Roles and Responsibilities

ISIP Overview:

 The FY 2004 Initial Strategy Implementation Plan (ISIP) is the method through which all Office for 

(ODP), Department of Homeland Security (DHS) FY 2004 grant recipients will report on their plannexpenditures. The ISIP is designed to provide ODP, DHS, and Congress with a comprehensive “snstate and territory is implementing their State and Urban Area Homeland Security Strategies with Othe anticipated impact of these expenditures on our Nation’s preparedness.

 ODP is creating and will distribute a blank ISIP template to each State Administrative Agency (SAA

be in an electronic format to maximize efficiency and to establish a baseline for future grant reportidata submitted to ODP through this template will be available for updating prior to future report (Implementation Plan) submissions.

 In the ISIP template, grantees will tie all funds received to specific, actionable projects and link each 

objectives identified in their State and, where appropriate, Urban Area Homeland Security Strategiprocess will enable states and ODP to track grant expenditures against State and Urban Area HomStrategies for all funding streams.

Role of the SAA:

 The SAA has the primary responsibility to provide completed ISIPs for funds retained by the SAA, 

sub-granted to local jurisdictions or other state agencies (referred to as “subgrantees”) to their ODP within 60 days of the grant award date. The final submission to ODP from the SAA will include at template, if a portion of funding is retained, and one template for every jurisdiction or state agency grant.

 SAAs may populate all template information on behalf of all subgrantees or provide the templates  ODP recommends that SAAs complete all ISIPs for funding held at the state level as well as fundin

jurisdictions and state agencies when data is available.
Responsibilities:

 All funds provided through the FY 2004 HSGP and UASI grant program applications must be linke

projects, which in turn must support specific goals or objectives in the State’s and, where appropriaHomeland Security Strategies.

 It is imperative that each state communicate its goals and objectives to subgrantees who may be po

order to ensure an appropriate understanding of how funds must be expended under these grants.
Decision Matrix for ISIP Completion and Submission

* Subgrantees include local jurisdictions and state agencies receiving FY 04 Homeland Security and/or Urban Areas Security Initiative grant p

SAA

SAA receives ISIP

template and User

Guide from ODP

SAA receives ISIP

template and User

Guide from ODP

SAA forwards blank

ISIP template and User

Guide to sub grantees

for completion

SAA forwards blank

ISIP template and User

Guide to sub grantees

for completion

Sub grantees

complete ISIP

templates and return

to SAA

Sub grantees

complete ISIP

templates and return

to SAA

SAA reviews and

validates templates

submitted by sub

grantees

SAA reviews and

validates templates

submitted by sub

grantees

SAA forwards ISIPtemplate and User

Guide to sub grantees

for completion,

pre-populated with

grantee and project

level data

SAA forwards ISIPtemplate and User

Guide to sub grantees

for completion,

pre-populated with

grantee and project

level data

SAA completes all ISIP

templates for state

agencies and local

jurisdictions receiving

FY ‘04 funding as sub

grantees of the SAA

SAA completes all ISIP

templates for state

agencies and local

jurisdictions receiving

FY ‘04 funding as sub

grantees of the SAA

ODP Secondary Suggested Path

Alt: 2 SAA engages

sub grantees*

Alt: 2 SAA engages

sub grantees*

Alt: 1 SAA does not

engage sub grantees*

Alt: 1 SAA does not

engage sub grantees*

One ISIP template must becompleted for all recipients ofFY04 Homeland Security andUrban Areas Security Initiativegrant funding

Ensure State and UASIgoals and objectives arecommunicated to subgranteesEnsure that subgranteesmeet system requirements

Deadline forsubmission to SAAsshould allow sufficienttime for SAAs to reviewand validate templates

SAAs should ensuthat all data submitteto ODP is complete aaccurate including dacompleted by subgrantees

ODP Recommended Path

SAA receives ISIP

template and User

Guide from ODP

SAA receives ISIP

template and User

Guide from ODP

SAA forwards blank

ISIP template and User

Guide to sub grantees

for completion

SAA forwards blank

ISIP template and User

Guide to subgrantees

for completion

Sub grantees

complete ISIP

templates and return

to SAA

Subgrantees

complete ISIP

templates and return

to SAA

SAA reviews and

validates templates

submitted by sub

grantees

SAA reviews and

validates templates

submitted bysubgrantees

SAA forwards ISIPtemplate and User

Guide to sub grantees

for completion,

pre-populated with

grantee and project

level data

SAA forwards ISIPtemplate and User

Guide to subgrantees

for completion,

pre-populated with

grantee and project

level data

SAA completes all ISIP

templates for state

agencies and local

jurisdictions receiving

FY ‘04 funding as sub

grantees of the SAA

SAA completes all ISIP

templates for state

agencies and local

jurisdictions receiving

FY 04 funding as sub

grantees of the SAA

ODP Secondary Suggested Path

Alt: 2 SAA engages

sub grantees*

Alt: 2 SAA engages

subgrantees*

Alt: 1 SAA does not

engage sub grantees*

Alt: 1 SAA does not

engage subgrantees*

One ISIP template must becompleted for all recipients ofFY04 Homeland Security andUrban Areas Security Initiativegrant funding

