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SECTION 1. SUPERVISION - AVAILABILITY - RESIDENT AGENCIES

1-1 SAC AND ASAC SUPERVISORY RESPONSIBILITY

1-1.1 Supervision of Personnel

! SACs and Assistant Directors in Charge ADICs! have exclusive jurisdiction over employees in

their offices except those on special assignment from FBIHQ.

! Assigned to most offices is an ASAC. His/Her duties and authority are, in the absence of the

SAC, the duties of the SAC. This authority also applies to SACs in offices with ADICs.

! All references in this manual to SACs and ADICs apply with equal effect to the acting SAC or

ADIC during the SAC's or ADIC's absence.

! Agents may be authorized by FBIHQ, upon the justified request of the SAC or ADIC, to act in

administrative capacities. When so authorized, they are known as:

 a! Field Supervisor - full time

 b! Night Supervisor - to serve full time at night and is responsible to the SAC or ADIC for the

functioning of the office at night. Agents approved as night supervisors are approved initially for a

period of six months and upon request and recommendation of the SAC or ADIC can be approved

as night supervisor for no more than two six-month periods in order that supervisor not be removed

from investigative assignments for an extended period of time.

 c! Relief Supervisor - to serve only in the absence of full-time supervisory personnel. Relief

supervisors may be utilized for night, weekend, and holiday duty. See MAOP, Part I, 3-2.1.!

 d! Deleted

 e! Deleted

 See Part I, Section 3, of this manual for qualifications for various supervisory positions.!

! ASACs and eld supervisors may be authorized by FBIHQ to act in place of the SAC in certain

phases of work. In offices with an ADIC, an SAC or Associate SAC may be authorized by FBIHQ

to act in place of the ADIC.

 a! When an SAC or ADIC retires, transfers or otherwise permanently vacates his/her position,

written notication of the employee selected to serve in an acting capacity for the SAC or ADIC is

to be provided by the field office to the Assistant Director AD!, Personnel Division PD!, FBIHQ

 Attention: Administrator, Executive Development and Selection Program EDSP!! for approval.

The AD's approval will be granted on a UACB basis.

 b! An employee selected to serve in an acting capacity, typically an Associate SAC, Assistant

SAC ASAC!, or an SAC in an office having an ADIC, should be named prior to the departure of

the SAC or ADIC when possible.

 c! An employee serving in an acting capacity remains assigned to his/her permanent position and

will not be temporarily promoted since acting assignments typically last for 180 days or less. If an

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acting assignment is expected to exceed 180 days at the outset, the Administrator, EDSP, PD,

should be advised of the particular circumstances to determine appropriate procedures to follow

and if a temporary promotion may be considered.

 d! In the unlikely event that an ADIC, SAC, Associate SAC, and/or ASAC are scheduled to vacate

their positions at the same time, thereby creating a void in the upper echelon management of a eld

ofce, the Administrator, EDSP, PD, should be contacted for assistance. The EDSP will take

appropriate steps to help the ofce ensure that the chain of command is maintained and that any

necessary selection procedures are followed until permanent replacements are selected a.nd have

reported to the ofce.

! Assignments are to be made so that responsibility for the performance of a function or duty is

xed. Documentation is to be made in the office personnel le showing the date on which each

eld supervisor assumes responsibility for a particular desk. When changes are made in the

supervisory responsibilities of desks, such as transfers of classications from one desk to another,

documentation is to be made in the office personnel le showing the dates such changes become

effective.

! The Administrative Ofcer or Support Services Supervisor is responsible for the support

functions of the ofce and is to report to the SAC or ADIC failure of other employees to comply

with regulations concerning handling of les and correspondence.

1-1.2 SAC Inspection Responsibility

! The SAC will take an inventory of the contents of the ofce safe and check its security on a

monthly basis.

! The SAC will make unannounced checks of premises and productivity of employees outside of

the regular workday. SAC will check the eld ofce plants, radio station if located outside the

ofce, security of automobiles at contract garages, and security of resident agencies. These checks

are to be recorded.

! For SAC inspection responsibility regarding resident agencies see Part II, Section 1-3. 10 of this

manual.

1-1.3 SAC Personal Contacts

! The following individuals should be contacted by the SAC after SACs arrival in an ofce:

 a! Federal judges

 b! U.S. Attorneys

 c! State judges

 d! Governors

 e! State and county prosecutors

 f! Executive secretary of state chamber of commerce

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 g! In the principal cities: mayors; chiefs of police; officials of newspapers; managers or owners of

appropriate radio and television stations; heads of civic clubs; heads of Federal intelligence

agencies; Government, business and labor leaders; top representatives of airlines, railroads,

telephone companies, Westem Union, better business bureaus and banks.

! To ensure that the most effective and efficient use of the FBI's and the Department's limited

investigative and prosecutive resources, SACs shall meet regularly with their respective U.S.

Attorney s!. Frequent meetings and discussions between SACs and U.S. Attorneys are critical to

ensure an effective relationship. There is no requirement that each contact with a U.S. Attorney be

documented, but SACs should use judgment to record important discussions and understandings

which good management practice indicates should be documented. The quality of the relationship

and the frequency of SACs contact with their respective U.S. Attomey s! will be reviewed during

each inspection of an office.

1-1.4 Supervision of Cases See MAOP, Part 1, 21-7 !; Part 2, 1-3.13.3, 8-1.2.3.!

! The office of origin OO! is responsible for proper supervision of cases not only in its own

territory, but also of investigations being conducted in a lead office LO!. An Agent to whom a case

is assigned in the OO as well as an LO is personally responsible for ensuring all logical

investigation is initiated without undue delay; this includes setting forth leads for other offices or

other Agents in his/her office. The OO case Agent has overall responsibility for supervision of an

investigation. When an LO has a delayed or delinquent investigation, it is the responsibility of the

OO case Agent to notify them by routing slip, electronic communication, or teletype depending on

the importance of the situation.

! SUPERVISORY FILE REVIEWS must be conducted by full- time supervisors or primary relief

supervisors, with approval of the SAC in exceptional circumstances, such reviews not being in

succession, with their subordinates, including Resident Agents, at least once every 120 days or

more frequently if deemed appropriate by SAC. File reviews for probationary Agents must be

conducted at 60- day intervals. See Part 2, Section 8-1.2.3, of this manual.! A file review must be a

person-to-person conference where each investigative matter is discussed and instructions given to

the Agent which are noted on FD-271. File review sheets FD-271! must be executed in duplicate,

with the Agent being permitted to retain a copy for 150 days, and the originals retained by the

supervisor in each Agent's administrative folder until the next inspection. However, if an Agent has

only applicant cases assigned and is in compliance with Bureau deadlines and regulations, the

person-to-person conference may be waived. If it is, supervisor will make suitable comments on

FD-271 concerning Agent's caseload, performance, compliance with Bureau deadlines and

regulations, and record the fact that no conference was held. File reviews should be conducted in

private and relief supervisor may be used to handle work of the desk while supervisor is conducting

tile reviews. If the full-time supervisor is absent for an extended period due to illness or annual

leave, the SAC may authorize a relief supervisor to handle tile review. The results of tile reviews

must be considered when preparing mid-year progress reviews, annual appraisals, a.nd

developmental worksheets.

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! A Performance Summary Assessment PSA!, during which an Agent is provided with an

enhanced level of feedback regarding his/her performance, is to be conducted during person-toperson le review conferences held pursuant to the requirements of this section see above!.

 a! PSAs are intended to facilitate communication between supervisory officials and Agent

personnel regarding individual performance. The feedback provided should include an assessment

of the Agent's performance in light of the critical elements and performance standards of his/her

performance plan, although adjective rating levels are not specifically required. During each PSA,

the Agent must be advised of his/her strengths and/or weaknesses in each critical element, with

specic references to the assignments and casework discussed during the le review conference.

 b! Although they may be conducted at more frequent intervals, a PSA must be conducted at least

every 120 calendar days for each Agent subject to the file review process. If le reviews are

conducted at more frequent intervals, a PSA would be advisable but not necessarily required during

each file review session as long as the 120-day requirement is met. Based on the Probationary

Agent Program's see MAOP, Part 2, Section 8-1.2.3! emphasis on training, development and

supervisory continuity, probationary Agents are to receive PSAs at 60-day intervals to coincide

with the file review requirements for Agents in a probationary status.

 c! An FD-865 - PSA must be completed at the conclusion of each file review session for which a

PSA was conducted. The form must be signed and dated by the supervising official, and a copy

placed in the employee's performance folder maintained by the rating official for performance

appraisal purposes. The original FD- 865 must be submitted to executive management within each

office, who will be responsible for ensuring that PSAs are conducted, and that an FD- 865 is

completed for each.

 d! The copies of the completed forms which are maintained in an employee's performance folder

must be maintained and then destroyed in conjunction with all other performance-related

documentation in compliance with the requirements delineated at MAOP, Part 1, Section 5-4. This

provision does not apply to the original FD-865, which is maintained for inspection or other

purposes not related to the performance appraisal process.

 e! PSAs are not governed by the FBI's Performance Appraisal System, and do not nullify the

requirements pertaining to the conduct of progress review sessions or the issuance of perforrnance

appraisal reports PARs!. However, supervisors are encouraged to schedule a PSA to coincide with

the conduct of a progress review session or the issuance of a PAR, thereby minimizing, to the

extent possible, any duplication of effort.

 f! For additional information or more specific guidance pertaining to PSAs, supervisors should

contact the Performance, Recognition and Awards Unit, Administrative Services Division, FBIHQ.

1-1.5 Information to be Submitted to FBIHQ

! In view of the restrictive provisions of the Privacy Act of 1974, Title 5, USC, Section 552a,

good judgment and common sense must be exercised at all times in determining what information

concerning individuals is to be transmitted to FBIHQ. For details of such restrictions, you are

referred to MIOG, Parl; I, Section 190-5 and 190-5.1, which requires such information collected and

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maintained to be relevant, necessary and Within the scope of an authorized law enforcement activity

and a purpose of this Bureau authorized to be accomplished by statute or executive order.

! Within the limitations imposed by this law, consideration should be given to furnishing FBIHQ

only information Which logically Will impact on numerous other eld ofces and on FBI operations

at the national or international level.

! Care should be taken to ensure all information furnished to FBIHQ is information Which is

lawfully collected. If the information concerns an individual citizen, it is not enough that such data

might be of interest to FBIHQ; its collection and maintenance must be pursuant to Federal law.

! If an SAC receives an inquiry from a Cabinet officer or U.S. Senator or

Congressman/Congresswoman concerning an ofcial matter, it should be brought to FBIHQ

attention immediately.

1-1.5.1 Official Channels

! All "administrative" matters, such as accounts, requests for transfers, increases in salary, and

reclassication of employees, shall be presented to immediate supervisors.

! Any employee, if he/she considers that the circumstances require, may present his/her case in

Writing to the Director or may present it orally to an appropriate Bureau ofcial.

! Official communications are sent to an employee through the eld office to Which assigned and

stationed.

! Communications and official matters in Which the Department of Justice is interested are to be

directed to FBIHQ.

! Office memoranda memoranda addressed to all employees or group of employees!

 a! Office memoranda which are purely administrative in nature may be prepared and distributed

Without FBIHQ approval. Examples are memoranda scheduling firearms training, employee

conferences, and office social events or functions; memoranda setting forth facts and developments

in major pending cases; and memoranda setting forth facts and requesting or instructing contact

with informants and sources.

 b! Memoranda which establish rules, regulations, procedures, or policies, such as those found in

various Bureau manuals, or which set forth information and instructions of the type normally

handled by FBIHQ in an SAC memorandum must be submitted to FBIHQ for approval before

distribution. Submit memoranda in duplicate so that FBIHQ approval or disapproval can be

stamped on one copy and the copy retumed to the requesting office.

 c! Written instructions of FBIHQ, such as those found in a.n SAC memorandum or in a Bureau

letter addressed to one or more eld offices may be reproduced as the SAC deems necessary. Those

Written instructions marked "MAY NOT BE REPRODUCED" shall not be reproduced, or quoted

or paraphrased in office memoranda, unless the communication from FBIHQ specifically

authorizes same. Also, no oral instructions of FBIHQ shall be disseminated by use of office

memoranda, unless the oral instructions included specic authorization for such dissemination.

Reproduction of ofce memoranda Which are prepared in accordance With item b! above, or Which

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otherwise require FBIHQ authority are to be charged out and accounted for in the same manner as

any other type of communication, such as a serial in the le. Written or oral instructions issued by

FBIHQ or a particular field office are not to be disseminated outside the FBI. Guidelines for the

dissemination of information to other agencies may be found in Part II, Section 9 of this manual.

1-1.6 Conferences of Supervisory Staff

At least two general conferences of the supervisory staff of eld offices must be held weekly with

the SAC, scheduled in advance. Offices having special squads must hold one weekly conference for

each such squad. Separate conferences with criminal supervisors and security supervisors are left to

discretion of SAC. Wherever practical, the seminar approach should be utilized.

1-1.7 Use of Official Names of Employees

When the name of an employee is used in official communications, it must be identical with that

appearing on the payroll records.

1-1.8 Deleted See Security Policy Manual at http://rmd.fbinet.fbi/ppu/manua|sdesk/manua|s_published_in_new_format.htm!

1-1.9 Special Agent Linguists and Language-Trained Agents See MAOP, Part I, 11-

1 9! and 22-2 through 22-2.3.!

! Special Agents SAs! who receive their appointment based upon their skill in a foreign

language execute Form 3-26 upon entering the FBI wherein they agree and affirm that they "...may

be required to utilize such skill, abilities or expertise either intermittently or continuously

throughout... their! employment, based upon the needs of the Federal Bureau of Investigation, and

at any duty station where they are required." These SAs are construed to have a career-long

obligation to the Foreign Language Program.

! SAs and other FBI employees who acquire or enhance their foreign language skills through an

FBI-sponsored language course incur an obligation to remain in the service of the FBI and to accept

assignments within or to eld offrces based upon their language ability. The length of this

obligation is set forth on the FD-375 Training Agreement! and varies in accordance with the

length and/or cost of the training. Generally, basic language trainees, such as those who study at the

Defense Language Institute DLI! or the Foreign Service Institute FSI!, incur a three-year

obligation. Subsequent or recurring periods of training lengthen this obligation. See MAOP, Part I,

22-2.1 !.!

! Deleted

1-2 AVAILABILITY OF EMPLOYEES

! Employees are subject to duty at all times. All Agents are expected to be available for general

or special assignment wherever their services may be needed.

! All employees are to be alert to radio, television, or newspaper announcements concerning

weather or other conditions which could result in closure of the government. Only those employees

who have been designated in writing as "emergency employees" must report for, or remain at, work

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in emergency situations. Dismissal or closure announcements do not apply to them unless

instructed otherwise. In addition, "delayed" opening or "unscheduled leave" announcements do not

apply to emergency employees, as they are expected to report for work on time.

! ADICs and SACs must keep FBIHQ and their eld offices advised of their whereabouts.

! When an itinerary is required, Form FD-330 may be used. This form should be destroyed after

it has served its purpose.

! Agents on transfer traveling by personal auto must keep the ADIC/ SAC of the office from

which transferred advised of places where they can be reached, preferably by memo of itinerary left

in advance. When a personally owned vehicle is used for extended travel on leave or transfer,

itinerary information furnished should include the vehicle's description and license number.

! Employees on special assigmnent traveling by personal auto must keep FBIHQ advised of their

whereabouts by an electronic communication submitted in advance. If for any reason planned

itinerary is interrupted, the appropriate FBIHQ official should be advised.

! Employees in leave status must keep the ADIC or SAC of the division to which assigned

advised of their exact whereabouts. See item ! above.!

 8! Investigative employees working in headquarters city a.nd environs must call the office at

approximately two-hour intervals unless they can be reached immediately by means of two-way

radio or a pager or cellular phone.

 9! All employees on an assignment which requires them to be absent from the office at the

beginning or end of the workday must contact the office by telephone or radio to indicate they are

beginning/terminating work for the day and their time of arrival or departure for home. ADICs,

SACs and division heads may alter this instruction to accommodate special circumstances, such as

employees on undercover assignment where notifying the office at the beginning or end of the

workday is both impractical and dangerous, or small RAs where frequently no one is at the RA to

be notified. See MAOP, Part 2, 3-3.2! b!.!

0! When leaving residence on personal business prior or subsequent to working hours, Saturdays,

Sundays, or holidays, Agents, other than those in supervisory positions and those on assignments of

particular importance who must keep the office advised of their whereabouts at all times, are not

required to advise the office of whereabouts if absence is for two hours or less. If absence is for

more than two hours, Agent must advise the office of his/her whereabouts if telephone is not

covered.

 l! It is left to the discretion and good judgment of an SAC as to whether it is necessary for either

SAC or the ASAC to be physically present in the office during regular business hours. In the event

that both the SAC and ASAC are absent from the office there should be a clear delegation of

authority and responsibility made by the SAC utilizing experienced supervisory personnel. In the

event it is necessary for both the SAC and ASAC to be out of headquarters city all day, FBIHQ

must be appropriately advised in advance with the reason for their absence as Well as the identity of

the person who will be in charge of the office during their absence. When they are absent from the

office, however, still physically present in headquarters city a.nd are otherwise available through

modem communications, no such notification to FBIHQ is necessary. Leave should not be

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requested by the SAC for a period during which SAC knows the ASAC must be away on routine

business which has already been scheduled at the time the request is made, and likewise the ASAC

should not request leave, knowing in advance that the SAC must be away during ASAC's absence.

 a! If either the SAC or the ASAC is absent on annual leave and it becomes necessary for the other

to take annual leave because of an emergency, the one on leave must return immediately to the

office. In such a situation, a communication must be directed to the Assistant Director,

Administrative Services Division ASD! Attention: Administrator, Executive Development and

Selection Program EDSP!! requesting leave and including a statement that either the SAC or

ASAC who is on annual leave will be back on duty by the time the other official departs. If

circumstances appear to warrant an exception to this rule, the SAC must telephonically obtain the

personal permission of the Assistant Director, ASD, in advance of submitting a follow-up written

communication justifying this as an exception to FBIHQ; the follow-up communication must

advise of the chain of command during the SACs and ASAC's absences. A UACB communication

will not suffice for the SAC and ASAC being out of the office at the same time. The SAC,

irrespective of annual leave or personal commitments, must return to the field office to assume

personal charge ofmajor cases which arise in the SACs absence. See MAOP, Part 2, l-2.3.!

 b! It is anticipated that this situation would only affect offices not having multiple SACs or

ASACs; however, as a situation may warrant for a larger office, the same procedures would be

followed. See also the LEAVE POLICY MANUAL.!

1-2.1 Executive Travel Notification See Legal Attache Manual, 6-1.!

 l! ADICs/SACs are authorized to travel within their division or to contiguous divisions through

coordination with and concurrence of the neighboring ADIC/SAC.

! Travel outside the division by ADICs, SACs, ASACs, Legats and FBI Headquarters executives

at the Section Chief level and above is to be documented in the Executive Locator System ELS!,

which is accessible through the Bureau Personnel Management System BPMS!. The ELS will be

managed by the Strategic Information Operations Center SIOC!, FBI Headquarters, and any

problems with the system should be reported immediately. Travel and contact information is to be

promptly entered into the ELS by each executive's secretary. Those offices which camqot access the

ELS are to promptly forward travel plans to SIOC for data entry. Information to be entered into the

system should include:

 a! Beginning and ending dates of travel

 b! City and state visiting or country if outside the United States!

 c! Contact information such as an address or a person's name

 d! Up to three contact telephone numbers

 e! A narrative describing the purpose of the travel. See MAOP, Part II, Section 8-5 and MIOG,

Part I, Section l-l.5 8! and Pait II, 23-8.

! On annual leave keep FBIHQ and office of assignment informed of whereabouts.

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1-2.2 Employees in Travel Status

 l! In a eld office city must:

 a! Inform ADIC or SAC of the nature of the assignment and probable duration, unless FBIHQ

instructions to the contrary have been issued

 b! Notify ADIC or SAC of their itinerary upon departure

! At a place Where no eld oftice is located must SAs assigned to Laboratory excepted!

communicate With the ADIC or SAC by telephone or telegram advising of:

 a! Address

 b! Time of arrival

 c! Nature of case

 d! Approximate duration of stay

 e! Departure and itinerary

1-2.3 Travel Authority See MAOP, Part ll, 1-2.!

If a.n ADIC/ SAC must leave the division at a time when the ASAC Will also be out of the division,

the SAC must obtain the personal permission of the Assistant Director, Personnel Division. A

UACB communication will not suffice. Such instances should be limited and fully justifiable.

Related thereto, ADICs/SACs are reminded of the need for availability and, consequently, the need

for completeness in the Executive Locator System.

1-2.3.1 On Transfer

If authorized by transfer letter, Form 3-34. This letter sets out information and authority for

transportation of employee transferred, immediate family, household goods, and travel by personal

automobile.

1-2.3.2 Other Travel

 l! Is authorized by order of the Attorney General, 271-62, dated June l, 1962.

! Travel may be by common carrier or by personal automobile.

! Advance of funds. Travel on temporary duty and/ or transfer advances are issued to assist

employees in discharging their responsibilities associated With official business. Such requests are

processed by the Travel Advance and Payment Unit, Accounting Section. The average processing

time is approximately five calendar days from the date the advance is submitted until a payment is

received.

! ADIC/ SAC may authorize use of personal automobile for official travel:

 a! For periods of l0 days or less, Within that ADIC's/SAC's field office

 b! To Washington, D.C., for in-service a.nd return

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In such cases submit in duplicate with travel voucher letter of justification approved by ADIC/ SAC

or, in ADIC's/SACs absence, by ASAC. If travel is on consecutive days and extends into new

travel voucher period, reference is to be made on latter to letter of justification accompanying prior

voucher.

! FBIHQ authority must be obtained for use of personal automobile for travel outside field office

to which employee is assigned, or for any period in excess of 10 consecutive days whether it

extends into new travel voucher period or not. Travel voucher must show prior FBIHQ

authorization and date thereof. No letter of justification is necessary.

1-2.4 Office Hours

Field offices are open 24 hours each day.

1-2.4.1 Regular Business Day

8:15 a.m. to 5:00 p.m. daily, Monday through Friday, with 45-minute lunch period.

1-2.4.2 Work Schedules See MI-92OP, Part 1, 3-6! & 20-7.!

! Flexible and Alternate Work Schedules AWS!

 a! Utilization of exible and AWS for support and Wage Board employees hereinafter, support

employees! is at the discretion of each ADIC, SAC or division head or their designee. A more

restrictive use of exitime or AWS may be instituted at anytime. Also, exitime or AWS may be

restricted or suspended to any individual, group or the entire office depending upon a variety of

factors, such as office work requirements, perforrnance and production considerations or abuses of

exitime or AWS privileges.

 b! The OPTION to request a flexible work schedule is the sole privilege of the requesting

employee. This means the request is considered voluntary and employees cannot be required to ex

or participate in AWS.

! The AUTHORITY and RESPONSIBILITY for approving a exible or AWS just as in the

approval of leave! is held by designated supervisory personnel. This is necessary to ensure the

availability of sufficient personnel to adequately discharge the FBI's responsibilities.

 d! Flexible and AWS are available to all support employees, including supervisors. Management

must ensure that necessary supervision is afforded to employees granted exible or AWS. If an

employee requesting a exible or AWS will be unable to perform satisfactorily without the

presence of a supervisor, and adequate supervision will not be available on the schedule requested,

such ex or AWS request should be denied. Also, note that no employee may be REQUIRED to

work exitime or AWS.

 e! Employees on exible or AWS should neither receive favored treatment nor be penalized as a

result of participation in these programs. They should be treated in a manner which provides for

equity with employees working on a standard nonexible work schedule.

! Flexible Schedules

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 a! A dual core-time exible work schedule for support employees may be established with

provisions for a mid-day ex and core-time deviation. The exible time bands may start at 6 a.m.

and end at 6 p.m. and may be utilized at 15-minute increments. The following illustrates how

exitime could meet the basic work hour requirements:

8 hours + 45 minute lunch period

I I

 Regular Business Day field office! 

I I I I I I I I I I

IFlexible IIBandI Core I Flexible I Core I FlexibleIIBandI

I I I I Time I Band I Time I I I I

I I I I I iH@lUdiHqI I I I I

I I I I I 45" l1lH@hI I II I

I I I I I P@Ii@d! I I I I I

I I I I I I I I I I

I I I I I I I I I I

6 8:15 9:15 10 2 2:45 5 6

a.m. a.m a.m a.m p.m p.m p.m. p.m.

I 8 hours + 45 minute lunch period I

 b! All support employees must be present during core time. Any absence must be charged against

appropriate leave category or qualify for core-time deviation.

 c! All requests to work exitime hours should be submitted at least one day in advance to a

designated supervising employee to facilitate scheduling. However, use of exible hours may be

granted upon less notice when circumstances warrant.

 d! Some critical jobs require continuous services through a designated time period. Example -

switchboard operator, radio dispatcher, etc.! All exitime requests by support employees assigned

to critical positions should also be accompanied by the identity of an acceptable co-worker who is

agreeable and available to provide those critical job services during the requested ex. Since these

services are necessary, back-up personnel must be readily available without major rescheduling

efforts by management or undue hardship on employees or other entities assisting in providing

coverage or the exitime request will be denied. The requesting employee is responsible for

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acquiring acceptable back-up personnel for exitime requests and timely request/notification to

his/her designated supervisor.

 e! Flexible Work schedules may be made available to those employees regularly assigned to night

and weekend schedules, provided there is no increased premium pay required as a result of the

flexible schedule and the availability of back-up personnel.

 f! No employee Working on exible schedules Will be permitted to Work a straight eight-hour shift

taking the lunch period at the end of the tour of duty, which could effectively dismiss the employee

as early as 2 p.m. See diagram under ! a! above.! Any departure from Work prior to 2:45 p.m.,

under a exible work schedule must be charged to the appropriate leave category.

 g! Flexitime is not meant to replace the traditional fixed Work schedule nor the odd-hour shifts. If

an employee establishes a predominant pattem of Work hours Within a exible schedule, it

technically becomes an unauthorized odd-hour shift. For purposes of the FBI's exible Work

schedules, any such predominant pattern of exible Work hours over a period of ve consecutive

days will be considered fixed hours and the odd-hour shift policy should then prevail. Each division

may set limits on the number of approved exible schedules per employee during a given Week.

 See MAOP, Part 1, 20-8.!

! Alternate Work Schedules AWS! See MAOP, Part l, 20-7.2.!

 a! Requests to work an AWS from support employees must be submitted to designated supervisory

personnel by completing form FD-968, Flexible Work Option Form. In executing this form,

employees are to complete Section 1 in its entirety. Employees are reminded that no schedule is

permanent and that this request will be reviewed on a periodic basis, but no less than once per year.

Under the Fair Labor Standards Act FLSA!, all schedules are required to include, in addition to the

number of hours Worked each day, a designated lunch or dinner break 0 minutes for FBIHQ

employees a.nd 45 minutes for the eld!.

 b! Employees assigned to critical positions should understand that approval of an AWS request

Will be based, in part, on management's ability to schedule coverage on the day s! the employee

Will not be scheduled to work. Back-up personnel must be readily available Without major

rescheduling efforts by management, undue hardship on other employees, or on other office entities

assisting in providing coverage or the AWS request Will be denied.

 c! Employees Will not be permitted to routinely and/or regularly change an AWS to take advantage

of holiday schedules. Sample schedules fulfilling the basic Work requirements are as follovvs:

 d! Four-Day Workweeks

Monday Onduty 10 hours

Tuesday Onduty IO hours

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Wednesday

Thursday

Friday

Onduty

_ _ _____ __ _____|

Onduty

_ _ _____ __ _____|

off |

Total hours worked weekly =

10 hours

10 hours

40 hours

1. Full-time employees establish atour of duty consisting of a basic work requirement of four 10-

hour days, a 40-hour weekly work requirement a.nd an 80-hour biweekly work requirement until a

traditional schedule is reestablished by management or the employee.

2. The basic work requirement for part-time employees is the number of hours the employee must

work each day, the number of hours the employee must work during four days in the administrative

workweek, and the number of hours the employee must work in a biweekly pay period.

3. Nonovertime work is work performed during an employee's compressed work schedule and not

in excess of 10 hours in a day or 40 hours in an administrative workweek.

 e! Model of a 5-day/4-day Plan

Monday

Tuesday

Wednesday

Thursday

Friday

Week 1

I Onduty

| ____ __ ___

I Onduty

I

I

| _______ __

I Onduty

| _______ __

I Onduty

| ____ __ ___

I Onduty

I

Hours

Approximately I

9 hours per day I

Week 2

Off I

 I

Onduty I

I

I

 --I

Onduty I

 --I

Onduty I

-------- I

Onduty I

Total hours worked in a biweekly period will equal 80 hours.

 I! Overtime and Premium Pay

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1. Overtime pay is any work performed outside an employee's officially established compressed

work schedule and in excess of 40 hours in a week. Compensatory time off may be requested in

lieu of overtime pay and may be used only as a substitute for irregular or occasional overtime work.

2. General Schedule employees are entitled to night differential for regularly scheduled night work

performed between the hours of 6 p.m. and 6 a.m. A full-time employee who performs nonovertime

work on a holiday or day designated as the "in lieu of' holiday! is entitled to basic pay plus

premium pay equal to basic pay for that holiday not to exceed his/her scheduled tour of duty. A

part-time employee is entitled to holiday pay only for work performed during his/her compressed

work schedule on a holiday. A part-time employee is not entitled to holiday premium pay for work

performed on a day designated as an "in lieu of holiday. A full-time employee is entitled to

Sunday differential if he/she performs nonovertime work during a period of service, a part of which

is performed on Sunday. A part-time employee is not entitled to Sunday differential.

 g! Absence and Leave

Time off during an employee's basic work requirement must be charged to the appropriate leave

category unless the employee is authorized compensatory time off or an excused absence. A fulltime employee working a compressed schedule, who takes one full workday off will be charged

the appropriate leave for the amount of hours normally scheduled to work that day e.g., l0 hours!.

Leave accrual rates remain the same.

 h! Holidays

l. When a holiday occurs on a scheduled nonworkday other than Sunday, and granting the normal

"in lieu of holiday would create an "adverse agency impact," the alternate holiday can be either the

employee's scheduled workday immediately prior to the legal holiday or the next scheduled

workday immediately following the legal holiday. This change is at the discretion of management,

not at the discretion of the employee.

For example, if the holiday falls on a Monday and the employee's regularly scheduled nonworkday

is on that Monday, the employee's "in- lieu-of" holiday may be the next scheduled workday

 Tuesday! if to designate the previously scheduled workday Friday! would create an adverse

impact on the office.

2. When a holiday occurs on a Sunday that is a scheduled nonworkday, the next scheduled workday

will be the employee's "in lieu of" holiday.

For example, if an employee's regular days off are Sunday and Monday, and a holiday falls on that

Monday, the employee's "in lieu of holiday will be on the preceding scheduled workday, Saturday.

However, if the holiday falls on Sunday, the employee's "in lieu of holiday will be on the

following scheduled workday, which is Tuesday.

3. An employee who works a 5/ 4-9 exible work schedule is only entitled to an eight-hour day as a

holiday. Therefore, if an "in lieu of holiday will fall on one of his/her nine-hour days, the

employee's schedule must be revised for that pay period so that the holiday is the eight-hour day.

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4. For a part-time employee, if a holiday falls on a day during his/her compressed work schedule,

the employee is entitled to pay for the number of hours he/ she was scheduled to Work on that day.

A part-time employee is not entitled to an "in lieu of" holiday if a holiday falls on a nonworkday.

1-2.4.3 Dismissal

Employees are not to be dismissed early due to Weather conditions or other emergencies Without

prior FBIHQ authority.

1-2.4.4 Legal Holidays

January l; Inauguration Day Washington, D.C., area only!, January 20 every fourth year!; Martin

Luther King, Jr.'s Birthday, third Monday in January; Washington's Birthday, thirdMonday in

February; Memorial Day, last Monday in May; July 4; Labor Day, rst Monday in September;

Columbus Day, second Monday in October; Veterans Day, November ll; Thanksgiving, fourth

Thursday in November; Christmas, December 25. When a holiday falls on Sunday the Monday

following will be a nonworkday. If any of these holidays mentioned falls on Saturday, the

preceding Friday is a nonworkday.

1-2.4.5 Hours After 5:00 p.m. and Before 8:15 a.m.

A mature support employee must be on duty at the eld office. FBIHQ authority is required to

establish office duty shift for Agents during these hours; when so authorized, assignments must be

rotated no less frequently than every 30 days among Agents specifically approved for such duty

 night duty Agents!. Submit all recommendations on UACB basis, together with full and complete

justification.

1-2.4.6 Nonworkdays - Regular Office Hours

 l! ADICs and SACs have the discretion to utilize either a Special Agent or a qualified support

person for duty during regular office hours 8: 15 a.m. - 5:00 p.m.! on nonworkdays, including

Saturdays, Sundays and holidays. If an ADlC/ SAC elects to utilize support personnel in place of

Agent personnel for this shift, it is the ADICs/SACs responsibility to ensure that these support

persons are carefully selected, and are mature and responsible individuals that have sufficient

training to handle the activity of the field office during the period of duty. Each ADIC/ SAC will

ensure that appropriate coverage is afforded as the needs of each office dictate.

! An Agent approved by his/her ADIC/ SAC for such assignment must be on duty in the field

office during regular Working hours on Saturday. Assignments must be rotated among those Agents

approved for such duty. FBIHQ authority is required to establish duty shifts on Sundays or holidays

or to assign more than one Agent to any authorized shift. These instructions apply to

administrative duty assignments in the office and do not pertain to investigative duty assignments,

such as surveillances, technical plants, etc.! Complete justification must be submitted to establish a

shift or to assign more than one Agent to an approved shift and recommendations should be

submitted on UACB basis.

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1-2.4.7 Non-Bureau Employees

Field offices are not open to non-Bureau employees after the regular office hours unless a Special

Agent, armed, is on duty.

1-2.4.8 Deleted

1-2.4.9 Daylight Saving Time

When daylight saving time is in effect where a eld office is located, the office hours should

confonn.

1-2.4.10 Saturday Duty Shifts for Non-Agent Employees

Non-Agent employees may be assigned Saturday duty on a rotating basis to provide for essential

services and receive compensatory leave in retum. Those employees who do not desire to accept

compensatory leave for Saturday duty should be assigned a Tuesday through Saturday workweek

for the week they have Saturday duty. When scheduling an employee for a Tuesday through

Saturday workweek, the employee must be advised of his/her new shift at least one week in

advance.

1-2.5 Forms and Registers

! Form SF-52 must be electronically submitted to FBIHQ upon arrival of an employee on transfer

to a field office territory.

! Any employee GS-16 and above is not required to execute an FD-420. However, it is incumbent

upon each executive to ensure the Bureau is aware of their location and leave status atall times.

! Deleted

! Attendance Register/TURK FD-420a!, is utilized solely by TURKing Agents and TURKing

support employees. See MAOP, Part II, 3-3!.! The form is double sided, with the first week of

the pay period on one side, and the second week on the reverse side. The form is used to collect

both time and attendance and TURK data. Employees and supervisors signatures are required on

each side to certify thatall information is correct. See g! below.! A maximum of six

classifications can be recorded on a single day. The total TURK percentages must equal 100

percent for each day. Special designators included on the FD-420a are "R" for Relief and "T" for

Technical. Only approved relief supervisors may utilize the "R" designator. The "R" should be

indicated in the column for all classifications supervised/reviewed while acting in the absence of

the supervisor. However, relief supervisors should not utilize the "R" designator while handling

their daily assigned cases. The "T" designator should be indicated in the column to record time by

Technically Trained Agents while in a "technical" investigative capacity. Maj or case numbers

should be included in the major case column to enable the capturing of man hours expended on a

particular matter that has been designated as a major case. See Legal Attache Manual, Part I, 2-4;

MAOP, Part II, 3-3.1.!

 a! Employees are NOT to sign other employees "in" or "out" on the FD-420a except under

circumstances when the SAC has authorized it. In any such situation, the employee actually making

the entry shall record his/her initials beside it.

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 b! Night shifts or night work might detain an employee an hour or two past midnight. If the period

past midnight does not exceed two hours, the employee need not sign out as of midnight and back

in at the beginning of the next day. A similar situation occurs when the shift begins at midnight and

conditions make it necessary for an employee to report an hour or two early. Leeway of two hours

on either side of midnight may be granted, i.e., only one day should be used to record Time &

Attendance and TURK data for these situations. For example, an employee who signs in at 3:45

p.m. Monday afternoon a.nd out at 1:20 a.m. Tuesday morning should record his/her time and

TURK data for Monday only. See MAOP, Part II, 3-32!.!

 c! Deleted

 d! Deleted

 e! Agent personnel, when leaving their residences on personal business prior or subsequent to

working hours, including Saturdays, Sundays, or holidays, are not required to advise the office of

their whereabouts if their absence is for two hours or less. If an Agent is not at his/her residence or

cannot be reached by telephone, Agent must contact the office EVERY TWO HOURS and advise

them of his/her whereabouts. Supervisory Agents and those on assignments of a particular

importance must keep the office advised of their whereabouts at all times.

 f! Deleted

 g! FD-420a forms must be inspected by the supervisor each week, and the employees and

supervisors signatures are required on each side to certify that all information is correct. See !

above.! Any apparent alteration or erasure on the FD-420a, or any other question as to the accuracy

or completeness of the entries, must be resolved prior to approval for data entry and filing. See

MAOP, Part II, 3-32 9!.!

 h! Resident Agents shall forward the FD-420a to headquarters city at the end of each pay period.

 See MAOP, Part II, 1-3.7!.!

 i! Supervisors should make frequent spot checks during regular and overtime working hours to

ensure Agents are actually engaged in activity indicated on their FD-420a.

 j! On a monthly basis, supervisor should review FD-420a's of employees under his/her supervision

to determine any pattems of irregularities, improper or incomplete entries, questionable alterations,

failure to submit daily, poor organization of work, unnecessary travel, and any apparent inequitable

overtime.

! Daily reports of Agents FD-28! - The daily report is a letter-size white form printed on both

sides. The file number, or, if a new case, the title and classification followed by the word "new";

names and addresses of persons interviewed; other work done; travel starting and ending times; if

working with another Agent, name of Agent with whom worked and le number of case; remarks;

date; place; and name of employees using it shall be entered in complete form. The time in,

including reporting for duty, i.e., exact time of registration in the morning; and exact time of

departure at the end of the official workday are to be shown. Show the time when specific items of

work began and ended; the beginning and ending time of each interview. Neither travel nor locating

time shall be included in the time recorded for the actual interview. Intervals of more than 15

minutes between interviews, used in traveling or locating next interviewee, shall be explained in

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

separate entries, such entries to carry file number or identifying data on next interview, unless

travel is between towns to handle leads in a number of different cases. Spaces are provided on the

daily report for recording daily the employee's availability pay AVP!. These computations should

be entered on the report by employee each day any such employee is on duty and are to be fully

supported by time and basis entries on the report. Daily reports are not submitted by Agents under

normal circumstances. The SAC may, at his/her discretion, require any Agent to submit these

reports when he/she feels such supervisory tool is needed. Daily reports are submitted to the SAC

of the eld office where the work is performed. These forms are submitted at the close of business,

to include official business performed on Saturdays, Sundays and holidays. Daily reports must be

transmitted personally or by mail. See Legal Attache Manual, Part I, 2-4.3!.

1-2.6 Deleted

1-3 RESIDENT AGENCIES AND RESIDENT AGENTS

1-3.1 Definition

A Resident Agent is one whose headquarters has been designated by FBIHQ as other than the

headquarters city of the field office.

1-3.2 Justification

It is essential that the case load of resident agencies be carefully analyzed prior to requesting the

transfer of Agents thereto. This is necessary to ascertain if such transfers are justified and to assure

that an equitable distribution of work exists between Agents stationed in headquarters city and

those assigned in the various resident agencies. Therefore, any recommendations for changes

affecting personnel in resident agencies, including replacements or realignment of territories,

should include current information relative to the workload of pending active cases and leads, as

well as other pertinent justification. All such recommendations must be submitted to FBIHQ for

approval.

1-3.3 Qualifications for Selection

Resident Agents must be recommended as such by the SAC and approved by FBIHQ. Form FD407 is to be used for this purpose. In making such recommendations, the SAC must be thoroughly

acquainted with the Special Agent and Agent's work before recommending Agent as a Resident

Agent.

Prior to recommending a Special Agent for assignment to a resident agency, consideration must be

given to all specialized training that the Agent has received, particularly language training.

Justification for resident agency assignment must be reconciled with the Agent's special

qualifications a.nd it should be stated whether this assignment is compatible with the overall needs

of the office. Those individuals being considered for a resident agency position must:

! Be rated at least Meets Expectations

! Have no serious administrative action taken within the two years preceding the recommendation

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! Recommendation must include statement that Agent has no physical disabilities and is not being

treated for any physical disability

! Also see Part l, Section ll-9 of this manual for guidelines with regard to amending the pending

transfer of an Agent directly to a resident agency.

1-3.4 Supervision of Resident Agents

It is the continuing responsibility of all SACs, personally and through their Senior Resident Agents

 SRAs!, to maintain constant vigilance in order to detect promptly any delinquencies or failings of

Resident Agents and to inform FBIHQ at once of any such deciencies, submitting appropriate

recommendations. For supervision by SRA see Part II, 1-3.12 of this manual.!

1-3.5 Designation of Senior Resident Agent and Alternate

When two or more Agents are assigned to the same resident agency, the SAC will, UACB,

designate one as SRA and one as Altemate SRA ASRA!. When the SRA is away from the resident

agency on leave or official business, the ASRA will act in SRA's absence. If the senior and

alternate both are away from the resident agency, the SAC will designate another Agent to act

temporarily in their absence if more than two Agents are assigned to the resident agency.

1-3.6 Reporting to Headquarters City

Resident Agents must report to field office once each 120 days, with permission to come more

often if necessary. They must review les, dictate, and generally confer with the SAC or supervisor

and discuss cases with SAC where necessary.

1-3.7 Registers in Resident Agency See MAOP, Part 2, 1-2.5! h!.!

! The SRA is to forward the FD-420a to headquarters city at the end of each pay period.

! FD-'73, Auto Record, will be maintained for every vehicle assigned to the resident agency.

! The residence address and telephone number and any changes in same must be reported to

FBIHQ as they occur on the FD-310. The FD-310 is printed through BPMS - Address/Locator.

 See Part 2, 2- 1.2.5 of this manual for change in location and telephone number of resident agency.!

1-3.8 Office Space

In resident agencies when space is assigned exclusively and not on a loan basis:

! If possible, there should be painted on the door thereof and FBIHQ advised:

Federal Bureau of Investigation

Resident Agency United States

Department of Justice

Main Office Location of headquarters city!

! There should appear on the bulletin board of the building and FBIHQ advised:

Federal Bureau of Investigation

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Resident Agency

Room Number

! Deleted

! Deleted

! Deleted

! Keep FBIHQ advised of addresses and telephone numbers of resident agency ofces and When

resident agency space is no longer used. See MAOP, Part II, l-3.7! & 2- 1.2.5.!

! When office space exists, ofcial mail is to be addressed to the ofce or official post office box

and not to the residence of a.n Agent.

 8! A set of keys to premises and all locked facilities therein is to be maintained at eld office

headquarters. If a resident agency maintains a set of keys to all locked facilities in a vault or safe,

then it Will only be necessary for eld office headquarters to maintain a set of keys to gain entrance

to the resident agency space and the combination to the vault or safe which contains the keys.

 9! For additional security, le cabinets in resident agencies should be unlabeled, or labeled by

number keyed to a securely maintained list.

1-3.9 Telephone Facilities and Listing of Telephone Numbers in Directories

 l! Telephones in resident agencies are for the exclusive use of resident Agents and should be

private lines not connected with other offices or building switchboards. Tie lines with svvitchboards

may be maintained in addition to private lines if approved by FBIHQ.

! Outgoing calls must be direct dialed and charged to the resident agency. Consistent with the

exigencies of the case, use the most economical means of communication.

! The telephone number for the resident agency should be included in the telephone directories

under the U.S. Govemment Section, if available, and in those cases Where there is no U.S.

Government Section, the listing should be included in the alphabetical section of the White pages. If

there is no charge for multiple listings, the telephone number may be listed in both the Govemment

Section and the alphabetical section. If there is a charge for more than one listing, the resident

agency telephone number is to be listed only in the part of the directory which normally carries

other Government agencies with a single listing.

 a! All resident agency locations should be equipped with a telephone answering recorder or voice

mail system. This equipment can then be activated to advise the caller to call the eld ofce

number in an emergency situation when the resident agency is unmanned. See MIOG, Part II, l6-

9.9.2 ! & 16-9.10.!

 b! In no instance shall the residence telephone number or address of an Agent be listed as an

altemate or emergency number for the resident agency.

! For locations Where there is no field ofce or resident agency, no telephone directory listing is

required. There is no objection to listing the eld ofce telephone number in the alphabetical

section of the directories provided there is no charge for the listing. See MIOG, Part II, 16-9.9.2.!

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1-3.10 Inspection of Resident Agencies

 l! Each resident agency must be visited and inspected at least twice a year. At least one of these

two visits must be personally made by the SAC. The other may be by the ASAC s!. Additional

visits to resident agencies for managerial purposes are left to the discretion of the SAC.

! The inspection made by the FBIHQ inspection staff may not be counted as one of the required

inspections of resident agencies.

! Appropriate memorandum on inspections of resident agencies should be prepared.

! Occasional visits to resident agencies during night or weekend hours to test security is being left

to the discretion of the SAC.

1-3.11 Availability of Resident Agents

 l! When an Agent operating out of a resident agency is on a road trip overnight travel out of the

resident agency!, he/she is to advise eld office city as to his/her whereabouts if the office C1]11Oll

be notied in advance by routing slip.

! The SRA is to make monthly spot checks of the availability during working hours of Agents

assigned to the resident agency. If an Agent is not available for an appreciable period of time, SRA

must obtain an explanation from the Agent.

! Resident Agents should reside within, or a reasonable distance from the metropolitan area of the

resident agency city to which they are assigned in order that they may be readily available for

emergency duty at any hour of the day or night. The "reasonable distance" is to be at the discretion

of the SAC with FBIHQ concurrence.

! Resident Agents are not to deparl; from their respective territories to such extent that they will

not be readily available in case of emergency after hours, on holidays, or on weekends without

prior authority of the SRA or the SAC. Such authority is to be obtained by mail under normal

circumstances. The use of telephone and facsimile facilities must be held to a.n absolute minimum

and must be fully justified in each instance.

1-3.12 Supervision by SRA See MAOP, Part 2, 1-3.4.!

The SRA is charged with the supervisory responsibilities for the resident agency office, the resident

agency city activity, a.nd the activity of Agents assigned to the resident agency when in the territory

of that resident agency. See subparagraph 1-3.11 ! above.! The SRA is not expected to

personally carry out all of the administrative functions listed below, but he/she will be held

accountable for their proper execution.

 l! Knowledge regarding all matters within his/her territory of interest to the FBI

! The proper administration of personnel registers

! The physical condition and maintenance of resident agency space

! Security of resident agency space

! Administrative feature of Bureau automobiles

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! Public relations

! Press relations

 8! Liaison Responsibilities - All Resident Agents a.nd particularly SRAs will be held accountable

for developing and maintaining contacts and relationships with officials in their territories so that

FBIHQ may be promptly informed of any criticisms or suggestions which those officials may have

to offer regarding FBI, its personnel, or its operations.

 9! Applicant recruiting

0! Reading and clipping of newspapers

1! The training of resident agency personnel, closely coordinated with the field office Training

Coordinator

2! Responsibility for the enforcement of the Bureau's ruleand regulations

3! Resident agencies with office space shall maintain current administrative folders for

identification orders, wanted yers, and circular letters, and arrange in numerical sequence with the

lowest number at the bottom. Do not serialize. The file is to be unnumbered.

4! Resident Agents and resident agencies may maintain administrative ticklers.

5! Receipts for registered mail sent from a resident agency are to be forwarded to the eld office

for retention with other registered receipts for one year.

1-3.13 Supervisory Special Agent GS-14 SRAs

! GS-14 SRAs have responsibilities and authority commensurate with that of other GS- 14 Field

Supervisors. Their official title is Supervisory Special Agent - GS-14, but in order to distinguish

between this position and the Field Desk Supervisor, as well as SRAs in lesser grades, the

designation of Supervisory SRA will be used.

! In addition to the items set out above for all SRAs, the Supervisory SRA position will

incorporate the following areas of responsibility a.nd requisite authority:

1-3.13.1 Personnel Supervision

The overall production a.nd performance of resident agency personnel will be responsibility of the

Supervisory SRA. He/she will, with appropriate input from the Desk Supervisor, prepare the

performance ratings of all Special Agents and support and service pBI'SO11H¬l assigned to the

resident agency. The Supervisory SRA will maintain persomel folders on the individuals assigned

to the resident agency.

1-3.13.2 Supervision of Investigations

The Supervisory SRA representing the SAC and in close cooperation with each Desk Supervisor

will have the responsibility of case supervision in his/her territory in the following manner:

! In the absence of the SAC and ASAC he/she will have the authority to assume full charge of

major investigations occurring in his/her territory.

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! He/she will assign all cases originating in his/her resident agency territory.

! The resident agency Supervisor will be responsible for ensuring that all investigations in his/her

resident agency are conducted promptly and properly.

1-3.13.3 Case Reviews See MAOP, Part 1, 21-7 !; Part 2, 1-1.4.!

Whether the 120-day case reviews are to be conducted by headquarters city Supervisors, primary

relief supervisor, when approved by SAC, or by a method employing both the Desk Supervisor and

the Supervisory SRA, will be left to the discretion of the individual SACs. If they are conducted by

the Desk Supervisor, a copy of the review sheet FD-271! with comments of the Desk Supervisor

will be sent to the Supervisory SRA so that he/she might follow the Agent's progress. Regardless of

the method used, the Supervisory SRA will maintain his/her copy of the case review sheet FD-271!

in the Agent's personnel folder until the next inspection. The case review method utilized must

meet the following minimum conditions:

! Case reviews must be conducted with each Agent at least every 120 days.

! The review must be conducted on a person-to-person basis between a full Supervisory Special

Agent Desk Supervisor or GS-14 SRA!, or primary relief supervisor, when approved by SAC, and

the case Agent.

! The method to be utilized must be committed to writing, clearly establishing responsibility for

each phase of the case review. Obviously, there will be some situations in which responsibility will

be jointly shared by the headquarters city Supervisor and the resident agency Supervisor.

! All supervisory personnel must be furnished a copy of the SAC's written policy regarding this

important managerial function. Each SAC will be ultimately responsible for making certain that

complete and thorough case reviews are conducted with each Agent every 120 days by a

Supervisory Special Agent.

! Deleted

! See Part 2, Section 8-1.2.3, of this manual, for instructions conceming 60-day case reviews with

probationary Agents.

1-3.13.4 Mail Supervision

! Supervisory SRAs will have the same authority as Desk Supervisors in signing out mail on

behalf of the SAC with the limitations set out below. The Supervisory SRA authority will apply to

mail completed by resident agency personnel. The exceptions will include all communications in

cases of major importance or classifications regarding which the Supervisory SRA has limited

knowledge and experience and in cases where he/she has insufficient background information

 serials!. Communications falling in these categories will be routed through the appropriate Desk

Supervisor. Personnel matters, in all instances, will be routed through the SAC.

! In matters where there is an indication the Desk Supervisor or other headquarters city personnel

may have an interest in or a need for the information reported in a piece of correspondence, the

Supervisory SRA will make certain copies are designated for their attention. The Supervisory

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SRA's responsibility in connection with mail signed out in the resident agency will be the same as

that a Desk Supervisor has for correspondence signed out in headquarters city.

1-3.13.5 Workload Supervision

Responsibility for assuring an equitable distribution of work in the resident agency will rest with

the Supervisory SRA. Where necessary for uniformity of work assignments, the Supervisory SRA

has the authority to reassign cases and other matters.

1-3.13.6 Career Development

The Supervisory SRA will be given the same consideration for career selection and development as

extended to other GS-l4 Field Supervisors. The Alternate SRAs ASRAs! in these large resident

agencies will be Relief Supervisor trained. Relief supervisory positions in these and even the

smaller resident agencies will not be limited to ASRA. Under the Supervisory SRA, the ASRA

function would be similar to the principal relief on a headquarters city desk. Except for the very

large resident agencies, the Supervisory SRA can and should also carry a caseload. The amount and

type of cases to be personally handled by the Supervisory SRA is left to the discretion of the

individual SAC.

1-4 SUPERVISORY DESKS IN FIELD OFFICES

In requesting additional supervisory desks, SAC should be cognizant of scal constraints and aware

of the fact that for every additional supervisor created, a street Agent is removed. The following

factors are considered in evaluating whether to create or retain a supervisory desk in a field office:

 l! Ratio of desks presently in operation in relation to number of Agents in the office;

! Whether the perceived need for an additional supervisor is based upon long-term years! or

short-term months! factors;

! Number of Agents to be assigned to the proposed new squad, whether there will be an increase

in the Agent and support personnel office complement, and what the creation of the requested

squad will do to existing squad complements;

! Number of Resident Agents in the office who contribute to supervisory workload for the desk

supervisor, eliminating from computation Resident Agents assigned to Supervisory Senior Resident

Agents;

! Nature of work on squad complicated target cases or routine reactive investigations!;

! "Workload" as opposed to "caseload," and is there any meaningful trend toward relatively

permanent increase or decrease;

 '7! Deleted

 8! Whether present supervisors perform an excessive amount of noninvestigative or lower level

responsibilities, e.g., an SAC, ASAC, or Agent supervisor involved in administrative duties capable

of relegation to subordinate or support personnel;

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 9! Whether the Work requires regular "on-the-street" supervision and involvement of a supervisor

in conferences with United States Attorney's Strike Force, or other federal agencies and, if so, With

What frequency;

0! Whether TURK, MARs, and accomplishment gures all components of our Resource

Management Information System! support the recommended new desk;

 1! Demographic factors;

2! Whether the most recent inspection report recommended an additional desk and, if not, What

intervening factors point to a current necessity;

3! Whether existing squads can handle current and anticipated investigative responsibilities to

preclude formation of new squad;

4! Whether results achieved, to date, have been adversely affected by lack of adequate Agent

SLIPQTVISIOH;

5! The precise manner, denitively stated in which field executives would utilize the additional

time made available to them by the creation of an additional supervisory position.

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ALL II*I1'"FERI'I.¬&'E'IFI3I<I i"III!I*IT£!tIZ*FEIIJ

HEETEIIEI IS LIIEIIILIISEEFIIEIJ

2- Iirilfiii UZZ't~~'.~;illlEi§'i=' 3'2 iidl I-EUTI Bi-i3I§fl:l?3f'$

2-1 APPEARANCE AND |V|A|NTENANCE OF OFFICES

2-1.1 Maintenance of Official and Personal Property See Legal Attache Manual, 2-11

& 3-3.!

The SAC is responsible for the maintenance of the office in a neat and orderly manner and for the

care of all property.

! Official papers, documents, books, and similar materials are not to be kept in desk drawers, but

le cabinets for this purpose are to be supplied.

! Agents may keep in their desks: briefcases; bound Bureau bulletins; notebooks containing the

most recent course of training received at the Bureau for 90 days notes taken at specialized schools

may be retained until separation from service!; notes of annual and special conferences for 90 days;

sidearm; not more than 50 rounds of ammunition for same; personally owned blackjack; current

bound office memoranda; current diary; current National Academy Directory; office supplies for

one week; map and street guide of the territory; copies of expense vouchers for one-year period;

speech material of a current nature; latest issue of Bureau publications; dust cloth; and personal

items currently used, segregated and neatly maintained, including smoking supplies, toilet articles

in envelope or box marked personal, medicines, personal purchases made during the day, personal

mail received during the day. Although employees are permitted to maintain certain personal

belongings in their desks or other prescribed areas in FBI offices, no desk, drawer, cabinet, or any

other space within FBI offices shall be considered to be the private space of any employee. See

Correspondence Guide-Field, 1-1! and Correspondence Guide-FBIHQ, 1-11.5.!

! Manuals, Bureau bulletins, SAC letters, Memoranda to all SACs, office rosters, and office

telephone directories must be maintained in a safe and secure place so that they are not available to

unauthorized individuals. See MAOP, Part II, 2-1.3!.!

2-1.2 Space Matters - Field Office

2-1.2.1 Repairs

! Minor repairs should be obtained through the building custodian.

! Major repairs must be authorized by FBIHQ.

2-1.2.2 Improvements andlor Structural Alterations

! Whether government or nongovernment building space, improvements and/ or structural

alterations must be authorized by FBIHQ. This is accomplished by executing a Reimbursable Work

Authorization RWA!, General Services Administration GSA! Form 2957, and submitting it to

GSA. After GSA completes their portion of the form, it should be submitted to FBIHQ for approval

with a letter of justification. A detailed cost breakdown of the work should be included in the cover

letter. If approved, the form will then be retumed to the appropriate field office for transmittal to

GSA and subsequent commencement of the work.

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! Annually, on a scal year basis, eld ofces may submit to FBIHQ, Attention: Space

Management Unit, Facilities Management Section, Administrative Services Division, for approval

an open-end RWA GSA Form 2957! for a.n initial amount not to exceed $5,000. The open-end

RWA is to be used for minor alterations and repairs to eld ofce space. All other building space

improvements and/ or structural alterations must be requested separately and authorized by FBIHQ

through the execution of GSA Form 2957 as set forth above.

Upon receipt of the approved open-end RWA, it should be submitted to GSA, thereby authorizing

GSA to perform minor alterations and repairs to eld ofce space when requested by the eld

ofce. The eld ofce must maintain a log documenting the date, purpose, and cost of each

obligation made against the open-end RWA. When the initial $5,000 has been depleted, requests

for amendments to the initial RWA may be submitted to FBIHQ for approval in increments of

$5,000 up to a total of $25,000 Within a fiscal year for each eld ofce. FBIHQ approval of

amendments to the initial open-end RWA will be based on the justication submitted in support of

the increase a.nd the demonstration of responsible administration of the funds as evidenced by the

logs.

! Annually on July 1, each eld ofce holding an open-end RWA will be required to submit an

amended RWA to FBIHQ retuming the unused funds of the open-end RWA.

! For leased buildings Where the eld ofce representative has lease management authority, for

alterations under $25,000, a scope of Work for requested alterations must be developed, a

government estimate obtained from the Planning, Design and Construction Management Unit, and

bids obtained and submitted to the Space Management Unit SMU! along With an FD-369

 Requisition for Services!. Note: If not Within the eld ofce authority to obtain bids, request Will

be forwarded to the Construction and Laboratory Contracts Unit CLCU! to negotiate bids.! If

approved, the request will be forwarded to the CLCU for the issuance of a purchase order. If the

Administrative Ofcer has procurement authority, the requisition will be forwarded back to the

eld ofce for issuance of a purchase order. The Facilities Management Section Will determine

who the Contracting Ofcer's Representative Will be for each alteration project request.

2-1.2.3 Space Requests

Requests for space and appropriate justication must be submitted to FBIHQ, Attention: Space

Management Unit, Facilities Management Section FMS!, Administrative Services Division ASD!

If approved, the request for space Will be submitted to the GSA by GSA Form SF-81 as prepared

and submitted by the Section Chief, FMS, ASD. This procedure Will ensure proper preparation of

the request, that it is in compliance with existing Executive Orders and GSA and DOJ directives,

and will also ensure space is acquired Within funding levels set by Congress. Contacts or

correspondence with GSA regional ofces of other than a routine nature must be approved by

FBIHQ. Any

requests to GSA concerning additional space, release of space, layout changes, renovations or any

other changes in present or proposed eld ofce space must be approved by FBIHQ prior to

negotiations or commitments to GSA for such changes. Only GSA is authorized to conduct space

surveys to locate space, and any activity by the Bureau in this area could result in inated rental

prices. If space suitable toyour needs comes to your attention, there is no objection to advising

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GSA of this fact, but surveys or checks with realtors should not be conducted. There is no objection

to contacting local GSA representatives concerning day-to-day maintenance problems peitaining to

space unless some particular reason exists for advising FBIHQ. Keep FBIHQ advised concerning

local developments with GSA in space matters.

2-1.2.4 New Construction

Requests from GSA for office space requirements for proposed new Federal construction GSA

Form 144! must be forwarded to FBIHQ for handling.

2-1.2.5 Field Office and Resident Agency Relocation

Immediately following any field office or resident agency relocation, submit Form FD-607 Field

Office and Resident Agency Change in Address or Telephone Number! to FBIHQ advising

effective date of occupancy change, street and mailing address, the telephone numbers and the date

the Intrusion Detection System installation was completed. A copy of Fonn FD-607 should be

marked to the attention of the Facilities Management Section, WB-950. Copies of the same

communication should be forwarded to all other field offices. FBIHQ should also be advised when

additional space is acquired or excess space is released. Submit this information to FBIHQ by

electronic communication, Attention: Facilities Management Section. See MAOP, Part 2, 1-3.7.!

2-1.2.6 Commercial Space

Communications favorably recommending acceptance of commercial space for FBI use must also

indicate results of credit, arrest, indices, and pertinent background checks regarding the owner or

owners of the building. If the building is sold during our occupancy, the same check must be made

covering the new owner or owners. Be alert at all times for any information of a derogatory nature

concerning the lessor which would adversely affect our continued occupancy.

2-1.2.7 GSA Leasing Procedure

! GSA has initiated a policy where agencies to include the FBI! can choose GSA as their agent

to procure leased space or agencies may elect to lease space under their own authority. If the choice

is made to lease space under the FBI's authority, then similar procedures will be followed, with the

Construction and Laboratory Contracts Unit CLCU! providing the services that GSA would

otherwise provide. The SMU shall make the nal decision as to the use of GSA or the CLCU for

leasing services. All previously stated procedures remain in place with this leasing avenue, with the

Space Management Unit SMU! being the program manager for any space issues. SMUwill work

with the CLCU to complete the space renovations and acquisition. The Facilities Management

Section shall determine who the COTR shall be during requirements development and renovation

stages of the project.

! Lease Management

 a! By Memorandum of Understanding signed by the Assistant Attomey General for

Administration on October 24, 1986, and the Administrator, GSA, on January 5, 1987, the DOJ

was delegated authority to perform functions with respect to the nationwide management of GSAleased facilities under either fully serviced leases or under leases where the government has only

utility responsibility. Department of Justice Order 2410.4 dated August 14, 1987, and revised by

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DOJ Memorandum of May 12, 1995, redelegated that authority to the Director, FBI. This authority

has been redelegated by the Director, FBI, to the Chief, Facilities Management Section; the Chief,

Space Management Unit SMU!; and Space Management Specialists Within the SMU at FBIHQ,

and to the Administrative Officersl Office Services Managers and Supervisory Administrative

Specialists within FBI field offices. Agencies having this responsibility are authorized to assign a.rrd

reassign space within the building managed by them, and may contract for alterations. The

delegation does not authorize agencies to lease space. It only authorizes agencies to manage space

leased by the GSA. No changes to leasing authority were made by this delegation. In order to

manage a GSA-leased facility, officials delegated this authority by the Director, FBI, must seek

designation as Contracting Officer Representative COR! from the GSA Contracting Officer CO!.

Upon designation by the CO, the COR may assume the responsibilities of lease management.

 b! To obtain lease management responsibilities for a specific GSA-leased facility, the COR must

initially contact the SMU. The SMU will provide the appropriate assistance to the COR and

coordinate contact with the GSA for the assignment of GSA-leased facilities for lease management.

In implementing the duties of lease management, the COR must obtain prior approval from the

SMU for all assignment and reassignment of space Within a lease managed facility. Additionally,

all desired alterations must be approved by the SMU prior to the award of a contract for the work.

The COR may initiate a request to the lessor of a lease managed facility for alterations. Afterwards,

the request should be submitted to FBIHQ for final approval by the SMU. All alterations at FBIHQ

Will continue to be managed by the Facilities Management Section.

2-1.2.2 Rental Costs See MAOP, Part 2, 2-1.2.10, 6-5.1, s-s.5.1 ! a.!

The FBI is charged by GSA for space and services through rent. The services included in this

charge are those normally furnished in commercial practices. GSA Will furnish services additional

to those included in the rent on a reimbursable basis. Charges billings! are rendered monthly in

arrears. The billing includes adjustments for billing errors and changes in space assignments made

prior to or during the previous month. GSA provides these billings to FBIHQ. Copies of the

printouts supporting these billings Will be furnished to the field on a quarterly basis. FBIHQ will

query the field to verify the accuracy of the billing data.

2-1 .2.9 Deleted

2-1.2.10 Recurring Reimbursable Services See MAOP, Part 2, 2-1.2.8, 6-5.1, 6-8.5.1

! a-!

Recurring reimbursable services, for which separate charges will be made by GSA, will include all

services performed after normal working hours, such as utilities for heating and air conditioning,

and elevator services, etc. Billing for such reimbursable services Will be handled by each GSA

Regional Office, as opposed to the rent for space occupied which is processed at the Public

Buildings Service of GSA in Washington, D.C. All matters as to certication of Work authorization

and funding for recurring reimbursables are to be submitted by GSA Form 2957 or FD-369

 Requisition for Services!, Whichever is appropriate, to FBIHQ, Attention: Facilities Management

Section, for approval. Such services should be completely justified as to essential need for efficient

operation. Occasionally, standard utilities are not included in the rent, and an FD-369 must be

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submitted to FBIHQ, Facilities Management Section, for these utilities as well.! FBIHQ does not

sanction incurring overtime charges for resident agencies unless severe conditions exist and

adequate justification is presented, such as a continuing Title III operation, after normal Working

hours under extremely uncomfortable conditions. Server rooms in resident agencies Will be placed

on 24-hour HVAC.

2-1.3 Deleted See Security Policy Manual at http://rmd.fbinet.fbi/ppu/manua|sdesk/manua|s_published_in_new_format.htm!

2-1.3.1 Maintenance and Security of Keys

 l! Keys should be maintained in a secure manner. A designated employee should be responsible

for the maintenance and security of all keys. Wherever Tel-Kee cabinets are in use, keys should be

maintained in such cabinets at all times except when in actual use.

! A charge-out system should be maintained utilizing Tel-Kee brass receipt holders when keys

are removed from the Tel-Kee cabinet or other place of maintenance for temporary periods not to

exceed 30 days. If keys are charged out by any employee for an indefinite period, property receipt,

Form FD-281, should be utilized. If keys are removed to be used momentarily, i.e., to open desks,

cabinets, and doors at the beginning of a Workday or to lock desks, cabinets, or doors at the end of a

Workday, charge out for this purpose will not be necessary. However, the person in charge of the

maintenance of the keys is strictly responsible for their return When permitted to be withdrawn for

such purpose Without charge out.

! Keys charged out by employees are to be maintained in a secure manner.

! The key, keys, or combinations to all Tel-Kee cabinets or other equipment in which keys are

maintained shall be available to the ranking employee on duty after regular Working hours so that

all keys will be readily accessible in the event of an emergency.

2-1.3.2 Deleted See Security Policy Manual at http://rmd.fbinet.fbi/ppu/manua|sdesk/manua|s_pub|ished_in_new_format.htm!

2-1.3.3 Deleted See Security Policy Manual at http://rmd.fbinet.fbi/ppu/manua|sdesk/manua|s_published_in_nevv_format.htm!

