i

Foreword

The Office of the Assistant Attorney General, Office of Justice Programs (OJP), in

coordination with the National Domestic Preparedness Office, is providing funds to States

for the purchase of specialized equipment for fire, emergency medical, hazardous materials

response services, and law enforcement agencies. These funds will be used to enhance the

capabilities of State and local units of government to respond to acts of terrorism involving

chemical and biological agents, as well as radiological, nuclear, and explosive devices. 

The threat of terrorist incidents in our Nation presents enormous challenges to the Federal

Government and, more significantly, to State and local governments. To address these

challenges, the Federal Government is committed to assisting State and local governments

better prepare for and respond to terrorist incidents, should they occur. The role of the

States in strategic planning—namely, the coordination of resources and responses—and in

assessing overall State and local capabilities is a critical component of OJP’s State and local

domestic preparedness initiative. Indeed, the critical role of local government agencies as

the Nation’s primary first response groups must be reflected in any domestic preparedness

plan the States develop. In recognition of the role local jurisdictions play in any

weapons of mass destruction (WMD) response, it is expected that local police, fire,

hazardous material, and emergency medical units will receive the majority of funds

under this program.

Receipt of funds under the program will be contingent on a State’s development of two

separate, but related, documents. The first is a State-based Needs Assessment, and the

second is a Three-Year Statewide Domestic Preparedness Strategy. The Needs Assessment

will require each State to assess its requirements for equipment, first responder training, and

other resources involved in a WMD response. This Needs Assessment will form the basis of

the Statewide Strategy. The Strategy will provide a “roadmap” of where each State will

target grant funds received under the OJP equipment program and provide OJP a guide on

how to target first responder training and other resources available through OJP’s Office for

State and Local Domestic Preparedness Support. It is also important to understand that the

Strategy is a multiyear document and will continue to guide deployment of these resources,

by both the States for equipment funds and OJP for other resources, over the next 3 years.

Through this effort, $51.8 million will be made available to the individual States under the

Fiscal Year 1999 State Domestic Preparedness Equipment Program: $8 million will be

distributed to support State planning efforts and $43.8 million will be available to support

equipment purchases. The Attorney General and I believe that the best programs are those

that reflect Federal, State, and local coordination and are built on an active partnership with

State and local officials. Such partnerships are critical to the successful preparation of our
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Nation’s communities to deal with terrorist threats. Further, such partnerships will

strengthen our Nation’s capacity to respond to terrorist acts.

I look forward to developing a close working relationship with you and your colleagues

during the implementation of this program to enhance State and local emergency response

activities in preparation for an event that will hopefully never take place. Nonetheless, we

must, as a Nation, be diligent and prepared for any terrorist activities.

Sincerely,

Laurie Robinson

Assistant Attorney General

Office of Justice Programs
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Contents

I. Background .............................................. 1

II. The Fiscal Year 1999 State Domestic Preparedness Equipment Program 1

III. Eligible Applicants and Funding Availability ....................... 2

IV. Application Guidance ....................................... 5

V. Application Requirements .................................... 6

VI. Program Narrative ......................................... 8

VIIVI. Needs Assessment and Statewide Domestic Preparedness Strategy ..... 9

VIII. Administrative Requirements . ................................ 10

IX. Reporting Requirements .................................... 13

Appendix A Administrative Application Package

Standard Form 424, Application for Federal Assistance

Assurances, OJP Form 4000/3

Certification Regarding Lobbying; Debarment, Suspension and Other

Responsibility Matters; and Drug-Free Workplace 

Requirements, OJP Form 4061/6

Standard Form-LLL, Disclosure of Lobbying Activities

Equipment Coordination Certification

Non-Supplanting Certification

State Agency Budget

Preliminary Budget Submission

Budget Detail Worksheet, OJP Form 7150/1 (5-95)

Equipment Purchase Budget Detail Worksheet and Sample

Appendix B Application Checklist

Appendix C Guidance for Conducting a Needs Assessment and Developing a Three-Year

Statewide Domestic Preparedness Strategy
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Appendix D Jurisdictions That Have Received Funding Through the Fiscal Year 1999

County and Municipal Agency Domestic Preparedness Equipment Support

Program

Appendix E Fiscal Year 1999 Authorized Equipment Purchase List

Appendix F List of FBI WMD Coordinator Contacts

Appendix G Single Points of Contact
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I. Background

The U.S. Department of Justice (DOJ), through the Office of the Assistant Attorney

General, Office of Justice Programs (OJP), in coordination with the Federal Bureau of

Investigation’s (FBI’s) National Domestic Preparedness Office, is providing financial

assistance directly to States. This financial assistance is for the purchase of specialized

equipment to enhance the capability of State and local agencies to respond to weapons of

mass destruction (WMD) and terrorist incidents involving the use of chemical or biological

agents, radiological explosives, and incendiary devices. This grant program, the Fiscal Year

1999 State Domestic Preparedness Equipment Program, will provide assistance to each of

the Nation’s 50 States. 

The receipt of funds under OJP’s Fiscal Year 1999 State Domestic Preparedness Equipment

Program by each State is contingent upon the completion of two requirements: 1) the

submission of the application, as described in this booklet, and 2) development of a Needs

Assessment and a Three-Year Statewide Domestic Preparedness Strategy. 

The development of the Statewide Strategy is not required with the initial application, given

that its completion may require a substantial amount of time. Accordingly, the items

contained in Section V of this booklet, Application Requirements, may be submitted first.

Funding will be awarded after review of the initial application. This initial application should

include the request for funds to support the planning and development of the Needs

Assessment and Statewide Domestic Preparedness Strategy, as well as a request for those

funds to be distributed under the Fiscal Year 1999 Program to support equipment

purchases.

II. The Fiscal Year 1999 State Domestic

Preparedness Equipment Program

A. Authorized Program Purpose

Funding is authorized by Public Law 105–277, the U.S. Departments of Commerce,

Justice, and State; the Judiciary; and related Agencies Appropriations Act of 1999.

As part of the OJP’s first responder domestic preparedness initiative, the Conference

Report (H. Rpt. 105–825, p. 998) accompanying DOJ’s Fiscal Year 1999

Appropriations Act provides funding to ensure that first responders are properly

equipped and prepared to respond to incidents of domestic terrorism involving

chemical and biological agents, as well as radiological and explosive devices.
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Pursuant to Conference Report language, equipment acquisition assistance will be

provided to the Nation’s 157 largest cities and localities, as well as the States.

The Fiscal Year 1999 State Domestic Preparedness Equipment Program will

provide funding through grants to the Nation’s 50 States to acquire personal

protective; chemical, biological, and radiological detection; decontamination; and

communications equipment. This equipment will enable the States and eligible

Indian tribes to enhance their first response capabilities in the areas of fire,

emergency medical, hazardous materials response services, and law enforcement at

the State and local levels of government.

B. Unauthorized Program Expenditures

Expenditures for equipment such as vehicles and trailers, general-use laptop

computers, computer monitors and printers, and video-monitoring equipment, as

well as arms and ammunition, are not allowable under this grant. 

Funds for this program may be used to enhance the capabilities of State and local

first responders through the acquisition of personal protective; chemical, biological,

and radiological detection; decontamination; and communications equipment in

accordance with the Fiscal Year 1999 Authorized Equipment Purchase List (see

Appendix E).

These funds are available only for first responder basic defensive equipment.

III. Eligible Applicants andFunding Availability

The equipment grant awards were determined by a base amount of $250,000 to each State,

with the balance of funds being distributed on a population-share basis. State population

figures were determined from July 1, 1997, U.S. Bureau of the Census data. Further, each

State will receive funds for conducting a Needs Assessment and developing a Statewide

Domestic Preparedness Strategy. Again, a base amount of $75,000 will be provided to each

State, with the balance of funds being distributed on a population-share basis. Specific

funding allocations for fiscal year 1999 are provided in this section.

