U. S. Department of Homeland Security 

 

 Office for Domestic Preparedness

 

 Washington, D.C. 20531 

ODP Information Bulletin 

No. 124 June 28, 2004

TO: All State Administrative Agency Heads 

 All State Administrative Agency Points of Contact 

FROM: C. Suzanne Mencer 

 Director

SUBJECT: Data Review Project Additional Support 

ODP launched its Homeland Security Data Review Project on April 15, 2004 to provide states an 

opportunity to analyze jurisdictional and state assessment data submitted as part of the FY 2003 

State Homeland Security Assessment and Strategy (SHSAS) Program. ODP provided each state 

with a customized, state-specific Quality Assurance Report that highlights areas of concern 

found in our analysis. Along with the Quality Assurance Report, ODP will be providing each 

state electronic copies of their SHSAS reports to assist with the review and analysis of 

assessment data. The final, verified assessment data should be submitted to ODP by October 15,

2004. 

States are encouraged to contact their ODP Preparedness Officer to schedule technical assistance 

(TA) for the Data Review Project. The TA being offered by ODP includes: 

• Data Review Technical Assistance Workshop (one session per state)

This workshop focuses on explaining the data identified in the customized Quality 

Assurance Report, interpreting electronic copies of state SHSAS reports, and providing 

further instruction on completing the Data Review Project. Jurisdiction Assessment 

Reports (which are complete copies of each jurisdiction’s assessment) will be provided to 

state personnel during this visit. The expected outcome of this workshop will be an 

understanding of the Quality Assurance Report and understanding of the Data Review 

Project process. 

Duration 

One day, with a pre-workshop meeting prior to the delivery of the workshop. Two weeks 

lead time is needed to produce the jurisdiction assessment. 
• Data Analysis Technical Assistance Workshop (one session per state)

This workshop is provided to assist state jurisdictions with viewing and analyzing reports 

available through the Data Analysis Tool (DAT) for their assessment data. The workshop 

will include facilitators demonstrating the data analysis tool. The expected outcome of 

this workshop is that participants can employ the DAT to analyze their assessment data as 

part of the Data Review Project process. 

Duration 

Four to six hours 

• Data Entry (one session per state)

This workshop follows the SHSAS Data Review TA and completion of the state’s review 

of the SHSAS data for all jurisdictions. This workshop focuses on inputting the corrected 

data into the secure, online Data Collection Tool (DCT). The expected outcome of this 

TA will be completion of the data entry for the SHSAS Data Review Project. 

Duration 

The length of this workshop is dependant on the number of jurisdictions and the amount 

of data to be updated, ranging from one to four days. 

Technical assistance available from ODP is provided without charge to a requesting state. All 

requests for technical assistance should be submitted to the ODP Preparedness Officer for your 

state. 

In addition, please contact your ODP Preparedness Officer when you are ready for the data 

review change request in the online Data Collection Tool (DCT). This process will allow the 

state administrator the ability to edit and resubmit corrected jurisdiction data within your state. 

Thank you for your participation in this important process. If you have any questions regarding 

the Data Review Project, please call your ODP Preparedness Officer or the Centralized 

Scheduling and Information Desk at (800) 368-6498.