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Manl-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

302 when information is extracted therefrom.

(18) Statement that final disposition form (R-84) has been
| submitted to|Criminal Justice Information Services|Division.

(19) Deleted

**Eff£Dte: 04/08/1996 MCRT#: 527 Div: DLD3D5D6D9 Cav: SecCls:

10-16.15 Leads (See MAOP, Part 2, 2-5.1.1, 10-16.14(2); Correspondence Guide-
Field, 2-10.2.9.)

| |(1)| A lead is defined as a request for investigation to
assist in bringing a case to a logical conclusion.

| |(a) There are three types of leads: Action
Required, Discretionary Action, and Information Only.

(b) Action Required leads are used if the sending
office requires the receiving office to take some type of action.
Action Required leads cannot be set out of zero (0) and double zero
(00) files.

(c) Discretionary Action leads are used if the
sending office has some information that may be of importance to the
receiving office. These leads may or may not require action by the
recipient, and the recipient will decide what, if any, action to take.
Discretionary Action leads can be set out of zero (0) and double zero
(00) files.

(d) Information Only leads are used for information
only and when no specific action is required or necessary.
Information Only leads can be set out of zero (0) and double zero (00)
files. |

| |(2)| In reports - set out in cover page(s):

(a) Set out leads to develop all investigation which
appears desirable from the information obtained and recorded in the
investigative report. Indicate clearly the investigation desired by
other offices, using specific language.

(b) Set out leads under the office to which sent and
the city where the work is to be done. Where to restate in the lead
long lists of names or other information would unduly lengthen the
cover page(s), indicate in the lead the investigation desired by
referring to the pertinent numbered page of the details in report.

(c) Set out residence and business addresses of
persons to be interviewed. The most complete address available should
be set out including subdivisions, boroughs, etc., for large cities,
e.g., 923 West 183rd St., Manhattan, New York, N.Y.

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(a) Internet activities involving FBI resources are
subject to monitoring (including retrieval and retention) and will be
monitored by authorized FBI security, systems, and management
personnel (and their authorized Agents). Any use of, or access to FBI
resources constitutes consent of such monitoring. (This in no way
means that users are free to divulge any information transmitted or
received via the Internet. The FBI's requirement that employees must
keep all information acquired in their official capacities strictly
confidential, applies to Internet communications also, and employees
are prohibited from disclosing FBI information to any person or agency
not authorized to receive it.) FBI employees are reminded that they
should always be mindful of the high standards of behavior expected of
them at all times in their personal and official activities (see MAOP,
Part 1, Section 1).

(b) Information derived from such FBI monitoring|and
any violation of subsections (c) through (f), below, involving the use
of Bureau mainframe or laptop computers, may servelas a basis for
administrative, disciplinary, or legal proceedings if evidence
illustrates that an employee is involved in illegal or improper
activities which violate federal or state laws, regulations, or FBI
policies.

(c) Use of the Internet is a privilege, not a right,
which may be revoked at any time for inappropriate conduct. The
following are examples which will cause the user's access to be
revoked: use of the Internet for unlawful or malicious activities;
abusive or objectionable language in either public or private
messages; browsing|sexually explicit|sites and chat|rooms, or
transmitting or forwarding sexually explicit material through Internet
or FBI e-mail systems; |misrepresentation of oneself or the FBI;
sending chain letters; other activities that could cause congestion
and disruption of networks and systems.

(d) Users will not knowingly engage or participate in
any activity that causes harm to the FBI (i.e., creating or
procreating viruses, loading, downloading unofficial software or
shareware, unauthorized access to other systems, or any other unlawful
or improper act).

(e) Users will not discuss or transmit sensitive or
classified information on the Internet or within Internet E-mail
messages.

(f) Users will not create or transmit materials that
violate federal or state regulations; or promote discrimination on
the basis of race, creed, color, gender, religion, disability, or
sexual orientation.

**EffDte: 01/25/2002 MCRT#: 1203 Div: D4 Cav: SecCls:

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| |Electronic communications (ECs) |and teletypes submitted
to FBIHQ or to another office in accordance with FBIHQ instructions on
the use of these communications should contain the name of the Agent
making the investigation, all necessary dates and other documentations
which make the communication complete without further inquiry. Show
the status of the case on the first page of|ECs|and teletypes next

to the file number of the office sending the communication.

**EffDte: 11/18/1999 MCRT#: 933 Div: D5D6RM Cav: SecCls:

10-10.2 Caution Statements

Where specific facts justify, include as a special warning
on appropriate communications, and in subject's NCIC record, current
information as to:

(1) Armed and dangerous

(2) Drug addict

(3) Escape risk

(4) Physical or mental condition/illness

(5) Suicidal tendencies

|(6)"Warning: Known or suspected HIV (Human
Immunodeficiency Virus) infected person." (This warning should only be
used in internal communications when also accompanied by the "Armed

and Dangerous" warning or when other information is developed that the
possibility of violence during an arrest is imminent.) |

**Eff£Dte: 05/03/1993 MCRT#: 3 Div: DSD6CcT Cav: SecCls:

10-10.3 Deadlines

(1) Unless otherwise indicated, FBIHQ deadline date means
the date the communication is to reach FBIHQ.

(2) If a deadline has been set by FBIHQ, set it out after
case caption by use of |"BUDED"|and date in intra-Bureau
communications.

**EffDte: 07/19/1984 MCRT#: 0 Div: D3D5Dé6CT Cav: SecCls:

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(2) Detailed guidelines on dissemination of information re threats against the President of the
United States and other persons protected by the USSS are set forth in MIOG, Part I, Section 175,
"Presidential and Presidential Staff Assassination, Kidnaping and Assault."

9-7.2 Information Concerning Threats, Possible Violence or Demonstrations Against
Foreign Establishments or Officials in United States

9-7.2.1 Information Received Through Other Than Technical Surveillance

If information is received through other than technical surveillance on foreign official or
establishment and time is not of essence, set forth details in LHM and promptly disseminate copy
of LHM locally to Department of State (including State representative accompanying foreign
dignitary, if applicable), Secret Service, and any other Government agencies that may have interest.
(Orally advise local police.) LHM should indicate local dissemination made. If time is of essence,
telephonically advise all local interested agencies, including police, and notify FBIHQ by telephone
or teletype identifying local agencies notified.

9-7.2.2 Information Received Through Technical Surveillance

If such information is received through technical surveillance on foreign official or establishment,
immediately notify FBIHQ by telephone or teletype. Teletype should be in form suitable for
dissemination with identity and sensitive nature of source set forth under administrative section,
and should be classified "Secret- No Foreign Dissemination." FBIHQ will immediately notify
Department of State and Secret Service. Make no dissemination locally, telephonically or by LHM,
but submit confirming LHM by electronic communication if FBIHQ notified by telephone. This
procedure is followed to protect sensitive sources. Department of State has advised it is
responsibility of foreign official or establishment that received such information to alert local
police and other appropriate agencies.

9-7.2.3 Miscellaneous

Offices covering itinerary of visiting foreign dignitary should alert sources and informants to
promptly report any information of this type. Offices should also be constantly alert for any
information which might be of interest to FBIHQ and other U.S. Government agencies.

9-8 REPLIES TO FOREIGN POLICE AND INTELLIGENCE CONTACTS

Replies to requests for investigation from foreign police agencies, forwarded to the field by FBIHQ,
should be prepared as letterhead memoranda, in sextuplicate on thin Bureau letterhead paper,
suitable for dissemination without retyping. Any information not suitable for dissemination should
be incorporated in the cover letter.

9-8.1 Letterhead Memoranda Prepared by Bureau's Foreign Offices

Copies of letterhead memoranda prepared by the Bureau's Legal Attaches abroad may be furnished
to interested outside agencies where appropriate. Of course, accompanying cover document is not
disseminated.

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(2) Policy changes transmitted by all-office EC are to be
followed by a manual change EC directed to the Manuals Desk,
|Records Management Division (RMD), |within 10 workdays.

(3) Prior to the submission of a manual change EC
and an SAC Memorandum (or all-office EC--see (1) (d)) providing advance
notification to FBI personnel, contact should be made with the Manuals
Desk for assistance. See Section 14 of the "Correspondence Guide -
FBIHQ" for the proper format for making manual changes. Rough drafts
of the manual change EC and SAC Memorandum MUST be submitted to the
Manuals Desk prior to submitting them to appropriate officials for
approval. Ensure a lead is included in the EC AND properly set for
the|RMD|so that Manuals Desk has an automated notification of the
request. Additionally, the original and any file copies of the manual
change EC and the original and file copies of the SAC Memorandum MUST
be sent to the Manuals Desk for handling. The manual change EC may be
uploaded by the originating division; however, the SAC Memorandum
|must|be uploaded ONLY by the Manuals Desk.

(4) Deleted

**EffDte: 08/15/2002 MCRT#: 1074 Div: RM Cav: SecCls:

||11-6 SURVEYS DIRECTED FROM FBIHQ TO FBI FIELD OFFICES

(1) DEFINITION: A survey is defined as any FBIHQ request
for information directed to field and/or Legal Attache offices that
requires, either on a one-time or recurring basis, the collection of
facts, figures, or other data that, when aggregated, are essential in
determining the status, value, performance and/or condition of a
program, process, policy, system, or other organizational function.

(2) The information provided by surveys may serve any
operational, administrative, legal, or quality feedback requirement
required by FBIHQ, including information requirements originating from
outside the FBI.

| (3) The 1983 policy, as provided below, will continue to
apply:

| (a) A control file will be maintained in each FBIHQ
division (separate offices included) to act as a repository for copies
of all surveys to the field which originate from that division/office;

(b) Each FBIHQ division/office will designate a
manager to oversee this control file and to coordinate, plan, and
review all division/office surveys prior to their being forwarded for
approval; and

\ (c) Any standing and periodic surveys approved as to
form and frequency may thereafter be disseminated without resubmission

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(10) Information obtained from other files and documents
must be attributed to original sources with dates action took place
and dates sources reported the information. If necessary, obtain full
original information from lead offices.

(11) When constructing the details of a report, common
sense should be used. Certain types of cases can be reported more
understandably if the investigative results are set out
chronologically. Others can be reported better with the use of
topical headings, e.g., background investigations, OPM security
referral (140A and 140C) cases, certain security cases.

(12) Strong consideration should be given to inclusion of
a table of contents and/or index in reports of 25 pages or more, and
doubts about the appropriateness of either device should be resolved
in a favor of its use.

(13) In unknown subject cases, cases in which reliance
must be placed on descriptions given by witnesses for identification
of the subject, and fugitive cases where positive and complete
descriptive data are not available, descriptions should be obtained
from witnesses who have seen the subject and such descriptive data
should be set out in the report as part of each interview.
Thereafter, if deemed desirable, a composite description containing
all pertinent items may be set out.

(14) In those instances of continuing investigations, from
time to time, whenever practical, the indices should be rechecked.

The indices should also be rechecked when a case is being reopened
after having been in a closed status for a considerable period of
time. If an NCIC computer terminal is readily available, the
Interstate Identification Index (III) should be accessed to determine
if an arrest record is indexed for|the|ndividual. |All criminal
history records maintained by the FBI's Criminal Justice Information
Services (CJIS) Division for individuals with dates of birth 1956 or
later are available via III. If no criminal history record is
identified for the individual inquired upon and their date of birth is
prior to 1956, an electronic communication should be submitted to the
FBI's CJIS Division because an arrest record may exist which is not
automated and indexed in the III. Refer to the "NCIC 2000 Operating
Manual" for guidelines for accessing III. Information resulting from
these indices checks not previously reported should be included in the
current investigative report.| (See MAOP, Part 2, 10-17.11.1 (7).)

(15) Do not include identification record in application
for pardon after completion of sentence reports. (See MAOP, Part 2,
10-17.11.1(7).)

**EffDte: 06/10/2002 MCRT#: 1208 Div: D1D3D6 Cav: SecCls:

10-17.11.1 The Details of a Report Must Contain

(1) Portions of FBI Laboratory reports recording

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SE (file number)
ABC:def (Dictator's/typist's initials)

Seattle Division
At Seattle, Washington

Special Agent TOM PLAYFAIR conducted the following
investigation on Monday, January 2, 1989:

| JOHN Z. QUICK, Date of Birth (DOB) |January 1, 1944, |112
March Street, Seattle, Washington 90020, telephone (home) (206)
555-1234, (office) (206) 555-6789, was advised of the identity of the
interviewing Agent as well as the fact that he was being contacted in
connection with the background investigation of Ms. MARY DOE. Mr.
QUICK provided the following information:

| | (See also MIOG, Part II, 17-5.1.)|

**EffDte: 08/03/1998 MCRT#: 808 Div: D3D6RM Cav: SecCls:

| 10-20 NONPROSECUTIVE SUMMARY |(See MIOG, Part I, 91-26; MAOP, Part Il,

10-14.)|

**EFFDte: 05/04/1993 MCRT#: 12 Div: D6 Cav: SecCls:

10-20.1 Preparation of Report and Accompanying Cover Page(s) (FD-272)

(1) Prepared by: Office of origin.

(2) Prepared when: Upon specific instructions of SAC or
FBIHQ.

(3) Titles: In entirety as of date prepared.

(4) Character: May be abbreviated on FD-272 but not on
FD-204, except certain countries may be abbreviated and letters may be
used for organizational activity or nationalistic tendency as provided

in this manual.

(5) Reports are prepared on SAC or FBIHQ instructions and
should contain:

(a) Synopsis

(b) Summary of information in file in logical
sequence

(c) Physical description of subject

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104.9 Transmittal

| Transmit by cover|electronic communication|or cover
page(s).

(1) Letter or LHM furnished another agency should include
statement which contains in substance terminology appearing in
property stamp for use on reports. Property statement should be
placed at the bottom of the first page on all copies of the letter or
LHM. This rule, of course, will not pertain to letters of purely
administrative nature; letters simply referring complaints to outside
agencies merely to confirm convictions, etc., which information is
public source material. (See MAOP, Part 2, 9-3.5.2(2).)

(2) Copies of LHMs prepared by Bureau's Legal Attaches
may be furnished to interested outside agencies where appropriate. Of
course, accompanying cover document is not disseminated. (See MAOP,
Part 2, 9-3.5.2(4).)

(3) When LHM is utilized to request foreign
investigation, same should include in its entirety any applicable

caution statement.

(4) LHM is normally used in answering name check
requests.

(5) Caution statements, if appropriate, are to be
placed immediately after the case caption and at the end of an LHM.

If desired, an appropriate stamp may be used for this purpose.

**EffDte: 11/18/1999 MCRT#: 933 Div: DéD9OIRM Cav: SecCls:

10-5 TELETYPES

For additional information re: types, classification,
precedence designation, format, preparation, and transmission of
| teletypes, see MIOG, Part II, 16-1.

**EffDte: 07/15/1993 MCRT#: 39 Div: D4D6 Cav: SecCls:

10-5.1 Preparation

(1) Set out the title and abbreviated character. In the
interest of economy, only the name of the principal subject or the
name of one of the fugitive subjects needs to be included in teletype

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| Publishing FBI Information On The World Wide Web" dated September 22,
| 1995.

**EffFDte: 11/17/1998 MCRT#: 845 Div: D4 Cav: SecCls:

| 11-7.7 Internet Points of Contact

| Contact the division or unit below on the following Internet
issues if you have any questions:

| ISSUE DIVISION AND/OR UNIT
| Legal: Office of General Counsel, Administrative
| Law Unit

| Chief Division Counsel

Home Page: Office of Public and Congressional
| Affairs, Press Office

System Requirements: Information Resources Division,
| Investigative Applications Support Unit

Noninvestigative Accounts: Information Resources Division,
| Investigative Applications Support Unit

| Investigative Accounts: Criminal Investigative Division,
| Corruption/Civil Rights Section,
| Undercover and Sensitive Operations Unit

| (Major Cases) National Security Division,

| Special Surveillance Group (SSG),

| FCI/CT Lookout & Undercover Support Unit
|

(NS-5D)

**EffDte: 11/17/1998 MCRT#: 845 Div: D4 Cav: SecCls:
| 11-7.8 Glossary
| Acs Automated Case Support.

| Appropriate authority In this document, appropriate authority refers
| to FBIHQ or field office management (i.e.,

| Section Chief or higher at FBIHQ; SAC in the

| field office).

| Authorized Purposes § Those purposes for which government property is
| made available to the public or purposes
| authorized in accordance with law or regulation

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except in criminal- or civil-type cases.

(c) When reporting information received by them from
confidential informants, the informants should be described in the
same manner as domestic informants.

(da) In criminal- and civil-type cases, do not use
"T" symbol; attribute the information to confidential source (or
sources) abroad and summarize pertinent information unless received
from Legal Attache in properly prepared insert form.

**EffDte: 10/27/1986 MCRT#: 0 Div: DSD6CTOT Cav: SecCls:

10-17.13 Characterizations

**Eff£Dte: 10/27/1986 MCRT#: 0 Div: DSCT Cav: SecCls:

10-17.13.1 Organizations

(1) When a field office requests or receives
authorization to initiate a Domestic Security/Terrorism investigation
of an organization within its territory, a single concise
characterization of the organization should be included as part of the
LHM submitted to FBIHQ. Characterizations should be outlined as the
first paragraph of the LHM or as an appendix to the LHM. All
characterizations should include a statement regarding the political
or social goals of the group, its geographic area of operation, and a
summary of the violence or criminal activity it either has been
involved in or is advocating in the future. In instances where only
advocacy of violence is present, a statement should also be included
regarding the ability of group members to carry it out and the
likelihood of the harm intended.

(2) If acceptable, a characterization will be placed into
an FBIHQ file entitled, "Characterizations of Domestic
Security/Terrorism Organizations" which shall be updated at least
annually. These characterizations, which will be made available to a
field office upon request, are disseminated to all members of the
intelligence and Federal law enforcement communities. A copy of each
will also be sent to all field offices on January 1, of each year.|

**Ef£Dte: 10/27/1986 MCRT#: 0 Div: DSCT Cav: SecCls:

| 10-17.13.2 |Deleted|

**EffDte: 10/27/1986 MCRT#: 0 Div: DS Cav: SecCls:

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10-10.14. Communications With Character "Miscellaneous - Information
Concerning"

Except for those communications which are to be
disseminated outside the FBI; e.g., letterhead memoranda and
investigative report forms (FD-204), communications submitted to FBIHQ
under the character "Miscellaneous - Information Concerning" or any
like nonspecific characterization should show parenthetically
following the character the identity of the interested FBIHQ section
or division, if known.

**Eff£Dte: 12/19/1988 MCRT#: 0 Div: RM Cav: SecCls:

10-11. CONFIRMATION TO USA - TIME LIMITS

Oral opinions of USAs are to be confirmed in writing by
means of reports, letters, or FD-320s (which may be used to request
further investigation, immediate declination, filing of complaint,
presentation to Federal grand jury, and filing of information, or in
other situations that do not clearly fall within one of the previously
mentioned categories). On the FD-320 an explanation should be
provided under "Synopsis of Case" when using the "Other" category.

The above methods of confirmation may be used in the regular course of
business, except as follows:

(1) Form FD-351, Arrest Advisory/Assumption of Custody
Request, must be sent to the USA within five working days of the
taking of a subject into Federal custody.

(2) Confirmation mst be sent to USA within five working
days after he/she authorizes prosecution and a complaint is filed in a
case where subject not taken into Federal custody. This confirmation
may be by investigative or prosecutive report, letter enclosing
pertinent FD-302s when practical, or Form FD-320. In those districts
in which USA uses a form to record data furnished by an Agent to

authorize prosecution, confirmation will not be necessary if a copy of
the USA's form is furnished for field office file and it receives
field supervisory approval.

(3) If an FD-320 is used, Senior Resident Agents in
resident agency cities where there is a USA or AUSA who has authorized
a complaint and the complaint has been filed before the U.S.
Magistrate in the same resident agency city may sign the SAC's
signature on the original and first copy of the form and transmit it
directly to the USA. The second copy of the form should be mailed to
the headquarters city for filing in the case file. In a case of major

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REURMEMO. . Reference is made to your Memorandum

REURMEMOS . Reference is made to your Memoranda

REURS Reference is made to your Routing Slip

REURTEL Reference is made to your Teletype or Telegram
RICO Racketeer Influenced and Corrupt Organizations
RUC Referred Upon Completion to Office of Origin
SA ...eeeeeee+4. Special Agent

SAA ....+++++++. Special Agent Accountant

Sabotage

Special Agent in Charge

Sports Bribery

Small Business Administration
Special Clerk

Security Clearance Investigations Program
Security Countermeasures

Special Employee

Sedition

State Firearms Control Assistance Act
Security of Government Employees
Security Informant

Switchblade Knife Act

Savings and Loan Association

Serial Number

Sheriff's Office

Security Officer Matters

State Penitentiary

Subpoena Matter

Security Programs Manager

State Police

State Prison

Selective Service Act

Social Security Administration
Social Security Account Number
Selective Service Conscientious Objector

SSN oe . Selective Service Number
SUAIRTEL........ Submit Airtel
SUCOP ......+... Submit Copy

++. Submit Letter
++. Submit Report
++. Submit Teletype Summary

T/A +». Trading As

TCA ... Trademark Counterfeiting Act

Tce . +». Tampering with Consumer Products

TECIP ++. Top Echelon Criminal Informant Program
TENFUG ++. Ten Most Wanted Fugitives

TESUR .......... Technical Surveillance

TFIS .......+... Theft From Interstate Shipment

TGP ............ Theft of Government Property

TR sseeeeeeeeees Treason and Related Statutes

TRAC ....++.+.+. Terrorist Research and Analytical Center

++. Trading with the Enemy Act

UACB see eeeeeee Unless Advised to the Contrary by Bureau
UCR veseeeeeeeee Uniform Crime Reporting
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conclusion of the interview, containing only the actual facts as known
to the interviewee, would assist in effecting increased efficiency in
prosecution.

(a) A single composite FD-302 of a key cooperating
witness and/or victim may be prepared when an FBI supervisor
determines the following:

1. The interview will concern numerous or complex
details;

2. Discussion of all the information desired will
require an extended interview which may not be completed for days,
weeks, or months;

3. It is anticipated the witness is willing to
talk but may refine the information as the interview develops and
his/her recollection is refreshed;

4. The Assistant United States Attorney (AUSA)
concurs with the preparation of a composite FD-302. The AUSA may
participate in the extended interview with the Special Agent; the
latter, however, is to take and retain notes of each interview
session.

(b) The composite FD-302 will be based upon the
interviewer's understanding of the composite information furnished by
the witness. The latter should adopt the FD-302 as the statement
he/she intended to give. Adoption by the witness may be in the form
of (1) a signed statement, (2) an unsigned statement adopted by oral
declaration, or (3) the report of information furnished by the
witness, the substance of which was reviewed fully with the witness
and adopted by the latter as the full and correct report of the
statement he/she desired to furnish. Adoption by the witness will
provide a defense to any allegations that the report represented that
which the interviewer wished the witness would say, rather than that
which the witness intended to say.

(c) When preparing a composite FD-302, set forth the
dates of each interview session in the space provided on the first
page of the FD-302 form. The preparation of the FD-302 should be
effected within five days following the final interview session.

(d) Interview notes are to be taken during each
interview session and retained for investigative purposes. The notes
would not be producible as JENCKS material unless they were
substantially verbatim because the statement adopted by the witness
would constitute the JENCKS material. However, any BRADY
(exculpatory) information contained in the notes which is not
reflected in the composite FD-302 must be provided to the AUSA.

(12) For recording of interviews of subjects or suspects on
FD-302 and advising them of rights, see the Legal Handbook for Special
Agents.

(13) On occasion, an Agent will be requested to participate

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10-17.5 File Numbers

After the heading "Field Office File #:" set out the file
| number of the office preparing the|report. |

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: D6RM Cav: SecCls:

10-17.6 Title

After heading "Title

set out the following:

(1) True name only of subject (s) plus additional data as
previously outlined above in paragraphs 10-16.7 through 10-16.7.2.

(2) If subject is unknown, use same title as in cover
page(s) (FD-263).

(3) If title on FD-263 changed, do not mark title on
FD-204 changed; however, take the following action:

(a) If change is to merely add aliases, carry
previous title without change on FD-204.

(b) If change is from unknown subject (s) to known
subject (s), set out true name only of subject(s) on FD-204.

(c) If change is to add one or more subjects, show
true name of all subjects.

(d) If name of subject changed legally, show present
name.

(e) In (6), (c), and (d) above, the first sentence
of synopsis should contain sufficient information for receiving agency
to identify with previous communications.

**EfFDte: 10/27/1986 MCRT#: 0 Div: D6 Cav: SecCls:

10-17.7 Character

After the heading "Character:" set out character as it
appears on cover page(s) (FD-263). Do not abbreviate except certain
countries may be abbreviated and letters may be used for

organizational activity or nationalistic tendency as provided in 10-24
in this section.

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(2) Second, information not in a signed statement
received from a witness, and concerning which the witness may testify
This should be reported on Form FD-302. If the witness gives a
signed|statement,|and then gives additional information orally, both
the signed statement, and the oral information should be recorded on
FD-302. Statements of witnesses in any way favorable to the defense
must be reported on Form FD-302 just as are those of witnesses for the
prosecution. It may be held that the defense can call for those
statements.

(3) Third, information which may be the subject matter of
testimony of an FBI|Agent, other FBI employee, or non-FBI employee
involved in an investigation.| This should be reported on Form FD-302.
If a subject gives a signed (or unsigned) statement, and gives
additional information orally, both the statement and the additional
information should be recorded on FD-302. A description is sufficient
additional information to require that all be put on FD-302.

**Eff£Dte: 07/27/1990 MCRT#: 0 Div: D9 Cav: SecCls:

10-13.1 Recording of Information of Record

(1) Information of record, such as bank or telephone
records, obtained by subpoena duces tecum or search warrant will be
reported fully on an FD-302 containing the authority by which it was
obtained, and as a general rule, the identity of the person furnishing
the information.

(2) In addition, information furnished confidentially by
a banking or telephone institution without a search warrant or
subpoena duces tecum should be reported on an FD-302 containing the
identity of the source of the information. Do not use language
indicating the information can be obtained only by a subpoena duces
tecum. A copy of the FD-302 with the identity of the source deleted
will be used to disseminate the information outside the FBI. Where
the original FD-302 contains information that should not be
disseminated, the facts that are to be disseminated may be abstracted
and reported as having been furnished by a confidential source of
information without reference to the institution. In such instances
where the identity of the source is not included in the FD-302, the
circumstances, the identification of the person making the information
available to the FBI, and the name and title of the person to whom a
subpoena duces tecum should be directed, where appropriate, will be
included in the administrative pages accompanying the report or other
communication to be disseminated outside the FBI.

(3) A custodian of records, to whom a subpoena duces
tecum would be addressed, should not be used as a confidential source
of information because following the testimony of the custodian, the
defense would be entitled to examine any statement of the custodian in
the possession of the Government which relates to the subject matter

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(4) Persons named in the title of a report should be
referred to in the details according to their status in the various
types of cases; i.e., subject, applicant, registrant, employee,
victim, plaintiff, etc.

(5) Obscene or objectionable language which is deemed
necessary and essential to proper reporting should be set forth in a
separate enclosure in a sealed envelope marked "obscene" and stapled
to the report. The report should not be marked "obscene," but
reference should be made to the obscene enclosure at the appropriate
place in the details.

(6) If possible, rumor or gossip must be verified,
proved, or disproved; if it is not possible to do so, put it ina
letterhead memorandum and not in a report. (See MAOP, Part 2,
9-4.4.3.)

(7) Unless otherwise stated, it will be assumed that all
information reported was obtained through personal investigation by
the person named on the FD-204 opposite "Reported by"; any difference
must be explained. For instance, if another employee obtained it,
his/her name should be set forth; or if obtained telephonically, that
fact should be set out. If it is not desired to disclose name of
employee(s) involved in report, explain in cover page(s).

(8) Negative investigative results may be summarized.
Information of value to USA or information going to the merits of the
case or favorable interviews in applicant cases should never be
summarized. Report negative results as follows:

(a) Where no need to protect informant - "The
following stated they had no information concerning the whereabouts of
John Smith: John Doe, 34 Cole Avenue; Mary Roe, 9 Winter Place; etc

(b) Where criminal informants must be protected -
Summarize in cover pages. Unnecessary to identify in cover page(s)
informants contacted as long as record maintained in field office.

(c) Where security informants must be protected -
Put in details a statement to the effect that confidential informants
(other confidential informants if one or more gave pertinent
information) familiar with some Communist Party (or other appropriate
description) activities in the (town, county, or state) area advised
they knew nothing about subject (employee or applicant). These
informants should be identified by symbol number in the cover page(s).

