**STATE**

# CAPABILITY ASSESSMENT

**FOR READINESS**

**(CAR)**

**Jointly Developed By:**

**Federal Emergency Management Agency**

**National Emergency Management Association**

**April 2000**

# FOREWORD

In the year 2000, we again strongly support and encourage each State, Territory, and Insular Area’s active participation in the Capability Assessment for Readiness (CAR) survey. This survey will be the second CAR survey, the first having been conducted in 1997 with the full support of the State emergency management community. The CAR you now have has incorporated lessons learned from the first survey, as well as input from a series of Federal and State Customer Feedback Workshops designed to enhance the entire CAR process, instrument, and supporting materials.

Prior to 1997, emergency management officials lacked a nationally accepted assessment process whereby States, Territories, or Insular Areas could judge their emergency management readiness and capabilities. As a result, the Federal Emergency Management Agency (FEMA) and the National Emergency Management Association (NEMA) joined together in partnership to develop a prototype readiness and capability assessment instrument and process.  The result of this effort was the CAR.

The CAR provides a common format for a self-assessment of emergency management capabilities and areas needing improvement by a State, Territory, or Insular Area, usually working with representatives from a FEMA Regional Office.  The resulting assessment provides information crucial for strategic planning of emergency management programs and budgeting of resources.

The CAR process has the full support of both NEMA and FEMA.  We look forward to all States, Territories, and Insular Areas working with us in completing CAR 2000.

_______________________________________________________________

# James L. WittJoseph F. Myers

DirectorPresident

Federal Emergency Management AgencyNational Emergency Management Association

OVERVIEW

The National Emergency Management Association (NEMA) and the Federal Emergency Management Agency (FEMA) are aggressively working to reduce the unacceptable losses from disasters.  The Capability Assessment for Readiness (CAR) is an important component of this effort.  From fiscal years 1991 through 1995, FEMA obligated approximately $14.5 billion in response to declared disasters.  During the next 4 years, the annual losses accounted for another $8.5 billion. While these figures are significant by any standard, the losses are actually higher as they do not include expenditures by other Federal agencies.  This situation of ever-increasing disaster costs diminishes public funds available for other domestic programs.  We are committed to search for ways to reduce the human suffering and dollar losses due to disasters.

In 1997, NEMA and FEMA joined together in partnership to develop a nationally accepted assessment process whereby States, Territories, and Insular Areas could judge their emergency management readiness and capabilities.  As a result, a prototype readiness and capability assessment instrument process was developed—the CAR.  The CAR has subsequently matured into a sophisticated, widely accepted automated assessment process.  This process and its associated survey instrument can help States, Territories, and Insular Areas establish sound mitigation, preparedness, response, and recovery practices.

I enthusiastically urge you to complete the CAR process this year.  It represents the firm commitment by both FEMA and NEMA to establish and maintain a system for improving emergency management capabilities and readiness of each State, Territory, and Insular Area to better protect our citizens in order to fulfill our mission of saving lives and protecting property.

_______________________________

Kay C. Goss, CEM®

Associate Director for Preparedness,

  Training, and Exercises

**TABLE OF CONTENTS**

**Page**

**FOREWORD**

**OVERVIEW**

**TABLE OF CONTENTS**i

**SECTION I:  CAR INTRODUCTION**ii

****Purposeiii

Backgroundiii

Why Do A Self-Assessmentiv

Processv

Future Developmentsvii

Emergency Management Functions (EMFs)ix

CAR Acronym Listxiii

Point of Contact Informationxv

Emergency Management Functions Summaryxvi

Administrative Notexvii

**SECTION II:  STATE CAR INSTRUMENT**

EMF 1Laws and Authorities1

EMF 2Hazard Identification and Risk Assessment4

EMF 3Hazard Mitigation6

EMF 4Resource Management8

EMF 5Planning12

EMF 6Direction, Control, and Coordination25

EMF 7Communications and Warning27

EMF 8Operations and Procedures30

EMF 9Logistics and Facilities38

EMF 10Training41

EMF 11Exercises, Evaluations, and Corrective Actions43

EMF 12Crisis Communications, Public Education, and Information46

EMF 13Finance and Administration49

EMF Notes53

# CAPABILITY ASSESSMENT FOR READINESS

**Introduction**

**Purpose**

The purpose of Capability Assessment for Readiness (CAR) is to assess a State, Territory, or Insular Area’s operational readiness and capabilities in emergency management.  The CAR is designed to focus on identification of strengths and deficiencies in emergency management.  It also helps define those corrective actions needed to strengthen areas of emergency management.  The assessment is accomplished by using the enclosed self-assessment survey.  The assessment results will assist you in establishing priorities and analyzing program performance to improve the quality of your emergency management programs.  The Federal Emergency Management Agency (FEMA) will collect the results of all the States, Territories, and Insular Areas (hereafter referred to as States) to produce a national assessment published in a National CAR Report.

**Background**

The CAR process is a self-assessment conducted by States to assess their operational readiness and emergency management capabilities to mitigate against, prepare for, respond to, and recover from disasters.  FEMA, in partnership with the National Emergency Management Association (NEMA) and State emergency managers, has created a survey type instrument for States to assess their emergency management capabilities.  The instrument is available in either automated or manual versions.  Use of the automated version is recommended.  It provides instant feedback by tabulating results and producing reports.  It can also be more easily distributed to different experts within the State and their inputs merged and sent forward.  Finally, the automated version eliminates paper flow where documents could be lost or misplaced.  The CAR instrument is divided into the following 13 Emergency Management Functions (EMFs) of an emergency management program.

1.Laws and Authorities

2.Hazard Identification and Risk Assessment 

3.Hazard Mitigation 

4.Resource Management

5.Planning

6.Direction, Control, and Coordination

7.Communications and Warning

8.Operations and Procedures

9.Logistics and Facilities

10.Training

11.Exercises, Evaluations, and Corrective Actions

12.Crisis Communications, Public Education, and Information

13.Finance and Administration

Each EMF is subdivided into **attributes**, and these attributes are further subdivided into **characteristics**.  Attributes are broad criteria by which the emergency management program’s performance in a particular area can be assessed.  Characteristics are more detailed criteria that further clarify the attribute.  As a State examines itself against these criteria, it will develop a ‘‘self-profile’’ of the strengths and weaknesses of its emergency management program.  A State will then be able to use its CAR results as a basis for strategic planning and budgeting.

By forwarding the completed self-assessment to the respective FEMA Regional Office, the State makes possible a national assessment based on an aggregation of all States’ responses.  An individual State will then be able to judge its emergency management program against the national aggregate data of all State emergency management programs.  FEMA will not release the data from individual States, but will produce a national report based on the aggregate data. 

In the course of this CAR process, each State will, with its respective FEMA Regional Office, develop goals and objectives for improving emergency management that can be incorporated into its strategic plan.  At the same time, each State will propose specific actions to address functional areas or activities needing improvement.  This information also serves as input to FEMA’s Emergency Management Performance Grants.

## Why Do A Self-Assessment

Every day, State emergency management officials are faced with decisions that relate to providing emergency services to citizens.  Now, more than ever, these State leaders are faced with the constant pressure of doing more with less.  Many State and local governmental executives are hard pressed to justify any increase in expenditures unless they can be attributed directly to improved service delivery to the community.  This effort can be greatly assisted by the CAR, which is now a nationally accepted process and assessment instrument.  

There are ten major reasons for performing a self-assessment using the CAR.

· Provides quantitative data for strategic planning for budgeting of staff and resources dedicated to emergency management capabilities and assets.

· Provides an organizational assessment to help ensure program effectiveness.

· Assists in raising the level of professionalism within the State’s emergency management community.

· Allows for assessment of how the Federal/State/local emergency manage​ment organizations and assets will work together before, during, and after a disaster strikes.

· Changes the emergency management culture from one that reactively responds to disasters, to one that actively helps communities and citizens avoid becoming disaster victims and build disaster resistant communities.

· Provides an emergency management baseline.

· Allows for the development of a national perspective on emergency management assets, capabilities, and trends. 

· Incorporates the nationally accepted emergency management standards established by the *National Fire Protection Association (NFPA) 1600, Recommended Practice for Disaster Management*.

· Provides valuable data for the emergency management accreditation program under development by NEMA.

· Provides the assessment component for FEMA’s Emergency Management Performance Grant program by documenting improvements.

CAR provides a common format program for State emergency management organizations to assess and communicate strengths and weaknesses. It seeks to answer four very basic questions.

· Is the emergency management program comprehensive for the needs of the State?

· Are the mission, goals, and objectives of the emergency management organizations being achieved?

· Is the State able to redirect the strategic deployment of resources in a disaster?

· Is the State able to help communities and citizens avoid becoming disaster victims?

### Process

The CAR process includes the following steps.

· Each State conducts a comprehensive self-assessment in coordination with its FEMA Regional Office.

· This capability assessment is facilitated by using an automated version of the CAR assessment instrument.

· FEMA recommends that all States assess themselves at the **characteristic level** in order to get the full benefit of the assessment process.

· Each attribute and characteristic in the CAR is to be scored on a scale of 1 to 5 or Not Applicable (N/A) based on the following: 

5 -**Fully Capable:**  A full capability has been achieved and only maintenance is required.

4 -**Very Capable:**  A high level of capability has been attained and only a limited effort is required to reach full capability.

3 - **Generally Capable:**  A baseline capability has been developed but a significant effort is required to reach full capability.

2 - **Marginally Capable:**  Some progress has been achieved, but a substantial amount of effort is required to reach full capability.

1 - **Not Capable:**  No progress has been achieved.

N/A -Not applicable to the State’s situation.

Flexibility is built into the program by enabling States to evaluate those activities that apply specifically to their program.  States can put ‘‘N/A’’ for those attributes or characteristics that do not apply to their program.

(It may appear that there are duplicate questions; however, any duplication is the result of assessing activities from both the planning and operations perspectives. Cross-references are provided when questions are related.

(The CAR materials also include a CD ROM Toolbox that contains expanded information to aid participants in the assessment process.  Information includes such items as national legislation, emergency management policy guidance, manuals, references, etc.

(Each State is asked to forward its assessment to the FEMA Regional Office, which in turn forwards it to FEMA Headquarters for aggregation into a National Report on Emergency Management Capability.

(Based on the CAR results, FEMA Region and State officials jointly develop significant action items for incorporation into the Emergency Management Performance Grant program.

(The Director of FEMA provides the National Report to the President and Congress.  This report will create a composite picture of emergency management capabilities and readiness nationwide.

**Future Developments**

(The CAR developmental process is evolutionary.  The CAR will be enhanced based on direct input from users following the year 2000 submission.

(A draft Local CAR Template (automated/manual capability with supporting documentation) is being developed.  The design premise of the Template is to provide a parallel assessment survey for States to use with their local governments that is thoroughly coordinated and integrated with the State CAR.  Consequently, when it is time to conduct a State CAR assessment, the States will have local CAR assessment data as input.

(NEMA is actively pursuing the development of a National Emergency Management Accreditation Program. The results from the CAR will provide direct input to this accreditation process.

