41870 Federal Register / Vol. 74, No. 159 / Wednesday, August 19, 2009 / Notices 

GNSA 14 

SYSTEM NAME: 

NSA/CSS Library Patron File Control 

System 

SYSTEM LOCATION: 

National Security Agency/Central 

Security Service, Ft. George G. Meade, 

MD 20755–6000. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Borrowers of library materials from 

NSA/CSS libraries. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

File consists of borrower’s name, 

Standard Identifier (SID), work 

organization, work telephone number, 

contracting sponsor’s name, and library 

materials borrowed. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Section 10 of the National Security 

Agency Act of 1959, Public Law 86–36 

(50 U.S.C. 402 note). 

PURPOSE(S): 

To track and administer the use of 

NSA/CSS library materials. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The ‘DoD Blanket Routine Uses’ set 

forth at the beginning of the NSA/CSS’ 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic storage media. 

RETRIEVABILITY: 

By name, Standard Identifier (SID), or 

by title of the library material borrowed. 

SAFEGUARDS: 

Buildings are secured by a series of 

guarded pedestrian gates and 

checkpoints. Access to facilities is 

limited to security-cleared personnel 

and escorted visitors only. Access to 

electronic records is limited and 

controlled by computer password 

protection. 

RETENTION AND DISPOSAL: 

Once a borrower has registered with 

the library, the borrower remains 

registered until he/she leaves the 

Agency. Disposal of records is 

accomplished by deletion from the 

database. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Advanced Intelligence 

Research Services, National Security 

Agency/Central Security Service, Ft. 

George G. Meade, MD 20755–6000. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the National 

Security Agency/Central Security 

Service, Freedom of Information Act/ 

Privacy Act Office, 9800 Savage Road, 

Ft. George G. Meade, MD 20755–6000. 

Written inquiries should contain the 

individual’s full name, and mailing 

address. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the National Security 

Agency/Central Security Service, 

Freedom of Information Act/Privacy Act 

Office, 9800 Savage Road, Ft. George G. 

Meade, MD 20755–6000. 

Written inquiries should contain the 

individual’s full name, and mailing 

address. 

CONTESTING RECORD PROCEDURES: 

The NSA/CSS rules for contesting 

contents and appealing initial 

determinations are published at 32 CFR 

part 322 or may be obtained by written 

request addressed to the National 

Security Agency/Central Security 

Service, Freedom of Information Act/ 

Privacy Act Office, 9800 Savage Road, 

Ft. George G. Meade, MD 20755–6000. 

RECORD SOURCE CATEGORIES: 

Contents of the record are obtained 

from the individual borrower and from 

the Searchlight database. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Portions of this file may be exempt 

under 5 U.S.C. 552a(k)(4), as applicable. 

An exemption rule for this record 

system has been promulgated according 

to the requirements of 5 U.S.C. 

553(b)(1), (2), and (3), (c) and (e) and 

published in 32 CFR part 322. For 

additional information contact the 

system manager. 

[FR Doc. E9–19868 Filed 8–18–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DoD–2009–OS–0126] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, DoD. 

ACTION: Notice to Alter a System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records to its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action would be 

effective without further notice on 

September 18, 2009 unless comments 

are received which result in a contrary 

determination. 

ADDRESSES: Send comments to Chief, 

OSD/JS Privacy Office, Freedom of 

Information Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard at (703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on August 5, 2009, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: August 12, 2009. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

DWHS E06 

SYSTEM NAME: 

Correspondence Control System (July 

2, 2009, 74 FR 31712) Changes: 

* * * * * 

SYSTEM NAME: 

Delete entry and replace with 

‘‘Enterprise Correspondence Control 

System (ECCS).’’ 

* * * * * 


jlentini on DSKJ8SOYB1PROD with NOTICES
Federal Register / Vol. 74, No. 159 / Wednesday, August 19, 2009 / Notices 41871 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete existing entry and replace with 

‘‘Members of the public who initiated 

communications with the Office of the 

Secretary of Defense and Department of 

Defense personnel (uniformed or 

civilian) for whom workforce and/or 

organizational actions are processed and 

coordinated in the Enterprise 

Correspondence Control System.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

Social Security Number (SSN), date and 

place of birth, pay grade, salary and 

contact information (mailing address, 

telephone number, fax number, email 

address). Inquiries and other 

communications pertaining to any 

matter under the cognizance of the 

Office of the Secretary of Defense. 

