* Subgrantees include local jurisdictions and state agencies receiving FY 04 Homeland Security and Urban Areas

Security Initiative grant program funds.

 U. S. Department of Homeland Security

 Office for Domestic Preparedness

 Washington, D.C. 20531

TO: ODP FY 2004 Subgrantees

FROM: State Administrative Agency

SUBJECT FY 2004 Initial Strategy Implementation Plan (ISIP)

The Office for Domestic Preparedness (ODP) is streamlining the application, distribution, and

reporting of grant funding to states and territories for the FY 2004 grant programs. To increase

efficiency and decrease the application burden placed on states and local jurisdictions, the

following programs have been consolidated into two application kits for FY 2004: The Homeland

Security Grant Program (HSGP) application kit, which includes the State Homeland Security

Grant Program (SHGP), Law Enforcement Terrorism Prevention Program (LETPP), and Citizen

Corps Programs (CCP); and the Urban Areas Security Initiative (UASI) application kit, which

includes funding for both urban areas and mass transit systems. In addition to consolidating the

application process, ODP is also taking measured steps to streamline and clarify its grant

reporting process.

All SAAs receiving funding through these programs in FY 2004 are required to submit the Initial

Strategy Implementation Plan (ISIP) within 60 days of the grant award in accordance with

Appendix C of both application kits. The final submission to ODP from the SAA will include at

least one SAA-level template, if a portion of the funding is retained, and one template for every

jurisdiction or state agency that receives a subgrant. This streamlined process shifts the emphasis

away from reporting on the number and cost of specific items purchased and toward reporting on

expenditures by project and the impact of those expenditures. SAAs and their subgrantees* will

be required to tie all funds received to specific, actionable projects and must link each one to the

goals and objectives identified in their State and, where appropriate, Urban Area Homeland

Security Strategies. This reporting process will enable states and ODP to track grant expenditures

against State and Urban Area Homeland Security Strategies for all funding streams, as well as

collect critical project output and performance data.

An electronic template is being created to allow recipients to complete and submit the ISIP

electronically. As a precursor to the template’s distribution, ODP has created background
* Subgrantees include local jurisdictions and state agencies receiving FY 04 Homeland Security and Urban Areas

Security Initiative grant program funds.

documents that will help SAAs and subgrantees understand the process and requirements of the

ISIP. Below you will find the following documents:

ISIP Overview: This gives a brief description and background of the ISIP as well as the

subgrantees’ role in preparing and submitting these plans.

ISIP Conceptual Graphics: Two graphics illustrate the conceptual design and data required for

the ISIP. The graphics step through the process of how funding should be accounted for from

the program level down to the discipline level.

Key Terms: Understanding what ODP is requesting is important to be able to accurately

complete the ISIP. The definitions of key terms and acronyms used are provided for your

reference.

In the coming weeks, your SAA will provide you with the electronic ISIP template for your

completion as well as a step-by-step guide for completing and submitting the ISIP to your SAA.

The guide will include resources available to assist with completion of the ISIP template.
* Subgrantees include local jurisdictions and state agencies receiving FY 04 Homeland Security and Urban Areas

Security Initiative grant program funds.

Overview of

FY2004 Initial Strategy Implementation Plan (ISIP)

Purpose: The FY 2004 Initial Strategy Implementation Plan (ISIP) is the method through which all

Office for Domestic Preparedness (ODP), Department of Homeland Security (DHS) FY 2004 grant

recipients will report on their planned and actual grant expenditures. The ISIP is designed to

provide ODP, DHS, and Congress with a comprehensive “snapshot” of how each state and

territory is implementing their State Homeland Security Strategy (SHSS) and the Urban Area

Homeland Security Strategy (UAHSS) with ODP grant funds and the anticipated impact of these

expenditures on our Nation’s preparedness.

Overview: ODP is creating and will distribute a blank ISIP template to each State Administrative

Agency (SAA). SAAs will then forward the template to sub grantees* for completion. The

template will be in an electronic format to maximize efficiency and to establish a baseline for

future grant reporting requirements. All data submitted to ODP through this template will be

available for updating prior to future report (Biannual Strategy Implementation Plan)

submissions.

ISIP Requirements: A completed ISIP template is required to be submitted to the SAA

electronically by each subgrantee. Submission of the ISIP satisfies the reporting requirement

identified in Appendix C of both the FY 2004 Homeland Security Grant Program and FY 2004

Urban Areas Security Initiative Grant Program application kits. Examples of information to be

captured in the ISIP template include:

• Legal jurisdiction and agency names

• Total dollar amount received from each funding source (e.g., Law Enforcement Terrorism

Prevention Program, State Homeland Security Program)

• Title and description of projects to be accomplished during the grant period with funds

provided

• SHSS and UAHSS goals and/or objectives supported by each project

• Intended expenditure of funds for each project by solution area (planning, organization,

equipment, training and exercise) and program

• Intended expenditure of funds for each project by discipline and program

All funds provided through the FY 2004 Homeland Security and the Urban Areas Security

Initiative Grant Programs must be linked to one or more projects, which in turn must support

specific goals or objectives in the State’s and, where appropriate, Urban Area’s Homeland Security

Strategy. It is imperative that subgrantees completing these templates are familiar with their

state’s goals and objectives in order to ensure an appropriate understanding of how funds must

be expended under these grants.