(9) In a case in which numerous Agents in one field
office territory are reporting results of investigation, each Agent
should submit the results of any investigation not set out on FD-302
in "insert" form unless contrary instructions are received from the
report writer. The first paragraph is to contain the name of the
Agent and a brief predication for the investigation. Each new subject
matter should be placed on a separate page; this will enable the
report writer to arrange the inserts in such a manner that a logical
report can be made. (See MAOP, Part 2, 10-19.)

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UFAC Unlawful Flight to Avoid Custody or Confinement
UFAP Unlawful Flight to Avoid Prosecution

UFAT Unlawful Flight to Avoid Testimony

uIsc Unreported Interstate Shipment of Cigarettes
UMTD Use of Mails to Defraud

UNSUBS
UPRE

Unknown Subjects
Unlawful Possession or Receipt of Firearms

USA . oe United States Attorney

USAF ..... United States Air Force

USAIRR United States Army Investigative Records Repository
USCAPLI United States Courts Applicant

uscG United States Coast Guard

usDC United States District Court
usDI United States District Judge
USM United States Marshal

USMAGIS United States Magistrate

USMC United States Marine Corps

USPS United States Postal Service
USSS United States Secret Service
VA Veterans Affairs, Department of
VAM Veterans Affairs Matters

VICAP Violent Criminal Apprehension Program
VIKE: Victim Extortion

VIKID Victim Kidnapping

VIN Vehicle Identification Number

VRA-65 Voting Rights Act, 1965

WE Wanted

WH .. White House

WHO World Health Organization

WSTA White Slave Traffic Act

**Eff£Dte: 03/12/2004 MCRT#: 1323 Div: DLD3D5D6RM Cav: SecCls:

| 10-24.2 Abbreviations to be Used in Espionage and Foreign Counterintelligence
Cases|(See MAOP, Part Il, 10-17.7; Correspondence Guide-Field, 1-6.3, 2-10.3.5(8)(c);
Correspondence Guide-FBIHQ, 1-2.3.)|

Abbreviations of countries to be used with the characters
of espionage and foreign counterintelligence cases:

COUNTRY. BEREVIATION

b2

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For example: Fieldoffice@FBI.GOV; FBIAcademy.EDU;
AnyUsersName@FBI.GOV; HQDivision@FBI.GOV and so forth.

| (2) The following procedures will be used in obtaining an
individual Internet E-mail account:

(a) E-mail accounts will be granted to users that can
provide a sufficient justification to the SAC or appropriate authority
in the division or field office. Notify IRD of any existing or new
accounts granted, for IRD inventory purposes.

(b) If approval is granted, you must meet system
requirements and obtain funding for system requirements and/or funding
for the account if necessary (see EC titled "Internet Account
Distribution/Guidelines” dated February 28, 1997).

(c) FBI.GOV Internet E-mail accounts will be
reevaluated monthly by IRD to determine if users have maintained a
need for the account. The account will be terminated within 90 days
for nonuse. Non-FBI.GOV E-mail accounts that are paid for with FBI
funds should also be reevaluated monthly and terminated within 90 days
for nonuse.

**EffDte: 11/17/1998 MCRT#: 845 Div: D4 Cav: SecCls:

| 11-7.5 Security (See MAOP, Part Il, 11-7.3.)

| The following policy describes what is required to avoid
potential abuse of the Internet and to provide accountability when
accessing the Internet on FBI systems.

(1) At a minimum, Watchdog software or a similar software
package will be used to track usage on "multiuser" FBI Internet
systems. The following illustrates the type of audit trail with the
minimum information that must be captured to facilitate reconstruction
of events if compromise or unauthorized activities occur: user name,
date, time on and off the Internet (see MIOG Part II, 35-9.3.1).

(a) Watchdog or a similar software requires each user
be assigned a unique ID and will also require the user to create a
password, to be used with the ID for authentication. The ID may be
publicly known, but passwords must be kept secret.

| (b) Contact your Computer Specialist for access to the
Internet or if you forget your Watchdog (or similar software) password
| and ID.

| (c) Contact your Computer Specialist or Security
| Officer immediately to report security violations or misuse (see
| MIOG, Part II, 35-9.3.1).

| (2) The following system requirements (not necessarily

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A prosecutive report is prepared whenever a criminal case
is ready for prosecutive action, or at any other time during the
investigation at the request of a supervisor or USA.

**Eff£Dte: 02/14/1992 MCRT#: 0 Div: D6 Cav: SecCls:

10-15.1 Classification Affected by the Prosecutive Reports

Prosecutive reports will be submitted in the following
classifications: 4, 6, 7, 9, 10, 15, 18, 25, 26, 31, 40, 42, 43, 45,
46, 47, 49, 51, 52, 58, 62, 69, 70, 71, 72, 74, 75, 76, 78, 87, 83,
90, 91, 103, 115, 119, 122, 125, 139, 141, 143, 144, 145, 146, 149,
152, 156, 159, 160, 164, 165, 166, 167, 168, 172, 175, 178, 179, 181,
182, 183, 186, 192, 194, 195, 196, 198, 206, 207, 209, 245, 249, 250,
251, 253, 254, 256,|258, 266,|267, 272, 279,|281, 286, and 315.|

**Ef£Dte: 04/09/2004 MCRT#: 1329 Div: DSD6CT Cav: SecCls:

10-15.2 Organizing the Prosecutive Report

The prosecutive report is organized into two parts. Part
I contains material which ordinarily is not released to defense
attorneys under the Jencks decision, while Part II contains that
information which may be subject to Jencks and, therefore, can be
released to the defense. The prosecutive report is transmitted to
FBIHQ by use of an FD-272 (cover page).

**Ef£Dte: 07/14/1982 MCRT#: 0 Div: D6D9 Cav: SecCls:

10-15.2.1 FD-272 (Cover Page)

The following rules regarding the use of the FD-272 (pink)
are being set forth:

(1) The word "SUMMARY" is to be deleted and the word
"PROSECUTIVE" typed under it. If an FD-272 is submitted to amend the
previous one, the word "SUMMARY" is to be deleted and in lieu thereof
type the words "AMENDED PROSECUTIVE REPORT." Also, always make
reference to the date of the previous and most recent FD-272.

(2) Only one reference is necessary and may be any
communication previously forwarded to FBIHQ. The title on the report
should coincide with the referenced communication. If the title is
changed, it should be marked "CHANGED" (see 10-16.7.4 in this section
for rules governing changed titles).

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Manl-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

66

67

734A

73B

VIR

718

771C

TIE

TTE

computer hacking)

Administrative Matters

Bureau Automobile Accidents

Personnel Matters and Bureau
Applicants

Background Investigation -

Office of the Pardon Attorney

Limited Inquiry -
Office of the Pardon
Attorney

Background Investigation -
Presidential Appointment
with Senate Confirmation
- Nonreimbursable

Background Investigation -
Administrative Office of
the United States Courts
(15-Year) - Reimbursable

Background Investigation -
Administrative Office of
the United States Courts
(10-year) - Reimbursable

Background Investigation -

Department of Justice (HQ)
Nonreimbursable

Background Investigation -

Department of Justice - (Foreign
Intelligence Surveillance Court

or Special Tribunal) -

SENSITIVE

87

(CFA) Data Trans-
mittal Form
FD-801

2 to 00 unless
reason exists

BUAPs (67B/D)
Submit report
or EC

Telephonic con-
tact, EC and/or
teletype
submission

may be required
in some instances
and appropriately
followed by
report, FD-302
and/or insert.

(See MIOG, Part 1,
73-1.1; MAOP, Part
2, 3-1.1 and 3-1.2;
Correspondence Guide
- Field, 1-17.)

Telephonic con-
tact, EC and/or
teletype submission
may be required

in some instances
and appropriately
followed by

report, FD-302
and/or insert

(See MIOG, Part 1,
VI-1, T1-1.13
MAOP, Part 2,
3-1.1, 3-1.2;
Correspondence
Guide-Field, 1-17.)


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Manl-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

jeopardize or injure the financial standing of any individual,
institution, or concern.

**EFFDte: 02/14/1992 MCRT#: 0 Div: RM Cav: SecCls:

10-2.2.8 Paging

(1) If to FBIHQ or a field office - When a letter is made
up of two or more pages, the second and subsequent pages should have
the field office teletype abbreviation, followed by the file number of
the case, typed at the upper left margin.

(2) If to an addressee out of the Bureau - Second and
subsequent pages should contain no identifying data in the upper

portion of the page.

**Ef£Dte: 02/14/1992 MCRT#: 0 Div: RM Cav: SecCls:

10-2.2.9 Deleted

**EFFDte: 02/14/1992 MCRT#: 0 Div: RM Cav: SecCls:

| 10-2.3 Regulations Affecting|Letters Prepared on Letterhead Stationery|

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

10-2.3.1. Enclosures

Originating offices are to forward to designated recipient
offices|one copy|of all outgoing documents and enclosures, excluding
FD-302s, inserts, and Laboratory reports, of which three copies are
required.

(1) The word "Enclosure" is to be typed at the end of
signature correspondence, at the left margin, two spaces below the
typed signature, title and division of the Bureau official signing the
mail, and is to appear on all copies and the yellow. If several
enclosures are to accompany a letter, the word "Enclosures" is to be
followed by the exact number of enclosures being transmitted, e.g.,
"Enclosures (4)." All items enclosed must be counted regardless of
whether they are stapled, paper clipped, or "enclosures to
enclosures.”

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SECTION 10. WRITTEN COMMUNICATIONS

**EffDte: 02/28/1978 MCRT#: 0 Div: D1D3D5D6RM Cav: SecCls:

ALL INFORMATION CONTAINED

HEREIN 19 UNCLASSIFIED

DATE 02-26-2007 BY 60324 AUC BAW/CPB/STP
10-1 DEFINITIONS 80828 BUG BAWICER/

Generally, communications are put in one or another of the
| following media: letters, memoranda, reports, |electronic
| communications|and teletypes.

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

| 10-1.1 Letters |(See MAOP, Part 2, 10-2.2.)|

| In the FBI's|vocabulary,|the word "letter" means a

| communication|from either |FBIHQ|or|a field|office to|any outside
agency or|person. Note|that communications to the Attorney General
and other departmental officials which are prepared in memorandum
form, should be referred to as "memoranda" rather than "letters."
Letters sent to persons outside the FBI are put on letterhead
stationery which has at the top the words "United States Department of
Justice" and underneath "Federal Bureau of Investigation."

**EffDte: 08/02/2000 MCRT#: 1008 Div: RM Cav: SecCls:

| 10-1.2 Memorandum |(See MAOP, Part 2, 10-3.)|

In our vocabulary, the word "memorandum" ordinarily means a
communication (on FBI memorandum paper) to the Attorney General and

| other departmental|officials; although|it is applicable to the omnibus
types, such as memoranda to all SACs.

**EffDte: 08/02/2000 MCRT#: 1008 Div: RM Cav: SecCls:

10-1.3 Letterhead Memorandum

A "letterhead memorandum" (LHM) is a memorandum on
letterhead stationery and should normally require a cover
communication for transmittal.

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Special Agent, if requested. It is not necessary to transfer indexing
markings to the file copy. If a report is being prepared immediately,
indexing on the third copy of the FD-302 is not necessary; the Agent
is to indicate the necessary indexing on the copy of the report.

**Eff£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

10-13.10 Furnishing Original FD-302s to Office of Origin and/or USA

(1) Original FD-302s and 1A envelopes are to be forwarded
to 00 at time prepared and/or acquired with exception of those 1A
envelopes which are to be returned to the contributor in the
jurisdiction wherein they were obtained. Lead office may retain
excepted 1A envelopes until they have served their purpose or until
lead office file has satisfied the destruction criteria at which time
these 1A envelopes should have served their purpose and should be
returned to contributor. (See MAOP, Part 2, 2-4.3.2.)

(2) The original of an FD-302 is to be filed along with a
|second copy.| The initialing of the FD-302 by the reporting employee
constitutes the necessary authority to serialize and file. The
original is to contain no markings other than the initials of the
author(s) and serial number. If prosecution proceeds by trial, the
pertinent originals shall be furnished to the USA in the same manner
as signed statements are furnished to the USA. When the FD-302 is
utilized as a memorandum, it should be|filed|as a serial after it has
been initialed for the file.

**Eff£Dte: 02/14/2000 MCRT#: 952 Div: RMD9 Cav: SecCls:

10-13.11 Use of T Symbols

(1) There is to be no use of T symbols in reporting
information in criminal-type cases. If the name of the person giving
the information cannot be used or if the information itself is of
confidential nature, i. decti saan oa eds ipvother than
selective service cases] finformation,
etc., the information obtained shall be set forth in the cover pages
accompanying an investigative report or in a separate communication.

(2) In noneriminal, civil-type, OPM security referral
(140A and 140C), and security-type cases, a T symbol may be used when
necessary to conceal the identity of a person interviewed. But when
the T symbol must be used, it may be used only on the copies and must
not appear on the originals of FD-302s. The name of the FBI Agent
concerned will appear on all FD-302 originals and copies, whether the
T symbol is used or not. It must be remembered that when a witness
takes the stand there must be available for production in court or
hearing an original FD-302 or signed statement containing the true

SENSITIVE
42

b2


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Manl-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

(3) |In criminal or civil cases, when necessary to
protect these agencies, set forth the information in the cover page(s)
and do not include the details in the report. However, on all Bureau
applicant cases, details should be included in the report and
information set forth in the cover pages(s).| When necessary to
conceal a government agency, information should be set forth as from b3
"[" symbol, another government agency which conducts intelligence or
personnel investigations, etc.

**EffDte: 11/25/1994 MCRT#: 350 Div: D5Dé6éCT Cav: SecCls:

10-17.12.3 When Reporting Security Information FBI Has Received From a Foreign
Security or Police Agency

(1) Describe agency as| a confidential source

abroad."
(2) Make no statement as to source's reliability.
(3) Do not specify country in which source located.
(4) Paraphrase information. b2

(5) If agency evaluates reliability of its original
informant, report such evaluation in same language. Thus, if foreign
agency furnishes infammabion from "a usually reliable source," FBI
report should read, a confidential source abroad, reported on
(date) that a usually reliable source stated...." Foreign agency
should be identified in cover page(s) as it is in FBI communication
furnishing the information to the field office and the FBI
communication should be identified.

(6) When reporting information in criminal matters which
FBI has received from foreign agencies: Identify the foreign agency
in body of report unless FBIHQ specifically instructs otherwise.

(7) When reporting information received from FBI's Legal
Attaches:

(a) No mention should be made of them except in
exceptional cases where they report information from personal
knowledge. In such cases, describe them only as Co confidential
source abroad" as in the case of foreign agencies except in criminal-
or civil-type cases.

(b) Information received by them from foreign
agencies should be attributed to such agencies as set forth above

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10-22.3 Amended Pages

(1) The amended page(s) are to be inserted in all copies
of the communication which have not been disseminated. Page(s)
containing incorrect information are to be destroyed if amended
page(s) are prepared and inserted within sixty days of the date of the
original document.

(2) The amended page(s) prepared sixty days subsequent to
the date of the original communication are to be inserted in all
copies of the communication which have not been disseminated. Staple
one copy of the original incorrect page or pages to the back of the
initialed communication retained by the office originating the
communication and to the back of one copy of the communication in the
files of|lead|offices.

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

10-22.4 Errors in FD-302s

Errors discovered in FD-302 after initialing and filing,
whether substantive or nonsubstantive, shall be corrected on the
original only by typewriter, if possible, with no notations.
Corrections on copies may be made in ink. If necessary to retype the
FD-302 because of the extent of correction, then the original of the
retyped page should be retained, along with the first original in the
field office file. Agent whose name appears on original should be
advised; and FBIHQ advised above has been done when copies have been
submitted to FBIHQ. If corrections necessary on FD-302 before
initialing and filing, then these are made as in other communications.
Only the approved original FD-302 initialed by the Agent is to be
retained in this case.

**EffDte: 07/18/1985 MCRT#: 0 Div: RM Cav: SecCls:

10-22.5 Errors in Field Communications

When errors are discovered in a communication previously
submitted, the field may initiate the preparation of amended pages.
Good judgment should dictate whether amended pages are necessary or
whether correction can be made otherwise.

**EffDte: 07/18/1985 MCRT#: 0 Div: RM Cav: SecCls:

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"(2) Threats to Occupied Structures or Conveyances. When a Federal Law Enforcement Agency
has information that a structure or conveyance which can be identified through reasonable means is
subject to a credible threat which could cause loss of life or serious bodily injury to its occupants,
the Agency should provide expeditious notification to other law enforcement agencies that have
jurisdiction concerning the threat.

"(3) Means, Manner, and Documentation of Notification. The Agency may determine the means
and manner of the notification. The Agency must document in writing in its files the content of the
notification, and when, where, and to whom it was delivered.

"(4) Exceptions.

“a. A Federal Law Enforcement Agency need not attempt to notify another law enforcement agency
that has investigative jurisdiction concerning a threat:

"(i) when providing the notification to the other law enforcement agency is likely to cause equal or
greater physical harm to one or more persons; or

“(ii) when the other law enforcement agency knows the nature and extent of the specific threat to
the intended victim.

"b. Whenever time and circumstances permit, an Agency's decision not to provide notification to
another law enforcement agency in the foregoing circumstances must be approved, at a minimum,
by a Senior Field Manager. In all cases, the reasons for an agency's decision not to provide
notification should be documented in writing in the Agency's files.

"IV. Rights of Third Parties.

“Nothing in these guidelines is intended to create, or does create, an enforceable legal right or
private right of action.

Footnotes:

"1 Ifthe equal or greater harm would occur to a Government informant or Agent as a result of
his/her participation in an investigation, consideration should be given to extricating that individual
from the investigation or taking other appropriate measures in order to minimize the risk.

"2 As used in these guidelines, ‘Senior Field Manager' refers to a Federal Law Enforcement Agency
operational field manager of the GS-15 rank or higher, or the person serving in that capacity in his
or her absence."

9-7.1 Information Concerning Threats Against the President and Other Designated
Officials

(1) The U.S. Secret Service (USSS) has statutory authority to protect, or to engage in certain
activities to protect, the President and certain other persons as specified in Title 18, USC, Section
3056. An agreement existing between the FBI and USSS (see MIOG, Part II, Section 18-6) defines
what information on file with, or received or originated by, the FBI, which the USSS desires to
receive in connection with its protective responsibilities.

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| Santiago
Seoul
Singapore
Taipei

Tallinn

Tel Aviv

Tokyo

Vienna

|Warsaw
LIAISON OFFICE
Honolulu

Miami

San Juan

**EFfDte: 02/14/2000 MCRT#: 952

10-24.5

Abbreviations of States

Div: OI

SN
so
SG
TA
TL
TE

|TO|

[VN

wR

| HN|

so

Cav: SecCls:

Two-letter abbreviations of state and territory names are
authorized for use with ZIP Codes only - all caps; no periods or inner
spaces are necessary.

STATE

Alabama

Alaska
American Samoa
Arizona
Arkansas
California
Colorado
Connecticut
Delaware

District of Columbia

Florida
Georgia
Guam
Hawaii
Idaho

SENSITIVE
108

ABBREVIATION

AL
[AK]
AS
AZ
AR
CA
co
cT
DE
De
FL
GA
cu
HI
ID


Manl-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

SENSITIVE

| SECTION|12.

**EffDte: 07/23/1986

MCRT#:

[12-4 |DELETED|

**Ef£Dte: 03/26/1992 MCRT#: 0

[12-2 |DELETED|

**EfEDte: MCRT#: O

[12-3 |DELETED|

**EfFDte: 03/26/1992 MCRT#: 0

[12-4  |DELETED|

**EffDte: 03/26/1992 MCRT#: 0

[12-5 |DELETED|

**EfEDte: 03/26/1992 MCRT#: 0

[12-6  |DELETED|

**EfFDte: 03/26/1992 MCRT#: 0

CON ARTIST INDEX (CAI)
Div: D6 Cav: SecCls:
ALL INFORMATION CONTAINED

Div: Dé
Div: D6
Div: D6
Div: Dé

D6

Div:

SENSITIVE
1

HEREIN I5 UNCLASSIFIED
DATE 02-26-2007 BY 60324 auc

Cav: SecCls:
Cav SecCls:
Cav: SecCls:
Cav: SecCls

Cav: SecCls:
Ca SecCls:

BAW/CPB/STP


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Manl-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

surrounding an arrest. Subjective observations, references to investigative procedures, statements
concerning available evidence, the identity of potential witnesses, etc., should not be discussed.
Any doubts as to whether information may be discussed should be resolved in favor of
nondisclosure.

9-12 ACCESS TO DOCUMENTS BY CURRENT AND FORMER FBI EMPLOYEES

Access to FBI records is available through the Freedom of Information Act (Title 5, USC, Section
552) and the Privacy Act (Title 5, USC, Section 552a), to the extent provided in those Acts, as well
as under procedures established pursuant to the Johnson v. Reno (No. 93-0206 (D.D.C. 1993))
settlement agreement (see the AIRTEL to all SACs and others, subject: "Implementation of
Settlement Agreement with Black Special Agents - Personnel Files," dated October 5, 1994, and
the enclosure to that AIRTEL entitled, "Procedures for Employees to Access Personnel Files," at
paragraph 6). In addition, current and former FBI employees may request access to FBI records in
accordance with Department of Justice regulations, including those contained in 28 C.F.R. Part 16,
Subpart G, "Access to Documents by Former Employees of the Department," and Department of
Justice Order 2710.8C, "Removal and Maintenance of, and Access to, Documents," dated
November 7, 2000. Requests for removal of and access to FBI records under this authority must be
submitted in writing to the head of the component where the employee works or worked. Pursuant
to 28 C.F.R. Section 16.300(b), "?t his authority may not be delegated below the level of principal
deputy component head." While retaining full concurrent authority, the FBI Director has delegated
to the Executive Assistant Director for Administration the authority to approve such requests from
employees who serve or served at or below that level (except that they may not act on their own
requests). (See also MAOP, Part 1, 20-4.2, re instructions for employees to access their personnel
files.)

9-13 DISSEMINATION BY FIELD INTELLIGENCE GROUPS

(1) Information is to be shared by rule and withheld by exception — subject to appropriate
procedures and processes. The following sections provide broad guidelines for the sharing of
information across internal organizational boundaries and with the larger National Security,
Homeland Security, and federal, state, tribal, local, and international law enforcement communities.

(2) The FIG will serve as the central point of contact for internal and external consumers of FBI
intelligence products. Inherent in this role is the responsibility to provide central management and
coordination of dissemination and information sharing.

(3) The FIG will also manage the Field Office's participation in information sharing initiatives and
networks that are established through national or local efforts. This includes participation in Multi-
Agency Intelligence Centers (MAIC) and Fusion Centers.

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**Ef£Dte: 02/14/2000 MCRT#:

10-25

**Ef£Dte: 10/19/1990 MCRT#:

10-25.1

Illinois
Indiana

Iowa

Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada

New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
South Carolina
South Dakota
Tennessee
Texas

Trust Territories

Utah

Vermont

Virgin Islands
Virginia
Washington
West Virginia
Wisconsin
Wyoming

FBI FORMS

952 Div: PA

Cav:

IL
IN
TA
KS
KY
LA

MD

558855

NE

NH
NJ

NY
NC
ND
OH
OK
OR
PA
PR
RI
sc
sD
TN
TX
TT
UT
VT
VI
VA
WA

wi

SecCls:

SecCls:

Definition of Forms (See Legal Attache Manual, 2-16 & 2-16.1.)

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10-10.10 Ini

ing of Incoming Communica

(1) Personal attention must be initialed by the SAC
personally before filing.

(2) Others must be initialed by the investigative
employee to whom routed as authority for filing.

| (3) [Block stamps are no longer required for incoming

| communications. However, if the office has deemed it necessary to

| continue the use of the block stamp, then|support employees must
initial in the space provided by the block-stamp impression to show
who searches, serializes, indexes, and files the document.

(4) After the necessary action has been taken, the
following communications may be initialed for filing by the support
employee designated by the SAC:

(a) Letters transmitting checks or bonds from FBIHQ

(b) Incoming bills of lading (blue copy - Form
SF-1103b)

(c) FBI Law Enforcement Bulletins

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: D2FDRM Cav: SecCls:

10-10.11 Addressing of Envelopes

Envelopes are addressed in the following manner:
(1) To FBIHQ:

Director

Federal Bureau of Investigation
935 Pennsylvania Avenue, Northwest
Washington, DC 20535-0001

| (2) |To Criminal Justice Information Services Division:

| Federal Bureau of Investigation
| Criminal Justice Information Services Division
| 1000 Custer Hollow Road
| Clarksburg, WV 26306|

| |(3)| To field offices:
Federal Bureau of Investigation
General P.O. Box 1769
New York, NY 10116

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94

95

97

98

100

102

105

112

113

116A

116B

116¢

116D

116E

116F

of

in Department
Justice
Research Matters
Laboratory Investigative Services
(Other Than Bureau)
Registration Act - followed by full 9 to FBIHQ in
name of country involved 4 Latin-American
and
Chinese matters
Sabotage 4
Domestic Security/Terrorism 5
Voorhis Act 4

See National Foreign Intelligence
Manual

Foreign Political Matters 4

Foreign Economic Matters 4

Foreign Social Conditions 4

Foreign Funds 4

Foreign Military and Naval 4
Matters

Background Investigation - 2

Department of Energy

Background Investigation - 2
Department of Energy -
(S-Year Reinvestigation)

Background Investigation - 2
Nuclear Regulatory
Commission

Background Investigation - 2

Nuclear Regulatory
Commission (5-Year
Reinvestigation)

Limited Inquiry - 2
Department of Energy

Limited Inquiry - 2
Nuclear Regulatory
Commission

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Program

Telephonic coi
tact, BC and/

n=
or

teletype submission

may be requir
in some insta
and appropria
followed by r
FD-302 and/or
insert

(See also MIO
Part 1, 116-4
MAOP, Part 2,
3-1.2;
Correspondenc:
Guide-Field,

ed
neces
tely
eport,

G,

3-1.1,

e
1-17.)


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attention of the appropriate employees and should be considered in the
next performance rating. If FBIHQ detects a nonsubstantive or
nonserious or typographical error, an appropriate error form is to be
submitted to the field; explanations will not be requested by FBIHQ.
The SAC is to bring to the attention of the appropriate employees the
nature of the error and make a notation in the folder of each employee
for use in preparing the next performance rating on each employee
involved. These items are to be retained in the personnel folder
until the next field office inspection.

(2) Each SAC must be aware of frequency and nature of
typographical and nonsubstantive errors made by employees of |SAC's|
division. If any employee (typist, stenographer, Agent, supervisor,
or other employee) is responsible for as many as five nonsubstantive
errors detected by FBIHQ in correspondence prepared by that employee
during any period on nine consecutive months, the SAC shall prepare an
appropriate communication summarizing the employee's error record and
offering recommendations as to any administrative action deemed
desirable. Supervisory employees shall be considered for
administrative action when they are responsible for as many as ten
nonsubstantive errors during any period of six consecutive months in
correspondence reviewed and approved by them. In an enclosure
consisting of a copy of material, such as an incoming letter, which
has been typed by the stenographer, any error shall be charged against
the stenographer only, and not against reviewing personnel who have
approved the communication itself.

(3) A stenographer or typist who has passed the Bureau's
official stenographic and/or typing tests will be subject to the
present rules and regulations the same as all other employees
regardless of the length of service. When a stenographer or typist is
assigned to a new type of work involving new procedures for less than
15 days, it is not necessary to write a memorandum for the personnel
file or to recommend censure under the foregoing rules unless the
errors are of mechanical nature, such as misspelling, which are not
due to unfamiliarity with the work. However, a record should be
maintained of such errors for the purpose of instructing and training
such employees.

(4) Good judgment must be exercised in the cataloguing
and handling of errors. Typographical errors can result in
substantive errors and a series of form errors in a document can
create a serious situation.

**EFfDte: 06/16/1980 MCRT#: 0 Div: RM Cav: SecCls:

10-23 NUMBER OF FBIHQ COPIES IN INVESTIGATIVE REPORTS

The classification numbers, characters and copies of reports
to FBIHQ are set out below. Office of Origin (00) (field) and lead
offices receive two copies unless specific reason (such as leads)
exists or unless otherwise indicated in column (2). The characters

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**EFfDte: 01/15/2004 MCRT#: 1316 Div: D5D60IRM Cav: SecCls:

10-4.2 Stationery and Format

(1) LHMs are typed on letterhead paper. |The|file copy is
on plain yellow.

(2) They are to show the place where made, be dated, and
bear the name of the subject and, if applicable, the character of the
case across the top center of the first page. If prepared for foreign
dissemination in security cases, character of case should not be
included in LHM.

(3) The full title including all names used by subject
should appear in first LHM prepared for dissemination. Subsequent
LHMs in same case may contain prime name of subject followed by "also
known as."

**EffDte: 05/02/1997 MCRT#: 665 Div: RM Cav: SecCls:

104.3 Number of Copies

Originating offices are to forward to designated recipient
offices a minimum of two copies of all outgoing LHMs and enclosures,
excluding FD-302s, inserts, and Laboratory reports, of which three
copies are required.