2-1.3.4 X-Ray Procedures for Screening Incoming Mail, Freight and other Related

Material See also MAOP, Part 2, 2-1.3.3, 2-2.1, and 2-2.2.!

 l! All Bureau facilities having access to or provided X- ray equipment shall use these devices to

immediately screen all incoming mail, freight and related material for Weapons, explosives and/or

other dangerous material prior to their being opened by Bureau personnel. In conjunction with the

use of the magnetometer metal detector!, X-ray machines may also be used to screen the personal

possessions of non-Bureau personnel prior to their being allowed access to Bureau space, if the

machine can be placed sufficiently close to the reception area. More sophisticated machines from

American Science and Engineering!, capable of detecting both metallic and nonmetallic devices

 and drugs! and scanning fairly large boxes, Were provided to each eld office not already having

access to comparable equipment. Resident agencies and certain off-site facilities with listed mailing

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addresses were provided smaller, conventional, parcel-size machines from EG&G Astrophysics!

that can detect metallic components.

 a! In view of the potential threat associated with the delivery of an explosive device to any of its

facilities, the FBI, as a higher risk target for criminal aggression and terrorist targeting, has

enhanced security of FBI offices through the use of mail X-ray screening devices.

 b! If practical, X-ray machines should be located in a controlled area that is outside protected FBI

space, preferably close to the reception area and/or near the primary point of entry used by

commercial carriers to deliver mail, packages, etc., to the FBI office. If there is not sufficient space

and the X-ray machine must be inside the protected FBI space, delivery personnel should be

requested to display proper identification a.nd allow FBI persom1el to look at the package before

they depart. If absolutely required to enter interior space, delivery personnel should follow access

control procedures outlined above in 2-1.3.3.

 c! The use of X-ray screening machines will enable offices to immediately screen incoming mail,

freight and related material to detect weapons, explosives and/or other dangerous material. In

addition, the contents of packages, bags, purses, etc., belonging to persomqel entering into Bureau

space, conditioned upon their consent to a weapons search of their person and possessions, may be

screened by utilizing the X-ray machine.

 d! ALL packages received by FBI offices must be screened by an X-ray system prior to further

distribution, to the extent an ofce has been provided or has access tosuch equipment and this

equipment can accommodate the size of the package. Oversize packages are to be independently

verified through use of the return address or other feasible means.

 e! The use of X-ray systems requires specialized operational training. X-ray machines shall be

operated only by authorized personnel who have received proper training as offered by the

manufacturer, the Bomb Data Center, or by a certied bomb technician. All mailroom personnel

shall receive such training, including instructions in recognition of letter bombs and package bombs

 f! FBIHQ and field supervisory personnel shall randomly evaluate mailroom operations to ensure

that employees are properly handling and screening incoming mail, freight a.nd related material.

 g! Suspect device procedures must be documented, prominently posted on or near the X-ray

machine, and made available to all employees. These procedures shall include what course of

action is to be followed when a letter or package is considered suspicious, which persomqel are to

be notied, and a plan for notifying the local bomb squad, when warranted. Also, appropriate

security must be afforded to suspect device procedures to prevent possible compromise; that is, the

posting of such information in unsecure space i.e., loading dock, reception area, etc.! is strictly

prohibited. The procedures may also include what steps to take if a suspicious package is found in

the vicinity of FBI space.

 h! Personnel must be trained in and follow all associated safety instructions while operating X-ray

machines. Safety and operational procedures must be scrupulously followed.

 i! If there is an indication that a package may contain an explosive device andf or other dangerous

material, DO NOT MOVE OR OPEN IT The suspect package shall be left where it is and the

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immediate area evacuated. Personnel who have had contact with the device shall be identified and

kept available, should a bomb squad response become necessary.

 j! Posters displaying the general characteristics of package and letter bombs ' ble through

the FBIHQ, Laboratory Division, Bomb Data Center, EXtensio1aRoom

 k! If practical, given the size of the facility and the volume of incoming mail, freight and other

related materials, facilities should consider using a rubber stamp or sticker to mark incoming

materials with "X-rayed" in order to conrm that they have been screened for weapons, explosives

and/or other dangerous materials prior to opening.

If implemented, each facility must develop its own Standard Operating Procedure SOP!. After

having been reviewed by the facility Security Officer, the SOP must be approved by the division

head, documented to the appropriate ACS file and made available to all division personnel. All

costs associated with the implementation will be borne by the implementing facility. The following

guidelines should be included in the SOP:

1. The "X-rayed" rubber stamp or sticker must be placed on the mail, freight and other related

material only after it has been screened for weapons, explosives and/or other dangerous material.

Placing an "X-rayed" stamp or sticker on such items prior to screening is strictly prohibited.

2. The "X-rayed" stamp or sticker must be clearly visible. It should be placed on the side of the

container which bears the mailing address; however, it should not cover or obliterate any address or

tracking related information.

3. The "X-rayed" rubber stamp or stickers should be afforded appropriate security. When not in use

the stamp or stickers should be stored in a manner that will avoid unauthorized use.

! X-RAY INSPECTION TIPS AND TECHNIQUES For back- scatter & nonback-scatter

 transmission! technology!

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! TELLTALE/WARNING SIGNS

! NOTIFICATION AND REPORTING REQUIREMENTS

 a! To ensure the safety of personnel, visitors, and property, all offices shall reiterate, on a

semiannual basis, the mandatory X-ray Screening Policy to all personnel as set forth in this manual

citation. Additionally, each office maintaining American Science and Engineering AS&E! X-ray

equipment shall provide a reading of the volume of items inspected by electronic communication to

FBIHQ, Security Division, Attention: Physical Security Unit PSU!, Roonaby the close of

business on 12/ l5 and 6/15, of each year. The actual reading shall be taken between 12/ l and 12/ l4,

and 6/ 1 and 6/ 14, of each year.

 b! Upon receipt of this information, the PSU will review each reading to determine if offices are

X-raying mail as required. Consideration will be given to the size of the office as well as the date of

installation. The PSU is cognizant of the fact that AS&E machines have a "Special Feature" which

overrides the inspection counter for an uninterrupted view of the items inspected. This feature is

designed to scan a number of small items at one time when they lack density, thus, showing a count

of one, when a number of items were, in fact, SC2l1"lI1¬d. Offices should only use this feature on a

"need-be" basis, so the PSU can accurately evaluate the use of equipment. In the event it is

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determined that an office is not in compliance, the PSU will forward the information to the

Inspection Division for appropriate action.

! TRAINING, TESTING, AND CERTIFICATION OF EMPLOYEES ENGAGED IN X-RAY

SCREENING

 a! All divisions provided an Automated Multimedia X-ray Equipment Training System shall train,

test, and certify all employees engaged in X-ray screening on a semiannual basis every six months!

The training system is designed to provide convenient, standardized instruction, and measurable

competency on X-ray interpretation and other related subjects, thus, improving the overall security

of the FBI.

The system provides the following:

l. Operation Basics - Provide a step-by-step guide to all the features of an AS&E Model 66Z X-ray

Machine, with an opportunity to practice using a replica of the console.

2. Troubleshooting - Provide basic operational errors through live demonstrations a.nd simulated

troubleshooting.

3. Basic Image Training - Provide threat identication by presenting basic image analysis strategies

4. Advanced Image Training - Provide more complicated images in a continuous X-ray scanning

mode.

5. Expert Image Training - Provide additional and more complicated images, decrease the intervals

between them, a.nd allow the operators to rene their image analysis skills.

 b! Training Instructor

Each division provided an Automated Multimedia X-ray Equipment Training System shall

designate a representative to be responsible to ensure all division employees who perform X-ray

screening duties are trained, tested, and certified in X-ray machine operation and interpretation. The

representative should have a background in training and the authority to schedule, guide, test, and

certify employees.

 c! Training/Testing/Certification

l. The Training Instructor will maintain supervisor settings on the training system as set forth, upon

notification, be able to modify the number and kind of images, the pass threshold, and the score

weighting for each section of training.

2. The Training Instructor must be present while testing is being conducted and be able to answer

questions during the Demonstration a.nd Hands-On Sections of the training. During the Challenge

Section of the ve levels, no answers can be given to the operator.

TRAINING SECTION SCORE NUMBER OF TRIES PASS THRESHOLD PASS THRESHOLD

b2

b7E

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b2

10713

3. Employees that do not pass wit ill automatically be returned to the

beginning Hands-On Section for that level bein tested. This procedure will repeat itself until the employee passes with at le In determining if the employee has passed or

failed for each section, the Training Instructor must not onl consider the score, but also the

number of tries attempted. If the employee has r better score with two or less tries for each section, the employee has passed and is COHSIUGIEU cejifie

If the employee h or better score but has more than two tries in any section, the employee has failed. If the employee

has less tha or cannot complete any section, the employee has filed.

Employees that do not pass shall be removed from the duties of X-ray screening until provided

additional one-on-one training. The additional training shall be provided by the FBI's Bomb Data

Center or by a certied FBI Bomb Technician. Upon receipt of additional training, the employee

may immediately be retested using the above passing criteria to determine if the employee is able to

retum to the duties of X-ray screening. Before any NEW attempt on the simulator, the old user ID

must be deleted from the training system; fresh tallies are needed for each retest.

4. Each instructor must keep a record of exact user ID rst and last name! and password used by

the operator. Printed test results are to be kept for three years in a secured area. Upon request, the

test results must be made available to FBIHQ to evaluate the effectiveness of this training program.

5. The training system must be operated in a dedicated mode as defined in the Manual of

Investigative Operations and Guidelines MIOG!, Part 2, 35-9.4.8. That is, it may be only used for

the purposes as stated above. No other software or data is to be entered into, processed on, or

transmitted by this computer.

2-1.4 Instructional Books or Working Guides

Each SAC is responsible for arranging the review of instructional books and working guides in

such frequency as to ensure their currency and accuracy, and for maintaining an administrative

tickler or other record to indicate when and by whom these checks were last made.

2-1.5 Firearms in Field Offices

Instructions regarding the maintenance of rearms in eld offices and resident agencies may be

found in Part II, Section 12 of the Manual of Investigative Operations and Guidelines MIOG!.

2-1.6 Smoking in Bureau Space

! The Department of Justice Property Management Regulations, Title 41 of the Code of Federal

Regulations, Chapter 128, Subpart 128-20.1, prohibits smoking in all Department of Justice work

places to ensure that persomqel are not exposed, involuntarily, to environmental tobacco smoke at

the work site. In part, these regulations state:

"Environmental tobacco smoke, also known as second-hand or passive smoke, has been identified

by the Environmental Protection Agency as a major source of harmful indoor air pollution and a

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k_nown cause of lung cancer, respiratory illness, and heart disease. The purpose of the following is

to provide Department of Justice employees with the safest work environment possible.

"This policy applies to all FBI! personnel, visitors, contractors, and personnel of other agencies

and businesses that operate within or visit FBI! workplaces.

"Environmental tobacco smoke is the! exhaled and/ or side stream smoke emitted from smokers in

the buming of cigarettes, cigars, a.nd pipe tobacco a.nd is! a major source of harmful indoor air

pollution and known cause of lung ca.ncer, respiratory illness and heart disease.

"Workplace is defined as any FBI-owned! or that portion of any FBI-leased! building where work

is performed by FBI! personnel, or! any vehicle acquired by the FBI! for its personnel. The new

smoking policy is! to protect all FBI! personnel from health hazards caused by exposure to

tobacco smoke. It bans! smoking of tobacco products in all FBI! workplaces.

"Since environmental tobacco smoke is classied as a potential occupational carcinogen, exposure

to environmental tobacco smoke must be reduced to the lowest feasible concentration; therefore,

smoke break areas shall only be outdoors and twenty-five 5! feet away from common points of

ingress and/or egress into the workplace. Indoor designated smoking areas are prohibited." See

MAOP, Part 1, 13-13.!

! Since this smoking policy is not intended to interrupt any undercover operations, each SAC and

Assistant Director may use his/her discretion to control smoking in undercover vehicles and/ or

other workplaces.

! Initially, and if the circumstances permit, employees should be encouraged to resolve any

problems regarding smoking in work areas among themselves or through their respective

supervisors. In sensitive circumstances, such as where an employee fears retribution or retaliation

should they voice their objection or lodge a complaint concerning the violation of the Bureau

smoking regulations, the employee may contact the Occupational Safety and Environmental

Program Unit, Administrative Services Division ASD!, FBIHQ, or a designated official in that

office, to report a violation of the Bureau smoking regulations.

! The Occupational Safety and Environmental Program Unit, ASD, FBIHQ, or their designated

official, shall be responsible for obtaining as many facts as possible from the complainant or

objector, and when appropriate, forwarding the facts without disclosing the identity of the objector

or complainant to the appropriate FBIHQ Section Chief, Assistant Special Agent in Charge, or

other designated official for further investigation. Should the above official be the subject of the

complaint or objection or other sensitive circumstances exist making referral to that official

inappropriate, the Occupational Safety and Environmental Program Unit or their designated official

shall refer the matter to the officials supervisor or other appropriate official.

! Upon receiving a referral from the Occupational Safety and Environmental Program Unit, ASD,

FBIHQ, each FBIHQ division, office, or field office shall conduct the necessary investigation to

either corroborate or refute the objection or complaint, and if corroborated, either correct the

problem or document a violation of the Bureau smoking regulations and shall be responsible for

referral of violations of Bureau policy for appropriate action to the Adjudication Unit, Office of

Professional Responsibility, FBIHQ.

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2-2 RECORDS MANAGEMENT

Field ofces must be operated strictly in accordance With Bureau instructions relating to Records

Management. The Special Agent in Charge SAC! in each eld division Administrative SAC in

New York Division! is designated the "Custodian of Records." In the absence of the SAC, related

responsibilities may be designated tothe Assistant Special Agent in Charge ASAC!.

2-2.1 General Instructions for Receiving Mail and Related Material See MAOP, Part

2, 2-1.3.4.!

! All incoming mail, freight, and related material must be received directly from its respective

mailing/shipping representative, or by the use of an ofcial United States Postal Service USPS!

Post Ofce PO! Box. Utilization of athird party i.e., security guard, adjacent office non-FBI!,

other government agency, commercial store front mailing establishment, etc.! to accept incoming

mail, freight, and related material on behalf of the FBI is strictly prohibited.

! All Bureau facilities having access to or provided X-ray equipment shall use these devices to

immediately screen upon receipt all incoming mail, freight and related material. Packages which

C21ILI"lO1l be X-rayed due to their size must be independently veried as legitimate through the use of

a return address orother feasible means. Offices should not disregard a suspicious package even

though it may be labeled With a Bureau mailing label. Labels can be easily duplicated and used as a

possible camouage technique by bombers to deceive the recipient.

! All incoming mail, freight and related material must be immediately inspected as it is received,

paying particular attention to any indications of possible compromise. Packages received opened or

damaged in such a Way as to Where the contents could have been easily removed must be

immediately reported to the Division Security Officer for appropriate action. A subsequent

electronic communication shall be sent to FBIHQ, Security Division, Attention: Physical Security

Unit, Room 4266, and Administrative Services Division, Attention: Mail Services Unit, Room

IBOO6, providing pertinent details of the incident. Security questions regarding USPS procedures

may be directed to the local Postal Inspector. Security questions regarding FedEx procedures may

be directed to FedEx Security Dispatch, Memphis, Tennessee, by calling 901! 922-1945.

! X-ray systems are technical equipment and require special operational training. X-ray machines

shall be operated only by authorized personnel Who have received proper training as offered by the

manufacturer, the Bomb Data Center, a certied bomb technician, or by the use of the automated

multimedia X-ray training system see MAOP, Part 2, 2-1.3.4 ! for further details. All mail room

personnel shall receive such training, including instructions in recognition of letter bombs and

package bombs.

! Personnel must be trained in and follow all associated safety instructions While operating X-ray

machines. Safety and operational procedures must be closely followed.

! FBIHQ and eld supervisory personnel responsible for mail processing shall randomly evaluate

mail room operations to ensure that employees are properly handling and screening incoming mail,

freight and related material. Such evaluations shall be documented and made available to the

Security Division upon request.

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! Suspect device procedures must be documented, prominently posted on or near the X-ray

machine, and made available to all employees responsible for examining mail, packages, etc. These

procedures shall include what course of action is to be followed when a letter or package is

considered suspicious, which personnel are to be notied, and a plan for notifying the local bomb

squad, when warranted. Also, appropriate security must be afforded to suspect device procedures to

prevent possible compromise. That is, the posting of such information in unsecure space is strictly

prohibited.

 8! If, when screening packages, a particular package arouses suspicion, employees should utilize

the following steps to clarify a potential threat:

 a! Contact the intended recipient to determine if the package is expected. If the recipient is not

expecting a package from the stated sender, proceed to 2-2.1 8! b!. If the recipient can identify the

contents of the package and this can be compared successfully as a nonthreatening item with the Xray, then the package can be released.

 b! If the suspicious item has an FBI return address, contact the stated sending Bureau office to

determine the sender and a description of the contents of the package. If the FBI sender can confirm

the tracking number as an actual shipment from their office, provide a successful identification of

the contents, and this can be compared successfully as a nonthreatening item with the X-ray, then

the package can be released.

 c! If the sender cannot be verified or identified, the sender is an outside source, or if the FBI

sender is not capable of providing information on the shipment, continue to consider it suspicious

and follow procedures detailed under 2-2.1 9!.

 9! If there is an indication that a package may contain an explosive device, the following steps

shall be immediately taken:

 a! DO NOT MOVE OR OPEN THE DEVICE. The suspect package shall be left where it is and

the immediate area evacuated. Personnel who have had contact with the device shall be identified

and kept available, should a bomb squad response become necessary.

 b! Notify the appropriate personnel in the chain of command. Each office shall have an emergency

contact list with the telephone numbers of the appropriate personnel in the office to notify. This list

should include the Special Agent Bomb Technician for the division who may be able to provide

further diagnostic abilities and coordinate with the bomb squad response if necessary.

 c! Avoid changing the environment of the package. Do not expose it to heat, cold, moisture, or

other environmental factors. No transmitters, including radios, cellular telephones, two-way pagers,

or other radio frequency-producing equipment should be used in the vicinity of the device. Radio

transceivers can generate an electrical field which may be sufficient to cause a.n improvised

explosive device to function.

 d! Under no circumstances should any mail room employee attempt to open a suspect package.

Such actions must be accomplished by appropriately trained personnel.

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0! Posters displaying the general characteristics of package and letter bombs are available through the Bomb Data Center, Laboratory Division, Quantico, Virginia oom

1! In addition to the mail security requirements as set forth in MAOP, Part 2, Section 2-2.2, all

FBI offices shall institute procedures wherein incoming U.S. Mail from sources outside of the FBI

 including other govemment agencies! are opened and inspected for any foreign substance in a

Biological Safety Cabinet BSC!.

 a! A foreign substance is defined as an abnormal or improper item or material transported in the

mail. Foreign substances include, but shall not be limited to, powdery or crystal substance s!, solid

particle s!, liquid, fluid, gas, or an item or material having some type of odor. Any of these or

similar types of substances shall be considered suspicious. In addition, containers designed to hold

liquids, gases, and biological material i.e., vials, petri dishes, etc.! shall also be considered

suspicious and handled accordingly.

 b! Employees using a BSC for opening U.S. Mail shall wear protective gloves e.g., disposable

gloves, 100 percent Nitrile, 6-mil, ll inches in length!. Protective gloves that do not come in

contact with contamination may be disposed of in regular trash.

 c! After initially screening incoming mail for explosive devices and other hazardous material,

Bureau offices shall immediately and visually inspect the outer wrapping of all U.S. Mail with

respect to the following:

l. Evidence of a foreign substance

2. Excessive postage

3. Handwritten or poorly typed address

4. Incorrect titles

5. Title, but no name

6. Misspelled common words

7. Oily stains, discoloration or odor

8. No return address

9. Possibly mailed from a foreign country

10. Lopsided or uneven envelope

ll. Protruding wires or aluminum foil

12. Excessive wrapping material such as tape, string, etc.

13. Marked with restrictive endorsements, such as "Personal," "Confidential," to be opened by

addressee only, etc.

 d! If, when visually inspecting mail, a particular piece of mail resembles any of the above profile,

it shall be considered suspicious. Employees shall utilize the following steps prior to the opening of

such mail in a BSC to minimize exposure to a possibly harmful substance.

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1. Do not shake, smell, blow on, or open the letter or package.

2. Place the envelope or package in a clear sealable plastic bag or some other type of clear sealable

container to prevent leakage of contents. Rubbermaid and other similar type products are suitable

containers to temporarily seal suspicious mail.

3. Mail which cannot be put into a plastic bag or some other type of sealable container due to its

size, shall be moved and placed into the provided BSC. The BSC shall be immediately turned on

and then the mail opened and inspected for any foreign substance.

 e! While visually inspecting incoming mail, employees shall separate incoming mail into two

categories, 1! suspicious, and 2! nonsuspicious. Mail dened as suspicious shall be given top

priority and opened first in a BSC. After the mail dened as suspicious has been opened and

inspected, all other U.S. Mail shall be opened and inspected in a BSC in the following order:

1. Accountable USPS Express, Registered, Certied, etc.!.

2. First Class and Business Reply.

3. Bulk Rate, Periodicals, Magazines, etc.

 f! Once the mail has been opened in a BSC, employees shall remove the contents from the

envelope/ packaging material and thoroughly inspect both the contents and envelope/packaging

material for any foreign substance. If mail being inspected has additional imler

envelope s!/packaging one inside the other!, the inner envelope s!/packaging shall also be opened

and inspected for any foreign substance. If no foreign substance is found in the mail, the contents

may be placed back into the original envelope/packaging material and re-sealed with tape and/or

staple s! to prevent the contents from falling out and getting lost. The resealed mail may then be

removed from the BSC for forwarding to the mail room for additional processing and delivery.

 g! Mail with no outer wrapping, such as periodicals, magazines, etc., shall also be inspected for

any foreign substance by "fanning" the pages. If no foreign substance is found, such mail may be

removed from the BSC for forwarding to the mail room for additional processing and delivery.

 h! Offices may consider using an "Opened and Inspected" rubber stamp or sticker, to the extent it

is practical considering the size of the facility and the volume of mail received, to conrm items

have been examined a.nd veried as not containing a foreign substance. If implemented, each

facility must develop its own Standard Operating Procedure SOP!. The SOP shall be documented,

approved by the Division Head, and made available to all employees. It is recommended that the

following guidelines be included in the SOP:

1. The "Opened and Inspected" rubber stamp or sticker must be placed on the item only after it has

been successfully veried as not containing a foreign substance. Placing an "Opened and

Inspected" stamp or sticker on the item prior to inspecting is strictly prohibited.

2. The stamp or sticker must be clearly visible and be placed on the address mailing side of the item

not covering any addressing or tracking number infonnation.

3. "Opened and Inspected" stamps and stickers must be afforded appropriate security, ensuring no

unauthorized use.

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 i! Mail received via a commercial carrier i.e., FedEx, UPS, DHL, Airborne, etc.! shall also be

immediately and visually inspected after it has been X-rayed for the suspicious prole stated in 2-

2. l l l!. If, when inspecting the outer wrapping of commercial carrier mail, a particular piece of

mail resembles the suspicious prole, it shall also be processed and opened in a BSC. At the

Division Heads discretion, commercial carrier mail that does not meet the suspicious prole may

be transported to the mail room unopened for processing, sorting, and delivery. Whether the

Division Head decides to or not to have all commercial carrier mail opened and inspected in a BSC,

the same procedures stated in 2-2.11! shall be adhered to for commercial carrier mail.

 j! Mail received by the U.S. Mail or other commercial carriers which contains evidence shall also

be immediately and visually inspected after it has been X-rayed for the suspicious prole stated in

2-2.11!. If, when inspecting the outer wrapping of evidence, a particular piece of evidence

resembles the suspicious prole, it shall also be processed and opened in a BSC. Evidence that does

not meet the suspicious prole may be transported to the mail room unopened for processing,

sorting, and delivery.

 k! If a foreign substance is found while inspecting mail in a BSC, employees shall immediately do

the following:

l. Do not shake, smell, blow on, or empty the contents of any suspicious envelope or package.

2. Do not tum the BSC off.

3. Do not remove the envelope or package from the BSC.

4. Do not attempt to clean up the foreign substance.

5. Place the envelope or package immediately in a clear sealable plastic bag or some other type of

clear sealable container.

6. Remove protective gloves and leave gloves in the BSC.

7. Leave the room and close the door, securing the area toprevent others from entering.

8. Wash your hands immediately with soap and water to prevent spreading of any suspect material

to your face or other parts of your body.

9. Notify appropriate personnel in chain of command.

10. Identify personnel who have been in contact with the letter or package prior to screening and

keep them available should an emergency response become necessary.

ll. Remove any contaminated clothing as soon as possible and place in a clear sealable plastic bag

or some other type of clear sealable container.

l2. Shower with soap and water as soon as possible. Do not use bleach or other disinfectant on skin

 l! If a foreign substance is found while processing mail outside of a BSC, employees shall

immediately do the following:

l. Do not shake, smell, blow on, or empty the contents of any suspicious envelope or package.

2. Do not attempt to clean up the foreign substance.

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3. Cover the spilled contents immediately with something e. g., plastic, clothing, paper, trash can,

etc.! and do not remove the cover.

4. Place the envelope or package immediately in a clear sealable plastic bag or some other type of

clear sealable container and leave at the location of the release.

5. Remove protective gloves and leave gloves at the location of the release.

6. Leave the room and close the door, securing the area to prevent others from entering.

7. Wash your hands immediately with soap and water to prevent spreading of any suspect material

to your face or other parts of your body.

8. Notify appropriate personnel in chain of command.

9. Identify personnel who have been in contact with the letter or package prior to screening and

keep them available should an emergency response become necessary.

l0. Remove any contaminated clothing as soon as possible and place in a clear sealable plastic bag

or some other type of clear sealable container.

ll. Shower with soap and water as soon as possible. Do not use bleach or other disinfectant on skin

 m! Mail processing and foreign substance inspecting procedures shall be documented, prominently

posted on or near the BSC, and made available to all employees. These procedures shall include

what course of action is to be followed when processing, opening, and inspecting mail, which

personnel are to be notified when a foreign substance is found, and a plan for notifying appropriate

local emergency/ safety authorities, when warranted. Also, appropriate security must be afforded to

mail processing a.nd inspecting procedures to prevent possible compromise. That is, the posting of

such information in unsecured space is strictly prohibited.

 n! FBIHQ and field supervisory personnel shall randomly evaluate mail room operations to ensure

that employees are properly handling and screening incoming mail for any foreign substance. Such

evaluations shall be documented and made available to FBIHQ upon request.

! BSCs are technical equipment and require special operational training. BSCs shall be operated

by only authorized personnel who have received proper training as offered by the manufacturer,

safety officer, or hazardous material specialist. All mail room and other designated personnel shall

receive such training, including instructions on the proper use of protective clothing and equipment.

2! All Bureau offices must maintain a written log of all incoming Accountable mail i.e., USPS

Express, USPS Registered, USPS Certied, FedEx, etc.! received for possible tracing purposes.

Bureau offices equipped with FedEx automation equipment may record incoming FedEx packages

by using the FedEx satellite/ computer system. Bureau offices must generate a written record from

the FedEx automation equipment of incoming packages with the initials of the employee who

records each package. Bureau offices not equipped with FedEx automation equipment must record

incoming packages by using an FD-211. All incoming USPS Registered, USPS Express, and USPS

Certied packages not recorded on USPS Form 3883 Incoming Registered Mail! must be recorded

by using an FD-211. All records may be destroyed on a monthly basis when they are at least two

years old. See MAOP, Part 2, 2-4.5.l5.!

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3! Prior to disposal of empty packaging containers, all address mailing labels i.e., standard

penalty envelopes and labels, USPS and commercial carrier labels and airbills, etc.! must be

destroyed or defaced, ensuring no further use.

4! All empty inner envelopes/Wrapping material with any Bureau marking must be disposed of in

official trash receptacles.

2-2.1.1 Opening of SAC Mail

 l! Mail marked "Personal," Whether addressed to the SAC by name only, title only, or both, must

be opened only by the SAC.

! In the absence of the SAC, the acting SAC may open mail marked "Personal Attention,"

Whether addressed to SAC by name only, title only, or both.

2-2.1.2 Mail Opened by Support Personnel

 l! Mail addressed to the SAC by title only, by name and title, or by name only provided it does not

appear to be personal in nature, may be opened by support personnel.

! When mail indicates enclosures, the person opening the mail must determine Whether they have

been received.

 a! If so, the initials of the person opening the mail must be placed adjacent to the word "Enclosure"

or the abbreviation "Enc." If enclosures are received at a later date, note the date received.

 b! If not, a notation is made on the communication to that effect; FBIHQ or submitting field office

should be immediately advised.

2-2.1.3 Block Stamping Mail

Block stamps and serial stamps are no longer required on any document. Automated Case Support

 ACS! automatically keeps a log on everything done such as when a document Was uploaded,

received in an office, and when an index record was added.

2-2.1.4 Teletypes and Telegrams

! Handling during business hours -

 a! Immediate teletypes must be time-stamped as soon as received and hand carried to the SAC or

person acting for him/her. Other teletypes and telegrams must be time-stamped as soon as received,

indices checked, and if file exists and is available it shall be attached and both file and

communications routed to supervisory personnel at once.

! Handling during nonregular business hours -

 a! Immediate teletypes must be communicated to the SAC or person acting for himfher

immediately.

 b! Priority teletypes - If Agent is on duty, Agent may use his/her discretion as to Whether to

communicate the teletype to the SAC or ASAC. If support personnel are on duty, they must

communicate teletypes to supervisory personnel.

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! Filing of teletypes -

 a! File FD-36 in the case file

 b! Deleted

 c! When a teletype containing the same text is sent individually to more than one eld office, only

the FD-36 is to be led.

 d! Carbon of machine copy of transmitted message may be retained for one month and then

destroyed.

2-2.2 General Instructions for MailinglShipping See MAOP, Part 2, 2-1.3.4, 2-2.1.!

 l! The sending office is responsible for making appropriate mailing/ shipping determination

ensuring mailing/shipping methods are properly used. Use cheapest mailing/shipping method

which will suffice in each instance.

! All FBI information documents and related material up to and including the secret level! must

be shipped by FedEx, U.S. Postal Service USPS! Registered, or USPS Express between Bureau

offices within the United States and Puerto Rico. The use of USPS Express must be limited only to

locations not covered by FedEx Post Office boxes, etc.!. Under no circumstances should Top

Secret or Sensitive Compartmented Information be sent via USPS, FedEx, UPS, etc., regardless of

the destination point.

! Mail should not be insured. Insurance payments are prohibited by Title 40, USC, Section 726.

! Mail in smallest possible envelope which adequately protects the material at the least possible

cost. Basic envelope selection guidelines are:

 a! Use a 4 1/ 8 X 9 l/ 2 inch envelope whenever possible. Envelope shall not be more than l/4 inch

thick so it can be processed on postal high-speed optical character readers and bar code sorters.

This dimension might consist of five sheets of 8 1/2 X 11 bond paper, or ten sheets of 8 1/ 2 X 11

tissue paper, or an equivalent combination.

 b! Fold material to be mailed--unless too thick or cannot be folded without being damaged--to fit

into the smallest size envelope, without overstuffing.

 c! Window envelopes shall not be used for the following:

1. Classified material

2. Material relating to National Security

3. Material highly confidential to the FBI or addressee

4. Addressee is a high-level government or private sector official

 d! Choose an envelope only slightly larger than the material to be mailed, to minimize shifting

within the envelope.

 e! Consolidate multiple mailings made on the same day to the same address in one envelope,

instead of using a separate envelope for each item.

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 f! When bulk or size of mail requires a large envelope/wrapping 9 1/2 inches by 12 inches or

larger!, or mail is classied, double envelopes/wrapping must be used, one inside the other, to

guard against mail breaking open in transit. The inner envelope/wrapping shall have the same

address and return address as the outer address mailing label/airbill. Whenever the envelopef

package contains classied information, the inner envelope/wrapping shall also be clearly marked

with the highest classication level. Under no circumstances shall the outer envelope/wrapping

have any indication of the classication level of its contents.

! If possible, all information destined to a Legal Attache Legat! must be transmitted by

electronic communication EC! or secure facsimile. Information which cannot be transmitted to a

Legat by EC or secure facsimile must be sent to JEH, FBIHQ for forwarding purposes. No direct

shipments of classified and unclassied-sensitive material to Legats are allowed. Unclassiedsensitive material is information that, if disclosed, could adversely affect the ability of the FBI to

accomplish its mission. Examples of unclassied-sensitive information might be the identity of FBI

personnel, names of individuals or groups under investigation, technical and automation equipment,

or personal data on individuals. It is noted that all mail and related material sent to other countries

by unsecure methods i.e., FedEx, UPS, DHL, USPS Express, USPS Registered, etc.! may be

inspected and opened by their respective customs ofcials; therefore, ofces must be cognizant that

unauthorized inspection by the host country of classied or unclassied-sensitive information can

endanger people, hamper investigations, misdirect resources, and cause embarrassment.

Whenever sending Legat information to JEH, FBIHQ for forwarding purposes, put the information

in an envelope and seal. Indicate the appropriate Legat destination point and classication level

 unclassied-not sensitive, unclassified-sensitive, condential, or secret! on the envelope. If the

information being forwarded to a Legat has an "original" communication destined to FBIHQ for

action] information purposes, attach the sealed envelope to the original communication and indicate

next to the Legat copy designation "sealed envelope attached."

Once FBIHQ receives information for forwarding to Legats, FBIHQ will separate the information

into two categories, ! classied and unclassied-sensitive and ! unclassied-not sensitive. The

classied and unclassied-sensitive information will be shipped via the Department of State

Classied Diplomatic Pouch System. The unclassied-not sensitive information will either be

shipped via the USPS Express mail service or other acceptable commercial express services. This

procedure will expedite unclassied-not sensitive material to Legats and ensure the safe shipment

of classied and unclassied-sensitive material.

! Because of the Bureau's mandated responsibilities, FBI ofces are constantly sending/receiving

hoax explosive devices usually evidence!, explosive components, hazardous substances, and other

dangerous materials which, when X-rayed, might appear suspicious. When ofces screen all

incoming items, they will experience tense situations as a result of these items being shipped.

Ofces should not disregard any suspicious package, even though it may be labeled with a Bureau

mailing label. Labels can be easily duplicated and used as a possible camouage technique by

bombers to deceive the recipient. See MIOG, Part 2, 13-16.6.!

 a! To identify these possible suspicious-looking items prior to receipt and minimize possible

disruption of the workplace, a "Mail/Package Alert" Form FD-861! must be used.

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 b! Prior to mailing/ shipping items between Bureau offices which, when X-rayed, might appear

suspicious, a.n immediate teletype must be sent or a telephone call made to the recipient. The

teletype or telephone call should identify the shipping method United States Postal Service

Registered, FedEx, etc.!, identifying/tracking number, office of origin, description of contents, date

it was mailed/shipped, a.nd any other information which may be benecial to the recipient.

 c! Upon receipt of the above-mentioned information, the recipient must complete an FD-861 and

post it on or near the X-ray machine in a conspicuous manner. It is the responsibility of each office

to designate an appropriate area for the posting of such information and advise all employees

responsible for X-raying incoming mail and related material of the designated area. Also,

appropriate security must be afforded to the Mail/Package Alert Forms to prevent possible

compromise. That is, the posting of such information in unsecured FBI space i.e., loading dock,

reception area, etc.! is strictly prohibited.

 d! The form must remain posted at all times until the item in question is received. Upon receipt of

the questionable item, the FD-861 should be removed from the X-ray machine or designated area,

and the bottom portion of the fonn completed initials of the employee who identied the package

and date received!. The completed form should be retained for 90 days. Thereafter, the form should

be disposed in official receptacles.

 e! The same procedures apply for mailing/shipping to the J . Edgar Hoover JEH! FBI Building. An

immediate teletype must be sent to FBIHQ, Attention: Mail Services Unit MSU!, Room IBOO6, or cal 8 a.m. - 4:30 p.m., EST! o hours a day, seven days a

wee !. e MSU Wlll be responsible for ensuring appropriate JEH FBI personnel are advised of the

questionable item.

 f! When mailing/shipping possible suspicious-looking items OUTSIDE the Bureau, offices should

make a courtesy telephone call to the recipient, providing the same information as described above

 i.e., shipping method, identifying/tracking number, date sent, description of contents, etc.!.

 g! Each office including resident agencies and off- site facilities! should designate at least two

employees to serve as points of contact for this matter. This will ensure that a possible

communication breakdown will not occur and appropriate personnel are notified in a timely manner

Offices should consider telephone operators, mailroom personnel, and/or the supervisor responsible

for managing mail X-raying screening equipment to serve as a point of contact. ! When

mailing/shipping individual hard drives removed from or to be installed in a computer! double

boxes must be used, one inside the other, to prevent the contents from breaking open in transit. The

boxes must be structurally sound, with no holes, tears, or missing aps. The use of "banker" or

"photo copy" type boxes are strictly prohibited. These type boxes are designed for storage, not

mailing/ shipping purposes.

 a! A strict limit of no more than 20 hard drives shall be placed in one box. Prior to sealing both the

inner and outer boxes, all unused space in each box must be lled with brown wrapping paper,

newspaper, bubble wrap, or any other acceptable packaging ller to prevent the contents from

shifting and breaking open in transit.

 b! Both the inner and outer boxes shall be sealed with plastic or gummed-paper tape so that all

holes a.nd seams on the outer finish including loose opened! flap joints and permanently glued

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joints! are covered. Thereafter, at least four separate continuous strips of nylon-reinforced filament

tape must be placed around both the inner and outer boxes. Each strip must completely encircle the

box at least once, a.nd at least three of the strips must encircle the container at a right angle to loose

 opened! ap joints.

 c! The inner box shall have the same complete mailingf shipping address and return address

information as the outer box. Whenever mailing/ shipping classified hard drives, the inner box shall

also be clearly marked with the highest classification level. Under no circumstances shall the outer

box have any indication of the classification level of its contents.

 d! All hard drives up to and including the "Secret" level shall be shipped by FedEx, United States

Postal Service USPS! Registered, or USPS Express Within the United States a.nd Puerto Rico.

USPS Express shall be limited only to locations not covered by FedEx post office box address,

etc.!. All hard drives sent to and from Legal Attaches shall be sent by Department of State

Classified Diplomatic Pouch, regardless of the classification level. Under no circumstances should

Top Secret or Sensitive Compartmented Information SCI! hard drives be sent via FedEx, USPS,

UPS, etc., regardless of the destination point. Specific procedures for the transmittal of Top Secret

and SCI may be found in the Manual of Investigative Operations and Guidelines MIOG!, Part 2,

Section 26.

 e! Offices shall also immediately report to your Division Security Officer any lost, missing,

packages received opened, or packages that Were received damaged in such a Way as to where the

contents could be easily removed. A subsequent electronic communication shall be sent to the

Security Division, Attention: Physical and Technical Security Unit, and the Administrative

Services Division, Attention: Mail Services Unit, providing pertinent details of the incident.

 8! An FD-441 Receipt Card shall be enclosed in all Intra-Bureau shipments containing classified

information up to and including the "Secret" level. The sending and receiving offices are to execute

the appropriate portion of the form, and retum the form upon receipt of the classified package

Within five workdays to the office of origin. If there is no other mail being sent to the office which

prepared the FD-441, the form shall be sent by itself in a small, letter-size envelope by first-class

mail. The use of USPS Registered, USPS Express, or FedEx to return individual FD-441s is strictly

prohibited.

 9! All Bureau offices must maintain a Written log of all outgoing accountable mail i.e., USPS

Express, USPS Registered, USPS Certied, FedEx, etc.! sent for possible tracing purposes. Bureau

offices equipped with FedEx automation equipment may generate a Written record of outgoing

FedEx packages with the initials of the employee who records each package. Bureau offices not

equipped with FedEx automation equipment must record outgoing packages by using an FD-211.

All outgoing USPS Registered, USPS Express, a.nd USPS Certied packages not recorded on a

USPS manifest must be recorded by using an FD-211. All records may be destroyed on a monthly

basis when they are at least two years old.

0! All outgoing mail, freight, and related material must be delivered directly to their respective

mailing/shipping representative. Utilization of a third party i.e., security guard, adjacent office

 non-FBI!, other government agency, commercial store front mailing establishment, etc.! to deliver

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outgoing mail, freight, and related material on behalf of the FBI is strictly prohibited. The use of

collection boxes is also prohibited, regardless of the physical location of the box.

2-2.2.1 Mail Classes and Shipping Services

! Federal Express FedEx! - The Bureau's use of FdEx small package ovemight express service

is provided under the General Services Administration GSA!, Contract No. GS-23F-170L, and is

utilized by the Department of Justice and most other executive agencies subject to 41 CFR 101-40.

The scope of the contract does NOT include "letters," i.e., ROUTINE rst-class mail to a private

citizen, as defined in United States Postal Service USPS! Regulations, 39 CFR 310.1 Private

Express Statutes!.

The scope of the contract also does NOT include the following for shipment: a! Single packages

greater than 150 pounds in Weight and/or greater than 119 inches in length, and 165 inches in

length a.nd girth combined;

 b! Freight shipments;

 c! Same-Day shipments;

 d! Single packages smaller than 7 inches in length, 4 inches in width and 2 inches in depth;

 e! Shipments Which contain both firearms and ammunition in the same package; and

 f! Shipments which may cause damage or delay to equipment, to personnel, or to other shipments.

 g! Deleted

 h! Deleted

 i! Deleted

 j! Deleted

 k! Deleted

 l! Deleted

 m! Deleted

 n! Deleted

 o! Deleted

 p! Deleted

! The contract specifically states that urgent letters must be delivered in accordance with the

USPS Private Express Statutes Which, for the most part, means that delivery must be made before

12 noon the following business day. To comply with Private Express Statutes and to receive GSA

contract rates, Bureau offices must use FedEx "Priority Overnight" service with a 10:30 a.m., nextbusiness- day delivery commitment. Using FedEx "Standard Overnight" service with a 3 p.m. nextbusiness-day delivery commitment, or using "second- business-day" service with a 4:30 p.m.

delivery commitment for FBI documents is prohibited and is in violation of Private Express

Statutes and USPS regulations. Using FedEx "First Overnight" with an 8 a.m., next-business-day

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delivery commitment is NOT provided under the GSA contract, but may be used only on occasions

where the earlier delivery commitment is absolutely necessary. Under no circumstances should

"First Overnight" be used whenever shipping to FBI Headquarters FBIHQ!. All FedEx packages

destined to FBIHQ are picked up at 9 a.m. each business day regardless of the type of service

indicated.

! USPS Private Express Statutes also require that all letters shipped express next-business-day

must be marked "Extremely Urgent," or "Private Carriage Authorized by Postal Regulations," or

with a similar statement. The majority of packaging containers provided by FedEx and most other

express couriers are marked "Extremely Urgent." However, standard opaque packaging containers

provided by GSA and commercial vendors are not marked as such. When shipping via FedEx,

offices shall make sure that somewhere on the packaging container it is marked "Extremely

Urgent" to comply with Private Express Statutes. ! FedEx automation equipment must be

operated in a dedicated mode as dened in the Automated Data Processing Telecommunications

Security Policy, Manual of Investigative Operations and Guidelines MIOG!, Part 2, Section 35-

9.4.8. That is, it may only be used to communicate, process, and store FedEx transactions. NO

other software or data is to be entered into, processed on, or transmitted by this computer. All

FedEx automation equipment must be labeled with a data description label SF-71 l! to indicate that

the equipment is contractor-owned. Bureau offices may obtain SF-7ll labels from their divisions

supply technicians .

! Prior to sealing a packaging container, all unused space in the container must be filled with

brown wrapping paper, newspaper, bubble wrap, or any other acceptable packaging filler to prevent

the material from shifting and breaking open in transit.

! Packaging containers i.e., envelopes, boxes, tubes, etc.! must have continuous, nylonreinforced filament tape placed around the container from end to end and side to side as indicated

below:

 a! FEDEX OR USPS LETTER CARDBOARD! ENVELOPES

AT LEAST four separate continuous strips of nylon-reinforced filament tape must be placed

around the envelope. Each strip must completely encircle the envelope AT LEAST once. Two of

the strips must cover loose opened! flap joints a.nd permanently glued joints in a HORIZONTAL

direction. Two of the strips must cover loose opened! ap joints and permanently glued joints in a

VERTICAL direction.

 b! FEDEX OR USPS TYVEK ENVELOPES

All holes a.nd seams on the outer nish of these envelopes including loose opened! flap joints and

permanently glued joints! must be sealed with plastic or gummed paper tape. AT LEAST two

separate continuous strips of nylon-reinforced filament tape must be placed around the envelope, at

right angles to loose opened! flap joints. Each strip must completely encircle the envelope AT

LEAST once.

 c! FEDEX OR USPS BOXES

All holes and seams on the outer finish including loose opened! flap joints and permanently glued

joints! must be sealed with plastic or gummed paper tape. AT LEAST two separate continuous

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strips of nylon-reinforced lament tape must be placed around the box, at right angles to loose

 opened! flap joints. Each strip must completely encircle the box AT LEAST once.

 d! STANDARD OPAQUE PACKAGING CONTAINERS SHIPPED VIA FEDEX Smaller Than

17 1/2 inches in length, X 11 1/2 inches in Width, x 10 1/2 inches in depth!

All holes and seams on the outer nish including loose opened! flap joints and permanently glued

joints! must be sealed with plastic or gummed paper tape. AT LEAST three separate continuous

strips of nylon-reinforced lament tape must be placed around the container. Each strip must

completely encircle the container AT LEAST once, and AT LEAST two of the strips must encircle

the container at a right angle to loose opened! ap joints.

 e! LARGE STANDARD OPAQUE PACKAGING CONTAINERS SHIPPED VIA FEDEX 7

1/2 inches in length, x 11 1/2 inches in width, X 10 1/2 inches in depth, or larger!

All holes and seams on the outer nish including loose opened! flap joints and permanently glued

joints! must be sealed with plastic or gummed paper tape. AT LEAST four separate continuous

strips of nylon-reinforced lament tape must be placed around the container. Each strip must

completely encircle the container AT LEAST once, and AT LEAST three of the strips must

encircle the container at a right angle to loose opened! flap joints. The larger the container, the

more strips of nylon-reinforced lament tape must be used.

! Packaging containers provided by the USPS and FedEx must NOT BE REUSED for shipment

purposes. These containers are designed for one shipment only. Standard opaque packaging

containers may be reused only When the container is structurally sound, With no holes, tears, or

missing flaps. Obsolete address mailing labels and markings must be removed or covered prior to

shipment.

 8! The use of "banker" or "photo copy" boxes are strictly prohibited. These boxes are designed for

storage, not mailing/shipping purposes.

 9! The "release signature" block on FedEx airbill or automation equipment must NOT be executed

under any circumstances.

0! The scope of the contract provides for the shipment of hazardous materials "Dangerous

Goods"!, as dened by the International Air Transport Association IATA! Dangerous Goods

Regulations. Bureau ofces must comply with all federal, state, and local laws governing packing,

Wrapping, marking,and labeling whenever shipping dangerous goods. Specic information about

dangerous goods may be found on the internet at http://WWW.fedex.com and searching for

"dangerous goods," or by calling FedEx at 800! GO-FEDEX, selecting prompt 81 and asking for

the dangerous goods department. All FBI employees/contractors that Wrap/package and place into

shipment a hazardous material dangerous good! must receive general awareness/familiarization

training and function-specic training regarding hazardous materials. The FBI has designated

FedEx or the Department of Transportation, Transportation Safety Institute, Oklahoma City, for

hazardous materials training. See MAOP, Part 2, 2-2.2.13 and 6-2.3.9; MIOG, Part 2, 13-6.7.!

1! All FBI FedEx invoices are received electronically at FBIHQ on a Weekly basis and reviewed

by the Mail Services Unit MSU! for accuracy, compliance Within the scope of the FedEx Domestic

Ovemight Express service contract, late deliveries, and unauthorized activity. To be in compliance

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with standard Inspection Division audit guidelines, FBI field offices and other FBI locations shall

receive a weekly FedEx summary statement via the FBI Intra.net. This summary statement will be

e-mailed directly to financial managers and other designated finance personnel. For locations that

do not have a financial manager, the lead finance official of that site shall be designated as the point

of contact. If the financial manager or designated finance official changes, it is the responsibility of

the field office or FBIHQ location to inform the MSU of the change. In the event FBI FedEx

account locations receive a paper invoice for shipments made, these invoices shall be reported by email and then forwarded to FBIHQ, Attention: Ms. Dolores A. Gibbs, Program Analyst, MSU,

Facilities Management Section FMS!, Administrative Services Division ASD!, Room 1B006.

Financial managers and designated personnel shall ensure that the FedEx summary statement is

reviewed for accuracy within five workdays of receipt. The summary statement shall be compared

with the FedEx records maintained at each FedEx account location within the division. If the

statement is accurate and both records match i.e., date of shipment, tracking number, from and to

address, account number, etc.!, the financial manager or the lead finance official shall download the

summary page of the statement into paper form. The summary page must then be signed, dated and

filed as a subfile under the master Third Party Draft control le. Records shall be maintained for a

period of six years and six months. Thereafter, the records may be destroyed. If the financial

manager or lead finance official identifies any incorrect charges or unauthorized shipments, these

charges and/or shipments shall be reported by e-mail within five workdays to the MSU. The MSU

shall reconcile any incorrect charges or unauthorized shipments with FedEx within five workdays

of e-mail notification.

2! FBI FedEx account locations are no longer responsible for identifying and informing FedEx of

packages delivered outside the published delivery commitment late deliveries!. Although packages

delivered after the delivery commitment will appear on the weekly summary statement, the MSU

shall work with FedEx to determine if these are appropriate charges and seek the appropriate credit

or refund for late deliveries.

3! FBI FedEx account locations shall continue to be responsible for verifying the actual delivery

of FedEx packages shipped within two workdays after shipment. Lost or missing packages shall be

immediately reported to the division Security Officer. If the lost or missing package cannot be

located within 15 calendar days, an electronic communication shall be sent to FBIHQ, Security

Division, Attention: Security Compliance Unit, PA-555, and Administrative Services Division,

Attention: Mail Services Unit, Room 1B006, providing pertinent details of the incident. See 261CHQ-Cl407494 Serial 153 for Security Division reporting guidelines.

4! FBI FedEx account locations shall also continue to be responsible for identifying and

informing FedEx of packages received in damaged condition and seeking a.n appropriate refund.

Each FedEx package is automatically valued at $100 per package, or $1.00 per pound, whichever is

greater. When shipping material via FedEx valued over $100, offices should declare the actual

value up to a maximum of $50,000! by indicating the value on the airbill or through FedEx

automation equipment before presenting the package to FedEx. To receive a refund, FedEx must

receive notification of the damaged package within 15 calendar days of the date of delivery. A

damaged package notification must be made by calling 800! 463-3339, selecting prompt 0, and

asking for "claims." FedEx will provide a control number and fax a claim form to the requested

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location. The completed claim form must include all documentation related to the proof of value

 i.e., copy of original invoice from vendor/supplier, itemized repair invoice or statement of

nonrepair, appraisals, expense statement, or any other applicable documentation!. The majority of

claims are resolved within 5 to 21 days. Damaged package claims that cannot be reconciled with

FedEx shall be brought to the attention of the MSU.

5! To ensure the accuracy of the FedEx electronic invoicing process, all requests to open or close

an FBI FedEx account shall be submitted by electronic communication or e-mailed to Dolores A.

Gibbs, MSU, ASD. To open an account, the requester must provide the street address of the

account location, point of contact, telephone number, justification for the account, and anticipated

volume of FedEx packages sent on a daily basis. To close an account, the requester must provide

the account number, street address, and point of contact.

6! With the merger of FedEx and Kinko's into FedEx Kinko's, FedEx shipping account holders

are capable of purchasing supplies and related materials by using their FedEx account number. The

scope of the contract with FedEx does not include the purchase of supplies and related materials.

Under no circumstances should offices use their FBI FedEx account number to purchase any

supplies and related materials from FedEx Kinko's or fromany other source. Supplies and related

materials may be purchased by an approved govemment credit card or by any other authorized

procurement method.

7! When presenting packages to FedEx, offices must ensure that a complete "from and to"

mailing address, the sender's and recipient's telephone numbers, date, type of service priority

overnight!, weight, value if applicable!, special handling Saturday delivery, dangerous goods,

etc.!, and account number are clearly printed or typed on the mailing label/airbill. Under no

circumstances should offices present packages to FedEx without the above delivery information.

All FedEx shipments must also have a FedEx SEL- 17 exception sticker next to the address mailing

label. Offices may obtain SEL-17 stickers by contacting FBIHQ, Ms. Deborah R. Brooks, or Mr.

A.C. Tarver, Mail Supervisors, MSU, 02! 324-4303.

8! FedEx account numbers are like credit card numbers and must be provided appropriate

security. Offices are prohibited from providing FBI FedEx account numbers to outside sources

unless it is for official business, the outside source is known and considered trustworthy i.e., other

government agencies, task forces, victims of crime, cooperating witnesses, etc.!, and the shipment

is made to an FBI office. Under no circumstances should FBI FedEx account numbers be provided

to outside sources for unofficial purposes, for third party shipments from and to non-FBI

locations!, or for the delivery of paid goods and/ or services. It is the responsibility of all offices to

be diligent in identifying and reporting possible fraud and/or unauthorized shipping activity.

9! The use of FedEx is considered "Premium Transportation" and should not be indiscriminately

or needlessly used. Bureau offices should use the cheapest mailing method which will suffice in

each instance. Bureau offices shall use FedEx for the daily, consolidated shipment of FBI

documents and related materials up to the "Secret" level! between Bureau offices within the

United States and Puerto Rico. Bureau offices may also use FedEx to other government agencies

and outside sources for time-sensitive materials. However, to save funds, offices should refrain

from sending FedEx packages separate from the daily, consolidated Bumail shipment unless it is

absolutely necessary i.e., size of material, hazardous material, evidence, court order, etc.!. Offices

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are strongly encouraged to take advantage of automation technologies already available to transmit

information in lieu of FedEx. Additionally, the use of FedEx for shipment of office supplies, forms,

routine, public source material, and/or items outside the scope of this contract is prohibited. Each

office is responsible for making the appropriate shipping determination, ensuring FedEx is properly

used.

2-2.2.2 Registered Mail

The weight and size limits for registered mail is 70 pounds a.nd 108 inches in length a.nd girth

combined.

! Use registered mail for - See MAOP, Part 2, 2-2.2.9.!

 a! Deleted

 b! Evidence

 c! Valuables - item having a reimbursable value, such as coin, currency, jewelry, etc. The

reimbursable value up to $25,000! must be declared to the postal service.

 d! Material classified under Executive Order 12958. "Secret" and "Confidential" material must be

enclosed in opaque sealed envelopes where size permits or in opaque sealed boxes. Refer to MIOG,

Part 2, 26-7.2, for transmitting material of this type to other agencies.

 e! Firearms - when within weight limitations See MAOP, Part 2, 6-2.3.9; MIOG, Part 2, 12-5!

& 13-6.79!, for shipment of firearms.!

 f! Any other material which the Bureau has ordered sent by registered mail.

 g! Receipts for registered mail FD-441! sent from a resident agency are to be forwarded to the

eld office headquarters. Field offices are to verify receipt of all registered mail and FD-441s by

noting adjacent to the registered number on U.S. Postal Service Form 3877 outgoing registered

mail! or 3883 incoming registered mail!, the date and the initials of the employee who confirms

the receipt of the mail and FD-441. Thereafter, the FD-441s are to be destroyed. Postal Service

Forms 3877 and 3883 are to be destroyed on a monthly basis when two years old. See MAOP, Part

2, 2-4.5.15.!

 h! Form FD-44lb Registered Mail Tracer Request! is to be used to trace and verify receipt of

registered mail dispatched to an FBI office when the registered mail receipt cards have not been

retumed to the originating office. The receiving office is to execute the appropriate portion of the

form and return it to the sending office. The information on the FD-44lb will be recorded in the

absence of the misplaced registered mail receipt card. Thereafter, the FD-44lb may be destroyed.

 i! Form FD-441a Receipt! is green in color and is to be used in connection with mailing evidence

from one field office to another or from a eld office to FBIHQ. The form is to serve as verification

that the receiving office did, in fact, receive the evidence. The receiving office is to execute the

appropriate portion of the form and retum it to the sending office Attention: Evidence Control

Technician! where it is to be placed in an evidence envelope FD-340, FD-340b and/or FD-340c!

and filed in the 1A section of the case file for retention pending final disposition of the file. See

MAOP, Part 2, 2-4.4.11.!

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! Numbering Registered Mail

 a! All registered mail must be numbered by a self- adhesive number preprinted, i.e., RO20043002!

label.

 b! Labels should be used in numerical order and the complete nine digit number, including the

prefix "R" must be recorded on the postal manifest.

 c! Labels are obtained from local post offices.

! Wrapping Registered Mail - Standard opaque packaging containers shipped via USPS

Registered mail must be sealed in a manner that will allow application and retention of adhesive

stamps, postage meter impressions and postal endorsements made by hand stamp, ball- point pen,

or number two pencil. The use of masking, cellophane, nylon-reinforced, and/or plastic tape on the

outer finish of registered mail is prohibited. Bureau offices must use extra gummed paper tape to

ensure the registered packaging container does not break open in transit.

! Registered mail from FBIHQ -

 a! A record of mail received from FBIHQ must be maintained for two years on Form FD-21 l.

 b! Record must show date and time of receipt, accountable/tracking number, initials of employee

signing postal service receipt when a return receipt is received, whether the return receipt card is

Bureau Form 4-37 or whether it is U.S. Postal Service Form 3811.

 c! Enter on Form 4-37 the actual time of receipt of the mail by the Bureau employee from the post

office box or the actual time the mail is delivered to the office by a postal service employee.

 d! Deleted

2-2.2.3 Express Mail USPS!

Provides for next-day service if mailed no later than the designated time required by each post

office. May be used for transmitting information classified "Confidential" or "Secret" between FBI

offices within the United States and Puerto Rico. The use of USPS Express Mail must be limited

only to locations not covered by FedEx Post Office boxes, etc.!. Contact your local post office for

service inforrnation.

2-2.2.4 First-Class Mail 1 ounces or under! See MAOP, Part 2, 6-2.3.9.!

 l! Receives expeditious handling a.nd transportation and consists of mailable post cards, matter

wholly or partially in writing or typewriting, matter closed against postal inspection, bills, and

statement of account.

! Pieces of mail are not acceptable for mailing if they are LESS than any one of the following

measurements:

3 l/2 inches high; 5 inches long; or .007 Seven thousandths! of an inch thick

! Pieces of mail more than l/4 inch thick do not have to measure at least 3 l/2 inches high or 5

inches long. EXEMPTED from all but the minimum thickness dimension are mailings of keys,

identification cards a.nd tags.

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! A surcharge will be required for First-Class mail weighing one ounce or less if any one of the

following dimensions are exceeded:

6 l/8 inches high; ll l/2 inches long; or l/4 inch thick

! First-Class mail weighing more than 11 ounces which requires expeditious handling and

transportation should bear the notation "Priority" immediately above the address. A rubber stamp

with 1/4-inch high or larger letters should be used. Size limit - 108 inches in length and girth

combined. Weight limit - 70 pounds.

! Deleted

 '7! Always use First-Class mail or Priority mail for outside source correspondence mailed to

Alaska, Hawaii, and Puerto Rico. Airmail is to be used only for International Mail.

2-2.2.5 Periodical Mail Formerly "Second-Class Mail"!

Use for mailing periodicals, such as magazines, newspapers, etc., when postage is paid by permit,

postage stamps, or postage-meter stamps. For details, consult the United States Postal Service

Domestic Mail Manual or the FBI Mail Manager.

2-2.2.6 Standard Mail A! Formerly "Third-Class Mai|"!

Standard Mail A! weighs less than 16 ounces. It comprises the subclasses of standard mail regular,

standard mail enhanced carrier route, nonprofit standard mail, and nonprofit standard mail

enhanced carrier route. These subclasses include printed matter, pamphlets, catalogs, newsletters,

direct mail and merchandise. For details, consult the United States Postal Service Domestic Mail

Manual or the FBI Mail Manager.

2-2.2.7 Standard Mail B! Formerly "Fourth-Class Mai|"!

Standard Mail B! consists of mailable matter that is neither mailed nor required to be as First-Class

Mail nor entered as periodicals unless permitted or required by standard!, and weighs 16 ounces or

more except special standard mail and library mail!. Maximum weight is 70 pounds with a size

limit of 130 inches in length and girth combined. For details, consult the United States Postal

Service Domestic Mail Manual or the FBI Mail Manager.

2-2.2.8 Certified Mail See Correspondence Guide-Field.!

Certied mail provides for a receipt to the sender and a record of delivery at the post office of

addressee; it is handled the same as regular mail in transit and no record of it is maintained at the

sending post office. Not available for parcels and packages. May be used for mailing material not

requiring the security of registered mail but where a retum receipt is desired. Not normally used in

Bureau mailings.

2-2.2.9 Mail to United States Attorneys

Mail for a USA located in eld office headquarters city may, at SACs discretion, be mailed to

USA unless USA's office and field office are in the same building. In such instances it should be

delivered by messenger or clerk. If mailed, handle consistent with above instructions in MAOP,

Part II, 2-2.2.2 l! regarding registered mail.

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2-2.2.10 Deleted

2-2.2.11 Deleted

2-2.2.12 Business Reply Mail Moved from 2-2.2.2!

Mandatory use of business reply mail by federal agencies is required by the United States Postal

Service USPS!. Official mail envelopes furnished to any person, concern, or organization, from or

through Whom oicial reply is desired, must be preprinted in a business reply mail format, as

required by the USPS. Penalty Mail stamps or a postage meter impression may be applied to

envelopes distributed for reply purposes in lieu of the preprinted business reply mail envelopes.

2-2.2.13 Hazardous Materials Dangerous Goods!

! Items that are considered hazardous materials i.e., explosives, gases, ammable liquids,

oxidizing substance and organic peroxide, toxic and infectious substances, radioactive material,

corrosives, a.nd other miscellaneous dangerous goods! must be Wrapped, packaged, labeled, and

mailed in accordance with 49 CFR, Part 172; and the Dangerous Goods Regulations, International

Air Transport Association IATA!, regardless of the shipping method i.e., USPS, FedEx, UPS,

DHL, etc.!. See MAOP, Part 2, 2-2.2.1 0! and 6-2.3.9; MIOG, Part 2, 13-6.7.!

! All FBI employees/contractors that wrap/package and place into shipment a hazardous material

must receive general awareness/familiarization training a.nd function-specific training regarding

hazardous materials.

! The FBI has designated FedEx or the Department of Transportation, Transportation Safety

Institute, Oklahoma City, for hazardous materials training.

2-2.3 Utilization of FBI Systems for Personal and/or Unofficial Purposes; Standards

of Conduct

 l! FBI mail systems may be only used to receive, internally distribute, or mail matter related to

official FBI business. The receiving, internal distribution, or mailing of personal matter i.e.,

correspondence, merchandise, chain letters, and/or solicitations! using FBI mail channels, materials

and resources, including penalty envelopes and postage funds, is prohibited by various laws and

regulations.

Using any federal agency mail system is using government property, a.nd 5 CFR 2635.704 a! l!

states:

"An employee has a duty to protect and conserve Government property and shall not use such

property, or allow its use, for other than authorized purposes. Government property includes any

form of real or personal property in which the Government has an ownership, leasehold, or other

property interest as Well as any right or other intangible interest that is purchased with Government

funds, including the services of contractor personnel. The term includes office supplies, telephone

and other telecommunications equipment and services, the Government mails, automated data

processing capabilities, printing and reproduction facilities, Govemment records, and Government

vehicles."

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! Using penalty envelopes for other than official FBI business is prohibited by Title 18, USC,

Section 1719, which states:

"Whoever makes use of any official envelope, label or indorsement authorized by law, to avoid the

payment of postage or registry fee on his private letter, packet, package, or other matter in the mail,

shall be ned under this title."

! Violations should be immediately reported and treated as any other violations of standards of

employee conduct involving abuse of government property.

2-2.4 Mail Addressed to Former FBI Employees

! Mail addressed to an employee by name or title is presumed to be official FBI mail and

intended for the employee in the FBI position held. Therefore, mail addressed to a former employee

shall be forwarded to their last assigned office i.e., unit, squad, etc.! where it shall be opened by a

supervisor or a designated representative for proper disposition. If it cannot be detennined where

the former employee was assigned, the Mail Room Supervisor or designated representative shall

either return the mail to the sender or open the mail in question. If opened, the Mail Room

Supervisor or designated representative shall read the mail to ascertain subject matter and route to

the appropriate office or individual for appropriate action. Once opened, United States Postal

Service USPS! regulations prohibit its retum, unless it is enclosed in a new envelope or wrapper

with a correct address and new postage. If the mail is clearly personal and not related to official

FBI business, the mail shall remain unopened and returned to sender.

! All FBI employees planning to leave the Bureau shall inform all correspondents of their

intended employment status prior to departure. This will significantly reduce a time-consuming

research process in handling such mail.

! This policy is in accordance with the standards in the USPS Domestic Mail Manual at D042.4.1

and with the stated position of the U.S. Postal Inspection Service, which is as follows: "Once mail

addressed to an individual at a governmental or nongovernmental organization is delivered to the

organization, it is out of the USPS mail stream. From that point, the organization determines

disposition. This includes opening and determining disposition of mail addressed to former

employees."

2-2.5 Ordering Preprinted Mailing Envelopes, Labels, and Postcards

! Production of preprinted mailing envelopes, labels, and postcards are regulated by the United

States Postal Service USPS! as to formats, sizes, paper, and ink See DOMESTIC MAIL

MANUAL!, and by the Department of Justice DOJ! Unified Graphic Communications Program as

to typography and styling of return address information.

! To ensure these regulations are followed, Bureau offices must submit an FD-369 to FBIHQ

when ordering preprinted mailing envelopes or postcards regardless of quantity or cost. The FD369 should include complete return address information as well as the quantity, size, and example

of each envelope and/or postcard needed. Since the procurement process will take approximately

90-120 days depending on the type of item ordered, offices should plan ahead when submitting

orders to ensure an adequate supply at all times.

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! Offices may obtain preprinted mailing labels by submitting a routing slip with the same

information as mentioned above to FBIHQ, Room IBOO6.

2-3 INDEXING

2-3.1 Purpose

The purpose of indexing is to record individual names; nonindividual names, such ascorporations;

and property which are relevant to FBI investigations so that this information can be retrieved, if

necessary, tosupport an efficient and effective case management system for current and future

investigations. The Universal Index UNI! also serves as an information resource to the Executive

Branch of the U.S. government. Executive Branch Agencies request name searches against UNI as

part of their investigations to determine suitability for employment, trustworthiness for access to

classied information by U.S. government employees, contractors, licensees, grantees, military

personnel and other individuals with an officially determined need for access or, in the case of

aliens, eligibility to remain in the United States.

2-3.2 General Policy

! A general index in support of FBI administrative and investigative matters must be maintained

in an automated and/ or a manual environment at the field office and Headquarters levels. Only

information which is relevant and necessary to accomplish a purpose authorized by statute,

Executive Order of the President, or by the Constitution is to be recorded in FBI files.

! It is absolutely essential to include as much identifying information see 2-3.4.1! as possible

once the decision is made to index based on the guidelines in this manual. The efficiency and

effectiveness of present and future index systems will be determined largely by the completeness of

each index record. "Indices Popular" names, such as but not limited to, JAMES JACKSON and/or

JOHN SMITH, without specific identifying data are of little or no value to subsequent users of the

index.

 a! Cautions: Repetitive subject indexing within a case is not necessary and is prohibited. If case

Agents and/ or their supervisors require repetitive subject indexing, they must request a.nd obtain the

assistance of one of the automated investigative support systems. Indiscriminate reference indexing

without specific purpose also is not acceptable.

 b! Incomplete common names common names which do not include at least a partial first name

and full last name!, except for title information, as well as separate standalone address, telephone,

and automobile license plate numbers, should not be indexed absent extraordinary circumstances.

Such unidentifiable names and/ or numbers create further information management overhead costs

which are not economically justifiable now or in the future.

2-3.3 Indexing Criteria and Guidelines

There are two types of records main and reference! included in both the automated and manual

systems.

! Main index records are prepared on individual and nonindividual names that are the

subj ect/focus of an investigation a.nd property information in the title of most files. There are

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exceptions in Ofce of Professional Responsibility matters see MIOG, Part 1, Section 263-7!, zero

le matters and control le matters. It should be noted that it is only necessary to index each

subject and alias es! once in each case.

! Reference index records are prepared on individual names, nonindividual names and property

information which are not in the title of a le a.nd are, therefore, not a known subj ect/target of the

current investigation. The majority of these names are found in the body of a document.

2-3.3.1 Mandatory Indexing See MAOP, Part 2, 2-s.s.2!, 2-s.s! s. !, 2-3.6.1, & 10-

11.3.!

! CASE TITLE INFORMATION: Any information Which is or should be in the title of any case

le, including but not limited to all known aliases, requires the preparation of a main index record.

Special attention should be afforded those les using abbreviated "et al." or "code name" titles to

ensure a main index record is prepared for each subject and/or target of the investigation. The

"CHANGED" title instructions MAOP, Part 2, 10-16.7.4! must be followed in such cases.

