49764 Federal Register / Vol. 79, No. 163 / Friday, August 22, 2014 / Notices 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act of 1974, as amended, the 

records contained herein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD Blanket Routine Uses that 

appear at the beginning of the Office of 

the Secretary of Defense (OSD) 

compilation of systems of records 

notices may apply to this system.’’ 

* * * * * 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Applicant records are destroyed three 

years after superseded or when no 

longer needed. 

Employee records are destroyed three 

years after separation from the agency or 

all appeals are concluded whichever is 

later.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with 

‘‘Assistant Director, Labor and 

Management Employee Relations 

Division, Human Resources Directorate, 

Washington Headquarters Services, 

4800 Mark Center Drive, Alexandria, VA 

20350–3200.’’ 

NOTIFICATION PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether this system of records contains 

information about themselves should 

address written inquiries to Assistant 

Director, Labor and Management 

Employee Relations Division, Human 

Resources Directorate, Washington 

Headquarters Services, 4800 Mark 

Center Drive, Alexandria, VA 20350– 

3200. 

Signed, written requests must contain 

individual’s name and address.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking to access records 

about themselves contained in this 

system of records should address 

written inquiries to the Office of the 

Secretary of Defense/Joint Staff Freedom 

of Information Act Requester Service 

Center, Office of Freedom of 

Information; 1155 Defense Pentagon, 

Washington DC 20301–1155. 

Signed, written requests must contain 

the name and number of this System of 

Records Notice, the individual’s name 

and address.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

OSD rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in Office of the Secretary of 

Defense Administrative Instruction 81; 

32 CFR part 311; or may be obtained 

from the system manager.’’ 

* * * * * 

[FR Doc. 2014–19932 Filed 8–21–14; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2014–OS–0123] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to add a New System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to add a new system 

of records, DHRA 14 DoD, entitled 

‘‘Commercial Travel Information 

Management System’’ to its inventory of 

record systems subject to the Privacy 

Act of 1974, as amended. 

This system establishes a repository of 

DoD travel records consisting of travel 

booked within the Defense Travel 

System as well as through commercial 

travel vendors in order to satisfy 

reporting requirements; identify and 

notify travelers in potential distress due 

to natural or man-made disaster; assist 

in the planning, budgeting, and 

allocation of resources for future DoD 

travel; conduct oversight operations; 

analyze travel, budgetary, or other 

trends; detect fraud and abuse; and 

respond to authorized internal and 

external requests for data relating to 

DoD official travel and travel related 

services, including premium class 

travel. 

To provide Web site registered guests 

an online customer support site for 

submitting inquiries regarding 

commercial travel within the DoD, 

including assistance with DTS. 

DATES: Comments will be accepted on or 

before September 22, 2014. This 

proposed action will be effective the day 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Service, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT or at http://dpclo.defense 

.gov/. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on July 10, 2014, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: August 19, 2014. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DHRA 14 DoD 

SYSTEM NAME: 

Commercial Travel Information 

Management System. 

SYSTEM LOCATION: 

Network Enterprise Center, 1422 

Sultan Road, Fort Detrick, MD 21702– 

9200. 

Defense Enterprise Computing Center, 

8705 Industrial Boulevard, Building 

3900, Tinker AFB, OK 73145–3352. 

Back-up: Defense Travel Management 

Office, 4800 Mark Center Drive, 

Alexandria, VA 22350–9000. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

DoD civilian personnel; active, 

former, and retired military members; 

Reserve and National Guard personnel; 


tkelley on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 79, No. 163 / Friday, August 22, 2014 / Notices 49765 

military academy nominees, applicants, 

and cadets; foreign national civilian 

personnel in receipt of DoD issued 

invitational travel orders; dependents of 

DoD sponsors who are accompanying 

the DoD sponsor on travel; and all other 

individuals in receipt of DoD travel 

orders. Registered Web site guests 

submitting inquiries regarding DoD 

commercial travel. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

For DoD travelers, information from 

commercial travel booking systems and 

the Defense Travel System (DTS): Name, 

Social Security Number (SSN), 

truncated SSN, gender, date of birth, 

email address, Service/Agency, 

organizational information, mailing 

address, home address, home, business, 

and cellular phone numbers, emergency 

contact information, duty station 

information, title/rank, civilian/military 

status information, travel preferences, 

frequent flyer information, passport 

information, DoD ID number, financial 

information to include government and/ 

or personal charge card account 

numbers and expiration information, 

government travel charge card 

transactions, personal checking and/or 

savings account numbers, government 

accounting code/budget information, 

specific trip information to include 

travel itineraries (includes dates of 

travel) and reservations, trip record 

number, trip cost estimates, travel 

vouchers, travel-related receipts, travel 

document status information, travel 

budget information, commitment of 

travel funds, records of actual payment 

of travel funds and supporting 

documentation. 

