EP 690-1-808

DEPARTMENT OF THE ARMY

U.S. Army Corps of Engineers

Washington, DC 20314-1000

CEMP-EA

Pamphlet

No. 690-1-808

8 June 1991

Civilian Personnel

TRAINING AND CAREER DEVELOPMENT PLANS FOR INTERN

AND INTERMEDIATE LEVEL ARCHITECTS

1. Purpose. This Engineer Pamphlet (EP) provides policy, guidance, and procedures

concerning the development of training and career development plans for intern and

intermediate level personnel in the occupational series of GS-0808-Architecture

(architects) within the U.S. Army Corps of Engineers (USACE).

2. Applicability. This pamphlet applies to all Headquarters, U.S. Army Corps of

Engineers (HQUSACE) elements, major subordinate commands (MSC), districts,

laboratories, and field operating activities (FOA).

3. References. References and additional information resources are listed at

 Appendix A.

4. Background.

 a. Architectural positions at the intern (GS-0808-5/9) and intermediate (GS-0808-

11/12) levels are included in the Engineers and Scientists (Resources and

Construction) (ESRC) career program. Training and development plans for the ESRC

career program have been developed along functional lines rather than by

occupational series. The six functional areas include engineering. Civil Works

planning, construction, operations, facilities, and research and development. However,

in the occupational series of GS-0808-Architecture, more specific training and

development planning are necessary for intern and intermediate level career program

employees/individual due to unique requirements imposed by state architectural

registration boards which explained at Appendix B.

b. Chapter 11 of AR 690-950 defines a Master Intern Training Plan (MITP), and

postintern training and development for all individuals in the ESRC career program. 

MITP requires interns to complete rotational assignments of approximately four 

months each in the functional areas of engineering, planning, construction, and

operations. In addition, a facilities engineering orientation of at least four weeks is

required. Interns in research and development activities are required to complete

rational assignments within their research specialties. Postintern training and
2

EP 690-1-808

8 Jun 1991

development at the intermediate level (specialist and intermediate levels per AR 690-

950) stress the development of technical proficiency through extensive on-the-job

experience. Postintern training at the intermediate level also includes appropriate

training and developmental assignments in selected technical and functional areas,

and encourages individuals to take job-related courses on their own time at nearby

colleges and universities.

c. Since the MITP is general in nature, the servicing Human Resources

Office/Civilian Personnel Office (HRO/CPO) and the activity Career Program Manager

(CPM) must prepare specific training plans for each intern based upon the education

and experience of the intern. These plans should ensure that interns will receive the

appropriate rotational on-the-job experience, formal training, and individual self-paced

study to develop their knowledge, skills and abilities in order for them to perform

competently in their specialty.

d. During an individual's intermediate level training and development, his/her

supervisor is required to develop an Individual Development Plan (IDP) with the

individual. The IDP should systematically continue the individual's professional career

development to assure that he/she receives the training and development necessary to

fill key positions within USACE, and to assure that USACE receives maximum

productivity with limited human resources.

5. Objectives. The overall objectives of this pamphlet are to provide guidance for

management and career program employees/individuals in the GS-0808-Architecture

occupational series to develop specific intern training plans and IDP to bridge the gap

between formal education and professional registration, and to professionally develop

architectural personnel to fill key positions within USACE. All training and development

plans should be comprehensive in design to allow individuals to reach their desired

career goals, and to contribute to the professional development of competent

registered architects who can provide excellence in architectural servicesfor USACE

and our customers. Comprehensive plans are necessary to recruit, develop and retain

quality personnel within USACE and to reinforce the discipline, integrity, judgement,

knowledge, skills, abilities, and quest for learning that must serve the registered

architect and USACE professional for a lifetime. Specific objectives include the

following:

a. Define the areas of architectural practice in which intern and intermediate level

career program employees/individuals in the 0808-Architecture series should acquire

basic knowledge and skills to qualify for professional registration.
3

EP 690-1-808

8 Jun 1991

b. Provide greater access to developmental assignments and supplementary

education opportunities designed to enrich the architect's training and professional

development within USACE, and to obtain broader career skills and knowledge which

will help prepare them for progression.

c. Encourage additional training in the broad aspects of architectural practice

within the USACE organization, and provide opportunities to strengthen field

knowledge, experience and operations management capabilities.

d. Provide the highest quality information and advice concerning opportunities to

strengthen the USACE architect's technical, professional, policy development, 

supervisory, managerial and leadership skills.

6. Organization and Responsibilities. The organization and responsibilities for

developing specific intern training plans and IDP for architects build upon the existing

line management, career program management, and personnel office organizations. 

The ESRC FCR, with the assistance of the ESRC Career Planning Board, will guide

the operation and advise the ESRC FC on needed changes.

a. Human Resources Offices/Civilian Personnel Offices (HRO/CPO).

Servicing HRO/CPO are responsible for the effective administration of the training and

career development program for intern and intermediate level architects as part of the

ESRC career program. Specific responsibilities are listed in AR 690-950.

b. Activity Career Program Managers (CPM). Activity CPM are responsible to

give functional advice and assistance to the activity commander and the servicing

HRO/CPO. Activity commanders may also appoint a registered architect within the

activity to assist the activity CPM. Specific responsibilities, in addition to those listed in

AR 690-950, are as follows:

(1) Coordinate individual intern training programs and IDP for intermediate

architects with The American Institute of Architects (AIA) and the National Council of

Architectural Registration Boards (NCARB) state and local coordinators of the

AIA/NCARB Intern-architect Development Program.

(2) Coordinate individual intern training programs and IDP for intermediate

architects with appropriate state architectural registration boards.

(3) Encourage all intern and intermediate level architects to participate in the

program and to seek professional registration.
4

EP 690-1-808

8 Jun 1991

c. Supervisors/Sponsors. Each intern and intermediate level architect should

have a sponsor who is a registered architect within his/her activity (as required by state

architectural registration boards). If the individual's immediate supervisor (or possibly

the activity CPM for an intern) is a registered architect, he/she will serves the

individual's sponsor. If the individual's supervisor is not a registered architect, a

sponsor who is a registered architect should be assigned to support the supervisor. As

the individual's responsibilities change over time, different people may assume the

supervisor's/sponsor's role. Specific responsibilities, in addition to those listed for

supervisors in AR 690-950, include the following:

(1) Supervise the career program employee/individual on an daily basis. The

sponsor may, or may not, be the intern or intermediate architect's, project or design

team leaders, group leaders, etc., may serve as sponsors. However, the sponsor

should interact with the individual on a regular basis concerning the assignments and

activities that the individual is tasked to accomplish.