Role of the Subgrantee: SAAs will provide subgrantees with the ISIP user guide and electronic

template for completion. Subgrantees are then responsible for completing an ISIP that will

include each of their projects receiving FY 2004 Homeland Security and/or Urban Areas Security

Initiative Grant Funding. SAAs will account separately for all funding held at the state level
* Subgrantees include local jurisdictions and state agencies receiving FY 04 Homeland Security and Urban Areas

Security Initiative grant program funds.

including funding retained at the request of the local jurisdictions; therefore, subgrantees should

not account for this funding in their ISIP. Subgrantees will return completed ISIP templates to the

SAA. Detailed submission and security procedures will be provided when the template is

disseminated.
Conceptual Design of ISIP Electronic Template

* Dollar values are for illustrative purposes only

Initial Strategy Implementation Plan

Grantee / Sub grantee Programs P

ISIP Template $11,700,000 CCP $1,000,000

TSP $500,000

Project A 

Project C Project B Project E Project F 

Project D 

LETPP $2,100,000UASI $3,600,000

Project K 

Project I Project J 

Project G 

Project L Project H 

Project M Etc...

SHSP $4,500,000

ILLUSTRATIVE ILLUSTRATIVE

Initial Strategy Implementation Plan

Grantee / Sub grantee Programs P

ISIP Template $11,700,000 CCP $1,000,000

TSP $500,000

Project A 

Project C Project B Project E Project F 

Project D 

LETPP $2,100,000UASI $3,600,000

Project K 

Project I Project J 

Project G 

Project L Project H 

Project M Etc...

SHSP $4,500,000

ILLUSTRATIVE ILLUSTRATIVE
Conceptual Design of ISIP Electronic Template

Continued

* Dollar values are for illustrative purposes only

Initial Strategy Implementation Plan

Solution A

Project Program Solution Area Category

Project A $3,750,000

SHSP $2,500,000

CCP $250,000

UASI $1,000,000

Planning $250,000

Equipment $1,600,000

Training $650,000

Development Hiring of Staff Evaluation of 

Public Health Law Enforcem

Fire Service 

1

ILLUSTRATIVE ILLUSTRATIVE

Initial Strategy Implementation Plan

Solution A

Project Program Solution Area Category

Project A $3,750,000

SHSP $2,500,000

CCP $250,000

UASI $1,000,000

Planning $250,000

Equipment $1,600,000

Training $650,000

Development Hiring of Staff Evaluation of 

Public Health Law Enforcem

Fire Service 

1

ILLUSTRATIVE ILLUSTRATIVE
ISIP Key Terms and Definitions

Term Used Definition Exam

Legal Jurisdiction Name Official chartered name of city, county, parish, etc. Legal Jurisdiction Name should m

jurisdiction into the Data Collectiospelled out completely New York City, should not be  Prince Georges County, should 

Legal Agency Name Official chartered name of agency Legal Agency Name should match 

jurisdiction into the DCT and sho Pennsylvania Emergency Mana

entered as PEMA

 Los Angeles Police Departmen

L.A.P.D.

Project An organized set of activities designed to achieve defined

objectives or tasks resulting in specific identifiableimprovements within a given budget and grant period.These statements should all start with an action word.

 Stand up an emergency operat

 Develop a public health survei

Phoenix

 Develop a state-wide sustainab Create a terrorism information

County

Strategic Goal A target that the state wants to achieve regarding an

improved level of capability. For the ISIP, this should comedirectly from the State’s individual SHSS and/or UrbanArea Homeland Security Strategy

 Develop a regional response ca

response coverage in areas not 

Strategic Objective A specific statement of desired achievement that supports

the goal. For the ISIP, this should come directly from theState’s individual SHSS and/or Urban Area HomelandSecurity Strategy and should be tied to a goal from thesame strategy.

 Planning: Develop a state-wide 

response plan by Oct. 2004

 Organizing: Develop the organ

regions by Oct. 2004

 Equipping: Equip three region Training: Train three regional r

 Exercising: Conduct a full-scale 

operations of one regional resp

Program A specific source of funding for projects from either the

FY04 Homeland Security or UASI grant programs. For thepurposes of the ISIP, ODP has defined five FY04 programs

listed in the example column.

 State Homeland Security Progr Law Enforcement Terrorism Pr Citizen Corps Program (CCP) Urban Areas Security Initiative  Transit Security Program (TSP)

Solution Area Associated with the State or Urban Areas Homeland

Security Assessment and Strategy. A solution area is ameans of categorizing objectives developed in the strategy

 Planning Organization Equipment
process (POETE).  Training

 Exercise

Solution Area Sub-Category Categories of allowable expenditures within each solution

area to accomplish identified projects.

Solution Area: Equipment Solution Area Sub-Category: PSolution Area: Training Solution Area Sub-Category: H

Discipline A generally defined group or function receiving grant

funding for specific work in a solution area.

 Fire service Emergency medical services Public Works

ISIP Frequently Used Acronyms

Acronym Definition

SHSP State Homeland Security ProgramLETPP Law Enforcement Terrorism Prevention ProgramCCP Citizen Corps ProgramUASI Urban Areas Security Initiative ProgramTSP Transit Security ProgramMOU Memorandum of UnderstandingSAA State Administrative AgencyCBRNE Chemical, biological, radiological, nuclear, and explosiveCERT Community Emergency Response TeamsPPE Personal Protective EquipmentCOOP/COG Continuity of Operations/ Continuity of Government