**EMERGENCY MANAGEMENT FUNCTIONS (EMFs)**

# FOR

**CAPABILITY ASSESSMENT FOR READINESS**

The 13 Emergency Management Functions (EMFs) defined below were developed during a FEMA Regional Workshop (January 28-30, 1997), and also during a Subject Matter Expert (SME) Panel conducted by FEMA (March 10-14, 1997).  They were endorsed by NEMA representatives during a FEMA-NEMA workshop (March 18-20, 1997).  The definitions were both written by the SME Panel and extracted from the *National Fire Protection Association (NFPA) 1600 Recommended Practice for Disaster Management (1995 Edition)*.  The 13 EMFs were developed for use in various assessment and management instruments that are part of FEMA’s capability assessment program.

**1.LAWS & AUTHORITIES**

Federal, State, and local statutes and any implementing regulations that establish legal authority for development and maintenance of the emergency management program and organization, and define the emergency powers, authorities, and responsibilities of the chief executive official and the emergency program manager.

**2.HAZARD IDENTIFICATION & RISK ASSESSMENT**

The process of identifying situations or conditions that have the potential of causing injury to people, damage to property, or damage to the environment, and the assessment of the likelihood, vulnerability, and magnitude of incidents that could result from exposure to hazards.

**3.HAZARD MITIGATION**

Systematic management approach to eliminate hazards that constitute a significant threat to the jurisdiction or to reduce the effects of hazards that cannot be eliminated through a program of hazard mitigation. 

**4.RESOURCE MANAGEMENT**

Systematic development of methodologies for the prompt and effective identification, acquisition, distribution, accounting, and use of personnel and major items of equipment for essential emergency functions.

**5.PLANNING**

The collection, analysis, and use of information, and also the development, promulgation, and maintenance of the organizational comprehensive emergency management plan, action plans, and mitigation plans.

**6.DIRECTION, CONTROL, & COORDINATION**

Development of the capability for the chief executive and key local officials to direct, control, and coordinate response and recovery operations.

**7.COMMUNICATIONS & WARNING**

Development and maintenance of a reliable communications capability to alert public officials and emergency response personnel, warn the public, and effectively manage response to an actual or impending emergency.

**8.OPERATIONS & PROCEDURES**

Development, coordination, and implementation of operational policies, plans, and procedures.

**9.LOGISTICS & FACILITIES**

Identification, location, acquisition, distribution, and accounting for services, resources, materials, and facilities to support emergency management.

**10.TRAINING**

Assessment, development, and implementation of a training/educational program for public officials and emergency response personnel.

**11.EXERCISES, EVALUATIONS, & CORRECTIVE ACTIONS**

Assessment and evaluation of emergency response plans and capabilities through a program of regularly scheduled tests and exercises.

**12.CRISIS COMMUNICATIONS, PUBLIC EDUCATION, & INFORMATION**

Procedures to disseminate and respond to requests for pre-disaster, disaster, and post-disaster information involving employees, responders, the public, and the media.  Also, an effective public education program regarding hazards affecting the jurisdiction.

**13.FINANCE & ADMINISTRATION**

Development of fiscal and administration procedures to support emergency measures before, during, and after disaster events and to preserve vital records.

## CAPABILITY ASSESSMENT FOR READINESS

**ACRONYMS LIST FOR STATE**

COGContinuity of Government

COOPContinuity of Operations Plans

CSEPPChemical Stockpile Emergency Preparedness Program

DFODisaster Field Office

DODDepartment of Defense

DRCDisaster Recovery Center

EAPEmergency Action Plan

EASEmergency Alert System

EMEmergency Management

EMACEmergency Management Assistance Compact

EMFEmergency Management Function

EMIEmergency Management Institute

EMPGEmergency Management Performance Grant

EMSEmergency Medical Services

EOCEmergency Operations Center

EOPEmergency Operations Plan

EPIEmergency Public Information

ERTEmergency Response Team

ERT AEmergency Response Team – Advance Element

ESFEmergency Support Function

FBIFederal Bureau of Investigation

FEMAFederal Emergency Management Agency

FRPFederal Response Plan

## GAR          Governor’s Authorized Representative

GISGeographic Information System

HAZMATHazardous Materials

IAEMInternational Association of Emergency Managers

ICSIncident Command System

## IFG          Individual and Family Grant

JICJoint Information Center

LANLocal Area NetworkLEPC            Local Emergency Planning Committee

**NEMA National Emergency Management Association**

### NEPA            National Environmental Policy Act

NFPANational Fire Protection Association

NHPANational Historic Preservation Act

OMBOffice of Management and Budget

## PA            Public Assistance

## PIO            Public Information Officer

POIPlan of Instruction

PSAPublic Service Announcement

REPRadiological Emergency Preparedness

### SCO            State Coordinating Officer

SOPStandard Operating Procedure

VEEVenezuelan Equine Encephalitis

VOADVoluntary Organizations Active in Disasters

WANWide Area Network

WMDWeapons of Mass Destruction

WMD/CSWeapons of Mass Destruction/Civil Support

# CAR CROSS REFERENCES – October 28, 1999

# EMF 1.0 - LAWS AND AUTHORITIES

**Attribute 1.1****The State Emergency Management Program/responsibility is**1    2    3    4    5    NA

**legally established in State law.**

Characteristics

1.1.1A legal basis for the emergency management program exists in 1    2    3    4    5    NA

State law.

1.1.2The process for the Declaration of a State Proclamation of 1    2    3    4    5    NA

Emergency or Disaster exists in State law.

1.1.3The State has adopted an executive order or other mechanisms for1    2    3    4    5    NA

coordination among State agencies.

1.1.4Development of Mutual Aid agreements, including specific 1    2    3    4    5    NA

provisions (e.g., liabilities, responsibilities, participants, review 

process), is supported by State law.  (See also 4.5)

1.1.5Legal authority for evacuations (e.g., hurricane, HAZMAT, etc.) is 1    2    3    4    5    NA

defined.

1.1.6The State has adopted an executive order or other mechanism for 1    2    3    4    5    NA

the establishment of continuity of operations plans in all State 

agencies involved in disaster response and recovery operations.

1.1.7A strategy addressing needs for legislative and regulatory revisions1    2    3    4    5    NA

has been developed.

**Attribute 1.2****Trust Fund legislation has been enacted by the State.**1    2    3    4    5    NA

Characteristics

1.2.1An emergency management trust fund has been created.1    2    3    4    5    NA

1.2.2Legislation identifies funding for pre and post disaster mitigation.1    2    3    4    5    NA

1.2.3Supplemental disaster and nondisaster related funding for the 1    2    3    4    5    NA

State emergency management program has been established in 

law.

**Attribute 1.3****Legal authorities supporting regulations for Continuity of**1    2    3    4    5    NA

**Government (COG) activities exist in State law.**

Characteristics

1.3.1The Governor's emergency powers are outlined in State law.1    2    3    4    5    NA

1.3.2Legal authorities exist for a line of succession for the Governor.1    2    3    4    5    NA

1.3.3Legal authorities exist for a line of succession for the heads of 1    2    3    4    5    NA

State departments and agencies.

1.3.4Legal authorities exist for successors to have predelegated 1    2    3    4    5    NA

authorities to take emergency actions during an emergency.

1.3.5Legal authorities exist for the preservation of vital State records.1    2    3    4    5    NA

1.3.6The State provides guidance to local governments for the 1    2    3    4    5    NA

development of COG activities.

**Attribute 1.4****The State supports the establishment of legal authorities for local**1    2    3    4    5    NA

**emergency management jurisdictions.**

Characteristics

1.4.1State law provides for the creation of local emergency 1    2    3    4    5    NA

management programs.

1.4.2State law exists that enables adoption and enforcement of 1    2    3    4    5    NA

building/fire codes and land use ordinances at the State and/or 

local government level.

**Attribute 1.5****The State complies with the requirements of the National**1    2    3    4    5    NA

**Environmental Policy Act (NEPA) and other environmental laws.**

Characteristics

1.5.1The State communicates the requirements of NEPA and other 1    2    3    4    5    NA

environmental laws to subgrantees and collects information 

pertaining to affected resources and environmental impacts.

1.5.2The State ensures that projects submitted for Federal funding 1    2    3    4    5    NA

comply with the NEPA and other environmental laws.

1.5.3The State identifies sources of information and expertise that could1    2    3    4    5    NA

be useful in environmental review and documentation.

**Attribute 1.6****The State complies with the National Historic Preservation Act**1    2    3    4    5    NA

**(NHPA) requirements.**

Characteristics

1.6.1A list of historic facilities and archeological sites or local lists have 1    2    3    4    5    NA

been provided to the National Register of Historic Places.

1.6.2The State has reviewed and signed Model State Programmatic 1    2    3    4    5    NA

Agreements to facilitate Section 106 Review under NHPA.

**Attribute 1.7****State law enables the use of Statewide or local codes or**1    2    3    4    5    NA

**ordinances for the purpose of mitigating hazards.**

Characteristics

1.7.1State law enables local jurisdictions to adopt and implement 1    2    3    4    5    NA

building codes appropriate for mitigating identified hazards.

1.7.2State law enables local jurisdictions to adopt and implement land 1    2    3    4    5    NA

use ordinances appropriate for mitigating identified hazards.

**Attribute 1.8****The State complies with applicable Civil Rights statutes,**1    2    3    4    5    NA

**including Title VI of the Civil Rights Act of 1964; Section 504 of the**

**Rehabilitation Act of 1873; Section 308 of the Stafford Act.**

**Attribute 1.9****State legislation is enacted for a State Dam Safety Program that**1    2    3    4    5    NA

**includes all criteria outlined in the National Dam Safety Program.**

**Attribute 1.10****The State complies with the requirements of the Emergency**1    2    3    4    5    NA

**Planning and Community Right to Know Act.**

Characteristics

1.10.1A State Emergency Response Commission has been appointed.1    2    3    4    5    NA

1.10.2The State Commission has designated emergency planning 1    2    3    4    5    NA

districts.

1.10.3The State Commission has appointed members of a local 1    2    3    4    5    NA

emergency planning committee for each emergency planning 

district.

**EMF 2.0 - HAZARD IDENTIFICATION AND RISK ASSESSMENT**

**Attribute 2.1****The State has a process for identifying and evaluating the nature**1    2    3    4    5    NA

**and extent of natural, technological, and manmade hazards**

**within its jurisdiction.**

Characteristics

2.1.1The State identifies all hazards and the likelihood of their 1    2    3    4    5    NA

occurrence (hazards to be considered shall include, but not be 

limited to, natural, technologies, and manmade events).

2.1.2Hazards identified by county and community departments and 1    2    3    4    5    NA

agencies are included in the process.

2.1.3Hazards identified by Federal departments and agencies are 1    2    3    4    5    NA

included in the process.

2.1.4Hazards identified by private sector organizations are included in 1    2    3    4    5    NA

the process.

**Attribute 2.2****The State assesses the vulnerability and risk of people and**1    2    3    4    5    NA

**property to the hazards identified.**

Characteristics

2.2.1Structural inventory data (critical facilities, residential and 1    2    3    4    5    NA

commercial structures, lifelines, transportation, commercial, 

industrial, etc.) is collected from available sources and assessed 

for risks from identified hazards.

