41872 Federal Register / Vol. 74, No. 159 / Wednesday, August 19, 2009 / Notices 

Executive Services Directorate, 

Washington Headquarters Services, 

Room 3C843, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

The requests should contain the 

individual’s last name, first name 

initial, subject and document date. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

system of records should address 

written inquiries to the Office of the 

Secretary of Defense/Joint Staff Freedom 

of Information Act, Requester Service 

Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Individuals should provide the name 

and number of this system of records 

notice, the individual’s last name, first 

name initial, subject, date of document 

and be signed. 

CONTESTING RECORD PROCEDURES: 

The Office of the Secretary of Defense 

rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in Office of the Secretary of 

Defense Administrative Instruction 81; 

32 CFR part 311; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

Individuals and those writing on their 

behalf, and official records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

During the course of preparing a 

response to some types of incoming 

communications from the public, 

exempt materials from other systems of 

records may in turn become part of the 

case records in this system. To the 

extent that copies of exempt records 

from those ‘other’ systems of records are 

entered into this correspondence case 

record, the Office of the Secretary of 

Defense hereby claims the same 

exemptions for the records from those 

‘other’ systems that are entered into this 

system, as claimed for the original 

primary systems of records which they 

are a part. 

Records are only exempt from 

pertinent provisions of 5 U.S.C. 552a to 

the extent such provisions have been 

identified and an exemption claimed for 

the original record and the purposes 

underlying the exemption for the 

original record still pertain to the record 

which is now contained in this system 

of records. In general, the exemptions 

were claimed in order to protect 

properly classified information relating 

to national defense and foreign policy, 

to avoid interference during the conduct 

of criminal, civil, or administrative 

actions or investigations, to ensure 

protective services provided the 

President and others are not 

compromised, to protect the identity of 

confidential sources incident to Federal 

employment, military service, contract, 

and security clearance determinations, 

to preserve the confidentiality and 

integrity of Federal testing materials, 

and to safeguard evaluation materials 

used for military promotions when 

furnished by a confidential source. The 

exemption rule for the original records 

will identify the specific reasons why 

the records are exempt from specific 

provisions of 5 U.S.C. 552a. 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 553(b)(1), (2), 

and (3), (c), and (e) and published in 32 

CFR part 311. For additional 

information contact the system manager. 

[FR Doc. E9–19867 Filed 8–18–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DoD–2009–OS–0130] 

Privacy Act of 1974; Systems of 

Records 

AGENCY: National Security Agency/ 

Central Security Service, DoD. 

ACTION: Notice to add a System of 

Records. 

SUMMARY: The National Security 

Agency/Central Security Service 

proposes to add a system of records 

notices in its inventory of record 

systems subject to the Privacy Act of 

1974, (5 U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective without further notice on 

September 18, 2009 unless comments 

are received which would result in a 

contrary determination. 

ADDRESSES: Send comments to the 

National Security Agency/Central 

Security Service, Freedom of 

Information Act and Privacy Act Office, 

9800 Savage Road, Suite 6248, Ft. 

George G. Meade, MD 20755–6248. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Anne Hill at (301) 688–6527. 

SUPPLEMENTARY INFORMATION: The 

National Security Agency’s record 

system notices for records systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended, have been 

published in the Federal Register and 

are available from the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on August 12, 2009, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

August 09, 2009 61 FR 6427). 

Dated: August 12, 2009. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

GNSA 26 

SYSTEM NAME: 

NSA/CSS Accounts Receivable, 

Indebtedness and Claims. 

SYSTEM LOCATION: 

National Security Agency/Central 

Security Service, 9800 Savage Road, Ft. 

George G. Meade, MD 20755–6000. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former civilian 

employees, current and former military 

assignees, dependents of employees, 

military assignees, and other 

individuals who may be indebted to the 

National Security Agency/Central 

Security Service (NSA/CSS),another 

government agency, or have a claim 

pending against NSA/CSS. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records maintained in this system 

include documentation pertaining to 

telephone bills; dishonored checks; 

erroneous payments; property losses 

and damages; administratively 

determined indebtedness; cash 

collection vouchers; correspondence 

from or to the debtor or claimant; 

applications for waiver of erroneous 

payments or for remission of 

indebtedness with supporting 

documentation; claims of individuals 

requesting additional payments with 

supporting documentation; and 

litigation records or reports from 

probate courts and bankruptcy courts. 

Records may contain names, Social 

Security Numbers (SSNs), debt 

amounts, interest and penalty amounts, 

debt reasons, debt status, demographic 

information, such as grade or rank, sex, 

date of birth, duty and home address, 

and any other information necessary to 

identity the individual, the amount, and 

the history of the claim or debt. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. Chapter 55, subchapter II, 

Pay Administration, Withholding Pay; 

31 U.S.C. Chapter 35, Accounting and 


jlentini on DSKJ8SOYB1PROD with NOTICES
Federal Register / Vol. 74, No. 159 / Wednesday, August 19, 2009 / Notices 41873 

Collection; 31 U.S.C. Chapter 37, 

Claims; 31 CFR Part 285, Debt 

Collection Authorities Under the Debt 

Collection Improvement Act of 1996; 31 

CFR 31, Parts 900–904, Federal Claims 

Collection Standards, and E.O. 9397 

(SSN), as amended. 

