AUXILIARY MANUAL 

COMDTINST M16790.1F 

“Proud Traditions – Worthy Missions” 

 Commandant 

United States Coast Guard 

2100 Second Street SW 

Washington, DC 20593-0001 

Staff Symbol: G-OCX 

Phone: (202) 267-1001 

DISTRIBUTION – SDL No.141

a b c d e f g h I j k l m n o p q r s t u v w x y z 

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B 30 8 10 1 2 1 1 2 1 2 1 6 2 5 1 3 1 5 3 1 1 3 1 1 1 

C 3 2 2 2 2 1 1 2 1 1 3 1 1 1 1 2 

D 1 1 3 1 1 3 1 

E 1 1 1 1 1 10 10 10 1 3 2 1 1 1 1 

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COMDTINST M16790.1F

MAY 18, 2004 

COMMANDANT INSTRUCTION M16790.1F 

Subj: AUXILIARY MANUAL

1. PURPOSE. This Manual applies to all members of Coast Guard Forces who are involved 

with the administration of the Coast Guard Auxiliary, including Auxiliarists, military, and 

civilian personnel.

2. ACTION. Area and District Commanders, commanders of maintenance and logistics 

commands, commanding officers of headquarters units, assistant commandants for 

directorates, Chief Counsel, and special staff offices at Headquarters shall ensure all 

Auxiliarists, all Directors of Auxiliary, and any military or civilian Coast Guard member who 

deals with the Auxiliary become thoroughly familiar with this Manual. Internet release 

authorized. 

3. DIRECTIVES AFFECTED. The previous edition of the Auxiliary Manual, COMDTINST 

M16790.1E, is hereby canceled and should be recycled.

4. DISCUSSION. This Manual outlines policies and procedures necessary for effective 

administration of the Coast Guard Auxiliary. Most significant is that it provides a new 

Auxiliary policy foundation in support of the passage of the Department of Homeland 

Security (DHS) Act of 2002, which created the new Department and established the Coast 

Guard as both the Department’s lead maritime agency and only military component. The 

Coast Guard Auxiliary has been a critical part of the Coast Guard’s historic transition to 

DHS, and the Auxiliary now assumes the role and responsibility as the Department’s lead 

organization of dedicated volunteers. This Manual further helps set the course for the ready,

reliable, and relevant Auxiliary administrative and Operational Support to the full spectrum

of Coast Guard missions, both traditional and new, and in a different and far more complex 

maritime security environment. Further, this Manual has been revised extensively due to the 

passage of the Coast Guard Auxiliary provisions of the Coast Guard Authorization Act of 

1996 (Public Law 104-324), the Maritime Transportation Security Act (MTSA) of 2002, and 

other changes within the Auxiliary program. This new Auxiliary Manual should be reviewed 

in its entirety.

G 1 1 1 1 

H 

NON-STANDARD DISTRIBUTION: See page three 
COMDTINST M16790.1F 

5. MAJOR CHANGES. This Manual represents a major revision of the previous Auxiliary 

Manual promulgated January 1998. Due to the extensive changes, units are encouraged to 

conduct a thorough review of the Manual. This edition of the Manual contains the following 

significant policy changes:

a. Improved format of entire Manual to facilitate ease of use, including electronic 

mapping features throughout Manual including websites, references, and table of 

contents. 

b. Updated the grooming, appearance, and uniform standards policy (Chapter 1). 

c. Clarified program responsibility between G-OCX and the districts (Chapter 1). 

d. Allowed for waiver of no weapons handling policy to facilitate the use of Auxiliarists 

as range coaches (Chapter 2). 

e. Aligned eligibility for membership with Coast Guard Active Duty and Reserve policy

(Chapter 3). 

f. Improved wording concerning Auxiliarists’ rights and privileges (Primarily Chapter 3). 

g. Modified administrative action processes/procedures to provide a more clear and 

streamlined process (Chapter 3). 

h. Added Personnel Security Investigation (PSI) Policy/Program section (Chapter 3) and a 

PSI FAQ section (Appendix K). 

i. Clarified the role of the Auxiliary Association, Inc. in terms of fiscal affairs and 

fundraising. Also, provided authority for limited fund raising by Flotillas to augment 

funding for program activities (Chapter 5). 

j. Authorized acceptance and use of vessels owned by State and political subdivisions 

thereof (Chapter 6). 

k. Authorized Patrol Order Management System (POMS) as a mandatory web-accessible 

patrol order and claim processing application (Chapter 9). 

l. Authorized Standard Auxiliary Maintenance Allowance (SAMA) subject to the 

availability of funds (Chapter 9). 

m. Updated awards and medals requirements and terminology, including the introduction 

of the Coast Guard Boat Force Operations Insignia, Auxiliary Personal Watercraft 

Operator’s Insignia, Auxiliary Marine Safety Insignia, and the Auxiliary Cutterman’s 

Insignia (Chapter 11). 

6. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. Environmental 

considerations were examined in the development of this directive and have been determined 

to be not applicable. 

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COMDTINST M16790.1F 

7. FORMS/REPORTS. The forms mentioned in this Manual are listed in Appendix G and most

are stocked at the Auxiliary National Supply Center. All forms are made available to any

Auxiliarist through the Flotilla Staff Officer responsible for materials (FSO-MA) or 

secondarily, the local Director of Auxiliary. Many of the forms are also available on the 

World Wide Web at the following address: http://www.uscgaux.org/~forms/forms.html.

8. RESPONSIBILITY. Commandant (G-OCX-1) is responsible for the content and upkeep of 

this Manual. Questions or concerns about this material contained in this Manual should be 

addressed to Commandant (G-OCX) at (202) 267-1001.

NON-STANDARD DISTRIBUTION: 

State Boating Law Administrators 

Civil Air Patrol Headquarters (6 Copies) 

U.S. Power Squadron (2 Copies) 

National Ocean Survey (2 Copies) 

Auxiliary National Supply Center (3 Copies) 

3
COMDTINST M16790.1F 

4
Auxiliary Manual 

Foreword 

From the Chief Director and National Commodore: 

The U.S. Coast Guard is pleased to present the Auxiliary Manual to the 37,000 plus member 

volunteer force and to the Coast Guard community as a whole. Many thanks to the 

extraordinary Auxiliarists and active duty members of the Coast Guard, who assisted in 

developing this manual. The U.S. Coast Guard recognizes and highly respects all Auxiliarists, 

who so generously donate their skills, their time, and their resources to support the full spectrum

of Coast Guard operational and administrative missions. The significance and value of 

Auxiliary support to Recreational Boating Safety, Search and Rescue, Marine Safety and 

Environmental Protection, Waterways Management, Maritime Domain Awareness and Ports, 

Waterways and Coastal Security have never been greater, and are essential to America’s 

Maritime Homeland Security. Now and as never before, the Auxiliary is a vital, counted on

component of Coast Guard Forces, ready for a new era of volunteer support to our Nation, with 

new levels and degrees of support breadth, impact and relevancy in a newly defined maritime 

security environment. 

The Auxiliary Manual serves at the primary policy guide for the administration and 

management of the Auxiliary. Further, the Auxiliary Manual outlines the duties and 

responsibilities of all Auxiliarists. Our hope is that this manual will serve the Auxiliary and the 

Coast Guard well in facilitating the critical services provided to the U.S. Coast Guard and 

American public. 

We wish you all the best as you carry out your duties and responsibilities in support of the 

Coast Guard and the Nation. Your continued support and dedication are greatly appreciated. 

Keep up the great work! 
Auxiliary Manual 
Auxiliary Manual 

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ENTERED ENTERED BY 
Auxiliary Manual 
Auxiliary Manual 

Table of Contents 

CHAPTER 1 HISTORY, PURPOSE, AND ADMINISTRATION.....................................................1-1

Section A. Creation of the Auxiliary..................................................................................................1-3

A.1. Purpose...................................................................................................................................1-3

A.2. Legislation Affecting the Auxiliary .......................................................................................1-4

A.3. Role of the Auxiliary..............................................................................................................1-5

A.4. Appearance.............................................................................................................................1-6

A.5. Customs and Courtesies.........................................................................................................1-7

Section B. Coast Guard Auxiliary Administration ..........................................................................1-9

B.1. Authority ................................................................................................................................1-9

B.2. Commandant ..........................................................................................................................1-9

B.3. Assistant Commandant for Operations...................................................................................1-9

B.4. Director, Operations Capability Directorate.........................................................................1-10

B.5. Chief Director, Auxiliary .....................................................................................................1-10

B.6. District Commander .............................................................................................................1-12

B.7. District Chief of Staff...........................................................................................................1-12

B.8. Chief, District Operations Division......................................................................................1-12

B.9. Director of Auxiliary............................................................................................................1-12

B.10. Delegations of Authority....................................................................................................1-14

B.11. Director Reports.................................................................................................................1-15

B.12. Regional/ Assistant Directors.............................................................................................1-15

B.13. Auxiliary Liaison................................................................................................................1-16

Section C. Auxiliary Administration ...............................................................................................1-17

C.1. Chain of Leadership and Management.................................................................................1-17

C.2. Parallel Staffing....................................................................................................................1-18

C.3. Regions.................................................................................................................................1-18

C.4. Areas.....................................................................................................................................1-18

Section D. Coast Guard Auxiliary Linkage with the Coast Guard...............................................1-21

D.1. Chief Director, Auxiliary .....................................................................................................1-22

D.2. National Commodore ...........................................................................................................1-22

D.3. National Vice Commodore ..................................................................................................1-22

D.4. Area Level – National Area Commodores...........................................................................1-23

D.5. District/Area Level...............................................................................................................1-23

D.6. Operational Level.................................................................................................................1-24

D.7. Strategic Link.......................................................................................................................1-24

Section E. Auxiliary Leadership and Management as Auxiliarists..............................................1-25

E.1. Leadership ............................................................................................................................1-25

E.2. Established Management Procedures...................................................................................1-25

E.3. Annual Budget......................................................................................................................1-26

E.4. Auxiliary Information System..............................................................................................1-26

CHAPTER 2 MISSIONS AND PROGRAMS.......................................................................................2-1

Section A. Missions and Unit Goals...................................................................................................2-3

A.1. Four Cornerstones..................................................................................................................2-3

A.2. Member Services....................................................................................................................2-3

A.3. Recreational Boating Safety...................................................................................................2-4

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A.4. Operations and Marine Safety................................................................................................2-4

A.5. Fellowship..............................................................................................................................2-4

A.6. Unit Goals..............................................................................................................................2-4

Section B. Programs/Activities Authorized for Auxiliarists............................................................2-5

B.1. Academy Introduction Mission ..............................................................................................2-5

B.2. Administrative Support to Units.............................................................................................2-5

B.3. Aids to Navigation .................................................................................................................2-5

B.4. Bridge Administration............................................................................................................2-5

B.5. Civil Air Patrol Support .........................................................................................................2-5

B.6. Contingency Preparedness .....................................................................................................2-6

B.7. Licensing of Merchant Mariners............................................................................................2-6

B.8. Marine Safety, Security, and Environmental Protection ........................................................2-6

B.9. Operational Support ...............................................................................................................2-6

B.10. Port Safety and Security .......................................................................................................2-6

B.11. Public Affairs Support..........................................................................................................2-6

B.12. Recreational Boating Safety.................................................................................................2-6

B.13. Recruiting...........................................................................................................................2-12

B.14. Search and Rescue..............................................................................................................2-12

B.15. Vessel Inspections..............................................................................................................2-12

B.16. Waterways Management ....................................................................................................2-12

B.17. Multi-Mission Harbor Safety .............................................................................................2-12

B.18. Maritime Domain Awareness.............................................................................................2-13

B.19. Support Missions for the Coast Guard ...............................................................................2-13

B.20. Additional Programs...........................................................................................................2-14

B.21. Programs Not Authorized for Auxiliarists .........................................................................2-15

CHAPTER 3 MEMBERSHIP ................................................................................................................3-1

Section A. Eligibility............................................................................................................................3-3

A.1. Facility Definition ..................................................................................................................3-3

A.2. Special Skills..........................................................................................................................3-3

A.3. Residence Requirements........................................................................................................3-3

A.4. Criminal Convictions.............................................................................................................3-3

A.5. Recruiting...............................................................................................................................3-5

A.6. Fitness Requirements.............................................................................................................3-5

Section B. Enrollment.........................................................................................................................3-7

B.1. Initial Enrollment ...................................................................................................................3-7

B.2. Re-Enrollment ........................................................................................................................3-7

B.3. Member Identification Number..............................................................................................3-7

Section C. Auxiliary Personnel Security Program ...........................................................................3-9

C.1. Background ............................................................................................................................3-9

C.2. Policy......................................................................................................................................3-9

C.3. Personnel Security Program.................................................................................................3-10

C.4. Categories of Auxiliarist Participation .................................................................................3-10

C.5. Security Center Determinations ...........................................................................................3-11

C.6. Certifications........................................................................................................................3-13

C.7. AUXDATA ..........................................................................................................................3-13

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Section D. Membership Accession ...................................................................................................3-15

D.1. Membership Privileges.........................................................................................................3-15

D.2. Retired Status.......................................................................................................................3-16

D.3. Life Membership..................................................................................................................3-16

D.4. Honorary Membership .........................................................................................................3-17

D.5. Honorary Commodore .........................................................................................................3-17

Section E. Transfers..........................................................................................................................3-19

E.1. Within a District ...................................................................................................................3-19

E.2. Between Districts..................................................................................................................3-19

E.3. Denial of Transfer.................................................................................................................3-19

Section F. Auxiliary Administrative Discipline..............................................................................3-21

F.1. Auxiliarist Rights..................................................................................................................3-21

F.2. Request for Investigation......................................................................................................3-21

F.3. Elected Leader Options.........................................................................................................3-23

F.4. Elected Leader Determination ..............................................................................................3-23

F.5. Non-Violation Determination ...............................................................................................3-23

F.6. Minor Violation ....................................................................................................................3-23

Section G. Informal Disciplinary Action .........................................................................................3-25

G.1. Infractions Warranting Informal Disciplinary Action..........................................................3-25

G.2. Appropriate Sanctions for Minor Infractions.......................................................................3-25

Section H. Formal Disciplinary Action............................................................................................3-27

H.1. Infractions Warranting Formal Disciplinary Actions...........................................................3-27

H.2. Time Requirements..............................................................................................................3-27

H.3. Notification ..........................................................................................................................3-28

H.4. Notice/Written Response .....................................................................................................3-28

H.5. District Commodore Review................................................................................................3-28

H.6. Letter of Reprimand .............................................................................................................3-28

H.7. Disenrollment Authority ......................................................................................................3-29

H.8. Immediate Disenrollment.....................................................................................................3-29

Section I. Temporary Suspension During Formal Proceedings...................................................3-31

I.1. Authorization .........................................................................................................................3-31

I.2. Effect on Leader Duties.........................................................................................................3-31

I.3. Extensions..............................................................................................................................3-31

I.4. Auxiliarist Rights and Privileges...........................................................................................3-31

I.5. Appeal....................................................................................................................................3-31

I.6. Notification............................................................................................................................3-31

Section J. Appeals of Disciplinary Actions.....................................................................................3-33

J.1. Informal Disciplinary Actions...............................................................................................3-33

J.2. Formal Disciplinary Actions and Disenrollments.................................................................3-33

J.3. Additional Procedural Rules for Appeals..............................................................................3-34

Section K. Information Retention and Handling............................................................................3-35

K.1. Records.................................................................................................................................3-35

K.2. Record Removal...................................................................................................................3-35

CHAPTER 4 AUXILIARY ORGANIZATIONAL STRUCTURE.....................................................4-1

Section A. Flotillas...............................................................................................................................4-3

A.1. Initial Charter.........................................................................................................................4-3

A.2. Responsibility.........................................................................................................................4-3

A.3. Designation ............................................................................................................................4-3

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A.4. Administration .......................................................................................................................4-3

A.5. Authority to Establish or Disestablish Flotillas......................................................................4-4

A.6. Disestablishment ....................................................................................................................4-4

A.7. Flotilla Detachment................................................................................................................4-5

A.8. Flotilla Voting Policy.............................................................................................................4-6

Section B. Divisions.............................................................................................................................4-9

B.1. Chartered Unit........................................................................................................................4-9

B.2. Geographic Boundaries..........................................................................................................4-9

B.3. Responsibility.........................................................................................................................4-9

B.4. Designation.............................................................................................................................4-9

B.5. Administration........................................................................................................................4-9

B.6. Disestablishment ....................................................................................................................4-9

Section C. Districts/Regions..............................................................................................................4-13

C.1. Rear Commodores................................................................................................................4-13

C.2. District Staff Officers...........................................................................................................4-13

C.2. Unit Disestablishment ..........................................................................................................4-13

C.3. Past Division Captain’s Association ....................................................................................4-13

C.4. Geographical Boundaries.....................................................................................................4-13

C.5. Administration......................................................................................................................4-14

Section D. National............................................................................................................................4-15

D.1. National Directorate Commodores ......................................................................................4-15

D.2. National Department Chief Appointments...........................................................................4-15

D.3. National Department Chiefs.................................................................................................4-16

D.4. Auxiliary Chief Counsel ......................................................................................................4-16

D.5. Deputy Department Chief ....................................................................................................4-16

D.6. Special Projects and Liaison Officers ..................................................................................4-16

D.7. NACO Staff..........................................................................................................................4-16

Section E. Supervisory Administration and Duties of Boards, Committees, and Leaders.........4-17

E.1. Administrative Boards..........................................................................................................4-17

E.2. Division Board......................................................................................................................4-18

E.3. District Board .......................................................................................................................4-18

E.4. District Executive Committee ..............................................................................................4-20

E.5. National Board......................................................................................................................4-20

E.6. National Executive Committee.............................................................................................4-21

E.7. Appointing Committees........................................................................................................4-24

E.8. Aides.....................................................................................................................................4-24

Section F. Elections...........................................................................................................................4-25

F.1. Assumption of Office............................................................................................................4-25

F.2. Eligibility ..............................................................................................................................4-25

F.3. Election Guidelines...............................................................................................................4-25

F.4. Election of National Leaders ................................................................................................4-26

F.5. Elected Office Vacancy ........................................................................................................4-26

F.6. Removal From Office ...........................................................................................................4-27

F.7. Certification of Eligibility for Election.................................................................................4-27

F.8. Personnel Security Investigations.........................................................................................4-28

F.9. Installation of Leaders ..........................................................................................................4-28

F.10. Re-Election Privileges ........................................................................................................4-29

F.11. Duties of Elected Auxiliarists.............................................................................................4-30

Section G. Staff Officers....................................................................................................................4-33

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G.1. Appointment.........................................................................................................................4-33

G.2. New Auxiliarist....................................................................................................................4-33

G.3. Staff Officer Responsibilities...............................................................................................4-33

G.4. Elected Leader or Auxiliarist Responsibilities.....................................................................4-34

G.5. Simultaneous Offices...........................................................................................................4-34

G.6. Flotilla and Division Staff Officers List...............................................................................4-35

G.7. Assistant District Staff Officers ...........................................................................................4-37

G.8. Special Duties ......................................................................................................................4-38

G.9. Director’s Administrative Assistants ...................................................................................4-38

G.10. Chief Director’s Executive or Special Assistants ..............................................................4-38

G.11. Auxiliary Civil Rights Coordinator....................................................................................4-38

G.12. Lay Leaders........................................................................................................................4-38

Section H. Standing Rules.................................................................................................................4-39

H.1. Appendices...........................................................................................................................4-39

H.2. Distribution ..........................................................................................................................4-39

H.3. Amendments ........................................................................................................................4-39

H.4. Signature and Submission....................................................................................................4-39

H.5. Disputes or Interpretation.....................................................................................................4-39

CHAPTER 5 REGULATIONS AND POLICIES.................................................................................5-1

Section A. Public Law Excerpts.........................................................................................................5-3

A.1. Authority ................................................................................................................................5-3

A.2. Sec. 639 - Penalty For Unauthorized Use of Words “Coast Guard”......................................5-3

A.3. Sec. 821 - Administration of the Coast Guard Auxiliary.......................................................5-4

A.4. Sec. 822 - Purpose of the Coast Guard Auxiliary ..................................................................5-5

A.5. Sec. 823 - Eligibility, Enrollments.........................................................................................5-5

A.6. Sec. 823a - Members of the Auxiliary; Status .......................................................................5-5

A.7. Sec. 824 - Disenrollment........................................................................................................5-6

A.8. Sec. 825 - Membership in Other Organizations.....................................................................5-6

A.9. Sec. 826 - Use of Member’s Facilities...................................................................................5-6

A.10. Sec. 827 - Vessel Deemed Public Vessel.............................................................................5-7

A.11. Sec. 828 - Aircraft Deemed Public Aircraft.........................................................................5-7

A.12. Sec. 829 - Radio Station Deemed Government Station .......................................................5-7

A.13. Sec. 830 - Availability of Appropriations............................................................................5-7

A.14. Sec. 831 - Assignment and Performance of Duties..............................................................5-8

A.15. Sec. 832 - Injury or Death in Line of Duty ..........................................................................5-8

A.16. Sec. 892 - Penalty.................................................................................................................5-8

Section B. Communications With Other Government Agencies and Industry .............................5-9

B.1. Communication With Other Government Agencies ..............................................................5-9

B.2. Private Citizens ......................................................................................................................5-9

B.3. Industry Relations...................................................................................................................5-9

B.4. Cooperative Programs............................................................................................................5-9

Section C. Public Appearances for Political Affairs.......................................................................5-11

C.1. Public Appearances..............................................................................................................5-11

C.2. Authority for Official Appearances......................................................................................5-11

Section D. Marketing and Public Affairs........................................................................................5-13

D.1. Goal......................................................................................................................................5-13

D.2. Publicity ...............................................................................................................................5-13

Section E. Privacy and Freedom of Information Acts...................................................................5-15

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E.1. Privacy Act of 1974..............................................................................................................5-15

E.2. Mailing Lists.........................................................................................................................5-15

E.3. Telephone Directories...........................................................................................................5-15

E.4. Auxiliary Database ...............................................................................................................5-16

E.5. Authorized Disclosure ..........................................................................................................5-16

Section F. Official Business Mail .....................................................................................................5-17

F.1. Authority...............................................................................................................................5-17

F.2. Official Versus Unofficial ....................................................................................................5-17

F.3. Charges and Penalties...........................................................................................................5-18

F.4. Postage Due Fees..................................................................................................................5-18

F.5. Use of the Bulk Mail Permit.................................................................................................5-18

Section G. Taxes.................................................................................................................................5-19

G.1. Tax Liability for Auxiliary Units.........................................................................................5-19

G.2. Sale of Items to Others.........................................................................................................5-19

G.3. General Tax Information......................................................................................................5-19

G.4. Qualified Tax Advisor..........................................................................................................5-20

Section H. Solicitations, Gifts, and Donations.................................................................................5-21

H.1. Policy ...................................................................................................................................5-21

H.2. Return of Donation...............................................................................................................5-23

H.3. Sale of Previously Donated Items........................................................................................5-24

Section I. Publications......................................................................................................................5-25

I.1. National Publications.............................................................................................................5-25

I.2. District, Division, and Flotilla Publications...........................................................................5-25

I.3. Web Sites...............................................................................................................................5-26

I.4. Commercial Advertising........................................................................................................5-26

I.5. Coast Guard Auxiliary Emblem and Official Seal ................................................................5-27

Section J. Assignment to Duty.........................................................................................................5-29

J.1. Injury or Death ......................................................................................................................5-29

J.2. Third Party Claims ................................................................................................................5-29

J.3. Determining Assignment to Duty..........................................................................................5-30

J.4. Elected and Appointed Leaders.............................................................................................5-32

J.5. Facility Operators..................................................................................................................5-32

J.6. Patrol Orders..........................................................................................................................5-32

J.7. Use of Private Motor Vehicles..............................................................................................5-32

J.8. Trailering Coast Guard Owned Vessels ................................................................................5-32

Section K. Claims, Injury, or Death While Assigned to Duty .......................................................5-33

K.1. Injury....................................................................................................................................5-33

K.2. Emergency Care...................................................................................................................5-33

K.3. Follow-Up (Non-Emergency) Care......................................................................................5-34

K.4. Dental Care ..........................................................................................................................5-35

K.5. Claims for Disability............................................................................................................5-35

K.6. Death of an Auxiliarist While Assigned to Duty .................................................................5-35

K.7. Investigations.......................................................................................................................5-36

K.8. Reporting of Accident or Incidents......................................................................................5-36

K.9. Investigation of Accidents or Incidents................................................................................5-37

Section L. Public Education Course Fees........................................................................................5-39

L.1. Custodial Fees ......................................................................................................................5-39

L.2. Course Material Fees............................................................................................................5-39

L.3. Administrative Fees..............................................................................................................5-39

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L.4. Registration Fees..................................................................................................................5-39

L.5. Remuneration .......................................................................................................................5-39

L.6. Course Surcharges................................................................................................................5-40

L.7. Prohibited Use of Fees..........................................................................................................5-40

Section M. Incorporation...................................................................................................................5-41

M.1. National ...............................................................................................................................5-41

M.2. District/Regional .................................................................................................................5-41

M.3. District Board ......................................................................................................................5-41

M.4. Donations/ Property.............................................................................................................5-41

M.5. Prohibitions .........................................................................................................................5-42

M.6. Title .....................................................................................................................................5-42

M.7. Status of Unapproved Corporations ....................................................................................5-42

M.8. Legal Services .....................................................................................................................5-42

M.9. Requirements.......................................................................................................................5-42

Section N. Finances............................................................................................................................5-43

N.1. Financial Reporting..............................................................................................................5-43

N.2. Deposits................................................................................................................................5-43

N.3. Disbursements and Expenses...............................................................................................5-43

N.4. Bonding................................................................................................................................5-43

N.5. District Corporations............................................................................................................5-44

Section O. Auxiliary Identification Means......................................................................................5-45

O.1. Auxiliary Identification Card ...............................................................................................5-45

O.2. Retired Status Card ..............................................................................................................5-47

O.3. Coast Guard Decals – Personally Owned Vehicle for Auxiliarists......................................5-48

Section P. Accommodation of Physically Challenged Individuals Enrolled in 

Boating Safety Classes ....................................................................................................5-53

P.1. Requests................................................................................................................................5-53

P.2. Accommodation....................................................................................................................5-53

P.3. Advertisement.......................................................................................................................5-53

Section Q. Weapons...........................................................................................................................5-55

CHAPTER 6 SUPPORT AND BASIC MATERIALS .........................................................................6-1

Section A. General Services and Supplies.........................................................................................6-3

A.1. Services..................................................................................................................................6-3

A.2. Auxiliary National Supply Center – Granite City, IL ............................................................6-3

A.3. Auxiliary Center – St. Louis, MO..........................................................................................6-3

A.4. Course Materials ....................................................................................................................6-3

Section B. Government Property.......................................................................................................6-5

B.1. Federal Real Property.............................................................................................................6-5

B.2. Maintenance or Improvements...............................................................................................6-6

Section C. Coast Guard Personal Property ......................................................................................6-7

C.1. Auxiliary Leaders...................................................................................................................6-7

C.2. Appropriated Funds................................................................................................................6-7

C.3. Coast Guard Issued Property..................................................................................................6-7

C.4. Excess Property ......................................................................................................................6-8

C.5. Non-Excess Property..............................................................................................................6-8

C.6. Surplus Property.....................................................................................................................6-8

C.7. Auxiliary Unit-Owned Property...........................................................................................6-10

C.8. Government-Owned Facility................................................................................................6-10

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C.9. Other Property ......................................................................................................................6-10

Section D. Auxiliary License Signature Authority .........................................................................6-11

D.1. Sample..................................................................................................................................6-11

D.2. Auxiliary Licensee/Party......................................................................................................6-11

D.3. Monetary Payment ...............................................................................................................6-11

D.4. Additional Guidance ............................................................................................................6-11

Section E. Other Agencies and Partnerships..................................................................................6-13

E.1. Agencies...............................................................................................................................6-13

E.2. General Services Administration..........................................................................................6-13

E.3. New Partnerships..................................................................................................................6-13

Section F. Work-Life Program and Mutual Assistance Program ................................................6-15

F.1. Work-Life Program...............................................................................................................6-15

F.2. Coast Guard Mutual Assistance Program.............................................................................6-15

CHAPTER 7 HUMAN RESOURCES ...................................................................................................7-1

Section A. Diversity Management......................................................................................................7-3

A.1. Responsibilities......................................................................................................................7-3

A.2. Policy .....................................................................................................................................7-3

A.3. Coast Guard Auxiliary Diversity Vision Statement...............................................................7-5

A.4. Auxiliary Diversity Goals and Objectives .............................................................................7-5

A.5. Implementation ......................................................................................................................7-6

Section B. Sexual Harassment Prevention ........................................................................................7-7

B.1. Responsibilities ......................................................................................................................7-7

B.2. Policy......................................................................................................................................7-8

B.3. Procedures............................................................................................................................7-10

B.4. Training ................................................................................................................................7-10

B.5. Assistance.............................................................................................................................7-10

Section C. Rape and Sexual Assault ................................................................................................7-11

C.1. Responsibilities ....................................................................................................................7-11

C.2. Policy....................................................................................................................................7-11

Section D. Civil Rights Program ......................................................................................................7-13

D.1. Responsibilities....................................................................................................................7-13

D.2. Coast Guard Auxiliary Civil Rights Coordinator.................................................................7-13

D.3. Procedures............................................................................................................................7-14

D.4. Filing Complaint - Informal.................................................................................................7-14

D.5. Filing Complaint - Formal ...................................................................................................7-16

D.6. Investigation of Complaints.................................................................................................7-17

D.7. Appeals.................................................................................................................................7-18

D.8. Discipline .............................................................................................................................7-18

CHAPTER 8 MEMBER TRAINING AND QUALIFICATIONS ......................................................8-1

Section A. Authority............................................................................................................................8-3

A.1. Advancement .........................................................................................................................8-3

A.2. Training, Examination, and Assignment................................................................................8-3

Section B. Training and Qualification Opportunities......................................................................8-5

B.1. Qualifications.........................................................................................................................8-5

B.2. Auxiliary Instructor................................................................................................................8-6

B.3. Boat Crew Program................................................................................................................8-7

B.4. Air Operations Program .........................................................................................................8-7

B.5. Other Operational Programs...................................................................................................8-8

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B.6. Recreational Boating Safety Visitor Program........................................................................8-8

B.7. Vessel Examiner.....................................................................................................................8-8

B.8. Auxiliary Administrative Procedures Course.........................................................................8-9

B.9. Auxiliary Leadership Courses................................................................................................8-9

B.10. In-Flotilla Training.............................................................................................................8-10

B.11. “C” Schools Managed by G-OCX......................................................................................8-10

Section C. Advanced Level Training ...............................................................................................8-13

C.1. Specialty Courses.................................................................................................................8-13

C.2. Coast Guard “C” Schools for the Auxiliary .........................................................................8-14

Section D. Other Available Coast Guard Education......................................................................8-15

D.1. Coast Guard Correspondence Courses.................................................................................8-15

D.2. Distance Learning Educational Opportunities .....................................................................8-15

D.3. E-Learning Opportunities.....................................................................................................8-15

D.4. Coast Guard Public Affairs Officer Course .........................................................................8-15

CHAPTER 9 REIMBURSEMENT OF AUXILIARISTS....................................................................9-1

Section A. Types of Orders.................................................................................................................9-3

A.1. Travel Orders .........................................................................................................................9-3

A.2. Coast Guard TAD Orders.......................................................................................................9-5

A.3. Non-Reimbursable Orders .....................................................................................................9-5

A.4. Coast Guard Auxiliary Funded Orders...................................................................................9-5

Section B. Miscellaneous Expenses....................................................................................................9-7

B.1. Actual Necessary Expenses of Operations.............................................................................9-7

B.2. Standard Auxiliary Maintenance Allowance..........................................................................9-7

B.3. Catastrophic Failure ...............................................................................................................9-8

B.4. Damage and Loss Claims.......................................................................................................9-8

Section C. Reimbursement Guidelines..............................................................................................9-9