2.2.2Demographic data (daily population patterns, traffic patterns, 1    2    3    4    5    NA

seasonal population changes, special needs populations) is 

collected from public and private sources and assessed for risks 

from identified hazards.

2.2.3A life cycle plan has been developed and implemented to ensure 1    2    3    4    5    NA

that demographic and structural inventory data is regularly updated. 

2.2.4Risk information, or access to risk information, is provided to 1    2    3    4    5    NA

appropriate people and organizations in State and local 

governments and in the public and private sector.

2.2.5The State uses a scientifically sound risk assessment. 1    2    3    4    5    NA

2.2.6The risk assessment includes historic information for all disasters.1    2    3    4    5    NA

2.2.7The hazard identification and risk assessment are used as the 1    2    3    4    5    NA

basis for both intermediate and long term mitigation planning and 

emergency operations planning by State and local governments 

and in the private sector.

2.2.8The State utilizes GIS to assess specific risks to identified hazards.1    2    3    4    5    NA

2.2.9The processes of hazard identification and risk assessment are 1    2    3    4    5    NA

used as a reference for long term capital improvement planning by 

State and local governments and in the private sector.

**EMF 3.0 - HAZARD MITIGATION**

**Attribute 3.1****The State manages a hazard mitigation program.**1    2    3    4    5    NA

Characteristics

3.1.1The State participates in all Federal mitigation programs for which 1    2    3    4    5    NA

it is eligible.

3.1.2The State encourages flood prone community participation in the 1    2    3    4    5    NA

National Flood Insurance Program.

3.1.3The State has the capability to track areas of repetitive flood loss 1    2    3    4    5    NA

and has developed a strategy to correct the problem.

3.1.4The State develops a mitigation strategy based on the results of 1    2    3    4    5    NA

the hazard identification and risk assessment, program 

assessment, and operational experience to eliminate or mitigate 

the effects of hazards.

3.1.5The State encourages and supports communities in becoming 1    2    3    4    5    NA

disaster resistant by providing them disaster prevention guidance, 

training, public education materials, technical assistance, and 

access to available Statewide resources.

3.1.6The State provides incentives that encourage mitigation activities 1    2    3    4    5    NA

sponsored by public and private sector partnerships.

3.1.7The State considers but is not limited to use of appropriate building1    2    3    4    5    NA

construction standards; hazard avoidance through appropriate 

land use practices; relocation, retrofitting, or removal of structures 

at risk; and removal or elimination of the hazard.

3.1.8The State implements mitigation projects and/or initiatives with or 1    2    3    4    5    NA

without Federal grant assistance, according to a plan that sets 

priorities based on the highest potential for damage.

3.1.9The State provides policy leadership and coordination that 1    2    3    4    5    NA

promotes hazard mitigation programs and initiatives.

3.1.10The State provides technical assistance to local governments in 1    2    3    4    5    NA

developing, adopting, and implementing state of the art building 

codes with all hazards mitigation components.

3.1.11The State provides technical assistance to local governments in 1    2    3    4    5    NA

developing, adopting, and implementing land use ordinances for 

the purpose of reducing risks from all hazards.

3.1.12The State provides technical assistance to local governments 1    2    3    4    5    NA

conducting hazard identification, vulnerability, and risk 

assessments.

3.1.13The State provides technical assistance to local governments in  1    2    3    4    5    NA

developing and implementing mitigation plans.

3.1.14The State identifies mitigation opportunities during the development1    2    3    4    5    NA

of the Disaster Survey Report/Project Worksheet.

3.1.15The State provides support to local jurisdictions that are building 1    2    3    4    5    NA

Disaster Resistant communities (e.g., Project Impact).

3.1.16The State has mechanisms in place to track actual dollar savings 1    2    3    4    5    NA

due to mitigation efforts.

**Attribute 3.2****The State manages a Dam Safety Program.  (See also 1.1.7 and 5.2)**1    2    3    4    5    NA

Characteristics

3.2.1The State requires approval be given on completion of dam 1    2    3    4    5    NA

construction and before operations.

**EMF 4.0 - RESOURCE MANAGEMENT**

**Attribute 4.1****The State Emergency Management Agency has the human**1    2    3    4    5    NA

**resources required to carry out assigned day to day responsibilities.**

Characteristics

4.1.1A full time paid Director/Coordinator is appointed.1    2    3    4    5    NA

4.1.2The State Emergency Management Agency has adequate staffing.1    2    3    4    5    NA

4.1.3An advisory body is established to counsel the Governor and State1    2    3    4    5    NA

EM Director on issues pertaining to emergency management.

4.1.4State staff is provided training opportunities for professional 1    2    3    4    5    NA

development to enhance their qualifications.

4.1.5State staff is adequately trained in fiscal management to obtain, 1    2    3    4    5    NA

distribute, and manage funding for Federal and State programs.

4.1.6State staff is adequately trained to efficiently acquire, manage, 1    2    3    4    5    NA

upgrade property assets, equipment, technology, and support 

services.

**Attribute 4.2****The State Emergency Management Agency has access to the**1    2    3    4    5    NA

**human resources required to carry out assigned emergency**

**responsibilities.**

Characteristics

4.2.1State staff has emergency assignments and is trained and 1    2    3    4    5    NA

qualified to fulfill State mission responsibilities under State and 

Federal declarations.

4.2.2The State has the capability to obtain trained personnel from other 1    2    3    4    5    NA

agencies for augmentation.

**Attribute 4.3****Responsibility for coordinating resource management issues is**1    2    3    4    5    NA

**contained in the State Plan.**

Characteristics

4.3.1Responsibilities of State department and agency resources are 1    2    3    4    5    NA

identified in the State Plan.

4.3.2Responsibilities and resources of the private sector are identified in1    2    3    4    5    NA

the State Plan.

4.3.3Responsibilities and resources of volunteer agencies and 1    2    3    4    5    NA

organizations are identified in the State Plan.

4.3.4Procedures are developed to allocate resources based on 1    2    3    4    5    NA

established priorities.

**Attribute 4.4****Resource inventories are developed and updated as necessary.**1    2    3    4    5    NA

Characteristics

4.4.1State agencies update resource inventories and maintain a list of 1    2    3    4    5    NA

main resource supply points.

4.4.2The State has developed procedures to request and coordinate 1    2    3    4    5    NA

local government and private sector personnel and equipment.

4.4.3State EM coordinates requests for assistance with other State 1    2    3    4    5    NA

agencies that have primary responsibility for critical resources.

4.4.4State agencies maintain a sufficient inventory of essential 1    2    3    4    5    NA

resources to perform necessary and critical emergency functions.

4.4.5An assessment has been conducted to identify capability 1    2    3    4    5    NA

shortfalls and the steps necessary to overcome them.

**Attribute 4.5****Mutual Aid agreements are addressed in the State Plan.**1    2    3    4    5    NA

**(See also 1.1.4)**

Characteristics

4.5.1Mutual Aid agreements such as Emergency Management 1    2    3    4    5    NA

Assistance Compact (EMAC) and Interstate Civil Defense and 

Disaster Compact are developed with other States.

4.5.2Mutual Aid agreements/compacts are developed with neighboring 1    2    3    4    5    NA

foreign governments.

4.5.3Mutual Aid agreements/compacts are developed with Tribal 1    2    3    4    5    NA

Nations.

4.5.4Mutual Aid agreements/compacts are developed with private sector1    2    3    4    5    NA

businesses and industries.

4.5.5Guidance and assistance is provided to local governments to 1    2    3    4    5    NA

develop Mutual Aid agreements/compacts.

4.5.6Mutual Aid agreements/compacts are developed for designated 1    2    3    4    5    NA

HAZMAT response and WMD/CS teams for WMD incidents.

**Attribute 4.6****The State has knowledge of Federal resources that the State can**1    2    3    4    5    NA

**expect under the Federal Response Plan and associated plans.**

Characteristics

4.6.1State personnel are trained on the provisions of the Federal 1    2    3    4    5    NA

Response Plan.

4.6.2The State complies with established procedures for requesting 1    2    3    4    5    NA

Federal resources in accordance with the Stafford Act.

4.6.3The State provides guidance to local jurisdictions on procedures to1    2    3    4    5    NA

receive resources after a disaster.

**Attribute 4.7****Staging areas have been preidentified in various locations**1    2    3    4    5    NA

**throughout the State for receiving resources in the event of an**

**emergency.**

Characteristics

4.7.1Locations are identified, and arrangements are made for use as 1    2    3    4    5    NA

staging areas for receipt and distribution of critical resources.

4.7.2Personnel are assigned to staff staging areas.1    2    3    4    5    NA

4.7.3SOPs are developed to manage the receipt and distribution of 1    2    3    4    5    NA

resources at staging areas.

4.7.4The State Plan identifies the locations of Federal mobilization 1    2    3    4    5    NA

centers and staging areas.

**Attribute 4.8****The State has acquired appropriate and sufficient equipment for**1    2    3    4    5    NA

**response to Weapons of Mass Destruction (WMD) terrorism**

**incidents.  (See also 5.17, 7.1.5, 8.20, and 11.5)**

Characteristics

4.8.1Available response resources are sufficient for all aspects of WMD 1    2    3    4    5    NA

terrorism incidents requiring mass decontamination.

4.8.2Available responders have sufficient quantities of protective clothing1    2    3    4    5    NA

(Levels C, B, and A) and the corresponding breathing apparatus.

4.8.3Available response resources are adequately equipped and able to 1    2    3    4    5    NA

detect and monitor radiation levels.

4.8.4Available response resources are adequately equipped and able to 1    2    3    4    5    NA

identify a wide variety of chemical agents, including nerve, blister, 

blood, and choking agents.

4.8.5Available response resources are adequately equipped and able to 1    2    3    4    5    NA

detect and make preliminary identification of biological agents, 

including but not limited to anthrax, smallpox, tularemia, Q fever, 

and VEE.

4.8.6The State assists local jurisdictions in acquiring appropriate and 1    2    3    4    5    NA

sufficient equipment for response to WMD terrorism incidents, in 

accordance with the State EOP.

4.8.7The State has identified other WMD capable response teams and 1    2    3    4    5    NA

WMD related equipment sources, such as private/corporate, 

interstate, and military.

**EMF 5.0 - PLANNING**

**Attribute 5.1****A comprehensive Mitigation Plan has been developed.**1    2    3    4    5    NA

Characteristics

5.1.1The Plan contains a description and analysis of the State and local1    2    3    4    5    NA

hazard management policies, programs, and capabilities to 

mitigate the potential hazards in the respective area.

5.1.2The Plan contains hazard mitigation goals and objectives and 1    2    3    4    5    NA

proposed strategies, programs, and actions to reduce or avoid long

term vulnerability to hazard.

5.1.3The Plan contains statements of goals and objectives related to 1    2    3    4    5    NA

the State mitigation planning program.

5.1.4A strategy exists to encourage and support community 1    2    3    4    5    NA

participation in the National Flood Insurance Program.

5.1.5The Plan contains a method for annual evaluation and updating.1    2    3    4    5    NA

5.1.6County or local level plans are reflected in the Plan or Plan Annex.1    2    3    4    5    NA

5.1.7The Plan contains short and long term recovery strategies, 1    2    3    4    5    NA

including sustainability issues and corresponding resources to 

address them.