The Governor of each State has designated a State agency to apply for and administer the

grant funds. The State may elect to subgrant or award funds directly to cities or counties

within the State that have not received equipment grants from OJP under the Fiscal Year

1999 County and Municipal Agency Domestic Preparedness Equipment Support Program

(see Appendix D) or to retain the funds for use at the State level. Funds retained for use by

the State must also benefit local units of government.
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The Fiscal Year 1999 State Domestic Preparedness Equipment Program is intended to build

first responder capabilities to respond to incidents of domestic terrorism at the local level.

As such, States are encouraged to provide the majority of the funds in this program to local

units of government. Grant funds may also be used to support broader domestic

preparedness activities, such as regional hazardous materials teams or other State

operations in which the State, as a first response agency, will assist local units of

government.
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Fiscal Year 1999 State Domestic Preparedness Equipment Program

Allocation of Funds

State Planning Grants Equipment Grants Total Award

ALABAMA $144,000 $756,000 $900,000

ALASKA $85,000 $321,000 $406,000

ARIZONA $148,000 $784,000 $932,000

ARKANSAS $115,000 $546,000 $661,000

CALIFORNIA $588,000 $4,031,000 $4,619,000

COLORADO $137,000 $706,000 $843,000

CONNECTICUT $127,000 $633,000 $760,000

DELAWARE $87,000 $336,000 $423,000

FLORIDA $308,000 $1,967,000 $2,275,000

GEORGIA $194,000 $1,127,000 $1,321,000

HAWAII $94,000 $389,000 $483,000

IDAHO $94,000 $392,000 $486,000

ILLINOIS $264,000 $1,644,000 $1,908,000

INDIANA $168,000 $937,000 $1,105,000

IOWA $120,000 $584,000 $704,000

KANSAS $116,000 $554,000 $670,000

KENTUCKY $137,000 $708,000 $845,000

LOUISIANA $144,000 $760,000 $904,000

MAINE $95,000 $396,000 $491,000

MARYLAND

$156,000

 $847,000

$1,003,000

MASSACHUSETTS

$172,000

 $967,000

$1,139,000

MICHIGAN

$231,000

$1,395,000

$1,626,000

MINNESOTA

$150,000

 $799,000 

$949,000

MISSISSIPPI

$118,000

 $570,000 

$688,000

MISSOURI

$161,000

 $883,000

$1,044,000

MONTANA $89,000 $353,000 $442,000

NEBRASKA

$101,000

 $444,000 

$545,000

NEVADA

$102,000

 $447,000 

$549,000

NEW HAMPSHIRE $94,000 $387,000 $481,000

NEW JERSEY

$203,000

$1,194,000

$1,397,000

NEW MEXICO

$103,000
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 $453,000 

$556,000

NEW YORK

$364,000

$2,375,000

$2,739,000

NORTH CAROLINA

$193,000

$1,120,000

$1,313,000

NORTH DAKOTA $85,000 $325,000 $410,000

OHIO

$253,000

$1,561,000

$1,814,000

OKLAHOMA

$128,000

 $639,000 

$767,000

OREGON

$127,000

 $630,000 

$757,000

PENNSYLVANIA

$266,000

$1,659,000

$1,925,000

RHODE ISLAND $91,000 $366,000 $457,000

SOUTH CAROLINA

$135,000

 $691,000 

$826,000

SOUTH DAKOTA $87,000 $336,000 $423,000

TENNESSEE

$160,000

 $879,000

$1,039,000

TEXAS

$384,000

$2,528,000

$2,912,000

UTAH

$108,000

 $491,000 

$599,000

VERMONT $84,000 $319,000 $403,000

VIRGINIA

$182,000

$1,039,000

$1,221,000

WASHINGTON

$164,000

 $907,000

$1,071,000

WEST VIRGINIA

$104,000

 $463,000 

$567,000

WISCONSIN

$157,000

 $856,000

$1,013,000

WYOMING $83,000 $306,000 $389,000

TOTAL $8,000,000 $43,800,000 $51,800,000
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IV. Application Guidance

State applications need to be prepared according to the instructions contained in Section V

and Section VI of this booklet.

An original and two copies of the application should be mailed to: Office of Justice

Programs, Office for State and Local Domestic Preparedness Support, 810 Seventh Street

NW., Washington, DC 20531. Applications cannot be submitted by facsimile. Please note

that the ZIP Code 20001 should be used if applications are sent by commercial mail carriers

such as Federal Express (FedEx) and United Parcel Service (UPS). The U.S. Postal Service

uses ZIP Code 20531.

The Office of Justice Programs is also accepting applications electronically through the

Grant Management System (GMS) located on the OJP Web site. To submit electronic

applications, applicants must possess a user I.D. and a GMS password, which can be

obtained by contacting the Office for State and Local Domestic Preparedness Support

(OSLDPS) at 202–305–9887 or by creating a new account online. Instructions regarding

electronic submissions are provided on the OJP Web site at

www.ojp.usdoj.gov/fundopps.htm.

Notice of the availability of funds under the Fiscal Year 1999 State Domestic Preparedness

Equipment Program will be published in the Federal Register. This program is eligible for

coverage under Executive Order 12372, Intergovernmental Review of Federal Programs.

Additional application guidelines and forms are available by contacting the National

Criminal Justice Reference Service (NCJRS) at 1–800–851–3420 or the DOJ Response

Center at 1–800–421–6770.

Inquiries regarding the application process, types of equipment that jurisdictions may wish

to purchase, and other information required for the development of the Fiscal Year 1999

State Domestic Preparedness Equipment Program application may be directed to the

following agencies:

· Questions regarding the application process, equipment procurement issues,

development of the Needs Assessment and Statewide Domestic Preparedness

Strategy application submission requirements, application content requirements, and

other administrative elements regarding the Fiscal Year 1999 State Domestic

Preparedness Equipment Program can be directed to the Office of Justice Programs,

Office for State and Local Domestic Preparedness Support at 202–305–9887.

· Additional inquiries for information on this program and related WMD initiatives

may be obtained from the National Domestic Preparedness Office by calling

202–324–8186. 
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· Additional requests for information regarding this program or related WMD

initiatives can be directed to your local FBI Field Office Weapons of Mass

Destruction coordinator (see Appendix F). These contacts may be particularly useful

if the coordinator in the Field Office has been working closely with your State in the

revision and update of the Federal Response Plan.

V. Application Requirements

A. Standard Form 424, Application for Federal Assistance: The basic application

form must be completed and provided by the applicant (see Appendix A). Copies

are also available from the OJP Web site at www.ojp.usdoj.gov/oc/sforms.htm. The

form should be completed and signed by the director of the agency designated by

the Governor to apply for and administer the grant program. Applicants should

identify their submissions as new, nonconstruction applications. These grants are

offered by the U.S. Department of Justice, Office of Justice Programs. The program

title listed in the Catalog of Federal Domestic Assistance (CFDA) is “Office of

Justice Programs Fiscal Year 1999 State Domestic Preparedness Equipment

Program.” When referring to this title, please use the following CFDA number:

16.007. The project period will be for a period not to exceed 36 months.

B. Fiscal Year 1999 State Domestic Preparedness Equipment Program State

Budget: Each applicant must complete three separate budget documents (see

Appendix A). 

· The first document, Preliminary Budget Submission, should be completed and

submitted with the initial application. This document will reflect basic budget

information based on the State’s award information that is contained in this

booklet. The immediate submission of this document will expedite the award

process.

· The second document, Budget Detail Worksheet, OJP Form 7150/1 (5-95),

should be completed and returned as soon as the State determines how the

planning funds are to be used. This will allow the State to begin the actual

planning for and the development of the Needs Assessment and Statewide

Domestic Preparedness Strategy. States are advised to allocate travel funds for

appropriate staff to attend OJP-sponsored Regional Workshops on the

Statewide Strategic Planning requirements.