(1) In other than security-type cases: (See MIOG, Part
1, 174-3.2; Correspondence Guide - Field, 2-5.5.11.)

(a) When prepared to transmit to FBIHQ information
of possible interest to other government agencies, submit an original
and three copies. In classification 174 (Bombing Matters), submit
LHM as an electronic attachment. In classification 173
when there is proposed or actual testing of public accommodations or
public facilities (no interference and no complaint of refusal of
service), submit an original and two copies; where a complaint of
discrimination involving public education, public facilities, or
public accommodations in jurisdiction with local public accommodation
statutes, submit an original and two copies; in cases of interference,
where appropriate, submit an original and two copies.

(b) Classification 100 - (Domestic
Security/Terrorism Investigations) - submit an original and four
copies.

(c) When prepared to set forth information necessary
for conducting investigations abroad, to reply to requests for

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| subject of a case has not reached|his/her|18th birthday, to the
character add "Juvenile Delinquency Act." If the juvenile is handled
under the Deferred Prosecution System, add this to the character. To
each character is given a classification number for filing purposes,
but this does not appear in the character section of communications.
(2) In reports containing the results of accounting
investigation, there should appear in the space set out for the

character of the case, and on a separate line below the character, the
words "(Accounting Investigation)" between parentheses, on FD-263 and

FD-204.

(3) The character of a case may be abbreviated on FD-263
and intra-FBI communications.

**EF£Dte: 10/17/1983 MCRT#: 0 Div: D6 Cav: SecCls:

10-16.9 Reference

When an investigation is based upon any communication to
or from FBIHQ or a written communication to or from another division,
the communication is known as a reference. Unless there is a
"CHANGED" title explanation, "Reference" follows title and character
of case on FD-263 and the character and office of origin in other
intra-FBI communications.

**EffDte: 10/17/1983 MCRT#: 0 Div: D6 Cav: SecCls:

| 10-16.10 Status |(See MAOP, Part 2, 25.2 and 10-17.9.)|

The status of an investigation:
(1) In the office of origin -
(a) Pending - P
(b) Pending inactive - P*
(c) Closed - Cc
| (2) |Deleted|
| (a) |Deleted|
| (b) |Deleted|
| (c) |Deleted|

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10-24.1 General Abbreviations Authorized in Intra-Bureau Communications

Abbreviations authorized for use in all intra-Bureau
communications:

ACDA
ACMN
ACSI

U.S. Arms Control and Disarmament Agency
Altered Confidential Motor Number

Assistant Chief of Staff, Intelligence, U.S. Air
Force

Altered Confidential Serial Number

Altered Confidential Vehicle Identification Number
Administrative Matters

Assault with a Dangerous Weapon

Atomic Energy Act

Ascertaining Financial Ability

Adoptive Forfeiture Matters

Assaulting a Federal Officer

Air Force Office of Special Investigations

Air Force Serial Number

Attorney General of the United States

Adjutant General's Office

Administrative Inquiry

Agency for International Development

Automobile Information Disclosure Act

Automated Identification System

Also Known As

Anonymous Letter Pile

Altered Motor Number

Acts of Terrorism - Domestic Terrorists

Acts of Terrorism - International Terrorists
Aircraft Piracy

Application for Pardon after Completion of Sentence
Alien Property Custodian Matter

Applicant (General)

Altered Public Motor Number

Application for Pardon to Restore Civil Rights
Altered Public Serial Number

Altered Public Vehicle Identification Number

. oe Antiriot Laws

ARRFP .......... Authority Requested to Release Facts to the Press

ASAC ..... +. Assistant Special Agent in Charge
ASIO .........+. Australian Security Intelligence Organization
ASN ....+..+..+. Altered Serial Number (ITSMV Cases)

Army Serial Number

Bureau of Alcohol, Tobacco and Firearms
Assistant United States Attorney
Altered Vehicle Identification Number

BB ov eeseeee cease Bank Burglary
BDC Bomb Data Center

BE Bank Extortion

BEP Bureau of Engraving and Printing
BKRY oe Bankruptcy Fraud

BKTCY ......+... Bankruptcy

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10-17.14 Documentation

Because it may be necessary to locate original documents
and items of evidence readily for USAs, or for use at hearings, there
is an administrative procedure called "documentation." Documentation
is accomplished as follows: Whenever T symbol is used in a report,
except for certain highly placed informants or confidential
investigative techniques, the following must be tabulated in the cover
page(s) under the general heading "Informants":

Name and address of Page of instant report -- or file

person or permanent number, serial number, page number,

symbol number and exhibit number if in another
file -- where original of each item

of information can be found.

**Ef£Dte: 10/27/1986 MCRT#: 0 Div: D5D6CT Cav: SecCls:

10-17.15 Typing and Form of Investigative Reports

(1) The first page of the report (original and all
copies) is FD-204.

(2) Reports must be typewritten and single spaced. The
pages are to be numbered at the bottom. Put asterisk by number of
last page of report. If Form FD-204 contains the whole report, FD-204
should be numbered 1*.

(3) If there is a table of contents due to the length of
the report, it should be prepared on a separate sheet and precede the
details. The pages of the report, including the table of contents,
should be numbered consecutively. If an index is also prepared, it
should follow the details of the report on separate sheets and the
FD-204, table of contents, details, and index should be numbered
consecutively; place the asterisk, which indicates the last page, on

the last page of the index. If an appendix is used, it should precede
the index.

(4) Names of persons and organizations shall be typed in
all caps.

(5) Copies must be legible.

**Eff£Dte: 10/27/1986 MCRT#: 0 Div: Dé Cav: SecCls:

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in the testimony.

**EFEDte: 07/27/1990 MCRT#: 0 Div: D9 Cav: SecCls:

10-13.2 "Statements" - Definition per Title 18, U.S. Code, Section 3500

In preparing reports, letters, and memoranda, signed
statements received from prospective Government witnesses and any
other communications of the same origin which are both written and
signed (or written statements the truth of which has been acknowledged
by the witness but which he/she refuses to sign) may be referred to as
"statements" inasmuch as they clearly meet the definition in Title 18,
USC, Section 3500. When the information is recorded in any other
form, however, as by memorandum of an oral interview, there may be a
judicial question as to whether it is a "statement." Such recordings
must be referred to by using the word "information" or some synonymous
term.

**EffDte: 07/27/1990 MCRT#: 0 Div: D9 Cav: SecCls:

| 10-13.3 Recording Results of Information on Report Form (FD-302)

(1) Information which may become testimony obtained by
investigative personnel shall be reported with the appropriate person
set out as the author, such as Special Agent, Investigative Assistant,
other properly designated FBI employee, or appropriate non-FBI
personnel. Non-FBI personnel should include their title, full name,
and agency on the form's author line.

(2) Copies of the interviews thus recorded can be utilized
as inserts for reports or other communications as elsewhere provided
and as employed in major cases. They may also be used as a memoranda
for the file or as channelizing memoranda. FD-302s and FD-302a's may
be utilized in our reporting system in the same manner that inserts or
memoranda are used.

(3) Whenever a person being interviewed could be called
upon to testify at any time in the future in a trial, administrative-
type hearing, or quasi-judicial proceedings, the results of the
interview shall be reported on FD-302; if more than one page is
necessary, use FD-302a for second and succeeding pages. It is not
necessary that FD-302 be utilized when the results of the interview
with an individual are not pertinent. If the interview goes to the
merits of the case or is of value to the USA for the purpose of
determining the desirability of prosecution, the interview shall be
recorded on FD-302. For example, five are present at the time a bank
robbery occurs, three observe the bank robber, and the other two
witnesses, for one reason or another, do not observe the bank robber;
all are pertinent interviewees and all should be recorded on FD-302s.

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**EfFDte: 05/31/1984 MCRT#: 0 Div: D6 Cav: SecCls:

10-15.3 Conducting and Reporting Supplemental Investigation

When conducting investigation subsequent to the
preparation of a prosecutive report, the results are reflected on
supplemental pages which are either lettered or numbered according to
the area of the report they logically fit. For example, if Page D-1
is dedicated to the names of defendants and the defendants’
descriptions constitute three pages in the prosecutive report (D-1,
D-2, D-3), additional descriptive data which is obtained will appear
on a page(s) lettered D-4, D-5, etc. These supplemental pages would
then be forwarded to the appropriate recipients and inserted in the
prosecutive report by the recipient. These pages are transmitted by
the use of a cover communication.

**EffDte: 04/23/1991 MCRT#: 0 Div: Dé Cav: SecCls:

10-15.4 Deleted

**EfFDte: 04/23/1991 MCRT#: 0 Div: D6 Cav: SecCls:

10-16 COVER PAGE(S) (FD-263) ACCOMPANYING INVESTIGATIVE REPORT

The first page of the cover page(s) is an FD-263.

**Eff£Dte: 04/23/1991 MCRT#: 0 Div: Dé Cav: SecCls:

10-16.1 Reporting Office

The name of the office at which the report is prepared.

**EffDte: 04/23/1991 MCRT#: 0 Div: Dé Cav: SecCls:

| 10-16.2 Office of Origin (See MIOG, Part 1,|89-5.10 and 295-3.11.)|
The office of origin is:

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To assist FBIHQ officials and supervisors in
determining if documents should become part of our official records,
the following laws, regulations, policies, and guidelines should be
adhered to:

(a) Title 44, United States Code (USC), Section
3101, requires that the head of each Federal agency shall make and
preserve records containing adequate and proper documentation of the
organization, functions, policies, decisions, procedures, and
essential transactions of the agency and designed to furnish the
information necessary to protect the legal and financial rights of the
Government and of persons directly affected by the agency's
activities.

(b) Title 44, USC, Section 3102, requires that the
head of each Federal agency shall establish and maintain an active,
continuing program for the economical and efficient management of the
records of the agency. The program, among other things, shall provide
for:

1. Effective controls over the creation, and
over the maintenance and use of records in the conduct of current
business;

2. In cooperation with the Administrator of
General Services and the Archivist in applying standards, procedures,
and techniques designed to improve the management of records, promote
the maintenance and security of records deemed appropriate for
preservation, and facilitate the segregation and disposal of records
of temporary value.

(c) Title 36, Code of Federal Regulations - To
ensure that complete and accurate records are made and retained in the
FBI, it is essential that we distinguish between records and nonrecord
materials by the appropriate application of the above laws.

(2) Documentary materials are records when they meet both
the following conditions:

(a) They are made or received by the FBI under
Federal law or in connection with the transaction of FBI business; and

(b) They are preserved or are appropriate for
preservation as evidence of the FBI organization and activities or
because of the value of the information they contain. (If a document
is filed for informational purposes only, it should have long-term
use. If not, it should only be maintained by the interested party and
destroyed when no longer needed.)

(3) The following categories of documents are
informational in character and should not be routinely filed as
official records:

(a) Teletypes from other Government agencies which
provide general intelligence information but do not directly support

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**EF£Dte: 02/29/1984 MCRT#: 0 Div: D6 Cav: SecCls:

| 10-16.7.4 "CHANGED" Title |(See MAOP, Part 2, 2-3.3.1 (1), 10-5.1, 10-15.2.1 (2).)|

(1) Communications to FBIHQ - "CHANGED" when title is not
in exact conformance with that of previous correspondence to or from
FBIHQ. Usual changes include adding or deleting names of subject,
victims or aliases; changes in spelling; or setting out more complete
name developed during course of investigation. New or correct names
are to be set out in title. Not necessary to set forth complete title
unless otherwise required or when necessary to identify previous
communication, such as when changed from "UNKNOWN SUBJECT" or from "J.
SMITH" to "JOHN HENRY SMITH." The word "CHANGED" is to be typed as
first word in caption. Explain change in first paragraph of
communication following title and character of case, on FD-263,
indicating specifically what has been added, deleted, or changed with
sufficient clarity so that at least the principal name in title of
prior communication can be reconstructed. Drop the word "CHANGED"
from subsequent communications.

(2) Communications to field offices - The title of any
communication to a field office shall be marked "CHANGED
(INTEROFFICE)" when title is not in exact conformance with that of
previous correspondence to or from the field office. The regulations
set forth immediately above in item (1) apply to the use of "CHANGED
(INTEROFFICE)" title on communications to field offices. The use of
"CHANGED (INTEROFFICE)" on communications to field offices does not
alter existing procedures with respect to correspondence forwarded to
FBIHQ which require the title of a communication to be marked
"CHANGED" if such title is not in exact conformance with other
correspondence sent to or received from FBIHQ.

(3) Communications to FBIHQ and field offices - In
correspondence to FBIHQ where previous correspondence tola lead|
office requires notification of change, the copies to the|lead|
office, as well as file copies, are to be marked "CHANGED
(INTEROFFICE)." The FBIHQ copies are not to be so marked. Explain
change fully in the first paragraph of the communication. This
explanatory paragraph is to appear on all copies of the communication,
including those designated for FBIHQ.

**Eff£Dte: 02/14/2000 MCRT#: 952 Div: Dé Cav: SecCls:

10-16.8 Character of Case

(1) The character of a case is descriptive of the
violation or subject matter involved. If there is more than one
| violation involved, the characters of all are to be shown. If the

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(1) The office to which a complaint is first made; or
(2) Deleted
(3) The office within which the subject was convicted in
cases involving parole, probation, and mandatory release violators;

or

(4) The office within which the escape was made in
Escaped Federal Prisoner and escaped deserter cases; or

(5) FBIHQ in all applicant, Background Investigation -
Pardon Attorney's Office (73) cases; or

(6) FBIHQ in OPM security referral (140A and 140C)
cases; or

(1) Foreign Police Cooperation cases--see MIOG, Part 1,
163-11;

(8) The office designated by FBIHQ as such in any case;
or

(9) ITSMV cases - place of recovery of car; and

(10) The New York Office in courier cases.

(11) The office within which the contempt of court
violation occurred, in cases where there is a violation of an order,
judgment, or decree issued from any judicial district in an FBI

civil RICO case.

**EFf£Dte: 08/12/2002 MCRT#: 1206 Div: D3D5D60I Cav: SecCls:

10-16.3 Date

This date is the date on which the typing was completed.

**EffDte: 04/23/1991 MCRT#: 0 Div: Dé Cav: SecCls:

10-16.4 Investigative Period

Only the first and last dates the investigation was
| conducted. (This should include dates of investigation by|lead|
office(s), results of which are incorporated in report by office of
origin.)

**EffDte: 02/14/2000 MCRT#: 952 Div: Dé Cav: SecCls:

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(1) When leads are covered by an Agent other than Agent to
whom case is assigned, results of investigation may be reported by
insert, either in final or rough-draft form. The complexity, extent
of material to be reported, and the new leads to be set out within the
division are factors which will govern proper method of reporting.
Each Agent and supervisory official must use the most economical and
practical means of reporting such data.

(2) Where adaptable, inserts should be used in lieu of
memoranda for SAC to avoid unnecessary duplication in typing and avoid
unnecessary duplication of material in file.

(3) Where inserts are prepared, indexing and correlation of
material for report are responsibility of Agent to whom case assigned.
Necessary indexing shall be done without delay in the same manner as
outlined for FD-302.

(4) Dictation slips relating to dictating machine cassette
tapes containing inserts must show on the dictation slip the
investigative period.

(5) When inserts are prepared in final form (used primarily
in major cases), sufficient copies must be prepared for reporting
office and for offices that will receive copies of the report.

(6) If rough draft submitted contains leads for reporting
office to cover, prepare sufficient copies of inserts for each Agent
who will cover new leads plus one copy for Agent to whom case
assigned.

(7) Deleted

(8) Inserts shall be used to report results of negative
investigations by|lead|offices provided in 10-9(10) of this section.
| (See MAOP, Part II, 10-17.11 (8).)

(9) When an insert is prepared by an|lead|office for
inclusion in a report of the office of origin, the file number, if
known, of the office of origin should be shown on the first page of
the insert beneath the file number of the submitting office at the
upper left margin.

(10) All pages of inserts are to be numbered at the top
center. The number of the last page is to be underlined. If the
insert consists of one page only, it is numbered "1" at the top center
and underlined.

(11) When the number of copies needed is not known, an
original and two copies should be prepared. If additional copies are

required later, they may be duplicated.

(12) The following is an example of an insert to be
submitted when conducting a background investigation:

1

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Nonreimbursable

77H Background Investigation - 2
Department of Justice (United
States Attorney's Office) -
Reimbursable

711 Background Investigation - 2
Department of Justice -
(Executive Office of United
States Trustees or Executive
Office of Immigration Review) -
Reimbursable

77L Background Reinvestigation- 2
Department of Justice
(S-Year Reinvestigation) -
Nonreimbursable)

JIN Limited Inquiry - White House 2
(DOJ) - Nonreimbursable

770 Limited Inquiry - 2
Department of Justice -
Nonreimbursable

TIP Limited Inquiry - 2

Administrative Office of the
United States Courts -

Nonreimbursable
80 Public Relations Matters
83 Claims Court 2 2 ce of C report
to original 00
88 Unlawful Flight to Avoid 0 Reports to
Prosecution, Custody or FBIHQ, unless
Confinement - followed by reason exists

substantive offense involved 1

Unlawful Flight to Avoid Giving 0 Reports to
Testimony - followed by FBIHQ, unless
nature of state crime charged 1 reason exists

Unlawful Flight to Avoid Prosecution,
Custody or Confinement -
Damaging Property 1

Unlawful Flight to Avoid Giving
Testimony - Damaging

Property 1
93 Ascertaining Financial Ability 2 0 Reports to
FBIHQ unless
case originated
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name of the person who gave the information.

(3) When Legal Attaches are reporting information
received from confidential sources in criminal cases, they shall not
use T symbol but shall say "The following information was furnished by
a confidential source (or sources) abroad," and then set out the
information. The Legal Attaches will submit with this information a
cover letter explaining the sources of information. If the extremely
remote possibility of one of these sources being called to testify
should occur, the written document which might have to be produced in
court would be the original of the report from the confidential
source. If FBI office has to submit a report including this
information, the words "confidential source (or sources) abroad"
should be used and the information received should be summarized
unless received from Legal Attache in properly prepared insert form.

**Ef£Dte: 02/14/1992 MCRT#: 0 Div: D3D6D9 Cav: SecCls:

10-13.12 Reliability and Evaluation of Witnesses

In all investigative reports, no matter what type
investigative matter is being recorded, there shall be no statement as
to the reliability of any of the persons interviewed on pages where
reported. There shall be no evaluation of the witness, although
he/she may be described. In criminal-type investigative matters,
report information as to the reliability of the persons interviewed as
administrative data in a cover page(s) accompanying the report. If
the information is of interest to the USA, a suitable letterhead
memorandum should be prepared. FBIHQ and other offices receiving
copies of the report shall be furnished copies of the letterhead
memorandum in a number equal to the copies of the report to which it
relates. One copy of the letterhead memorandum should be furnished to
the USA by letter accompanying the report. In these instances it is
not necessary to repeat as administrative data in the cover pages of
the report information set forth in the letterhead memorandum. Where
T symbols authorized, the reliability and evaluation of the sources
shall be set forth in the typed or stamped statement on the first page
of the report (FD-204), preferably in the lower right portion of the
page: "Sources whose identities are concealed herein have furnished
reliable information in the past except where otherwise noted."
Sources which are exceptions should be characterized when first
mentioned in the report (for example, "NYT-4, a confidential source
abroad, advised ...." or "NYT-2, with whom there has been insufficient
contact to establish reliability of witness’ information, advised

..."), No information furnished by a source concealed by a T symbol
should be incorporated in a report as its original recording but
should be placed first into informant report, file memorandum or
FD-302, in event it must later be produced in court.

**Ef£Dte: 02/14/1992 MCRT#: 0 Div: Dé Cav: SecCls:

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CFR

Download

ECF

Electronic Mail

FRA

Internet

Internet Account

Multiuser

NARA

Password

Research

(see Title 5, C.F.R., Section 2635.704(b) (2)).
Code of Federal Regulations.

To transmit a file or program from a central
computer to a smaller computer or a computer at
a remote location.

Electronic Case File. A component of ACS. ECF
serves as the central electronic repository
for the FBI's official investigative textual
documents. ECF provides the capability to
upload word processing documents to the
mainframe, where they are then filed and
serialized.

Also referred to as E-mail, is the most
frequently used communications tool on the
Internet. E-mail are messages that are sent by
computer from one person to another, then saved
until the recipient chooses to read them. E-
mail arrives immediately and does not require
the recipient to be present, nor does it
interrupt anything else the recipient may be
doing.

Federal Records Act.

The Internet is an interconnection of computer
networks that enables connected machines to
communicate directly with one another. It
connects universities, research labs and
commercial, military and government sites
around the world. Users of the Internet can
exchange E-mail as well as send files to one
another.

In this document, any Internet account that is
paid for by the FBI (does not include accounts
used in investigative, covert, or other
specialized investigative uses).

When more than one user accesses the same FBI
system or account.

National Archives and Records Administration.

A secret character string that is required to
log onto a computer system, thus preventing
unauthorized individuals from obtaining access
to the computer. Passwords are used to
authenticate.

Research, in this document, refers to the
collection and maintenance of publicly
accessible information for job-related purposes

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divisions) created for a specific purpose (such as the facsimile
form, FD-448), proposed new forms used for the SAME purpose will NOT
be approved and should NOT be used.

(9) Unapproved and Obsolete Forms: Use of
unapproved and obsolete forms is prohibited. This INCLUDES the
creation and use of forms designed by computer software.

(10) Forms Supply Requests: Division supply technicians
should be requested to place orders for ALL forms. FD and 0 forms
(i.e., Form FD-448, 0-4) should be ordered via supply requisition
(FD-218). FBIHQ division forms (i.e., 3-790) should be ordered via
printing requisition (Form 0-11) and should be sent to the Forms
Desk. There are several Standard Forms (SF)--NOT considered FBI
forms--listed in the Bureau supply catalog (can be ordered via
FD-218); however, most Standard Forms must be ordered through the
General Services Administration via Requisition for Supplies and/or
Equipment, FD-369. DOJ forms must also be ordered via FD-369. The
Forms Desk can obtain FD and 0 forms for requesters if URGENTLY
needed; however, the Forms Desk does not retain a supply of all forms
and maintains control of ONLY FBI forms (FD forms, 0 forms, and forms
unique to FBIHQ, field offices and Legats).

**EffDte: 08/15/2002 MCRT#: 1074 Div: RM Cav: SecCls:

TO bbb kkk kkk ities BND OF REPORT *¢ REE EE Ee

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information the FBI can publish on the Internet and Home Pages.

| (g) POINTS OF CONTACT (POC) contains the POC for
various Internet matters.

| (h) GLOSSARY defines terms used in this document
which are essential in understanding the administrative Internet
policy.

**EffDte: 11/17/1998 MCRT#: 845 Div: D4 Cav: SecCls:

| 11-7.1 General Information

(1) The FBI will use the Internet to solicit and accept
Internet E-mail, as a research tool for authorized purposes (See Title
5, C.F.R., Section 2635.704(b) (2) and Title 41 C.F.R. Section 128-
1.5006-4), and to provide public information on the World Wide Web
(www) (example: press releases, major case information, pamphlets,
congressional testimonies, job opportunities, Freedom of Information
and Privacy Act issues and the like).

| (2) Internet policies and guidelines are applicable to all
FBI employees, federal or state government personnel, contractors, or
anyone who is granted access to FBI systems.

| (3) Users of FBI systems are individually responsible for
understanding and respecting Internet policies and guidelines.

(4) The Security Officer is to ensure compliance with FBIHQ
security policy for FBI microcomputer systems as contained in the
MIOG, Part II, 35-9. The points contained in the All SACs Memorandum
20-90, dated July 23, 1990, entitled "Security Awareness Training for
All FBI Employees," must be brought to the attention of all employees
semiannually. Administrative Internet Policy will be included in this
briefing (see MIOG, Part I, 261-2).

**EffDte: 11/17/1998 MCRT#: 845 Div: D4 Cav: SecCls:

11-7.2_ Internet Conduct

(1) Neither the Internet nor the FBI's Internet resources
afford individual users any expectation of privacy or confidentiality.
Users should understand that the Internet is not a secure medium and
all Internet activities and communications are subject to
interception/exploitation by unauthorized persons.

(2) The following policy defines the required conduct and
expectations of anyone who is granted access to the Internet on FBI

systems:

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inclusive) are necessary to access the Internet: standalone computer
(486 or higher), 28kbps (or higher modem), Windows 3.1 or Windows 95,
8MB RAM recommended and 6 MB free hard disk space. The hard drive
must never have been used for FBINET or sanitized using Norton
Utilities Disk Wipe Government Version. For detailed information see
EC titled "Internet Account Distribution/Guidelines" dated

February 28, 1997.

(3) All files and programs that are downloaded to FBI
systems from the Internet or from any outside source must be to a
standalone computer or to a floppy disk, approved by the Computer
Specialist or Security Officer and must be scanned for viruses prior
to introduction to any other FBI computer (see MIOG, Part II,
35-9.4.4).

(4) Users are reminded that the Internet is not a secure
medium and all Internet activities and communications are subject to

interception/exploitation by unauthorized persons.

**Eff£Dte: 11/17/1998 MCRT#: 845 Div: D4 Cav: SecCls:

| 11-7.6 Public Information

(1) In general, per the news media guidelines, FBIHQ
provides public information regarding national and international
matters. Field offices provide local public information. Field
offices are authorized by the Director to make more wide-ranging
statements on a case-by-case basis.

(2) In regard to the Internet, the Office of Public and
Congressional Affairs (OPCA) oversees the content and appearance of
official FBI material on the web. Prior to placement on the FBI Home
Page, FBI matters must be reviewed and approved by the National Press
Office (NPO) and the OPCA, with concurrence of other appropriate FBIHQ
divisions, as needed. This is to ensure consistency with current FBI
and DOJ policy and guidelines. (See MAOP, Part II, 5-10.)

(3) FBI field offices may request their own Home Page
accessible through the FBIHQ Home Page. Field offices are responsible
for submitting their respective Field Office Home Page information and
ensuring that information is updated as needed via the NPO and OPCA.
OPCA is responsible for placement, removal, and updating of official
FBI material on the WWW/FBI Home Page. The sole purpose of this
process is to ensure consistency on national issues and compliance
with DOJ guidelines.

(4) Submit information for a Field Office Home Page to the
NPO and OPCA. Information should be local in nature and avoid
repetition of information included on the FBIHQ Home Page. Submit
information on a computer disk, in WordPerfect or Freelance programs,
ASCII format, with or without formatting instructions, and include a
paper copy. For detailed information, see Airtel titled, "Policy For

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9-8.2 Dissemination of Classified Information

See the National Foreign Intelligence Program Manual (NFIPM) for guidelines and particulars
concerning dissemination of classified information.

9-9 DISSEMINATION OF GRAND JURY MATERIAL

There must be no routine dissemination of matters occurring before the grand jury (see MIOG, Part
IL, 2-9.5.1) unless the dissemination comes within the exceptions set forth in Rule 6(e), Federal
Rules of Criminal Procedure (Fed. R. Crim. P.) (see MIOG, Part II, 2-9.4 and 2-9.5). Reports and
memoranda containing grand jury material, as well as the actual grand jury subpoenas, should be
labeled "GRAND JURY MATERIAL - DISSEMINATE ONLY PURSUANT TO RULE 6(e)
FED.R.CRIM.P.," and access must be limited to authorized persons, i.e., those assisting an attorney
for the government in the specific criminal investigation (see MIOG, Part II, 2-9.5 and 2-9.7).

9-10 DISSEMINATION OF TITLE XI, RIGHT TO FINANCIAL PRIVACY ACT OF 1978
(RFPA) MATERIAL

There must be no routine dissemination of financial records originally obtained pursuant to the
RFPA effective March 10, 1979, to another agency or department unless such transfer of records is
in accordance with the provisions of that Act. Reports and memoranda containing Title XI material
should be labeled "TITLE XI MATERIAL - DISSEMINATE ONLY PURSUANT TO
PROVISIONS OF THE RIGHT TO FINANCIAL PRIVACY ACT OF 1978." (See MIOG, Part II,
23-6.6.5 and 23-6.11.)

9-11 DISSEMINATION OF INFORMATION DURING TRAINING SESSIONS AND
ACADEMIC WORKSHOPS

(1) The following guidelines apply to training sessions, such as new Agent's instruction, Agent in-
services, and general police schools at which Bureau personnel provide instruction to state or local
officers. They are not intended to apply in situations where the Bureau is closely involved
operationally with other law enforcement agencies in the investigation of a pending case and
information on that case is routinely exchanged.

(2) During training sessions and academic workshops, the following guidelines should be adhered
to:

(a) Where the training group is composed entirely of Bureau personnel and a legitimate training
purpose will be served, pending investigative matters may be discussed unless good judgment
dictates otherwise. Good judgment suggests, for example, that details of very sensitive
investigations, such as undercover operations, not be discussed. However, if some discussion is
critical to the training purpose, then only the minimum detail necessary to achieve the purpose
should be revealed.