! RECIPIENTS OF SUBPOENAS: When a person or the records of a person, business and/ or

individual of a business are subpoenaed in an FBI investigation except if the subpoena is a grand

jury subpoena!, the person and/or the business to Whom the records relate, including aliases, must

be indexed in the general indices by the ofce issuing and/or serving the subpoena. To illustrate, if

the records of the John Doe/ ABC Company are subpoenaed from the telephone company, it is the

John Doe/ABC Company, not the telephone company or the telephone company employee, that is

to be indexed.

! INDIVIDUALS POLYGRAPHED: The names and aliases of individuals polygraphed by FBI

polygraph examiners must be indexed in the general index by the eld ofce conducting the

polygraph examination.

! Deleted

! STOP NOTICES: The requesting and placing offices are required to index each name and/ or

item of property which is documented in a stop notice while the stop notice is in force. Once the

stop notice is discontinued, the index records are to be removed.

! COOPERATIVE WITNESSES: The names of these individuals, including aliases, as dened in

the Manual of Investigative Operations and Guidelines MIOG!, Part 1, Section 270-2, must be

indexed.

! "ZERO" FILE MATTERS: All titles must be indexed at least one time, including all names of

complainants except for names of individuals representing repetitive-type sources of information

such as, but not limited to, security ofcers of private institutions or law enforcement ofcers. The

titles of the separate communications in these les are indexed as references. See MAOP, Part 2,

2-3.6.4! r!.!

2-3.3.2 Discretionary Indexing See MAOP, Part 2, 2-3.6.1.!

! It is emphasized that all individuals who furnish information or names developed in an

investigation need not be indexed. Only information that is considered relevant and necessary for

future retrieval by the case Agents and/ or their supervisors should be indexed. This is discretionary

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and is therefore a very subjective decision-making process. Field investigators, their immediate

supervisors and the Administrative Offrcer/Office Services Manager can be held accountable only

for compliance with the mandatory indexing provisions see 2-3.3.1!.

! It also should be noted that all witnesses or persons interviewed or contacted by the FBI are

NOT routinely indexed. Such indexing is discretionary but should not be done indiscriminately, i.e.

there must be some basis for the position that the information indexed may be necessary for future

retrieval. Witnesses and persons interviewed are well known to the Agent during the pending

investigation and generally no useful purpose is served in connection with FBI responsibilities to

have such information available in the index for future retrieval. The criteria as listed are sufficient

for future investigative needs and are responsive to the Bureau's responsibilities under the name

check program. To do otherwise would result in building a store of data too large to be efficiently

manageable or essentially useful. The retention of extraneous data cannot be justified under the

basic mandates of the Bureau.

! Examples of discretionary indexing:

 a! Suspects

 b! Close Relatives and Associates of Subjects

 c! Victims and Complainants: This refers to victim s! not listed in the title of a case and/ or

complainants except "Zero" files!.

 d! Witnesses or Others Contacted

 e! Property: Property of value noted below which is not entered in NCIC and can be identied by

unique serial numbers ca.n be indexed only if future retrieval is considered necessary. Property

without a unique serial number or other identifying number should not be indexed in the general

indices except for property in the title of a le or unless extraordinary reasons exist for doing so.

Examples of additional pertinent data for different types of property are noted below:

1. Aircraft: Indexing should include aircraft serial number, make, year and manufacturer's model

name and/ or number. Aircraft registration numbers and engine serial numbers enhance record

quality, if available.

2. Firearms: Indexing should include caliber, make and model number, if known, in addition to the

serial number.

3. Vehicles: Indexing should include the year, make, model number, engine and/or tra.rrsmission

serial numbers and the Vehicle Identification Number VIN!.

4. Currency and Other Securities: Indexing should include the serial number of any bonds, money

orders, stock certificates, traveler's checks, etc.

5. License Plates: Indexing should include the number, year and state of registration.

 f! Computer Addresses: This refers to addresses used with computer-related crimes. Computer

Addresses are unique electronic names and numbers. They contain periods e.g., 133.31.22.52,

KAGUNSUN2.C1.KAGU.SUT.AC.JP!, and are identified as Network User Identification NUI! or

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Network User Address NUA!. Please refer to "Indexing Guidelines" on the proper way of entering

Computer Addresses in the Universal Index UNI! of the Automated Case Support ACS! System.

 g! E-Mail Addresses: E-Mail addresses are entered with the keyword EMAIL. Please refer to

"Indexing Guidelines" on the proper way of entering E-Mail addresses in UNI.

 h! Intemet Addresses: Intemet addresses are entered with the keyword INTERNET. Please refer to

"Indexing Guidelines" on the proper way of entering Internet addresses in UNI.

2-3.4 Index Data

It is important that each a.nd every name index record created contains as much related identifying

or descriptive data as possible in an attempt to make that name unique. This will allow the future

searcher the ability to efficiently and effectively identify the information sought at the index level

and eliminate other names without having to review additional documentation. There are two types

of index data which help make an individual name unique, namely identifying a.nd descriptive data.

Identifying data is considered more valuable than descriptive data since descriptive characteristics

are subjective and change more over time.

2-3.4.1 Identifying Data See MAOP, Part 2, 2-3.2 !, 2-3.6.2 !.!

The relative uniqueness of a name is determined by obtaining, documenting and indexing the

following fields of information:

 l! Birth date

! Birth place

! Sex

! Race

! Social Security number

! FBI number

! Other numbers

 a! Military serial number

 b! Selective Service number

 c! Identication order number

 d! Wanted yer number

 e! Alien registration number

 f! Immigration and Naturalization number

 g! Passport number

 h! Check circular number

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 8! Chinese telegraphic code: This code has become l<_noWn as the Standard Telegraphic Code

 STC!. In addition to indexing the Wade-Giles or Pinyin Romanized version of Chinese names, the

STC number is indexed as a variation of the true name.

2-3.4.2 Descriptive Data

! Descriptive data includes: height; Weight; color of eyes; color of hair; scars and marks; etc. This

information is beneficial and may be included in the miscellaneous elds of the automated or

manual records.

! Address and localities state or foreign country where individual has lived, Worked or traveled!

can also be considered descriptive data. This information is used as an eliminating factor in volume

searching matters, such as the National Name Check Program, especially when dealing with a name

that appears in the indices many times.

2-3.5 Indexing Requirements of General lndices Versus Automated Investigative

Support Systems

 l! All investigative documents are to be reviewed, marked for indexing, if appropriate, and the

index information entered into the general index in accordance With general index guidelines.

Copies of documents channelized to sub les established in major operations need not be indexed

when the original le copy of the channelized document has been indexed and is led in the main

case le. The guidelines of the specic automated system are to be applied to determine entry of

data into that system.

! Automated investigative support systems, such as the Criminal Law Enforcement Application

 CLEA!, the Integrated Intelligence Information Application IIIA!, the Telephone Application,

and the many microcomputer applications, are investigative tools and are considered part of the

central records system. Names recorded in any one of the automated investigative support systems

MUST also be recorded in the general indices ONLY IF THEY MEET THE CRITERIA FOR THE

MANDATORY INDEXING AS NOTED IN 2-3.3.1.

! In other Words, names or property which fall Within the guidelines for optional discretionary!

indexing can be entered in the automated investigative support systems without being entered in the

general index. OFFICES HAVING NAMES IN THE AUTOMATED INVESTIGATIVE

SUPPORT SYSTEMS MEETING THE MANDATORY CRITERIA IN 2-3.3.1 WHICH ARE

NOT INCLUDED IN THE GENERAL INDEX ARE IN NONCOMPLIANCE WITH FBI

INDEXING RULES AND REGULATIONS.

! INDEXING AND SEARCHING FOR TOP SECRET TS! AND SENSITIVE

COMPARTMENTED INFORMATION SCI! RECORDS

 a! The use of FBINET to index TS/ SCI records is prohibited. The Secure Data Information System

 SDIS! is available for FBIHQ to index TS/SCI material. The Automated Case Support ACS!

System is used to serialize TS/ SCI documents. See 242-HQ-A1078703, serials 447 and 728 for

specic instructions.

 b! In order to have a search of the SDIS conducted, contact the Investigative Information

Processing Unit, Special File Room Subunit at FBIHQ at 02! 324-3668.

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 c! FBIHQ personnel should indicate under the Scope of Search section on Form 4-22, Information

Management Section search slip, if they wish to have the SDIS searched.

2-3.6 Responsibilities

2-3.6.1 Special Agent See also Correspondence Guide-Field, 1-10, 1-11 & 1-11.1!

The Special Agent assigned a case is the manager of that case in all aspects. It is the Agent's

responsibility to ensure compliance with all appropriate laws, rules, regulations and guidelines,

both investigative and administrative, from inception of the case through disposition of the

evidence unless support personnel are specifically designated with that evidence responsibility!.

The Special Agent receives assistance in the management of cases through support provided by the

Administrative Officer AO! or Office Services Manager, the Supervisory Special Agent or the

designated Relief Supervisor, the Division Counsels and the various Agent program or specific

topic advisors. See MAOP, Part 2, 2-3.6.4 l!.!

! Agents are responsible for obtaining the birth date for all individuals interviewed and to record

that information in appropriate documentation. If the date of birth is not obtained, the reason for its

absence must be documented in the interview report along with a.n approximate year of birth for

that individual. See also MAOP, Part 2, 10-13.3 9!, and Correspondence Guide-Field, 2-4.4.4 !.!

! Agents are responsible for circling main! and underlining reference! or instructing the

stenographer or typist to circle main! or underline reference! in red pencil any information within

the body of a con1munication which is covered by the mandatory indexing criteria, including

aliases and identifying/descriptive data. See MAOP, Part 2, 2-3.3.1 and 2-3.6.4! b!.!

! The Agent need not mark the specic information typed in the title of the communication. The

Information Management Analyst/Clerk IMA/IMC! will, as a matter of routine, prepare index

records on names and property contained in the original title and any "CHANGED" or

"CHANGED INTEROFFICE!" titles. However, the identifying descriptive data within the body of

the communication related to the title information must be marked by the case Agent on the

communication. The communication is then forwarded to the IMA/IMC. See MAOP, Part 2, 2-

3.6.4! b!.!

! Specic care must be taken to ensure names which are not reected in abbreviated titles, i.e.,

"et al." and "code name" titles, are indexed. See MAOP, Part 2, 2-3.6.4! b! & 2-4.3.!

! The Agent is also responsible for underlining reference! names, including aliases and

identifyingf descriptive data, or instructing the stenographer or typist to underline reference! in red

pencil those names or other items with related identifying data appearing in the body of a

communication which are discretionary items for indexing and deemed necessary for future

retrieval. See l0! & MAOP, Part 2, 2-3.3.2 and 2-3.6.4! b!.!

! The Agent to whom the case is assigned is responsible for any necessary marking for indexing

of FD-302s or inserts without delay. Indexing of these communications is to be done by marking a

copy of the FD-302 or insert, or by marking the communication in which copies of the FD-302 or

insert are used as insert pages. See MAOP, Part 2, 2-3.6.4! b!, 2-4.3.2!, 10-l3.3 9!, 10-13.8, &

10-13.9, and Correspondence Guide-Field, 2-11.4!.!

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! Deleted

 8! Information to be indexed in teletypes, except those known to be disseminated at FBIHQ to

other agencies, is to be flagged by typing X! or XX! symbols, in parentheses, preceding and

following the information to be indexed. If the information is reference data in the body of the

teletype, the X! symbol, in parentheses, should be used. If the information relates to main index

data not set forth in the title, the double XX! symbol, in parentheses, should be used. Infomration

carried in the caption is automatically indexed as described in 2-3.6.4. In those teletypes known to

be disseminated at FBIHQ, material to be indexed should be set out in the administrative section of

the communication and agged in the same fashion as in other teletypes. See MAOP, Part 2, 2-

3.6.4! b! d! and Correspondence Guide-Field, 2-9.3.1 8! n! 6.!

 9! Deleted

0! Deleted

1! Agents may not recommend closing of a case, absent extraordinary circumstances, until a full

name, all available aliases and all available or reasonably obtainable identifying data for all

individual subject records are recorded in the general index. See MAOP, Part 2, 2-3.6.2! & 2-

3.6.4! d!.!

2! FBIHQ personnel Agents, analysts, etc.! will utilize a green circle main! or green underlining

 reference! to mark information for indexing on communications not already automatically indexed

 Titles!. FBIHQ personnel will also mark the yellow file copy of outgoing signature

communications and the original of Intra-Bureau communications, as needed. If FBIHQ data

processing personnel discover that a main andf or reference record on a particular name in a

particular case has already been prepared, it will only be necessary for the Information Resources

Division to modify the record with new identifying/ descriptive data.

2-3.6.2 Supervisory Special Agent's Responsibility

! The Agent Supervisor, or the Relief Supervisor, in addition to providing substantive

investigative guidance, must ensure there is continual emphasis on compliance with the indexing

guidelines. Once a decision is made to index, whether by Administrative Officer personnel or by

the Agent, attempts must be made on all pending cases to obtain identifying/descriptive data

defined in Section 2-3.4.1 and Section 2-3.4.2 of this manual. Lack of consistent compliance can be

reected in any critical elements that cover the obtaining and/or reporting of information and

communications responsibilities. Agent Supervisors must also be vigilant and ensure that repetitive

subject and/or indiscriminate reference indexing does not occur. If repetitive subject indexing is

considered necessary and advantageous for a specic major case, use of the various automated

investigative support systems must be utilized since such indexing in the general indices is

prohibited.

! Supervisors may not approve the closing of cases, absent documented extraordinary

circumstances, until the full name, all available aliases and all available or reasonably obtainable

identifying data for all individual subject records are recorded in the general index. See MAOP,

Part 2, 2-3.6.11!.!

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! Appropriate automated management tools to easily review indexing within a case at case review

time have been designed.

2-3.6.3 SAC's Responsibility

! Deleted

! Deleted

2-3.6.4 Administrative 0fficerl0ffice Services Manager's Responsibility See MAOP,

Part 2, 2-3.6.1! 8!.!

! The staff of the Administrative Ofcer AO! or Office Services Manager OSM! will, as a

matter of routine, prepare index records on names, aliases, and data in the title, including

"CHANGED" or "CHANGED INTEROFFICE!" titles, and will review other incoming, outgoing,

and intraofce communications, using the following markings:

 a! A check over last name - name searched and index record found which identies the specic

case le subject matter! of the communication.

 b! A circle over last name - name searched and no index record found which identies the specific

case le. NOTE: The foregoing indexing markings are also searching symbols indicating the

results of index check of incoming communications.!

 c! Red diagonal through circle over last name - index record now prepared on name.

 d! Red diagonal through red circle main! or underline reference! - index record has been

prepared on name.

! Other responsibilities of the AO/OSM staff will include the following:

 a! If AO/OSM personnel are aware that underlined names are subj ect-type names, they may

upgrade the marking to a main record and, if already indexed, a new record need not be prepared. It

will be necessary only to modify an existing record with additional identifyingf descriptive data or

new serial numbers. The decision to upgrade is discretionary.

 b! Word Processing personnel should inquire of the Agent on each dictation, whenever possible, if

there is any indexing to be marked and, if the response is positive, comply with the instructions in

Section 2-3.6.1 ! through 8!. See Correspondence Guide-Field, l-l l. 1.!

 c! Deleted

 d! Information Management Analyst/Clerk personnel should comply with restrictions against

ling serials and closing cases before indexing is completed as set forth in Section 2-3.6.1, 8! and

 ll!.

 e! Indexing SAC memoranda, material in double zero instructional and policy! les and

administrative i.e., vouchers, space matters, automotive maintenance, physical tness program,

etc.! les is discretionary.

 f! Material in zero les shall be fully indexed as noted in the mandatory indexing criteria, MAOP,

Part 2, 2-3.3.l!.

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2-3.7 Disposition of Index Data

If and when a eld office territory is realigned, the SACs and the Administrative Officers/Office

Services Managers involved should contact the Information Resources Division for current policy

on the handling of existing manual index cards or electronic index records. The destruction,

accession and or archiving of index information is controlled by policy articulated in "The Records

Retention Plan And Disposition Schedule."

2-3.8 Index Searching Procedures for New Mail

! When new mail is received without a le number, automated indices should be searched. If the

results are positive, then a manual search is not necessary. However, if the automated search is

negative, the manual indices should be searched.

! When new mail is received with a pre-Universal Case File Number UCFN!, the document

should be searched in the automated indices. As in ! above, if the results are positive, then a

manual search is not necessary. If the automated search is negative, the manual indices should be

searched.

! When new mail is received with a UCFN file number, the document should be searched by the

case number.

 a! If the results of the automated case search are positive, the mail should be routed to the

Information Management Analyst/Clerk IMA/IMC!. Direct routing to the IMA/IMC is done to

eliminate redundant searching. During the process of opening the case or modifying the title as in

a "CHANGED" or "CHANGED INTEROFFICE!" communication, all the names should have

already been searched in both the automated and manual indices.!

 b! If the results of the automated case search are positive, but the new mail has a "CHANGED" or

"CHANGED INTEROFFICE!" title, only the new names need tobe searched in the automated

indices. Again as in ! above, if the automated search is negative, the manual indices should be

searched.

 c! If the results of the automated case search are negative, the document is searched according to

the procedures in ! above.

! When a case file is identied, a check is placed over the last name or file number and the file

number written on the communication.

! When the results of the search are negative, a circle is placed over the last name or le number.

Any file references "identical" or "not identiable" with the searched information shall be recorded

on the incoming communication or on the indices search slip FD-160!, whichever is the more

practical. If the nonidentiable references are numerous, they may be indicated by the notation

"numref."

! When the search is negative, then a full search should be made on combinations, variations, and

contractions, the extent of which is determined by the searching employee. As a minimum, the

name "John Henry Martin" should be searched asgiven and as John H. Martin and John Martin. All

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combinations searched must be shown on the communication or the attached search slip so that the

extent of the index search is readily apparent.

2-3.8.1 Alternate Office lndices Search AOIS!

AOIS was a separate index search which allowed a eld ofce to search other eld ofces'

automated indices. The current automated indices generates a universal search automatically which

includes all eld ofces, Legats, and FBIHQ.

 l! through ! Deleted

2-3.9 Search Slip FD-160!

 l! Form FD-160, indices search slip, may be used during the searching procedures or it may be

submitted by employees requesting a search of the indices. Form FD-160a, continuation sheet,

may be used ifmore pages are needed.!

! The employee who reviews the references listed on Form FD-160 and FD-160a, if used! must

indicate by symbol the results of the review. These symbols are:

Identical I! Not identical NI! Not identiable ?! Unavailable reference U!

! The search slip is to be stapled to the document to which it pertains a.nd the document and

search slip are to be led as one serial. If there is no pertinent document, the search slip is to be

serialized in the appropriate le.

2-3.10 Summary Memorandum-Serialized-Index Records

Summary memorandum was used to consolidate manual reference index records. All of the

identical reference information was re-typed and placed in one communication. Once the

communication was led, all of the identical reference index records were destroyed. Since index

records are entered into the automated indices, there is no longer a need to consolidate manual

reference index records.

2-3.11 Charge-out Card

A charge-out card, FD-260, is to be placed in the manual indices to indicate an index card is out of

le whenever the circumstances are such that the absence of a charge-out card might cause a failure

to locate information in the les.

2-4 MANAGEMENT OF FILES See MAOP, Part 2, 2-4.4.16! c!.!

! FBIHQ, eld ofce and Legal Attache le fronts and backs are white with color-coded borders

to facilitate solting and routing a.nd to enhance security. Form 4-596 has a BLACK border and is

used for FBIHQ investigative and administrative les. Form 4-596a has a YELLOW border and is

used for FBIHQ nonpersonnel les stored and maintained in the File Services Unit, Information

Resources Division. Form FD-245 has a BROWN border and is used for eld ofce criminal

investigative and administrative les. Form FD-245a has a GREEN border and is used for field

ofce informant medium green!, asset dark green! and cooperating witness light green! les.

Form FD-245b has a BLUE border and is used for all Legal Attache ofce les. Form FD-2450 has

a RED border and is used for national security investigative les. Form FD-245d is SOLID WHITE

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and is used for field ofce personnel les. Form FD-245d.1 has a PURPLE border and is used for

medical records. FD-245d.2 has an ORANGE border and is used for security program records. File

fronts and backs for Universal Case File Number UCFN! cases are WHITE with the abovementioned COLOR-CODED STRIPED borders.

! The following listing identies applicant *! and security-related **! classifications. All other

classications are criminal-related or administrative in nature.

1* 65** 112** 133* 176** 218** 243** 270C** 2** 67* 113** l34** 183C** 219** 246**

270G** 3** 73* 116* 138* 185** 220** 247** 271**14** 77* 117** 140* 191** 221** 248**

278** 35* 97** 118* 151* 199** 222** 256** 279** 37* 98** 121* 155** 200** 223** 259*

283** 38* 100** 123* 157** 201** 224** 260* 284** 39** 102** 124* 158** 202** 225**

261* 285** 40** 105** 126* 161* 203** 226** 262** 290** 61** 108** 127* 163C** 212**

227** 263** 291** 62* 109** 128* 163I** 215** 228** 265** 292** 63* 110** 130* 170**

216** 229** 266** 293** 64** 111** 132* 174** 217** 241* 268** 294** 300**

2-4.1 Investigative Files

! On ECs, when leads are set and the communication is uploaded, no paper is sent to the lead

offices. When leads are set a.nd the communication is not uploaded or attached enclosure s! are not

uploaded, the communication must be sent to lead ofces. When no leads are set and the

communication is uploaded, a copy of the communication must be sent to receiving offices. On

ECs when no leads are set, additional copies should be forwarded to each individual on the

Attention line. The original communications need to be sent to the OO. FD-302s, inserts, and

Laboratory reports require three copies to be forwarded to the OO. When necessary indices

searches have been completed, the incoming communication is then routed to the responsible

supervisor for appropriate action. In the OO, matching the incoming correspondence with the

investigative le before routing to the supervisor is discretionary. After any necessary

administrative notations have been placed on the original document by the supeivisor, the

document is then routed to the Information Management Analyst/Clerk IMA/IMC! to be acted

upon as indicated by the supervisor, and led.

! A copy or copies can be printed out of ECF or xeroxed to disseminate leads/information to

Special Agents and support employees. These copies are not to be serialized nor charged out, and

are destroyed by recipients when no longer needed. However, copies marked for indexing are

returned to the IMA/IMC. Upon accomplishing the requested indexing, the IMA/IMC should

destroy the copy or return it to the Special Agent, if requested. It is not necessary to transfer index

markings to the le copy. These procedures are also applicable to administrative and zero les, but

are not applicable to classied documents requiring special control.

2-4.1.1 Serializing

! Each document that is placed in an investigative le must be numbered in sequence. This

number is known as the serial number and the document known as the serial. An enclosure to the

document is to be given a separate serial number. Inserts or FD-302s sent or received as enclosures

to another document should be given separate serial numbers. See ! and ! below.!

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

! Cover page s!, report, and letterhead memorandum of evaluation should be serialized as one

serial. None is an enclosure of any other.

! A letterhead memorandum and its accompanying letterhead memorandum evaluating sources

should be serialized as one serial.

! When a duplicate/copy of a document is required to be led, it is given the same serial number

as the original document.

! Deleted

! When a serial is transferred from one le to another, draw a line through the classication, le,

and serial numbers. Write above or below the old numbers the classication, le, and serial

numbers of the le to which transferred. Place executed charge-out slip, FD-5, in the le from

which serial transferred.

 '7! Do not reserialize les because of transfer of serials.

 8! Copies of afdavits for search warrants and copies of complaints for arrest warrants and any

afdavits thereto should be led as serials in the case le and not in evidence envelopes.

2-4.1.2 Zero Files ! - Nonspecific Information See NFIP Manual, 19-03, L.!

 l! Serializing -

 a! Serialize the documents placed in them.

 b! When additional communications referring to the same subject are received, they are linked to

the rst communication by using the reference eld in the Electronic Case File, ACS.

Communications related to an already existing communication should note the existing

communication in the reference field when the communications are serialized.

! Must be maintained for - A zero file must be opened for each classication, a.nd contained

therein is the material which does not require investigation. Since the material does not require

investigation, Action Required leads cannot be set out of these les. Discretionary Action and

Information Only leads can be set out of these les.

2-4.1.3 Double Zero 0! Files - Instructions and Policy

! Serializing -

 a! Serialize the documents placed in them. Only one copy needed.

 b! Administrative review letters and replies thereto, if any, should be led in the double zero le

for the classication involved with copies to appropriate case les when necessary.

! Must be maintained for - In these les, one of which is to be opened for each classication, are

to be placed statutes, decisions, instructions in electronic communication or SAC memorandum

form, and other documents containing instructions or policy applicable to the classication

involved. Since the material does not require investigation, Action Required leads cannot be set out

of these les. Discretionary Action and Information Only leads can be set out of these les.

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

2-4.1.4 Dead Files - No Pending Investigation

Dead les were eliminated upon the implementation of the Automated Case Support ACS! system.

2-4.1.5 Control Files See MAOP, Part 2, 3-4.11; NFIP Manual, 19-03, L.!

 l! Control les are separate les established for the purpose of administering specic phases of a.n

investigative matter or program. The institution of a control le in an investigative matter or

program is left to the discretion of the individual with the administrative responsibility for the

particular investigative matter or program or by SAC authorization. A control le is an

administrative tool for managing a particular investigative matter or program. For this reason,

control les are not created in each and every investigative matter or program. Control les are not

to be counted on the Monthly Administrative Report.

! Leads on occasion may be assigned out of control les. In circumstances where neither an

investigation nor an inquiry is warranted, the FBI may ascertain the general scope and nature of

criminal activity in a particular location or sector of the economy. Activity in these control les

must be reviewed periodically.

! In orderto facilitate a periodic review, a "CASE TYPE REPORT" has been made availableto

all offices. It lists all control les a.nd lead activity for each le for the most recent quarter. This

report has been created for use by eld ofce management. It provides a monitoring capability to

ensure that lead activity within control les is acceptable and within the Attorney General and other

FBI investigative guidelines. Control les are captured in the Automated Case Support ACS!

system by entering a "C" in the "CASE TYPE" eld when opening or reopening a case. This report

may be accessed through the "CASE REPORTS MENU" out of the "REPORTS MENU" of the

Investigative Case Management application, ACS. The Administrative Ofcer/Ofce Services

Manager is required to produce this report on a quarterly basis and provide this report to the SAC

for SACs management review. In order to avoid impacting the response time during normal

working hours, the request for this report should be scheduled after 6 p.m. and before 6 a.m. near

the 15th of the month following the end of each quarter.

! When referring to the le number of a control le in communications, the le number must

include the letter "C" aspart of the case number to indicate the le is a control le. The letter "C" is

considered part of the le number and must be used on all communications concerning control les

 Example: 105A-CE- COO12345!

2-4.2 Administrative Files

2-4.2.1 Noninvestigative Files

 l! Need not be serialized unless to do so would be enhancing to operation. Except accident and

contact les!. See MIOG, Part l, Section 66.!

! Each eld ofce is to establish a separate administrative le for the following subject matters.

Administrative le covers are to be marked "ADM" in the lower right corner. Only one copy of

documents designated for these les must be filed unless unusual circumstances warrant ling

more than one copy. The les are to be led in numerical sequence in the pending les section.

When an administrative le is closed, it is to be led in numerical sequence in the closed le

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Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

section. The heading and subheading of the Administrative files and the correspondence designated

for these les are to be adequately indexed to assure retrievability.

CLASSIFICATION 1 - TRAINING MATTERS

MAIN HEADING SUBHEADING

Training Agents - New Training Agents - Annual Training Agents - Technical Training Clerical

Training Firearrns Training In-Service or other FBIHQ training! Training Law Enforcement

Conferences Training Police General! Training Police Schools -- individual les according to

locale! not to be carried as pending les or to be reported on monthly administrative reports!

CLASSIFICATION 66 - ADMINISTRATIVE MATTERS See MAOP, Part 2, 2- 4.5.12, 2-4.5.13,

2-4.5.15, 2-45.23.!

MAIN HEADING SUBHEADING

Accomplishments Statistical Accomplishments Statistics in Process Addressograph Administrative

Indexing Administrative Filing System Administrative General Administrative Office Conned to

matters relating to an individual eld ofce! Administrative Report Monthly Ammunition

Arraignment Arrests Automobiles General If correspondence is sufficiently large, it is permissible

to maintain separate files bearing following titles: Automobiles - Storage Automobiles - Gasoline

and Oil, etc. Automobile accidents shall be reported in separate les bearing classication #66.!

Automobiles Radio Automobiles By individual car number - If an automobile is transferred to

another eld office, the le pertaining to it should also be forwarded.! Bills of Lading Incoming

Bills of Lading Outgoing Charity Campaigns Check Circulars Circular Letters See MIOG, Part 2,

21-25.4.1.! Coordinators, Use of Credit Bureau Duplicating and Reproduction Equipment

Employee Compensation Ofce of Personnel Management Regulations Agent Injuries Films

Firearms Reports concerning the training of Agents in the use of rearms shall be led under

classication #1 - Training - Firearms.! Forms GTRs Household Goods Transportation

Identication Orders Outstanding Identication Orders Correspondence Imprest Fund/Draft

System Inspections Internal Revenue Service Data Interviews Inventory Jails Approved or

Condemned Leave Mailing List Ofce Memoranda Personnel Conduct Photographic Equipment

Physical Examinations Position Classication Property Nonexpendable Charge-out

System Radio CW Network Radio FM Registers maintained for eld ofce FD-420 and FD-420a!

Report Writing Resident Agencies General Resident Agencies individual les by location!

Retirement SAC Letters and SAC Memorandums be led in "OO" le cabinet! Salary Matters

Searches and Seizures Space Supplies Surveillances Technical Equipment Technical and

Microphone Logs; Request for Surveillances To be authorization, kept under lock and Justication

Letters, and supervised by the SAC! Administrative Matters Telephones and Teletypes Transmittal

Letters Checks and Bonds Visiting Employees Vouchers General Vouchers By Name of

Companies Wanted Flyers Weekend a.nd Night Duty

! SAC letters, SAC memorandums, and Bureau bulletins contained in administrative les should

be carefully examined before they are destroyed to ensure that instructions which are still

applicable and which will be of future value are retained. See MAOP, Part 2, 2-4.5.123! & 2-

4.5.17!.!

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

! CLASSIFICATION - 67 -

 a! Employees personnel les, including the Employee Medical File System EMFS! suble and

the Employee Security suble, are to be kept under lock and key under the supervision of the SAC.

These les are to be sent to FBIHQ when an employee is designated SAC or transfers to FBIHQ.

Files of employees who resign or retire shall be retained 90 days and then sent to FBIHQ Where

duplicate records will be destroyed immediately and nonduplicative records will be integrated into

the Official Personnel Folder. When permanent or temporary indenite employees leave to enter

the military service, retain les in eld ofce. Upon notication from the Bureau that restoration

rights of an employee have expired, the personnel les are to be forwarded to FBIHQ. See MAOP,

Part 1, 24-11; Legal Attache Manual, Part 1, 4-3!.

 b! The ofce personnel le is to be kept under lock and supervised by the SAC. This le should be

indexed and serialized. Items that are to be led in the ofce personnel le:

1. Data favorable or unfavorable to the ofce or its personnel, copies to les on individuals.

2. Recommendations for supervisory positions. Copy to be placed in individual's persomqel le.

3. Recommendations for attendance at special schools. Copy to be placed in individual's personnel

le.

4. Recommendations for advancement. Copy to be placed in individual's personnel le.

5. Recommendations for incentive award or commendations. NO COPY IS TO BE PLACED IN

INDIVIDUAL'S PERSONNEL FILE.

6. Information conceming public oicials or business contacts where no investigation is

contemplated and such information should not be generally available to employees.

! CLASSIFICATION 80 - PUBLIC AFFAIRS MATTERS

MAIN HEADING SUBHEADING

Public Affairs FBI National Academy Public Affairs Identication Matters Public Affairs

Laboratory Matters Other Than Bureau Public Affairs Public Relations Matters Public Affairs

Research Matters - Laboratory FBIHQ! Public Affairs Uniform Crime Reporting Speech Material

FBI National Academy Items Speech Material Interesting Identications Speech Material

Laboratory Matters Speech Material Speech Material File copy in case le if one maintained.!

CLASSIFICATION 94 - RESEARCH MATTERS AND GENERAL CORRESPONDENCE

See MIOG,Part 1, Section 94.

2-4.3 Filing Procedures

Original documents may be placed in file without being marked for indexing; however, indexing

may be indicated on an unserialized copy of the communication and forwarded to the Information

Management Analyst/Clerk IMA/IMC!. Upon accomplishing the requested indexing, the

IMA/IMC should destroy the copy or return it to the Agent, if requested. It is not necessary to

transfer indexing markings to the le copy.

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

! All Written matter documentary! is to be led except routing slips. However, routing slip 1-374

shall be led and routing slip 0-7 shall be stapled to the material to which it pertains and filed

Whenever it contains any instructions Which should be made a permanent part of the le.

! Deleted

! Files must be bound with fasteners and covers.

! Write the classication and le number on the top cover in the space provided.

! Deleted

! Deleted

! Pending cases Wlll be led by classication. Within the classication, the cases may be led

either according to Ofce of Origin OO! and then sequentially Within the OO, or numerically

Without regard to the OO at the discretion of the eld ofce. Closed les will be led sequentially

Within the OO identier. Closed les will require expansion space at 57 points, one for each eld

ofce and FBIHQ. A eld office may desire to place their ofce designator either at the begiming

or the end of closed les.

 8! Pending les are to be maintained in a unit separate from the closed les. Pending les are

maintained in numbered le folders.

 9! Earlier sections of multisectioned les may be kept in the closed section.

0! Files may not be taken from the eld ofce Without the authority of the SAC who may grant

such authority only in instances of imperative necessity.

 l! Files may be Withdrawn from the ling cabinets only by those employees authorized to do so

by the SAC.

2! File folders Which are in good condition are to be reused Whenever possible.

2-4.3.1 Maintenance of Original or Duplicate Files in Resident Agency RA!/Off-Site

 OS! Location

All les are to be maintained in the headquarters city unless the RA] OS location is in compliance

with the requirements for storage of classied material. See MIOG, Part 2, 26-5.2.! In order to

maintain pending original/duplicate les in an RA/OS location, the ofce must have received

approval for open storage of classied material by the Security Programs Manager SPM!, Security

Division, FBIHQ. For considerations addressed herein, an "off-site location" is dened as any

non-RA space not contiguous with headquarters city ofce space and not staffed by FBI personnel

24 hours a day.! The Records Management Division RMD!, Policy and Procedures Unit PPU!,

FBIHQ, must be notied by EC when les are moved to the RA/OS location.

 l! Security and Administrative Requirements:

 a! Limited to locations staffed by a Supervisory Special Agent SSA! or Supervisory Senior

Resident Agent SSRA!, with support positions allocated to the site sufcient to maintain the les.

The site must have FBINET capability. No increase in support Funded Staffing Level FSL! in an

ofce or an RA/OS location Will be granted for the purpose of administering this program.

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

 b! The RA/OS location must be capable of being fully secured when not manned and must be

protected with an approved intrusion detection system IDS!, i.e., a system which is in compliance

With a document entitled "Intrusion Detection System Standards," disseminated to all ofces by

Bureau airtel dated February 28, 1990, captioned "Physical Security." The system must sound an

alarm at the headquarters city, but may, if desirable, also sound an alarrn at the local police

department PD!. Headquarters city personnel must be responsible for ensuring RA/OS Special

Agent SA! personnel and, if not a covert site or otherwise inappropriate, local police are notified

of the alarm. SA personnel are to immediately respond to the alarm location and conduct an

inspection of the premises to determine security status or unauthorized entry.

 c! Armed response by FBI personnel, local PD, or other appropriate armed security personnel must

be as soon as possible, but must not exceed 10 minutes from the time of the alarm. This period is

dictated by the time GSA-approved Class 5 security containers have been rated against physical

attack.

 d! Deleted

 e! Deleted

 g! Deleted

 h!|

e SSA/SSRA assigned to the location will ensure alarms are tested

on at least a monthly basis, and such testing is to be documented in an appropriate administrative

le.

 i! Deleted

 j! Deleted

 k! Top Secret or Sensitive Compartmented Information SCI! material must not be maintained in

the RA/ OS unless a demonstrable operational need is shown, prior approval has been granted by

the Security Programs Manager SPM!, FBIHQ, and the storage facility is in compliance With the

requirements for the storage of such material see MIOG, Part 2, 26-5, 26-5.1 and 26-5.2.1!.

 l! Informant and asset les shall be maintained in the headquarters city, as shall any information

which identies an informant or asset.

 m! FCI, sensitive organized crime, public corruption, a.nd undercover operation les are to be

maintained in the headquarters city, unless the SAC or Acting SAC has personally determined on a

case-by-case basis that retention of the le in the RA/ OS will be necessary to the effective conduct

of the investigation, and that the les can be retained in a secure ma.nner. SACs or Acting SACs

cannot delegate this authority to authorize the retention of these les in the RA/ OS. Justification

and authorization to retain the aforementioned les in the RA/ OS are to be documented by

memorandum to the case le s! involved and personally approved by the SAC or Acting SAC.

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

 n! All les are to be returned to the headquarters city ofce within 30 calendar days of when

closed.

! The transport of les in bulk between the ofce and the RA/OS, and vice versa, must be by

armed SA personnel or registered mail. If by registered mail, the division head is to make a

determination regarding the need for a.n armed escort between the post ofce and the RA/OS

location and/or the headquarters city ofce. This determination must be based upon the results of a

threat assessment conducted by the affected division, taking into account, among other

considerations, the volume and contents of the material being transported. This assessment should

be documented in an appropriate control le and personally approved by the division head.

 p! All non-Bureau personnel allowed entry into RA/OS space are to be escorted at all times, unless

they have been granted appropriate clearance/access to Bureau space in accordance with

established procedures set forth in MIOG, Part 1, Sections 259 and 260. Ofcial material, both

classied and unclassied, must be secured, covered, and/ or otherwise protected from inadvertent

disclosure to any personnel not known to possess proper authorization for access to the material.

! All original les, including those opened in the RA/ OS, must indicate on the case record in the

Automated Case Support ACS! system that the le is located at the RA/OS. This can be done by

using the Squad eld or the REMARKS eld. All original files retained in the RA/OS must be

maintained in accordance with all provisions set forth herein regarding the management of les and

communications.

! Procedures for Maintenance of Duplicate Files in RA/OS locations:

 a! The original communications must be retained in the original headquarters city le and are not

to be charged out to or led as a serial in duplicate le in the RA/ OS. In extraordinary

circumstances, serials in the original headquarters city le may be charged out and recharged on a

case-by-case basis to personnel assigned to the RA/OS when it has been determined by the

SSRA/ SSA that the serials are necessary and enhancing to the conduct of day-to-day business.

 b! Duplicate copies of communications are to be forwarded to approved RA/OS locations for

retention in the duplicate le. A stamped notation, "Duplicate Copy Forwarded to

 RA/ OS! on date!," is to be placed on the original of the communication contained in the

headquarters city le.

 c! All communications in the headquarters city le must be serialized in headquarters city. The

copy of such communications forwarded to approved RA/ OS locations for maintenance in the

duplicate le must also contain the corresponding serial number with the stamped notation

"Duplicate Serial - Original Filed in Headquarters City File." It is not necessary tocharge out the

duplicate serial from the headquarters city le.

 d! In locations supported by FBINET and supervised by an SSA/ S SRA, indexing should be

performed contemporaneously with the opening of a case, and subsequently, as needed.

Unserialized mail originated in the RA/ OS may be serialized and indexed in these locations once

the automated serialization has been extended to the RA/ OS and adequate training has been

completed. All such original communications must then be promptly forwarded to headquarters

city after indexing and serializing.

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Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

 e! Serials removed from the duplicate le in the RA/OS must be charged out pursuant to existing

regulations.

 f! A stamped notation, "Duplicate File Maintained In The RA/OS!," is to be stamped

on the le cover of all headquarters city les having duplicate counterparts maintained in the

RA/OS location.

 g! A stamped notation, "Duplicate File - Original Maintained In Headquarters City," is to be

stamped on the le cover of all duplicate les maintained in approved RA/OS locations.

 h! When the investigative matter to which the duplicate le pertains is closed, the duplicate le is

to be forwarded to headquarters city Within 30 calendar days Where a serial- by-serial match is to be

made with the original le. Any serials in the duplicate le that bear "action" notations, i.e.,

notations issuing instructions, notations requesting action be taken, notations of certication that

action Was taken, etc., not appearing on the original le copy of the serial are to be matched With

and led adjacent to the original serial. Remaining serials in the duplicate le not bearing "action"

notations or Which have not been stamped as having historical/research value may be destroyed.

The employee destroying duplicate copies of serials is to initial and date the top last! serial in the

original le and note thereon that extra copies have been purged and destroyed. See MAOP, Part 2

2-4.3.5 ! b!, 2-4.5.3.!

 i! Deleted

2-4.3.2 Administrative Handling of FD-302s and Inserts See MAOP, Part 2, 10-13.8.!

! Original FD-302s and inserts are to contain no markings other than the initials of the author s!

and the serial number. The original document is to be led along With a second copy. The third

copy of the document is the "Agent Copy" and is not to be serialized nor charged out, and should

be destroyed by recipients when no longer needed. However, if the "Agent Copy" is marked for

indexing, it is to be returned to the Information Management Analyst/Clerk IMA/IMC!. Upon

accomplishing the requested indexing, the IMA/IMC should destroy the copy or return it to the

Special Agent, if requested. It is not necessary to transfer indexing markings to the le copy. If

additional copies are required, they may be photocopied.

 a! In nonsensitive-type cases where a Resident Agent is the case Agent, the original and copy,

after being initialed, will be retained in the headquarters ofce, as indicated in ! above. In the

event a copy of the FD-302 or insert is necessary for Work purposes in the resident agency, such

must be charged out to the particular Agent.

 b! If assigned to headquarters ofce and the dictator is the Agent to Whom the case is assigned,

he/ she should initial the original FD-302 and return it to the Administrative Ofcer/Ofce Services

Manager with a copy to be led as indicated in ! above.

 c! In resident agencies, if the dictator is the Agent to Whom the case is assigned, he/she should

initial the original FD-302 and submit it and one copy to the Administrative Ofcer/Ofce Services

Manager for ling.

! Indexing of FD-302s See MAOP, Part 2, 2-3.6.1 !, 10-13.9.!

SENSITIVE

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

 a! If indexing of FD-302s is necessary, and a report is not being immediately prepared, the Agent

to whom the case is assigned shall use the third copy "Agent Copy"! as an indexing copy, as

outlined in ! above. If a report is being prepared immediately, indexing on the third copy of the

FD-302 is not necessary; the Agent is to indicate the necessary indexing on the copy of the report.

 b! Original FD-302s and 1A envelopes are to be forwarded to the OO at time prepared and/or

acquired with exception of those 1A envelopes Which are to be returned to the contributor in the

jurisdiction wherein they were obtained. Lead office may retain excepted 1A envelopes until they

have served their purpose or until lead office file has satisfied the destruction criteria at which time

these lA envelopes should have served their purpose and should be returned to contributor. See

MAOP, Part 2, 10-13.10.!

! The original of an FD-302 is to be led along with a second copy. The initialing of the FD-302

by the reporting employee constitutes the necessary authority to serialize and file. The original is to

contain no markings other than the initials of the author s! and the serial number. If prosecution

proceeds by trial, the pertinent originals shall be furnished to the USA in the same manner as

signed statements are furnished to the USA. A notation should be placed on the second copy

showing that the original was removed for court purposes. When the FD-302 is utilized as a

memorandum, it should be filed as a serial after it has been initialed for the file.

! When FD-302s or inserts are received by the OO from another office, the original and one copy

of the FD-302 or insert are to be filed. When sending FD-302$ or inserts to the OO, a transmittal

communication is not needed, because the FD-302 or insert should already be serialized in the OO's

le.

2-4.3.3 Charge-Out Procedures

The basis of the charge-out system is the charge-out slip, FD-5. The perforated portion of FD-5 is

used to route the tile or serial to employee requesting same. FD-5 must be executed when files are

withdrawn for purposes other than running ticklers, use of the Administrative Officer AO!/Office

Services Manager AO/OSM!, or examination of mail by SAC, ASAC, or supervisor. When the last

copy of a serial is charged out, and the serial is automated, a description of the serial is optional. If

the serial is not automated, the charge-out slip must contain a description of the serial. When an

employee assigned to the AOs/OSM's Office removes a serial from a file, other than a consolidated

file, and prepares the charge-out slip, the classification and case numbers of the file need not be

shown on Form FD-5.

2-4.3.4 Charge Out of Files

! Pending - FD-5 must be executed and placed in the file folders.

! Closed - FD-5 must be executed and clipped to a red 10 x 10 card Which must be placed in the

space from which the file was Withdrawn.

! To whom may tile be charged out? - To employees having a need for them. Permission of the

SAC must be obtained for an Agent to charge out a file on a matter on which Agent is not assigned

to Work. Files are to be charged out in the name of the person who is to use them.

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

! How long may les be charged out? - Files may be charged out seven calendar days counting

Saturdays, Sundays, and holidays. If transferred to another employee, recharge them. Files may be

recharged once if necessary.

2-4.3.5 Charge Out of Serials

Serials may be charged out to any employee having ofcial need for them. Serials may be charged

out 60 calendar days. Serials may be recharged at end of 60 days and every 60 days thereafter if

necessary. The person to Whom charged must submit recharge if retained. If transferred, recharge

them.

! Pending les -

 a! FD-5 must be executed and placed on top of the most recent serial in the section of the le from

which Withdrawn.

 b! Procedure on return of initialed serials to pending cases: File the serials, but if the file is not in

the drawer/cabinet/rotor, put the serials in the le folder and le them on the retum of the le.

Destroy the charge-out slip when the serial is retumed.

! Closed les -

 a! FD-5 must be executed and placed on top of the most recent serial in the section/volume of the

le from Which Withdrawn and a red 10 x 10 card inserted in the le in the space from which the

serial Was withdrawn. If more than one serial is withdrawn from a section/volume of a closed le

only one red card is to be used per section/volume.

 b! Procedure on return of initialed serials to closed cases: File the serials, but if the le is not in the

drawer put the serial and red card in a blank folder which must be placed in the space from which

the le is Withdrawn. Upon the return of the les, le them, destroy the charge-out slip, and return

the red card to supply. When a case is closed and serials are charged out, send routing slip to

employee to Whom charged to return.

! Deleted

! Recharge serials -

When a nonautomated serial is to be recharged and the charge-out slip contains considerable

description as to the serial, the Administrative Ofcer/Ofce Services Manager may date the

original charge-out slip, initial it to show that the serial has been recharged, and destroy the

recharge slip prepared by the Agent.

! Serials permanently charged -

 a! Serials permanently charged from pending and closed les must be replaced by FD-5, fully

executed and led in place of the serial.

 b! Top Secret and/or Sensitive Compartmented Information mail which is to be permanently

charged out from pending and closed les must be replaced by an FD-654, fully executed and led

in place of the serial.

! Files and/ or serials temporarily charged -

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 a! In the event it becomes necessary to forward les and related record material indices cards!

from the eld office to FBIHQ for processing in connection with litigation and/or FOIPA matter,

etc., such material should be duplicated for retention in the respective field office prior to

forwarding the original records. This applies to all documents including FD-192s and 1-A

envelopes! in the le whether a lead office or ofce of origin le. Upon return of the original

record s!, the duplicate material is to be destroyed unless the need to again respond to a like

requirement is foreseen. In the event the exigent circumstances a.nd/or cost of duplicating

voluminous material would render the aforementioned procedure impractical, you should contact

the FBIHQ Division making the request.

 b! In the event it becomes necessary to add any administrative notation to a duplicate copy of a

document retained in the eld ofce, you must rst contact the FBIHQ entity to which the material

is charged to ensure the original is similarly marked. See MAOP, Part 2, 2-4.3.1 ! h!.!

 c! Whenever any les and/or serials or other record material are to be removed from the premises

of FBI space, whether or not copies are retained, Form FD-702 is to be utilized to identify the

charge out.

2-4.3.6 Consolidation of Files

! Files are consolidated on the authority of the SAC when there are two or more les on the same

subject, pertaining to related or similar matter, and handling will be facilitated through

consolidation. Write "Consolidated into " show new file number! on the le front of

the eliminated le, and retain it in the closed les section.

When the OO changes redesignation of OO!, a consolidation is done. The new OO opens a new

case and noties the old OO of the new number. The old OO closes their case and consolidates it

into the new le number. The original serials of the old OO are sent to the new OO.

! Deleted

! Deleted

! Deleted

! Deleted

! Deleted

2-4.3.7 Reclassification of Files

! When it becomes necessary to reclassify a UCFN, the old classication is crossed off the le

front, and the new classication is written on the le front.

! Deleted

! Deleted

! Deleted

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2-4.3.8 Missing Files or Serials See MIOG, Part 2, 26-13.2.!

 l! Files or serials missing for 30 days are to be reported to the Information Resources Division,

Attention: Information Management Section.

 a! In the event these les or serials contain classied material, the aforementioned information

must be accompanied by a damage assessment, as outlined in the Manual of Investigative

Operations and Guidelines, Part 2, Section 26-13.1. The damage assessment will be forwarded to

the Security Programs Manager SPM!, FBIHQ.

 b! When les and serials are located, information concerning the circumstances of the recovery is

to be fumished to FBIHQ.

 c! If the les or serials are classied, efforts should be directed to identify individuals having

possession, and if these individuals possess appropriate security clearance and "need-to- know"

access to the les or serials. If the individuals do not possess appropriate security clearances a.nd

"need-to-know" access, they are to be interviewed regarding the circumstances surrounding their

exposure to the information and be given the FD-722, "Inadvertent Disclosure Statement," in

accordance with current procedures in the Manual of Investigative Operations and Guidelines, Part

2, Section 26-4.1.

! On 60-day intervals, the Administrative Ofcer AO!/ Ofce Services Manager OSM! is to

direct to the SAC a communication advising SAC of the status of missing material and efforts to

locate same communication not to be fumished to FBIHQ!. Such communications are to be

reviewed and initialed by the SAC for subsequent ling in the control le. On December 1st of

each year, the AO/OSM will again direct to the SAC a communication recapitulating all missing

material and indicating what efforts are being made to locate same. After this communication has

been reviewed and the SAC is satised that sound procedures to facilitate locating missing material

have been implemented and are being adhered to, SAC should initial the communication for

subsequent ling in the control le communication not to be fumished to FBIHQ!. All 60-day

follow-up communications that have been incorporated into the December 1st communication are

to be purged from the control le. The initial communication advising FBIHQ of the missing

material is to be retained until les and/or serialsare located, or destruction criteria have been met.

! It will be the responsibility of each SAC to follow this matter to ensure that every effort is being

made to recover material that is missing. FBIHQ does not intend to follow with any ofce

regarding this matter but will collect this information for accountability and statistical purposes

only to later be incorporated into a prole report and furnished to the Inspection Staff for their

scrutiny and evaluation at the time the respective eld ofce is inspected. Should it be determined

that les and/or serials are missing asa result of employee negligence or willful destruction of such

material, it will be the responsibility of the SAC to notify and make appropriate recommendations

to the Office of Professional Responsibility.

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2-4.4 Retention of Property by the FBI

24.4.1 Evidence See MAOP, Part ||, 643.9!.!

! Property may be acquired during investigations in accordance with the law concerning searches

and seizures, and by warrant, subpoena, or consent includingvoluntary delivery. If a request is

made by anyone that property isto be taken into possession in any other manner, employees must

explain their lack of authority. Form FD-597 Receipt for Property

Received/Retumed/Released/ Seized! is to be used to document the receipt/retum of property

acquired during investigations. The FD-597 consists of an original and two copies with carbon

insert. The original isto be led in the lA section FD-340a! of the investigative case le. One

copy of the FD- S97 is to be fumished to the contributor, and one copy, when appropriate, returned

with the search wa.rrant.

! It is essential that seized/recovered/contributed property be properly identified and described by

investigativepersonnel at the time possession is transferred to the investigator. The items areto be

carefully packaged and the containers properly identified. If appropriate, chain of custody is to be

established and a record thereof is to be maintained from the time possession transfers to the

investigator to the time of trial/ disposition. To minimize the number of FBI persomiel required to

establish chain of custody, it is recommended that oneor two investigators be designated to identify

and describe all evidence at any particular search or arrest site.

2-4.4.2 Evidence Control Room ECR! See MAOP, Part ll, 2-4.4.4 and 2-4.4.10.!

 l! The designated ECR should be a separate area, usually within the connes of eld office space,

used solely for the storage of seized/recovered/contributed property which can reasonably be

expected to be introduced in court and/or subject to chain of custody, regardless of size. Access to

the ECR is restricted to ensure evidentiaiy property is accounted for, retrievable, and ca.n withstand

defense challenges conceming chain of custody.

al

 b! Appropriate personal protective supplies and rst aid and safety equipment should be stored in

the ECR for easy accessibility. This includes, but is not limited to: disposable gloves/ gowns,

disposable plastic aprons, eye/mouth protection, pails with disinfectant, biohazard bags for

disposing biohazard material bag to be placed in a hard cardboard box!, containers to hold needles,

sink with hot and cold running water with elbow or foot connection!, ammable cabinets, acid

cabinets, poison cabinets, and biohazard labels and containers.

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 c! The Drug Vault or room! should be afforded outside ventilation for the storage of odoriferous

substances. The floor should be made of a nonporous material so that it can be disinfected.

 d! In the event evidentiary property is of such volume that it is not practical to store in the ECR or

similar facility within field office space, it may be stored in a secure off-site facility at the

discretion of the Special Agent in Charge SAC!. The off-site facility should be established in

accordance with the guidelines set forth in ! a! through c! above. Every effort should be made to

store evidence in the ECR; however, if a similar facility within field office space or an off-site

facility is used, these facilities are considered satellites of the ECR and are subject to the same

administrative controls afforded the ECR.

! Form FD-455 Access Log - Evidence Storage Facility! is to be maintained for each ECR or

satellite ECR whether located within field office space or an off-site. In addition, a separate FD-455

is to be maintained for each valuable, drug, and ELSUR evidence repository regardless of size or

location. The FD-455 establishes a reliable record of persons gaining entry. The visitor SIGNS

his/her own name - one name per line, reason for entry, the case le number and lB/lD serial

number, if appropriate, and the date and time of entry/exit. This information is extremely useful in

defense against attacks regarding chain of custody. In eld offices where an "enclosed reception

area" has been established at the entrance to the ECR, it is not required that the FD-455 be signed

as long as the visitor does not enter beyond this "enclosed reception area." Investigative personnel

reviewing evidence in the "enclosed reception area" are not required to sign the FD-455; however,

the chain of custody must be signed as a record of their review of the evidence. The FD-455 logs

are to be maintained from inspection to inspection. The logs are eligible for destruction following

an inspection when the evidence, pertaining to the log entries, has been disposed of or the files

listed on the log are eligible for destruction, whichever is sooner. See 2-4.4.7 !.!

 a! The Evidence Control Technician ECT! and Altemate Evidence Control Technician AECT!,

when substituting for the ECT for one day or longer, are required to sign in and out on the FD-455

log maintained for the ECR only upon initial entry and final departure on a given day. Any other

employee, including the AECT, when the ECT is on duty, must sign inf out on the FD-455 log for

each entry/exit on a given day. ONLY ONE SIGNATURE PER LINE IS PERMITTED.

 b! In those field offices where more than one full-time ECT and/or more than one evidence storage

facility is operated on a daily basis, access to the storage facility s! is to be recorded on the FD-455

log as follows:

The ECT must sign inf out on the FD-455 log for the primary ECR, when first entry/last exit of the

day is made. Access to any satellite ECR must be recorded on the FD-455 log maintained for that

satellite ECR for each entry/exit on a given day.

! Access to the ECR and/ or other evidence storage facilities which store general evidence, located

within or outside field office space, is strictly limited to the ECT and AECT s!. Access by other

employees is prohibited unless accompanied by the ECT/AECT, or as outlined in ! below, and

documented on the FD-455 log maintained for the facility accessed.

! In instances involving large seizures of evidentiary property which occur during off-duty hours

 nights/weekends/ holidays!, the services of the ECT/AECT should be used to assist with analyzing

cataloging, inventory and storage of the seized/recovered property.

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! In the event that the services of ECT/AECT are not utilized, a secured night depository is to be

used for the temporary storage of valuable/drug evidence until the next business day. The night

depository should be secured to the floor either outside the ECR or in the Night SupeWisor's

Working area.

! The ECT/AECT is not authorized to access the Drug/Valuable Vault unless accompanied by the

Administrative Off1cer AO! or the person s! designated to act on behalf of the AO as the Vault

Witness Official VWO!. The vault Witness responsibility remains with the AO, but the actual duty

may be delegated to meet the requirements of the field office and resident agencies. However, the

VWO should not be an AECT. Each office should limit the number of designated VWOs, and must

document the list of authorized vault Witnessing personnel in the evidence control file. The VWO

must also sign the FD-455 for each entry/exit.

! The only persons having emergency access to the Drug/Valuable Vault both combinations or

both keys! and the ECR Will be the Special Agent in Charge SAC!, the Assistant Special Agent s!

in Charge ASAC!, a.nd the Supewisoly Special Resident Agent S SRA!. The Written access

numbers to the combination s! or the key s! for the dual access entry must be stored separately.

One combination or key! is to be maintained in a GSA-approved security container with the

central combination record file; the other combination or key! is to be placed in the COMSEC

vault safe. The SAC/ASAC/ S SRA who makes an emergency entry/ exit into the ECR must sign the

FD-455, and document their access by an electronic communication EC! to the Evidence Control

File. See !.!

 8! A refrigerator/freezer is to be placed in the ECR for the storage of body fluids and any

perishable-type evidence. Food items, for personal consumption, are NOT to be stored in this

refrigerator.

 9! On the entrance to the ECR preferably the door! and on the refrigerator in the ECR, a

BIOHAZARD WARNING label is to be placed.

2-4.4.3 Responsibilities of the Evidence Control Technician ECT! See MAOP, Part

2, 24.4.10.!

The ECT is designated custodian of seized/recovered evidentiary property which encompasses the

following responsibilities:

! Familiarity with the procedures set forth herein; the Manual of Investigative Operations and

Guidelines MIOG!, Part 2, Section 13 Laboratory Division Aids to Investigations! for assistance

in the collection, identification, preservation, packaging and transmittal of evidence; HANDBOOK

OF FORENSIC SCIENCE; MIOG, Part 2, 13-6.7.1 concerning the handling and storage of

hazardous chemicals; the Forfeiture Manual concerning the disposition of property subject to

forfeiture and the Forfeiture and Abandoned Property Manual, Section l0, conceming Dangerous

Goods Regulations, International Air Transport Association IATA!.

! Ensures that access to the Evidence Control Room ECR! and other evidence storage facilities

is limited to persons having an official need; that all individuals entering the facilities are escorted

and that access is recorded on Form FD-455 Access Log - Evidence Storage Facility! maintained

for EACH storage facility.

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! Ensures that the proper protective clothing/equipment is stored and is readily available in the

ECR, and is utilized when handling hazardous or potentially hazardous evidentiary property.

! In conjunction with Subpart H of Title 49, Code of Federal Regulations, Part 172 which

requires that training be provided to those individuals who, in the course of their employment,

directly affect Hazardous Materials HAZMAT! transportation safety, the ECT is to avail

himself/herself of such training. ECTs are to receive specialized HAZMAT training for air

transport shipments every two years by a certied Department of Tra.nsportation or IATAapproved school. Strict fines are imposed on individual employees by the Federal Aviation

Administration for noncompliance.

! Ensures, by physical examination of property, that the descriptive data entered into the

automated evidence system aka "Collected Item"!, as furnished by case Agentl acquiring Agent,

adequately reects the property to be retained. When evidence is heat-sealed, the

sealing/witnessing officials are responsible for the accurate description of the evidentiary items.!

! Responsible for the recordkeeping, storage, and maintenance of all evidence. Responsibility for

nonevidentiary property acquired during investigations may, at the discretion of the SAC, be

assigned to the ECT if his/her workload permits. Otherwise, the SAC should assign responsibility

for nonevidentiary property to an employee other than the ECT.

! The case Agent, acquiring Agent, and/or Agent Supervisor, depending upon the circumstances,

as individuals or collectively, share the responsibility for ensuring that seized/recovered/ contributed

evidence is properly documented on the FD- 192. The evidence and/ or documentation is to be

submitted to the ECT within 10 calendar days from the date that the evidence was seized/recovered.

Should extenuating circumstances prevent handling of the evidence within l0 calendar days, the

ECT advises the Agent that an electronic communication EC!, aka Late Day Memo, is to be

submitted to the SAC, signed by the Squad Supervisor and thereafter placed in the investigative

case file. A copy of the EC is to be directed to the ECT, placed in a binder in the ECR, and

maintained from inspection to inspection.! The ECT is authorized to reject evidence that is

submitted late without the accompaniment of an EC. The 10 calendar days for the acquiring Agent

begin with the seizure of the property and end when the ECT receives the evidence and signs the

chain of custody. If the acquiring Agent submits only the FD-192, thereby maintaining the

evidence, the ECT is to be cognizant of the l0-day time frame and should not accept the late FDl92 without an EC. In the event the evidence is retained by the acquiring Agent, proper charge-out

procedures are to be followed.!

 a! When lead offices LOs! forward evidence to the ofce of origin OO!, the following

documents when necessary! should accompany the evidence:

FD-192 package copy and le copy! EC for late submission - SA and/or ECT FD-597

 See also 2-4.4.4 !.!

 8! The ECT is responsible for ensuring that the seized/recovered/contributed evidence is properly

captured in Collected Item within 10 calendar days from the date the evidence and/or

documentation was presented to him/her by the seizing Agent. Should extenuating circumstances

prevent the ECT from entering the information into the automated evidence system, aka Collected

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Item, Within 10 calendar days, the AO is to be advised by EC which is to be placed in the

investigative case le. A copy of the ECT's EC is placed in a binder in the ECR, and maintained

from inspection to inspection.! The 10 calendar days for the ECT begin When:

 a! he/she signs the chain of custody at the time he/she acquires the evidence, or

 b! When he/she acquires only the documentation, and ends when he/ she enters the information into

Collected Item. See 2-4.4.4 !.!

 9! Ensures that exact location of property is noted in Collected Item; that the 1B, 1C, or 1D serial

number is recorded on the automated FD-192/FD-192a for le; that bar code labels are placed

directly on the general evidence packaging, and on the plastic pouches containing valuable or drug

evidence; that an automated FD-192/FD-192a is led in the case le and a second copy is attached

to the property or placed in the binder/folder maintained in the valuable/drug evidence repository.

0! Ensures chain of custody documentation for evidence is recorded in Collected Item and on the

automated FD-192 maintained with the evidence.

1! Ensures evidence is properly packaged and labeled for forwarding to FBIHQ other eld

ofces, Drug Enforcement Agency DEA!, or contributor and that transmittal/disposition

information is recorded in Collected Item.

2! Retrieves evidence from the ECR and any other evidence storage facility as requested by

Agent personnel; accurately records chain of custody on the form maintained with the package

copy of the automated FD- 192; and in Collected Item; produces a charge-out reminder report to

ensure property held over 60 days is either recharged or returned to the storage facility.

3! Upon request, retrieves nonevidentiary property from the facility and charges out the property

by using an FD-5 Charge- Out form! in accordance with established charge-out procedures.

Maintains and monitors a record of property charged out to ensure nonevidentiary property held

over 60 days is either recharged or returned to the facility.

4! Follows closely the automated property disposition tracking system to ensure every effort is

made to return property to contributor and/or property declared abandoned is processed on a timely

basis. Closed Cases with Pending Evidence Report is to be run and distributed to squad

supervisor s! for evidence disposition decisions every 60 days.

5! Disposes of property on instructions of FBIHQ, other eld ofces, or Agent personnel through

actual destruction drug evidence excluded!, return to contributor, or other methods as appropriate.

Should property that has been declared abandoned become the property of the FBI, ensures action

is taken by supply personnel to have the property placed on the eld office inventory.

6! As necessary, may be required to testify in a court of law regarding evidentiary property chain

of custody! for which responsible.

7! At the discretion of the SAC, serves as a fully trained member of the Evidence Response Team

8! Upon the advice of the Evidence Program Manager, FBIHQ, and at the request of the

Inspection Division, FBIHQ, conducts inspections of eld ofce evidence programs With SAC

approval.

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9! At the request of the Evidence Program Manager, FBIHQ, and with the consent of the SAC,

assists the Evidence Program Manager to conduct training and ECR assessments in various eld

offices.

2-4.4.4 Evidentiary Property See MAOP, Part 2, 2-4.4.11 ! and 24.4.16.!

To facilitate recordkeeping and storage procedures, evidentiary property is divided into three

categories: general evidence, valuable evidence, and drug evidence. All newly acquired evidence

must be entered into Collected Item.

Procedures for the administrative handling and storage of evidence are as follows:

 l! In field offices where Special Agent personnel do not directly enter their own evidence into

Collected Item, the traditional green FD-192 is to be used as a "data loading form" draft! to

communicate to the ECT the information that is to be entered in Collected Item. The evidence,

together with the "draft" FD-l92, a signed chain of custody automated sheet!, a.nd the case file, are

then furnished to the ECT. Upon entering the information into Collected Item, the "draft" FD-192 is

thereafter destroyed. It is NOT to be used as the file or package copy. See l l!.!

! The evidence and/or the documentation is to be submitted to the ECT within l0 calendar days

from the date the evidence was seized/recovered/contributed. Should extenuating circumstances

prevent handling of the evidence within 10 calendar days, the ECT advises the SA that an EC aka

Late Day Memo!, is to be submitted to the SAC, signed by the Squad Supervisor and thereafter

placed in the investigative case file. A copy of the EC is to be directed to the ECT, placed in a

binder in the ECR, and maintained from inspection to inspection.! The ECT is authorized to reject

evidence that is submitted late without the accompaniment of an EC. The l0 calendar days for the

acquiring Agent begin with the seizure of the property and ends when the ECT receives the

evidence and signs the chain of custody. If the acquiring Agent submits only the FD-l92, thereby

maintaining the evidence, the ECT is to be cognizant of the 10-day time frame and should not

accept the late FD- 192 without an EC. In the event the evidence is retained by the acquiring Agent,

proper charge-out procedures are to be followed.!

 a! When LOs forward evidence to the OO, the following documents when necessary! should

accompany the evidence:

FD-192 package copy and file copy! EC for late submission - SA and/or ECT FD-597

 See also 2-4.4.3 !.!

! In field offices where Agent personnel directly enter their own evidence into Collected Item, the

Agent sends the automated FD-192 to the ECTs printer and thereafter provides the evidence,

together with a signed chain of custody automated sheet!, and the case file to the ECT. The 10

calendar days for the acquiring Agent begin with the seizure of the property and end when the ECT

receives the entered information through Collected Item.

! The ECT is responsible for ensuring that the seized/recovered/contributed evidence is properly

captured in Collected Item within l0 calendar days from the date the evidence and/or

documentation was presented to him/her by the seizing Agent. Should extenuating circumstances

prevent the ECT from entering the information into Collected Item within 10 calendar days, the AO

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is to be advised by an EC which is to be placed in the investigative case file. A copy of the ECT's

EC is placed in a binder in the ECR, and maintained from inspection to inspection.! The 10

calendar days for the ECT begin when:

 a! he/she signs the chain of custody at the time he/she acquires the evidence

 b! when he/she acquires only the documentation, and ends when he/ she enters the information into

Collected Item. See 2-4.4.3 8!.!

! The ECT accepts the evidence and signs the chain of custody. He/ She then enters the required

information if not already done so by the Agent!, and produces a bar code number which is

affixed to the evidence packaging! and a 1B/1D serial number. For detailed procedures on entering

evidence into Collected Item, see the AUTOMATED CASE SUPPORT ACS! USERS GUIDE.!

The chain of custody and a record thereof must be maintained on evidentiary items from the time of

acquisition to the time of disposition.