· The third document, Equipment Purchase Budget Detail Worksheet, should be

completed and returned after the entities to receive equipment and the type of

equipment to be purchased have been determined. This will permit the award of
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subgrants to local units of government and/or the direct purchase of equipment

by the State.

3. Assurances, OJP Form 4000/3: The Assurances statement (see Appendix A),

certifying compliance with all Federal statutes, regulations, policies, guidelines, and

requirements, must accompany the application.

4. Certifications: The following three certifications must also accompany the

application: 

1) Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility

Matters; and Drug-Free Workplace Requirements; 2) Non-Supplanting Certification; and 3)

Equipment Coordination Certification (see Appendix A). The Equipment Coordination

Certification requires the director of the State agency to ensure that:

· The application has been coordinated and developed in consultation with

representatives of various fire, emergency medical, hazardous materials

response services, and law enforcement units operating within the State.

· Equipment obtained with these funds is consistent with and will be deployed as

a part of the existing Terrorism Annex to the State’s Emergency Management

Plan.

· Equipment acquired under this grant program will be deployed consistent with

mutual aid agreements currently in effect in the State.

Further, applicants requesting OJP grant funding should, to the extent possible,

coordinate the State’s equipment purchase activities with existing State Response

Plans and/or the State’s Terrorism Consequence Management Plan, involving the

Federal Emergency Management Agency.

5. Standard Form-LLL, Disclosure of Lobbying Activities: Any applicant requesting a

grant of more than $100,000 should review and sign the lobbying certification form

(see Appendix A), if applicable, after carefully reading the instructions provided in

the form. Signing this form commits the applicant to compliance with the

certification requirements under 28 CFR part 69, New Restrictions on Lobbying,

and 28 CFR part 67, Governmentwide Debarment and Suspension

(Nonprocurement) and Governmentwide Requirements for Drug-Free Workplace

(Grants). The certification will be treated as material representing the fact and relied

on by the U.S. Department of Justice in awarding grants.
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6. Program Narrative: The program narrative should be a brief and preliminary version

of information required for the Statewide Domestic Preparedness Strategy. This

section should also include, if the information is known at the time of application, a

priority listing of jurisdictions indicating where grant funding will be used for

equipment purchases.

7. Program Management Structure: The State should describe how the program will be

structured, organized, and managed within the State. The State should also provide

an organizational chart of the administrative agency and describe how the program

will be structured within the State organization of government.

8. Sensitive Information: Information that may adversely affect the jurisdiction’s

response plans should be clearly identified and marked “Sensitive Information.”

VI. Program Narrative

The program narrative should be no longer than 15 pages, not including appendices and/or

annexes. Applications must include a description of how they were developed in

consultation with representatives from fire, emergency medical, hazardous materials

response services, and law enforcement agencies. 

In addition, program narratives must include the following:

1. Problem Statement: The States must assess and define the nature and extent of

the potential terrorism problem. This statement should be a brief and preliminary

version of the information required for the Statewide Domestic Preparedness

Strategy. 

2. Overview of State’s Capability: The State must provide a short description of

its ability and resources to mitigate a terrorist incident at the State and local levels

based on the training received, practical exercise experience, and equipment

currently available. This assessment must take into account the status of at least four

response disciplines—fire, emergency medical, hazardous materials response

services, and law enforcement. This overview should be a brief and preliminary

version of information required for the Statewide Domestic Preparedness Strategy.

3. Fiscal Year 1999 Equipment Procurement Plan: State agencies or jurisdictions

receiving funding must demonstrate a need for equipment in the following

categories: personal protective; chemical, biological, and radiological detection;

decontamination; and communications equipment. The request for equipment to be
10

purchased should be based on a review of the equipment already available. The

equipment assessment should reflect the needs of the fire, emergency medical,

hazardous materials response services, and law enforcement disciplines. These

funds are available only for first responder basic defensive equipment.

4. Implementation and Evaluation Plan: The State must provide a program

implementation plan that includes a schedule of milestones of significant tasks for

the procurement plan, as well as a list, in order of priority, of the jurisdictions to

receive funding. The implementation and evaluation plan may be presented as a

chart, identifying the steps the applicant will undertake to implement the program

and the deadlines for completion of the equipment procurement process.

VII. Needs Assessment and Statewide Domestic

Preparedness Strategy

In providing funding for fiscal year 1999 equipment grants, Congress directed that each

State complete a needs assessment of State and local agency requirements and develop a

three-year interagency, governmentwide implementation strategy to meet statewide needs.

To effectively determine and enhance first responder capabilities across the Nation, this

Needs Assessment and Statewide Domestic Preparedness Strategy will be required of all

States accepting these funds. The Needs Assessment and Statewide Domestic Preparedness

Strategy will provide information relative to the State’s current gaps in resources and its

projected response capabilities for three (3) years (1999, 2000, and 2001). The documents

will also address the development of training, practical and situational exercises, and other

program needs for first responder communities in the WMD terrorist arena. This

information will enable OJP to provide the appropriate technical training on the use of the

equipment purchased through this grant program and other technical assistance as needed. 

The Needs Assessment is composed of three separate assessments: the Jurisdiction Risk

Assessment, the Centers for Disease Control and Prevention’s (CDC’s) “Public Health

Assessment Instrument for Emergency Preparedness,” and the Capabilities and Needs

Assessments. Based on the findings of the Needs Assessment, jurisdictions are to develop a

three-year projection of required equipment, training, exercises, and technical assistance for

all response disciplines. This information will then be used in the development of the

Statewide Domestic Preparedness Strategy. The Strategy will include information regarding

the jurisdictions involved, coordination efforts, nature and extent of the problem, current

efforts, areas of greatest need, goals and objectives, and an evaluation plan. 
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It is anticipated that the development of the Needs Assessment and Statewide Domestic

Preparedness Strategy will require substantial time to complete. Therefore, to expedite the

expenditure of funds, fiscal year 1999 grant program funds will be awarded prior to the

State’s completion of the Needs Assessment and Statewide Strategy. Equipment needs that

the State proposes to fund prior to the completion of the Statewide Strategy should be

identified in the application and based on information the State has available at that time.

These determinations should, however, project those areas of need resulting from the Needs

Assessment and the Statewide Strategy. It is recommended that the needs of first

responders in local jurisdictions be given precedence over those of State or regional

agencies. 

Additional guidance for conducting the Needs Assessment and developing the Statewide

Domestic Preparedness Strategy can be found in Appendix C.

VIII. Administrative Requirements

A. General Requirements

1. Single Point of Contact (SPOC) Review: Executive Order 12372 requires

applicants from State and local units of government or other organizations providing

services within a State to submit a copy of the application to the State SPOC, if one

exists and if this program has been selected for review by the State (see Appendix

G). Applicants must contact their State SPOC to determine whether the program

has been selected for State review. The date that the application was sent to the

SPOC or the reason such submission is not required should be entered in block 16

on Standard Form 424, Application for Federal Assistance (see Appendix A).

2. Civil Rights: All recipients of Federal grant funds are required to comply with

nondiscrimination requirements contained in various Federal laws. All applicants

should consult the Assurances to review the applicable legal and administrative

requirements of the statute that governs OJP-funded programs or activities. Section

809(c)(1), Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42

U.S.C. 3789(d) of the Act provides that “no person in any state shall on the grounds

of race, color, religion, national origin, or sex be excluded from participation in, be

denied the benefits of, or be subjected to discrimination under or denied employment

in connection with any programs or activity” in which Federal law enforcement

assistance is provided under this chapter. Recipients of assistance under the OJP

Office for State and Local Domestic Preparedness Support are subject to the

provisions of Section 809(c) of the Act; Title VI of the Civil Rights Act of 1964;

Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
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Education Amendments of 1972; the Age Discrimination Act of 1975; and the U.S.

