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[Federal Register: September 21, 2010 (Volume 75, Number 182)]
[Notices]               
[Page 57458-57460]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr21se10-46]                         

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0123]

 
Privacy Act of 1974; System of Records

AGENCY: Department of Defense.

ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on October 21, 2010, unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, Room 3C843 
Pentagon, 1160 Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the Chief, OSD/JS Privacy Office, Freedom of 
Information Directorate, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington DC 20301-1155.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on September 8, 2010, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: September 15, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DNDU 01

System name:
    National Defense University (NDU) Student Data Files (October 1, 
2008; 73 FR 57080).

Changes:
* * * * *

System location:
    Delete entry and replace with ``National Defense University, 300 
5th Avenue, Building 62, Fort Leslie J. McNair, Washington, DC 20319-
5000.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Active Military, Reserve, National 
Guard, DoD and other Federal and State civilians, international 
military and civilian fellow, contractor, and private industry students 
attached to the National Defense University. Resident/non-resident 
students enrolled in courses of instruction at The National Defense 
University (NDU), including the College of International Security 
Affairs, Industrial College of the Armed Forces, Information Resources 
Management College, Joint Forces Staff College, National War College, 
Center for Applied Strategic Learning, Center for the Study of Chinese 
Military Affairs, Center for the Study of Weapons of Mass Destruction, 
Center for Technology and National Security Policy, Institute for 
National Strategic Studies, CAPSTONE, Institute for National Security 
Ethics and Leadership, International Student Management Office, Joint 
Reserve Affairs Center, NATO Education Center, Secretary of Defense 
Corporate Fellows Program, and Strategic Policy Forum.''

Categories of records in the system:
    Delete entry and replace with ``Name, address, date of birth, 
citizenship, race, Social Security Number (SSN), phone numbers, e-mail 
addresses, disability information, student identification number, 
grade/rank, branch of service or civilian agency, years of Federal 
service, school attended and years of attendance, security clearance 
granted and date, biographical data, course/section assignment, prior 
education, and academic data.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 2165, National Defense 
University; 10 U.S.C. 2163, Degree Granting Authority for National 
Defense University and E.O. 9397, as amended (SSN).''

Purpose(s):
    Delete entry and replace with ``To confirm attendance eligibility, 
monitor student progress, produce record of grades and achievements, 
prepare assignment rosters and to render management, statistical 
summaries and reports at the National Defense University.''
* * * * *

Retrievability:
    Delete entry and replace with ``By name, Social Security Number 
(SSN), or student identification number.''

Safeguards:
    Delete entry and replace with ``Records are housed in a controlled 
entry building with 24/7 security guards and accessed only by 
authorized personnel having an official need-to-know. Access Rights 
List is the Computer Network Defense Service Provider with 24/7 
monitoring of all incoming and outgoing traffic. An Intrusion Detection 
System, firewalls, routers, and Access Control Lists are used to 
protect access to the system. Virtual Private Network and Secure Socket 
Layers are used for transactions to and from the system. Internally, 
National Defense University employs a two-factor authentication, Common 
Access Card login, role-based profiles and access is granted on a need-
to-know basis. Access to user and division folders is granted on a 
need-to-know basis. Data at rest is protected through access controls 
including role-based permissions based on need-to-know. Annual 
Information Awareness Training including Personal Identifiable 
Information is required by all users. Completion of Privacy Act 
training is required annually.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``President, National Defense 
University, 300 5th Avenue, Building 62, Fort Leslie J. McNair, 
Washington, DC 20319-5000.''

[[Page 57459]]

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the President, National 
Defense University, 300 5th Avenue, Building 62, Fort Leslie J. McNair, 
Washington, DC 20319-5000.
    Individuals should provide his/her full name, Social Security 
number (SSN), student identification number, date of birth, school 
attended, and years of attendance.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Office of the Secretary of Defense/
Joint Staff Freedom of Information Act Requester Service Center, 1155 
Defense Pentagon, Washington, DC 20301-1155.
    Individuals should provide his/her full name, Social Security 
number (SSN), student identification number, date of birth, school 
attended, and years of attendance.''
* * * * *

Record source categories:
    Delete entry and replace with ``Individuals, faculty evaluations 
and reports or transcripts from educational institutions.''
* * * * *
DNDU 01

System name:
    National Defense University (NDU) Student Data Files

System location:
    National Defense University, 300 5th Avenue, Building 62, Fort 
Leslie J. McNair, Washington, DC 20319-5000.