! Upon assigning the bar code to the evidence, the ECT is required to print three new copies of

the FD-192 which show the bar code. One copy of the automated FD-192 file copy! is submitted

to the Supervisory Special Agent SSA!, primary relief supervisor, ASAC or SAC for initialing,

and is then filed in the first section of the investigative case file immediately above the 1A section

 FD-340a!. See l l! c!.! Ifthere is no lA section, the file copy becomes the rst item in the first

section of the investigative case file. The file copy may be maintained in a subfile, in which case a

blank automated FD-192 should be placed in the main file as a substitute for the original indicating

their location, i.e., "1B serials maintained in Subfile E."

! For GENERAL EVIDENCE, the second copy package copy! of the automated FD-192 and the

written chain of custody is affixed to and remains with the evidence until final disposition. For

VALUABLE AND DRUG EVIDENCE, the package copy and the written chain of custody is tiled

in numerical sequence, by file number, in a binder which is maintained in the ECR.

 8! The third copy is an informational copy which is to be forwarded to the paralegal specialist

within the field office for forfeiture potential. See 1!.!

 9! The written chain of custody documents the SIGNATURES of persons, including the ECT, who

receive custody of the evidence while it is the property of the FBI. The first chain of custody is

established as aresult of entering the group data on the first page of the automated FD-192 and

indicates the identity of the person who collected the evidence. Subsequent chain-of-custody

signatures will be made by the ECT or other individuals who receive the property. Chain-ofcustody entries should not disclose that the evidence is received by the ECR; instead the entry

should show the signature of the person to whom the custody of the evidence has been given. The

only exception to this policy is when evidence is forwarded to the DEA or FBI Laboratories.!

0! In task force investigations, it is permissible for a federal criminal investigative agent from a

participating federal agency or a deputized officer from a participating police department, to record

chain of custody on Form FD-192 Control Form for General/Valuable/Drug Evidence! when that

investigator/ officer is involved in the acquisition of the property documented on the FD-192.

He/ She may also participate as the sealing/witnessing agent in the verification and sealing of

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DRUG/VALUABLE EVIDENCE. Support employees may be witnessing officials for valuable

evidence only.

1! In EMERGENCY SITUATIONS where circumstances dictate the immediate transmittal of

evidence to FBIHQ and/or the DEA Laboratory by Agent personnel in an RA, prior to being

furnished to the ECT for handling, the property must be documented, within the 10- calendar-day

time frame, in Collected Item as noted in Section 2-4.4.4 ! through 8!, and handled according to

the following procedures:

 a! The case/seizing Agent is to note transmittal information on the chain-of-custody page of the

automated FD-192, i.e., forwarded to FBI/DEA Lab, registered mail number or Federal Express

number, date of transmittal letter, etc.!, and fumish the chain of custody and an automated FD- 192

 or a drafted green data- loading FD-192! to the ECT. The ECT does NOT sign the chain-ofcustody page unless he/she is physically taking custody of the evidence; however, the appropriate

information must be recorded in Collected Item. See 1! d!.!

 b! The ECT assigns a bar code number and a 1B serial number to the evidence documentation. The

bar code label is held by the ECT until the evidence is retumed by the DEA or FBI Laboratory.

 c! The file copy of the automated FD-192 is initialed by an SSA and led in the case file as noted

in Section 2-4.4.4 !.

 d! The package copy of the automated FD-192 is retained in the ECR and filed in a binder labeled

"Evidence sent to FBIHQ or "Evidence sent to DEA Lab" according to the transmittal date.

 e! When the evidence is returned to the field office, the ECT attaches the assigned bar code to the

property, and properly executes the chain of custody on the package copy of the automated FD-192

The package copy of the automated FD- 192 is affixed to the general evidence or filed in the binder

maintained in the valuable/drug vault. The chain-of-custody information is then entered into

Collected Item.

 f! If the evidence is to be returned to the RA, and not to the ECT in Headquarters City, the RA is

to request that a copy of the laboratory report be fumished to the ECT when the evidence is

retumed to the RA.

2! Collected Item will produce 60-day charge-out reminders.

3! Property or items seized or recovered incidental to a search and seizure should generally be

treated as evidence and maintained in the ECR. The below-listed material/items, are currently

considered hazardous materials.

Flash Paper Live Ammunition Explosives Radioactive Materials Flammable Liquids and Solids

Flammable and Nonflammable Gases Spontaneously Combustible Substances Oxidizing and

Corrosive Materials

All require special packaging and the amount of each item which can be shipped is regulated. See

the Manual of Investigative Operations and Guidelines MIOG!, Part 2, 13-6.7.1 a.nd the

HANDBOOK OF FORENSIC SCIENCE for specific requirements and instructions for the

handling/storing/shipping hazardous materials.!

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4! Property seized for forfeiture, which is also evidence, should be treated as evidence and

maintained in the ECR during the forfeiture process. See the Forfeiture Manual, Step 3-1.!

5! Nonevidentiary property, if size pennits, may be led in the 1A section of the case le.

Otherwise, large nonevidentiary property serialized as a 1C!, seized, subpoenaed or contributed

pursuant to investigative activity, is to be stored in a separate area within, or, at the discretion of the

SAC, outside the eld office, in space specically designated for the storage of nonevidentiary

items. See 2-4.4.l6.!

6! Chain of custody on Grand Jury Material Rule 6E Material! is not required unless specied

by the case Agent. The case Agent will consult with the AUSA to determine whether chain of

custody should be maintained on specific Grand Jury Material. If so required, an FD-192 is

completed and the material is stored in the ECR. When a chain of custody is not required, Grand

Jury Material is documented on Form FD-192a Control Form for Nonevidentiary Items!, entered

into Collected Item as a 1C serial, and segregated from the other nonevidentiary property, with

access given only to those individuals named on the Grand July List. When Grand July Material is

entered into Collected Item as a 1C, it is charged out by using Form FD-5 Serial Charge-Out!. See

MAOP, Part 2, 2-4.4.16 and 10-13.8 and MIOG, Part 2, 2-9.5 and 2-9.7.!

7! Special Agents original intewiew notes are not intended to be used as evidence at a trial, and

questions raised by the defense with respect to them generally attempt to focus on inconsistencies

between the original notes and the resulting FD-302. Just as it is not necessary to maintain chain of

custody on the FD-302, it is not necessary to maintain chain of custody on original interview notes

and they should be led in the 1A section FD-340a! of the case le.

8! Classied National Security Information should be handled in the same ma.nner as other

evidence, with the exception that it must be retained in a storage receptacle, appropriate to its level

of classification, with full consideration as to the necessary chain-of-custody accountability. Money

weapons, and other items of intrinsic value shall not be stored in the same security container unless

they are also classied. Material believed to be classied, but not so identied, must be protected

as though it is classied. Within 30 days a determination as to its classication must be made either

by presentation of the material to an Original Classication Authority or comparison with an

approved classication guide in accordance with MIOG, Part 2, 26-2.3. Under no circumstances

will classied material be released to any person unless it has been determined that they have the

necessary clearance and/or access commensurate with the classication level of the material and a

demonstrated need to know.

9! Electronic Surveillance ELSUR! evidence serialized as a 1D! should be handled in the same

manner as general evidence, with the exception of Title III material which must be sealed within

ve ! days by the court. See MIOG, Part 2, 10-9.! However, ELSUR evidence is not to be stored

in the ECR, but rather in a room specically designated for such material. The physical

requirements for this room are the same as for an ECR see 2-4.4.2!. See FCI Manual, Introduction

1-2.6.3.!

0! Obscene material which will be retained as evidence must be clearly marked "Obscene" and

stored as general evidence in the Evidence Control Room ECR!. See 2-4.4.11 and MIOG, Part l,

145-2; Correspondence Guide - Field, 1-14.!

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1! For Preautomated Evidence only:

Every effort should be made to enter all evidence into Collected Item. However, if extenuating

circumstances prevent the entry of preautomated evidence into Collected Item, the following

guidelines are to be followed:

 a! Three copies of the nonautomated green Form FD-192 should exist for preautomated evidence.

l. The original copy must be signed by an SSA and led in the first section of the case le

immediately above the 1A section FD-340a!. If there is no 1A section, the le copy becomes the

rst item in the rst section of the case le. The le copy may be maintained in a subfile, in which

case a blank nonautomated green FD-192 should be placed in the main le as a substitute for the

original indicating their location, i.e., "lB serials maintained in Suble E."

2. The package copy of the nonautomated green FD-192 records the chain of custody and must

remain with general evidence. If valuable/ drug evidence, the package copy is not affixed to the

property, but is led in numerical sequence by le number in a binder which is maintained in the

valuable/drug evidence repository. The package copy may be reproduced if more than one copy is

required.! The signatures of persons, including the ECT, accepting custody must be recorded

thereon as follows:

a. The rst chain-of-custody entry is the employee who rst acquired the property as identied on

the front page of the nonautomated green FD-192.

b. The second chain-of-custody entry is the individual to whom the property was rst released. The

date, time and reason for release is also required.

c. The third chain-of-custody entry is the signature of the ECT or other individual who accepts

possession from the individual releasing it second chain-of-custody entry! along with the date,

time, and reason for acceptance.

d. Chain-of-custody information continues in this fashion as the property changes hands. Chain-ofcustody entries should not disclose that the evidence is released to or accepted by the ECR; the

entry must show the signature of the person accepting/releasing custody.

3. It is the responsibility of the ECT to ensure that the chain of custody is accurately recorded on

the package copy of the nonautomated green FD- 192.

4. The index copy of the nonautomated green FD-192 serves as the index of property acquired as

evidence. A consolidated record of all index copies is to be maintained in the ECR in a binder

labeled " Name of Field Office! - Index of Evidence." The index copies are to be led by evidence

category general, valuable, drug! in numerical sequence by file number. If a satellite ECR is

established in a resident agency RA!, the index copies of the nonautomated green FD-192s for

evidence maintained in that RA are to be maintained in the eld ofce Headquarters City ECR in a

separate binder labeled " Name of Resident Agency! - Index of Evidence" and led therein as

noted above. To maintain an effective recordkeeping system and to facilitate the conduct of

physical inventories as required in Section 2-4.4. l5, the Headquarters City's and RA's indexes must

be kept up to date by noting any type of chargeout/transmittal/ disposition of property on the

appropriate index copy.

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 b! A 1B number should be assigned to the nonautomated green FD-192 by the ECT. A notation

should be made on the nonautomated green FD-192 noting the exact location of the property stored

in the ECR. When applicable, the lB number should also be listed on the evidence label attached to

the plastic pouch containing drug or valuable evidence. The ECT should ensure that the location of

the property and the 1B serial number are legible on each copy of the nonautomated green FD-192.

 c! When physical inventories are conducted as required in Section 2-4.4.15, the inventories of

preautomated evidence will be reconciled with the index copies of the nonautomated green FD192s maintained by the ECT in the Headquarters City ECR, not those maintained in satellite ECRs

in the RA. Therefore, the Headquarters City ECT should be advised of any type

chargeout/transmittal/disposition of property located in the RA to prevent discrepancies.

 d! If preautomated evidence is required to be transmitted to FBIHQ and/ or the DEA Laboratory, it

is suggested that the evidence be immediately entered into Collected Item, a.nd handled according

to the guidelines as noted in Section 2-4.4.4 1! a!.

2-4.4.5 General Evidence

! Items of evidence such as rearms, ammunition, clothing, typewriters, computer equipment,

latent ngerprints lifted from a crime scene, and documentary items exclusive of ELSUR evidence!

such as books of account, printed materials, video tapes, motion picture lms, magnetically or

electronically recorded cards, tapes, discs, are treated as general evidence and stored within the

ECR.

! If documentary items have been admitted into evidence during court proceedings or serve a

continuing law enforcement purpose, the items may be retained by the FBI with the concurrence of

the USA. See also MIOG, Part II, Section 28 and Legal Handbook for Special Agents, 5-12.4.!

! ELSUR evidence is treated as general evidence in Collected Item, and handled in accordance

with procedures set forth herein, and in MIOG, Part II, 10-9.

! Clothing that may contain blood and/ or other liquids of known or unknown origin, should be

completely dried before being stored or shipped. In eld ofces that are moving to newly acquired

space, or being renovated, a separate room not inhabited by employees! should be utilized to airdry these garments. This room is to be either in the ECR or adjacent to the ECR and have outside

ventilation. If the drying room is outside of the ECR, it must be as secure as the ECR.

! Prior to storing and/ or shipping blood-stained garments, the HANDBOOK OF FORENSIC

SCIENCE and the DANGEROUS GOODS REGULATIONS should be consulted.

2-4.4.6 Firearms Moved from 2-4.4.3! See 24.4.17.!

 l! By Statutes

 a! Title 18, USC, Section 3665, provides as follows: Firearms possessed by convicted felons-

"A judgment of conviction for transporting a stolen motor vehicle in interstate or foreign commerce

or for committing or attempting to commit a felony in violation of any law of the United States

involving the use of threats, force, or violence or perpetrated in whole or in part by the use of

rearms, may, in addition to the penalty provided by law for such offense, order the conscation

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and disposal of rearms and ammunition found in the possession or under the immediate control of

the defendant at the time of his arrest. The court may direct the delivery of such rearms or

ammunition to the law-enforcement agency which apprehended such person, for its use or for any

other disposition in its discretion."

 b! In all cases in which firearms and ammunition are seized pursuant to the above statute, the USA

shall be notied of the seizure so that USA may bring it to the attention of the court at the time of

sentencing.

 c! There is no objection to a court order directing disposal by the FBI Laboratory. See MIOG,

Part II, 13-12.8.!

 d! Other federal statutes, indexed under "Firearms" in the U.S. Code Annotated, provide for

forfeiture of rearms used in violation of various statutes including liquor laws and used in named

national parks and declaring contraband any firearm with respect to which there has been

committed a violation of any provision of the National Firearms Act or any regulation issued

pursuant thereto. The responsibility for selecting the applicable statutes, if any, is that of the USA.

! By Other Means - If Title 18, USC, Section 3665, or other statutes relating to conscation or

forfeiture do not apply, the rearms shall be disposed of as follows:

 a! If the rearm is the property of the subject, obtain from subject a signed waiver of ownership

rights and forward the rearm to the FBI Laboratory.

 b! If the firearm is the property of the subject and subject is convicted and will not waive

ownership rights, deliver the rearm to the USM as part of subject's property or deliver it to

subj ects attomey or other designated representatives.

 c! If the firearm is the property of the subject and subject is acquitted and will not waive

ownership rights, deliver the rearm to subject or to designated representative.

 d! If the firearm was stolen from a known and legitimate owner, retum the firearm to owner. If the

firearm is the property of the United States, return it to the nearest appropriate government agency

office.

 e! If the legitimate owner of the firearm cannot be determined, deliver the firearm to the USM as

abandoned or unclaimed property unless the rearm bears a U.S. government stamp in which case

it should be determined if it is desired for inclusion in the Reference Firearms Collection RFC! of

the FBI Laboratory and, if not, it should be forwarded by express, collect, to the nearest U.S. Army

Ordnance arsenal or depot with the request that a receipt be fumished the field ofce by the

military authorities.

 f! Whatever the ownership status of the rearrn, if the Bureau only borrowed it as evidence from

another law enforcement agency which obtained it upon arrest of the subject, it should be returned

to that agency.

 g! If the subject is not prosecuted federally a.nd is delivered to some other agency, as in the case of

a deserter or a person arrested for unlawful ight to avoid prosecution, deliver the rearm to that

agency, along with the subject.

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! In situations b! through g! above, obtain a receipt FD-597! from person to whom rearm is

delivered and place it in the lA section of the investigative case le.

! If a firearm or ammunition! is held for evidence and any person demands the immediate return

of it, or a rearm is otherwise held and two or more claimants dispute ownership, hold the weapon

and refer the legal problem to the USA.

! Any offer of a rearm for inclusion in the RFC should be accepted only if the owner will

furnish a release showing that the weapon is being given to the FBI unconditionally with the

understanding that if the FBI Laboratory has a similar weapon or for any other reason does not

desire its retention, the weapon may be destroyed.

! All rearms obtained by the FBI through a court order or waiver of ownership shall be handled

according to the following criteria:

 a! All rearms shall be submitted to the Firearms- Toolmarks Unit, FBI Laboratory, along with

any requests for their return to the eld ofces and justication for such action.

 b! The Laboratory shall have the option of retaining any such rearms for its RFC unless

specically instructed by court order to destroy a rearm.

 c! The FBI Academy, Quantico, will be advised by the Laboratory of any rearms received that

are not being included in the RFC and will decide whether they are needed for training purposes or

for reissue.

 d! If there is a request for the return of the reann to the field ofce for issue or display a.nd if it is

not needed by the Laboratory or Training Division, the Training Division will evaluate the request

and, if approved, will perform the necessary refurbishing, or deactivation of these rearms. It is to

be noted that approval of such requests will not be routine and must be supported by ample

justication.

 e! If not needed by the Training or Laboratory Division and there is no request to return the

rearm to the eld or if request denied!, the Laboratory will destroy the rearm. The eld ofce is

not authorized to destroy any conscated rearms.

! Seized/recovered rearms that are to be retained by FBI field ofces pending resolution of an

investigative matter are to be stored in the Evidence Control Room ECR!.

 8! Firearms are not to be accepted by the ECT for storage until they have been examined by a eld

ofce Firearms Instructor and rendered safe. THE FIREARMS INSTRUCTOR IS TO CERTIFY

THE EXAMINATION BY:

 a! SIGNING HIS/HER NAME, AND

 b! PLACING THE DATE THAT THE WEAPON WAS EXAMINED AND RENDERED SAFE

IN THE LOWER LEFT HAND CORNER OF THE CHAIN-OF- CUSTODY PAGE OF THE

PACKAGE COPY OF THE AUTOMATED FD-192.

Chain-of-custody information is not to be recorded if possession of the rearm does not change

during the safety examination. Once rendered safe, rearms may be stored in a secured cabinet or

on open shelving within the ECR.

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2-4.4.7 Drug Evidence See MAOP, Part ll, 2-4.4.9, 2-4.4.10, 2-4.4.11; MIOG, Part I,

281-8.1 !, 281-8.1.4 !, 281-8.1.5, 281-8.1.6, 281-8.1.8, 281-8.1.12.!

! Drug evidence must be afforded maximum security While in the FBI's possession, and not comingled with any other type of evidence. Storage should be in one or more of the following types

of facilities:

 a

 b

Qpen-sheIfI'iIing is permissible in

 ¢!|

|EXterior ventilation for the storage of odoriferous substances and the health and

safety of evidence p¬I'SO11116l is to be afforded. Open shelving is permissible.

 d I EXterior ventilation for the storage of odoriferous substan

and the health land safetv of evidence personnel is to be afforded.

pen shelving ispermissime.

<@>|

 f! A separate Form FD-455 Access Log - Evidence Storage Facility! is to be maintained for

EACH drug repository. If open shelving is utilized, then one FD-455 Log for the room/vault is

sufficient. See 2-4.4.2 !.!

 g! The ECT/AECT is not authorized to access the drug/valuable storage facility unless

accompanied by the AO, or the person s! designated to act on behalf of the AO as the Vault

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Witnessing Official VWO!. The vault witness responsibility remains with the AO, but the actual

duty may be delegated to meet the requirements of the field office and resident agencies. However,

the VWO should not be an AECT. Each office should limit the number of designated VWOS and

must document the list of authorized vault witnessing personnel in the evidence control file.

 h! The Agent submitting the drug evidence to the ECT must remain with the ECT while he/she

processes the evidentiary property and until the VWO arrives to access the vault and witness the

storage of the drugs.

 i! The only persons having emergency access to the drug/valuable storage facility both

combinations or both keys! and the ECR will be the SAC, the ASAC, and the Supervisory Special

Resident Agent. The written access numbers to the combination s! or the key s! for the dual access

entry to the drug/valuable vault! must be stored separately. One combination or key! is to be

maintained in a GSA-approved security container with the central combination record file; the

other combination or key! is to be placed in the COMSEC vault safe.

! Drug evidence should be stored in a reasonably controlled environment as elevated

temperatures or humidity may result in some drug decomposition. Marijuana and crude

preparations of some other drugs, such as cocaine, PCP and methamphetamine, are highly

odoriferous and will require more than normal ventilation for odor control. Wet or freshly

harvested marijuana will mildew if not thoroughly dried before being sealed and stored. It is also

advisable to fumigate marijuana to curb insect growth within the bundles. For health and safety

reasons, proper outside ventilation of the drug vault/room is required.

! Two federal criminal investigative agents and/ or deputized officers one designated the sealing

agent/officer and one the witnessing agent/officer, who are not support employees! are responsible

for ensuring that drug evidence is weighed/counted and verified before the evidence is sealed,

transmitted to the DEA Laboratory or placed in storage in accordance with the following

procedures:

 a! The drug evidence, along with the original container, is placed in an appropriate size plastic

evidence pouch and weighed/counted. The weighing should be accomplished on a scale capable of

weighing in gram increments and the weight recorded on the FD-723 Evidence Label!. If the drug

seizure involves tablets or capsules, the number of tablets or capsules can be determined by actual

count if the quantity is small or, if too voluminous to count, by computation based on relative

weights, e.g., count and weigh 100 units to determine a unit weight and then divide this weight into

the net weight of the entire exhibit to determine the total number of units. If liquids are involved,

the gross quantity will be reported by volume. Estimates will be based on the known or apparent

size of the container.

 b! The FD-723, is to be completed with the following information:

l. Field Office Name

2. File Number

3. Date of Seizure or Purchase

4. Sealing Official's Printed Name

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5. Sealing Official's Signature

6. Witnessing Official's Printed Name

7. Witnessing Official's Signature

8. Laboratory Examiner's Signature

9. Weight for drugs!

10. DEA Exhibit Number for drugs!

 c! Ensure that the completed FD-723 is placed on the outside of the plastic evidence envelope, at

the top, and folded at the perforation over both sides of the envelope. Insert the envelope into the

heat sealer ensuring that the heat seal is made across the FD-723.

 d! The use of plastic evidence envelopes is not always practical for bulk drug evidence seizures.

Therefore, the entire bulk shipment must be packaged in boxes or cartons of uniform size. Each box

should contain no more than l5-20 kilograms of substance a.nd should be packed as full as possible.

Packing material should be added, if required, to ensure that boxes will not be crushed when

stacked and transported.

1. Each box or carton is to be closed with fiber- reinforced plastic tape ensuring that the tape

encircles the carton and that the tape ends meet or overlap on the top.

2. An FD-723 is to be completed to include the date of sealing and the printed names and signatures

of the sealing agent/officer and witnessing agent/officer.

3. The FD-723 is to be affixed to each box at the top to ensure that it covers both ends of the plastic

f1ber- reinforced tape. The label should be covered with clear plastic tape to ensure that names and

signatures are not obliterated during transport and handling.

4. Each box will be numbered consecutively  of 10; 2 of 10, 3 of 10, etc.! with a permanent

marker in large print.

5. Each box should also be marked with the number of packages it contains. For additional

specics on bulk drug seizures, see MIOG, Part I, 281-8.1 through 281-8.l.ll.!

 e! Opening and resealing of drug evidence must be conducted in the presence of at least two

federal criminal investigative agents/deputized officers. The reasons and procedures must be fully

documented in an FD-302. Two copies of the FD-302 are to be generated - one is designated for the

investigative case le, and a second copy is to be presented tothe ECT with the resealed evidence.

 The ECT is to maintain the ECR copy of the FD-302 in a binder from inspection to inspection!.

 f! A sealed plastic evidence pouch is opened by cutting off the sealed upper edge with scissors or a

paper cutter, ensuring that the FD-723 is intact. If the evidence is to be resealed, both portions of

the used pouch are to be retained, placed in a new evidence pouch with the evidence and sealed

following the above-mentioned instructions. Opening and resealing drug evidence is to be

continued in this fashion.

 g! When bulk drug evidence is required to be opened, it is done so by first cutting the FD-723

from the top of the box. If the evidence is to be resealed, the previously used FD-723 is placed in a

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plastic envelope inside the box, and the box is then sealed following the above-mentioned

instructions. For detailed procedures on entering drug evidence into Collected Item, see the ACS

USERS GUIDE.!

 h! Investigative or operational requirements may necessitate the temporary storage of bulk drug

evidence for later use by investigators. The original containers cannot be marked or otherwise

altered without adversely affecting the investigation or operation. Storage of the drugs in the ECR

is temporary, although the drugs may be permanently stored in the ECR at a later date. Under these

circumstances, the drugs will remain in the original packaging boxes, suitcases, individual

kilograms, etc.! and will then be placed in additional boxes, cartons or other containers and sealed

as described in paragraph ! d! above. The original packaging containing the drugs will not be

marked or otherwise altered. In this manner, the original packaging containing the drugs remains

unaltered, while the external packaging is sealed with appropriate documentation. See MIOG, Part

I, 281-8.1.12.!

! Laboratory analyses of seized drugs will be conducted by the DEA Laboratories. The

transmittal to and return of drug evidence from the DEA Laboratories are to be recorded in

Collected Item. See MIOG, Part I, 281-8.1.3.!

 a! Usually, DEA is requested by the FBI to forward the original packaging that contained the

drugs to the FBI Laboratory for latent ngerprint analysis. When this occurs, the packaging will be

returned, separated from the drugs, a.nd at a later date. To account for the evidentiary property that

has now become two pieces, the "Split" function is performed in Collected Item when the drugs are

returned. This will give both pieces of evidence their own chain of custody. If the drugs are

properly sealed by the DEA chemist, the package is not to be resealed by the FBI, as the DEA

chemist will testify to the contents and to his/her sealing procedures. The DEA Laboratory may

complete the lower portion of the FD-723 that states "for Lab use only." However, they are not

required to do so, as DEA reseals the package with their own seal.!

 b! When drugs packaging has been examined for latent ngerprints by the FBI Laboratory

 therefore having been separated from its original contents!, it is also treated as a drug, and

therefore should be sealed by the FBI Laboratory in the same manner as any drug. The FBI

Laboratory will heat seal the packaging and complete the lower portion of the FD-723 that states

"for Lab use only." The field office will process the sealed drugs packaging in Collected Item

 continuing the entry that was began by the "Split" function!, and place the evidence in storage in

the drug vault.

! DEA Form 7 Report of Drug Property Collected, Purchased or Seized! is a six-part form

 original and five copies! and is to be utilized when transmitting drug evidence to the DEA

Laboratory. DEA Form 7 is transmitted to the appropriate DEA Regional Laboratory by cover

communication. Procedures for filling out the form are as follows:

 a! DEA Form 7 is to be typed. Each form is limited to three ! exhibits inasmuch as there is not

sufficient space for the results of analyses of more than three ! exhibits. The submitting office

case file number and exhibit number see item 9! should be placed on all drug evidence pouches so

they ca.n be matched with the accompanying correspondence.

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Item 1: Self-explanatory. Money ashed Will be checked only Where drugs were seized as a result

of using a ash roll.

Item 2: Enter eld ofce le number, e.g., 245A-HN-1234. This number is essential for future case

identication and retrieval.

Item 3: Disregard.

Item 4: Enter "FBI."

Item 5: Self-explanatory.

Item 6: Disregard.

Item 7: Self-explanatory.

Item 8: Disregard.

Item 9: The exhibit number or sequence number is assigned by the submitting ofce or by the DEA

chemist. An exhibit is dened as any substance differing in form, color or shape from any other

submitted materials or acquired at a different time and place. When there are several submissions

from one eld ofce or separate submissions from several eld ofces, it will be the responsibility

of the ofce of origin OO! to assign the sequential exhibit numbers. The DEA Laboratory may

also be contacted to determine the next sequential exhibit number for that particular case.

Item 10: The "alleged drug" is that drug which the evidence is purported to be, or is sold as, by the

defendant.

Item 11: Describe fully the labels on the original containers and specify Whether seals on these

containers were intact. This entry may be continued under Item 15 "Remarks"!, as necessary.

Item 12: Approximate the amount of substance in each exhibit by size or Weight. The exact count

and precise weight of submitted exhibits Will be determined by the DEA chemist.

Item 13: Indicate whether all the materials seized are being submitted or only a portion thereof.

Item 14: Complete only if the evidence was acquired through an undercover purchase.

Item 15: The OO and the OO le number must be identied under "Remarks." The OO le number

Will become the DEA Laboratory case control number for all future submissions in that case. When

drug evidence is submitted by lead ofces LO!, the LO must determine the OO le number and

enter it under Item 15. Also, under "Remarks," it should be indicated whether latent ngerprint

examinations or other forensic laboratory examinations are to be performed by the FBI's

Laboratory Division. The cover communication should also set forth these requests and include

appropriate case background data.

Item 16: Self-explanatory.

Item 17: Supervisory Special Agent.

 b! The copy distribution for DEA Form 7 is as follows:

Copies one through ve are to be forwarded by cover communication, with the evidence, to the

appropriate DEA Laboratory.

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Copy six is to be detached by the submitting office and attached to the eld ofce le copy of the

cover communication and led in the case le.

 c! Upon completion of the laboratory analyses, copy three will be sent to the OO a.nd copies one

and two will be retumed to the submitting eld ofce. These copies contain results of the DEA

analyses and are to be led in the 1A section FD-340a! of the case le of the respective eld

ofce. All evidence will be retumed to the submitting eld ofce for retention and eventual

destruction. The DEA Laboratory will not accept responsibility for the storage of drug evidence.

! The Federal-Wide Drug Seizure System FDS S! is a computerized system which produces

records of federal drug removals without regard for individual agency involvement. Participating

agencies are DEA, FBI, the Immigration and Naturalization Service INS!, the U.S. Coast Guard

 USCG!, and the U.S. Customs Service USCS!. The FBI's participation in the FDSS is required

whenever the weight of drugs recovered by the FBI exceeds established weight thresholds. At that

time, a Federal Drug Identication Number FDIN! will be telephonically obtained from the El

Paso Intelligence Center EPIC! and recorded on the DEA Form 7. The FDIN will be used by

DEA's Statistical Services Section to capture records from the participating federal agencies. DEA's

System to Retrieve Information from Drug Evidence STRIDE! will continue to capture statistical

information conceming FBI drug removals and will use that information for quality control of the

FDSS. The following procedures have been established for implementation of the FDSS:

 a! An FDIN will be required for drugs recovered if the weight entered in Item #12 of DEA Form 7,

"Approx. Gross Quantity Seized," or Item #13 of DEA Form 7, "Approx. Gross Quantity

Submitted," exceeds the following thresholds:

Heroin 100 grams or 1/4 pound Morphine 100 grams or 1/4 pound Opium 500 grams or 1 pound

Cocaine 500 grams or 1 pound Marijuana 25 kilograms or 50 pounds or 50 plants Khat 5 kilograms

or 10 pounds Hashish 1 kilogram or 2 pounds LSD 100 units Other drugs 5,000 units

 b! Separate FDINs are required for each drug that exceeds the above weight thresholds, regardless

of whether they came from the same incident. Samples extracted from a bulk seizure do not require

separate FDINs.

Some examples of when an FDIN is needed are:

1. Exhibits 1, 2, and 3 of cocaine are seized during the execution of a warrant. Collectively the

evidence weighs 900 grams; individually none weigh more than 500 grams. No FDIN is needed for

any exhibit.

2. Exhibits 1, 2, and 3 of cocaine are seized during the execution of a warrant. Exhibit 1 weighs 600

grams and needs an FDIN. Exhibits 2 and 3 weigh less than 500 grams; neither requires an FDIN.

3. Exhibit 1 is 600 grams of cocaine. Exhibit 2 is 250 grams of heroin, and both were seized during

the execution of a warrant. Each exhibit requires a separate FDIN.

4. Exhibit 1 is a bulk marijuana seizure, and is reported on DEA Form 7 along with sub-exhibits 1A

through 1K which are samples extracted from the seizure. The total collected exceeds 25 kilograms.

An FDIN is needed for exhibit 1, but not for sub-exhibits 1A through 1K.

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 c! The FDIN will be obtained by the rst federal agency to take custody of the drug evidence. On

the rare occasions when the FBI assumes custody of drug evidence from another federal agency,

the FDIN must be provided to the FBI as part of the custody transfer.

 d! Obtainhe FDIN by contacting EPICat FTSI Iori |Be ready to provide

the following information, which will be recorded in a log maintained by EPIC:

1. Name and Title of Official Requesting the FDIN

2. Agency and Telephone Number of the Official Requesting the FDIN

3. Date and Local Time Collected

4. Place Collected city, state!

5. Conveyance Type e.g., vehicle, vessel, aircraft, or person!

6. Conveyance Identifier e.g., name, number!

7. Quantity of Drug Collected including unit of measure!

8. Type of Drug Collected e.g., heroin, cocaine, or marijuana!

EPIC will issue an FDIN, which will be a ten-digit number beginning with the four digits of the

scal year in which the drug evidence was collected, e.g., 1999000325. There will be no dashes or

periods in the number.

 e! The FDIN is listed in the "Remarks" section of DEA Form 7.

 f! The method of drug removal seized, recovered, collected, or purchased! does not affect the

need for an FDIN. The determining factor is the weight estimate which includes the minimum

wrapping necessary for evidentiary or packaging purposes. See MIOG, Part I, 281-8.1.!

 8! To maintain the integrity of the drug evidence and to avoid unnecessary handling and possible

exposure to toxic materials, Agent personnel should not attempt to transfer drug contents from the

original package, wrapper or container into a substitute container. Those items which require both

chemical analyses for drug contents and subsequent latent fingerprint or laboratory examinations of

the packaging material itself for handwriting, or other type of forensic laboratoly analyses, should

be submitted to the DEA Laboratory and the appropriate information noted in the "Remarks"

section of DEA Form 7. The DEA chemist will conduct the chemical analysis, then forward the

items directly to FBIHQ, Attention: Laboratory Division, as appropriate.

 9! Drug evidence retumed from DEA Laboratory is not to be opened, if properly sealed by the

DEA chemist, but placed in storage as received. The DEA chemist occasionally removes the

evidence from the original container s! and retums the examined evidence to the submitting office

in a substitute container s! causing uncertainty as to whether the retumed evidence is identical to

the submitted evidence. In such instances, the ECT should note the change in containers on the

package copy of the FD- 192 stating the number of sealed containers retumed from the DEA

Laboratory and the DEA Laboratory numbers that appear on the containers and make appropriate

modifications in Collected Item to accurately describe the evidence in storage.

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2-4.4.8 Valuable Evidence Moved from 2-4.4.6! See MAOP, Part ll, 2-4.4.9 and 2-

4.4.10.!

! Valuable evidence is dened as money irrespective of amount and country of origin, jewelry

irrespective of value and composition, negotiable documents, and other items of intrinsic value,

excluding drug evidence.

! Seized currency subject to criminal or civil forfeiture is to be delivered to the U.S. Marshals

Service for deposit in the Seized Asset Deposit Fund, a.nd such transfer is to be recorded by the

ECT in Collected Item. However, if the seized currency serves a significant independent, tangible,

evidentiary purpose, i.e., presence of fingerprints, packaging in an incriminating fashion, or the

existence of a traceable amount of drug residue on the bills, the currency is retained pending nal

disposition of the investigative matter.

! Valuable evidence is to be independently counted/verified by two officials. The sealing official

is to be a federal criminal investigative agent or deputized officer; the witnessing official may

include the ECT, the paralegal specialist, or other support employee directly involved in the

processes of seizing, packaging, and initial documentation of the evidence. They are to verify the

accuracy of the count and/or detect any errors before the evidence is sealed and placed in storage.

 a! The valuable evidence is placed in an appropriate-sized plastic evidence pouch. The FBI

evidence label, FD-723, is to be completed with the following information:

1. Field Office Name

2. File Number

3. Date of Seizure or Purchase

4. Sealing Official's Printed Name

5. Sealing Official's Signature

6. Witnessing Official's Printed Name

7. Witnessing Official's Signature

8. Laboratory Examiner's Signature

9. Weight for drugs!

10. DEA Exhibit Number for drugs!

 b! The completed FBI evidence label FD-723! is placed on the outside of the plastic evidence

envelope, at the top, and folded at the perforation over both sides of the envelope. Insert the

envelope into the heat sealer ensuring that the heat seal is made across the evidence label FD-723!.

 c! The Agent submitting the valuable evidence to the ECT must remain with the ECT while he/she

processes the evidentiary property and until the VWO arrives to access the vault and witness the

storage of the valuable evidence.

 d! Opening and resealing of valuable evidence must be conducted in the presence of:

1. Two federal criminal investigative agents/deputized officers, or

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2. One federal criminal investigative agent/deputized officer and one witnessing official as

described in paragraph ! above!, or

3. Two paralegal specialists one of which serves as a sealing official a.nd one as a witnessing

official!

 e! The reasons and procedures must be fully documented in an FD-302 by the sealing and

witnessing officials. Two copies of the FD-302 are to be generated--one is designated for the

investigative case le, and a second copy is to be presented to the ECT with the resealed evidence.

 The ECT is to maintain the ECR copy of the FD-302 in a binder from inspection to inspection.!

 f! A plastic evidence pouch is opened by cutting off the sealed upper edge with scissors or a paper

cutter, ensuring that the FD-723 is intact. If the evidence is to be resealed, both portions of the used

pouch are to be retained, placed in a new evidence pouch with the evidence, and sealed following

the above- mentioned instructions. Opening and resealing evidence is to be continued in this

fashion.

 g! If valuable evidentiary items are of such size as to preclude the use of a plastic evidence pouch,

i.e., paintings, the property should be boxed or wrapped in brown paper and secured with plastic

fiber-reinforced tape ensuring that the tape encircles the package and that the tape ends meet or

overlap. The FD-723 label is to be completed with all pertinent information and affixed to each box

top or package front to ensure that it covers both ends of the plastic fiber-reinforced tape. The label

should be covered with clear plastic tape to ensure that names are not obliterated during transport

and handling.

 h! When large valuable evidentiary items are required to be opened, it is done so by first cutting

the FD-723 from the front of the package or top of the box. If the evidence is to be resealed, the

previously used FD-723 is placed in a plastic envelope inside the new package or box, and the new

package or box is then sealed following the above-mentioned instructions.

! Valuable evidence must be afforded maximum security while in the FBI's possession, and not

co-mingled with any other type of evidence. Storage should be in one or more of the following

types of facilities:

 a>| | b2

 ml

Open-shelf filing is permissible in

 c

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Exterior ventilation for the storage of odoriferous substances and the health and safety of evidence

personnel is to be afforded. Open shelving is permissible.

Xterior ventilation for the storage of odoriferous substances and the health

and safetv of evidence personnel is to be afforded.

I Open shelving is permsible.

 e

 f! A separate Form FD-455 is to be maintained for each valuable repository. See 2-4.4. 12.!

 g! The ECT/AECT is not authorized to access the drug/valuable storage facility unless

accompanied by the AO, or the person s! designated to act on behalf of the AO as the VWO. The

vault Witness responsibility remains with the AO, but the actual duty may be delegated to meet the

requirements of the eld office and resident agencies. However, the VWO should not be an AECT.

Each office should limit the number of designated VWOs and must document the list of authorized

vault Witnessing personnel in the evidence control le.

 h! The only persons having emergency access to the drug/valuable storage facility both

combinations or both keys! and the ECR is the SAC, the ASAC s!, and the Supervisory Special

Resident Agent. The Written access numbers to the combination s! or the key s! for the dual access

entry to the drug/valuable vault! must be stored separately. One combination or key! is to be

maintained in a GSA-approved security container with the central combination record file; the

other combination or key! is to be placed in the COMSEC Vault safe.

2-4.4.9 Temporary Storage - Drug and Valuable Evidence See MAOP, Part ll, 2-4.4.7

and 2-4.4.8.!

! A security-type safe with a dual-combination locking system may be used for TEMPORARY

STORAGE of drug and valuable evidence not to exceed ten 0! calendar days from date of

acquisition. The secure container should be located either outside the ECR or in the Night

Supervisor's Working area. The container should be secured to the floor. The contents of the night

depository safe must be removed at the beginning of each Work day by the ECT, accompanied by

the VWO, properly stored in the ECR pursuant to established policy, and entered into Collected

Item. Evidence that is being temporarily stored Within the container is to be properly heat-sealed

and appropriate documentation is to be attached prior to its temporary storing.

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! Neither the SAC's safe nor a squad supervisor's safe are to be used for the temporary storage of

drug/valuable evidence. In those instances when seizures of drug/valuable evidence are anticipated

during off-duty hours nights, Weekends/holidays!, the services of the ECT/AECT should be

utilized to assist with the analyzing, cataloging and labeling of the evidence.

2-4.4.10 Storage of Evidence in Resident Agencies RAs!

! Evidence that is needed at the RA for Agent review, court proceedings, etc., must be charged

out by the ECT to the appropriate Agent, who is then responsible for storing it securely. Evidence

that is seized, subpoenaed, or voluntarily contributed, and not relinquished to the ECT for

processing into Collected Item, must be stored temporarily Within RA space in a security-type safe.

 a! Access to the temporary storage facility is limited to the appropriate Agent, and the Senior

Supervisory Resident Agent S SRA! or Senior Resident Agent SRA!.

 b! An FD-455 is to be maintained for the facility and each instance of access must be recorded

thereon to include the signature of the person s! gaining entry, reason for entry, case file number

and 1B number, and the date and time of entry/exit to successfully defend any chain-of-custody

challenges.

! At the discretion of the SAC, an ECR may be established in an RA in accordance With the

guidelines set forth in 2-4.4.2 and all rules and regulations applicable to evidence storage and

handling applies. Drug and valuable evidence may be stored Within the ECR as set forth in 2-4.4.7

and 2-4.4.8, or may be stored in a bank safe-deposit box. An employee in the RA is to be

designated an ECT, and is directly responsible for the recordkeeping, storage, and maintenance of

evidence in the RA. In the event bank safe-deposit boxes are used and the designated RA/ECT is a

support employee, he/she must be escorted to and from the bank by the VWO.

 a! Form FD-455 Access Log - Evidence Storage Facility! is to be maintained for the ECR and the

drug and/or valuable repository, Whether located Within the ECR or in a bank safe-deposit box.

Each instance of access must be recorded on the FD-455 to include the signature of the person s!

gaining entry, reason for entry, case file number and 1B serial/exhibit number, and the date and

time of entry/exit to successfully defend any chain- of-custody challenges.

 b! Access to the RA/ECR and/or bank safe-deposit box is strictly limited to the RA/ECT and the

SSRA/SRA. Access by other employees is prohibited unless accompanied by the RA/ECT and

SSRA/SRA. Access is to be documented on Form FD-455. For access tothe drug/valuable

evidence storage facility, Whether located Within the eld office or in a bank safe-deposit box, the

RA/ECT is accompanied by the SSRA/SRA, who is the VWO. If the drug/valuable evidence is

stored in a safe-deposit box, the names of the RA/ECT, SSRA/SRA are to appear on the bank

access signature card, and documented in the field office evidence control file by electronic

communication EC! and updated as necessary.

 c! The RA/ECT ensures the following:

1. That the evidence is entered Collected Item Within 10 calendar days.

2. If the evidence is submitted late, an EC must accompany the evidence before being entered into

Collected Item.

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3. That a 1B serial number is recorded on the automated FD-192 for file.

4. That the evidence is bar coded.

5. That an automated FD-192 is initialed by the SSRA/SRA and led in the case file; a second copy

is attached to the property; and a third copy is made for forfeiture.

6. That chain-of-custody documentation is recorded in Collected Item and on the automated FD192 maintained with the evidence.

7. That an FD-302 is completed when evidence is to be resealed.

8. That evidence is properly packaged when the need arises to mail.

9. That disposition information is recorded in Collected Item.

10. Retrieves evidence from RA/ECR when need arises and ensures chain of custody is accurately

recorded in Collected Item and on the automated FD-192.

11. Produces every 60 days a charge-out reminder report for evidence charged out from RA/ECR.

12. Disposes of property on instructions of SA personnel by appropriate methods.

13. As necessary, may be required to testify in a court of law regarding evidentiary property for

which responsible.

 For detailed responsibilities of the ECT, see 2-4.4.3.!

2-4.4.11 Transmittal of Evidence to Field Offices and FBIHQIDEA Laboratories See

MAOP, Part 2, 2-2.2.2! i!.!

! The ECT is responsible for properly preparing evidence for mailing/shipping. Refer to MIOG,

Pa.rt 2, Section 13, and the HANDBOOK OF FORENSIC SCIENCE for illustrated packaging chart

and related information.

 a! For shipping of drug and valuable evidence, the case Agent is to ensure that the evidence is

properly heat-sealed prior to being packaged for shipment. Due to the fact that drug/valuable

evidence is not to be left solely in the custody of the ECT, the case Agentf acquiring Agent and/or

the VWO is to witness the wrapping/packaging of such evidence by the ECT for shipment.

! Due to chain-of-custody requirements, ALL EVIDENCE TRANSMITTED BETWEEN FBI

OFFICES IN THE U.S. AND PUERTO RICO, IS TO BE SENT BY EITHER U.S. POSTAL

SERVICE USING ONLY REGISTERED MAIL, OR BY FEDERAL EXPRESS. However,

Classied National Security Information shall be transmitted according to its classication level as

prescribed in MIOG, Part 2, 26-7. When U.S. Registered Mail is used, Form FD-441a Return

Receipt for Evidence Control Technician! must be completed, and placed in the outer evidence

packaging. If Federal Express is utilized, never use their "drop-off" service. Ensure that the package

is picked up and a receipt is received.! Regardless of the mode of shipping, clear yellow evidence

tape must always be placed over the shipping address label.

 a! Evidence that is shipped to other agencies is to be shipped via U.S. Registered Mail, retum

receipt requested PS 3811.! The receipt is then placed in the 1A section ofthe investigative case

le. See 2-4.413.!

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 b! Evidence that is being returned to the contributor/owner is to be shipped U.S. Registered Mail,

return receipt requested PS 3811.! See 2-4.4. 17.! The receipt is then placed in the 1A section of

the investigative case le.

! If evidence is being transmitted from one eld ofce to another, the evidence must rst be

entered and disposed in Collected Item.

 a! The ECT in the transmitting ofce prints out two copies of the automated FD-192. The le copy

is initialed by the Squad Supervisor, and led in the investigative case le. If the case le is in the

ofce of origin OO! and it is the lead ofce LO! that is shipping the evidence to the OO, then the

le copy of the FD-192 and all other appropriate documents required by the investigative case le

are to be shipped to the OO with the evidence.! Drug and valuable evidence must be appropriately

sealed before being transmitted.! The package copy of the automated FD-192 must accompany the

evidence that is being shipped. When transmitting to the FBI or DEA Laboratories, the package

copy of the automated FD-192 remains led in a binder marked " Name of Office! - Evidence sent

to FBI Lab" or " Name of Ofce! - Evidence sent to DEA Lab." The binder is maintained in the

ECR. See Section 2-4.4.4.!

 b! The ECT in the transmitting ofce will record the manual chain of custody on the automated

FD-192 maintained with the evidence:

Received By: Honolulu Remarks: Sent via FEDEX 123456789 or Reg 246! w/EC dated 2/23/96

The ECT in the transmitting office will also record the automated chain of custody in Collected

Item:

Accepted Date.>> 02231996 Accepted Time.>> 0200pm Accepted By....> Organization..>>

Honolulu Reason ...... ..>> Forwarded Remarks ...... ..> Sent via FEDEX 123456789 or REG 246!

w/EC dated 2/23/96

 c! The FD-441a is for FBI use only. This form is to be executed by the ECT in the transmitting

ofce and placed in the package with the evidence when the evidence is being shipped via U.S.

Registered Mail.

 d! The ECT in the receiving ofce must complete the remaining portion of the FD-441a if U.S.

Registered Mail was utilized! and return it to the sending ofce, Attention: ECT. The receipt is then

placed in the 1A section of the investigative case le.

 e! In the receiving ofce, the cover sheet of the package copy of the automated FD-192 that

accompanied the evidence is led in a 1A envelope in the appropriate case le. The ECT then

enters the evidence into Collected Item, giving it a 1B number for his/her ofce. He/ She then

generates three new automated FD-192s for the le, for the evidence, and for forfeiture! to

document the receipt of the evidence in the receiving ofce. The original chain of custody that

accompanied the evidence! is attached to the newly computer-generated FD-192, is appropriately

signed, and remains with the evidence in the receiving ofce.

Page One of the "Received Collected Item" fonnally known as the Group Information! will read as

follows:

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Category ........>> 1B Acquired Date...>> 02261996 Acquired Time...>> 1000am Acquired By.....>>

 name of ECT in receiving eld office! Contributor.....>> name of tra.nsmitting eld office!

! If evidence is being transmitted from a eld office to FBIHQ or DEA Laboratory, it must rst

be charged out manually and documented in Collected Item. Drug and/or valuable evidence must

be sealed prior to being shipped.

 a! The ECT in the transmitting ofce will record the manual chain of custody on the automated

FD-192 maintained with the evidence:

Received By: FBI Lab or DEA Lab! Remarks: Sent via FEDEX 123456789 or REG 246! w/ EC

dated 2/23/96

The ECT in the transmitting office will also record the automated chain of custody in Collected

Item:

Accepted Date.>> 02231996 Accepted Time.>> O200pm Accepted By....> Organization...> HQ or

DEA! Reason ...... ..>> Analysis Remarks ...... ..> Sent to FBI Lab or DEA Lab! via FEDEX

123456789 or REG 246! w/EC dated 2/23/96

The package copy of the automated FD-192 is retained in the ECR and led in a binder/folder

labeled "Evidence Sent To FBI or DEA! Laboratory" according to date of transmittal.

 b! The FD-441a is to be completed by the ECT in the transmitting office if U.S. Registered Mail

is utilized!, and placed inside the outer packaging with the evidence that is to be transmitted

between eld offices, and field ofces and FBIHQ. DO NOT use Form FD-441a when transmitting

evidence to DEA.

 c! The FBIHQ Laboratory and eld ofces must complete the remaining portion of the FD-441a

 if U.S. Registered Mail is utilized! and return it to the sending ofce, Attention: ECT. The receipt

is then placed in the 1A section of the investigative case le.

 d! When the evidence is retumed, the ECT is to record chain of custody on the automated FD- 192

maintained with the evidence and in Collected Item. If general evidence, afx the package copy of

the automated FD-192 to the evidence. If drug or valuable evidence, place the package copy of the

automated FD-192 in the binder maintained in the drug/valuable vault.

! As a general rule, evidence seized/recovered by RA personnel is stored in Headquarters City

and transmittal of such evidence to another eld ofce/FBIHQ/DEA Laboratory is handled by the

Headquarters City ECT. However, if an ECR has been established in a RA, evidence must be

administratively handled and entered into Collected Item prior to being wrapped/packaged/shipped

by the RA/ECT according to the aforementioned guidelines. Otherwise, RAs may only transmit

evidence directly to another eld ofce/FBIHQ/DEA Laboratory in instances where the urgency of

a particular situation demands expedient handling, or in instances when the bulk of the evidence is

such that to ship through Headqualters City for subsequent shipping elsewhere would be

impractical. In such instances where FBIHQ/DEA Laboratory returns evidence directly to an RA, a

copy of the communication transmitting/returning the evidence must be furnished to the

Headquarters City ECT for appropriate administrative handling, when the RA does not have an

established ECR.

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! Before ling or forwarding obscene and indecent matter which has come into the possession of

an employee during the course of an investigation, it shall be placed in a sealed container and the

container marked for identification and the label marked "Obscene." Such evidence is considered

general evidence and stored in the ECR. See MAOP, Part 2, 2-4.4.4 0! ; MIOG, Part 1, 145-2;

Correspondence Guide-Field, 1-14.!

! For the handling, transportation, shipping, and storage of explosives, see MIOG, Part 2, 13-16.2

and 13-16.3, and the HANDBOOK OF FORENSIC SCIENCE.

2-4.4.12 Charge-Out Procedures - Evidentiary Property See MAOP, Part ll, 2-4.4.8

and 24.4.16.!

! Evidence stored in the ECR, or other evidence storage facilities, may be charged out to any

employee having an official need. Evidence may be charged out for up to 60 calendar days and

recharged at the end of those 60 days and, if necessary, every 60 days thereafter as follows:

 a! The ECT is to record chain of custody on the automated FD-192 and in Collected Item.

 b! The package copy of the automated FD-192 must remain with the evidence. Care should be

exercised by the employee accepting custody of the evidence to ensure that chain-of-custody

information is recorded on the package copy of the automated FD-192.

! The ECT must run Collected Item charge-out reminders, and recharge evidence every week or

every two weeks, depending on the size of the eld office.

! If the evidence is to be recharged, the person to whom the evidence is currently charged must

initial next to that item on the Evidence Charge-Out Report and return the report to the ECT. If the

evidence is no longer required to be charged out, the person to whom the evidence is currently

charged immediately returns the evidence to the ECR for storage.

! Two copies of the Charge-Out Report should be printed by the ECT. One copy is forwarded to

the appropriate squad superyisor for initialing by appropriate squad personnel. The second copy is

maintained by the ECT, to reconcile responses from each Squad/RA. Charged-out evidence will

appear on the Charge-Out Report at 60-day intervals until the evidence is returned to the ECR for

storage.

! Upon return of the evidence, the ECT records chain of custody on the automated FD-192 and in

Collected Item. Once all charged-out evidence has been accounted for, both copies of the ChargeOut Report are to be discarded.

! When evidence is accessed by Agent personnel for review/examination outside the ECR, or in

the "reception area" of the ECR, chain of custody must be executed on the automated FD-192

maintained with the evidence and in Collected Item. If the review/examination takes place in the

"reception area" of the ECR, the FD-455 need not be completed, as the visitor did not enter the

actual ECR where the evidence is stored.

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2-4.4.13 Evidence Released to Custody of Outside Agencies See MAOP, Part ll, 2-

4.4.11.!

! When evidence is permanently released to the custody of an outside agency, disposition and

chain-of-custody documentation is to be recorded on the package copy of the automated FD-192

and in Collected Item. A receipt for the property Form FD-597! must be signed by the person

representing the receiving agency and then led in the 1A section of the investigative case le.

When money is involved, the receipt should clearly indicate that the receiving agency counted the

money and that the amount corresponds to the amount listed on the original documentation.

The ECT is to:

 a! Place the package copy of the automated FD-192 in the 1A section of the investigative case le.

The chain of custody will show the signature of the Agent who charged out the evidence, followed

by a statement showing release of the evidence to the receiving agency. For example:

Received By 1/8/96 2pm Remarks: Review Received By: Released to USM /9 pm emar s: eeFD-597 dated 1/8/96

 b! Make an appropriate notation on the le copy of the FD- 192 w ' ' ' the investi ative case le re arding the disposition, i.e., "Released to the custody of US y S

on 1/8/96 - See 1A-5."

 c! Modify Collected Item to reflect the chains of custody and disposition.

Chain I Acce ted Date >> 010896 Accepted Time >> 0200pm Accepted By >

zOrganization....> Reason ....... ..>> Review Remarks ....... ..> Probable release to USM

Disposition I Disposal Method>> USMO Disposal Date..>> 01081996

Chain Accepted Date..>> 010896 Accepted Time..>> 0300pm Accepted By.....>

Organization... .> USMO

Reason ....... ..>> Released Remarks ...... ..>> Released to custody ofUSl92/Esee FD-597 1/8/96

If one or several items, as opposed to all items listed on the FD-192 are released, perform the

"Split" function in Collected Item, and make appropriate notations on the le copy of the FD-192

and on the new chain of custody. A new package copy of the automated FD-192 is printed and is

attached to the original chain-of-custody page for the remaining item s!, and is maintained with the

remaining item s! of property pending nal disposition of all items. See the ACS USER'S GUIDE

for detailed instructions on the splitting of evidentiary items.!

! When property is temporarily released to an AUSA or non-Task Force officer, the Agent

charging out the evidence signs the chain of custody and retains the package copy of the FD-192

 with chain of custody attached! until the evidence is retumed to him/her. The non-Task Force

ofcer signs a receipt FD-597! for the propelty. The receipt is attached to the FD-192 until the

evidence is returned to storage, at which time the receipt is then placed in the 1A section of the

investigative case le. AUSAs do not sign chains of custody nor FD-597s.!

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2-4.4.14 Handling of Evidence and Property by the U.S. Marshal Moved from 2-

4.4.2.!

! Where it can be arranged to the satisfaction of the U.S. Marshal USM! and the SAC, property

seized as evidence should be turned over to the USM. However, no attempt should be made to store

with the USM items not known to be evidence. U.S. Marshal's Manual, Section 541, dated

December 15, 1971, provides that "Marshals are authorized and instructed to accept, store, and

safeguard all items to be used in evidence, and all nonevidentiary property involved in violations of

federal gambling laws, which have been seized by the F.B.I. incident to an arrestor in connection

with searches and seizures under warrants. Only such property as is to be used in evidence or seized

for gambling violations should be accepted. The storage of any other property in the possession of

the F.B.I. is the responsibility of the Bureau representatives. Any questions as to whether particular

property will or may be used in evidence will be resolved by the U.S. Attorney of the District

where the property is to be stored." The SAC is responsible for ensuring proper storage and security

of such property. If deemed necessary, FBIHQ assistance should be solicited. The USM will give a

receipt for property stored under USMs custody, keeping a copy of the receipt accurately

describing the property received. The USMs Manual further instructs that "seized money will be

counted in the presence of the person from whom it is received, and both the Marshal and the

person delivering the money will sign the receipt." The USM will return seized property or

evidence to the owner or other person designated, or otherwise dispose of it in accordance with a

court order or written instructions from the USA. Receipts obtained for property released tothe

custody of the USM should statethat the property has been veried by the USM, and when money

is involved, the receipt should clearly indicate the USM has counted the money and the amount is

correct. These receipts should be filed in the 1A section of the investigative case file. See MIOG,

Part 1, 91-13.8.!

! When property is seized as evidence and it is of such a nature that its bulk i.e., an automobile!

and other circumstances would bring it within the purview of USMs Manual, Section 541, ensure

by contacting the USA that USA desires the matter to be held as evidence for future court action. A

letterto this effect should be obtained from the USA, or if an oral opinion is given, it should be

confirmed in writing by the field office. A copy of the correspondence should be furnished to the

USM and it should be made clear to all parties concerned in writing that the USM is holding the

item or items as evidence.

! The foregoing procedure does not alter in any manner the prevailing FBI instruction that Agents

should not take possession of a stolen motor vehicle ITSMV case!. If a special problem arises in

an ITSMV case in which the automobile may also be an item of evidence, the situation should be

discussed with the USA and handled in accordance with the above-outlined procedures. To assist in

gathering complete data regarding the recovered vehicle, the FD-653, Motor Vehicle Inspection

Inventory Record, may be used. The FD-653 is an optional administrative forrn which, if used, is to

be retained in the 1A section of the investigative case file, with the Agent's notes.

! A consolidated record is to be maintained of all property released tothe custody of the USM.

This may be accomplished by placing in a folder entitled "Record of Evidentiary Material in

Possession of USM" a reproduced copy of the FD-192 and/or the 1A evidence envelope, FD-340,

FD-34 !b and/or FD-3400, bearing appropriate notation of disposition of the evidence or portion of

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the evidence. Otherwise, a log of such items may be maintained, identifying the items by file

number, subject of case, description of item s!, and date released to the USM. These records are to

be reconciled annually with corresponding records of the USM to ensure their accuracy. Any

differences or inaccuracies are to be immediately resolved. This is to be accomplished at the time

of the inventory of the general evidence, and a notation certifying to the accuracy of the records

affixed to the FBI copy of such record along with the date and name of the employee who made the

comparison.

2-4.4.15 Physical Auditllnventory - Evidentiary Property See MAOP, Part 2, 2-4.4.4.!

 l! AN AUDIT physical/telephonic/written verification of evidence charged out! coupled with AN

INVENTORY automated scanning of bar codes attached to evidence or primary evidence

container! housed in an ECC!, is to be conducted as follows:

 a! A 100 percent unannounced audit/ inventory of general evidence to include firearms, federal

grand jury and CART! and charged out evidence, at least once in a calendar year as determined by

the SAC/AO not to be conducted at the same time each year!.

 b! A 100 percent unamqounced audit/inventory of drug and valuable evidence and charged out

evidence at least once in a calendar year as determined by the SAC/AO not to coincide with the

inventory of general evidence nor to be conducted at the same time each year!.

 c! A 100 percent audit/inventory of general to include firearms, federal grand jury and CART!,

drug, and valuable evidence and charged out evidence, PRIOR TO THE DEPARTURE of the AO.

 d! A 100 percent audit/inventory of general to include firearms, federal grand jury and CART!,

drug, a.nd valuable evidence and charged out evidence, PRIOR TO THE DEPARTURE of an

ECT/AECT position s! in HQ city or in an RA that has a.n ECT/AECT departing!.

 e! A 100 percent audit/inventory of all evidence before and after the relocation of a field office,

RA, and/or ECR within 30 days of the move!.

 f! At any time an SAC/AO deems an inventory to be necessary.

! The SAC/AO is to designate an Agent s! and/ or support supervisor who does NOT have a direct

supervisory role in the Evidence Program and/ or an FBI Auditor to conduct the inventory/audit and

to write the accompanying electronic communication EC!.

! The SAC/AO is to designate an RA Agent a.nd/or RA support supervisor who does NOT have a

direct supervisory role in the Evidence Program to conduct the audit/inventory of approved

ECRs/ECCs in resident agencies and the writing of the accompanying EC.

! THE ECT/AECT IS NOT TO CONDUCT AN AUDIT/INVENTORY, NOR WRITE THE

ACCOMPANYING EC. However, the ECT/AECT must be present in the designated ECR

throughout the entire audit/ inventory process to ensure the integrity of the evidence, and resolve

any discrepancies that may develop.

! During an audit/ inventory of the Drug and Valuable ECRs, the Vault Witnessing Official

 VWO! MUST remain inside the designated ECRs throughout the entire audit/inventory process.

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NOTE: VWO's have a role in the Evidence Program by their Witnessing duties and, therefore, are

exempt from conducting audit/ inventories.

! The Agent/ support supervisor/auditor who is designated to conduct an audit/inventory must sign

in/out on the FD-455 maintained for each ECR that they access in order to conduct the

audit/inventory. The chain-of-custody is NOT TO BE SIGNED by the employee s! conducting the

audit/inventory unless they take physical custody of the evidence.

! Sealed drug and valuable evidence KPAKS/boxes are NOT TO BE OPENED for an

audit/inventory nor inspected. If a seal is found to be improperly sealed/broken or has dried and

therefore has opened, the person conducting the audit/ inventory is to immediately notify the case

Agent/ sealing Agent so that the evidence may be immediately resealed/repackaged and updated in

the evidence database.

 8! An INVENTORY is to entail the automated scanning of all bar codes that are affixed to

evidence or the primary container! housed in the ECR that is being checked. Once scanned, the bar

codes are uploaded, and an Exception Report is produced. An AUDIT is to be a physical,

telephonic and/or Written verication by the person conducting the audit/ inventory to ensure that

the evidence, said to be charged to a specic employee, is, in fact, in the custody of that employee.

 9! An EC to the SAC/AO, documenting that an audit/inventory of evidentiary property name the

type of evidence, general to include firearms, FGJ and CART!, drugs, valuables! was conducted is

to be PREPARED BY THE AGENT/ SUPPORT SUPERVISOR/AUDITOR WHO CONDUCTED

THE AUDIT/ INVENTORY. The approved/uploaded/ serialized EC is then placed in the eld office

Evidence Control Suble designated for the audit/ inventory of evidence. The EC should reveal the

date s!, name s! of individual s! who conducted the audit/inventory, any deciencies detected, and

steps taken to resolve those deciencies. The EC is to be maintained from eld office inspection to

inspection. The nal copy of the Exception Report is to be included as an enclosure to the EC.

Separate ECs are to be done for each type of auditf inventory conducted.

0! The EC should contain a lead for the Laboratory Division, Attention: Evidence Program

Manager, for information purposes. Copies of the Exception Report are NOT to be sent.! If there

are any unresolvable errors, the EC is to so state, as well as the steps being taken to resolve the

problem. If the SAC recommends administrative action, this is to be so noted in the documentation

to the FBI Evidence Program Manager.

2-4.4.16 Nonevidentiary Property Revised and Moved from 2-4.4.4.! See MIOG, Part

2, 2-9.5.!

! 1A Serials:

 a! 1A serials are documents or items of property which are pertinent to an investigation. Generally

the size, nomenclature, and/or value of the nonevidentiary item will determine the place Where it is

to be led; however, all physical evidence seized or contributed incidental to a search by search

Warrant, arrest, or crime-scene search, that requires a chain of custody, must be maintained in the

Evidence Control Room ECR! as 1B evidentiary property.

 b! If the evidence is not likely to come under attack regarding chain of custody, and is of such size

that it can be led in the investigative case le, it is to be placed in a White evidence envelope

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 Form FD-340, FD-34Ob and/ or FD-3400! showing the universal case le number and serial

number of the item, the date received by investigating employee!, name and address of contributor,

whether it may be returned, whether a receipt was given, and description of the evidence. The serial

number of the document in the investigative case le that originated and identies the 1A may be

recorded on the FD-340, FD-34Ob and/ or FD-3400 at the discretion of the case Agent. The FD-340,

FD-340b and/or 3400 is to be placed inside the 1A envelope, FD-340a, which is a letter-sized

envelope known as the lA serial in the investigative le. Due to the size of the FD-34 !c, it can be

placed in front of the FD-340a inside an accordion-type folder. The FD-340a envelope is placed at

the bottom of the le under serial number one. The FD-340a shall be clearly marked as to contents

and shall bear the date the FD-340, FD-34Ob and/or FD-34Oc was placed in the FD-340a, and le,

and serial number. If the number of FD-340's, FD-34 !b's and/ or FD-34Oc's in the FD-340a

envelope increases to the point where the le is unwieldy, a suble must be opened and led

adjacent to the investigative case le.

 c! In zero and control les, the FD-340a evidence envelope is to be led adjacent to the EC, letter,

or other communication to which it pertains.

 d! When transmitting lA evidence to another eld ofce, leave the evidence in the white evidence

envelope FD-340, FD-34Ob and/or FD-3400! and place a notation on the FD-340a 1A evidence

envelope to show disposition and describe the method of transmittal. Transfer Collected Item to

show the eld ofce the lA was sent to and the date it was transferred. Do not send FD-340's, FD340b's and/or FD-34Ocs to FBIHQ. If a portion of the evidence is being transmitted, prepare an

FD-340, FD-340b and/or FD-3400 for the receiving ofce in the same fashion as above and place

appropriate notations on the FD-340a. No outer enclosure envelope is required.

! Bulky Nonevidentialy Material:

 a! If other nonevidentiary bulk property which may be pertinent to an investigation and must be

retained is of such size that it cannot be led in the 1A section FD-340a! of the investigative case

le, it is to be made a lC, documented on Form FD-1922, and recorded in the investigative case

le. The material is to be stored segregated from evidentiary property and access restricted to those

persons with a.n ofcial need. See 2-4.4.4.!

 b! The drafted FD-192a and the property is to be furnished to the ECT. Form FD-34O/FD340b/FD-34Oc is to be fumished to the Information Management Assistant/ Clerk IMA/IMC!

working the specic squad rotor.!

 c! Collected Item will computer-generate the 1A/1C serial number. The ECT/IMA will enter the

exact storage location.

 d! One copy of the automated FD-192a is to be led in the 1C section of the investigative case le.

 The FD-340/FD-34Ob/FD-3400 is led in the 1A section FD-340a! of the investigative case le.!

 e! A second copy of the automated FD-192a is to be afxed to and remains with the property until

nal disposition.

 f! When nonevidentiary property is required to be charged out, it is done so by using Form FD-5

 Serial Charge-Out!. Personnel having an ofcial need may charge out nonevidentiary property for

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up to 60 calendar days, and if necessary, recharge every 60 days thereafter. See MIOG, Part 1, 91-

13.8.!

! Nonevidentiary property entered into Collected Item is handled in the same manner as

evidentiary property. However, a chain of custody is not required, and an inventory is not

conducted.