5.1.8The Plan contains strategies, programs, and actions to reduce or 1    2    3    4    5    NA

avoid long and short term vulnerability to those hazards identified.

5.1.9The Plan outlines a procedure to rank projects and/or initiatives 1    2    3    4    5    NA

reflected in local mitigation plans, based on the greatest 

opportunity for loss reduction.

5.1.10The Plan documents how specific mitigation actions can contribute1    2    3    4    5    NA

to overall risk reduction.

5.1.11The Plan addresses an education and outreach strategy.1    2    3    4    5    NA

5.1.12Functional roles and responsibilities of internal and external 1    2    3    4    5    NA

agencies, organizations, departments, and individuals are identified

for mitigation, preparedness, response, and recovery.

**Attribute 5.2****The State Dam Safety Program defines a system of procedures**1    2    3    4    5    NA

**(e.g., Emergency Action Plan (EAP)) to be used in case of a threat**

**or actual dam failure.  (See also 1.9 and 3.2)**

Characteristics

5.2.1The EAP requires owners of dams with a high or significant hazard1    2    3    4    5    NA

potential of failure to prepare, update, and periodically test their 

Emergency Action Plan.

5.2.2The EAP requires that owners establish an internal emergency 1    2    3    4    5    NA

response procedure that includes coordination with State and local

emergency management agencies.

5.2.3A notification flowchart and information is developed to ensure 1    2    3    4    5    NA

timely notification of persons responsible for emergency actions.

5.2.4The EAP establishes procedures for detection, evaluation, and 1    2    3    4    5    NA

timely action based on triggering events.

5.2.5The EAP clearly specifies the dam owners’ responsibilities to 1    2    3    4    5    NA

ensure effective notification of State and local emergency 

management officials in the event of an emergency.

5.2.6The EAP requires that inundation maps be developed for each site 1    2    3    4    5    NA

that could be flooded in the event of a dam failure.

5.2.7The EAP has an appendix that contains information that supports 1    2    3    4    5    NA

and supplements the material used in the development and 

maintenance of the EAP.

5.2.8The EAP is submitted to local coordinators to ensure consistency 1    2    3    4    5    NA

with local EOPs.

**Attribute 5.3****The State has developed an Emergency Operations Plan (EOP)**1    2    3    4    5    NA

**that prescribes roles and responsibilities during disaster operations.**

Characteristics

5.3.1The Plan includes:  vision and mission statements, goals and 1    2    3    4    5    NA

objectives, functional annexes, hazard specific annexes where 

appropriate, and has been promulgated by the Governor.

5.3.2A plan maintenance program has been established, including 1    2    3    4    5    NA

periodic reviews, post incident reports, and performance 

evaluations resulting in updated plans, annexes, and SOPs as 

required.

5.3.3The Plan interfaces with all appropriate Federal plans.1    2    3    4    5    NA

5.3.4Local EOPs are consistent with the Plan.1    2    3    4    5    NA

5.3.5Voluntary organizations’ emergency plans interface with the Plan.1    2    3    4    5    NA

**Attribute 5.4****Direction, Control, and Coordination are addressed in the State Plan.**1    2    3    4    5    NA

Characteristics

5.4.1Roles and responsibilities of organizations and individuals are 1    2    3    4    5    NA

described.

5.4.2Coordination links among Federal, State, local, and private sector 1    2    3    4    5    NA

organizations that are part of the overall response organization are 

identified.

5.4.3The primary and alternate Emergency Operating Centers (EOCs) 1    2    3    4    5    NA

are identified. (See also 6.1, 6.2, 7.2,  and 9.1)

5.4.4Mobile or fixed EOCs are established with appropriate coordination1    2    3    4    5    NA

links to the State EOC.

5.4.5Organizations roles are and responsibilities are identified for each 1    2    3    4    5    NA

ICS function specified in the EOP.  (See also 6.2 and 8.3.1)

**Attribute 5.5****Alert and Notification are addressed in the State Plan.**1    2    3    4    5    NA

Characteristics

5.5.1Roles and responsibilities for alert and notification are addressed in1    2    3    4    5    NA

the Plan.  (See also 5.17.4)

5.5.2Alert and notification SOPs are reviewed and updated at least 1    2    3    4    5    NA

annually.

**Attribute 5.6****Warning is addressed in the State Plan.  (See also 7.4)**1    2    3    4    5    NA

Characteristics

5.6.1Roles and responsibilities assigned to State individuals and 1    2    3    4    5    NA

organizations are described.

5.6.2The Plan addresses the Emergency Alert System (EAS) and 1    2    3    4    5    NA

backup warning systems.  (See also 7.2.3 and 12.2.2)

5.6.3A regular schedule for testing and maintenance of the warning 1    2    3    4    5    NA

system and training of personnel is addressed in the Plan.

5.6.4Warning SOPs and checklists are developed and updated at least 1    2    3    4    5    NA

annually.

**Attribute 5.7****Communications are addressed in the State Plan.  (See also 7.1,**1    2    3    4    5    NA

**7.2, and 7.3)**

Characteristics

5.7.1The roles and responsibilities for communications are addressed in1    2    3    4    5    NA

the State Plan.

5.7.2A current inventory of State communications resources is 1    2    3    4    5    NA

maintained.

5.7.3Communications SOPs and checklists are developed and updated 1    2    3    4    5    NA

at least annually.

5.7.4The Plan includes a schedule for communications equipment 1    2    3    4    5    NA

testing and maintenance.

**Attribute 5.8****Emergency Public Information (EPI) is addressed in the State**1    2    3    4    5    NA

**Plan.  (See also EMF 12)**

Characteristics

5.8.1Roles and responsibilities for EPI personnel, including the 1    2    3    4    5    NA

Emergency Public Information Officer, are addressed.

5.8.2Prescripted information bulletins are developed for release to the 1    2    3    4    5    NA

media in the event of an emergency.

5.8.3EPI SOPs and checklists are developed, reviewed, and updated at 1    2    3    4    5    NA

least annually.

5.8.4The Plan addresses the concept of a Joint Information System, 1    2    3    4    5    NA

including the Joint Information Center (JIC), as a location for the 

coordination of Federal/State/local agency information releases.  

(See also 12.3)

5.8.5The Community Relations Program is addressed in the State Plan.1    2    3    4    5    NA

**Attribute 5.9****Resource Management is addressed in the State Plan. (See also**1    2    3    4    5    NA

**EMF 4 and 8.12)**

Characteristics

5.9.1The roles and responsibilities for Resource Management are 1    2    3    4    5    NA

addressed.

5.9.2A concept of operations to direct and control the flow of critical 1    2    3    4    5    NA

resources in an emergency is developed.

**Attribute 5.10****Evacuation is addressed in the State Plan.**1    2    3    4    5    NA

Characteristics

5.10.1State roles and responsibilities for evacuation are addressed.1    2    3    4    5    NA

5.10.2A concept of operations is developed that addresses, as 1    2    3    4    5    NA

appropriate, the State’s role for coordination between jurisdictions 

while evacuating and receiving large populations.

**Attribute 5.11****Mass Care is addressed in the State Plan.  (See also 8.11)**1    2    3    4    5    NA

Characteristics

5.11.1State roles and responsibilities for assisting local government 1    2    3    4    5    NA

mass care operations are addressed.

5.11.2Coordination among State, local, and private sector organizations 1    2    3    4    5    NA

for mass care operations is addressed.

5.11.3The Plan addresses State resources that may be used to support 1    2    3    4    5    NA

mass care operations (e.g., mass care facilities, food, water, 

health/medical, registration, a system to reunite families, and 

disaster housing).

5.11.4SOPs/checklists for mass care operations are developed and 1    2    3    4    5    NA

updated at least annually.

**Attribute 5.12****In Place Sheltering is addressed in the State Plan.**1    2    3    4    5    NA

Characteristics

5.12.1The State provides guidance to local governments on capabilities 1    2    3    4    5    NA

required for in place sheltering (e.g., public information, shelter 

management, special needs populations, registration).

5.12.2Quarantine issues are addressed in the Plan.1    2    3    4    5    NA

**Attribute 5.13****Needs and Damage Assessments are addressed in the State Plan.**1    2    3    4    5    NA

**(See also 8.1)**

Characteristics

5.13.1The State Plan has provisions for the identification of life support 1    2    3    4    5    NA

requirements, critical infrastructure needs, and other key issues in 

the event of a major disaster.

5.13.2State roles and responsibilities for damage assessment are 1    2    3    4    5    NA

identified.

5.13.3Provisions for integrating Federal damage assessment teams in 1    2    3    4    5    NA

the event of a major disaster are addressed.

5.13.4State damage assessment teams are identified, trained, and 1    2    3    4    5    NA

equipped with the necessary forms, transportation, and 

communications.

**Attribute 5.14****Military Support is addressed in the State Plan.  (See also 8.6)**1    2    3    4    5    NA

Characteristics

5.14.1State roles and responsibilities for military support are addressed.1    2    3    4    5    NA

5.14.2State/Military agreements exist for the use of resources to support1    2    3    4    5    NA

disaster operations.

5.14.3The Plan addresses military support to civil authorities, including 1    2    3    4    5    NA

the National Guard.

5.14.4SOPs/checklists for military support operations are developed and 1    2    3    4    5    NA

updated at least annually.

**Attribute 5.15****Donated Goods are addressed in the State Plan.  (See also 8.16)**1    2    3    4    5    NA

Characteristics

5.15.1The Plan has provisions for soliciting, receiving, storing, sorting, 1    2    3    4    5    NA

inventorying, and distributing donated goods.

5.15.2Provisions are developed to provide liaisons among the State, 1    2    3    4    5    NA

FEMA, the Disaster Field Office (DFO), and other appropriate 

agencies.

**Attribute 5.16****Voluntary organizations are addressed in the State Plan.  (See**1    2    3    4    5    NA

**also 8.17)**

Characteristics

5.16.1The Plan addresses the roles and responsibilities of voluntary 1    2    3    4    5    NA

organizations.

5.16.2Liaisons among the State, FEMA, the DFO, and other appropriate 1    2    3    4    5    NA

agencies are established for emergency operations.

5.16.3SOPs/checklists are developed and updated at least annually.1    2    3    4    5    NA

**Attribute 5.17****The State addresses response to Weapons of Mass Destruction**1    2    3    4    5    NA

**(WMD) terrorism in emergency operations planning.  (See also**

**4.8, 7.1.5, 8.20, and 11.5)**

Characteristics

5.17.1The roles and responsibilities of State agencies for WMD terrorism1    2    3    4    5    NA

are established in the State EOP.

5.17.2The State has developed a joint concept of operations 1    2    3    4    5    NA

(Federal/State/local) for unified response to WMD threats/events.

5.17.3State personnel are identified to support FBI led command and 1    2    3    4    5    NA

coordination structures (e.g., Command and Consequence 

Management Groups in the Joint Operations Center) and have 

checklists/SOPs.

5.17.4The Plan addresses alerting and notifying the cognizant FBI field 1    2    3    4    5    NA

office and FEMA Regional Office of potential terrorist incidents.