Record types may include, but are not 

limited to, complaints, appeals, 

grievances; personnel actions, 

assignment requests, awards, 

nominations and presidential support 

letters; condolence letters, retirement 

letters, letters of appreciation, Senior 

Executive Service letters and pay 

adjustments; certificates, Secretary of 

Defense and OSD Component letters of 

appreciation; travel requests and 

military airlift requests; evaluative data; 

actions taken and responses from the 

Secretary to the President, White House 

staff, other Cabinet officials, Congress, 

state, local officials, and corporate 

officials; and similar documents.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete existing entry and replace with 

‘‘5 U.S.C. 301, Departmental 

Regulations; DoD Directive 5110.4, 

Washington Headquarters Services 

(WHS); and E.O. 9397 (SSN), as 

amended.’’ 

PURPOSE(S): 

Delete existing entry and replace with 

‘‘The Enterprise Correspondence 

Control System (ECCS) comprises two 

sub-systems (the Correspondence 

Control System (CCS) and the Staff 

Action Control and Coordination Portal 

(SACCP)). 

CCS supports the Secretary of Defense 

by tracking actions taken and responses 

from the Secretary to the President, 

White House staff, other Cabinet 

officials, Congress, state and local 

officials, corporate officials, members of 

the Department of Defense and the 

public. 

SACCP is used by Component Offices 

of the Secretary of Defense to facilitate 

and control the processing and 

coordination of workforce and/or 

organizational actions to, from, and 

within components in conduct of 

official daily business.’’ 

* * * * * 

DWHS E06 

SYSTEM NAME: 

Enterprise Correspondence Control 

System (ECCS). 

SYSTEM LOCATION: 

Correspondence Control Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

Room 3C843, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Members of the public who initiated 

communications with the Office of the 

Secretary of Defense and Department of 

Defense personnel (uniformed or 

civilian) for whom workforce and/or 

organizational actions are processed and 

coordinated in the Enterprise 

Correspondence Control System. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, Social Security Number (SSN), 

date and place of birth, pay grade, salary 

and contact information (mailing 

address, telephone number, fax number, 

email address). Inquiries and other 

communications pertaining to any 

matter under the cognizance of the 

Office of the Secretary of Defense. 

Record types may include, but are not 

limited to, complaints, appeals, 

grievances; personnel actions, 

assignment requests, awards, 

nominations and presidential support 

letters; condolence letters, retirement 

letters, letters of appreciation, Senior 

Executive Service letters and pay 

adjustments; certificates, Secretary of 

Defense and OSD Component letters of 

appreciation; travel requests and 

military airlift requests; evaluative data; 

actions taken and responses from the 

Secretary to the President, White House 

staff, other Cabinet officials, Congress, 

state, local officials, and corporate 

officials; and similar documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; DoD Directive 5110.4, 

Washington Headquarters Services 

(WHS); and E.O. 9397 (SSN), as 

amended. 

PURPOSE(S): 

The Enterprise Correspondence 

Control System (ECCS) comprises two 

sub-systems (the Correspondence 

Control System (CCS) and the Staff 

Action Control and Coordination Portal 

(SACCP)). 

CCS supports the Secretary of Defense 

by tracking actions taken and responses 

from the Secretary to the President, 

White House staff, other Cabinet 

officials, Congress, state and local 

officials, corporate officials, members of 

the Department of Defense and the 

public. 

SACCP is used by Component Offices 

of the Secretary of Defense to facilitate 

and control the processing and 

coordination of workforce and/or 

organizational actions to, from, and 

within components in conduct of 

official daily business. 

Routine uses of records maintained in 

the system, including categories of users 

and the purposes of such uses: In 

addition to those disclosures generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act of 1974, these records may 

specifically be disclosed outside the 

Department of Defense as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the OSD’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in paper files and 

electronic storage media. 

RETRIEVABILITY: 

Last name and first name initial of the 

individual, subject and date of the 

document. 

SAFEGUARDS: 

Records are maintained in a 

controlled facility. Physical entry is 

restricted by the use of locks, guards, 

and is accessible only to authorized 

personnel. Access to records is limited 

to person(s) responsible for servicing the 

record in performance of their official 

duties and who are properly screened 

and cleared for need-to-know. Access to 

computerized data is restricted by 

Common Access Card (CAC). 

RETENTION AND DISPOSAL: 

Records are cut off annually and 

destroyed when 7 years old. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Correspondence Control 

Division, Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Chief, 

Correspondence Control Division, 


jlentini on DSKJ8SOYB1PROD with NOTICES
41872 Federal Register / Vol. 74, No. 159 / Wednesday, August 19, 2009 / Notices 

Executive Services Directorate, 

Washington Headquarters Services, 

Room 3C843, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

The requests should contain the 

individual’s last name, first name 

initial, subject and document date. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

system of records should address 

written inquiries to the Office of the 

Secretary of Defense/Joint Staff Freedom 

of Information Act, Requester Service 

Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Individuals should provide the name 

and number of this system of records 

notice, the individual’s last name, first 

name initial, subject, date of document 

and be signed. 