! Federal Grand Jury FGJ! Material:

 a! Access to FGJ material must be limited to authorized persons appearing on the FGJ list, and

when not in use must be placed in a secured location. The FGJ list may be the Rule 6 e! letter of the

Assistant United States Attorney AUSA!, or with the concurrence of the USA's office! an FBI

internal certification list. See MIOG, Part 2, 2-9.6.1.!

 b! Absent chain-of-custody requirements, the material is to be placed in a subfile which is locked

in a container or room! with a combination lock, the combination of which is known only by such

authorized persons appearing on the FGJ list. The combination s! is to be changed annually. The

material is documented on Form FD-192a in a timely fashion. When the material is required to be

charged out, Form FD-5 is utilized. Please note that when a secured room is used, rather than

separate secured containers, individuals with access to that room must be listed on the FGJ lists of

all cases that are in that room. See MIOG, Part 2, 2-9.7 !.!

 c! When a chain-of-custody is required, the material is treated in accordance with the rules and

regulations pertaining to general evidentiary property, i.e., documented in the investigative case file

within 10 calendar days on Form FD-192. See 2-4.4. 12.! However, the material is stored

segregated from all other types of general evidence in either a separate room with a combination

lock used exclusively for the storage of evidentiary FGJ material!, ora separate container within

the ECR, or on separate shelving within the ECR. When a separate room is utilized, a separate

Form FD-455 Access Log-Evidence Storage Facility! is to be maintained. The ECT, and in his/her

absence, the Alternate ECT, accesses the material, as is the rule with all evidentiary property. When

the need arises, appropriate charge-out procedures are utilized. See MAOP, Part 2, 2-4.!

 d! Evidentiary and nonevidentiary FGJ material must never be co-mingled for storage purposes.

2-4.4.17 Disposition of Property

! When an investigative case is closed, it is the responsibility of the case Agent to dispose of

seized/recovered/ contributed property when there is no further need for retention. Whenever there

is any doubt regarding the need for retention, the AUSA should be consulted and the contact

recorded in the investigative case le.

! Certain case files will be marked for "Permanent Retention" and will eventually be transferred

to the National Archives and Records Administration. In such instances, only those evidentiary and

nonevidentiary exhibits, regardless of size, that are documentary in nature, generated by and

considered FBI records i.e., Agents interview notes, photographs, work papers, ledgers, journals,

etc.!, are to be preserved as part of the case file. Documentary materials i.e., records of private

enterprises, original or copies, contributed, seized or subpoenaed! should be returned to the rightful

owner when the investigative or administrative purpose for which they were obtained has been

satised. See also MIOG, Part 2, Section 28, and Legal Handbook for Special Agents, 5-13.4.!

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Likewise, physical property i.e., typewriters, radios, televisions, rearms, etc.! is to be returned to

their rightful owner.

! Guidelines for the disposition of drug evidence are contained in the Manual of Investigative

Operations and Guidelines MIOG!, Part I, Section 281-8.

! Guidelines for the disposition of rearms are contained in the MAOP, Part 2, 2-4.4.6.

! Detailed procedures for disposition of forfeited and abandoned property are contained in the

Forfeiture Manual.

! The following procedures should be followed for disposing/retuming of general and valuable

evidence in a closed investigative case:

 a! The case Agent and/or ECT when advised in writing via an EC by the case Agent! should make

every effort to notify the owner/contributor of the property, telephonically or in writing, advising

that their property may be reclaimed within 30 calendar days and will be released to him/her or

his/her authorized Agent. Record in the case le the fact that the contact was made.

 b! If property is personally returned to the owner/contributor, Form FD-597 is to be properly

executed. The original of the FD-597 is to be placed in the 1A section of the investigative case le.

 c! If the owner/contributor requests that the property be returned by mail, it is to be sent by U.S.

Registered Mail, retum receipt requested. When the retum receipt Postal Form 3811! is returned to

the eld ofce, it is to be placed in the 1A section of the investigative case le. Form FD-631

 Retum of Seized/ Recovered Property!, a preprinted transmittal letter, is to accompany the property

when the property is returned to the owner by mail. The FD-631 should request that the owner sign

the enclosed FD-597 and return it in the attached postage-paid, self-addressed envelope. The FD597 should detail the exact property being returned. When the FD-597 is received by the eld

ofce and signed by the owner of the property, the original is to be placed in the 1A section of the

investigative case le. See MAOP, Part 2, 2-4.4.11.!

! The ECT is responsible for ensuring the following recordkeeping procedures are followed when

evidentiary and nonevidentiary property is disposed of:

 a! The package copy of Form FD-192 should have a completed chain of custody reecting the

disposition. Form FD- 192a should also reect the disposition by the placing of a notation. Forms

FD-192/FD-192a are then placed in the 1A section of the investigative case le. Collected Item

must be modied to reflect the date and method of disposition. Ensure that the disposition is

reected in the disposition eld and on the automated chain of custody.

 b! If one or several items, as opposed toall items listed on Forms FD-192/FD-192a are disposed of,

the package copy of the FD-192/FD-192a is to be kept with the remaining items of property

pending nal disposition of all items.

 8! A notation is to be placed on the closing communication indicating that property acquired

during the investigation has been disposed odisposal is being initiated, or stating a valid reason

for retention. Supervisors may not approve the closing of cases in which property has been

seized/recovered/ contributed without the appropriate notation.

 9! Retention of evidence/nonevidence in closed cases can be monitored through the ACS to:

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 a! Provide supervisory personnel the tools to enforce prompt property disposition through the case

I'¬V1¬W pI'OC¬SS;

 b! Provide eld office management statistical reports to identify individuals/ squads which are not

in compliance With property disposition procedures; and

 c! Highlight noncompliance trends to the Inspection Staff for evaluation.

The report "Closed Cases With Pending Collected Item," is to be printed and distributed to

appropriate case Agents at 60-day intervals by the ECT to ensure that those items eligible for

disposition are handled. If evidence is to be retained for an extended period of time, the case Agent

should so indicate by recording an anticipated disposition date and his/her initials on the report. An

EC to the investigative case file is then required explaining the reason for retaining the evidence. A

copy of the EC is maintained in the ECR until final disposition of the evidence.! The report is then

initialed by the supervisor and returned to the ECT. The returned reports showing retention, are to

be maintained in a binder in the ECR from inspection to inspection.

2-4.4.18 Forms Used in the Evidence Program

DEA-7 Report of Drug Property Collected, Purchased or Seized

FD-5 Serial Charge-Out

FD-192 Control of General/Drug/ Valuable Evidence

FD-l92A Inventory of Nonevidentiary Property

FD-302 Form for Reporting Information That May Become Testimony

FD-340 1A Envelope  X 10 inches!

FD-340A 1A Envelope 9 X 11 1/2 inches!

FD-340B lA Envelope  l/4 X 10 l/4 inches!

FD-340C 1A Envelope 8 1/2 X 11 inches!

FD-44lA Return Receipt for Evidence Control Technician

FD-455 Access Log-Evidence Storage Facility

FD-597 Receipt for Property Received, Retumed, Released, Seized

FD-631 Letter to Accompany Return of Documentary Evidence

FD-632 Evidence Transmittal Envelope

FD-723 Evidence Label

FD-737 Indemnity Agreement

PS-3811 Domestic Return Receipt

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2-4.5 Destruction of Field Files and Records

The destruction of FBI les and records is governed by Title 44, U.S. Code, Sections 3303 and

3303a; Title 36, Code of Federal Regulations, Part 1220; the General Records Schedule GRS!; and

the FBI Records Retention Plan and Disposition Schedule The Plan! developed by the National

Archives and Records Administration NARA! and the FBI, which was approved by the United

States District Court, District of Columbia, Washington, D.C., September 9, 1986.

FILES AND RECORDS NOT IDENTIFIED HEREINAFTER ARE NOT TO BE DESTROYED

WITHOUT SPECIFIC FBIHQ AUTHORITY.

The following eld les and records are authorized for destruction after obsewance of the

instructions and restrictions set forth below. The le number and date of destruction are to be

recorded on Form FD-478 List of Files Destroyed/Transferred to FBIHQ!. Form FD-478,

containing the le numbers and dates les were destroyed, is to be maintained at the beginning of

each respective classification in the closed files section. For les bearing the Universal Case File

Number UCFN!, the FD-478 should be led at the beginning of the eld ofce breakdown in the

closed files section. At the option of each ofce, an additional copy of Form FD-478 may be

maintained in an administrative control le entitled "List of Files Destroyed."

2-4.5.1 Restrictions:

! Periodically, and pursuant to criteria outlined in The Plan, FBIHQ issues to the eld

instructions to stamp certain eld les/records, including lead ofce les with 50 or more

volumes/sections, with legends "DO NOT DESTROY: HISTORICAL VALUE - NATIONAL

ARCHIVES" andf or "X: DO NOT DESTROY: HISTORICAL VALUE - NATIONAL

ARCHIVES." Files so stamped are permanent and must be retained for eventual transfer to the

NARA. Pursuant to the provisions of The Plan no eld ofce may engage in le destruction of

ofce of origin case les unless specically authorized on case le classication basis. All time

periods and cut-off dates for records destruction, as set by FBIHQ, must be strictly adhered to

without exception.

! Freedom of Information/Privacy Acts FOI/PA! Request:

Upon receipt of an FOI/PA request in the eld ofce, the request must be immediately searched

through the ofce indices to identify any relevant files which must be immediately marked to

indicate that an FOI/PA request is pending and to preclude premature destruction pending

resolution of the request.

! Litigation Matters:

No eld ofce may engage in le destruction until all litigation matters have been searched

through the ofce indices and relevant les identied and marked for retention pending resolution

of the litigation. Case les which bear the notation that les are being retained due to pending

litigation are to be maintained until notication is received from FBIHQ that the litigation has been

resolved. Upon receipt of new litigation matters from FBIHQ, all le destruction must cease until

the new litigation freeze sheets have been searched through the ofce indices and related les

identied and marked for retention pending and to preclude premature destruction pending

resolution of the litigation.

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! Tax Returns/Tax Return Information:

Tax returns and/or tax return information are to be removed from lead office les prior to

destruction and forwarded to the office of origin for retention in the office of origin file for five !

years from date of receipt of the Internal Revenue Service IRS! material from IRS, or five !

years from the date of any disclosure, whichever is longer.

! Original Documents:

Original FD-302s, Laboratory reports, Latent Fingerprint reports, original surveillance logs, Agents

investigative notes, original photographs and other original documents maintained in the l-A

section of lead office case files are to be forwarded to the office of origin prior to destruction of the

lead file. Form FD-491 Transmittal of Original Documents to Office of Origin! may be used for

this purpose.

! Office of Origin OO! Changes:

In those cases where OO is changed, both the new OO and new lead office will apply the l0-year

 criminal! or 20-year securityf applicant! destruction rule. It will be the responsibility of the new

OO to advise the original OO when case is closed. This will ensure that original documents and/or

evidence is not prematurely destroyed.

! Investi gative/ Administrative Needs:

Case files which continue to serve investigative, administrative or research needs may be retained if

deemed necessary. If a case file that has not been marked for archival retention is retained beyond

the authorized destruction period, a communication should be placed in each case file justifying the

need for longer retention.

 8! Disposition of Property

 a! Certain case files will be marked with the notation "DO NOT DESTROY: HISTORICAL

VALUE - NATIONAL ARCHIVES" and will eventually be transferred to the National Archives

and Records Administration. In such instances, only those evidentiary and non- evidentiary exhibits,

regardless of size, that are documentary in nature, generated by and considered FBI records, i.e.,

Agents interview notes, photographs, work papers, ledgers, journals, etc., are to be preserved as

part of the case le. Documentary materials, i.e., records of private enterprises, original or copies,

contributed, seized or subpoenaed should be returned to the rightful owner when the investigative

or administrative purpose for which they were obtained has been satisfied. Likewise, physical

property, i.e., typewriters, radios, televisions, firearms, etc., are to be returned to their rightful

owner or, if required, disposed of in accordance with approved procedures, i.e., drug evidence,

illegal firearms, forfeited and abandoned property, etc.

 b! Prior to closing a case, it is the responsibility of the case Agent to dispose of

seized/recovered/contributed property when there is no further need for retention. Wherever there is

reasonable doubt regarding the need for retention, the United States Attorneyf Assistant United

States Attorney should be consulted and the contact recorded in the case file.

 c! Disposition of Drug Evidence:

See Manual of Investigative Operations and Guidelines MIOG!, Part 1, Section 281-8.

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 d! Disposition of Other Property:

See Forfeiture Manual concerning property subject to forfeiture and Forfeiture and Abandoned

Property Manual, Section 10, concerning abandoned property.

2-4.5.2 Destruction - Investigative Files and Records: See MIOG, Part 1, 67-4.2.11

and 67-7.15.!

! Index Records/Cards: Automated index records in the Automated Case Support ACS! data

base will be deleted when the corresponding file is destroyed in the Investigative Case Management

 ICM! application. Manual index records corresponding to les destroyed should be purged from

the general indices at the discretion of the SAC.

! Copy Destruction

 a! Duplicate copies of communications, maintained Within the same case le, which DO NOT

contain action notations, i.e., notations issuing instructions, notations requesting action be taken,

notations of certication that action was taken, etc., may be removed from those case les that have

been stamped as having historical/research value exceptional and/or permanent! when the case le

is closed and destroyed.

 b! Copies of documents which contain action notations not appearing on the original le copy are

to be retained within the same case le along with the original le copy.

 c! Duplicate copies of documents, maintained Within the same case le, which have not been

stamped as having historical/research value also may be purged and destroyed when the case le is

closed. See MAOP, Part 2, 2-4.3.1 ! h! & 2-4.5.3.!

! Record Checks:

 a! LEAD OFFICES may destroy, when six ! months old, results of contacts with various credit,

law enforcement, and federal, state a.nd local Bureaus to determine criminal, credit and/or

employment status of individuals related to current investigations.

 b! Record Checks in OFFICE OF ORIGIN are to be retained/destroyed commensurate with the

disposition authority of the ofce of origin case le to Which the record check relates.

 c! Field ofce les containing record checks conducted in connection with applications for

employment, and resulting in receipt of information identiable with applicant may be destroyed

when six months old or when all administrative needs have been met, Whichever is later.

! Deleted

! Deleted

! Zero "O" Files: Zero "O" les in classications one ! through two hundred seventy-nine 79!,

exclusive of classications 192, 214, 258, 261, 267, 268, 269, 270, 271, 272, 273, 274, 275, 276,

277, 278 and 279, may be destroyed when three ! years old or when all administrative needs have

been met, Whichever is later. Prior to destruction, Zero "O" le material must be reviewed and any

policy material identied transferred to the corresponding Double Zero "00" le for permanent

retention.

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! Nontax Criminal Information: Destroy when ve ! years old, copies of correspondence

maintained in administrative control les concerning nontax criminal information requested and

obtained from the Internal Revenue Service IRS!.

 8! Freedom of Information and Privacy Acts Requests:

 a! Files containing correspondence and supporting documents excluding official le copy of

material if led therein! TWO ! YEARS after the date of reply, provided access was granted to

all records requested and no appeal was led; les containing responses to requester for

nonexistent records, responses to requester who provided inadequate description, or those where

requester failed to pay reproduction fees.

 b! Files and records relating to FOI/PA requests are authorized for destruction SIX ! YEARS

after the date of last relevant entry, reply to requester, nal adjudication by court and/or FBI

agreement to amend:

1. Records involved in litigation;

2. Those under appeal;

3. Those records involved in request to amend and/or expunge certain information;

4. Those les where access to all or part of the records requested was denied; and

5. Control file Classication 190 only! for information disseminated to individuals and/ or other

agencies. See MIOG, Part l, 190-3.3!.!

 9! Deleted

0! Deleted

1! Classication 116: LEAD OFFICE FBIHQ is origin! case les in classification 116 created

between November, 1947, and September, 1948, and contain no correspondence between the eld

ofce and FBIHQ are permanent and must be retained for eventual transfer to the NARA.

Remaining lead ofce case les in the 116 classication may be destroyed if closed for twenty 0!

years and none of the foregoing restrictions are applicable.

2! Deleted

3! Legat Files and Records:

 a! The NARA has designated all Hong Kong and Mexico City Legat investigative case les a.nd

corresponding index cards as exceptional/permanent; consequently, there will be no destruction of

these records. All other Legat les a.nd corresponding index cards are eligible for destruction when

ve ! years old after application of the criteria of THE PLAN to identify exceptional/permanent

case les in this collection. Closed Legat les are stored at FBIHQ; therefore, they will be

reviewed by the Information Resources Division to identify and mark for preservation any

exceptional/permanent Legat les. A numerical list of les to be transferred to the NARA and an

alphabetical listing, by le number, of information indexed in exceptional/permanent Legat les

will be fumished to all Legats with instructions to purge the Legat indices and forward the index

records to FBIHQ to be matched with the corresponding exceptional/perrnanent le for eventual

transfer to the NARA. After the index records have been purged and forwarded to FBIHQ, the

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index purge list may be destroyed by the Legat. The numerical list of les transferred to the NARA

should be retained by the Legat for future reference.

 b! Remaining Legat les, except Hong Kong and Mexico City, will be destroyed according to the

five ! year authority granted by the NARA. In conjunction with the destruction process, the les

will be reviewed and a list made of all information indexed by Legats. The Legats, except Hong

Kong and Mexico City, will be fumished a list of all les destroyed and a listing of all information

indexed by the Legats. These listings are to be used by the Legats to purge and destroy the

corresponding microche a.nd index records. The list of information indexed may be destroyed

once the index purge and destruction process have been completed. The list of les destroyed is to

be retained by the Legat for future reference.

4! Destruction of Original Foreign Intelligence/Foreign Counterintelligence FCI! Electronic

Suweillance Tape Recordings:

See Foreign Counterintelligence Manual FCIM!, Introduction, Section 1.

5! Classication 67: FBI employment application case les pertaining to unsuccessful applicants,

declined offers by applicants! for employment and related correspondence which are maintained

within classication 67 case les or control les in the various FBI eld ofces. Material

maintained by field ofces is duplicative of material maintained at FBIHQ inasmuch as FBIHQ is

the office of origin and field offices are lead offices in classification 67 matters.

 a! Case les or control les wherein no appeal and/or litigation has been led. Destroy when two

years old or when all administrative needs have been met, whichever is later.

 b! Case les or control les wherein an appeal and/or litigation has been led and which contain

complaints with related correspondence, reports, exhibits, withdrawal notices, copies of decisions,

records of hearings and meetings, a.nd other records as described in Title 29, Code of Federal

Regulations, Part 1613, Section 222 and resolved within the FBI, by Equal Employment

Opportunity Commission or by United States Court s!. Destroy four years after nal resolution of

the case or when all administrative needs have been met, whichever is later.

 c! Field ofce case les or control les containing only correspondence and/ or leads received

from other eld ofces or FBIHQ which supplements the full background investigation which is

being conducted primarily by FBIHQ or another eld ofce. Destroy when six months old or when

all administrative needs have been met, whichever is later.

6! Contract Files:

Field ofce les which pertain to contracts, requisitions, purchase orders, leases, and bond and

surety records, including correspondence and related papers pertaining to award, administration,

receipt, inspection and payment of transactions. Destroy in accordance with Federal Acquisition

Regulations Subpart 4.805, captioned "Storage, Handling and Disposal of Contract Files."

Questions concerning these regulations should be directed to the Chief Contract Ofcer, Finance

Division, FBIHQ.

7! Contract Appeals Files:

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Field ofce les which pertain to contract appeals case les arising under the Contracts Dispute

Act, consisting of notices of appeal and acknowledgments thereof; correspondence between parties

copies of contracts, plans, specications, exhibits, change orders, and amendments; transcripts of

hearings; documents received from parties concemed; nal decisions; and all other related papers.

Destroy in accordance with Federal Acquisition Regulations Subpart 4. 805, captioned "Storage,

Handling and Disposal of Contract Files." Questions concerning these regulations should be

directed to the Chief Contract Ofcer, Finance Division, FBIHQ.

2-4.5.3 Destruction - Noninvestigative Files and Records See MAOP, Part 2, 2-4.3.1

! h!-!

! Classication 66 - Administrative case les accumulated by individual field ofces containing

material that relates to the internal administration or housekeeping activities of the ofce rather

than the investigatory functions for which the ofce exists. In the absence of specic instructions

set forth elsewhere in this manual, administrative material may be destroyed when one year old on

an annual basis, except for the following administrative case les which must be retained for

eventual transfer to the National Archives and Records Administration.

 a! "00" - Policy File

 b! Films

 c! Jails

 d! Sources of Information

 e! Surveillance

 f! Technical Equipment

 g! Technical Plants

 h! Technical Surveillance

 i! Microphone Surveillance

 j! Security Policy File

 k! Physical Security Of Building

 l! Security of Communications

 m! SAC Condential Fund

 n! Persons Not To Be Contacted

 o! Congressional Committees

 p! Employee Services

 q! Detention And Security Index Program

 r! Arraignments

 s! Arrests

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 t! Interviews including confessions and signed statements

 u! Searches and Seizures

! Copy Destruction

See MAOP, Part 2, 2-4.5.2 !.

2-4.5.4 Destruction - Office of Origin Files and Records

! Ofce of origin case les in following case le classications may be destroyed when 10 years

old if none of the foregoing restrictions are applicable:

ll, 13, 16, 18, 20, 22, 24, 30, 33, 34, 53, 57, 59, 68, 78, 84, 85, 95, 107, 135, 136, 154, 155, 169,

171

! Office of origin case les in following case le classications, with less than two volumes or

number of serials as indicated! may be destroyed when 10 years old if none of the foregoing

restrictions are applicable:

12, 28, 46, 54, 89, 147, 156, 159, 172, 177, 179, 183 0 serials or less!, 188 0 serials or less!,

192 0 serials or less!, 193, 194, 196, 205 0 serials or less!, 207, 208, 213 5 serials or less!,

245, 250 5 serials or less!, 252 0 serials or less!, 255 5 serials or less!, 262 4 serials or less!,

264 5 serials or less!, 265 0 serials or less!, 266 0 serials or less!

! Office of origin case les in following classications, with less than two volumes or number of

serials as indicated! may be destroyed when 20 years old if none of the foregoing restrictions are

applicable:

1, 2 0 serials or less!, 3 Exceptions: WF 3-4; WF 3-5 and NY 3-13!, 14, 19, 39 Opened prior to

1/1/78!, 64, 97 0 serials or less!, 106, 117, 122 1 serials or less!, 173, 175 8 serials or less!,

191, 199 0 serials or less!, 201 5 serials or less!, 203 5 serials or less!, 215 5 serials or less!,

216 5 serials or less!, 217 5 serials or less!, 218 5 serials or less!, 219 5 serials or less!, 220

5 serials or less!, 221 5 serials or less!, 222 5 serials or less!, 223 5 serials or less!, 224 5

serials or less!, 225 5 serials or less!, 226 5 serials or less!, 227 5 serials or less!, 228 5

serials or less!, 229 0 serials or less!, 246 5 serials or less!, 247 5 serials or less!, and 248 5

serials or less!

2-4.5.5 Destruction - Lead Office Files and Records

! Lead office case les in the following classications may be destroyed one ! year from the

date of the last relevant communication, AND AFTER OBSERVANCE OF THE FOREGOING

RESTRICTIONS/INSTRUCTIONS:

Classications:

1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11,12, 13,14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30

31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 56, 57

58, 59, 60, 64, 65, 68, 69, 70, 71, 72, 73, 74, 75, 76, 77, 78, 79, 82, 83,84, 85, 86, 87, 88, 89, 90, 91

93, 95, 96, 97, 98, 99, 100,102, 103, 104,105, 106, 107, 108, 110, 111, 112,113, 114, 115,117,

118, 119,120, 121,122,123,124,125, 126, 127, 128, 129,130, 131, 132, 133, 136, 138, 139, 140,

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141, 142,143, 144,145,146,147,148, 149, 152, 153, 154,155, 156, 157,158,159,160, 161, 162,

163, 164, 165, 166, 167, 168, 169, 171, 172, 173, 174, 175, 176, 177, 178, 179, 180, 181, 182, 183,

184, 185, 186, 187, 188, 191, 192, 193, 194, 195, 196, 197, 198, 199, 200, 201, 202, 203, 204, 205,

206, 207, 208, 209, 210, 213, 214, 215, 216, 217, 218, 219, 220, 221, 222, 223, 224, 225, 226, 227,

228, 229, 230, 231, 232, 233, 234, 235, 236, 237, 238, 239, 240, 241, 242, 244, 245, 246, 247, 248,

249, 250, 251, 252, 253, 255 256, 257, 258, 259, 260, 262, 264, 265, and 266.

! DELETED.

! Classication 81

After a determination has been made that none of the foregoing restrictions are applicable, lead

ofces case les in classication 81 may be destroyed after one ! year in all ofces EXCEPT

PORTLAND AND FORMER BUTTE FIELD OFFICE. BUTTE LEAD OFFICE FILES IN THE

81 CLASSIFICATION CREATED PRIOR TO THE BUTTE/ SALT LAKE CITY MERGER June

6, 1989, AND NOW RESIDENT IN SALT LAKE CITY, ARE PERMANENT AND MUST BE

RETAINED.

2-4.5.6 Deleted

2-4.5.7 Deleted

2-4.5.8 Deleted

2-4.5.9 Noninvestigative Files and Records to be Destroyed If More Than Six !

Years and Three ! Months Old

! Voucher Matters - Field ofce les containing voucher records processed as Direct Advance

Vouchers or through the Third Party Draft System including, but not limited to, supporting

documents, such as Draft Request Forms FD-794!, receipts, cancelled checks, bank statements,

check stubs, and bank passbooks.

! Imprest Fund Matters - Field ofce les containing records processed for payment through the

eld ofce imprest fund.

2-4.5.10 Files and Records to be Destroyed If More Than Six ! Years Old

! Automobiles - Accidents - Destroy six years after case is closed. Retain if loss of life, personal

injury to third party, or possible suits involved.

! Health Record Cards - Cards containing dates of employees visits, diagnosis, and treatment.

Destroy six years after date of last ently on card.

! Time and Attendance Registers, FD-420 and FD-31 obsolete! and Time and Attendance/TURK

Registers, FD-420a See MAOP, Part 2, 3-3.2.!

! All Leave Accounting Listings. Destroy when six years old, at end of leave year, or when

administrative needs have been met, Whichever is later.

! Leave Requests, FD-282

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! Compensatory Time Request, FD-813

! Doctors Certicates

 8! Condential Financial Disclosure Reports OGE-450! and Conflict of Interest Certications

 See MAOP, Part 1, 1-14 4!.!

 9! Bills of Lading

0! Government Transportation Requests and related correspondence

 1! Household Goods - Transportation

2! Correspondence relating to reimbursing individuals, such as travel orders, per diem vouchers,

and all other supporting documents relating to ofcial travel by ofcers, employees, dependents, or

others authorized by law to travel.

3! Lost or damaged shipment les - Schedules of valuables shipped and related correspondence.

2-4.5.11 Files and Records to be Destroyed When Five ! Years Old, or Five !

Years From the Date of Receipt or Disclosure, Whichever ls Longer

! Documents identied as tax returns and/ or containing tax return information maintained in the

eld ofce Classication 66! administrative control le entitled "Tax Return/Tax Return

Information" may be destroyed ve years from the date of receipt of the Internal Revenue Service

 IRS! material or ve years from the date of any disclosure, Whichever is longer.

! General Training/Police Training/ Firearms Training Matters - Field ofce administrative case

les containing inquiries, requests, schedules, authorizations, and approvals for short-tenn training

sessions s! at the FBI Academy or Within the immediate territory of a specic FBI eld office.

Material Within the case les is utilized for individual registration, applicant scheduling and

attendance purposes only. Case les serve no useful purpose to the eld ofce after completion of

the training session s!. Destroy when ve years old or when all administrative needs have been met

Whichever is later. Prior to destruction, all volumes Will be screened by the FBI in order that any

personnel-related material may be led Within the Ofcial Personnel File OPF! of FBI personnel

or Within the individual le of an FBI National Academy graduate. See MAOP, Part II, 8-3.5.!

2-4.5.12 Files and Records to be Destroyed If More Than Three ! Years Old See

MAOP, Part 2, 2-4.2.1.!

! Automobiles - After vehicle leaves custody by sale, transfer, donation, or exchange.

! Deleted

! Deleted

! Deleted

! Deleted

! Deleted

! Deleted

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

 8! Deleted

 9! Correspondence relating to position classication appeals. Destroy three years after resolution.

0! Correspondence relating to employee appeals of performance ratings. Destroy three years after

resolution. I_1! Tax Exem tion P Files - Tax exemgilign certicates and related a P Pe

estroy three years after period covered by related account.

2! Telephone Toll Statements, invoices, and toll slips See MAOP, Part 2, 6-9.2.7.!

3! Report of Excess Personal Property, SF-120

4! Correspondence, reports, and data relating to voucher preparation

5! Deleted

6! Charity campaigns

7! Deleted

8! Deleted

9! Deleted

0! Deleted

1! Deleted

2! S¬1I1l2l1]1'1Ll2ll Motor Vehicle Report, FD-111

3! Radio Equipment Maintenance Log, FD-341. Retain for three years after completion.

4! Postal Irregularities - Correspondence relating to irregularities in the handling of mail, such as

loss or shortage of postage stamps or money orders or loss or destruction of mail. Destroy three

years after investigation completed.

5! Printing and duplicating - Files a.nd correspondence pertaining to planning and other technical

matters relating to the printing and duplicating function.

6! Telecommunications general les, including plans, reports, and other records pertaining to

equipment requests, telephone service a.nd similar matters.

7! Speech material - except one copy of speech material of continuing interest.

8! Quarterly and/or semiannual reports of the national organization of the Communist Party USA,

fumished all offices by New York. If desired, individual ofces may maintain for historical value.

New York Will retain.

9! Copies of amlual, semiamaual, or quarterly letters or reports submitted conceming informants

 FD-374! or condential Witnesses and data maintained in eld ofce control le.

0! Firearms

1! Inspections For destruction of Work papers, see MAOP, Part 2, 2-4.5.13!.!

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2! Office Personnel File SAC is to review prior to destruction and specify documents to be

retained longer than three years.! See MAOP, Part 2, 2-4.5.17!.!

3! Memorandum to All SACs formerly SAC Letters!, and Bureau bulletins. Carefully review to

ensure that instructions which are still applicable and which will be of future value are not

destroyed prematurely. See MAOP, Part 2, 2-4.2.1! & 2-4.5.17!.!

4! Monthly Administrative Reports, FD-29 and FD-29a

5! Foreign National Field Office Control Files - Records pertaining to the movement of foreign

nationals to and from the United States. Control files only; eld office investigative case les are to

be retained/destroyed commensurate with the disposition authority applicable to the specific case

file classification wherein the material is maintained.

6! Equal Employment Opportunity EEO! Control Files - General correspondence, copies of

regulations with related records pertaining to the Civil Rights Act of 1964, the EEO Act of 1972,

any pertinent later legislation and EEO Committee meeting records including minutes and reports!

7! Deleted

 8! Voucher Matters - Field office les containing voucher records which have been forwarded to

FBIHQ for payment.

9! Restoration of Annual Leave Requests - Standard Form SF! 71 or equivalent and all

supporting documentation of requests and approvals of restoration of annual leave. Destroy three

years after end of leave year during which amqual leave was originally earned.

2-4.5.13 Files and Records to be Destroyed When Two Years Old or After Office

Inspection, Whichever ls Later See MAOP, Part 2, 2-4.2.1.!

! Daily Reports, FD-28

! Record of Agents individual accomplishments

! Co ies of P corres ondence P Cl g re uestin record checks o nd Pass ort Office, P

Department of State, maintained in control file.

! Deleted

! Deleted

! Deleted

! Inspection work papers yellows! covering prior inspection provided inspection just completed

was full inspection and not a recheck. If longer retention deemed essential, appropriate notation to

be made. See Part 2, 2-4.5.121!.!

 8! Copies of the Accomplishment Report FD-515! maintained in the control le.

 9! Authorization to maintain Bureau Vehicle Overnight at Agent's Residence on Irregular and/or

Emergency Basis, FD-490.

0! Original Agent File Review Sheets FD-271! maintained for inspection purposes.

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1! Pending Transcription Workload and Delinquency Report FD-703! and Automated Workload

Tracking Reports.

2! FD-515 Cumulative/Comparative Reports - Field office control le containing summary of

statistical accomplishments accumulated from FD-515 by individual program s!.

3! Resource Management Information System - Field ofce control les including subles!

containing resource management statistical infonnation, i.e., manpower allotment, manpower hours

utilized, individual program s! accomplishments and projections.

4! Unaddressed Work - Field ofce control les containing correspondence and/ or leads which,

prior to the implementation of the Automated Case Support ACS! system, were unaddressed and

are currently in ACS as closed case les. See MAOP, Part 2, Section 2-5.2.5.!

2-4.5.14 Deleted

2-4.5.15 Files and Records to be Destroyed When Two Years Old, If Certain

Conditions Are Met See MAOP, Part 2, 2-4.2.1.!

! Deleted

! Supply Management Matters - Files containing original correspondence relating to supply

requirements and procurement matter submitted for internal supply management operation a.nd

administration, exclusive of that original material which has been incorporated into investigative

case les, or that material which has been forwarded to FBIHQ.

! Ammunition - Destroy two years after completion or cancellation of requisition.

! Inventory/Requisition Matters - General les containing requisitions, inventory lists and

inventory cards for supplies a.nd equipment necessary to supplement and/ or maintain current

inventory, exclusive of that material which has been incorporated into specic investigative case

les, or that material which has been forwarded to FBIHQ.

! Property Disposal Correspondence Files - Correspondence maintained by units responsible for

property disposal, pertaining to their operation and administration.

! Space les and related correspondence pertaining to the allocation, use, and release of space

under agency and/or General Services Administration GSA! control. Destroy two years after

termination of space assignment, when lease is canceled, or when plans are superseded or obsolete.

 '7! Files and correspondence relating to the administration, operation, and execution of the copying

duplicating, and printing functions.

 8! Procurement matters - ORIGINAL correspondence les concerning internal operation and

administration not forwarded to FBIHQ.

 9! Deleted

0! Equal Employment Opportunity EEO! Counselors notes. Destroy two years after the date of

creation, unless the EEO Counselor forwards them to FBIHQ for storage and later destruction see

MAOP, Part 1, 4-5.1.4 and 4-5.1.5!.

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1! Deleted

2! Complaint Fonn FD-71! - Control Files only; eld ofce investigative case les opened as a

result of information recorded on FD-71 are to be retainedf destroyed commensurate with the

disposition authority applicable to the specic case le Wherein the material is maintained.

3! Administrative case les containing correspondence, memoranda, annuity estimates, and other

records used to assist retiring employees or survivors claim insurance or retirement benets,

including but not limited to reports, registers, or other control documents, and other records relating

to retirement, such as SF-2807 or equivalent.

4! United States Postal Service USPS! records and mail and delivery service control les -

Including record of Registered Mail FD-211; USPS Forms 3877 outgoing registered mail! and

3883 incoming registered mail!; records relating to certied, insured, and special delivery mail,

including receipts and return receipts; application for USPS registration and certicates of declared

value of matter subject to USPS surcharge; reports of loss, riing, delay, and other improper

treatment of mail matter; records of receipt and routing of incoming and outgoing mail and items

handled by private delivery companies, i.e., Federal Express FedEx!, United Parcel Service UPS!,

DHL, etc.; statistical reports on mail handled and Work perfonned; records relating to checks, cash,

stamps, money orders, or other valuables remitted by mail; and correspondence relating to the

administration of the mail room operation. See also MAOP, Part 2, 2-2.1 and 2-2.2.2.!

2-4.5.16 Files and Records to be Destroyed When One Year Old, If Certain

Conditions Are Met

 l! Deleted

! Copies of correspondence forwarded to Ofce of Personnel Management relating to

performance rating board reviews. Destroy one year after case is resolved for files created prior to

the Civil Service Reform Act of 1978!.

! Notice of Tardiness, FD- 120. Destroy when one year old at the end of the calendar year.

! Deleted

! Deleted

! Deleted

! Fonns

 8! Gun Vault Charge-Out Records, FD-79

 9! Bank robbery, bank burglary, and bank larceny summaries

0! Theft from Interstate Shipment and Interstate Transportation of Stolen Property summaries

1! New Agents Training Unit class books.

 l2! Voluntary Leave Transfer Program Records - Administrative case les documenting the

receipt and donation of leave for medical emergencies, including receipt applications, FBIHQ/eld

ofce approvals or denials, medical or physician certications, leave donation records or OF-630-A

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supervisor/timekeeper approvals, leave transfer records, payroll notication records, and leave

program termination records.

3! Form FD-430 Bank Robbery Statistical Airtel! - Field Control File copy only.

4! Fugitive Bank Robbery FUBANK! circulars - Field Control File copy only.

5! National Bank Robbery Album NABRA! circulars - Field Control File copy only.

2-4.5.17 Files and Records to be Destroyed When One Year Old on an Annual Basis

! Deleted

! Office Persomrel File - Destroy obsolete temporary documents relating to Bureau personnel

only. See Part 2, 2-4.5.12 2!, for disposition of remaining documents.!

! Firearms Score Card, FD-39

! Memoranda to All Special Agents in Charge formerly SAC Letters! - Review prior to

destruction in order to identify and retain any policy and/ or instructions which is still applicable.

 See MAOP, Part 2, 2-4.2.1 ! and 2-4.5.12 3!.!

! Individual Security Patrol Daily Report, FD-215; Combined Security Patrol Report, FD-215a;

and Security Patrol Log, FD-215b.

! Security and Complaint Assistant Daily Report Sheet FD-694!.

! Volumes of letters, often from chronic letter writers, which do not require acknowledgment.

Correspondence is nonspecific, frequently incoherent, and contains no data of interest to the FBI or

any other agency.

2-4.5.18 Files and Records to be Destroyed When One Year Old on a Monthly Basis

! Deleted

! Except New York and Washington Field Offices: Copies of INS form I-94 or equivalent form

used locally to fumish information from the I-94 to FBIHQ which pertain to individuals within the

provisions of the National Foreign Intelligence Program Manual, and which are retained in control

files only and the index cards relating thereto.

2-4.5.19 Files and Records to be Destroyed When Six Months Old, If Certain

Conditions are Met

! Deleted

! Field Stenographers and Typist's Daily Report, FD-76

! HF Radio Log, FD-279

! Telecommunications message registers, logs, performance reports, daily load reports, and

related and similar records.

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2-4.5.20 Files and Records to be Destroyed When Four Months Old, If Certain

Conditions Are Met

! Field Personnel Files - Files of employees who have retired, resigned, or transferred to other

agencies outside of the FBI. Material maintained by eld ofces is duplicative of material

maintained at FBIHQ inasmuch as FBIHQ is the oice of origin and eld ofces are lead ofces in

classication 67 matters.

 a! Case les wherein no appeal, litigation grievance, lawsuit or any kind of employment related

complaint, has been led. Retain for a period of 120 days after retirement, resignation, or transfer

of employee; then destroy.

 b! Case les wherein an appeal, litigation grievance, lawsuit or any kind of employment related

complaint, has been led. Forward le to FBIHQ along with an explanation of the circumstances

requiring retention of the le. A copy of the explanation must be provided to the Ofce of the

General Counsel, Employment Law Unit ELU!. FBIHQ will le the Field Personnel File with the

FBIHQ Official Personnel Folder and retain the Field Personnel File until instructed to destroy it by

the Ofce of the General Counsel, ELU.

2-4.5.21 Files and Records to be Destroyed When Three Months Old, If Certain

Conditions Are Met

! Transmittal letters - checks and bonds

! Automobile Record Form, FD-73

! FM Radio Station Log, FD-283 See MIOG, Pan; 2, 16-4.2.4.!

! Gasoline sales tickets tissue copy!

! Deleted

! Identication credentials, including cards, badges, parking permits, photographs, agency

permits to operate motor vehicles; property, dining room, a.nd visitors passes; and other

identication credentials. Destroy three months after retum. See MAOP, Part 2, 6-10.2 !.!

! Building and Equipment Service Files - Requests for building and equipment maintenance

services, excluding scal copies. Destroy three months after work performed or requisition

canceled.

 8! Carbon copy of printout produced by NCIC terminal not required to be retained. However, a.n

NCIC log must be maintained for all criminal history record checks; the log will be maintained for

a minimum of one year.

 9! Unless required as part of a review or investigation, alarm log sheets and paper tape records of

all alarm calls received shall be destroyed when no longer required after three ! months.

0! Visiting employees log, FD-426

1! Routine requests for information or publications and copies of replies which require no

administrative action, no policy decision, and no special compilation or research for reply.

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2-4.5.22 Files and Records to be Destroyed When Two Months Old, If Certain

Conditions Are Met

! Messenger Service Files - Daily logs, assignment records and instructions, dispatch records,

delivery receipts, route schedules, and similar records related to the messenger function.

! Telecommunications - Copies of incoming and outgoing messages retained in the message

center.

2-4.5.23 Files and Records to be Destroyed When Purpose Has Been Served See

MAOP, Part 2, 2-4.2.1.!

! Request for Personnel Action, SF-52 when used to advise of arrival date of atransferred

employee into the eld office!

! Itinerary, FD-330

! Circulars, yers related to charity campaigns, recreational matters, open season for thrift

savings program, open season for health/life insurance/retirement benets, blood donor program,

savings bond campaign.

! Copies of SF-50 documenting individual personnel actions.

! Credentials - Papers related to identification credentials, including receipts, indices, listings, and

accountable records. Destroy when all listed credentials are accounted for.

! Telecommunications - Tapes of outgoing messages. Destroy after transmission.

! Channelizing memoranda in criminal cases and security cases must be destroyed following

submission of reports or following submission of LHM in nonprosecutable espionage and

nationalistic tendency cases.

 8! Channelizing memoranda in security cases must be destroyed when the contents have not been

included in a report or LHM because the information is of no value to the report or LHM. In

destroying these memoranda, be guided by the following instructions:

 a! The Agent, at the time he/she dictates the report or the LHM in nonprosecutable espionage and

nationalistic tendency cases, is toprepare a memorandum Form FD-338! listing the channelizing

memoranda to be destroyed by serial or serial scope and requesting Administrative Officer to

destroy. List channelizing memoranda to be destroyed because they are of no value to the report or

LHM by file and serial number. This memorandum should indicate that pertinent information

contained in the serials to be destroyed was incorporated in the report or the LHM, or in security

cases was not included because the information was of no value to the reporl; or LHM.

 b! The cover pages accompanying the report or the cover document accompanying the LHM will

list the file and serial number of the original informant reports or master channelizing memoranda

except in cases concerning reports or LHM prepared by Legal Attaches since Legat sources are not

usually available for testimony.

 c! In the case of multiple volumes, the destruction memorandum should be prepared by the Agent

in sufficient numbers sothat one copy will appear in each volume of the multiple volume file being

stripped.

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 d! Prior to destruction, the Agent's recommendations are to be reviewed and approved by the

supervisor at the time he/she reviews and approves the report or the LHM.

 e! Employee destroying the channelizing memoranda must place date of destruction and his/her

initials on the destruction memorandum. Thereafter, this memorandum will be led in the case as a

permanent record of the serials destroyed.

 f! Channelizing memoranda based on condential investigative techniques may be destroyed after

submission of LHM or report. The cover pages of the report or the cover document of the LHM

must record the exact location in the ofce les of the original information.

 g! Channelizing memoranda of translations of foreign language newspapers and periodicals may

be destroyed provided the original translation is maintained in the main le of the publication

concerned.

 h! Channelizing memoranda from other ofces may be destroyed provided the communication of

transmittal and one copy of the channelizing memoranda are retained in your ofce. The cover

pages to the report or the cover document to the LHM should list eld ofce and the le number in

which the original recording is located, as well as location in your les of the retained copy.

 9! Do not destroy channelizing memora.nda in the following instances: The original recording;

serial one of a file regardless of its nature; serials containing indexing. It would appear that if

indexing was necessary to channelizing memoranda, such indexing would only be done in the main

case le as set forth in the title of the communication; serials showing "action" information: e. g.,

opening, closing, posting, or instructions given by a supervisor to an Agent concerning the case.

0! The destruction of those channelizing memoranda should be subject to close supervisory

control to ensure that all pertinent information contained in these memoranda is reported in the

investigative report or the LHM.

1! Stop notice cards and correspondence received by eld ofces requesting afrmative action in

connection with stop notices placed with Immigration and Naturalization Service INS! and Bureau

of Prisons BOP! maintained in administrative le if no case le exists! when stop notices have

been canceled or expire.

2! Deleted

3! Teletype summaries or reproduced copies of teletype summaries on civil unrest sent to all eld

ofces by FBIHQ.

4! Deleted

5! Routing of Earnings and Leave Record, FD-655.

6! Field Ofce Special Surveillance Group S SG! Daily Worksheets - Control les which have

been arranged in monthly volumes and workshifor the purpose of gathering and maintaining

statistics used for administrative purposes.

7! Weekly Press Summary File WPSF!/National Periodical Summary File NPSF! - Volumes of

copies of newspaper articles from various national/ international newspapers WPSF! and

periodicals NPSF!. Material is furnished to eld ofces and Legal Attaches by the Ofce of

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Congressional and Public Affairs, FBIHQ, for informational/reference purposes ONLY. Retention

by the eld ofce or Legal Attaches is OPTIONAL.

8! Investigator - Case les containing past issues of FBI employee magazine "The Investigator."

Formal filing of "The Investigator" is unnecessary.

9! Internal office memoranda unique to individual FBIHQ division, eld office, resident agency

or Legal Attache Office and accumulated solely for the internal administration of each individual

entity.

0! Dissemination Files - Field office control les containing correspondence and/or lead s!

received from other field offices. Leads are disseminated to appropriate field office squad, resident

agency, or local law enforcement agency for follow-up. Material has been accumulated solely as a

"tracking system" of official records disseminated to other agencies and led for administrative

purposes only inasmuch as lead s! usually meet With negative results. Case les opened as a result

of dissemination of correspondence and/or lead s! are to be retained/ destroyed commensurate With

the disposition authority applicable to the specic case le Wherein the material is maintained.

1! Law Enforcement Bulletin and related Indexing Lists - Material is furnished to eld ofces

and Legal Attaches for informational/reference purposes related to training activities. Ofcial ling

is NOT REQUIRED and any future retention, for reference purposes only, should be at the

discretion of the field ofce Training Coordinator.

3! FBI Recreation Association FBIRA! - Administrative case les pertaining to the overall

functions of the FBIRA. Formal ling of FBIRA material is unnecessary. Material pertinent to the

organization and/or operation of the FBIRA should be put under the control of the eld ofce

FBIRA committee, as chosen by the eld ofce employees.

4! Terrorist Photograph Album - Terrorist Photograph Album has been discontinued and FD432's and FD-432a forms are no longer to be maintained in an album file! but serialized into the

subj ects substantive le or main organizational le.

5! FBI Bomb Data Center Investigators Bulletins and Monthly Incident Summaries - Material is

furnished to field ofces and Legal Attaches for informational/reference purposes related to

training activities. Ofcial ling is NOT REQUIRED and any future retention, for reference

purposes only, should be at the discretion of the eld ofce Special Agent Bomb Technician or

Training Coordinator.

6! Routine communications from individual eld ofces to FBIHQ, eld ofces, resident

agencies and Legal Attaches of routine advisement, i.e., telephone problems, death notices,

promotion/transfer/reassignment notices, etc., which require no administrative action, policy

decision, or reply. Material is furnished to various entities for informational and/ or reference

purposes only. Ofcial ling is NOT REQUIRED.

7! Notices of Vacancy - Copies of notices of vacancy, exclusive of ofcial record copy

maintained Within position selection le. Filing of copies outside of ofcial selection le is NOT

REQUIRED. See MAOP, Part 1, 7-6.7 for contents and maintenance of ofcial selection le.

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2-4.5.24 Deleted

2-4.5.25 Records to be Destroyed After Separation or Transfer of Employee

Employee record cards used for informational purposes.

2-4.5.26 Files and Records to be Destroyed When Abolished or Superseded

! Copies of position descriptions and related correspondence

! Copies of official publications, charts, posters, directives, regulations, forms, press releases or

similar material.

! Instructions from FBIHQ sent to all eld offices, not led Within the appropriate Double Zero

"OO" casefile. Prior to destruction, le material must be reviewed and any policy and/ or

instructions which is still applicable and not previously led in appropriate Double Zero "OO" case

le transferred accordingly.

2-4.5.27 Files and Records to be Destroyed When Canceled or Revised

Mailing lists - Correspondence, request forms, and other records relating to changes in mailing lists

and card lists. Destroy When canceled orrevised, Whichever is appropriate.

2-4.5.28 Files and Records to be Destroyed Upon Termination or Completion

! Copies of routine procurement les, including contract, requisition, purchase order, lease, a.nd

bond and surety records. Excluding original correspondence not forwarded to FBIHQ!

! Copies of successful or unsuccessful bids.

2-4.5.29 Files To Be Destroyed Upon Notification From FBIHQ

! Ofce of Professional Responsibility OPR! case les maintained by eld ofces may be

destroyed upon receipt of notication from Administrative Summary Unit, Personnel Division,

FBIHQ, that the OPR matter has been resolved.

! Case les which have been stamped with OCIS/ISIS/ISS/TIS notations. Destroy ofce of origin

case les in accordance With destruction authority granted by FBIHQ. Auxiliary office case les

may be destroyed aftera determination has been made that none of the foregoing restrictions are

applicable.

2-5 CASE MANAGEMENT - FIELD OFFICES

2-5.1 Opening Cases See NFIP Manual, 19-03, M.!

! When one or more interviews are to be conducted

! When the USA is consulted and a Written record of USA's opinion furnished USA

! When an informant is being operated.

! In considering the above it should be borne in mind when a le is opened designating a

particular individual as the subject of that le that the Bureau be in the position to justify the

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establishment and later the maintenance of that le on the grounds that there is sufficient

jurisdiction for the Bureau to investigate that matter as a separate activity. This is also applicable to

the use of subles, meaning that if such a le is opened it must meet this test.

 a! The universal list of subles, and the standard code assigned to each suble are listed below.

These subles should be used when appropriate. The subles are not to be opened until a specific

need exists.

STANDARD SUBFILE: CODE:

1A Exhibits 1A FD-192s Evidence! 1B FD-192As Bulky, Nonevidence! 1C FD-302s and inserts

302 Background Information re subject BC FD-160, FD-125, FD-809! Case Expenditures CE

ELSUR Administrative Criminal & FCI matters! ELA ELSUR Original Logs Criminal and FCI!

EL1 ELSUR Copies and Logs Criminal and FCI! EL1A ELSUR Transcripts Criminal and FCI!

EL1B Grand Jury Material GJ Physical Surveillance Logs FISUR Forfeiture FF Lab/ Latent Reports

LAB Mail Covers MC Newspaper Clippings Press Releases! NC Subpoenas SBP Telephone

Subscriber and Telephone TEL Toll Information

 b! When more than one subfile is needed for a specic category, numbers are to be used following

the code. For example, three Forfeiture subles would be named: FF1, FF2, FF3, etc.

 c! With regard to ELSUR usage in both criminal and FCI matters, subfiles will be opened for the

purpose of maintaining the administrative correspondence relating to the ELSUR usage. Where

more than one ELSUR authorization is sought/obtained, additional subles may be opened and

named ELA2, ELA3, ELA4, etc. In each case a suble for retaining original logs and hard copy

printouts of communications intercepted in criminal and FCI matters will be opened and named

ELI. Multiple installations in a given case will require additional subles, i.e., EL2, EL3, EL4, etc.

COPIES of these logs/printouts are to be retained in a suble named EL1A. Multiple installations

will require additional subfiles for COPIES of these logs, i.e., EL2A, EL3A, EL4A, etc. Full text or

partial transcripts of intercepts are to be maintained in subles named EL1B.

 d! The Manual of Investigative Operations and Guidelines MIOG!, Part 1, Section 137-15, sets

forth policy for maintaining Criminal Informant CI!/Cooperating Witness CW! subles.

 e! The National Foreign Intelligence Program Manual, Section 27-25, sets forth policy for FCI and

International Terrorism IT! Assets subles.

 f! The MIOG, Part 2, 2-9.7, sets forth policy for grand jury material subles.

! The initials of a supervisor must be placed on the serial opening or reopening a case. In opening

new fugitive cases each fugitive subject must be assigned a letter priority designation. The

supervisor will make the appropriate letter designation on the lower left hand corner of the opening

serial. See MIOG, Parl; 2, 21-2.!

! Crime Problem Indicator CPI! Codes:

 a! Denition and Use: CPI codes are mechanisms by which investigations can be "tagged" as

pertinent to specic direct-funded initiatives and national crime problems, some of which require

Congressional reporting on statistics, but which may span more than one investigative classication

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or program. By reviewing the various crime problems encountered in cases, the FBI will be able to

request funding commensurate with its needs.

 b! Assigning CPI Codes: The squad supervisor or Legat whoever is approving the case opening!

should indicate all applicable CPI codes for every new investigative case opened or reopened,

along with the classication, case Agent, date opened, etc. The Information Management Assistant

will designate the CPI codes in ACS in the Open and Assign Case section of the Case Management

Menu, ICM. Up to 20 CPI codes may be identified per case. If no CPI codes apply, the "none"

value must be entered.

 c! Reports: Reports to obtain statistical information regarding CPI codes may be run by FBIHQ

from ACS or from the Integrated Statistical Reporting and Analysis Application ISRAA!.

2-5.1.1 Leads See MAOP, Part 2, 10-16.15.!

! Leads are set to offices and assigned to individuals/ organizations in order to aid in the

investigation. When the OO sets a lead to another office, that office is considered a Lead Office.

! There are three types of leads: Action Required, Discretionary Action, and Information Only.

 a! Action Required leads are used if the sending office requires the receiving office to take some

type of action. Action Required leads cannot be set out of zero O! and double zero 0! files.

 b! Discretionary Action leads are used if the sending office has some information that may be of

importance to the receiving office. These leads may or may not require action by the recipient, and

the recipient will decide what, if any, action to take. Discretionary Action leads can be set out of

zero ! and double zero O0! files.

 c! Information Only leads are used for information only a.nd when no specic action is required or

necessary. Information Only leads can be set out of zero ! and double zero O0! files.

! Leads are covered once the investigation or request has been completed. Discretionary Action

and Information Only leads can be covered while they are in the "Set" status. These leads do not

have to be assigned in order to be covered.

2-5.2 Status of Cases

 l! The status of the case shall be marked on the top cover of a file in the lower right corner as

follows:

 a! Deleted

 b! Assigned - All active investigative cases must be assigned immediately upon receipt. Name of

employee or squad/unit to whom assigned and date must be entered.

 c! Closed - C and date

 d! Deleted

 e! Deleted

 f! Pending inactive - P*

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 g! Deleted

! When the status of a case is changed, the top cover should be marked accordingly.

2-5.2.1 Pending Case

A case is pending when there is Work remaining to be done or to be reported.

Every 90 days, the Administrative Officer AO!/Office Services Manager OSM! or Legat is

required to print the PENDING CASES report from ACS. This report is to be balanced against the

actual pending cases in the office. The reports, With appropriate verification markings, should be

led in the same file containing the copy of the Monthly Administrative Report.

2-5.2.2 Pending Inactive

! Instructions to the Administrative Officer AO!/ Office Services Manager OSM! to place a case

in pending-inactive status must be in Writing on the appropriate serial, which must be initialed and

dated by the supervisory employee and flagged for the AOs/OSM's attention.

! A case should be placed in a pending-inactive status When:

 a! All investigation has been completed and only prosecutive action or other disposition remains to

be determined and reported;

 b! Deleted

 c! In fugitive cases, refer to the "Pending Inactive Status when all Logical Investigation has been

Conducted," and "Locating and Relocating Fugitives Outside the United States" citations appearing

in MIOG, "Fugitive-General" Section, Part 2, Section 21.

! Pending-inactive cases can be assigned to investigative persomrel or a squad/unit.

2-5.2.3 Referred Upon Completion to the Office of Origin RUC!

The status of RUC was eliminated With the implementation of the Automated Case Support ACS!

system. RUC was used when an auxiliary office had completed their investigation, i.e., covered all

of their leads. Auxiliary offices were renamed Lead Offices upon the implementation of ACS and

no longer opened new cases in existing matters, but Worked leads off of the OO's case; therefore,

the status of RUC was no longer needed.

2-5.2.4 Closed See MAOP, Part 2, 3-4.5 9! 1!.!

! Case may be closed When:

 a! The USA declines prosecution

 b! The federal grand jury returns a "No Bill"

 c! A nolle prosequi has been entered

 d! Final prosecutive action has been completed

 e! All leads have been exhausted and the SAC authorizes closing. SACs opinion must be based on

the belief that further investigation would not be warranted

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 f! In antitrust cases, the original complaint is received

 g! In a Lobbying Act case, the original complaint is received

 h! In routine deserter cases, a communication is received from the apprehending office; in

nonroutine deserter cases, a communication is received from apprehending field office See MIOG,

Part 1, 42-6 and 42-12.!

 i! In parole, mandatory release, and probation violator cases, a report, teletype, or electronic

communication EC! is received from apprehending field office

 j! In bank robbery statute violations, in selective instances by EC See MIOG, Part 1, Section 91.!

 k! In involuntary servitude and slavery cases, an initial investigation has been conducted, and all

logical leads have been exhausted

 l! In civil rights cases involving allegations of police brutality, the initial investigation has been

conducted pursuant to MIOG, Part 1, Section 282-4.1 and, in the opinion of the SAC, the totality of

the circumstances indicates that the case is not of a serious or substantial nature and does not

Warrant further investigation. In all other civil rights cases, when logical investigation has been

conducted See MIOG, Part 1, 50-4 !.!

 m! Deleted

 n! In election laws cases, the original complaint is received

 o! In cases under Civil Rights Act of 1964, When preliminary or limited investigation has been

conducted

 p! In antiriot laws cases, a preliminary investigation has been conducted

 q! In discrimination in housing cases, an initial investigation has been conducted, and all logical

leads have been exhausted

 r! Deleted

! Bankruptcy cases must be presented to USA and cannot be closed administratively. See MIOG,

Part 1, 49-5.!

! The initials of a supervisor must be placed on the serial closing a case administratively.

! When a case is closed, the office of origin must, by teletype or EC, immediately advise lead

offices.

! When office of origin or lead office obtains information which would seem to preclude any

further investigation of a case or of any phase of it, appropriate offices and FBIHQ should be

advised immediately. If there is nothing additional to be done by receiving offices, they may close

administratively except full-field public corruption investigations, Which only may be closed by

declination!. This instruction includes office of origin if status report only would have been

submitted. See MAOP, Part 2, 10-9 0!; MIOG, Part 1, 58-6.7, 58-8.4, 194-5.7 and 194-8.4.!

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! Ten Most Wanted Fugitive cases, after being so designated, must be kept pending in all eld

offices until a complete review of the case has been made and all logical investigation has been

conducted.

2-5.2.5 Unaddressed Work UNAD! See MAOP, Part 2, 24.5.13.!

 l! UNAD is defined as investigative matters that cannot be adequately addressed by available

manpower. These investigative matters could be either new cases in an office or pending cases

which cannot be handled at the current time due to a shift of manpower priorities.

 a! Allegations of criminal activity which are not within the prosecutive guidelines of each office

and, as a result, subject to blanket declinations, should not be recorded as UNAD. Each of the

sections relating to the FBI investigative classifications in the MIOG should be reviewed to

determine if policy and procedures for the classification would prohibit utilizing UNAD status.

 b! Each SAC must ensure that: l! all available investigative resources are being fully utilized on

investigative matters prior to recording allegations and/or events as UNAD and ! a periodic

review of these matters must be conducted by the Supervisory Special Agents SSA! and the

Supervisory Senior Resident Agents S SRA!.

 c! Allegation or events which are recorded as UNAD must be periodically reviewed to determine

whether there is any concurrent federal, state or local investigative jurisdiction. If concurrent

jurisdiction exists, the matter must be referred in writing to the appropriate law enforcement agency

within 30 days of making the case UNAD.

! UNAD matters can be placed in a UNAD Control File, and a periodic review of this file must

be conducted by the SSA and the SSRA. See MAOP, Part 2, Section 2-4.1.5 for the existing policy

pertaining to Control Files.

! At the discretion of each office and/or SSA, UNAD matters can be opened and assigned a

Universal Case File Number UCFN! through the Investigative Case Management application of

the Automated Case Support ACS! system.

 a! Deleted

 b! Deleted

 c! Deleted

 d! Deleted

 e! For new cases, the Information Management Analyst/Clerk IMA/IMC! will open the case with

a case type of "U," status of "P" for pending, and assign it to the appropriate squad. The IMA/IMC

opens the case through the Investigative Case Management application of ACS.

 f! The matter will be assigned a UCFN, but will not be counted or reected on the Monthly

Administrative Report MAR!. The physical filing methodology and storage of these UNAD

matters is left to the discretion of each field office. The decisions made, however, should be

documented and indexed under UNAD to an appropriate administrative/control file within each

office for subsequent compliance review.

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 g! For existing pending cases, the IMA/IMC Will close the case administratively C4! all leads are

covered or discontinued!. Then the case is reopened as a UNAD case, with a case type of "U."

 h! A report for all UNAD cases is available in the automated environment. This report is called the

CASE TYPE REPORT the Case Type is "U"! and is located in the Case Reports Menu of ICM,

ACS. Upon request ofthe SSA or SSRA, the IMA/IMC can close UNAD cases by changing the

status to C4 or C6.

 i! Upon request of the SSA or SSRA, the IMA/IMC can change a UNAD cases to a pending

investigative case. The IMA/IMC Will close the UNAD case administratively C4! and reopen the

case Without a case type blank I investigative.

2-5.3 Tickler Application

 l! Ticlder Application

The Tickler Application in the Automated Case Support ACS! system can be used to follow a.nd

track cases/leads.

! Deleted

 a! Deleted

 b! Deleted

 c! Deleted

 d! Deleted

! Deleted

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2-5.3.1 Deleted

2-5.3.2 Deleted

2-5.3.3 Deleted

2-5.3.4 Deleted

2-5.3.5 Deleted

2-5.3.6 Deleted

2-5.3.7 Deleted

2-5.3.8 Deleted

2-5.3.9 Deleted

2-5.4 Reports

2-5.4.1 Deleted

2-5.4.2 Daily Report of Security Patrol Clerk FD-215!

The daily report of the Security Patrol Clerk is a White form made up so that the date, name of

employee, hours Worked, name of building, time, area covered, remarks, security of Bureau

automobiles, security of Bureau automobile keys if applicable!, including time and remarks, and

signature can be entered. The security patrol clerk must submit this form daily to the SAC for

review and approval. In those eld ofces and PBIHQ divisions Where Security Patrol Clerks are

supervised directly by an SA, they will not be required to execute Form FD-215. Form FD-215a

 Combined Security Patrol Report! Will continue to be used.

2-5.4.3 Deleted

2-6 ACCOUNTING INVESTIGATIONS

Set forth below are the types of cases which the Bureau considers to be actual accounting cases and

accounting-type cases. This list is to be used asa guide in determining whether an investigation

falls within the category of an accounting matter.

2-6.1 Actual Accounting Cases

! Where the investigation actually entails the detailed examination of books and records.

! Where there is a possibility that testimony may be required as to accounting matters.

These cases are to be assigned to a Special Agent Accountant SAA! in every instance.

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

2-6.2 Accounting-Type Cases

 l! Those cases in which, although no detailed examination of books and records is required, the

investigation entails the tracing of billings from one company to another or to the U.S. Government

This situation occurs in many fraud against the Government cases.

! Those cases in which the matter can be handled more effectively by an SAA since the

investigation involves the review and interpretation of nancial statements, bank records, and

similar data with which an accountant is more familiar. One example of this situation is a lead in a

bankruptcy case to interview customers of the bankrupt where such interviews necessarily require

an inspection of accounts payable records and supporting data.

! Those cases requiring an interview or series of interviews dealing with business administration

or operations which because of accountants educational background and previous experience an

accountant may be more qualied to handle.

! These cases should be assigned to an SAA when an accountant is available. These cases may be

assigned to nonaccountants where it appears a nonaccountant is capable of handling the matter

properly and an accountant is not available.

2-6.3 Policy

! The SAC, ASAC, and field supervisors will be held personally responsible to ensure that SAAs

are assigned to matters where their accounting background and training can be utilized effectively

when such matters are pending in a eld office.

! When an SAA has developed to the extent where SAA has additional qualifications over those

previously reported, inform FBIHQ by letter for the attention of the Criminal Investigative Division

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RLL IHFDREEITI UN FIUIETAINEIIF

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BATE UEMEEWZGQT BY 5032-1 AUG BAIL-"CPE_-*£§TP

SECTION 3. RESOURCE MANAGEMENT INFORMATION SYSTEM

3-1 FBI CLASSIFICATIONSISUBCLASSIFICATIONS AND PROGRAM GROUPINGS

 See MAOP, Part ||, 3-3!, 3-s.1!.!

3-1.1 FBI Classifications and Subdivided Classifications See MAOP, Part 2, 3-3.1;

MIOG, Introduction, Section 2.!

IA Training - Training Coordinator

IC National Academy Matters See MAOP, Part 2, 3-3.2 ! and !.!

ID Intemational Training and Assistance Matters IE Civil Rights - Training Received

IF Civil Rights - Training Provided

IG Domestic Terrorism - Training Received

IH Domestic Terrorism - Training Provided

II FCI - Training Received

IJ FCI - Training Provided

IK International Terrorism - Training Received

IL Intemational Terrorism - Training Provided

IM Computer Intrusions - Training Received

IN Computer Intrusions - Training Provided

IQ Americas Criminal Enterprise Program ACEP! - Training Received

IR ACEP - Training Provided

IS Transnational Criminal Enterprise Program TCEP! - Training Received

IT TCEP - Training Provided

IU VC - Training Received

IV VC - Training Provided

IW WCC - Training Received

IX WCC - Training Provided

IY Firearms/Legal/AviatiomSurveillance/Other - Training Received

IZ Firearms/Legal/Aviation/Surveillance/Other - Training Provided See MIOG, Part I, I-4, I-5.1,

300-6; MAOP, Part 2, 3-3.2 !, 3-4.5 !; Legal Attache Manual, Part I, 2-13.5.!

2 Neutrality Matters

3 Overthrow or Destruction of the Government

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4 Firearms Acts **

7A Kidnapping

7B Kidnapping - International Parental Kidnaping Crime Act of 1993 IPKCA!

7C Child Abductions - No Ransom See MIOG, Introduction, 2-1.6.4; Part 1, 7-19; Part 2, 34-6.3.!

9A Extortion - All aggravated and/or specific threats or demands involving domestic and foreign

mail or interstate communications

9B Extortion - All others, including nonaggravated and/ or nonspecic mail and telephone threats 9

C Extortion - Interstate Domestic Violence

9D Extortion - Interstate Violation of a Protection Order See MIOG, Introduction, 2-1.6.4; Part 2,

34-6.3.!

12 Drug Demand Reduction - Matters handled in furtherance of the FBI's goal to reduce the

demand for illegal drugs in this country

14 Sedition

15 Theft from Interstate Shipment - Crime of Violence, Lossof $25,000 or more; Weapons,

explosives, and all others.

26A Interstate Transportation of Stolen Motor Vehicle - Crimes of Violence/Carjacking

26B Interstate Transportation of Stolen Motor Vehicle - Commercialized Theft or Chop Shops

26C Interstate Transportation of Stolen Aircraft ITS A!

26D Interstate Transportation of Stolen Motor Vehicle - All others See MIOG, Part 2, 34-6.3.!

29A Financial Institution Fraud - Loss or losses contributing to the failure of a federally insured

bank

29B Financial Institution Fraud - Loss or loss exposure of $100,000 or more involving afederally

insured bank

29C Financial Institution Fraud - Loss or loss exposure of $25,000 to $99,999 involving a federally

insured bank

29D Financial Institution Fraud - Loss or losses contributing to the failure of a federally insured

savings association

29E Financial Institution Fraud - Loss or loss exposure of $100,000 or more involving a federally

insured savings association

29F Financial Institution Fraud - Loss or loss exposure of $25,000 to $99,999 involving a federally

insured savings association

29G Financial Institution Fraud - Loss or losses contributing to the failure of a federally insured

credit union

SENSITIVE

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29H Financial Institution Fraud - Loss or loss exposure of $100,000 or more involving a federally

insured credit union

29I Financial Institution Fraud - Loss or loss exposure of $25,000 to $99,999 involving a federally

insured credit union

29J Financial Institution Fraud - Loss or loss exposure of under $25,000 involving a federally

insured financial institution and handled via Fast Track

29K Financial Institution Fraud - Loss or loss exposure of under $25,000 involving a federally

insured financial institution and not handled via Fast Track See MIOG, Part l, 29-7; Part 2, 20-

3!, 34-6.3.!