(2) Regularly assess the quality of work performed by the individual. If the sponsor

is not the individual's immediate supervisor of record, he/she should provide input to

the individual's immediate supervisor of record concerning the intern's Annual Career

Appraisal (DA Form 4428-R) and the individual's Civilian Performance Raging (DA

Form 5398-R).

(3) Periodically certify the individual's record of training and supplementary

education in order to verify requirements of state architectural registration boards.

(4) Make arrangements with an on-site registered professional (i.e. registered

architect, professional engineer, interior designer, or landscape architect) to assist in

assuring that the individual is receiving appropriate training and to certify that the

training is in accordance with state registration criteria while the individual is detailed to

another located, such as an area or resident engineer's office.

(5) Confer, if needed, with the individual's advisor. Telephonic conference with the

advisor is authorized to preclude any travel expenses.

d. Advisors. In addition the normal ESRC career program organization, it is

recommended that each intern and intermediate level architect have an advisor who is

registered architect. Registered architects who have been appointed to assist 

activity CPM may serve as advisors. The same person should not serve as an

individual's sponsor and advisor unless absolutely necessary due to lack of available

registered architects. Advisors are responsible for periodic reviews of the individual's
5

EP 690-1-808

8 Jun 1991

training progress and discussions concerning the individual's career objectives. 

Specific responsibilities include the following:

(1) Meet at least once every four months with the individual to review progress and

acknowledge the individual's training and professional development assessment

report.

(2) Suggest additional training and supplementary education activities.

(3) Provide guidance to enhance the individual's professional growth.

(4) Confer, if needed, with the individual's supervisor/sponsor. Telephonic

conference with the supervisor/sponsor is authorized to preclude any travel expenses.

e. Career Program Employees/Individuals. Persons in the ESRC career

program within the occupational series of GS-0808-Architecture at the intern (GS0808-5/9) and intermediate (GS-0808-11/12) levels are encouraged to participate in

the training and development plan for architects. The career program

employee/individual is the prime beneficiary of the plan. To gain the greatest benefit

from application, the individual should pursue it as a cooperative arrangement with

USACE. The individual should recognize that a commitment of time apart from normal

working hours is often necessary to ensure that office assignments and due dates are

maintained while training is being acquired. Individuals must also understand that

specific areas of

training is being acquired. Individuals must also understand that specific areas of

training may not always be available at a specific time or even at the current location

where the individuals is employed. Specific responsibilities, in addition to those listed

in AR 690-950, include the following:

(1) Select an advisor who can make a long-term commitment to his/her

professional growth (if his/her state registration board an advisor, if the individual

desires to have an advisor).

(2) Schedule and meet with his/her advisor at least every four months. While the

individual's immediate supervisor, may, or may not, allow an appropriate amount of

time for the individual to meet with his/her advisor during normal working hours, travel

expenses are not authorized to attend meeting with an advisor. The individual should

keep this in mind when selecting an advisor.

(3) Utilize supplementary education resources.

(4) Select state they will be seeking registration from and coordinate specific

training or other requirements with that registration board.
6

EP 690-1-808

8 Jun 1991

(5) Prepare employment verification/training reports (on forms acceptable to their

state registration board) every four months until all training requirements are satisfied. 

Individuals with NCARB/Intern-architect Development Program Council records must

submit reports to the Council office on 1 January, 1 May, and 1 September.

7. Training and Professional Development Requirements. Individual

development plans for intern and intermediate level architects should be developed to

satisfy the training requirements at Appendix B through on-the job, developmental, and

rotational assignments. Obviously, the requirements of the individual's development

plan should coincide with the mission and workload requirements of USACE. Specific

areas of training may not be available to individuals when or where individuals wants.

8. Supplementary Education. Supplementary education serves two primary

functions, i.e., to expand upon knowledge, skills and abilities acquired through training,

and to keep abreast of new information affecting architectural practice. Formal training

is not designed to substitute for training required at Appendix B, but rather to

supplement day-to-day experience. Supplementary education sources are listed at

Appendix C. The courses listed are not intended to be required, nor is the Government

obligated to allow an individual to take all of the courses.

FOR THE COMMANDER:

ROBERT L. HERNDON

Colonel, Corps of Engineers

Chief of Staff

3 Appendices

APP A - References and Additional Resources

APP B - Training Requirements

APP C - Supplementary Education
A-1

EP 690-1-808

8 Jun 1991

APPENDIX A

REFERENCES AND ADDITIONAL RESOURCES

Department of the Army.

a. AR 415-17, Cost Estimating for Military Programming.

b. AR 690-400, Chapter 410, Training.

c. AR 690-950, Career Management.

d. DA Pamphlet 690-43, A Supervisor's Guide to Career Development and

Counseling for Career Program Employees.

e. Army Civilian Training, Education and Development System (ACTEDS) for

Engineers and Scientists (Resources and Construction) as issued by Army-wide

memorandum dated 3 December 1990. Additional copies are available from the

Secretary, ESRC Career Planning Board, ATTN: CEHR-ZE, 20 Massachusetts Ave.,

N.W., Washington, DC 20314-1000.

U.S. Army Corps of Engineers.

a. ER 350-1-414, Proponent Sponsored Engineer Corps Training (PROSPECT)

Program.

b. ER 350-1-416, Headquarters, U.S. Army Corps of Engineers (HQUSACE)

Centrally and Locally Sponsored Long-Term Training (LTT) Program.

c. ER 415-345-42, Costs, Cost Estimating, and Reserves for Contingencies.

d. ER 690-1-958, Army Civilian Career Development Program for Engineers and

Scientist (Resources and Construction).

e. CEHND Pamphlet 350-1-1, The Purple Book, Managers and Supervisors

Training Handbook.