C.1. Per Diem Allowance ..............................................................................................................9-9

C.2. Transportation ........................................................................................................................9-9

C.3. Lodging ..................................................................................................................................9-9

C.4. Subsistence ...........................................................................................................................9-10

C.5. Additional Expenses.............................................................................................................9-11

Section D. Travel Claim Procedures................................................................................................9-13

D.1. Direct Deposit ......................................................................................................................9-14

D.2. Claims for Reimbursement ..................................................................................................9-15

D.3. Completing the DD-1351-2..................................................................................................9-15

D.4. Required Attachments to the DD-1351-2.............................................................................9-16

D.5. Coast Guard Finance Center ................................................................................................9-17

CHAPTER 10 UNIFORMS ..................................................................................................................10-1

Section A. When Uniforms are Required and Prohibited .............................................................10-3

A.1. Auxiliarists...........................................................................................................................10-3

A.2. Authorized Wearers .............................................................................................................10-3

A.3. Pilots, Air Observers, and Aircrew ......................................................................................10-3

A.4. Instructors and Assistants.....................................................................................................10-3

A.5. Recreational Boating Safety Visitation Program .................................................................10-3

A.6. Environmental Conditions ...................................................................................................10-3

A.7. Vessel Examiners.................................................................................................................10-3

A.8. Air or Surface Travel ...........................................................................................................10-4

A.9. Assignment to Duty..............................................................................................................10-4

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A.10. Formal Events....................................................................................................................10-4

A.11. Other Auxiliary Activities..................................................................................................10-4

A.12. Prohibited Occasions..........................................................................................................10-4

Section B. Procurement of Uniforms...............................................................................................10-7

B.1. Auxiliary Center...................................................................................................................10-7

B.2. Coast Guard Exchanges and Uniform Stores.......................................................................10-7

B.3. Coast Guard Uniform Distribution Center ...........................................................................10-7

B.4. Commercial Sources.............................................................................................................10-7

Section C. Standards.........................................................................................................................10-9

C.1. Setting an Example...............................................................................................................10-9

C.2. Uniforms and Accessories....................................................................................................10-9

C.3. Uniformity............................................................................................................................10-9

Section D. Uniform Components....................................................................................................10-13

D.1. Combination Cap ...............................................................................................................10-13

D.2. Garrison Cap ......................................................................................................................10-14

D.3. Authorized Caps.................................................................................................................10-14

D.4. Alternative Shirts for Women ............................................................................................10-16

D.5. Shoulder Boards.................................................................................................................10-16

D.6. Cardigan Sweater ...............................................................................................................10-16

D.7. Wooly-Pully Sweater .........................................................................................................10-16

D.8. Scarves...............................................................................................................................10-16

D.9. Uniform Accessories..........................................................................................................10-17

D.10. Outer Garments................................................................................................................10-17

Section E. Auxiliary Unique Items.................................................................................................10-19

E.1. Authorized Items ................................................................................................................10-19

E.2. Blue Blazer Outfit...............................................................................................................10-19

E.3. Auxiliary Jump Suit............................................................................................................10-20

Section F. Uniform Accessories......................................................................................................10-21

F.1. Insignia ...............................................................................................................................10-21

F.2. Aiguillette ...........................................................................................................................10-21

F.3. Name Tags..........................................................................................................................10-23

F.4. Embroidery Options............................................................................................................10-23

F.5. Ribbons and Medals............................................................................................................10-23

F.6. Buttons................................................................................................................................10-25

F.7. Collar Devices ....................................................................................................................10-25

F.8. Proper Placement of Ribbons, Name Tags, and Qualification Devices..............................10-27

F.9. Breast Devices ....................................................................................................................10-28

Section G. Men’s Uniforms.............................................................................................................10-39

G.1. Dinner Dress Blue Jacket Uniform ....................................................................................10-39

G.2. Dinner Dress White Jacket Uniform..................................................................................10-40

G.3. Service Dress Blue (Bravo)................................................................................................10-42

G.4. Accessories.........................................................................................................................10-42

G.5. Service Dress Blue (Alpha)................................................................................................10-44

G.6. Dinner Dress Blue ..............................................................................................................10-45

G.7. Service Dress White...........................................................................................................10-46

G.8. Winter Dress Blue ..............................................................................................................10-48

G.9. Tropical Blue (Long)..........................................................................................................10-50

G.10. Undress Blue – Winter.....................................................................................................10-52

G.11. Undress Blue – Summer (Alpha).....................................................................................10-54

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Section H. Men’s and Women’s Uniforms....................................................................................10-57

H.1. Undress Blue – Summer (Bravo).......................................................................................10-57

H.2. Working Blue.....................................................................................................................10-58

H.3. Hot Weather Outfit.............................................................................................................10-60

H.4. Operational Dress Uniform................................................................................................10-62

H.5. Auxiliary Flight Suit ..........................................................................................................10-64

Section I. Women’s Uniforms .......................................................................................................10-69

I.1. Dinner Dress Blue Jacket.....................................................................................................10-69

I.2. Dinner Dress White Jacket ..................................................................................................10-71

I.3. Service Dress Blue (Bravo) .................................................................................................10-72

I.4. Service Dress Blue (Alpha) .................................................................................................10-74

I.5. Dinner Dress Blue................................................................................................................10-75

I.6. Service Dress White ............................................................................................................10-76

I.7. Winter Dress Blue................................................................................................................10-78

I.8. Tropical Blue Long..............................................................................................................10-80

I.9. Undress Blue – Winter.........................................................................................................10-82

I.10. Undress Blue – Summer (Alpha).......................................................................................10-84

CHAPTER 11 AUXILIARIST RECOGNITION/AWARDS ............................................................11-1

Section A. Auxiliary Awards............................................................................................................11-3

A.1. Auxiliary Distinguished Service Medal ...............................................................................11-3

A.2. Auxiliary Plaque of Merit ....................................................................................................11-3

A.3. Auxiliary Meritorious Service Medal ..................................................................................11-4

A.4. Medal of Operational Merit .................................................................................................11-4

A.5. Auxiliary Commendation Medal..........................................................................................11-4

A.6. Auxiliary Achievement Medal.............................................................................................11-5

A.7. Auxiliary Commandant Letter of Commendation Ribbon...................................................11-6

A.8. Auxiliary Humanitarian Service Award...............................................................................11-6

A.9. Multiple Awards...................................................................................................................11-7

A.10. Auxiliary Annual Service Performance Awards................................................................11-7

A.11. Posthumous Awards...........................................................................................................11-9

A.12. Auxiliary Specialty Ribbon................................................................................................11-9

A.13. Auxiliary Program Ribbons ...............................................................................................11-9

A.14. Auxiliary Service Awards................................................................................................11-11

A.15. Additional Auxiliary Awards...........................................................................................11-11

A.16. Flotilla Meritorious Achievement Medal.........................................................................11-13

A.17. Discontinued Awards.......................................................................................................11-13

Section B. Applicable Coast Guard Awards.................................................................................11-15

B.1. Coast Guard Unit Commendation Medals .........................................................................11-15

B.2. Commandant Award of Coast Guard Unit Commendation................................................11-15

B.3. Coast Guard Bicentennial Unit Commendation .................................................................11-15

B.4. Coast Guard Meritorious Team Commendation Medal .....................................................11-15

B.5. Special Operations Service Ribbon....................................................................................11-16

B.6. Awards for Recruiting Personnel into the Coast Guard Active Duty or Reserves.............11-16

B.7. Award for Team Coast Guard Members............................................................................11-17

Section C. Applicable Non-Military Awards ................................................................................11-19

C.1. Secretary of Transportation’s Outstanding Unit Award.....................................................11-19

C.2. Department of Transportation 9-11 Medal.........................................................................11-19

C.3. Department of Transportation 9-11 Ribbon .......................................................................11-20

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C.4. Department of Transportation Guardian Medal .................................................................11-20

C.5. Lifesaving Awards .............................................................................................................11-21

C.6. Public Service Awards .......................................................................................................11-21

C.7. Coast Guard Foundation, Inc. Award of the Year..............................................................11-21

C.8. Association for Rescue at Sea Silver Medal Award...........................................................11-21

Section D. Making a Recommendation .........................................................................................11-23

D.1. Who Can Recommend .......................................................................................................11-23

D.2. National Commodore .........................................................................................................11-23

D.3. Command Initiated Awards ...............................................................................................11-23

D.4. What to Recommend..........................................................................................................11-23

D.5. Philosophy..........................................................................................................................11-23

D.6. Procedures..........................................................................................................................11-23

Section E. Procurement of Awards................................................................................................11-25

E.1. Initial Issue .........................................................................................................................11-25

E.2. Replacements......................................................................................................................11-25

Section F. Manner of Wearing Miniatures and Ribbon Attachments.......................................11-27

F.1. Miniature Medals................................................................................................................11-27

F.2. Miniature Devices...............................................................................................................11-27

F.3. Placement of Attachments..................................................................................................11-27

F.4. Discontinued Attachments to Retired Ribbons...................................................................11-28

F.5. Other Organizations............................................................................................................11-28

Section G. Precedence for Awards.................................................................................................11-31

Section H. Informal Recognition....................................................................................................11-41

H.1. Methods..............................................................................................................................11-41

H.2. Purpose...............................................................................................................................11-41

H.3. Additional Source ..............................................................................................................11-41

Section I. Terms for Referencing Awards....................................................................................11-43

I.1. Award ..................................................................................................................................11-43

I.2. Attachment...........................................................................................................................11-43

I.3. Badge ...................................................................................................................................11-43

I.4. Decoration ...........................................................................................................................11-43

I.5. Lapel Button ........................................................................................................................11-43

I.6. Ribbon or Ribbon Bar..........................................................................................................11-43

I.7. Medal...................................................................................................................................11-43

I.8. Miniature Medal ..................................................................................................................11-43

I.9. Rosette .................................................................................................................................11-43

I.10. Service Award ...................................................................................................................11-43

I.11. Unit Award ........................................................................................................................11-43

CHAPTER 12 GUIDE TO COURTESY AND PROTOCOL FOR 

AUXILIARY UNITS AND AUXILIARISTS.............................................................12-1

Section A. Saluting ............................................................................................................................12-3

A.1. Greetings..............................................................................................................................12-3

A.2. National Ensign/Anthem......................................................................................................12-3

A.3. Civilian Clothes....................................................................................................................12-3

A.4. Vehicles................................................................................................................................12-3

A.5. Vessels .................................................................................................................................12-3

A.6. Pledge of Allegiance ............................................................................................................12-3

A.7. Proper Salute ........................................................................................................................12-4

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A.8. Saluting Errors .....................................................................................................................12-4

Section B. Flag Etiquette ..................................................................................................................12-5

B.1. Displayed in a Meeting Room..............................................................................................12-5

B.2. Displayed on a Facility.........................................................................................................12-5

B.3. Social Events........................................................................................................................12-5

Section C. Boarding or Departing a Military Vessel......................................................................12-7

C.1. Embarking ............................................................................................................................12-7

C.2. Debarking.............................................................................................................................12-7

C.3. Senior Coast Guard Officer Protocol ...................................................................................12-7

Section D. Wardroom Etiquette.......................................................................................................12-9

D.1. Wardroom Customs .............................................................................................................12-9

D.2. Officer’s Country .................................................................................................................12-9

D.3. Chief Petty Officer’s Mess...................................................................................................12-9

D.4. Authorized/ Restricted Areas...............................................................................................12-9

Section E. Invitations......................................................................................................................12-11

E.1. Types of Invitations............................................................................................................12-11

E.2. Information Included ..........................................................................................................12-11

E.3. RSVP ..................................................................................................................................12-11

E.4. Expenses.............................................................................................................................12-11

E.5. Timeliness...........................................................................................................................12-11

E.6. Host.....................................................................................................................................12-12

Section F. Formal Function and Protocol.....................................................................................12-13

F.1. Receiving Lines and Receptions.........................................................................................12-13

F.2. Introductions.......................................................................................................................12-13

Section G. Seating Arrangements and Speaking Order...............................................................12-15

G.1. Head Table .........................................................................................................................12-15

G.2. Socializing..........................................................................................................................12-15

G.3. Precedence at the Head Table ............................................................................................12-15

G.4. Spouses...............................................................................................................................12-16

G.5. Protocol for Elected Leader Entering Room......................................................................12-16

G.6. Seating at Head Table ........................................................................................................12-17

G.7. Speaking Order for Guests.................................................................................................12-20

Section H. Auxiliary Funeral Services...........................................................................................12-23

H.1. Notifications.......................................................................................................................12-23

H.2. Church Service...................................................................................................................12-23

H.3. Participation in Funeral......................................................................................................12-23

H.4. More Information...............................................................................................................12-23

APPENDIX A. MEMORANDUM OF UNDERSTANDING AND JOINT ACTION PLAN........A-1

APPENDIX B. POLICY FOR ELECTRONIC PROJECTIONS AND RELATED 

PRESENTATIONS FOR PUBLIC EDUCATION COURSES ............................. B-1

B.1. Audio-Visual Policy..............................................................................................................B-1

B.2. Origination ............................................................................................................................B-2

B.3. Homeland Security Signature Policy ....................................................................................B-3

APPENDIX C. POLICY FOR ELECTRONIC PROJECTIONS AND RELATED 

PRESENTATIONS FOR MEMBER TRAINING..................................................C-1

C.1. Policy.....................................................................................................................................C-1

C.2. Origination ............................................................................................................................C-2

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APPENDIX D. ELECTION ELIGIBILITY.....................................................................................D-1

Flotilla Commander ........................................................................................................................D-3

D.1. Eligibility to Assume Office .................................................................................................D-3

D.2. Regular Term ........................................................................................................................D-3

D.3. Number of Terms Authorized ...............................................................................................D-3

D.4. Elected By .............................................................................................................................D-3

D.5. Election Date.........................................................................................................................D-3

Flotilla Vice Commander (FVC)....................................................................................................D-3

D.6. Eligibility to Assume Office .................................................................................................D-3

D.7. Regular Term ........................................................................................................................D-3

D.8. Number of Terms Authorized ...............................................................................................D-3

D.9. Elected By .............................................................................................................................D-3

D.10. Election Date.......................................................................................................................D-3

Division Captain ..............................................................................................................................D-4

D.11. Eligibility to Assume Office ...............................................................................................D-4

D.12. Regular Term ......................................................................................................................D-4

D.13. Number of Terms Authorized .............................................................................................D-4

D.14. Elected By ...........................................................................................................................D-4

D.15. Election Date.......................................................................................................................D-4

Division Vice Captain......................................................................................................................D-5

D.16. Eligibility to Assume Office ...............................................................................................D-5

D.17. Regular Term ......................................................................................................................D-5

D.18. Number of Terms Authorized .............................................................................................D-5

D.19. Elected By ...........................................................................................................................D-5

D.20. Election Date.......................................................................................................................D-5

District Commodore ........................................................................................................................D-5

D.21. Eligibility to Assume Office ...............................................................................................D-5

D.22. Regular Term ......................................................................................................................D-5

D.23. Number of Terms Authorized .............................................................................................D-5

D.24. Elected By ...........................................................................................................................D-5

D.25. Election Date.......................................................................................................................D-5

District Vice Commodore................................................................................................................D-6

D.26. Eligibility to Assume Office ...............................................................................................D-6

D.27. Regular Term ......................................................................................................................D-6

D.28. Number of Terms Authorized .............................................................................................D-6

D.29. Elected By ...........................................................................................................................D-6

D.30. Election Date.......................................................................................................................D-6

District Rear Commodore...............................................................................................................D-6

D.31. Eligibility to Assume Office ...............................................................................................D-6

D.32. Regular Term ......................................................................................................................D-6

D.33. Number of Terms Authorized .............................................................................................D-6

D.34. Elected By ...........................................................................................................................D-6

D.35. Election Date.......................................................................................................................D-6

National Commodore ......................................................................................................................D-7

D.36. Eligibility to Assume Office ...............................................................................................D-7

D.37. Regular Term ......................................................................................................................D-7

D.38. Number of Terms Authorized .............................................................................................D-7

D.39. Elected By ...........................................................................................................................D-7

D.40. Election Date.......................................................................................................................D-7

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National Vice Commodore..............................................................................................................D-7

D.41. Eligibility to Assume Office ...............................................................................................D-7

D.42. Regular Term ......................................................................................................................D-7

D.43. Number of Terms Authorized .............................................................................................D-7

D.44. Elected By ...........................................................................................................................D-7

D.45. Election Date.......................................................................................................................D-7

National Area Commodore.............................................................................................................D-8

D.46. Eligibility to Assume Office ...............................................................................................D-8

D.47. Regular Term ......................................................................................................................D-8

D.48. Number of Terms Authorized .............................................................................................D-8

D.49. Elected By ...........................................................................................................................D-8

D.50. Election Date.......................................................................................................................D-8

APPENDIX E. PROHIBITED SOURCE DETERMINATION AND ANALYSIS....................... E-1

E.1. Defining a Gift....................................................................................................................... E-3

E.2. Defining a Prohibited Source ................................................................................................ E-3

E.3. Exemptions............................................................................................................................ E-3

E.4. Prohibited Source Determination and Analysis..................................................................... E-4

APPENDIX F. REQUIREMENTS FOR DISTRICT CORPORATIONS ..................................... F-1

F.1. Articles of Organizational Policies........................................................................................ F-3

F.2. By-Law Provisions ................................................................................................................ F-3

F.3. Insurance Requirements as Applicable.................................................................................. F-3

F.4. Tax Requirements.................................................................................................................. F-4

F.5. Written Exclusive Use Agreement as Applicable.................................................................. F-4

APPENDIX G. COAST GUARD FORMS........................................................................................G-1

List of Forms....................................................................................................................................G-3

APPENDIX H. GEOGRAPHIC ALIGNMENT OF COAST GUARD AREAS AND 

DISTRICTS, AND AUXILIARY AREAS, DISTRICTS, AND REGIONS ........H-1

H.1. First Coast Guard District .....................................................................................................H-3

H.2. Fifth Coast Guard District.....................................................................................................H-3

H.3. Seventh Coast Guard District................................................................................................H-4

H.4. Eighth Coast Guard District..................................................................................................H-4

H.5. Ninth Coast Guard District....................................................................................................H-5

H.6. Eleventh Coast Guard District ..............................................................................................H-6

H.7. Thirteenth Coast Guard District............................................................................................H-6

H.8. Fourteenth Coast Guard District ...........................................................................................H-6

H.9. Seventeenth Coast Guard District .........................................................................................H-6

APPENDIX I. MILITARY RANKS AND GOVERNMENT CIVIL 

SERVICE EQUIVALENTS...................................................................................... I-1

Military Ranks and Government Civil Service Equivalents ........................................................I-3

APPENDIX J. QUICK REFERENCE ...............................................................................................J-1

Phone Numbers.................................................................................................................................J-3

Web Sites...........................................................................................................................................J-4

Commandant Instructions...............................................................................................................J-5

Commandant Publications...............................................................................................................J-7

ALCOASTS and Commandant Notes............................................................................................J-8

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APPENDIX K. PERSONNEL SECURITY PROGRAM FAQS .....................................................K-1

APPENDIX L. GLOSSARY ............................................................................................................... L-1

APPENDIX M. LIST OF ACRONYMS............................................................................................M-1

INDEX...................................................................................................... INDEX - 1 

List of Figures 

Figure 1-1 Diagram of Coast Guard Auxiliary National Organization – National to Member ...............1-21

Figure 1-2 Diagram of Coast Guard Auxiliary National Organization – District to Member.................1-24

Figure 3-1 Prologue and Pledge for New Members...................................................................................3-8

Figure 3-2 Disciplinary Action Decision Tree.........................................................................................3-22

Figure 4-1 Prologue and Pledge for Elected and Appointed Leaders......................................................4-29

Figure 4-2 Consolidation of Responsibility – Division Model................................................................4-36

Figure 4-3 Consolidation of Responsibility – Flotilla Staff Model .........................................................4-37

Figure 5-1 Coast Guard Auxiliary Emblem.............................................................................................5-29

Figure 5-2 Coast Guard Auxiliary Official Seal ......................................................................................5-30

Figure 5-3 Auxiliary Identification Card .................................................................................................5-48

Figure 5-4 Retired Status Card.................................................................................................................5-49

Figure 5-5 Retired Status Pin...................................................................................................................5-49

Figure 5-6 Coast Guard Decal – Personally Owned Vehicle...................................................................5-50

Figure 7-1 Diversity Policy Statement.......................................................................................................7-4

Figure 7-2 Sexual Harassment Policy Statement.......................................................................................7-9

Figure 7-3 Equal Opportunity Policy Statement......................................................................................7-12

Figure 9-1 Personnel Service Center Information Brochure....................................................................9-13

Figure 10-1 Garrison Cap ......................................................................................................................10-14

Figure 10-2 Cap Device .........................................................................................................................10-14

Figure 10-3 Aiguillettes.........................................................................................................................10-23

Figure 10-4 Working Blue, ODU, and Undress Short Sleeve Collar Insignia.......................................10-27

Figure 10-5 Undress Blue Winter, Short Sleeve, and Winter Dress Blue Shirt Collar Insignia............10-27

Figure 10-6 Commodore Collar Insignia ...............................................................................................10-28

Figure 10-7 AUXOP Device..................................................................................................................10-29

Figure 10-8 National Staff Identification Badge....................................................................................10-30

Figure 10-9 Past Officer Device ............................................................................................................10-31

Figure 10-10 Auxiliary Coxswain Insignia............................................................................................10-32

Figure 10-11 Auxiliary Aviator Insignia ...............................................................................................10-32

Figure 10-12 Auxiliary Air Crew Insignia.............................................................................................10-32

Figure 10-13 Marine Safety Insignia .....................................................................................................10-33

Figure 10-14 Coast Guard Recruiting Badge.........................................................................................10-34

Figure 10-15 Auxiliary Personal Watercraft Insignia............................................................................10-35

Figure 10-16 Boat Force Operations Insignia........................................................................................10-35

Figure 10-17 Auxiliary Cutterman Insignia...........................................................................................10-36

Figure 10-18 Dinner Dress Blue Jacket (Men)......................................................................................10-39

Figure 10-19 Dinner Dress White Jacket (Men)....................................................................................10-41

Figure 10-20 Service Dress Blue (Bravo) (Men)...................................................................................10-44

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Table of Contents

Figure 10-21 Service Dress Blue (Alpha) (Men)...................................................................................10-45

Figure 10-22 Dinner Dress Blue (Men).................................................................................................10-46

Figure 10-23 Service Dress White (Men)..............................................................................................10-48

Figure 10-24 Winter Dress Blue (Men).................................................................................................10-50

Figure 10-25 Tropical Blue Long (Men) ...............................................................................................10-52

Figure 10-26 Undress Blue – Winter (Men)..........................................................................................10-54

Figure 10-27 Undress Blue – Summer (Alpha) (Men) ..........................................................................10-56

Figure 10-28 Undress Blue – Summer (Bravo) (Men and Women)......................................................10-57

Figure 10-29 Working Blue and ODU (Men and Women) ...................................................................10-60

Figure 10-30 Operational Dress Uniform (Men and Women)...............................................................10-64

Figure 10-31 Auxiliary Flight Suit.........................................................................................................10-65

Figure 10-32 Auxiliary Flight Suit Right Breast Patch..........................................................................10-66

Figure 10-33 Auxiliary Flight Suit Left Breast Patch............................................................................10-67

Figure 10-34 Auxiliary Operational Mission Participation Patch..........................................................10-68

Figure 10-35 Dinner Dress Blue Jacket (Women).................................................................................10-71

Figure 10-36 Dinner Dress White Jacket (Women)...............................................................................10-72

Figure 10-37 Service Dress Blue (Bravo) (Women)..............................................................................10-74

Figure 10-38 Service Dress Blue (Alpha) (Women)..............................................................................10-75

Figure 10-39 Dinner Dress Blue (Women)............................................................................................10-76

Figure 10-40 Service Dress White (Women).........................................................................................10-78

Figure 10-41 Winter Dress Blue (Women)............................................................................................10-80

Figure 10-42 Tropical Blue Long (Women)..........................................................................................10-82

Figure 10-43 Undress Blue – Winter (Women).....................................................................................10-84

Figure 10-44 Undress Blue – Summer (Alpha) (Women).....................................................................10-85

Figure 11-1 Operational Excellence Program E-Decal..........................................................................11-10

Figure 11-2 Ribbons With and Without “O” .........................................................................................11-29

Figure 11-3 Coast Guard Auxiliary Awards (In Order of Precedence) .................................................11-44

Figure 11-4 Auxiliary Miniature Medals (In Order of Precedence) ......................................................11-47

Figure 11-5 Authorized Coast Guard Auxiliary Uniform Insignia........................................................11-49

Figure 11-6 Auxiliary Flags, Pennants, and Burgees.............................................................................11-50

Figure B-1 Department of Homeland Security Signature.........................................................................B-3

Figure G-1 Enrollment Application Form (ANSC-7001/CGAUX-32) ....................................................G-4

Figure G-2 Vessel Facility Inspection and Offer Use Form (ANSC-7003)..............................................G-6

Figure G-3 Notice of Intent to Teach Public Education Course Form (ANSC-7023)............................G-11

Figure G-4 Financial Reporting of an Auxiliary Unit Form (ANSC-7025/CG-AUX-23)......................G-13

Figure G-5 Prospective Member Interview Record Form (ANSC-7036)...............................................G-17

Figure G-6 Short Term Training Request Form (ANSC-7059/CG-5223)..............................................G-19

Figure G-7 Completed Short Term Training Request Form (ANSC-7059/CG-5223) ...........................G-21

Figure G-8 Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation 

Form (CA-1).........................................................................................................................G-22

Figure G-9 Claim for Compensation Form (CA-7) ................................................................................G-26

Figure G-10 Attending Physician’s Report Form (CA-20).....................................................................G-29

Figure G-11 Coast Guard Award Recommendation Form (CG-1650)...................................................G-33

Figure G-12 Certificate of Compliance – Private Motor Vehicle Registration (CG-3308)....................G-34

Figure G-13 Damage and Loss Claim Form (CG-4112) ........................................................................G-35

Figure G-14 Military Temporary Duty or Civilian Temporary Duty Travel Orders Form (CG-4521)..G-36

Figure G-15 Operational Specialty Course Answer Sheet Form (CG-4886)..........................................G-37

Figure G-16 Auxiliary Patrol Order Form (CG-5132)............................................................................G-38

Figure G-17 Auxiliary Patrol Order Continuation Sheet Form (CG-5132-1).........................................G-40

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Figure G-18 Coast Guard Travel Voucher or Subvoucher Form (DD-1351-2)......................................G-42

Figure G-19 Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit 

Reporting Act (DHS Form 11000-9)..................................................................................G-45

Figure G-20 Health Claim Insurance Form (OWCP/HFCA-1500)........................................................G-46

Figure G-21 Motor Vehicle Accident Report Form (SF-91) ..................................................................G-50

Figure G-22 Claim for Reimbursement for Expenditures on Official Business Form (SF-1164)..........G-54

Figure G-23 Electronic Transfer/Direct Deposit Form (SF-1199A).......................................................G-56

Figure H-1 Coast Guard Auxiliary Districts, Areas, and Regions............................................................H-7

List of Tables 

Table 5-1 Authorized Activities (Not All-Inclusive)...............................................................................5-31

Table 10-1 Miniature Medal Placement.................................................................................................10-25

Table 11-1 Relationship Between Coast Guard and Auxiliary Medals.................................................11-18

Table 11-2 Personal Decorations...........................................................................................................11-32

Table 11-3 Unit Awards.........................................................................................................................11-34

Table 11-4 Campaign and Service Awards............................................................................................11-35

Table 11-5 Foreign Personal Decorations and Unit Awards .................................................................11-37

Table 11-6 Non-U.S. Service Awards ...................................................................................................11-38

Table 11-7 Foreign Service Awards ......................................................................................................11-38

Table 11-8 Marksmanship Awards........................................................................................................11-39

Table 12-1 Suggested Speaking Order for Invited Guests.....................................................................12-21

Table 12-2 Suggested Introduction Order for Non-Primary Speakers...................................................12-22

xviii
Auxiliary Manual 

Chapter 1 

History, Purpose, and Administration 

Introduction This manual promulgates the Commandant’s policy regarding the administration of 

the Auxiliary and serves as the primary policy guide for every Auxiliarist. In this

capacity, the Auxiliary Manual (AUXMAN) outlines the authority and 

responsibility for Auxiliary administration, and governs the conduct, duties, and 

responsibilities of all Auxiliarists. This manual applies when an Auxiliarist is 

assigned to duty, under orders, in uniform identified as an Auxiliarist, or performing

any duty or function directly related to Auxiliary missions. Details on specific 

Auxiliary programs can be found in specialized Coast Guard manuals and

directives. In case of conflict between this manual’s provisions and the provisions

of any other manual pertaining to the Auxiliary, this manual governs.

In this Chapter This chapter contains the following sections: 

Section Title See Page

A Creation of the Auxiliary 1-3 

B Coast Guard Auxiliary Administration 1-9 

C Auxiliary Administration 1-17

D Coast Guard Auxiliary Linkage with the Coast Guard 1-21 

E Auxiliary Leadership and Management as Auxiliarists 1-25 

1-1
Auxiliary Manual 

1-2
Chapter 1 - History, Purpose, and Administration 

Section A. Creation of the Auxiliary

Introduction In 1939, Congress established a U.S. Coast Guard Reserve administered by the 

Commandant and composed of unpaid, volunteer U.S. citizens who owned 

motorboats or yachts. In 1941, Congress created a military Reserve and renamed

the original volunteer Reserve as the Coast Guard Auxiliary.

A.1. Purpose Title 14 United States Code (U.S.C.) contains the laws of a general and permanent 

nature about the Coast Guard.

A.1.a. 14 U.S.C. 

822 The original 14 U.S.C. § 822 stated: 

“The purpose of the Auxiliary is to assist the Coast Guard: 

(1) To promote safety and to effect rescues on and over the high seas 

and on navigable waters; 

(2) To promote efficiency in the operation of motorboats and yachts; 

(3) To foster a wider knowledge of, and better compliance with, the 

laws, rules, and regulations governing the operation of

motorboats and yachts; 

(4) To facilitate other operations of the Coast Guard.”

A.1.b. Act of

September 30, 

1944 

These aims fell into two major categories stated in a memorandum to Congress, 

accompanying the draft of the proposed bill ultimately enacted as the Act of

September 30, 1944, Chapter 453, 58 Stat. 759 (1944) as follows: 

“The primary purpose of the establishment of the Coast Guard 

Auxiliary was to indoctrinate all owners and operators of small craft 

in safety requirements in the operation and navigation of small craft. 

A secondary purpose of the institution of the Coast Guard Auxiliary 

was to utilize the Auxiliary craft and personnel, after suitable 

training and indoctrination in carrying out certain duties of the Coast

Guard with particular inference to those concerned with the safety of

navigation.”

1-3
Chapter 1 - History, Purpose, and Administration 

A.1.c. 14 U.S.C. § 

823

The Auxiliary is a valuable resource in securing the interest of boaters in the Coast 

Guard’s boating safety program. 14 U.S.C. § 823 provided that the Auxiliary shall

be composed of U.S. citizens who own motorboats, yachts, aircraft, radio stations, 

or who, because of training or experience, are deemed by the Commandant to be

qualified for membership in the Auxiliary. The statement accompanying this 

legislation indicated the respective roles contemplated for owners of motorboats, 

yachts, aircraft, or radio stations. The statement reflects the distinction which must

exist between the preventive and remedial activities of the Coast Guard as the

foremost maritime Federal Government safety agency: 

“On the preventive side, the Coast Guard could better promote 

safety in operation of small boats if it brings into a voluntary civilian 

organization persons interested in the safe operation of motorboats

and yachts.”

A.2. Legislation 

Affecting the 

Auxiliary 

On 19 October 1996, the Coast Guard Authorization Act of 1996 (Public Law No. 

104-324, 110 Stat. 3901) was signed into law. This law was the first major 

legislation affecting the Auxiliary since its establishment in 1939. These 

amendments to 14 U.S.C. made the following major changes to the Auxiliary.

