42334 Federal Register / Vol. 74, No. 161 / Friday, August 21, 2009 / Notices 

estimate of the public burden of this 

collection of information is accurate and 

based on valid assumptions and 

methodology; and ways in which we 

can minimize the burden of the 

collection of information on those who 

are to respond, through the use of 

appropriate technological collection 

techniques or other forms of information 

technology. 

We estimate 50,125,000 applications 

will be completed annually using the 

OF 612 and the USAJOBS Resume 

Builder. Each takes approximately 40 

minutes to read and complete, 

depending on the amount of 

information the applicant wishes to 

include. The annual estimated burden is 

33,416,667 hours. 

DATES: Comments on this proposal 

should be received within 30 calendar 

days from the date of this publication. 

ADDRESSES: Send or deliver comments 

to: OPM Desk Officer, Office of 

Information and Regulatory Affairs, 

Office of Management and Budget, New 

Executive Office Building, 725 17th 

Street, NW., Room 10236, Washington, 

DC 20503. 

Please provide your mailing address 

or Fax number with your request. 

U.S. Office of Personnel Management. 

John Berry, 

Director. 

[FR Doc. E9–20093 Filed 8–20–09; 8:45 am] 

BILLING CODE 6325–38–P 

OFFICE OF PERSONNEL 

MANAGEMENT 

Amendment of a System of Records 

AGENCY: U.S. Office of Personnel 

Management (OPM). 

ACTION: Notice of amendment to system 

of records. 

SUMMARY: OPM has amended an existing 

system of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a). This action 

is necessary to meet the requirements of 

the Privacy Act to publish in the 

Federal Register notice of the existence 

and character of system of records 

maintained by the agency (5 U.S.C. 

552a(e)(4)). 

DATES: The changes became effective in 

November 2003. The system has been 

operational for 6 years without incident. 

Comments will be accepted until 

September 30, 2009. 

ADDRESSES: Written comments must be 

sent to the U.S. Office of Personnel 

Management, Presidential Management 

Fellows Program, Attn: Rob Timmins 

(OPM\Central–11), 1900 E Street, NW., 

Room 1425, Washington, DC 20415. 

FOR FURTHER INFORMATION CONTACT: Rob 

Timmins, (202) 606–2674, fax (202) 

606–3040, or e-mail to 

Rob.Timmins@opm.gov. Please include 

your complete mailing address with 

your request. 

SUPPLEMENTARY INFORMATION: This 

notice serves to update and amend 

collection, analysis, and maintenance of 

OPM\Central–11 (Presidential 

Management Fellows Program) as a 

result of new program regulations and 

an increased use of automated 

information technology. Revisions 

include the following: (1) Authority of 

Program now results from Executive 

Order 13318, Presidential Management 

Fellows Program, signed by President 

George W. Bush on November 21, 2003; 

(2) The Executive order changed the 

name from Presidential Management 

Intern (PMI) Program to the Presidential 

Management Fellows (PMF) Program; 

(3) There is no longer a category of 

records collection for semi-finalists; (4) 

As a result of the OPM re-organization 

in March 2003, the system location has 

been updated to reflect current name; 

and (5) The system manager contact has 

been updated to reflect the new PMF 

Program organization and location. 

John Berry, 

Director, U.S. Office of Personnel 

Management. 

OPM\CENTRAL–11 

SYSTEM NAME: 

Presidential Management Fellows 

(PMF) Program Records. 

SYSTEM LOCATION: 

U.S. Office of Personnel Management, 

Human Resources Products and 

Services Division, Center for Leadership 

Capacity Services, Succession Planning 

Programs, Presidential Management 

Fellows Program, 1900 E Street, NW., 

Room 1425, Washington, DC 20415. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system contains records on 

current and former PMFs and students 

pursuing graduate degrees who have 

been nominated by their graduate 

schools for consideration for the PMF 

Program, as well as contact information 

for Program stakeholders (e.g., Agency 

PMF Coordinators, graduate school 

Nomination Officials, supervisors of 

PMFs). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

about the covered individuals relating to 

name, Social Security Number, 

academic background, home address, 

telephone numbers, e-mail addresses, 

employment history, Indian and 

veterans’ preference, and other personal 

information needed during the 

application, nomination, assessment, 

and selection processes, and as needed 

for training and development 

opportunities impacting PMFs and 

participating agencies. This system also 

will contain confidential evaluation 

information and assessment scores not 

available to the public. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Executive Order 13318, signed by 

President George W. Bush on November 

21, 2003. 