5.17.5Protocols exist for State consequence management agencies to 1    2    3    4    5    NA

obtain information on credible threats from State and Federal law 

enforcement agencies.

5.17.6Protocols exist for coordinating release of information with law 1    2    3    4    5    NA

enforcement agencies.

5.17.7Fact sheets and canned messages are developed regarding 1    2    3    4    5    NA

chemical and biological agents and radiation dispersal.

5.17.8The State provides guidance and technical assistance to local 1    2    3    4    5    NA

governments and other State agencies for WMD terrorism planning.

**Attribute 5.18****Law Enforcement is addressed in the State Plan.  (See also 8.7)**1    2    3    4    5    NA

Characteristics

5.18.1State roles and responsibilities for law enforcement agencies are 1    2    3    4    5    NA

identified.

5.18.2The coordination of law enforcement personnel in an emergency is 1    2    3    4    5    NA

addressed.

5.18.3SOPs/checklists are developed and updated at least annually.1    2    3    4    5    NA

**Attribute 5.19****Fire Protection is addressed in the State Plan.  (See also 8.10)**1    2    3    4    5    NA

Characteristics

5.19.1State roles and responsibilities for fire protection are identified.1    2    3    4    5    NA

5.19.2An inventory of State fire protection resources has been developed 1    2    3    4    5    NA

and maintained.

5.19.3SOPs/checklists are developed and updated at least annually.1    2    3    4    5    NA

**Attribute 5.20****Search and Rescue is addressed in the State Plan.  (See also 8.14)**1    2    3    4    5    NA

Characteristics

5.20.1State roles and responsibilities for various types of Search and 1    2    3    4    5    NA

Rescue are identified (e.g., wilderness, urban, and swift water).

5.20.2SOPs/checklists are developed and updated at least annually.1    2    3    4    5    NA

**Attribute 5.21****Health, Medical, and Mortuary services are addressed in the State**1    2    3    4    5    NA

**Plan.  (See also 8.13)**

Characteristics

5.21.1State roles and responsibilities for Health, Medical, and Mortuary 1    2    3    4    5    NA

services are identified.

5.21.2An inventory of State medical resources is developed and 1    2    3    4    5    NA

maintained.

5.21.3A plan for mass casualty/mass fatality operations is developed and1    2    3    4    5    NA

coordinated among appropriate State agencies and private sector 

organizations.

5.21.4The State Plan addresses the mental health needs of individuals 1    2    3    4    5    NA

affected by a disaster.

5.21.5The State Plan addresses the mental health needs of response 1    2    3    4    5    NA

personnel.

**Attribute 5.22****An Animal Control program is addressed in the State Plan.  (See**1    2    3    4    5    NA

**also 8.19)**

Characteristics

5.22.1The plan addresses provisions for the care of domesticated and 1    2    3    4    5    NA

nondomesticated animals in emergency situations.

5.22.2Provisions for emergency veterinary services are addressed.1    2    3    4    5    NA

5.22.3Provisions for animal disposal procedures are addressed.1    2    3    4    5    NA

**Attribute 5.23****Food, Water, and Commodities distribution are addressed in the**1    2    3    4    5    NA

**State Plan.**

Characteristics

5.23.1State roles and responsibilities for Food, Water, and Commodities 1    2    3    4    5    NA

Distribution are identified.

5.23.2Inventories of commodity resources (e.g., food sources, mass 1    2    3    4    5    NA

feeding resources, potable water, emergency power generators 

and other resources) have been identified and are maintained.

5.23.3Commodity distribution priorities are established in the plan.1    2    3    4    5    NA

5.23.4SOPs/checklists are developed and updated at least annually.1    2    3    4    5    NA

**Attribute 5.24****Transportation resources are addressed in the State Plan.  (See**1    2    3    4    5    NA

**also 8.8)**

Characteristics

5.24.1State roles and responsibilities for Transportation resources are 1    2    3    4    5    NA

addressed.

5.24.2An inventory of transportation resources is developed and 1    2    3    4    5    NA

maintained.

5.24.3SOPs/checklists are developed and updated at least annually.1    2    3    4    5    NA

**Attribute 5.25****Energy and Utilities Services are addressed in the State Plan.**1    2    3    4    5    NA

**(See also 8.18)**

Characteristics

5.25.1State roles and responsibilities of energy and utilities are 1    2    3    4    5    NA

addressed.

5.25.2The State Energy Emergency Plan is prepared in compliance with 1    2    3    4    5    NA

the U.S. Department of Energy Grant Program.

5.25.3An inventory of energy and utilities resources is identified and 1    2    3    4    5    NA

maintained.

5.25.4The planning process considers potential impact on the State’s 1    2    3    4    5    NA

energy generation, transmission, and distribution infrastructure.

5.25.5The State coordinates with utilities to assure the development of a 1    2    3    4    5    NA

restoration plan for essential services.

5.25.6State SOPs/checklists are developed and updated at least  annually.1    2    3    4    5    NA

**Attribute 5.26****Public Works and Engineering Services are addressed in the**1    2    3    4    5    NA

**State Plan.  (See also 8.9)**

Characteristics

5.26.1State roles and responsibilities of Public Works and Engineering 1    2    3    4    5    NA

Services are addressed.

5.26.2Resources are inventoried and maintained.1    2    3    4    5    NA

5.26.3Procedures for the removal of disaster related debris and other 1    2    3    4    5    NA

damage from public and private lands or waters are developed.

5.26.4SOPs/checklists are developed and updated at least annually.1    2    3    4    5    NA

**Attribute 5.27****Hazardous Materials (HAZMAT) planning is addressed in the State**1    2    3    4    5    NA

**Plan.  (See also 1.1.5, 4.5.6, 8.15, and 10.2.4)**

Characteristics

5.27.1State roles and responsibilities for HAZMAT response are identified.1    2    3    4    5    NA

5.27.2SOPs/checklists for HAZMAT operations are developed and 1    2    3    4    5    NA

updated at least annually.

5.27.3A State Emergency Response Committee is established to 1    2    3    4    5    NA

coordinate Local Emergency Planning Committees (LEPCs).

5.27.4State Chemical Stockpile Emergency Preparedness Program 1    2    3    4    5    NA

(CSEPP) incident response plans are coordinated and reviewed 

annually by FEMA and the U.S. Army.

5.27.5The State provides technical assistance to local governments for 1    2    3    4    5    NA

the development of CSEPP incident response plans.

5.27.6The State Emergency Response Commission reviews and provides1    2    3    4    5    NA

recommendations to LEPCs on revision of their local plans.

5.27.7State, Federal, and local roles and responsibilities for a HAZMAT 1    2    3    4    5    NA

response are identified and coordinated.

**Attribute 5.28****Continuity of Operations Plans (COOP) have been developed for**1    2    3    4    5    NA

**all State agencies that are involved in disaster response and**

**recovery operations.**

Characteristics

5.28.1Written COOP plans are developed by all appropriate State 1    2    3    4    5    NA

agencies.

5.28.2State agencies have identified and prioritized functions and 1    2    3    4    5    NA

processes that are critical to the State's ability to respond and 

recover from a disaster.

5.28.3COOP plans are reviewed, updated, and exercised on a regular 1    2    3    4    5    NA

basis.

5.28.4COOP plans address critical issues.  See examples in Help 1    2    3    4    5    NA

Section.

**EMF 6.0 - DIRECTION, CONTROL, AND COORDINATION**

**Attribute 6.1****EOC Operating Procedures are developed and tested at least**1    2    3    4    5    NA

**annually.  (See also 5.4, 6.2, 7.2, and 9.1)**

Characteristics

6.1.1An EOC Operations Manual is developed and maintained.1    2    3    4    5    NA

6.1.2EOC staff procedures, action guides, and SOPs are reviewed and 1    2    3    4    5    NA

updated annually.

6.1.3Activation and deactivation of the EOC for emergency operations is1    2    3    4    5    NA

defined in SOPs.

6.1.4Procedures exist for alerting and/or activating State personnel who 1    2    3    4    5    NA

have emergency assignments in the State EOC.

6.1.5The duties of all EOC staff groups, including other State agency 1    2    3    4    5    NA

representatives, have been developed and are available to EOC 

personnel.

6.1.6Procedures exist for information handling.1    2    3    4    5    NA

6.1.7Procedures exist for the integration of a Federal ERT A in the EOC.1    2    3    4    5    NA

**Attribute 6.2****The EOC has the ability to activate emergency response teams.**1    2    3    4    5    NA

**(See also 5.4, 6.1, 7.2, and 9.1)**

Characteristics

6.2.1An Incident Command System (ICS) is established in the State.  1    2    3    4    5    NA

(See also 5.4.5 and 8.3.1)

6.2.2Emergency response teams are established for the deployment of 1    2    3    4    5    NA

staff personnel to the disaster area, including On Site Incident 

Management, if required.

6.2.3Appropriate personnel are trained in the ICS.1    2    3    4    5    NA

**Attribute 6.3****Intrastate coordination is established between the State**1    2    3    4    5    NA

**Emergency Management Agency and other entities.**

Characteristics

6.3.1Procedures for coordination are established with State 1    2    3    4    5    NA

elected/appointed officials and department and agency heads.

6.3.2Procedures for coordination are established with the State’s media.1    2    3    4    5    NA

6.3.3Procedures for coordination are established with the State’s civil, 1    2    3    4    5    NA

private sector business, industry, and professional organizations.

6.3.4Procedures for coordination are established with the officials of 1    2    3    4    5    NA

local governments.

**Attribute 6.4****Coordination is established among the State agency and**1    2    3    4    5    NA

**interstate agencies/organizations and adjacent foreign governments.**

Characteristics

6.4.1Procedures for coordination are established with neighboring and 1    2    3    4    5    NA

EMAC States.

6.4.2Procedures for coordination are established with national volunteer 1    2    3    4    5    NA

organizations.

6.4.3Procedures for coordinating with neighboring foreign governments 1    2    3    4    5    NA

are established.

**Attribute 6.5****The State establishes coordination with FEMA and other Federal**1    2    3    4    5    NA

**agencies.**

Characteristics

6.5.1The State participates in the Regional Interagency Steering 1    2    3    4    5    NA

Committee.

6.5.2The State has procedures for coordination with Federal agencies in1    2    3    4    5    NA

accordance with the Federal Response Plan (FRP) and other 

applicable plans.

**EMF 7.0 - COMMUNICATIONS AND WARNING**

**Attribute 7.1****Communications system capabilities are established.**1    2    3    4    5    NA

**(See also 5.7)**

Characteristics

7.1.1Procedures exist to coordinate available Federal/State/local 1    2    3    4    5    NA

communications systems and equipment.

7.1.2Primary and backup communications systems are developed, 1    2    3    4    5    NA

tested, and maintained.

7.1.3Procedures and protocols for frequency use are developed and 1    2    3    4    5    NA

implemented.

7.1.4Procedures exist to alert and activate State emergency 1    2    3    4    5    NA

management personnel.