A.2.a. 14 U.S.C. § 

822

14 U.S.C. § 822 expanded the purpose of the Auxiliary to read, 

“The purpose of the Auxiliary is to assist the Coast Guard as 

authorized by the Commandant in performing any Coast Guard 

function, power, duty, role, mission or operation authorized by law.” 

In addition, the legislation expanded the Commandant’s authority to use the 

Auxiliary to assist other Federal agencies, State authorities, and local governments 

in areas in addition to recreational boating safety.

A.2.b. 14 U.S.C. §

821(a)

14 U.S.C. § 821(a) established an organizational structure for the Auxiliary and 

authorized the Commandant to grant the organization and its leaders such rights, 

privileges, powers, and duties consistent with 14 U.S.C. and other applicable 

provisions of law. The Commandant is also specifically authorized to delegate

management of the Auxiliary to Auxiliary elected and appointed leaders to the 

extent considered necessary or appropriate for the functioning, organization, and 

internal administration of the Auxiliary.

1-4
Chapter 1 - History, Purpose, and Administration 

A.2.c. 14 U.S.C. § 

823a(a)

14 U.S.C. § 823a(a) designated each Auxiliary organizational element and unit, 

when acting within the scope of assigned responsibilities, as a U.S. instrumentality

for certain matters related to non-contractual civil liability. While assigned to duty, 

Auxiliarists are considered to be Federal employees for certain purposes. For

example, an Auxiliarist may be entitled to the same legal protection afforded other

Coast Guard personnel in the event a third party sues the Auxiliarist for claims

allegedly arising from acts committed by the Auxiliarist acting within the scope of 

assigned duties.

A.2.d. 14 U.S.C. §

827 and 828

14 U.S.C. § 827 and 828 clarified that Auxiliary vessels and aircraft, while assigned 

to authorized Coast Guard duty, are deemed to be public vessels and aircraft of the 

U.S. and of the Coast Guard. In addition, qualified Auxiliary pilots while assigned 

to duty are deemed to be Coast Guard pilots. All these provisions provide greater

liability protection to Auxiliarists while assigned to authorized Coast Guard duty.

A.2.e. 14 U.S.C. § 

821(c)

14 U.S.C. § 821(c) authorized the Auxiliary National Board and the Boards of any 

Coast Guard Auxiliary district or region to form a corporation under State law in 

accordance with the policies established by the Commandant. These corporations 

are not deemed to be Federal instrumentalities. 

A.3. Role of the 

Auxiliary 

The Coast Guard is a military service and is a component of the U.S. Armed Forces.

The Coast Guard Auxiliary is a component of Coast Guard Forces like the active 

duty, Reserve, and civilian components. Thus, the Auxiliary may be referred to and

considered to be included under the general organizational umbrella of the Coast 

Guard. Auxiliarists are not contractually bound, enlisted, or commissioned officers, 

but are volunteers pledged to serve in the Coast Guard Auxiliary. The Coast Guard

is also charged with many civil responsibilities in addition to its military missions.

A.3.a. NonMilitaryIn contrast to Coast Guard active duty personnel and Reserve military components, 

the Auxiliary is specifically declared by statute to be non-military. This definition 

puts the Auxiliary’s role entirely within the Coast Guard’s civil function 

responsibilities. The Auxiliary’s role does not extend to any Coast Guard military 

or direct law enforcement missions assigned to active or Reserve forces.

A.3.b. 

Administrative 

Authority

The Auxiliary’s role is further defined by the Commandant’s administrative 

authority. The Commandant determines how the Auxiliary may assist in 

performing Coast Guard civil missions. The Commandant prescribes Auxiliary 

training and qualifications necessary to perform this assistance and regulates those

activities.

1-5
Chapter 1 - History, Purpose, and Administration 

A.3.c. Role and 

Relationship to 

Other Coast Guard 

Elements 

The Auxiliary’s role and relationship to other Coast Guard elements are defined by

statutory law and administrative regulation. Coast Guard active duty personnel and

Reserve forces have exclusive responsibility for Coast Guard military missions. 

Coast Guard active duty personnel, civilian employees, Reserve, and Auxiliarists, as 

specifically directed by the Commandant, perform the civil missions.

A.4. Appearance Often the public does not differentiate between Coast Guard active duty and the 

Auxiliary, especially when the uniform is worn. Coast Guard active duty members 

are bound by strict military grooming and weight standards. Realizing that the 

Auxiliary is made up entirely of volunteers, the active duty grooming and 

appearance standards are relaxed as they apply to Auxiliarists. As a matter of pride,

all Auxiliary members should set the goal to strive to attain the same standards as 

active duty members. Auxiliarists who wear the Auxiliary Uniform will be held to 

higher grooming and appearance standards than those who wear the Auxiliary Blue 

Blazer outfit. The Auxiliary Blue Blazer outfit is optional apparel and is authorized

for activities described in Chapter 10. 

A.4.a. Uniforms Auxiliarists are authorized to wear Coast Guard uniforms with the appropriate 

Auxiliary insignia, with the exception of full dress (swords, large medals, and white 

gloves) and dress (large medals and white gloves) uniforms. Uniforms shall be

worn as prescribed in Coast Guard Uniform Regulations, COMDTINST M1020.6

(series), except as noted in Chapter 10 of this manual.

A.4.b. Grooming Auxiliarists who desire to wear their hair, jewelry, or maintain a general appearance 

different from that described in Chapter 10 shall wear the Auxiliary Blue Blazer 

outfit instead of the Auxiliary Uniform. Waivers for any deviations from the

grooming and appearance standards described in Chapter 10 must be submitted

through the chain to the appropriate Director. 

A.4.c. Weight 

Standards The Auxiliary does not have a weight standards program, but all members should 

set the goal to strive to meet the same standards as the active duty. Auxiliary 

members are encouraged to eat a balanced diet and maintain a medically 

recommended weight level, which is conducive to a long and healthy life. 

Auxiliarists who wear the Auxiliary Uniform shall ensure that it fits properly and 

presents a trim, military appearance. The uniform should be tailored if an 

Auxiliarist loses or gains weight. Any Auxiliarist who has difficulty maintaining a

properly fitted uniform, shall wear the Auxiliary Blue Blazer outfit as appropriate.

1-6
Chapter 1 - History, Purpose, and Administration 

A.5. Customs 

and Courtesies 

The Auxiliary is non-military and Auxiliarists hold office instead of rank. Certain 

military and civilian customs and courtesies apply to Auxiliarists, especially while 

in uniform, as follows: 

• Respect for our national traditions. 

• Courtesy aboard U.S. military installations, vessels, and aircraft. 

• Respect and courtesy toward the flags, vessels, aircraft, officials, and other 

personnel of all nations. 

• Mutual respect and courtesy toward all Coast Guard personnel and personnel of 

other military services. 

A.5.a. Saluting Saluting is not required between Auxiliarists. Saluting is proper courtesy for 

Auxiliarists when greeting commissioned officers of the Armed Forces (to include 

National Oceanic and Atmospheric Administration (NOAA) and U.S. Public Health

Service (USPHS) uniformed officers, who serve with the Armed Forces).

Auxiliarists, when out of doors, in uniform and covered, should: 

• As a courtesy, initiate, or return a hand salute to commissioned officers. 

• Return any and all salutes given. 

• Salute the National Ensign: 

When the flag is raised or lowered at morning or evening colors. 

When the flag passes in a parade. 

When the National Anthem or Taps is played. 

• Observe protocol upon boarding and leaving military vessels: 

When boarding in uniform, stop at the top of the gangway, turn and salute 

the National Ensign at the stern staff, even if obscured and not visible. 

Then, turn and salute the Coast Guard crewmember in charge of the vessel’s

quarterdeck and verbally request permission to come aboard. 

When departing in uniform, salute the Coast Guard crewmember in charge 

of the quarterdeck and verbally request permission to depart. Upon

receiving permission, step onto the gangway, turn and salute the National 

Ensign, and then proceed ashore. 

If not in uniform, follow the above procedures, but do not render salutes. 

The above procedure is followed even when the National Ensign is not 

flying, such as before morning colors or after evening colors. 

A.5.b. Pledge of 

Allegiance 

When the Pledge of Allegiance is given, Auxiliarists, in uniform or not, should face 

the National Ensign and stand at attention with their right hand over their heart.

A.5.c. Posting of 

Colors and Playing 

of National 

Anthem

During the ceremonial posting of colors and/or the playing of the National Anthem, 

indoors and in uniform, Auxiliarists should stand at attention facing the National

Ensign until the colors are posted and/or the Anthem is completed.

1-7
Chapter 1 - History, Purpose, and Administration 

1-8
Chapter 1 - History, Purpose, and Administration 

Section B. Coast Guard Auxiliary Administration 

Introduction Title 14 U.S.C. provides for a single organization to be the Coast Guard Auxiliary. 

The Commandant has provided for units (districts, divisions, flotillas, detachments,

etc.) of the Auxiliary for efficient administrative management. These units are not

independent organizational entities and, therefore, are required to follow and 

comply with the policies and procedures established by the Commandant as set 

forth in this manual and other Commandant instructions applicable to the Auxiliary. 

They must also comply with such policies, procedures, and standing rules

established by higher-level organizational units in the Auxiliary chain of leadership 

and management. The organizational units may not change, add, or delete 

requirements for service or processes for operation and administration of the 

Auxiliary at any level without the prior authorization of the Auxiliary National

Board, National Commodore (NACO), and Chief Director, Auxiliary (Chief 

Director).

B.1. Authority The overall authority for Auxiliary administration is vested by 14 U.S.C. § 821 in 

the Commandant under the direction of the Secretary of the Department of 

Homeland Security (DHS). To effectively plan, coordinate, and carry out the 

Auxiliary’s missions, an organization of various units and elements, and Auxiliary 

elected and appointed leaders (as described in this manual), is authorized. Auxiliary

units are required to implement standing rules to facilitate the conduct of business.

The standing rules must not conflict with the provisions of this manual or any other 

Coast Guard directives.

B.2. 

Commandant

The Commandant (G-C), as the Coast Guard’s senior officer, is responsible for 

administering the service in an economical and efficient manner. The Commandant 

prescribes broad policies for governing the service, and directs, supervises, and 

coordinates service endeavors and performance. The Commandant guides the Coast 

Guard legislative programs and requires compliance with the statutory obligations 

and requirements imposed. Finally, the Commandant establishes and maintains 

liaison with other Federal Government agencies and with the public.

B.3. Assistant 

Commandant for 

Operations 

The Assistant Commandant for Operations (G-O) has the responsibility to develop,

coordinate, and direct the Coast Guard operational program. This program includes 

setting policy, guidance, and providing the resources for the conduct of the defense, 

law enforcement, navigation, search and rescue, and boating safety missions. G-O

is also responsible for the operation and support of Coast Guard facilities on land, at 

sea, and in the air.

1-9
Chapter 1 - History, Purpose, and Administration 

B.4. Director, 

Operations 

Capability 

Directorate 

Under the general direction and supervision of the Assistant Commandant for

Operations (G-O), the Director of the Operations Capability Directorate (G-OC) is 

the first level supervisor for the Chief Director, Auxiliary.

B.5. Chief 

Director, 

Auxiliary 

The Chief Director, Auxiliary (G-OCX) is responsible for Auxiliary administrative 

and operational controls and support. The Chief Director shall:

• Serve as a G-O Staff officer (G-OCX), on the staff of Director, Operations 

Capability (G-OC).

• Direct Auxiliary administration within policies established by the Commandant 

under authority of 14 U.S.C. § 821, et seq. (Coast Guard Auxiliary).

• Serve as the Commandant’s designated representative to the Auxiliary National 

Executive Committee (NEXCOM) and Auxiliary National Board.

• In consultation with NACO, NEXCOM, and the National Board, develop and 

implement policies and procedures that define standards for the development 

and organization of Auxiliary personnel and programs.

• Develop policies and procedures to define standards which apply in accepting 

Auxiliary facilities for Coast Guard use and in training to qualify Auxiliarists 

before assignment to duties.

• Consult and coordinate with Coast Guard program managers to determine 

requirements for use of Auxiliary resources within the purposes described in 

14 U.S.C. § 822. In consultation with the NEXCOM, develop plans and 

procedures to achieve and maintain Auxiliary strength characteristics consistent 

with identified Coast Guard requirements.

• Foster cooperation between Coast Guard districts and State governmental 

agencies to facilitate use of Auxiliary facilities and personnel in areas of sole 

State jurisdiction as authorized in 46 U.S.C. § 13109 and 14 U.S.C. § 141.

• Delegate to Auxiliary elected and appointed leaders such matters necessary or 

appropriate for Auxiliary functioning, organization, and internal administration.

• On behalf of the Commandant, review and approve or disapprove 

recommendations of the National Board that affect official publications, the 

standing rules and bylaws, awards, uniforms, flags, pennants, burgees, and 

internal matters of the Auxiliary.

• Actively promote Auxiliary interests.

B.5.a. Deputy 

Chief Director, 

Auxiliary, 

G-OCXd 

The Deputy Chief Director shall: 

• Serve as a G-O Staff officer (G-OCX), on the staff of Director, Operations 

Capability (G-OC). 

• Serve as Acting Chief Director during absences of the Chief Director. 

• Direct and supervise G-OCX-1 and G-OCX-2 Division Chiefs. 

• Assist Chief Director, Auxiliary with duties and responsibilities as assigned. 

• Maintain liaison with Commandant staff offices to assist in development and 

maintenance of Auxiliary policies and training. 

• Maintain oversight of and participate in developing and maintaining 5- and 

10-year G-OCX strategic plans. 

• Maintain oversight of Auxiliary International engagement. 

1-10
Chapter 1 - History, Purpose, and Administration 

B.5.b. G-OCX-1 The G-OCX-1 Division shall: 

• In coordination with the Human Resources (G-W) staff, develop training 

programs and funding resources under AFC-56 and AFC-30T accounts. 

Develop training criteria for qualifying Auxiliarists for assignment to appropriate 

duties in coordination with the National Directorate Commodore-Member 

Services (NADCO-MS) and Department Chief of Training (DC-T). Coordinate 

the development, review, and approval of all materials used in support of 

Auxiliarist training, to include electronic and multi-media materials. 

• In coordination with the Chief Counsel (G-L) staff, develop policies and 

procedures for efficient resolution of claims for damages involving Auxiliary

facilities or incidents involving death or injury to Auxiliarists. 

• In coordination with the Civil Rights (G-H) staff, assure policies affecting 

Auxiliary administration adhere to the Coast Guard’s civil rights, sexual 

harassment prevention, and diversity training programs. 

• Oversee Auxiliary National Supply Center (ANSC) management and operation,

as well as all contracts, budget operations, and financial management affecting 

Auxiliary and Chief Director activities. 

• Oversee management and operation of the Auxiliary national “C” schools 

programs, distance learning programs, and any international activity (G-CI 

liaison) involving Auxiliary resources or personnel. 

• Maintain liaison with the Auxiliary’s Legislative Liaison Committee (LLC) 

Chairperson. Coordinate contact between the committee and the Congressional 

Affairs (G-ICA) staff for Federal legislative activities. Coordinate contact 

between the committee and the State Affairs Division (G-OPB-2) for State and 

local legislative activities.

• Initiate, build, and maintain resource proposals as necessary to support all 

Auxiliary programs.

• Initiate, build, and maintain Legislative Change Proposals (LCPs) as necessary

to support all Auxiliary programs.

• Engage on legal issues and be a point of contact for the G-L directorate.

• Build and maintain a G-OCX long-term budgeting strategy.

• Maintain liaison with the Auxiliary and G-CI to provide planning and 

maintenance of the Auxiliary International Engagement Plan.

• Maintain 5- and 10-year G-OCX strategic plans. 

B.5.c. G-OCX-2 The G-OCX-2 Division Chief shall:

• Serve as a G-O Staff officer (G-OCX), on the staff of Director, Operations 

Capability (G-OC). 

• Assist in the development of policy guidance and procedures, which enhance 

budgetary resources for the Auxiliary program. 

• Develop policies that define the standards for assigning Auxiliary personnel and 

resources to duty.

• Develop procedures that govern operation of Auxiliary resources. 

• Coordinate with other Coast Guard programs on training and certification 

standards for qualifying Auxiliary personnel and resources for duty.

1-11
Chapter 1 - History, Purpose, and Administration 

• Maintain liaison and coordinate with departments of the Auxiliary National Staff 

on policies and procedures which govern Auxiliary resources used in the 

functional areas of operations, vessel examination, marine safety, environmental 

protection, aviation, and recreational boating safety.

• Assist in the development, review, and approval of all materials used in member 

training for Auxiliary operations. 

• Foster cooperation between Coast Guard districts and State government agencies 

to facilitate Auxiliary resource use in areas of sole State jurisdiction as 

authorized by Federal law.

• Monitor Federal and State boating safety equipment requirements to ensure 

Auxiliary vessel safety check requirements are compatible. 

• Provide oversight of surface operations and air operations manuals.

• Develop and maintain procedures in conjunction with G-OPB to govern the 

Auxiliary Recreational Boating Safety (RBS) Program. 

B.6. District

Commander

The District Commander (d) is the senior Coast Guard officer in a Coast Guard 

district. The District Commander is responsible for the efficient, safe, and

economical performance of Coast Guard duties and the proper use of assigned 

personnel and facilities. The District Commander is the Commandant’s direct 

representative in all Coast Guard matters within the district.

B.7. District

Chief of Staff 

The Coast Guard District Chief of Staff (dcs), under the District Commander’s

general direction, assists in the general administration and accomplishment of all

district activities.

B.8. Chief, 

District 

Operations 

Division 

The Chief, Coast Guard District Operations (o) Division functions under the District 

Commander’s general direction via the District Chief of Staff to coordinate and

direct the district operational programs.

B.9. Director of 

Auxiliary The Director of Auxiliary (Director) (oax), working together with the District 

Commodore (DCO), the Auxiliary, Coast Guard Area and district Staffs, Coast 

Guard Operations and Administrative Commands, Board and Staff, is responsible for 

administering, coordinating, facilitating, supporting, advocating, advancing, and 

overall execution of the Auxiliary program within the district/region. 

Organizationally, the Director is normally a branch chief within the District

Operations Division under the direct supervision of the District Chief of Operations

Division or the Chief of Search and Rescue. The Director serves as the advisor to 

the District Commander on all Auxiliary matters and is the District Commander’s 

direct representative on all Auxiliary matters within the District. The Director 

receives program policy direction from the Chief Director.

1-12
Chapter 1 - History, Purpose, and Administration 

B.9.a. General 

Responsibilities 

Generally, the Director shall: 

• Serve as a Staff officer within the district operations division. 

• Ensure/facilitate the overall training, readiness, and safe operations of the 

Auxiliary. 

• Provide the right and ready volunteer capability and capacity in support of 

district missions. 

• Support, enable, and provide program guidance to the Auxiliary elected and 

appointed leaders for the accomplishment of their duties, missions, assignments 

and responsibilities as defined in appropriate Commandant directives. 

B.9.b. Specific 

Responsibilities 

Specifically, the Director shall: 

• Serve as a voting member of the Auxiliary District Board. 

• Serve as a member of the District Executive Committee (EXCOM).

• Interpret Coast Guard policy and guidance for district Auxiliarists. 

• Plan and assist in the establishment/disestablishment and expansion of the 

Auxiliary’s basic organizational units in accordance with Chapter 4 of this 

manual. Advise the district/region Board on matters of program activities and 

regulations and encourage uniformity of standards among the various district 

Auxiliary units. 

• Review and approve all Auxiliary unit newsletters and publications, as well as 

all policy and training material published by/for district Auxiliarists. The 

review and clearance of Auxiliary unit newsletters, publications, electronic 

communications, and other materials may be delegated in writing to specified 

Auxiliary elected and appointed leaders (DSO-PB/ADSO-PB/DSO-IS/DSOCS/ADSO-CS). 

• In coordination with the DCO, establish and advise a district Auxiliary Awards 

Board for approval of applicable award recommendations submitted by

Auxiliarists (see Chapter 11). 

• Develop and execute a budget and financial plan for Coast Guard funds to 

support the Auxiliary program and activities. Make budget adjustments based 

on changing priorities within the Auxiliary or Coast Guard. Coordinate and 

develop out-year district budget builds through the Regional Strategic 

Assessment (RSA) and Area Readiness Requirements (ARR) processes. DCO 

and EXCOM make recommendations or requests to the Director. There should 

be an open discussion/communications between the Director and DCO/EXCOM 

in the development of the district budget. The Director has the final 

authority/responsibility/accountability as authorized by the District Commander 

on the expenditure of Government funds. 

• Administer the enrollment and disenrollment of members according to the 

standards prescribed by this manual and other Coast Guard directives. 

• Administer the acceptance of facilities in accordance with the Auxiliary 

Operations Policy Manual, COMDTINST M16798.3 (series), and other Coast 

Guard directives.

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Chapter 1 - History, Purpose, and Administration 

• Facilitate coordination of Auxiliary training and mission specific training for 

Auxiliarists with appropriate Coast Guard Headquarters, area, and district staff 

elements and field units. 

• Delegate in writing to Auxiliary elected and appointed leaders such Director 

functions and matters deemed necessary or appropriate for the efficient and 

effective functioning of the Auxiliary’s organization and internal 

administration, consistent with Auxiliary program policy.

• Maintain a system of Auxiliary program records in accordance with Chapter 3, 

Section K of this manual and perform necessary administrative functions 

including, but not limited to: 

Maintain individual Auxiliarist records.

Administer Auxiliary testing programs for specialty, program, and mission 

certifications and qualifications. 

Submit reports prescribed by this manual.

Maintain lists of those members converting to retired status. 

Transfer past members’ records to the Federal Records Center two years 

after disenrollment. 

• Pursuant to current Coast Guard directives, ensure all Auxiliarists are provided 

the proper personal protective equipment (PPE) for their assigned duties. 

• Pursuant to current Coast Guard directives, facilitate security clearances and the 

overall Personnel Security Investigation (PSI) Program for Auxiliarists in 

accordance with current Physical Security and Force Protection Program 

Manual, COMDTINST M5530.1 (series), and district directives. 

• Provide input regarding Auxiliary resources and capabilities for district and area 

contingency planning. 

B.10. Delegations 

of Authority 

Pursuant to provisions of 14 U.S.C. § 821(a), the Commandant has delegated 

authority for Auxiliary administration to other Coast Guard members. In addition, 

certain management capability has been delegated to Auxiliary leaders for Auxiliary

functioning, organization, and internal administration. These delegations of

authority for Coast Guard members and delegation of management capability for 

Auxiliary elected and appointed leaders appear throughout this manual, but may not 

be further re-delegated, unless expressly authorized herein. The rights, privileges, 

powers, and duties granted to the Auxiliary organization, its elected and appointed

leaders, and members appear in the Code of Federal Regulations (CFR), 

AUXMAN, and other specific Coast Guard directives.

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Chapter 1 - History, Purpose, and Administration 

B.11. Director 

Reports 

As soon as practical after the event, directors must submit the following reports to

the Chief Director: 

• Significant newsworthy local/regional operational cases, rescues, major 

accomplishments/best practices performed by the Auxiliary or the Director and 

staff . 

• Results of all district elections. A copy of election results should also be copied 

to the Auxiliary National Administrative Staff officer (N-A). 

• All major accident or death incidents involving Auxiliarists.

• Changes in email addresses, mailing addresses, and phone numbers of key

district or region Auxiliary leaders to include, but not limited to the DCO, 

RCO(s), and VCO.

NOTE

B.12. Regional/ 

Assistant 

Directors 

In those districts geographically divided into Auxiliary regions, the Regional

Director has the same responsibilities and duties as a Director in other districts not

divided into regions. Assistant Directors, under the direction and supervision of the 

Director, assist in Auxiliary administration. Assistant Directors are usually colocated with the Director, however, each can be stationed in a community remote 

from the Director’s office. In these cases they are called Assistant Directors 

(detached) and have the same responsibilities and duties as a Director, if so 

delegated. 

The required reports in paragraph B.11 above significantly reduce the Director’s 

workload from previous reporting requirements while still providing sufficient 

information to G-OCX. The following six reports are no longer required by the Chief 

Director, but still may be required by the District Commander and therefore compiled

for district, region, or Auxiliary usage: 

• Annual schedule of district board meetings with any appropriate updates and 

changes.

• Minutes of district board meetings. 

• Annual district directory (with one additional copy to the ANSC). 

• Reports of newly chartered or disestablished units. 

• Director’s newsletters, policy interpretations, or handbooks. 

• Annual report specifying new or non-traditional tasks in which Auxiliarists have

been employed or are expected to be employed.

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Chapter 1 - History, Purpose, and Administration 

B.13. Auxiliary 

Liaison 

Commands may designate an active duty Coast Guard member to serve as the Coast

Guard Auxiliary Liaison (AUXLO) for that command as a primary point of contact

for Auxiliary affairs. 

NOTE

The Auxiliary Liaison (AUXLO) is an active duty member assigned by the Coast 

Guard unit Commander who coordinates with the applicable Auxiliary elected

leaders, staff officers, or Auxiliarists. 

The Auxiliary Unit Liaison (AUXULO) is an experienced Auxiliarist assigned by the 

District Commodore in consultation with the Director of Auxiliary and the Coast 

Guard unit commander, works with the Coast Guard command to provide immediate 

input and response to requirements for Auxiliary support and facilitate Auxiliary 

service to the unit. 

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Chapter 1 - History, Purpose, and Administration 

Section C. Auxiliary Administration 

Introduction As a component of Coast Guard Forces, Auxiliarists are organized into the 

following four unit levels of administrative and supervisory responsibility:

• Flotilla 

• Division 

• District/Region 

• National 

Each level is discussed in later chapters. Auxiliary leaders responsible for unit

administration and supervision are elected at each level. These elected Auxiliary

leaders in turn appoint appropriate staff officers to carry out the various Auxiliary

missions and programs.

C.1. Chain of 

Leadership and 

Management 

The four administrative levels are coordinated through an Auxiliary chain of 

leadership and management. This organizational concept functions where current 

elected members are responsible to elected members on the next higher 

administrative level and to all members they represent by virtue of elected office.

C.1.a. Definition In the Auxiliary, the phrase “chain of leadership and management” describes a 

system of communication and responsibility providing for an effective and efficient 

path for relaying information through all organizational levels. The process is best 

described as a chain of leadership and management rather than a chain of command, 

as no military command authority exists.

C.1.b. Elected 

Leaders 

Auxiliary elected leaders must convey policy accurately and consistently to 

Auxiliary unit members via the chain of leadership and management. Likewise, all

Auxiliarists are expected to use the chain of leadership and management for giving 

and getting information and voicing appropriate concerns. All members should 

recognize that the elected leader’s experience offers a great potential to solve 

problems.

C.1.c. Leadership When correspondence is submitted via another Auxiliary elected or appointed 

leader in the chain of leadership and management, that Auxiliarist is obligated to 

rapidly endorse and forward correspondence as required. Good leadership and 

management demand the existence of proper channels for Auxiliarists to follow and

respect, except as otherwise provided or directed. This process assures that every 

activity is well monitored and carried out by the ablest members, prevents confusion 

and delay of actions, and allows for orderly and courteous flow of information.

C.1.d. Directors Auxiliarists should keep in mind that the Director is a vital source of Coast Guard 

information who provides the latest guidance on special projects and routine

Auxiliary administration. Auxiliarists must utilize the chain of leadership and 

management in communicating ideas, information, and requests. This process is

important for the orderly conduct of organizational activities and is proven to 

actually speed work results, since many solutions are found directly at the flotilla or

division leadership level.

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Chapter 1 - History, Purpose, and Administration 

C.2. Parallel

Staffing 

Parallel staffing is a second communications process for appointed staff officers and 

is similar to the Auxiliary chain of leadership and management. For day-to-day 

operations, staff officers must communicate with their counterpart staff members at 

the next higher or lower organizational level to assure support is provided. For

example, the District Staff officer Public Education (DSO-PE) is expected to pass 

information concerning Public Education matters to all Division Staff officers - 

Public Education (SO-PE) in the district. When there are questions, or a need for 

additional information, a Flotilla Staff officer - Public Education (FSO-PE) would 

communicate with the SO-PE.

C.3. Regions In Coast Guard districts with large geographical areas or large population 

concentrations, the Auxiliary administrative responsibility is further divided into 

regions. Generally, these regions are organized, are administered, and function 

exactly the same as a district. Specific area and district/regional boundaries, 

together with a map, are found in Appendix H.

C.4. Areas For National administration, the Auxiliary is divided into the following three areas: 

• Atlantic (East) 

• Atlantic (West) 

• Pacific 

Each Auxiliary area is administered by a National Area Commodore (ARCO).

C.4.a. Atlantic 

Area East 

The Atlantic Area East includes: 

• First District (Northern and Southern Regions) 

• Fifth District (Northern and Southern Regions) 

• Seventh District 

C.4.b. Atlantic 

Area West 

The Atlantic Area West includes: 

• Eighth District (Eastern and Western Rivers, and Coastal Regions) 

• Ninth District (Eastern, Central, and Western Regions) 

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Chapter 1 - History, Purpose, and Administration 

C.4.c. Pacific 

Area 

The Pacific Area includes: 

• Eleventh District (Southern and Northern Regions) 

• Thirteenth District 

• Fourteenth District 

• Seventeenth District 

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Chapter 1 - History, Purpose, and Administration 

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Chapter 1 - History, Purpose, and Administration 

Section D. Coast Guard Auxiliary Linkage with the Coast Guard 

Introduction The Auxiliary program is organizationally aligned under G-O. (see Figure 1-1) 

Figure 1-1 

Diagram of Coast Guard Auxiliary National Organization – National to Member 

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Chapter 1 - History, Purpose, and Administration 

D.1. Chief 

Director, 

Auxiliary 

The Chief Director, Auxiliary (G-OCX), in consultation with the NACO, provides 

administrative and management guidance and program resource support. 

D.2. National 

Commodore

The National Commodore (NACO) represents the Auxiliary and reports in 

coordination with G-O, G-OC, and the Chief Director to the Commandant. 

Additionally, the NACO represents the Auxiliary with all Coast Guard Flag officers 

and Flag officer equivalent civilians at Coast Guard Headquarters on Auxiliary 

matters. 

In an effort to support the Commandant’s Strategic Goals and serve the Auxiliary 

customers, the NACO, under the general direction and supervision of the 

Commandant, shall: 

• Lead the strategic management of the Auxiliary and ensure corresponding 

Auxiliary policy and business planning support the Commandant’s Strategic 

Goals. 

• Ensure that appropriate communications and interfaces occur between the 

Auxiliary, the Coast Guard, other customers, and organizations. 

• Create an environment needed to ensure effective and efficient mission 

performance at all organizational levels. 

• Create an environment that makes the Auxiliary the organization of choice for 

those wishing to volunteer their time to serve the public interest in maritime 

related fields.

• Support and manage diversity throughout the Auxiliary organization. 

• Support the Coast Guard’s international program objectives. 

• Evaluate the mission performance of the Auxiliary and report as requested. 

• Serve as the Auxiliary champion, key advisor, and primary representative of the 

organization internally and externally. 

• Advise G-C, G-O, and G-OC of the overall administration of the Auxiliary. 

• Keep G-C, G-O, and G-OC informed of progress made in planning and 

executing the policies and programs managed by the Auxiliary. 

 D.3. National 

Vice Commodore 

The National Vice Commodore is second to the NACO and supervises the National

Directorate Commodores (NADCOs), and, when directed, acts for and on behalf of 

the NACO in linkage with the Coast Guard. NAVCO links directly with the Chief

Director for all matters related to NADCOs, Auxiliary National Staff, and programs 

under the purview of the NADCOs and the Auxiliary National Staff. The Auxiliary 

also links with the other Coast Guard Headquarters directorates and program areas 

through the NAVCO and the 3 ARCOs, NADCOs and their Auxiliary Department

Chiefs (DCs) and through direct contact by the Chief Director. 

NOTE

Chief of staff (COS) is referred to and known as the National Vice Commodore 

(NAVCO). 