Department of Justice Non-Discrimination Regulations, 28 CFR part 42, subparts C,

D, E, and G. 

If any court or administrative agency makes a finding of discrimination on the

grounds of race, color, religion, national origin, gender, disability, or age against a

recipient of funds after a due process hearing, the recipient must agree to forward a

copy of the finding to the OJP Office of Civil Rights. If the applicant is applying for

a grant of $500,000 or more, DOJ regulations (28 CFR 42.301) require an Equal

Employment Opportunity Plan. The plan should be included with the application

submission if it is not already on file.

3. Administrative Provisions: For the Fiscal Year 1999 State Domestic

Preparedness Equipment Program, the limitations cited in this section and all other

administrative provisions authorized under sections 801–809 of the of the Omnibus

Crime Control and Safe Streets Act of 1968, as amended (hereafter referred to as

the Act), shall apply.

a. Land acquisition. No funds shall be used for land acquisition.

b. Civil justice. No funds or other assistance shall be used with respect to civil

justice matters except to the extent that such civil justice matters bear directly

and substantially on criminal justice matters or are inextricably intertwined with

criminal justice matters.

c. Federal law enforcement personnel. Nothing in the enabling legislation

authorizes the use of Federal law enforcement personnel to investigate violations

of criminal law other than violations with respect to which investigation is

authorized by other provisions of the law.

d. Direction, supervision, and control. Nothing in the enabling legislation shall

be construed to authorize the Attorney General or the Federal law enforcement

community to exercise any direction, supervision, or control over any police

force or other criminal justice agency of an applicant for Federal law

enforcement assistance.

B. Financial Requirements

1. Non-Supplanting Certification: The application package must include a signed

certification affirming that Federal funds will be used to supplement existing funds

for equipment purchases and will not replace (supplant) funds that have been

appropriated for the same purpose. Potential supplanting will be addressed in the

application review as well as in the preaward review, postaward monitoring, and the
13

audit. Applicants or grantees may be required to supply documentation certifying

that a reduction in non-Federal resources occurred for reasons other than the receipt

or expected receipt of Federal funds.

2. Match Requirement: None.

3. Passthrough Requirement: Funds granted to the State may be further

subgranted by the State to units of local government to carry out the program

contained in the approved application. The portion of funds to be distributed to local

units of government should be determined by the needs of the jurisdictions, as based

on the Needs Assessment conducted for the grant program. The Fiscal Year 1999

State Domestic Preparedness Equipment Program is intended to build local first

responder capability to respond to incidents of domestic terrorism. Accordingly,

States are encouraged to provide the majority of funds in this program to local units

of government. 

4. Audit Requirement: State governments must comply with the organizational

audit requirements of OMB Circular A–128, which states that a recipient that

receives more than $25,000 in Federal funds during its fiscal year is required to

submit an audit report to its cognizant Federal agency. Recipients that receive less

than $25,000 in Federal funds are exempt from audit requirements. The Attorney

General and the Comptroller General of the United States shall have access, for

audit and examination, to any books, documents, and records of recipients of Fiscal

Year 1999 State Domestic Preparedness Equipment Program assistance provided

under this subdivision that, in the opinion of the Attorney General or the

Comptroller General, are related to the receipt or use of such assistance. The

grantee will give the sponsoring agency or the Comptroller General, through any

authorized representative, access to and the right to examine all records, books,

papers, or documents related to the grant. 

5. Certifications Regarding Lobbying; Debarment, Suspension and Other

Responsibility Matters; and Drug-Free Workplace Requirements: Applicants

should review and sign the form included in this application kit after carefully

reading the instructions provided with the form. Signing this form commits the

applicant to compliance with the certification requirements under 28 CFR part 69,

New Restrictions on Lobbying, and 28 CFR part 67, Governmentwide Debarment

and Suspension (Nonprocurement) and Governmentwide Requirements for DrugFree Workplace (Grants). The certification will be treated as a material

representation of the fact upon which reliance will be placed by the U.S. Department

of Justice in awarding grants. 
14

6. Suspension or Termination of Funding: The Office of Justice Programs may

suspend or terminate funding, in whole or in part, or other measures may be

imposed for any of the following reasons:

· Failing to comply substantially with the requirements or statutory objectives of

the Violent Crime Control and Law Enforcement Act of 1994, program

guidelines issued thereunder, or other provisions of Federal law.

· Failing to make satisfactory progress toward the goals or strategies set forth in

this application.

· Failing to follow grant agreement requirements or standard or special conditions.

· Proposing or implementing substantial plan changes to the extent that, if

originally submitted, the application would not have been selected for funding.

· Failing to submit reports.

· Filing a false certification in this application or other report or document.

Before taking action, OJP will provide the grantee reasonable notice of intent to

impose measures and will make efforts to resolve the problem informally. Hearing

and appeal procedures must comport with U.S. Department of Justice regulations in

28 CFR part 18.

IX. Reporting Requirements

A. Annual Progress Reports

The State shall annually submit a report that contains information regarding the

activities carried out under the Fiscal Year 1999 State Domestic Preparedness

Equipment Program to the Office for State and Local Domestic Preparedness

Support. These reports are to be submitted to OSLDPS no later than December 31

for the activities undertaken and the results achieved during the prior fiscal year.

The annual progress reports must include the following information:

· A summary of the activities carried out under the equipment program and an

assessment of the impact of such activities on meeting the needs identified in the

Statewide Domestic Preparedness Strategy.
15

· An explanation of how the Federal funds provided under this program were

coordinated with the response disciplines and mutual aid agreements operating

within the State.

B. Financial Status Reports

Financial Status Reports (Standard Form 269A) are due on the 45th day following

the end of each calendar quarter. A report must be submitted every quarter the

award is active. The final financial report is due 120 days after the end date of the

award. The Office of the Comptroller will provide a copy of this form in the initial

award package. The grantee is responsible for submitting financial status reports.

Future awards and fund drawdowns may be withheld if the progress and financial

reports are delinquent.
Appendix A 

Administrative Application Package
Standard Form 424,

Application for Federal Assistance
Assurances, OJP Form 4000/3
Certification Regarding Lobbying; Debarment,

Suspension and Other Responsibility Matters; and

Drug-Free Workplace Requirements, 

OJP Form 4061/6
Standard Form-LLL, 

Disclosure of Lobbying Activities
Fiscal Year 1999 State Domestic Preparedness

Equipment Support Program

Equipment Coordination Certification

I certify that:

· The application has been coordinated and developed in consultation with

representatives of the various fire, emergency medical, hazardous materials

response services, and law enforcement agencies within the State.

· Equipment obtained with these funds is consistent with and will be deployed as

a part of the existing Terrorism Annex to the State’s Emergency Management

Plan.

· Equipment acquired under this grant program will be deployed consistent with

the mutual aid agreements currently in effect in the State.

State Agency Director

____________________________________

Name

____________________________________

Title

____________________________________

Agency

____________________________________

State
Fiscal Year 1999 State Domestic Preparedness

Equipment Support Program

Non-Supplanting Certification

I certify that any funds awarded under the Fiscal Year 1999 State Domestic Preparedness

Equipment Program will be used to supplement existing funds for program activities, and

will not replace (supplant) non-Federal funds.

State Agency Director

____________________________________

Name

____________________________________

Title

____________________________________

Agency

____________________________________

State
Fiscal Year 1999 State Domestic Preparedness

Equipment Program

State Agency Budget

The budget submission process will generally be conducted in three stages. Forms for these

submissions are found within this section.

The first three budget submissions will be required as part of the application, planning and

development of a statewide strategy, and purchase of equipment. 