7.1.5The State has secure communications capability with law 1    2    3    4    5    NA

enforcement and other consequent management agencies (e.g., 

WMD terrorism events).  (See also 4.8, 5.17, 8.20, and 11.5)

**Attribute 7.2****Existing State EOC communications systems are capable of**1    2    3    4    5    NA

**supporting emergency requirements.  (See also 5.7)**

Characteristics

7.2.1Reliable communications exist between the State EOC and other 1    2    3    4    5    NA

State agencies with assigned emergency responsibilities.

7.2.2Reliable communications exist between the State EOC and 1    2    3    4    5    NA

adjacent States.

7.2.3Reliable communications exist between the State EOC and the 1    2    3    4    5    NA

Emergency Alert System (EAS) broadcasters.  (See also 5.7.2 

and 12.2.2)

7.2.4Reliable communications exist between the State EOC and local 1    2    3    4    5    NA

EOCs.

7.2.5Reliable communications exist between the State EOC and the 1    2    3    4    5    NA

FEMA Region.

7.2.6Reliable communications exist between State EOC and other 1    2    3    4    5    NA

Federal and nongovernmental organizations.

7.2.7Amateur radio or other auxiliary communications equipment are 1    2    3    4    5    NA

integrated into the State communications system.

7.2.8State EOC communications have a 24 hour operational capability.1    2    3    4    5    NA

7.2.9A system to ensure backup power and emergency power 1    2    3    4    5    NA

generation is developed.

7.2.10Trained and qualified personnel are available to staff EOC 1    2    3    4    5    NA

communications systems.

**Attribute 7.3****Alternate or redundant communications capabilities are**1    2    3    4    5    NA

**identified and tested.  (See also 5.7)**

Characteristics

7.3.1Mobile or transportable telecommunications systems are identified1    2    3    4    5    NA

for relocation to the affected areas.

7.3.2The State has satellite communications capability.1    2    3    4    5    NA

7.3.3The State has computer based communications systems (e.g., 1    2    3    4    5    NA

LAN/WAN, Internet).

7.3.4The State has radio based communications systems.1    2    3    4    5    NA

**Attribute 7.4****The State has a reliable Warning System.  (See also 5.6)**1    2    3    4    5    NA

Characteristics

7.4.1The State has a functional primary and alternate warning system in1    2    3    4    5    NA

place.

7.4.2Warnings are received and disseminated in a timely manner.1    2    3    4    5    NA

7.4.3The State Warning Point is authorized, identified, and staffed on a 1    2    3    4    5    NA

24 hour, 7 day a week basis.

7.4.4A reliable warning system to local government is in place.1    2    3    4    5    NA

**EMF 8.0 - OPERATIONS AND PROCEDURES**

**Attribute 8.1****The State has developed procedures for Needs and Damage**1    2    3    4    5    NA

**Assessments.  (See also 5.13)**

Characteristics

8.1.1The State has a capability to conduct a needs assessment in a 1    2    3    4    5    NA

large scale disaster to identify life support requirements, critical 

infrastructure needs and other key issues.

8.1.2The State has developed procedures to compile local data and 1    2    3    4    5    NA

submit Preliminary Damage Assessment reports.

8.1.3The State has developed procedures to activate and deploy 1    2    3    4    5    NA

damage assessment teams to collect damage information.

8.1.4The State has the ability to obtain predisaster maps, photographs, 1    2    3    4    5    NA

and other documents.

8.1.5The State uses GIS to assess damage.1    2    3    4    5    NA

8.1.6The State has established SOPs for initial and joint Federal and 1    2    3    4    5    NA

State damage assessment.

8.1.7The State has developed procedures to determine unsafe facilities.1    2    3    4    5    NA

8.1.8Personnel have received training in damage assessment 1    2    3    4    5    NA

procedures consistent with Stafford Act requirements.

**Attribute 8.2****The State staff is familiar with the provisions of the Robert T.**1    2    3    4    5    NA

**Stafford Disaster Relief and Emergency Assistance Act, and other**

**forms of Federal disaster assistance and has developed**

**appropriate supporting procedures.**

Characteristics

8.2.1Procedures have been developed to apply for an Emergency or 1    2    3    4    5    NA

Presidential Disaster Declaration (e.g., initial damage estimates, 

name of local jurisdictions to be included in the request, and 

Governor’s letter).

8.2.2Procedures are in place to establish positions under the 1    2    3    4    5    NA

FEMA/State Agreement requirements for cost sharing of FEMA 

disaster relief funds; terms of certifications and indemnifications; 

and delineation of roles and responsibilities of the GAR and SCO.

**Attribute 8.3****The State has developed procedures supporting pre, trans, and**1    2    3    4    5    NA

**postdisaster response and recovery operations.**

Characteristics

8.3.1State emergency response procedures incorporate the Incident 1    2    3    4    5    NA

Command System (ICS).  (See also 4.5.4 and 6.2)

8.3.2State responder staff action guides/field operations guides have 1    2    3    4    5    NA

been developed.

8.3.3Procedures are developed to augment existing human resources 1    2    3    4    5    NA

during disaster operations.

8.3.4Procedures are developed for information gathering and 1    2    3    4    5    NA

assessment.

8.3.5Procedures are developed to generate post emergency/disaster 1    2    3    4    5    NA

reports.

8.3.6Procedures are developed to conduct formal post 1    2    3    4    5    NA

emergency/disaster critiques.

8.3.7Procedures are developed for a Corrective Action Program.1    2    3    4    5    NA

8.3.8Procedures are developed to support regulatory programs (e.g., 1    2    3    4    5    NA

safety).

8.3.9The State's program has provisions to prevent personal injury and 1    2    3    4    5    NA

illness to disaster responders.

8.3.10The State's program has provisions to provide logistical support to 1    2    3    4    5    NA

emergency response personnel (e.g., housing, transportation, and 

family care).

**Attribute 8.4****The State has developed procedures for State/Federal**1    2    3    4    5    NA

**coordination during disasters.**

Characteristics

8.4.1State disaster organization position descriptions are established 1    2    3    4    5    NA

for the Federal Disaster Field Office (DFO) staff.

8.4.2Procedures are developed for State staffing of the DFO.1    2    3    4    5    NA

8.4.3State coordination with the Federal Emergency Response Team 1    2    3    4    5    NA

has been established for all Emergency Support Functions (ESFs).

**Attribute 8.5****The State has developed procedures for implementing their**1    2    3    4    5    NA

**postdisaster Community Outreach Program.  (See also 12.2.6)**

Characteristics

8.5.1Personnel are trained to staff key community relations positions.1    2    3    4    5    NA

8.5.2A community relations staff activation and deployment plan is 1    2    3    4    5    NA

developed.

8.5.3Liaison procedures with other State agencies and departments, 1    2    3    4    5    NA

local communities, and private and volunteer organizations are 

developed.

8.5.4The State provides training to staff prior to deployment.1    2    3    4    5    NA

8.5.5A FEMA/State predisaster plan is developed that outlines the roles1    2    3    4    5    NA

and responsibilities of the Federal/State Community Relations 

function during disaster recovery operations.

**Attribute 8.6****The State has developed procedures for Military Support**1    2    3    4    5    NA

**operations.  (See also 5.14)**

Characteristics

8.6.1Procedures are developed to use National Guard personnel and 1    2    3    4    5    NA

equipment in an emergency.

8.6.2Procedures are developed to provide for coordination with 1    2    3    4    5    NA

Department of Defense (DoD) military units (e.g., communications,

mass feeding, medical services, and civil engineering support).

**Attribute 8.7****The State has developed procedures for Law Enforcement**1    2    3    4    5    NA

**operations.  (See also 5.18)**

Characteristics

8.7.1Procedures are developed to deploy State law enforcement 1    2    3    4    5    NA

personnel and equipment.

8.7.2Procedures are in place to provide security to critical locations 1    2    3    4    5    NA

(e.g., State EOC, incident sites, key facilities, the crime scene).

**Attribute 8.8****The State has developed procedures for Transportation**1    2    3    4    5    NA

**operations.  (See also 5.24)**

Characteristics

8.8.1Procedures are developed for coordination of available public and 1    2    3    4    5    NA

private transportation resources.

8.8.2Procedures are developed for the deployment of personnel to 1    2    3    4    5    NA

support and maintain transportation resources.

**Attribute 8.9****The State has developed procedures for Public Works and**1    2    3    4    5    NA

**Engineering operations.  (See also 5.26)**

Characteristics

8.9.1Procedures are developed to activate emergency repair of the 1    2    3    4    5    NA

transportation and utility systems.

8.9.2Procedures are developed to provide debris removal when 1    2    3    4    5    NA

necessary.

**Attribute 8.10****The State has developed procedures for Firefighting operations.**1    2    3    4    5    NA

**(See also 5.19)**

Characteristics

8.10.1Procedures are developed to coordinate with local governments on 1    2    3    4    5    NA

detection and suppression of fires when the magnitude exceeds 

local capabilities.

8.10.2Procedures are developed to mobilize State personnel and 1    2    3    4    5    NA

equipment to assist local governments.

8.10.3Procedures are developed to request a Fire Suppression 1    2    3    4    5    NA

Assistance Declaration.

**Attribute 8.11****The State coordinates the development of procedures for Mass**1    2    3    4    5    NA

**Care operations.  (See also 5.11)**

Characteristics

8.11.1Procedures for coordination with local governments are developed 1    2    3    4    5    NA

to expedite the delivery of supplies and equipment to areas of need.

8.11.2Procedures are developed to assist local governments in the 1    2    3    4    5    NA

provision of food, potable water, medical assistance, and the social

service needs of disaster victims.

8.11.3Procedures are developed to provide counseling services for 1    2    3    4    5    NA

disaster victims.

8.11.4Procedures are developed to provide for information services (e.g., 1    2    3    4    5    NA

location and contact of victims).

8.11.5Procedures are developed for the authorization of disaster food 1    2    3    4    5    NA

stamps.

**Attribute 8.12****The State has developed procedures for Resource Support for**1    2    3    4    5    NA

**operations.  (See also EMF 4 and 5.9)**

Characteristics

8.12.1Procedures are developed for the identification of critical resources.1    2    3    4    5    NA

8.12.2The State coordinates the use of State/local equipment, supplies, 1    2    3    4    5    NA

and personnel in support of response and recovery operations.

8.12.3Procedures are developed to identify and resolve unmet disaster 1    2    3    4    5    NA

infrastructure needs.

8.12.4Procedures are developed to identify and resolve unmet disaster 1    2    3    4    5    NA

related human needs.

8.12.5The State maintains an inventory control and delivery system.1    2    3    4    5    NA

**Attribute 8.13****The State has developed procedures for Health, Medical, and**1    2    3    4    5    NA

**Mortuary operations.  (See also 5.21)**

Characteristics

8.13.1Procedures are developed for a public health response to disasters1    2    3    4    5    NA

including disease, vector, waste, and food and water control.

8.13.2Procedures are developed for mental health/crisis counseling in a 1    2    3    4    5    NA

disaster situation.

8.13.3Procedures are developed to inform the public of major 1    2    3    4    5    NA

environmental and health hazards.

8.13.4Procedures are developed for mass casualty/mass fatality 1    2    3    4    5    NA

operations.

