[Federal Register Volume 74, Number 151 (Friday, August 7, 2009)]
[Notices]
[Pages 39674-39678]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-18902]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2009-0054]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to amend four systems of records.

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SUMMARY: The Department of the Air Force proposes to amend four systems 
of records to its inventory of record systems subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on September 8, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCISI, 
1800 Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Ben Swilley at (703) 696-6648.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record systems being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: July 28, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
F031 AF SP C

SYSTEM NAME:
    Complaint/Incident Reports (June 11, 1997, 62 FR 31793).

CHANGES:
    Change System ID to ``F031 AF SF C''.
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:
    Delete entry and replace with ``Includes the incident or complaint 
report, statements by the subject or witness which includes their name, 
Social Security Number (SSN), status/grade, date and place of birth, 
local and permanent address, home phone, and their sponsor's name and 
social security number (SSN); information on seized or acquired 
property, if applicable, copies of forms referring cases to other 
agencies for final disposition, and other forms or reports required to 
complete basic report. Also includes an individual incident reference 
record.''
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force and Air Force Manual 31-201, Volume 7, Security Forces 
Administration and Reports.''
* * * * *


[[Page 39675]]

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Headquarters, Air Force Security 
Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, 
Texas 78236-0119. Official mailing addresses are published as an 
appendix to the Air Force's compilation of record systems notices.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information on themselves 
should address inquiries to the Headquarters, Air Force Security Forces 
Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 
78236-0119.
    When requesting information in writing, individual should include 
full name, Social Security Number (SSN), military status, and home 
address. For a personal visit, individual must have a military ID, if 
applicable, a valid driver's license, or other appropriate proof of 
identity.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves contained in this system should address 
requests to the Headquarters Air Force Security Forces Center, 1517 
Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.
    When requesting information in writing, individual should include 
full name, Social Security Number (SSN), military status, and home 
address. For a personal visit, individual must have a military ID, if 
applicable, a valid driver's license, or other appropriate proof of 
identity.''
* * * * *
F031 AF SF C

SYSTEM NAME:
    Complaint/Incident Reports.

SYSTEM LOCATION:
    Kept by the Chief of Security Forces at the installation where an 
individual becomes involved in an incident or complaint and by the 
Chief of Security Forces at the installation where an individual is 
assigned if the incident occurs at a different location.
    Information copies of a report are kept at the individual's 
organization and other organizations which have an interest in a 
particular incident. Official mailing addresses are published as an 
appendix to the Air Force's compilation of record systems notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who become involved in complaints or incidents on Air Force 
installations or Air Force active duty personnel who become involved in 
incidents regardless of the location.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Includes the incident or complaint report, statements by the 
subject or witness which includes their name, Social Security Number 
(SSN), status/grade, date and place of birth, local and permanent 
address, home phone, and their sponsor's name and Social Security 
Number (SSN); information on seized or acquired property, if 
applicable, copies of forms referring cases to other agencies for final 
disposition, and other forms or reports required to complete basic 
report. Also includes an individual incident reference record.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-
201, Volume 7, Security Forces Administration and Reports.

PURPOSE(S):
    Used to record information on individual involvement in incidents 
or criminal activity. Reports are used to provide information to the 
appropriate individual within an organization who ensures corrective 
action is taken.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in file folders and card files.

RETRIEVABILITY:
    Retrieved by name.

SAFEGUARDS:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties. Records are 
accessed by authorized personnel who are properly screened and cleared 
for need-to-know. Records are stored in security file containers/
cabinets. Records are stored in locked cabinets or rooms.

RETENTION AND DISPOSAL:
    Individual incident records are retained by the office of the Chief 
of Security Forces and destroyed three years after close of year in 
which last entry was made. Information copies at other activities are 
destroyed when no longer needed. Records are destroyed by tearing into 
pieces, shredding, pulping, macerating or burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell 
Boulevard, Lackland Air Force Base, Texas 78236-0119.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address inquiries to the 
Headquarters Air Force Security Forces Center, 1517 Billy Mitchell 
Boulevard, Lackland Air Force Base, Texas 78236-0119.
    When requesting information in writing, individual should include 
full name, Social Security Number (SSN), military status, and home 
address. For a personal visit, individual must have a military ID, if 
applicable, a valid driver's license, or other appropriate proof of 
identity.