· The initial submission will simply entail completion of the Preliminary Budget

Submission. This form must be included in the application for the State funding.

· The Budget Detail Worksheet, OJP Form 7150/1 (5-95), should be submitted

when the State has determined how the planning funds are to be used.

· The Equipment Purchase Budget Detail Worksheet should be completed and

returned after the entities to receive equipment and the type of equipment to be

purchased have been determined.
Fiscal Year 1999 State Domestic Preparedness

Equipment Support Program

Preliminary Budget Submission

This form is required for the initial submission for program funds. 

0.1 Statewide Strategy Development funds (Planning Grant) $ ____________

 II. Equipment Grant funds $ ____________

 Total State Award $ ____________
Budget Detail Worksheet, OJP Form 7150/1 (5-95)

and Sample Worksheet
Fiscal Year 1999 State Domestic Preparedness

Equipment Program

Equipment Purchase Budget Detail Worksheet

State: Date: 

 

Equipment Purchase Total Cost: 

Instructions:

List all local jurisdictions first, in priority ranking, on separate pages. State agencies should be listed

last.

Indicate the Equipment Category, Item, Unit Cost, Quantity, Total Cost, and Discipline for which the

equipment will be bought. Use additional pages as needed.

Add total costs of equipment requests for all jurisdictions and place that total at the top of this page.

Jurisdiction of 

Equipment

Category

Item Unit

Cost 

Quantity Total Cost Discipline

Personal

Protective

Detection

Decontamination

Communications
Total Jurisdictional Request:

Fiscal Year 1999 State Domestic Preparedness

Equipment Program

Equipment Purchase Budget Detail Worksheet (continued)

State: ________________________ Date:_____________________

Jurisdiction of 

Equipment

Category

Item Unit Cost Quantity Total Cost Discipline

Personal

Protective

Detection

Decontamination

Communications

Total Jurisdictional Request:
 Sample

Fiscal Year 1999 State Domestic Preparedness

Equipment Program

Equipment Purchase Budget Detail Worksheet

State: Alaska Date: 3/25/2000 

 

Equipment Purchase Total Cost: $321,000 

Instructions:

List all local jurisdictions first, in priority ranking, on separate pages. State agencies should be listed last.

Indicate the Equipment Category, Item, Unit Cost, Quantity, Total Cost, and Discipline for which the

equipment will be bought. Use additional pages as needed.

Add total costs of equipment requests for all jurisdictions and place that total at the top of this page.

Jurisdiction of Anchorage

Equipment

Category

Item Unit Cost Quantity Total Cost Discipline

Personal

Protective

Kappler Level B

Scott M2 SCBA

Nitride Gloves

 $1,200

 $260

 $45

 20

 50

100

$24,000

$13,000

 $4,500

(10) Police (10) Fire

(25) Police (25) Fire

(100) Police, Fire

Detection APED 2000

3 Gas Monitor

Gas Monitor Filters

 $7,500

 $4,500

 $300

4

2

4

$30,000

 $9,000

 $1,200

(4) Fire

(2) Fire

(4) Fire

Decontamination Mode Decon Shower

Collection Pools

Zumro Decon Shelter

 $550

 $180

 $1,500

8

8

4

 $4,400

 $1,440 

 $6,000

(4)Fire (4) HazMat

(4)Fire (4) HazMat

(4)HazMat

Communications Motorola 800Mghz

Radios

Motorola UHF/VHF

Repeater

 $1,200

$21,000

25

 1

$30,000

$21,000

(15) HazMat (10) Fire

HazMat

Total Jurisdictional Request: $144,540
 Sample

Fiscal Year 1999 State Domestic Preparedness

Equipment Program

Equipment Purchase Budget Detail Worksheet (continued)

State: Alaska Date: 3/25/2000 

Jurisdiction of Anchorage

Equipment

Category

Item Unit Cost Quantity Total Cost Discipline

Personal

Protective

Level A Suits

Level B Suits

MSA SCBA 45-minute

bottles

MP/2C Masks

 $1,500

 $1,200

 $1,400

 $200

20

10

10

25

$30,000

$12,000

$14,000

 $ 5,000

(10) Fire (10) HazMat

(10) Police

(10) Police

(10) Police (15) Fire

Detection Mass Spectrometer $98,000 1 $98,000 HazMat

Decontamination Zumro Decon Shelter $1,500 7 $10,500 (4) Fire (3) Police 

Communications Motorola Voice Activated

Interface Module $348 20 $6,960

(5)Fire (5) Police 

(5) HazMat (5)EMS 

Total Jurisdictional Request: $176,460
Appendix B

Application Checklist
Application Checklist

Standard Form 424, Application for Federal Assistance (Appendix A)

Assurances, OJP Form 4000/3 (Appendix A)

Certification Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters;

and Drug-Free Workplace Requirements, OJP Form 4061/6 (Appendix A)

Standard Form-LLL, Disclosure of Lobbying Activities (Appendix A)

Equipment Coordination Certification (Appendix A)

Non-Supplanting Certification (Appendix A)

Preliminary Budget Submission (Appendix A)

Program Narrative 

Application Mailing Instructions. Mail an original and two copies of the application to:

For U.S. Mail: Office of Justice Programs

Office for State and Local Domestic Preparedness Support

810 Seventh Street NW.

Washington, DC 20531

For FedEx, UPS, and other commercial carriers, use the following ZIP Code: 20001

OJP Electronic Filing Instructions. Visit the OJP Web site at www.ojp.usdoj.gov.
Appendix C

Guidance for Conducting a Needs Assessment and Developing a

Three-Year Statewide Domestic Preparedness Strategy
Needs Assessment 

and

Three-Year Statewide Domestic Preparedness Strategy

An Overview

I. INTRODUCTION

Conducting a Needs Assessment and developing a Three-Year Statewide Domestic

Preparedness Strategy are conditions of the State’s acceptance of grant funds under

the Fiscal Year 1999 State Domestic Preparedness Equipment Program. The Needs

Assessment and Statewide Strategy should provide a comprehensive blueprint for the

coordination and enhancement of response efforts to WMD terrorism incidents, as well as

for the utilization of Federal, State, and local resources within the State. All information

requested for the completion of the Needs Assessment is designed for use in the

development of the Statewide Strategy. 

The Needs Assessment and Statewide Strategy should cover the fiscal years 1999, 2000,

and 2001 and may be submitted separate from and subsequent to the Fiscal Year 1999

State Domestic Preparedness Equipment Program application. 

The Office for State and Local Domestic Preparedness Support has developed Needs

Assessment and Statewide Strategy tools to aid jurisdictions in conducting risk, capability,

and needs assessments to help prioritize the expenditure of grant funds within the State.

The Federal Bureau of Investigation’s “Threat Assessment” and the Centers for Disease

Control and Prevention’s “Public Health Assessment Instrument for Emergency

Preparedness” are available for use in the assessment process. The Office of Justice

Programs will hold Regional Workshops for the State agencies to provide direct technical

assistance for the development of the Needs Assessment and Statewide Strategy. These

regional workshops are tentatively scheduled for March 2000.

II. NEEDS ASSESSMENT

1. The Needs Assessment is actually composed of three separate assessments, which must be

conducted by each participating jurisdiction. These are: 

1. Jurisdiction Risk Assessment: This assessment requires an analysis of the

jurisdiction’s vulnerability (Vulnerability Assessment) to and threat (FBI’s “Threat

Assessment”) of a WMD terrorism incident. These individual assessments are

integrated into the process to yield the Jurisdiction Risk Assessment, which is a

prerequisite for determining a jurisdiction’s needs.
1.1 Centers for Disease Control and Prevention’s “Public Health Assessment Instrument

for Emergency Preparedness”: This is an assessment of public health performance for

emerging preparedness. The completion of this assessment is a prerequisite for each

jurisdiction’s three-year projection of needs. Each jurisdiction’s assessment must be

submitted to the State Administrative Agency (SAA) for use in the development of the

Statewide Domestic Preparedness Strategy.