(b) Where the training group is composed in part or in whole of non-Bureau personnel, pending
investigative matters should be discussed only in accordance with the guidelines in Title 28, CFR,
Section 50.2 regarding release of information to the news media. These regulations, set forth in Part
IL, Section 5 of this manual, generally permit disclosure of incontrovertible, factual matters such as
a defendant's general background, the text of a charge, length of the investigation, or circumstances

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Detroit DE Portland PD
El Paso EP Richmond RH
Honolulu HN Sacramento sc
Houston HO Saint Louis sL
Indianapolis IP Salt Lake City su
Jackson oN San Antonio SA
Jacksonville JK San Diego sD
Kansas City KC San Francisco SE
Knoxville KX San Juan sJ
Las Vegas LV Seattle SE
Little Rock LR Springfield SI
Los Angeles LA Tampa TP
| Louisville Ls |Washington WEO

| Field Office|

METROPOLITAN RESIDENT AGENCIES:

Brooklyn-Queens BQ

|METROPOLITAN OFFICES:

Maryland Metropolitan

| Office at
| Calverton MMOC |
**EffDte: 03/14/1997 MCRT#: 639 Div: RM Cav: SecCls:

10-24.4 Abbreviations of Foreign Office Locations (See Correspondence Guide-
Field, 1-6.5.)

Abbreviations of foreign office locations - to be used for
identifying second and subsequent pages:

FOREIGN OFFICE ABBREVIATION
| |Almaty AY
| Ankara AAI
| Athens |AH|
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(d) If there are numerous aliases and more than one
suspect, the use of "aka" in the synopsis and a general statement,
such as "suspects set forth," will serve to flag necessary indexing.

(e) In criminal-type cases, when reporting a contact
or interview with a nationally known, prominent, or controversial
individual and that name will not logically appear in the synopsis,
the fact of such contact should be recorded in a separate letter to
accompany the report.

**Ef£Dte: 05/03/1993 MCRT#: 3 Div: D6RM Cav: SecCls:

10-17.9 Status

See 10-16.10 above.

**Ef£Dte: 04/22/1985 MCRT#: 0 Div: D6 Cav: SecCls:

10-17.10 Enclosure(s)

See 10-16.11 above.

**EFFDte: 04/22/1985 MCRT#: 0 Div: D6RM Cav: SecCls:

10-17.11 Details of Report

(1) The basis for the investigation (predication) shall
be set forth as a first paragraph of the details in the initial report
of the office of origin.

(2) The details shall be accurate statements of essential
facts. They shall be written in logical sequence and in a clear,
concise, and complete manner. There must be no sacrificing of
thoroughness in order to meet deadlines. If a report covers two or
more violations, the prosecutive steps must be identified with each
violation. Derogatory data must be verified, proved, or disproved, if
possible. Except on FD-302s the date of each investigative act,
including interviews, shall be set out in the first sentence of the
paragraph reporting same.

(3) Testimony of potential witnesses for the defense, and
all other evidence favorable to the defendant, encountered during the
course of the investigation for the government, must be incorporated
in the reports to the USA, accurately and in all pertinent detail.

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together with the identification order, wanted flyer, check circular,
or Fubank number, if any, should follow the name of each subject and
each victim in a fugitive status. "FUGITIVE" and the appropriate
priority letter designation should be carried in the title of
correspondence first reporting the subject or victim as a fugitive and
in all subsequent communications up to and including the cover page(s)
accompanying the report (teletype) in routine deserter cases - include
priority letter designation just after character FUDE) recording:

(a) Taking into Federal custody, even though subject
became a fugitive subsequent to the preceding communication.

(b) Filing of a Federal detainer.
(c) Dismissal of charges.

(a) Location of a mandatory release violator, parole
violator, probation violator, or bond default fugitive and advising
the U.S. Marshal.

(e) Location and disposition of a deserter fugitive.

(8) The Chinese telegraphic code number, if available,
should be included in the title when reporting a Chinese name.

(9) The Korean telegraphic code number, if available,
should be included in the title when reporting a Korean name.

**EffDte: 08/10/2001 MCRT#: 1133 Div: D3D5D6 Cav: SecCls:

10-16.7.3_ Unknown Subject Cases

(1) If alias(es) is known, "Unknown Subject(s)" is
followed by alias(es).

(2) If no alias(es) known, and

(a) Crime is against persons - "Unknown Subject(s)"
is followed by name of the person and the word "VICTIM." In
situations where there are multiple victims, the word "VICTIM" will
appear after each individual victim listed.

(6) Crime is against property - "Unknown Subject(s)"
shall be followed by descriptive data of the property involved; serial
numbers if available should be utilized. If the property involved was
in the custody of an institution, company, or Federal agency, the name
and address of same and the date of the offense shall be included in
the title.

(c) In cases in which neither of above types of
crimes is involved, such as in cases of an intelligence or subversive
nature, identifying data should be included in title.

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MEMOS ++. Memoranda

MP... ++. Mail Fraud

MIG «+. Military Intelligence Group, U.S. Anny

MIOG ++. Manual of Investigative Operations and Guidelines
MISC ++. Miscellaneous

MISUR .......... Microphone Surveillance

MN ....+e+4+4+.+ Motor Number

MO «+. Modus Operandi

MP ...esseeee+.+ Missing Person

MED +». Metropolitan Police Department

MRV ++. Mandatory Release Violator

MSN ... Marine Serial Number

NA .. ++. National Academy

NAANE +». National Automobile Altered Numbers File

NAC . ... National Agency Check

NACC ... National Agency Check Center, Department of the Army
NASA ... National Aeronautics and Space Administration
NBA +». National Bankruptcy Act

NCAVC .......... National Center for the Analysis of Violent Crime
NCIC .........+, National Crime Information Center

NEA ... National Firearms Act

NECF ........... National Fraudulent Check File

NIBRS ++. National Incident-Based Reporting System

NIc . ++. Naval Intelligence Command

NIcs +». National Instant Criminal Background Check System
NISC ++. Naval Investigative Service Command

NISO Naval Investigative Service Office (Field

Installations)

NLETS ... National Law Enforcement Telecommunications System

NLRB ... National Labor Relations Board

NMI ... No Middle Initial

NMN ++. No Middle Name

NO .. oe . Number

NRC ....+..+.4+. Nuclear Regulatory Commission

NRC-A .... ... Nuclear Regulatory Commission - Applicant

NRC-E .....+..+. Nuclear Regulatory Commission - Employee

NRC-OPM ........ Nuclear Regulatory Commission - Office of Personnel
Management,

NSA ....+..+..+. National Security Agency

NSF National Science Foundation

NSN Naval Serial Number

NSP National Stolen Property

NVMRA Northern Virginia Metropolitan Resident Agency

OCAF Open Case Ammunition File

oct Obstruction of Criminal Investigations

oco . Obstruction of Court Orders

OHAHT .... Overseas Homicide/Attempted Homicide -

International Terrorism

Office of Management and Budget

Office of Origin

Obstruction of Justice

Office of Personnel Management

Office of Professional Responsibility Matter
Office of Secretary of Defense

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10-10.4 Inquiries Concerning Status of Bureau Cases

When a state official has expressed interest in
prosecutive status of a Bureau case, for a legitimate reason, such as
deferment of state prosecution pending outcome of Federal case, insure
that such official is kept appropriately advised, including final
outcome of matter.

**Ef£Dte: 07/19/1984 MCRT#: 0 Div: D3Dé6cT Cav: SecCls:

10-10.5 File Numbers

(1) Intra-Bureau Correspondence:

(a) Include FBIHQ file number and the file numbers
| of all offices, if known, jor Universal Case File Number
(UCEN) |xeceiving copies of the correspondence on all intra-Bureau
correspondence.

(b) When designating a copy of any communication to
FBIHQ or a field office for a file other than that of the captioned

| communication, |UCEN,|if known, and name of subject or subject matter
must be indicated.

(2) Correspondence to other agencies - Include the file
numbers of other agencies on letters and reports when these file
numbers are known and copies of communications are directed to those
agencies. In Bureau reports disseminated to an intelligence agency,
place reference file number after the name of the agency on FD-204, or
FD-517 in prosecutive reports.

**Eff£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

10-10.6 Preparation of Signed and Sworn Statements

Instructions as to preparation of signed and sworn
statements can be located in the Legal Handbook for Special Agents.

**EffDte: 07/19/1984 MCRT#: 0 Div: D9 Cav: SecCls:

| 10-10.7 Records Furnished by|Criminal Justice Information Services
(CJIS)|Division

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By: Teletype to FBIHQ and office of origin and
lead offices indicated by the file to be conducting investigation to
apprehend

(7) Of interviews ordered by FBIHQ with complainants when
negative--

By: Electronic communication to FBIHQ

(8) "No record" checks in cases other than those in which
FBIHQ is office of origin--

By: Stamping copies of communications containing lead "no
record." Write in long-hand on each copy date check made and name and
title of FBI employee making check (if other than FBI employee
involved, also write his/her name and position); return copy to office
of origin; retain copy for file.

(8) Foreign police cooperation cases--
By: Letterhead memoranda

(10) In cases other than those in which FBIHQ is office of
origin, results of investigation by lead office of no immediate
benefit in solution of case or location of subject in all
classifications-- (See MAOP, Part 2, 2-5.2.4(5) & 10-19(8).)

By: Preparing an insert so that office of origin may insert
in proper reporting communication without retyping. Good judgment
should prevail; for example:

(a) Where the number of copies of the insert needed is
not known, an original and two copies should be prepared;

(b) If only a few sentences are involved, an insert
should not be prepared;

(c) According to circumstances, with economy and
efficiency in mind, results of investigation will be submitted to
office of origin by electronic communication, teletype, or
investigative report, and, if investigation sufficiently reported
therein, inserts need not be forwarded to office of origin.

(11) Results of investigation by lead office(s) in
classifications 15, 25 (Selective Service Act only), 26, 31, 42, 43,
45, 47, 52, 70, 76, 87, 88, 93--

By: Sending to office of origin and other lead offices,
but not to FBIHQ, FD-302s (including original), insert(s), electronic
communication(s), teletype(s), etc., according to the circumstances.
If investigation is sufficiently contained in a communication,
and no special reason requiring FD-302 or local dissemination is
present, then a statement that nothing further will be sent should be
in the communication used.

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b2

**EffDte: 09/13/1993 MCRT#: 102 Div: DSCT Cav: SecCls:

| 10-24.3 Abbreviations of Authorized Field Office Locations (See Correspondence
Guide-Field, 1-6.4|and Correspondence Guide-FBIHQ, 1-2.4)|

Abbreviations of field office locations:

cITy ABBREVIATION CITY ABBREVIATION
Albany AL Memphis ME
Albuquerque AQ Miami MM
Anchorage AN Milwaukee MW
Atlanta AT Minneapolis MP
Baltimore BA Mobile MO
Birmingham BH Newark NK
Boston BS New Haven NH
Buffalo BF New Orleans No
Charlotte CE New York NY
CG Norfolk NE
Cincinnati cI Oklahoma City oc
Cleveland cv Omaha OM
Columbia co Philadelphia
Dallas DL Phoenix
Denver DN Pittsburgh

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(5) In other situations than those just set forth, the
Agent's notes do not constitute a statement under the statute and need
not be retained.

(6) If an Agent is questioned on this procedure, he/she
should reply that it is a policy established by the Assistant Attorney
General, Criminal Division, Department of Justice.

(7) An Agent's notes of a precise character, made to
record his/her own findings, must always be retained. Such notes
include, but are not limited to, accountant's work papers and notes
covering matters such as crime scene searches, laboratory
examinations, and fingerprint examinations. If a doubtful situation
arises, resolve the question in favor of keeping the notes.

(8) |Notes on FBI applicant investigations should be
forwarded to the office of origin (Bureau Applicant Employment Unit,
Administrative Services Division, FBIHQ), upon completion of
investigation. |

(9) When investigations, such as credit, arrest, or
government agency checks, are conducted by an individual other than
the Agent who dictates the report, all notes, work sheets, and
flimsies of such checks are to be submitted with the typed report to
the supervisor, who will destroy the notes after review of report,
unless the notes are of the special types described in the above
paragraphs.

**EffDte: 09/16/1999 MCRT#: 919 Div: D9 Cav: SecCls:

10-13. REPORTING INFORMATION THAT MAY BECOME TESTIMONY

When a Government witness testifies in court for the
prosecution, the defense counsel may ask for the FBI's written record
of the information brought out in the testimony. The FBI must have
such information readily available for production in court. Inasmuch
as the defense is entitled to see only the written record of the
information brought out in testimony, that information should be
recorded in such a manner that it can be produced without disclosing
other information obtained in connection with the case. There are
three general types of information which may become testimony and
which may have to be produced in court.

(1) First, a signed statement of a subject or a witness.
If this signed statement covers all the information received from the
subject or witness, it stands by itself, and can be copied into the
details of investigative reports. Written statement|is|required,
where possible, in any case of confession or admission of guilt. If
subject admits truth of statement but will not sign, write and witness
an addendum that subject read|statement,|or that it was read to
him/her, whichever is correct, and orally acknowledged it to be true.
Report and preserve unsigned statements in same manner as signed
statements.

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noted:

(a) Copy to be sent to addressee's superior;

(b) Letter to be sent back to the field office for
presentation;

(c) Any deadline should be noted and highlighted.

(3) If requests involve letters to individuals who reside
within another field office's territory, approval should be sought
from that office and included in the remarks on the FD-468. For
example, when an election of officers of a police association occurs
at a convention held in a field office territory, recommendations for
congratulatory letters should be submitted by that office. Approval
should be sought from the field office where the officer resides and
this information should be included in the FD-468.

(4) FORM FD-468, NOT|ELECTRONIC COMMUNICATIONS, | SHOULD
BE USED AS THIS FORM CLARIFIES REQUEST AND EXPEDITES PROCESSING.

(5) REQUESTS SHOULD NOT BE COMBINED WITH FORM FD-255
(Recommendation for Incentive Award).

**Ef£Dte: 06/20/2000 MCRT#: 997 Div: PA Cav: SecCls:

11-2 MAILING LISTS OF FIELD OFFICES

The mailing lists of field offices are compiled at FBIHQ
on the basis of information submitted by the various field offices.
The SAC will be held responsible for making timely notification to
FBIHQ regarding required changes. When a revised mailing list is
received from FBIHQ, it is the responsibility of each SAC to ensure
that prompt and appropriate changes are made in the office's mailing
procedures. Current changes are indicated by an asterisk.

**EffDte: 12/12/1991 MCRT#: 0 Div: D3 Cav: SecCls:

| 11-2.1 |Deleted|

**EffDte: 06/06/1996 MCRT#: 566 Div: D3 Cav: SecCls:

[11-3 |DELETED|

**EFfDte: 06/08/1995 MCRT#: 396 Div: PA Cav: SecCls:

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below.)

(3) Advise as to why copies are furnished for
informational purposes. | (See MAOP, Part II, 10-16.12(6).)|

(4) Identity of each Agent participating in physical
surveillances in security cases who observed activity of a subject
which is set forth in the details. | (See MAOP, Part II,
10-17.11.1(9); FCI Manual, Introduction, 1-2.6(6).)|

(5) Identity of Agent who obtains information or material
from confidential informants.

(6) Explanation of pretext used in interviews and the
identities of the Agents conducting the pretext interview.

(7) Each informant, including those furnishing negative
information, and, if temporary, reason for use of T symbol, and a
reference to any FBIHQ communication to the field furnishing
information from a confidential source abroad.

(8) Justification for nonuse of a warning and waiver form
(FD-395) should be set out in the administrative section of the report
containing results of the interview.

(9) If only one Agent present and no witness available
when signed statement obtained, a brief explanatory note regarding
circumstances should be set out in the administrative section.

(10) Any failure to cover fugitive leads within the
required deadlines must be explained in the cover page(s) accompanying
an investigative report or in the details of any other communication
utilized to report coverage of such leads.

(11) When a report is dated 30 or more days after the last
date of investigation included in the investigative period, an
explanation must be included in the cover page(s).

(12) The action taken when a new case grows out of a case
under investigation and identity of the new case.

(13) Miscellaneous administrative data, such as background
for the assistance of offices covering leads which have not previously
received reports or information.

(14) Deleted
(15) Identity of the federal agency having security
responsibility for a key facility where the subject of a security case
is there employed, and identities of all the interested agencies.
(16) A statement indicating whether an atomic energy
facility has an interest in the subject matter of a security-type
case.

(17) In security-type cases, location of the original FD-

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proposals and justification in one communication.

**EfFDte: 08/15/2002 MCRT#: 1074 Div: RM Cav: SecCls:

10-25.5 Reminders

(1) Employee responsible for the form book should ensure
current samples of forms are on file; current forms must be used in
proposing revisions of forms. Obsolete forms should be removed from
the form book and destroyed.

(2) Forms proposals for the exclusive use of individual
field offices must be submitted by electronic communication to the

| Forms Desk, |Records Management |Division|(RMD).| FORM NUMBERS are

| assigned by Forms Desk, |RMD. |

(3) Upon distribution of a new revision of a form to
field offices, PENDING REQUESTS previously received at FBIHQ WILL BE
CANCELED.

(4) FD- (Field) forms are not to be reproduced on
PHOTOCOPYING EQUIPMENT except in extreme emergency.

(5) The FBI Form Book should be up to date with copies of
current revisions even though existing supplies of previous revisions
may be depleted. This is particularly important in instances in which
proposed revisions of forms are submitted by a suggestion.

(6) Public-Use Forms: Forms that are to be used by the
public (outside of the FBI) MUST be approved by the Forms Desk.
Further outside approval may be necessary.

(7) Font Style: TIMES ROMAN is the font style designated
for use in forms (DOJ Graphics Standards Manual).

(8) Customization: Names, addresses, and telephone
numbers should be omitted from forms in order to allow for greater
distribution and longer use. The addition of specifications such as
official Bureau names creates confusion in the Bureau's supply
program and results in greater expenditure due to the constant form
revisions caused by personnel transfers and reorganizations.

(a) Customization of stationery is prohibited. As
set out in the DOJ's Graphics Standards Manual, "The primary
consideration in the design of stationery is ORGANIZATION
identification.... The printing of names of officers or officials of
the executive or judicial branches of the government on official
stationery and preprinted mastheads may be accomplished ONLY after
approval by the Joint Committee on Printing.”

(b) Customization of forms is prohibited. For
example, if there has been an FD form (one devised for use by all

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10-18 GUIDES FOR DICTATION AND ASSEMBLING COVER PAGE(S)
(FD-263) AND INVESTIGATIVE REPORT (FD-204)

**EffDte: 10/27/1986 MCRT#: 0 Div: Dé Cav: SecCls:

10-18.1 Dictation Guide

Cover page(s) and reports are to be dictated promptly,
rapidly, and in clear and concise language. FBIHQ is to be advised of

any delinquency in this regard. They may not be prepared in longhand
at field offices.

(1) Facts are to be marshaled and assembled before
calling for a stenographer.

(2) The file must be in the possession of the dictator at
the time of dictation.

(3) As a guide to dictation, the following order is

suggested:
(a) File number (h) Status
(b) Copies of the report to (i) Enclosures
(c) Office of origin (j) Cover page data
(d) Investigative period (k) Investigative page
(e) Title (ED-204)
(£) Character (1) Details
(g) References (m) Names to be indexed

(4) The dictation slip, Form FD-77, is a three-copy form
with carbon insert. The original is to be filed in the case file
until the dictation is transcribed and filed, at which time the FD-77
is to be purged and destroyed. The first carbon copy is to remain
with the dictation until it is transcribed and filed, at which time it
may be destroyed. The second carbon copy is to be routed to the case
Agent if he/she is not the dictator; otherwise, the second carbon copy
may be destroyed. The dictation slip is to be attached to rough
drafts, or to dictation machine cassettes when these are used. When a
rough draft is submitted or dictating machine cassette is used, the
Agent should show on the dictation slip the total number of copies of
the communication to be prepared.

(5) Dictating machines are available and may be used.

(6) The abbreviation "SA" may be used in place of
"Special Agent" preceding the name of Agent; or other proper
abbreviation preceding name of FBI employee.

(7) The Agent shall dictate the necessary classification
markings to be assigned a communication if it contains information
relating to the national security and therefore requires protection
under Executive Order 12356.

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10-10.9.1 Approval by Individuals Delegated to Act on Behalf of Higher Bureau
Officials

Subordinate persons exercising delegated authority must
clearly indicate they are acting for their superior. This is to be
accomplished by use of the words "Acting" or "By Direction of" or
"For" preceding the title of the authorizing officials, or by
initialing with a slash separating the superior's initials from the
subordinate's (Example: "ABC/XYZ" rather than their own initials
alone "XYZ").

**Eff£Dte: 07/31/1989 MCRT#: 0 Div: DO Cav: SecCls:

| 10-10.9.2 |Approval of FBIHQ Communications Addressed to All Divisions

FBIHQ communications addressed to All Divisions, to All
SACs, or to All Employees must be approved by the cognizant Executive
Assistant Director (EAD) if the communication involves a policy change
or tasks offices to respond (such as a communication requiring that
field offices submit materials, conduct a survey, or complete an
intelligence canvas). Routine communications such as annual reports,
intelligence reports, and reminders to conduct annual performance
appraisals should be approved by the cognizant Assistant Director or
equivalent, with copy provided to the cognizant EAD. |

**EffDte: 07/15/2002 MCRT#: 1212 Div: DO Cav: SecCls:

| |10-10.9.3| Reports |(Formerly 10-10.9.2)|

(1) When available to do so, Agents are to read reports
dictated by them prior to dissemination or transmittal to FBIHQ; in
any event, dictating Agents shall read and initial all their reports
within 30 days of dates of reports or at first practicable opportunity
thereafter.

(a) If approved, initial the first page of the file
copy.

(b) If corrections are to be made, send to
supervisor with corrections indicated.

(2) The SAC may use SAC's initials when approving
reports. When reports are approved by supervisory officials other
than the SAC, the initials of the SAC and the initials of supervisory
official must be placed on the original.

(3) The SAC and other supervisory officials must place

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Manl-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

Failure to Report Child Abuse
Crime on Indian Reservation -

Trafficking in Native American

Human Remains (Cultural 0) 2 LHM to FBIHQ

Items)
200 See National Foreign Intelligence Program Manual
202 See National Foreign Intelligence Program Manual
203 See National Foreign Intelligence Program Manual

204 Federal Revenue Sharing 2 4 LEM to FBIHQ

205 Foreign Corrupt Practices Act

of 1977 ie) 4 LHM to FBIHQ
211 Ethics in Government Act of ie} 4 LHM to FBIHQ
1978

212 See National Foreign Intelligence Program Manual

214 Civil Rights of Institutionalized
Persons Act 2

218
through
229 See National Foreign Intelligence Program Manual

242 Automation Matters (See MIOG for instructions.)

243 See National Foreign Intelligence Program Manual

246
through
248 See National Foreign Intelligence Program Manual
254 Destruction of Energy 2

Facilities
259 Security Clearance 2

Investigations Program
260 Industrial Security Program 2
261 Security Officer Matters 2

263 Office of Professional
Responsibility Matter 3 4 to FBIHQ if
inquiry arises
from a sub-
stantive case

266 Acts of Terrorism - Domestic
Terrorists 3

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(2) Enclosures are to be generally identified in the body
of communications. On correspondence to persons outside the FBI, a
brief description of each enclosure must be shown on the file copy
when not described in body of communication. On correspondence to
FBIHQ or other field offices, place the description at the beginning
of the communication.

(3) Originating offices are to staple the original
enclosure(s) to original communication, which will be eventually
serialized into file by the receiving office(s). Copies of
enclosure(s) are to be attached to copies of the communication.
Evidentiary and bulky material are to have a copy of the communication
attached or placed inside package. When using metal-clasped envelope
for enclosures to FBIHQ or other field offices, attach such envelope
to the cover letter so that the flap faces up.

**EfFDte: 02/14/2000 MCRT#: 952 Div: RMD7 Cav: SecCls:

10-2.3.2 Certified M.

\ If the letter is to be sent by|special mailing, |it is the
| responsibility of the|author|to so advise the|preparer. |

**EffDte: 05/02/1997 MCRT#: 665 Div: D3RM Cav: SecCls:

10-2.3.3 Dates

Include all pertinent dates in letters to FBIHQ, such as the
date when investigation was conducted, date contact or interview was
made, date an individual furnished information to the field office,
etc.

**Eff£Dte: 07/19/1984 MCRT#: 0 Div: RM Cav: SecCls:

10-2.3.4 Copies

The number of copies prepared, including the original, of
| letters should appear under the initials of the dictator.

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

| 10-2.3.5 [File Number|

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(8) The name of the Agent is to be used instead of "the
writer."

**Eff£Dte: 09/27/1991 MCRT#: 0 Div: D6 Cav: SecCls:

10-18.2 Assembling Guide

(1) Assemble in following order:

(a) Cover pages, first page on FD-263 - Staple each
copy in upper left corner.

(b) Investigative report, first page on FD-204,
followed by details. Staple each copy in upper left corner.

(c) Letterhead memoranda recording reliability of
sources. Staple in upper left corner a copy to the back of each
investigative report.

(d) Enclosures

(2) Staple all of above together at top right (from top
to bottom as above).

(3) Clip, do not staple, copies of investigative reports
and other communications together when transmitting them.

(4) If a cover letter is being used to transmit material
set out in item (a) above, assemble documents in following order from
top: cover letters should be in one pack, letterhead memoranda other
than those evaluating sources in one pack, investigative reports,
etc., as assembled in item (a) above in one pack, stapled together
once at top right corner.

(5) If additional copies are prepared and designated for
FBIHQ files other than the substantive file, these copies should be
assembled under the original communication and the necessary other
copies of the document attached thereafter.

(6) Do not send inserts and copies of FD-302s to other
offices unassembled.

**Eff£Dte: 02/14/1992 MCRT#: 0 Div: D6 Cav: SecCls:

| 10-19 INSERTS FOR INVESTIGATIVE REPORT |(See MAOP, Part Il, 10-14, 10-17.11;
Correspondence Guide - Field, 2-12.)|

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10-22.6 Admii

tative Handling of Errors

(1) If an error is detected within 5 workdays of the date
of a communication which has been submitted to FBIHQ and which will be
disseminated, immediately advise FBIHQ by teletype of the error and
whether amended pages are being submitted; otherwise use a
communication appropriate to the circumstances.

(2) Each field office must advise FBIHQ and other field
offices receiving copies of the communication to be corrected of the
specific changes to be made so all copies may coincide.

(3) Any substantive error in an investigative report or
in any other type of document is to be handled on an individual basis;
responsibility is to be fixed; explanations are to be obtained from
personnel responsible; administrative action is to be considered. If
a substantive error is detected in an investigative report or other
communication at FBIHQ, explanations are to be obtained from the
field, and the SAC, in forwarding appropriate explanations to FBIHQ,
shall submit his recommendations as to what administrative action is
deemed desirable. If the field detects a substantive error, the SAC
shall, on his own initiative, obtain explanations from personnel
responsible and submit his recommendations to FBIHQ at the same time
that he submits the communication specifying the corrections to be
made. When communications are disseminated locally or sent to FBIHQ
before having been read by dictating Agents, form errors will not be
scored against the dictating Agents nor will such Agents be censured
for first review of such communications. This does not apply to
reviewing field supervisors where errors should have been readily
detected.

(4) If an error is discovered and it is necessary for
FBIHQ to furnish a correction to the Office of Records Operations and
Management of the Department of Justice or any other agency in order
that their files may be corrected, appropriate explanations shall be
obtained from personnel responsible, together with recommendations of
SAC as to administrative action deemed desirable. Where the field has
already disseminated to an outside agency and errors are found
requiring corrective advice to the outside agency, the SAC shall, on
his own initiative, obtain explanations from personnel responsible and
forward them to FBIHQ with his recommendations as to administrative
action deemed desirable. This instruction is applicable to any type
of error requiring corrective advice to an outside agency.

**EffDte: 02/28/1978 MCRT#: 0 Div: RM Cav: SecCls:

10-22.7 Typographical Errors

(1) Typographical errors and those of a routine type
which are determined to be nonsubstantive and which are discovered in
documents not disseminated outside the FBI should be brought to the

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| 10-2.1.10 |Deleted|

**EffDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

| 10-2.1.11 |Deleted|

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

| 10-2.1.12 |Deleted|

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

| 10-2.1.13 |Deleted|

**EFFDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

| 10-2.1.14 |Deleted|

**EfFDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

| 10-2.2 On Letterhead Stationery |(See MAOP, Part 2, 10-1.1.)|

Letterhead stationery is made up on white bond paper. It
is printed with the Department and the Bureau shown. A space is
provided for the file number. It is used for letters to addressees
out of the Bureau, for nonroutine letters to FBIHQ or to another
office. Field offices are to communicate with Department through
FBIHQ. The address of the office must be typed directly under the
line of the letterhead under the "F" in Federal. The SAC may
authorize its use by SAs when absent from headquarters city for
investigative purposes. Copies must be directed to the SAC.