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Chapter 1 - History, Purpose, and Administration 

D.4. Area Level – 

National Area 

Commodores

At the Coast Guard Area level, linkage is achieved through direct contact by the

ARCOs Atlantic (East and West) and Pacific with the respective Coast Guard Area

Commander and staff. 

In support of the NACO, the ARCOs, within their respective geographic areas, 

shall: 

• Represent the NACO and Auxiliary programs and policies during regular 

meetings with the respective Coast Guard Area Commander. 

• Maintain close liaison with the DCOs and provide needed advice and counsel. 

• Assist DCOs in solving problems not resolvable at district/regional levels. 

• Preside over scheduled area planning meetings. 

• Be responsible for the conduct of Auxiliary programs. 

• Represent their area on the NEXCOM and attend district/regional conferences 

when directed by the NACO. 

• Keep the NACO and other members of the NEXCOM informed of progress 

made in planning and executing the policies and programs of the Auxiliary. 

NOTE

D.5. 

District/Area

Level 

At the Coast Guard district level, the Coast Guard Auxiliary District/Region 

Commodore achieves linkage with the District Commander and staff. The DCO 

links to the District Commander through coordination with the Director. (see 

Figure 1-2) The DCO reports to and represents the Auxiliary to the District 

Commander in a similar manner as the NACO to the Commandant. The Director,

in consultation with the DCO, provides administrative management and program 

resources support. Directors co-located with Atlantic Area and Pacific Area 

commands shall assist the ARCOs in maximizing the productivity of visits with the 

Coast Guard Area Commander by helping to ensure the Area Commander is fully 

pre-briefed on the topic, scope, and desired outcome. These co-located Directors

will normally interact at the area level as the host Director, due to their geographic 

co-location with the command. 

Under normal circumstances, Auxiliarists will generally not formally communicate 

directly with the District Commander unless specifically authorized by the District 

Commander or Director. The District Commander works on a precise, efficient, and

scheduled timeline, therefore, the Director has been charged with coordinating, 

preparing, and pre-briefing the District Commander to optimize the use of time

while maximizing the productivity of the meeting, phone call, or email to obtain the 

desired action or results in support of the Auxiliary. This general procedure is not

intended to place barriers between Auxiliary leaders and Coast Guard Flag officers, 

but rather to improve the communication flow between the Coast Guard Flag 

officers, Auxiliary leaders, Chief Director, and Director. 

Area Commodores are now referred to as National Area Commodores. Where the 

acronym ARCO is used, National is implied.

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Chapter 1 - History, Purpose, and Administration 

Routine and short (5- to 15-minute) courtesy calls paid by Auxiliary leaders on 

Coast Guard Flag officers shall be pre-scheduled, but are unofficial in nature. These 

courtesy calls are not normally subject to the in-depth pre-briefing guidance above.

Courtesy calls are intended to provide maximum Auxiliary-Coast Guard 

camaraderie, fellowship, and exposure while minimizing administrative barriers. 

Figure 1-2 

Diagram of Coast Guard Auxiliary National Organization – District to Member 

D.6. Operational 

Level 

At the operational level, the Auxiliary provides day-to-day support for a wide 

spectrum of Coast Guard operational and administrative missions. As the volunteer 

arm of Coast Guard Forces, the Auxiliary serves as a significant force multiplier for 

stations, groups, activities, marine safety units, cutters and air stations, and 

administrative and support commands. Auxiliary forces are incorporated, utilized,

and relied upon in major Coast Guard surge and contingency plans and operations.

Examples include maritime security operations and responses to natural and marine

disasters. 

D.7. Strategic 

Link 

The Auxiliary provides a strategic link between the Coast Guard’s field operating 

element and the recreational boating public. 

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Chapter 1 - History, Purpose, and Administration 

Section E. Auxiliary Leadership and Management as Auxiliarists 

Introduction The Auxiliary, as a uniformed organization of civilian volunteers, presents unusual 

leadership and management challenges. There is no authority to hire or fire an

Auxiliarist, nor is there any military command authority.

E.1. Leadership Leadership and management capability rests on the Auxiliarists’ consent and on 

effective leadership skills. No group, including the Auxiliary, can function 

effectively without direction and goals. Leaders must conduct planning, provide 

coordination, and employ appropriate motivational techniques to attain desired 

objectives. Most successful leaders are individuals who practice good human

relations skills. Effective Auxiliary leaders convince Auxiliarists to accept personal 

responsibility for task and mission accomplishment for which they have 

volunteered. Elected Auxiliary leaders are encouraged to seek help from past

leaders and use their experiences whenever possible. 

E.2. Established 

Management 

Procedures 

There are certain established routines which can help Auxiliary unit management.

First and foremost is proper planning. The new Auxiliary unit elected leader should 

carefully choose a staff, develop a schedule of events and meetings, and establish a

budget. The newly elected leader must be thoroughly familiar with Auxiliary and

Coast Guard manuals governing Auxiliary missions and programs.

E.2.a. Staff Staff members, once selected, should be delegated management capability 

associated with the task assigned. An early consultation by the elected leadership 

with Staff officers is required in order to coordinate programs, plan public education 

(PE) and member training (MT) classes, public affairs (PA) campaigns, and other

activities.

E.2.b. Auxiliary

Unit Liaison 

The staff position AUXULO is established by Operation Patriot Readiness 

following the events of 11 September, 2001. The primary purpose of an AUXULO 

is to ensure positive linkage by the Auxiliary with each and every administrative,

support, and operational Coast Guard command/unit. For more specific 

information, see the Auxiliary Operations Order – Patriot Readiness, USCG – 

Operation Patriot Readiness, ALCOAST 010/02 (COMDTNOTE 16790, dated 10

January 2002), and USCG – Operation Patriot Readiness – Phase III, ALCOAST 

OPRIII 034/04(COMDTNOTE 16790, dated 30 January 2004). (see Appendix J

and the Coast Guard Auxiliary’s web site for more information).

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Chapter 1 - History, Purpose, and Administration 

E.2.c. Meetings Use of the following basic ideas will help ensure meeting success: 

• Decide the purpose of the meeting. 

• Develop a written agenda. 

• Choose the time, place, and date to best accommodate the members.

• Conduct the meeting under the rules of parliamentary procedure (Robert’s Rules 

of Order). 

• At each meeting, assign an Auxiliarist to welcome guests. 

• Ensure senior Auxiliarists and Coast Guard personnel are promptly greeted and 

introduced, if not generally known. 

• Introduce guests and prospective Auxiliarists to the members, and try to make 

each person feel welcome.

Elected and appointed leaders and staff are expected to wear uniforms at business 

and official meetings. To enhance esprit de corps, members are encouraged to 

attend meetings in the prescribed uniform or Auxiliary Blue Blazer outfit.

E.2.d. Flotilla 

Administration 

The Auxiliary Flotilla Procedures Manual, COMDTINST M16791.5 (series), 

contains many other ideas and suggestions for successful flotilla administration.

E.2.e. Division 

Administration 

The Auxiliary Division Procedures Manual, COMDTPUB P16791.3 (series) 

contains many other ideas and suggestions for successful division administration.

E.3. Annual

Budget 

To plan expenditures properly, every Auxiliary unit should have a clearly 

established annual budget. An example of a flotilla budget is contained in the 

Auxiliary Flotilla Procedures Manual, COMDTINST M16791.5 (series).

E.4. Auxiliary 

Information 

System 

The Coast Guard Operations Systems Center (OSC) in Martinsburg, West Virginia

operates an Auxiliary database (AUXDATA) which contains personal and activity 

data about Auxiliarists and units. The database functions as a management tool that

is only effective when Auxiliarists provide accurate and timely activity input. 

Complete descriptions of proper Auxiliary forms that provide input data are found 

on the Auxiliary National web site or the Chief Director’s web site. (see

Appendix J)

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Auxiliary Manual 

Chapter 2 

Missions and Programs 

Introduction The Commandant has assigned primary responsibility for the accomplishment of

certain missions to the Auxiliary as an organization. This chapter outlines those 

mission areas in which the Commandant has authorized Auxiliarists, as individuals, 

to participate in the mission areas specifically assigned to the Auxiliary. Together, 

the missions assigned to the Auxiliary and the mission areas authorized for 

individual Auxiliarist participation are essential and basic to operating the Auxiliary

and effectively using Auxiliarists to successfully support and accomplish the 

missions of the Coast Guard.

In this Chapter This chapter contains the following sections: 

Section Title See Page

A Missions and Unit Goals 2-3 

B Programs/Activities Authorized for Auxiliarists 2-5 

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Auxiliary Manual 

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Chapter 2 - Missions and Programs

Section A. Missions and Unit Goals 

Introduction With the passage of the Auxiliary legislation in October 1996, the Auxiliary’s role 

was greatly expanded to enable Auxiliary participation in any Coast Guard mission 

authorized by the Commandant. In general, this law opens all Coast Guard mission 

areas to the Auxiliary, with the exception of combat and direct law enforcement.

A.1. Four 

Cornerstones 

Historically, the Auxiliary’s primary missions have been vessel safety checks 

(VSCs), public education (PE), and operations. These three missions, together with 

fellowship, were known as the four cornerstones. Today, the four cornerstones are 

defined as follows: 

• Member Services 

• Recreational Boating Safety

• Operations and Marine Safety

• Fellowship 

A.2. Member

Services 

The first and primary mission of the Auxiliary is to attract, recruit, develop, train,

nurture, and retain Auxiliarists for assignment to duty. Auxiliarists are trained to 

accomplish specific missions assigned to the Auxiliary and to support collateral

Coast Guard missions on a day-to-day and surge basis. In carrying out the mission

of member services, Auxiliarists provide for internal Auxiliary personnel support

and assist the Coast Guard in several personnel and recreation missions as follows: 

• Finance Staff (FN) 

• Information Services (IS) 

• Communications Services (CS) 

• Materials (MA) 

• Personnel Services (PS) 

• Member Training (MT) 

• Legal/Parliamentarian (LP) 

• Public Affairs (PA) 

• Publications (PB) 

• Career Counselor (CC) 

• Secretary/Records (SR) 

Related to the recruitment of Auxiliarists is the acquisition of offer-for-use surface,

air, and radio facilities. These facilities are used by the Auxiliary/Auxiliarist in 

accomplishing assigned Coast Guard missions. The Auxiliary is responsible for 

establishing and maintaining the Auxiliary organization to carry out its other 

missions. 

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Chapter 2 - Missions and Programs

A.3. 

Recreational 

Boating Safety 

The Auxiliary has mission responsibility to support the Office of Boating Safety

(G-OPB) with the development and implementation of various RBS programs. This 

mission includes Auxiliary traditional activities conducted on behalf of Federal, 

State, and local governments to improve the knowledge, safety skills, and operating 

environment of recreational boaters. These include, but are not limited to: 

• Public Education (PE) programs. 

• Vessel Examinations (VE). 

• Distribution of RBS literature and information to the boating public, and 

commercial and governmental organizations RBS Visitation Program (RBSVP). 

• Liaison for the purposes of enhancing RBS and the images of the Coast Guard 

and the Auxiliary in the RBS environs with other organizations, committees, 

groups, clubs, associations, and enterprises. 

The Auxiliary will be included in those Coast Guard (G-OPB) recreational boating

activities, programs, proposals, committees, and studies that are relevant to the

Auxiliary mission and the interests of recreational boaters in the country. 

A.4. Operations 

and Marine 

Safety 

The Auxiliary has general mission responsibility for providing resources, personnel, 

and facilities in support of the operations and marine safety, security, and 

environmental protection missions, and in support of other Coast Guard missions, 

when requested. These include, but are not limited to: 

• Operations (OP) 

• Aviation (AV) 

• Communications (CM) 

• Marine Safety (MS) 

• AtoN (AN) 

A.5. Fellowship Fellowship remains an essential ingredient in making any organization of volunteers 

successful. The Coast Guard recognizes the importance of this aspect of volunteer

participation and encourages a close relationship between Auxiliarists and other 

Coast Guard personnel. Fellowship makes the team work and binds the entire

organization together.

A.6. Unit Goals Accomplishment of any task, project or undertaking requires a statement of what is 

to be accomplished and a plan for doing it. Goals are a convenient way to express 

the desired outcome of activity. All Auxiliary units are encouraged to establish

goals and plans to achieve them for the activities in which the unit expects to 

engage. Informal systems for goal and plan development are acceptable, however, a

more formal process may be better when a larger organization is involved. 

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Chapter 2 - Missions and Programs

Section B. Programs/Activities Authorized for Auxiliarists 

Introduction This section describes the various programs/activities in which Auxiliarists are 

currently authorized to participate. For detailed guidance on operational missions, 

refer to the Auxiliary Operations Policy Manual, COMDTINST M16798.3 (series). 

Additionally, Memoranda of Understanding (MOU) are in effect which apply to

many of these programs. Coast Guard operational missions may only be authorized

by the appropriate Coast Guard Operational Commanders.

B.1. Academy 

Introduction 

Mission 

Auxiliarists are authorized assignment to duty to assist the U.S. Coast Guard 

Academy with recruitment of cadet candidates. This assignment includes the 

orientation and counseling of high school students, attendance at college fairs, and 

participation in academy introduction mission (AIM) week each summer at the 

United States Coast Guard Academy.

B.2. 

Administrative 

Support to Units 

Auxiliarists are authorized assignment to duty to assist and to augment

administrative functions of any Coast Guard unit.

B.3. Aids to 

Navigation 

Qualified Auxiliarists and their facilities are authorized assignment to duty to 

support and augment the Coast Guard’s aids to navigation (AtoN) program. This

includes verifying position and characteristics of private aids to navigation 

(PAtoN), after qualifying as an aid verifier. Auxiliarists may assist and support 

AtoN units in servicing Federal aids after receiving proper Coast Guard training. 

Auxiliarists may also help the National Oceanic and Atmospheric Administration 

(NOAA) and the U.S. Army Corps of Engineers in updating nautical and

aeronautical charts and publications.

B.4. Bridge 

Administration 

Qualified Auxiliarists and their facilities are authorized assignment to duty to 

support and augment bridge surveys, investigate and provide information regarding 

waterways safety and navigation situations pertaining to the bridge program, and 

provide direct assistance and support to the bridge program personnel. Further 

information regarding Auxiliary support to the Bridge Program is contained in the 

29 February 1996 MOU and Joint Action Plan (MOUJAP) addressing Auxiliary

support of the Bridge Administration Program. The MOUJAP is provided in

Appendix A of this manual.

B.5. Civil Air 

Patrol Support 

Qualified Auxiliarists and their facilities may be authorized assignment to duty to 

assist the Civil Air Patrol (CAP)/Air Force Auxiliary (AFA) in conducting 

authorized joint USCGAUX-CAP missions as provided for in the MOU between

USCGAUX, USCG, CAP, and CAP-USAF.

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Chapter 2 - Missions and Programs

B.6. Contingency 

Preparedness

Qualified Auxiliarists are authorized assignment to duty to provide facilities for 

defense and non-defense exercises. Auxiliarists and their facilities may also

provide support as unarmed opposition forces (OPFOR) and may gather

information and data for the development of Coast Guard, State, and local

government contingency plans.

B.7. Licensing of 

Merchant 

Mariners 

Qualified Auxiliarists are authorized assignment to duty to administer merchant 

mariner license and document examinations, conduct oversight of approved 

maritime training courses, and provide administrative support for the marine 

licensing program at the local level.

B.8. Marine 

Safety, Security, 

and 

Environmental 

Protection 

Qualified Auxiliarists and their facilities are authorized assignment to duty to assist

the marine safety, security, and environmental protection programs (MSSEP). 

Auxiliarists may provide facilities and personnel for PE, support of pollution 

prevention activities, environmental disaster relief operations, and other assistance

as needed at Coast Guard Marine Safety Offices (MSOs)/Detachments.

B.9. Operational 

Support 

Qualified Auxiliarists and their facilities are authorized assignment to duty to 

support all Coast Guard operational units. Auxiliarists must be qualified in 

accordance with current Coast Guard manual and directive provisions, and must 

serve under the Coast Guard active duty unit commander’s direction.

B.10. Port Safety 

and Security 

Qualified Auxiliarists and their facilities are authorized assignment to duty to 

support the port safety and security (PSS) program. Auxiliarists may:

• Provide facilities and perform unarmed observation and reporting. 

• Perform harbor and anchorage patrols. 

• Provide assistance to Coast Guard Forces in safety and security zone 

enforcement, mostly in the form of Boater Education/advisement areas. 

• Provide support for low risk armed/unarmed vessel boardings. 

• Perform port facility and vessel verification visits. 

• Perform aircraft overflights. 

• Augment Coast Guard crews. 

• Perform additional administrative support. 

B.11. Public

Affairs Support 

Auxiliarists are authorized assignment to duty to support Coast Guard and 

Auxiliary PA programs as described in the Coast Guard Auxiliary Public Affairs 

Officer’s Guide, COMDTINST M5728.3 (series).

B.12. 

Recreational 

Boating Safety 

Qualified Auxiliarists and their facilities are authorized assignment to duty to 

support the RBS Program including: 

• Conduct PE. 

• Perform recreational VSCs. 

• Participate in State Liaison Programs (SLO), RBSVP, boat shows, and National 

Safe Boating Week (NSBW) activities.

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Chapter 2 - Missions and Programs

B.12.a. Vessel 

Safety Check 

Program

The VSC program is a safety check service provided free to owners or operators of 

recreational boats and certain Federal, State, and local government-owned boats.

Uninspected vessels carrying six or fewer passengers for hire may have a VSC. 

The same is true for boats owned by scouting/youth organizations, which do not

come under the provisions for inspection and certification. Additionally, the 

Commandant may specifically authorize other boats for a VSC.

Specific VSC program elements are contained in the Vessel Safety Check Program, 

COMDTINST 16796.7 (series), and the Auxiliary Operations Policy Manual, 

COMDTINST M16798.3 (series).

B.12.b. 

Recreational 

Boating Safety 

Visitation Program

The RBSVP provides boating safety information to recreational users. Auxiliarists 

visit dealers regularly to supply them with boating safety information and material.

Dealers also help promote boating safety through publicizing local Auxiliary PE

courses and VSCs. The Auxiliary Marine Dealer Visitor (MDV) Manual, 

COMDTINST M16796.3 (series), contains program details. 

B.12.c. National 

Safe Boating 

Week 

The Coast Guard-sponsored (G-OPB), year-round National Safe Boating Campaign 

is produced under a grant from the Aquatic Resources (Wallop-Breaux) Trust Fund.

Recognizing the need to promote safe boating practices, Congress requests the 

President proclaim (annually) the seven-day period prior to Memorial Day 

Weekend as National Safe Boating Week. 

B.12.c.1. Media 

Event 

NSBW is an annual National media event symbolically launching the recreational 

boating season. It not only starts the traditional boating season, but also introduces 

a year-long media campaign to give boaters more safety information about their 

activity. The NSBW chapter of the Coast Guard Auxiliary Public Affairs Officer’s 

Guide, COMDTINST M5728.3 (series), contains detailed information on this 

program. 

B.12.c.2. 

Participation 

As local Coast Guard boating experts and representatives, Auxiliarists are asked to 

provide assistance to groups planning NSBW events and similar activities annually. 

Participation possibilities have included:

• Rescue demonstrations. 

• Static display of vessels or aircraft. 

• Arrangements of signs, billboard locations, and banner towing. 

• Press releases, conferences, and interviews. 

• Regattas, parades, and blessings of fleets. 

• Local media public service director contacts. 

• Public access TV opportunities. 

• Open houses and special classes. 

• Increased requests for VSCs. 

• Increased RBSVPs. 

• Publication of important telephone numbers. (see Appendix J)

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Chapter 2 - Missions and Programs

B.12.d. Public

Education 

Because the Auxiliary’s PE program supports Coast Guard missions, direct Coast

Guard support is authorized. Auxiliarists must conduct Auxiliary PE courses 

according to the following policy:

B.12.d.1. Course 

Materials 

The Coast Guard Auxiliary Association, Incorporated (CGAuxA, Inc.) develops 

and publishes and/or acquires and distributes course materials and examinations.

These materials are to be used to conduct all Auxiliary PE courses. 

• Lesson instructions must conform to outlines published and approved by the 

NEXCOM. The Boating Skills and Seamanship (BS&S), Sailing Fundamentals 

(SF), Boating Safety Circular (BSC), and America’s Boating Course (ABC) 

will conform to the National Association of State Boating Law Administrators’ 

(NASBLA) minimum standards. In addition to the course material provided by

the CGAuxA, Inc., instructors must teach the appropriate State regulations and 

conduct a proctored examination. 

• Shipping costs for courses are authorized for payment by official Government 

postage. Course materials are only purchased from Coast Guard Auxiliary

district material centers or the Auxiliary Center (AUXCEN). The Coast Guard 

ANSC does not stock PE course materials for issue or sale. 

• Instructors may use only those supplemental electronic projections (Power 

Point, slides, videos, transparencies, motion pictures, etc.) that are approved by 

the Auxiliary Department Chief of Education (DC-E) or the District Staff 

officer for Public Education (DSO-PE). The DSO-PE should be aware of any

copyright or trademark issues on materials to be approved for use and, in 

appropriate circumstances, written authorization must be obtained in advance. 

The use of local scenes and information to augment nationally produced 

electronic projections is acceptable and encouraged. 

• Creators of electronic projections for use in PE courses need to be vigilant to 

the unintended infringement upon another’s copyright. Appendix B is the 

approved policy for electronic projections and related presentations for PE 

courses. Auxiliarists with questions regarding these policy statements are 

encouraged to contact their DSO-PE. 

B.12.d.2. 

Instructors 

Auxiliary Instructors (ITs) may create and teach one course made up of lessons or 

chapters from any approved Auxiliary PE course or courses. These locally

produced courses must have a total instruction time of at least two hours times the 

number of lessons or chapters taught. Instructors must emphasize the practical 

application of the information contained in the course. 

Auxiliarists seeking to qualify as an IT must meet the requirements specified in 

Chapter 8 of this manual. Additionally, ITs must have passed any course that they 

teach. The lead Auxiliary IT must be qualified by the Director and entered in 

AUXDATA. Auxiliary personnel may use government purchased equipment for all

PE classes. Auxiliary ITs, qualified to perform in this program, shall normally not 

be given reimbursable travel orders. 

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Chapter 2 - Missions and Programs

B.12.d.3. Boating 

Skills and 

Seamanship 

For the BS&S course to be NASBLA approved, instructors will teach at least the 

first eight lessons, with the exception of Lesson Seven, Inland Boating, which may 

be taught where appropriate. This is referred to as the Core course. The Core 

course is NASBLA-approved when State and local regulations are taught and the

examination is passed. The total time of instruction for the Core course must be at

least two hours times the number of lessons taught. When individual lessons, or 

any combination of lessons (other than the Core course) are taught, the course 

length will be two hours times the number of lessons taught.

B.12.d.4. Sailing 

Fundamentals 

For the SF course to be NASBLA-approved, instructors will teach all seven lessons, 

one for each chapter of the text. The total time of instruction must equal at least

two hours times the number of chapters taught. State and local requirements must 

be taught and the examination passed.

B.12.d.5. 

Advanced Coastal 

Navigation 

For the Advanced Coastal Navigation (ACN) course, there will be a minimum of 

twelve lessons, one for each text chapter. The total time of instruction must at least 

equal two hours times the number of lessons taught.

B.12.d.6. Basic 

Coastal Naviation 

For the Basic Coastal Navigation (BCN) course, there will be a minimum of six 

lessons, one for each of the first six text chapters. The total time of instruction must

equal two hours times the number of lessons taught.

B.12.d.7. Boating 

Safety Circular 

For the BSC, all eight chapters must be taught. The total time of instruction must 

be at least six to eight hours. BSC is NASBLA-approved when State and local 

regulations are taught and the examination is passed.

B.12.d.8. America 

Boating Course 

For the ABC to be NASBLA approved, when used in a formal classroom

presentation, all seven chapters must be taught. The total time of instruction shall

be at least six to eight hours. State and local regulations must be taught and an

examination passed. For ABC to be NASBLA approved when taken as a home 

study course (with textbook and/or CD) or on the Internet, the student must attend 

an Auxiliary (or United States Power Squadron (USPS)) class where State and local

regulations are taught and an examination is passed.

B.12.d.9. Youth 

Courses 

Youth courses, Boating Fun and Waypoints, will each be one session of at least 

one-hour duration.

B.12.d.10. On

Water Training 

On Water Training (OWT) for PE course participants may be conducted as 

authorized by the Commandant. Only persons who have successfully completed an

Auxiliary PE course presented by an Auxiliary unit are eligible for OWT.

B.12.d.11. OneTime Courses Outside organizations sometimes request a one-time course, beyond what is 

available in the nationally approved lessons, to fulfill a special need. ITs may teach 

such courses, subject to the Director’s approval.

B.12.d.12. First 

Aid 

The general topic of First Aid may not be taught in PE classes.

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Chapter 2 - Missions and Programs

B.12.d.13. 

Training 

Assistance 

Any non-Auxiliary Coast Guard member (active duty, Reserve, or civilian), State 

boating education personnel, fire rescue, EMT, law enforcement personnel, or 

teachers may help local Auxiliary units with PE programs. Auxiliary units should 

seek this assistance where possible. A qualified Auxiliary IT must supervise or

present all Auxiliary PE courses. Guests with special expertise are always welcome 

to teach a lesson in a PE course as long as a qualified Auxiliary IT is present to be 

responsible for the information accuracy and quality provided.

B.12.d.14. 

Flotillas 

Flotillas establishing dates for PE courses must complete and forward a Notice of 

Intent to Teach Form (ANSC-702) to the appropriate Auxiliary and outside 

organizations (such as Boat US and other corporate entities) so they may publicize 

the course content and schedule as broadly as possible.

B.12.d.15. 

Training Session 

Scheduling 

An Auxiliary unit elected or appointed leader, or the unit’s PE or MT Staff officer, 

must schedule all PE and MT sessions. Other Staff officers may schedule sessions 

for training in their respective programs. The schedule must include a specific time

and place for the training sessions. Assignment to a session is an assignment to 

duty according to the provisions of this manual.

B.12.d.16. Course 

Completion 

Certificates 

Course completion certificates, and/or cards, should be awarded only to those 

persons who complete authorized PE courses and pass approved final examinations. 

Certificates and/or cards will not be awarded to those who just take the exam.

Flotillas shall maintain a record of certificates issued and student information in a 

permanent file or database.

B.12.e. 

Legislative Liaison 

Committee 

The Auxiliary LLC was created to track legislative and regulatory changes in the 

various State and Federal Governments that have an impact on Auxiliary safe 

boating programs. The Chair will be appointed by the NACO. Such information is 

reported directly to the NACO and to the NEXCOM for use in reviewing Auxiliary 

program adequacy and relevancy. Legislative and regulatory changes have an

important impact on PE, VSCs, and related safety programs, as well as Auxiliary

policy and procedures.

B.12.e.1. 

Appointment of 

District Legislative 

Liaison 

Representative 

DCOs are responsible for supporting this program by appointing one Auxiliarist for 

each State in their district/region. Those States within more than one district or

region must have a single liaison acceptable to all DCOs. There should not be more 

than one District Legislative Liaison Representative (DLLR) per State. The DCOs

should coordinate this recommendation with the Director within their

district/region. Auxiliarists appointed for this position should be: 

• Knowledgeable of State legislative and regulatory procedures and issues and 

who resides in reasonably close proximity to the State capitol, and who has the 

capability of effective communications with elected and appointed State 

officials on issues of Auxiliary interest. 

• Able to acquire and compile legislative history on such matters into a 

comprehensive, quarterly written report which shall be forwarded to the LLC 

Chairperson and the DCO.

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Chapter 2 - Missions and Programs

B.12.e.2. LLC 

Chairperson 

The LLC Chairperson shall communicate to the NACO and NEXCOM members an

evaluation of any pending State legislation or regulations, outlining potential impact

and recommendations. 

The LLC Chairperson and DLLRs shall not communicate their support of, or 

objection to, pending legislation with any State elected or appointed official without 

the NACO’s specific approval.

B.12.f. State 

Liaison Officer 

Program

The Auxiliary State Liaison officer (SLO) program is established by provisions of 

14 U.S.C. § 141 and 46 U.S.C. § 13109 which authorize the Coast Guard to help

the State in its recreational boating program. The SLO facilitates Auxiliary use to 

supplement State efforts in search and rescue, safety and regatta patrols, PE, VSCs,

verification of State maintained AtoN, and other areas of RBS.

B.12.f.1. 

Appointment of 

SLO 

DCOs are responsible for supporting this program by appointing an Auxiliarist 

from each State in the district/region in close coordination with the Director, the

district State Boating Law Administrator (BLA) and the Auxiliary’s Department

Chief for Boating (DC-B). Those States within more than one district or region 

must have a single SLO acceptable to all DCOs. There should not be more than 

one SLO per State unless State requested. DCOs should coordinate this 

recommendation with Directors within their respective district/region. The

Auxiliarist appointed to serve as a SLO should be an individual well versed in the 

State’s boating laws and regulations and who resides in reasonably close proximity 

to the BLA Headquarters. This Auxiliarist must be capable of effective 

communications with elected and appointed officials regarding State boating law 

issues.

B.12.f.2. SLO 

Duties 

The SLO’s duty is not to interpret Coast Guard policy. Matters in discussion with 

BLA, not having specific Coast Guard guidance, must be referred to the Director. 

Participation of the Director or district boating affairs personnel in policy 

discussion meetings is expected. The SLO should: 

• Maintain a close relationship with the BLA and staff. The SLO should meet 

with the BLA at least semi-annually. More frequent contact, as needed, may

occur with appropriate BLA staff members. 

• Submit a letter report after each meeting to the Director, DC-B, DCO, and 

district RBS Specialist, summarizing the meeting and outlining significant 

issues or points of concern. Government mail or email use is authorized for the 

SLO program. 

• Remain current in Federal, State, and local legislation concerning RBS and the 

Auxiliary. Review pending legislation for significance to the Auxiliary

program. The LLC Chairperson should be informed immediately of any issue 

significantly affecting any Auxiliary program.

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Chapter 2 - Missions and Programs

• Provide input to district and division publications informing the Auxiliary of 

legislative issues of interest. 

• Arrange and attend an annual meeting between the BLA, Director, DCO, and 

District Boating Safety Specialist. This meeting should be arranged early in the 

year and should focus on reviewing previous year’s accomplishments and 

planning for the upcoming year. Coordination of Auxiliary support to State 

boating safety programs should be emphasized.

B.13. Recruiting Qualified Auxiliarists are authorized assignment to duty as military recruiters to 

support the Coast Guard’s recruiting program. This assignment includes 

qualification as a recruiter for the military, proctoring recruiting examinations, and 

providing administrative assistance to recruiting offices.

B.14. Search and 

Rescue 

Qualified Auxiliarists and their facilities may be authorized assignment to duty to 

assist with and conduct search and rescue operations in support of the Coast Guard. 

These duties include search planning, communications support, and search and 

rescue operations in navigable and sole State waters.

B.15. Vessel

Inspections 

Qualified Auxiliarists are authorized assignment to duty to assist the Coast Guard in 

the marine inspection mission to include: 

• Supporting and assisting Coast Guard accident investigations. 

• Providing platforms for inspectors. 

• Conducting vessel inspections. 

• Providing remote area surveillance and response. 

• Conducting voluntary examinations of uninspected passenger vessels and 

commercial fishing vessels. 

• Providing administrative support and participation. 

B.16. Waterways 

Management 

Qualified Auxiliarists are authorized assignment to duty to assist in Coast Guard 

waterways management mission areas by providing facilities and unarmed 

personnel for Coast Guard and other Federal and State agencies, by providing

information and input into the analysis process, and by providing other

administrative and operational program support.

B.17. MultiMission Harbor 

Safety 

Qualified Auxiliarists and their facilities are authorized assignment to duty to assist

the Coast Guard in support of multi-mission harbor safety responsibilities. 

Auxiliarists may perform the following functions: 

• Report information about vessel traffic, location, and activities (no intelligence 

gathering). 

• Report and monitor pollution incidents. 

• Patrol safety and security zones (no enforcement duties). 

• Report AtoN discrepancies. 

