintenance operations, to document deficiencies, and to recommend corrections.

 c. Each Activity Commander:

 (1) Provides local guidance to their Materiel Maintenance Management Program (MMMP).

 (2) Ensures that adequate resources are dedicated to the MMMP and that all maintenance

operations in the command are properly supervised. 

 (3) Appoints a qualified maintenance officer in writing that will oversee the MMMP, as a

primary duty.

 d. Chief, Logistics Management Office:

 (1) Implements HQUSACE guidance and standards and advises the USACE Commander of

major changes necessary to improve maintenance policies in the Corps.

 (2) Ensures compliance with materiel maintenance standards and the related logistics

performance standards.

 (3) Develops policies and procedures as necessary to implement the District MMMP. 

 (4) Assists supervisors in implementing MMMP policies and procedures.

 (5) Ensures that equipment disposal inspections are completed.

 e. Maintenance Officer: (See Table 1-1).

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 (1) Monitors the maintenance program and advises Chief of Logistics Management of

changes necessary to improve local maintenance policies and procedures.

 (2) Ensures that materiel maintenance standards are being complied with.

 (3) Assists local supervisors in implementing the policies and procedures for the materiel

maintenance program.

 (4) Is appointed in writing as the Test, Measurement, and Diagnostic Equipment (TMDE)

Coordinator and is responsible for developing a TMDE program to ensure compliance with the

maintenance plan, regulations, manuals, and bulletins so as to reinforce maintenance discipline. 

TMDE support activity assignments by USACE element, are listed in Table 1-2.

 (5) Is appointed in writing as the Oil Analysis Program (OAP) Monitor, who will:

 (a) Provide management guidance, technical supervision and assistance to activities

affiliated with the division, district, etc.

 (b) Ensure that all activities participate in an OAP program (Army OAP Laboratory

assignments by USACE element are listed in Table 1-3.

 (c ) Recommend systems for inclusion in the OAP and sampling intervals for systems.

 (6) Manages the activity’s warranty program to include all matters related to warranty claim

actions (WCA).

 (7) Is required to conduct annual site visits and prepare written evaluations and reviews the

Materiel Maintenance Program within the district. Annual evaluation will be sent through the

Chief, LMO, to the activity commander.

 (8) Develops and implements the district maintenance plan, performs annual reviews and

posts changes as needed.

 f. Maintenance Manager: (Refer to Table 1-1).

 (1) Identifies maintenance requirements and ensures that all scheduled and unscheduled

maintenance of all personal property is performed expeditiously and by the most economical

means.

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 (2) Oversees the functions of Maintenance Coordinators within their activity.

 (3) Prepares and implements the activity’s maintenance sub-plans.

 (4) Determines resources and personal property specific requirements.

 (5) Monitors personal property performance and evaluates the maintenance program.

 (6) Ensures all maintenance programs are executed.

 g. Maintenance Coordinator: ( Refer to Table 1-1)

 (1) Ensures that maintenance data are maintained and transferred to permanent records.

 (2) Is responsible for tracking and complying with warranty requirements.

 (3) Is responsible for dispatching functions.

 (4) Ensures that scheduled and unscheduled maintenance is performed.

 (5) Is responsible for upward reporting requirements through maintenance channels.

 (6) Is responsible for the maintenance of specific items of personal property or for groups of

personal property.

 (7) Receives Equipment Maintenance Checks and Services (EMCS) and determines if

personal property is operational and safe for use.

 (8) Maintains operator/usage records (equipment usage is covered in Chapter 9 and

important information is also contained in Tables 1-4 and 1-5.

1-5. Explanation of Terms. Words with special meanings for users of this pamphlet are explained

in the glossary.

1-6. Types of Records in this Pamphlet.

 a. Operational records. Operational records provide the information necessary to plan,

manage, and ensure optimum use of personal property. They are covered in Chapter 3 of this

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 b. Maintenance records. Maintenance records control maintenance schedules and services,

inspections, and repair workloads. These records are covered in Chapter 4 of this pamphlet.

 c. Oil Analysis Program. Technical information, instructions, and operating procedures for

non aeronautical personal property enrolled in the OAP are described in Chapter 5. Policies,

objectives, and responsibilities of the OAP are prescribed in Chapter 3 of ER 750-1-1.

 d. Equipment historical records. Historical records are permanent forms documenting the

receipt, operation, maintenance, transfer, and disposal of individual items of personal property.

Chapter 6 of this pamphlet covers historical records.

 e. Watercraft Records. Records for floating craft are covered in Chapter 7 of this

pamphlet.

1-7. Exceptions. Supplementation of this pamphlet is not authorized.

1-8. General Instructions.

 a. Information about forms and records, samples, details about their use and how they are

completed are found in Appendix B. Data required by the maintenance plan shall be captured on

the sample forms or through other methods. Unless the specific instructions for sample forms say

otherwise, the following rules apply:

 (1) Forms may be overprinted when the information is repeated each time the form is used

for a particular purpose.

 (2) Use sample forms and illustrations only as guides and leave unnecessary entries blank.

 (3) Disposition instructions are provided for sample forms. Forms may be retained beyond

specified use periods when local management requirements or special situations dictate.

1-9. Form Requirements.

 a. Forms and records provide a picture of the condition of equipment, its operation and

needs. The ultimate purpose of this information is to ensure the equipment is safe and ready to

perform its mission.
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 b. Operators, dispatchers, mechanics and supervisors have an equal stake in properly

maintaining the forms.

 c. Forms and records will not be redone, merely for neatness. Only remake historical forms

and records when the original is lost or so damaged that the information is no longer legible.























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CHAPTER 2

MAINTENANCE PLAN

2-1. Purpose. The Maintenance Plan formally describes the methods an activity uses to perform

its maintenance on personal property. The maintenance plan may be written so as to provide

flexibility at district level, and still ensure conformance with the objectives of ER 750-1-1.

2-2. Applicability. A maintenance plan and sub-plans should be written in enough detail to give

recently assigned personnel a firm grasp of how maintenance is to be accomplished in the activity.

 a. Maintenance plans within USACE may differ with organizational structures and

missions. Even so, the basic maintenance plan structure should be uniform throughout USACE.

 b. A maintenance plan must be thorough and concise to be of any practical value.

 c. Maintenance personnel at all levels must be familiar with the plan and the plan must be

followed by all personnel.

 d. All activities that perform maintenance are required to have a Maintenance Plan in

accordance with ER 750-1-1.

2-3. General Information. As a minimum, the following areas of the Maintenance Plan should be

addressed in detail:

 a. Maintenance related duties and responsibilities for key activity personnel.

 b. Procedures to be followed by personnel during scheduled operator level Preventive

Maintenance Checks and Services (PMCS) periods.

 c. Procedures to be followed by all personnel that have a role in activity level PMCS. 

(These are scheduled services).

 d. Procedures used to check out (dispatch) personal property in the activity.

 e. Procedures required to obtain a government equipment operator’s license.

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 f. Tool accountability and control procedures.

 g. Quality control procedures for maintenance actions and dispatching personal property.

 h. Calibrations of test, measurement, and diagnostic equipment (TMDE) and tools.

 I. Requirements of the Oil Analysis Program (OAP).

 j. Environmental considerations that include proper procedures for handling and disposing

of hazardous chemicals.

 k. Safety precautions and guidance associated with equipment maintenance.

 l. Publications.

 m. Repair Parts and shop security procedures and policy .

 n. Sub-plans, when needed for activity operational elements, will be included in an appendix

to the activity’s maintenance plan. 

 o. A Consolidated Equipment List, or a reference to where this information can be

found will be included in an appendix to the activity’s the maintenance plan.`

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 CHAPTER 3

OPERATIONAL RECORDS

3-1. General. This chapter describes the maintenance plan requirements for equipment

operations. Maintenance plans that meet these requirements satisfy ER 750-1-1.

3-2. Equipment Operation.

 a. Equipment usage. In order to facilitate decision making related to maintenance and life

cycle property management, and to properly allocate operating costs, each district shall describe

in its maintenance plan a method for tracking personal property usage. Use of ENG Form 3662 is

one means of satisfying this requirement (See Appendix B, Figure B-3).

 b. Equipment control. The activity maintenance plan shall describe a method to identify

the responsible party and the location of the personal property. Use of DA Form 2401 is one

means of satisfying this requirement (See example in Figure B-1.

 c. Checkout procedures. The activity maintenance plan shall describe the method to

inspect and ensure personal property is ready for service, to identify faults found, and to inform

the maintenance coordinator of inspection results. Use of DA Form 2404 is one means of

satisfying the requirement (See example in Appendix B, Figure B-6).

3-3. Equipment Record Folders.

 a. An equipment record folder will be maintained for each item of personal property

managed in accordance with the maintenance plan. Use of the Army Equipment Record Folder

(National Stock Number, 7510-00-889-3494), is one means of satisfying the requirement.

 b. The equipment record folder should be available each time an item of personal property

is operated and should contain the necessary forms required during operation, as specified in the

maintenance plan.

 c. The folder shall contain the following items:

 (1) Preventive maintenance checks and services checklist.

 (2) Accident report forms (using SF 91 and DD Form 518 is one way to satisfy this

requirement). Please refer to Appendix B, Figure B-15 and Figure B-16.

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 (3) Warranty information, if applicable.

 (4) An inspection report (for example, DA Form 2404, Appendix B, Figure B-6).

 (5) Usage record (for example, ENG Form 3662, Appendix B, Figure B-3).

3-4. Equipment Identification Cards (EIC)

 a. The EIC may be used to tie an equipment record folder to an item of personal property.

 b. The EIC is located on the outside of each equipment record folder. The information on

the card is used to identify the personal property and may be used to keep track of services due.

 c. The district maintenance plan will identify the EIC for local use, but DA Form 5823 is

suggested (See Appendix B, Figure. B-13). The EIC shall contain the following information: 

 (1) Name of the Maintenance Coordinator.

 (2) Bar code number.

 (3) Administrative number assigned locally for property identification or license tag number. 

 (4) Make and model.

 (5) Serial number.

 d. The maintenance plan may also specify recording the following information on the EIC: 

 (1) Next scheduled service and (or) lube date and the hours or miles when due (pencil

entry).

 (2) The date or hours the next OAP sample is due (pencil entry).

3-5. Equipment Lists.

 a. Purpose. To assist Maintenance Coordinators in managing and maintaining their personal

property and to help identify personal property for temporary reassignment during emergencies.