**EfFDte: 08/02/2000 MCRT#: 1008 Div: RM Cav: SecCls:

10-2.2.1 Acknowledgment

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books, supervised in the field by Administrative Officers/Office

Services Managers and at FBIHQ by|a|designated employee in each
division.

(2) Upon receipt of FBIHQ approval for the use of a form
in an individual field office, a copy of the numbered form should be
placed in the section of the FBI Form Book designated for same, and
two numbered copies of the form forwarded to FBIHQ by electronic

| communication for the attention of Forms Desk, |Records Management |
Division. Form numbers consist of the teletype abbreviation of the
office followed by consecutive numbers (assigned by the Forms Desk)
and the date of the FBIHQ approval communication.

(3) Field offices are authorized to reproduce only those
forms approved for use in each respective office.

(4) The Table of Contents and Index for the field form
| book is revised by|the Forms Desk and can be located on the Forms
| Desk's web site on the FBI Intranet at http://30.100.99.1, by clicking
on "WEBS" and on "Forms Desk."| Supplies of forms on hand by a field
office are to be kept to a minimum and should not exceed the number
anticipated for use over a|three-month|period.

**EffDte: 08/15/2002 MCRT#: 1074 Div: RM Cav: SecCls:

10-25.4 Annual Forms Survey

(1) Each field office, LEGAT office, and FBIHQ division
is required to conduct a detailed review of forms approved for its
use. In addition to this annual review of individual office forms,
four field offices are selected and advised by FBIHQ to review
approved FD- (Field) forms. This does not preclude submission of FD-
forms proposals by remaining offices.

(2) An administrative tickler should be maintained by all
field offices and FBIHQ divisions to ensure that results of the review
(sent by electronic communication) reach the Forms Desk, |Records
Management |Division, by February 15.

(3) Certain considerations should be given during an
annual review:

(a) Deletion of forms serving no useful purpose;
(b) Consolidation of forms having similar functions;

(c) Revision of forms to improve and streamline
operational procedures.

(4) Forms proposed for adoption, revision, consolidation,
or deletion, as a result of this annual review, must be submitted to
| Forms Desk, |Records Management |Division, for approval. Include all

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10-22.1 Correcting Errors in Copies in Posses:
Including USAs

(1) Amended pages are not to be sent to outside agencies,
including USAs.

(2) Corrections are to be called to the attention of the
outside agency by letter with reference to the specific communication,
page, and the change to be made.

(3) Such corrections shall be limited to those bearing on
the substance and meaning of the information furnished. Letters
relating to form and not context of communications should not be sent.

**Eff£Dte: 07/18/1985 MCRT#: 0 Div: RM Cav: SecCls:

10-22.2 Correcting Errors in Copies in Field Offices

(1) [Correcting errors|without|preparing|amended pages.

(a) Minor corrections may be in ink where they can
be done legibly and neatly. Otherwise, erasures may be made and
correct data typed in. In letter to FBIHQ, reference only the
document in which changes were made; if more than one document
changed, there should be a separate letter concerning each.

(b) Date of correction and initials of Agent
supervisor making correction must be recorded. Correspondence
prepared to effect similar changes in other copies will in many
instances preserve the necessary record of corrections made. When an
error|Form|(0-17) is received from FBIHQ, the inked notation on the
communication as to the receipt of the form should include a record of
the corrections made, together with the initials of the Agent
supervisor and the date of correction. Where such notation cannot be
made legibly, the error form must be filed. When a substantive error
is involved, the original of 0-17 is to be returned to FBIHQ promptly
with explanations and recommendations.

(c) Where the above instructions do not provide the
necessary record of who made the corrections and when they were made,
the date of correction and initials of the Agent supervisor making
correction shall be placed on each page corrected in ink.

(d) Corrections must be made on all copies in the
possession of Bureau at FBIHQ and in the field.

**EFfDte: 07/18/1985 MCRT#: 0 Div: RM Cav: SecCls:

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Bangkok |BK|
|Berlin BN|
Bern [BR]
Bogota |BG|
|Brasilia BI|
Bridgetown | BB|
Brussels |BL|
|Buenos Aires BE
Cairo cz |
Canberra ICN]
Caracas ICRI
| Copenhagen cH|
Hong Kong |HK|
| Islamabad Is
Kiev KV
Lagos L¢|
London |LO|
Madrid |MD|
Manila | MH |
Mexico City [Mx |
Montevideo {MN |
|Moscow MC|
ottawa Jor |
Panama City |PC|
Paris |PA|
|Pretoria PT
Riyadh RY|
Rome |RO|
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161S Level IV - Presidential 2
Appointment, Senate
Confirmation
(Five-Year Investigation)

161T Level IV - Presidential 2
Appointment
(Five-Year Investigation)

162 Interstate Gambling Activities 3
163 Foreign Police Cooperation -
General Criminal Matters 0 6 LEM to FBIHQ
(163A)

Foreign Police Cooperation -
International Criminal Police
Organization (INTERPOL) ty) 6 LHM to FBIHQ
(1638)

Foreign Police Cooperation -
Terrorism (163C) ) 6 LHM to FBIHQ

Foreign Police Cooperation -
Bureau files and Criminal Justice
Information Services Division -
Information Requests
(163E) 0 6 LHM to FBIHQ

Foreign Police Cooperation -
International Terrorism
(1631) 0) 6 LHM to FBIHQ

(See MIOG, Part 1,
163-6; MAOP, Part
2, 3-1.1, 3-162;
Correspondence
Guide-Field,
1-17.)

173 Civil Rights Act, 1964

Public Accommodations -
Civil Rights Act, 1964 2

Public Accommodations - Civil
Rights Act, 1964, Interference
with Federally Protected
Activities 2

Public Facilities -
Civil Rights Act, 1964 2

Public Facilities -
Civil Rights Act, 1964

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(a) Leads for the reporting office are to be set out
in the cover page(s) when the information on which they are based is
set out in the report.

(e) A lead office may set out leads based on
information in the report covering their lead(s).

(£) Leads are to be set out in the cover page(s)
under the caption "Leads."

(g) Leads may be restated by the office of origin at
60-day intervals. An asterisk must precede a restated lead.

(h) List leads numerically if there is more than one
lead in the same city.

|(3)| Requests of FBIHQ: (See MAOP, Part 2, 10-10.13;
Correspondence Guide-Field, 2-5.1, 2-5.5.7, 2-5.5.12; Legal Attache
Manual, 7-7.)

(a) All requests to FBIHQ must be by
electronic communication (EC) or teletype. The communication
requesting FBIHQ action should contain sufficient background and
supporting logic to permit FBIHQ officials to reach a decision.
Request should be placed at the beginning of the communication
immediately following references, if any, under the caption "Request
Of FBIHQ."

(b) Generally, when leads are to be handled through
a Legat they are put in a teletype, EC, or a letterhead memorandum,
which is sent to FBIHQ, with a cover EC requesting that the matter be
referred to a Legat. All pertinent data should be included in the
letterhead memorandum or FD-302 (submit original and five copies) so
it can be delivered to the appropriate foreign investigative agency
without being retyped. Leads, which should be so captioned, should be
set forth on a separate numbered page at the end of the memorandum.
Leads should not refer to the Legat and should not request
investigation by a particular agency abroad. All correspondence,
whether from Legats to FBIHQ or field divisions, or from FBIHQ and
field divisions to Legats, should contain one copy of each item of
such correspondence for the|Office of International Operations. |

(See MAOP, Part 2, 10-4.1; Correspondence Guide-Field, 2-3.3, 2-8.3.)

| (4) Deleted|
1 (5) | Deleted
| (6)| To field offices:
(a) Leads must be set out by teletype or
EC rather than by report if the report is lengthy and the complete
report is not essential. This includes leads in major cases where

there is no need for the entire report. This procedure conserves
paper, reading time, and filing space.

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(o) When a clear indication exists that the
Department or some other government agency will receive a copy:
original and one. One for each additional agency.

(c) Unknown subject cases where basic allegation is
from FBIHQ source: Two copies.

(a) Submit four copies of all reports involving
violations by Department of the Treasury employees and by other
persons in matters within the administrative control of the Department
of the Treasury.

(e) When stolen and/or counterfeit securities are
involved and the following criteria are met, original and one should
be sent to FBIHQ, the copy marked Attention: Securities Unit, General
Crimes Section, Criminal Division, Department of Justice. Included
within the term, securities, would be: bonds; stock certificates;
debentures; warrants; certificates of deposit; notes (except
personal); letters of credit; $5,000 or more of value or an aggregate
of $5,000 or more of value of U.S. savings bonds, Treasury bills,
notes and coupons, and Federal Reserve Bank notes and coupons; and
$25,000 or more or an aggregate of $25,000 or more in actual or
potential value involving travelers checks, cashiers checks, or money
orders.

(£) Refer to 10-23 in this section for information
concerning copies of reports to FBIHQ.

(2) United States Attorney - One copy. Where
the USA is in an office other than the reporting office, the copy of
the report is sent to the office covering for distribution. This is
indicated by: "3 - Kansas City (1 - USA, Topeka).TM

(3) Office of origin - Original and copies if there is a
specific need for copies for USAs.

(4) Office of prosecution - At least two plus those for
USAs.

(5) Lead offices - One copy.
(6) Other offices for information - One copy. When a

communication may be of value to another field office for information
only, it should be so indicated on the first page next to the name of

receiving office by word "Info." In cover page(s), under caption of
"Leads," and in other communications on last page, a specific
explanation must be set out as to why copy sent. (See MAOP, Part 2,
10-16.14 (3).)

(7) U.S. Army Intelligence and Security Command, Naval
Criminal Investigative Service, Office of Special Investigations - One
each. Sent in accordance with the "Agreement Governing the Conduct of
Defense Department Counterintelligence Activities in Conjunction with
the Federal Bureau of Investigation" in matters covered by that
agreement. Indicate on the FD-263 in the space provided the name of

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10-7.1 When Used

In those instances in which the Bureau's identity must not
be revealed as the source.

**EffDte: 05/31/1983 MCRT#: 0 Div: DSRM Cav: SecCls:

10-7.2 Stationery and Format

(1) Blind memoranda are to be typed on plain white bond,
unwatermarked paper. Copies are typed on plain thin white except file
copies are on thin yellow.

(2) They are to be dated and should bear the name of the
subject across the top center of the first page.

**EffDte: 05/31/1983 MCRT#: 0 Div: DSRM Cav: SecCls:

10-8 ROUTING SLIP, FD-4

The routing slip is a 5 1/2- by 8 1/2-inch white form made
up so that the date, addressee, file number, title, action desired,
and sender can be entered. It is used:

(1) To follow leads to other offices
(2) To give instructions to employees within an office

(3) To request of FBIHQ, Attention: Training Division,
lecture outlines

(4) Deleted
(5) Deleted

(6) To return reports to the sending office when the
office receiving them has no interest in the matter and has no file.

(7) To transmit to FBIHQ, Attention: National Security
Division, nonevidentiary copies of publications relating to security
and counterintelligence matters. Routing slips may be used to notify
FBIHQ of routine administrative matters, such as temporary delay in
obtaining particular issues of a publication, temporary suspension of
a publication (e.g., during summer months), or other information which

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(2) Table of Contents Page - Follows the FD-517 and is
lettered "A-1," etc.

(3) FD-518 - This page contains a "Narrative of Offense,"
which states the basis for the investigation and describes in
narrative form the facts surrounding the offense, Caution statements,
if appropriate, are to be included at the end of the narrative.

(4) Enclosure Page - Sets forth in brief narrative form
those items accompanying the prosecutive report and includes a
statement indicating who is to receive the enclosures. Only
enclosures to recipients outside the FBI are narrated in this section.

(5) Names of Defendants Page(s) - Contains a listing of
all subjects with as complete a description as is available for each
subject. A statement, indicating the location in the report of each
appropriate FD-302 and whether or not the subject has furnished a
signed statement, should be included.

(6) Prosecutive Status Page(s) - This page(s) will
include the prosecutive opinions of the USA during the course of the
investigation and results of prosecutive actions taken, such as
arrests, indictments, etc.

(7) Witness Page(s) - This page(s) will contain a list of
potential Government witnesses and witnesses furnishing Brady
(exculpatory) information. Witnesses' names, addresses, telephone
numbers, and a short statement as to the testimony they can provide
will also appear. As in the defendants page(s), a statement as to the
location in the report of the appropriate FD-302s should appear.

(8) Evidence Page(s) - A list of evidence available to
the USA, which is critical to prosecution of the case, should appear
on these pages. A brief description of the evidence; who obtained it;
its physical location, as well as the location of the appropriate FD-
302 in the report, should be mentioned on this page(s).

(9) Unproductive Investigation Page(s) - If a particular
line of investigation was pursued, and had the results contributed to
the USA's prosecutive effort, those results should be included on this
page(s).

**EF£Dte: 04/30/1993 MCRT#: 2 Div: D6 Cav: SecCls:

10-15.2.3 Part Il of Prosecutive Report

Part II of the prosecutive report is arithmetically
numbered and is designed so it may be separated from Part I and turned
over to the defense. This portion will contain a listing of
identification records, prior arrest information, scientific and
technical reports, and FD-302s.

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the Army or Air Force after 7/1/69 and in the Navy or Marine Corps
after 1/1/72, will carry only the social security account number.
Include in aliases of the deserter his/her true name, if true name
other than name listed in service request, followed by the words "true
name" in parentheses.

(2) Where FBI vehicle involved in accident, title should
be "Accident Involving Bureau vehicle (fill in Bureau
vehicle number, year and make), Driven by SA on

(date)." I£ action under Federal Tort Claims Act results
from Bureau vehicle accident, name of plaintiff should be added to the
title.

**EF£Dte: 04/22/1985 MCRT#: 0 Div: D6FD Cav: SecCls:

| 10-16.7.2 Additions to Titles |(See MAOP, Part 2, 10-16.7.)|

In certain cases it is necessary to put additional names
and/or identifying data in title in communications though subject is
known:

(1) In selective service cases, the selective service
number of the registrant should be in the title.

(2) In Department of Energy (116 classification) cases
zone designation is necessary in order that case may be routed
properly within the Department of Energy.

| (3) |Deleted|

(4) If an applicant, the word "Applicant" should be added
to the title in (2) above unless that fact is shown in the character
of the case.

(5) Where crime is against -

(a) Individuals - Set out name of individual
followed by word "VICTIM" in first report by office of origin. In
situations where there are multiple victims, the word "VICTIM" will
appear after each individual victim listed.

(p) Organization having contract with, insured by,
or chartered by U.S. Government - Set out name of organization, its
location, and date of offense in first communication of office of
origin to ensure proper indexing.

(6) When a victim is a fugitive, name and alias(es) of
victim should be included in title. See item (7) below for additional
material to be added in this instance.

(7) The word "FUGITIVE" in capital letters followed
immediately by the priority letter designation "A," "B," "C," or "D,TM

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(6) Caution statements, if appropriate, are to be
| included|immediately after the case caption|of the first cover page
and at the end of the synopsis in a nonprosecutive summary. If
desired, an appropriate stamp may be used for this purpose.
(7) Prepare on:
(a) For cover page, use Form FD-272, summary (pink)

(b) For report, use Form FD-204

(8) Copies: Rules as to copies of investigative reports
apply.

**EfFDte: 04/30/1993 MCRT#: 2 Div: D5D6cT Cav: SecCls:

10-21 REPRODUCTION OF WRITTEN MATERIAL

**EffDte: 07/18/1985 MCRT#: 0 Div: D3 Cav: SecCls:

10-21.1 Photostats

When material is sent to FBIHQ to have photostats made,
the letter of transmittal must contain a detailed description of the
material to be reproduced, including subject's name, classification,
and field office and FBIHQ file numbers, if available. When
photostats are made within a field office, a notation is to be made on
the original as to the date and number of photostats prepared.

**EffDte: 07/18/1985 MCRT#: 0 Div: D3 Cav: SecCls:

10-21.2 Xerox Copies, or Other Photocopies

When Xerox copies, or other photocopies are made of
material, the date and the number of copies prepared must be set forth
on the original.

**EffDte: 07/18/1985 MCRT#: 0 Div: D3 Cav: SecCls:

10-22 CORRECTING ERRORS IN WRITTEN COMMUNICATIONS

**EfFDte: 07/18/1985 MCRT#: 0 Div: RM Cav: SecCls:

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investigations from foreign police agencies, or to furnish data for
dissemination to foreign agencies for information, submit an original
and five copies.

(d) In classification 149 - (Destruction of Aircraft
or Motor Vehicles) - submit an original and four copies by|FD-365.|
Where initial LHM submitted to FBIHQ contains an opinion of a U.S.
Attorney, one copy of this LHM should be directed to the U.S. Attorney
confirming his/her opinion in lieu of doing so by means of a separate
letter when it would merely repeat the same information contained in
the LHM. (See MAOP, Part 2, 10-11; MIOG, Part 1, 149-3.)

(e) |Deleted|

(f) In FBI applicant cases, field offices should set
leads to all Legats when initiating background investigation. In
cases where no Legat coverage is available, advise the Bureau
Applicant Employment Unit (BAEU) immediately and provide details of
lead(s) to be covered via facsimile. BABU will set leads to the U.S.
Department of State if necessary. (See MIOG, Part 1, 67-9.3
(4); Correspondence Guide - Field, 2-5.5.11.)

(2) In security-type cases - Under the circumstances set
out in (1)(a) and (c) above, and when submitting significant data in
nonprosecutable 65 and 105 cases, the number of copies of LHMs should
be governed by the dissemination required, with the minimum number to
be submitted being the original and four copies.

(3) Letterhead memoranda designated for the Miami or San
Juan Divisions setting forth leads to be covered in the Northern or
Central Caribbean areas should contain a copy for the International
Operations Section, Investigative Services Division, FBIHQ.

**Ef£Dte: 04/25/2000 MCRT#: 963 Div: OIDSD6D7CT Cav: SecCls:

104.4 Deleted

**EffDte: 12/12/1991 MCRT#: 0 Div: RM Cav: SecCls:

104.5 Paging

(1) Numbering - The second and subsequent pages are to be
numbered at the bottom. Put asterisk by number of last page. If LHM
consists of one page only, it should be numbered 1*. If LHM contains

appendix pages, these pages should be considered part of the LHM and
the pages numbered consecutively. The use of the asterisk does not
apply to blind memoranda.

(2) Identifying - Identify second and subsequent pages by

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**EfFDte: 02/14/2000 MCRT#: 952 Div: RMD6 Cav: SecCls:

| 10-16.11 Enclosures |(See MAOP, Part 2, 10-15.2.1 (4), 10-17.10; Correspondence
Guide - Field, 2-10.2.6.)|

If enclosures being sent with cover pages and report
intra-FBI and are not to be disseminated outside FBI, type word
"Enclosures" after reference(s) and status on FD-263. If enclosures
being sent with report to outside agency, type word "Enclosures" after
synopsis and status on FD-204, and do not refer to them in FD-263
except to include them in the numerical count of enclosures which is
put on FD-263 under caption "Copies made."

(1) Indicate offices to which enclosures are to be
forwarded.

(a) Itemize enclosures
(b) Describe each

(2) On FD-263, after the number of copies and places to
which sent in area marked "Copies made," set forth between parentheses
be abbreviation "Enc.," followed by a numeral showing exact number of
enclosures being transmitted to each place.

(3) Originating offices are to forward to designated
recipient offices|one copy|of all outgoing documents and enclosures,
excluding FD-302s, inserts, and Laboratory reports, of which three
copies are required. Administrative-type enclosures, such
as investigative reports, should be stapled to the original report.
Substantive-type enclosures, such as signed statements or other
documents, should be placed in a metal-clasped envelope clearly marked
as to the contents. The envelope should be stapled to the report; the
enclosure should also have identifying data attached to it. Attach the
envelope to the report so the flap faces up. Copies of enclosure(s)
are to be attached to copies of the report.

**EffDte: 02/14/2000 MCRT#: 952 Div: RMD6 Cav: SecCls:

10-16.12 Copies of Reports

(1) FBIHQ - The number of copies of reports to be sent to
FBIHQ is governed by the number of agencies to which they are to be
disseminated. In the following instances, the number of copies
indicated are to be sent to FBIHQ:

(a) When the Department has requested the
investigation: Two copies.

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**EfFFDte: 07/19/1984 MCRT#: 0 Div: RM Cav: SecCls:

10-1.4 Cover Letter

A "cover letter" is a letter which has one or more
enclosures.

**EffDte: 07/19/1984 MCRT#: 0 Div: RM Cav: SecCls:

10-1.5 Report

A "report" is a written document containing the results of
an investigation as of a certain date. (See 10-15, 10-17 and 10-20
which follows for further information.)

**Eff£Dte: 07/19/1984 MCRT#: 0 Div: RM Cav: SecCls:

10-1.6 Cover Page

The words "cover page(s)" mean the page(s) containing
administrative data, leads and informant evaluation not found in LHMs
or reports. Cover page(s) are not disseminated outside the FBI.

**EffDte: 07/19/1984 MCRT#: 0 Div: RM Cav: SecCls:

10-1.7 Teletype

A "teletype" is a communication expeditiously transmitted by
machine.

**Eff£Dte: 07/19/1984 MCRT#: 0 Div: D4RM Cav: SecCls:

| 10-1.8 Airtel |(See MAOP, Part 2, 10-6.)|

| |The airtel was eliminated with the implementation of the
| electronic communication (EC). ECs replaced airtels, certain letters,
| certain memoranda, and most teletypes. |

**#Eff£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

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10-17.12.1 Reliability and Evaluation of Informants

(1) Report as provided elsewhere in this section (see
10-13.12)

(2) Evaluate as:

(a) The informant has furnished reliable information
in the past; or

(b) The informant has furnished both reliable or
unreliable information in the past; or

(c) The informant is of known unreliability; or

(d) Contact with him/her has been insufficient to
judge the reliability of his/her information. If this condition
exists, describe informant sufficiently to permit outside agencies to
judge reliability.

(e) Avoid use of "unknown reliability."

(3) When the informant is uncertain of the accuracy of
the information furnished, his/her reliability must be indicated and
the statement that he/she is uncertain of the accuracy of the
information included.

(4) A temporary informant of unknown reliability is to be
described by standing in the community and the length of time that
he/she was familiar with the subject matter of the investigation
indicated.

**EF£Dte: 10/27/1986 MCRT#: 0 Div: D6 Cav: SecCls:

10-17.12.2 Reporting Information From Other Government Agencies

When reporting information received from the Department of
State, Department of Energy, Nuclear Regulatory Commission, Office of
Personnel Management, or Air Force, Army, and Navy intelligence
agencies, do not protect the agency by the use of "I" symbols unless
requested to do so in a specific case, with the following exceptions:

(1) OPM and Air Force intelligence agency must be
protected by the use of a "I" symbol where the information received is
not the result of investigation by these agencies.

(2) If information obtained from an agency's files was
received by the agency from a confidential informant or from a person
who desires his/her identity be kept confidential, protect the source
by the use of a "T" symbol.

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(1) Proper phraseology when referring to the existence or
nonexistence of fingerprint records.

(a) Since fingerprint records furnished by the
|CJIS|Division under FBI numbers contain civil as well as criminal
notations, they should be referred to as "identification," rather than
“criminal," records.

(b) When a search is made against the criminal
fingerprint file and no record is found, |CJIS|Division will use the
phraseology, "No Arrest Record FBI." Field offices and other FBIHQ
divisions likewise should use such phraseology in their communications
when applicable.

(2) Certain information is added to the FBI copy of an
identification record on a separate restricted page called the
"Bureau" page. For example, such information may include data
pertaining to a "Return" fingerprint card, i.e., contributor of the
fingerprint card, subject's name, date of arrest or receipt, and the
charge and disposition, etc. Typed at the bottom of this page in
capital letters will be the notation, "THIS PAGE SHOULD NOT BE
DISSEMINATED OUTSIDE FBI." Persons forwarding copies of
identification records to sources outside the Bureau should be
governed accordingly. | (See MIOG, Part II, 14-13.3.)|

**EffDte: 04/08/1996 MCRT#: 527 Div: Dl Cav: SecCls:

10-10.8 Preparation of Delay Letter (FD-205) to FBIHQ

Form FD-205 is to be used by field to advise FBIHQ that a
deadline in a case will not be met. It is also permissible to use
Form FD-205 to notify FBIHQ reason for delinquency of nondeadline
cases and date it is anticipated a report or other communication will
be submitted. Use of this form in no way relieves field offices from
promptly advising FBIHQ of important developments in any case and form
is not to be used to delay an investigation unjustifiably. Form 0-1
is used by FBIHQ when it is desired that status of a case be known.
Both of these forms may be filled out in longhand; however, names of
subjects must be hand printed.

**EFFDte: 07/31/1989 MCRT#: 0 Div: D3D5D6 Cav: SecCls:

10-10.9 Approval of Outgoing Communications

**Ef£Dte: 07/31/1989 MCRT#: 0 Div: DO Cav: SecCls:

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(9) Identities of Agents who conducted physical
surveillances and who can testify to their observations, except in
security reports. Report physical surveillances in security cases by
the use of a phrase to the effect that Special Agents of the FBI
observed on (the date) .... If the observations made from a
stationary lookout by an FBI Agent or FBI support personnel
(support personnel are handling lookout duties in certain stationary
lookouts), the phrase "A representative of the FBI observed ..."
should be used. (See MAOP, Part 2, 10-16.14(4).)

(a) The surveillance log will show the identities of
all Agents who participated in the physical surveillance.

(b) With regard to disclosing identities of Special
Agents who participated in surveillances, see also|the National
Foreign Intelligence Program|Manual.

(10) Except in OPM security referral (140A and 140C) and
background investigations conducted for other government agencies,
information obtained from pretext interview is to be put in report and
identified as such.

(11) Police reports, where additional investigation has
been conducted by an Agent, are to be included in the report prepared
by the Agent.

**EffDte: 06/10/2002 MCRT#: 1208 Div: D1D3D5D6D7 Cav: SecCls:

10-17.11.2 Do Not Include in Details of Report

(1) Do not include in details of report opinions or
conclusions of Special Agents or other employees drawn from
information gained by virtue of investigation. (Employees may offer
information gained from personal association, but if the employees do
offer their opinions they must recuse themselves from further
participation in any FBI conduct of background investigations.) (See
MAOP, Part I, Section 1-15.3(4).)

(2) Descriptions of subjects in antitrust cases.

(3) Words or phrases which might be regarded as
objectionable or offensive to any race, creed, or religious sect.

(4) Words, such as "left wing," "red," "pink,” "radical,TM
"anti-Semitic," "anti-Negro," etc. If person interviewed uses such
words, and therefore they must be reported, he/she should be asked to
furnish facts causing his/her conclusion and what he/she actually
means by such terminology.

(5) En bloc reproduced materials not essential to report,
which add only limited information. A succinct summary of pertinent
facts should be reported in details only and reproduced material

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10-17.1. By Whom is Report Submitted

The Agent to whom the case is assigned except in those
cases in which another Agent has done sufficient work to justify a
report by him/her. If the case is reassigned, the Agent resigns, is
transferred, or is assigned to other work precluding further

| investigation, this Agent must dictate alreport or electronic

| communication|on the investigation conducted by him/her.

**EffDte: 02/14/2000 MCRT#: 952 Div: Dé Cav: SecCls:

10-17.2 First Page (FD-204)

The first page of the actual investigative results or
report shall be the|Form|FD-204. On this page are certain printed
headings. The data to be typed opposite these headings|is|described
in paragraphs 10-17.3 through 10-17.7 which follow.

**Eff£Dte: 05/31/1984 MCRT#: 0 Div: D6 Cav: SecCls:

10-17.3 Copies

After the heading "Copy t it is to be blank, except
when copy or copies to be disseminated to outside agencies, such as
USA, Omaha, or NISO, Chicago. When copies are designated to outside
agencies, all the outside dissemination is to be shown on each FD-204;
i.e., 1 - NISO, Chicago (file number, if known), 1 - MIG, Chicago
(file number, if known). (Of course, this dissemination is also to
appear on the FD-263s.)

**EffDte: 05/31/1984 MCRT#: 0 Div: Dé Cav: SecCls:

10-17.4 Date, Reporting Office, and Dictator Information

After the heading "Report of:" set out name of employee
preparing report (immediately following, set out initials of typist if
an employee other than the one who typed FD-263 types FD-204; not
necessary on FD-204 if same employee types both); after "Office:TM put

name of reporting office; after "Date:" put the same date as shown on
FD-263.