PURPOSE(S): 

These records are used by program 

personnel for the following reasons: 

a. To determine basic program 

eligibility and to evaluate the nominees 

in a structured assessment process 

conducted by OPM. 

b. To group the applicants into 

various categories (e.g., applicants, 

nominees, finalists, and non-selectees) 

and make a final determination as to 

those candidates who will be referred 

(as finalists to become Fellows) to 

participating agencies for employment 

consideration. 

c. For program evaluation functions to 

determine the effectiveness of the 

program and to improve program 

operations. 

d. To facilitate interaction and 

communication between PMF Program 

participants and alumni. 

e. To track PMF appointments, 

certifications, conversions, 

reappointments, withdrawals, 

resignations, extensions, waivers and 

deferrals. 

f. To track agency reimbursements for 

PMF appointments. 

g. To schedule and track PMF 

participation in Program-sponsored 

training and development events (e.g., 

orientation, forums, graduation). 

h. To track contact information of 

applicants, nominees, finalists, Fellows, 

Agency PMF Coordinators, PMF 

supervisors, graduate school 

Nomination Officials and other relevant 

stakeholders. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

These records and information in 

these records may be used: 

1. To refer pertinent information to 

the appropriate Federal, State or local 

agency responsible for investigating, 

prosecuting, enforcing or implementing 

a statute, rule, regulation or order when 

there is an indication of a violation or 

potential violation of civil or criminal 

law or regulation. 


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Federal Register / Vol. 74, No. 161 / Friday, August 21, 2009 / Notices 42335 

2. To provide information to a 

congressional office from the record of 

an individual in response to an inquiry 

from the congressional office made at 

the request of the individual. 

3. To disclose information to another 

Federal agency, a Court, or a party in 

litigation before a court or in an 

administrative proceeding being 

conducted by a Federal agency, when 

the Government is a party to the judicial 

or administrative proceeding. In those 

cases where the Government is not a 

party to the proceeding, records may be 

disclosed if a subpoena has been signed 

by a judge. 

4. To disclose information to the U.S. 

Department of Justice, or in a 

proceeding before a court, adjudicative 

body or other administrative body 

before which OPM is authorized to 

appear, when: 

a. OPM, or any component thereof; or 

b. Any employee of OPM in his or her 

official capacity; or 

c. Any employee of OPM in his or her 

individual capacity where the 

Department of Justice or OPM has 

agreed to represent the employee; or 

d. The United States, when OPM 

determines that litigation is likely to 

affect OPM or any of its components, is 

a party to litigation or has an interest in 

such litigation, and the use of such 

records by the Department of Justice or 

OPM is deemed by OPM to be relevant 

and necessary to the litigation provided, 

however, that the disclosure is 

compatible with the purpose for which 

records were collected. 

5. To disclose information to officials 

of the Merit Systems Protection Board or 

the Office of the Special Counsel, when 

requested in connection with appeals, 

special studies of the civil service and 

other merit systems, review of OPM 

rules and regulations, investigations of 

alleged or possible prohibited personnel 

practices, and such other functions, e.g., 

as prescribed in 5 U.S.C. 1205 and 1206, 

or as may be authorized by law. 

6. To disclose information to the 

Equal Employment Opportunity 

Commission, when requested, in 

connection with investigations into 

alleged or possible discrimination 

practices in the Federal sector, 

examination of Federal affirmative 

employment programs, compliance by 

Federal agencies with the Uniform 

Guidelines on Employee Selection 

Procedures, or other functions vested in 

the Commission. 

7. To disclose information to the 

Federal Labor Relations Authority or its 

General Counsel, when requested, in 

connection with investigations of 

allegations of unfair labor practices or 

matters before the Federal Service 

Impasses Panel. 

8. To refer candidates to Federal 

agencies for employment consideration. 

9. To refer candidates to State and 

local governments, congressional 

offices, international organizations, and 

other public offices, with permission of 

the candidates, for the purpose of 

employment consideration and 

developmental opportunities. 

10. To refer Fellows for consideration 

for reassignment and promotion within 

the employing agencies. 

11. As a data source for management 

information of summary descriptive 

statistics and analytical studies in 

support of the function for which the 

records are collected and maintained, or 

for related personnel research functions 

or manpower studies, or to locate 

individuals for personnel research. 

12. To request information from a 

Federal, State, or local agency 

maintaining civil, criminal or other 

information relevant to an agency 

decision concerning the hiring or 

retention of a candidate. 