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 b. The equipment list will be maintained by all Maintenance Coordinators. Maintenance

Officers will also arrange to have their own access to a consolidated list. The activity’s property

book records is one source for this list. The consolidated list shall contain these items:

 (1) Equipment bar code number.

 (2) Equipment administrative number or license tag number.

 (3) Equipment description.

 (4) Name or position of the Maintenance Coordinator responsible for each item of personal

property.

 (5) Equipment location and organizational code, if applicable.

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CHAPTER 4

MAINTENANCE RECORDS

4-1. General.

 a. This chapter provides examples of maintenance forms. The information in this chapter is

only provided for those that chose to use it.

 b. The forms in this chapter help in scheduling, performing, recording, and managing 

maintenance actions on personal property.

 c. The forms record the result of inspections, tests, and completed maintenance actions. 

They link related supply and maintenance actions, and also show results of diagnostic checks.

4-2. DA Form 2404, Equipment Inspection/Maintenance Worksheet (Figure B-6 through B-9).

 a. Purpose. DA Form 2404 has two major purposes. This form is the central record for

managing and controlling maintenance as follows:

 

 (1) It is a record of faults found during an inspection. Faults to record include those found

during PMCS, maintenance activity inspections, diagnostic checks, and spot checks.

 (2) It shows faults and repairs required to restore damaged property and may serve as an

Estimated Cost of Damages (ECOD).

 b. Use. As stated, the DA Form 2404 is used by personnel performing inspections,

maintenance services, diagnostic checks, technical evaluations, and marine condition surveys on

watercraft.

 (1) It may be used to inspect an entire equipment system or all its components and (or)

subsystems that join to make up one equipment system. For example, a truck mounted crane may

use one form for the crane and one for the carrier.

 (2) A single form may be used to inspect several like items of personal property.

 (3) This form can be used as a temporary record of required and completed maintenance. In

this case show needed services until they are transferred to DD Form 314 (Figure B-2). When

property is inoperable, file a 2404 in the property's record folder to show the cause for this status.

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 (4) Operators may used this form to list problems that are fixed by replacing parts and those

the operator is unable to repair.

 (5) Activity maintenance personnel may use this form during periodic services to list faults

found and repair actions taken to fix them. When used to inspect several like items, the DA Form

2404 will list all deficiencies, shortcomings, and corrective action taken.

 (6) This may be used to record actions taken by maintenance personnel, to include

documenting repair parts ordered and recording maintenance that is deferred until the next

scheduled service.

 (7) It may be used on initial inspections by support or contract maintenance shops to list

faults. The initial inspection should be attached to the work order that will be given to the

mechanic. The DA Form 2404 will be used as the worksheet for correcting faults found and

reporting activity level faults not repaired. Results of maintenance actions will be entered on the

work order. For contract maintenance policy, see ER 750-1-1, paragraph 1-2.

 

 (8) It may also be used on final inspections by support or contract maintenance shops to list

faults found. Attach the final inspection to work order that will be given to the mechanic that will

correct final inspection faults.

 c. General Instructions.

 (1) The way some blocks and columns on the DA Form 2404 are filled in may vary with

use. Make sure to read the instructions that apply to your circumstances. When you need more

than one DA Form 2404 for inspection or service, print page number in the right side of the

form’s title block.

 (2) Information on the form should be current, correct, and easily understood by all.

 (3) A form used for PMCS on an item will be kept in the property’s record folder until all

actions are completed or no longer needed, or until a fault is found. (See Figure B-6). 

 (4) Parts on order or actions pending under anticipated not mission capable (ANMC) 

conditions may go on the inspection record with a diagonal status symbol.

 d. Disposition.

 (1) As mentioned, the DA Form 2404 will be kept in the equipment record folder or in a

protective cover until it is completed. If faults are found during operator PMCS, the form will be

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forwarded to the Maintenance Coordinator. The form is kept until uncorrected faults are moved

to other forms, or until all faults are fixed and the required data transferred to historical records.

 (a) Maintenance section leaders will review the DA Form 2404 prior to destruction to

ensure all corrective actions have been completed.

 (b) Faults that must be deferred or that cannot be fixed until a part is received, should be

reflected on DA Form 2404, showing the requisition number as action taken.

 (c ) Transfer faults that must be fixed at higher echelons to a work order and attach DA

Form 2404.

 (d) Status symbol “X” faults can go on DA Form 2404. When there is a NMC deficiency

on DA Form 2404, keep it until the deficiency has been repaired. This includes the form on

equipment sent to support maintenance. The form will be kept in the equipment record folder (or

some other local method) so that this personal property is not dispatched.

 (2) The DA Form 2404 used for scheduled services will be kept on file for quality control

until the next service is performed. All uncorrected faults will be moved to a new DA Form 2404

or work order and services will be recorded on the DD Form 314. Forms carrying an “X” status

will be kept until faults are corrected.

 (3) A form listing a fault that makes personal property inoperable, is kept until the item is

repaired and fully operational. Record non-operational time on the reverse side of DD Form 314.

 (4) Keep DA Forms 2404 that shows periodic service on personal property that does not

have historical records or a DD Form 314. Destroy the earlier form only after later periodic

service is done. Open faults at that time will go on the new DA Form 2404.

 (5) When this form is used to evaluate or technically inspect property, the form will stay with

the item until all maintenance is performed or the item is disposed of. A copy of the technical

inspection will go with an item sent to support maintenance or depot for repair or overhaul.

 (6) DA Form 2404 used for estimated cost of damage (ECOD) is handled as follows:

 (a) Two (2) copies will be attached to copy four (4) of the work order that requested the

ECOD. One copy will be returned with the work order that requests repair of the damage.

 (b) File the third copy with copy five (5) of the work order, at the supporting activity.

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CHAPTER 5

OIL ANALYSIS PROGRAM (OAP)

5-1. General. Phase I personal property is the military equipment defined in DA PAM 738-750,

Chapter 4, and is subject to the Army OAP. This publication also outlines sampling standards for

Phase I items. 

 a. Phase II equipment is to be enrolled in the Army OAP or a civilian program. Phase II

sampling standards will be established in the maintenance plan.

 b. On watercraft, auxiliary engines are those that are not used for propulsion.

 c. Gasoline engines and manual transmissions may not be enrolled in the AOAP.

 d. Automatic transmissions and hydraulics can only be enrolled in the AOAP if the personal

property’s engine is also enrolled.

5-2. Phase II Equipment. Property in this category must meet one of the following criteria:

 a. A diesel engine that has an oil capacity of 5 gallons or more.

 b. An automatic transmission or gearbox, when coupled with (a) above.

 c. Hydraulic system over 5 gallons (excluding brakes) when coupled with (a) above.

 d. All watercraft engines, main and auxiliary, meeting the criteria in (a) above.

5-3. Phase III Equipment. Real property that meets the criteria in Phase II above, may also be

enrolled in the Oil Analysis Program. However, enrollment is not mandatory. Examples are:

 a. Pumping Station (Diesel Engines)

 b. Hydropower (Diesel Engines)

 c. Dredges

 d. Mooring Barges

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CHAPTER 6

EQUIPMENT HISTORICAL RECORDS

6-1. Objectives.

 a. Historical records are permanent and are maintained on personal property to track

it’s maintenance history and to show the item’s life cycle operational and non operational

history.

 b. Historical records show trends and data that may used in gauging the economic

feasibility of repairing an item versus acquiring a replacement.

 c. These records should be consolidated and securely stored in a manner that helps

prevents their destruction, damage, or being misplaced.

 d. Historical records provide managers valuable information on personal property

usage, gains, losses, transfers, modifications, and on the OAP.

 e. The only reason that justifies remaking a replacement historical form, is when the

record has been lost or damaged so that the data is no longer legible.

 f. Historical records will are to be filled out in ink or typewritten, unless specifically

stated otherwise in instructions for the form.

6-2. Contents.

 a. A maintenance history jacket file should be maintained for each equipment item or

equipment system, as appropriate.

 b. The jacket file should contain such items as maintenance forms, purchase

documentation, applicable work orders, and vendor service reports and invoices.

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 CHAPTER 7 

WATERCRAFT MAINTENANCE

7-1. Maintenance of Watercraft and Amphibians.

 a. This chapter gives instructions that are specific to maintenance of USACE watercraft.

 (1) All watercraft are divided into the following three classes:

 (a) Class A watercraft are self-propelled and are at least 65 feet long.

 (b) Class B watercraft are self-propelled and are less than 65 feet.

 (c ) Class C watercraft include all floating property that is not self-propelled. Class C

watercraft are further divided into two classes:

 (1) Class C-1 includes those having berthing facilities and, or machinery on board. 

 (2) Class C-2 covers the remaining craft that have neither facilities or machinery on board.

7-2. Objective. The objective of watercraft maintenance is to promote fully capable watercraft

that are safe, reliable and seaworthy.

 a. In order to accomplish these objectives, maintenance tasks are distinctly organized so that

some are designated for accomplishment at wholesale level, while others are assigned to retail.

maintenance activities. The two categories of tasks are defined in ER 750-1-1.

 b. Actual maintenance tasks to be performed are listed in applicable maintenance manuals. 

7-3. General Maintenance Policies.

 a. Emergency repairs. When emergency watercraft repairs are required, but would be more

appropriate for accomplishment in dry dock, the required maintenance will be considered a

wholesale effort. When this condition exists, perform only those repairs required to correct the

emergency. When wholesale repairs are possible, the property must be removed from operation,

and then thoroughly repaired in dry dock, before being placed back in full time service.

 b. There are times when a watercraft maintenance problem will develop while deployed on

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an operational mission and normal corrective action is not possible. When this happens, the vessel

master should evaluate the situation, and decide on the best course of action consistent with

safety, the welfare of the crew and vessel, and mission accomplishment.

 c. On-Condition Cycle Maintenance (OCCM). All watercraft will undergo OCCM in

accordance with the intervals established in Table 4-1 of ER 750-1-1. In freshwater cases, the

dry dock schedule may be extended, when a waiver and justification is submitted to CECW-O for

approval. At a minimum, the following will be performed:

 (1) interior and exterior inspection of the hull to the deep load waterline, and

 (2) ultrasonic testing of the hull to the deep load waterline.

 d. Maintenance. The scope of work to be accomplished during OCCM will vary depending

on the condition of the watercraft, the vessel class, resource limitations and other factors. As a

minimum, the following maintenance and repair actions will be accomplished during OCCM when

indicated during the inspection.