**Attribute 8.14****The State has developed procedures for Search and Rescue**1    2    3    4    5    NA

**operations.  (See also 5.20)**

Characteristics

8.14.1The State maintains a current inventory of equipment, trained and 1    2    3    4    5    NA

certified personnel for search and rescue operations, as 

appropriate.

8.14.2Procedures are developed to activate search and rescue personnel.1    2    3    4    5    NA

8.14.3The State provides training to personnel in search and rescue 1    2    3    4    5    NA

techniques of various types (e.g., wilderness, urban, and swift 

water).

**Attribute 8.15****The State has developed procedures for Hazardous Materials**1    2    3    4    5    NA

**(HAZMAT) operations.  (See also 1.1.5, 4.5.6, 5.27, and 10.2.4)**

Characteristics

8.15.1Procedures are developed to activate and deploy a Hazardous 1    2    3    4    5    NA

Materials Response Team, as appropriate.

8.15.2Training and exercise guidance is in place for HAZMAT response 1    2    3    4    5    NA

team members.

8.15.3Procedures are developed to ensure that all areas of the State 1    2    3    4    5    NA

have HAZMAT response team coverage.

**Attribute 8.16****The State has developed procedures for the management of**1    2    3    4    5    NA

**Donated Goods.  (See also 5.15)**

Characteristics

8.16.1Procedures are developed to maintain an inventory and database 1    2    3    4    5    NA

for donated goods.

8.16.2Procedures are developed to facilitate the distribution of donations.1    2    3    4    5    NA

8.16.3Procedures are developed for the coordination of the infrastructure 1    2    3    4    5    NA

facility requirements (e.g., control points, staging areas, 

distribution centers).

8.16.4Procedures are developed for the management of a donations 1    2    3    4    5    NA

hotline.

**Attribute 8.17****The State has developed procedures for the coordination of**1    2    3    4    5    NA

**Volunteer Services.  (See also 5.16)**

Characteristics

8.17.1An inventory and database of volunteer services is developed.1    2    3    4    5    NA

8.17.2Procedures are developed to facilitate the deployment of volunteers1    2    3    4    5    NA

in a disaster.

**Attribute 8.18****The State has developed procedures for the coordination of Energy**1    2    3    4    5    NA

**and Utilities services during disaster operations.  (See also 5.25)**

Characteristics

8.18.1Procedures are developed for coordinating the State response to 1    2    3    4    5    NA

energy outages with utilities and commercial providers of materials

(e.g., generators, power poles, electrical wire, and other critical 

materials).

8.18.2Critical energy facilities are preidentified.1    2    3    4    5    NA

8.18.3Procedures are developed for repair and restoration priorities.1    2    3    4    5    NA

**Attribute 8.19****The State has developed procedures to provide for animal**1    2    3    4    5    NA

**populations in disaster response.  (See also 5.22)**

Characteristics

8.19.1Procedures are developed to provide for the health and safety of 1    2    3    4    5    NA

farm/work animals in disaster operations.

8.19.2Procedures are developed to provide for the health and safety of 1    2    3    4    5    NA

family pets in disaster operations.

8.19.3Procedures are developed for establishing sheltering areas for 1    2    3    4    5    NA

animals.

**Attribute 8.20****The State has developed procedures for WMD Terrorism**1    2    3    4    5    NA

**operations.  (See also 4.8, 5.17, 7.1.5, and 11.5)**

Characteristics

8.20.1The State has developed deployment procedures for a WMD 1    2    3    4    5    NA

response.

8.20.2Procedures exist to ensure that State responders can provide a 1    2    3    4    5    NA

timely response and undertake initial life safety and investigative 

actions, pending receipt of Federal assistance.

EMF 9.0 - LOGISTICS AND FACILITIES

**Attribute 9.1****The primary and alternate State Emergency Operations Centers**1    2    3    4    5    NA

**(EOCs) have the capability to sustain emergency operations for**

**the duration of the emergency.  (See also 5.4, 6.1, 6.2, and 7.2)**

Characteristics

9.1.1The State EOC has adequate space for the emergency operations 1    2    3    4    5    NA

staff and equipment.

9.1.2The State EOC has adequate furnishings, office equipment, 1    2    3    4    5    NA

supplies, and spare parts.

9.1.3The State has incorporated adequate information technology in the1    2    3    4    5    NA

design of EOC processes and equipment.

9.1.4The State EOC has adequate sanitary facilities.1    2    3    4    5    NA

9.1.5The State EOC can accommodate an appropriate level of staffing 1    2    3    4    5    NA

by the Advance element of the Emergency Response Team

(ERT A).

9.1.6The State EOC has an emergency generator with an adequate fuel1    2    3    4    5    NA

supply.

9.1.7The State EOC has built in fire protection and other safety devices 1    2    3    4    5    NA

(e.g., sprinklers, etc.).

9.1.8Security is provided for the State EOC and other key State facilities.1    2    3    4    5    NA

9.1.9EOC operations are periodically tested.1    2    3    4    5    NA

**Attribute 9.2****The State has identified key functions for Disaster Recovery**1    2    3    4    5    NA

**Centers (DRCs).**

Characteristics

9.2.1Government, private, and volunteer staff are identified to manage 1    2    3    4    5    NA

the DRCs during an emergency.

9.2.2DRC staff is fully trained to assist with disaster applications.1    2    3    4    5    NA

9.2.3DRC staff is fully trained to provide assistance on mitigation 1    2    3    4    5    NA

programs.

9.2.4Education materials are available to DRCs for general distribution.1    2    3    4    5    NA

**Attribute 9.3****In the event of the loss of key facilities, provisions have been**1    2    3    4    5    NA

**made to relocate key personnel and functions.**

Characteristics

9.3.1Alternate facilities have been identified for use in an emergency to 1    2    3    4    5    NA

perform critical operations.

9.3.2Key personnel have been identified to staff alternate facilities.1    2    3    4    5    NA

**Attribute 9.4****The State has developed a logistics plan.**1    2    3    4    5    NA

Characteristics

9.4.1Standard Operating Procedures are developed for logistics 1    2    3    4    5    NA

management.

9.4.2A resource inventory process is developed supporting the State 1    2    3    4    5    NA

logistics management plan (e.g., conducting inventories, rotating 

supplies with shelf life, and establishing critical stocking levels).

9.4.3Warehouse sites are identified to store critical resources.1    2    3    4    5    NA

9.4.4Procedures are in place to obtain critical commodities or services 1    2    3    4    5    NA

from contractors.

9.4.5Processes are in place to track the movement of ordered 1    2    3    4    5    NA

commodities.

9.4.6Specifications are developed and suppliers are preidentified for 1    2    3    4    5    NA

commonly needed commodities.

9.4.7Procedures are developed for receiving commodities and reporting 1    2    3    4    5    NA

discrepancies.

9.4.8Procedures are developed for disposing of items that are damaged,1    2    3    4    5    NA

destroyed, or expendable.

9.4.9A program for scheduled maintenance of physical equipment is 1    2    3    4    5    NA

established.

9.4.10Procedures are developed for retrieving and subsequently 1    2    3    4    5    NA

rehabilitating appropriate equipment and supplies.

EMF 10.0 - TRAINING

**Attribute 10.1****The State conducts a biennial training management analysis.**1    2    3    4    5    NA

Characteristics

10.1.1On a biennial basis, the State systematically identifies 1    2    3    4    5    NA

performance problems that can be solved through training and 

determines those existing courses that can solve or mitigate the 

performance shortfalls.

10.1.2For identified performance problems and where no training activity 1    2    3    4    5    NA

exists, the State analyzes identified performance tasks and 

incorporates those findings into future course designs.

10.1.3On an annual basis, the State develops and publishes a schedule 1    2    3    4    5    NA

of training activities that meets identified needs.

**Attribute 10.2****The State has an emergency management training program.**1    2    3    4    5    NA

Characteristics

10.2.1The State has an emergency management training officer function.1    2    3    4    5    NA

10.2.2The Training Officer has completed the Master Training Program 1    2    3    4    5    NA

sponsored by the Emergency Management Institute (EMI).

10.2.3The State maintains a system of records that track the number of 1    2    3    4    5    NA

courses conducted, enrollment in each course, and the training 

received by emergency management personnel.

10.2.4The State has a program that provides hazard specific training as 1    2    3    4    5    NA

appropriate (e.g., HAZMAT, earthquake).  (See also 1.1.5, 4.5.6, 

5.27, and 8.15)

**Attribute 10.3****The State uses a prescribed course design model.**1    2    3    4    5    NA

Characteristics

10.3.1State staff follows a systematic instructional design model.1    2    3    4    5    NA

10.3.2The course design includes training activities that facilitate the 1    2    3    4    5    NA

learning of targeted skills.

**Attribute 10.4****The State uses a prescribed system(s) for course development.**1    2    3    4    5    NA

Characteristics

10.4.1The State staff follows a systematic model in developing 1    2    3    4    5    NA

courseware.

10.4.2The State staff uses checklists to ensure adherence to recognized1    2    3    4    5    NA

practices.

**Attribute 10.5****The State has training course delivery capability.**1    2    3    4    5    NA

Characteristics

10.5.1The State has a trained cadre of qualified instructors, with two or 1    2    3    4    5    NA

more instructors for those courses they determine are part of their 

core curriculum.

10.5.2The State delivers training using a variety of methodologies, 1    2    3    4    5    NA

techniques, and personnel.

**Attribute 10.6****The State has a training evaluation capability.**1    2    3    4    5    NA

Characteristics

10.6.1The State has an established training program evaluation system.1    2    3    4    5    NA

10.6.2The State has developed and implemented procedures to receive 1    2    3    4    5    NA

feedback from participants.

10.6.3The State evaluates at least 50 percent of all training activities.1    2    3    4    5    NA

10.6.4State reviews feedback from students' supervisors ensuring 1    2    3    4    5    NA

students are able to perform the task taught.

**EMF 11.0 - EXERCISES, EVALUATIONS, AND CORRECTIVE ACTIONS**

**Attribute 11.1****The State has established an Emergency Management Exercises**1    2    3    4    5    NA

**Program.**

Characteristics

11.1.1A staff officer is identified to manage the exercises program.1    2    3    4    5    NA

11.1.2The Senior Exercise Program official has adequate access to 1    2    3    4    5    NA

policy and decision making officials and budget and support staff 

resources.

11.1.3The State provides technical assistance to local jurisdictions for 1    2    3    4    5    NA

exercise planning.

11.1.4Actual disaster/emergency operations experience is factored into 1    2    3    4    5    NA

exercise planning.

11.1.5Data from the Corrective Action Program is factored into exercise 1    2    3    4    5    NA

planning.

**Attribute 11.2****The State exercises the Emergency Operations Plan (EOP) on a**1    2    3    4    5    NA

**regular basis.**

Characteristics

11.2.1The State has sponsored and conducted two or more functional, 1    2    3    4    5    NA

full scale, or tabletop exercises in the past 2 years.

11.2.2The State has participated in one or more functional, full scale, or 1    2    3    4    5    NA

tabletop exercises sponsored by Federal or local government 

department/agency in the past 2 years.