The American Institute of Architects (AIA). The following resources are available

free of charge from the Education Services Center, The American Institute of

Architects, 1735 New York Avenue, N.W., Washington, DC 20006.
A-2

EP 690-1-808

8 Jun 1991

a. Listings of Intern-architect Development Program state coordinators, local

coordinators, and educator coordinators.

b. Intern-architect Development Program slide show (available on loan).

c. "Guide for Intern-architect Development Program Implementation in the Office."

d. "Guide for Intern-architect Development Program Implementation in the

Component."

e. "Guide for Intern-architect Development Program Introduction in the School."

f. "SupEdGuides" brochure and price list.

g. "Professional Development Resource Catalog" which includes a listing of all

AIA-approved supplementary education resources.

h. "Syllabus for an Intern-architect Development Program Supplementary

Education Seminar Series for Intern-Architects" which includes AIA approval

procedures.

The National Council of Architectural Registration Boards (NCARB). The

following resources are available free of charge from the National Council of

Architectural Registration Boards, Suite 700, 1735 New York Avenue, N.W.,

Washington, DC 20006.

a. NCARB "Member Board Requirements Chart."

b. Application (form 112) and instructions (111) for an NCARB Council record.

c. NCARB "Circular of Information No.1", NCARB organization, services,

procedures, examinations, and certification requirements.

d. NCARB "Circular of Information No.2", Architect Registration Examination

(A.R.E.).

e. NCARB "A.R.E. Handbook" order form.

f. NCARB "Circular of Information No. 3", NCARB education requirements.

g. "Inter-architect Development Program Guidelines" (explaining the

AIA/NCARB Intern-architect Development Program).
B-1

EP 690-1-808

8 Jun 1991

APPENDIX B

TRAINING REQUIREMENTS

1. Background.

a. One of the key USACE professional development policies is that professional

registration, participation in professional societies, and other evidence of continued self

development are marks of excellence and indicators that an individual has made a

personal effort to keep abreast of advances and changes in his/her profession. 

Continual support and leadership are required to encourage USACE personnel to seek

professional registration in those disciplines where it is available.

b. The education of today's architects typically begins in schools of architecture, is

augmented by training in architectural offices, and is refined through continuing

education and practice. An intern-architect in the private sector has a structured

Intern-architect Development Program which is administered by The American Institute

of Architects (AIA) and the National Council of Architectural Registration Boards

(NCARB).

c. Regulation of the profession or architecture, including the registration of

practitioners, is a function of each state. All fifty states, the District of Columbia, Guam,

the Northern Mariana Islands, Puerto rico, and Virgin Islands have established

registration boards. Each board has established a set of registration requirements

that, when satisfied, results in the granting of an architectural license. State of

registration

requirements establish the minimum criteria to legally practice architecture.

d. Every state registration board requires that intern-architects acquire experience

under a registered architect's supervision. Many state boards also accept some

experience acquired under the supervision of other professionals, e.g., professional

engineer, interior designer, landscape architect, planner or general contractor. The

specific amount and quality of experience constitutes a state board's training

requirements.

e. All estate boards require a minimum period of training. Most boards that require

a professional degree from an accredited program (or equivalent education) require

three years of training. For state boards with different education requirements, the

training period varies considerably. In addition to the specific training period, a growing

number of state boards are requiring the training to be in specific areas of architectural

practice.
B-2

EP 690-1-808

8 Jun 1991

2. Purpose of the AIA/NCARB Intern-architect Development Program. The

AIA/NCARB Intern-architect Development Program was created in order from the

intern-architect to bridge the gap between formal education and architectural

registration through a training/experience plan designed to meet the training

requirements adopted by most state registration boards. The program is a

comprehensive internship plan that contributes to the professional development of

competent architects who can provide excellencein architectural services.

3. Training Requirements. To satisfy the AIA/NCARB Intern-architect Development

Program training requirements, career programemployees/individuals must complete 

specific period of training in three major categories, i.e., design and construction

documents, construction administration, and office management. Each of these

categories is further subdivided into training areas and a specific minimum period of

trainingmust be completed in each training area. The training is measured in value

units where value unit equals eight hours of acceptable experience. The career

program employee/individual must acquire a total of 700 value units (5,600 hours of

experience) to satisfy the training requirements. There are minimum requirements for

each category which total 465 value units (3,720 hours of experience). The difference

(235 value units) between the sum of the minimum requirements for each category and

the total requirement can be acquired from any of the three major categories as well as

from a fourth category, i.e., related special activities.

Category A - Design and Construction Documents

A minimum of 360 value units (2,880 hours of experience) are required in the design

and construction category. The difference between the minimum of 360 value units for

this category and the sum of the minimums on each training area must be acquired by

earning additional value units from training areas within the design and construction

documents category. The following training areas and minimum value units are

required.

a. Programming - Client Contact. Programming is the process of setting forth

the user's requirements for a given project in writing. Steps in this process include

establishing goals; considering a budget; collecting, organizing and analyzing data;

isolating and developing concepts; and determining needs in general. The project will

also be affected by funding limitations; scheduling limitations; Department of Defense

(DoD), DA, and USACE health, welfare and safety criteria; and input from the Major

Army Commands (MACOM), the people who will work in the built environments (the

users), and cost-sharing or other partners (local sponsors) on Civil Works projects. All

of this input at the programming stage is essential in order to maintain an orderly

design process.
B-3

EP 690-1-808

8 Jun 1991

(1) A minimum of 10 value of units (80 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Participate in conferences with MACOM, installation, user, and cost-sharing or

other partner representatives regarding programming, periodic reviews and formal

presentations, and assist in preparing minutes or reports for future reference.

(b) Assist with presentations at zoning and variance hearings, and at meetings

with the MACOM and installation, or cost-sharing and other partners concerning

specific projects.

(c) Assist in preparing the summary and evaluation of data and requirements

obtained from all sources. The summary is the basis for the final written programs.

