GPO’s Future D

& Future System

October 17
Background 

GPO’s Future Digital System wclass system for managing officGovernment content.The system will verify and track assure authenticity, preserve coprovide permanent public accesThe system will be: 

–

Rules based

–

Policy neutral 

–

Modular and adaptable
Agenda

• Functional Reference Mod

– Critical Functions of the sy– Digital Standards– Content– Content Delivery– Content Management

• User Classes
Functional Reference 

Digital Content• Converted packages• Harvested Packages• Deposited Packages

Ingest

Content Management• Versi

on Control

• Authentication• Preservation• AccessSystem Administration

Queries

Results
Critical System Funct

•

Version Cont

•

Authenticatio

•

Preservation

• Access

Content Management• Versi

on Control

• Authentication• Preservation• AccessSystem Administration
Version Control

Version control will be the process of the version of the content.

–

The system will evaluate and tr

throughout its entire life cycle bestablished best practices.

–

Capabilities include tracking:

•

Editions

•

Revisions

•

Relationships to other versions of 

•

The chain of responsibility (i.e., wh

etc.)
Authentication

The Authentication function will verify content within the system is authentic certify this to users accessing the co

–

Capabilities to support Authent

•

Verification of content authenticity 

•

Determination whether content is 

•

Provides users who access conte

certification that the content is ceror authentic as required

•

A means by which sections or sm

document can be digitally certifiedotherwise known as granularity
Preservation

Preservation is maintaining informatiover time for use in their original form other verifiable, usable form.

–

Preservation capabilities includ

•

Storage

•

Preservation Processes

•

The Collection of Last Resort (CL

collection of the final published, ofU.S. Government publications in ato provide comprehensive, timely, access.
Access

Access consists of 5 components: FiRetrieval, User Support, and Data M

Finding: Search, Reference and N

tools.

Retrieval: Provides instructions for 

storage and ultimately deUsers.

User Support: Assists in delivering serv

(e.g., CRM tools, knowlestored user preferences)

Ordering: Capability for users to pl

submit payment electron

Data Mining: Locates, aggregates, an

business process informretrieval statistics and aginformation).
Finding Tools

Finding: comprised of three tools:

Search Tools: 

•

Perform queries on content and meta

Reference Tools: 

•

Lists and resources that point to conte

National Bibliography (or Catalog

•

Process of adding descriptive metada

form of library standard bibliographic 
Digital Standards

Standards are the means for our parcommunities we serve, making informand usable. Best practices include:

Metadata:

Data that describes the content, quaother characteristics of other data.

Preservation Digital Master: 

A faithful, high quality version of concreated in a controlled environment, with information which supports longpreservation.

Style Tools:

Tools that help customers create anto the system.
Content

Content is divided categories:

– Converted Cont– Harvested Cont– Deposited Cont

Digital Content• Converted packages• Harvested Packages• Deposited Packages
Content

Deposited Content:

– Electronic content that is pushed to th

originating agencies for preservation 

Harvested Content:

– Electronic documents that are first pu

agency Web sites and then pulled into consistent with digital standards.

Converted Content:

– Electronic files created from tangible 

can then be preserved and derived inproducts.
Content Delivery

Content is delivered to meet user neeof delivery methods include:Hard Copy: 

Tangible printed content

Electronic Presentation: 

A delivery mechanism for dynamic and temporary representation of digital content

Digital Media:

A delivery mechanism consisting of (e.g., data storage devices, wireless devices, storage at user sites)
Content Management

Content Management• Versi

on Control

• Authentication• Preservation• AccessSystem Administration
Content Management

System Administration

Content Management

Authenticatio

n

Version

Control Access

Preservation

Digital

Content

Content Processing

C

O

N

T

E

N

T 

O

R

I

G

I

NA

T

O

R

S
User Classes

Process

Manage 

G

PO Business Manage

r

Ma

n

ages b

u

siness to me

et C

o

nte

nt Originator a

nd En

d Us

Service 

Specialist

Supports the 

c

u

sto

mer to

deliver

exp

e

cted products 

a

n

d services.

Supports GPO and 

C

o

ntracte

d Service 

Providers

Service 

Provider

D

elivers prod

a

n

d service

• GPO S

ervic

Provider 

• Contra

cted 

Service Pro

Content 

Evalu

ato

r

Makes processin

g

de

cision

s on the 

content

Content 

Originators

Provides the 

information or content that will be preserve

d a

n

d

c

ertified. 

Include:• Govern

ment 

Agencies

• U.S. Congre

s

s

G

PO Administration / Operations Manag

Interfaces 

with G

P

O users to develop

a

n

d optimize workflo

w p

Esta

blishes external Syste

m Access rig

hts.
Summary

GPO’s Future Digital System world class system for manaofficial Government contentverify and track versions, asauthenticity, preserve conteprovide permanent public ac