 (1) Bottom cleaning and painting up to the deep load waterline.

 (2) All repairs below the deep load waterline that are identified during the dry-dock

inspection.

 (3) All other maintenance and (or) repairs identified by the marine or ship surveyor that are

required to effect a permanent change in the watercraft’s condition.

 e. Maintenance Reporting. Forms and records on watercraft and amphibians will be

completed as specified in the maintenance plan, DA Pam 738-750, TB 55-1900-205-24, and TB

55-1900-205-45/1.

 f. Dry Dock Schedules. Dry dock schedules for fresh water craft may be extended beyond

the intervals established in Table 4-1 of ER 750-1-1, when both of the following conditions are

met:

 (1) Inspections are performed on a systematic basis and supports an extended schedule.

 (2) Test data, such as hull ultrasonic tests, support extending intervals.

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CHAPTER 8

TEST, MEASUREMENT, AND DIAGNOSTIC EQUIPMENT (TMDE)

8-1. Purpose.

 a. This chapter explains the requirements necessary to manage and maintain calibration and

repair support for Test, Measurement, and Diagnostic Equipment (TMDE). It is intended to

provide general guidance.

 b. The following references provide general guidelines to personnel involved in the TMDE

program. They explain how the program works, what is required to make it work, and how to

ensure that calibration of applicable personal property is successfully and effectively

accomplished.

 (1) AR 750-43, Army TMDE Program.

 (2) TB 750-25, Army TMDE Calibration and Repair Support (CRS) Program. 

 (3) TB 43-180, Calibration and Repair Requirements for the Maintenance of Army Materiel.

8-2. Applicability. This chapter is applicable to all Corps of Engineer personnel that are

responsible to ensure that CRS is provided for the TMDE used in USACE. CRS is a vital link in

certifying the accuracy of the personal property used by Corps workers. 

8-3. General Information.

 a. Maintenance managers should identify all TMDE that requires CRS and should arrange for

the appropriate TMDE Support Activity to provide this service on property that is not supported

at activity level. Table 1-2 identifies these support providers, assigned to the U.S. Army TMDE

Activity (USATA).

 b. Repair support will normally be based on the concept that repairs should be performed by

the Table 1-2 element, listed as being responsible for CRS. 

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 CHAPTER 9 

EQUIPMENT MANAGEMENT

9-1. Personal Property Usage (Refer to Tables 1-4 and 1-5). Usage standards serve as a

yardstick that is valuable in measuring how effective we are in getting our money’s worth from

the resources we invest in equipment. Obviously, we want to get the most usage at the lowest

possible cost, while at the same time we are adequately staffed and equipped to complete all

assigned missions. Recording usage data and comparing our results with established corporate or

industry standards, gives our managers insight on ways we can improve our productivity and

efficiency. Historical property usage data allow us to make informed management decisions. 

 a. Minimum standard in days. Floating plant property identified in ER/EP 1130-2-500, will

be tracked in USACE, to determine if it meets the standard of 45 days minimum annual use. This

rule will also apply to all capitalized (in financial records) property that does not directly,

indirectly or logically fall into any of the other property categories listed in Table 1-5. The

miscellaneous category was created to ensure all applicable property will have an established

standard as a usage goal to attain. 

 b. Usage standards measured in percentages. Personal property not identified in ER 1130-

2-500, but is included in the Equipment Usage Tracking List, Table 1-4, should have usage

tracked, recorded and the usage history compared to the usage standard percentages listed in

Table 1-5, to determine if our equipment falls short, meets, or exceeds the applicable standard. 

 c. Exceptions. Property that meets the criteria in Appendix H, is exempt from usage

tracking requirements. These exceptions are also listed in Chapter 3, Section IV, of ER 700-1-1.

9-2. Basis for Computations. Usage standards are generally expressed in terms of hours, days, or

time used. The computations may be based on any consecutive twelve-months period and are

calculated as follows: 

 a. Workweek. Consist of a 40-hour workweek of four 10-hour days or five 8-hour days,

less Federal holiday. In other words, deduct 8 hours for each holiday in the reporting period.

 b. Operational hours. The base figures of 168 hours per month or 2016 hours per year are

used, less the non operation hours the equipment is in maintenance.

 c. Operational days. The base figure is the total workdays in a year less the days in

maintenance. A year has 251 workdays (365 minus 104 weekend days and 10 holidays = 251

days). Each month, subtract weekend days, holidays, and days in maintenance, from total days.

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 d. Other basis. A base figure may be developed locally for items that have usage expressed

in terms other than the above, for example, rounds fired, experiments conducted or miles of

operation.

9-3. Computing Use Percentages. Use percentages are computed as shown below. Workweek

percentages are computed as shown above in paragraph 9-2a . Computerized programs may use

2000 miles or 168 hours per month as appropriate, for prime shift periods. Hours in excess of this

amount will be allotted to extra shift operations.

 a. Determine the usage on equipment that is designated by USACE for tracking, using one

of the following formulas, as applicable:

 (1) To compute the use percentage for personal property with miles as the basis, multiply

the total miles used during the annual period by 100 and divide the product by the objective

mileage.

 (2) To compute the monthly use percentage for personal property with operational hours as

the basis, multiply the total hours used in a month by 100 and divide the product by operational

hours.

 (3) To compute the annual use percentage for personal property with operational hours as

the basis, multiply the total hours used in a year by 100 and divide the product by the number of 

operational hours in the annual period. Another method is to find the yearly average by adding

the monthly usage percentage for 12 consecutive months and divides the sum by 12.

 (4) To compute the monthly use percentage for personal property with operational days as

the basis, multiply the number of days the personal property is operated per month by 100 and

divide the product by the number of operational days in the month. 

 

 (5) To compute the annual use percentage for personal property with operational days as

the basis, multiply the number of days the personal property is operated per year by 100 and

divide the product by the number of operational days in the annual period.

 (6) Each month, usage data should be collected and recorded for each item of personal

property operated during the month, that meets the USACE criteria for tracking. ENG Form

3662 will be used for this purpose. The data should be retained for future use in making

equipment management decisions. ER 700-1-1, paragraph 3-26, explains a method for

consolidating monthly and quarterly usage data. An automation system may be used to capture

this data if available. 

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 b. Compute the usage percentages for other personal property by locally devised formulas

when days, hours, or miles are not an appropriate basis for usage. Show local formulas in the

periodic personal property usage and availability data reports, described in paragraph 3-26, of ER

700-1-1.

9-4. Recording Maintenance Costs for Parts and Labor. Chapter 5, of ER 750-1-1 explains the

importance of collecting, recording, and using historical maintenance cost information as part of

an equipment management program. USACE activities will document maintenance costs using

DA Form 2409, Equipment Maintenance Log. Section B, Maintenance Inspection Record,

pertains to preventive maintenance (PM) costs and Section C, Repair and Cost Record, is used

for repair costs. In each case, record entries for total parts, total labor, and for the sum these two

categories. Section D, will not be used in USACE.

9-5. Equipment Operational Rates. Equipment Operational Rates show the relationship between

up time and down time in percentages. This numerical relationship is also referred to as

operational availability and DoD has set equipment readiness goals or standards for Defense

activities to attain. Groups of personal property in USACE that have been designated as

readiness significant are listed below.

 a. In general terms, most USACE equipment may be grouped into categories as follows:

Construction and Engineering, Material Handling, Support, and Watercraft. The following types

of equipment will be tracked for operational rates:

 (1) Construction Equipment

 (2) Special Purpose Equipment

 (3) Material Handling Equipment

 (4) Watercraft/Amphibious

 (5) Support Equipment - Generators

 (6) Support Equipment - Air Compressors

 (7) Support Equipment - Pumps 

 (8) Support Equipment - Well Driller

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 b. Some end items may have subsystems (components) that affect the overall capability of

the item. When determining if the end item is mission capable (green), consider the effect that a

 non operational component would have on the ability of the end item to complete its assigned

mission. If the end item cannot complete the assigned mission due to a component failure, then

the end item should be reported as not mission capable (red). If the component failure does not

interfere with mission completion, the end item is considered mission capable (green).

 c. Operational Criteria. The command’s goal is to achieve equipment operational readiness

rates that are 85 per cent or higher. The following definitions are provided for your use:

 (1) Status Green refers to operational rates that are 85 per cent or higher.

 (2) Status Amber refers to rates that range between 75 and 84 per cent (inclusive).

 (3) Status Red refers to rates that are 74 per cent or lower.

 (4) Reporting Periods: 

 (a) 1st Qtr - 1 Oct. - 31 Dec. = 92 possible days.

 (b) 2nd Qtr - 1 Jan. - 31 Mar. = 90 possible days. (Add one day for a leap year)

 (c ) 3rd Qtr - 1 Apr. - 30 Jun. = 91 possible days.

 (e) 4th Qtr - 1 Jul. - 30 Sep. = 92 possible days.

 d. Equipment On-hand Quantity: The total quantity for each reportable item shown in Table

1-4, that the property book reflects as on-hand in the activity, on the last day of the reporting

period.

 e. Possible Days: The total number of days the equipment was on hand during the reporting

period (i.e., 1 item = 92 days, 2 items’ = 184 days in the 1st Qtr). Count from the property book

date of receipt to the end of the reporting period, to find possible days for recently received

property.