1.2 Capabilities and Needs Assessments: The Capabilities Assessment documents a

jurisdiction’s current and required operational capabilities for all response disciplines in

all program areas. The Needs Assessment provides the requirements to go from current

to required operational capabilities. This information will provide input for the three-year

Statewide Strategy for all program areas in all disciplines.

Detailed guidance and related forms for conducting the assessments will be provided by

OJP.

2. Three-Year Projection—Inventory and Overall Recommendations: Based on the results of

its Needs Assessment, each jurisdiction should complete a three-year projection for all

program areas (equipment, training, exercises, and technical assistance) for all response

disciplines (fire service, hazardous materials (HAZMAT) response units, emergency

medical service (EMS), law enforcement, public works, and public health). Additionally,

each jurisdiction must complete an inventory of emergency response teams (ERTs) and

provide their overall recommendations to enhance, change, or assist domestic preparedness

on a statewide basis. Forms for the projection, inventory, and recommendation will be

provided by OJP.

 The SAA should collect all assessments, projections, inventories, and recommendations

from each jurisdiction and summarize this information, which should be submitted to

OSLDPS along with the Statewide Domestic Preparedness Strategy. The assessments,

projections, inventories, and recommendations will serve as a baseline of information in

preparing the Statewide Strategy.

III. STATEWIDE DOMESTIC PREPAREDNESS STRATEGY

The Statewide Domestic Preparedness Strategy should be based upon jurisdictional risk,

public health, capabilities, and needs assessments provided by the jurisdiction, as well as

three-year projections, related inventories, and recommendations. The Statewide Strategy

should also include the following components:

1. Identification of Jurisdictions: In developing their Statewide Strategies, SAAs must include

the capabilities and roles of the various jurisdictions throughout their States. For this

process, a jurisdiction is defined as the responsible entity for providing a coordinated

response to a WMD terrorism incident. All rural areas must be included as part of a
jurisdiction in the Statewide Strategy. Additionally, during the assessment process all

supporting response agreements, such as mutual aid agreements, Emergency Management

Assistance Compacts (EMACs), and the Interstate Civil Defense and Disaster Compact

(ICDDC) should be considered. Equipment compatibility among supporting jurisdictions

should also be considered before completing the Statewide Strategy.

The State should identify and prioritize all jurisdictions that will benefit from this program.

Subsequently, an SAA should notify jurisdictions that it will assist them in conducting the

jurisdiction-level Needs Assessment, which is critical in the development of a Statewide

Domestic Preparedness Strategy.

B. Coordination: State efforts to coordinate program activities among emergency response

services (i.e., fire services, hazardous materials response units, emergency medical services,

law enforcement agencies, public works, and public health services) should be described in

the strategy. Further, efforts to balance and coordinate different components of the

response system (planning, equipment, training, and exercising) and the impact of each

component on the others (e.g., equipment on training) should be described in the Statewide

Strategy.

How the Statewide Domestic Preparedness Strategy enhances Federal, State, and local

cooperation and avoids duplication of efforts should be also described. Federal agencies

involved with the various dimensions and stages of WMD incidents include the Federal

Bureau of Investigation, Federal Emergency Management Agency, U.S. Department of

Defense, U.S. Department of Energy, Environmental Protection Agency, Centers for

Disease Control and Prevention/Public Health Services, and U.S. Department of Justice.

As previously indicated, Centers for Disease Control and Prevention and Federal Bureau of

Investigation assessments have been integrated into this process. Other grant sources in

addition to OJP, such as those Federal agencies mentioned above, should be considered

along with the resources available to conduct the Statewide Strategy. As a result, the most

efficient and effective use of the limited resources can be achieved.

C. Problem Statement: To develop an effective Statewide Strategy, the State should first

define the nature and extent of the potential terrorism problem within its borders and

analyze how efficiently and effectively jurisdictional emergency response resources can

respond to WMD terrorism incidents. Defining the nature and extent of the problem should

include:

An assessment of activist/extremist groups in the State and its surrounding area.

The history of past acts of terrorism committed within the State.

The potential critical targets for acts of terrorism within the State.
The level of preparedness to respond to acts of terrorism within the State, including:

1. Emergency response equipment.

2. Training.

3. Exercises.

4. Technical assistance.

4. Current Efforts: Before making decisions on new programs required to address the

response to domestic terrorism, the State should identify its current activities and level of

effort directed toward domestic preparedness. The following should be considered during

the assessment process:

Current systems that exist to identify and track activist/extremist groups that may affect the

State.

Inventory of potential targets for acts of terrorism within the State.

Level of training available for responding to a WMD terrorism incident.

Level of equipment adequate to protect responders, detect agents (chemical, biological,

and radiological), decontaminate responders and contaminated victims, and

communicate during an incident.

Incident or Unified Command System availability. 

Efforts should include an assessment of the available resources in fire services, hazardous

materials response units, emergency medical services, law enforcement, public works, and

public health services elements. The analysis should contain a list of the qualifying

initiatives undertaken to ensure user accountability as well as a listing of the specific State

budget information.

E. Resource Needs: The Statewide Strategy should identify gaps in services and areas where

additional resources are needed to develop a systemwide capability to respond to WMD

terrorism incidents. This section should also include a review of the need for changes in

legislation, procedures or interagency cooperation (mutual aid agreements) that would

increase the effectiveness of responses to WMD terrorism incidents. The resource needs of

each response discipline (fire services, hazardous materials response units, emergency

medical services, law enforcement, public works, and public health services elements)

should be addressed to include personal protective, detection, decontamination, and

communications equipment.
This section should also address the need for multijurisdictional efforts, including Federal,

State, and local cooperation (mutual aid agreements) and interstate efforts through

emergency management assistance compacts (EMAC and ICDDC). A description of

existing coordination among jurisdictions should also be outlined. Additionally, this section

should contain an analysis of response consistency and coverage throughout the State and

the integration of jurisdictional plans. 

F. Areas of Greatest Need: States should establish criteria for determining priority areas of

greatest need. The Statewide Strategy should contain the assessment and analysis for each

participating jurisdiction in addition to summary data forms and analysis for the entire

State.

7. Statewide Strategy Impact on the Response to WMD Terrorism: As the State’s current

Statewide Strategy is reviewed and modified or a new Statewide Strategy is developed, it

is important to assess the impact of the current strategy on the problem.

H. Goals and Objectives: The information and data gathered and analyzed in the definition

of the nature and extent of the problem, identification of current efforts, resource needs,

gaps in services, identification of jurisdictions of greatest need, and analysis of the impact

of the current Statewide Strategy serve as the basis for the Statewide Strategy to address

emergency response to WMD terrorism incidents in the State.

The Statewide Strategy should also identify the financial or personnel resources needed to

meet the objectives, set priorities for implementing the objectives, allocate resources, and

establish timeframes for accomplishing the objectives. Program priorities for the use of the

formula grant funds will flow from the development of the Statewide Strategy. The

Strategy should also address the use of other Federal, State, local, and private resources

and plans for legislative and administrative changes needed to implement the Statewide

Strategy.

A comprehensive strategy should contain broad-based goals in the areas of training,

exercises, equipment, technical assistance, and planning. For each goal, the State should

establish objectives and an implementation plan. The following example is provided to

illustrate this point:

Example: Training Goals

1. State Goal: To improve the ability of emergency first responders to respond to an act of

terrorism by using OJP-developed training.

2. First Objective: To train all emergency responders at the Awareness Competency

Level.
3. Implementation Plan: To provide the Awareness Course for Law Enforcement to all

law enforcement responders and the Awareness Course to all fire, emergency medical, and

hazardous materials response services.