**EffDte: 05/31/1984 MCRT#: 0 Div: D6 Cav: SecCls:

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(23) To transmit from a field office to the proper field
office a communication which has been misdirected. Prepare routing
slip in duplicate; use one copy to forward the misdirected
communication and dispatch the duplicate to the office which sent the
communication, advising that it has been forwarded to the proper
office. No copy of the misdirected communication or the outgoing
routing slip is to be retained in the office taking this action.

(24) To transmit to FBIHQ, Attention: Property
Procurement and Management Section, receipt for government property
(FD-281).

**EffDte: 06/06/1996 MCRT#: 566 Div: D2D3D5FDRM Cav: SecCls:

10-9 GENERAL RULES REGARDING RECORDING AND NOTIFICATION OF
INVESTIGATIONS

The results of investigation must be submitted in the
instances indicated by the communication shown below:

(1) When

(a) Process not issued and information is trivial or
negative, and

(b) No special reason for advising FBIHQ exists.
(Reason exists when subject is notorious, widespread publicity is
involved, subject is government employee, etc.) Any doubts should be
resolved to ensure FBIHQ is properly informed concerning investigative
and intelligence matters--

By: Electronic communication for the file, or when USA
has given an opinion, a letter to USA enclosing pertinent FD-302s when
practical.

(c) USA has not rendered prosecutive opinion within 30
days of date of presentation of facts of case--

By: Sending FBIHQ LHM, suitable for dissemination to
Department, setting forth brief summary of facts of case, identity of
attorney contacted, date of presentation, and reason prosecutive
opinion was not furnished (In connection with this, submission of LHM
does not take the place of a report if one is necessary.)

(2) When discontinue orders have been received in cases
other than those in which FBIHQ is office of origin and

(a) Rough draft prepared--
By: Filing rough draft

(b) Report dictated but not typed--

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(4) In all instances in criminal-type cases, whether
prosecution is declined or not, use FD-302, and FD-302a if more than
one page, where applicable, because the Department may instruct that
prosecution be undertaken, or because the USA may decide subsequently
to prosecute the case as a result of additional evidence or
information, It should be used also in OPM security referral (140A
and 140C) cases, security-type cases, and civil-type cases (such as
Renegotiation Act, Federal Tort Claims Act, and similar matters).

(5) In absence of information indicating a violation of
Title 18, USC, Section 1001 (Fraud Against the Government) it is not
necessary to utilize FD-302 in Bureau applicant or National Academy
applicant investigations because no hearing or judicial-type
proceeding can be reasonably anticipated. In other applicant
investigations, FD-302, and FD-302a if more than one page, shall be
utilized to record pertinent (pro or con) interviews relating to
derogatory information or Fraud Against the Government violations
arising from false statements in the application forms or other
official forms.

(6) In using FD-302, the first page of the original and the
first page of each copy shall be on the printed form. If an interview
is more than one page long, the second and succeeding pages should be
typed on Form FD-302a. A sufficient number of copies shall be made so
that the FD-302s and FD-302a's can be used as pages/inserts of
investigative reports or other communications. When the number of
copies needed is not known, an original and two copies should be
prepared. If additional copies are needed later, they may be
photocopied. (See Correspondence Guide - Field, 2-11.)

(7) One interview is to be recorded per form. If two
persons, such as husband and wife, are interviewed at the same time,
there shall be a separate form for each. If a person is interviewed
and gives information about more than one event, there shall be a
separate FD-302, and if more than one page, the second and succeeding
pages should be on Form FD-302a, for each event; it is not necessary
to write a separate FD-302 and FD-302a for each person involved in the
event, such as a bank robbery. If information received pertains to
different subject matters, separate FD-302s, and if more than one
page, FD-302a's, shall be prepared on each and filed in the pertinent
files.

(8) If the complainant in any case may be a witness, the
complaint shall be reported on an FD-302, and if more than one page,
on FD-302a's. In such cases, the complaint form (FD-71) may be used
as an administrative aid to facilitate opening the case.

(9) In the beginning of the details of an FD-302, the name,
date of birth and address of the person interviewed are to be
recorded. If the date of birth is not obtained, the reason for its
absence must be documented in the interview report along with an
approximate year of birth for that individual. Where applicable,
terminology similar to the following should be used to begin an
FD-302: (See MAOP, Part II, 2-3.6.1.)

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the city at which the office of the intelligence agency is located.
(See NFIP Manual, Appendix, 3-1.2.1.)

(8) Secret Service - One. Sent in accordance with
agreement between FBI and Secret Service concerning protective
responsibilities in matters covered by that agreement. (See MIOG,
Part 1, Section 175; Part 2, 18-6.)

| (9) [Bureau of Immigration and Customs Enforcement (BICE) |
- One, when there is good and substantial reason; e.g., aliens
receiving court sentences or aliens involved in White Slave Traffic

| Act|and/or Trafficking Victims Protection Act|violations or in other
activities which might have a bearing on deportation or
denaturalization.

(10) The reporting office - One copy. Original is filed
in the office of origin.

(11) Refer to MAOP, Part 2, Section 9, for Dissemination
of Information.

**EffDte: 07/03/2003 MCRT#: 1289 Div: Dé Cav: SecCls:

10-16.13 File Number

(1) The office of origin will assign a case number
numerically for each case, regardless of the classification. This
number is then used by all|lead offices|throughout the
investigation.

(2) The office of origin file number should appear after
the name of the office in the "Copies Made” section of the FD-263.

(3) When designating a copy of any communication to FBIHQ
or field office(s) for a file other than that of the captioned
communication, file number, if known, and name of subject or subject
matter must be indicated.

**EffDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

| 10-16.14 Administrative Data|(See Correspondence Guide-Field, 2-10.2.7.)|

Where appropriate the following items are to be included
in the cover page(s):

(1) Enclosures - if not previously set out following
status on Form FD-263.

(2) Leads (for additional information see 10-16.15

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(12) Classification 93

By: Preparing brief reports for USA. Do not duplicate data
already in USA's files. Furnish such reports to FBIHQ only when case
originated in Department of Justice.

(13) In espionage and foreign counterintelligence cases--
See the National Foreign Intelligence Program Manual.

(14) In civil rights cases in which inquiry has been limited
to interviews with complainants and/or victims--

By: LHM, using FD-302 where applicable

(15) In following Civil Rights Act, 1964 cases: public
accommodation cases in states or municipalities which have
accommodation laws; proposed or actual testing of public
accommodations or public facilities (no interferences involving
personal injury, threat of serious injury, or substantial damage to
property, and no complaint of refusal of service); complaints re
discrimination in public facilities; complaints re discrimination in
public education; and complaints of interference not involving
personal injury, threat of serious injury, or substantial damage to
property--

By: LHM, using FD-302 where applicable
(16) ITSMV recovery values

(a) In all ITSMV cases, including cases with more than
one investigative character--

By: FD-515

(b) In unknown subject ITSMV communications, except
teletypes, to Legal Attaches from domestic offices or from Legal
Attaches to domestic offices, communications should be directed to the
Legal Attaches or domestic offices involved. One copy should be
made for each addressee with two attention lines for FBIHQ
(one attention line designated for Major Theft/Transportation Crimes
Unit, Criminal Investigative Division (CID), and one attention
line designated for the International Operations Section,

Office of International Operations) -- (See Correspondence Guide-
Field, 2-2.3(9) & 2-7.3(8); Legal Attache Manual, 7-9(2).)

By: Communications should be uploaded with leads for
both FBIHQ divisions mentioned above. Communications will be
forwarded to office or Legal Attache involved.

(17) Deleted
(18) Deleted
(19) Deleted

(20) Deleted

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117 Atomic Energy Act 4

120 Federal Tort Claims Act - 2
Civil Suits and Claims
(Non-FBI Programs)

131 Admiralty Matter 2
134 Foreign Counterintelligence Assets
(See National Foreign Intelligence Program
Manual.)
140A Security of Government 2 Telephonic con-
Employees - Office of tact, EC and/or
Personnel Management teletype submission
may be required
in some instances
140B Suitability Background 2 and appropriately
Investigation - Referral followed by
(Name of Referring Agency) report, FD-302
and/or insert
140C Security of Government 2 (See also MIOG,
Employees - Name of Referral Part 1, Section
Agency 140; MAOP, Part
2, 3-1.1, 3-1.2;
140D Limited Inquiry - Security 2 Correspondence
of Government Employees Guide-Field, 1-17.)
140E Limited Inquiry - Suitability 2
Background Investigation
149 Destruction of Aircraft or Motor
Vehicle - False Report 4
150 For administrative use of the
Operations Management Section
in recording harboring fugitive
statistics
153 Automobile Information Disclosure
Act 2
155 National Aeronautics and Space Act
of 1958 6
157 Civil Unrest 0 Reports 5 LHM
161A Level I-Presidential Telephonic con-
Appointment, Senate 2 tact, EC and/or
Confirmation teletype submission
may be required
161B Level II-Presidential in some instances
Appointment, Senate 2 and appropriately
Confirmation followed by

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10-13.13 FBI Laboratory Reports

(1) |An original Laboratory report will be provided to the
contributor of the evidence, unless otherwise requested in the
incoming electronic communication (EC) or letter. Laboratory reports
will be uploaded into ACS and available for downloading by field
offices. Laboratory reports issued to outside contributors will not
contain the file or serial number. File copies of Laboratory reports,
and supporting technical documentation, will be maintained in the
Laboratory Division file room.| (See MIOG, Part 2, 13-4.1 and 13-4.2
and Correspondence Guide-Field.)

(2) |Deleted|

**EffDte: 10/01/2004 MCRT#: 1355 Div: D7 Cav: SecCls:

10-14 TYPES OF REPORTS

There are three types of nonprosecutive reports used in
the Bureau; namely, prosecutive, investigative, and nonprosecutive
summary reports. Use the following listing to locate elsewhere in the
section detailed information concerning these reports and other
associated information.

(1) Prosecutive report, see Part II, 10-15, of this
manual,

(2) Cover page(s) (FD-263) accompanying investigative
report, see Part II, 10-16, of this manual,

(3) Investigative report (FD-204), see Part II, 10-17, of
this manual,

(4) Guide for dictation and assembling of cover page(s)
(FD-263) and investigative report (FD-204), see Part II, 10-18, of

this manual,

(5) Inserts for investigative report, see Part II, 10-19,
of this manual,

(6) Nonprosecutive summary report, see Part II, 10-20, of
this manual

**EFFDte: 02/14/1992 MCRT#: 0 Div: D6 Cav: SecCls:

10-15 © PROSECUTIVE REPORT

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should be typed in capital letters in the reports. Those
classifications which are subject to the prosecutive report guidelines
are not included. For instructions involving the prosecutive report
see MAOP, Part 2, 10-15. An asterisk (*) after the classification
indicates a reference classification only, to facilitate transmission
of information to agency having jurisdiction. (See also MAOP, Part

2, 10-16.12(1) (£).)

(1) (2)
Copies
Classi- to
fication Character FBIHQ Exceptions

Substantive character

Conspiracy; e.g.,

Bank Robbery -

Conspiracy. Same

copies as for sub-

stantive violation.

1 Training Matters

FBI National Academy Applicant 0 Submit electronic

communication (EC)
summary

2 Neutrality Matters 4 9 to FBIHQ in

Latin-American
matters

3. Overthrow or Destruction of
the Government 5

5 Income Tax*

11 ‘Tax (other than income) *

14 Sedition 4

21 Food and Drugs*

23 Prohibition*

25 Selective Service Act - 3 If the case is
Reemployment; - Sedition; - closed adminis-
Failure to Register, - Fraud tratively,
Against the Government original and three

(3) copies of LHM
to FBIHQ.

Public Law 414, 82nd Congress If USA invokes
(Title 8, USC, Section 1182(a)(22) Title 8, Section
Summary Report) Character 1182 (a) (22),
remains "Selective Service Act." submit original and

4 copies of LHM
to FBIHQ. FD-165

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furnished to FBIHQ.

(2) When the office to which leads are directed has
covered and reported the investigation requested by a lead, it may be
disregarded without reply.

(3) When leads are to be covered within the territory of
an office, prepare sufficient copies of the communication (form,
letter, memorandum, etc.) on which the lead is based to permit
dissemination to personnel who must cover the leads.

(a) Leads are not to be left to the discretion of
the office of origin but are to be set out by the office developing
the information on which the lead is based.

(b) Unnecessary aliases and variations in spelling
are not to be set out in leads.

(c) Notations may be made on the serial setting out
the lead to indicate the serial number and page of the|communication|
covering the lead.

(d) |Deleted|

**Eff£Dte: 02/14/2000 MCRT#: 952 Div: D3DS5D60IRM Cav: SecCls:

10-16.16 Typing and Form of Cover Page(s)

(1) The first cover page (original and all copies) is FD-
263.

(2) Cover page(s) must be typewritten and single spaced.
Pages which are needed in addition to the first page shall be lettered
B, C, D, etc., and shall have the words "Cover Page" under each
letter. Put asterisk by letter of last page of cover pages. If FD-
263 is the only cover page used, it should be lettered A* with "Cover
Page" underneath.

(3) Caution statements, if appropriate, are to be
included|immediately after the case caption|of the first cover page.

If desired, an appropriate stamp may be used for this purpose.

**Ef£Dte: 04/30/1993 MCRT#: 2 Div: D6 Cav: SecCls:

10-17 INVESTIGATIVE REPORT (FD-204)

**EffDte: 05/31/1984 MCRT#: 0 Div: Dé Cav: SecCls:

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and/or FD-65 may
be necessary,
when process is
or is not
obtained and/or

dismissed.

32 Identification (Fingerprint Matters)

33 Uniform Crime Reporting

35 Civil Service*

36 Mail Fraud*

44 Racial Violence 2 If LHM is
Racial Discrimination authorized
Religious Violence by FBIHQ,
Religious Discrimination submit original
Voting Laws - Racial and two (2)

copies

48 Postal Violations

(except Mail Fraud) *
50 Involuntary Servitude and 2
Slavery

54 Customs Laws and Smuggling*

55 Counterfeiting*

56 Election Laws 2

60 Antitrust 2

61 ‘Treason 4
Misprision of Treason 4

62 Personnel Matter 3 4 to FBIHQ if in-

quiry arises out
of a substantive
case

65 Espionage - followed by full name

of country for which committed
(Individual) 5
(Organization) 5
Espionage - X (when no foreign
ramification) 5
65X Espionage - X (when a foreign 0 Submit Computer
power is implicated in Fraud and Abuse
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date of the survey. This index will be available to all FBIHQ
divisions and offices to aid in their search for preexisting data and
| to provide samples of survey questions.

(6) FINAL APPROVAL: Each survey that meets the terms of
the above definition will be forwarded to the Deputy Director for
final approval. The cover communication that transmits the survey
will contain a specific statement that the survey has been approved by
the Deputy Director. |

**EffDte: 08/11/1994 MCRT#: 293 Div: DO Cav: SecCls:

1111-7. ADMINISTRATIVE USE OF INTERNET/INTERNET ELECTRONIC MAIL (E-
MAIL) POLICY AND GUIDELINES

(1) The Internet is an interconnection of computer networks
that enables connected machines to communicate directly with one
another. It connects universities, research labs, and commercial,
military and government sites around the world. Users of the Internet
can exchange E-mail as well as send files to one another.

(2) There has been a surge of interest among FBI employees
over the past few years to enhance their information and communication
resources by utilizing the Internet. As the FBI utilizes new forms of
technology such as the Internet, there is a crucial need for policy
and guidelines. Set forth are the administrative FBI policy and
guidelines for Internet E-mail, utilizing the Internet as a research
tool, and guidelines for providing public information via the
Internet.

\ (3) The following topics are addressed in 11-7.1 through
11-7.8:

I (a) GENERAL INFORMATION defines the FBI's
administrative purpose for using the Internet and user responsibility
| when accessing the Internet.

| (b) INTERNET CONDUCT describes acceptable behavior
and user expectation when accessing the Internet.

| (c) PRESERVATION OF RECORDS defines a federal
record, FBI policy for processing and preserving Internet E-mail
messages, and guidelines for creating E-mail messages.

I (d) INTERNET E-MAIL ACCOUNTS defines an FBI E-mail
account and provides procedures for obtaining an account.

| (e) SECURITY explains multiuser usage, passwords,
downloading files to FBI systems and system requirements needed to
access the Internet.

| (£) PUBLIC INFORMATION explains what type of

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| 11-7.3 Preservation of Records/Processing M.

(1) The FBI is required by law to preserve federal records
according to Federal Records Act (FRA) 44 United States Code, Chapters
31 and 33. Federal regulations from the National Archives and Records
Administration (NARA), in concert with FBI policy, govern the life
cycle of these records which includes storage, preservation,
retrieval, and disposition schedules.

\ (2) E-mail messages, attachments and essential transmission
data are federal records when they meet the criteria defined in the
following Federal Records Act.

WHAT CONSTITUTES A RECORD: Federal records include all books,
papers, maps, photographs, machine readable material, or other
documentary materials, regardless of physical form or characteristic,
made or received by an agency of the United States government under
federal law or in connection with the transaction of public business
and preserved or appropriate for preservation by that agency or its
legitimate successor as evidence of the organization, functions,
policies, decisions, procedures, operations or other activities of
the government or because of the informational value of data in them.

WHAT CONSTITUTES A NONRECORD: A nonfederal record is information
that is not categorized as a federal record and does not require
retention beyond its useful life as determined by the originator
and/or recipient. Nonrecord information may be purged or destroyed
when the information has served the purpose for which it was intended.
The following examples, while not all inclusive, illustrate types of
nonrecord information: (1) Informal notes and cover notes that are
merely informative in nature. (2) Working papers and drafts which have
not been approved and are subject to review. (3) Informative notes,
communications or documents which an approving official decides should
not go to file. (4) Information that is preserved for reference only.
(5) Library and museum material made or acquired and preserved solely
for reference or exhibition purposes, extra copies of documents
preserved only for convenience of reference, and stocks of
publications and of processed documents are included as nonrecords
(Title 44, United States Code, Section 3301).

\ (3) The following policy and guidelines will be used when
processing incoming and outgoing Internet E-mail:

(a) Internet E-mail, attachments and essential
transmission data will be processed like incoming mail from the United
States Postal Service (USPS). Once an Internet message is received,
it should be (to include but not necessarily inclusive) searched in
indices, distributed to correct personnel to determine what
classification, file or control file to which the Internet E-mail
message should be saved (if a federal record), and follow the
current saving and destruction policy (see MAOP, Part II, 2-2.1
through 2-4.3).

| (b) The sender of an outgoing Internet E-mail message

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|(4)| To Anchorage, Honolulu, and San Juan:

(a)

Anchorage:
Federal Bureau of Investigation
P.O. Box 560

Anchorage, AK 99510

VIA FIRST CLASS

(b)

Honolulu:
Federal Bureau of Investigation
300 Ala Moana Boulevard
Honolulu, HI 96850

VIA FIRST CLASS

(c)

San Juan:

Federal Bureau of Investigation
GPO Box BT

San Juan, PR 00918

VIA FIRST CLASS

**Eff£Dte: 06/10/2002 MCRT#: 1208 Div: D3D1RM Cav:

10-10.12 Obta

instances in which FBIHQ is the Office of Origin,

|
|
| cases. FBIHQ uses the UCFN on field investigations.
|
| field office of the file number via EC when feasible. |

ing FBIHQ File Number

SecCls:

|With the implementation of the Universal Case File Number
(UCFN), FBIHQ does not assign FBIHQ file numbers to field office

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav:

In those

FBIHQ informs the

SecCls:

| 10-10.13 Requesting FBIHQ Advice|(See MAOP, Part 2, 10-16.15 (3).)|

should set out problem,

Communications requesting FBIHQ advice or instructions

contain specific recommendations of SAC as to

action to be taken, and give sufficient background and supporting

logic to permit FBIHQ officials to reach decision.

Requests should

be placed at the beginning of the communication immediately following

references,

if any,

under the caption "Request of FBIHQ

UACB

communications must also contain sufficient facts to permit complete
FBIHQ appraisal and should be sent sufficiently ahead of action date
to permit FBIHQ to reply.

**EfFDte: 01/15/2004 MCRT#: 1316 Div: RM Cav:

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10-2.2.4 Complimentary Close

|Sincerely, (for personal letters, including letters with
first-name salutations) |

or
Sincerely yours, |(for letters not personal in nature) |

(1) Letters out of Bureau - Richard Roe
Special Agent in Charge

(2) Intra-Bureau - Richard Roe
SAC

| (See Correspondence Guide - Field, 2-4.4.12.)|

**EffDte: 05/03/1993 MCRT#: 11 Div: RM Cav: SecCls:

10-2.2.5 Reference File Number

On letters to outside individuals, agencies, other field
offices, or FBIHQ, the following may be shown in the upper left corner
of the letterhead: "In reply please refer to file number." When a
letter concerning an investigative case is written by a field office
to any individual or agency other than the Bureau, unless some
specific reason for contrary action exists, the case file number of
the field office shall be placed on the outgoing letter. When the

file number does not appear on the original, it shall be set forth on
the file copy.

**Eff£Dte: 05/31/1984 MCRT#: 0 Div: RM Cav: SecCls:

10-2.2.6 Copies

Show to whom copies sent and the number thereof, on copies
and file copy but not on original, if it is objectionable to do so,
when letter is sent out of Bureau.

**EFFDte: 02/14/1992 MCRT#: 0 Div: RM Cav: SecCls:

10-2.2.7 Subject Matter

Letter sent to an addressee out of the Bureau must not

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When the prosecutive report contains a declination,
the letter "C" (indicating a closing prosecutive report) will be typed
after the reference. Otherwise no other status symbol need be used.

(4) When enclosures are sent to FBIHQ and are not to be
disseminated outside the FBI, type the word "ENCLOSURE" below the
reference and/or status followed by a very brief description of them.

(5) The only information of an administrative nature to
be included will be the symbol numbers of informants whose information
appears on FD-302s which appear in the report. These symbol numbers
will appear under the heading “INFORMANTS.”

(6) There will be no leads set out in the prosecutive
report.

(7) The case Agent must make a determination as to who in
the Department, military investigative agencies, Federal agencies,
etc., are to receive copies of the report. This information is to be
listed in the "Copies Made" section of the FD-272 and in the "Copy
to:" portion of the|/FD-517.| (See MAOP, Part II, Section 9, for
dissemination of information.)

**Ef£Dte: 07/14/1982 MCRT#: 0 Div: Dé Cav: SecCls:

10-15.2.2 Part | of Prosecutive Report

Part I of the prosecutive report will consist of an FD-
517, Table of Contents Page(s), FD-518, Enclosure Page(s), Names of
Defendants Page(s), Prosecutive Status Page(s), Witness Page(s),
Evidence Page(s), and Unproductive Investigation Page(s). These pages
will be lettered as follows: FD-517 - no letter; Table of Contents
Page(s) - A-1, A-2, etc.; FD-518 - B-1, B-2, B-3, etc.; Enclosure

Page(s) - C-1, C-2, C-3, etc.; Name of Defendants Page(s) - D-1, D-2,
D-3, etc.; Prosecutive Status Page(s) - E-1, E-2, E-3, etc.; Witness
Page(s) - P-l, F-2, F-3, etc.; Evidence Page(s) - Gl, G-2, G-3, etc.;
and Unproductive Investigative Page(s) - H-1, H-2, H-3, etc. It is

recognized that not all reports will include all of these lettered
pages. If an enclosure page is not needed, the Name of Defendants
Page(s) would then be lettered C-1, C-2, etc. This numbering system
lends itself to the inclusion of supplemental pages.

(1) FD-517 - This is the first page of the prosecutive
report seen by the USA and other designated recipients. It contains
the FBI seal, the name "Federal Bureau of Investigation," and
information concerning the type of report as well as the title and
character of the case, and a determination as to who will receive
copies of the report. Caution statements, if appropriate, are

to be included|immediately after the case caption.| If desired, an
appropriate stamp may used for this purpose.

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(1) Letters from outside sources should be acknowledged
promptly, but it is within the discretion of the SAC as to whether an
acknowledgment is to be made.

(2) When a Government agency refers a case or new
investigation to the FBI by letter, the letter is to be acknowledged
except in those cases in which a Government agency has advised it does
not desire to be notified of the receipt of matters referred to the
FBI.

(3) Referrals of selective service cases by USAs where
the referral is by form letter or by merely forwarding a copy of the
delinquency report form do not need to be acknowledged; however, an
acknowledgment is necessary when the USA refers a selective service
case by regular letter except in those instances in which the USA has
advised he/she does not desire to receive such acknowledgments.

(4) Caution statements, if appropriate, are to be
| included|immediately after the case caption|and at the end of a
letter. If desired, an appropriate stamp may be used for this
purpose.

**EffDte: 04/30/1993 MCRT#: 2 Div: DéRM Cav: SecCls:

10-2.2.2 Addressee

(1) If to PBIHQ - Director, FBI - Dear Sir:
(2) If to field office - SAC, name of office to which sent
(3) If to an addressee out of the Bureau - name, title,

address, and salutation

**EffDte: 05/31/1984 MCRT#: 0 Div: RM Cav: SecCls:

10-2.2.3 Title or Subject Matter

Title or subject matter should be put opposite salutation in
letters to any official or employee of the FBI or Department of
Justice. In letters to individuals and agencies outside the
Department of Justice, no title or subject matter is to be used.

**EffDte: 05/31/1984 MCRT#: 0 Div: RM Cav: SecCls:

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in an interview with an Assistant United States Attorney or with a
Department of Justice attorney and will be specifically directed not
to record the interview on an FD-302. Because of the disadvantages
this would create for the Agent should he/she be later called to
testify concerning that interview, if such a request is made, the
Agent should decline to participate in the interview and should not be
present when the interview takes place.

**EffDte: 08/03/1998 MCRT#: 808 Div: D9 Cav: SecCls:

10-13.4 —_Initialing O:

al (FD-302) and Dating

The original of an FD-302 is to be read and initialed
where his/her name is typed by the reporting employee who will thus
certify to the accuracy and completeness of the interview. FD-302 is
to be dated in upper right corner and is to bear the date of which the
typing was completed; the date of dictation is to appear on FD-302 at
the lower right corner where other data is set out. If rough draft is
made, the date of the rough draft shall be date of dictation. Date of
dictation must be within five working days of the action. (For
instruction on correcting errors discovered in FD-302s after FD-302s
have been initialed, see Part II, 10-22.4, of this manual.)

**EF£Dte: 02/14/1992 MCRT#: 0 Div: DéD6DO Cav: SecCls:

10-13.5 Page Numbering of FD-302 and FD-302a

The original and all copies of FD-302 are to be numbered
at the top of the page in the center. The second and succeeding pages
on FD-302a are to be numbered in the space provided on the form. The
number of the last page is to be underlined. If Form FD-302 is the
only page, the copies of this page are to be numbered at the top
center and underlined. When a report consists of nothing but FD-302s,
or ends with one of them, put asterisk after last page number; it
should not be put on the originals.

**EFFDte: 02/14/1992 MCRT#: 0 Div: Dé6éD9D0 Cav: SecCls:

| 10-13.6 Recording Office of Origin File Number on FD-302|(See Correspondence
Guide-Field, 2-11.4.5.)|

When an FD-302 will become an insert in a report to be
| written by the office of origin, the|lead|office is to show the
office of origin file number, when known, on FD-302 beneath the space
provided for the file number of the submitting office.

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for approval.

(4) JUSTIFICATION REQUIREMENTS FOR SURVEYS: In order to
ensure that only essential surveys are sent to field offices, all
divisions/offices will, when requesting authority to survey the field,
provide justification for such requests in accordance with the
following guidelines:

(a) Provide a statement that characterizes the value
of the survey, how the information will be used, and the
organizational objectives to be attained.

(b) Certify that the information requested is
unavailable from existing FBIHQ information systems or records and
that the data collection requirements are worth the time that will be
redirected from investigations.

(c) Certify that only the minimum level of
information is being requested to satisfy FBIHQ needs and only from
the appropriate field offices.

(d) Ensure that the survey or request is as concise
as possible and provides for ease of use and completion. To
accomplish this, the sponsoring component will assure the following:

1. Instructions and questions are clearly
worded, with consistent formats;

2. Uses the most efficient distribution/
collection/processing media (e.g., computer networks) ;

3. Uses standard time frames (e.g., end of
fiscal year) when possible;

4, Provides a reasonable deadline;

5. Provides a contact person/telephone number
for questions from the field offices; and

6. Provides information feedback to the
participating field offices, when appropriate.

(e) When the survey is approved, the Inspection
Division's Organizational Program Evaluation and Analysis (OPEA) Unit
will be included on the copy count of the document that transmits the
survey to the field.

(5) OPEA ASSISTANCE:

(a) OPEA will provide prompt assistance, when
requested, in the development of surveys and/or requests for
information.

(b) OPEA will maintain an index of approved surveys,
including the topic(s), originating division/office, a general
statement of the nature and extent of the targeted respondents, and

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will keep FBIHQ informed relative to the status of these publications.