• Perform other missions as assigned by the Captain of the Port (COTP). 

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Chapter 2 - Missions and Programs

B.18. Maritime

Domain 

Awareness 

Maritime Domain Awareness (MDA) is comprehensive information, intelligence,

and knowledge of all relevant entities within the U.S. maritime domain, and their 

respective activities, that could affect the country’s security, safety, economy, or 

environment. The U.S. maritime domain encompasses all of the following: 

• U.S. ports 

• Inland waterways 

• Harbors 

• Navigable rivers 

• Great Lakes 

• Territorial seas 

• Contiguous waters 

• Customs waters 

• Coastal seas 

• Littoral areas 

• U.S. Exclusive Economic Zone (EEZ) maritime approaches 

• High seas surrounding the U.S. 

• U.S. territories 

• U.S. interests 

The MDA community is composed of military services, Federal, State, and local 

agencies with responsibilities in the U.S. maritime domain. Because risks and 

interests are common to government, businesses, and citizens alike, community 

membership also includes public, private, and commercial stakeholders, as well as 

foreign Governments and international organizations. Qualified Auxiliarists may

participate in MDA, as directed, with the exception of direct law enforcement

activities and combat activities. 

B.19. Support 

Missions for the 

Coast Guard 

Auxiliarists augment Coast Guard units by providing a variety of administrative and 

Operational Support (OS). One general goal is for Auxiliarist participation in Coast 

Guard unit activities to help allow unit commanders to redirect Coast Guard active

duty personnel to conduct law enforcement missions or other missions 

inappropriate for Auxiliarists. The relationship must be made clear between the 

Auxiliarist assigned to such duties, the Auxiliary organization, and the Coast Guard 

unit to which the Auxiliarist is assigned. Assigning an Auxiliarist to duty should 

not result in the infringement of the responsibility previously delegated to 

Auxiliarists. The following policies apply when assigning Auxiliarists to provide

administrative or OS at a Coast Guard unit: 

• Auxiliarists must inform their respective Flotilla Commanders (FCs) before 

accepting Coast Guard unit support missions. 

• Auxiliarists must wear a proper uniform while on assigned missions. 

• Auxiliarists must report their activities using the Activity Report - Mission 

Form (ANSC 7030) or the Member Activity Report Form (ANSC 7029). 

• While carrying out support missions, no titles are assigned, formally or 

informally, which imply supervision, direction, or any leadership role over any

other Coast Guard member or Coast Guard Auxiliarist, unless directed in rare 

and urgent instances by the Coast Guard unit commander. 

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Chapter 2 - Missions and Programs

• Auxiliarists shall not be vested with any titles or duties which imply or entail 

law enforcement responsibilities nor shall they carry, handle, repair, or fire 

weapons of any sort while assigned to Coast Guard operational missions or 

Coast Guard Auxiliary activities. This includes civilian or government 

employed law enforcement personnel while acting as an Auxiliarist. A waiver 

to this policy may be obtained for the purpose of utilizing qualified Auxiliarists 

as range coaches. Waiver requests shall not be submitted by individual 

Auxiliarists, but rather the operational commander who determines a bonafide 

need. 

• Only a Coast Guard unit commander will assign any duty, titles, or 

responsibilities (i.e., communications watchstander, boat crew) to an 

Auxiliarist. Both the Coast Guard unit commander and the FC must mutually

agree to any such assignment duty or title. 

• No management capability held by Auxiliary elected and appointed leaders, or 

duties held by Auxiliary staff members, will be delegated to any other 

Auxiliarists on support missions assigned by any Coast Guard authority.

• Auxiliarists must be fully certified under provisions of current Coast Guard 

manuals and directives. Only those personnel so designated in the various 

Coast Guard manuals and directives will be responsible for Auxiliary program

qualifications. For example, only Auxiliarists specially trained and designated 

as Qualification Examiners (QE), or Coast Guard Station personnel specially

trained and designated to perform this role, are responsible for qualifying 

Auxiliarists in the Boat Crew Program. 

• Complaints concerning Auxiliarist misconduct, while serving on a Coast Guard 

support mission, must be referred, in writing, to the Auxiliarist’s FC, with a 

copy to the Director, for appropriate action as recommended or required by any 

provisions of Commandant policy or instructions.

B.20. Additional 

Programs 

The Commandant may authorize additional Coast Guard programs for 

Auxiliarists/Auxiliary participation. When specifically authorized by the 

Commandant, Auxiliary programs and activities may become international, 

extending beyond the U.S., its territories, and possessions. The Commandant 

(G-OCX-1) must approve new non-traditional Auxiliary programs in advance.

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Chapter 2 - Missions and Programs

B.21. Programs 

Not Authorized 

for Auxiliarists 

Auxiliarists and Auxiliary units are not authorized to directly sponsor any youth 

groups or training programs such as: 

• Jaycee Jr. Yacht Clubs. 

• Youth Regatta Programs. 

• Sea Exploring. 

• Boy/Girl Scouts. 

• Jr. ROTC. 

• Naval Sea Cadets. 

• Similar organizational entities unless specifically approved by the 

Commandant. 

PE programs or Coast Guard active duty prototype support initiatives may be

offered, but Auxiliary participation in such programs (other than PE and other 

support activities specifically approved by the Commandant) shall be as a private 

citizen, not as an Auxiliarist. This sponsorship prohibition does not restrict 

providing the normal Auxiliary programs available to any other citizen or 

organization within the scope of available personnel and equipment resources to do 

so, or in attending such functions as the National Scouting Jamborees or similar

events. 

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Chapter 2 - Missions and Programs

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Auxiliary Manual 

Chapter 3 

Membership 

Introduction This chapter describes the eligibility requirements, privileges, and conduct 

requirements for Auxiliarists. 

In this Chapter This chapter contains the following sections: 

Section Title See Page

A Eligibility 3-3

B Enrollment 3-7

C Auxiliary Personnel Security 3-9 

D Membership Accession 3-15

E Transfers 3-19

F Auxiliary Administrative Discipline 3-21

G Informal Disciplinary Action 3-25

H Formal Disciplinary Action 3-27 

I Temporary Suspension During Formal Proceedings 3-31 

J Appeals of Disciplinary Actions 3-33 

K Information Retention and Handling 3-35 

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Auxiliary Manual 

3-2
Chapter 3 - Membership

Section A. Eligibility 

Introduction The Auxiliary is an organization of civilian volunteers. Membership is open to any 

citizen of the U.S. and its territories and possessions, who is seventeen years of age

or older, subject to a favorable (FAV) PSI in accordance with the Personnel

Security Program Manual, COMDTINST M5520.12 (series), and paragraph C.3 of 

this chapter. Facility (radio station, vessel, or aircraft) ownership and special skills 

are desirable, but not mandatory. Auxiliary membership is open to all U.S. citizens 

who are current Coast Guard active duty personnel or former members of any

uniformed service and their Reserve components, to include the Coast Guard, 

discharged under honorable conditions.

A.1. Facility 

Definition 

A facility is a privately owned boat, yacht, aircraft, fixed land, or land, mobile radio

station, at least 25% of which is owned by the applicant/Auxiliarist. Under certain 

conditions, the Director may grant a waiver for corporate owned facilities. All

surface facilities, however, must meet the requirements stated for vessels in the 

Auxiliary Vessel Examiner Manual, COMDTINST M16796.2 (series), and local 

requirements established by the District Commander. For aircraft or radio facilities, 

the requirements are in the Auxiliary Operations Policy Manual, COMDTINST

M16798.3 (series). To become a facility it must meet applicable requirements, be 

offered for use, and be accepted by the Director.

A.2. Special 

Skills 

An Auxiliarist’s special training and experience can rapidly enhance a flotilla’s 

ability to carry out any of the Auxiliary’s programs. Examples of such qualified

Auxiliarists include licensed aircraft pilots, those with foreign language skills 

(Interpreter Corps), health care professionals (Coast Guard Auxiliarists 

Participation in Coast Guard Health care Activities, COMDTINST 6010.2

(series)), radio operators, professional mariners, or educators. Other qualified skills

might include computer technicians or data processors, those with fingerprinting 

experience, members of the USPS, EMTs, or first aid instructors, or those 

candidates willing to be trained and participate in Coast Guard or Auxiliary

programs. 

A.3. Residence 

Requirements 

An Auxiliarist may join any flotilla of their choice regardless of geographic location 

and/or boundaries, however, assignment to duty will be in accordance with the 

Auxiliary Operations Policy Manual, COMDTINST M16798.3 (series). 

A.4. Criminal 

Convictions Application for Auxiliary membership should be denied if the applicant has a felony 

conviction. The Director may recommend to the Coast Guard Security Center 

(SECCEN) waiving the denial (under reasonable circumstances), as outlined in the 

Coast Guard Recruiting Manual, COMDTINST M1100.2 (series). 

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Chapter 3 - Membership

A.4.a. Major 

Misdemeanor 

Application for Auxiliary membership should be denied if the applicant has a major

misdemeanor conviction related to drug possession or use, sexual deviation, 

aggravated assault, and those other major misdemeanor crimes, as set forth in the

Coast Guard Recruiting Manual, COMDTINST M1100.2 (series). 

Notwithstanding any of the above, the Director may recommend to the SECCEN 

waiving a denial, as provided in those provisions contained in the Coast Guard

Recruiting Manual, COMDTINST M1100.2 (series). 

A.4.b. Minor

Misdemeanor 

Application for Auxiliary membership should not normally be denied if a 

prospective Auxiliarist has a record of minor misdemeanor offenses - traffic and

non-traffic conviction(s). A Director may deny an application upon showing proof

that these convictions provide evidence of character inconsistent with Coast Guard

core values. 

Applicants denied enrollment based on this provision may appeal to their District

Commander. The District Commander’s decision shall be final and not subject to

further review or appeal. 

A.4.c. Procedures The following procedures deal with enrollment, disenrollment, felony records, 

waivers, and mitigating or extenuating circumstances when applying for Auxiliary 

membership. 

A.4.c.1. 

Applicants With a 

Felony Conviction

Applicants with a felony conviction shall submit the following: 

• Enrollment package, including fingerprints (FPs). 

• Any records regarding the felony. 

• Letter briefly explaining the situation (mitigating circumstances). 

If the felony is a waiverable offense, the Director shall submit the FPs to the Coast

Guard Security Center (SECCEN) with a notation that the Director will waive the 

felony. If it is not a waiverable offense, the Director must reject the application. 

A.4.c.2. Current 

Auxiliarist With 

Waiver on File

Current Auxiliarists with waivers on file must have their submitted items annotated 

to show the waiver status before sending to SECCEN. A copy of the waiver is

sufficient notification to SECCEN that the Auxiliarist has a waiver on file. 

A.4.c.3. Current 

Auxiliarist Who 

Joined Before 

Question Was 

Asked 

Current Auxiliarists who joined the Auxiliary before being asked about their history 

shall submit:

• FPs and/or NACLC package. 

• Any records concerning the felony. 

• Letter briefly explaining the situation. 

If it is a waiverable offense, the Director shall submit the FPs to SECCEN with a

notation that the Director is requesting that SECCEN waive the felony. If it is not a 

waiverable offense, the Director may advise the Auxiliarist to disenroll/retire. 

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Chapter 3 - Membership

A.4.c.4. Current 

Auxiliarist Who 

Joined After 

Question Was 

Asked, but Not 

Forthright 

Current Auxiliarists who joined after the question was asked, but were not entirely 

forthright with their answers, shall be disenrolled. 

A.5. Recruiting The Membership Recruiting and Retention Guide, COMDTPUB P16794.12

(series), contains valuable ideas for attracting new Auxiliarists and retaining current 

Auxiliarists.

A.6. Fitness 

Requirements 

There are no specific physical standards for participating in Coast Guard Auxiliary 

surface or radio operations. Any Basically Qualified (BQ) Auxiliarist, regardless of 

physical limitations, may participate in training to achieve certification in an 

operational position. However, to become certified in an operational position 

Auxiliarists must demonstrate their ability, mobility, and endurance to complete 

performance based training and qualifying tasks utilizing the procedures outlined in 

the appropriate qualification guide(s) as established by Commandant (i.e., Auxiliary 

Boat Crew Training Manual, COMDTINST M16794.51 (series), and associated 

qualification guides). Once certified, the Auxiliarist must maintain the process of 

Currency Maintenance, which ensures their continued ability, mobility, and

endurance to safely perform any qualification task for which they are certified. 

Each Auxiliarist is charged with an ongoing responsibility to use good judgment

and common sense when evaluating their continuing ability to carry out their 

assignments. If a physician has advised a condition exists which may preclude safe 

and reliable performance while performing Coast Guard or Coast Guard Auxiliary 

operational duties, that Auxiliarist must decline patrol orders and notify the flotilla 

commander and Director via the Auxiliary chain of communication. If an

operational commander/order-issuing authority is made aware of, or observes a

physical condition that may preclude safe and reliable performance while on orders, 

no orders should be issued pending notification and guidance from the Director via 

the chain of command. This policy is not an attempt to establish either a 

requirement or an expectation for a person to schedule a physical examination 

solely for the purpose of evaluating physical capabilities. This policy is intended to 

ensure the safety of the Auxiliarist, the crew, the facility, and the public. 

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Chapter 3 - Membership

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Chapter 3 - Membership

Section B. Enrollment 

Introduction This section describes the criteria for applicants and former Auxiliarists to become 

enrolled as Auxiliarists. 

B.1. Initial 

Enrollment 

The Director is responsible for approving applications for enrollment. An

individual becomes an official Auxiliarist after the applicant receives a FAV 

determination from the SECCEN based on 5 CFR, and the Director has approved

their application, thus officially accepting the individual into the Auxiliary. 

Member acknowledgment is accomplished by taking the Auxiliarist pledge at a 

flotilla meeting. (see Figure 3-1)

B.2. 

Re-Enrollment 

Former Auxiliarists who have been separated or retired from the Auxiliary may be 

considered for re-enrollment provided they were not administratively disenrolled 

for cause. To re-enroll, a written request must be submitted to the Director, via the

Flotilla Commander (FC) and applicant must have passed a fingerprint (FP) check

in accordance with paragraph B.1 above. The Director may re-establish such

Auxiliarists to previous status, as appropriate. To participate in authorized

Auxiliary programs, these Auxiliarists must meet all current requirements, where 

certification and/or qualification requirements exist.

B.3. Member 

Identification 

Number

When an individual has been accepted into the Auxiliary by the Director, an

individual member identification number (EMPLID) is assigned. The EMPLID is

critical for entering accomplishments and other information into AUXDATA. The 

EMPLID is composed of seven separate digits.

Beginning in early 2002, a new seven-digit individual EMPLID was issued to each 

Auxiliarist. With the implementation of AUXDATA, this number replaced the old 

EMPLID, and is the only identification number issued. AUXDATA will retain the 

district, division, and flotilla portions of old EMPLIDs in conjunction with the new 

EMPLID where appropriate for referencing purposes.

B.3.a. Lost 

Identification and 

Re-Enrollment 

There are no reissued numbers after the aforementioned date for lost EMPLIDs

since each Auxiliarist receives a unique identification number, which may be

rendered inactive when an Auxiliarist is disenrolled. Upon return to active status, a 

re-enrolled Auxiliarist is re-issued their former seven-digit EMPLID by the Director 

regardless of whether or not they are located in a different district from the original 

enrollment location.

B.3.b. Flotilla 

Charter 

When a flotilla is chartered, no unique EMPLIDs are issued.

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Prologue and Pledge for New Members 

The pledge you are about the take is your commitment to support the United 

States Coast Guard Auxiliary, an organization dedicated to the promotion of boating 

safety and providing assistance to the United States Coast Guard in the fulfillment of

its civil functions. You accept this membership as a volunteer, and as a member you 

are charged with certain responsibilities and obligations. These include your 

willingness to support the Coast Guard Auxiliary and its purposes, to faithfully

execute your duties, and to participate in its authorized programs to the best of your

ability and to the extent that time and circumstances permit. 

As an Auxiliarist, you enjoy certain honors and privileges, among them, 

wearing the Auxiliary uniform and flying the Auxiliary Ensign. Wear the uniform 

neatly and correctly and fly the Blue Ensign proudly. Remember that your conduct

reflects directly upon the image of both the Coast Guard and the Auxiliary. 

The satisfaction you derive from your Auxiliary membership will be in

proportion to your level of participation in the organization’s activities. The success 

of the Coast Guard Auxiliary will depend upon the extent of your participation and 

upon the quality of the Auxiliary leaders that you, the member, select. 

(ASK THE AUDIENCE TO RISE) 

If you feel that you can be an active and productive member of the United

States Coast Guard Auxiliary, please raise your right hand and repeat after me: 

“I, (your name), solemnly and sincerely pledge myself to support the 

United States Coast Guard Auxiliary and its purposes, to faithfully execute my

duties, and to abide by the governing policies established by the Commandant of 

the United States Coast Guard.”

Figure 3-1 

Prologue and Pledge for New Members 

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Section C. Auxiliary Personnel Security Program 

Introduction The Coast Guard’s personnel security program was promulgated by Coast Guard 

Auxiliary Personnel Security, ALCOAST 550/03 (COMDTNOTE 5520, dated 18

December 2003). This ALCOAST promulgated a personnel security 

policy/program to assess the suitability for membership of each Auxiliarist and 

prospective Auxiliarist, and articulated specific plans, policies, and procedures. 

Terms related to the Coast Guard’s personnel security program can be found in

Appendix L. A list of frequently asked questions (FAQs) can be found in Appendix

K. 

C.1. Background Since establishment of the U.S. Coast Guard Auxiliary by law in 1939, this 

organization of Auxiliarists has played a vital role in support of Coast Guard 

missions. As the leading volunteer organization in the Department of Homeland 

Security, the role of Auxiliary forces has significantly expanded in the area of

maritime security. Most significant is on-the-water and in-the-air support to the

Ports, Waterways, and Coastal Security (PWCS) mission and to develop Maritime 

Domain Awareness (MDA). Following the events of 11 September 2001, the 

Auxiliary set the nation’s standard for volunteerism and patriotism. On our coasts, 

bays, rivers and lakes, the Auxiliary supported the Coast Guard’s Maritime 

Homeland Security (MHLS) at unprecedented levels - conducting multi-mission 

harbor safety patrols, providing administrative support, and backfilling at stations 

for B-0 SAR standby duties. To increase their overall readiness and capability, the 

Auxiliary initiated Operation Patriot Readiness and now stands prepared to support 

the Coast Guard across the board at even higher levels within the maritime domain 

of PWCS. 

C.2. Policy In CY 2003 the Commandant mandated that all Auxiliarists shall be required to 

undergo a Personnel Security Investigation (PSI) as a condition for enrollment in 

the Auxiliary. There are many reasons why this policy was enacted, including the 

Coast Guard’s move to the Department of Homeland Security (DHS) and the results

of the terrorist attacks on 11 September 2001. These reasons can be further broken 

down, but certainly not limited to: 

• The Coast Guard has new and sensitive missions. 

• The Coast Guard is working with new and higher level security conscious 

partners. 

• Daily there are more Auxiliarists augmenting Coast Guard billets. 

• Auxiliarists have never been more visible to the public, the Coast Guard, and 

other DHS agencies. 

• Auxiliarists act as trusted agents of the Government. 

C.2.a. Base 

Enrollment Date 

Prior to 

1 February 2004 

Auxiliarists with a base enrollment date prior to 1 February 2004 are governed by

policy as outlined in this section. However, they will retain their membership in the 

Coast Guard Auxiliary pending the results of the PSI. 

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C.2.b. Base 

Enrollment Date 

of 1 February

2004 and Later 

New Auxiliarist or re-enrollment applicants (retirees/disenrollees), who wish to

become Auxiliarists on 1 February 2004 and later, are governed by the policies set 

forth in this section. 

C.3. Personnel 

Security 

Program

There are two types of PSI requirements:

• Fingerprint (FP) Check – basic or entry level Operational Support (OS) 

determination. 

• National Agency Check, Law and Credit (NACLC) – Direct Operational (DO) 

determination. 

Once an Auxiliarist has submitted a PSI package for a determination, there is no 

requirement that they ever submit another one, unless it is to change from an OS 

designation to a DO designation for the first time or unless a security clearance is

needed. 

C.3.a. Fingerprint 

Check 

The purpose of the FP check is to: 

• Validate citizenship. 

• Determine if there are felony convictions that would require an unfavorable 

(UNFAV) determination. 

• Conduct a wants/warrants check. 

• Verify eligibility for basic membership. 

NOTE

C.3.b. NACLC The purpose of the NACLC is as follows: 

• Encompasses all that is included in the FP check. 

• Determines eligibility to participate in DO. 

• Establishes eligibility to receive a SECRET clearance. It does not give a 

SECRET clearance. A SECRET clearance must be requested and justified by

the Coast Guard active duty command requiring it, with concurrence by the 

Director. 

C.4. Categories 

of Auxiliarist 

Participation 

There are two categories of Auxiliarist participation: 

• Direct Operational (DO) 

• Operational Support (OS) 

C.4.a. Direct

Operational 

DO is defined as Auxiliarists whose qualifications involve the following: 

• Surface Operations 

• Air Operations 

• Operations Planning 

• Interpreters 

• Command Center/OPCEN/COMMS Watchstanding 

Only FPs using black ink will be accepted. Non-black ink prints can occur when FPs are 

taken using an inkless method, electronic scan, or transfer method, and the FPs are taken

through a heating-pad machine – potentially causing the ink to turn red. However, if the 

final FP ink remains black from an electronic FP process, then the FPs are okay. 

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• Fixed/Mobile Radio Facility Operators 

• Port Security 

• Marine Safety and Security

• Health Care Professionals who are CGAUX Volunteers (G-WK program

supported by Coast Guard Auxiliarist Participation in Coast Guard Health 

Care Activities, COMDTINST 6010.2 (series) 

• Some Auxiliary Staff Officers (as determined by active duty Operational 

Commander, Director of Auxiliary, or the Chief Director) 

• As directed by a Coast Guard Operational Commander 

C.4.b. 

Operational 

Support 

OS is defined as all Auxiliarists who are not designated as DO. Auxiliarists 

involved in Operational Support must undergo a FP check to, at a minimum, verify

data provided on the Auxiliary enrollment application form. Results of this process

will be incorporated into the SECCEN personnel security suitability database and 

entered into AUXDATA by SECCEN personnel. Visibility will be normally

limited to DHS, USCG, and the Federal Office of Personnel Management on a 

need-to-know basis only. However, all information is eligible for official sharing to

other Federal agencies for official purposes if, and as needed, again on a 

need-to-know basis. Auxiliarists shall only know that the results were FAV or 

UNFAV. No specific or personal data shall be disclosed to other Auxiliarists. 

C.4.c. Clearances The purpose of the Auxiliary PSI program is not to grant clearances to DO 

designated Auxiliarists, but to determine their eligibility. To receive a SECRET 

clearance, the Coast Guard active duty command that requires it must submit the

request to the SECCEN to obtain it. To receive a clearance higher than SECRET, 

the Auxiliarist must follow the process as outlined in the Personnel Security 

Program Manual, COMDTINST M5520.12 (series). Security clearances are only

good for designated periods of time and may have to be resubmitted/renewed. 

C.5. Security 

Center

Determinations 

The SECCEN shall make all determinations as to an Auxiliarists’ or new 

Auxiliarist/re-enrollee applicants’ suitability for participation in the various

Auxiliary programs. The SECCEN shall be governed by policy as set forth in the 

Personnel Security Program Manual, COMDTINST M5520.12 (series). The 

SECCEN and Director of Security (CG-86) are responsible for adjudicating all 

appeals and their decision is final. 

C.5.a. Types of 

Determinations 

The SECCEN shall make two types of determinations for both DO and OS

participations as follows: 

• Favorable (FAV) 

• Unfavorable (UNFAV) 

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C.5.a.1. Pending 

Determination 

New applicants are entered into AUXDATA with the status “Approval Pending”

(AP), and shall remain in an applicant status until results of the required 

determination are received. 

Former Auxiliarists desiring re-enrollment will be retrieved from the archive and 

their status changed to AP, until results of the required determination have been 

received. 

C.5.a.2. 

Favorable 

Determination 

If a new applicant receives a FAV determination, their status will be changed to IQ 

or BQ, as appropriate, and entered on the rolls of their new flotilla. 

If a re-enrollee applicant receives a FAV determination, their status will be changed 

to IQ, BQ, or AX, as appropriate, and entered on the rolls of their new flotilla. 

If an Auxiliarist requesting certification for a DO designation receives a FAV 

determination, that Auxiliarist becomes eligible to, or continues eligibility for, 

participation in any of the DO disciplines. 

C.5.a.3. 

Unfavorable 

Determination 

If a new applicant or re-enrollee applicant receives an UNFAV OS determination by 

the SECCEN, they shall be denied membership. 

If a current Auxiliarist requesting certification for a DO designation receives an 

UNFAV, the competencies required for participation in any of the DO disciplines

shall be un-certified, using ADMIN as the reason. If any appeal and adjudication is 

FAV, the Auxiliarist is to be re-certified. If any appeal and adjudication is UNFAV,

the competencies required for participation in any of the DO disciplines shall be 

removed. 

If a current Auxiliarist receives an UNFAV determination for OS, they shall be 

administratively disenrolled from the Auxiliary. 

C.5.b. 

Determination 

Notification 

Process 

The process for notifying an Auxiliarist of their determination is as follows: 

C.5.b.1. 

Favorable 

Determination 

If an applicant receives a FAV determination for SO or DO, the Director need not 

notify them, but is encouraged to. 

New applicants and re-enrollees will know that they have received a FAV 

determination by receipt of their new member certificate or notice of re-enrollment

as appropriate. 

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C.5.b.2. 

Unfavorable 

Determination 

The confidentiality of the applicant and Auxiliarist during the determination and

appeal process is paramount. If the SECCEN makes an UNFAV determination, 

they shall notify the applicant via the Director in letter format (or other medium if

more timely method is warranted). 

For new Auxiliarist and re-enrollment applicants, the Director shall notify the FC 

(only) of the flotilla for which the applicant is applying for membership. The FC is 

not authorized to notify anyone else until completion of the appeal and adjudication 

process. If, at the completion of the adjudication process, the applicant is still found 

UNFAV, the FC may notify the mentor. The mentor shall not notify anyone else. 

Only the applicant may notify others, if they so desire. 

For Auxiliarists, the Director shall notify the FC and DCO. If the Auxiliarist is a 

Division Staff officer, then the Director shall notify the Division Captain (DCP). If

the Auxiliarist is a National Staff officer, then the Director shall notify NACO and 

the Chief Director. No person who has knowledge of a suspension is authorized to

notify any other person. If the FC or DCP wish to inform someone else, they must 

obtain permission from the DCO. If the DCO is unavailable, then the Director may

grant approval. This authority cannot be delegated. 

C.5.c. Appeals Any new member/re-enrollment applicant or Auxiliarist who receives an UNFAV

determination has the right to appeal. They shall remain suspended in a pending 

status, as outlined in paragraph C.5.a. If, after the completion of the appeal

process, they are found UNFAV at either level, they shall be either disenrolled, 

denied membership/re-enrollment, or uncertified at the DO level, whichever applies. 

Auxiliary members have a right to appear in person before the appeals board, but

they are responsible for all associated personal expenses. Additionally, they have 

the right to consult with an attorney, but they may not be represented by an attorney 

during appeals board proceedings. 

C.6. 

Certifications

To upgrade a certification into any of the DO disciplines in paragraph C.4.a, a DO 

PSI application package (SF-86, DOT 1631, FP cards, etc.) must be submitted to the

Director. The DO PSI application package must be reviewed by the Director and 

deemed to have no obvious errors, omissions, or glaring issues prior to receiving a 

DO designation. 

C.7. AUXDATA AUXDATA has been designed to assist Auxiliarists, Auxiliary leadership, the 

Director, and the SECCEN in tracking, managing, and creating reports for 

implementation and management of the PSI program. Much of the policy as written 

in this section has been programmed to automatically generate the required reports,

notifications, emails, etc. 

C.7.a. Security 

Access 

In accordance with the requirements of 5 U.S.C. 552a, The Privacy Act of 1973, the 

government shall not disclose any record contained in AUXDATA, by any means of

communication, to any person without the prior consent of the individual to whom 

the record pertains. Therefore, access to the AUXDATA Security Tab shall be 

limited to “paid Federal Government employees” only, including Directors of the

Auxiliary, their Operations Training officer, Senior Coast Guard Petty officers, and

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senior civilian assistants, and requires a special additional access authorization. 

This access will not normally be granted to members of the Auxiliary, except under

the circumstances discussed below. 

SECCEN personnel who are required to enter the results of security checks will be 

granted special security access. Requests for this access may be made to G-OCX by 

the Director, SECCEN, or representative. 

C.7.b. Exceptions 

to Access 

Requirement 

One of the few exceptions to the access limitation is for disclosures to members of 

the agency with a “need to know.” Determining who has a “need to know” is a 

matter of agency discretion. Further, if the Director cannot realign 

jobs/responsibilities within the Director’s offices to free up paid employees to 

perform the Security AUXDATA work, and there is an absolute and justified

agency “need” to grant access to an Auxiliarist, who is a member of the Director’s

Office Team, a waiver procedure based on a “need to know” and agency “need to 

perform required work” shall be followed. 

C.7.c. Waiver 

Request 

Procedures 

Waiver requests shall not be initiated until the Auxiliarist has submitted all required

PSI information for Direct Operations and after careful personal review by the 

Director to ensure there are no glaring, potentially derogatory/questionable issues at

time of submission/review. If any irresolvable issues arise during the investigation, 

AUXDATA security access will be reconsidered jointly by the Director/G-OCX and 

may be immediately revoked if deemed appropriate. The following procedures 

apply for requesting a waiver to the “paid Federal Government employee”

requirement: 

• The Director shall send G-OCX a Coast Guard memo, including results of 

attempts to realign office work to free up the paid employee to perform the 

AUXDATA work and justification to clearly establish the agency need. 

Additionally, the Director shall include any information about the Auxiliarist 

that may assist in G-OCX’s evaluation of the waiver request. 

• Blanket waivers will not be issued as a matter of controlling/limiting access. 

However, it is possible for a single Director’s office to have more than one 

Auxiliarist with access, based on the Director’s cited justification/agency need. 

• Waiver request memos from Directors shall be signed by the Director and sent 

to G-OCXd. 

• To ensure control and accountability/responsibility, Director signature 

requirement for this memo shall not be delegated. 

• G-OCX responses shall be via return memo with copy to SECCEN. 

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Section D. Membership Accession 

Introduction To become an Auxiliarist, an applicant must meet the general eligibility 

requirements for membership, complete the New Member Initial Orientation, and 

Entry Training Program, and be approved by the Director for enrollment.

D.1. 

Membership

Privileges 

Once an applicant has been approved as an Auxiliarist, the Auxiliarist shall have the 

following privileges: 

• Entitled to receive current copies of certain Auxiliary publications and The 

Navigator magazine at Government expense. 

• Entitled to attend all Auxiliary national, district, division, and flotilla meetings, 

training sessions, and social events. 

• Entitled to vote on any flotilla matter. 

• Entitled to be carried on the district membership rolls and receive an Auxiliary

membership photo identification card. 

• Entitled to wear an Auxiliary uniform with proper devices and insignia of the 

current or highest past office held. 

• Eligible for any elected or appointed office for which qualified. 

• Eligible to receive Coast Guard orders and be assigned to duty. 

• Entitled to fly the Auxiliary Ensign on any currently inspected facility, 

including vessel, aircraft or radio facilities, and on or near buildings or homes in

which such facilities are located or in which the Auxiliarist resides. Those 

Auxiliarists may fly the Auxiliary Ensign day and night. While underway, an 

Auxiliarist must be on board when flying the Auxiliary Ensign. If an 

Auxiliarist is present, the Auxiliary Ensign may be displayed in appropriate 

public places in order to promote the purposes of the Auxiliary. The Auxiliary

Ensign must be maintained in good condition at all times (true color, no tattered 

corners, strings, etc.) to bring credit to the organization. 

• Entitled to Coast Guard and Auxiliary advanced training. 