IV. INFORMATION COLLECTION

The collection of viable information is essential to conducting the Needs Assessment and

the subsequent development of the Statewide Strategy. The availability of information will

vary among the States and jurisdictions within the States. Not all information on the report

forms will be available from all jurisdictions. However, the development of mechanisms to

gather all such information should be a goal for the State and jurisdictions. As a result, the

consistency in strategy development and decisionmaking processes for the State and the

jurisdiction will be improved. In addition to current jurisdictional information, possible

sources of additional information include FBI WMD coordinators, Emergency Responder

Management Associations, the Federal Emergency Management Agency, and other State

and Federal agencies.

If there is insufficient information to adequately analyze a jurisdiction’s capability, the

jurisdiction should still be included in the statewide collection of information and placed

accordingly on the prioritization list. The forms and formats provided for the Needs

Assessment and Statewide Strategy will facilitate the collection of information by the State

from the various jurisdictions, and enable consistent analysis of jurisdictional capabilities.

Each State is encouraged to use the instruments that will be provided in a subsequent

mailing to conduct the Needs Assessments. To validate the requirements submitted to OJP

for funding under this grant program, these instruments help to provide uniform data and

consistent information from the States.

V. EVALUATION

The evaluation of the Statewide Strategy is the responsibility of the designated SAA for

each State. The SAA is responsible for establishing a formal plan to evaluate the

effectiveness of its Statewide Strategy in improving its ability to respond to a WMD

terrorism incident. In this plan, the State should describe the mechanisms and methods it

has or will establish to evaluate the impact of the Statewide Strategy on the response to

potential WMD terrorism incidents in the State and the programs and projects funded to

implement the Statewide Strategy. At a minimum, the State should report its progress in

attaining the objectives established for each goal based on the performance measure for

each objective. For example, the attainment of training objectives can be measured by the

number of individuals and teams who have successfully completed requested training by

course and discipline. The impact of exercises can be measured by results documented in

the formal After Action Report for each exercise. The amount of equipment ordered and

received, by type and discipline, is a measure of success for equipment acquisition.

Technical assistance can be measured by the effect achieved by the particular use of this
resource. Additionally, a subjective appraisal of the progress toward preparedness for

response can be covered in the narrative.
Appendix D

Jurisdictions That Have Received Funding Through the

 Fiscal Year 1999 County and Municipal Agency Domestic

Preparedness Equipment Support Program
Appendix E

Fiscal Year 1999 Authorized Equipment Purchase List
Fiscal Year 1999 Authorized Equipment Purchase List

The authorized equipment purchase list was derived from the Standardized Equipment List

(SEL), which was developed by the Interagency Board (IAB) for Equipment Standardization

and Interoperability. IAB compiled the SEL on behalf of the National Domestic Preparedness

Office (NDPO) to determine what types of equipment are available to terrorist-incident

emergency response teams. Because the SEL contains lists of general-use and support

equipment, an authorized purchase list was derived from the SEL to identify specific types of

equipment in four limited categories that are authorized for purchase under the OJP Fiscal Year

1999 State Domestic Preparedness Equipment Program. The categories of equipment are

personal protective, detection, decontamination, and communications. A cross-section of

officials representing the Public Health Service (PHS), the Federal Emergency Management

Agency (FEMA), the U.S. Department of Energy (DOE), the U.S. Department of Justice (OJP

and FBI), and State and local hazardous materials experts assisted by identifying unallowable

equipment purchases and developing an allowable/authorized equipment purchase list.

Using the sample budget worksheets in Appendix A as a guide, please list your State’s

equipment purchase requests for fiscal year 1999. Authorized equipment purchases may be made

in the following categories:

1. Personal Protective Equipment (PPE).

2. Chemical, Biological, or Radiological Detection Equipment.

3. Chemical, Biological, or Radiogical Decontamination Equipment.

1. Communications Equipment.

1. Personal Protective Equipment. Equipment that is worn to protect the individual from

hazardous materials and contamination. Protection may vary and is divided into four levels based

on the degree of protection afforded.

Level A. Selected when the greatest level of skin, respiratory, and eye protection is

required. The following items constitute Level A equipment for consideration:

Reusable or limited-use fully encapsulated chemical resistant suit ensemble

Butyl hoods and gloves

Reusable fully encapsulated training suits

Testing equipment for fully encapsulated suits

Closed circuit rebreather* or open circuit self-contained breathing apparatus (SCBA) or,

when appropriate, Supplied Air Breathing Apparatus (SABA)

* Due to cost and utility of closed circuit rebreathers, a full and complete justification must

be provided to obtain approval to purchase the equipment.

Spare cylinders for rebreathers or SCBA and service/repair kits
Chemical resistant gloves, including thermal, as appropriate to hazard 

Personal Cooling System; vest or full suit with support equipment

Chemical Resistant Boots; steel or fiberglass toe and shank

Two-Way Local In-Suit Communications

Personnel Accountability System to alert for downed personnel (specific to SCBA use

only)

HAZMAT gear bag

Level B. Should be used when the highest level of respiratory protection is necessary but a

lesser level of skin protection is required. The following constitute Level B equipment and

should be considered for use:

Hooded Chemical Resistant Clothing or Full Coverage Level B Suits

Butyl hoods and gloves

Closed circuit rebreather* or open circuit SCBA or, when appropriate, SABA

Spare cylinders for rebreathers, SCBA, or SABA, and service/repair kits

Chemical resistant gloves, including thermal, as appropriate to hazard 

Personal Cooling System; vest or full suit with support equipment

Chemical Resistant Boots; steel or fiberglass toe and shank

HAZMAT gear bag

* Due to cost and utility of closed circuit rebreathers, a full and complete justification must

be provided to obtain approval to purchase the equipment. 

Level C. Should be used when the concentration(s) and type(s) of airborne substances are

known and the criteria for using air-purifying respirators are met. The following constitute

Level C equipment and should be considered for use:

Hooded Chemical Resistant Clothing

Butyl hood and gloves

Full Face Air Purifying Respirators with appropriate cartridges or positive pressure units

(Powered Air Purifying-PAPR)

Personal Cooling System; vest or full suit with support equipment

Chemical Resistant Boots; steel or fiberglass toe and shank

HAZMAT gear bag

Emergency Escape Breathing Apparatus (EEBA) 10 minutes or longer

Level D. Selected when no respiratory protection and minimal skin protection is required,

the atmosphere contains no known hazard, and work functions preclude splashes,

immersion, or the potential for unexpected inhalation of, or contact with, hazardous levels

of any chemicals.

Escape mask for self-rescue
Note: During WMD response operations, the incident commander determines the

appropriate level of personal protective equipment. As a guide, Levels A, B, and C are

applicable for chemically, biologically, and radiologically contaminated environments.

Personnel entering protective postures must undergo medical monitoring prior to and

after entry.

2. Chemical, Biological, or Radiological Detection Equipment. Equipment to monitor,

sample, identify, and observe chemical, biological, or radiological contamination throughout the

area or at specific points, and those items to support detection activities.

Chemical and Radiological

M–8 Detection Paper for Chemical Agent (weapons-grade) detection

M–9 Detection Paper (roll) for Chemical Agent (weapons-grade) detection

M–256 Detection Kit for Chemical Agent (weapons-grade—blister: CX/HD/L; blood:

AC/CK; and nerve: GB/VX) detection

M–256 training kit

Hazard Categorizing (HAZCAT) Kit

Point Chemical Agent Detector and Alarm

Stand-Off Chemical Detector, FTIR (infrared)

Handheld Chemical Agent Monitor with training set

Container Sample Transfer/Small Infectious Substance

Air and Liquid Detector Tube System

Colormetric tube/chip kit with additional tubes/chips 

Multigas meter

Combustible gas indicator

Photoionization Detector (PID)

Flame Ionization Detector (FID)

Field Deployable Gas Chromatography/Mass Spectrometer (GC/MS)*

Radiation-monitoring equipment (pancake probes and gigometer tubes)

Electronic Radiation Detection

Radiological dosage meter such as self-reading dosimeters, chargers, and film badges

Pesticide-screening kit

* Gas Chromotographic/Mass Spectrometers are extremely expensive to purchase, require

highly trained technicians to operate, and are difficult and costly to maintain.