PURPOSE(S): 

To support the NSA/CSS debt 

management program in identifying, 

recovering, and collecting debts owed 

by individuals to the U.S. government, 

as appropriate. 

To manage, evaluate and process 

claims against NSA/CSS. 

Also used as a management tool for 

statistical analysis, tracking, reporting, 

evaluating program effectiveness and 

conducting research. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To the U.S. Government 

Accountability Office, the U.S. 

Department of Justice, Internal Revenue 

Service, U.S. Department of the 

Treasury, or other federal agencies for 

further collection action on any 

delinquent account when circumstances 

warrant. 

To any entity or individual under 

contract with NSA/CSS for the purpose 

of providing debt management related 

services. 

To the U.S. Department of Treasury 

(DOT) for centralized administrative or 

salary offset, including the offset of 

federal income tax refunds, for the 

purpose of collecting debts owed the 

U.S. Government; to the DOT contracted 

private collection agencies for the 

purpose of obtaining collection services, 

including administrative wage 

garnishment in accordance with the 

Debt collection Improvement Act of 

1996 (Pub. L. 104–134) to recover 

moneys owed to the U.S. Government. 

To any party, counsel, representative, 

and/or witness, in any legal proceeding, 

where pertinent, to which DoD is a 

party before a court or administrative 

body including, the Equal Employment 

Opportunity Commission and Merit 

System Protection Board. 

The DoD ‘Blanket Routine Uses’ 

published at the beginning of the NSA/ 

CSS’s compilation of record systems 

also apply to this record system. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosures pursuant to 5 U.S.C. 

552a(b)(12) may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) or the 

Federal claims Collection Act of 1966 

(31 U.S.C. 3701(a)(3)). The purpose of 

such disclosures is to aid in the 

collection of outstanding debts owed to 

the Federal Government. The 

disclosures typically provide an 

incentive for debtors to repay 

delinquent Federal Government debts 

by making these debts part of their 

credit records. 

All disclosures are limited to 

information necessary to establish the 

identity of the individual, including 

name, address, and taxpayer 

identification number (Social Security 

Number (SSN)); the amount, status, and 

history of the claim, and the agency or 

program under which the claim arose 

for the sole purpose of allowing the 

consumer reporting agency to prepare a 

commercial credit report. Any such 

disclosures will only be made after the 

procedural requirement of 31 U.S.C. 

3711(f), Collection and Compromise has 

been followed. 

Policies and practices for storing, 

retrieving, accessing, retaining, and 

disposing of records in the system: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

By Name, Social Security Number 

(SSN). 

SAFEGUARDS: 

Buildings are secured by a series of 

guarded pedestrian gates and 

checkpoints. Access to facilities is 

limited to security-cleared personnel 

and escorted visitors only. Within the 

facilities themselves, access to paper 

and computer printouts are controlled 

by limited-access facilities and lockable 

containers. Access to electronic means 

is controlled by computer password 

protection. 

RETENTION AND DISPOSAL: 

Records relating to claims and the 

waiver of claims against the United 

States are retained for 6 years and 3 

months and then destroyed. 

Records relating to claims due to the 

United States paid in full are retained 6 

years and 3 months and then destroyed. 

Records relating to claims that are 

affected by a court order or that are 

subject to litigation are destroyed when 

the court order is lifted, litigation is 

concluded or when 6 years and 3 

months old, whichever is later. 

All records are destroyed by pulping, 

burning, shredding, or erasure or 

destruction of magnet medial. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Accounts Receivable, National 

Security Agency/Central Security 

Service, 9800 Savage Road, Ft. George 

G. Meade, MD 20755–6000. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

records about themselves are contained 

in this record system should address 

written inquiries to the National 

Security Agency/Central Security 

Service, Freedom of Information Act/ 

Privacy Act Office, 9800 Savage Road, 

Suite 6248, Ft. George G. Meade, MD 

20755–6248. 

Written inquires should include 

individual’s full name, address, and 

telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the National Security 

Agency/Central Security Service, 

Freedom of Information Act/Privacy Act 

Office, 9800 Savage Road, Suite 6248, 

Ft. George G. Meade, MD 20755–6248. 

Written inquires should include 

individual’s full name, address, and 

telephone number. 

CONTESTING RECORD PROCEDURES: 

The NSA/CSS rules for contesting 

contents and appealing initial 

determinations are published at 32 CFR 

part 322 or may be obtained by written 

request addressed to the National 

Security Agency/Central Security 

Service, Freedom of Information Act/ 

Privacy Act Office, Suite 6248, Ft. 

George G. Meade, MD 20755–6248. 