13. To provide an academic 

institution with information on a recent 

graduate’s participation in the PMF 

Program, covering application, 

nomination, assessment, selection and 

appointment to a Federal position at a 

certain grade level, and graduation 

(completion of the PMF Program). 

POLICIES AND PRACTICES OF STORING, 

RETRIEVING, SAFEGUARDING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

These records are stored on forms, 

lists, magnetic tape, database systems, 

Web site, and media storage devices 

(e.g., floppy disks, flash drives, CD– 

ROMs, etc.). 

RETRIEVABILITY: 

These records are indexed by name of 

applicants, maiden name (if applicable), 

graduate schools, State of residence, 

Social Security Number, graduate/ 

undergraduate degree, Indian and/or 

veterans’ preference, status in PMF 

Program (e.g., applicant, nominee, 

finalist, non-finalist, Fellow), 

citizenship, foreign language(s), 

geographic employment preference(s), 

and any combination of these. 

SAFEGUARDS: 

These records are maintained in 

lockable metal file cabinets or a secured 

office suite and in computerized 

systems accessible to only those 

program staff whose official duties 

necessitate such access. Confidential 

passwords are required for access to 

these automated records. Computerized 

systems adhere to current IT and 

security policies and requirements. 

RETENTION AND DISPOSAL: 

Application files are maintained for a 

maximum of three (3) years; the 

automated data base of participant 

information will be destroyed when no 

longer needed for administrative 

purposes. Tapes are erased and manual 

records are either archived or destroyed. 

The PMF Program maintains a database 

system tracking all applicant history 

and program status from 1997 to the 

present. All hardcopies, as a result of 

the above described processes, are 

maintained in lockable filing cabinets 

and are archived in accordance with 

OPM’s Records Management Handbook 

and records schedules. 

SYSTEM MANAGER(S) AND ADDRESS: 

Presidential Management Fellows 

Program Office, U.S. Office of Personnel 

Management, 1900 E Street, NW., Room 

1425, Washington, DC 20415, Office 

(202) 606–1040, Fax (202) 606–3040, Email pmf@opm.gov, and Branch Chief/ 

Technical Manager, Technical Services 

Group, U.S. Office of Personnel 

Management, 4685 Log Cabin Drive, 

Macon, GA 31204, Office (478) 744– 

2373, Fax (478) 744–2179. 

NOTIFICATION PROCEDURE: 

Individuals wishing to inquire 

whether this system contains 

information about them should contact 

the system managers. You must furnish 

the following information for your 

records to be located and identified: 

a. Full Name at Time of Application. 

b. Maiden Name (if applicable). 

c. Home Address referenced at Time 

of Application. 

d. Nominating Graduate School. 

e. Graduate Degree referenced at Time 

of Application. 

f. Year Applied to Program. 

RECORD ACCESS PROCEDURE: 

Specific materials in this system have 

been exempted from Privacy Act 

provisions at 5 U.S.C. 552a(d), regarding 

access to and amendment of records. 

The section of the notice, titled Systems 

Exempted from Certain Provisions of the 

Act, indicates the kinds of materials 

exempted and the reasons for exempting 

them from access. 

Current or former Presidential 

Management Fellows or nominees who 

wish to gain access to their non-exempt 

records should direct such a request in 

writing to the system managers. You 

must furnish the following information 

for your records to be located and 

identified. 

a. Full Name at Time of Application. 


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42336 Federal Register / Vol. 74, No. 161 / Friday, August 21, 2009 / Notices 

b. Maiden Name (if applicable). 

c. Home Address referenced at Time 

of Application. 

d. Nominating Graduate School. 

e. Graduate Degree referenced at Time 

of Application. 

f. Year Applied to Program. 

Individuals must also comply with 

OPM’s Privacy Act regulations regarding 

verification of identity and access to 

records (5 CFR 297). 

CONTESTING RECORD PROCEDURE: 

Specific material in this system has 

been exempted from Privacy act 

provisions at 5 U.S.C. 552a(d), regarding 

access to and amendment of records. 

The section of the notice titled Systems 

Exempted from Certain Provisions of the 

Act, indicates the kinds of materials 

exempted and the reasons for exempting 

them from amendment. 

Current or former Presidential 

Management Fellows or nominees 

wishing to request amendment of their 

non-exempt records should contact the 

system managers. You must furnish the 

following information for your records 

to be located and identified: 

a. Full Name at Time of Application. 

b. Maiden Name (if applicable). 

c. Home Address referenced at Time 

of Application. 

d. Nominating Graduate School. 

e. Graduate Degree referenced at Time 

of Application. 

f. Year Applied to Program. 