For foreign national civilians on 

invitational travel orders: Foreign 

Identification (ID) Number or Individual 

Taxpayer ID Number, name, date of 

birth, and passport information. 

For dependents who are 

accompanying the DoD sponsor on 

travel: Name, date of birth, and passport 

information. 

For registered Web site guests: Name, 

phone number, email address; if 

affiliated with DoD, duty station, rank, 

DoD ID number; if desiring travel alerts, 

cellular phone number and cellular 

phone provider; if requiring assistance 

with DTS, last four of the SSN. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. Chapter 57, Travel, 

Transportation, and Subsistence; 10 

U.S.C. 135, Under Secretary of Defense 

(Comptroller); 10 U.S.C. 136, Under 

Secretary of Defense for Personnel and 

Readiness; 37 U.S.C. 463, Programs of 

Compliance, Electronic Processing of 

Travel Claims; DoD Directive 4500.09E, 

Transportation and Traffic Management; 

DoD Directive 5100.87, Department of 

Defense Human Resources Activity 

(DoDHRA); DoD Instruction 5154.31, 

Commercial Travel Management; DoD 

Financial Management Regulation 

7000.14–R, Vol. 9, Travel Policy; DoD 

4500.9–R, Defense Transportation 

Regulation (DTR), Parts I–V; 41 C.F.R. 

300–304, Federal Travel Regulation 

System; The Joint Federal Travel 

Regulation (Vol. 1) (Uniformed Service 

Members); The Joint Travel Regulation 

(Vol. 2) (Department of Defense Civilian 

Personnel); and E.O. 9397 (SSN), as 

amended. 

PURPOSE(S): 

To establish a repository of DoD travel 

records consisting of travel booked 

within DTS as well as through 

commercial travel vendors in order to 

satisfy reporting requirements; identify 

and notify travelers in potential distress 

due to natural or man-made disaster; 

assist in the planning, budgeting, and 

allocation of resources for future DoD 

travel; conduct oversight operations; 

analyze travel, budgetary, or other 

trends; detect fraud and abuse; and 

respond to authorized internal and 

external requests for data relating to 

DoD official travel and travel related 

services, including premium class 

travel. 

To provide Web site registered guests 

an online customer support site for 

submitting inquiries regarding 

commercial travel within the DoD, 

including assistance with DTS. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, as 

amended, the records contained herein 

may specifically be disclosed outside 

the DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD Blanket Routine Uses set 

forth at the beginning of the Office of 

the Secretary of Defense (OSD) 

compilation of systems of records 

notices may apply to this system. 

Policies and practices for storing, 

retrieving, accessing, retaining, and 

disposing of records in the system: 

STORAGE: 

Electronic storage media. 

RETRIEVABILITY: 

Name, email address, passport 

number, SSN, and/or DoD ID number. 

SAFEGUARDS: 

Records are stored on secure military 

installations. Physical controls include 

use of visitor registers and identification 

badges, electronic key card access, and 

closed-circuit television monitoring. 

Technical controls including intrusion 

detection systems, secure socket layer 

encryption, firewalls, and virtual private 

networks protect the data in transit and 

at rest. Physical and electronic access is 

limited to individuals who are properly 

screened and cleared on a need-to-know 

basis in the performance of their official 

duties. Usernames and passwords, 

Common Access Cards (CACs), and DoD 

Public Key Infrastructure (PKI), in 

addition to role-based access controls 

are used to control access to the systems 

data. Procedures are in place to deter 

and detect browsing and unauthorized 

access including periodic security 

audits and monitoring of users’ security 

practices. Backups are stored on 

encrypted media and secured off-site. 

RETENTION AND DISPOSAL: 

Maintained for six years and then 

destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Deputy Director, Defense Travel 

Management Office, 4800 Mark Center 

Drive, Alexandria, VA 22350–9000. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Deputy 

Director, Defense Travel Management 

Office, 4800 Mark Center Drive, 

Alexandria, VA 22350–9000. 