RECORD ACCESS PROCEDURES:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the Headquarters Air Force 
Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air 
Force Base, Texas 78236-0119.
    When requesting information in writing, individual should include 
full name, Social Security Number (SSN), military status, and home 
address. For a personal visit, individual must have a military ID, if 
applicable, a valid driver's license, or other appropriate proof of 
identity.

CONTESTING RECORD PROCEDURES:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial determinations are published in Air 
Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the 
system manager.

RECORD SOURCE CATEGORIES:
    Information obtained from police and investigating officers, 
witnesses and from persons registering complaints or who become victims 
of a crime.

[[Page 39676]]

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
F031 AF SP D

SYSTEM NAME:
    Field Interview Card (June 11, 1997, 62 FR 31793).

CHANGES:
    Change System ID to ``F031 AF SF D.''
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force and Air Force Manual 31-201, Volume 7, Security Forces 
Administration and Reports.''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Headquarters, Air Force Security 
Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, 
Texas 78236-0119.''
* * * * *
F031 AF SF D

SYSTEM NAME:
    Field Interview Card.

SYSTEM LOCATION:
    Air Force installations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Active duty military personnel and civilian employees, Air Force 
Reserve personnel, dependents of military personnel, and civilians not 
affiliated with DoD.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Field interview card which contains name, address, telephone 
number, physical description, age, date of birth, description of 
clothing worn, if an automobile is involved, the make, year, decal 
number license and style and color.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-
201, Volume 7, Security Forces Administration and Reports.

PURPOSE(S):
    Purpose of system is to obtain and record information on the 
presence of individuals in a given location at specific time and date.
    Information is used by the Chief of Security Police and Security 
Police investigators at base level as an investigative tool in the 
identification of crime suspects and witnesses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in file folders.

RETRIEVABILITY:
    Retrieved by name.

SAFEGUARDS:
    Records are accessed by custodian of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official duties that are properly screened and cleared for need-
to-know. Records are stored in security file containers/cabinets, and 
locked cabinets or rooms and are controlled by personnel screening.

RETENTION AND DISPOSAL:
    Retained in office files for three months after monthly cut-off, 
and then destroyed by tearing into pieces, shredding, pulping, 
macerating, or burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell 
Boulevard, Lackland Air Force Base, Texas 78236-0119.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the Chief of Security Police at base concerned.
    Required information from individual will be name and address. 
Requester may visit the office of the Chief of Security Police at base 
concerned and must provide a current military identification card, or 
civilian identification card or driver's license.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the Chief of Security Police at the base concerned.
    Required information from individual will be name and address. 
Requester may visit the office of the Chief of Security Police at base 
concerned and must provide a current military identification card, or 
civilian identification card or driver's license.

CONTESTING RECORD PROCEDURES:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

RECORD SOURCE CATEGORIES:
    Source of information is individual interviewed, witnesses and 
interviewing security policemen.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
F031 AF SP F

SYSTEM NAME:
    Notification Letters to Persons Barred From Entry to Air Force 
Installations (June 11, 1997, 62 FR 31793).

CHANGES:
    Change System ID to ``F031 AF SF F''.
* * * * *

SYSTEM LOCATION:
    Delete entry and replace with ``Chief of Security Forces at the 
installation where an individual is barred entry. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.''
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force and Air Force Manual 31-201, Volume 7, Security Forces 
Administration and Reports.''
* * * * *

STORAGE:
    Delete entry and replace with ``Maintained in file folders/cabinets 
and/or electronic storage media.''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Headquarters Air Force Security 
Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, 
Texas 78236-0119.''
* * * * *
F031 AF SF F

SYSTEM NAME:
    Notification Letters to Persons Barred From Entry to Air Force 
Installations.

[[Page 39677]]

SYSTEM LOCATION:
    Chief of Security Forces at the installation where an individual is 
barred entry. Official mailing addresses are published as an appendix 
to the Air Force's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons prohibited from entering U.S. military installations for 
cause.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of the letter(s) to the individuals barring them from entry 
to a particular installation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-
201, Volume 7, Security Forces Administration and Reports.

PURPOSE(S):
    Record provides a list of personnel who have been barred from entry 
to the installation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in file folders/cabinets and/or electronic storage 
media.

RETRIEVABILITY:
    Retrieved by name.