• Authorized to use Coast Guard Exchange System (CGES) exchanges, pursuant 

to the restrictions contained in the Nonappropriated Fund Activities Manual, 

COMDTINST M7010.5 (series). 

• Authorized to use Department of Defense exchanges only when purchasing 

articles and accessories of the uniform. 

• Authorized by proper Coast Guard authority to use Government vehicles to 

perform official business, such as when augmenting a recruiting office. 

• Granted access to the Coast Guard’s Mutual Assistance Program, which 

provides no interest loans or grants for emergencies and student loans. 

• Authorized to use Coast Guard Morale, Well-Being, and Recreation (MWR) 

programs as specified in the Coast Guard Morale, Well-Being, and Recreation 

Manual, COMDTINST M1710.13 (series). This does not include the patronage

of Child Development Centers (CDCs). Any eligibility to use Coast Guard 

CDCs may be found in the Child Development Services Manual, COMDTINST 

M1754.15 (series). 

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D.2. Retired

Status 

Retired status is designed to recognize the continuous significant contributions of 

those Auxiliarists who no longer desire or are unable to participate in the authorized 

activities. Retired status is not a membership category and is not intended for all 

Auxiliarists. Retired status should be recognized by a suitable certificate presented 

at an appropriate ceremony.

D.2.a. 

Requirements 

An Auxiliarist must have been in the Auxiliary for at least fifteen years to achieve 

retired status. Under rare, extraordinary, and special circumstances, the Director 

may waive this requirement. 

A request letter for retired status must be submitted through the chain of leadership 

and management to the Director who must approve the request. 

D.2.b. 

Restrictions 

The following restrictions apply to retired Auxiliarists: 

• Cannot vote. 

• Cannot hold office. 

• Cannot participate in other than Auxiliary social programs. 

• Cannot receive Coast Guard orders to perform a specific duty or be assigned to 

duty.

• Cannot use Government exchanges, vehicles, or postage. 

• Must return unexpired U.S. Government Auxiliary ID card and other Auxiliary

or Government property to appropriate Coast Guard authority.

D.2.c. Privileges The following privileges apply to retired Auxiliarists: 

• Authorized to wear the Auxiliary uniform with such insignia as the highest past 

office entitles at appropriate functions. 

• May have their facility inspected as a retired facility and display the Auxiliary

Ensign on any currently inspected vessel facility, and on or near buildings or 

homes in which such facility is located or in which the retired Auxiliarist

resides. Those Auxiliarists may fly the Auxiliary Ensign day and night. While 

underway, an Auxiliarist must be on board when flying the Auxiliary Ensign. 

The Auxiliary Ensign must be maintained in good condition at all times (true 

color, no tattered corners, strings, etc.) to bring credit to the organization. 

• Will no longer pay dues. 

• If circumstances change, a retiree may apply to the Director or return to a 

previous full membership category.

• May attend Auxiliary meetings and participate in fellowship activities. 

D.3. Life 

Membership

This membership category is awarded to DCOs at the conclusion of their term of

office in recognition of services given. This does not change the Auxiliarist’s status 

or carry any special rights, except exemption from paying national dues by past 

DCOs. A certificate is presented at the National Conference (NACON) or other 

appropriate occasion (district/region conference).

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D.4. Honorary 

Membership

Individuals, who are not Auxiliarists, may be awarded Honorary Membership. This 

distinction is intended for individuals who have provided a notable service to the 

Auxiliary and its programs. This award is made upon the recommendation of the 

DCO and the Director, with the approval of the District Commander. The term of 

this award may be one year to conform with a period of service, such as a yacht club 

commodore, or lifetime (if warranted). An appropriate certificate will be presented 

to such individuals by the approving District Commander or a designated

representative.

D.5. Honorary 

Commodore

In certain limited and selected cases, non-Auxiliarists may be awarded the title of 

Honorary Commodore. This distinction is intended for prominent individuals who 

provide notable service or are considered of exceptional value to the Auxiliary and 

its programs. The honoree must have proven their value and commitment to the 

Auxiliary on an international, national, or district level. While only the

Commandant can award this honorary title, recommendations for such action may 

be made by the NACO with concurrence of the National Board or a DCO after 

obtaining concurrence of the respective district board. Recommendations of a DCO

will be submitted to the NACO for endorsement by the National Board and 

forwarding to the Commandant. If approved, an appropriate plaque, signed by the 

Commandant, or designated District Commander, will be presented to the recipient 

of this honor by the Commandant, District Commander, or a designated 

representative.

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Section E. Transfers

Introduction This section addresses circumstances for transfers of Auxiliarists within and

between districts and for denial of transfers. 

E.1. Within a 

District 

An Auxiliarist may request transfer to another flotilla. The request is submitted on 

the Member Transfer Request (ANSC 7056) to their Director, via the Auxiliarist’s 

FC, and endorsed by the FC of the prospective flotilla. Information copies are 

provided to appropriate DCPs. Provided the Auxiliarist is current in financial 

obligations, has no administrative actions pending, and has accounted for all 

assigned property, the Auxiliarist’s FC must favorably endorse the transfer. The

request is sent through the chain of leadership and management, according to 

district policy, to the Director. If the Auxiliarist is delinquent, the FC should

withhold approval of the transfer until the Auxiliarist fulfills all current financial or 

property obligations. The transfer is effective when approved by the Director.

E.2. Between 

Districts 

An Auxiliarist should, but is not required to, request transfer between districts upon 

a change in permanent residence from one district to another. The Auxiliarist will

submit the request using the ANSC 7056 to the Auxiliarist’s FC. Provided the

Auxiliarist is current in financial obligations and has accounted for all assigned 

property, the FC will endorse the transfer. The Auxiliarist’s request is sent through 

the chain of leadership and management, according to district policy, to the Director 

at the district from which the Auxiliarist is transferring. The Director will contact 

the Director of the district receiving the Auxiliarist regarding appropriate flotillas in 

the Auxiliarist’s new location. The Auxiliarist is obligated to update their records 

with the new address and other pertinent information through their Flotilla Staff 

Officer-Information Services (FSO-IS). It is important the Auxiliarist’s original FC

or Director has a way of communicating with the Auxiliarist until the transfer is 

completed. If the Auxiliarist has already selected and met with a flotilla, the

gaining FC should advise the new Director through the usual channels. Finally, 

after the gaining FC officially contacts the transferring Auxiliarist, the new Director 

will approve the transfer. The records are then sent to the gaining district from the 

original district. The Auxiliarist retains their EMPLID upon transfer to a new Coast 

Guard Auxiliary district.

E.3. Denial of 

Transfer 

The Director may deny an Auxiliarist’s request for transfer to another flotilla within 

the district or to another district if the Auxiliarist: 

• Is delinquent in any financial obligation.

• Did not return Auxiliary or Coast Guard property. 

• Is the subject of any pending administrative or disciplinary investigation or 

proceeding. 

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Section F. Auxiliary Administrative Discipline 

Introduction The purpose of Auxiliary administrative disciplinary actions is to correct 

inappropriate behavior. Normally, only when all other reasonable attempts to 

correct the inappropriate behavior have failed shall disenrollment be considered. 

Certain offenses are so unacceptable that they may cause such serious discredit to

the organization’s core values and principles that disenrollment becomes

appropriate. The Director (or Chief Director for National Auxiliary leaders/Staff)

shall make these determinations following the procedures in Section G and H of this 

chapter. Although the Auxiliary is a uniformed organization of civilian volunteers, 

Auxiliarists are not subject to the Uniform Code of Military Justice (UCMJ).

Auxiliarists may be subject to various administrative penalties, however, including 

disenrollment from the Auxiliary. Such administrative actions may be initiated

when Auxiliarists violate the policies and procedures that govern the Coast Guard 

Auxiliary established by the Commandant and for conduct unbecoming of an 

Auxiliarist.

F.1. Auxiliarist

Rights 

Membership in the Coast Guard Auxiliary is not a constitutionally protected liberty 

or property interest. However, membership shall be provided the minimal due

process protections set forth below.

F.2. Request for 

Investigation 

Any member of Coast Guard Forces (active duty, Reserve, Auxiliary or civilian

employee), who believes an Auxiliarist has violated the policies prescribed by the 

Commandant for the Auxiliary and its missions, as contained in this manual, may 

make a request for a preliminary investigation. Prior to instituting any Coast Guard 

or Auxiliary disciplinary action towards an Auxiliarist (see Figure 3-2), the 

pertinent facts surrounding the circumstances must be determined, including what 

offenses (if any) occurred, and any matters in defense or explanation. This request

may be oral or in writing and shall be made to the senior elected leader (who is not

personally involved in the complaint subject matter) at the lowest level of the 

organization capable of handling the complaint. Normally, this would be the FC.

When the matter involves SOs or flotilla elected leaders, it would be appropriate to 

refer the complaint to the DCP. Complaints regarding district staff or Division

elected leaders should go to the DCO. National Staff or district elected leader 

complaints should go to the respective ARCOs, NADCOs, the NAVCO, or NACO 

(as appropriate). The Director/Chief Director shall assist in determining the 

appropriate level of organization to address the complaint.

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Chapter 3 - Membership

Figure 3-2 

Disciplinary Action Decision Tree 

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Chapter 3 - Membership

F.3. Elected 

Leader Options 

If the elected leader receiving the request needs additional information and/or

documentation to determine whether a valid request for an investigation has been

made, the elected leader receiving the request may ask in writing, or orally, for 

further information from the complainant, or may appoint an Auxiliarist or

committee to determine the facts. If an Auxiliarist or committee is appointed, the 

elected leader must inform the suspected Auxiliarist that an accusation regarding 

them has been made and that an appointed Auxiliarist or committee is looking into 

the matter. The Auxiliarist has the right to address, in writing, the appointed

Auxiliarist/committee prior to any report to the elected leader. If the elected leader 

appoints a committee, it will consist of two to three people who may be any 

members of Coast Guard Forces.

F.4. Elected 

Leader

Determination 

Once the Auxiliary elected leader has received the investigation report and 

supporting documents (if any), a determination shall be made by this leader as to

whether the facts as presented could be a violation of Auxiliary policy that might

subject an Auxiliarist to discipline. This initial determination shall be made within 

fifteen days of receipt of the investigation report and any supporting documents in

consultation with the DSO-LP or DC-L.

F.5. 

Non-Violation 

Determination 

If the preliminary facts are deemed not to be a violation of Auxiliary policy or the 

guidelines as set forth in this manual, or if there is insufficient evidence, the elected

leader will notify (in writing) the Auxiliarist who requested the investigation that no

action will be taken or that minor corrective action will be taken. Those actions 

could include training and/or counseling of the offending Auxiliarist where that is

the only step needed to correct the inappropriate behavior or conduct.

F.6. Minor 

Violation 

If the preliminary facts, as determined by the investigation and/or the elected leader, 

indicate a minor violation has been committed, the Auxiliarist shall be advised of

the unacceptable conduct, specific deficiencies, and acceptable standards of

performance by informal disciplinary action (as deemed appropriate by the elected 

leader).

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Section G. Informal Disciplinary Action 

Introduction Informal disciplinary action involves an elected leader correcting minor violations 

of Auxiliary policy made by an Auxiliarist, and documenting that action. The 

subject of the administrative action shall be advised of the unacceptable conduct or 

standards, specific deficiencies, and acceptable standards of performance by the

elected leader. If no further disciplinary actions are recorded or pending during the 

next two-year (or up to three years for a Letter of Caution, see paragraph G.2.c) 

period, the documentation will be removed from the Auxiliarist’s file. A separate 

permanent record shall be retained by the elected leader or Director for the sole 

purpose of documenting prior discipline should the need arise.

G.1. Infractions 

Warranting 

Informal 

Disciplinary 

Action 

Infractions that may warrant informal disciplinary action include: 

• Flagrant and/or repeated uniform or grooming violations. 

• Unintentionally compromising or mishandling Coast Guard or Auxiliary

examinations, privacy act information, or sensitive official message traffic or 

correspondence. 

• Unwarranted violations or abuse of the chain of leadership and management. 

See Chapter 1, paragraph C.1 of this manual relative to policies regarding the 

chain of leadership and management. 

• Failure to follow procedures prescribed by Coast Guard and/or Auxiliary

written directives, procedures, standing rules, or policies. In reviewing a 

complaint of this nature, the facts must show that the Auxiliarist had knowledge 

or reasonably should have had knowledge of the directives, procedures, 

standing rules, or policies. 

• Misrepresentation in official correspondence or reports. 

• Misrepresenting Coast Guard authority, rank, Government title, or Auxiliary 

position or status, either implied or by design. 

• Failure to follow established patrol procedures as prescribed by written 

directives or policies. 

• Failure to follow published Auxiliary web policies and guidelines. 

G.2. Appropriate 

Sanctions for 

Minor 

Infractions 

Appropriate sanctions for minor infractions include: 

• Counseling Session 

• Denial of Web Privileges 

• Letter of Caution 

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Chapter 3 - Membership

G.2.a. Counseling 

Session 

A counseling session, ideally consisting of a frank discussion between the elected 

leader, complainant (if other than the elected leader), and the subject Auxiliarist, 

may facilitate corrective action. This counseling session is documented in writing 

and retained by the elected leader involved and/or Director for a period of two

years. If no further disciplinary actions are recorded or pending during the two-year

period, the documentation will be removed from the Auxiliarist’s file. A separate

permanent record shall be retained by the elected leader or Director for the sole 

purpose of documenting prior discipline should the need arise. 

National department chiefs and DSOs are authorized to conduct oral counseling 

sessions with their department or staff members regarding their performance of

assigned duties and responsibilities. 

G.2.b. Denial of 

Web Privileges 

Denial of Auxiliary web privileges may suffice as a corrective action for violation

of Auxiliary web policies and guidelines.

G.2.c. Letter of 

Caution 

A letter of caution is an informal, corrective letter issued to the Auxiliarist by a 

Director, any Auxiliary unit elected leader, NADCO, or Auxiliary Department

Chief. 

• The NACO may issue a letter to NEXCOM members, NADCOs, and National 

Staff members regarding performance of assigned staff duties and 

responsibilities. 

• NAVCO may issue a letter to those Department Chiefs or staff to which 

supervisory responsibility has been delegated. 

• A NADCO may issue a letter to their Directorate Department Chiefs or staff. 

The letter will advise the Auxiliarist of specific improper action(s) and that any 

statements submitted by the Auxiliarist were considered, with a notation as to how 

the facts influenced the decision for the chosen course of action. The Auxiliarist is

to be advised that a written reply may be made within thirty days of receipt of a 

letter of caution and that such reply will be retained by the Director, along with the

letter of caution for a specified period. The period may be up to three years, but

shall not exceed three years without the concurrence of both the DCO and Director. 

Disciplinary letters placed into an Auxiliarist’s file in accordance with this section 

may be removed from the Auxiliarist’s file, at the discretion of the Director and 

DCO, when they feel the situation is corrected. In any event, if after the specified 

period of up to three years from the date of the letter of caution no further adverse 

action is reported, the letter will be removed from the Auxiliarist’s file. A separate

permanent record shall be retained by the Director for the sole purpose of

documenting prior discipline should the need arise.

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Section H. Formal Disciplinary Action 

Introduction If a violation is deemed to be serious by the elected leader after conducting the 

preliminary investigation to determine the facts, the Auxiliary elected leader shall

notify the DCO and the Director in writing, via the chain of leadership and 

management, of a recommendation to commence formal disciplinary action. This 

written recommendation will contain all supporting documents and the factual basis 

for the recommendation.

H.1. Infractions 

Warranting 

Formal 

Disciplinary 

Actions 

Infractions that may warrant formal disciplinary actions include: 

• Any action which may or does bring discredit to the Coast Guard or Coast 

Guard Auxiliary, to include violation of the Commandant’s zero tolerance 

policy on drug/alcohol abuse, as evidenced by driving under the influence or 

while intoxicated (DUI/DWI) convictions while identified as an Auxiliarist or 

acting in an Auxiliary capacity as covered in Chapter 1, Section A of this 

manual. 

• Refusing to follow regulations for the wearing of the Auxiliary uniform or 

insignia, including misrepresentation as a Coast Guard officer or petty officer, 

or flagrant or repeated misuse of rank, titles, or insignia.

• Misuse of Coast Guard or Auxiliary funds or property. 

• Repeated actions prejudicial to the good order of the Auxiliary or any of its 

programs, as documented in the Auxiliarist’s record. 

• Failure to follow appropriate Equal Employment Opportunity Commission, 

civil rights laws, and/or the Commandant’s Human Relations and Sexual 

Harassment Policy. 

• Any knowingly false official statement, oral or written, to include enrollment 

application data submissions, facility offer of use and inspection forms. This 

includes forging signatures on any official document and/or falsifying of 

records. 

• The use of a Coast Guard boat loaned to, or in the custody of, the Auxiliary or 

an Auxiliary unit owned boat, aircraft, vehicle, mobile trailer or radio, without 

proper Coast Guard orders or for unauthorized purposes. 

• Breaches of electronics and communications protocols or any other public 

communications media, so as to reflect discredit or to publicly embarrass the 

Coast Guard or Auxiliary. 

• Any other actions that, in the Director’s judgment, warrant disenrollment 

proceedings. 

H.2. Time 

Requirements 

If the DCO, with the counsel of the DSO-LP and Director, conclude that formal

disciplinary action is warranted, then, the DCO shall commence formal disciplinary 

action within thirty days of the receipt of the recommendation by an Auxiliary

elected leader.

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H.3. Notification Auxiliarists who are the subject of formal disciplinary action, including 

disenrollment and/or the issuance of a letter of reprimand, shall, prior to imposition 

of the discipline, be provided notice of the allegations that prompted the action and 

an opportunity to respond to those allegations. 

H.4. 

Notice/Written 

Response 

The Director shall inform the subject of formal disciplinary action in writing of the 

allegations against them. The written notice should clearly state the reason for the 

proposed action as set forth in paragraphs H.1 or H.8 of this section, as well as facts 

and information upon which the Director has based the action. The letter shall also

inform the Auxiliarist of their right to respond.

Within 30 days from mailing the notification required above, the Auxiliarist may 

submit a written statement either admitting, denying, or admitting with an 

explanation of the allegation(s). Any denials not made in good faith may alone 

provide sufficient basis to warrant additional disciplinary action. This written 

response is in addition to anything submitted during the investigation.

H.5. District

Commodore

Review 

The DCO will review the request for formal discipline and the investigation record, 

and will then make recommendations as to appropriate sanction(s) (if any). This 

report shall be in writing and forwarded to the Director with a copy to the DSO-LP.

Normally, the appropriate sanction will consist of a letter of reprimand. If the 

recommendation is for disenrollment, the entire investigation package shall be 

forwarded to the Director for further consideration.

H.6. Letter of 

Reprimand 

A letter of reprimand is a formal corrective letter issued to an Auxiliarist by the 

DCO or Director. The Chief Director or NACO may issue a letter of reprimand to 

the National Board members, NADCOs, or National Staff members regarding their 

performance of assigned duties and responsibilities. Before issuing the letter of

reprimand, the Director and DCO (or Chief Director and NACO) should discuss the 

situation and agree on the appropriate wording for the letter. 

H.6.a. Content The reprimand will discuss the specific improper action(s) and the acceptable 

standards. It will include consideration of any written statements submitted by the 

subject Auxiliarist and how such statements influenced the decision. References to 

any previous disciplinary action(s) may be included. The subject Auxiliarist will be 

advised that a written reply may be made within thirty days of receipt of the letter of

reprimand, and such a reply will be retained by the Director, along with the letter of 

reprimand.

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H.6.b. Time

Requirements 

For all Auxiliarists, except National Staff, a letter of reprimand is valid up to three 

years, but shall not exceed three years without the concurrence of both the DCO and 

Director. The time period for nonavailability for elected and appointed offices, if 

any, including vacating elected or appointed office, and the denial of a right for the

wearing of any insignia or past officer pin for such office, shall be determined by

the Director and DCO. For National elected leaders and staff officers, the same

requirements apply, but cannot exceed three years without the concurrence of the 

Chief Director and NACO.

H.6.c. Removal of 

Letter 

Disciplinary letters placed into an Auxiliarist’s file in accordance with this 

paragraph may be removed from the file at the discretion and agreement of the 

Director and DCO (or Chief Director and NACO), as appropriate, when they feel

the situation is corrected. If, after the specified period of time from the date of the

letter of reprimand, no further adverse action is reported, any letters relating to the 

letter of reprimand will be removed from the Auxiliarist’s file. A separate

permanent record of the letter of reprimand shall be retained by the Director for the

sole purpose of documenting prior discipline should the need arise. 

H.7. 

Disenrollment 

Authority 

The authority for disenrolling an Auxiliarist rests with the Commandant, who has 

delegated this authority to the Director. No Auxiliarist may disenroll another

Auxiliarist.

H.8. Immediate 

Disenrollment 

In accordance with 33 CFR § 5.17, a Director may exercise the authority to 

disenroll a member for any one of the following causes: 

• Upon Auxiliarist’s request. 

• Upon ceasing to possess the qualifications for membership. 

• For cause. 

• Upon direction of the Commandant. 

• Upon death. 

H.8.a. 

Auxiliarist’s

Request 

The Auxiliary is an organization of volunteers and an Auxiliarist may resign at any

time. The resignation request must be in writing and submitted to the FC. The FC 

shall promptly forward all such requests to the Director, with a copy to the DCP and 

the DSO-PS. This action will enable the DSO-PS to have the SO-PS or FSO-PS

discuss the reason for resignation with the Auxiliarist before the final paperwork is

completed by the Director. If the Auxiliarist still wishes to resign after consultation

with the SO-PS or FSO-PS, the Director will request the Auxiliarist’s ID card and 

return of any Government or Auxiliary owned property in the Auxiliarist’s 

possession. Upon receipt of the written request, the Director will remove the 

Auxiliarist’s name from the district rolls. All resignations shall be acknowledged in 

writing by the Director.

H.8.b. Ceasing to 

Possess 

Qualifications For 

Membership 

The Director may disenroll an Auxiliarist whenever the Auxiliarist ceases to possess 

any of the qualifications for membership set forth in Sections A and C of this 

chapter. 

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H.8.c. For Cause Any infraction outlined in this section and Sections F and G may lead the Director 

to immediately disenroll a member. However, if in the Director’s opinion, an

Auxiliarist’s action(s), though not cited in this section and Sections F and G, has a

disruptive impact that adversely affects the operations/administration/functions of 

the Auxiliary, Coast Guard unit, or other entity, the Director may take the 

appropriate disciplinary action including disenrollment. The Director shall take

such action based upon all available information presented or after initiating further 

inquiry to gather additional relevant facts when, in the Director’s judgment, it is 

deemed necessary. Such detrimental conduct may arise from a single incident or be 

the result of a pattern of conduct which warrants immediate disciplinary action by

the Director, so as to preserve program integrity and/or the good order of the 

Auxiliary.

H.8.d. 

Commandant 

Direction 

When so directed in writing by the Commandant, an Auxiliarist will be disenrolled

by the Director.

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Chapter 3 - Membership

Section I. Temporary Suspension During Formal Proceedings 

Introduction During formal proceedings, Auxiliarists may be temporarily suspended, pending the

outcome of the proceeding. This section describes suspension authorization, effect

on duties, and other related matters. 

I.1. 

Authorization 

The Director is authorized to suspend any certifications, duties of office (elected and

appointed), or membership of an Auxiliarist during formal disciplinary proceedings 

(the seriousness of the matter may result in the disenrollment of an Auxiliarist). 

This suspension must be in writing, detailing the reason and length of the 

suspension.

I.2. Effect on 

Leader Duties 

If the membership is suspended, the suspension will include elected and/or 

appointed office duties. If the certifications are suspended, and the Auxiliarist is the 

senior elected leader of an Auxiliary unit, the suspension will include elected leader 

duties. If the Auxiliarist whose certifications are suspended is an elected leader, but

not the senior elected leader of an Auxiliary unit or an appointed leader, the 

suspension may include elected and/or appointed office duties, as determined by the

DCO and Director (or NACO and Chief Director). The Auxiliarist may resume the

duties of these offices, if and when full Auxiliary rights and privileges are regained 

(if the term of office has not expired).

I.3. Extensions If the investigation requires additional time, the suspension may be extended

accordingly. The extension’s circumstances must be explained in writing and the 

Auxiliarist may appeal the extension to the Director’s supervisor.

I.4. Auxiliarist

Rights and 

Privileges 

An Auxiliarist under suspension, for any offense that may lead to disenrollment, is 

not entitled to any Auxiliary rights or privileges, except as may be determined by 

the Director. The Director shall specify in writing what rights or privileges (if any)

the suspended Auxiliarist retains during the suspension.

I.5. Appeal An Auxiliarist who receives notice of temporary suspension of qualification and/or 

membership may appeal the Director’s action to the Director’s supervisor.

Temporary suspensions will remain in effect, unless overturned on appeal.

I.6. Notification The Director shall notify NACO and the Chief Director of any suspension of 

qualifications and/or membership of a NEXCOM member, NADCO, National Staff 

member, or National Board member.

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Section J. Appeals of Disciplinary Actions 

Introduction Appeals may be made for both informal and formal disciplinary actions. This 

section describes the requirements for appeals under these circumstances. 

J.1. Informal

Disciplinary 

Actions 

Appeals of informal disciplinary actions shall be made directly to the Auxiliary 

leader or Coast Guard officer below without obtaining endorsements from the chain

of leadership and management. 

• Appeal of an informal disciplinary action taken by an Auxiliary elected leader is 

to the senior Auxiliary elected leader at the next higher level in the chain of 

leadership and management within the district or region. 

• Appeals of a DCO’s action are made to the appropriate ARCO. 

• Appeals of NAVCO, ARCO, NADCO, and Department Chiefs’ actions are 

made to NACO. 

• Appeals of NACO action are made to the Chief Director. 

• Appeals of Director action are made to the Director’s supervisor, unless 

otherwise noted. 

An appeal must be filed within thirty days of the date of an informal disciplinary 

action. Once an appeal has been determined, there is no further appeal. 

J.2. Formal 

Disciplinary 

Actions and 

Disenrollments 

Requirements for appeals of formal disciplinary actions and disenrollments are as

follows: 

J.2.a. Appeal of 

DCO’s Action 

Appeals of DCO’s formal disciplinary action must be submitted to the appropriate 

ARCO. Any appeal must be filed with the ARCO within thirty days of the DCO’s 

mailing of the letter to the subject Auxiliarist. The NAVCO’s action shall include a 

complete review of the entire record of the disciplinary action, with appropriate

legal counsel from the DC-L. The standard of review is limited to whether the

disciplinary procedures have been followed. The ARCO’s decision is final.

J.2.b. Appeal of 

NACO’s Action 

Appeals of NACO’s formal disciplinary action (letter of reprimand) must be 

submitted to the Chief Director within thirty days of the NACO mailing the letter to 

the subject Auxiliarist. The Chief Director’s action shall include a complete review 

of the entire record of the disciplinary action. The standard of review is limited to 

whether the disciplinary procedures have been followed. The Chief Director’s

decision is final.

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Chapter 3 - Membership

J.2.c. Appeals of 

Director’s Action 

Appeals of the Director’s formal disciplinary action (letter of reprimand) must be

submitted to the Director’s supervisor. Any appeal must be filed within thirty days

of the Director’s action. The supervisor’s action shall include a complete review of

the entire record of the disciplinary action. The standard of review is limited to 

whether the disciplinary procedures have been followed. The Director’s

supervisor’s decision is final.

J.2.d. Appeals of 

Chief Director’s

Action 

As the Commandant’s program manager for the Auxiliary, the Chief Director’s 

decision/action is final and cannot be appealed.. 

J.2.e. 

Disenrollment

Appeals 

Appeals of disenrollment must be submitted to the District Commander. Any

appeal must be filed within thirty days of the Director mailing the notification to the 

subject Auxiliarist. Appeals of disenrollment to the District Commander shall 

include a complete review of the entire record of the disciplinary action. The 

District Commander may make independent findings of facts and conclusions. The

District Commander’s decision is final.

J.3. Additional 

Procedural Rules 

for Appeals 

The following additional procedural rules apply for all appeals: 

J.3.a. Effect of 

Appeal 

No appeal, once submitted, will in any way suspend the implementation of any

disciplinary action once issued during the processing of the appeal.

J.3.b. Right to

Appeal 

The right of appeal extends only to an Auxiliarist who is the subject of disciplinary 

action and to no other person. Notwithstanding this section, a complainant may 

seek relief from an initial determination that no action be taken, or that action taken

was of an insufficient nature, by a written request to the senior Auxiliary elected

leader at the next higher level in the Auxiliary chain of leadership and management.

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Section K. Information Retention and Handling 

Introduction This section describes the requirements for retaining information obtained during 

the course of investigating complaints and handling of processing appeals to 

disciplinary actions. 

K.1. Records Copies of any records of any disciplinary action taken with regard to an Auxiliarist

will be retained for the specified period of time, up to three years from the date of 

the action by the Director.

K.2. Record

Removal 

As described above, these records will be removed from the Auxiliarist’s file if no 

subsequent disciplinary action has neither been initiated nor finalized during the 

specified period of time. A separate permanent record shall be retained by the 

Director for the sole purpose of documenting prior discipline should the need arise. 

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Auxiliary Manual 

Chapter 4 

Auxiliary Organizational Structure 

Introduction The Auxiliary is a single organization with component units structured in four 

administrative/supervisory unit levels with Auxiliary elected and appointed leaders 

at each level. This chapter describes the organizational structure of the Auxiliary 

and contains the general management capabilities and duties of Auxiliary office 

holders. These duties may be further specified in other documents, provided they do

not conflict with the provisions of this manual. Additional information may be

found in Commandant instructions and publications, district instructions, procedure 

guides, and the National Program (a compilation of mail addresses, electronic mail

addresses, and telephone numbers for distribution and contacting purposes). The 

four administrative/supervisory levels are: 

• Flotilla 

• Division 

• District/Region 

• National 

In this Chapter This chapter contains the following information: 

Section Title See Page

A Flotillas 4-3

B Divisions 4-9

C Districts/Regions 4-13

D National 4-15

E Supervisory Administration and Duties of Boards, 

Committees, and Leaders 

4-17 

F Elections 4-25

G Staff Officers 4-33

H Standing Rules 4-39

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Auxiliary Manual 

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Chapter 4 - Auxiliary Organizational Structure 

Section A. Flotillas 

Introduction The flotilla level is the basic Auxiliary organizational unit and the working level

that translates programs into action. Each flotilla is led and managed by a Flotilla

Commander (FC). All Auxiliarists must be members of a flotilla. The flotilla may

have one or more detachments.

A.1. Initial 

Charter 

For initial charter, a flotilla must consist of at least fifteen Auxiliarists. The 

required number of Auxiliarists may be waived only by the District Commander, 

and then only when exceptional local conditions dictate a departure from the 

AUXMAN. The use of flotilla detachments (see paragraph A.7 below) should be

considered before waiving the minimum flotilla membership requirements.

A.2. 

Responsibility 

Primary responsibility for initiating efforts to start a new flotilla rests with the DCO 

or other such Auxiliary leaders as appointed by the DCO. Before taking any action, 

all plans should be submitted to the DCP who will formulate the proposal. 

Assistance should be provided by other division officers and flotilla members who 

may have personal acquaintances or contacts in the proposed new flotilla area. The 

DCP should clear the proposal, via the District Rear Commodore (RCO), with the 

DCO. The DCO will obtain the concurrence of the Director before advertising for, 

or accepting, any Auxiliarist transfer or enrollment applications. Following this 

procedure for starting a new flotilla avoids duplication of effort and shows correct 

procedure to new Auxiliarists.

A.3. Designation Auxiliary flotillas are designated by Arabic numerals. The first numeral indicates 

the division, followed by the flotilla number. The name of the city or town in which 

the flotilla is located completes the designation. For example, Flotilla 32, St. Louis,

is Division 3, Flotilla 2, located at St. Louis, Missouri. Different flotillas in the

same area must, for record purposes, have different names. New flotillas should use 

the name of the community, body of water, or other name identified with the locale. 