Signed, written requests should 

contain full name and SSN (or passport 

number if a foreign national). Web site 

registered guests should provide full 

name and email address. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

system of records should address 

written requests to the OSD/Joint Staff 

Freedom of Information Act Requester 

Service Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Signed, written requests should 

contain the name and number of this 

system of records notice. DoD travelers 

should provide their full name and SSN; 

foreign travelers should provide full 

name and passport number; Web site 

registered guests should provide full 

name and email address. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents, and appealing 

initial agency determinations are 

contained in OSD Administrative 


tkelley on DSK3SPTVN1PROD with NOTICES
49766 Federal Register / Vol. 79, No. 163 / Friday, August 22, 2014 / Notices 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Individual, existing DoD system 

(DTS), commercial systems (Global 

Distribution System, Citi). 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2014–19934 Filed 8–21–14; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID: USAF–2014–0026] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Air Force, 

DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Department of the Air 

Force proposes to alter a system of 

records notice, F044 AF SG I, entitled 

‘‘Civilian Employee Drug Testing 

Records’’ in its existing inventory of 

records systems subject to the Privacy 

Act of 1974, as amended. This system 

maintains a record on Air Force military 

and civilian personnel to track the 

identification, notification, testing, and 

retesting for drug usage. 

DATES: Comments will be accepted on or 

before September 22, 2014. This 

proposed action will be effective the day 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http://

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Charles J. Shedrick, Department of the 

Air Force Privacy Office, Air Force 

Privacy Act Office, Office of Warfighting 

Integration and Chief Information 

Officer, ATTN: SAF/CIO A6, 1800 Air 

Force Pentagon, Washington, DC 20330– 

1800, or by phone at (571)256–2515. 

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force’s notices 

for systems of records subject to the 

Privacy Act of 1974 (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address in FOR FURTHER INFORMATION

CONTACT or at the Defense Privacy and 

Civil Liberties Web site at http://

dpclo.defense.gov/. The proposed 

systems reports, as required by 5 U.S.C. 

552a(r) of the Privacy Act, as amended 

were submitted on July 30, 2014 to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996, (February 20, 1996, 61 

FR 6427). 

Dated: August 19, 2014. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

F044 AF SG I 

SYSTEM NAME: 

Civilian Employee Drug Testing 

Records (June 11, 1997, 62 FR 31793). 

CHANGES: 

* * * * * 

SYSTEM NAME: 

Delete entry and replace with ‘‘Air 

Force Drug Testing Program.’’ 

* * * * * 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with ‘‘Air 

Force active duty, reserve, national 

guard and civilian personnel who are 

required to participate in the Air Force 

drug screening program.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

Social Security Number (SSN) and/or 

Department of Defense Identification 

number (DoD ID number) Selfidentification records; requests for 

testing submitted by employees, 

supervisors, and commanders; testing 

notification; documentary evidence in 

support of testing decision; chain of 

custody records regarding testing 

samples; reports of testing results; 

records relating to the type and quality 

of testing performed; documentary 

evidence submitted by employee or 

applicant in rebuttal of test results; 

reports of medical findings regarding 

test results; disciplinary/adverse action 

records to include notification of 

proposed action and documentary 

evidence submitted in support thereof, 

employee’s response and documentary 

evidence submitted in support thereof, 

and management’s action; referrals to 

counseling/rehabilitation services; and 

records regarding employee’s consent 

for release of information concerning 

counseling/rehabilitation progress.’’ 

AUTHORITY FOR THE MAINTENANCE OF THE

SYSTEM: 

Delete entry and replace with ‘‘5 

U.S.C. 7301, Presidential Regulations; 

10 U.S.C. 8013, Secretary of the Air 

Force: Powers and Duties, delegation by; 

DoD Directive 1010.9, DoD Civilian 

Employee Drug-Free Workplace 

Program; E.O. 12564, Drug-free Federal 

Workplace; AFI 44–120, Military Drug 

Demand Reduction Program, and E.O. 

9397 (SSN), as amended.’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘To 

maintain a record on individuals who 

are identified as having a positive drug 

test from a random or command 

directed urinalysis. These records will 

be used for identifying, tracking, 

notifying, and retesting of those 

individuals.’’ 

* * * * * 

STORAGE: 

Delete entry and replace with 

‘‘Electronic storage media.’’ 

RETRIEVABILITY: 

Delete entry and replace with ‘‘Name, 

SSN and/or DoD ID number.’’ 

SAFEGUARDS: 

Delete entry and replace with 

‘‘Records are accessed by person(s) 

responsible for servicing the record 

system in performance of their official 

duties and by authorized personnel who 

are properly screened and cleared for 

need-to-know. Records are only 

accessed by authorized personnel with 

Common Access Card (CAC) and needto-know.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Electronic records are destroyed after 

five years. Electronic records are 

destroyed by erasing, deleting, or 

overwriting.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with 

‘‘Headquarters, Air Force Drug Testing 


tkelley on DSK3SPTVN1PROD with NOTICES