29L Financial Institution Fraud - Mortgage Fraud, Non Financial Institution

29M Financial Institution Fraud - Mortgage Fraud, Government Programs

31B White Slave Traffic Act - Cases targeted against non-LCN major organized crime groups

Where the criminal activity is that usually associated with organized crime, such as gambling,

loansharking, etc.; and all non-LCN related law enforcement corruption matters

31C White Slave Traffic Act - Sexual Exploitation of Children

31D White Slave Traffic Act - All other cases 31E White Slave Traffic Act - Child Prostitution

 See MIOG, Introduction, 2-1.6.4; Part 1, Section 305, Part 2, 34-6.3.!

32A Identification Fingerprint Matters! 32B Identification Biometrics Matters!

33 Uniform Crime Reporting

35 Civil Service **

43 False Advertising or Misuse of Names to Indicate Federal Agency

43 Illegal Manufacture, Possession, or Wearing of Civil Defense Insignia

43 Illegal Manufacture, Sale or Use of Military Cremation Urn

43 Illegal Manufacture, Use, Possession, or Sale of Emblems or Insignia

43 Illegal Wearing of Uniform

43 Miscellaneous - Falsely Making or Forging Naval, Military, or Official Pass

43 Miscellaneous - Forging or Counterfeiting Seal of Department or Agency of the United States

43 Miscellaneous - Forging or Using Forged Certificate of Discharge from Military or Naval

Service

43 Misuse of the Great Seal of the United States or of the Seals of the President or the Vice

President of the United States

43 Misuse of the name "Federal Home Loan Mortgage Corporation"

43 Unauthorized use of "Johnny Horizon" Symbol

43 Unauthorized use of "Smokey Bear" Symbol

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43 Unauthorized use of "Woodsy Owl" Symbol

44A Racial Discrimination - Force and/or Violence

44B Racial Discrimination - No Force and/or Violence

44C Voting Rights

44D Religious Discrimination - Force and/or Violence

44E Religious Discrimination - No Force and/or Violence See MIOG, Part 1, 44-2.1, 44-2.2, 44-

2.3, 44-2.4, 44-2.5, 44-4, 44-5, 44-6, 44-7.2, 44-11; Part 2, 34-6.3.!

45 Crime on the High Seas See MIOG, Part 2, 34-6.3.!

46A Fraud Against the Government - Department of Defense DOD!

46B Fraud Against the Government - Housing and Urban Development HUD!

46C Fraud Against the Government - Small Business Administration SBA!

46D Fraud Against the Govemment - Department of Labor DOL!

46E Fraud Against the Government - Department of Transportation DOT! 46F Fraud Against the

Government - Department of Education DOED!

46G Fraud Against the Govemment - Veterans Administration VA! 46H Fraud Against the

Government Other See MIOG, Part 1, 46-1.14.!

47A Impersonation - Act of Violence

47B Impersonation -Property Crimes in excess of $25,000 47C Impersonation - All others See

MIOG, Part 2, 34-6.3.!

49 Bankruptcy Fraud See MIOG, Part 2, 34-6.3.!

50 Human Trafficking

51 Jury Panel Investigations See MIOG, Part 2, 20-3!.!

52A Theft of Government Property - Crime of Violence

52B Theft of Government Property - Property valued in excess of $5,000; weapons; explosives 52C

Theft of Govemment Property - All others

55 Counterfeiting ** See MIOG, Part 2, 34-6.3.!

56A Election Laws - Threats against or personal injury to named persons, federal, state or local

level - Violation of Title 18, USC, Section 245 b!! A!!

56C Election Laws - Violations Where federal official or federal candidate s! is known subject and

all other nonracially motivated violations See MIOG, Introduction, 2-1.6.4; Part 2, 20-3 !.!

58A Corruption of Federal Public Officials - Executive Branch

58B Corruption of Federal Public Officials - Judicial Branch

58C Corruption of Federal Public Officials - Legislative Branch

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58D Corruption of Federal Public Officials - Federal Bribery - Other SSE Corruption of Federal

Public Ofcials - Indian Country See MIOG, Pait 1 58 10 198 1 5 Part 2 20 3 ! !

60 Antitrust - Full and Limited FBI Investigatlons See MIOG, Part 2 20-3 ! !

61 Treason; Misprision of Treason

62D Domestic Police Cooperation

62E Fugitive Investigations for Other Federal Agencies

62F Miscellaneous/Other See MIOG, Part 1, 62-3 3! Palt 2 20-3

63B FBIHQ Use Only

63D FBIHQ Use Only

63E FBIHQ Use Only

64A See NFIP Manual

64B See NFIP Manual

64C See NFIP Manual

64D See NFIP Manual

64E See NFIP Manual

64F See NFIP Manual

65A See NFIP Manual

65B See NFIP Manual

65C See NFIP Manual

65D See NFIP Manual

65E See NFIP Manual

65F See NFIP Manual

65G See NFIP Manual

65H See NFIP Manual

65I See NFIP Manual

65J See NFIP Manual

65K See NFIP Manual

65L See NFIP Manual

- TURK Not Recorded

 See NFIP Manual, Part 1 1-04 Sections 2 and 4 !

65M See NFIP Manual

65N See NFIP Manual

650 See NFIP Manual

SENSITIVE
Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

SENSITIVE

65P See NFIP Manual

65Q See NFIP Manual

65R See NFIP Manual

65S See NFIP Manual

65T See NFIP Manual

65U See NFIP Manual

65V See NFIP Manual

65W See NFIP Manual

65X See NFIP Manual

65Y See NFIP Manual

65Z See NFIP Manual See NFIP Manual, Part l, l-O4 and Section 20 !

66A Administrative Matters - Bureau automobile accidents

66C Administrative Matters - Night, Weekend, Holiday SLlp¬l'V1SOI'S and Duty Agents 66D

Administrative Matters - Physical Examinations

66E Administrative Matters - Physical Fitness Program

66F Administrative Matters - Other

66K Employee Assistance Program EAP! Activities

66L Administrative Matters - Evidence Response Team 66M Background Investigation Contract

Service BICS! Matters See MAOP, Part 2, 3-3.2 8! a!, 3-4 5! !

67A Special Agent recruitment and processing

67B Special Agent Applicant investigations

67C Support Applicant recruitment and processing

67D Support Applicant investigations

67E Personnel Files/Reinvestigations of FBI Personnel See MIOG Part l 67-ll 67-ll l l 67-

11.1.2, 259, 261.!

67F Other Personnel Matters

69 Contempt of Court See MIOG, Pait 2, 20-3!.!

70A Crime on Govemment Reservation - Crime of Violence

70B Crime on Govemment Reservation - Property crimes over $5 000

70C Crime on Govemment Reservation - All other property crimes

70D Crime on Govemment Reservation - Controlled Substance Act

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70E Crime on Government Reservation - Sexual/Physical Abuse - Minor Child See MIOG, Part 2,

34-6.3.!

72 Obstruction of Justice See MIOG, Part 2, 20-3!.!

73A Background Investigation - Office of the Pardon Attorney

73B Limited Inquiry - Office of the Pardon Attorney See MIOG, Part 1, 73-1.1; MAOP, Part 2,

10-23; Correspondence Guide - Field, 1-17.!

74 Perjury See MIOG, Part 2, 20-3!.!

76 Escaped Federal Prisoner, etc. - A subject Wanted for a crime of violence against the person

such as murder, manslaughter, forcible rape, robbery and aggravated assault; one convicted of such

a crime Within the past five years or one Who has been incarcerated after conviction for a crime of

violence and escapes from custody or supervision parole, probation! prior to completion of his/her

sentence or term of supervision; or a subject Wanted for a crime involving the loss or destruction of

property valued in excess of $25,000; one being sought for criminal charges involving in excess of

two ounces of heroin or cocaine, 1,000 pounds of marijuana or 10,000 dosage units of clandestinely

manufactured dangerous or hallucinogenic drugs; one convicted of the above crimes Within the past

five years or one who has been incarcerated after conviction for such offenses and escapes from

custody or supervision parole, probation! prior to completion of his/her sentence or term of

supervision; or all others. See MIOG, Part 2, 34-6.3.!

77A Background Investigation - Presidential Appointment with Senate Confirmation -

Nonreimbursable

77B Background Investigation - Administrative Office of the United States Courts 5-Year! -

Reimbursable

77C Background Investigation - Administrative Office of the United States Courts 0-Year! -

Reimbursable

77E Background Investigation - Department of Justice HQ! - Nonreimbursable

77F Background Investigation - Department of Justice - Foreign Intelligence Surveillance

Court/ Special Tribunal Judge - Nonreimbursable

77H Background Investigation - U.S. Attorney's Office Attorney and Staff! - Reimbursable

77I Background Investigation - Department of Justice Executive Office of United States Trustees

or Executive Office of Immigration Review! - Reimbursable

77L Background Investigation - Department of Justice -Year Reinvestigation!

77N Limited Inquiry - White House - Nonreimbursable

770 Limited Inquiry - Department of Justice - Nonreimbursable

77P Limited Inquiry - Administrative Office of the United States Courts - Nonreimbursable See

MIOG, Part 1, 77-1.1; MAOP, Part 2, 10-23, and Correspondence Guide - Field, 1-17.!

80 Public Relations Matters

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87 Interstate Transportation of Stolen Property ITSP!

88A Unlawful Flight to Avoid Prosecution, etc. - A subject wanted for a crime of violence against

the person such as murder, manslaughter, forcible rape, robbery and aggravated assault; one

convicted of such a crime within the past five years or one who has been incarcerated after

conviction for a crime of violence a.nd escapes from custody or supervision parole, probation!

prior to completion of his/her sentence or term of supervision

88B Unlawful Flight to Avoid Prosecution, etc. - A subject wanted for a crime involving the loss or

destruction of property valued in excess of $25,000; one being sought for criminal charges

involving in excess of two ounces of heroin or cocaine, 1,000 pounds of marijuana or 10,000

dosage units of clandestinely manufactured dangerous or hallucinogenic drugs; one convicted of

the above crimes within the past five years or one who has been incarcerated after conviction for

such offenses and escapes from custody or supervision parole, probation! prior to completion of

his/her sentence or term of supervision

88C Unlawful Flight to Avoid Prosecution, etc. - All others

88D Unlawful Flight to Avoid Prosecution, etc. - Parental Kidnapping

88E Child Support Recovery Act CSRA! Matters

89A Assassination, Kidnapping or Assaulting a Member of Congress

89B Assaulting, Killing or Attempting to Kill a Federal Officer

89C Assassination, Kidnapping or Assaulting an Executive Department Head or Director of CIA

89D Assassination, Kidnapping or Assaulting a Supreme Court Justice

89E Conspiracy to Impede or Injure a Federal Officer

89F Crimes Against Family Members - Federal Officials

89G Attorney General's Protection Detail See MIOG, Introduction, 2-1.6.4, Part 1, 89-2.22, 89-

3.20, 89-4.10, 89-5.4, 89-5.7; Part 2, 34-6.3.!

90A Irregularities in Federal Penal Institutions - Crime of Violence

90B Irregularities in Federal Penal Institutions - Controlled Substance Act 90C Irregularities in

Federal Penal Institutions - All others

91A Bank Robbery

91B Bank Burglary, Larceny, $10,000 and over

91C Bank Burglary, Larceny, under $10,000

91D Bank Robbery, Burglary, Larceny Suspect Program

91F Bank Extortion - Bank extortion offenses occur when a subject demands bank funds from a

bank official through the means of a threat of physical injury to himself/herself or a member of

his/her family by telephone, written communication or person See MIOG, Introduction, 2-1.6.4,

Part 1, 91-33; Part 2, 34-6.3.!

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92A Racketeering Enterprise Investigations REI! - LCN and Italian Organizations - Cases directed

against the LCN, Sicilian Mafia, La Camorra, a.nd 'Ndrangheta criminal organizations

92B Racketeering Enterprise Investigations REI! - Central/ South American Organizations - Cases

directed against Central American and South American criminal organizations

92C Racketeering Enterprise Investigations REI! - Mexican Organizations - Cases directed against

Mexican criminal groups

92D Racketeering Enterprise Investigations REI! - Gangs - Cases directed against major violent

drug gangs and violent street gangs such as the Bloods, Crips and Black Gangster Disciple Nation;

outlaw motorcycle gangs such as the Hells Angels, Outlaws, and Bandidos; or other significant

emerging gangs Whose principal criminal activities involve drug trafficking and related violence

92E Racketeering Enterprise Investigations REI! - Asian Organizations - Cases directed against

Asian criminal organizations

92F Racketeering Enterprise Investigations REI! - Other Major Criminal Organizations - Cases

directed against other major criminal organizations. These organizations must be well-organized,

multijurisdictional in operational scope, and of national signicance and inuence. The

characterization of these organizations must be fully documented a.nd corroborated.

92G Racketeering Enterprise Investigations REI! - African Organizations - Cases directed against

African criminal groups

92H Racketeering Enterprise Investigations REI! - Eurasian Organizations - Cases directed against

Russian, Eastem European, and Eurasian criminal organizations

921 Racketeering Enterprise Investigations REI! - Caribbean Organizations - Cases directed

against Caribbean criminal organizations 92J Racketeering Enterprise Investigations REI! - Alien

Smuggling Investigations 92K Racketeering Enterprise Investigations REI! - Indian Country

92L Racketeering Enterprise Investigations REI! - Public Corruption

92M Racketeering Enterprise Investigations REI! - Balkan Organizations

920 Racketeering Enterprise Investigations REI! - Money Laundering

92R Racketeering Enterprise Investigations REI! - Financial Institution Fraud

92S Racketeering Enterprise Investigations REI! - Health Care Fraud

92T Racketeering Enterprise Investigations REI! - Major Theft - Cases directed against major theft

 MT! criminal organizations

92U Racketeering Enterprise Investigations REI! - Intemet Fraud See MIOG, Introduction, 2-

1.6.5, Part 1, 92-9, 198-1.5, 245-10; Part 2, 34-6.3.!

92V Racketeering Enterprise Investigations REI! - Middle Eastem Criminal Enterprises

94 Research Matters

95A Laboratory Investigative Services - Crimes Against Persons CAPS!

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SENSITIVE

95B Laboratory Investigative Services - Crimes Against Property CAPR!

95C Laboratory Investigative Services - Crimes Against Society CASO! 95D Laboratory

Investigative Services - Civil Cases CC! See MIOG, Pait 1 95-1 Pait 2, 34-6 3 !

97A See NFIP Manual

97B See NFIP Manual

97C See NFIP Manual

97D See NFIP Manual See NFIP Manual, Pait 1, 1-O4 a.nd 4-O2 !

98 Sabotage

100A Terrorism Enterprise Investigation - Domestic Terrorism

102A See NFIP Manual

102B See NFIP Manual

102C See NFIP Manual

102D See NFIP Manual See NFIP Manual, Pait 1, 1-O4 and MIOG, Pait 1 Section 102 !

105A See NFIP Manual

105B See NFIP Manual

105C See NFIP Manual

105D See NFIP Manual

105E See NFIP Manual

105F See NFIP Manual

105G See NFIP Manual

105H See NFIP Manual

105I See NFIP Manual

105J See NFIP Manual

105Q See NFIP Manual See NFIP Manual, Pait 1, 1-O4 and Section 6 !

105S See NFIP Manual

108A See NFIP Manual

108B See NFIP Manual

108C See NFIP Manual

108D See NFIP Manual See NFIP Manual, Pait 1, 1-04 and MIOG, Pait 1 Section 108 !

109A See NFIP Manual

109B See NFIP Manual

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109C See NFIP Manual

109D See NFIP Manual See NFIP Manual, Part 1, 1-04, and MIOG, Part 1, Section 109.!

110A See NFIP Manual

110B See NFIP Manual

110C See NFIP Manual

110D See NFIP Manual See NFIP Manual, Part 1, 1-04, and MIOG, Part 1, Section 110.!

111A See NFIP Manual

111B See NFIP Manual

111C See NFIP Manual

111D See NFIP Manual See NFIP Manual, Part 1, 1-04, and MIOG, Part 1, Section 111.!

112A See NFIP Manual

112B See NFIP Manual

112C See NFIP Manual

112D See NFIP Manual See NFIP Manual, Part 1, 1-04, and MIOG, Part 1 Section 112.!

113A See NFIP Manual

113B See NFIP Manual

113C See NFIP Manual

113D See NFIP Manual See NFIP Manual, Part 1, 1-04, and MIOG, Part 1, Section 113.!

116A Background Investigation - Department of Energy

116B Background Investigation - Department of Energy -Year Reinvestigation!

116C Background Investigation - Nuclear Regulatory Commission

116D Background Investigation - Nuclear Regulatory Commission -Year Reinvestigation!

116E Limited Inquiry - Department of Energy/Nuclear Regulatory Commission See MIOG, Part 1

116-2 and 116-4; MAOP, Part 2, 10-23; Correspondence Guide - Field, 1-17.!

117A Atomic Energy Act - Domestic Terrorism

117B Atomic Energy Act - International Terrorism

131 Admiralty Matter See MIOG, Part 2, 20-3!.!

134A See NFIP Manual

134B See NFIP Manual

134C See NFIP Manual

134D See NFIP Manual

SENSITIVE

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SENSITIVE

134E See NFIP Manual

134F See NFIP Manual

134G See NFIP Manual

134H See NFIP Manual

134I See NFIP Manual

134J See NFIP Manual

134K See NFIP Manual

134L See NFIP Manual

134M See NFIP Manual

134N See NFIP Manual

134O See NFIP Manual

134P See NFIP Manual

134Q See NFIP Manual

134R Computer Intrusions- See NFIP Manual

134S See NFIP Manual

134T See NFIP Manual

134U See NFIP Manual

134V See NFIP Manual

134W See NFIP Manual

134X See NFIP Manual

134Y See NFIP Manual

134Z See NFIP Manual See NFIP Manual, Part 1, 1-04 a.nd Section 27 !

137A Organized Crime Infomiant - Top Echelon Criminal Infonnant

137B General Criminal Informant

137C Informants - Domestic Terrorism

137D White Collar Crime Informant See MIOG, Part 2, 20 3! !

137E Condential Source

137F Informants - Drugs

137G Informants - Extraterritorial - Intemational Terrorism

137I Informants - Civil Rights

137J Informants - National Infrastructure Protection Computer Intrusion Program NIPCIP!

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137K Informants - Cyber Crime Program

137L Informants - Major Theft

137M Informants - Violent Gangs See MIOG, Part 1, 137-3.!

139A Interception of Communications - Public Ofcials or Government Agencies

139B Interception of Communications - All others

139C Interception of Communications - Cyber Related See MIOG, Part 1, 139-9; Part 2, 20-3!,

34-6.3.!

140A Security of Govemment Employees

140B Suitability Background Investigation - Referral Name of Referral Agency!

140D Limited Inquiry - Security/ Suitability of Government Employees See MIOG, Part 1, 140-2,

140-3, 140-4 and 140-6; MAOP, Part 2, 10-23; Correspondence Guide - Field 1-17.!

143A Interstate Transportation of Gambling Devices - Cases targeted against La Cosa Nostra LCN!

members and/or associates where the moving force behind the activity is the LCN

143B Interstate Transportation of Gambling Devices - Cases targeted against non-LCN criminal

enterprise type where the criminal activity is that usually associated with organized crime, such as

gambling, loansharking, etc.; and all non-LCN related law enforcement corruption matters

143C Interstate Transportation of Gambling Devices - All other criminal enterprise cases See

MIOG, Part 1, 143-8.!

145B Interstate Transportation of Obscene Matter - Broadcasting Obscene Language - Cases

targeted against non-LCN major organized crime groups Where the criminal activity is that usually

associated with organized crime, such as gambling, loansharking, etc.; and all non-LCN related law

enforcement corruption matters

145C Interstate Transportation of Obscene Matter - Broadcasting Obscene Language - Sexual

Exploitation of Children

145D Interstate Transportation of Obscene Matter - Broadcasting Obscene Language - All other

cases See MIOG, Introduction, 2-1.6.4; Part 1, 305; Part 2, 34-6.3.!

149A Destruction of Aircraft or Motor Vehicles DAMV!

149B Destruction of Aircraft or Motor Vehicles DAMV! - False Report See MIOG, Part 2, 34-

6.3.!

157 Civil Unrest Civil Disorders and Demonstrators!

160 Federal Train Wreck Statute See MIOG, Part 2, 34-6.3.!

161A Level I-Presidential Appointment PA! and Presidential Appointment, Senate Conrmation

 PAS!

161B Level II-Presidential Appointment PA! and Presidential Appointment, Senate Conrmation

 PAS!

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161C Level III-Presidential Appointment PA! and Presidential Appointment, Senate Confirmation

 PAS!

161D Level I-White House Staff

161E Level II-White House Staff Level II-White House Access Level II-National Security Council

161F Level II-White House Staff Five-Year Reinvestigation! Level II-White House Access FiveYear Reinvestigation! Level II-National Security Council Five-Year Reinvestigation!

161G Level III-White House Staff Level III-White House Access

l6lH Level III-White House Staff Five-Year Reinvestigation! Level III-White House Access

 Five-Year Reinvestigation!

161I Congressional Committee

161J Congressional Committee Five-Year Reinvestigation!

161K Expanded Name Check

l6lL Limited Update Investigations - Presidential Appointment PA! and Presidential Appointment

Senate Confirmation PAS!

l6lQ Limited Inquiry - White House Non-DOJ!

161R Limited Inquiry - Congressional Committee

161 S Level IV-Presidential Appointment PA! and Presidential Appointment, Senate Confinnation

 PAS! Five-Year Investigation! See MIOG, Part 1, 161-4, 161-5, 161-9; MAOP, Pait 2, 10-23;

Correspondence Guide - Field, 1-17.!

163A Foreign Police Cooperation - General Criminal Matters

163B Foreign Police Cooperation - International Criminal Police Organization INTERPOL! 163C

Foreign Police Cooperation - Domestic Terrorism Matters

163E Foreign Police Cooperation - Bureau Files and Ident Requests

163F Foreign Police Cooperation - Drugs

163G Foreign Police Cooperation - Violent Crimes

163H Foreign Police Cooperation - White Collar Crime

163I Foreign Police Cooperation - International Terrorism

163J Foreign Police Cooperation - Organized Crime 163K Foreign Police Cooperation - Cyber

Crime

163L Foreign Police Cooperation - Computer Intrusions See MIOG, Part 1, 163-6 !; MAOP,

Part 2, 10-23; Correspondence Guide - Field, 1-17.!

164A Crime Aboard Aircraft - Confirmed aircraft hijacking

164B Crime Aboard Aircraft - Interference and Threats

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164C Crime Aboard Aircraft - All others, including false statements or unaggravated Weapon

violations detected through airport security screening process See MIOG, Introduction, 2-1.6.4,

Part 1, 164-18; Part 2, 34-6.3.!

166C Interstate Transportation in Aid of Racketeering Murder for Hire! - Other than organized

crime

166D Interstate Transportation in Aid of Racketeering - Arson non-LCN!

174A Actual and Attempted Bombings and Explosive Violations - Terrorism

174C All Other Cases Including Threats 174D Bomb Technician Activities See MIOG, Part 1,

174-9; Part 2, 34-6.3.!

175A Assassination, Kidnapping or Assaulting the President or Vice President

175B Assassination, Kidnapping or Assaulting Presidential or Vice Presidential Staff Member

175C Threats Against the President; Protection of the President See MIOG, Introduction, 2-1.6.4;

Part 1, 175-25; Part 2, 34-6.3.!

176 Anti-Riot Laws

177A Discrimination in Housing - Force and/ or Violence

177B Discrimination in Housing - No Force and/or Violence See MIOG, Part 1, 177-3.1, 177-3.2,

177-5, 177-5.1, 177-6, 177-6.2, 177-7, 177-8, 177-8.2, 177-9; Part 2, 34-6.3.!

178 Interstate Obscene or Harassing Telephone Calls See MIOG, Introduction, 2-1.6.4; Part 2, 34-

6.3.!

181 Consumer Credit Protection Act See MIOG, Part 2, 20-3!.!

182A Illegal Gambling Enterprise - LCN nexus

182B Illegal Gambling Enterprise - No LCN nexus, allegations of violence

182C Illegal Gambling Enterprise - No allegations of violence

183A Civil RICO - Civil investigations of criminal enterprises

183B Labor Related Racketeering - LCN nexus

183C Racketeer Inuenced and Corrupt Organizations - Terrorism

183E Racketeer Influenced and Corrupt Organizations - Property Crime of Violence 183E Labor

Related Racketeering - No LCN nexus See MIOG, Part 1, 183-6; Part 2, 34-6.3.!

184A Police Killings - Investigation Requested

184B Police Killings - Other See MIOG, Introduction, 2-1.6.4, Part 1,

184-11; Part 2, 34-6.3.!

185 Protection of Foreign Officials and Guests

188A Community Outreach/Crime Resistance

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188B Victim-Witness Assistance Program

190 Freedom of Information/Privacy Acts

192B Hobbs Act - Commercial Institutions

192C Hobbs Act - Armored Carrier See MIOG, Introduction, 2-1.6.4, Part 1, 91-12, 192-22; Part 2

34-6.3.!

194A Corruption of State and Local Public Officials - State Level

194B Corruption of State and Local Public Officials - Local Level

194C Corruption of State and Local Public Officials - Law Enforcement

194D Corruption of State and Local Public Officials - Law Enforcement - Drug-Related

194E Corruption of State and Local Public Officials - Indian Country

194F Corruption of State and Local Public Officials - Law Enforcement - Indian Country 194G

Corruption of State and Local Public Officials - Law Enforcement - Drug-Related - Indian Country

 See MIOG, Part 1, 198-1.5, and Part 2, 20-3!.!

196A Telemarketing Fraud 196B Insurance Fraud

196D Other Wire and Mail Fraud Schemes

196E Internet Fraud 196F Corporate Fraud

196G Prime Bank and High Yield Investment Fraud

196H Fictitious Securities

196I Insider Trading

196J Other Securities Fraud Matters See MIOG, Part 2, 20-3 !, 34-6.3.!

197A Civil Litigation, Civil Actions, Claims Against the Government or Subpoena Matters, Civil

Suits and Claims Which are Nonpersomel Related FBI Programs! 197B Personnel-Related

Litigation, Title VII Civil Actions, Claims Against the Government, Equal Employment

Opportunity Commission EEOC!, and Merit Systems Protection Board MSPB! Hearings FBI

Programs!

198A Indian Country - Death Investigations

198B Indian Country - Embezzlement and Fraud

198C Indian Country - Burglary/Larceny/Theft

198D Indian Country - Gaming

198E Indian Country - Controlled Substance Act

198F Indian Country - Sexual Abuse of a Child

198G Indian Country - Assaulting or Killing of a Federal Officer AFO/KFO!

l98H Indian Country - Domestic Violence

SENSITIVE

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

SENSITIVE

198K Indian Country - Vehicular Homicide

198L Indian Country - Assault

198M Indian Country - Arson

198N Indian Country - Robbery

198O Indian Country - Motor Vehicle Theft

198P Indian Country - Trafficking in Indian Human Remains/Cultural Items

198Q Indian Country - Counterfeit Indian Arts and Crafts Board Trademark

198S Indian Country Rape

198T Indian Country - Training

198U Indian Country - Physical Abuse of a Child 198V Indian Country - All Others See MIOG

Part 1, 198-1.5, 198-1.9, 198-2.6,198-3.3, 198-4.8, 198-5 8 198-6 7 198-6 8 198-6 9, Part2 34-

6.3; MAOP, Part 2, 10-23; Correspondence Guide - Field 1-17 !

200A See NFIP Manual

200B See NFIP Manual

200C See NFIP Manual

200D See NFIP Manual

200E See NFIP Manual

200F See NFIP Manual

200G See NFIP Manual

200H See NFIP Manual

200I See NFIP Manual

200J See NFIP Manual

200M See NFIP Manual

200N See NFIP Manual

200P See NFIP Manual

200Q See NFIP Manual See NFIP Manual, Part 1, 1-04 and Section 7 !

202A See NFIP Manual

202B See NFIP Manual

202C See NFIP Manual

202D See NFIP Manual See NFIP Manual, Part 1, 1-04 and Section 8 !

202Q See NFIP Manual

SENSITIVE

17
Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

SENSITIVE

203A See NFIP Manual

203B See NFIP Manual

203C See NFIP Manual

203D See NFIP Manual

203Q See NFIP Manual

203X See NFIP Manual See NFIP Manual, Part 1, 1-04 and Section 23 !

205 Foreign Corrupt Practices Act of 1977 See MIOG, Part 2, 20-3! !

209A Health Care Fraud - Govemment-Sponsored Program

209B Health Care Fraud - Private Insurance Program

209C Health Care Crime - Noninsurance

209D Health Care Fraud - Training

209E Health Care Fraud - Medical Privacy Law Violations See MIOG Part 1 209 1 209 6 6,

209-7; Part 2, 20-3 !, 34-6.3.!

211 Ethics in Govemment Act of 1978 See MIOG, Part 2 20 3! !

212A See NFIP Manual

212B See NFIP Manual

212C See NFIP Manual

212D See NFIP Manual See NFIP Manual, Pait 1, 1-04 and 3-08 !

214 Civil Rights of Institutionalized Persons Act/ Pattern or Practice of Police Misconduct

220A See NFIP Manual

220B See NFIP Manual

220C See NFIP Manual

220D See NFIP Manual

220Q See NFIP Manual See NFIP Manual, Pait 1, 1-04 and Section 13 !

221A See NFIP Manual

221B See NFIP Manual

221C See NFIP Manual

221D See NFIP Manual

221Q See NFIP Manual See NFIP Manual, Pait 1, 1-04 and Section 12 !

222A See NFIP Manual

222B See NFIP Manual

SENSITIVE

1 8
SENSITIVE

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222C See NFIP Manual

222D See NFIP Manual

222Q See NFIP Manual See NFIP Manual, Part 1, 1-O4 and Section 14.!

223A See NFIP Manual

223B See NFIP Manual

223C See NFIP Manual

223D See NFIP Manual

223Q See NFIP Manual See NFIP Manual, Part 1, 1-04 and Section 9.!

225A See NFIP Manual

225B See NFIP Manual

225C See NFIP Manual

225D See NFIP Manual

225P See NFIP Manual

225Q See NFIP Manual See NFIP Manual, Part 1, 1-04 and Section 17.!

227A See NFIP Manual

227B See NFIP Manual

227C See NFIP Manual

227D See NFIP Manual

227Q See NFIP Manual See NFIP Manual, Part 1, 1-O4 and Section 16.!

228A See NFIP Manual

228B See NFIP Manual

228C See NFIP Manual

228D See NFIP Manual See NFIP Manual, Part 1, 1-O4 and Section 10.!

242 Automation Matters

243 See NFIP Manual See NFIP Manual, Part 1, 1-O4 and 4-OS.!

244A Hostage Rescue Team - International Terrorism IT! Matters

244B Operations and Training - IT Matters

244C Swat Operations - IT Matters

244D Tactical Helicopter Program - IT Matters

244E Hostage Rescue Team - Domestic Terrorism DT! Matters

244F Operations and Training - DT Matters

SENSITIVE

19
SENSITIVE

Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

244G Swat Operations - DT Matters

244H Tactical Helicopter Program - DT Matters

245A Organized Crime Drug Enforcement OCDE! Task Force - LCN and Italian Organizations -

Cases directed against the LCN, Sicilian Mafia, La Camorra, and 'Ndrangheta criminal

organizations

245B Organized Crime Drug Enforcement OCDE! Task Force - Centralf South American

Organizations - Cases directed against Central American and South American criminal

organizations

245C Organized Crime Drug Enforcement OCDE! Task Force - Mexican Organizations - Cases

directed against Mexican criminal groups

245D Organized Crime Drug Enforcement OCDE! Task Force - Gangs - Cases directed against

major violent drug gangs and violent street gangs such as the Bloods, Crips a.nd Black Gangster

Disciple Nation; outlaw motorcycle gangs such as the Hells Angels, Outlaws, and Bandidos; or

other significant emerging gangs Whose principal criminal activities involve drug trafficking and

related violence

245E Organized Crime Drug Enforcement OCDE! Task Force - Asian Organizations - Cases

directed against Asian criminal organizations

245F Organized Crime Drug Enforcement OCDE! Task Force - Other Major Criminal

Organizations - Cases directed against other major criminal organizations. These organizations

must be Well-organized, multijurisdictional in operational scope, and of national signicance and

inuence. The characterization of these organizations must be fully documented and corroborated.

245G Organized Crime Drug Enforcement OCDE! Task Force - African Organizations - Cases

directed against African criminal groups

245H Organized Crime Drug Enforcement OCDE! Task Force Eurasian Organizations - Cases

directed against Russian, Eastern European, and Eurasian criminal organizations

2451 Organized Crime Drug Enforcement OCDE! Task Force - Caribbean Organizations - Cases

directed against Caribbean criminal organizations

245J Organized Crime Drug Enforcement OCDE! Task Force - Alien Smuggling Investigations

245K Organized Crime Drug Enforcement OCDE! Task Force - Money Laundering - Drugs 245M

Organized Crime Drug Enforcement OCDE! Task Force - Balkan Organizations See MIOG,

Introduction, 2-1.6.5, and Part 1, 92-9 and 245-10; Part 2, 34-6.3.!

245N Organized Crime Drug Enforcement OCDE! Task Force - Middle Eastern Criminal

Enterprises

248A See NFIP Manual 248B See NFIP Manual 248C See NFIP Manual 248D See NFIP Manual

248Q See NFIP Manual See NFIP Manual, Part 1, 1-O4 and Section 11.!

SENSITIVE

20
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

249 Environmental Crimes - All investigations involving violations of Environmental Crimes

statutes, including Environmental Crimes - Indian Country, and also the mishandling of special

nuclear materials and Waste products which is provided for under the Atomic Energy Act See

MIOG, Part 2, 20-3!.!

250 Tampering with Consumer Products See MIOG, Introduction, 2- 1.6.4; Part 2, 34-6.3.!

251A Controlled Substances - Robbery

251B Controlled Substances - Burglary See MIOG, Introduction, 2-1.6.4, Part 1, 251-9.!

252A National Center for the Analysis of Violent Crime NCAVC! - Violent Criminal

Apprehension Program

252B NCAVC - Criminal Investigative Analysis Program

252C NCAVC - Research and Development Program

252D NCAVC - Training Program

252E NCAVC - Arson and Bombing Investigative Services Program

252F Crisis Management Program

252G Crisis Negotiation Program See MIOG, Introduction, 2-1.6.4, Part 1, 252-12, 252-13.!

253A Fraud and Related Activity - Passport/Visa/Identity Documents - Domestic Terrorism

253B FRAID - Fugitive Subprogram

253C FRAID - All Other Matters - Government Reservation Crimes Subprogram

253E Fraud and Related Activity - Identication Documents - Substantial Internet Connection

253F Fraud and Related Activity - Passport/Visa/Identity Documents - International Terrorism

253G Fraud and Related Activity - Passport/Visa/Identity Documents - White Collar Crime -

Nontinancial Institution See MIOG, Part 1, 253-2.11, 253-3.8; Part 2, 34-6.3.!

254A Destruction of Energy Facilities

254D Hazardous Liquid Pipeline Safety Act HLPSA! See MIOG, Part 1, 254-7, 254-11.!

256B Hostage Taking by Domestic Terrorists

256C Hostage Taking - Nonterrorism Related See MIOG, Introduction, 2-1.6.4, Part 1, 256-10

Part 2, 34-6.3.!

258A Credit and/or Debit Card Fraud - Loss in excess of $25,000

258B Credit and/or Debit Card Fraud - Loss of $25,000 or less

258C Credit and/or Debit Card Fraud - Substantial Internet Connection See MIOG, Part 1, 258-8

Part 2, 20-3!, 34-6.3.!

259A Security Clearance Investigative Program - Classied Information Procedures Act

259B Security Clearance Investigative Program - Foreign Intelligence Surveillance Act

SENSITIVE

21
SENSITIVE

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259C Security Clearance Investigative Program - Joint Task Forces

259D Security Clearance Investigative Program - Others

259E Security Clearance Investigative Program - Periodic Reinvestigations/ Security Clearances

 See MIOG, Introduction, 2-2.4.3, Part 1, Section 259, Correspondence Guide - Field, 1-17.!

260A Industrial Security Program - Personnel Clearance

260B Industrial Security Program - Facility Clearance

260C Industrial Security Program - Nonclassified Personnel/Access

260D Industrial Security Program - Other

260E Industrial Security Program - Personnel Clearance - Reinvestigations

26OF Industrial Security Program - Contract Linguist Program See MIOG, Introduction, 2-2.4.3

Part 1, Section 260, Correspondence Guide - Field, 1-17.!

261A IAP - Information Assurance Program

261B Security Officer Matters - Security Education, Training, and Awareness

261C IAP - Enterprise Security Operations Center ESOC!

261D Security Officer Matters - Physical Security

261E Security Officer Matters - Operations Security

261F Security Officer Matters - Emergency Plans

261G Security Officer Matters - Other See MIOG, Introduction, 2-2.4.3, Part 1, 261-2;

Correspondence Guide - Field, 1-17; NFIP Manual, Part 1, 1-O4.!

263A Office of Professional Responsibility OPR! Matters - Nondelegated Investigations those

matters investigated by FBIHQ OPR Personnel or AIIPS!

263B OPR Matters - Delegated Investigation Only those matters wherein the investigation has

been delegated to the field office or division

263C OPR Matters - Delegated Investigation/Adjudication those lower-level offenses wherein

both the investigation and adjudication have been delegated to the field office or division!

263D OPR Matters - OIG Investigations those matters being investigated by the OIG!

266H Act of Terrorism AOT!-DT-Anarchist Extremists

266I AOT-DT-Animal Rights/Ecological Extremism

266] AOT-DT-Anti Abortion Extremists

266K AOT-DT-Black Separatist Extremists

266L AOT-DT-Fugitive

266M AOT-DT-Militia/ Sovereign Citizen Extremists

SENSITIVE

22
SENSITIVE

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266N AOT-DT-White Supremacist Extremists

266O ATO-DT-Predicate Offense-Other

267 Drug-Related Homicide See MIOG, Part 1, 267-8; Part 2, 34-6.3.!

268 Engineering Technical Matters - FCI Matters

269 Engineering Technical Matters - Non-FCI Matters

270A Cooperative Witnesses - Organized Crime

270B Cooperative Witnesses - General Criminal

270C Cooperative Witnesses - Domestic Terrorism

270D Cooperative Witnesses - White-Collar Crime

270F Cooperative Witnesses - Drugs

270G Extraterritorial International Terrorism IT! - Cooperative Witnesses

270I Cooperative Witnesses - Civil Rights

270J Cooperative Witnesses - Computer Intrusions

270K Cooperative Witnesses - Cyber Crime Program

270L Cooperative Witnesses - Major Theft

270M Cooperative Witnesses - Violent Gangs See MIOG, Part 1, 270-3.!

271 See NFIP Manual, Part 1, 1-04 and 4-07

272A Money Laundering - Organized Crime

272B Money Laundering - White Collar Crime Program

272C Money Laundering - VC Matters

272D Money Laundering, Unknown SUA - White Collar Crime Program

272E Money Laundering, targeting industries or facilities - White Collar Crime Program

272F Money Laundering - Drugs See MIOG, Part 1, 272-8.1 and 272-8.2.!

273 Adoptive Forfeiture Matter - Americas Criminal Enterprise Program See MIOG, Part 1, 273-1,

274-1, 275-1, 276-1, 277-1.!

274 Adoptive Forfeiture Matter - Transnational Criminal Enterprise Program See MIOG, Part 1,

273-1, 274-1, 275-1, 276-1, 277-1.!

275 Adoptive Forfeiture Matter - White-Collar Crime See MIOG, Part 1, 273-1, 274-1, 275-1,

276-1, 277-1.!

276 Adoptive Forfeiture Matter - Violent Crime See MIOG, Part 1, 273-1, 274-1, 275-1, 276-1,

277-1.!

SENSITIVE

23
SENSITIVE

Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

277 Adoptive Forfeiture Matter - Counterterrorism See MIOG, Part 1, 273-1, 274-1, 275-1, 276-1,

277-1.!

278 President's Intelligence Oversight Board PIOB! Matters See MAOP, Part 1, 1-22; NFIPM,

Part 1, 1-04, 2-56, and 3-08.!

279A Weapons of Mass Destruction - Use, Possession, Transfer, Production, Transport - Domestic

Terrorism

279B Weapons of Mass Destruction - Threaten or Attempt to Use, Possess, Produce or Transport -

Domestic Terrorism

279D Weapons of Mass Destruction - Use, Possession, Transfer, Production, Transport -

International Terrorism

279E Weapons of Mass Destruction - Threaten or Attempt to Use, Possess, Produce or Transport -

International Terrorism See MIOG, Part 1, 279-15; Part 2, 34-6.3.!

280A EEO Investigations FBIHQ Use Only Except for TURK!

280B EEO Counseling TURK Use Only!

280C EEO Conferences TURK Use Only!

280D EEO Administrative

280E EEO Reasonable Accommodation Matters

280F EEO Alternative Dispute Resolution Matters See MAOP, Part 1, 4-5.3; Part 2, 3-3.2 and 3-

4.5; MIOG, Part 1, 280-1.!

281A Criminal Enterprise - LCN and Italian Organizations - Cases directed against the LCN,

Sicilian Mafia, La Camorra, a.nd 'Ndrangheta criminal organizations

281B Criminal Enterprise - Centralf South American Organizations - Cases directed against Central

American and South American criminal organizations

281C Criminal Enterprise - Mexican Organizations - Cases directed against Mexican criminal

groups

281D Criminal Enterprise - Violent Gangs

281E Criminal Enterprise - Asian Organizations - Cases directed against Asian criminal

organizations

281F Criminal Enterprise - Other Major Criminal Organizations - Cases directed against other

major criminal organizations. These organizations must be well-organized, multijurisdictional in

operational scope, and of national signicance and inuence The characterization of these

organizations must be fully documented and corroborated.

281G Criminal Enterprise - African Organizations - Cases directed against African criminal groups

281H Criminal Enterprise - Eurasian Organizations - Cases directed against Russian, Eastern

European, and Eurasian criminal organizations

SENSITIVE

24
SENSITIVE

Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

281I Criminal Enterprise - Caribbean Organizations - Cases directed against Caribbean criminal

organizations

281J Criminal Enterprise - Alien Smuggling Investigations

281M Criminal Enterprise - Balkan Organizations See MIOG, Part 1, 92-9 and 281-3.! 281N

Criminal Enterprise - Middle Eastern

282A Civil Rights - Color of Law - Force and/or Violence

282B Civil Rights - Color of Law - Nonbrutality

282C Civil Rights - Color of Law - Force and/or Violence - Indian Country

282D Civil Rights - Color of Law - Nonbrutality - Indian Country See MIOG, Part 1, 198-1.5,

282-2.1, 282-2.2, 282-4, 282-5, 282-5.2, 282-6, 282-7, 282-7.2; Part 2, 34-6.3.!

283A See NFIP Manual

283B See NFIP Manual

283C See NFIP Manual

283D See NFIP Manual

283Q See NFIP Manual See NFIP Manual, Part 1, 1-O4 and Section 15.!

284A See NFIP Manual

284B See NFIP Manual

284C See NFIP Manual

284D See NFIP Manual

284E See NFIP Manual

284F See NFIP Manual

284G See NFIP Manual

284H See NFIP Manual

2841 See NFIP Manual

284J See NFIP Manual

284K See NFIP Manual

284Q See NFIP Manual

284X See NFIP Manual See NFIP Manual, Part 1, 1-04 and Section 22.!

285A See NFIP Manual 285B See NFIP Manual 285C See NFIP Manual See NFIP Manual, Part 1

1-O4 and Section 22.!

286A Freedom of Access to Clinic Entrances Act of 1994 FACE! - Force and/or Intimidation

Against Person s!

SENSITIVE

2 5
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

286B FACE - Threat of Force or Intimidation Against Person s!

286C FACE - Property Damage and/or Destruction Only 286E FACE - Civil Action See MIOG,

Part 1, 286-2.1, 286-2.2, 286-2.3, 286-2.4, 286-2.5, 286-4, 286-8; Part 2, 34-6.3.!

288A Computer Intrusions - Criminal Matters

288B Computer Intrusions - CI Matters

288C Technical Support to White Collar Crime Program

288D Technical Support to Violent Crime Program

288E Technical Support to Criminal Enterprise Program

288F Technical Support to CI Program

288G Technical Support to Domestic Terrorism Program

288H Technical Support to Civil Rights Program

2881 National HUMINT Collection Directive NHCD! See MIOG, Part 1, 288-3, 288-6, 288-8,

288-11; Part 2, 34-6.3.!

288J Computer Intrusions - IT Matters

288K Computer Intrusions - DT Matters

288L Technical Support to IT Program

289A Witness Security Program - Organized Crime

289B Witness Security Program - General Criminal

289C Witness Security Program - Domestic Terrorism

289D Witness Security Program - White Collar Crime

289F Witness Security Program - Drugs

289G Witness Security Program - International Terrorism

289H Witness Security Program - Non-FBI Sponsored Past or Present Participants

290 Alien Terrorist Removal Court ATRC!

292 Domestic Emergency Security Team DEST!

293 See NFIP Manual See NFIPM, Part 1, 1-04 and 19-12.!

295A Theft of Trade Secrets - Non-State Sponsored

295B Copyright Infringement - Computer Software Matters

295C Copyright Infringement - Other Matters

295D Trademark Infringement 295E Copyright Infringement/ Signal Theft Matters See MIOG,

Part 1, 295-1.8, 295-2.13, 295-3.9, 295-4.9; Part 2, 34-6.3.!

296 Integrity Committee Matters

SENSITIVE

26
Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

SENSITIVE

297 Inspection Matters

298 National Sex Offender Registry NSOR! - Violations

300A Counterterrorism CT! Preparedness - Special Events

300B CT Preparedness - Aviation Security 300C CT Preparedness - Other

300H CT Preparedness - WMD Preparedness See MIOG Part 1 300-1 300-2 300-3 300-6 !

300I CT Preparedness - Deployment and Logistical Readiness

301 Missing Persons DNA Database

302A See NFIP Manual

302B See NFIP Manual

302C See NFIP Manual 302D See NFIP Manual

302Q See NFIP Manual See NFIPM, Part 1, 1-04.!

303A See NFIP Manual

303B See NFIP Manual

303C See NFIP Manual

303D See NFIP Manual

303Q See NFIP Manual See NFIPM, Part 1, 1-04.!

304A See NFIP Manual

304B See NFIP Manual 304C See NFIP Manual 304D See NFIP Manual 304Q See NFIP Manual

 See NFIPM, Part 1, 1-04.!

305A Innocent Images National Initiative - Egroup/Organizations/Enterprises for Prot

305B Innocent Images National Initiative - Travelers/Enticement

305C Innocent Images National Initiative - Producers/Manufactures/ Traders of CP

305D Innocent Images National Initiative - Possessors of CP

305E Innocent Images National Initiative - Training See MIOG Part 1 305-4 Part 2 34-6 3 !

306 Serial Killings See MIOG, Part 2, 34-6.3.!

307A See NFIP Manual

307B See NFIP Manual

307C See NFIP Manual

307D See NFIP Manual

307E See NFIP Manual

307F See NFIP Manual

SENSITIVE

27
Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

SENSITIVE

307G See NFIP Manual

307H See NFIP Manual See NFIPM, Part 1, 1-04.!

308A Evidence Response Team ERT! Administrative Matter

308B ERT Training Received

308C ERT Training Provided - Domestic Training

308D ERT Training Provided - International Training

308E ERT Crime Scene - Violent Crime

308F ERT Crime Scene - Americas Criminal Enterprise Program

308G ERT Crime Scene - White Collar Crime

308H ERT Crime Scene - Domestic Terrorism

308I ERT Crime Scene - Intemational Terrorism

308J ERT Crime Scene - Police Assistance

308K ERT Crime Scene - Other

308L ERT Crime Scene - Cyber Crime See MIOG, Part l 308 4 !

309A Human Rights Offenses - Genocide

309B Human Rights Offenses - Torture

309C Human Rights Offenses - War Crimes

310A See NFIP Manual

310B See NFIP Manual

310C See NFIP Manual

3 l0D See NFIP Manual

3 l0Q See NFIP Manual See NFIPM, Part l, l-04.!

3 l lA See NFIP Manual

311B See NFIP Manual

3 l lC See NFIP Manual

3 l lD See NFIP Manual

3 l lE See NFIP Manual

311F See NFIP Manual

3 l lG See NFIP Manual

3 l lH See NFIP Manual

3 l lI See NFIP Manual

SENSITIVE

2 8
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

311J See NFIP Manual

311Q See NFIP Manual See NFIPM, Part 1, 1-O4.!

312A Cyber Crime - Training Received

312B Cyber Crime - Training Provided

314 Infragard

315A See NFIP Manual

315B See NFIP Manual

315C See NFIP Manual

315D See NFIP Manual

315E See NFIP Manual

3 15F See NFIP Manual

315G See NFIP Manual

3 15H See NFIP Manual

3 l5I See NFIP Manual

315.1 See NFIP Manual

315K See NFIP Manual

3 15L See NFIP Manual

315M See NFIP Manual

3 l5N See NFIP Manual

3150 See NFIP Manual

3 l5P See NFIP Manual

3 l5Q See NFIP Manual

315R See NFIP Manual

315$ See NFIP Manual

315T See NFIP Manual See NFIP Manual, Sections l-  and 19.!

316A Internet Extortion

316B Internet Gamblingf Advertising

316C Illegal Internet Financing/Money Laundering

316D Internet Obscenity

318A Corporate Fraud

318B Prime Bank and High Yield Investment Fraud

SENSITIVE

29
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

318C Market Manipulation

318D Insider Trading

318E Other Security/Commodities Fraud Matters See MIOG, Part 1, 318-1.2, 318- 1.6, 318-4.2

Part 2, 34-6.3.!

319A Payroll and Pay Administration Records

319B Procurement, Supply, a.nd Grant Records

319C Property Disposal Records

319D Budget Preparation, Presentation, and Apportionment Records

319E Accountable Officer's Accounts Records

319F Expenditure Accounting Records

319G Stores, Plant, and Cost Accounting Records

319H Travel and Transportation Records

3191 Motor Vehicle Maintenance and Operations Records

319] Space and Maintenance Records

319K Communications Records

319L Printing, Binding, Duplication, and Distribution Records

319M Information Services Records

319N Housing Records

319O Administrative Management Records

319P Cartographic, Aerial Photographic, Architectural, and Engineering Records

319Q Security and Protective Services Records

319R Electronic Records

319$ Audiovisual Records

319T Records Common to Most Ofces Within Agencies

319U Information Technology Operations a.nd Management Records

319V Ethics Program Records

319W Policy Files

3 19X Organizational Records

319Y Temporary Commission Records

321A Evidence Administration and Management

SENSITIVE

30
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

321B ELSUR Administration and Management

321C Special Operations Groups

321D Bureau Aircraft Operations

321E Foreign Language Program Records

322 Bioterrorism Risk Assessment Matters

323A Hazardous Material Response Team HMRT! Administrative Matters

323B HMRT Training Received

323C HMRT Training Provided - Domestic Training

323D HMRT Training Provided - International Training

323E HMRT Operational Deployments

323F HMRT Special Event Deployments

323G HMRT Assistance Provided to Other Agencies

323H HMRT Threat Assessments

323I HMRT Other

800A Intelligence Program Management

800B Intelligence Training Received

800C Intelligence Training Provided

800D Intelligence Briefing/Liaison

800E Human Source Coordination

801A Intelligence Collection Management-Counterterrorism

801B Intelligence Analysis/Production-Counterterrorism

802A Intelligence Collection Management-Counterintelligence

802B Intelligence Analysis/Production-Counterintelligence

803A Intelligence Collection Management-Cyber

803B Intelligence Analysis/Production-Cyber

804A Intelligence Collection Management-Criminal

804B Intelligence Analysis/Production-Criminal

805A Intelligence Collection Management-Other DNI Requirements

805B Intelligence Analysis/Production-Other DNI Requirements

806 HUMINT Collection-Other DNI Foreign Intelligence Requirements

** Another federal agency has the primary investigative responsibility in these classifications

SENSITIVE

31
Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

SENSITIVE

3-1.2 FBI Classifications and Subdivided Classifications by Program

NATIONAL FOREIGN INTELLIGENCE PROGRAM FOREIGN COUNTERINTELLIGENCE

 See National Foreign Intelligence Program NFIP! Manual, Pan; 1 1-04 !

lI FCI - Training Received

lJ FCI - Training Provided See MAOP, Pa2, 3-3.2 ! 3-4 5 ! MIOG, Part l 1-4, Legal

Attache Manual, Part 1, 2-13.5.!

64A SEE NFIP MANUAL

64B SEE NFIP MANUAL

64C SEE NFIP MANUAL

64D SEE NFIP MANUAL

64E SEE NFIP MANUAL

64F SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 Sectlon 2 and 4 !

65A SEE NFIP MANUAL

65B SEE NFIP MANUAL

65C SEE NFIP MANUAL

65D SEE NFIP MANUAL

65E SEE NFIP MANUAL

65F SEE NFIP MANUAL

65G SEE NFIP MANUAL

65H SEE NFIP MANUAL

65I SEE NFIP MANUAL

65J SEE NFIP MANUAL

65K SEE NFIP MANUAL

65L SEE NFIP MANUAL

65M SEE NFIP MANUAL

65N SEE NFIP MANUAL

65O SEE NFIP MANUAL

65P SEE NFIP MANUAL

65Q SEE NFIP MANUAL

65R SEE NFIP MANUAL

65S SEE NFIP MANUAL

SENSITIVE

32
Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

SENSITIVE

6ST SEE NFIP MANUAL

65U SEE NFIP MANUAL

65V SEE NFIP MANUAL

65W SEE NFIP MANUAL

65X SEE NFIP MANUAL

65Y SEE NFIP MANUAL

65Z SEE NFIP MANUAL See NFIP Manual, Part 1, 1-04, Sectlon 20 !

97A SEE NFIP MANUAL

97B SEE NFIP MANUAL

97C SEE NFIP MANUAL

97D SEE NFIP MANUAL See NFIP Manual, Part 1, 1-04 and 4-02 !

102A SEE NFIP MANUAL

102B SEE NFIP MANUAL

102C SEE NFIP MANUAL

102D SEE NFIP MANUAL See NFIP Manual, Part 1, 1-04 and MIOG, Part 1 Sectlon 102 !

105A SEE NFIP MANUAL

105B SEE NFIP MANUAL

105C SEE NFIP MANUAL

105D SEE NFIP MANUAL

105E SEE NFIP MANUAL

105F SEE NFIP MANUAL

105G SEE NFIP MANUAL

105H SEE NFIP MANUAL

1051 SEE NFIP MANUAL

105.1 SEE NFIP MANUAL

105Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1 04 and Sectlon 6 !

105S See NFIP Manual

108A SEE NFIP MANUAL

108B SEE NFIP MANUAL

108C SEE NFIP MANUAL

108D SEE NFIP MANUAL See NFIP Manual, Part 1, 1-04 and MIOG, Part 1 Sectlon 108 !

SENSITIVE

33
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

109A SEE NFIP MANUAL

109B SEE NFIP MANUAL

109C SEE NFIP MANUAL

109D SEE NFIP MANUAL See NFIP Manual, Pa11 1, 1-O4, 21nd MIOG, Pa11 1, Section 109.!

110A SEE NFIP MANUAL

110B SEE NFIP MANUAL

110C SEE NFIP MANUAL

110D SEE NFIP MANUAL See NFIP Manual, Pa11 1, 1-O4, 21nd MIOG, Pa11 1, Section 110.!

111A SEE NFIP MANUAL

111B SEE NFIP MANUAL

111C SEE NFIP MANUAL

111D SEE NFIP MANUAL See NFIP Manual, Pa11 1, 1-O4, 21nd MIOG, Pa11 1, Section 111.!

112A SEE NFIP MANUAL

112B SEE NFIP MANUAL

112C SEE NFIP MANUAL

112D SEE NFIP MANUAL See NFIP Manual, Pa11 1, 1-O4, and MIOG, Pa11 1, Section 112.!

113A SEE NFIP MANUAL

113B SEE NFIP MANUAL

113C SEE NFIP MANUAL

113D SEE NFIP MANUAL See NFIP Manual, Pa11 1, 1-O4, and MIOG, Pa11 1, Section 113.!

134A SEE NFIP MANUAL

134B SEE NFIP MANUAL

134C SEE NFIP MANUAL

134H SEE NFIP MANUAL

134I SEE NFIP MANUAL

134J SEE NFIP MANUAL

134L SEE NFIP MANUAL

134M SEE NFIP MANUAL

134N SEE NFIP MANUAL

134O SEE NFIP MANUAL

134P SEE NFIP MANUAL

SENSITIVE

34
Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

SENSITIVE

134Q SEE NFIP MANUAL

134S SEE NFIP MANUAL

134T SEE NFIP MANUAL

134U SEE NFIP MANUAL

134V SEE NFIP MANUAL

134W SEE NFIP MANUAL

134X SEE NFIP MANUAL

134Z SEE NFIP MANUAL See NFIP Manual, Pa1, 1 04 and Sectlon 27 !

200A SEE NFIP MANUAL

200B SEE NFIP MANUAL

200C SEE NFIP MANUAL

200D SEE NFIP MANUAL

200E SEE NFIP MANUAL

200F SEE NFIP MANUAL

200G SEE NFIP MANUAL

200H SEE NFIP MANUAL

2001 SEE NFIP MANUAL

2001 SEE NFIP MANUAL

200M SEE NFIP MANUAL

200N SEE NFIP MANUAL

200P SEE NFIP MANUAL

200Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1 04 and Sectlon 7 !

202A SEE NFIP MANUAL

202B SEE NFIP MANUAL

202C SEE NFIP MANUAL

202D SEE NFIP MANUAL See NFIP Manual, Part 1, 1 04 and Sectlon 8 !

202Q See NFIP Manual

203A SEE NFIP MANUAL

203B SEE NFIP MANUAL

203C SEE NFIP MANUAL

203D SEE NFIP MANUAL

SENSITIVE

3 5
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

203Q SEE NFIP MANUAL

203X SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 and Section 23.!

212A SEE NFIP MANUAL

212B SEE NFIP MANUAL

212C SEE NFIP MANUAL

212D SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 and 3-O8.!

220A SEE NFIP MANUAL

220B SEE NFIP MANUAL

220C SEE NFIP MANUAL

220D SEE NFIP MANUAL

22OQ SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 and Section 13.!

221A SEE NFIP MANUAL

221B SEE NFIP MANUAL

221C SEE NFIP MANUAL

221D SEE NFIP MANUAL

221Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 and Section 12.!

222A SEE NFIP MANUAL

222B SEE NFIP MANUAL

222C SEE NFIP MANUAL

222D SEE NFIP MANUAL

222Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 and Section 14.!

223A SEE NFIP MANUAL

223B SEE NFIP MANUAL

223C SEE NFIP MANUAL

223D SEE NFIP MANUAL

223Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 and Section 9.!

225A SEE NFIP MANUAL

225B SEE NFIP MANUAL

225C SEE NFIP MANUAL

225D SEE NFIP MANUAL

225P SEE NFIP MANUAL

SENSITIVE

36
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

225Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 and Section 17.!

227A SEE NFIP MANUAL

227B SEE NFIP MANUAL

227C SEE NFIP MANUAL

227D SEE NFIP MANUAL

227Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 and Section 16.!

228A SEE NFIP MANUAL

228B SEE NFIP MANUAL

228C SEE NFIP MANUAL

228D SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 and Section 10.!

243 SEE NFIP MANUAL See NFIP Manual, Part 1, 1-04 and 4-05.!

248A SEE NFIP MANUAL

248B SEE NFIP MANUAL

248C SEE NFIP MANUAL

248D SEE NFIP MANUAL

248Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 and Section 11.!

271 SEE NFIP MANUAL See NFIP Manual, Part 1, 1-04 and 4-07.!

283A SEE NFIP MANUAL

283B SEE NFIP MANUAL

283C SEE NFIP MANUAL

283D SEE NFIP MANUAL

283Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 and Section 15.!

284A SEE NFIP MANUAL

284B SEE NFIP MANUAL

284C SEE NFIP MANUAL

284D SEE NFIP MANUAL

284E SEE NFIP MANUAL

284F SEE NFIP MANUAL

284G SEE NFIP MANUAL

284H SEE NFIP MANUAL

2841 SEE NFIP MANUAL

SENSITIVE

37
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

284.1 SEE NFIP MANUAL

284K SEE NFIP MANUAL

284Q SEE NFIP MANUAL

284X SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 a.nd Section 22.!

285A SEE NFIP MANUAL

285B SEE NFIP MANUAL

285C SEE NFIP MANUAL See NFIP Manual, Parl; 1, 1-O4 and Section 22.!

302A SEE NFIP MANUAL

302B SEE NFIP MANUAL

302C SEE NFIP MANUAL

302D SEE NFIP MANUAL

302Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1-04.!

303A SEE NFIP MANUAL

303B SEE NFIP MANUAL

303C SEE NFIP MANUAL

303D SEE NFIP MANUAL

303Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4.!

304A SEE NFIP MANUAL

304B SEE NFIP MANUAL

304C SEE NFIP MANUAL

304D SEE NFIP MANUAL

304Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1-04.!

307G SEE NFIP MANUAL

307H SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4.!

310A SEE NFIP MANUAL

310B SEE NFIP MANUAL

310C SEE NFIP MANUAL

310D SEE NFIP MANUAL

31OQ SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4.!

311A SEE NFIP MANUAL

311B SEE NFIP MANUAL

SENSITIVE

38
Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

SENSITIVE

311C SEE NFIP MANUAL

311D SEE NFIP MANUAL

311E SEE NFIP MANUAL

3 1 1F SEE NFIP MANUAL

311G SEE NFIP MANUAL

311H SEE NFIP MANUAL

3 1 lI SEE NFIP MANUAL

3 1 lJ SEE NFIP MANUAL

311Q SEE NFIP MANUAL See NFIP Manual, Part 1, 1-O4 !

NATIONAL FOREIGN INTELLIGENCE PROGRAM - INTERNATIONAL TERRORISM See

NFIP Manual, Part 1, 1-O4.!

1K Intemational Terrorism - Training Received

1L Intemational Terrorism - Training Provided See MAOP, Pait 2 3-3 2 ! 3-4 5 ! MIOG,

Pait 1, 1-4; Legal Attache Manual, Part 1, 2-13.5.!

117B Atomic Energy Act - Intemational Terrorism

134D SEE NFIP MANUAL

134E SEE NFIP MANUAL

l34F SEE NFIP MANUAL

134G SEE NFIP MANUAL

134K SEE NFIP MANUAL

l34Y SEE NFIP MANUAL

137G Informants - Extraterritorial - International Terrorism See MIOG Part 1 137-3 !

163I Foreign Police Cooperation - International Terrorism See MIOG, Part 1 163-6 ! and

MAOP, Pait 2, 10-23.!

244A Hostage Rescue Team - International Terrorism IT! Matters

244B Operations and Training - IT Matters

244C Swat Operations - IT Matters

244D Tactical Helicopter Program - IT Matters

253F Fraud and Related Activity - Passport/Visa/Identity Documents - Intemational Terrorism

270G Extraterritorial Intemational Terrorism IT! - Cooperative Witnesses

279D Weapons of Mass Destruction - Use, Possession, Transfer Production, Transport -

Intemational Terrorism

SENSITIVE

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

SENSITIVE

279E Weapons of Mass Destruction - Threaten or Attempt to Use, Possess, Produce or Transport -

International Terrorism See MIOG, Part 1, 279-15.!

289G Witness Security Program - International Terrorism

290 Alien Terrorism Removal Court ATRC!

293 SEE NFIP MANUAL

307A SEE NFIP MANUAL

307B SEE NFIP MANUAL

307C SEE NFIP MANUAL

307D SEE NFIP MANUAL

307E SEE NFIP MANUAL

307F SEE NFIP MANUAL

3081 Evidence Response Team ERT! Crime Scene - Intemational Terrorism See MIOG, Part 1

308-4.!

309A Human Rights Offenses - Genocide 309B Human Rights Offenses - Torture 309C Human

Rights Offenses - War Crimes

315A SEE NFIP MANUAL

315B SEE NFIP MANUAL

315C SEE NFIP MANUAL

315D SEE NFIP MANUAL

315E SEE NFIP MANUAL

315F SEE NFIP MANUAL

315G SEE NFIP MANUAL

315H SEE NFIP MANUAL

3151 SEE NFIP MANUAL

315.1 SEE NFIP MANUAL

315K SEE NFIP MANUAL

315L SEE NFIP MANUAL

315M SEE NFIP MANUAL

315N SEE NFIP MANUAL

315O SEE NFIP MANUAL

315P SEE NFIP MANUAL

315Q SEE NFIP MANUAL

SENSITIVE

40
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Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

315R SEE NFIP MANUAL

315S SEE NFIP MANUAL

315T SEE NFIP MANUAL

NATIONAL FOREIGN INTELLIGENCE PROGRAM - FBI SECURITY

67E Personnel Files/Reinvestigations of FBI Personnel See MIOG, Part 1, 67-11, 67-11.1.1, 67-

11.1.2, Section 259, 261.!

259A Security Clearance Investigative Program - Classied Information Procedures Act

259B Security Clearance Investigative Program - Foreign Intelligence Surveillance Act

259C Security Clearance Investigative Program - Joint Task Forces

259D Security Clearance Investigative Program - Others

259E Security Clearance Investigative Program - Periodic Reinvestigations/ Security Clearances

 See MIOG, Introduction, 2-2.4.3, Part 1, Section 259, Correspondence Guide - Field, 1-17.!

260A Industrial Security Program - Personnel Clearance

260B Industrial Security Program - Facility Clearance

260C Industrial Security Program - Nonclassified Personne1/ Access

260D Industrial Security Program - Other

260E Industrial Security Program - Personnel Clearance - Reinvestigations

260F Industrial Security Program - Contract Linguist Program See MIOG, Introduction, 2-2.4.3,

Part 1, 260-1, 260-2, 260-3, 260-4, 260-5, 260-6; Correspondence Guide - Field, 1-17.!

261A IAP - Information Assurance Program

261B Security Officer Matters - Security Education, Training, and Awareness

261C IAP - Enterprise Security Operations Center ESOC!

261D Security Officer Matters - Physical Security

261E Security Officer Matters - Operations Security OPSEC!

261F Security Officer Matters - Emergency Plans

261G Security Officer Matters - Other See MIOG, Introduction, 2-2.4.3, Part 1, Section 261;

Correspondence Guide - Field, 1-17; NFIP Manual, Part 1, 1-04.!

800A Intelligence Program Management

800B Intelligence Training Received

800C Intelligence Training Provided

800D Intelligence Briefing/Liaison

800E Human Source Coordination

SENSITIVE

41
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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

801A Intelligence Collection Management-Counterterrorism

801B Intelligence Analysis/Production-Counterterrorism

802A Intelligence Collection Management-Counterintelligence

802B Intelligence Analysis/Production-Counterintelligence

803A Intelligence Collection Management-Cyber

803B Intelligence Analysis/Production-Cyber

804A Intelligence Collection Management-Criminal

804B Intelligence Analysis/Production-Criminal

805A Intelligence Collection Management-Other DNI Requirements

805B Intelligence Analysis/Production-Other DNI Requirements

806 HUMINT Collection-Other DNI Foreign Intelligence Requirements

COMPUTER INTRUSION PROGRAM

1M Computer Intrusions - Training Received

1N Computer Intrusions - Training Provided See MAOP, Part 2, 3-3.2 !, 3-4.5 !; MIOG, Part 1

1-4; Legal Attache Manual, Part 1, 2-13.5.!

134R Computer Intrusions - SEE NFIP MANUAL

137.1 Informants - Computer Intrusions See MIOG, Part 1, 137-3.!

l63L Foreign Police Cooperation - Computer Intrusions See MIOG, Part 1, 163-6 !, and MAOP,

Part 2, 10-23.!

270.1 Cooperative Witnesses - Computer Intrusions

288A Computer Intrusions - Criminal Matters

288B Computer Intrusions - Counterintelligence CI! Matters

288C Technical Support to White Collar Crime Program

288D Technical Support to Violent Crime Program

288E Technical Support to Criminal Enterprise Program

288F Technical Support to National Foreign Intelligence Program

288G Technical Support to Domestic Terrorism Program

288H Technical Support to Civil Rights Program

288I National Humint Collection Directive NHCD! See MIOG, Part 1, 288-3, 288-6, 288-8, 288-

11.!