Ensure State and UASIgoals and objectives arecommunicated to subgranteesEnsure that submeet system requirements

Deadline forsubmission to SAAsshould allow sufficienttime for SAAs to reviewand validate templates

SAAs should ensuthat all data submitteto ODP is complete aaccurate including dacompleted by subgrantees

ODP Recommended Path
Conceptual Design of ISIP Electronic Template

* Dollar values are for illustrative purposes only

Initial Strategy Implementation Plan

Grantee / Sub grantee Programs 

ISIP Template $11,700,000 CCP $1,000,000

TSP $500,000

Project 

ProjecProjecProjecProjec

Projec

LETPP $2,100,000UASI $3,600,000

Projec

Project Project 

Projec

ProjecProjec

ProjecEtc...

SHSP $4,500,000

ILLUSTRATIVE ILLUSTRATIVE

Initial Strategy Implementation Plan

Grantee / Sub grantee Programs 

ISIP Template $11,700,000 CCP $1,000,000

TSP $500,000

Project 

ProjecProjecProjecProjec

Projec

LETPP $2,100,000UASI $3,600,000

Projec

Project Project 

Projec

ProjecProjec

ProjecEtc...

SHSP $4,500,000

ILLUSTRATIVE ILLUSTRATIVE
Conceptual Design of ISIP Electronic Template

Continued

* Dollar values are for illustrative purposes only

Initial Strategy Implementation Plan

Solution A

Project Program Solution Area Category

Project A $3,750,000

SHSP $2,500,000

CCP $250,000

UASI $1,000,000

Planning $250,000

Equipment $1,600,000

Training $650,000

Development Hiring of Staff Evaluation of 

Public Health Law Enforcem

Fire Service 

1

ILLUSTRATIVE ILLUSTRATIVE

Initial Strategy Implementation Plan

Solution A

Project Program Solution Area Category

Project A $3,750,000

SHSP $2,500,000

CCP $250,000

UASI $1,000,000

Planning $250,000

Equipment $1,600,000

Training $650,000

Development Hiring of Staff Evaluation of 

Public Health Law Enforcem

Fire Service 

1

ILLUSTRATIVE ILLUSTRATIVE
ISIP Key Terms and Definitions

Term Used Definition Exam

Legal Jurisdiction Name Official chartered name of city, county, parish, etc. Legal Jurisdiction Name should m

jurisdiction into the Data Collectiospelled out completely New York City, should not be  Prince Georges County, should 

Legal Agency Name Official chartered name of agency Legal Agency Name should match 

jurisdiction into the DCT and sho Pennsylvania Emergency Mana

entered as PEMA

 Los Angeles Police Departmen

L.A.P.D.

Project An organized set of activities designed to achieve defined

objectives or tasks resulting in specific identifiableimprovements within a given budget and grant period.These statements should all start with an action word.

 Stand up an emergency operat

 Develop a public health survei

Phoenix

 Develop a state-wide sustainab Create a terrorism information

County

Strategic Goal A target that the state wants to achieve regarding an

improved level of capability. For the ISIP, this should comedirectly from the State’s individual SHSS and/or UrbanArea Homeland Security Strategy

 Develop a regional response ca

response coverage in areas not 

Strategic Objective A specific statement of desired achievement that supports

the goal. For the ISIP, this should come directly from theState’s individual SHSS and/or Urban Area HomelandSecurity Strategy and should be tied to a goal from thesame strategy.

 Planning: Develop a state-wide 

response plan by Oct. 2004

 Organizing: Develop the organ

regions by Oct. 2004

 Equipping: Equip three region Training: Train three regional r

 Exercising: Conduct a full-scale 

operations of one regional resp

Program A specific source of funding for projects from either the

FY04 Homeland Security or UASI grant programs. For thepurposes of the ISIP, ODP has defined five FY04 programs

listed in the example column.

 State Homeland Security Progr Law Enforcement Terrorism Pr Citizen Corps Program (CCP) Urban Areas Security Initiative  Transit Security Program (TSP)

Solution Area Associated with the State or Urban Areas Homeland

Security Assessment and Strategy. A solution area is ameans of categorizing objectives developed in the strategyprocess (POETE).

 Planning Organization Equipment Training Exercise
Solution Area Sub-Category Categories of allowable expenditures within each solution

area to accomplish identified projects.

Solution Area: Equipment Solution Area Sub-Category: PSolution Area: Training Solution Area Sub-Category: H

Discipline A generally defined group or function receiving grant

funding for specific work in a solution area.

 Fire service Emergency medical services Public Works

ISIP Frequently Used Acronyms

Acronym Definition

SHSP State Homeland Security ProgramLETPP Law Enforcement Terrorism Prevention ProgramCCP Citizen Corps ProgramUASI Urban Areas Security Initiative ProgramTSP Transit Security ProgramMOU Memorandum of UnderstandingSAA State Administrative AgencyCBRNE Chemical, biological, radiological, nuclear, and explosiveCERT Community Emergency Response TeamsPPE Personal Protective EquipmentCOOP/COG Continuity of Operations/ Continuity of Government