(8) To transmit photographs between offices when no other
information necessary. Name, date taken and description should be on
back of photo.

(9) To transmit to FBIHQ books, pamphlets, contracts, bid
forms on sales of equipment, SF-88 on applicants

(10) To transmit to FBIHQ service record requests directed
to field offices by prospective employers

(11) From FBIHQ to field to transmit stenographic and
typing examinations, translator examinations, secret numbers of
automobiles, editorials, and like material, where no comment is
necessary

(12) To transmit to FBIHQ personnel file of a resigning
employee when required

(13) To transmit to FBIHQ medical examination report of
National Academy applicant

(14) To transmit stamp purchase vouchers to FBIHQ
(15) To transmit to FBIHQ advance of funds requests

(16) To transmit to FBIHQ police training film
correspondence

(17) To transmit to PBIHQ interesting write-ups for Law
Enforcement Bulletin

(18) To transmit to FBIHQ an Agent's annual report of
medical examination (SF-88)

(19) To transmit to FBIHQ Form FD-295, reserve status
card. Routing slips should be used to keep the FBIHQ advised of any
pending action, such as intended contacts with reserve units for
information. Routing slips should be marked for the attention of
Personnel|Administration|and Benefits Section.

(20) |Deleted|

(21) To request current official photographs, routing slip
should be addressed: FBIHQ, Attention: Office of Public and
Congressional Affairs.

(22) To transmit from one field office to another FD-302s
when no other communication is necessary. Show on routing slip title
and character of case and field office file numbers where known.
Staple routing slip to documents. Make notation on serial in file
showing date sent, offices to which sent, and initials of supervisor
who approved for mailing.

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typing the name of the subject at the upper left margin; e.g., JOHN
DOE.

**EFFDte: 12/12/1991 MCRT#: 0 Div: RM Cav: SecCls:

104.6 File Number

The field file number is to be typed on the field file copy
at the lower left margin.

**EfFFDte: 12/12/1991 MCRT#: 0 Div: RM Cav: SecCls:

10-4.7 Initials and Total Number of Copies Prepared

The initials of the dictator and initials of the
stenographer shall appear at the bottom of page one at the left margin
on the file copy only. The total number of copies prepared, including
the original, must be typed in parentheses under the initials of the
dictator on the file copy. This number is to include any tickler
copies made.

**Eff£Dte: 12/12/1991 MCRT#: 0 Div: RM Cav: SecCls:

10-4.8 Use of"

“ Symbols

It is permissible in Security of Government Employee
security referral cases (140A and 140C) to utilize "T" symbols in
LHMs. Such "I" informants should be evaluated on the first page of
the LHM, preferably in the lower right portion of the page by typing
or stamping the following statement: "Sources whose identities are
concealed herein have furnished reliable information in the past
except where otherwise noted." Sources which are exceptions_should be
characterized when first mentioned in the LHM (fon example, a
confidential source abroad, advised.. Se ed whom there
has been insufficient contact to establish reliability of his
information, advised..."). No information furnished by a source
concealed by a T symbol should be incorporated in an LHM as its
original recording but should be placed first into informant report,
file memorandum or FD-302, in the event it must be produced in court.

**EffDte: 09/16/1999 MCRT#: 919 Div: D3 Cav: SecCls:

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10-1.9 Blind Memorandum

A “blind memorandum" is one in which the FBI's identity must
not be revealed as the source. It is typed on plain white
unwatermarked bond paper. It should be dated and the name of the
subject is placed across the top center of the first page.

**EF£Dte: 08/31/1983 MCRT#: 0 Div: DS Cav: SecCls:

10-1.10 Insert

An "insert" is a typed recording, put on appropriate paper,
prepared with the intention of making it a page(s) of another
document. |An insert is also used to document nontestimonial
information. |

**Eff£Dte: 07/03/2003 MCRT#: 1289 Div: Dé Cav: SecCls:

| 10-1.11 Report|Forms FD-302 and FD-302a|

| |FD-302 and FD-302a are forms|on which information is
recorded that may later become testimony.

**EffDte: 08/31/1983 MCRT#: 0 Div: D6D9 Cav: SecCls:

10-2. LETTERS

**Ef£Dte: 08/31/1983 MCRT#: 0 Div: RM Cav: SecCls:

| 10-2.1  |Lettersjon FBI Memorandum Paper

Letters from FBIHQ divisions to the Department of Justice
| are prepared in the FBI memorandum format. | (See MAOP, Part 2,
| 10-3.)| Letters done for intra-Bureau purposes were eliminated with
the implementation of the electronic communication (EC).

**EfFDte: 08/02/2000 MCRT#: 1008 Div: RM Cav: SecCls:

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[12-7 |DELETED|

**EfFDte: 03/26/1992 MCRT#: 0 Div: D6 Cav: SecCls:

[12-8  |DELETED|

**Ef£Dte: 03/26/1992 MCRT#: 0 Div: Dé Cav: SecCls:

[12-9 |DELETED|

**EfEDte: 03/26/1992 MCRT#: 0 Div: D6 Cav: SecCls:

[12-10  |DELETED|

**EfFDte: 03/26/1992 MCRT#: 0 Div: Dé Cav: SecCls:

[12-41 |DELETED|

**Ef£Dte: 03/26/1992 MCRT#: 0 Div: Dé Cav: SecCls:

[12-12  |DELETED|

**EffDte: 03/26/1992 MCRT#: 0 Div: D6 Cav: SecCls:

Jo SE ibnbonokicciiniininiiiseibobek BND OF REPORT bb bGbboboie i i tik ik

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Manl-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

Basically, forms are pieces of paper with constant data
and allotted blank space for fill-in information, numbered or
unnumbered, temporary or permanent, prepared within or outside the
reproducing facilities of an organization. Forms may also be
automated for printing on FBI personal computer equipment. ALL FBI
FORMS, WHETHER THEY ARE AUTOMATED OR NOT, MUST BE APPROVED BY FBIHQ.
Forms being submitted for approval of adoption, revision,
consolidation, deletion or automation usage must be forwarded
by electronic communication to the|/Records Management |Division, marked
"Attention: Forms Desk." This communication must show complete
justification for any proposed FBI form. The justification must
include the following pertinent information:

(1) What is the purpose of the form?
(2) Where is the form to be used?

(3) When is the form used? (daily, weekly, monthly,
quarterly, etc.)

(4) Why is the form necessary? (production, permanent
record)

(5) How is the form used and by whom? (manually,
operationally)

(6) Frequency of use (daily, monthly, etc.)
(7) Type(s) of paper and color on which form is printed.
(8) Should the form be prepunched for filing. Where?

Forms proposed for automation will be researched for frequency of use
by the Forms Desk.

**EffDte: 08/15/2002 MCRT#: 1074 Div: RM Cav: SecCls:

10-25.2 FD- (Field) Forms - Supply Items

Approval communication for FD- (Field) forms must include
the following statement if forms are to be made Bureau Stock Items:

| ["These|forms|should|be made Bureau Stock Items for the purpose of
distribution to all appropriate Bureau personnel."

**EffDte: 10/17/1997 MCRT#: 717 Div: RM Cav: SecCls:

10-25.3 FBI Form Book (See Legal Attache Manual, 2-16 & 2-16.1.)

(1) All FBI authorized forms are maintained in form

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laboratory findings and opinions to be set out verbatim in their
entirety when any part thereof may be testimony or may be of value to
the USA in considering prosecution. When a laboratory report is to be
set out in its entirety, duplicating equipment may be used to copy the
laboratory report for insertion thereafter in the report. (Under the
foregoing circumstances, duplicating equipment may also be used to
prepare a latent fingerprint report for inclusion in the report.)
Otherwise, nonpertinent portions of the Laboratory's recorded findings
may be excluded from reports. In such nonprosecutive situations, only
that portion of the Laboratory's recorded findings necessary to the
development of the investigation need be included in the report and
such portions are to be set forth verbatim. None of the data set
forth on laboratory transmittal forms is to be included in the details
of reports.

(2) Opinions of the USA, whether oral or written, and
where prosecution is declined, his/her reason therefor.

(3) Descriptions of subjects (unless in FD-302) -
preferably set out near end of report.

(4) Descriptions of suspects who might become subjects -
preferably set out near end of report. Identifications of suspects by
witnesses must be in crystal-clear, unmistakable terminology, showing
exact basis for such identification, plus corroboration for same
wherever possible.

(5) Where enclosure referred to in details, identifying
statement about the enclosure should be included after the first
mention of it.

(6) Descriptions of persons carried as "victims" in the
title of case shall be set out in report first carrying such victims
in the title.

(7) Identification records of subjects and, where
applicable, the arrest records obtained by checking records of all
local law enforcement agencies in the area. The III should be
accessed to determine if an arrest record is indexed for your
individual and an identification record exists in the FBI's
Criminal Justice Information Services (CJIS) Division
criminal|history|files. Do not include identification record in
application for pardon after completion of sentence reports.
Duplicated copies of FBI identification records may be included in
reports where length of records justifies. Copies may be duplicated
on office equipment if more economical. If the record is lengthy and
numerous copies are needed, they may be requested through III (refer
to|the "NCIC 2000 Operating Manual," for guidelines for accessing III)
or by submitting an electronic communication to the FBI's CJIS
Division for arrest records which do not exist in the automated index
of III.| (See (14) and (15) in 10-17.11 above; also see
Correspondence Guide-Field. )

(8) Statement stop notice was placed and statement when

removed.

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(21) Deleted
(22) Deleted

| (23) In|Terrorism Enterprise Investigations (TEI) | (100
classification) --

|EC for the initial opening of a 100 preliminary inquiry (PI)
after 180 days. An EC and LHM are required for an extension. EC and
LHM to FBIHQ is required with a full-field investigation (FFI) TEI.
An FFI TEI must be renewed after 365 days with an EC and LHM to
FBIHQ.

When a TEI is completed or nearing expiration, the results of the
investigation are to be furnished to FBIHQ in an LHM with a cover
electronic communication recommending an extension or closing of the
matter. This report is due no later than 180 days after the
initiation of a PI TEI and 365 days for an FFI TEI investigation.

A second report is due at the end of the first year of a PI TEI
investigation. These reports should be presented in a summary,
narrative form. They need not be lengthy and need not set out all
facts concerning the person or group gained during the authorized
period. They need only contain specific and articulable facts
adequate to meet the "reasonable indication" standard of the Attorney
General Guidelines on General Crimes, Racketeering Enterprise, and
Terrorism Enterprise Investigations (TEI) investigations for renewal,
or sufficient information which warrants the investigation being
placed in a closed status.| (See MIOG, Part 1, 100-3.1.1.)

(24) In all investigations where it is believed that
information developed may raise significant concerns regarding the
"safety and soundness" of any depository institution doing business in
the United States.

Subsequent to obtaining an opinion from an AUSA that
disclosure is required, an LHM setting forth the facts which raise
significant concern regarding the safety and soundness, shall be
disseminated to the appropriate federal regulatory agency. (See MIOG,
Part 1, Section 29-6.5.)

**EffDte: 07/09/2003 MCRT#: 1286 Div: D3D6CTOI Cav: SecCls:

10-10 | MISCELLANEOUS INSTRUCTIONS CONCERNING WRITTEN
COMMUNICATIONS

**Eff£Dte: 10/20/1988 MCRT#: 0 Div: D1D6D9PARM Cav: SecCls:

10-10.1 Information Furnished FBIHQ

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| When designating a copy of any communication to FBIHQ or a
field office for a file other than that of the captioned

| communication, the|file number, |if known, and the name of subject or
subject matter must be indicated.

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

10-2.3.6 Notations on Correspondence

(1) No memorandum, letter, document, or other record
originating within the Department of Justice shall be classified,
designated, described, or otherwise marked with any word or phrase
restricting access thereto except in accordance with the provisions of
Executive Order|12356, |the Atomic Energy Act of 1954, or Director of
Central Intelligence Directive 1/7. Restrictive words or phrases,
such as "Personal and Confidential," "Strictly Confidential," "For
Official Use Only," or similar designations, are not to be used as a
label or classification. Such words may be used in the body of the
document as set out below.

(2) The notation "Personal and Confidential" may be used
on an envelope addressed to a person or organization outside the FBI
but only when it contains material, the routing of which should be
closely restricted. Do not use this notation on any intra-FBI
envelope. When the Agent desires that mail going outside the FBI be
transmitted in an envelope marked "Personal and Confidential," it is
Agent's responsibility to so instruct the stenographer.

(3) If for any reason it becomes necessary to restrict the
circularization or dissemination of a document to a Bureau employee,
to another governmental official or agency, or to an outside
correspondent, it is permissible to use a sentence in the
communication so stating; e.g., "The data set out herein is for your
personal and confidential information." This procedure should be used
discreetly and only where the circumstances justify.

(4) ‘The words "Obscene," "Personal," and "Personal
Attention" may be used on documents and envelopes.

**EFFDte: 02/29/1984 MCRT#: 0 Div: SYRM Cav: SecCls:

| 10-3. MEMORANDA |(See MAOP, Part 2, 10-1.2 and 10-2.1.)|

Use of memoranda (EXCEPT for memoranda to all SACs and
| employees|and memoranda from FBIHQ to Department of Justice
| officials--see Correspondence Guide - FBIHQ, Sections 4, 6, and 7)|was
discontinued with the implementation of the electronic communication
(EC) .

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their initials on file copies of reports approved by them.
(4) Stenographers must initial the file copy of the
reports transcribed by them in the lower left corner of the first

page.

(5) Agents are to initial originals of FD-302s when used
to record results of investigation dictated by them.

**Ef£Dte: 07/15/2002 MCRT#: 1212 Div: DéDO Cav: SecCls:

| |10-10.9.4| Deleted |(Formerly 10-10.9.3)|

**Eff£Dte: 07/15/2002 MCRT#: 1212 Div: RM Cav: SecCls:

| |10-10.9.5| Letterhead and Blind Memoranda |(Formerly 10-10.9.4)|

Initials must not appear on the original or copies but
must appear on yellow.

**EffFDte: 07/15/2002 MCRT#: 1212 Div: D5RM Cav: SecCls:

| |10-10.9.6] Teletypes |(Formerly 10-10.9.5)|

The SAC is responsible for the use and content of all
teletypes originated from the SAC's field division. At the SAC's
discretion teletype approval authority may be delegated to field
supervisors or above within the field division.

**EffDte: 07/15/2002 MCRT#: 1212 Div: D4DO Cav: SecCls:

| |10-10.9.7| Routing Slips |(Formerly 10-10.9.6)|

Routing slips are approved by an authorized supervisor. A
notation, including date, is placed on serial giving rise to routing
slip.

**EffDte: 07/15/2002 MCRT#: 1212 Div: RMDO Cav: SecCls:

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Manl-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

DEPT Department or Departmental
DGP Destruction of Government Property
DIA Defense Intelligence Agency

DIH Discrimination in Housing

DIP Destruction of Interstate Property
DIs Defense Investigative Service

DMP Damaging Property

DNA ....ee Defense Nuclear Agency
DOB ....+++++++. Date of Birth

DOD +». Department of Defense

DOE . ++. Department of Energy

DOE-A +». Department of Energy - Applicant
DOE-E +». Department of Energy - Employee
DOED ... Department of Education

DOF ... Desecration of the Flag

DOJ +». Department of Justice

DOKEX Document Examiner

Dor ... Department of Transportation

DP .. ... Disorderly Person

DPOB oe . Date and Place of Birth

DRH ..+se+ee+++. Drug-Related Homicide

DUPREQ ... Duplicate Request

E-MAIL ++. Electronic Mail

EAR ++. Escape and Rescue

EC ++. Electronic Communication

EC .. ++. Environmental Crimes

ECT . ... Extortionate Credit Transactions
EEOA-72 ++. Equal Employment Opportunity Act of 1972
EFP ... Escaped Federal Prisoner

EFTA ... Electronic Fund Transfer Act

EGA-78 ... Ethics in Government Act of 1978
EGP +s. Embezzlement of Government Property
EID oe ... Explosives and Incendiary Devices
EL sseeseeeeeees Election Laws

Electronic Surveillance

Entry on Duty

Environmental Protection Agency
Escaped Prisoner of War

Employee Retirement Income Security Act
Espionage

Engineering Technical Matters - FCI
Engineering Technical Matters - Non-FCI
Extortion

FAA .
FACE.
FAG . a
FAMNIFA ..

Federal Aviation Administration

Freedom of Access to Clinic Entrances Act of 1994

Fraud Against the Government

++. False Advertising or Misuse of Names to Indicate
Federal Agency

FBI .....+..+.+. Federal Bureau of Investigation

Federal Bureau of Investigation Headquarters

Farm Credit Administration

Falsely Claiming U.S. Citizenship

Federal Communications Commission

Foreign Counterintelligence

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report, FD-302

161c Level III-Presidential and/or insert
Appointment, Senate 2
Confirmation
161D Level I-White House Staff 2
161E Level II-White House Staff (See also MIOG,
Level II-White House Access Part 1, 161-4,
Level II-National Security 161-5, 161-9;
Council 2 MAOP, Part 2,
3-1.1, 3-1.2;
161F Level II-White House Staff Correspondence
(Five-Year Reinvestigation) Guide-Field,
Level II-White House Access 1-17.)

(Five-Year Reinvestigation)
Level II-National Security

Council (Five-Year

Reinvestigation) 2

161G Level III-White House Staff
Level III-White House Access 2

161H Level III-White House Staff
(Five-Year Reinvestigation)
Level III-White House Access
(Five-Year Reinvestigation) 2

1611 Level III-Congressional Committee

1617 Level III-Congressional Committee

(Five-Year Reinvestigation) 2
161K Expanded Name Check 2
161L Limited Update Investigation 2

- Presidential Appointment
Senate Confirmation

161M Level I - Presidential 2
Appointment

161N Level II - Presidential 2
Appointment

1610 Level III - Presidential 2
Appointment

161P Limited Update Investigation 2

- Presidential Appointment

1619 Limited Inquiry - white 2
House (Non-DOJ)

161R Limited Inquiry - 2
Congressional Committee

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**EF£Dte: 08/02/2000 MCRT#: 1008 Div: RM Cav: SecCls:

10-3.1 | SAC Memoranda (Formerly SAC Letters)

Memoranda to SACs are issued by FBIHQ and approved by the
Director to inform SACs of instructions of fieldwide application.

They are numbered serially. They are serialized in file HQ
66-A9999904 by the Manuals Desk, |Records Management |Division.
Additional serialization is not necessary. Advise FBIHQ, Manuals
Desk, if paper copies have not been received. The distribution of all
copies are to be accounted for in writing on the master copy.
Information copies of SAC memoranda distributed to employees may be
retained by recipients for a period not to exceed one year and then
destroyed in the confidential trash. (See also MAOP, Part 2, 2-4.5.12
and 2-4.5.17.)

**EffDte: 08/15/2002 MCRT#: 1074 Div: RM Cav: SecCls:

10-4 LETTERHEAD MEMORANDA

**EFFDte: 02/14/1992 MCRT#: 0 Div: D5D60IRM Cav: SecCls:

| 10-4.1 When Used |(See MAOP, Part 2, 10-16.15 (3)(b).)|

(1) In those instances in which it is not necessary to
conceal the Bureau as the source.

(2) When the field furnishes information to FBIHQ in the
belief that it is of possible interest to other government agencies
and when it is desired to provide a communication suitable for
dissemination other than an investigative report.

(3) To set forth information necessary for conducting
investigations abroad. Leads, which should be so captioned, should be
set forth on a separate numbered page at the end of memorandum. They
should not refer to Legal Attache and should not request investigation

| by a particular agency abroad.

(4) To reply to requests for investigation from foreign
police agencies. They are used also to furnish data for dissemination
to foreign agencies for information only.

(5) To submit significant data to FBIHQ in nonprosecutable
espionage and nationalistic tendency cases (65 and 105
classifications.)

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Bank Larceny
Bills of Lading Act

Broadcasting Obscene Language
Bureau Personnel Management System
Bank Robbery

Bank Threats

Bureau Applicant

Bureau Car

Bureau Deadline

CAA Crime Aboard Aircraft

CAEM Crime Against Family Member

CAI we... Con Artist Index

CCSCAKA .. Congressional, Cabinet, and Supreme Court
Assassination, Kidnapping, and Assault

CDF Credit and/or Debit Card Fraud

CFA Computer Fraud and Abuse

CFPO Corruption of Federal Public Officials

CFTC Commodity Futures Trading Commission

CGR Crime on Government Reservation

CHS Crime on High Seas

cr . oe Criminal Informant

CIA ............ Central Intelligence Agency

Criminal Investigation Detachment

Crime on Indian Reservation

Criminal Justice Information Services Division
Confidential Motor Number

Case Management System|

Conscientious Objector

Close of Business

Contempt of Court

Conflict of Interest

Copyright Matter

Communist Party

Communist Party, USA

Civil Rights

Civil Rights Act, 1964

Civil Rights of Institutionalized Persons Act
Controlled Substance - Burglary

Controlled Substance - Robbery

Counterfeiting of State and Corporate Securities
Corruption of State and Local Public Officials
Confidential Serial Number

Claims Court

Confidential Vehicle Identification Number
Carrying Weapons Aboard Aircraft

Dependents Assistance Act of 1950

Destruction of Aircraft or Motor Vehicles
Departmental Applicant

Doing Business As

Defense Communications Agency

Defense Clearance and Investigations Index
Deputy Chief of Staff for Intelligence, U.S. Army
Drug Enforcement Administration

Destruction of Energy Facilities

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PA... ++. Public Accommodations

PAREN ... Parenthesis

PBV ++. Probation Violator

PC... +s. Peace Corps

PCDTF .......... Public Corruption Data Transmittal Form
PD sseeseeeeeses Police Department

PE... +s. Public Education

PERT ...e+see.e. Perjury

PF... Public Facilities

PFO Protection of Foreign Officials

PHS . Public Health Service

PIDWD Mailing Private Identification Documents Without a
Disclaimer

PIOB. President's Intelligence Oversight Board Matters

PMN Public Motor Number

POB . Place of Birth

PPSAKA Presidential and Presidential Staff Assassination,
Kidnapping and Assault

PSN . oe . Public Serial Number

PV .seeseeeeeees Parole Violator

PVIN . Public Vehicle Identification Number

PA .. Registration Act

RCA . Red Cross Act

RCMP . Royal Canadian Mounted Police

REAIRTEL. « Reference is made to Airtel

REBUAIRTEL Reference is made to Bureau Airtel

RE E-MAIL Reference is made to Electronic Mail

REBU E-MAIL .... Reference is made to Bureau Electronic Mail

REBUCAL ... Reference is made to Bureau Call

REBUEC ... Reference is made to Bureau Electronic
Communication

REBUFAX . Reference is made to Bureau Facsimile

REBULET......... Reference is made to Bureau Letter

REBURS ... Reference is made to Bureau Routing Slip

REBUTEL ........ Reference is made to Bureau Teletype or Telegram

RECAL ......+... Reference is made to Call

REEC ++. Reference is made to Electronic Communication

REFAX ++. Reference is made to Facsimile

REL . ... Racketeering Enterprise Investigation

RELET +». Reference is made to Letter

REMEMO.......... Reference is made to Memorandum

REMEMOS......... Reference is made to Memoranda

REMYMEMO........ Reference is made to My Memorandum

REMYMEMOS....... Reference is made to My Memoranda

REREP. ++. Reference is made to Report

RERS oe ... Reference is made to Routing Slip

RETEL ......+... Reference is made to Teletype or Telegram

REUR E-MAIL .. Reference is made to your Electronic Mail

REURAIRTEL...... Reference is made to your Airtel

REURCAL ........ Reference is made to your Call

REUREC ++. Reference is made to your Electronic Communication

REUREP ......... Reference is made to your Report

REURFAX Reference is made to your Facsimile

REURLET Reference is made to your Letter

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specific investigations, counterintelligence activities, or
investigative program management.

| (b) VISA teletypes re visitors or immigrants which
are not relevant to our investigative or counterintelligence
responsibilities.

| (c) Transmittal Form documents which are of no value
| for recordkeeping purposes.

| (d) Statistical gathering documents (once data is
| loaded into our computer system or captured in other ways, there is no
| need to keep the document).

| (e) "For Information Memo" which doesn't meet the
criteria of an official record.

(f) Training and Conference Documents (There should
be one document which describes the training or conference maintained
as an official record, but not every teletype to and from field
offices confirming attendance and containing other administrative
information should be filed.)

| (g) Negative Request for Agency Check (FD-356)
| Negative FBIHQ Record Checks (FD-493)
| Negative CIA Record Checks (FD-786, 0-66)

(The field office that requested these checks will have the results.)

**EFfDte: 12/12/1991 MCRT#: 0 Div: RM Cav: SecCls:

11-5.2 Bureau Manuals - Making and Transmitting Manual Changes

(1) Manual policy changes are to be accomplished and
transmitted to the field in one of the following ways:

(a) By routine manual changes with no advance
notification to manual users. (See (3) below.)

(b) By memorandum to all Special Agents in Charge
(SAC) followed by manual change. The manual changes should be
prepared at the same time as the SAC Memorandum.

(c) Deleted

(d) Policy changes which must be transmitted
immediately to manual users may be sent by all-office electronic
communications (EC), and policy changes containing highly
sensitive information may be transmitted by classified all-office EC.
| FBIHQ, |Manuals Desk, MUST appear in the|attention line|of all-office
ECs. These are the ONLY approved exceptions to the issuance of policy
changes by SAC Memoranda.

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**EFf£Dte: 10/27/1986 MCRT#: 0 Div: D3D5Dé6CcT Cav: SecCls:

10-17.8 Synopsis

A synopsis of facts is a clear and concise summary in
chronological or logical order of the important facts reported.
Statements in the synopsis must be substantiated by information set
out in the details except in some instances involving caution
statements. The synopsis must contain information regarding all of
the items below involved in the case:

(1) Condition of subject(s) who may be abnormal mentally.

(2) When a suspect in a criminal-type case is a civilian
Government employee or applicant for Government employment, set forth
his/her Government employment.

(3) Caution statement, if appropriate (where justified,
include in all capital letters at the end of synopsis specific
information that subject (1) is considered armed and dangerous, or (2)
has suicidal tendencies, or (3) has a physical or mental condition or
illness which may require immediate or professional care, or (4)
escape risk). Include basis for such statement. Once FBIHQ and
receiving offices have been advised of basis, statement may be shown
in subsequent communications, as long as facts exist, in abbreviated
form, such as "ARMED AND DANGEROUS," "SUICIDAL TENDENCIES," "SUBJECT
IS A DIABETIC," "SUBJECT PREVIOUSLY CONFINED TO A MENTAL INSTITUTION
| "WARNING: KNOWN OR SUSPECTED HIV (HUMAN IMMUNODEFICIENCY VIRUS)
INFECTED PERSON" should only be used in internal communications when
also accompanied by the "ARMED AND DANGEROUS" warning or when other
information is developed that the possibility of violence during an
arrest is imminent.| If desired, an appropriate stamp may be used for
this purpose. (Not necessary in details after first reported.)

(4) Deleted

(5) Indexing information in criminal cases because at
FBIHQ, indexing of reports in criminal cases is done only on the basis
of the names appearing in the title or as indicated by field dictating
Agent. | (See MAOP, Part II, 2-3.3.1.)|

(a) Synopsis must contain all the names, aliases,
and variations by which a suspect is known.

(b) Clearly indicate date of birth, birthplace and
address of suspect (s).

(c) It is not desired that all available identifying
information appear in the synopsis, but the best available information
should appear.

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should be filed as bulky exhibit or forwarded to USA as an enclosure
to report or by separate communication. If there is compelling reason
to include en bloc material in details of a report, complete
justification should be set forth on the administrative pages.

(6) Information concerning a person's refusal to submit
to or volunteer for a polygraph examination.

**Ef£Dte: 04/23/1991 MCRT#: 0 Div: D6 Cav: SecCls:

10-17.12 Use of T Symbol

(1) A "T" symbol may be used in cases of a noncriminal
nature, including security-type and civil-type matters. Where T
symbols are used in reports, the office submitting a report will
prefix all T symbols therein with its office abbreviation unless, of
course, inserts from another office are included in that report. If
inserts from an office, other than the reporting office, are included
in a particular report, all T symbols included in the insert should be
prefixed with the office abbreviation of the office which prepares the
inserts. If application of the foregoing rule in a specific instance
tends to disclose the identity of an informant, proper reporting
precautions should be taken in order to avoid such disclosure. When
incorporating in domestic field reports information from Legal Attache
sources whose identities must be concealed, T symbols should be
preceded by abbreviation of reporting domestic field office. Except
in espionage cases, when an office designates particular T symbol to
be used in the place of the name of a particular informant in the
first report by that office in a case, the same T symbol should be
used for that particular informant throughout the first report and all
subsequent reports by that office in order to avoid confusion about
the number of informants in a case. This exception does not apply to
prosecutive summary reports submitted in security-type cases where the
same T symbol should be assigned to the same informant in all summary
reports submitted in a given case.