(d) Research current literature pertaining to architectural programming.

b. Site and Environmental Analysis. Site analysis includes land planning,

urban design, and environmental evaluation. Land planning and urban design are

concerned with relationships to surrounding areas and involve consideration of the

physical, economic, and social impact of proposed land use on the environment,

ecology, traffic and population patterns. Documentation may be required on the results

that construction will have on the surrounding environment, e.g., environmental impact

studies. Decisions relating to site analysis must involve the selection, organization,

and

evaluation of pertinent data that will lead to the resolution of the user's program while

conforming to legal requirements.

(1) A minimum of 10 value units (80 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Assist in analyzing several sites to assess the feasibility of their use for a

proposed project.

(b) Help to analyze the feasibility of using the site for the project.
B-4

EP 690-1-808

8 Jun 1991

(c) Assist in the analysis of the impact of specific land use and location for a

project.

(d) Assist in the formulation of the most appropriate land use strategy to achieve a

desired environmental impact.

(e) Research site restrictions such as zoning, easements, utilities, etc.

(f) Participate in public hearings and meetings about land use issues and prepare

reports for future reference.

c. Schematic Design. From the user's approval program, the architect develops

alternative solutions to satisfy technical and aesthetic requirements. Preferred

schemes are presented until the user and architect can agree, and all other DoD, DA,

and USACE criteria are met.

(1) A minimum of 15 value units (120 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Participate in the development and preparation of preliminary design concepts

to determine the spatial relationships that best satisfy the user's program (functional

and operational requirements).

(b) Participate in the development and coordination of program requirements with

consultants (other disciplines).

(c) Assist in the preparation of presentation drawings and models.

(d) Assist in the analysis and selection of engineering systems.

(e) Participate in design review and approval meetings with MACOM, installation,

user, and cost-sharing or other partner representatives.

d. Building and Cost Analysis. An important responsibility of the architect is to

evaluate the probable project construction costs. Accurate estimates are crucial to all

parties involved with the project. Estimates influence decisions involving basic design,

selection of building products and systems, and construction scheduling. Long-term

maintenance, as well as the impact of material and systems selection (value
B-5

EP 690-1-808

8 Jun 1991

engineering), are additional factors which bear on project development. Preliminary

cost analysis for a project is normally computed based on area and/or volume related

to historical costs, e.g., the initial DD Form 1391 for military projects, or the Legislative

Maximum Project Cost Limitation (LMPCL) or Administrative Maximum Project Cots

Limitation (AMPCL) for Civil Works projects. Cost estimates provided later during the

design process, e.g., the DA Form 3086 for military projects or the Project Cost

Increase Fact Sheet for Civil Works projects, are determined on the basis of labor and

material requirements (quantity surveys) which require a more specialized knowledge

of construction costs.

(1) A minimum of 10 value units (80 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Calculate the costs of a project based on area/or volume in accordance with

AR 415-17 for the initial DD Form 1391 for a military project or, calculate a LMPCL or

AMPCL for a Civil Works project.

(b) Make a simplified quantity take-off of selected materials and prepare

comparative cost analyses.

(c) Assist in the preparation of cost estimates at each stage of a project,

i.e., initial DD Form 1391, LMPCL or AMPCL, DA Form 3086, Project Cost

Increase Fact Sheet, and the final Government estimate.

(d) Review various references and texts utilized in cost estimating, e.g., AR 415-

17, ER 415-345-42, and commercial sources (Means and Dodge construction cost

data).

(e) Assist in the preparation of cost analyses for current projects using a variety of

indices, e.g., cost per square foot, cost per cubic foot, other unit measurements, etc.

Participate in a value engineering study for an ongoing project.

(f) Conduct a survey of current costs per square foot of various types of projects.

e. Code Research. Building inspectors, as well as officials in zoning,

environmental and other agencies relating to health, welfare, and the safety of the

public, oversee the enforcement of federal, estate, and local regulations relating to

building design and construction. Codes and regulations have a direct bearing on the
B-6

EP 690-1-808

8 Jun 1991

total design process. Thorough knowledge of all requirements is essential to the

satisfactory completion of any project.

(1) A minimum of 15 value units (120 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Assist in searching and documenting codes, regulations, ordinances, etc., for

limited or more specific projects.

(b) Assist procedures necessary to obtain relief or variances fromparticular 

requirements as they relate to a project.

(c) Calculate certain variables (e.g., number and size of exits, stair dimension,

public toilet rooms, and ramps) that satisfy various code requirements.

(d) Determine a project's allowable land coverage as well as maximum areas in

compliance with zoning and any other related ordinances.

f. Design Development. Based on the user-approved schematic design, the

architect revises and details, for the user's further approval, the

character of the entire project, including the selection of materials and

engineering systems (i.e., full concept design level).

(1) A minimum of 40 value units (320 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Participate in the preparation of detailed development drawings (concepts

design level) from schematic design documents.

(b) Assist in developing various schedules and outline specifications for materials,

finishes , fixed equipment, fixtures, construction time, and construction cost.

(c) Help to coordinate engineering systems proposed for the project.
B-7

EP 690-1-808

8 Jun 1991

(d) Participate in design review and approval meetings with MACOM, installation,

user, and cost-sharing or other partner representatives.

g. Construction Documents. The working drawing phase of construction

documents preparation constitutes the major activity in an architect's office. These

drawings describe, in graphic form, all of the essentials of the work to be done, i.e., the

location, size, arrangement, and details of the project. As the successful and timely

execution of these documents directly relates to the office's budget and the quality of

the project, architects must constantly search for more efficient ways to produce

construction documents. Regardless of the method of preparation, it is extremely

important that the documents be accurate, consistent, complete, and understandable. 

This requires thorough quality control including constant review and cross-checking of

all documents. In addition, effective coordination of the drawings from other disciplines

is essential to avoid conflicts between the various trades during construction.

(1) A minimum of 155 value units (1,240 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Work in the preparation of detail drawings, developing technical skills in drafting

accuracy, completeness, and clarity. Both manual and computer-aided drafting and

design (CADD) experience are recommended.

(b) Assist in the coordination of all architectural documents and documents

produced by the other disciplines.

(c) Develop a knowledge of professional responsibilities and liabilities arising out of

the issuance of construction documents.

(d) Participate in the mechanics of reproducing and assembling the finished

construction documents.