CONTESTING RECORD PROCEDURES: 

The Office of the Secretary of Defense 

rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in Office of the Secretary of 

Defense Administrative Instruction 81; 

32 CFR part 311; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

Individuals and those writing on their 

behalf, and official records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

During the course of preparing a 

response to some types of incoming 

communications from the public, 

exempt materials from other systems of 

records may in turn become part of the 

case records in this system. To the 

extent that copies of exempt records 

from those ‘other’ systems of records are 

entered into this correspondence case 

record, the Office of the Secretary of 

Defense hereby claims the same 

exemptions for the records from those 

‘other’ systems that are entered into this 

system, as claimed for the original 

primary systems of records which they 

are a part. 

Records are only exempt from 

pertinent provisions of 5 U.S.C. 552a to 

the extent such provisions have been 

identified and an exemption claimed for 

the original record and the purposes 

underlying the exemption for the 

original record still pertain to the record 

which is now contained in this system 

of records. In general, the exemptions 

were claimed in order to protect 

properly classified information relating 

to national defense and foreign policy, 

to avoid interference during the conduct 

of criminal, civil, or administrative 

actions or investigations, to ensure 

protective services provided the 

President and others are not 

compromised, to protect the identity of 

confidential sources incident to Federal 

employment, military service, contract, 

and security clearance determinations, 

to preserve the confidentiality and 

integrity of Federal testing materials, 

and to safeguard evaluation materials 

used for military promotions when 

furnished by a confidential source. The 

exemption rule for the original records 

will identify the specific reasons why 

the records are exempt from specific 

provisions of 5 U.S.C. 552a. 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 553(b)(1), (2), 

and (3), (c), and (e) and published in 32 

CFR part 311. For additional 

information contact the system manager. 

[FR Doc. E9–19867 Filed 8–18–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DoD–2009–OS–0130] 

Privacy Act of 1974; Systems of 

Records 

AGENCY: National Security Agency/ 

Central Security Service, DoD. 

ACTION: Notice to add a System of 

Records. 

SUMMARY: The National Security 

Agency/Central Security Service 

proposes to add a system of records 

notices in its inventory of record 

systems subject to the Privacy Act of 

1974, (5 U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective without further notice on 

September 18, 2009 unless comments 

are received which would result in a 

contrary determination. 

ADDRESSES: Send comments to the 

National Security Agency/Central 

Security Service, Freedom of 

Information Act and Privacy Act Office, 

9800 Savage Road, Suite 6248, Ft. 

George G. Meade, MD 20755–6248. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Anne Hill at (301) 688–6527. 

SUPPLEMENTARY INFORMATION: The 

National Security Agency’s record 

system notices for records systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended, have been 

published in the Federal Register and 

are available from the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on August 12, 2009, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

August 09, 2009 61 FR 6427). 

Dated: August 12, 2009. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

GNSA 26 

SYSTEM NAME: 

NSA/CSS Accounts Receivable, 

Indebtedness and Claims. 

SYSTEM LOCATION: 

National Security Agency/Central 

Security Service, 9800 Savage Road, Ft. 

George G. Meade, MD 20755–6000. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former civilian 

employees, current and former military 

assignees, dependents of employees, 

military assignees, and other 

individuals who may be indebted to the 

National Security Agency/Central 

Security Service (NSA/CSS),another 

government agency, or have a claim 

pending against NSA/CSS. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records maintained in this system 

include documentation pertaining to 

telephone bills; dishonored checks; 

erroneous payments; property losses 

and damages; administratively 

determined indebtedness; cash 

collection vouchers; correspondence 

from or to the debtor or claimant; 

applications for waiver of erroneous 

payments or for remission of 

indebtedness with supporting 

documentation; claims of individuals 

requesting additional payments with 

supporting documentation; and 

litigation records or reports from 

probate courts and bankruptcy courts. 

Records may contain names, Social 

Security Numbers (SSNs), debt 

amounts, interest and penalty amounts, 

debt reasons, debt status, demographic 

information, such as grade or rank, sex, 

date of birth, duty and home address, 

and any other information necessary to 

identity the individual, the amount, and 

the history of the claim or debt. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. Chapter 55, subchapter II, 

Pay Administration, Withholding Pay; 

31 U.S.C. Chapter 35, Accounting and 


jlentini on DSKJ8SOYB1PROD with NOTICES