(2) In cases in which the use of T symbols is authorized,
use T symbols to conceal informants only where necessary; hold to
absolute minimum; prior to concealing identities of informants or
sources of other offices, check with such offices regarding current
necessity for concealment unless files of reporting office contain
sufficient information to make decision. Where a T symbol has been
used to cover a source other than an active confidential informant and
the location of the source is unknown, extensive investigation should
not be conducted to locate him/her to determine whether his/her
identity may be set forth in a report, unless the information
furnished by him/her is of vital importance to the case.

**EffDte: 10/27/1986 MCRT#: 0 Div: D3D5D6 Cav: SecCls:

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messages when the addressee has the full title. The instructions
relating to "CHANGED" title are to apply to teletypes to FBIHQ or to
field offices. (See 10-16.7.4 in this section.)

(2) In cases in which one of the subjects of the
investigation is a fugitive, the title as shown in the message should
give his/her name, together with the word "FUGITIVE," and character of
offense involved.

(3) The office of origin shall also be set forth when the
file discloses that the office to which the request is directed does
not possess this information and when the office of origin is not the
sending office. Ifa teletype is received in which no office of
origin is specified, the receiving office shall assume that the
sending office is the office of origin.

(4) When investigation is requested by teletype which
will require a report of investigation which must be disseminated,
indicate agencies to which copies must be sent and number of copies.

(5) If a deadline has been set by FBIHQ, set it out after
case caption by use of "BUDED" and date.

(6) Prepare copies to be sent by mail for information on
thin blue paper (FBIHQ uses green paper). Advise addressees of
message in the last sentence of message text; e.g., "Copies mailed
Norfolk and Richmond.”

(7) Although a communication is originated as a teletype,
approving official may designate it and hand mark it to be mailed. In
such instance it should not be retyped and necessary file copy and
additional mail copies required, as when message is addressed to two
or more offices, may be made on permanent-type copying machine.
Receiving offices can make whatever additional copies required on
copying machines.

(8) Caution statements, if appropriate, are to be
included|as the first line of the text. |

**Ef£Dte: 04/30/1993 MCRT#: 2 Div: D4D6 Cav: SecCls:

|10-6 AIRTELS (See MAOP, Part 2, 10-1.8.)

Airtels were eliminated with the implementation of the
electronic communication (EC). ECs replaced airtels, certain letters,
certain memoranda, and most teletypes.

**Ef£Dte: 08/02/2000 MCRT#: 1008 Div: RM Cav: SecCls:

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FCLAA
FCU .
FDIC oe
FED.R.CIV.P. .
FED.R.CRIM.P.
FED.R.EVID. ..
FEMA ..eeeeeeees
FERIC ....
FI wcsssceseeeee
FIF

FISUR
FIDM
FLIA
FNU .
FOIA
FPC . oe
FR seseeseee
FRAID

FRLA
FICA
FIWS
FUDE
FUG
FY

IGB-F ......eee

Federal Cigarette Labeling and Advertising Act
Federal Credit Union

Federal Deposit Insurance Corporation
Federal Rules of Civil Procedure

Federal Rules of Criminal Procedure

Federal Rules of Evidence

Federal Emergency Management Agency

False Entries in Records of Interstate Carriers
False Information

Financial Institution Fraud

Abbreviations approved for

use in these cases are as

follows: ECU... Federal Credit Union

SLA ... Saving and Loan Association

Physical Surveillance

Federal Juvenile Delinquency Matters

Federal Lending and Insurance Agencies

First Name Unknown

Freedom of Information Act

Foreign Police Cooperation

False Report

Fraud and Related Activity in Connection With
Identification Documents

Federal Regulation of Lobbying Act

Federal Tort Claims Act

Federal Train Wreck Statute

Fugitive-Deserter

Fugitive

Fiscal Year

Office of the Deputy Chief of Staff, G-2 (applies to
some major Army Commands)

General Accounting Office

Government or Governmental

General Services Administration

Hatch Act

Department of Health and Human Services

Hazardous Liquid Pipeline Safety Act of 1979
Hostage Taking

Department of Housing and Urban Development
Department of Housing and Urban Development Matters

Integrated Automated Fingerprint Identification
System

Identification Division Automated Services System
Interstate Gambling Activities

Illegal Gambling Business

Illegal Gambling Business - Forfeiture

Illegal Gambling Business - Obstruction
Interstate Identification Index

Innocent Images National Initiative|
International Labor Organization

Impersonation

Incorporated

Immigration and Naturalization Service

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By: Typing details in form of electronic communication
for filing

(c) Investigation not completed--
By: Electronic communication for the file

(3) FBI applicant cases (See also MIOG, Part 1, 67-3.11 and
67-9):

(a) Applicant No Longer Interested/Presently Not
Available --

If applicant has not yet begun background
processing, office ascertaining that applicant is no longer interested
in position or is presently not available for FBI employment should
immediately notify the hiring entity and/or Personnel Resources Unit,
Administrative Services Division (ASD), FBIHQ.

If background processing has already begun, office
ascertaining that applicant is no longer interested in position or is
presently not available for FBI employment should immediately notify
Bureau Applicant Employment Unit (BAEU), Administrative Services
Division, FBIHQ, and follow up with EC with details regarding the
applicant's status. BABU will notify applicant that his/her
application has been placed into an inactive status.

(b) Derogatory Information

If prior to background processing, submit details
of derogatory or potentially disqualifying information to the hiring
entity or PRU, FBIHQ. If background processing has already begun,
submit details or derogatory or potentially disqualifying information
to BAEU, FBIHQ. BAEU will notify applicant and hiring entity if
processing has been discontinued.

(c) Notification of Lead Offices

Upon notification that case has been discontinued,
lead offices should submit reports for all investigation conducted to
date and submit all investigative notes to BAEU, FBIHQ.

(4) Deleted

(5) Deserter cases-routine deserter apprehensions and cases
in which subject voluntarily surrenders or is apprehended by military
authorities or other police agency--

By: Teletype to FBIHQ and office of origin. Office
of origin to ensure lead offices are notified by teletype.

(6) Probation, parole, and mandatory release fugitives -
routine apprehensions or when subject located in custody and no FBI
violation developed during fugitive investigation--

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10-16.5 Report Made By (Author of Report)

The report is made by the Agent, special employee, or
other investigative personnel dictating it. Where the results of
investigation are prepared in rough draft and several Agents are
involved, the Agent who conducted the major portion of the
investigation is to be shown as the author.

**EF£Dte: 04/22/1985 MCRT#: 0 Div: D6 Cav: SecCls:

10-16.6 Report Typed By

Initials of employee typing report.

**Ef£Dte: 04/22/1985 MCRT#: 0 Div: Dé Cav: SecCls:

| 10-16.7 Title of Case |(See MAOP, Part 2, 10-16.7.2; MIOG, Part 2, 14-15.4.1.)|

Set forth in entirety in cover page(s) to first report and
| in any report or other communication sent to|lead|office where
such information is necessary to the investigation or for proper
indexing; otherwise, merely set forth name of principal subject and
alias, if appropriate, abbreviated "aka" followed by the phrase "et
al." if more than one subject.

**EFfDte: 02/14/2000 MCRT#: 952 Div: Dé Cav: SecCls:

10-16.7.1 Where Subject Known

Full, true name, known used variations of true name,
nicknames, and aliases of all subjects with most widely known
variation or alias listed first after true name; other aliases in
alphabetical sequence. List names in columnar form. "Nee" should be
used preceding the maiden name of a married woman.

| (1) In|Deserter|cases the first name listed must be
exactly the same as the name first listed in the request from the
military service followed by the social security account number. A
suffix after the number will be "A," "AF," "N," or "MC" to designate
the branch of the service from which subject deserted. Following this
will be the serial number as previously carried by the Army, Air
Force, Navy, or Marine Corps. Those individuals who have enlisted in

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267 Drug-Related Homicide 2

268 Engineering Technical Matters - FCI
(See MIOG for instructions.)

269 Engineering Technical Matters - Non-FCI
(See MIOG for instructions.)

271 See National Foreign Intelligence Program Manual

2718 See National Foreign Intelligence Program Manual

281 Organized Crime/Drug 2
Investigations
282 Color of Law 2 If LHM is

authorized by
FBIHQ, submit
original and two
(2) copies
283 See National Foreign Intelligence Program Manual

286A FACE - Force or violence against
person(s) 2

286B FACE - Threat of force or
intimidation against person(s)2

286C FACE - Property damage or destruction
only 2

286D FACE - Religious freedom at a place
of worship 2

286E FACE - Civil Action 2

|315 International Terrorism Investigations (See National
Foreign Intelligence Program Manual, Section 19.) |

*Reference classification only, to facilitate transmission of
information to agency having jurisdiction.

**EffDte: 04/09/2004 MCRT#: 1329 Div: DID3D5D6CT Cav: SecCls:

10-24 STANDARDIZED BUREAU ABBREVIATIONS

**EffDte: 12/12/1991 MCRT#: 0 Div: D1D3D5D6D9 Cav: SecCls:

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importance which it is apparent will involve substantial publicity,
the Senior Resident Agent is to advise the SAC of the complaint by an
appropriate means of communication depending on the urgency of the
case.

(4) In Crime Aboard Aircraft and Destruction of Aircraft
or Motor Vehicles cases where the initial LHM submitted to FBIHQ
contains an opinion of a USA, one copy of this LHM should be directed
to the USA, confirming his/her opinion in lieu of doing so by means of
a separate letter when it would merely repeat same information
contained in LHM. In carrying out these rules, common sense should be
exercised with the underlying thought being the FBI's obligation to
make certain there is no delay in the disposition of a case by the USA
because of a failure on our part. It is recognized that an FD-351,
after a taking into Federal custody, may not contain complete
investigative results, but it should contain sufficient information
for the USA to proceed with any necessary prosecutive action. (See
OG, Part 1, 149-3, 164-8; MAOP, Part 1, 10-4.3.)

(5) The fact that the field supervisor and the SAC are
also responsible does not lessen the Agent's responsibility to follow
his/her cases, to make certain there is no delay in investigations and
in the submission of appropriate communications to the USA, and to
follow prosecutive action closely with the USA to make certain proper
action is taken as soon as possible.

**EffDte: 12/19/1988 MCRT#: 0 Div: D6D9 Cav: SecCls:

10-12 | NOTES MADE DURING INVESTIGATIONS

The types of written material developed in interviewing
witnesses, and which should be retained, are the following:

(1) Written statements, signed by the witness.

(2) Written statements, unsigned by the witness, but
approved or adopted in any manner by the witness.

(3) Original notes of interview with prospective
witnesses and/or suspects and subjects must be retained in the 1A
section of the case file. That is, in any interview where preparation
of an FD-302 is required (an interview where it is anticipated the
results will become the subject of court testimony) the rough
handwritten notes are to be retained.

(4) Material dictated on tape cassette, memo belts, etc.,
contemporaneously or substantially so, with the interview in lieu of
handwritten notes, may be viewed by a court as “original notes" and,
therefore, must be retained. Dictation on tape cassette and/or memo
belts of the total results of an interview for transcription to a
final FD-302 is not “original note” material and need not be retained.

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| 10-6.1  |Deleted|

**EffDte: 02/14/2000 MCRT#: 952 Div: RM SecCls:
| 10-6.2 |Deleted|

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-6.3 |Deleted|

**EffDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-6.4  |Deleted|

**EfEDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-6.5 |Deleted|

**EfFFDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-6.6 |Deleted|

**EffDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-6.7  |Deleted|

**EffFDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-6.8 |Deleted|

**EffDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
10-7 BLIND MEMORANDA

**EffDte: 05/31/1983 MCRT#: 0 Div: D5RM Cav: SecCls:

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(b) Index check requests, if negative, stamp "no
record" - return by routing slip.

(c) Record check requests. Form FD-356 may be used
to set out lead to check records of outside agencies. When used, send
form in duplicate to office making check. (Office making check is to
retain copy for its files.) Also send a copy of FD-356 for each
office which is to receive a copy of reply. No file copy of FD-356
need be made, but make a notation on top serial of file showing date
FD-356 was submitted, office to which it was directed, and initials of
Agent who set out lead. Upon return of copy of FD-356, it is to be
serialized and filed. When FD-356 is used to obtain check of state
automated motor vehicle records, and only action required is the check
of such records, office receiving lead need not search and index names
and aliases appearing in title.

(d) When preparing correspondence to the Miami and
San Juan Divisions for coverage of leads in the Northern or Central
Caribbean areas, designate a copy for the|Office of International
Operations. |

**Ef£Dte: 01/15/2004 MCRT#: 1316 Div: D3D5D6RMOI Cav: SecCls:

| 10-16.15.1 Preparation of|Teletypes and Electronic Communications|Designed to
Set Out Leads

(1) First, set out concise general summary and background
of matter. (Information which will prepare reader's mind so that they
will be able to decide as to subsequent action desirable.)

(2) Second, set forth any descriptive data necessary,
action taken, new developments, or other facts upon which the
recommendations are based.

(3) Third, set forth instructions, recommendations, or
leads in numerical order.

(4) Fourth, set out former case Agent's name, and if not
known, the initials of the dictator of most recent communication if
the|lead|office that is to be recipient of the|communication|

| was previously|office of origin|in the same case.

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: D4D6OIRM Cav: SecCls:

10-16.15.2 Provisions Applicable to All Leads

(1) Leads requesting investigation by all offices may be
set out only with the personal approval of the SAC and a copy

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| but does not include the collection and
| maintenance of information that is intended to
| be covert or that which is related to any other
| specialized investigation that requires

| authorization from an FBI official.

| Sensitive Information Information that requires protection due to the
| risk or magnitude of loss or harm that could

| result from inadvertent or deliberate

| disclosure, modification and/or destruction of
| information. Also referred to as Sensitive but
| Unclassified Information and Limited Official

| Use Information. (See MIOG, Part II, 35-12.)

| Transmission Data Sometimes referred to as Receipt Data. Can

| include information such as the date and time
| message was sent, date and time message was

| read, acknowledgment by recipient and the

| identities of senders and recipients. For

| messages where senders/recipients are

| identified by "handle" or distribution list,
| address group, or the like, the means to

| identify the associated names must also be

|

included.
| USPS United States Postal Service.
| www World Wide Web. The entire constellation of

| resources that can be accessed by Gopher, FTP,
| HTP, WAIS and other search tools. |

**EfFDte: 11/17/1998 MCRT#: 845 Div: D4 Cav: SecCls:

JESSIE SSISSnIGSS niinidbinbGSdGKG END OF REPORT (GHGs Gianni Ga led lei eed

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SECTION 11.

**Ef£Dte: 02/28/1978 MCRT#:
11-1

**EfEDte: 12/12/1991 MCRT#:
11-11 Deleted

**EffDte: 12/12/1991 MCRT#:
11-1.1.1 Deleted

**Ef£Dte: 12/12/1991 MCRT#:

11-1.1.2. Deleted

**EffDte: 12/12/1991 MCRT#:

MISCELLANEOUS REGULATIONS

0 Div: D3D9D0RM Cav: SecCls:

ALL
HEREIN 15 UNCLASSIFIED

DATE 02-26-2007 BY 60324 AUC BAW/CPB/STP
FIELD OFFICE LAW ENFORCEMENT CORRESPONDENCE

ie) Div: RM Cav: SecCls:
0 Div: PA Cav SecCls:
0 Div: PA Cav SecCls:
0 Div: PA Cav: SecCls:

11-1.2 Recommendation for Letter from Director (See MAOP, Part 1, 5-17.)

(1)

When letters of congratulations, appreciation, or

condolence from the Director to individuals other than FBI employees

are recommended by the field,
not on Form FD-255
Requests should include the following:

promptly on Form FD-468,
Incentive Award).

(a)
to be written;

of person(s)
(b)
(c)

(2)

Full identifying data,

Unless specified,

such recommendations should be submitted
(Recommendation for an

titles, etc., and address

Specific data on which recommendation is based;

Results of field office indices check.

letters are mailed directly from

Headquarters to the addressee and no informational copies are made

except |for|requesting office.

|If the addressee is a superior, other

letterhead copies will be provided for each subordinate being

commended. |

Any special circumstances such as the following should be

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114 COPYRIGHT

(1) Copyright laws invest the copyright holder with the
exclusive right to control the reproduction and derivative use of the
copyrighted material. This protection is extended to "original works
of authorship fixed in any tangible medium." Therefore, copyrighted
materials are not to be reproduced for internal use or public
distribution without the permission of the copyright owner unless such
reproduction is allowed by a statutory exception to this general
requirement.

(2) The doctrine of "fair use" is a statutory exception
most likely applicable to reproduction for noncommercial purposes.
Fair use generally permits the reproduction of a portion of
copyrighted material without the copyright owner's permission for
purposes such as criticism, comment, news reporting, teaching,
scholarship, or research. In determining whether the use is fair,
factors to be considered are: the purpose of the copying, whether for
commercial or nonprofit educational purposes; the portion copied in
relation to the whole work; the type of work copied, i.e., books,
photographs or charts; the potential diminution of the market or value
of the copyrighted work.

(3) Permissible ranges of copying have not been
specifically provided for by statutory construction. However, under a
rule of reasonableness, a single copying of a chapter of a book; an
article from a periodical or newspaper; a chart, drawing, photograph
from a book, periodical or newspaper would come within the fair use
exception. Copying should be limited to exact need and should not
substitute for the purchase of reprints or books from the publisher.
Whenever copyrighted material is reproduced, the notice of copyright
should be included on the first page of the copied material. The
notice of copyright is generally found at the beginning of the book or
magazine, and states who holds the copyright and the date of the
copyright.

Any specific problems regarding copyright matters should be referred
to Administrative Law Unit, |Office of the General Counsel, | FBIHQ.

**EffDte: 09/09/1994 MCRT#: 281 Div: D9 Cav: SecCls:

| 111-5 FBIHQ INFORMATION MANAGEMENT POLICY

**EFfDte: 12/12/1991 MCRT#: 0 Div: RM Cav: SecCls:

|11-5.1 | FBIHQ Filing of Documents for Official Records

(1) Federal regulations governing document filing:

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| 10-2.1.1 |Deleted|

**EffDte: 02/14/2000 MCRT#: 952 Div: RM SecCls:
| 10-2.1.2 |Deleted|

**Ef£Dte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-2.1.3 |Deleted|

**EffDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-2.1.4 |Deleted|

**EfEDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-2.1.5 |Deleted|

**EfFFDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-2.1.6 |Deleted|

**EffDte: 02/14/2000 MCRT#: 952 Div: D3D5D6D7 Cav: SecCls:
| 10-2.1.7 |Deleted|

**EffFDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-2.1.8 |Deleted|

**EffDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:
| 10-2.1.9 |Deleted|

**EffDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

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Interference with Federally
Protected Activities 2

Public Education -
Civil Rights Act, 1964 2

Public Education -
Civil Rights Act, 1964
Interference with Federally

Protected Activities 2
Employment -

Civil Rights Act, 1964 2
Employment -

Civil Rights Act, 1964
Interference of Federally

Protected Activities 2
174 Bombing Matters 4 Where
appropriate,
7 LHM to FBIHQ
176 Antiriot Laws 3
177 Discrimination in Housing 2
184 Police Killings 2

185 Protection of Foreign Officials and
Official Guests of the

United States 7
187 Privacy Act of 1974 - Criminal 2 3 LHM to FBIHQ
188 Crime Resistance 2

189 Equal Credit Opportunity Act 2

190 Freedom of Information/Privacy 2

Acts
197 Civil Actions, Claims Against 0 3 LHM to FBIHQ
the Government, or Subpoena (See MIOG, Part 1,
Matters - Civil Suits and 197-3.2(1) and
Claims (FBI Programs) 197-8.5 for excep-
tions pertaining
to automobile
accidents and other
instances in which
the incident giving
rise to a claim has
been previously
reported. )
198 Crime on Indian Reservation - 0 2 LHM to FBIHQ

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"JOHN Z. QUICK, date of birth December 31, 1968, 112 March
Street, Seattle, Washington, furnished the following information:

"He is the owner of...." (See Correspondence Guide - Field,
2-11.)

(a) If the date of birth cannot be obtained, the
phrase “born approximately 1968" should be substituted for the
specific date of birth and the reason for its absence must be
subsequently documented in the interview report. This may be done
when supplying other identifying or descriptive information about the
interviewee or at the conclusion of the interview report.

(b) The date of birth of the person interviewed and/or
the reason for not obtaining this information, along with an
approximate year of birth, is also required on any other type of
document that may be utilized to report the interview results.

(c) The name of the Agent(s) or other appropriate
personnel (unless a waiver of rights is applicable) and the date of
the interview should not be set out in the beginning of the FD-302.
The appearance of the latter two items at the bottom of the page in
the space provided is sufficient. However, where a continuing
interview is carried on over a period of two or more days, the dates
should also be set out in the details of the FD-302 (and FD-302a).
The material covered on particular dates shall be set out under the
dates the information was obtained.

Transcriptions of consensually monitored tapes should begin: "The
following is a transcript of a conversation between PAUL CLARK and
JOHN BROWN which occurred on August 21, 1984, at 1111 Main Street, New
Orleans, Louisiana." (See Correspondence Guide - Field, Section
2-11.6.3(2)(d) and the corresponding sample which appears on page
284.)

(10) The following is an example of an FD-302 to be
submitted when conducting background investigations:

"JOHN Z. QUICK, Date of Birth (DOB) January 1, 1944, 112
March Street, Seattle, Washington 90020, telephone (home)
(206) 555-1234, (office) (206) 555-6789, was advised of the identity
of the interviewing Agent and/or other FBI/non-FBI personnel, as well
as the fact that he was being interviewed in connection with the
background investigation of Ms. MARY DOE. Mr. QUICK provided the
following information:"

(11) Composite FD-302: In limited situations involving
extended or a series of related interviews of a witness and/or victim,
the preparation of a composite FD-302 may be necessary. For example,
a cooperative key interviewee during the early stages of an extended
interview in a complex investigation will relate a set of facts which
to him or her at the time is the best recollection. After a review of
actual records or the disclosure of other facts developed through
investigation by the interviewer, the interviewee's memory is
refreshed and the initial thoughts of the interviewee might be
modified or changed. Preparation of a composite FD-302 at the

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Manl-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

or attachment that has been deemed a federal record must determine to
which classification, file or control file the outgoing Internet E-
mail message should be saved. This is also required of the sender
when sending a message or attachment that is deemed a federal record
via the Internet to another Bureau employee.

(c) Internet E-mail messages and transmission data can
be easily uploaded into the ECF component of ACS because messages are
usually in electronic format. If this data is loaded into the ECF
component of ACS, this information is retrievable by Case ID,
attributes, serial or full text. Although E-mail messages are usually
in electronic format, attachments could be in another format such as
graphics which are not viewable in any component of ACS. Those
attachments should be printed (if possible), serialized and placed in
a paper file. Use current FBI policies to determine if these records
should be loaded into additional FBI applications such as CLEA, IIIA,
and/or the Telephone Application, etc. Note: All files and programs
that are downloaded to FBI systems from the Internet or from any
outside sources must be to a standalone computer or to a floppy disk,
approved by the Computer Specialist or Security Officer and scanned
for viruses prior to introduction to any other FBI computer (see
11-7.5 "Security".

\ (d) Check incoming Internet E-mail daily. Internet
E-mail should be checked more frequently if warranted by the volume of
| mail received.

(e) Because of the impact on the FBI's reputation and
credibility, messages that are deemed federal records that the user
creates and disseminates should be stated in an intelligible, concise
and professional manner. Obtain necessary approval as required by
your division before sending a message.

| (£) Some systems have limitations on the number of
characters in a message. Therefore, keep outgoing Internet E-mail
messages short and limited to one subject, if possible.

(g) Because of software and graphic constraints,
attachments in Internet E-mail messages should be avoided where
possible. Some systems are not compatible and difficulty could result
when reviewing messages and files.

**EffDte: 11/17/1998 MCRT#: 845 Div: D4RM Cav: SecCls:

| 11-7.4 Internet E-mail Accounts

(1) Every FBIHQ division and field office has an FBI
Internet account. Some FBI employees have an individual FBI Internet
E-mail account to be used for official FBI business.
In this document, Internet E-mail accounts are any Internet E-mail
accounts that are paid for by the FBI (does not include
investigative, covert, or other specialized investigative accounts).

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Manl-ID: MAOPP2 MANUAL OF ADMIN OPERATIONS AND PROCEDURES PART 2

Io.
Toc .
IOHTC
IPGP
IRS
ISP oe
ISS ....eeee
ITAR oe
ITF ccc ecee scene
ITGD oe
ITLT .....
ITOM
ITPMG
ITSA
ITSB
ITsL
ITSMV

ITSP oe
ITSP-CT ..

ITSP-MT ........

ITUR
ITWI
ITWP
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KRA sees eee sees

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LEGAT
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LMRDA-IM ....66

LNU we cee ee wees .

Identification Order

Interception of Communications

Interstate Obscene or Harassing Telephone Calls
Illegal Possession of Government Property
Internal Revenue Service

Industrial Security Program

Involuntary Servitude and Slavery

Interstate Transportation in Aid of Racketeering
Interstate Transportation of Fireworks
Interstate Transportation of Gambling Devices
Interstate Transportation of Lottery Tickets
Interstate Transportation of Obscene Matter
Interstate Transportation of Prison-Made Goods
Interstate Transportation of Stolen Aircraft
Interstate Transportation of Strikebreakers
Interstate Transportation of Stolen Livestock
Interstate Transportation of Stolen Motor Vehicle
Abbreviations approved for use in these cases are
as follows: VIN...Vehicle Identification Number
MN...Motor Number

SN...Serial Number

Prefixes for use of the above are:
C....Confidential; P....Public
Interstate Transportation of Stolen Property
Interstate Transportation of Stolen Property -
Commercialized Theft

Interstate Transportation of Stolen Property - Major
Theft

Interstate Transportation of Unsafe Refrigerators
Interstate Transmission of Wagering Information
Interstate Transportation of Wagering Paraphernalia
Interference with Flight Crew

Illegal Wearing of Uniform

. Altered;

Joint Chiefs of Staff
Juvenile Delinquency Act

Killing a Federal Officer
Kidnapping
Kickback Racket Act

Local Draft Board

Legal Attache

Law Enforcement OnLine

Law Enforcement Officers Killed and Assaulted
Loyalty of Employees of the United Nations and Other
Public International Organizations

Latent Fingerprint Section

Letterhead Memorandum

Labor Management Relations Act, 1947
Labor-Management Reporting and Disclosure Act of
1959 - Investigative Matter

Last Name Unknown

Manual of Administrative Operations and Procedures
Memorandum

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**EF£Dte: 02/14/2000 MCRT#: 952 Div: D6éRM Cav: SecCls:

10-13.7 Deleted

**Ef£Dte: 02/14/1992 MCRT#: 0 Div: PA Cav: SecCls:

10-13.8 Administrative Handling of FD-302

(1) Original FD-302s are to contain no markings other
than the initials of the author(s) and the serial number. The
| original document is to be filed along with alsecond copy.| The third
copy of the document is the "Agent Copy" and is not to be serialized
nor charged out, and should be destroyed by recipients when no longer
needed. However, if the "Agent Copy" is marked for indexing, it is to
| be returned to the|Information Management Analyst/Clerk (IMA/IMC) .|
| Upon accomplishing the requested indexing, the|IMA/IMC| should
destroy the copy or return it to the Special Agent, if requested. It
is not necessary to transfer indexing markings to the file copy. If
additional copies of the FD-302 are required, they may be photocopied.
FD-302s that contain grand jury information must be prepared on
removable diskettes that are placed in secure storage when not in use.
The hard copies must be kept in the grand jury subfile (see MIOG, Part
| 2, 2-9.7); MAOP, Part 2, 2-4.3.2,|2-4.4.1,|2-4.4.4; CGF, 2-11.4.10).

(2) |When FD-302s|are received|by the 00|from another
office, the original and one copy of the FD-302 are|to be filed. |When
FD-302s are sent to the 00, a transmittal communication is not needed,
because the FD-302 should already be serialized in the 00's file. |

(See MAOP, Part 2, 2-3.6.1 (6).)

(3) Deleted
(4) Deleted

**EfFDte: 02/14/2000 MCRT#: 952 Div: RM Cav: SecCls:

| 10-13.9 Indexing of FD-302s |(See MAOP, Part 2, 2-3.6.1, 2-4.3.2 (2).)|

If indexing of FD-302s is necessary, and a report is not
being immediately prepared, the Agent to whom the case is assigned
shall use the third copy ("Agent Copy") as an indexing copy. The
necessary names or items to be indexed should be underlined or
circled, as appropriate, in red, and the copy sent to the| Information
Management Analyst/Clerk (IMA/IMC).| Upon accomplishing the requested
indexing, the|IMA/IMC|should destroy the copy or return it to the

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