Individuals must also comply with 

OPM’s Privacy Act regulations regarding 

verification of identity and amendment 

of records (5 CFR 297). 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from: 

a. The individual to whom it applies; 

b. Nominating graduate school Deans, 

Chairpersons, and/or Academic Program 

Directors; 

c. Federal, State, and local officials 

involved in the screening and selection 

process; 

d. Employing agencies. 

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

This system contains testing and 

examination materials that are used 

solely to determine individual 

qualifications for appointment or 

promotion in the Federal service. The 

Privacy Act at 5 U.S.C. 552a(k)(6), 

permits an agency to exempt all such 

testing or examination material and 

information from certain provisions of 

the Act when disclosure of the material 

would compromise the objectivity or 

fairness of the testing or examination 

process. OPM has claimed exemptions 

from the requirements of 5 U.S.C. 

552a(d), which relate to access to and 

amendment of records, for any such 

testing or examination materials in the 

system. 

[FR Doc. E9–20091 Filed 8–20–09; 8:45 am] 

BILLING CODE 6325–38–P 

OFFICE OF PERSONNEL 

MANAGEMENT 

Privacy Act of 1974: New System of 

Records 

AGENCY: U.S. Office of Personnel 

Management (OPM). 

ACTION: Notice of a new system of 

records. 

SUMMARY: OPM proposes to add a new 

system of records to its inventory of 

records systems subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended. 

This action is necessary to meet the 

requirements of the Privacy Act to 

publish in the Federal Register notice of 

the existence and character of records 

maintained by the agency (5 U.S.C. 

552a(e)(4)). The system has been 

operational since March 24, 2003 

without incident. Publication of this 

system of records was inadvertently 

delayed. In the meantime, appropriate 

measures were taken to maintain the 

integrity and confidentiality of the 

information. 

DATES: This action will be effective 

without further notice on September 30, 

2009 unless comments are received that 

would result in a contrary 

determination. 

ADDRESSES: Send written comments to 

the Office of Personnel Management, 

ATTN: Kathryn Roberson, Manager, 

Federal Cyber Service: Scholarship for 

Service Program, 8610 Broadway, Rm. 

305, San Antonio, TX 78217. 

FOR FURTHER INFORMATION CONTACT: 

Kathryn Roberson, 202–369–1011. 

SUPPLEMENTARY INFORMATION: The 

Federal Cyber Service: Scholarship for 

Service Web site (SFS) allows OPM the 

ability to fulfill its responsibility for the 

SFS program which was established by 

the National Science Foundation in 

accordance with the Federal Cyber 

Service Training and Education 

Initiative, as described in the President’s 

National Plan for Information Systems 

Protection, to facilitate the timely 

registration, selection and placement of 

program-enrolled students in Federal 

agencies. Specified OPM personnel use 

SFS to update student information. The 

system also affords registered agency 

officials read-only access to student 

resumes to consider them for placement 

with their agency. Furthermore, it 

allows registered university officials 

limited read-only access to students in 

their program so they can ensure 

students are meeting program 

requirements. 

U.S. Office of Personnel Management. 

John Berry, 

Director. 

OPM INTERNAL–18 

SYSTEM NAME: 

Federal Cyber Service: Scholarship 

For Service (SFS) 

SYSTEM LOCATION: 

The IT infrastructure of SFS is housed 

at the Center for Talent Service 

Technical Services Group at 4685 Log 

Cabin Drive, Macon, GA 31204. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

This system contains records on 

certain citizens who were selected for 

participation in the SFS program. The 

system currently contains information 

on approximately 1000 participating 

students, 39 participating university 

officials, and 400 agency officials. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The records in the database may 

contain the following on a participating 

student: 

a. Name. 

b. Address. 

c. Phone number. 

d. E-mail address. 

e. Employment Information. 

f. Education. 

The records in the database may 

contain the following on participating 

university officials: 

a. Name. 

b. University address. 

c. University phone number. 

d. University e-mail address. 

e. Fax number. 

The records in the database may 

contain the following on registered 

agency officials: 

a. Name. 

b. Agency address. 

c. Agency phone number. 

d. Agency e-mail address. 

e. Fax number. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Federal Cyber Service Training 

and Education Initiative as described in 

the President’s National Plan for 

Information Systems Protection, gives 

OPM the authority to maintain the 

system. 

PURPOSE: 

The information is used by OPM’s 

Center for Talent Services to register 


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