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 f. Non available Days: The number of days the personal property was not able to perform

its intended mission. If the property is not mission capable at the end of the normal work day, it is

considered non available the entire day. If the property is repaired prior to the end of the normal

work day, it is considered available for the entire day. 

 g. Available Days: The total possible days minus the Non available days.

 h. Operational Rate: The percentage of available days based on the possible days. Formula:

Total available days divided by the total possible days, multiplied by 100 equals the operational

rate, expressed as a percentage. Example: Available Days (100) = Operational

Rate Possible Days

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APPENDIX A

References (Required Publications)

AR 25-400-2 Modern Army Record Keeping System (MARKS)

DA PAM 738-750 Maintenance Management Update

TB 55-1900-205-24 Watercraft Information and Reporting Systems

TB 55-1900-205-41/1. Guide to Army Watercraft Survey Inspection

TB 750-651 Use of Antifreeze Solutions

ER 56-2-1 Administrative Vehicle Management

ER 700-1-1 USACE Supply Policies and Procedures

ER 750-1-1 Materiel Maintenance Policies

ER 1130-2-500 Project Operation (Work Management Policy)

EP 1130-2-500 Project Operation (Work Management Guidance and Procedure)

RELATED PUBLICATIONS

AR 385-10 The Army Safety Program

AR 750-43 Test, Measurement And Diagnostic Equipment

EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Manual

FM 21-305 Manual for Wheel Vehicle Driver

TM 9-243 Use and Care of Hand Tools

TM 9-6140-200-14 Battery Maintenance

TB 43-180 Calibrations and Repair Requirements of Army Materiel 

TB 750-25 Maintenance of Supplies and Equipment: Army Test, 

 Measurement, and Diagnostic 

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APPENDIX B

SAMPLES FORMS (and Instructions)

 

DA Form 2401 Organizational Control Record for Equipment

DD Form 314 Preventive Maintenance Schedule and Record

ENG Form 3662 Administrative Vehicle Operational Record

DA Form 2408-9 Equipment Control Record

DA Form 2409 Equipment Maintenance Log: Consolidated

DA Form 2404 Equipment Inspection/Maintenance Worksheet

DD Form 2026 Oil analysis Request

DA Form 3254-R Oil Analysis Recommendation and Feedback 

DA Form 2408-20 Oil Analysis Log

DA Form 5823 Equipment Identification Card

DA Form 2407 Maintenance Request

SF 91 Motor Vehicle Accident Report 

DD Form 518 Accident Identification Card

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Instructions for completing DA Form 2401, Organizational Control Record for Equipment

(Completion instruction are listed by block or column number or title (See sample, Figure B-1).

Date and Page No. Self explanatory.

Dispatcher. Signature of the dispatcher.

(a) Official User. Print the name of the person or activity authorized to use the equipment.

(b) Reporting Point. Enter equipment location at the beginning of the usage cycle.

(c ) Phone Ext. Number. Enter a phone number for a supervisor at the using activity.

(d), (e) and (f). Self explanatory.

(g) Unit Identification Number. Enter vehicle administrative number or license plate number.

(h) Type of Equipment. Enter type or model of equipment.

(I) Registration Number. Enter bar code number of the equipment.

(j) Operator's Name and Grade, . Self explanatory.

(k) and (l). Self explanatory.

(m) Remarks: Enter remarks, such as an extended usage cycle, date equipment returned or

towed equipment with a prime mover.

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Instructions for Completing DD Form 314, Preventive Maintenance Schedule and Record.

Instruction are listed by block or column number or title (sample shown in Figure B-2).

Enter the current year’s last 2 digits in the shaded box at the upper or lower left of the card.

REGISTRATION NUMBER: Enter the bar code number and serial number by drawing a

horizontal line across the box to separate the numbers.

ADMINISTRATION NUMBER: Enter the license tag or locally assigned administrative 

number.

NOMENCLATURE: Enter the appropriate nomenclature of the equipment or vehicle.

MODEL: Enter the model or type.

ASSIGNED TO: Enter the activity name.

REMARKS:

 

 (a) In pencil, annotate any maintenance information that will be needed in the future or on the

replacement form for the next year. This information may include service symbols, dates for

current and next year, and warranty information.

 (b) Antifreeze entries for equipment under warranty or using commercial or arctic antifreeze.

 (c ) Record cooling systems antifreeze protection level in degrees. (TB 750-651) 

 

DATE BLOCKS: Indicate services scheduled in pencil entries and services completed with ink.

DATE RECEIVED and RECEIVED FROM: Leave blank or use as needed locally.

DISPOSITION: Leave blank or use as needed for local information.

B-5

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 Instructions for completing ENG Form 3662, Administrative Vehicle Operational Record

(Completion instruction are listed by block or column number or title (sample shown in Figure

B-3)

(1) REPORT PERIOD. Enter the date the form is initiated. After the form is complete, enter

the date to the right of the start date. (Example: 15 Feb. 95 --- 15 Mar. 95)

(2) NOMENCLATURE. Enter the equipment end item nomenclature/type and model.

(3) VEHICLE REPORTING. Leave blank [also leave (3b) blank “Group”]. 

(3a) CODE. Enter the appropriate end item code.

(4) TAG/REGISTRATION NO. Enter the registration or administrative and Bar Code

number.

(5) ACTIVITY. Self explanatory. 

(6) START MILEAGE. Self explanatory ( use hour meter readings when appropriate).

(7) RENTAL RATE. Used for PRIP equipment only.

(8) SIGNATURE OF DISPATCHER. 

(a) DATE. Enter the date of vehicle/equipment use. A separate line (columns a thru I) is to be

completed daily on extended dispatches.

(b) NAME OF DRIVER. Enter the full name of the equipment operator.

(c), (d), (e) and (f). Self explanatory (beginning and return times and mileage or hours).

(g) and (h). Self explanatory ( total miles traveled or hours used.

(I) LOAD WT/NO. OF PASS. Not used, unless required locally or the item is a motor vehicle.

(j) PROJECT NUMBER. Enter the appropriate cost code as required.

(k) and (l). Self explanatory (enter gallons of fuel or quarts of oil added). 

B-7

 

EP 750-1-1

30 Nov 97

Instructions to complete DA Form 2408-9, Equipment Control Record (Overhaul Report)

(Completion instruction listed by block or column number or title (sample shown in Figure B-4)

Control Number Block. Will contain a six character control number.

(1) Organization. Enter the name of the activity performing the overhaul.

(2) Location. Enter the location and zip code or APO of the activity in block 1.

(3) Unit Identification Code. You will enter the UIC of the activity in block 1. Will not be

blank. Do not use the 6 position DODAAC.

(4) Utilization Code. Leave blank.

(5) Vehicle Use Code. Enter USACE.

(6) Nomenclature. Enter the equipment name (noun).

(7) Model. Enter the model of the equipment.

(8) National Stock Number. Will contain the NSN of the item, if applicable, as a minimum enter

the Federal Stock Class (FSC).

(9) Serial Number. Enter the complete serial number, listing all characters, to include any

preprinted suffix and (or ) prefix. The Overhaul Report control number should be entered when

the item does not have a serial number. For watercraft, enter the hull number.

(10) Registration Number. Enter the assigned registration number . For watercraft, if no

registration number has been assigned, enter the hull number.

(11) Year of Manufacture. This field has 4 alpha/numeric characters. The first character is the

number of times the equipment has undergone overhaul (1=first time, 2= second, etc.). The next

character is the letter “H”, and will be used to designate overhaul actions. The last places will

reflect the year the action is performed. An item first overhauled in 1990 would be shown as 

“1H90” and the same item overhauled in 1997, would be shown as “2H97”.

(12) through (16). Leave blank.

B-9
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30 Nov 97

Instructions for completing DA Form 2408-9, Overhaul Report, (continued).

(17) Report Code. Enter the letter “V” on line (f) . This is used to show that the item was

overhauled at an Army or contractor’s facility.

(18) Usage. Enter the cumulative mileage or hour meter reading taken just prior to this overhaul

action. Insert an “M” in front of the numerals to indicate miles operated, or “K” for kilometers. 

If the mileage or hour meter is not reset to “zero” during this overhaul, be sure to record current

mileage or hours in block 21 on the equipment log book copy of DA Form 2408-9.

(19) and (20). Leave blank.

(21) Remarks. When equipment is overhauled at an Army facility, they will annotate the

Permanent Log Book copy: “Overhauled (month and year)” followed by the name of the facility. 

If this equipment has a DA Form 2408-8, this data will be in block “17" of that form.

(22) Inspector’s Signature. Leave blank.

(23) Julian Date. Enter the Julian for the report’s preparation date.

B-10

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Instructions for completing DA Form 2409, Equipment Maintenance Log, Consolidated. 

(Completion instructions are listed by block or column number or title (See Figure B-5).

Section A - General. (1) Stock Number. Enter finance and accounting Expense Work Code. 

(2) Model Number. Enter the model number of the item. Enter “NONE” in this field if the

equipment has no model number. Enter the hull design number for watercraft.

(3) Serial Number. Enter the serial number of the item or hull design number for

watercraft.

(4) Location. Enter the actual equipment location, in pencil.

(5) Frequency of Maintenance Inspection. Enter the type or frequency (interval) of the

maintenance inspection (weekly, monthly, semiannual, etc.).

(6) Nomenclature. Enter the equipment name (noun). Also enter “(N)” for new or “(U)” for

used, as needed to reflect the status of the equipment when it was first obtained.

(7) Expected Useful Life. Enter if known. This information is found in some equipment pubs. 

If expected life is not known, put “UNK” in this block.

(8) Expected Date of Retirement. Enter the calendar date the item is expected to be taken out

of service. To estimate this date, add the life expectancy in block 7 to the date in block 11 ( “date

put in service”). Enter “UNK” when this data cannot be determined.

(9) Technical References. Enter the number for each technical publication that governs the item. 

Also enter “the equipment bar code number”.

(10) Manufacturer. Enter the item’s manufacturer or “UNK”, if this data is not known.

(11) Date Put in Service. Enter the calendar date the item was accepted into inventory. If

unknown, estimate and insert the prefix “EST” before the entry.

(12) Unit Cost. Enter the current cost of replacing the item.

Section B - Maintenance Inspection Record

B-12
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30 Nov 97

Instructions for completing DA Form 2409, Equipment Maintenance Log, Consolidated

(continued). 

(a) Date. Enter the day, month, and the year of the completed maintenance action (scheduled

maintenance inspection, load test, service or etc.).

(b) Initials. Enter the initials of the person completing the maintenance action.

(c ) Remarks. (See narrative on recording maintenance costs in paragraph 9-4).

Section C - Repair and Cost Record

(a) Date. Enter the calendar date the repair work was finished. Also enter the completion date

for safety recall work.

(b) Work Order Number. Enter the maintenance request or work order number if one was

used. Also enter the safety recall number when appropriate.

(c ) Nature of Repair. Briefly describe the repair work or safety recall action. 

(d) Man-Hours. Sum all man-hours used to complete the maintenance action, round the total to

the nearest tenth hour, and enter in this block.

(e) Remarks (Costs). Fill in columns e, f, and g with appropriate entries for parts, labor and

total. Do not include costs for common hardware, items from cannibalization points, and etc., in

the column e entry for parts. 

B-13


EP 750-1-1

30 Nov 97

Instructions for completing DA Form 2404, Equipment Inspection/Maintenance Worksheet

used for operator PMCS/EMCS

(Completion instruction are listed by block or column number or title (See examples in Figure

B-6 and Figure B-7).

(1) ORGANIZATION. Enter the name of the equipment owning activity.

(2) NOMENCLATURE/MODEL. Self explanatory. 