Categories of individuals covered by the system:
    Active Military, Reserve, National Guard, DoD and other Federal and 
State civilians, international military and civilian fellow, 
contractor, and private industry students attached to the National 
Defense University. Resident/non-resident students enrolled in courses 
of instruction at The National Defense University (NDU), including the 
College of International Security Affairs, Industrial College of the 
Armed Forces, Information Resources Management College, Joint Forces 
Staff College, National War College, Center for Applied Strategic 
Learning, Center for the Study of Chinese Military Affairs, Center for 
the Study of Weapons of Mass Destruction, Center for Technology and 
National Security Policy, Institute for National Strategic Studies, 
CAPSTONE, Institute for National Security Ethics and Leadership, 
International Student Management Office, Joint Reserve Affairs Center, 
NATO Education Center, Secretary of Defense Corporate Fellows Program, 
and Strategic Policy Forum.

Categories of records in the system:
    Name, address, date of birth, citizenship, race, Social Security 
Number (SSN), phone numbers, e-mail addresses, disability information, 
student identification number, grade/rank, branch of service or 
civilian agency, years of Federal service, school attended and years of 
attendance, security clearance granted and date, biographical data, 
course/section assignment, prior education, and academic data.

Authority for maintenance of the system:
    10 U.S.C. 2165, National Defense University; 10 U.S.C. 2163, Degree 
Granting Authority for National Defense University and E.O. 9397, as 
amended (SSN).

Purpose(s):
    To confirm attendance eligibility, monitor student progress, 
produce record of grades and achievements, prepare assignment rosters 
and to render management, statistical summaries and reports at the 
National Defense University.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By name, Social Security Number (SSN), or student identification 
number.

Safeguards:
    Records are housed in a controlled entry building with 24/7 
security guards and accessed only by authorized personnel having an 
official need-to-know. Access Rights List is the Computer Network 
Defense Service Provider with 24/7 monitoring of all incoming and 
outgoing traffic. An Intrusion Detection System, firewalls, routers, 
and Access Control Lists are used to protect access to the system. 
Virtual Private Network and Secure Socket Layers are used for 
transactions to and from the system. Internally, National Defense 
University employs a two-factor authentication, Common Access Card 
login, role-based profiles and access is granted on a need-to-know 
basis. Access to user and division folders is granted on a need-to-know 
basis. Data at rest is protected through access controls including 
role-based permissions based on need-to-know. Annual Information 
Awareness Training including Personal Identifiable Information is 
required by all users. Completion of Privacy Act training is required 
annually.

Retention and disposal:
    Individual and class academic records are destroyed after 40 years. 
Records pertaining to extension courses are held indefinitely before 
being retired to the National Personnel Records Center, St. Louis, MO. 
Individual training records are destroyed annually; management reports 
are destroyed when no longer needed.

System manager(s) and address:
    President, National Defense University, 300 5th Avenue, Building 
62, Fort Leslie J. McNair, Washington, DC 20319-5000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the President, National Defense University, 300 
5th Avenue, Building 62, Fort Leslie J. McNair, Washington, DC 20319-
5000.
    Individuals should provide his/her full name, Social Security 
number (SSN), student identification number, date of birth, school 
attended and years of attendance.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Office of the Secretary of Defense/Joint Staff Freedom of 
Information Act Requester Service Center, 1155 Defense Pentagon, 
Washington, DC 20301-1155.
    Individuals should provide his/her full name, Social Security 
number (SSN), student identification number,

[[Page 57460]]

date of birth, school attended and years of attendance.

Contesting record procedures:
    The Office of the Secretary of Defense rules for accessing records, 
and for contesting contents and appealing initial agency determinations 
are contained in Administrative Instruction 81; 32 CFR part 311; or may 
be obtained from the system manager.

Record source categories:
    Individuals, faculty evaluations and reports or transcripts from 
educational institutions.

Exemptions claimed for the system:
    None.
[FR Doc. 2010-23458 Filed 9-20-10; 8:45 am]
BILLING CODE 5001-06-P
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