DHS Headquarters 

 

 

 

 

 

 

 

 

 

Prior to the Contract Award 

Homeland Security 

releases an RFP/RFQ: 

SOW defines the position 

risk level 

Industry Responds to RFP/RFQ: 

A staffing plan is developed based on the SOW released in the 

RFP/RFQ. Industry extends employment offer contingent on 

award of contract and fitness.

Personnel Security Process Overview 

This process overview is a product of the DHS 

Acquisition Innovations in Motion (AIiM) 

Acquisition Innovative Roundtable, which brought 

together industry and government representatives to 

discuss knowledge gaps in the security process. 

Homeland Security 

Acquisition Innovation 

Roundtable 

Contract Awarded 

A Contracting Officer (CO) holds a kick-off meeting to start the contract. This includes a representative from the 

employer, possible key personnel, the COR and program manager from the government and industry side. During 

this meeting, a staffing plan will be discussed and reviewed with designated levels of fitness required. Security 

documentation, including the security screening request form: DHS Form 11000.25, begins the security process. 

Employer Candidate HR/FSO COR PSD 

Employer Employee CO COR PSD 

On-Boarding 

Recruit qualified candidates Accept contingent offer of employment 

Provide pre-screening 

documentation to HR/FSO 

Pre-screen candidate, submit 

completed 11000.25 to COR 

Receives 11000.25 submits to PSD Receives 11000.25 and documentation 

Invites candidate to complete security packet Receives invitation to complete 

security packet 

Complete security packet, submit to PSD Evaluates security packet adjudicates fitness 

Off-Boarding 

Notifies candidate of decision (EOD) Notify COR of decision Receives notification of EOD, 

proceeds with receiving badge 

Receive exit forms; update security records 

Receive GFE/Badge 

Receive notification; employee GFE/Badge Notify leaving contract Submit security forms (3130 to IT, 

11000.25 (exit portion), closeout memo) 

For additional information and acronym definitions, 

please see the DHS Security AIR Glossary of Terms. 

Return GFE/Badge 

Receive exit forms; update records 

Receives notification of unfavorable EOD If unfavorable EOD decision 

July 2016 
On-Boarding

1. Employer: Recruit qualified candidate

2. Candidate: Accept contingent offer of employment

3. Candidate: Provide pre-screening documentation to HR/FSO

4. HR / FSO: Pre-screen candidate, submit completed 11000.25 to COR

5. COR: Receives 11000.25 submits to PSD

6. PSD: Receives 11000.25 and documentation

7. PSD: Invites candidate to complete security packet

8. Candidate: Receives invitation to complete security packet

9. Candidate: Complete security packet, submit to PSD

10. PSD: Evaluates security packet adjudicates fitness

11. PSD: Notify COR of decision

a. COR: Notifies candidate of decision (EOD)

i. Candidate: Receives notification of EOD, proceeds with receiving badge

12. PSD: If unfavorable EOD decision

a. Candidate: Receives notification of unfavorable EOD

Off-Boarding

1. Employee: Notify leaving contract

2. Employer: Receive notification; employee GFE/Badge

3. Employer: Return GFE/Badge

4. COR: Receive GFE/Badge

5. COR: Submit security forms (3130 to IT, 11000.25 (exit portion), closeout memo)

a. CO: Receive exit forms; update records

b. PSD: Receive exit forms; update security records