(e) Assist the project team leader (or equivalent) in routine administrative/control

tasks.

h. Specifications and Materials Research. Well-founded knowledge of

specification writing principles and procedures is essential to the preparation of sound,

enforceable specifications. Unless these skills are properly developed, expert
B-8

EP 690-1-808

8 Jun 1991

knowledge of materials, contracts, and construction procedures can not be

communicated successfully. A cardinal principle of specification writing requires the

architect to understand the relationship between drawings and specifications, and to be

able to communicate in a logical, orderly sequence, the requirements of the

construction process. Many factors must be considered in the selection and evaluation

of materials or products to be used in a project, e.g., appropriateness, durability,

aesthetic quality, initial cost, maintenance, etc. To avoid future problems, it is

extremely important that the architect recognize the function of each item to be

specified. The architect must carefully assess new materials as well as new or

unusual applications of familiar items, regardless of manufacturer representations, to

be certain no hidden deficiencies exist that might create problems for the MACOM,

installation, user, or cost-sharing partner.

(1) A minimum of 15 valve units (120 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Review construction specifications organization, purpose, and format, and

assist in writing specifications. Review and analyze bidding forms, insurance and

bonding requirements, liens, supplementary and special conditions.

(b) Research and evaluate data for products to be specified, including information

regarding product availability, cost, code acceptability, and manufacturer's reliability. 

Attend or participate in sales presentations in connection with this research.

(c) Research industry standards and guidelines for specific classes of products

(e.g., curtain walls or aluminum windows) as they affect various manufacturers' items

being considered for acceptability on a project. Research construction techniques and

systems, and understand workmanship standards such as poured-in-place concrete,

and masonry construction.

(d) Use USACE Guide Specifications (CEGS) in a project specification, including

procedures needed to adapt individual sections for the specifics of the project.

i. Document Checking and Coordination. Close coordination between drawings

and specifications is required when preparing construction documents. The work of 

each discipline must be reviewed regularly and checked against the architectural

drawings as well as the drawings of the other disciplines to eliminate conflicts. Before
B-9

EP 690-1-808

8 Jun 1991

final release of documents for construction purposes, the drawings must be checked and

cross-checked for accuracy and constructibility.

(1) A minimum of 15 value units (120 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Assist in cross-checking products, materials, and methods called for in the

specifications for consistency with corresponding terminology and descriptions on the

working drawings.

(b) Check drawings prepared by others for accuracy of dimensions, notes,

abbreviations, and indications.

(c) Assist in developing a schedule of lead time required for proper coordination with

other disciplines.

(d) Check drawings by other disciplines with architectural drawings and the

drawings between other disciplines for possible conflicts, including interferences of

plumbing lines, ductwork, electrical fixtures, etc.

(e) Assist in the final project review for compliance with applicable codes,

regulations, etc.

Category B - Construction Administration

A minimum of 70 value units (560 hours of experience) are required in the construction

administration category. The difference between the minimum of 70 value units for this

category and the sum of the minimums on each training area must be acquired by

earning additional value units from training areas within the construction administration

category. The following training areas and minimum value units are required.

a. Bidding and Contract Negotiation. The architect assists in establishing and

administrating bidding procedures, issuing addenda, evaluating proposed

substitutions, reviewing the qualifications of bidders, analyzing bids or negotiated

proposals, and making recommendations for the selection of the prime contractor. 

The construction contract and related documents are the formal instruments which 

bind the major parties together in the construction phase. They detail the desired
B-10

EP 690-1-808

8 Jun 1991

product and the services to be provided during construction, as well as the consideration

to be paid for the product and the services.

(1) A minimum of 10 value units (80 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Carefully review the bidding/award stages of previous projects. Develop an

understanding of problems encountered and how they were solved.

(b) Prepare sample bids using quantity take-offs from the building costanalysis.

(c) Assist in the pre-qualification of bidders.

(d) Assist in the receipt, and evaluation of bids, including any alternatives or

additives.

(e) Learn what information and submittals are required prior to issuance of

a notice to proceed.

(f) Assist in evaluating equal product considerations in preparing addenda.

(g) Meet with contractors and material suppliers to better understand problems they

encounter with bid packages and construction contract documents. Understand the role

of funding limitations during the bidding process.

(h) Assist in the preparation and negotiation of construction contracts, and become

familiar with the conditions of the contract for construction in order to identify the roles of

the architect, contractor, user, bonding company and insurer, and the contracting officer

in the administration of the construction phase.

b. Construction Phase - Office. During the construction phase of a project, there 

are many related tasks which do not directly involve field observations, e.g., 

processing contractors' applications for payment, changeorders, shop drawings and

samples, and adjudicating disputes. The handling of these matters will usually have a

direct bearing on the smooth functioning of the work in the field. For example, prompt

processing of the contractors' application for payment, including the review of any

substantiating data that may be required by the contract documents, helps the 

contractor maintain an even flow of funds. Items such as shop drawings, samples,
B-11

EP 690-1-808

8 Jun 1991

and test reports submitted for the architect's review must be acted upon promptly to

expedite the construction process. Changes in the work which may affect the time of

construction or modify the cost are accomplished by change orders. Interpretations

necessary for the proper execution of work must be promptly given in writing even when

no change order is required.

(1) A minimum of 15 value units (120 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Assist in processing applications for payment and preparing certificates of

payment.

(b) Assist in checking shop drawings and evaluating samples submitted by

construction contractors, and maintaining records of the evaluations.

(c) Assist in evaluating requests for changes (including value engineering

proposals), interpreting the documentation, and preparing change orders.

(d) Participate in the resolution of disputes and the interpretation of conflicts relating

to the contract documents.

(e) Participate in the assembly of evidence and the preparation of testimony to be

used before an arbitration panel or in court.

(f) Research the legal responsibilities of the Government, construction contractor,

and contract architect-engineer (AE) firms by attending seminars and using other

supplementary education sources.

