Federal Register / Vol. 74, No. 151 / Friday, August 7, 2009 / Notices 39673 

through the vetting process and have 

ADP ratings. 

RETENTION AND DISPOSAL: 

The records are used to provide a 

centralized system within the 

Department of Defense to assess 

manpower trends, support personnel 

functions, perform longitudinal 

statistical analyses, and conduct 

scientific studies or medical follow-up 

programs and other related studies/ 

analyses. Records are retained as 

follows: 

(1) Input/source records are deleted or 

destroyed after data have been entered 

into the master file or when no longer 

needed for operational purposes, 

whichever is later. Exception: Apply 

NARA-approved disposition 

instructions to the data files residing in 

other DMDC data bases. 

(2) The Master File is retained 

permanently. At the end of the fiscal 

year, a snapshot is taken and transferred 

to the National Archives in accordance 

with 36 CFR part 1228.270 and 36 CFR 

part 1234. 

(3) Outputs records (electronic or 

paper summary reports) are deleted or 

destroyed when no longer needed for 

operational purposes. Note: This 

disposition instruction applies only to 

record keeping copies of the reports 

retained by DMDC. The DoD office 

requiring creation of the report should 

maintain its record keeping copy in 

accordance with NARA approved 

disposition instructions for such 

reports. 

(4) System documentation 

(codebooks, record layouts, and other 

system documentation) are retained 

permanently and transferred to the 

National Archives along with the master 

file in accordance with 36 CFR part 

1228.270 and 36 CFR part 1234. 

SYSTEM MANAGER(S) AND ADDRESS: 

Deputy Director, Defense Manpower 

Data Center, DoD Center Monterey Bay, 

400 Gigling Road, Seaside, CA 93955– 

6771. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Privacy 

Act Officer, Office of Freedom of 

Information, Washington Headquarters 

Services, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Written requests should contain the 

full name, Social Security Number 

(SSN), date of birth, current address, 

and telephone number of the individual. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Office of the Secretary 

of Defense/Joint Staff Freedom of 

Information Act Requester Service 

Center, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Written requests should contain the 

name and number of this system of 

records notice along with the full name, 

Social Security Number (SSN), date of 

birth, current address, and telephone 

number of the individual and be signed. 

CONTESTING RECORD PROCEDURES: 

The Office of the Secretary of Defense 

rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in Office of the Secretary of 

Defense Administrative Instruction 81; 

32 CFR part 311; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

Record sources are individuals via 

survey questionnaires, the military 

services, the Department of Veteran 

Affairs, the U.S. Coast Guard, the 

National Oceanic and Atmospheric 

Administration, the Public Health 

Service, the Office of Personnel 

Management, Environmental Protection 

Agency, Department of Health and 

Human Services, Department of Energy, 

Executive Office of the President, and 

the Selective Service System. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–18897 Filed 8–6–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID USAF–2009–0048] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Air Force, 

DoD. 

ACTION: Notice to add a system of 

records. 

SUMMARY: The Department of the Air 

Force proposes to add a system of 

records to its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: The proposed action will be 

effective on September 8, 2009, unless 

comments are received that would 

result in a contrary determination. 

ADDRESSES: Send comments to the Air 

Force Privacy Act Officer, Office of 

Warfighting Integration and Chief 

Information Officer, SAF/XCPPI, 1800 

Air Force Pentagon, Washington, DC 

20330–1800. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Ben Swilley at (703) 696–6489. 

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force’s notices 

for systems of records subject to the 

Privacy Act of 1974 (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on July 17, 2009, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 

Dated: July 21, 2009. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

SYSTEM IDENTIFIER: F065 AFMC A 

SYSTEM NAME: 

Defense Enterprise Accounting and 

Management System (DEAMS). 

SYSTEM LOCATION: 

Defense Information Systems Agency 

Montgomery, 401 East Moore Drive, 

Building 857, Maxwell-AFB, Gunter 

Annex, Montgomery, AL 36114–3001, 

and Air Force installations financial 

management offices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Government civilians, suppliers, 

customers, Active Duty Air Force, Air 

Force Reserve, and Air National Guard 

military personnel. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Data includes name, date of birth, 

mailing address, service work location 

(duty station), job order number, Air 

Force Specialty Code (AFSC), rank, 

grade, employee number, Social 

Security Number (SSN), personal bank 

account number, information 

concerning individual records of 

appointment or assignment; official 

authenticated time and attendance 

records, individual leave records, 

information on employee’s federal, state 

and local tax withholding and 

allotments. 


pwalker on DSK8KYBLC1PROD with NOTICES
39674 Federal Register / Vol. 74, No. 151 / Friday, August 7, 2009 / Notices 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; Department of Defense 

Financial Management Regulation 

(DoDFMR) 7000.14–R Vol. 4; 5 U.S.C. 