When either the number of divisions or the number of flotillas exceeds nine, use a 

hyphen between the flotilla and division number. For example, 11-4 or 6-10.

A.4. 

Administration 

The purpose of a flotilla is to recruit, train and nurture Auxiliarists, conduct

Auxiliary programs, and carry out the business of the flotilla. Flotilla business 

includes, but is not limited to, the following: 

• Material Supply

• Recordkeeping 

• Finance 

• Information Services 

• Fellowship 

• Administration 

• Managing Recruiting/Retention 

• Training 

The Auxiliary Flotilla Procedures Manual, COMDTINST M16791.5 (series), 

details guidance for flotilla administration.

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Chapter 4 - Auxiliary Organizational Structure 

A.5. Authority to 

Establish or 

Disestablish 

Flotillas 

The authority to establish or disestablish a flotilla is vested in the Director. When 

established, each Auxiliary unit receives a formal Coast Guard charter authorizing 

formation and the effective date.

A.6. 

Disestablishment 

Disestablishment must be considered if a flotilla falls below the required minimum 

acceptable membership level of ten Auxiliarists or the flotilla member’s activity or 

inactivity are not deemed to be in the Coast Guard or Auxiliary’s best interests.

Flotillas may be recommended for disestablishment for a variety of reasons, such as: 

• Failure to meet financial obligations to division, district, or national levels. 

• Continued under-strength membership. 

• Failure to comply with the Auxiliary, district, or Commandant policies or 

directives.

When there is a need to reorganize the division, there also may be a need to 

disestablish a flotilla. In this situation, the DCO and Director shall determine 

flotilla activity or inactivity, and decide on the need to retain flotillas as part of the

division reorganization.

A.6.a. Probation Disestablishment action should be a last resort. Prior to disestablishment, 

consideration should be given to placing the flotilla on probation.

When placing a flotilla on probation, the DCP shall inform each flotilla member of

the reasons, probationary period, and conditions for probation removal. The 

probationary period will not exceed one year. If the problem is not resolved during 

the probationary period, the DCP will initiate the disestablishment recommendation 

at the first Division Board meeting following that period. The DCP shall inform the

DCO and the Director of the action.

A.6.b. Division 

Board Meeting 

The DCP shall enter the disestablishment recommendation as an agenda item at the

next regularly scheduled Division Board meeting. The DCP shall advise the FC and 

VFC of the flotilla in question of that action and request their attendance at the 

meeting. The DCP must advise them of their right to submit a report outlining any 

matters in mitigation of their circumstance to the Division Board for consideration.

Each Division Board member shall review the DCP’s report and those matters in

mitigation presented by the flotilla. Upon completion of the review, the Board will 

vote on the recommendation to disestablish.

The passage of a disestablishment recommendation requires a two-thirds majority 

Division Board members vote. The DCP will inform the DCO and Director of the 

results within thirty calendar days. The report will include all statements from 

Board members concerning the intent to disestablish the flotilla.

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Chapter 4 - Auxiliary Organizational Structure 

A.6.c. 

Disestablishment 

Request 

A flotilla may disband voluntarily and request disestablishment after a majority 

affirmative vote with a quorum present. When deciding on this course of action, the 

FC shall notify the DCP, DCO, and Director. The DCP will coordinate the transfer 

of all Auxiliarists wanting to remain in the Auxiliary to another flotilla or flotilla 

detachment. Those Auxiliarists not wanting transfer shall be retired or disenrolled.

With DCO input, the Director will review and implement disestablishment action

for those flotillas having requested disestablishment. The same action will be taken 

for flotillas under strength with no waiver in effect. In those flotillas recommended 

to be disestablished for other reasons, and after communication with the DCO, the 

Director shall take the necessary action to disestablish the flotilla and reassign 

Auxiliarists to another flotilla. 

A.6.d. Property 

and Assets 

A disestablished flotilla’s property and assets immediately become division property

and will be transferred to the SO-FN who will audit and account for them.

Government property held within the flotilla will be returned to the division for 

assignment to another flotilla or returned to proper Coast Guard authority by the 

SO-MA.

A.7. Flotilla 

Detachment

A detachment is a flotilla sub-unit, not an independent unit. Detachment formation 

enables a small group of three or more Auxiliarists to carry out some Auxiliary

activities. Detachments allow the flotilla to recruit and keep Auxiliarists in remote

areas not having enough Auxiliarists to charter or maintain a full unit.

A.7.a. Sponsoring 

Flotilla 

The detachment takes advantage of the sponsoring flotilla’s existing staff. 

Detachment members are subject to all Coast Guard and Auxiliary policies and 

procedures, which govern the sponsoring flotilla. The detachment is not a means of 

bypassing unpopular regulations by attempting to convert a flotilla to a detachment 

in order to bypass disestablishment procedures.

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Chapter 4 - Auxiliary Organizational Structure 

A.7.b. 

Detachment 

Leader 

The detachment has a leader, appointed by the FC, who holds the status of and

wears the insignia of a FSO. The Auxiliary detachment leader has the responsibility 

to assign detachment members to duty according to the provisions of this manual. 

The detachment leader coordinates the activities of the detachment under the 

general supervision of the FC.

A.7.c. Sponsoring 

Flotilla 

Responsibilities 

The sponsoring flotilla has the following responsibilities to the detachment: 

• The flotilla will recognize, accept, and nurture detachment members as full 

flotilla members. 

• The flotilla will provide full staff support, including member training and 

qualification. 

• The FC will maintain regular communications with the detachment leader. The 

FC will meet with the detachment leader and with as many detachment 

members as can attend at least twice a year at the detachment location. 

• The FC will ensure the detachment’s activities and members support Auxiliary

purposes and follow all established governing policies. 

A.7.d. 

Detachment 

Members 

Detachment members are full-fledged, voting members, who pay dues and are

entitled to all benefits of flotilla membership. Each is carried on the flotilla’s roster 

in AUXDATA. Each is encouraged to attend flotilla meetings as often as possible. 

The detachment leader may desire some identification for communications. For this 

purpose, a geographic location followed by the flotilla designation is used, i.e.,

Grafton Detachment, Flotilla 63; or, Grafton DET, FL 63. In no case will more than 

one detachment be authorized in a single geographic location (e.g., local 

community).

A.7.e. 

Detachment 

Formation 

A request to form a detachment may be initiated in writing by the sponsoring 

flotilla’s FC. The request is sent via the chain of leadership and management to the 

DCP and will state facts to support the request. The DCP, with the DCO 

concurrence and upon Director notification, may authorize detachment formation.

A.7.f. Detachment 

Disestablishment 

A request for disestablishment of a detachment must be submitted to the DCP. The 

request may by initiated by the detachment leader or by any Auxiliary elected or 

appointed leader in the chain of leadership and management. After full consultation 

with all parties, the DCP may disestablish the detachment with the concurrence of

the DCO. The DCO shall then advise the Director of the disestablishment.

A.8. Flotilla 

Voting Policy 

Unless otherwise specified in the flotilla standing rules, a quorum of one quarter of

the eligible voting membership must be present to conduct business. Additionally, 

one of the voting members present must be the FC or VFC. If either of these two

office holders are not present, a past FC or other senior leader may preside but 

Auxiliary unit business cannot be conducted.

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Chapter 4 - Auxiliary Organizational Structure 

A.8.a. Motions Provided a quorum is present, a majority of the eligible Auxiliarists voting can carry 

a motion.

A.8.b. Absentee 

Voting 

Absentee voting may be allowed by the Director, after considering input by the 

DCO, in situations where flotilla members reside too far away to travel to flotilla 

meetings. For general purposes, travel more than fifty miles one way is considered

too far. Ideally, absentee voting shall be conducted via telecommuting (i.e., the

absentee voters view the meeting and vote via the Internet if available). If not, 

Directors may authorize telephonic voting, email voting sent to the Director’s 

directed email address, and/or sealed, mailed-in votes. This may be useful for, but 

is not limited to, flotilla detachments. 

In no case will the Director authorize absentee voting by proxy where the absent

voter(s) authorize another Auxiliarist(s) to cast their vote(s). If absentee voting is

authorized by the Director and DCO, it is also recommended that flotilla standing 

rules be changed or amended to allow it. Flotillas desiring to allow absentee voting

must submit their proposal through the chain of leadership and management to the 

DCO and Director in writing, stating their reasons why absentee voting is needed

for their circumstance. 

A.8.c. Voting 

Matters 

A flotilla may vote on any matter of internal flotilla administration or finance. A 

flotilla may also vote to recommend a change in Coast Guard or Auxiliary policy,

but such a recommendation must be forwarded to and adopted by the appropriate 

Coast Guard or Auxiliary level before becoming effective. A flotilla’s vote on any 

matter inconsistent with Coast Guard policy or procedures, or affecting the duty or 

responsibility of Auxiliary elected and appointed leaders is not effective unless

approved by authorized Coast Guard authority or Auxiliary leadership.

A.8.d. Written 

Ballots 

When the Auxiliary unit’s standing rules do not require a written ballot be used to 

decide an issue, and if an Auxiliarist requests a written ballot be used, then the unit

must, without further action, either agree by consensus or vote on the use of a

written ballot for the specific question on the floor. A majority vote in favor is 

needed to require a written ballot.

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Chapter 4 - Auxiliary Organizational Structure 

Section B. Divisions

Introduction The division is the next higher administrative organizational level above the flotilla.

It consists of five or more flotillas in the same geographic area. The division 

provides administrative, training, communication, and supervisory support to

flotillas and promotes district policy. Each division is led and managed by a 

Division Captain (DCP). 

B.1. Chartered 

Unit 

In the unlikely event a division is to be chartered with fewer than five flotillas, a 

waiver must be obtained from the District Commander. Waiver requests should be 

initiated by the DCO at the time of the request for division establishment. The 

request should show when the division will reach full strength, normally no more 

than one year. The District Commander’s approval must be contingent on the 

division reaching full strength within the allotted time frame.

B.2. Geographic 

Boundaries 

Geographic limits of divisions are for administrative purposes only. Limits are

assigned by the Director after considering input from the District Board. Usually, 

indefinite areas of primary responsibility or activity are preferred to rigid 

geographic boundaries. There are no prohibitions that prevent any Auxiliary unit 

from conducting activities in another’s area. Auxiliary units in close proximity are 

expected to cooperate with each other in the coordination of Auxiliary unit

activities. Locations for VSC stations, setting up PE courses, and recruiting 

Auxiliarists require flexibility and inter-unit coordination.

B.3. 

Responsibility 

While authority to charter a division is vested in the District Commander, the 

primary responsibility for establishing a new division rests with the Director and 

DCO. The DCO may appoint other Auxiliary leaders to help in recruitment efforts 

or in formulating the recommended procedure and plans for a new division. All

plans must be submitted to the Director for concurrence/approval before any action

is taken.

B.4. Designation Auxiliary divisions use a numeral and geographic location for their designation. For

example, Southern Idaho Division 4 indicates the Fourth Division with flotillas 

located in the southern part of Idaho.

B.5. 

Administration 

The Auxiliary Division Procedures Guide, COMDTPUB P16791.3 (series) contains 

detailed guidance for division administration.

B.6. 

Disestablishment 

If, despite all attempts, a division falls below the required five flotillas, one of two

actions is required. The District Commander may act to disestablish the division or 

grant a waiver. Flotilla detachments are not included to achieve the minimum five 

flotillas.

B.6.a. Reduction 

in Division 

Strength 

If there is a reduction in division strength to four or fewer flotillas, the DCO shall 

appoint a study group to determine the division’s viability and to develop a plan to 

rebuild the division or to recommend disestablishment. 

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Chapter 4 - Auxiliary Organizational Structure 

B.6.a.1. Study

Group 

Composition 

The study group will consist of the RCO in whose area the division is located and 

two Auxiliarists who have the necessary abilities, and who are familiar with the

Auxiliary. 

B.6.a.2. Study

Group Findings 

and 

Recommendations 

Upon completion of their study, the RCO shall submit a written report of their 

findings, opinions, and recommendations to the DCO. If sufficient promise in

restoring the division to full strength exists, the study group may recommend 

probation for a period not to exceed one year. Otherwise, a recommendation to 

disestablish is the most reasonable option. The recommendation will include a plan 

for reassignment of the existing Flotillas.

B.6.a.3. Final 

Report Submission 

A copy of the study group’s proceedings shall be furnished to the DCP and the 

Director. Email reports are permitted. 

B.6.b. Activities 

of Negative 

Impact 

Similar action is required when a division’s activity, inactivity, or presence is not 

deemed to be in the Coast Guard/Auxiliary’s best interest.

B.6.b.1. Study

Group Assignment 

The DCO shall appoint a study group to evaluate the situation. The study group 

should request statements from division and flotilla elected leaders to consider and

include in the report. 

B.6.b.2. Study

Group Findings 

and 

Recommendations 

A written report of group findings and recommendations shall be submitted to the

DCO. The DCO will request from the DCP, that a written report be sent within 

thirty calendar days to the District Board, including any matters in mitigation, to

help the Board in arriving at an impartial decision.

B.6.b.3. District 

Board Meeting 

The DCO will enter the study group report as an agenda item at the next District 

Board meeting after receiving the DCP’s report. A letter will be sent to the DCP

advising of the agenda item and suggesting the DCP and/or VCP attend. 

The District Board will review the study group’s report at the scheduled meeting. 

Attention will be given to the DCP’s letter of mitigation and appeal. The District

Board shall vote on final action. Approval of a recommendation to disestablish 

requires a two-thirds affirmative vote of the voting Auxiliarists present. If the vote 

to disestablish fails, the DCO shall advise the Director of the District Board 

recommendation for probation for one year after which, disestablishment may be

directed by the District Commander (if full strength has not been obtained). The 

Director shall present the study group proceedings and District Board

recommendation to the District Commander for consideration/final approval. 

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Chapter 4 - Auxiliary Organizational Structure 

B.6.b.4. 

Recommendation 

for Probation 

When probation is recommended, the division may be placed on probation for up to

one year from 1 January of the year following the probation decision. The District 

Commander will advise the Division Board of the probationary period. When

placing a division on probation, the original study group will remain active, 

functioning as an advisory group to the DCP and managing the district’s effort to 

assist. At the end of each calendar quarter during probation, the RCO or study 

group chairman shall submit a written progress report to the DCO. Email reports

are permitted.

B.6.b.5. 

Recommendation 

for 

Disestablishment 

If the action is to disestablish, then disestablishment takes place as of the date set by 

the District Commander. The Director will transfer the division’s flotillas to the 

nearest division.

B.6.b.6. 

Exception to 

Disestablishment 

In very few exceptional cases, it may not be practical to maintain five flotillas, due

to geographic or other unusual constraints. The District Commander may, in these

cases, authorize the division to continue permanently with less than five flotillas.

B.6.b.7. Authority

to Establish or 

Disestablish 

Divisions 

The authority to establish or to disestablish a division is vested in the District 

Commander. When established, each Auxiliary unit receives a formal charter from 

the Coast Guard authorizing formation and the effective date.

B.6.b.8. Assets of 

Disestablished 

Divisions 

Disestablished division property and assets will go to the district. The District 

Board should consider the allocation of some or all of the assets to divisions 

receiving flotillas from the disestablished division.

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Chapter 4 - Auxiliary Organizational Structure 

Section C. Districts/Regions 

Introduction The district is the next higher administrative organizational level above the division. 

It may be subdivided into two or more regions. The district level of administration

contains the EXCOM presided over by the DCO. The district provides 

administrative, training, communication, and supervisory support to divisions and 

promotes National policy. Each district is lead and managed by a DCO.

C.1. Rear 

Commodores

Each district/region must have a minimum of two RCOs, except Districts 14 and 17 

that may have a minimum of one RCO. These RCOs may be assigned specific

geographical areas of responsibility or they may be assigned specific program areas 

of responsibility or some locally devised combination of the two. Area staff officers 

are not authorized. Additionally, whenever a Coast Guard unit is commissioned, an 

RCO must be assigned the primary duty of coordinating between the Auxiliary 

district/region and the Coast Guard unit commander. The DCO may appoint an 

Auxiliarist to liaise with a specific Coast Guard unit to assist the RCO in carrying 

out these coordination duties (i.e., providing expert assistance for using Auxiliary 

services, training, and support across division/flotilla boundaries). 

C.2. District

Staff Officers 

The DCO appoints, with Directors concurrence, District Staff Officers (DSOs) and 

assistants to manage the district departments and programs. A list of authorized

DSOs is found in paragraph G.6 of this chapter. 

C.2. Unit 

Disestablishment 

The district board may be asked to conduct hearings and make recommendations to 

the Director on requests for a unit’s disestablishment. 

C.3. Past 

Division 

Captain’s 

Association 

The District Commander may authorize a Past Division Captain’s Association

where such an Association can be of district benefit. The Association’s president 

may be allowed a vote on the District Board provided the DCO and the Director

have approved the Association’s standing rules and attendant bylaws. Further, the 

district’s standing rules must authorize such a vote. 

C.4. 

Geographical 

Boundaries 

Geographical boundaries are divided as follows: 

C.4.a. District Geographical limits of the districts are for administrative purposes only. Auxiliary

districts are aligned with Coast Guard districts. Due to geographical and/or 

membership issues, districts may be further subdivided so as to enhance the

relationship and oversight between the Coast Guard and Coast Guard Auxiliary.

Auxiliary district boundaries are determined by Commandant based on 

recommendations/requests from the District Commander. 

C.4.b. Region Geographical limits of a region are for administrative purposes and are assigned by

the District Commander. 

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Chapter 4 - Auxiliary Organizational Structure 

C.5. 

Administration 

Administration at the district level is a combination of the Auxiliary District

Standing Rules and applicable district policy as written into district directives.

District policy shall always supercede Auxiliary Standard Rules. 

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Chapter 4 - Auxiliary Organizational Structure 

Section D. National 

Introduction The national level of administration contains the National Executive Committee 

(NEXCOM) presided over by the NACO and composed of the Chief Director, the 

Immediate Past National Commodore (NIPCO), NAVCO, and ARCOs. The 

National Directorate Commodores (NADCO-MS, NADCO-RBS, NADCO-OMS) 

may attend NEXCOM meetings, but are not voting Auxiliarists of the NEXCOM. 

The NEXCOM functions as the Auxiliary’s senior leadership and management 

team. The NEXCOM, National Board, and National Staff comprise the Auxiliary 

national organization, which maintains general Auxiliary leadership and 

management over all Auxiliary programs and activities. 

D.1. National 

Directorate 

Commodores

The process for appointing the National Directorate Commodores for Member 

Services (NADCO-MS), Operations and Marine Safety (NADCO-OMS), and 

Recreational Boating Safety (NADCO-RBS) is as follows: 

• Prior to NACON, in the year a national election is held, the NACO shall appoint 

a DCO from each area and the Chief Director shall appoint one Director to 

comprise the selection committee. The selection committee shall evaluate 

resumes from interested and qualified candidates and will provide the NACOelect with a list of the top three candidates for each position. 

• The NACO-elect will select a NADCO for each of the three directorates from

the list provided or the Auxiliarist currently holding the NADCO position. 

• The NACO-elect will present the NADCO selections to the NEXCOM-elect for 

confirmation prior to submitting the nominations to the Chief Director for 

approval. 

• Incumbent NADCOs are eligible for reappointment with approval resting with 

the Chief Director. NADCOs desiring reappointment will not be evaluated by

the selection committee. 

D.2. National 

Department 

Chief 

Appointments 

The NACO appoints, with Chief Director concurrence, National Staff department 

chiefs and deputy department chiefs to manage the Auxiliary National Staff 

departments and programs. An appendix to the National Program lists National

Staff duties. NAVCO shall approve appointment of all other Auxiliary National 

Staff members.

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Chapter 4 - Auxiliary Organizational Structure 

D.3. National 

Department 

Chiefs 

The National Staff is divided into departments under supervision of the National 

Directorate Commodores (OMS, RBS, MS). These departments and department 

chief symbols are: 

• Marketing and Public Affairs (DC-A) 

• Boating (DC-B) 

• Education (DC-E) 

• Information Communications Services (DC-I) 

• Legal Affairs (DC-L) 

• Marine Safety and Environmental Protection (DC-M) 

• Operations (DC-O) 

• Personnel (DC-P) 

• Member Training (DC-T) 

• Vessel Examination (DC-V) 

The departments are functionally divided into divisions and the divisions into

branches, with division chiefs (DVC), branch chiefs (BC), and branch assistants

(BA), respectively, who are able to assist the department chief. Staff structure and 

assignments for each department may be seen in the annually published National

Program. 

D.4. Auxiliary 

Chief Counsel 

The DC-L shall serve as Auxiliary Chief Counsel and must be a licensed attorney. 

The DC-L shall also serve as advisor to NACO and the Chief Director on Auxiliary 

issues.

D.5. Deputy 

Department 

Chief 

A Deputy Department Chief is designated for each department. This position wears 

the insignia of a DVC. The deputy designation is the same as the department 

chief’s designation with a “d” added, i.e., DC-Ad.

D.6. Special 

Projects and

Liaison Officers 

Subject to the Chief Director’s concurrence, NACO may appoint one or more 

Special Project and/or Liaison officers with appropriate insignia to be determined 

based on the level of responsibility (e.g., liaison to the Presidential Inaugural 

Committee). NACO, with concurrence of the Chief Director, may nominate 

Auxiliarists for appointment to Coast Guard committees, boards, etc.

D.7. NACO Staff NACO may appoint NACO support Staff officers. As determined by NACO with 

Chief Director concurrence, support staff officers shall wear insignia that is 

commensurate with the level of responsibility of the office to which they are 

appointed.

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Chapter 4 - Auxiliary Organizational Structure 

Section E. Supervisory Administration and Duties of Boards, Committees, 

and Leaders 

Introduction Boards, committees, and offices are extremely important aspects of the Auxiliary

organizational structure. This section describes their overall purpose, 

administration, and duties in support of the Auxiliary. 

E.1. 

Administrative 

Boards 

The division, district, and national levels each have administrative boards. A 

majority of the members of any board must be present to transact business. Board 

meetings are normally open and all Auxiliarists are welcome and invited to attend 

national or their district, division, and flotilla meetings. In rare situations, a closed 

meeting may be needed. This action will be taken only when authorized by a

Director or the Chief Director for National Board meetings.

E.1.a. Flotilla and 

Division Board 

Meeting 

Attendance 

If the FC or DCP is unable to attend the applicable Board meeting, the Vice should

attend and has a vote on the Board. If the Vice is also unable to attend, the

immediate past unit leader should attend and will have a vote on the Board unless 

specified otherwise in writing by that unit’s senior elected leader. When none of 

these leaders can attend, the senior leader of that unit will designate another member

of that Auxiliary unit to represent the unit. This representative will not have a vote 

on the Board.

E.1.b. Ex Officio 

Status 

The DCO, when present at a meeting, is an ex officio voting member of all Division 

Boards in the district. The NACO, when present, is an ex officio voting member of

all District Boards. The DCO may delegate in writing the ex officio voting status to 

the VCO, RCO, or Immediate Past District Commodore (IPDCO). The NACO may

delegate in writing such ex officio voting status to any NAVCO or NIPCO. A copy 

of this written authorization from the DCO or NACO should be provided to the 

presiding Auxiliary leader for the meeting minutes.

E.1.c. Voting by

Boards 

A Board vote inconsistent with current Coast Guard or Auxiliary policy or 

procedure is not effective unless approved by authorized Coast Guard authority or 

Auxiliary leadership and management.

Except in those instances where a two-thirds majority is required, an affirmative 

vote of a majority of an administrative board, present and actually voting, is

necessary to carry a motion. A majority of the votes actually cast will determine the 

outcome of the issue on which the vote was taken. No board member will have

more than one vote. Blank votes or abstentions do not count in the total for 

determining votes cast. A count is necessary for both those in favor of and those 

opposed to a motion. No absentee or proxy voting is permitted, except as outlined 

in paragraph A.8.b of this chapter.

Whenever voting by written ballot is not required by the standing rules, voting will

be by voice or a show of hands. If a voting member requests a written ballot be 

used, the Board will follow the procedure in paragraph A.8.d of this chapter.

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Chapter 4 - Auxiliary Organizational Structure 

E.2. Division

Board 

The Division Board is composed of the following: 

• DCP 

• VCP 

• Immediate Past DCP (IPDCP) 

• Every FC in the division 

The DCO is an ex officio member of this board.

E.2.a. Purpose The division organization exists to support the flotillas by providing administrative, 

training support and supervision. The division provides Auxiliary activity support 

within their area of responsibility (AOR) and, where necessary, assumes 

responsibilities for conducting programs that a flotilla is unable to support. The 

Division Board performs these duties through coordination to promote Auxiliary 

policy with the division and helps the Director provide administrative support to

foster growth of the Auxiliary, organize and administer division activities, conduct 

election of division officers, and manage activities within the division AOR. When

appropriate, the Division Board guides flotillas within their AOR.

E.2.b. Meetings 

and Elections 

Division Board meetings are held according to division standing rules. The DCP, 

DCO or Director may call additional meetings. The DCP will publish an agenda for

each Board meeting. The Division Board should meet at regular intervals 

determined locally to be most responsive to Auxiliarists’ needs. To conduct

business, the DCP or VCP must be present. In instances where attendance is 

impractical, the Division Board may transact routine business by mail. Regular 

annual elections shall not be held by mail or electronic means unless specifically

authorized by the Director. Only in unusual circumstances, and when approved by 

the Director, may a regular election be held by mail. 

E.3. District

Board 

The District Board is composed of the following: 

• Director of Auxiliary (DIRAUX) 

• DCO 

• IPDCO 

• District Vice Commodore (VCO) 

• RCOs 

• All DCPs in the District 

The NACO is an ex officio member of this board. 

The President of the Past Division Captain’s Association, if authorized by the 

district’s standing rules, is also a member of the Board. The association’s president

may be allowed a vote on the District Board, provided the DCO and the Director

have approved the association’s standing rules and attendant bylaws.

Each district/region must have a minimum of two RCOs, except Districts 14 and 17 

that may have only one RCO. These RCOs may be assigned geographically 

specific areas of responsibility or they may be assigned specific program areas of 

responsibility or some locally devised combination of the two. Area staff officers 

are not authorized.

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Chapter 4 - Auxiliary Organizational Structure 

E.3.a. Purpose District Board duties include implementation of established Coast Guard and 

Auxiliary policy within the district. The Board helps the DCO to develop and carry

out district policy. The Board also recommends changes in national policy to the 

National Board. When appropriate, the District Board guides, directs, and 

supervises units.

The District Board may also be asked to conduct hearings and to make 

recommendations on requests for an Auxiliary unit’s disestablishment.

E.3.b. Meetings 

and Elections 

District Board Meetings are held under district standing rules. The District 

Commander, Director, or DCO may call additional meetings. To conduct business, 

the DCO or VCO must be present. The DCO will prepare and publish, in advance, 

an agenda for each District Board meeting. If a meeting is impractical, business

may be transacted by mail or electronic means. Only in unusual circumstances, and 

when approved by the District Commander, may a regular election be conducted by

mail.

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Chapter 4 - Auxiliary Organizational Structure 

E.4. District

Executive 

Committee 

The District Executive Committee (EXCOM) is comprised of the following: 

• DCO 

• DIRAUX 

• VCO 

• RCOs 

• IPDCO 

The EXCOM is charged with managing Coast Guard Auxiliary district day-to-day 

operations and meeting according to the district’s standing rules.

E.5. National

Board 

All District/Regional Directors along with the Division Chiefs (G-OCX-1 and

G-OCX-2) are expected to be present at National Board meetings in an advisory 

capacity. 

The National Board is composed of the following: 

• NACO 

• Chief Director

• NAVCO 

• 3 ARCOs 

• NIPCO 

• All DCOs 

• President NAPDIC 

A National Association of Past District Commodores (NAPDIC) president is

authorized a National Board seat and is entitled to one vote as long as the NAPDIC 

standing rules and subsequent board of officers are approved by the Chief Director 

and NACO. 

All members of the National Board are voting members.

E.5.a. Purpose The National Board’s purpose is to lead and oversee as a board of directors, the

Auxiliary and to develop, approve, and carry out Auxiliary national policies. In this 

leadership role, the National Board proposes new or proposed policy changes for 

Commandant approval. 

The NAVCO is responsible for the coordination and direction of the National Staff 

through the Directorate Commodores for Operations and Marine Safety,

Recreational Boating Safety, and Member Services in carrying out the NACO’s 

policies.

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Chapter 4 - Auxiliary Organizational Structure 

For national administration, the Auxiliary is divided into three areas: 

• Atlantic East

• Atlantic West

• Pacific 

See the map in Appendix H for delineation of the ARCO areas of responsibility.

E.5.b. Meetings The National Board will meet at least twice each year, normally in February and 

September. Subject to the Chief Director’s concurrence, the NACO is responsible 

for selecting meeting times and locations. Meetings are open to all Auxiliarists,

who are encouraged to attend and observe.

E.6. National

Executive 

Committee 

The National Executive Committee (NEXCOM) is comprised of the following: 

• NACO (as chairperson) 

• Chief Director (will normally be accompanied by the Deputy Chief Director in 

an advisory role) 

• NAVCO and the 3 ARCOs

• Immediate Past National Commodore (NIPCO)

E.6.a. Purpose The NEXCOM is charged with managing the national aspects of the day-to-day

Auxiliary operations as well as the responsibility for strategic and long-range 

planning. It is responsible for those items not otherwise assigned in this manual, the

national standing rules, or as part of the national program. The NEXCOM 

monitors, evaluates, and manages progress toward Coast Guard and Auxiliary

objectives and programs. Within the limitations established by this manual and the

national standing rules, the NEXCOM shall set into motion the implementation of 

programs required by the Commandant and the National Board. The NEXCOM 

will set policies and provide routine guidance to ensure efficient and timely

functioning of the Auxiliary organization.

E.6.b. Meetings The NEXCOM will meet during National Board meetings. The NEXCOM will also 

meet on such other occasions as determined by the NACO and the Chief Director. 

E.6.c. NACO 

Duties 

The NACO occupies the Auxiliary’s senior most elected position and has 

precedence, by his/her leadership and management position, over all other 

Auxiliarists. The NACO shall: 

• Represent the Auxiliary to the Commandant and the Coast Guard Headquarters 

Flag Corps in all matters concerning Auxiliary activities. 

• Represent the Auxiliary on other occasions as directed by the Commandant. 

• Preside over National Board meetings. 

• Maintain close liaison, through the ARCOs, with all DCOs. 

• Provide the Chief Director with advice and counsel, and work closely with the 

Chief Director to ensure authorized policy and programs are followed and 

promoted by the membership. 

• Coordinate with the Chief Director in calling National Board meetings. 

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Chapter 4 - Auxiliary Organizational Structure 

• Prepare and publish an agenda for each National Board meeting. Distribute the 

agenda to each member of the National Board and each Director at least thirty

days before the first date of the meeting. This action is needed to provide 

sufficient time to review all agenda items. 

• Appoint the NADCOs with the Chief Director’s approval. 

• Appoint the Department Chiefs and Deputy Department Chiefs with the Chief 

Director’s approval. 

• Appoint all other members of the National Staff in coordination with the 

NAVCO who acts for NACO by direction. 

• Develop an annual program stating the goals of the organization for approval by

the Chief Director. The program will specify and amplify the Staff officers and 

committee members’ duties in attaining these aims. 

• Serve as an ex officio voting member of each national standing committee and 

District Board. 

• Supervise Auxiliary activities using the Auxiliary chain of leadership and 

management. 

• Oversee management and operation of Auxiliary activities using the Auxiliary

chain of leadership and management to ensure compliance with all Coast Guard 

and Auxiliary policies and directives as directed by the Commandant. 

E.6.d. NAVCO 

Duties 

The NAVCO shall: 

• Assist the NACO in all duties and, when circumstances warrant, shall act as 

NACO by direction. 

• In the NACO’s absence, preside over National Board meetings. 

• Coordinate and direct the National Staff through the National Directorate 

Commodores (NADCOs) for OMS, RBS, and MS in carrying out Auxiliary 

policies. 