(g) Participate in the preparation of record documents at project completion (contract

closeout).

c. Construction Phase - Observation. In administering the construction contract,

the architect's function is to determine if the contractor's work generally conforms to the

requirements of the contract documents. To evaluate the quality of materials and

workmanship, the architect must be thoroughly familiar with all of the provisions of the

contract documents and contract. Periodic reports on the stage of the completion of

scheduled activities are collected and compared to the overall project schedule at job

site meetings. These meetings facilitate communication between the contract parties
B-12

EP 690-1-808

8 Jun 1991

and produce a detailed progress record. The architect must determine, through

observation, the date of substantial completion and receive all data, warranties, and

releases required by the contract documents prior to final inspection and final payment. 

Dissatisfaction can lead to arbitration

or the courts.

(1) A minimum of 15 value units (120 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Visit the job site and participate in observation of the work in place and materials

stored, and prepare field progress reports of such routine inspections.

(b) Review and analyze construction time schedules. Understand the various

network methods (e.g., critical path method) potentially available to the construction

contractor.

(c) Develop an awareness of the contractual obligations related to the observation of

construction by review of the construction contract documents and through professional

development programs.

(d) Attend periodic job-site construction meetings and assist in recording and

documenting all actions taken and agreed to at such meetings.

(e) Participate in the substantial completion inspection and assist in the punch list

verification.

(f) Participate in the final acceptance inspection with the installation, the user, and

other involved parties.

Category C - Office Management

A minimum of 35 value units (280 hours of experience) are required in the office

management category. The difference between the minimum of 35 value units for this

category and the sum of the minimums on each training area must be acquired by

earning additional value units from training areas within the office management category. 

The following training areas and minimum value units are required.

a. Office Procedures. Although architecture is a creative profession, current

techniques of practice require that the architect's office operate in the same manner as
B-13

EP 690-1-808

8 Jun 1991

a commercial enterprise. An architectural section, or a section or branch including

architecture, within USACE must operate in a similar fashion. Steady income or cost

accountability must be maintained, and expenses and charge numbers must be carefully

budgeted and monitored so that economic stability can be maintained. Accurate records

must be maintained for budgetary purposes and for use in future work. Established

office requirements, policies, and regulations are essential in maintaining a smooth

operation. Profitable use of manpower requires budgeting of time and adhering to

schedules. The architect's relationship to the MACOM, installation, user, or cost-sharing

partner establishes the duties and obligations of the participants in a project. There must

be a mutual agreement between the competent parties that can be accomplished within

an estimated time frame. Effective public relations plays an essential role in the creation

of the architect's image. This is important in bringing new customers and work to

USACE, as well as attracting qualified people for the USACE professional staff. The

architect must participate in marketing activities if the profession is to succeed within

USACE. On the other hand, the USACE architect's marketing activities (unlike those of

merchants, manufacturers, private sector architects, and others in commerce) are

subject to professional constraints as well as Governmental constraints. The architect

must learn marketing techniques which are affective while remaining within legitimate

rules of professional conduct.

(1) A minimum of 15 value units (120 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:

(a) Review the process of internal accounting and cost control systems for the

operation of the architectural branch or section related to USACE activities.

(b) Participate in the allocation of time to elements involved in a total project from

preliminary design through construction.

(c) Review professional service contracts for their structure, content, determination

of responsibility, and enforcement procedures.

(d) Review the compensation structure as related to types of services rendered by

the office.

(e) Review current contractual relationships with AE firms and their consultants.
B-14

EP 690-1-808

8 Jun 1991

(f) Research legal obligations, limitations, and liabilities (responsibilities) of

professional services contracts.

(g) Review the USACE professional liability (responsibility) policy, and develop an

awareness of potential practices and procedures which are not covered by the policy.

(h) Assist in the development of programs to publicize USACE professional services

and expertise.

(i) Participate in the USACE program for securing new work through assisting in

market research, developing a list of prospective new clients, and information gathering

activities.

(j) Assist in developing brochures and presentations as elements of promotion for

USACE.

(k) Accompany office staff on visits to installations and other Government agencies

to inquire about additional projects.

(l) Participate in presentations to MACOM, installation, cost-sharing partners, and

other prospective customers concerning reimbursable work.

(m) Participate in the development of the annual budget for the MSC, district,

laboratory, or FOA.

b. Professional Activities. To strengthen professional development and the

image of the architectural profession, the architect must participate in public service

programs. The architect must also maintain a supportive role with others involved in the

construction industry. The various professional societies and other public service

opportunities offer viable means of serving the profession and the community. 

Meaningful involvement requires participation beyond attendance at regular meetings

during working hours.

(1) A minimum of 10 value units (80 hours of experience) are required for this

training area.

(2) Possible career program employee/individual activities include, but are not

limited to, the following:
B-15

EP 690-1-808

8 Jun 1991

(a) Participate in the work of professional societies through committee activity, e.g.,

the Society of Military Engineers (S.A.M.E.), The American Institute of Architects (AIA),

and the Construction Specifications Institute (CSI).

(b) Provide service by contributing expertise toward environmental, planning,

zoning, housing, and codes.

(c) Participate in civic organizations.

Category D - Related Special Activities

The training requirements are not intended to be narrow or restrictive, but to bring into

proper perspective the broad aspects of architectural practice. In addition, new areas of

concern and involvement which do not fall within more traditional practice are opening to

architects. This category of related activities will allow the career program

employees/individuals, while developing basic practice skills, to develop expertise in

allied areas.

a. Though there are no minimum requirements in this category, the career program

employee/individual may gain value units towards his/her training requirements, e.g., a

post-professional degree in architecture may earn 235 value units (1,880 hours of

experience) as supplementary education in this category. Individuals gaining a

considerable portion of their training in this category should determine from their state

registration board how much of this time is acceptable in accordance with the board's

requirements.

b. Possible related activities in this category include energy conservation, computer

applications, planning, interior design, landscape architecture, construction

management, environmental and structural engineering, applied research, teaching,

historical restoration, and professional delineation.
C-1

EP 690-1-808

8 Jun 1991

APPENDIX C

SUPPLEMENTARY EDUCATION

Supplementary Education. Suggested sources of supplementary education include,

but are not limited to, the following:

a. AIA "SupEdGuides" and AIA-approved professional development programs

available from the Education Services Center, The American Institute of Architects, 1735

New York Avenue, N.W., Washington, DC 20006. SupEdGuides are self-study

resources designed to meet interns' special needs and interests. The SupEdGuides

focus on topics pertinent to architectural practice, and each guide presents fundamental

issues, asks probing questions, and suggests ways to develop analytical skills and make

design and management decisions.

b. USACE Proponent Sponsored Engineer Corps Training (PROSPECT) Program

and PROSPECT Exportable Training Program courses including, but are not limited to,

the following:

(1) Advanced Construction Contract Administration. This is a new course

which replaces the "Advanced Construction Management" course. This course will

increase the effectiveness of the student by developing a keener insight into the

problems created by the ever-changing methods and procedures utilized in construction

contracts and management.