Sections 5335, General Schedule Pay 

Rates; 5531, Government Organization 

and Employees; and 5533, Dual Pay and 

Dual Employment; and E.O. 9397 (SSN), 

as amended. 

PURPOSE(S): 

This system replaces the financial 

accounting legacy systems with a new 

system. DEAMS provides an integrated 

solution maintaining general ledger, 

accounts payable, accounts receivable, 

financial reporting, and billing 

information for the government. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USE: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

Department of Defense as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

The ‘‘DoD Blanket Routine Uses’’ 

published at the beginning of the Air 

Force’s compilation of systems of 

records notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records and electronic storage 

media. 

RETRIEVABILITY: 

Personal information is retrieved by 

name, Social Security Number (SSN), or 

employee number. 

SAFEGUARDS: 

System data is maintained in a 

controlled facility. Physical entry is 

restricted by the use of locks, guards, 

and is accessible only to authorized 

personnel. Access to records is limited 

to person(s) responsible for servicing the 

record in performance of their official 

duties and who are properly screened 

and cleared for a need-to-know. User 

access is managed by the Common 

Access Card authentication and valid 

Personal Identification Number. 

RETENTION AND DISPOSAL: 

All records and data in the system 

will be retained based on the schedules 

defined in Defense Finance and 

Accounting Service 5015.2–M, Records 

Disposition Schedule. Paper records and 

DVDs are shredded, electronic records 

are degaussed. 

SYSTEM MANAGER AND ADDRESS: 

Program Manager, Director Enterprise 

Finance, 554 ELSG/ED, Bldg. 266, Rm 

S230, 4225 Logistics Ave., WrightPatterson AFB, OH 45433–5769. 

NOTIFICATION PROCEDURES: 

Individuals seeking to determine 

whether this system of records contains 

information on themselves should 

address written inquiries to Director, 

Enterprise Finance, 554 ELSG/ED, Bldg. 

266, Rm S230, 4225 Logistics Ave., 

Wright-Patterson AFB, OH 45433–5769. 

Request must contain full name, 

Social Security Number (SSN), current 

mailing address, and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Director, Enterprise 

Finance, 554 ELSG/ED, Bldg. 266, Rm 

S230, 4225 Logistics Ave., WrightPatterson AFB, OH 45433–5769. 

Request must contain full name, 

Social Security Number (SSN), current 

mailing address, date of birth, service 

number and signature must be certified 

or attested to (the validity of a signature 

on a document) by a notary public. 

CONTESTING RECORDS PROCEDURES: 

The Air Force rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are published in Air Force Instruction 

37132, Controlling Internal, Public, and 

Interagency Air Force Information 

Collections; 32 CFR part 806b; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

DEAMS receives data from personnel 

records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–18899 Filed 8–6–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID USAF–2009–0054] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Air Force, 

DoD. 

ACTION: Notice to amend four systems of 

records. 

SUMMARY: The Department of the Air 

Force proposes to amend four systems 

of records to its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: The changes will be effective on 

September 8, 2009 unless comments are 

received that would result in a contrary 

determination. 

ADDRESSES: Send comments to the Air 

Force Privacy Act Officer, Office of 

Warfighting Integration and Chief 

Information Officer, SAF/XCISI, 1800 

Air Force Pentagon, Suite 220, 

Washington, DC 20330–1800. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Ben Swilley at (703) 696–6648. 

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The specific changes to the record 

systems being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendments are not within 

the purview of subsection (r) of the 

Privacy Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: July 28, 2009. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

F031 AF SP C 

SYSTEM NAME: 

Complaint/Incident Reports (June 11, 

1997, 62 FR 31793). 

CHANGES: 

Change System ID to ‘‘F031 AF SF C’’. 

* * * * * 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Includes the incident or complaint 

report, statements by the subject or 

witness which includes their name, 

Social Security Number (SSN), status/ 

grade, date and place of birth, local and 

permanent address, home phone, and 

their sponsor’s name and social security 

number (SSN); information on seized or 

acquired property, if applicable, copies 

of forms referring cases to other agencies 

for final disposition, and other forms or 

reports required to complete basic 

report. Also includes an individual 

incident reference record.’’ 

* * * * * 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. 8013, Secretary of the Air Force 

and Air Force Manual 31–201, Volume 

7, Security Forces Administration and 

Reports.’’ 

* * * * * 


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