RECORD SOURCE CATEGORIES: 

Information is collected from the 

individual and the individual’s 

supervisor, the hiring activity’s 

personnel office and/or finance office, 

and from travel and expense forms. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Investigatory material compiled for 

law enforcement purposes, other than 

material within the scope of subsection 

5 U.S.C. 552a(j)(2), may be exempt 

pursuant to 5 U.S.C. 552a(k)(2). 

However, if an individual is denied any 

right, privilege, or benefit for which he 

would otherwise be entitled by Federal 

law or for which he would otherwise be 

eligible, as a result of the maintenance 

of such information, the individual will 

be provided access to the information 


jlentini on DSKJ8SOYB1PROD with NOTICES
41874 Federal Register / Vol. 74, No. 159 / Wednesday, August 19, 2009 / Notices 

exempt to the extent that disclosure 

would reveal the identity of a 

confidential source. NOTE: When 

claimed, this exemption allows limited 

protection of investigative reports 

maintained in a system of records used 

in personnel or administrative actions. 

Records maintained solely for 

statistical research or program 

evaluation purposes and which are not 

used to make decisions on the rights, 

benefits, or entitlement of an individual 

except for census records which may be 

disclosed under 13 U.S.C. 8, may be 

exempt pursuant to 5 U.S.C. 552a(k)(4). 

An exemption rule for this record 

system has been promulgated according 

to the requirements of 5 U.S.C. 

553(b)(1), (2), and (3), (c) and (e) and 

published in 32 CFR part 322. For 

additional information contact the 

system manager. 

[FR Doc. E9–19866 Filed 8–18–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DoD–2009–OS–0131] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Intelligence Agency, 

DoD. 

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Defense Intelligence 

Agency is proposing to alter a system of 

records in its existing inventory of 

records systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: The proposed action will be 

effective on September 18, 2009 unless 

comments are received that would 

result in a contrary determination. 

ADDRESSES: Freedom of Information 

Office, Defense Intelligence Agency 

(DAN–1A), 200 MacDill Blvd., 

Washington, DC 20340–5100. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Theresa Lowery at (202) 231–1193. 

SUPPLEMENTARY INFORMATION: The 

Defense Intelligence Agency system of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on August 12, 2009, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 

Dated: August 12, 2009. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

LDIA 05–0001 

SYSTEM NAME: 

Human Resources Management 

System (HRMS) (March 6, 2008, 73 FR 

12146). 

CHANGES: 

* * * * * 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Add routine use ‘‘To the Office of the 

Director of National Intelligence (ODNI) 

for Intelligence Community-aggregrate 

workforce planning, analysis and 

reporting purposes. Records provided to 

the ODNI for this routine use will not 

include any individual’s name or Social 

Security Number (SSN).’’ 

* * * * * 

LDIA 05–0001 

SYSTEM NAME: 

Human Resources Management 

System (HRMS). 

SYSTEM LOCATION: 

Defense Intelligence Agency, 

Washington, DC 20340–0001. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former military and 

civilian personnel employed by or 

temporarily assigned to the DIA; current 

and former contract personnel; current 

and former civilian dependents, current 

and former military dependents 

assigned to the Defense Attache ́ System; 

and individuals applying for possible 

employment. DoD military, civilian, or 

contractor personnel nominated for 

security clearance/SCI access by DIA, 

and other DoD agencies and offices. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records include, but are not limited 

to employment, security, education, 

training & career development, 

organizational and administrative 

information such as employee name, 

Social Security Number (SSN), 

addresses, phone numbers, emergency 

contacts and employee identification 

number, etc. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The National Security Act of 1947, as 

amended, (50 U.S.C. 401 et seq.); 10 

U.S.C. 113, Secretary of Defense; 5 

U.S.C. 301, Departmental Regulations; 

44 U.S.C. 3102, Establishment of 

program of management; and E.O. 9397 

(SSN), as amended. 

PURPOSE(S): 

To collect employment and related 

information to perform numerous 

administrative tasks, to include 

preparing, submitting, and approving 

official personnel actions; personnel 

appraisals; and making decisions on 

benefits & entitlements. HRMS provides 

a central, official data source for the 

production of work force demographics, 

reports, rosters, statistical analysis, and 

documentation/studies. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

Department of Defense as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Defense 

Intelligence Agency’s compilation of 

systems of records notices apply to this 

system. 

To the Office of the Director of 

National Intelligence (ODNI) for 

Intelligence Community-aggregrate 

workforce planning, analysis and 

reporting purposes. Records provided to 

the ODNI for this routine use will not 

include any individual’s name or Social 

Security Number (SSN). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper and electronic storage media. 

RETRIEVABILITY: 

Name and employee identification 

number. 

SAFEGUARDS: 

The server hosting HRMS is located in 

a secure area under employee 

supervision 24/7. Records are 

maintained and accessed by authorized 

personnel via Defense Intelligence 

Agency’s internal, classified network. 

These personnel are properly screened, 

cleared and trained in the protection of 

privacy information. 


jlentini on DSKJ8SOYB1PROD with NOTICES