(3) REGISTRATION/SERIAL. Enter the serial, registration, or assigned bar code number of

the equipment. For watercraft enter the hull number. The locally assigned administrative

number of the equipment or license tag number may be entered on the top right of form as

shown in Figure B-7. The appropriate funding account code may be entered on the top left as

also shown. If the form is completed for more than one item, leave blank.

(4) MILES and HOURS. When a deficiency or a shortcoming is found enter the miles or

kilometers on the equipment’s odometer at the end of the day’s dispatch or operation. Round to

the nearest mile or kilometer and enter the letter “K” before if the reading is in kilometers. Leave 

blank if the item does not have an odometer or if no faults are found. Also leave Rounds Fired

and Hot Starts blank.

(5) and (6). Self explanatory (enter “PMCS, EMCS, Annual, ECOD, etc.”, as appropriate).

(7) TM NUMBER AND TM DATE. Self explanatory ( space is provided in case more than

one TM governs an item. 

(8) SIGNATURE. When a deficiency or shortcoming is found, the operator or supervisor signs

and enters their rank. A signature in this block keeps the form from being used past current

dispatch. Leave the “Time” entry blank unless a use is specified locally. 

(9) SIGNATURE. The maintenance supervisor or the commander’s designated representative

will sign this field when corrective action is taken. Again, leave the “Time” entry blank unless a

local use is specified.

(10) through (10e). Self explanatory except as noted. Leave Man hours Required blank unless

a local use is designated. The same form may be used for more than one day. If no faults are

found during PMCS before operations checks, enter the date in column “c”.

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Instructions for completing DA Form 2404, Equipment Inspection and Maintenance

Worksheet used for operator PMCS/EMCS (continued)

If faults are found during or after operation, initial in column “e”. When faults are not found, the

same form can be used several days, even if it is also used for concurrent PMCS inspections, i.e.,

W/M (weekly/monthly). Just place the first letter of the type of PMCS performed (“W” or “M”)

in the column d, beside that day’s date in column “c”.

COLUMN a. TM Item No. Enter the PMCS item number for the fault listed in column c. If

the PMCS has no item number, list the TM page, paragraph, or sequence number. Circle the

number if the fault is listed in the “Equipment is not ready/available if” column or “Not

Mission Capable if”column of the publication. If the PMCS has no ready /available or not

mission capable column, circle the TM item number, page, or paragraph number of any fault that

makes the equipment NMC. TM or other publication sections other than PMCS may be required

for safety faults or local dispatching. For example, AR 385-55 lists safety checks that may not be

in the PMCS. These faults will not count as NMC unless they are in the PMCS “not ready” or

“not mission capable” column. You will list them, however, whenever you find a problem with

one of them. For those faults not covered by the PMCS, leave this column blank.

COLUMN b. STATUS. Faults and deficiency status symbols are preprinted on the form.

COLUMN c. DEFICIENCIES. Do not enter faults on DA Form 2404 that can be repaired

right away. Fix them and then continue the PMCS to see if others exist. If so, briefly describe

here skipping one or two lines between faults. The blank space gives the maintenance activity

room to note actions they take. When more than one TM covers the equipment, draw a line

under the last entry for one TM. Under the line, write the TM number of the manual you will use

next. Complete the PMCS, list uncorrected faults and submit the form maintenance supervisor. 

When using one form for several equipment items, enter the serial or administrative number of the

item with the fault and enter the fault on the following line. Whenever faults not covered by the

PMCS are listed, add this data (i.e., SOP or AR 385-55).

COLUMNS (d) and (e). CORRECTIVE ACTION and INITIALS. Explain corrective

actions taken. Mechanics enter their initials in column “d” of the last line for each corrected fault. 

The maintenance supervisor will review corrected faults and decide what action is needed to clear

remaining faults. A quality control inspector or his (her) designee will check all corrected status

symbol “X” faults. The inspector then initials the status symbol.

Note: Form 2404 has a second page (see Figure B-9). It may be used as a continuation of page

one and consists only of columns a through e.

B-17


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Instructions for completing DA Form 2404, Equipment Inspection/ Maintenance

Worksheet, performing scheduled services (Quarterly, Semi Annual and Annual).

(Completion instruction are listed by block or column number or title (See sample, Figure B-8).

(1) through (5). These fields are completed in the same manner as stated above in the

instructions for completing the DA Form 2404 for PMCS/EMCS.

(6) TYPE INSPECTION. Self explanatory (enter “type of service or inspection to be done,

such as lubrication, monthly, quarterly, semiannual, annual, etc.). When doing more than one

inspection or service at the same time, put the service symbol in block 6 (L/S, etc.).

(7) through (10c). These fields are completed in the same manner as stated above in the

instructions for completing the DA Form 2404 for PMCS/EMCS.

(10d). CORRECTIVE ACTION. Explain corrective action taken. For equipment needing a

DA Form 2409, note repair work done and parts replaced. Put that information on the DA Form

2409. Print “DA Form 2409" in column d for those items. If parts are needed, the part’s clerk

will order them and enter the document numbers.

Faults that need support maintenance will go on a DA Form 2407. Print “DA Form 2407 (SPT)

in column d.

The commander’s designated representative will decide what maintenance can be delayed. Faults

that do not affect the operation of the equipment and the operator’s safety can be deferred when

support is backed up and cannot get to the equipment right away, the needed repair part is not on

hand, or other reasons at the commander’s discretion.

Faults that the commander’s designated representative decides to defer go on the DA Form

2408-14. Print “DA Form 2408-14" in column d for those items.

COLUMN e. INITIAL WHEN CORRECTED.

 a. The person taking the action of transferring the information initials other entries.

 b. The initials will go on the last line of the entry.

 c. For quality control, the inspector or commander’s designated representative will check all

corrected status symbol “X” faults to ensure proper repairs have been completed. If properly

repaired, the inspector or the commander’s designated representative will initial status symbol.

B-20

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Instructions for completing DA Form 2404, Equipment Inspection/ Maintenance

Worksheet performing scheduled services, (ECOD).

(Completion instruction are listed by block or column number or title (See example, Figure B-9).

(1) through (5). These fields are completed in the same manner as stated above in the

instructions for completing the DA Form 2404 for PMCS/EMCS.

(6) TYPE INSPECTION. Self explanatory (enter “ECOD”).

(7) through (9b). These fields are completed in the same manner as stated above in the

instructions for completing the DA Form 2404 for PMCS/EMCS.

(10) MAN-HOURS. Leave blank or use as needed locally.

Note: In columns a, b, c, d, and e, enter required information as instructed in the following

steps. If additional space is required, use an additional DA Form 2404.

Enter “Step 1” and print “Technical Inspection” (See Figure B-9).

Column a. TM Item Number. Enter the fault number.

Column b. Status. Enter the status symbol that applies to the fault.

Column c. Deficiencies and shortcomings. Enter each fault detected during the technical

inspection that requires repair or replacement to restore equipment serviceability.

Column d. Corrective Action. Enter the maintenance action (repair or replace) required to

correct the fault entered in column c.

Column e. Initial When Corrected. Entered the man-hours required to correct the fault

identified in column c.

Enter Step “2.” Print “Date of Manufacture”: followed by the manufacture date shown on the

equipment data plate or the date entered in block 11 of the item’s DA Form 2408-9. 

Enter Step “3.” Print “Time Since New”: followed by the cumulative miles, kilometers or hours

on the equipment.

B-22
EP 750-1-1

30 Nov 97

Instructions for completing DA Form 2404, Equipment Inspection/ Maintenance

Worksheet performing scheduled services, (ECOD) Continued.

Enter Step “4.” If an outstanding modification work order has not been applied to the

equipment, print “Outstanding Modification Work Orders.” List all applicable modifications that

have not been accomplished. Next to each modification, enter the man-hours to apply the MWO.

Enter step “5.” Print “Total Man-hours to Repair” followed by the estimated man-hours

required to restore the equipment serviceability.

Enter step “6.” Print “Total Man-hour Cost.” In column d, enter total hours required to do the

repair multiplied by the current local labor rate. In column e, enter total dollar cost.

Enter Step “7." Enter “Maintenance Expenditure Limits” followed by the applicable Technical

Bulletin (TB).

Enter Step “8.” Print “Repair Cost Factor” followed by the percentage and dollar factors, if

cited in the TB listed in step 7.

Enter Step “9.” Print “Required Replacement Parts” followed by a listing of the parts (NSN,

noun, quantity ., and cost) required to replace/repair the item.

Enter Step “10.” Print “Total Cost of Replacement Parts” followed in column e by the total cost

of required replacement parts (total from step 9).

Enter step “11.” Print “Total Cost of Repairs” followed by the total of Step 6 and Step 10

entries. Enter total column e. 

B-23


EP 750-1-1

30 Nov 97

Instructions for completing DD Form 2026 Oil Analysis Request.

(Completion instruction are listed by block or column number or title (See example in Figure

B-10).

(1) To Oil Analysis Lab: Enter the name of your supporting laboratory.

(2) From Major Command: Operating activity. Enter your major USACE Command,

operating activity designation, address, UIC, and telephone number.

(3) Equipment Model/Approved Parts List (APL): Enter nomenclature and model number of

the component, for example, Engine, D339TA, and Hydraulic System.

(4) Equipment Serial No: Enter the serial number of the engine or of components the oil is

from. On watercraft and in other cases where power is supplied by more than one engine, the

suffix may become a very important portion of the serial number. For example, the suffix may be

used to distinguish between “left side mounted” and “right side mounted”in otherwise identical

engines, where this distinction is important. If, in the above example, two engines were used to

power a piece of equipment, D339TA-XX could be a left engine and D339TA-YY could be a

right engine, or vice versa (many character and digit variations for suffixes exist).

(5) End Item Model/Hull No: Self explanatory.

(6) End Item Serial No./EIC: Enter End Item Serial Number. 

(7) Date Sample Taken: Self explanatory.

(8) Local Time Sample Taken: Leave blank.

(9) Hours/Miles Since Overhaul: Enter cumulative number of hours/miles on the component

since new or last overhauled.

(10) Hours/Miles Since Oil Change: Enter the number of hours/miles since last oil change on

the component. If neither the component nor the end item has an odometer or hour meter, enter

the total estimated hours.

(11) Reason for the Sample: Check the block that is applicable. When the reason is other,

explain under remarks, for example, initial sample, loss of engine power, and excessive smoke.

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30 Nov 97

(12) Oil Added Since Last Sample: Self explanatory.