Biological

Specific Bioimmunoassay Test Kit

Biological Sampling Kit with Aerosol Collector

3. Chemical, Biological, or Radiological Decontamination Equipment. Equipment and

material used to clean, remediate, remove, or mitigate chemical or biological contamination.
DOE possesses geographically dispersed capabilities to handle nuclear or radiological

contamination.

Chemical

M–295 individual decontamination kit for chemical warfare agents

Decontamination system for individual and mass application:

—Decontamination system supplies

—Water Bladder, Decontamination Shower Waste Collection

—Trailer, Multiwater Source, and Prime Mover (must be appropriate for tier-level

response of Tier Three level or Tier Four level only)*

—Emergency Decontamination Shelters

Reusable Decontamination Litters/Roller Systems

Reusable Extraction Litters, rollable

Colored/nonviewable cadaver bags (CDC standard/nonpermeable and NBC Compatible)

Transportation and shipping containers for contaminated clothing and equipment (requires

justification for tier-level use)

* Grant funds may be used to purchase medical pharmaceuticals indicated with asterisks

for personal protective equipment for first responders. Grantees are responsible for

replenishing items after shelf-life expiration date(s). 

Biological

High Efficiency Particulate Attractor (HEPA) dry decontamination vacuum

Medical—Purchases authorized for use in decontamination operations:

2Pam Chloride*

Atropine 2mg/ml, 25ml vial*

Atropine Auto Injector*

CANA Auto Injectors*

Autovent 3000 pediatric and adult multigang/portOxylator/ventilators

Adult, child, and infant masks

Nasopharyngeal Airway 4, 5, 6, 7, and 8mm

Oropharyngeal Airway 50, 60, 70, 80, 90, and 100mm

Oxygen Cylinder Super D

Oxygen Mask with Tubing

Oxygen Tank Regulator

* Grant funds may be used to purchase medical pharmaceuticals indicated with asterisks

for personal protective equipment for first responders. Grantees are responsible for

replenishing items after shelf-life expiration date(s). 
4. Communications Equipment. Equipment and systems providing connectivity and electrical

interoperability between local and interagency organizations to coordinate WMD response

operations.

Multichannel (UHF/VHF) encrypted radios with chargers and two extra batteries and

accessories and Trickle chargers with field programming capability

In-suit or hand-held communication systems for long-range/two-way, encrypted, voice,

video, and data transmission, capable of cross-band repeat

Computer systems designated for use in an integrated system to assist with detection and

communication efforts* 

Personnel Accountability System to alert for downed personnel (specific to SCBA use

only)

* Stand-alone general-use laptops, printers, CD–ROMs, etc., are not allowable. Allowable

computer systems must be linked with integrated software packages designed specifically

for chemical and/or biological agent detection and communication purposes.
Appendix F

List of FBI WMD Coordinator Contacts
FBI WMD Coordinator Contacts 

Name Field Office Telephone Number

Washburn, Eric Albany (518) 431-7332

Maxwell, Tony

Albuquerque

(505) 224-

2319

Lynch, Thomas P.

Anchorage

(907) 265-

9547

Schwalbach, Greg R.

Anchorage

(907) 265-9553

Stewart, William Atlanta (404) 679-9000

Barry, James T.

Baltimore

(410) 281-

0347

Jernigan, David K.

Birmingham

(256) 539-

1711

Chisholm, Russ

Boston

(617) 223-

6223

Ferrari, Michael

Buffalo

(716) 843-

4331

Martinez, David 

Charlotte

(704)

331-4564

Kaeding, Howard

Chicago

(312) 786-

3789
Wallschlaeger, Mark

Chicago

(312) 786-2643

Bustamante, Bennie

Cincinnati

(513) 562-5740

McGinty, Jr., Albert

Cleveland

(216) 622-

6683

Pitts, William Columbia (803) 254-3011

Strauss, Stan Dallas (214) 922-7351

Tabb, Jay

Dallas

(214)

922-7213

Airey, Joseph

Denver

(303) 629-

3088

Howland, Keith

Denver

(719) 329-

6542

Perdue, Timothy

Detroit

(313) 237-4181

Turner, Patrick S. El Paso (915) 832-5000

Schmidt, Kurt El Paso (915) 832-5000

Van Bulen, Mark A. El Paso (915) 832-5000

Mohajerin, Thatcher

Honolulu

(808) 566-4310

Harris, Michael

Houston

(713) 693-

3817

Landers, Jr., Benjamin

Houston

(713) 693-3823

Smith, Charles G.

Indianapolis
(317) 639-

3301

Farhart, Michael

Jackson

(601) 948-

5000

Olshack, David

Jacksonville

(904) 727-

6250

Dalton, Thomas M. Kansas City (816) 512-8822

Velasco, Edward M. Knoxville (423) 544-0751

Salvador, Robin Las Vegas (702) 383-3581

Smythe, Lance Little Rock (501) 228-8453

Miles, Kevin G. Los Angeles (310) 477-6565

Lane, Kenneth D.

Louisville

(502) 569-

3820

Brown, John W., III

Memphis

(901) 747-

9623

Bellamy, John

Miami

(305) 787-

6122

DePriest, Robert

Miami

(305) 787-

6563

Formico, Michele

Milwaukee

(414) 291-

4280

FBI WMD Coordinator Contacts (continued)

Name Field Office Telephone Number
Deans, Thomas C. Milwaukee (414) 291-4335

Brookman, Phillip

Minneapolis

(612) 376-

3372 

English, Charles

Mobile

(334) 415-3242

Doyle, Michael

Newark

(973) 622-

5613

Moss, Mark New Haven (203) 786-7034

Curtis, Ronald D. New Orleans (504) 522-4671

Ronayne, Peter New York (212) 384-8342

Jackolski, John

Norfolk

(757) 455-

2531

Alexander, Frank Oklahoma City (405) 290-3746

Kuker, Kathleen Oklahoma City (405) 290-7770

Stofko, Bruce

Omaha

(402) 493-

8688

Rigopoulas, Christopher Philadelphia (215) 418-4097

Garcia, George Phoenix (602) 650-3216

Freilino, Earl P.

Pittsburgh

(412) 456-

9318

Kouchi, Gerald Portland (503) 423-9706

Dunham, Thomas Portland (503) 423-9708

Stieler, Thomas Richmond (804) 261-8024

Born, Robert Sacramento (916) 977-2222

Sheehan, Joseph

Sacramento

(916) 977-

2259

Parker, Ronald St. Louis (314) 589-2561

Klinevachter, Kelly Salt Lake City (801) 579-4615

Spencer, Claron (Chip) Salt Lake City (801) 579-4626
Rose, Robert San Antonio (210) 978-5363

Sylvester, John San Diego (619) 514-5614

Lightfoot, John San Francisco (510) 251-4162

Wall, Kenneth J. San Francisco (510) 251-4168

Nunez, Luis E. San Juan (787) 759-5671

Tobin, Barry 

Seattle

(206) 654-

7247

Humphries, Frederick W.

Seattle

(206) 654-

7237

Brown, Robert

Springfield

(309) 676-

6248

Myers, Kerry L. 

Tampa

(813) 272-

8244

Hathaway, D.J. Washington, D.C. (202) 278-4467

Godbold, Melissa Washington, D.C. (202) 278-4480
Appendix G

Single Points of Contact