SAFEGUARDS:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and are properly 
screened and cleared for need-to-know. Records are stored in locked 
cabinets or rooms and protected by guards.

RETENTION AND DISPOSAL:
    Retained for three years after removal from barred list; then 
destroyed by tearing into pieces, shredding, pulping, macerating or 
burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell 
Boulevard, Lackland Air Force Base, Texas 78236-0119.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address inquiries to or 
visit the installation Chief of Security Forces. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.
    Individuals should include full name, Social Security Number (SSN), 
and home address. During a personal visit individuals must provide a 
valid driver's license or other appropriate proof of identity.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the installation Chief of Security Forces. Official mailing addresses 
are published as an appendix to the Air Force's compilation of systems 
of records notices.
    Individuals should include full name, Social Security Number (SSN), 
and home address. During a personal visit individuals must provide a 
valid driver's license or other appropriate proof of identity.

CONTESTING RECORD PROCEDURES:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

RECORD SOURCE CATEGORIES:
    Information obtained from police and investigating officers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None
F051 AF SP G

SYSTEM NAME:
    Pickup or Restriction Order (June 11, 1997, 62 FR 31793).

CHANGES:
    Change System ID to ``F031 AF JF G.''
* * * * *

SYSTEM LOCATION:
    Delete entry and replace with ``Chief of Security Forces at the 
installation where an individual is barred entry. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.''
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force and Air Force Manual 31-201, Volume 7, Security Forces 
Administration and Reports.''
* * * * *

STORAGE:
    Delete entry and replace with ``Maintained in file folders/cabinets 
and/or electronic storage media.''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Headquarters, Air Force Security 
Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, 
Texas 78236-0119.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to or visit the Chief of Security Forces at 
the installation where the order was issued or to the member's unit 
commander at that installation.
    Written inquiries or visitors requesting information must provide 
proof of identity (e.g., identification card, or driver's license).''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to or visit the Chief of Security Forces at the 
installation where the order was issued or to the member's unit 
commander at that installation.
    Written inquiries or visitors requesting information must provide 
proof of identity (e.g., identification card, or driver's license).''
* * * * *
F031 AF SF G

SYSTEM NAME:
    Pickup or Restriction Order.

SYSTEM LOCATION:
    Chief of Security Forces at those installations where the order was 
issued. Official mailing addresses are published as an appendix to the 
Air Force's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any Air Force member whose actions result in the unit commander 
issuing a pickup or restriction order. Some examples of actions that 
warrant an

[[Page 39678]]

order being issued include Absent without Leave (AWOL), suspicion of an 
offense, etc.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The record provides a complete physical description of the 
individual as well as his name, rank, Social Security Number, 
organization and date of birth. It also includes the reason for the 
order being issued.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-
201, Volume 7, Security Forces Administration and Reports.

PURPOSE(S):
    The purpose of the record is to document the identity of a member 
of the Armed Forces whose actions justify the picking up or restriction 
of the member by his unit commander. The record is used as a 
notification bulletin for the pickup or restriction by Security Forces 
until disposition is made by the member's unit commander.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.
    Records from this system of records may be provided to other law 
enforcement agencies to assist in pickup of individuals.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in file folders/cabinets and/or Electronic storage 
media.

RETRIEVABILITY:
    Retrieved by name.

SAFEGUARDS:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties. Records are 
stored in locked cabinets or rooms and protected by guards.

RETENTION AND DISPOSAL:
    Record is retained until member is picked up or until the order is 
canceled by the issuing authority, at which time all copies are 
destroyed by tearing into pieces, shredding, pulping or burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters Air Force Security Forces Center, 1517 Billy Mitchell 
Boulevard, Lackland Air Force Base, Texas 78236-0119.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the Chief of Security Forces at the installation where the 
order was issued or to the member's unit commander at that 
installation.
    Written inquiries or visitors requesting information must provide 
proof of identity (e.g., identification card, or driver's license).

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the Chief of Security Forces at the installation where the order was 
issued or to the member's unit commander at that installation.
    Written inquiries or visitors requesting information must provide 
proof of identity (e.g., identification card, or driver's license).

CONTESTING RECORD PROCEDURES:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

RECORD SOURCE CATEGORIES:
    Information obtained from police and investigating officers, from 
witnesses and from source documents such as reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E9-18902 Filed 8-6-09; 8:45 am]
BILLING CODE 5001-06-P