288F Technical Support to CI Program

288.1 Computer Intrusions - IT Matters

SENSITIVE

42
SENSITIVE

Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

288K Computer Intrusions - DT Matters 288L Technical Support to IT Program

314 Infragard

CYBER CRIME PROGRAM CCP! - INTERNET FRAUD IF!

92U Racketeering Enterprise Investigations - Internet Fraud See MIOG, Part 1, 92; Part 2, 34-6.3.!

137K Informants - Cyber Crime Program See MIOG, Part 1, 137-3.!

139C Interception of Communications - Cyber Related See MIOG, Part 1, 139-9; Part 2, 34-6.3.!

163K Foreign Police Cooperation - Cyber Crime See MIOG, Part 1, 163-6 !; MAOP, Part 2, 10-

23; Correspondence Guide, 1-17.!

196E Internet Fraud See MIOG, Part 2, 20-3 !, 34-6.3.!

270K Cooperative Witness - Cyber Crime Program

312A Cyber Crime - Training Received 312B Cyber Crime - Training Provided

CCP - IDENTITY THEFT IT!

253E Fraud and Related Activity - Identication Documents - Substantial Intemet Connection See

MIOG, Part 2, 34-6.3.!

258C Credit and/or Debit Card Fraud - Substantial Internet Connection See MIOG, Part 1, 258-8;

Part 2, 34-6.3.!

CCP - INTELLECTUAL PROPERTY RIGHTS INFRINGEMENT IPR!

295A Theft of Trade Secrets - Non-State Sponsored

295B Copyright Infringement - Computer Software Matters

295C Copyright Infringement - Other Matters

295D Trademark Infringement

295E Copyright Infringementf Signal Theft Matters

295F Trademark and Copyright Infringement - Cyber Technology Matters See MIOG, Part 1, 295-

1.8, 295-2.13, 295-3.9, 295-4.9; Part 2, 34-6.3.!

CCP - INNOCENT IMAGES NATIONAL INITIATIVE IINI!

305A Innocent Images National Initiative - Egroups/ Organizations/ Enterprises for Profit

305B Innocent Images National Initiative - Travelers/Enticement

305C Innocent Images National Initiative - Producers/Manufacturers/Traders of Child Pomography

305D Innocent Images National Initiative - Possessors of Child Pornography

305E Innocent Images National Initiative - Training See MIOG, Part 1, 305; Part 2, 34-6.3.!

CCP - OTHER

308L ERT Crime Scene - Cyber Crime

SENSITIVE

43
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

316A Internet Extortion

316B Internet Gambling/Advertising

316C Illegal Internet Financing/Money Laundering

316D Internet Obscenity

DOMESTIC TERRORISM PROGRAM DOMESTIC TERRORISM OPERATIONS

2 Neutrality Matters

3 Overthrow or Destruction of the Government

14 Sedition

61 Treason; Misprision of Treason

98 Sabotage

100A Terrorism Enterprise Investigation - Domestic Terrorism

100B Terrorism Enterprise Investigation - International Terrorism

137C Informants - Domestic Terrorism See MIOG, Part 1, 137-3.!

157 Civil Unrest Civil Disorders and Demonstrators!

163C Foreign Police Cooperation - Domestic Terrorism Matters See MIOG, Part 1, 163-6!;

MAOP, Part 2, 10-23; Correspondence Guide - Field, 1-17.!

174A Actual & Attempted Bombings and Explosive Violations - Terrorism 174C All Other Cases

including Threats 174D Bomb Technician Activities See MIOG, Part 1, 174-9; Part 2, 34-6.3.!

176 Anti-Riot Laws

183C Racketeer Inuenced and Corrupt Organizations - Terrorism

185 Protection of Foreign Officials and Guests

253A Fraud and Related Activity - Passport/Visa/Identity Documents - Domestic Terrorism See

MIOG, Part 1, 253-2.11; Part 2, 34-6.3.!

256B Hostage Taking by Domestic Terrorists See MIOG, Palt 1, 256-10; Part 2, 34-6.3.!

266H Act of Terrorism AOT!-DT-Anarchist Extremists

266I AOT-DT-Animal Rights/Ecological Extremism

266J AOT-DT-Anti Abortion Extremists

266K AOT-DT-Black Separatist Extremists

266L AOT-DT-Fugitive

266M AOT-DT-Militia/ Sovereign Citizen Extremists

266N AOT-DT-White Supremacist Extremists

266O ATO-DT-Predicate Offense-Other

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44
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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

270C Cooperative Witness - Domestic Terrorism

277 Adoptive Forfeiture Matter - Counterterrorism See MIOG, Part 1, 273-1, 274-1, 275-1, 276-1,

277-1.!

289C Witness Security Program - Domestic Terrorism

292 Domestic Emergency Security Team DEST!

308H Evidence Response Team Crime Scene - Domestic Terrorism See MIOG, Part l, 308-4.!

DOMESTIC TERRORISM PROGRAM WEAPONS OF MASS DESTRUCTION OPERATIONS

117A Atomic Energy Act

279A Weapons of Mass Destruction - Use, Possession, Transfer, Production, Transport - Domestic

Terrorism

279B Weapons of Mass Destruction - Threaten or Attempt to Use, Possess, Produce or Transport -

Domestic Terrorism See MIOG, Part 1, 279-15; Part 2, 34-6.3.!

DOMESTIC TERRORISM PROGRAM COUNTERTERRORISM PREPAREDNESS

1G Domestic Terrorism - Training Received

lH Domestic Terrorism - Training Provided See MAOP, Part 2, 3-3.2 !, 3-4.5 !; MIOG, Palt l

1-4, 1-5.1, 300-6; Legal Attache Manual, Part l, 2-13.5.!

244E Hostage Rescue Team - Domestic Terrorism DT! Matters

244F Operations and Training - DT Matters

244G Swat Operations - DT Matters

244H Tactical Helicopter Program - DT Matters

300A Counterterrorism CT! Preparedness - Special Events

300B CT Preparedness - Aviation Security 300C CT Preparedness - Other

300H CT Preparedness - WMD Preparedness See MIOG, Palt l, 300-1, 300-2, 300-3, 300-6.!

300I CT Preparedness - Deployment and Logistical Readiness

VIOLENT CRIME PROGRAM - CRIMES AGAINST CHILDREN

7B Kidnapping - International Parental Kidnaping Crime Act of 1993 IPKCA!

7C Child Abductions - No Ransom See MIOG, Introduction, 2-1.6.4; Part l, 7-19; Part 2, 34-6.3.!

31C White Slave Traffic Act - Sexual Exploitation of Children

31E White Slave Traffic Act - Child Prostitution See MIOG, Part 2, 34-6.3.!

70E Crime on Government Reservation - Sexual/Physical Abuse - Minor Child See MIOG, Part 2,

34-6.3.!

88D Unlawful Flight to Avoid Prosecution, etc. - Parental Kidnapping

SENSITIVE

45
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

88E Child Support Recovery Act CSRA! Matters

145C Interstate Transportation of Obscene Matter - Broadcasting Obscene Language - Sexual

Exploitation of Children See MIOG, Introduction, 2-1.6.4; Part 1, 305; Part 2, 34-6.3.!

298 National Sex Offender Registry - Violations

VIOLENT CRIME PROGRAM - FUGITIVE

62D Domestic Police Cooperation See MIOG, Part l, 62-33!.!

62E Fugitive Investigations for Other Federal Agencies

76 Escaped Federal Prisoner, etc. - A subject wanted for a crime of violence against the person

such as murder, manslaughter, forcible rape, robbery and aggravated assault; one convicted of such

a crime within the past ve years or one who has been incarcerated after conviction for a crime of

violence and escapes from custody or supervision parole, probation! prior to completion of his/her

sentence or term of supervision; or a subject wanted for a crime involving the loss or destruction of

property valued in excess of $25,000; one being sought for criminal charges involving in excess of

two ounces of heroin or cocaine, 1,000 pounds of marijuana or 10,000 dosage units of clandestinely

manufactured dangerous or hallucinogenic drugs; one convicted of the above crimes within the past

five years or one who has been incarcerated after conviction for such offenses and escapes from

custody or supervision parole, probation! prior to completion of his/her sentence or term of

supewision; or all others See MIOG, Part 2, 34-6.3.!

88A Unlawful Flight to Avoid Prosecution, etc. - A subject wanted for a crime of violence against

the person such as murder, manslaughter, forcible rape, robbery and aggravated assault; one

convicted of such a crime within the past ve years or one who has been incarcerated after

conviction for a crime of violence and escapes from custody or supervision parole, probation!

prior to completion of his/her sentence or term of supervision

88B Unlawful Flight to Avoid Prosecution, etc. - A subject wanted for a crime involving the loss or

destruction of property valued in excess of $25,000; one being sought for criminal charges

involving in excess of two ounces of heroin or cocaine, 1,000 pounds of marijuana or 10,000

dosage units of clandestinely manufactured dangerous or hallucinogenic drugs; one convicted of

the above crimes within the past five years or one who has been incarcerated after conviction for

such offenses and escapes from custody or supervision parole, probation! prior to completion of

his/her sentence or term of supervision

88C Unlawful Flight to Avoid Prosecution, etc. - All others

253B Fraud and Related Activity in Connection with Identication Documents FRAID! - Fugitive

Subprogram See MIOG, Part l, 253-2.11.!

VIOLENT CRIME PROGRAM - CRIMES IN INDIAN COUNTRY

92K Racketeering Enterprise Investigations - Indian Country See MIOG, Part 2, 34-6.3.!

198A Indian Country - Death Investigations

198B Indian Country - Embezzlement and Fraud

SENSITIVE

46
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

198C Indian Country - Burglary/Larceny/Theft

198D Indian Country - Gaming

198E Indian Country - Controlled Substance Act

l98F Indian Country - Sexual Abuse of a Child

198G Indian Country - Assaulting or Killing of a Federal Officer AFO/KFO!

198H Indian Country - Domestic Violence

198K Indian Country - Vehicular Homicide

l98L Indian Country - Assault

198M Indian Country - Arson

198N Indian Country - Robbery

l98O Indian Country - Motor Vehicle Theft

l98P Indian Country - Trafficking in Indian Human Remainsf Cultural Items

l98Q Indian Country - Counterfeit Indian Arts and Crafts Board Trademark

l98S Indian Country - Rape

198T Indian Country - Training

198U Indian Country - Physical Abuse of a Child

198V Indian Country - All Others See MIOG, Part 1, 198-1.5, 198-1.9, 198-2.6, 198-3.3, 198-4.8

198-5.8, 198-6.7, 198-6.8, 198-6.9, 198-7; Part 2, 34-6.3; MAOP, Part 2, 10-23; Correspondence

Guide - Field, 1-17.!

VIOLENT CRIME PROGRAM - SPECIAL JURISDICTION MATTERS

43 False Advertising or Misuse of Names to Indicate Federal Agency

43 Illegal Manufacture, Possession, or Wearing of Civil Defense Insignia

43 Illegal Manufacture, Sale or Use of Military Cremation Urn

43 Illegal Manufacture, Use, Possession, orSale of Emblems or Insignia

43 Illegal Wearing of Uniform

43 Miscellaneous - Falsely Making or Forging Naval, Military, or Official Pass

43 Miscellaneous - Forging or Counterfeiting Seal of Department or Agency of the United States

43 Miscellaneous - Forging or Using Forged Certificate of Discharge from Military or Naval

Service

43 Misuse of the Great Seal of the United States or of the Seals of the President or the Vice

President of the United States

43 Misuse of the name "Federal Home Loan Mortgage Corporation"

SENSITIVE

47
SENSITIVE

Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

43 Unauthorized use of "Johnny Horizon" Symbol

43 Unauthorized use of "Smokey Bear" Symbol 43 Unauthorized use of "Woodsy Owl" Symbol

45A Crime on the High Seas See MIOG, Part 2, 34-6.3.!

47A Impersonation - Act of Violence

47B Impersonation -Property Crimes in excess of $25,000 47C Impersonation - All Others See

MIOG, Part 2, 34-6.3.!

70A Crime on Government Reservation - Crime of Violence

70B Crime on Govemment Reservation - Property Crimes over $5,000 70C Crime on Govemment

Reservation - All Other Property Crimes

70D Crime on Government Reservation - Controlled Substance Act See MIOG, Part 2, 34-6.3.!

90A Irregularities in Federal Penal Institutions - Crime of Violence

90B Irregularities in Federal Penal Institutions - Controlled Substance Act

90C Irregularities in Federal Penal Institutions - All others

253C Fraud a.nd Related Activity in Connection with Identication Documents FRAID! - All other

FRAID Matters See MIOG, Part 1, 253-2.11; Part 2, 34-6.3.!

VIOLENT CRIME PROGRAM - TRANSPORTATION CRIMES

26A Interstate Transportation of Stolen Motor Vehicle - Crimes of Violence/Carjacking

26C Interstate Transportation of Stolen Aircraft ITS A!

149A Destruction of Aircraft or Motor Vehicles DAMV!

149B Destruction of Aircraft or Motor Vehicles DAMV! - False Report See MIOG, Part 2, 34-

6.3.!

160 Federal Train Wreck Statute See MIOG, Part 2, 34-6.3.!

164A Crime Aboard Aircraft - Conrmed aircraft hijacking

164B Crime Aboard Aircraft - Interference and Threats

164C Crime Aboard Aircraft - All others, including false statements or unaggravated Weapon

violations detected through airport security screening process See MIOG, Part 1, 164-18; Part 2,

34-6.3.!

254A Destruction of Energy Facilities

254D Hazardous Liquid Pipeline Safety Act HLPSA! See MIOG, Part 1, 254-7, 254-11.!

VIOLENT CRIME PROGRAM - VIOLENT INCIDENT CRIMES See also MIOG, Introduction,

2-1.6.4.!

7A Kidnapping See MIOG, Part 2, 34-6.3.!

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SENSITIVE

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9A Extortion - All aggravated and/or specic threats, extortion, or ransom demands involving

domestic and foreign mail or interstate communications 9B Extortion - All others, including

nonaggravated and/or nonspecific mail and telephone threats 9C Extortion - Interstate Domestic

Violence 9D Extortion - Interstate Violation of a Protection Order See MIOG, Part 2, 34-6.3.!

31B White Slave Traffic Act - Cases targeted against non-LCN major organized crime groups

Where the criminal activity is that usually associated with organized crime, such as gambling,

loansharking, etc.; and all non-LCN related law enforcement corruption matters

31D White Slave Traffic Act - All Other Cases See MIOG, Part 2, 34-6.3.!

56A Election Laws - Threats against or personal injury to named persons, federal, state or local

level - Violation of Title 18, USC, Section 245 b!! A!.!

89A Assassination, Kidnapping or Assaulting a Member of Congress

89B Assaulting, Killing or Attempting to Kill a Federal Officer

89C Assassination, Kidnapping or Assaulting an Executive Department Head or Director of CIA

89D Assassination, Kidnapping or Assaulting a Supreme Court Justice

89E Conspiracy to Impede or Injure a Federal Oicer

89F Crime Against Family Members - Federal Officials See MIOG, Part 1, 89-2.22, 89-3.20, 89-

4.10, 89-5.4, 89-5.7; Part 2, 34-6.3.!

91A Bank Robbery

91B Bank Burglary, Larceny, $10,000 and over

91C Bank Burglary, Larceny Under $10,000

91D Bank Robbery, Burglary, Larceny Suspect Program

91F Bank Extortion - Bank extortion offenses occur when a subject demands bank funds from a

bank official through the means of a threat of physical injury to himself/herself or a member of

his/her family by telephone, Written communication or person See MIOG, Introduction, 2-1.6.4,

Part 1, 91-34; Part 2, 34-6.3.!

145B Interstate Transportation of Obscene Matter - Broadcasting Obscene Language - Cases

targeted against non-LCN major organized crime groups where the criminal activity is that usually

associated with organized crime, such as gambling, loansharking, etc.; and all non-LCN law

enforcement corruption matters

145D Interstate Transportation of Obscene Matter - Broadcasting Obscene Language - All other

cases See MIOG, Part 2, 34-6.3.!

163G Foreign Police Cooperation - Violent Crimes See MIOG, Part 1, 163-6 ! and MAOP, Part

2, 10-23.!

166C Interstate Transportation in Aid of Racketeering Murder for Hire! - Other than organized

CI'1lI'1¬

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166D Interstate Transportation in Aid of Racketeering - Arson non-LCN! See MIOG, Part 2, 34-

6.3.!

175A Assassination, Kidnapping or Assaulting the President or Vice President

175B Assassination, Kidnapping or Assaulting Presidential or Vice Presidential Staff Members

175C Threats Against the President; Protection of the President See MIOG, Part 1, 175-25; Part 2,

34-6.3.!

178 Interstate Obscene or Harassing Telephone Calls See MIOG, Part 2, 34-6.3.!

184A Police Killings - Investigation Requested 184B Police Killings - Other See MIOG, Part 1,

184-11; Part 2, 34-6.3.!

192B Hobbs Act - Commercial Institutions 192C Hobbs Act - Armored Carrier See MIOG, Part 1

91-12, 192-22; Part 2, 34-6.3.!

250 Tampering with Consumer Products See MIOG, Part 2, 34-6.3.!

252A National Center for the Analysis of Violent Crime NCAVC! - Violent Criminal

Apprehension Program

252B NCAVC - Criminal Investigative Analysis Program

252C NCAVC - Research and Development Program

252D NCAVC - Training Program

252E NCAVC - Arson and Bombing Investigative Services Program

252F Crisis Management Program

252G Crisis Negotiation Program See MIOG, Part 1, 252-12, 252-13.!

256C Hostage Taking - Nonterrorism Related See MIOG, Part 1, 256-10; Part 2, 34-6.3.!

306 Serial Killings See MIOG, Part 2, 34-6.3.!

VIOLENT CRIME PROGRAM - VICTIM/WITNESS ASSISTANCE PROGRAM

188B Victim-Witness Assistance Program

VIOLENT CRIME PROGRAM - OTHER MATTERS

1U VC - Training Received 1V VC - Training Provided See MAOP, Part 2, 3-3.2 !, 3-4.5 !;

MIOG, Part 1, 1-4; Legal Attache Manual, Part 1, 2-13.5.!

89G Attomey General's Protection Detail

137B Informants - General Criminal

137E Informants - Condential Source See MIOG, Part 1, 137-3.!

270B Cooperative Witnesses - General Criminal See MIOG, Part 1, 270-3.!

272C Money Laundering - VC Matters See MIOG, Part 1, 272-8.2.!

SENSITIVE

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276 Adoptive Forfeiture Matter - Violent Crime See MIOG, Part 1, 273-1, 274-1, 275-1, 276-1,

277-1.!

308E ERT Crime Scene - Violent Crime See MIOG, Part 1, 308-4.!

AMERICAS CRIMINAL ENTERPRISE PROGRAM ACEP!

ACEP-CENTRAL/ SOUTH AMERICAN C/ SA!

281B Criminal Enterprise - Central/ South American Organizations See MIOG, Part 1, 281-3.!

ACEP-MEXICAN MEX!

281C Criminal Enterprise - Mexican Organizations See MIOG, Part 1, 281-3.!

ACEP-MAJOR CRIMINAL MC!

281F Criminal Enterprise - Other Major Criminal Enterprises See MIOG, Part 1, 281-3.!

ACEP-CARIBBEAN CAR!

281I Criminal Enterprise - Caribbean Organizations See MIOG, Part 1, 281-3.!

ACEP-COMMUNITY OUTREACH PROGRAM COP!

12 Drug Demand Reduction - Matters handled in furtherance of the FBI's goal to reduce the

demand for illegal drugs in this country

188A Community Outreach/Crime Resistance

ACEP-OTHER MATTERS OM!

1Q ACEP - Training Received

1R ACEP - Training Provided See MIOG, Part 1, 1-4; MAOP, Part 2, 3-3.2 !, 3-4.5 !; Legal

Attache Ma.nual, Part 1, 2-13.5.!

137F Informants - Drug See MIOG, Part 1, 137-3.!

163F Foreign Police Cooperation - Drug See MIOG, Part 1, 163-6 !; MAOP, Part 2, 10-23;

Correspondence Guide - Field, 1-17.!

270F Cooperative Witness - Drug See MIOG, Part 1, 270-3.!

272F Money Laundering - Drug See MIOG, Part 1, 272-8.2.!

273 Adoptive Forfeiture Matters - ACEP See MIOG, Part 1, 273-1, 274-1, 275-1, 276-1, 277-1.!

289F Witness Security Program - Drug

289H Witness Security Program - Non-FBI Sponsored Past or Present Participants

308F ERT Crime Scene - ACEP See MIOG, Part 1, 308-4.!

ACEP - MAJOR THEFT MT!

15 Theft from Interstate Shipment - Crime of Violence, Loss of $25,000 or more; Weapons,

explosives, and all others.

SENSITIVE

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26B Interstate Transportation of Stolen Motor Vehicle - Commercialized Theft or Chop Shops 26D

Interstate Transportation of Stolen Motor Vehicle - All other See MIOG, Part 2, 34-6.3.!

52A Theft of Government Property - Crime of Violence

52B Theft of Government Property - Property valued in excess of $5,000; Weapons; explosives

52C Theft of Government Property - All Others

87 Interstate Transportation of Stolen Property ITSP!

92T Racketeering Enterprise Investigations REI! - Major Theft See MIOG, Part 1, 92-9; Part 2,

34-6.3.!

137L Informants - Major Theft See MIOG, Part 1, 137-3.!

183E Racketeering Inuenced a.nd Corrupt Organizations - Property Crimes of Violence See

MIOG, Part 1, 183-6; Part 2, 34-6.3.!

251A Controlled Substances - Robbery 251B Controlled Substances - Burglary See MIOG,

Introduction, 2-1.6.4, Part 1, 251-9.!

270L Cooperative Witnesses - Major Theft See MIOG, Part 1, 270-3.!

ACEP - VIOLENT GANGS VG!

4 Firearms Act

137M Informants - Violent Gangs See MIOG, Part 1, 137-3.!

267 Drug-Related Homicides See MIOG, Part 2, 34-6.3.!

270M Cooperative Witnesses - Violent Gangs See MIOG, Part 1, 270-3.!

281D Criminal Enterprise - Violent Gangs

289B Witness Security Program - General Criminal

TRANSNATIONAL CRIMINAL ENTERPRISE PROGRAM TCEP!

TCEP - ASIAN/AFRICAN CRIMINAL ENTERPRISE A/ACE!

281E Criminal Enterprise - Asian Organizations - Cases directed against Asian criminal

organizations

281G Criminal Enterprise - African Organizations - Cases directed against African criminal

organizations

281.1 Criminal Enterprise - Alien Smuggling Investigations See MIOG, Part 1, 92-9 and 281-3.!

TCEP - LA COSA NOSTRA/ ITALIAN CRIMINAL ENTERPRISES/LABOR RACKETEERING

 LCN/L!

143A Interstate Transportation of Gambling Devices - Cases targeted against La Cosa Nostra LCN!

members and/or associates where the moving force behind the activity is the LCN

SENSITIVE

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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

143B Interstate Transportation of Gambling Devices - Cases targeted against non-LCN criminal

enterprise type where the criminal activity is that usually associated with organized crime, such as

gambling, loansharking, etc.; and all non-LCN related law enforcement corruption matters

143C Interstate Transportation of Gambling Devices - All other criminal enterprise cases See

MIOG, Part 1, 143-8.!

182A Illegal Gambling Business - LCN nexus

182B Illegal Gambling Business - No LCN nexus, allegations of violence

182C Illegal Gambling Business - No allegations of violence

183A Civil RICO - Civil investigations of criminal enterprises

183B Labor Related Racketeering - LCN nexus

183F Labor Related Racketeering - No LCN nexus See MIOG, Part 1, 183-6; Part 2, 34-6.3.!

281A Criminal Enterprise - LCN and Italian Organizations See MIOG, Part 1, 92-9 and 281-3.!

TCEP - EURASIAN CRIMINAL ENTERPRISES ECE!

281H Criminal Enterprise - Eurasian Organizations

281M Criminal Enterprise - Balkan Organizations See MIOG, Part 1, 92-9 and 281-3.!

28lN Criminal Enterprise - Middle Eastern

TCEP - OTHER MATTERS OM!

1S TCEP - Training Received 1T TCEP - Training Provided See MIOG, Part 1, 1-4; MAOP, Part

2, 3-3.2 !, 3-4.5 !; Legal Attache Manual, Part 1, 2-13.5.!

137A Informants - Organized Crime and Top Echelon See MIOG, Part 1, 137-3.!

163J Foreign Police Cooperation - Organized Crime See MIOG, Part 1, 163-6 !; MAOP, Part 2,

10-23; Correspondence Guide - Field, 1-17.!

270A Cooperative Witnesses - Organized Crime and Top Echelon See MIOG, Part 1, 270-3.!

272A Money Laundering - Organized Crime See MIOG, Part 1, 272-8.1 and 272-8.2.!

274 Adoptive Forfeiture Matters - TCEP See MIOG, Part 1, 273-1, 274-1, 275-1, 276-1, 277-1.!

289A Witness Security Program - Organized Crime

ORGANIZED CRIME DRUG ENFORCEMENT OCDE! PROGRAM

OCDE - AMERICAS CRIMINAL ENTERPRISE - RACKETEERING ENTERPRISE

INVESTIGATIONS ACE-REI!

92B Racketeering Enterprise Investigations REI! - Central/ South American Organizations - Cases

directed against Central American and South American criminal organizations

92C Racketeering Enterprise Investigations REI! - Mexican Organizations - Cases directed against

Mexican criminal groups

SENSITIVE

53
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Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

92F Racketeering Enterprise Investigations REI! - Other Major Criminal Organizations - Cases

directed against other major criminal organizations. - These organizations must be Well-organized,

multijurisdictional in operational scope, and of national signicance a.nd inuence. The

characterization of these organizations must be fully documented and corroborated.

92I Racketeering Enterprise Investigations REI! - Caribbean Organizations - Cases directed

against Caribbean criminal organizations See MIOG, Part 1, 92-9 and 245-10; Part 2, 34-6.3.!

OCDE - AMERICAS CRIMINAL ENTERPRISE - RACKETEERING ENTERPRISE

INVESTIGATIONS - GANGS ACE-REI-G!

92D Racketeering Enterprise Investigations REI! - Gangs Cases directed against major violent

drug gangs and violent street gangs such as the Bloods, Crips and Black Gangster Disciple Nation;

outlaw motorcycle gangs such as the Hells Angels, Outlaws, and Bandidos; or other significant

emerging gangs Whose principal criminal activities involve drug trafficking and related violence

 See MIOG, Part 1, 92-9, 245-10; Part 2, 34-6.3.!

OCDE - TRANSNATIONAL CRIMINAL ENTERPRISE - RACKETEERING ENTERPRISE

INVESTIGATIONS TCE-REI!

92A Racketeering Enterprise Investigations REI! - LCN and Italia.n Organizations - Cases directed

against the LCN, Sicilian Mafia, La Camorra, and 'Ndrangheta criminal organizations

92E Racketeering Enterprise Investigations REI! - Asian Organizations - Cases directed against

Asian criminal organizations

92G Racketeering Enterprise Investigations REI! - African Organizations - Cases directed against

African criminal groups 9

2H Racketeering Enterprise Investigations REI! - Eurasian Organizations - Cases directed against

Russian, Eastern European, and Eurasian criminal organizations

92J Racketeering Enterprise Investigations REI! - Alien Smuggling Investigations

92M Racketeering Enterprise Investigations REI! - Balkan Organizations See MIOG, Part 1, 92-9

245-10; Part 2, 34-6.3.!

92V Racketeering Enterprise Investigations REI! - Middle Eastern Criminal Enterprises

OCDE - AMERICAS CRIMINAL ENTERPRISE - TASK FORCE ACE-TF!

245B Organized Crime Drug Enforcement OCDE! Task Force - Centralf South American

Organizations - Cases directed against Central American and South American criminal

organizations

245C Organized Crime Drug Enforcement OCDE! Task Force - Mexican Organizations - Cases

directed against Mexican criminal groups

245F Organized Crime Drug Enforcement OCDE! Task Force - Other Major Criminal

Organizations - Cases directed against other major criminal organizations. These organizations

must be Well-organized, multijurisdictional in operational scope, and of national signicance and

inuence. The characterization of these organizations must be fully documented a.nd corroborated.

SENSITIVE

54
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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

245I Organized Crime Drug Enforcement OCDE! Task Force - Caribbean Organizations - Cases

directed against Caribbean criminal organizations

245K Organized Crime Drug Enforcement OCDE! Task Force - Money Laundering - Drugs See

MIOG, Part 1, 92-9, 245-10; Part 2, 34-6.3.!

OCDE - AMERICAS CRIMINAL ENTERPRISE - TASK FORCE - GANGS ACE-TF-G!

245D Organized Crime Drug Enforcement OCDE! Task Force - Gangs - Cases directed against

major violent drug gangs and violent street gangs such as the Bloods, Crips and Black Gangster

Disciple Nation; outlaw motorcycle gangs such as the Hells Angels, Outlaws, and Bandidos; or

other signicant emerging gangs Whose principal criminal activities involve drug trafficking and

related violence See MIOG, Part 1, 92-9, 245-10; Part 2, 34-6.3.!

OCDE - TRANSNATIONAL CRIMINAL ENTERPRISE - TASK FORCE TCE-TF!

245A Organized Crime Drug Enforcement OCDE! Task Force - LCN and Italian Organizations -

Cases directed against the LCN, Sicilian Maa, La Camorra, and Ndrangheta criminal

organizations

245E Organized Crime Drug Enforcement OCDE! Task Force - Asian Organizations - Cases

directed against Asian criminal organizations

245G Organized Crime Drug Enforcement OCDE! Task Force - African Organizations - Cases

directed against African criminal groups

245H Organized Crime Drug Enforcement OCDE! Task Force Eurasian Organizations - Cases

directed against Russian, Eastem European, and Eurasian criminal organizations

245J Organized Crime Drug Enforcement OCDE! Task Force - Alien Smuggling Investigations

245M Organized Crime Drug Enforcement OCDE! Task Force - Balkan Organizations See

MIOG, Part 1, 92-9, 245-10; Part 2, 34-6.3.!

245N Organized Crime Drug Enforcement OCDE! Task Force - Middle Eastern Criminal

Enterprises

CIVIL RIGHTS PROGRAM

CIVIL RIGHTS PROGRAM CR! - COLOR OF LAW COL!

214 Civil Rights of Institutionalized Persons Act/ Pattern or Practice of Police Misconduct

282A Civil Rights - Color of Law - Force and/or Violence

282B Civil Rights - Color of Law - Nonbrutality

282C Civil Rights - Color of Law - Force and/or Violence - Indian Country

282D Civil Rights - Color of Law - Nonbrutality - Indian Country See MIOG, Part 1, 198-1.5,

282-2.1, 282-2.2, 282-4, 282-5, 282-5.2, 282-6, 282-7, 282-7.2; Part 2, 34-6.3.!

CIVIL RIGHTS PROGRAM CR! - HATE CRIMES HATE!

44A Racial Discrimination - Force and/or Violence

SENSITIVE

55
SENSITIVE

Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

44B Racial Discrimination - No Force and/or Violence

44C Voting Rights

44D Religious Discrimination - Force and/or Violence

44E Religious Discrimination - No Force and/or Violence See MIOG, Part 1, 44-2.1, 44-2.2, 44-

2.3, 44-2.4, 44-2.5, 44-4, 44-5, 44-6, 44-7.2, 44-11; Part 2, 34-6.3.!

177A Discrimination in Housing - Force and/or Violence 177B Discrimination in Housing - No

Force and/or Violence See MIOG, Part 1, 177-3.1, 177-3.2, 177-5, 177-5.1, 177-6, 177-6.2, 177-7,

177-8, 177-8.2, 177-9; Part 2, 34-6.3.!

CIVIL RIGHTS PROGRAM CR! - FREEDOM OF ACCESS TO CLINICS FACE!

286A Freedom of Access to Clinic Entrances Act of 1994 FACE! Force and/or Intimidation

Against Persons

286B FACE - Threat of Force or Intimidation Against Persons

286C FACE - Property Damage and/or Destruction Only

286E FACE - Civil Action See MIOG, Part 1, 286-2.1, 286-2.2, 286-2.3, 286-2.4, 286-2.5, 286-4,

286-8; Part 2, 34-6.3.!

CIVIL RIGHTS PROGRAM CR! HUMAN TRAFFICKING HT!

50 Human Trafcking

CIVIL RIGHTS PROGRAM CR! - OTHER OT!

1E Civil Rights - Training Received

1F Civil Rights - Training Provided See MAOP, Part 2, 3-3.2 !, 3-4.5 !; MIOG, Part 1, 1-4;

Legal Attache Manual, Part 1, 2-13.5.!

1371 Informants - Civil Rights See MIOG, Part 1, 137-3.!

270I Cooperative Witnesses - Civil Rights See MIOG, Part 1, 270-3.!

TRAINING PROGRAM - FEDERAL

1A Training - Training Coordinator See MIOG, Part 1, 1-4.!

308C Evidence Response Team Training Provided - Domestic Training See MIOG, Part 1, 308-4.!

TRAINING PROGRAM - STATE AND LOCAL

1C Training - National Academy Matters/TR-S&L See MAOP, Part 2, 3-3.2 !.! 1D International

Training and Assistance Matters See MIOG, Part 1, 1-1, 1-2, 1-4.!

308D Evidence Response Team Training Provided - Intemational Training See MIOG, Part 1,

308-4.!

WHITE COLLAR CRIME PROGRAM See MIOG, Introduction, 2-1.5 through 2-1.5.3; Part 2,

20-3!.!

SENSITIVE

56
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Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

WHITE COLLAR CRIME PROGRAM - FINANCIAL INSTITUTION FRAUD

29A Financial Institution Fraud - Loss or losses contributing to the failure of a federally insured

bank 29B Financial Institution Fraud - Loss or loss exposure of $100,000 or more involving a

federally insured bank

29C Financial Institution Fraud - Loss or loss exposure of $25,000 to $99,999 involving a federally

insured bank

29D Financial Institution Fraud - Loss or losses contributing to the failure of a federally insured

savings association

29E Financial Institution Fraud - Loss or loss exposure of $100,000 or more involving a federally

insured savings association

29F Financial Institution Fraud - Loss or loss exposure of $25,000 to $99,999 involving a federally

insured savings association

29G Financial Institution Fraud - Loss or losses contributing to the failure of a federally insured

credit union

29H Financial Institution Fraud - Loss or loss exposure of $100,000 or more involving afederally

insured credit union

291 Financial Institution Fraud - Loss or loss exposure of $25,000 to $99,999 involving a federally

insured credit union

29J Financial Institution Fraud - Loss or loss exposure of under $25,000 involving a federally

insured financial institution and handled via Fast Track

29K Financial Institution Fraud - Loss or loss exposure of under $25,000 involving a federally

insured financial institution and not handled via Fast Track See MIOG, Part 1, 29-7; Part 2, 34-6.3

29L Financial Institution Fraud - Mortgage Fraud, Non Financial Institution

29M Financial Institution Fraud - Mortgage Fraud, Govemment Programs

46B Fraud Against the Government - Housing and Urban Development HUD! See MIOG, Part 1,

46-1.14.!

92R Racketeering Enterprise Investigations REI! - Financial Institution Fraud See MIOG, Part 1,

92-9; Part 2, 34-6.3.!

253G Fraud and Related Activity - Passport/Visa/Identity Documents - White Collar Crime -

Nonfrnancial Institution See MIOG, Part 1, 253-2.11, 253-3.8.!

WHITE COLLAR CRIME PROGRAM - FRAUD AGAINST THE GOVERNMENT

46A Fraud Against the Govemment - Department of Defense DOD!

46C Fraud Against the Govemment - Small Business Administration SBA!

46D Fraud Against the Government - Department of Labor DOL!

46E Fraud Against the Govemment - Department of Transportation DOT!

SENSITIVE

57
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

46F Fraud Against the Government - Department of Education DOED!

46G Fraud Against the Government - Veterans Administration VA!

46H Fraud Against the Government - Other See MIOG, Part 1, 46-1.14.!

WHITE COLLAR CRIME PROGRAM - BANKRUPTCY FRAUD

49 Bankruptcy Fraud See MIOG, Part 1, 49-6; Part 2, 34-6.3.!

92P Racketeering Enterprise Investigations REI! - Bankruptcy Fraud See MIOG, Part 1, 92-9.!

WHITE COLLAR CRIME PROGRAM - ANTITRUST

60 Antitrust - Full and Limited FBI Investigations

WHITE COLLAR CRIME PROGRAM - TELEMARKETING FRAUD

196A Telemarketing Fraud See MIOG, Part 1, Section 196; Part 2, 34-6.3.!

WHITE COLLAR CRIME PROGRAM - INSURANCE FRAUD

196B Insurance Fraud See MIOG, Part 1, Section 196; Part 2, 34-6.3.!

WHITE COLLAR CRIME PROGRAM - SECURITIES/COMMODITIES FRAUD

318A Corporate Fraud

318B Prime Bank and High Yield Investment Fraud

318C Market Manipulation

318D Insider Trading

318F Other Security/Commodities Fraud Matters See MIOG, Part 1, 318-1.2, 3 18- 1.6, 318-4.2;

Part 2, 34-6.3.!

WHITE COLLAR CRIME PROGRAM - HEALTH CARE FRAUD

92S Racketeering Enterprise Investigations REI! - Health Care Fraud See MIOG, Part 1, 92-9;

Part 2, 34-6.3.!

209A Health Care Fraud - Govemment-Sponsored Program

209B Health Care Fraud - Private Insurance Program

209C Health Care Crime - Noninsurance

209D Health Care Fraud - Training

209E Health Care Fraud - Medical Privacy Law Violations See MIOG, Part 1, 209-1, 209-6.6,

209-7; Part 2, 20-3!, 34-6.3.!

WHITE COLLAR CRIME PROGRAM - ENVIRONMENTAL CRIME

249 Environmental Crimes - All investigations involving violations of Environmental Crimes

statutes, including Environmental Crimes - Indian Country, and also the mishandling of special

SENSITIVE

5 8
SENSITIVE

Man]-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

nuclear materials and waste products which is provided for under the Atomic Energy Act See

MIOG, Part 1, 249-8; Part 2, 20-3 !.!

WHITE COLLAR CRIME PROGRAM - MONEY LAUNDERING

920 Racketeering Enterprise Investigations REI! - Money Laundering See MIOG, Part 1, 92-9;

Part 2, 34-6.3.!

272B Money Laundering - White Collar Crime Matters

272D Money Laundering - Unknown Specied Unlawful Activity

272E Money Laundering - Targeting Industries or Facilities See MIOG, Part 1, 272-8.2.!

WHITE COLLAR CRIME PROGRAM - INTELLECTUAL PROPERTY RIGHTS

INFRINGEMENT

295A Theft of Trade Secrets - Non-State Sponsored

295B Copyright Infringement - Computer Software Matters

295C Copyright Infringement - Other Matters

295D Trademark Infringement

295E Copyright Infringement/Signal Theft Matters See MIOG, Part 1, Section 295; Part 2, 34-6.3.!

WHITE COLLAR CRIME PROGRAM - PUBLIC CORRUPTION

56C Election Laws - Violations where federal official or federal candidate s! is known subject and

all other nonracially motivated violations

SSA Corruption of Federal Public Officials - Executive Branch

58B Corruption of Federal Public Officials - Judicial Branch

58C Corruption of Federal Public Officials - Legislative Branch

58D Corruption of Federal Public Officials - Federal Bribery - Other

SSE Corruption of Federal Public Officials - Indian Country See MIOG, Part 1, 58-10.!

92L Racketeering Enterprise Investigations REI! - Public Corruption See MIOG, Part 1, 92-9;

Part 2, 34-6.3.!

139A Interception of Communications - Public Officials or Government Agencies 139B

Interception of Communications - All others See MIOG, Part 1, 139-9; Part 2, 34-6.3.!

194A Corruption of State and Local Public Officials - State Level

194B Corruption of State and Local Public Officials - Local Level

194C Corruption of State and Local Public Officials - Law Enforcement

194D Corruption of State and Local Public Officials - Law Enforcement - Drug-Related

194E Corruption of State and Local Public Officials - Indian Country

SENSITIVE

59
SENSITIVE

Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

194F Corruption of State and Local Public Officials - Law Enforcement - Indian Country

194G Corruption of State and Local Public Officials - Law Enforcement - Drug-Related - Indian

Country See MIOG, Part 1, 198-1.5; Part 2, 20-3.!

205 Foreign Corrupt Practices Act of 1977

211 Ethics in Government Act of 1978

WHITE COLLAR CRIME PROGRAM - OTHER MATTERS See MIOG, Pait 2, 20-3!.!

1W White Collar Crime - Training Received

1X White Collar Crime - Training Provided See MAOP, Part 2, 3-3.2 !, 3-4.5 !; MIOG, Part 1

1-4; Legal Attache Manual, Part 1, 2-13.5.! 55 Counterfeiting ** See MIOG, Part 2, 34-6.3.! 131

Admiralty Matter

137D Informant - White Collar Crime See MIOG, Part 1, 137-3.!

163H Foreign Police Cooperation - White Collar Crime See MIOG, Part 1, 163-6 ! and MAOP,

Part 2, 10-23.!

181 Consumer Credit Protection Act

258A Credit and/or Debit Card Fraud - Loss in excess of $25,000 258B Credit and/ or Debit Card

Fraud - Loss of $25,000 or less See MIOG, Part 1, 258-8.!

270D Cooperative Witnesses - White-Collar Crime

275 Adoptive Forfeiture Matter - White-Collar Crime See MIOG, Part 1, 273-1, 274-1, 275-1,

276-1, 277-1.!

289D Witness Security Program - White Collar Crime 308G Evidence Response Team Crime

Scene - White Collar Crime See MIOG, Part 1, 308-4.!

WHITE COLLAR CRIME PROGRAM - OTHER MATTERS - PUBLIC

CORRUPTION/GOVERNMENT FRAUD See MIOG, Part 2, 20-3!.!

51 Jury Panel Investigations

69 Contempt of Court

72 Obstruction of Justice

74 Perjury

296 Integrity Committee Matters

WHITE COLLAR CRIME PROGRAM - OTHER WIRE AND MAIL FRAUD SCHEMES

196D Other Wire and Mail Fraud Schemes See MIOG, Part 1, Section 196; Part 2, 34-6.3.!

APPLICANT PROGRAM - RECRUITMENT AND PROCESSING

67A Special Agent Recruitment and Processing

67C Support Applicant Recruitment and Processing

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APPLICANT PROGRAM - BACKGROUND INVESTIGATIONS

67B Special Agent Applicant Investigations

67D Support Applicant Investigations

67F Other Personnel Matters

APPLICANT PROGRAM - OTHER NONREIMBURSABLE

73A Background Investigation - Office of the Pardon Attorney

73B Limited Inquiry - Office of the Pardon Attorney See MIOG, Part 1, 73-1.1; MAOP, Part 2,

10-23; Correspondence Guide - Field, 1-17.!

77A Background Investigation - Presidential Appointment with Senate Confirmation -

Nonreimbursable

77E Background Investigation - Department of Justice HQ! - Nonreimbursable

77F Background Investigation - Department of Justice - Foreign Intelligence Surveillance Court or

Special Tribunal! - Nonreimbursable

77L Background Investigation - Department of Justice S-Year Reinvestigation! 77N Limited

Inquiry - White House DOJ! - Nonreimbursable

77O Limited Inquiry - Department of Justice - Nonreimbursable 77P Limited Inquiry -

Administrative Office of the United States Courts - Nonreimbursable See MIOG, Part 1, 77-1.1;

MAOP, Part 2, 10-23; Correspondence Guide - Field, 1-17.!

116E Limited Inquiry - Department of Energy/Nuclear Regulatory Commission See MIOG, Part 1,

116-4; MAOP, Part 2, 10-23; Correspondence Guide - Field, 1-17.!

140A Security of Government Employees

140D Limited Inquiry - Security/ Suitability of Government Employees See MIOG, Part 1, 140-2,

140-3, 140-4, 140-6; MAOP, Part 2, 10-23; and Correspondence Guide - Field, 1-17.!

161A Level I-Presidential Appointment PA! and Presidential Appointment, Senate Confirmation

 PAS!

161B Level II-Presidential Appointment PA! and Presidential Appointment, Senate Confirmation

 PAS!

161C Level III-Presidential Appointment PA! and Presidential Appointment, Senate Confinnation

 PAS! 161D Level I-White House Staff

161E Level II-White House Staff Level II-White House Access Level II-National Security Council

161F Level II-White House Staff Five-Year Reinvestigation! Level II-White House Access FiveYear Reinvestigation! Level II-National Security Council Five-Year Reinvestigation!

161G Level III-White House Staff Level III-White House Access

161H Level III-White House Staff Five-Year Reinvestigation! Level III-White House Access

 Five-Year Reinvestigation!

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161I Congressional Committee

161J Congressional Committee Five-Year Reinvestigation!

161K Expanded Name Check 161L Limited Update Investigations - Presidential Appointment PA!

and Presidential Appointment, Senate Confirmation PAS!

161Q Limited Inquiry - White House Non-DOJ!

161R Limited Inquiry - Congressional Committee

161 S Level IV-Presidential Appointment PA! and Presidential Appointment, Senate Confinnation

 PAS! Five-Year Investigation! See MIOG, Part 1, 161-4, 161-5, 161-9; MAOP, Part 2, 10-23;

Correspondence Guide - Field, 1-17.!

APPLICANT PROGRAM - OTHER REIMBURSABLE

77B Background Investigation - Administrative Office of the United States Courts 5-Year! -

Reimbursable

77C Background Investigation - Administrative Office of the United States Courts 0-Year! -

Reimbursable

77H Background Investigation - Department of Justice United States Attorney's Office! -

Reimbursable

77I Background Investigation - Department of Justice Executive Office of United States Trustees

or Executive Office of Immigration Review! - Reimbursable See MIOG, Part 1, 77-1.1; MAOP,

Part 2, 10-23, Correspondence Guide - Field, 1-17.!

116A Background Investigation - Department of Energy

116B Background Investigation - Department of Energy -Year Reinvestigation!

116C Background Investigation - Nuclear Regulatory Commission

116D Background Investigation - Nuclear Regulatory Commission -Year Reinvestigation! See

MIOG, Part 1, 116-4; MAOP, Part 2, 10-23; Correspondence Guide - Field, 1-17.!

140B Suitability Background Investigation - Referral Name of Referral Agency! See MIOG, Part

1, 140-4, 140-6;! MAOP, Part 2, 10-23; Correspondence Guide-Field, 1-17.!

MISCELLANEOUS PROGRAM

1Y Firearms/Legal/AviatiomSurveillance/Other - Training Received

1Z Firearms/Legal/Aviation/Surveillance/Other - Training Provided See MAOP, Part 2, 3-3.2 !,

3-4.5 !; MIOG, Part 1, 1-4; Legal Attache Manual, Part 1, 2-13.5.!

32A Identication Fingerprint Matters! 32B Identication Biometrics Matters!

33 Uniform Crime Reporting

35 Civil Service **

62F Miscellaneous/Other

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63B FBIHQ Use Only - TURK Not Recorded

63D FBIHQ Use Only

63E FBIHQ Use Only

66A Administrative Matters - Bureau automobile accidents

66C Administrative Matters - Night, Weekend, Holiday Supervisors and Duty Agents

66D Administrative Matters - Physical Examinations

66E Administrative Matters - Physical Fitness Program

66F Administrative Matters - Other

66K Employee Assistance Program EAP! Activities

66L Administrative Matters - Evidence Response Team 66M Background Investigation Contract

Service BICS! Matters See MAOP, Part 2, 3-3.2 8! a!, 3-4.5!.!

80 Public Relations Matters

94 Research Matters

95A Laboratory Investigative Services - Crimes Against Persons CAPS!

95B Laboratory Investigative Services - Crimes Against Property CAPR!

95C Laboratory Investigative Services - Crimes Against Society CASO!

95D Laboratory Investigative Services - Civil Cases CC! See MIOG, Part 1, 95-1; Part 2, 34-6.3.!

163A Foreign Police Cooperation - General Criminal Matters

163B Foreign Police Cooperation - Interpol

163E Foreign Police Cooperation - Bureau Files and Ident Requests See MIOG, Part 1, 163-6!;

MAOP, Part 2, 10-23; Correspondence Guide - Field, 1-17.!

190 Freedom of Information/Privacy Acts

197A Civil Litigation, Civil Actions, Claims Against the Govemment or Subpoena Matters, Civil

Suits and Claims which are Nonpersonnel Related FBI Programs!

197B Personnel-Related Litigation, Title VII Civil Actions, Claims Against the Government, Equal

Employment Opportunity Commission EEOC!, and Merit Systems Protection Board MSPB!

Hearings FBI Programs!

242 Automation Matters

263A Office of Professional Responsibility OPR! Matters - Nondelegated Investigations those

matters investigated by FBIHQ OPR Personnel or AIIPS!

263B OPR Matters - Delegated Investigation Only those matters wherein the investigation has

been delegated to the field office or division

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263C OPR Matters - Delegated Investigation/Adjudication those lovver-level offenses wherein

both the investigation and adjudication have been delegated to the eld office or division!

263E OPR Matters - OIG Investigations those matters being investigated by the OIG!

268 Engineering Technical Matters - FCI Matters

269 Engineering Technical Matters - Non-FCI Matters

278 President's Intelligence Oversight Board PIOB! Matters See MAOP, Part 1, 1-22; NFIP

Manual Part 1, 1-04, 2-56, and 3-08.!

280A EEO Investigations FBIHQ Use Only Except for TURK!

280B EEO Counseling TURK Use Only!

280C EEO Conferences TURK Use Only!

280D EEO Administrative 280E EEO Reasonable Accommodation Matters

280F EEO Alternative Dispute Resolution Matters See MAOP, Part 1, 4-5.3; MIOG, Part 1, 28

297 Inspection Matters

301 Missing Persons DNA Database

308A Evidence Response Team ERT! Administrative Matters

308B ERT Training Received 308K ERT Crime Scene - Other See MIOG, Part 1, 308-4.!

319A Payroll and Pay Administration Records

319B Procurement, Supply, a.nd Grant Records

319C Property Disposal Records

319D Budget Preparation, Presentation, and Apportionment Records

319E Accountable Officer's Accounts Records

3 19F Expenditure Accounting Records

319G Stores, Plant, and Cost Accounting Records

3 19H Travel and Transportation Records

319I Motor Vehicle Maintenance and Operations Records

319J Space and Maintenance Records

319K Communications Records

3 19L Printing, Binding, Duplication, and Distribution Records

319M Information Services Records

319N Housing Records

3 l9O Administrative Management Records

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319P Cartographic, Aerial Photographic, Architectural, and Engineering Records

319Q Security and Protective Services Records

319R Electronic Records 3 19S Audiovisual Records

319T Records Common to Most Offices Within Agencies

319U Information Technology Operations and Management Records

319V Ethics Program Records

319W Policy Files

3 19X Organizational Records

319Y Temporary Commission Records

321A Evidence Administration and Management

321B ELSUR Administration and Management

321C Special Operations Groups

321D Bureau Aircraft Operations

321E Foreign Language Program Records

322 Bioterrorism Risk Assessment Matters

323A Hazardous Material Response Team HMRT! Administrative Matters

323B HMRT Training Received

323C HMRT Training Provided - Domestic Training

323D HMRT Training Provided - International Training

323E HMRT Operational Deployments

323F HMRT Special Event Deployments

323G HMRT Assistance Provided to Other Agencies

323H HMRT Threat Assessments

323I HMRT Other

** Another federal agency has the primary investigative responsibility in these classications.

3-2 RESOURCE MANAGEMENT INFORMATION SYSTEM RMIS!

The RMIS is a vehicle to collect information from each field division pertaining to caseloads,

investigative Work hours and accomplishments. Caseload information is derived from the Monthly

Administrative Reports MARs!, investigative Work hours from the Time Utilization

Recordkeeping TURK! system, and accomplishments from the Statistical Accomplishment

Reports FD-515s!. Internally, the information collected under the RMIS provides a basis for

performance evaluation, manpower distribution, program management, a.nd budget formulation.

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This information is provided outside the FBI to reviewing authorities to justify the FBI's budget,

support new or revised legislation, and respond to inquiries Department of Justice, Ofce of

Management and Budget, Congress and the media!. It is, therefore, imperative that the information

submitted by the field divisions be as accurate, timely, and complete as possible.

3-3 TIME UTILIZATION RECORDKEEPING TURK! SYSTEM  GENERAL

INFORMATION

! The TURK System records time spent by investigative personnel in accordance with FBI

classifications appearing in Section 3-1 above. The TURK System is uniformly operational in all

eld divisions.

! The TURK System was designed to provide time usage pertaining to FBI investigative efforts.

The TURK System provides data which measures the areas in which investigative effolts are

expended, identifies trends, and provides quantitative data used in the budgetary process.

! Personnel who are required to submit TURK data are those listed below:

 a! Special Agents below the GS-14 grade and who are not Supervisory Special Agents. Special

Agent GS-14 Chief Division Counsels and Special Agent GS-14 Associate Division Counsels are

required to TURK. New Agent trainees do not TURK prior to graduation.

 b! Investigative support personnel as listed below: See ! below and MAOP, Part 2, 1-2.5 !.!

1. Deleted

2. Financial Assistants/ Financial Analysts

3. Investigative Specialists

4. Investigative Specialists Aviation!

5. Language Specialists

6. Deleted

7. Deleted

8. Intelligence Analysts

9. Information Technology IT! Specialists - Forensic Examiners

10. Surveillance Specialists

 c! Task Force Officers TFOs! - Federal, state, or local law enforcement ofcers who are assigned

to an FBI Task Force on a permanent basis, whether full-time or part-time, working on FBI

investigative cases. TFOs from the intelligence community, i.e., CIA, should be excluded.

! TURK data is recorded daily on the FD-420a Attendance Register/TURK!, by those in the

System identied in 3-3! above. The data is collected daily in percentages, i.e., the percentage of

time spent on each classication maximum of six classications per day!, itemized on the FD42Oa. TURK percentages are based on actual time worked, disregarding leave time. For example, a

person who works only four hours would still be required to allocate these hours by percentage to

available classications. The percentages recorded for each working day must equal 100 percent.

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Following is a table which converts hours to percentages for those employees who use the TURK

System:

IF HOURS * THEN ONE IF HOURS * THEN ONE WORKED TOTAL HOUR EQUALS

WORKED TOTAL HOUR EQUALS

IHOUR...100%13HOURS...8%2HOURS...50%14HOURS...7%3HOURS...33 %l5HOURS...7%4H

6%6HOURS...l7%l8

HOURS...12%2OHO

%22HOURS...5%11

4%

* Round the percentage, if necessary, to ensure that the time worked during the day is equal to 100

percent. See MAOP, Part 2, 3-3.1.!

! TURK data is entered into the FBIs computers by eld personnel through the Administrative

Time Capture ATC! System. The ATC System is a system used to record Time and Attendance

 T&A! data for both the Payroll AND TURK Systems. There is a separate payroll manual entitled

ADMINISTRATIVE TIME CAPTURE SYSTEM - ON-LINE USER GUIDE for ATC System

data entry procedures. A separate computer terminal screen has been designed specifically for the

recording of TURK data. Support personnel who enter T&A data are usually those who enter

TURK data.

! To ensure that all TURK data has been entered for Agents and investigative support employees

who TURK, eld ofces should verify the TURK data three days after the end of the pay period.

To verify captured TURK, choose the <PF7> option from the ATC Master Menu, which will

furnish various options from which to choose. The Pay Period and Year are mandatory elds to

complete. The report will list the individual s! in alphabetical order with the date s! with missing

TURK data. All missing TURK data can be rectied by entering the TURK information before

FBIHQ closes the pay period. For TURK purposes, the pay period is closed 10 calendar days after

the pay period ends. Once the pay period has been closed by FBIHQ, TURK data cannot be entered

and/ or adjusted.

 a! Deleted

b! Deleted
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Man]-1]!: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

 a! GRADUATION FROM QUANTICO IN THE MIDDLE OF A PAY PERIOD: Since new

Agent trainees do not TURK while at Quantico, the eld ofce to which he/she is reporting will

record their TURK for only the second week.

 b! TURK INFORMATION WAS NOT LOADED FOR DAY S! WHEN T&A INFORMATION

WAS ENTERED: The TURK system is programmed to credit time worked to the miscellaneous

classication 3B! if TURK information was not entered for Agent s! or investigative support

personnel for any period of time. The hours are prorated to the programs/subprograms based on the

individual's or fieldofce's Investigative Program Indicator IPA!. See the TURK USER

MANUAL, Chapter 4, Page 2 which explains how time is allocated when no TURK data is entered

for day s! worked.

 c! CHANGE FROM A TURKING TO A NONTURKING JOB SERIES: In circumstances where

an employee changes from a TURKing to non-TURKing job series, the employee may not be

required to TURK if the Bureau Personnel Management System reects the change during the

middle of a pay period.

 8! Upon reviewing the default list, the FAU will conduct a comparison for individuals reported on

the past two pay period default lists. If no TURK data has been entered for an individual for three

consecutive pay periods, FAU personnel will forward an e-mail to the individual requesting an

explanation of why no TURK data has been entered. The individuals response will be

attached/written by the most recent default list.

 9! Field ofces should be aware that up-to-date TURK data can be obtained directly from the ATC

System by squad, resident agency, program, classication, or division.

0! The SAC will annually conduct an audit to determine the degree of accuracy, timeliness, and

completeness of information that is being captured in the TURK System. The SAC will take

appropriate action to remedy any deficiencies identied.

3-3.1 General TURK Recording Procedures  Attendance RegisterlTURK FD-420a!

The Agent or support employee will sign in a.nd out on the FD-420a. Upon signing out, he/she will

record the FBI classication s! that were worked during the day in the "class" column and the

percentage of time worked on each classication in the "TURK percent" column. The sum of the

individual percentages entered for each work day must total 100 percent see MAOP, Part 2, 1-

2.5! & 3-3 !!.

! "Class" column - Time utilized by eld investigative personnel is recorded within FBI

classications. Many FBI classications are subdivided by alpha characters to identify more

specic types of work within the numeric classication. Refer to Part 2, 3-l.l of this manual for a

complete listing of all FBI classications. A maximum of six classications can be entered daily. If

more than six classications were worked during the day, list only the highest priority investigative

activities and include the percentage with the classification s!.

! "F/R/T/A/S/B/P" column - This special designator column should be utilized to record "Foreign

Intelligence Surveillance Act FISA!, Relief, Technical, Aviation, Surveillance, National

Backstopping" time, and/or Field Training Agent FTA! time.

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 a! The "F" designator should be utilized by Agents and appropriate support personnel, such as

Intelligence Research Specialists a.nd Language Specialists. The "F" designator should be indicated

in the column to record time in connection With matters involving FISA-related activities.

 b! The "R" designator should be utilized only by approved relief supervisors. The "R" should be

indicated in the column for all classifications supervised/reviewed While acting in the absence of

the supervisor. Relief supervisors should not utilize the "R" designator While handling their daily

assigned cases. All time spent by relief supervisors should be recorded on the FD-420a.

 c! The "T" indicator should be utilized only by a Technically Trained Agent. The "T" designator

should be indicated in the column to record time spent by Technically Trained Agents While acting

in a technical investigative capacity.

 d! The "A" designator should be utilized by Agents and appropriate support personnel, such as

Investigative Specialist - Aviation, SSG personnel operating airborne sensor units, a.nd eld office

photographers taking aerial photographs. The "A" designator should be indicated in the column to

record time in connection with matters involving aviation surveillance-related activities.

 e! The "S" designator should be utilized by Agents assigned to Special Operation Groups SOG! or

Special Operation Modules SOM! involved in surveillance-related activities.

 f! The "B" designator should be utilized by Agents and appropriate support personnel, such as

those personnel assigned full time to Stagehand offices, to record time Worked in connection with

backstopping matters.

 g! The P designator should be utilized by Field Training Agents to record time spent training

Probationary Agents.

! "TURK %" column - As stated in 3-3!, all percentages for a particular day must equal 100

percent. The percentages should include travel time on the case, dictating, preparing for or

conducting interviews, testifying, conducting surveillance, lecturing police schools, etc. Lunch

periods and leave all types! are ignored when computing percentages for a day.

3-3.2 Special TURK Recording Procedures

 l! Major Cases See MAOP, Part 2, 3-3.3 ! and MIOG, Part 2, l0-20.!

 a! The TURK System provides for capturing time spent on any investigative matter which has one

or more of the following considerations:

l. The investigation or its predicate offense has or Will have a serious impact on national security.

2. The investigation or its predicate offense Will have significant international or foreign policy

implications.

3. The investigation will require signicant personnel, financial, or external resources.

4. The investigation or its predicate offense has or is expected to garner intense national media

attention, Executive Branch attention/inquiry, and/or Congressional interest or oversight.

 b! When a case has been designated a major case, the Finance Division will assign a unique

number to the case. The Major Case number, code Word, and date opened will be entered in the

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Administrative Time Capture ATC! system. A report can be generated within the ATC system

Which W111 display all major case identifying numbers, with the code Words and dates

opened/ closed. The major case number must be carried on the last line of the case title in all

communications relating to the case.

 c! Upon designation as a Major Case, the office of origin will prepare an electronic

communication EC! with sufficient detail to identify the circumstances Which initiated the

investigation, contemplated sho1t- and long-term investigative strategies, and anticipated resource

requirements. The EC will be distributed to the Deputy Director, Executive Assistant Directors,

Assistant Directors, Assistant Directors in Charge, and Special Agents in Charge.

 d! Utilization of the major case number enables the capturing of man hours expended on a

particular matter While at the same time continuing to identify investigative time by classication,

subclassication, and program.

 e! The Agent's or support employee's time is recorded on the FD-420a in accordance With the

appropriate investigative classication of the major case. After recording the percentage of time

Worked, the major case identifying number is recorded in the column entitled "Major Case #."

 f! This recording enables capturing the time expended by investigative personnel on particular

major cases while at the same time continuing to identify investigative time by FBI classications.

The data for a major case will continue to be identied with the major case identifying number

until advised otherwise by the office of origin through a communication to all field ofces.

 g! The ATC system Will reflect the closed date for the major case Which Will prohibit any TURK

data to be entered for the given major case number.

! National Academy Applicant Investigations

Time spent investigating National Academy Applicants is recorded to subclassication 1C -

Training National Academy Matters. See MAOP, Parl; 2, 3-1.1.!

! Training Received

 a! Time spent in receipt of training, Whether in the field or at the FBI Academy, will be recorded

to one ofthe following classications: See MAOP, Part 1, 4-5.3, Part 2, 3-1.1, 3-1.2, 3-4.5!;

MIOG, Part 1, 280-1, and Correspondence Guide- Field, 1-17.!

1C National Academy Matters 1D International Training and Assistance Matters 1E Civil Rights -

Training Received 1G Domestic Terrorism - Training Received 1I FCI - Training Received 1K

Intemational Terrorism - Training Received 1M NIPCIP - Computer Intrusion - Training Received

1O NIPCIP - Infrastructure Protection - Training Received 1Q OC/DP - Drugs - Training Received

1S OC/DP - Organized Crime - Training Received 1U VCMOP - Training Received 1W WCC -

Training Received 1Y Firearms/Legal/Other - Training Received 198T Indian Country - Training

280C EEO Training, Seminars and Conferences

 b! Training involving Equal Employment Opportunity EEO! matters should be recorded under

classication 280C. The classication 280C also includes time spent by SAs and appropriate

support employees involved in EEO training, seminars and conferences. See MAOP, Part 1, 4-5.3

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 c! When attending in-services or any other form of training away from the eld ofce territory, the

Agent or support employee must indicate on the FD-420a the classification and percentage 00

percent! for the dates of the training course.

 d! Full training days are EXCLUDED from the total days worked for the AVP computation period

A full training day is from 8: 15 a.m. to 5:00 p.m. regardless of the length of time actually in

training. AVP cannot be earned when in training even if homework or night classes are required.

 e! AVP may be earned on a training day in the eld, only if an Agent is REQUIRED to work on

an INVESTIGATIVE MATTER before 8:15 a.m. or after 5:00 p.m. An example of this might be a

situation when an Agent is called at home to make an apprehension after spending all day at

rearms training. In computing TURK percentages, training time should always be considered

eight hours 8:15 a.m. to 5:00 p.m.! and the investigative time should be the actual overtime spent

on the investigative matter before or after these hours. The day would NOT be counted toward the

AVP computation period when eight hours are spent in training even when AVP is worked as in the

aforementioned example.

 f! AVP is computed automatically when starting and ending times are entered into the ATC

system. Therefore, it is not a requirement for the Agent to record AVP on the FD-420a. However, a

column for AVP is included on the FD-420a which can be used by the Agent for his/her personal

records.

 g! Total time accounted for on the FD-420a includes regular duty hours, AVP, and if applicable,

authorized overtime. Time qualifying for AVP is governed under established policy and procedure

for the payment of premium pay for AVP duty under Section 5545a of Title 5, United States Code

and Part 550 of the Code of Federal Regulations.

! Temporary Assignment

 a! If an Agent or support employee is temporarily assigned to another eld ofce in excess of two

weeks, the temporary ofce of assignment should record the Agent's or support employee's T&A

and TURK time starting with the day of arrival. Because the attendance registers are produced four

weeks in advance, there may be an occasion that the attendance register does not indicate the

correct ofce. Therefore, upon arrival, an attendance register can be produced at the temporary

ofce by performing the following steps in the ATC System:

1. Select function #8 entitled, "Time and Attendance Reports Menu."

2. Select function #12 entitled, "Menu for Additional Time and Attendance Reports."

3. Select function #13 entitled, "Attendance Registers for Legatsf Individuals."

4. Select function #2 entitled, "Individual."

5. Enter the individual's SSN, the year, and the pay period for the requested FD-420a.

 b! If an Agent or support employee spends less than two weeks in the temporary ofce, his/her

ofce of permanent assignment will record the T&A and TURK data in the ATC system. The

Agent or support employee may carry their FD-420a with them to the temporary ofce, or his/her

squad supervisor may designate a contact person to prepare the FD-420a based on the information

furnished by the Agent or support employee. The individual who prepares the FD-420a must note

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in the "Remarks" block "prepared by" followed by the preparers name. However, whatever option

is used, one should ensure that it does not jeopardize or delay entry of data into the ATC system.

 c! When an Agent or support employee is TDY to FBIHQ or a Legat, the home office will be

required to enter his/her T&A and TURK data. The supervisor responsible for oversight of the

TDY employee should instruct the TDY employee to complete the FD-420a on a regular basis by:

l. Faxing the FD-420a to the individual responsible for data entry of the T&A and TURK data in

the ATC system

2. Telephonically contacting the individual with the T&A and TURK data OR

3. E-mailing the individual with the T&A and TURK data.

 d! The TDY employee should ensure that the FD-420a is signed. The supervisor responsible for

oversight of the TDY employee should also ensure that the FD-420a is reviewed and signed.

 e! The employee's home office must ensure the T&A and TURK data are entered before the close

of the pay period. For TURK purposes, the pay period is closed 10 calendar days after the pay

period ends. Once the pay period has been closed by FBIHQ, TURK data cannot be entered and/or

adjusted.

 f! Employees who are TDY to FBIHQ/Legats should TURK to the appropriate classif1cation s!

that depicts the type of work performed.

 g! Employees who are TDY to Quantico or attending full-time/part-time language training should

TURK to classifications 1E thru lZ, which relate to receiving or providing training to a particular

program. Time TURKed to the 1Y or 1Z classifications will be prorated back to the program s!

based on the employee's or field ofce's IPA. See TURK USER MANUAL, Chapter 4, Page 2.!

 h! The home office should retain the FD-420a for audit and record purposes.

! Undercover and Surveillance

 a! Agents or support employees working in an undercover or surveillance capacity must complete

the FD-420a on a daily basis whenever it is practical to do so.

 b! When it is not practical for an Agent or support employee to complete the FD-420a, the Agent's

or support employee's supervisor may designate a contact person to prepare the FD-420a based on

the information fumished by the Agent or support employee. The individual who prepares the FD420a must note in the "Remarks" block "prepared by" followed by the preparers name. See

MAOP, Part 2, 1-2 9!.!

! Night Duty

Night shifts or night duty could detain a.n Agent or support employee an hour or two past midnight.

