ICRAS 1472 1845-0108 v2 – Affected Public – State, Local or Tribal Governments 8/28/2013

This request is for an extension of the current approval of the policies and procedures for 

determining satisfactory academic progress (SAP) as required in Section 484 of the Higher 

Education Act of 1965, as amended (HEA). 

These regulations identify the policies and procedures to ensure that students are making 

satisfactory academic progress in their program at a pace and a level to receive or continue to 

receive Title IV, HEA program funds. If there is lapse in progress, the policy must identify how 

the student will be notified and what steps are available to a student not making satisfactory 

academic progress toward the completion of their program, and under what conditions a student 

who is not making satisfactory academic progress may continue to receive Title IV, HEA 

program funds.

Section 668.34(a) – Satisfactory academic progress policy.

This section of the regulations requires an institution to establish a reasonable satisfactory

academic progress policy to determine a student’s eligibility for Title IV, HEA program funds. 

# of Respondents # of Responses Hrs/Response Burden Hours

Public institutions

1,896 1,896 X 3 hrs 5,688

Section 668.34(c) – Institutions that evaluate satisfactory academic progress at the end of each 

payment period.

This section of the regulations identifies the process that is followed for institutions that 

evaluate a student’s SAP at the end of a payment period. This section specifies that an 

institution’s policy may provide for disbursement of Title IV aid to a student not meeting SAP 

under certain circumstances. This includes policies that automatically place a student who is not 

meeting SAP on “financial aid warning” a newly defined term.

# of Respondents # of Responses Hrs/Response Burden Hours

Public institutions – Evaluation of all students for SAP

* 7,401,477 X .02 148,030

Public institutions – Working with students not making SAP

* 518,104 X .25 129,526

Section 668.34(d) – Institutions that evaluate satisfactory academic progress annually or less 

frequently than at the end of each payment period.

This section of the regulations identifies the process that is followed for institutions that 

evaluate a student’s SAP on an annual basis. This section specifies that an institution’s policy

may provide for disbursement of Title IV aid to a student not meeting SAP under certain 

circumstances. This includes policies that require a student to file an appeal and either having a 

determination made by the school that the student should meet SAP standards after the 

subsequent payment period or if the school develops, with the student, an academic plan which if 

successfully completed will ensure the student meets the institution’s SAP standards at a specific 

time.
ICRAS 1472 1845-0108 v2 – Affected Public – State, Local or Tribal Governments 8/28/2013

# of Respondents # of Responses Hrs/Response Burden Hours

Public institutions – Evaluation of all students for SAP

* 3,027,877 X .02 60,558

Public institutions – Working with students not making SAP

* 211,951 X .25 52,988

*-To avoid double counting the number of respondents when developing these tables the number 

of institutions is only included in the totals for section 668.34(a).

Section 600.55(g)(1) & (2) – Other Criteria.

This regulation requires foreign graduate medical schools to apply existing regulations in 

SAP for establishing maximum timeframes in which a student must complete their educational 

program and requires that a student complete their educational program in 150 percent of the 

published length of the program. The regulations require foreign graduate medical schools to 

document the educational remediation it provides to assist students in making SAP.

Subpart E of Section 600 - Eligibility of Foreign Institutions

Section 600.55 – Other criteria.

# of Respondents # of Responses Hrs/Response # of Burden Hours

Public institutions 

18 18 X 2.5 45

TOTALS

Responses 11,161,323

Respondents 1,914

Burden Hours 396,835