(2) Aesthetic Resources: Identification, Analysis, and Evaluation. This

course will provide the student with an in-depth working knowledge of the current

policies, procedures, and acceptable methods for assessment and evaluation of the

impact that projects may have on the aesthetic quality of the urban and rural

environments.

(3) Architect-Engineer Contracting Procedures and Negotiations. This

course will provide the student with a working knowledge of applicable laws and

regulations governing AE contracts, and provides a concentrated look at all aspects of

AE contracting from project authorization, through selection, negotiation and contract

award, to contract close-out.

(4) Architectural Concrete. This course provides the student with the

specific knowledge required to assure the quality design and construction of

architectural concrete.
C-2

EP 690-1-808

8 Jun 1991

(5) Architectural Hardware Quality Verification. This course will develop new

skills oriented to the quality verification (inspection) of hardware used in building

construction and will update the student's knowledge of current industry practices and

standards, including changes in hardware specifications.

(6) Architectural Hardware Specifications. This course is designed to develop

skills oriented to specifying or approving builder's hardware used in building

construction, to update the student's knowledge of current industry practices and

changes in specifications, to relate the problems involved in scheduling hardware, and to

provide training that will result in a more effective quality assurance team.

(7) Automatic Fire Extinguishing Systems. This course provides basic

knowledge and skills necessary for the design, calculation, and review of automatic fire

extinguishing systems, i.e., sprinklers (water spray and foam water), dry chemical, CO ,

and Halon.

(8) Comprehensive (Master) Planning. This course will provide the student with

an overview of the comprehensive planning process and a general guide to prepare

comprehensive plans. Material covered includes definitions of comprehensive planning,

organization needed to prepare comprehensive plans, benefits of planning,

consequences of not planning, planning environments, the relationship to surrounding

communities, and the principles of planning.

(9) Computer-Aided Cost Estimating System (CACES) Course. This course

will provide students with instructions to prepare and execute a cost estimate using

CACES in accordance with ER 415-345-42, Construction Cost Estimating and Reserve

for Contingencies.

(10) Computer-Aided Design for Buildings. This course will introduce students

to computerized methods of structural design and analysis of buildings. Practical

applications of computerized techniques will be demonstrated through the use of a 2-D

frame analysis program (CFRAME), a 3-D Building Systems Analysis Program

(CTABS80), and the General Purpose (STRUDL) Structures Computer Program.

(11) Concrete I - Quality Verification. This is a PROSPECT Exportable Training

package that will provide the student with the technical knowledge, both theoretical and

practical, to inspect concrete construction with a degree of competency that assures

quality construction.

(12) Concrete Materials. This course will instruct the student on all aspects of

advanced concrete materials technology.
C-3

EP 690-1-808

8 Jun 1991

(13) Concrete I - Quality Verification. This course will provide the student with

the specific knowledge of materials, techniques, and procedures for inspecting on-site

concrete construction.

(14) Construction Contract Administration. This is a new course which

replaces the "Introduction to Construction Contract Management" course. The course

will assist the student in translating academic knowledge to competent application in the

construction setting. Additionally, it will provide the student with an overview of USACE

operations with an emphasis placed on construction contract management.

(15) Construction Contract Engineering With Microcomputer-Aided Cost

Estimating System (M-CACES). This course provides the student with instruction

and ready-reference material to assist in improving his/her ability to follow USACE

policies and procedures for preparing Government estimates for construction projects.

(16 ) Construction Quality Management. This course is designed to educate the

student on the objective of construction quality management related to establishing

quality requirements, controlling quality during construction, and taking necessary

measures to assure quality. This course will also provide the student with the

opportunity to discuss problems associated with the implementation of the quality control

and assurance system.

(17) Construction Quality Management. This is a PROSPECT Exportable

Training package with provides the student with construction quality management

policies, requirements, and procedures.

(18) Contracting Overview. This is a PROSPECT Exportable Training package

that is intended to educate the student with a focus on contracting concepts rather than

execution. It will provide the student with a basic understanding of the contracting

system emphasizing what is involved and why things are done, not how they are done. 

This course is a prerequisite for taking courses in the curriculum of the PROSPECT

Construction Contract Administration Training Program.

(19) Design Quality Management, Military Projects, Procedures and

Feedback. This course will present a practical approach toward improving design

reviews and will support the student in understanding the design review process. 

Policies, principles, procedures, and various techniques used in reviewing designs and

cross-checking drawings and specifications will be covered.

(20) Electrical Quality Verification. This course will provide the student with the

requirements and techniques of electrical quality verification (inspection) in order to
C-4

EP 690-1-808

8 Jun 1991

assure compliance with construction contract requirements. It also will provide the

student with an increased knowledge of electrical materials, equipment, installation, and

inspection techniques. The student will receive additional training in the interpretation of

electrical plans and specifications, and the National Electric Code.

(21) Electrical Quality Verification. This is a PROSPECT Exportable Training

package that trains students with limited experience or knowledge in USACE

requirements in order to assure compliance with electrical requirements of the

construction contract. Additionally, it introduces students to electrical terminology,

materials, equipment, installation, and inspection techniques.

(22) Energy Conservation Design for New Buildings. This course will provide

the student with detailed treatment of design and analysis techniques to ensure an

energy conscious, cost-effective design for new buildings. Additionally, this course will

aid students in implementing all new and

existing conservation criteria. 

(23) Energy Conservation in Existing Buildings. This course will provide

students with a capability to select, analyze, evaluate, and design energy conserving

measures for implementing energy reduction programs in existing buildings. 