Instructions for completing DD Form 2026 Oil Analysis Request, (continued).

(13) Action Taken: Leave Blank.

(14) Discrepant Item: Leave Blank.

(15) How Malfunctioned: Leave Blank.

(16) How Found: Leave Blank.

(17) How Taken: Self explanatory.

(18) Sample Temperature: Self explanatory.

(19) Type Oil: Self explanatory.

(20) Remarks: The individual who took the sample will print his or her name and sign. In

addition, record the following equipment usage data in the lower right corner of the remarks

block.

a. The odometer reading of the end item in which the component is installed. (Indicate whether

the odometer reading represents miles (MI) or kilometers (KM). Do not convert the readings

from miles to kilometers, or vice versa.)

b. The end item hour meter reading, if the end item does not have an odometer, i.e., HRS= 50.

c. If the end item has both an odometer and hour meter, only record the odometer reading.

d. Make sure total equipment usage is shown, i.e., the current meter reading plus usage from a

replaced meter (s). The remarks block on DD Form 314 will indicate if the equipment had a

meter replaced and the amount of usage recorded by the old meter.

Note: If the component is not installed in an end item, enter “uninstalled.” Entries are NOT

REQUIRED for end items not having an odometer or hour meter. 

B-27

EP 750-1-1

30 Nov 97

Instructions for completing DA Form 3254-R, Oil Analysis Recommendation and 

Feedback

(Completion instruction are listed by block or column number or title (See sample, Figure B-11). 

(1) Through (11). These blocks will be completed by the laboratory.

(12). N/A

(13). Leave Blank.

(14). Feedback: Explain any diagnostics performed, discrepancies found, and actions taken to

return the component to a serviceable condition.

(15). Form: Enter signature of the Maintenance Coordinator preparing the report.

(16). Date: Enter the calendar date (DDMMYY) the report was completed.

(17). To: Leave Blank.

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30 Nov 97

Instructions for completing DA Form 2408-20, Oil Analysis Log.

(Completion instruction are listed by block or column number or title (See sample, Figure B-12). 

(1) End Item.

(a) Nomenclature: Enter the noun of the end item.

 

(b) Make or Type: Enter the end item model number or type.

(c ) Serial Number: Enter the end item serial number. Do not use the registration number.

(2) Sample Frequency: Enter the number of hours and the number of days of operation, after

which, each subsequent sample should be scheduled and taken.

(3) Component.

(a) Nomenclature and Type: Enter the component noun and type, for example, engine 6V53 or

transmission CD 850.

(b) Serial Number: Enter the component serial number.

(c ) Time Since New or Overhaul: Enter the number of hours that was on the component when it

was installed. Underline the word New if the component was new; the word OVERHAUL if it

has been overhaul. This number will be carried forward to future DA Forms 2408-20 until the

component is replaced or rebuilt.

(4) Date. Enter the calendar date the sample was taken.

(5) Hours.

(a) End Item: Enter total hours for the end item. Make sure you add any hours from replaced 

meters. See Chapter 4, DA Pam 738-750 for help in converting miles to hours for those end

items that have no hour meter, but do have an odometer. If the end item does not have an hour

meter or odometer, enter the estimated hours.

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30 Nov 97

Instructions for completing DA Form 2408-20, Oil Analysis Log, (Continued).

(b) Component: Enter the total hours on the component. If the component does not have an

hour meter, use the end item hour meter/odometer to determine this figure. Be careful to

add any hours from replaced meters. See Chapter 4, DA Pam 738-750 in converting miles of

operation to hours of operation . If neither the component nor the end item has an odometer or

hour meter, enter the total estimated hours.

 (c ) Last Oil Change: Enter the hours since the last oil change. If the equipment does not

have an hour meter, estimate the hours.

(6) Reason for Sample. Enter the word "ROUTINE" for routine samples. Enter the word

"SPECIAL" for lab-directed samples.

(7) Results: Enter the results of the lab analysis: Normal, maintenance recommended by the lab,

component removed, send in another sample, etc. If you need more room, use the Remarks

Block.

Figure B-12 Oil Analysis Log (DA Form 2408-20)

Figure B-12 Oil Analysis Log (DA Form 2408-20)

B-32

EP 750-1-1

30 Nov 97

Instructions for completing DA Form 5823, Equipment Identification Card (EIC)

(Completion instruction are listed by block or column number or title (See example in Figure

B-13). 

a. The EIC ties a particular equipment record folder to an item of equipment.

b. The EIC is located on the outside of each equipment record folder. The information on the

card is used to identify the equipment covered and keep track of services due.

c. As a minimum the EIC will contain the following information.

 (1) Name of the Maintenance Coordinator.

 (2) Bar code number.

 (3) Administrative number (I.D.), locally assigned or license tag number if assigned.

 (4) Make and model. 

 (5) Serial number.

 (6) Next scheduled service and lube date and corresponding hours/miles due (pencil entry).

 (7) Enter the date and hours the next OAP/AOAP Sample is due (pencil entry).

d. The EIC information must be kept current and updated after each service.

B-34

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30 Nov 97

Instructions for completing DA Form 2407, Maintenance Request

(Completion instruction are listed by block or column number or title (See example in Figure

B-14). 

(1a) UIC Customer. Enter the UIC of the customer that owns the equipment.

(1b) Customer Unit Name. Enter the name of the activity identified by the UIC in (1a).

(1c) Phone Number. Enter the phone number of the activity identified by the UIC in (1a).

(2a) SAMS-2 UIC/SAMS-1 TDA and (2c) MCSR Item. Leave blank.

(2b) Utilization Code. Enter “USACE).

Section II - Maintenance Activity Data. To be completed by support maintenance activity.

Section III - Equipment Data. 

(5) Type MNT REQ Code. Enter “1".

(6) ID. Enter an identification (ID) code to show what type number will be entered in block 7.

“A” refers to the National Stock Number, “C” refers to the Manufacturer’s Code and Reference

Number, “D” refers to the Management Control Number (MCN), and “P” is for all other types. 

(7) NSN. Enter the National Stock Number or other number as shown in (6) above, as

appropriate.

(8) Model Number. Self explanatory.

(9) Noun. Self explanatory.

(10a) ORGWON/DOC NO. Enter the organization’s work order number or document number.

(10b) EIC. Enter the end item code or leave blank when unknown.

(11) Serial Number. Enter the serial number of the item in block 9. Use the registration number

for non tactical, wheeled vehicles. Leave entry blank if the item has more than one serial

number.

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30 Nov 97

Instructions for completing DA Form 2407, Maintenance Request, (continued)

(12) Quantity. Self explanatory.

(13) PD. Enter the priority designator.

(14) Malfunction Description. This entry for maintenance use activity.

(15a) and (15b) (Failure Detection Information). Leave blank.

(16) Miles/Kilometers/Hours. Enter the cumulative mileage or hour meter reading (rounded to

the nearest whole number). Enter the number beside “K” for kilometers, “M” for miles, or “H”

for hours. Leave this entry blank when the item is not equipped with these meters.

(17) Project Code. Enter if appropriate or leave blank.

(18) Account Processing Code. Enter if appropriate or leave blank.

(19) In Warranty ?. Enter “Y” or “N” as appropriate. If “Y” (covered by manufacturer’s

warranty), submit one maintenance request for each serial numbered item.

(20) Admin. Number. Enter the assigned bumper, materiel control, or administrative number.

(21) Reimbursable Customer. This entry for maintenance use activity.

(22) Work Performed By. Enter a code that describes maintenance activity. Enter “O” for

organization level, “F” for support level, “K” for contract maintenance and “L” for special

actions.

(23) Signature. The commander or his designated representative signs in this field. The

signature grants approval for use of PD 01 through PD 10. Leave this entry blank for any other

PD. 

(24) Describe Deficiencies or Symptoms. Using the information in column “c”, DA Form 2404,

briefly describe the problem (i.e.., “engine does not develop full power” or “ equipment uses two

quarts of oil daily”). Do not ask for general or specific repairs of parts to be replaced

 (i.e.., “replace the hydraulic system” and “repair as needed” are both inappropriate).

B-37 
EP 750-1-1

30 Nov 97

Instructions for completing DA Form 2407, Maintenance Request, (continued)

a. When the request is for work on multiple items with the same NSN, list the quantity, each

serial number, and any other information that may be required to perform the repairs.

b. Furnish the NSN for the end item when repairs involve components or assemblies with

recoverability codes A, D, F, H, or L. Enter the NSN on the last line in item 25. Recoverability

codes are found in the Army Master Data File (AMDF) in the column labeled “RC”. It is also

part of the Source, Maintenance, and Recoverability (SMR) code shown in parts manuals. 

Use DA Form 2407-1, when more space is needed to show pertinent data.

(25) Remarks. The maintenance support activity will use this block to indicate when “on site”

or “deferred maintenance” is appropriate. The shop office personnel would then annotate the

following data as appropriate: “this work request was received on (date and signature)”, or 

“on site repair scheduled for (date and signature)”, or “the equipment owner will return

item for repair on (date and signature)”.

Section VII. Action signatures.

(34a) Submitted By. Enter the first initial and last name of the person submitting this form.

(34b) Date. The original date the form was submitted to the support activity is entered by the

person that signed this form.

B-38






EP 750-1-1

30 Nov 97

APPENDIX C

Materiel Maintenance Management Business Process

1. Determine Equipment Requirement

 a. New

 (1) Require justification

 (2) Obtain authorization

 (3) Obtain funding

 b. Replacement

 (1) Verify replacement criteria

 (2) Obtain funding

2. Determine Acquisition Alternatives

 a. Acquire from Defense Reutilization and Marketing Offices (DRMO)

 b. Borrow

 c. Rent

 d. Lease 

 e. Purchase

3. Acquisition of Equipment

 a. Initiate a lateral transfer from another USACE activity

 b. Use government entities are first source of supply (utilize Defense Supply Center,

Columbus OH, as a prime source for construction equipment, material handling equipment and

related spares and repair parts (when it is advantageous).

 c. Use commercial vendor

 d. Prepare requisition document

4. Put Maintenance Management Program in Place

 a. Appoint Maintenance Officer to lead maintenance effort, giving focus and direction to the

Materiel Maintenance program.

 b. Put policy and procedures in place

 c. Appoint maintenance managers

 d. Appoint maintenance coordinators

 e. Develop comprehensive maintenance plan

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30 Nov 97

 f. Put equipment management procedures in place

 (1) Maintain equipment usage data 

 (2) Document maintenance costs for parts and labor

 (3) Maintain equipment availability data (operational rates)

 g. Promote safe usage of cranes, crane shovels, drag lines and similar

equipment near electric power lines. 

 h. Conduct safety inspection and testing of lifting devices, (TB 43-0142)

 I. Inspect and test air and other gas compressors (TB 43-0151)

 j. Enroll equipment in Army Test Measurement and Diagnostic Equipment (TMDE) (AR 

750-43, TB 750-25, TB 43-180). (FREE).

 k. Enroll equipment and components in Army Oil Analysis Program (AOAP), (DA PAM 

738-750, ER 750-1-1, EP 750-1-1). (FREE)

 l. Ensure that Government Owned, Contractor Operated (GOCO) equipment, when required,

is maintained IAW ER 750-1-1 and EP 750-1-1.