**Attribute 11.3****A multiyear exercises schedule is published and maintained.**1    2    3    4    5    NA

Characteristics

11.3.1The schedule incorporates all regulatory required exercises, all 1    2    3    4    5    NA

multijurisdictional exercises, and Federally sponsored exercises.

11.3.2The schedule is updated and published at least semiannually.1    2    3    4    5    NA

11.3.3The schedule is developed in consultation with the Federal and 1    2    3    4    5    NA

State Departments and agencies.

**Attribute 11.4****Exercises for hazard specific programs comply with regulatory**1    2    3    4    5    NA

**requirements.**

Characteristics

11.4.1Radiological Emergency Preparedness exercises are conducted.1    2    3    4    5    NA

11.4.2Chemical Stockpile Emergency Preparedness Program exercises 1    2    3    4    5    NA

are conducted.

**Attribute 11.5****The State regularly exercises the EOP and implementing**1    2    3    4    5    NA

**documents using a WMD terrorism response scenario.  (See also**

**4.8, 5.17, 7.1.5, and 8.20)**

Characteristics

11.5.1The State has sponsored and conducted a tabletop or functional 1    2    3    4    5    NA

exercise using a WMD terrorism scenario within the past 2 years.

11.5.2The State has sponsored and conducted a full scale exercise 1    2    3    4    5    NA

using a WMD terrorism scenario within the past 2 years.

11.5.3The State has participated in a local or Federal tabletop or 1    2    3    4    5    NA

functional exercise using a WMD terrorism scenario within the 

past 2 years.

11.5.4The State has participated in a local or Federal full scale exercise 1    2    3    4    5    NA

using a WMD terrorism scenario within the past 2 years.

11.5.5The State ensures that local governments exercise their capability 1    2    3    4    5    NA

to respond to WMD terrorism incidents.

**Attribute 11.6****The State’s emergency management exercise program contains**1    2    3    4    5    NA

**an evaluation component.**

Characteristics

11.6.1State’s exercise evaluation methodology is based on clearly 1    2    3    4    5    NA

delineated evaluation principles.

11.6.2The evaluation principles are formally documented, designed for 1    2    3    4    5    NA

easy use and implementation, and reviewed to ensure their 

ongoing validity.

**Attribute 11.7****The State has established a Corrective Action Program.**1    2    3    4    5    NA

Characteristics

11.7.1The State has adequate corrective action guidance documents.1    2    3    4    5    NA

11.7.2Corrective action guidance is applicable to local jurisdictions.1    2    3    4    5    NA

11.7.3The Corrective Action Program uses data from exercises and 1    2    3    4    5    NA

actual disasters.

EMF 12.0 - CRISIS COMMUNICATIONS, PUBLIC EDUCATION, & INFORMATION

**Attribute 12.1****An Emergency Preparedness Public Education Program is**1    2    3    4    5    NA

**established.  (See also 5.8)**

Characteristics

12.1.1A program of public awareness to inform citizens about hazards 1    2    3    4    5    NA

and risk reduction is established using means such as public 

education materials (e.g., brochures), articles published in 

newspapers, and public service announcements.

12.1.2Seasonal hazard information supplements are published in 1    2    3    4    5    NA

newspapers and aired on radio and television.

12.1.3Emergency preparedness program information is inserted in 1    2    3    4    5    NA

telephone directories.

12.1.4Annual school programs are developed to enhance knowledge of 1    2    3    4    5    NA

emergency preparedness.

12.1.5Family and neighborhood self help disaster planning programs are 1    2    3    4    5    NA

established (e.g., self help for first 72 hours after a disaster).

12.1.6Business and industry programs are developed to enhance 1    2    3    4    5    NA

knowledge of emergency preparedness and mitigation.

12.1.7Programs are developed for key government employees to 1    2    3    4    5    NA

enhance their knowledge of emergency preparedness.

12.1.8Outreach to professional associations, community organizations, 1    2    3    4    5    NA

and special events (e.g., fairs) is established to promote 

emergency preparedness and mitigation.

12.1.9On an annual basis, REP States provide information to the public 1    2    3    4    5    NA

regarding notification procedures and the actions to be taken in a 

radiological emergency.

**Attribute 12.2****Procedures are established for disseminating and managing**1    2    3    4    5    NA

**emergency public information in a disaster.  (See also 5.8)**

Characteristics

12.2.1Procedures for recording and releasing casualty figures are 1    2    3    4    5    NA

established.

12.2.2The Emergency Alert System (EAS) plan and procedures are maintained1    2    3    4    5    NA

and updated periodically.  (See also 5.6.2 and 7.2.3)

12.2.3Public Service Announcement (PSA) scripts are prepared and 1    2    3    4    5    NA

updated.

12.2.4Agreements are in place with local radio, TV, cable TV, 1    2    3    4    5    NA

newspapers, and other media.

12.2.5Alternate methods for contacting media are established.1    2    3    4    5    NA

12.2.6The dissemination of information on disaster assistance programs 1    2    3    4    5    NA

is coordinated between the PIO and the Community Relations 

staff.  (See also 8.5)

12.2.7Procedures to minimize family separation are established (e.g., 1    2    3    4    5    NA

information on known dead, missing persons, patients in hospitals).

12.2.8Procedures for Rumor Control are established.1    2    3    4    5    NA

**Attribute 12.3****Procedures are developed to establish and operate a Joint**1    2    3    4    5    NA

**Information Center.  (See also 5.8.4)**

Characteristics

12.3.1The State has identified preestablished JIC location(s).1    2    3    4    5    NA

12.3.2The State preidentifies fixed and mobile equipment (e.g., 1    2    3    4    5    NA

computers, phone lines, two way radios, faxes, copiers, etc.).

12.3.3Standard Operating Procedures for the JIC are established and 1    2    3    4    5    NA

maintained.

12.3.4A protocol for handling media inquiries has been established.1    2    3    4    5    NA

12.3.5Memorandums of Understanding with other State agency PIOs are1    2    3    4    5    NA

in place.

12.3.6A PIO contact list is established for communications with 1    2    3    4    5    NA

Federal/State agencies and local governments.

12.3.7JIC SOPs include training and exercise requirements.1    2    3    4    5    NA

12.3.8A trained State Public Information reservist corps is available.1    2    3    4    5    NA

12.3.9Media lists are established and updated annually.1    2    3    4    5    NA

12.3.10Boilerplate news releases, flyers, and public service 1    2    3    4    5    NA

announcements are established.

**EMF 13.0 - FINANCE AND ADMINISTRATION**

**Attribute 13.1****A State Program Administration System has been established.**1    2    3    4    5    NA

Characteristics

13.1.1A strategic plan is developed based on annual review of program.1    2    3    4    5    NA

13.1.2A current Federal Emergency Management Performance Grant is 1    2    3    4    5    NA

in place based on the State strategic plan.

13.1.3Continuity of Operations plans and procedures have been 1    2    3    4    5    NA

developed to ensure critical State finance and administrative 

functioning during periods of disaster.

**Attribute 13.2****The State complies with the Emergency Management**1    2    3    4    5    NA

**Performance Grant (EMPG) preaward policies.**

Characteristics

13.2.1State personnel have the knowledge of the grant eligibility and 1    2    3    4    5    NA

statutory requirements.

13.2.2State personnel have a knowledge of recipient’s responsibilities.1    2    3    4    5    NA

13.2.3State personnel have knowledge of the grant and eligible costs and1    2    3    4    5    NA

limitations.

13.2.4State personnel comply with program eligibility and performance 1    2    3    4    5    NA

requirements.

**Attribute 13.3****The State complies with Emergency Management Performance**1    2    3    4    5    NA

**Grant postaward policies.**

Characteristics

13.3.1State personnel have knowledge of the available process used to 1    2    3    4    5    NA

monitor and analyze the recipient’s postaward performance.

13.3.2State personnel have knowledge of a recipient’s responsibility to 1    2    3    4    5    NA

monitor and analyze the postaward performance of a subrecipient.

13.3.3The State has developed controls to ensure that payments to 1    2    3    4    5    NA

recipients or subgrantees are correct and proper, and to prevent 

early and excess advances.

13.3.4Procedures are developed for prompt and adequate closeout 1    2    3    4    5    NA

procedures for completed grants to assure proper performance and

expenditure of funds.

13.3.5Procedures are developed to enable timely recovery of excess 1    2    3    4    5    NA

Federal funds or property.

13.3.6The State complies with the requirements of the Single Audit Act 1    2    3    4    5    NA

and Office of Management and Budget (OMB) Circular A 133.

**Attribute 13.4****Emergency Administrative Program is established.**1    2    3    4    5    NA

Characteristics

13.4.1The State develops administrative plans (e.g., IFG, PA, Hazard 1    2    3    4    5    NA

Mitigation Plan, emergency hiring, and purchasing).

13.4.2Emergency job descriptions are developed.1    2    3    4    5    NA

13.4.3Procedures are developed for performing essential administrative 1    2    3    4    5    NA

activities during emergency operations.

13.4.4State provides assistance to local governments in developing their 1    2    3    4    5    NA

administrative procedures.

13.4.5The State has a purchasing/procurement unit within its Finance 1    2    3    4    5    NA

and Administration Section to administer all contractual matters 

during emergency operations.

13.4.6The State has procedures for handling all compensations, claims, 1    2    3    4    5    NA

and cost recovery issues.

13.4.7Procedures are developed for the management of temporary 1    2    3    4    5    NA

emergency personnel to meet disaster response needs.

13.4.8State departments/agencies are responsible for keeping vital 1    2    3    4    5    NA

records (e.g., personnel and equipment).

13.4.9The State's program has provisions for physical and content 1    2    3    4    5    NA

restoration (e.g., electronics recovery, facility decontamination).

13.4.10The State's program has provisions to prevent personal injury and 1    2    3    4    5    NA

illness to disaster responders.

**Attribute 13.5****An Emergency Fiscal Program is established.**1    2    3    4    5    NA

Characteristics

13.5.1A budget and accounting system is established to track Federal 1    2    3    4    5    NA

disaster grant receivables, Federal/nonFederal cost share 

disbursements for eligible disaster funds and documentation for 

those costs.

13.5.2Procedures are established to ensure the safety of cash, checks, 1    2    3    4    5    NA

accounts receivable, and assist in the protection of other valuable 

documents/records, as well as the issue of necessary checks.

13.5.3An emergency payroll system is established.1    2    3    4    5    NA

13.5.4State departments/agencies have identified personnel to be 1    2    3    4    5    NA

responsible for documentation of disaster costs.

13.5.5State departments/agencies have requirements for emergency 1    2    3    4    5    NA

fiscal recordkeeping in their emergency procedures.

13.5.6Procedures are developed for the coordination and acquisition of 1    2    3    4    5    NA

supplies, equipment, and services in support of emergency 

response efforts.

13.5.7Procedures are developed for the Governor to appropriate or 1    2    3    4    5    NA

allocate funds to meet disaster expenditure needs.

13.5.8Copies of current regulations, applications, forms, and program 1    2    3    4    5    NA

guidance concerning Federal and State emergency response and 

recovery reimbursement programs are distributed to the local 

government level.

13.5.9Procedures have been developed to continue essential operations 1    2    3    4    5    NA

in the event of computer system loss.