Additionally, this course will aid students in implementing all new and existing

conservation criteria.

(24) Environmental Impact Assessment of Projects. This course will provide

the student with a working knowledge of the environmental assessment process and the

procedures to follow in preparing an environmental impact assessment document or an

environmental impact statement.

(25) Environmental Laws and Regulations. This course will provide the student

with the ability to list major federal statutes designed to protect the environment,

summarize the major provisions of each federal environmental law and the relationship

to USACE projects, and identify and understand the legal requirements for

environmental protection as related to specific projects.

(26) Estimating for Construction Modifications. This course will provide the

student with instructions and ready-reference material to assist in improving his/her

ability to prepare an estimate for a construction contract modification in accordance with

USACE policies and procedures.

(27) General Construction Quality Verification. This course provides the

student with the basic technical knowledge required for the quality verification

(inspection) of all elements of building construction. The course is based on guide
C-5

EP 690-1-808

8 Jun 1991

specifications (CEGS) and identifies the quality assurance representative's (construction

inspector's) role as it relates to construction quality management.

(28) Human Resource Management I, II, III, and IV. These courses develop

and refresh human resource (personnel) management skills of the student which are

vital in design team leadership, management, and supervisory roles of the professional

architect.

(29) Interior Design and Administration. This course will inform the student of

current interior design policies, responsibilities, operating procedures, and criteria. It

provides procedures and techniques necessary to effectively implement and manage

interior design from initial planning through furniture installation. The course defines the

overall requirements for producing quality interior design and the specific tasks of

various key personnel, e.g., the project manager, technical reviewer, estimator,

designer, procurer, installation staff, and the using agency coordinator.

(30) Masonry Structures Design. This course will reinforce the student's

knowledge in design and construction practices including criteria, procedures, and

specifications for masonry structures. In addition to covering techniques of masonry

structural design, the course also covers seismic design for masonry buildings.

(31) Mechanical I - Quality Verification. This course will provide the student with

information, procedures, and problem area solutions that must be known to effectively

perform mechanical engineering quality assurance duties. The course specifically

addresses preparatory, initial, follow-up, and final inspection techniques concerning

mechanical equipment, materials, and testing requirements common to most building

construction.

(32) Mechanical Quality Verification. This is a PROSPECT Exportable Training

package that provides the student with a basic knowledge of the fundamentals of

mechanical systems inspection. Additionally, it acquaints the student with mechanical

engineering guide specifications (CEGS), repetitive design and construction deficiencies,

and inspection materials and procedures.

(33) Military Construction Project Management. This course will provide the

student with the management procedures, tools, and techniques necessary to effectively

manage projects from design authorization through construction completion.

(34) National Electric Code (NEC). This course, though designed for electrical

engineers, will increase the intern's understanding and abilities concerning the design of

interior electrical systems which meet the requirements of the NEC.
C-6

EP 690-1-808

8 Jun 1991

(35) Negotiating Construction Modifications. This is a new course that

replaces the "Construction Contract Negotiating" course. The course will provide

instruction concerning policies and procedures that will provide the student with

knowledge in negotiating construction contract modifications. If will also provide practice

in effectively analyzing all changes in connection with contractors' proposals and

Government estimates.

(36) Paint Quality Verification. This course is designed to reduce painting

deficiencies by providing the student with quality verification (inspection) techniques and

the basic concepts of paint composition, coating selection, safety, and the construction

quality management necessary to administer the painting requirements of the

construction drawings and specifications.

(37) Roofing Technology. This course will provide the student with an advanced

understanding of roofing techniques which can be applied during design, constructibility

reviews, technical reviews of roofing submittals, reviews of plans and schedules of

roofing applications, testing and inspection during roofing applications, and during

maintenance and repair activities on existing roofs.

(38) Security Engineering. This course will provide the student with an

introduction to the security engineering design process. The course provides the

methodology leading to the determination of protective measures for a facility against

terrorists and other peacetime threats. The course also includes guidelines,

specifications, standards, and building hardening information to aid in this process.

(39) Seismic Design for Buildings. This course will train students who are not

thoroughly familiar with seismic design.

(40) Solar Active Energy System Design. This course is designed to provide the

student with an introduction to solar energy use in buildings and the processes to

address detailed treatment of active solar energy systems design and installation for

heating, hot water, and cooling.

(41) Solar Energy Systems Quality Verification. This course will provide the

student with information, procedures, problem areas, and a familiarity with solar energy

systems in order that he/she might effectively perform quality verification (inspection)

duties during, and at the end of, building construction. The course provides a detailed

description of active solar energy systems and proper installation procedures to assure

high performance and reliability.
C-7

EP 690-1-808

8 Jun 1991

(42) Solar Passive Energy Design for Buildings. This course will provide the

student with an introduction to passive and hybrid solar energy use in buildings and

acquaint him/her with the principles of integrating passive design into standard

architectural practice.

(43) Specification Writing for Construction Contracts. This course will provide

the student with instruction concerning the preparation of effective specifications for

construction projects. The course covers basicprinciples of specification writing, 

procedures, and techniques as well as the relationship of the specifications to the

construction drawings and other elements of the construction system.

(44) Structural Engineering Civil Works Design Criteria. This course reviews

the latest civil works structural design criteria and provides training in its use.

(45) Structural Engineering Military Design Criteria and Applications. This

course reviews the latest structural design criteria governing military construction and

provides training in its use.

(46) Urban Environment. This course provides the student with a broad spectrum

of awareness concerning the environmental factors that have a direct and indirect affect

on USACE projects in urban areas.

(47) Value Engineering Workshop. This course will provide the student with the

requirements, policies, and procedures necessary to recognize areas of potential for

value engineering (VE) studies that will enable him/her to perform effectively as a value

engineering study team member. 

(48) Water Supply Design and Rehabilitation. This course will familiarize the

student with analytical techniques needed to develop facility designs and make cost

estimates for planning studies, analyze water distribution systems, and analyze the

economics of rehabilitating or replacing systems.

*U.S. GOVERNMENT PRINTING OFFICE: 1991--524-433/40472