If the period past midnight does not exceed two hours, the Agent or support employee will indicate

his/her TURK data for the day with the maximum hours. A similar situation occurs when the shift

begins at midnight and conditions make it necessary for an employee to report an hour or two early

Leeway of two hours on either side of midnight may be granted without requiring the employee to

record information for two separate work days. Any amount of time greater than two hours will

require recording time for two separate work days. See also MAOP, Part 2, l-2.5.!

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! Travel Time

 a! Agents or support employees traveling within their field ofce territory, but away from

headquarters city, must complete the FD-420a Attendance Register/TURK!. The time spent

commuting from the field office to a resident agency should be recorded under the classification by

which the trip was necessitated. If a trip from a resident agency to a eld office is for reason of a

le review, the travel time expended during normal working hours should be recorded in an

equitable manner to the classications of cases assigned to the Agent or support employee. In

connection with le reviews, TRAVEL TIME OUTSIDE NORMAL WORKING HOURS

CANNOT BE CLAIMED AS AVP OR AUTHORIZED OVERTIME and is not chargeable for

TURK purposes.

 b! The FD-420a must be prepared for travel en route to a new office of assigmnent, indicating OL

- Other Leave in the "Remarks" block, leaving the TURK portion blank. All time, including travel

time, in connection with travel to seek new residence quarters upon transfer should be charged to

OL - Other Leave. Employees engaged in such househunting trips are in an administrative leave

status. If an employee does not request a househunting trip, ve days of administrative leave may

be granted upon arrival at the new ofcial duty station to seek permanent quarters. Note:

Employees transferring to San Juan, Puerto Rico, and other United States possessions and

territories may be granted up to seven days of administrative leave to locate suitable housing.! In

addition, all permanently transferred employees are entitled to ve days of administrative leave in

connection with relocation. All such administrative leave time should similarly be recorded as OL -

Other Leave for TURK purposes. See MAOP,Part 2, 6-2.4.3.!

 c! Agent or support employee travel time outside of regular duty hours which is not considered

regular work hours, AVP, or authorized overtime should NOT be recorded on the FD-420a. An

example would be time traveling on a weekend, instead of the planned Monday travel day, to visit

relatives or friends at a distant city.

 d! Agent or support employee travel time which results from an event which could not be

scheduled or controlled administratively, such as time spent traveling to appear as a government

witness in a trial, qualies for AVP or authorized overtime and, therefore, should be recorded on

the FD-420a and included in the TURK System.

 8! Administrative Matters See MAOP, Part 2, 3-1.1, 3-1.2, & 3-4.5!.!

 a! Time Agents or support employees spend on Administrative Matters is recorded under the

appropriate category as listed below:

66A - Administrative Matters - Bureau Automobile Accidents 66C - Administrative Matters -

Night, Weekend, Holiday Supervisors and Duty Agents 66D - Administrative Matters - Physical

Exams 66E - Administrative Matters - Physical Fitness Program 66F - Administrative Matters -

Other including Complaint Duty! 66G - Administrative Matters - Bureau Aircraft Accidents 66H -

Administrative Matters - Bureau Aircraft Operations 66I - Administrative Matters - Special

Operations Groups 66] - Administrative Matters - Off-Premise Sites 66K - Employee Assistance

Program EAP! Activities 66L - Administrative Matters - Evidence Response Team 66M -

Administrative Matters - BICS Matters

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 b! With regard to classications 66C and 66F complaint duty!, assignments are basically

administrative in nature and should be charged accordingly. However, if the Agent or support

employee is able to devote ofcial time to pending matters already assigned, it would be proper to

record TURK percentages to the classification of the cases worked.

 9! Review and Retention of FD-420a Attendance Register/TURK!

 a! The FD-420a must be inspected weekly and signed by the supervisor. The supervisor should

visually check the computations to ensure the total percentages equal 100 for each work day. See

MAOP, Part 2, 1-25!.!

 b! FD-420as must be maintained for a period of six years and destroyed at the end of the leave

year, or when administrative needs have been met, whichever is later. See MAOP, Part 2, 2-4.5. 10.!

0! Intelligence Program IP! & Field Intelligence Group FIG! Matters

 a! IP a.nd FIG matters should TURK to the 800 series classification as appropriate. The following

classications and subclassifications are to be used to determine and accurately document the work

time utilization:

800A - Intelligence Program administrative and management activities, including intelligence

capability development and career service activities.

800B - Intelligence training received within the FBI or externally.

800C - All activities associated with the development or delivery of intelligence training within the

FBI or externally.

800D - Provision of intelligence briefings and intelligence liaison activities.

800E - Activities performed by field office Human Source Coordinator and other employees in

support of policy, procedure, training, record keeping, and other administrative aspects of

confidential human sources.

801A - Intelligence requirements and collection management activities, including targeting and

source validation activities, in support of DNI, FBI, or other customer counterterrorism

requirements.

801B - Strategic and tactical analysis activities and intelligence production activities, including

preparation of IIRs and nished intelligence reports, in support of DNI, FBI, or other customer

counterterrorism requirements.

802A - Intelligence requirements and collection management activities, including targeting and

source validation activities, in support of DNI, FBI, or other customer counterintelligence

requirements.

802B - Strategic and tactical analysis activities and intelligence production activities, including

preparation of IIRs and finished intelligence reports, in support of DNI, FBI, or other customer

counterintelligence requirements.

803A - Intelligence requirements and collection management activities, including targeting and

source validation activities, in support of DNI, FBI, or other customer cyber requirements.

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803B - Strategic and tactical analysis activities and intelligence production activities, including

preparation of IIRs and finished intelligence reports, in support of DNI, FBI, or other customer

cyber requirements.

804A - Intelligence requirements and collection management activities, including targeting and

source validation activities, in support of DNI, FBI, or other customer criminal requirements.

804B - Strategic and tactical analysis activities and intelligence production activities, including

preparation of IIRs and nished intelligence reports, in support of DNI, FBI, or other customer

criminal requirements.

805A - Intelligence requirements and collection management activities, including targeting and

source validation activities, in support of other DNI, national requirements not directly associated

with FBI investigative programs.

805B - Strategic and tactical analysis activities and intelligence production activities, including

preparation of IIRs and nished intelligence reports, in support of other DNI national intelligence

requirements not directly associated with FBI investigative programs.

806 - Collection of foreign intelligence responsive to collection requirements established by the

DNI not directly associated with FBI investigative programs.

 b! An exception arises to the utilization of the 800 classication by IP and FIG personnel when

those personnel are occupying mandated Congressionally funded reimbursable positions, such as

Health Care Fraud HCF! and Organized Crime and Drug Enforcement Task Force OCDETF!-

funded personnel. HCF funded personnel will TURK HCF matters to 209 White Collar CrimeHCF. OCDETF funded personnel Will TURK OCDETF matters to 245, Americas Criminal

Enterprise Program ACEP! and Transnational Criminal Enterprise TCEP! - OCDETF. These

mandated Congressionally funded Work efforts have reimbursable funded positions which are

subject to audit.

3-3.3 Task Force Officer TFO! Recording Procedures - Attendance/TURK Register

FD-420a Form

! To enable a TFO to receive an FD-420a form, personnel Within the Investigative Case

Management ICM! Security Groups must enter the following information in the Law Enforcement

Personnel LEP! table Within ICM:

 a! Name of Task Force Ofcer

 b! Ensure that a "Y" is indicated in the "Eligible FBI Case" eld

 c! Place a "T" in the Contractor/TFO eld

 d! Complete the non-FBI employer eld

 e! Complete the RA/ Squad TURK eld

 f! Enter "F" for Federal or "N" for Nonfederal

 g! Select Enter to process

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! The TFO will NOT be required to sign in and out, but should only indicate the total amount of

hours/minutes worked during a given day. The TFO will record the FBI classication s! that were

worked during the day in the "class" column and the percentage of time worked on each

classication in the "TURK percent" column. The sum of the individual percentages entered for

each workday must total 100 percent.

! "Class" column - Time utilized by the TFO is recorded within FBI classications. Many FBI

classications are subdivided by alpha characters to identify more specic type of work within the

numeric classication. Refer to MAOP, Part 2, 3-l.l of this manual for a complete listing of all

FBI classications. A maximum of six classications can be entered daily. If more than six

classications were worked during the day, list only the highest priority investigative activities and

include the percentage with the classication.

! "TURK %" column - As stated in 3-3.3!, all percentages for a particular day must equal 100

percent. Lunch periods are ignored when computing percentages for a day.

! Major Cases - The ATC system provides for capturing time spent on investigative matters

which, at their outset, are of national importance and/or indicate the potential for a massive

commitment of manpower throughout the eld. The TFO's time is recorded on the FD-420a in

accordance with the appropriate investigative classication of the major case. After recording the

percentage of time worked, the major case identifying number is recorded in the column entitled

"Major Case ." Refer to MAOP, Part 2, 3-3.2 l! a! thru f! for further explanation involving Major

cases.

! The FD-420a must be signed by the TFO and FBI supervisor. The supervisor should visually

check the computations to ensure the total percentages equal 100 for each workday.

! The FD-420a must be maintained within the eld ofce for a period of six years and destroyed

at the end of the leave year or when administrative needs have been met, whichever is later.

3-3.4 Discontinuation of TFO's FD-420a

 l! To discontinue generating an FD-420a for a TFO who no longer works on a.n FBI task force,

personnel within the ICM Security Groups must complete a two-step process to ensure that the

TFO is removed from the LEP table. The following information should be entered in the LEP table

within ICM.

 a! First Step:

l. Select 6 - Reference Information Menu

2. Select l - Law Enforcement Person

3. Select 3 - Modify Law Enforcement Person

4. Enter name of Task Force Ofcer

5. Complete the following three elds:

a. Status Code - enter SE

b. Status Reason - enter O

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c. Status Date - enter rst date of the last month

6. Select the enter key to process

 b! Second Step:

1. Select 6 - Reference Information Menu

2. Select 1 - Law Enforcement Person

3. Select 5 - Purge Law Enforcement Person

4. Enter printer destination

! The TFO Will be deleted from the LEP table upon completion of the above steps, as long as

he/ she does not have any cases or leads assigned to them. If the TFO has cases or leads assigned to

him/her, ensure that they are assigned to another TFO or Agent Within the field office.

3-4 MONTHLY ADMINISTRATIVE REPORT MAR!

3-4.1 General

! The Case and Lead MARs are required to be printed by each field division and Legal Attache

 Legat! and their accuracy veried.

! The MARs must be considered classified documents and marked "SECRET" in accordance With

instructions set forth in the Manual of Investigative Operations and Guidelines MIOG!, Part 2,

Section 26.

3-4.2 Preparation andlor Submission

! All field ofces and Legats are to electronically generate the MARs each month no later than

the fifth workday of the month following the month being reported.

! The counts required on the MARs should be as of the close of business on the last day of each

month. The MARs should not be electronically generated before the close of business on the last

days of the month except when required by FBIHQ.

! The field offices and Legats are not required to mail the MARs to FBIHQ.

3-4.3 Forms

! The MARs are composed of two automated forms: one Form FD-29 and multiple Forms FD29a.

! The automated FD-29 and FD-29a reect current requirements and are to be used by all field

offices and Legats with FBINET. Automated Case Support ACS! will generate the FD-29 and FD29a upon request as a result of the appropriate commands executed from Investigative Case

Management ICM!.

! The automated printed MARs are to be filed, after verification of their accuracy, in the

appropriate office or Legat file s!.

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3-4.4 FD-29 - Title Cover! Page

! The FD-29 is the rst page of the MAR a.nd should be classied "Secret." This page should

contain the statement - "This report is unclassied except those pages marked secret." The

"classied by" statement should also appear at the bottom of this page.

! Deleted

! The automated FD-29 Will contain the locality of the eld ofce or Legal Attache submitting

the report, the name of the Assistant Director In Charge, the Special Agent In Charge and/ or the

Legal Attache. These items will be generated on the printed output as a result of the infonnation

entered on the MARs request screen.

3-4.5 FD-29a - Case Count Information

! Deleted

! Deleted

! Source of Case Counts

 a! The cases/leads recorded daily in ACS form the basis of the automated MARs.

 b! Deleted

! Totals

 a! Each line entered on the MARs should cross total - that is, the beginning pending matters, plus

the matters received, minus the matters closed must equal the matters pending at end of the period.

 b! Only classications with investigative activity should be entered on the MARs. If a

classication does not have counts in the beginning pending column, in the matters received

columns or in the matters closed columns, the classication should not appear on the MARs.

 c! The case count totals for each program should be entered at the end of the program. Grand total

counts for all programs should appear as the last line of the MARs.

! Time Utilization Recordkeeping TURK! - The following classications were established for

TURK purposes only and should not be used for case assignment: See MAOP, Part 1, 4-5.3; Part 2

3-1.1, 3-1.2 & 3-3.2! & 8!; MIOG, Part 1, 280-1.!

1C National Academy Matters 1D International Training and Assistance Matters 1E Civil Rights -

Training Received 1G Domestic Terrorism - Training Received 1I FCI - Training Received 1K

International Terrorism - Training Received 1M NIPCIP - Computer Intrusion - Training Received

1O NIPCIP - Infrastructure Protection - Training Received 1Q OC/DP - Drugs - Training Received

1S OC/DP - Organized Crime - Training Received 1U VCMOP - Training Received 1W WCC -

Training Received 1Y Firearms/Legal/Other - Training Received 66C Administrative Matters -

Night, Weekend, Holiday Supervisor and Duty Agents 66D Administrative Matters - Physical

Examinations 66E Administrative Matters - Physical Fitness Program 198T Indian Country -

Training 280C EEO Training, Seminars and Conferences

! Total Matters Pending Beginning of Period - Column 1 FD-29a!

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 a! The matters, or cases/leads, pending at the beginning of the period for each classication

entered must equal the matters pending at the end of the period on the previous month's MARs.

Computer edits have been established to ensure these balances are in agreement.

 b! Multiple changes are usually made to classications at the beginning of a fiscal year. Therefore,

the computer edits are removed for the October MARS to facilitate shifting of cases to new or

revised classifications from those discontinued or combined. The only edit check made on the

October MARs is to ensure the grand total at the beginning of October is in agreement with the

grand total at the end of September.

! Matters Received During Period

On the Case MAR, this is the total of cases/matters that were received during the period.

On the Lead MAR, this is the total of leads/matters that were received during the period. Leads are

divided into Intraofce leads and Interofce Leads. Intraofce leads are leads that are set from

their own office. Interofce leads are leads that are set from different ofces.

 a! Deleted

 b! Deleted

 8! Grand Total During Period - This is the sum total of the matters pending at the beginning of the

period, plus matters received during the period.

 9! Case/Lead Closings

 a! Squad Supervisors must approve all case closings or lead closings/declinations. The Squad

Supervisor should note on the closing serial "C," the closing date, and the the closing type - either 4

5 or 6.

On leads, the Squad Supervisor should note on the serial that the lead is covered or discontinued

and the date.

 b! Administrative case closings are generally for cases where all leads have been exhausted and

the SAC authorizes closing because, in the SACs opinion, further investigation would not be

warranted. Other administrative closings would be when the priority alpha designator changes or if

the case is assigned a new file number.

 c! USA declination case closings are cases where the United States Attomey declines prosecution.

 d! Other case closings are all other type closings such as closings when nal prosecution has been

completed. Part 2, 2-5.2.4, of this manual covers case closings.

 e! The Supervisor must route cases/leads being closed/covered/discontinued to the support

employee who maintains and records the closing/covering/discontinuing in ACS.

 f! Closed Intraofce and Interofce leads are leads that have been covered.

 g! Declined Intraofce and Interoffice leads are leads that have been discontinued.

0! Total Matters Closed During Period - This is the sum total of case/lead counts closed during

the period.

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1! Matters Pending at End of Period - These counts are determined by adding the total matters

pending at beginning of period to the total matters received during period and subtracting total

matters closed during period.

3-4.6 Reclassifying Cases and Error Correction

When it becomes necessary to reclassify a matter, the case should be closed and counted as an

administrative closing in the existing classication and opened as a new matter received in the new

classication. Errors must be corrected in the same manner so the MARs remain in balance.

3-4.7 Deleted

3-4.8 Criminal Preliminary Inquiries

! A preliminary inquiry PI! may be opened in a criminal matter for a period of 90 days.

! For reporting purposes, PI cases should be counted and reported with all other cases in the

appropriate classication. However, PI matters should also be shown by themselves in total as

"Total PI's"! below the corresponding program totals. Of course, PI's should only be counted once

in the program totals.

! A "Y" should be inserted in the PI eld of the case record if a preliminary inquiry is opened in a

criminal matter. Inserting a "Y," for yes in the PI eld noties ACS that the case is a preliminary

inquiry and will report the counts of these cases not only within the appropriate classication, but

also again by themselves in total as "Total PI's! below the corresponding program totals. It should

be noted that PI's are counted only once in the program totals.

3-4.9 Pending Inactive Matters

Pending inactive matters should be counted with all other matters in their appropriate classication

and program on the MARs.

3-4.10 Spin-Off Cases

! As the term indicates, a spin-off case originates from an existing case. The spin-off case should

have all the elements required to establish it as a separate case within its investigative classication.

! If an SAC decides a spin-off matter can stand on its own merit as an individual case, and wants

it recorded a.nd counted as a separate case, a new case should be opened and a new le number

should be assigned. The case will then be counted as anew ofce of origin matter received on the

MARs.

! The title of the spin-off case should not be dual captioned with the original case. The

communication indicating the origination of a spin-off investigation should reveal in the body of

the communication that the matter is a spin-off of another case, and should identify the title of the

original case. Care should also be taken to ensure that the proper investigative character/ violation

code is assigned to the spin-off matter.

! Copies of spin-off case serials that are to be led in the original case le or vice versa!, should

be so indicated in the copy count section.

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! Deleted

3-4.11 Control Files See MAOP, Part 2, 2-4.1.5; Legal Attache Manual, 6-17.4 !.!

! Control les are separate files established for the purpose of administering specic phases of an

investigative matter or program. The institution of a control le in an investigative matter or

program is left to the discretion of the individual with the administrative responsibility for the

particular investigative matter or program or by SAC authorization. A control le is an

administrative tool for managing a particular investigative matter or program. For this reason,

control les are not created in each and every investigative matter or program. Control les are not

to be counted on the Monthly Administrative Report MAR!.

! Leads on occasion may be assigned out of control les. In circumstances where neither an

investigation nor an inquiry is warranted, the FBI may ascertain the general scope and nature of

criminal activity in a particular location or sector of the economy. Activity in these control les

must be reviewed periodically. Leads out of control les are counted on the Lead MAR.

! In order to facilitate a periodic review, a "CASE TYPE REPORT" has been made available to

all offices. It lists all control les and lead activity for each le for the most recent quarter. This

report has been created for use by eld ofce management. It provides a monitoring capability to

ensure that lead activity within control les is acceptable and within the Attorney General and other

FBI investigative guidelines. Control les are captured in the Automated Case Support ACS!

system by entering a "C" in the "CASE TYPE" eld when opening or reopening a case. This report

may be accessed through the "CASE REPORTS MENU" out of the "REPORTS MENU" of the

Investigative Case Management ICM! application, ACS. The Administrative Ofcer/Ofce

Services Manager is required to produce this report on a quarterly basis and provide this report to

the SAC for SAC's management review. In order to avoid impacting the response time during

normal working hours, the request for this report should be scheduled after 6 p.m. and before 6 a.m.

near the 15th of the month following the end of each quarter.

! When referring to the le number of a control le in communications, the le number must

include the letter "C" as part of the case number to indicate the le is a control le. The letter "C" is

considered part of the le number and must be used on all communications concerning control les

 Example: 105A-CE- C0012345!

3-5 STATISTICAL ACCOMPLISHMENTS See MIOG, Part I, 192-11.1.!

3-5.1 Submission See MIOG, Part 1, 91-28 & 252-14.!

 l! Statistical accomplishments are to be reported on the "Accomplishment Report," form number

FD-515. All statistical accomplishments must be reasonable and justiable. The case file MUST

contain adequate support for the accomplishment being claimed. A brief narrative explanation is

required for all recoveries over $1,000,000, Potential Economic Loss Prevented PELPs! over

$5,000,000, disruptions, dismantlements, and drug seizures. The explanation must be entered in the

Integrated Statistical Reporting and Analysis Application ISRAA! narrative screen. See MAOP,

Part 2, 3-5.2.6 ! f! and ! h! and 3-5.2.11 ! c!.! The original FD-515 is required to be

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serialized and retained in the case le within the office of origin. A duplicate copy should be

retained in the control le within the eld office claiming the accomplishment for auditing

purposes. See MAOP, Part 2, 3-5.2 !.!

! The accomplishments described on the FD-515 should be reported and loaded in the ISRAA

within 30 days from the date of occurrence. Convictions should be reported at the time the subject

enters a guilty plea or is found guilty by a jury.

 a! Deleted

 b! Deleted

 c! Deleted

! A conviction can be credited by the office of origin to other eld ofces under the category of

"substantial investigative assistance by FO s!" only with the approval of the substantive desk at

FBIHQ.

! Deleted

! Deleted

! Deleted

! Deleted

 8! The SAC will annually conduct a.n audit to determine the degree of accuracy, timeliness, and

completeness of information that is being captured in the ISRAA System. The SAC will take

appropriate action to remedy any deciencies identied.

3-5.2 Preparation of the Accomplishment Report FD-515! See MIOG, Part 1, 252-14.!

! One copy of the FD-515 should be prepared by the Agent claiming the accomplishment. The

date the FD-515 was prepared should be indicated on the "Date Prepared" line, located on the upper

right-hand corner of the FD-515. The FD-515 should be Written clearly the FD-515 does NOT

require typing!. Upon completion of the FD-515, it should be forwarded to the squad supervisor for

approval. Upon approval, the FD-515 can be routed to:

 a! the Information Management Assistant IMA! for serialization and, if needed, indexed and then

forwarded to the appropriate person for data entry into ISRAA; or

 b! the appropriate person responsible for its data entry into the ISRAA accomplishment

application and then forwarded to the IMA for serialization.

! It is NOT mandatory that the FD-515 be serialized before it is entered into ISRAA. Serialization

of the FD-515 was made available to allow data entry persom1el to enter the serial number, which

would then be printed on the Accomplishment Report form and be used for cross-referencing

purposes.

! After the accomplishment has been entered into ISRAA, the date when it was loaded and the

initials of the individual that loaded the data should be indicated on the upper right-hand corner of

the FD-515. A printed copy should be generated from ISRAA a.nd attached to the FD-515 prepared

by the Agent. A printed copy Will:

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 a! ensure that the FD-515 has been loaded;

 b! ensure that the FD-515 has been loaded correctly;

 c! ensure that quality data is entered into ISRAA; and

 d! enable the field office to audit the FD-515 with the printed copy for validity.

! Both the FD-515 prepared by the Agent and the printed copy, should be placed in the case file

within the office of origin OO!. A duplicate copy of both should be retained in the control file

within the eld office claiming the accomplishment for auditing purposes. It is at the field office's

discretion whether a copy is placed in the Agent's personnel folder, etc. See MAOP, Part 2, 3- 5.1

!-!

! In the event the OO is claiming an accomplishment and has credited a lead office with

providing substantial investigative assistance, a copy of the FD-515 can be foiwarded to the lead

office for l11fOI1"H2llLl011. In the event the lead office is claiming an accomplishment and has credited

another lead office with providing substantial investigative assistance, a copy of the FD-515 can be

forwarded to the lead office for information and the original must be forwarded to the OO. Each

eld office has the capability to review accomplishments claimed by the lead offices by using the

#25 function, "Browse All for OO Cases," within the Accomplishment Application in ISRAA.

! If the subject indicted or convicted is involved with an LCN, Asian Organized Crime, Italian

Organized Crime, Russian/Eastern European, Caribbean or Nigerian Organized Crime Group, an

additional form entitled "Supplemental Page to the Accomplishment Report FD-515!" FD-515a,

Side 1! must be completed. The completion of Sections A-E on the FD-515a, Side 1, is mandatory,

Sections F-H as appropriate. A separate FD-515a is required for each subject indicted and/or

convicted. See MAOP, Part 2, 3-5.2.4 ! and 3-5.2.17.!

 a! Deleted

 b! Deleted

 c! Deleted

! If the subject indicted or convicted is involved with an OC/ Drug Organization, a VCMO

Program National Gang Strategy target group, or a VCMO Program National Priority Initiative

target group, an additional form entitled "Supplemental Page to the Accomplishment Report FD515!" FD-515a, Side 1! must be completed. Sections A-C Name of subject, field office, field

office file number and role of subject, i.e., leadership, member, associate and other! on the FD-515a

Side 1, only should be completed. A separate FD-515a is required for each subject indicted and/ or

convicted. See MAOP, Part 2, 3-5.2.4 ! and 3-5.2.17.!

 a! Deleted

 b! Deleted

 c! Deleted

 d! Deleted

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3-5.2.1 Required Information

! Required information on the top portion of the form is listed below:

 a! FILE NUMBER - The file number must be valid within the Automated Case Support ACS! -

Investigative Case Management ICM! System.

 b! STAT AGENT SOCIAL SECURITY NUMBER S SN! - The SSN must be valid within the

Bureau Personnel Management System BPMS! for that particular eld ofce. In those situations

where a statistical accomplishment is being claimed by an FBI-led task force participant who is not

an FBI employee, 999-99-9999 should be listed. The BPMS should reect 999-99-9999 as "Task

Force Member." The arresting ofcer's name and agency should be included on the copy of the FD515 that is maintained in the eld ofce le.

 c! STAT AGENT NAME - The name of the Agent claiming the statistical accomplishment must

be included. This will allow the squad supervisor to more easily identify the Agent claiming the

accomplishment.

 d! RESIDENT AGENCY ALPHA ABBREVIATION AND SQUAD NUMBER - The RA alpha

code and squad number in which the stat Agent is assigned should be indicated in the appropriate

blocks. The RA/ Squad code will be veried using the internal table maintained for ISRAAGovernment Organization. However, if an Agent is assigned to Squad 7, but works temporarily on

a case with another squad, i.e., Squad 8 and obtains an arrest, the squad number can be indicated as

an 8 for that particular accomplishment.

 e! SQUAD SUPERVISOR APPROVAL - All FD-515s must be approved at the squad supervisor

level. The squad supervisor must initial in the block provided before the accomplishment is entered

in ISRAA.

! If available, the following should be included on the FD-515:

 a! TASK FORCE - If the accomplishment being claimed is the result of a task force, the task force

should be indicated. This task force will be validated against a task force table maintained at each

eld ofce. The task force should not be included in the task force table until it is approved by a

squad supervisor within that particular eld ofce.

 b! AS SISTING JOINT AGENCIES - If the accomplishment being reported is the result of a joint

investigation with the Drug Enforcement Administration DEA! or with another federal, state or

local law enforcement agency, the identity of this agency should be entered in the block provided.

See the reverse side of the FD-515 for valid codes. Up to 10 assisting joint agencies can be

indicated for a particular accomplishment. Additional joint agencies may be included by attaching a

plain sheet of paper or another FD-515 for additional entries.

 c! ACCOMPLISHMENT INVOLVEMENT - "Does accomplishment involve, e.g., bankruptcy

fraud, computer fraud/ abuse." Ifdrugs, bankruptcy fraud, computer fraud/abuse, etc., was observed

during the course of the investigation and is subsequently charged, the appropriate blocks should be

checked. However, if money laundering was involved during the course of the investigation, the

money laundering block should be checked regardless of whether it is subsequently charged. See

MIOG, Part 1, 272-16.! If another eld ofce provided substantial investigative assistance to this

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investigation, e.g., electronic surveillance, evidence purchases, undercover operations, etc., the box

for "Sub Invest Asst by FO s!" should be checked.

 d! AS SISTING FIELD OFFICE - If another eld ofce provided substantial investigative

assistance for the accomplishment being claimed, the eld ofce s! two-letter abbreviation i.e.,

BA for Baltimore! should be indicated on the lines marked "A, B, C, D." Four eld ofces can be

credited as an assisting eld ofce for a given accomplishment. For further instructions see MAOP

Part 2, 3-5.2.3 l!.

 e! AS SISTING AGENTS SOCIAL SECURITY NUMBER S SN! - If the accomplishment being

reported is the result of assistance from another Agent s! within the eld ofce, the SSN s! of the

assisting Agent s! should be indicated. Up to 12 assisting Agents SSNs can be claimed for a

particular accomplishment. The additional SSNs can be added by attaching another form or a plain

sheet of paper for additional entries. The SSNs will be veried against the BPMS within that

particular eld ofce. Therefore, if an Agent from another eld ofce assisted in the

accomplishment, the Agent's name can be included in the narrative. A printed copy of the FD-515

may be forwarded to that particular Agent for placement in his/her personnel file.

 f! ASSISTING AGENT S! NAME S! - The name s! of the assisting Agent s! must be included.

This will allow the squad supervisor to more easily identify the Agent s! that assisted in the

accomplishment.

 g! SERIAL NUMBER OF THE FD-515 - The serial number of the FD-515 can be indicated in the

block provided at the lower right-hand corner of the FD-515. It is NOT mandatory for the FD-515

to be serialized before it is entered into ISRAA. ISRAA will allow the operator to enter the serial

number, which will be printed on the accomplishment form and be used for cross-referencing

purposes.

3-5.2.2 Types of Accomplishments

 l! There are basically 24 types of accomplishments. The types of accomplishments are listed

below:

 a! Complaint/ Infonnati on/ Indictment

 b! Arrest/ Locate/ Summons

 c! Hostage s! Releasedf Child Located

 d! Recovery/Restitution/Potential Economic Loss Prevented PELP!

 e! Civil/RICO Matters

 f! Other Civil Matters

 g! Administrative Sanctions

 h! Final Judicial Process, i.e., Conviction/Sentence/Acquittal/Dismissal/Pretrial Diversion

 i! Disruption] Dismantlement

 j! Asset Seizure/Asset Forfeiture

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 k! Drug Seizures

! Each of the above accomplishments types will be discussed in detail in the following sections.

! As stated above, the accomplishment should be reported and loaded into ISRAA within 30 days

from the date it occurred. If the accomplishment does not meet the 30-day requirement, an

explanation for the delay can be recorded on the narrative screen provided in ISRAA.

! Because ISRAA is subject driven, only one subject can be claimed on a.n FD-5 l5. However,

accomplishments can be reported singularly or in multiples for the same subject. For example, a

complaint can be repolted by itself. If the arrest is made shortly after obtaining the complaint, the

complaint and the arrest can be reported on the same FD-515. Multiple accomplishments with

different dates can be entered on the same FD-515 as long as:

 a! it does not jeopardize the 30-day reporting requirement,

 b! the accomplishment dates are identied by each specific accomplishment, and

 c! the top portion of the FD-515 joint agencies, Investigative Assistance or Technique block, and

assisting Agent's SSN! relates to ALL accomplishments being claimed.

! Separate FD-515s must be prepared if the Titles, Sections and Counts DIFFER when claiming a

complaint, information, indictment, arrest and/ or conviction.

! When an accomplishment has been reported once, that accomplishment should never be

reported a second time. The only time an accomplishment can be submitted a second time is if a

modication is necessary see 3-5.3!.

3-5.2.3 Investigative Assistance or Techniques Used

 l! A section of the FD-515 has been included to help evaluate the effectiveness of certain

investigative assistance and techniques. If any of the 42 types of assistance or techniques listed in

the upper right-hand block of the FD-515 were used in connection with the accomplishment being

claimed, the case Agent will rate each one used on a scale of 1 to 4 as follows:

1 I Used, but did not help 2 I Helped, but only minimally 3 I Helped substantially 4 I Absolutely

essential

When credit is being given to other field office s! for substantial investigative assistance, the field

office s! should be identified by their two-letter abbreviation in the box for "Assisting FO s!," and

listed on lines marked "A, B, C, and D." See MAOP, Part 2, 3-5.2.1 ! d!.! Identify the type of

"Substantial Investigative Assistance" provided by each of the identified eld offices by inserting

the A, B, C, etc., for the corresponding field office next to the type of assistance provided. Types of

Investigative Assistance or Techniques used which have the "FO s!" box shaded CANNOT be

claimed for Substantial Investigative Assistance provided.

! The rating value, as detennined by the case Agent, should be entered in the appropriate block. It

is possible that more than one special assistance or technique contributed to the accomplishment,

and in these situations, each used should be rated. It is also possible that the same assistance or

technique contributed to more than one accomplishment in the same case. In these situations, the

assistance or technique should be rated each time an accomplishment is claimed. For example:

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 a! Based on information received from an informant it was possible to obtain a complaint. The

"Informant/Cooperative Witness Information" block should be rated on the FD-515 reporting the

complaint accomplishment.

 b! Since the informant/cooperative witness information was the basis for the complaint, the

"Informant/Cooperative Witness Information" block should also be rated when the arrest is

reported assuming the arrest is reported on a different FD-515 than the complaint!.

 c! If the informant/ cooperative witness information is instrumental in the indictment and

subsequent conviction, the "Informant/Cooperative Witness Information" block should be rated

when reporting each of these accomplishments.

! The investigative assistance or techniques appearing on the FD-515 are discussed below:

 a! Financial Analyst - This block should contain a rating if accounting technicians/financial

analysts were used in the case and their Work related to the accomplishment being claimed.

 b! Aircraft Assistance - This block should contain a rating if aircraft were used in connection with

the accomplishment being claimed. This would include aircraft visual surveillance, photographic

surveillance, ELSUR assistance, transportation of Agents, technicians, equipment, evidence,

communications relay Work, etc.

 c! Computer Assistance - This block should contain a rating if a computer assisted in the

accomplishment being claimed. Computer assistance would include any Work performed by the

FBI's computer center special sorts, comparisons, computations, lists, etc.!, assistance from FBI

computer experts, information from FBI data banks NCIC, CLEA, etc.!, or information obtained

from any state or local computer system.

 d! Consensual Monitoring - This block should contain a rating if any form of consensual

monitoring was used in connection with the accomplishment being claimed. This would include

consensually listening on a telephone extension as Well as body recorders.

 e! ELSUR - FISC - This block should contain a rating if a.n ELSUR authorized by the Foreign

Intelligence Surveillance Court FISC! produced the information that contributed to the

accomplishment being claimed.

 f! ELSUR - Title III - This block should contain a rating if information received from a courtordered Title III ELSUR relates to the accomplishment being claimed.

 g! Eng. Field Support - This block should contain a rating if the Operational Technology Division

provided field support and such support contributed to the accomplishment being claimed.

 h! Eng. Tape Exams - This block should be rated if the Operational Technology Division provided

assistance in the form of forensic examination of recorded evidence, such as audio enhancement of

magnetic recordings.

 i! Legats Assistance - This block should contain a rating if Legat s! assistance contributed to the

accomplishment being claimed.

 j! Evidence Purchase - This block should contain a rating and/or eld office identifier if purchases

of evidence, e. g., drugs, stocks and bonds, etc., contributed to the accomplishment being claimed.

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 k! Informant/Cooperative Witness Information - This block should contain a rating if information

received from an informant/cooperative Witness or an asset contributed to the accomplishment

being claimed.

! Lab Div Exams - This block should contain a rating if an examination conducted by the FBI

Laboratory related to the accomplishment being claimed.

 m! Lab Field Support - This block should contain a rating if the FBI Laboratory provided field

support in the case and such support related to the accomplishment being claimed. This should

include Work performed by the Operational Support Section of the Laboratory.

 n! Pen Registers - This block should contain a rating if information derived from a pen register

relates to the accomplishment being claimed.

 o! Photographic Coverage - This block should contain a rating if photographic coverage

contributed to the accomplishment being claimed.

 p! Polygraph Assistance - This block should contain a rating if a polygraph was used in connection

With the accomplishment being claimed.

 q! Search Warrants Executed - This block should contain a rating if a search Warrant Was executed

and contributed to the accomplishment being claimed.

 r! Show Money Usage - This block should contain a rating if the use of show money contributed to

the accomplishment being claimed.

 s! SOG Asst - This block should be rated each time a Special Operations Group SOG!

surveillance squad contributes, in any manner, to the accomplishment being claimed.

 t! SWAT Team Action - This block should contain a rating if action taken by the SWAT team

contributed to the accomplishment being claimed.

 u! Tech. Agt. or Equip - This block should be rated if the field office's technical trained Agent or

any technical equipment was used in connection with the accomplishment being claimed.

 v! Phone Toll Records - This block should contain a rating if information derived from telephone

toll records relates to the accomplishment being claimed.

 W! UCO Group I - This block should be rated only if a Group I Undercover Operation UCO!

directly inuenced the accomplishment being claimed.

 x! UCO Group II - This block should be rated only if a Group II UCO directly influenced the

accomplishment being claimed.

 y! UCO-National Backstopping - This block should contain a rating when the resulting statistical accomplis ' ' ' ' '

were used.

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 z! NCAVC/VI-CAP - This block should be rated when the National Center for the Analysis of

Violent Crime NCAVC!/Violent Criminal Apprehension Program VI-CAP! inuenced the

accomplishment being claimed. See MIOG, Part l, Section 252-14.!

 aa! CriminalfNational Security Intelligence Assistance - This block should contain a rating when

any statistical accomplishment was achieved with the assistance of: a JDIG/RDIS/CIS or other

intelligence squad; the FBI/DEA United States Customs Special Division SOD!; El Paso

Intelligence Center EPIC!; Financial Crime Enforcement Network FinCEN!; FBIHQ Intelligence

Sections; National Drug Intelligence Center NDIC!; Defense Intelligence Agency

 DIA!/ Dominant Chronicle; investigations conducted Within a Racketeering Enterprise

Investigation REI!; any case support provided by an Intelligence Analyst and/or any referral or

case support provided by an intelligence entity not previously listed.

 bb! Crisis Neg. - Fed. - This block should contain a rating for all situations where FBI crisis

negotiators are deployed in cases Where the Bureau has investigative jurisdiction. These incidents

Will include bank robberies, kidnappings, hijackings, barricaded fugitives, and other potential or

actual hostage, barricade, suicide, and kidnap events.

 cc! Crisis Neg. - Local - This block should contain a rating for all other situations Where FBI crisis

negotiators are deployed in support of local, state, federal, or foreign agencies. Support included

but is not limited to providing advice, consultations, equipment, strategy recommendations, and

personality assessment.

 dd! ERT Assistance - This block should contain a rating if the Evidence Response Team ERT!

assistance was provided and contributed to the accomplishment being claimed.

 ee! Butte-ITC - This block should contain a rating for all instances Where the Butte Information

Technology Center ITC! provided assistance relating to the accomplishment being claimed.

 ff! Savannah-ITC - This block should contain a rating for all instances Where the Savannah ITC

provided assistance relating to the accomplishment being claimed.

 gg! Pocatello-ITC - This block should contain a rating for all instances Where the Pocatello ITC

provided assistance relating to the accomplishment being claimed.

 hh! Ft. Monmouth-ITC - This block should contain a rating for all instances where the Ft.

Monmouth ITC provided assistance relating to the accomplishment being claimed.

 ii! Foreign Language Assistance - This block should contain a rating if foreign language assistance

was provided and contributed to the accomplishment being claimed.

 jj! Non-FBI Laboratory Examinations - This block should contain a rating if laboratory

examinations outside the FBI were conducted a.nd contributed to the accomplishment being claimed

 kk! Victim-Witness Coordinator - This block should contain a rating for all instances when a

Victim-Witness Coordinator assistance Was provided and their Work contributed to the

accomplishment claimed.

 ll! IO-Wanted Flyers - This block should contain a rating for all instances When an Identification

Order, Wanted Flyer or Circular Letter provided assistance and contributed to the accomplishment

being claimed.

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 mm! SARs - This block should contain a rating for all instances when a Suspicious Activity

Report was executed and contributed to the accomplishment being claimed.

 nn! CART - This block should contain a rating for all instances when the Computer Analysis

Response Team assistance was provided and their Work contributed to the accomplishment claimed

 oo! Asset Forf Prog - This block should contain a rating for all instances when the Asset Forfeiture

Program provided assistance and their Work contributed to the accomplishment claimed.

 pp! Forf Support Proj - This block should contain a rating for all instances when the Forfeiture

Support Project provided assistance and their Work contributed to the accomplishment claimed.

 qq! CXS/CTD - This block should contain a rating for all instances when the Communications

Exploitation Section provided assistance and their work contributed to the accomplishment claimed

 rr! OCDETF Fusion Center OFC/CID! - This block should contain a rating if OCDETF Fusion

Center criminal intelligence products contributed to the accomplishment claimed.

 ss! InfraGard - This block should contain a rating if information received from an InfraGard

member contributed to the accomplishment being claimed.

3-5.2.4 Complaintllnformationllndictment Block A!

! One of the three blocks must be checked to identify if the complaint/infomiation/indictment

claimed was Federal, Local or Intemational. The date of the complaintfinformation/indictment

should be entered on the line by the appropriate accomplishment. If the complaint is a Civil/Rico

complaint, the block must be checked. The subject's name and identifying data must be entered in

block N. If the subject is involved With an LCN, Asian Organized Crime, Italian Organized Crime,

Russian/Eastem European, Caribbean, or Nigerian Organized Crime Group when claiming a.n

indictment, a check must be indicated in block N. If the subject is involved with an OC/Drug

Organization, a VCMO Program National Gang Strategy target group or a VCMO Program

National Priority Initiative target group, a check must be indicated in block N. If either one of the

blocks are checked, an FD-515a, Side l must be completed and attached to the FD-515. See also

MAOP, Part 2, 3-5.2 ! and !.! The U.S. Code Title, Section, and number of counts MUST be

entered in block G for all federal complaints, informations, and/ or indictments. See 3-5.2.9 ! a!.!

! If an indictment is retumed or a complaint or information is filed as a result of a subsequent or

unrelated investigation of the same subject, then a separate and new statistical accomplishment can

be claimed for the subject.

! Statistics on "No Bills" are not to be reported.

! Deleted

! A superseding indictment should not be claimed on a subject that was previously indicted,

unless the prior indictment claimed was dismissed.

! Multiple accomplishments i.e., an information and an indictment! can be claimed on the same

form as long as the U.S. Code violations are the same. If the violations differ, separate FD-515s

must be prepared for each accomplishment.

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3-5.2.5 LocatelArrest Block B!

! When claiming a locate or an arrest, the block must be checked indicating if the

accomplishment was federal, local, or intemational. See !,!, and ! below for claiming

federal/local/intemational arrest. The subject priority for an arrest/locate should also be checked.

Each priority is classied into three categories or priorities - A, B, or C as explained in a!, b!, and

 c!. The date of the locatef arrest should be entered on the line provided by the appropriate

accomplishment.

 a! Priority A is for subjects wanted for crimes of violence against the person i.e., murder,

manslaughter, forcible rape, robbery, and aggravated assault!, or convicted of such crimes in the

past ve years.

 b! Priority B is for subjects wanted for crimes involving the loss or destruction of property valued

in excess of $25,000 or convicted of such crimes in the past ve years.

 c! Priority C is for all other subjects.

! FEDERAL ARREST - The federal arrest block should be checked when a subject, regardless of

fugitive status, is arrested in a BUREAU or NON-BUREAU case by FBI Agents either acting alone

or in conjunction with other law enforcement ofcers. The subject's name and identifying data must

be entered in block N. No arrest credit is allowed if a subject of a Bureau case is arrested by

another law enforcement agency without any assistance from the FBI. In those situations where no

FBI Special Agents are present and the subject of an FBI investigation is arrested by non-FBI

personnel who are members of an FBI-led task force, the arrest should be claimed as a federal

arrest.

! LOCAL ARRESTS - The local arrest block should be checked when a subject of a non-Bureau

case is arrested without the participation of FBI Agents IF THE FBI SIGNIFICANTLY

CONTRIBUTED to the probable cause supporting the arrest warrant. If there is no open case le

pertaining to the subject of the local arrest, the accomplishment should be reported to the zero le

of the most appropriate classication. An explanation of the circumstances can accompany the FD515 and be entered in the ISRAA narrative screen; however, supporting documentation must be

included in the case le. The subject's name and identifying data must be entered in block N.

! INTERNATIONAL ARRESTS - The intemational block should be checked when a subject of a

Bureau or non-Bureau case is arrested without the participation of FBI Agents; however, the FBI

must have "signicantly contributed" to the probable cause supporting the arrest warrant. The

subj ects name and identifyng data must be entered in block N. A brief explanation of the

circumstance can accompany the FD-515 and be entered in the ISRAA narrative screen; however,

supporting documentation must be included in the case le. An intemational arrest can also be

claimed wherein FBI Agents participated in the arrest on foreign soil. In all circumstances,

supporting documentation must be included in the case le.

! SUBJECT RESISTED - This block should be checked if the arrested subject physically resisted

at the time of the arrest. It is when the Agent has to use MORE THAN NORMAL physical effort

when making the apprehension that the subject should be considered as physically resisting arrest.

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! SUBJECT WAS ARMED - This block should be checked if the arrested subject was armed

with any type of rearm or knife that the Agent would consider to be a dangerous weapon. Other

instruments such as an ice pick, a screwdriver, a lead pipe, etc., should also be considered

dangerous weapons if the subject would not normally carry the item in his or her legitimate trade or

business.

! LOCATE - FEDERAL, LOCAL, INTERNATIONAL

 a! An accomplishment should be recorded in this category when the FBI obtains information

conceming the EXACT location of a NON-BUREAU FUGITIVE and as a result of this

information the fugitive is arrested by another federal, state/ local or international law enforcement

agency. The subject's name and identifying data must be entered in block N. A full explanation of

the circumstances can accompany the FD-515.

 b! An accomplishment should be recorded when a Bureau fugitive is arrested by another law

enforcement agency when the arrest was based on information received from the National Crime

Information Center NCIC! or from the FBIs Criminal Justice Information Services Division. In

these situations, the field office that covers the area where the subject was apprehended should

report the locate since that office would normally be responsible for interviewing and processing

the subject. The subject's name and identifying data must be entered in block N. A full explanation

on how arrestee was identified as a Bureau fugitive can accompany the FD-515.

 c! An accomplishment should be recorded in this category if as a direct result of FBI investigation

a Bureau fugitive surrenders to another federal, state/local or international law enforcement agency.

The subject's name and identifying data must be entered in block N. A full explanation of the

circumstances can accompany the FD-515 and be entered in the ISRAA narrative screen.

 8! SUMMONS - Block c!

 a! FEDERAL SUMMONS - This block should be checked when an FBI subject appears in

response to a summons issued by a federal court. The date of the summons should be entered on the

line provided. The subject's name and identifying data must be entered in block N.

 b! LOCAL SUMMONS - This block should be checked for local summons i.e., state or local

criminal summons! if the FBI significantly contributed to the probable cause supporting the

issuance of the summons. If there is no open case file pertaining to the subject of the summons, the

accomplishment should be reported to the zero le of the most appropriate classication. A full

explanation of the circumstances should be included in the case file. The date of the local summons

should be entered on the line provided. The subject's name and identifying data must be entered in

block N.

3-5.2.6 RecoverylRestitutionlPotentia| Economic Loss Prevented Block D!

 Formerly 3-5.2.7!

! PROPERTY TYPE - A list of ll different property categories for recoveries appears on the

reverse side of the FD-515. The stat Agent is required to classify the item, or items, recovered as

one of the following property types. Two blocks have been provided for multiple item recoveries

 e.g., the recovery of a truck loaded with television sets--the value of the truck would be coded to

propeity type 4, and the value of the televisions to type 3!. If there are more than two categories of

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items recovered, an additional FD-515 or a plain sheet of paper can be attached for the third and

subsequent categories.

 a! Cash Property Type 1! - All U.S. or foreign currency or coin recovered should be classified as

property type 1. Food stamps and military script recovered should also be included in this category.

Rare currency or coin collections should be considered as property type 9 Art, Antiques or Rare

Collections!.

 b! Stocks, Bonds or Negotiable Instruments Property Type 2! - All stocks, bonds or negotiable

instruments should be classied as property type 2. These items must have a face, par, stated or

market value. Negotiable instruments would include checks, travelers checks, money orders, letters

of credit, bills of lading, certicates of deposit, promissory notes, drafts, etc.

 c! General Retail Merchandise Property Type 3! - This is a broad category which encompasses

any item, for which there is no other specific category, that has a retail value a.nd is to be sold to the

general public. A few examples of general retail merchandise would be clothing, food, liquor,

cigarettes, television sets, refrigerators, washing machines, radios, china, general purpose tools,

small appliances, furniture see property type 9 for antiques!, rugs and carpets, general purpose

auto parts e.g., tires, spark plugs, etc.!, hardware items, lawn mowers, bicycles, sporting goods,

general household items e.g., vacuum cleaners, clocks, etc.!, general purpose farm equipment and

products, general purpose office equipment e.g., typewriters, calculators, etc.!, pharmaceuticals,

etc.

 d! Vehicles Property Type 4! - Any vehicle recovery should be recorded as property type 4.

Vehicles would include automobiles, trucks, tractors and trailers, campers, motorcycles, mopeds,

road building vehicles, farm vehicles, military vehicles, aircraft, boats, etc.

 e! Heavy Machinery or Equipment Property Type 5! - The value of any heavy machinery or

equipment recovered should be coded as property type 5. A few examples of heavy machinery or

equipment might be large electric or diesel motors, generators, compressors, electronic and

avionics equipment, heating and air conditioning equipment, boilers, construction machinery and

equipment, farm machinery and equipment, heavy office machinery e.g., large scale computers,

large scale photocopying equipment, etc.!, heavy medical machinery or equipment.

 f! Aircraft Property Type 6! - Any aircraft recovered should be coded as property type 6. Aircraft

should include any structure or machine designed to travel through the air; airplane, airship,

helicopter, jet, etc.

 g! Jewelry Property Type 7! - All jewelry recovered should be coded as property type 7. In

addition to the normal items of ewelry, unset precious and semiprecious stones should be included

in this category.

 h! Vessels Property Type 8! - The recovery of any vessel should be coded as property type 8.

Vessels should include small boats, yachts, ships, etc.

 i! Art, Antiques or Rare Collections Property Type 9! - Recoveries of works of art, antiques or

rare collections should be coded as property type 9. Art work would include any item that has value

because of its artistic qualities. Antiques would include items that derive their value primarily from

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their age and scarcity. Rare collections would include coin and currency collections, stamp

collections, gun collections and the like.

 j! Real Property Property Type 11! - The recovery of real property should be coded as property

type 11. Real property as distinguished from personal property should include land and whatever is

erected, growing on, or afxed to land.

 k! All Other Recoveries Property Type 20! - Property type 20 should be used for the recovery of

all items that cannot be classied in property types 1 through 11 as explained above.

! FEDERAL/ LOCAL/ INTERNATIONAL RECOVERIES

 a! Federal Recoveries - General - When stolen or illegally possessed items with intrinsic value are

recovered by Agents, the "Federal" block should be checked, the date of the recovery should be

indicated, the appropriate property type codes should be classied as explained in the previous

section and the value of the items should be recorded in the amount blocks. A succinct statement

setting forth the basis for claiming the recovery can accompany the FD-515 a.nd be entered in the

narrative screen in ISRAA; however, supporting documentation must be included in the case file.

 b! Joint Investigation Recoveries - When items are recovered during joint investigations with

another law enforcement agency, the recovery ca.n be claimed if ! a.n FBI Agent actually takes

part in the recovery, AND ! the FBI has an investigative interest in the matter--meaning a case

conceming the matter has been or will be! opened.

 c! Local Recoveries - In those instances when recoveries are made exclusively by local law

enforcement state, county, or city!, the recovery may be claimed by the FBI as a "Local" recovery

when information which led to the recovery was developed, in its entirety, from an FBI

investigation and/or source/informant information. The date of the recovery should be indicated,

the "Local" block should be checked, a.nd the appropriate property type code with the value of the

item should be recorded in the blocks provided. A succinct statement setting forth the basis for

claiming a local recovery can accompany the FD-515 and be entered in the narrative screen in

ISRAA; however, supporting documentation must be included in the case le.

 d! Intemational Recoveries - In those instances when recoveries are made exclusively by

intemational law enforcement, the recovery may be claimed by the FBI as an "Intemational"

recovery when information which led to the recovery was developed, in its entirety, from an FBI

investigation and/or source/informant information. The "International" block should be checked,

the date of the recovery should be indicated, and the appropriate property type code with the value

of the item should be recorded in the block s! provided. A succinct statement setting forth the basis

for claiming an international recovery may accompany the FD-515 and be entered in the narrative

screen in ISRAA; however, supporting documentation must be included in the case le.

 e! Value of Items Recovered - An explanation of the valuation of the items recovered can

accompany the FD-515 and be entered in the narrative screen in ISRAA; however, supporting

documentation must be included in the case le.

1. Actual Value - New items just purchased and the value can be substantiated from price tags,

invoices, or receipts. Items stolen from a merchant should be the cost of the item to the merchant

 wholesale cost--not retail!.

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2. Fair Market Value - All depreciable or uctuating items should be valued at their fair market

value when the fair market value is readily obtainable. Sources of fair market might be the stock

market quotation from the daily newspaper, from used car "blue" or "red" books, from dealers in

comparable items, etc.

3. Deleted

 f! Property Valued at $1,000,000 or more - A concise explanation on plain paper should

accompany the FD-515. An explanatory electronic communication IS NOT required. The

explanation should include the circumstance of the recovery and the basis used for valuation. The

explanation must be entered in the ISRAA narrative screen. All values of $1,000,000 or more will

be evaluated and approved by the appropriate substantive division at FBIHQ. The FBIHQ program

manager must ensure that the recovery claim is uniform in basis, fully justifiable and supportable.

FBIHQ will approve/disapprove the recoveries by indicating an "A" for approval or "D" for

disapproval in ISRAA. See MAOP, Part 2, 3-5.1 !.!

 g! Seized property should be recorded on the FD-515, as well as on the "Record of Seized

Property" Form FD-635.

! RESTITUTION - FEDERAL/LOCAL/INTERNATIONAL - An accomplishment should be

recorded in this category for each instance wherein restitution is imposed by the court at the time of

sentencing of a subject. The subject's name and identifying data must be entered in block N. The

"Federal," "Local," or "International" block should be checked; the date of the restitution should be

entered; and the block checked distinguishing if the restitution was court ordered or a pretrial

diversion agreement. All restitutions should be recorded as property type code 1 cash! unless the

sentence specifically states otherwise. No claim is allowed in this category reflecting

indemnifications by a subject to a victim that has NOT been courl; ordered. Such claims may be

considered as recoveries if it can be shown that such was made as a direct result of the investigation

An explanation can accompany the FD-515 and be entered in the narrative screen in ISRAA;

however, supporting documentation must be included in the case file.

! POTENTIAL ECONOMIC LOSS PREVENTED PELP! - FEDERAL, LOCAL, OR

INTERNATIONAL - The "Federal," "Local," or "International" block should be checked, the date

of the PELP, the appropriate PELP code and the amount of the loss prevented should be indicated

in the block. If there are more than one PELP-type categories to be claimed, an additional FD-515

or a plain sheet of paper can be attached for the second and subsequent categories. Seven different

PELP-type codes appear on the reverse side of the FD-515. The case Agent is required to classify

the loss prevented in one of the following categories:

 a! Counterfeit Stocks, Bonds, Currency or Negotiable Instruments PELP Type 22! - The face

value of recovered counterfeit stocks, bonds, currency or negotiable instruments should be recorded

as a PELP. If a counterfeit stock or bond has no face value, or if a counterfeit negotiable instrument

is recovered in blank, the PELP cannot be claimed.

 b! Counterfeit or Pirated Sound Recordings or Motion Pictures PELP Type 23! - The recovery of

counterfeit or pirated sound recordings or motion pictures should be classified as PELP type 23.

The amount claimed should be the retail price established by the seller of the counterfeit tape.

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 c! Bank Theft Scheme Aborted PELP Type 24! - If a bank theft scheme is discovered and aborted

prior to its fruition by actions of the FBI, and if the amount of the scheme is known, a PELP may

be claimed as PELP type 24. If the amount of theft scheme is unknown, no PELP can be claimed.

 d! Ransom, Extortion or Bribe Demand Aborted PELP Type 25! - The amount of ransom,

extortion or bribe demand aborted prior to payment by actions of the FBI, can be claimed as a

PELP and should be coded type 25. The amount of the PELP should be the amount of the demand.

 e! Theft From, or Fraud Against, Government Scheme Aborted PELP Type 26! - Any theft from,

or fraud against, the government scheme discovered and aborted by the FBI before the loss is

actually realized, can be claimed as PELP type 26 if the amount of the potential loss is stated or is

obvious.

 f! Commercial or Industrial Theft Scheme Aborted PELP Type 27! - Any theft scheme against a

commercial or industrial firm that is aborted by the FBI prior to its fruition should be claimed as a

PELP type 27 only if the value of the loss is stated.

 g! All Other Potential Economic Loss Prevented PELP Type 30! - Any PELP that camqot be

classied in the above categories should be considered PELP type 30. These claims should be

described briey on a separate sheet of paper and attached to the FD-515. The value of these PELP

claims should be reasonable and fully justifiable. The basis for the valuation of the claim should be

clearly stated.

 h! All PELP accomplishments claimed should have supporting documentation included in the case

le. PELP claims of $5,000,000 or more WILL NOT require an electronic communication to

FBIHQ; however, a statement justifying the amount claimed must be included in the narrative

screen in ISRAA to explain the circumstances of the PELP and the value claimed. See MAOP,

Part 2, 3-5.1 !.!

 i! PELP claims of $5,000,000 and over will be evaluated and approved by the appropriate

substantive division at FBIHQ. The FBIHQ program manager must ensure that the PELP claim is

uniform in basis, fully justifiable and supportable. FBIHQ Wlll approve/disapprove the PELP by

indicating an "A" for approval or "D" for disapproval in ISRAA.

3-5.2.7 Hostage s! Released or Child Located Block E! Formerly 3-5.2.6!

 l! HOSTAGE S! RELEASED BY TERRORISTS - This block should be checked When the FBI

played a substantial role in the release effort. The date when the hostages were released and the

number of hostages released who were being held by terrorists should be entered on the appropriate

lines.

! HOSTAGE S! RELEASED BY OTHER - This block should be checked when the FBI played a

substantial role in the release effort. The date when the hostages were released and the number of

hostages released in all situations other than terrorist should be entered on the appropriate lines.

! CHILD LOCATED - The date when a missing or kidnapped child was located by the FBI

should be entered on the appropriate line. The child's name mustbe entered in block N.

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3-5.2.8 Conviction - Federa|lLoca|l|nternational Block F! Formerly 3-5.2.11!

 l! A conviction should be claimed at the time a subject enters a guilty plea or is found guilty by a

jury. The Federal, Local, or Intemational block must be checked when claiming a conviction. See

 e! below.!

 a! Every subject of an FBI investigation convicted in court should be reported in the space

provided in block F. Only one conviction statistic should be reported when the conviction involves

a single indictment, regardless of the number of counts. However, if a subject is charged and

convicted as a result of a subsequent or unrelated investigation, a conviction statistic can be

claimed for each. An explanation can be included with each FD-515 and be entered in the ISRAA

narrative screen when claiming two or more convictions on the same subject.

Only one conviction statistic should be claimed for a single subject who has been charged and

convicted in multiple offenses, in the course of the investigation, even though the United States

Attorney's Office USAO! might have led separate and distinct indictments for each of these same

offenses. For example, if a single subject is charged and convicted for ten bank robberies, then one

 ten-count! indictment statistic and one conviction statistic can be claimed for this subject even if

the USAO has led ten separate indictments for each of the ten counts of bank robbery.!

 b! Convictions will be credited to the eld ofces where the indictment was obtained. In cases

involving Rule 20 of the Federal Rules of Criminal Procedure, it is normally the ofce of origin

that obtains the indictment and that ofce the ofce of origin! should report the conviction and not

the ofce where the subject enters the plea. However, when reporting Rule 20 convictions, the

ofce of origin should enter the judicial district where the subject is pleading guilty on the Judicial

District line.

 c! Deleted

 cl! A conviction can be reported on a business or corporation. The description code of 8B should

be indicated as the "subject description code." At the time of the sentencing, the sentencing date

and the letters "NS" should be indicated on the sentence type line, which will allow the data entry

personnel to by- pass the "In-jail" category. The ne/restitution should be included on the

appropriate line.

 e! It is permissible to claim a "Local" state, county or local! or "Intemational" conviction if the

FBI's investigation signicantly contributed to the successful local/ intemational prosecution. The

local or intemational block should be checked when claiming a local/intemational conviction. A

succinct statement setting forth the basis for claiming a local/intemational conviction can

accompany the FD-515 and be entered in the narrative screen in ISRAA; however, supporting

documentation must be included in the case file. The procedures for claiming local/intemational

convictions will be the same as the procedures for claiming federal convictions except where so

noted. The state abbreviation where the local conviction occurred should be entered on the Judicial

State line. The state and district for intemational convictions should be left blank. See MIOG, Part

1, 91-28.!

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! REPORTING CONVICTIONS ON MULTIPLE SUBJECTS - The FD-515 is designed to

accommodate one conviction per subject. If there are convictions on multiple subjects on the same

case, a separate FD-515 must be prepared on EACH subject.

! CONVICTION DATE - The date of the conviction should be entered on the conviction date

lme.

! SUBJECT'S DESCRIPTION CODE - The subject's description codeshould be entered only

when reporting a conviction. The eight general description codes are shown on the reverse side of

the FD-515. The case Agent should select the most appropriate category which best describes the

subject convicted and the corresponding code should be entered on the front of the FD-515. If a

subject ca.n be classified in more than one of the categories, the case Agent must select the most

appropriate category in the circumstance.

For subject description codes of 6F, 6G, or 6H, the Agency code must be included to identify which

federal law enforcement agency the FBI encountered in corruption investigations that result in a

conviction.

! FELONY OR MISDEMEANOR - The felony or misdemeanor block must be checked when

claiming a conviction. If a subject is convicted of both a felony and a misdemeanor, only the felony

block should be checked.

! PLEA OR TRIAL - Depending on the individual circumstances, the plea or trial block must be

checked.

! JUDICIAL STATE - The official two-letter U.S. Postal Service state abbreviation should be

indicated on this line. If the state has no judicial district, the district space should be left bank.

 8! JUDICIAL DISTRICT - The identity of the judicial district is required when reporting a final

judicial process. The district should be abbreviated as follows:

ND - Northern District SD - Southern District ED - Eastern District WD - Western District CD -

Central District MD - Middle District -- - No District

3-5.2.9 U.S. Code Violations - Title, Section, Counts, Block G! Formerly 3-5.2.12!

! The title, section, and counts of the U.S. Code must be included for the following

accomplishments: Federal complaints, infonnations, indictments, arrests, and convictions.

 a! Four blocks have been provided for the title, section, and counts of the U.S. Code violations. If

the complaint, information, indictment, arrest, or conviction for the subject exceeds four different

violations, the Agent must determine the four most relevant in the circumstance and report those in

the blocks. Any additional violations can be included in the narrative. The main section number of

the U.S. Code and, whenever applicable, the subsection letter! should be indicated in the "Section"

block. See MAOP, Part 2, 3-5.2.4.!

 b! Local and Intemational convictions - When a local or international conviction is claimed, the

title, section, and count block should be LEFT BLANK.

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3-5.2.10 Sentence Block H! Formerly 3-5.2.13!

! The sentencing data for every subject convicted of an FBI investigation should be reported in

the space provided in block H. The date of the sentence should be entered on the sentence date line.

! SENTENCE TYPE

 a! The seven sentence type codes are shown on the reverse side of the FD-515. The sentence type

can be ignored if the sentence only involves Time in Jail, Time Suspended, and Probation because

ISRAA will automatically put the appropriate codes in the sentence type if values are indicated in

the appropriate sentence term blocks.

 b! Deleted

 c! If the subject receives an undetermined sentence under the Youth Correction Act, the letters

"YC" should be entered on the sentence type line.

 d! If the subject is sentenced to 99 years including life in prison, the letters "LS" should be entered

on the sentence type line. The 99 years should NOT be indicated in the in- jail term, but left blank.

 e! If the subject is sentenced to capital punishment, the letters "CP" should be entered on the

sentence type line.

! SENTENCE TERM - GENERAL

 a! All CONSECUTIVE sentences are to be added together, and the total should be entered in the

appropriate block.

 b! If the sentences areto run CONCURRENTLY with each other, the LONGEST SINGLE TERM

IS TO BE RECORDED. Concurrent sentences should NOT be added together.

! SENTENCE TERM - IN-JAIL

 a! Federal, Local and International Cases - The number of years and months the subject is

sentenced to jail should be entered in these blocks. For example, if the subject is convicted and

sentenced to five years with four years suspended, the In-Jail term Will be ONE year. The "Months"

block should be limited to 11 months. So, if a subject is sentenced to 15 months, it should be

recorded as 1 year and 3 months.

 b! If a subject is sentenced to "house arrest" the number of years/months should be entered in the

In-Jail blocks.

! SENTENCE TERM - SUSPENDED - The portion of the sentence that has been suspended

should be entered in these blocks. The block for "Months" should be limited to 11 months.

Therefore, if the portion suspended is 19 months, the entry should be 1 year and 7 months.

! SENTENCE TERM - PROBATION - The probationary and/or supervised release period should

be entered in these blocks. The 11-month limitation in the "Months" block also pertains to

probations. Therefore, if a subject is placed on probation for 25 months, it should be reported as 2

years and 1 month.

! FINES - The total amount of all nes and/or special assessment should be entered on this line.

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3-5.2.11 DisruptionlDismantlement Block I!

! Disruption - The date of the disruption should be entered on the line provided by the appropriate

accomplishment. A disruption occurs and is to be reported when an affirmative law enforcement

action impedes the nonnal a.nd effective operation of the targeted criminal enterprise, as indicated

by changes in the organizational leadership and/or changes in the methods of operation, including,

for example, financing, trafficking patterns, communications or drug production. A criminal

enterprise may be disrupted numerous times as a result of an investigation; however, a criminal

enterprise cannot be disrupted more than once on the same day. Each disruption should be tied to

an investigative event s!. For example, if ten leaders of the criminal enterprise were convicted at

the SAME TIME, and this event resulted in the disruption of the criminal enterprise, only ONE

disruption can be claimed. Conversely, if ten criminal enterprise leaders were convicted separately

over the COURSE OF MANY MONTHS and the criminal enterprise was disrupted by each

conviction, ten disruptions would be claimed. Multiple events occurring over a period of time may

result in a disruption due to their cumulative impact on the criminal enterprise.

! Dismantlement - The date of the dismantlement should be entered on the line provided by the

appropriate accomplishment. A dismantlement occurs when the targeted criminal enterprise

leadership, nancial base, and supply network have been destroyed such that the organization is

incapable of operating and/or reconstituting itself. By definition, a criminal enterprise can only be

dismantled once. However, in the case of large criminal enterprises, a number of individual

identifiable cells or subgroups may be present. Each of these cells or subgroups maintains and

provides a distinct function supporting the entire criminal enterprise. If properly documented in the

summary detail section, multiple dismantlement statistical accomplishments can be claimed. As a

general rule, the dismantlement statistical accomplishment will be claimed only at the time of

sentencing of the last subject in the criminal enterprise and/ or the sentencing of the primary target

of the criminal enterprise, identifiable cell, or subgroup.

 a! Arrests, seizures, asset forfeitures, etc., which disrupt or dismantle a criminal enterprise, but

which were conducted by other federal, state, local, or foreign law enforcement agencies, at the

request of the FBI or as a result of information provided by the FBI, may be reported as an

accomplishment in Block I. For example, a field division which "walls off" a drug seizure or an

arrest in order to protect the identity of an informant or to avoid disclosing a Title III, may report an

accomplishment in Block I, if the event disrupted or dismantled the criminal enterprise. The

cumulative eect of multiple third-party actions may also be claimed if they resulted in the

eventual disruption or dismantlement of the criminal enterprise. If reporting the cumulative result

of separate events, the field office records the date of the most recent event which, when combined

with the other events, resulted in the disruption or dismantlement.

! When a disruption/dismantlement is claimed, completion of FD-515a, Side 2 "Disruption or

Dismantlement of an organization, Supplemental Page to the Accomplishment Report FD-515!" is

mandatory.

 a! FD-S 15a, Side 2 - Section C - The specific name of the criminal enterprise disrupted or

dismantled must be identified on the line provided in Section C. A criminal enterprise is defined as

a group of individuals two or more! with an identified hierarchy engaged in significant criminal

activity. Criminal enterprises are characterized by their polycriminal nature drug trafficking,

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