5. Receive Equipment

 a. In process equipment (service)

 b. Assign equipment to maintenance coordinator.

 c. Add publications to library.

6. Determine Maintenance Requirements

 a. Preventive Maintenance Check and Services (PMCS) Daily

 b. Preventive Maintenance (PM) schedule services

 c. Predictive maintenance schedule services.

 d. Test required

7. Schedule Preventive Maintenance Services

 a. Schedule services on (DD 314)

 b. Army Oil Analysis Program (DD 314)

 c. Schedule other test as required on (DD 314)

8. Place Equipment in Service

 a. Prepare equipment record folder

 b. Prepare operational records

 c. Prepare maintenance records

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30 Nov 97

 d. Prepare equipment record jacket, for historical records

9. Dispatch and Record Equipment Usage

 a. Maintain organizational control record for equipment (DA FORM 2401)

 b. Submit monthly usage report on ENG FORM 3662, to record usage history. 

 c. Document fuel and oil consumption

 d. Provide equipment usage report (for management use)

10. Perform Schedule Maintenance Services

 a. Document scheduled maintenance service (PM) (DD 314)

 b. Schedule next service (DD 314)

 c. Document test results on (DD 314)

 d. Schedule next test

11. Repair Management

 a. Determine from previous usage if repair, overhaul, or replacement is justified.

 b. One time repair in excess of 30 % of acquisition cost requires approval from the chief of

logistics.

 c. Consider overhaul or rebuild if in the best interest of USACE

 d. Document equipment repair cost, parts and labor (DA Form 2409)

 e. Document equipment non-operational days on DD 314

 f. Place all historical records in record jacket

12. Disposal

 a. Identify equipment eligible for disposal

 b. Determine if equipment is to be replaced or is excess to district needs.

 c. Circulate serviceable equipment excess to district needs

 d. Prepare documentation for disposal

 e. Remove equipment from property book.

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EP 750-1-1

30 Nov 97

 APPENDIX D

 OIL ANALYSIS REQUIREMENTS LIST

1. All item categories listed below are subject to oil sample analyses, and are listed in portions of

DA PAM 738-750 and (or) EP 750-1-1, that govern the Army Oil Analysis Program (AOAP).

2. Wheeled Vehicles: All wheeled vehicles that are powered by a diesel engine that has an oil

capacity of at least 5 gallons; all automatic transmission of that vehicle; and hydraulic systems of

that vehicle with a capacity of at least 5 gallons, excluding brakes (for example, dump truck

hydraulics, lift ramps, and etc.). 

 

 3. Watercraft: All watercraft with at least one diesel main engine that has an oil capacity of at

least 5 gallons; all additional diesel engines with oil capacities of at least gallons (i.e., cranes,

winches, generators, etc.); all hydraulic systems with a capacity of 5 gallons or greater; and other

items determined necessary by local policy. 

 

 4. Construction Equipment. All equipment with diesel engines having an engine oil capacity of

5 gallons or greater; all automatic transmissions of the end item; all additional engines with engine

oil capacities of 5 gallons or greater; and all hydraulic systems with a capacity of 5 gallons or

greater (excluding brakes). 

 

 5. Special Purpose Equipment. All items with diesel engines having an engine oil capacity of 5

gallons or greater; all automatic transmissions; and all hydraulic systems with a capacity of 5

gallons or greater (excluding brakes). 

 

 6. Materiel Handling Equipment. All equipment with diesel engines having an engine oil

capacity of 5 gallons or greater; all automatic transmissions; and all hydraulic systems with a

capacity of 5 gallons or greater (excluding brakes). 

D-1
EP 750-1-1

30 Nov 97

APPENDIX E

OAP Sampling Intervals

 ITEMS HOURS DAYS

Wheeled Vehicles 100 180

Locomotives** 25 90

Watercraft* 100 180

Construction Equip* 100 180

Material Handling Equip*

(Fork Lift 4,000 lbs &

Larger)

 100 180

Support Equip Generator 100 180

Support Equip Air Comp 100 180

Support Equip Pumps 100 180

Support Equip Well Drillers* 100 180

*All designated hydraulic fluid systems will be sampled once a year

**Locomotives in daily use may extend sampling intervals to 100 hours or 90 days.

In cases where the manufacturer’s recommendation for oil changes is less that the sample interval

in this pamphlet, use the manufactures recommendation. For example, the wheeled vehicle

interval in this EP is 100 hours, 180 days, or 5,000 miles, but Ford recommends 80 hours, 90 days

or 4,000 miles. Therefore, the correct sample interval is Ford’s recommendation. If the

manufacturer recommends a larger interval than listed above, disregard and follow the above.

E-1
EP 750-1-1

30 Nov 97

APPENDIX F

Supplies Required for Oil Sampling Program

 Item NSN Units of Issue

Bottle, Oil Sampling 8125-01-082-9697 Box (100 ea.)

Pump, Oil Sampling 4930-01-119-4030 Each (ea.) 

Tubing, Non-Metallic (1/4"

OD)

 4720-00-964-1433 Roll (1,000 ft)

Sack, shipping 8105-00-290-0340 Box (250 ea.)

Bag, Plastic 8105-00-837-7754 Box (1,000)

Sampling Valves for Engines 4820-00-845-1096 Each (ea.)

*********************** *********************** ***********************

Note: Replacement O-Rings for the Oil Sampling Pumps are:

Old-Style Pump (with stand)

O-Ring 5330-00-579-8156 Each (ea.)

O-Ring 5330-01-231-5216 Each (ea.)

New-Style Pump (no stand)

O-Ring 5330-00-579-8156 Each (ea.)

O-Ring 5330-01-133-5858 Each (ea.)

O-Ring 5330-01-226-8750 Each (ea.)

O-Ring 5330-01-231-5616 Each (ea.)

 

F-1





















EP 750-1-1

30 Nov 97

APPENDIX H 

Equipment Exempt From Usage Reporting in USACE

 

The following equipment categories are usually exempt from having to meet usage standards:

 a. Information Management Equipment. This category is covered by the AR 25-series.

 b. Government furnished equipment (GFE). Contracts will include the requirement for the

collection and recording of usage data.

 c. Defense Industrial Plant Equipment Center (DIPEC) controlled equipment. Although this

category is exempt, use ER 700-1-1 walk-through procedures to evaluate the need for it.

 d. Equipment used in direct support of a research, development, test, and evaluation mission

(RDTE). This category is exempt, but also evaluate using walk-through procedures.

 e. One of a kind equipment. The requirement to collect usage data on one of a kind equipment is

not required. “One of a kind,” is defined as that “one and only specific type” of equipment located at a

project site. This does mean equipment that is site specific. 

 f. Common Tables of Allowance (CTA) equipment. Equipment authorized by CTA is exempt. 

Don’t collect usage data on low dollar valued items (e.g., typewriters, desks, fans, etc.). 

g. Installed equipment (See glossary). Usage data collection for installed equipment such as

generators, and compressors, which are part of a real property facility, is not required. 

 h. Emergency equipment. Equipment required to be on hand for emergencies, such as generators,

compressors, wreckers, ambulances, fire trucks, etc., does not require usage data collection. Retention

for such equipment will be based on documented justification.

NOTE: ACTIVITIES ARE RESPONSIBLE FOR DOCUMENTING EQUIPMENT WHICH IS

EXEMPTED FROM USAGE REPORTING. A MEMORANDUM FOR RECORD WILL BE

KEPT ON FILE FOR THIS PURPOSE.

H-1
EP 750-1-1

30 Nov 97

APPENDIX I

ACRONYMS

ACRC Area Calibration Repair Center

ADP Automatic Data Processing

AMDF Army Master Data File

ANMC Anticipated Not Mission Capable

AOAP Army Oil Analysis Program

APL Approve Parts List

APO American Post Office

CAPT Captain

CCI Controlled Cryptographic Items

CD Cross Drive

CELD Corps of Engineers Logistics Directorate

CEIM Corps of Engineers Information Management Directorate

CNR Calibration Not Required

COMSEC Communication Security

CTA Common Table of Allowance

DA Department of the Army

DoD Department of Defense

DIPEC Defense Industrial Plant Center

DOC NO Document Number

DODAAC Department of Defense Activity Address Code

I-1
EP 750-1-1

30 Nov 97

DRMO Defense Reutilization and Marketing Office

DS Direct Support

ECC Equipment Category Code

ECOD Estimated Cost of Damage

EIC Equipment Identification Card

EIC End Item Code

EMCS Equipment Maintenance Checks and Services

FMC Full Mission Capable

FIP Federal Information Processing

FOA Field Operating Activity

GFE Government Furnished Equipment

GS General Support

HQUSACE Headquarters, U.S. Army Corps of Engineers

IAW In Accordance With

INOP Inoperative

MAC Maintenance Allocation Chart

Maint. Req Maintenance Request

MC Maintenance Coordinator

MSC Major Subordinate Command

MWO Modification Work Order

NFN No Fault Noted

NMC Not Mission Capable

I-2
EP 750-1-1

30 Nov 97

NMCM Not Mission Capable for Maintenance

NMCS Not Mission Capable for Supply

NMP National Maintenance Point

NSN National Stock Number 

OAP Oil Analysis Program

OCCM On Condition Cycle Maintenance

OCOC On Condition Oil Change

OSHA Occupational Safety and Health Administration

PD Program Director

PMCS Preventive Maintenance Check and Services

POL Petroleum, Oils and Lubricants

PRIP Plant Replacement Improvement Program

P-VIMS Project Vehicle Information Management System

QSS Quick Service Supply

RC Recoverability Code

RDTE Research, Development, Test, and Evaluation

SDC Sample Data Collection

SSSC Self Service Supply Center

TB Technical Bulletin

TMDE Test, Measurement and Diagnostic Equipment

UIC Unit Identification Code

WARCO Warranty Control Office

WCA Warranty Claim Action

I-3
EP 750-1-1

30 Nov 97

APPENDIX J

GLOSSARY

Army Oil Analysis Program

Part of a DOD-wide effort to detect impending equipment and component failures and determine

lubricant condition through the evaluation of used oil samples.

Army Oil Analysis Program Feedback 

Maintenance and disassembly inspection data regarding an engine or other major assembly furnished

by the operating and maintenance activities to the Army Oil Analysis Program Laboratories.

Assembly

A combination of components or modules and parts used as a portion of, and is intended for further

installation in an equipment end item (for example, engine, transmission, rotor head, electronic

chassis, rack, or cabinet).

Available Days

The days equipment is on hand in an organization and is fully able to do its mission. The time

equipment is fully mission capable (FMC).

Before Operation Checks

Checks performed by the operator or crew per -10 TM PMCS tables, in an effort to find faults that

will prevent mission performance and therefore, must be corrected prior to starting the mission. When

faults are not corrected by the operator or crew, they are reported to unit maintenance (or

appropriate repair level) before the mission. Before operation checks should be completed by the

operator or crew in 20 minutes or less.

Breakdown Maintenance

Breakdown maintenance is accomplished when a breakdown or failure occurs (See ER 1130-2-500).

Built in Test Equipment

Any identifiable, removable device which is part of an equipment or components under test that is

used for the express purpose of testing.

Calibration

Comparison of an instrument (measurement standard or item of test, measurement, and diagnostic

equipment) of unverified accuracy with an instrument of known or greater accuracy, to detect and

correct an accuracy discrepancy in the unverified instrument.

J-1
EP 750-1-1

30 Nov 97

Component/Module

A combination of parts mounted together in manufacture, which may be tested, replaced as a unit, or

repaired (for example, starter, generator, fuel pump, and printed circuit boards). The term module is

normally associated with equipment.

Contract Maintenance

Any material maintenance operation performed under contract by commercial organizations

(including the original manufacturer of the materiel).

Controlled Exchange

Removal of serviceable parts, components, and assemblies from unserviceable, but economically 

repairable equipment and their immediate reuse in restoring an item of equipment to a mission capable

condition.

Deferred Maintenance

Authorized delay of maintenance or repair of uncorrected faults. Commanders or their designated

representatives must authorize delays in correcting a fault. Equipment with deferred maintenance does

not meet the maintenance standard.

a. Required maintenance or repair can be deferred only when the fault will not affect the operation

of the equipment, or the safety of the operator and (or) passengers.

b. Repair on status symbol “X” deficiencies will not be deferred.

c. Corrections with the required parts available will not normally be deferred. When there are minor

corrections for faults which are labor intensive, the repair may be deferred until the next scheduled

service.

Deficiency

A fault or problem that causes equipment to malfunction. Faults that make the equipment not mission

capable (NMC) are deficiencies.

a. A fault is a deficiency when the fault causes one or more of the following to occur:

(1) Makes an item, subsystem, or system inoperable.

(2) Makes the equipment unsafe or endangers the crew. 

 (3) Will seriously damage the equipment.

 (4) Makes the equipment so inaccurate, that it cannot perform its mission as needed.

b. The “X” status symbol is assigned to a deficiency. All the above situations would carry an “X”

symbol.

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Diagonal Slash “(/)”

Indicates a materiel defect, other than a deficiency, that must be corrected. The correction increases

efficiency or makes the item completely serviceable.

Equipment

Any item that is self-powered, towed or stationary that is designed to perform an operational

function.

Equipment in Place

For the purpose of this pamphlet, equipment-in-place is movable TDA, CTA, and CPAD

nonexpendable equipment that has been affixed to real property, but that may be removed without

destroying or reducing the usefulness of the facility. It does not include installed building equipment. 

Therefore, unlike installed equipment, equipment-in-place is personal property, is accounted for on

property books or DA Form 661 (Record of Equipment in Place) and is programmed for replacement

with either investment or expense funds. (AR 735-72, chap 3.) 

Fault 

A term used to indicate that a piece of equipment has a deficiency or shortcoming.

Floating Plant

Watercraft.

Fully Mission Capable

Systems and equipment that are safe and have all mission-essential subsystems installed and operating

within design specifications. The terms ready, available and full mission capable refer to the same

status (equipment is on hand and able to perform its missions).

Horizontal Dash “( - )”

Indicates that a required inspection, component replacement, maintenance operation check, or test

flight is due, but has not been accomplished, or that an overdue MWO is still outstanding.

Installed Equipment

An item of equipment that is affixed and built into a facility as an integral part. This equipment is

necessary to make the facility complete, and if removed, would destroy or reduce the usefulness of

the facility. The manner of use for equipment determines if it is integral to the facility. Installed

equipment is therefore not included in the TDA, CPAD, or CTA. Then, it follows that TDA, CPAD,

and CTA equipment should never become installed property.

Inter-Service Maintenance Support

Maintenance operations performed on a recurring or nonrecurring basis by the organic maintenance

capability of one military service or element thereof in support of another military service or element

thereof.

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Maintainability

An equipment characteristic, due to its design and installation, that gives it the inherent ability to be

repaired. The degree of this ability is affected by the operating time it accumulates and the manner in

which maintenance is performed on it.

Maintenance Capability

Availability of the resources, facilities, tools, TMDE, drawings, technical publications, trained

maintenance personnel, repair parts, and engineering and management support that are necessary in

order to perform maintenance operations.

Maintenance Coordinator

An individual responsible for the maintenance of specific items of equipment, and also may be

responsible for dispatching the equipment designated for usage tracking.

Maintenance Manager (MM)

An individual responsible for the conduct of maintenance operation at a particular location. The MM

is responsible for scheduled and unscheduled maintenance actions and supervises maintenance

coordinators in the execution of their duties

Maintenance Officer

An individual responsible for the maintenance management program within a specified activity (i.e.,

division, district, laboratory, etc.).

Maintenance Operations

The management and physical performance of those actions and tasks involved in servicing, repairing,

testing, overhauling, modifying, calibrating, modernizing, and inspecting, materiel in the operational

inventory and the provision of technical assistance to the equipment users in support of units of the

Army Logistics System.

Materiel

Personal Property.

Materiel Maintenance

The function of sustaining materiel in an operational status, restoring it to a serviceable condition, or

updating and upgrading its functional usefulness through modification or other alteration. It includes

the subfunctions of maintenance engineering and maintenance operations.

Non-Available Days

The days the equipment was not able to do its mission (the number of days the equipment is not

mission capable).

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Not Mission Capable (NMC)

A materiel condition indicating that equipment cannot perform any one of its missions. NMC is

divided into not mission capable maintenance (NMCM) and not mission capable supply (NMCS).

Not Mission Capable Maintenance

Equipment that cannot perform its mission because of maintenance work underway or needed. 

 

Not Mission Capable Supply

Equipment that cannot perform its mission because of maintenance work stoppage due to shortage of

a spare or repair part.

Oil

A liquid lubricant or transfer fluid used in engines, transmissions, and hydraulic systems.

Oil Analysis

A test or series of tests (spectrometric and physical property) that provide an indication of equipment

component and oil condition by applying methods of quantitative measurement of wear metals and

detection of contaminants in an oil sample.

On-Condition Oil Change

An oil change directed by the AOAP laboratory as a result of findings relative to the condition of the

oil and its lubricating capability.

Overhaul

To restore an item to a complete serviceable condition as prescribed by maintenance serviceable

standards (normally accomplished at a depot).

Part

An item which cannot normally be disassembled or repaired, or is of such design that disassembly or

repair is impractical (bracket, gear, resistors, toggle switches).

Personal Property

Property of any kind except real property and records of the Federal Government.

Possible days

The number of calendar days an item was on hand on the property book during the report period.

For an item you received during the reporting period, count the first day it was on hand as a whole

possible day. Do not count the last day an item is on hand (the day you lose it from your property

book) as a possible day.

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Preventive Maintenance

All actions performed in an attempt to retain an item in a specified condition by providing systematic

inspection, detection, and prevention of incipient failures.

Preventive Maintenance Checks and Service (PMCS)

Preventive maintenance checks and services are the care, servicing, inspection, detection, and

correction of minor faults before these faults cause serious damage, failure, or injury. The procedures

and category of maintenance to perform PMCS are found in the -10 and -20 Equipment Technical

Manuals and Lubrication Orders.

Program Director Army Program Army Oil Analysis Program

An activity designated by the Department of the Army as the executive agent for management of the

Army Oil Analysis Program. 

Real Property

Land, facilities, and it’s installed personal property when, if removed, impacts the facility’s function. 

Rebuild

To restore an item to a standard, as nearly as possible, to original or new condition in form, fit,

function, and life expectancy. This is done using the maintenance technique of complete disassembly

of the item, inspection of all parts or components, repair or replacement of worn or unserviceable

items using original manufacturing tolerances and specifications and then item reassembly.

Repair

The restoration or replacement of parts and (or) units to maintain efficient operating conditions. 

Scheduled PMCS

Checks and services performed by activity maintenance personnel with assistance from the operator

or crew. They are completed per the PMCS tables in -10 or -20 series TM and lube orders and (or)

per manufacturers’ manuals. Some equipment also requires scheduled PMCS tasks be performed by

Direct Support (DS) personnel per the equipment -30 series TM. All equipment faults are corrected

or if above the unit maintenance level authorization to correct (specified in the MAC), job ordered to

DS maintenance. Deferred maintenance is completed during the next scheduled service.

Shortcoming

A fault that requires maintenance or supply action on a piece of equipment but does not render the

equipment “not mission capable” NMC.

System

A combination of equipment end items, assemblies, major components, and parts assembled as a

single functional unit to perform a task or mission. 

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Test, Measurement, and Diagnostic Equipment 

Any system or device used to evaluate a system or equipment’s operational condition and to identify

and (or) isolate any actual or potential malfunction. TMDE includes diagnostic and prognostic

equipment, quality assurance items and calibration, test or measurement equipment. It includes

TMDE that is identified as a separate end item or is configured within an end item or system. TMDE

also includes manual, semiautomatic and automatic test equipment (with issued software).

Unscheduled Maintenance

Unexpected maintenance that is required because of either equipment or component failure.

Watercraft

Coastal, harbor and inland waterway craft.

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