• Serve as an ex officio voting member of each national standing committee. 

• Oversee the Auxiliary Departments of Legal (DC-L) and Information and 

Communication Services (DC-I). 

E.6.e. ARCO 

Duties 

ARCOs shall assist the NACO in the performance of various duties as follows: 

• Be responsible for Auxiliary program conduct within their AOR. 

• Become familiar with and support Auxiliary related policies established by the 

Coast Guard and the National Board. 

• Represent their area on the NEXCOM and other areas where appropriate. 

Attending district Conferences when directed by the NACO. 

• Preside over the area meetings at the National Board’s semi-annual meetings. 

• Preside over the National Area Planning Meetings (NAPM) held in their area. 

• Maintain close liaison with the DCOs and provide needed advice and counsel. 

Assisting DCOs in solving problems not resolvable at district/regional levels. 

• Ensure Coast Guard and Auxiliary policy compliance using the chain of 

leadership and management. 

• Represent the Auxiliary and assigned districts/Regions to the respective Coast 

Guard Area Commanders. 

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Chapter 4 - Auxiliary Organizational Structure 

E.6.f. NADCOMS, NADCOOMS, and 

NADCO-RBS 

Duties 

National Directorate Commodore for Member Services (NADCO-MS), Operations 

and Marine Safety (NADCO-OMS) and Recreational Boating Safety (NADCORBS) assist the NACO in duty performance. Under NAVCO’s direction, they shall: 

• Plan, organize, and coordinate all activities within their program areas. 

• Ensure policies established by the Coast Guard, the National Board, and NACO 

are effectively implemented. 

• Keep the NACO, Chief Director, and NAVCO informed of directorate matters

and provide correspondence copies to NEXCOM. 

• Consult via electronic communications, telephone, or mail with their 

department chiefs to proactively coordinate their activities. 

• Work continuously toward the immediate and long-term Coast Guard and 

Auxiliary goals, which are specific directorate responsibilities. 

• Submit progress reports to the NEXCOM and appropriate Coast Guard 

Headquarters’ offices and DVCs (including the Chief Director) of their 

directorate activities. 

• Effect direct coordination with NACO and NAVCO on specific problems or 

requests for needed assistance. 

• Consult and coordinate with appropriate Coast Guard Flag officers and program

managers, in coordination with the Chief Director, to determine requirements 

for Auxiliary resources used within their Directorate and to develop and manage 

Auxiliary programs consistent with Coast Guard needs and objectives. 

• In consultation with NEXCOM and respective Department Chiefs, develop 

plans, policies, and procedures to achieve and maintain Auxiliary capabilities 

consistent with identified Coast Guard requirements. 

• Ensure compliance with Coast Guard and Auxiliary policy, using the chain of 

leadership and management. 

E.6.g. NIPCO 

Duties 

The NIPCO’s duties shall be to assist the NACO, as directed. This leader, because

of past service and experience, should provide program continuity to the National 

Board and NEXCOM and be a valuable asset to the Chief Director and the serving 

NACO.

E.6.h. Chief 

Director Duties 

The Chief Director’s responsibilities are defined in Chapter 1, paragraph D.1 of

this manual. This office fulfills the Commandant’s duty under law to train, qualify,

and examine Auxiliarists before they are assigned to duty. 

In coordination with the Chief, Office of Boat Forces (G-OCS); Chief, Office of

Boating Safety (G-OPB); other Headquarters program managers; and the NACO 

Auxiliary National Board and Staff, the Chief Director develops training materials 

and operating policies for the Auxiliary program.

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Chapter 4 - Auxiliary Organizational Structure 

E.7. Appointing 

Committees

Auxiliary unit elected leaders are authorized to appoint committees to provide help 

and advice in the execution of those duties or activities not delegated to Staff

officers. The elected leader appointing the committee shall be an ex officio member 

of that committee. They may delegate committee responsibility to the Vice, as 

needed. 

E.8. Aides Aides are authorized for the NACO and DCOs. 

E.8.a. NACO 

Aides 

The NACO may appoint one or more Administrative Assistants (N-As) and NACO 

aides (N-Ds) as necessary. Because of the unique position demands, NACO is 

authorized additional aides or assistants as approved by the Chief Director.

E.8.b. DCO Aides The DCO may appoint two aides - an Administrative Assistant (D-AA) and an Aide 

(D-AD). The aides will be considered district staff members. Aides may also hold 

simultaneous elected or appointed office.

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Chapter 4 - Auxiliary Organizational Structure 

Section F. Elections 

Introduction Every Auxiliary administrative level holds annual elections, except the national 

level. Appendix D defines an Auxiliarist’s eligibility for election, the terms of

office, who votes in the elections, and when elections are held for specific offices.

F.1. Assumption 

of Office 

Newly elected Auxiliary leaders, except at the national level, assume office on 1 

January of the year following their election. National elected leaders take office on 

1 November of the year of their election and their term runs for two years until 31 

October. For those leaders elected in an interim election to fill a vacancy, their term

begins upon election and approval (where appropriate) by the Director.

F.2. Eligibility Appendix D outlines the specific eligibility requirements for elected offices. The 

following are general eligibility requirements applicable to all elected offices: 

• To ensure Auxiliarists have sufficient knowledge concerning requirements of 

the various elected offices, the completion of a twelve-month regular term of 

office at one level (flotilla, division, district) is required before advancement to 

the next higher level. 

• An individual must have been an Auxiliarist for a minimum of twelve months 

before nomination for offices of FC or VFC, unless a waiver is granted by the 

Director. 

• To be eligible for nomination to an elected Auxiliary office, Auxiliarists must 

first have satisfactorily completed the AUXMIN specialty course, or 

Administrative Procedures Course (APC) or a Flotilla Elected Leader’s Course 

(FELC). This eligibility shall be verified and certified by Directors for district, 

division and flotilla offices and the Chief Director for national offices. This 

may not be delegated. 

• If eligible Auxiliarists are unavailable or unwilling to seek elected office, the 

Director may waive the prerequisites and eligibility requirements, as 

appropriate, consistent with district needs. 

• Auxiliarists who fulfill all eligibility requirements, on transferring from another 

district/region, shall not be denied the opportunity for election to an office 

within their new district, provided such transferee has resided in the AOR of the 

office sought for at least 12 months. 

F.3. Election 

Guidelines 

The following election guidelines apply to all levels of Auxiliary offices as 

applicable: 

• Immediate past leaders at division, district, and national levels are voting 

members of the particular board. No Auxiliarist may cast more than one vote in 

any election irrespective of positions held. 

• No Auxiliarist may hold two elected offices concurrently, except for those 

Auxiliarists elected to higher national elected office. They may continue in 

their current district or lower offices following their election to national office 

and maintain voting rights of that position, until 31 December of that year to 

complete their term. 

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Chapter 4 - Auxiliary Organizational Structure 

• Unit standing rules shall have specific provisions to allow nominations from the 

floor. Alternatively, the rules must allow set-aside motions to allow such 

nominations. In nominations from the floor, the nominator is responsible for 

ascertaining the eligibility of the nominee subject to verification by the Director 

before the election. 

• Auxiliary leaders conducting elections are responsible for ensuring the 

eligibility of each candidate, except as stated above. 

• Directors are responsible for approving and certifying all election results. 

• If a flotilla fails to hold a valid annual election by 15 December, the DCP may

appoint an interim FC and VFC. This action is done only after consultation and 

approval by the DCO and the Director. 

• All elections shall be by secret ballot unless there is only one candidate for a 

particular office. Proxy voting is not authorized. 

• Only in unusual circumstances, when approved by the Director, may a regular 

division election be held by mail. Only in unusual circumstances, when 

approved by the District Commander, may a regular district election be held by

mail. 

• The senior elected leader at the next higher level shall be notified in advance of 

any election. 

• In the event of any challenge or protest regarding the outcome of an election at 

the flotilla or division level, the matter shall be referred to the DCO, who shall 

render a final decision after consultation with the Director and the DSO-LP. 

Any protest or challenge to a district election shall be referred to the appropriate 

ARCO, who shall render a final decision after consultation with the Department

Chief, Legal Affairs (DC-L), the NACO, and the Chief Director.

F.4. Election of 

National Leaders 

In the year when a national leader’s regular or interim office term is to expire, the 

National Board will elect a successor at its meeting held in conjunction with the Fall 

NACON. Any protest or challenge to a national election outcome shall be referred

to the NACO, who shall render a final decision after consultation with the Chief 

Director and DC-L. (NACO cannot stand for re-election.)

F.5. Elected 

Office Vacancy 

A vacancy in an Auxiliary elected office shall be filled by an interim election. In 

certain circumstances, the District/Regional Director or Chief Director, as

appropriate, may authorize an interim election to be conducted by mail ballot. A 

vacancy notice shall be sent to all eligible candidates at least fifteen days in advance

of the required date for candidates to place their names in nomination.

F.5.a. Term Status An Auxiliarist chosen in an interim election will hold office for the remainder of the 

unexpired term. This interim term does not necessarily establish eligibility for the 

next higher office. Incumbency of more than half the regular term will be 

considered a regular term of office. This service establishes eligibility for the next

appropriate higher office. An interim term (less than half of the regular term) does 

not render the incumbent ineligible for a subsequent regular term in that office.

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Chapter 4 - Auxiliary Organizational Structure 

F.5.b. Election 

Status 

In certain situations, Coast Guard and Auxiliary interests are best served for an 

Auxiliarist’s term, elected in an interim election, to be considered a regular term. In 

these cases, the Director shall determine whether the election is to be regarded as a

regular or interim election. Each determination will be based on the circumstances.

For national elections, the Commandant, in consultation with the Assistant 

Commandant for Operations and the Chief Director, will make any necessary 

decision.

F.5.c. Immediate 

Past Office

Vacancy

In an interim election, there is no change in the immediate past office. The 

Auxiliarist who held the title of immediate past leader before the interim election, 

will remain the immediate past leader until the next regular election. A vacancy in 

the immediate past office shall not be filled.

F.5.d. 

Resignations 

An Auxiliarist who desires to resign from an elected position must do so in writing 

to the next higher level unit elected Auxiliarist at least thirty calendar days before

the effective date. The letter shall state the Auxiliarist resigns the position and the 

effective date of resignation. If the letter fails to state an effective date, the next 

higher unit elected Auxiliarist may declare the office immediately vacant and fill it.

F.6. Removal 

From Office 

An Auxiliary national leader can be removed from office by direction of the 

Commandant. Any Auxiliary flotilla, division, or district Auxiliarist can be 

removed from office by the District Commander or Commandant when so

recommended by a three-quarters affirmative vote of an entire electing board. Any 

board member may initiate this action. No reason need be expressed by the person 

initiating the action. Actions bringing discredit on the Coast Guard or Auxiliary, or

other reasons as stated in Chapter 3 of this manual can justify administrative action 

against an Auxiliarist and are sufficient reasons for this action.

Copies of the minutes of the removal proceedings shall be provided to the 

Auxiliarist concerned. Copies are also provided to the immediate superior in the 

Coast Guard chain of command, and the Auxiliary leader in the next higher position 

in the chain of leadership and management. 

F.7. Certification 

of Eligibility for 

Election 

When an Auxiliarist’s name is placed in nomination for national office, the Chief 

Director certifies to the NACO that the nominee is current or not current in one

Auxiliary program. Auxiliarists must be active in a program (e.g., PE, VE, OPS) to 

be eligible to run for that office. After assuming additional responsibilities of that 

position, the Auxiliarist does not need to maintain the certification(s) to take or hold 

that office. Auxiliarists must be active to run for re-election or election to another 

office.

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Chapter 4 - Auxiliary Organizational Structure 

F.8. Personnel 

Security 

Investigations 

Upon notification of selection and prior to assuming office, the NACO-elect, all 

NADCO-selects, NAVCO-elects, ARCO-elects, DCO-elects, VCO-elects and

RCO-elects must complete and forward all required forms, documents and 

information necessary to perform a Coast Guard DO PSI through the Director.

Failure to file appropriate paperwork or to receive an approved security clearance

makes the Auxiliarist ineligible for the office. All commodores must maintain PSI 

SECRET clearance eligibility status at all times. If any commodore, prominent,

significant, elected, or appointed leader eligible for or currently maintaining a

security clearance experiences a situation (personal, financial, legal, substance

abuse, or DUI, etc.) which could affect security clearance eligibility, they must

immediately report this information to their Director and the SECCEN. Normally, 

notification above the director level shall be accomplished personally by the 

director. For additional information pertaining to PSI, refer to Chapter 3, 

paragraph C.3.

F.8.a. Specific 

Offices 

Coast Guard Flag officers and the Chief Director may require higher level PSIs for 

specific Auxiliarists to meet mission requirements.

F.8.b. Failure to 

Complete 

Any Auxiliarist, unwilling or unable to undergo such an investigation, shall vacate 

their respective office, without appeal, within thirty calendar days of receipt of 

notification. Notification must be by certified mail from either their Director or the

Chief Director. Investigative material may also be used under the provisions of

Chapter 3 of this manual for further action as deemed appropriate by the 

investigating authorities.

F.9. Installation 

of Leaders 

During the Auxiliary unit’s Change of Watch, elected and appointed Auxiliarists 

will be installed by the Auxiliary’s senior elected leader or Coast Guard officer 

present, by administering the Prologue and Pledge for Elected and Appointed 

Auxiliarists. (see Figure 4-1) 

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Chapter 4 - Auxiliary Organizational Structure 

PROLOGUE AND PLEDGE FOR ELECTED AND APPOINTED 

LEADERS 

You have offered your talents and services in the interest of a better Coast Guard 

Auxiliary. The pledge you are about to take admits you to an office of greater 

responsibilities and high honor. Along with this honor, you must be prepared to 

accept certain obligations as well as the administrative and supervisory 

responsibilities of your office. Your task is to develop the Auxiliary programs to 

the maximum efficiency that conditions permit. You are expected to promote

closer liaison between the Auxiliary and local Coast Guard units, constantly 

reminding Auxiliarists that their actions reflect not only on the Auxiliary, but also 

on the Coast Guard. As a leader, you are charged with maintaining high standards 

in all Auxiliary programs and activities, never compromising honesty and integrity.

Everyone, please rise. 

With the full realization of the demands of your office in terms of time, travel, and 

dedication, if you are willing to accept this honor, please raise your right hand and 

repeat after me: 

I, (state your name), do solemnly and sincerely pledge myself to support the 

United States Coast Guard Auxiliary and its purposes, to promote its 

authorized activities, to properly discharge the duties of my office, and to 

abide by the governing policies established by the Commandant of the United 

States Coast Guard. 

Figure 4-1 

Prologue and Pledge for Elected and Appointed Leaders 

F.10. Re-Election 

Privileges 

NACO is not eligible to seek a second successive two-year term. The NAVCO and 

the 3 ARCOs are not eligible to succeed themselves in office. NACO may not 

immediately accept a national elected office lower than NACO. Any Auxiliary 

leader, however, who has served on the NEXCOM may again run for re-election to 

that office or any lower national office after an absence from the NEXCOM for at 

least six years.

The outgoing DCO and VCO are not eligible to succeed themselves in office. 

RCOs may be elected to no more than a second one-year term. The DCO and VCO 

are not eligible to immediately accept a district elected office lower than the one just 

filled. Any Auxiliary leader, however, who has served on the District Executive

Committee (EXCOM) may again run for re-election to that office, or any lower 

district office, during the sixth year (or more) of EXCOM absence. Outgoing DCO,

VCO, and RCOs are eligible to run immediately, or any time thereafter, for any

division or flotilla elected office provided they meet all the other qualifications for 

those offices as outlined herein.

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Chapter 4 - Auxiliary Organizational Structure 

F.11. Duties of 

Elected 

Auxiliarists 

The duty of senior elected Auxiliarists in all Auxiliary leadership positions (NACO,

DCO, DCP, and FC) is to be thoroughly familiar with all assigned responsibilities. 

Each leader must maintain close liaison with senior elected Auxiliarists in units 

immediately higher or lower in the Auxiliary organization. Additionally, each must 

ensure Auxiliarists are trained and qualified in their assigned duties in the unit. 

Each should strive to inspire cooperation and encourage fellowship among

Auxiliarists. Incumbents should use the experience and expertise of the immediate 

past leaders. Incumbent elected Auxiliarists are responsible for: 

• Conduct of unit meetings. 

• Supervision and successful execution of unit activities to accomplish Auxiliary

missions and goals. 

• Support and compliance with Auxiliary and Coast Guard policies. 

• Prompt submission of required reports and correspondence. 

• Membership recruiting and retention. 

• Leadership, management, supervision, and operation of their unit, and unit 

member training, qualification, assignment to duty, recognition, and corrective 

action. 

• Liaison with Coast Guard units in the Auxiliary area of operations in 

coordination with the designated Auxiliary Unit Liaison (AUXULO), which is 

an Auxiliary staff position. (See Appendix L) 

NOTE 

F.11.a. Vice 

Functions 

The principal duty of Auxiliarists in a vice capacity (NAVCO, VCO, VCP, and 

VFC) is to help the unit’s senior Auxiliarist as follows: 

• Function as the unit’s chief of staff. 

• Carry out authorized programs according to existing policies and with an 

acceptable quality standard. 

• Offer advice and help, as needed. 

• Visit other Auxiliary units to maintain liaison, if applicable. 

• Supervise Auxiliary unit Staff officer activities. Each Auxiliary unit’s Staff 

officers report to their Vice. 

• Review and act on reports submitted by unit Staff officers. 

• Vote as the acting senior elected Auxiliarist when substituting for the unit senior 

elected Auxiliarist at meetings or functions, of where that Auxiliarist is 

prohibited from voting by virtue of having another position. 

The Auxiliary Liaison (AUXLO) is an active duty member assigned by the Coast 

Guard unit Commander who coordinates with the applicable Auxiliary elected

leaders, staff officers, or Auxiliarists. 

The Auxiliary Unit Liaison (AUXULO) is an experienced Auxiliarist assigned by the 

District Commodore in consultation with the Director of Auxiliary and the Coast 

Guard unit commander, works with the Coast Guard command to provide immediate 

input and response to requirements for Auxiliary support and facilitate Auxiliary 

service to the unit. 

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Chapter 4 - Auxiliary Organizational Structure 

• Assist with ensuring compliance with Coast Guard and Auxiliary policy by

using the Auxiliary chain of leadership and management. 

• VCOs will chair one or more District Board standing committees and 

committees for special events. VCOs are responsible for district staff 

coordination and direction.

F.11.b. Rear 

Commodores 

District Rear Commodores (RCO) perform the following duties: 

• Assist their respective DCOs and, if requested, attend meetings or act in specific

matters for their DCO. 

• RCOs charged with geographic responsibilities shall maintain close liaison with 

the DCPs in their area of responsibility. They supervise, help, counsel (as 

necessary) and visit the divisions. RCOs foster Auxiliary growth through 

development of an active membership recruiting program. They assist division 

officers in organizing new flotillas and in developing interesting and varied 

meeting programs. RCOs ensure compliance with Coast Guard and Auxiliary

policy by all Auxiliary units and members, using the Auxiliary chain of 

leadership and management. 

• RCOs may also be charged with programmatic responsibilities within their 

district or region. They shall coordinate the planning of activities in those 

program areas for the DCO and serve as the DCO’s liaison to the applicable 

national Directorate and/or department. 

• Whenever a Coast Guard unit is commissioned, an RCO must be assigned the 

primary duty of coordinating between the Coast Guard Auxiliary district/region 

and the Commanding Officer/Officer-in-charge (CO/OIC). These coordination 

duties include, but are not limited to, serving as an expert broker for Auxiliary 

services, training, and support. RCO duties may cross division/flotilla 

boundaries. 

F.11.c. Elected 

Auxiliarists 

Elected Auxiliarists have been delegated the leadership and management capability 

by the Commandant to assign to duty other elected Auxiliarists throughout the chain 

of leadership and management, their Staff officers, and other qualified Auxiliarists.

F.11.d. Immediate 

Past Leader

Positions of immediate past leader are not elected Auxiliarists.

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Chapter 4 - Auxiliary Organizational Structure 

Section G. Staff Officers 

Introduction Every unit’s senior elected Auxiliarist leader appoints Staff officers. Staff duties are 

purely administrative, providing functional supervision program management over

specifically authorized activities. The appointment and delegation of duties should

be given to each Staff officer in writing. 

The Auxiliary is organized and administered along parallel staffing principles, 

which requires Staff officers at all levels, in conducting Auxiliary activities, to

report to senior levels and to monitor activities at lower levels. Mission 

accomplishment will be difficult unless Auxiliarists carefully follow the parallel

staffing concept. Staff officers are charged with carrying out their part of the unit 

mission.

G.1. 

Appointment 

Staff officers are appointed and serve at the elected Auxiliarist’s pleasure. A Staff

officer’s appointment expires with the term of the appointing leader unless the 

appointment is terminated earlier. Staff officers may be removed from a position 

any time the appointing leader deems it appropriate. District Staff officer (DSO) 

appointments are made only with Director’s concurrence. National Staff officer 

appointments are made only with the NACO approval. National Department Chiefs 

and Deputy Department Chiefs are appointed by NACO with the Chief Director’s

concurrence.

G.2. New 

Auxiliarist

New Auxiliarists are not normally offered Staff officer appointments during their 

first membership year. They should use their initial period to gain qualifications

and learn about the Coast Guard and Auxiliary. Time may also be spent working 

with elected leaders or Staff officers in areas of the new Auxiliarist’s interest. The

Auxiliary unit’s elected leader has full discretion to waive the year’s service to

make appointments, as deemed useful for both the Auxiliarist’s and unit’s benefit 

and to encourage Auxiliarist contributions.

G.3. Staff Officer 

Responsibilities 

To be successful, elected leaders must make certain Staff officers are well briefed 

on their duties and responsibilities. To carry out these duties, Staff officers are 

encouraged to appoint committees to help them. Staff officers must report progress 

monthly to the Vice or appointing elected leader. Staff officers will maintain 

records and correspondence concerning their office. These documents are turned

over, with all publications and other pertinent material, to the successor when 

relinquishing office.

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Chapter 4 - Auxiliary Organizational Structure 

G.4. Elected

Leader or 

Auxiliarist 

Responsibilities 

An elected leader’s delegation of management capability to a Staff officer does not

relieve the elected leader from any responsibility. Elected leaders must ensure that 

leadership and management capabilities are properly exercised and instructions are 

properly carried out. Staff officers may assign qualified Auxiliarists to duties in

their responsible area. The Auxiliary Flotilla Procedures Manual, COMDTINST 

16791.5 (series), contains sample appointment letters and specific duties for Flotilla 

Staff officers. The Auxiliary Division Procedures Guide, COMDTPUB P16791.3 

(series), provides for Division Staff officers.

G.5. 

Simultaneous 

Offices 

Staff officers are not barred from holding simultaneous elected offices or another

staff office. Before appointment of additional jobs, however, the added burden on 

the Auxiliarist should be considered by the elected leader and by the unit

membership. 

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Chapter 4 - Auxiliary Organizational Structure 

G.6. Flotilla and 

Division Staff 

Officers List

To carry out the Auxiliary program, DCPs and FCs may appoint up to seventeen 

flotilla and Division Staff officers only from the group listed below, unless 

specifically authorized by the NACO and Chief Director. The DCO may appoint up

to nineteen DSOs from the group listed below. In addition, the DCO may appoint a 

DSO - Legal/Parliamentarian (DSO-LP), who shall be a licensed attorney. If a 

licensed attorney is not available to serve, the DC-L shall designate a department 

attorney to handle that district’s legal matters. In this case, an appointed DSO-LP

may serve as the District Parliamentarian. 

• Aids to Navigation (AN) 

• Aviation (AV) (district level only)

• Career Counselor (CC)* 

• Communications (CM) 

• Communications Services (CS) 

• Finance (FN) 

• Flight Safety Officer (DFSO) (district level only)** 

• Information and Communication Services (IS) 

• Legal/Parliamentarian (LP) (district level only)

• Recreational Boating Safety Visitation Program (RBSVP) 

• Marine Safety and Environmental Protection (MS) 

• Marketing and Public Affairs (PA) 

• Materials (MA) 

• Member Training (MT) 

• Operations (OP) 

• Personnel Services (PS) 

• Public Education (PE) 

• Publications (PB) 

• Secretary/Records (SR) 

• Vessel Examination (VE) 

* The Coast Guard Academy Office of Admissions staff shall be notified by the CC

of new CC appointments to ensure training in Academy Introduction Mission (AIM) 

and Recruiting Assistance Program (RAP) assignments. 

** The DFSO has joint reporting responsibilities for safety issues. The DFSO is a 

member of the District Aviation Board and advises the DSO-AV on safety issues.

The DFSO also reports to the DCO on the safety of the aviation program. 

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Chapter 4 - Auxiliary Organizational Structure 

G.6.a. Division 

Staff Positions 

The current authorized division staff positions include all Auxiliarists listed in

paragraph G.6 above, with the exception of DFSO, AV, and LP. A division

member may hold more than one appointed staff office concurrently at various 

Auxiliary unit levels or within the same unit level. Functions and programs may be 

combined and, if so, do not require separate staff appointments. An example of 

combined positions is illustrated in Figure 4-2.

Figure 4-2 

Consolidation of Responsibility – Division Model 

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Chapter 4 - Auxiliary Organizational Structure 

G.6.b. Flotilla 

Staff Positions 

The FC should appoint appropriate staff to conduct the business of the flotilla 

including finance, record keeping, information services and other administrative 

areas; to manage recruiting/retention and training; and to conduct programs as 

desired. A flotilla member may hold more than one appointed staff office 

concurrently at various Auxiliary unit levels or within the same unit level.

Functions and programs may be combined and do not require separate staff 

appointments. An example of combined positions is illustrated in Figure 4-3.

Figure 4-3 

Consolidation of Responsibility – Flotilla Staff Model 

G.7. Assistant 

District Staff

Officers 

DCOs may create assistant District Staff officer (ADSO) positions for any program 

area. The DSO, in accordance with district policy, may delegate to an ADSO any

authority and responsibility given to the DSO, except in those cases in which the 

DSO is specifically designated to perform an activity or duty. The DSO’s 

delegation constitutes assignment to duty in accordance with 14 U.S.C. § 831. 

Appointments may be apportioned according to need in the various functional areas.

Examples of appropriate ADSOs are: 

• District Historian – ADSO-PAH 

• Operations – ADSO-OP/QE 

For aviation assignments, there shall be one assistant position per air station actively 

involved in issuing Auxiliary aviation orders within the district. This assistant is 

normally designated as an ADSO-AAC (Auxiliary Aviation Coordinator). Other 

aviation ADSO positions may be authorized, and examples of these are: 

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Chapter 4 - Auxiliary Organizational Structure 

• Aviation Training – ADSO-AVT 

• Aviation Management – ADSO-AVM 

• Assistant Flight Safety Officer – ADSO-ADFSO 

Divisions and flotillas are not authorized assistant division (SO) or assistant FSOs. 

Appointment of informal assistants is encouraged, however, wearing of insignia for 

such informal appointment is not authorized. 

G.8. Special 

Duties 

The Director, in consultation with the DCO, may designate qualified Auxiliarists to 

perform special Coast Guard duties to include Qualification Examiners (QEs), IT

trainers, and examination proctors. Other Auxiliarists may be designated to perform 

duties pertaining to a mission or program, consistent with the provisions of 

appropriate directives.

G.9. Director’s 

Administrative 

Assistants 

Directors, in consultation with the DCO, may also appoint Auxiliarists to serve as a 

Director’s administrative assistant to perform specific directed duties. Auxiliary 

office insignia for this staff position shall be the same as that for a DCO’s 

administrative assistant.

G.10. Chief 

Director’s 

Executive or 

Special Assistants 

The Chief Director, in consultation with the NACO, may also appoint Auxiliarists

to serve as the Chief Director’s Assistants. Auxiliary office insignia for this staff 

position shall be the same as that for a National Staff branch assistant or (DVC).

G.11. Auxiliary 

Civil Rights 

Coordinator 

Each district or region’s CGAUX-CRC is normally selected from the group of past

DCOs. Alternatively, other experienced Auxiliarists who have served as DCP or 

higher may be selected. The Auxiliarist’s education, training, business, or 

professional experience should be considered in the selection process. The Director,

with DCO concurrence, nominates the Auxiliarist to the District Commander for

approval. On approval, the District Commander will designate the nominee, in 

writing, as the district or region CGAUX-CRC. The CGAUX-CRC shall perform

their duties according to Chapter 7 of this manual. No unique office insignia is 

authorized.

G.12. Lay 

Leaders 

Auxiliary unit elected leaders may designate a Lay Leader to serve at their pleasure. 

The position is not an authorized staff position and will not be recorded in 

AUXDATA, but an Auxiliarist so serving may wear an appropriate level staff 

insignia. The title and any insignia relating to a chaplain will not be used for this 

position. The duties associated with chaplains are not authorized for those so

assigned. Lay leaders, in performing invocations, moments of silence, and other

activities, must ensure offered content is non-sectarian to avoid offending persons of 

different beliefs, and to recognize the inherent diversity in a national organization

such as the Auxiliary. Lay leaders may be reviewed by Coast Guard chaplains for 

consistency with policy.

4-38
Chapter 4 - Auxiliary Organizational Structure 

Section H. Standing Rules 

Introduction Standardized standing rules are required for all Auxiliary units. All Auxiliary unit

standing rules have been standardized, developed, and approved by the National 

Board. All standardized standing rules, with options selected, must be affirmed by a 

two-thirds majority vote of the Auxiliary unit governing body.

H.1. Appendices Appendices to Auxiliary unit standard standing rules may be adopted by two-thirds

majority vote of the governing body and are effective upon signature of the senior

Auxiliary unit elected leader. The appendices should include matters local in 

nature. These items may include dates, times and locations for meetings, amounts 

and due dates for collection of membership dues, information regarding local

awards, number, title, and composition of committees not otherwise specified, etc.

H.2. Distribution The FC, DCP, or DCO must sign appropriate number of copies of the Auxiliary 

unit’s affirmed standardized standing rules, with options selected, and retain one

copy and send the others through the chain of leadership and management to the 

following leaders: 

• FC to Director, DCP, and DSO-LP 

• DCP to Director, DCO, and DSO-LP 

• DCO to Director, NACO, DC-L, and DSO-LP 

H.3. 

Amendments

No Auxiliary unit amendments to standardized standing rules are permitted. Any 

desired amendment to the standardized standing rules must be proposed to the 

National Board using the national recommendation process.

H.4. Signature 

and Submission 

After review by the DC-L, the NACO dates and signs, in duplicate, National Board 

standing rules or amendments, and submits them to the Chief Director for approval.

One signed copy will be returned to the NACO and DC-L, and one copy will remain

on file at Coast Guard Headquarters.

H.5. Disputes or 

Interpretation 

Disputes or requests pertaining to interpretation of flotilla, division, and district

standing rules shall be forwarded to the DCO for determination in consultation with 

the DSO-LP. Issues regarding national standing rules shall be referred to the

NACO for determination in consultation with the DC-L.

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Chapter 4 - Auxiliary Organizational Structure 

4-40
Auxiliary Manual 

Chapter 5 

Regulations and Policies 

Introduction This chapter provides regulations and policies related to certain Auxiliary functions. 

In this Chapter This chapter contains the following sections: 

Section Title See Page

A Public Law Excerpts 5-3 

B Communications With Other Government Agencies 5-9 

C Public Appearances for Political Affairs 5-11 

D Marketing and Public Affairs 5-13 

E Privacy and Freedom of Information Acts 5-15 

F Official Business Mail 5-17 

G Taxes 5-19

H Solicitations, Gifts, and Donations 5-21 

I Publications 5-25

J Assignment to Duty 5-29 

K Claims, Injury, or Death While Assigned to Duty 5-33 

L Public Education Course Fees 5-39 

M Incorporation 5-41

N Finances 5-43

O Auxiliary Identification 5-45 

P Accommodation of Physically Challenged Individuals

Enrolled in Boating Safety Classes 

5-53 

Q Weapons 5-55

5-1
Auxiliary Manual 

5-2
Chapter 5 - Regulations and Policies 

Section A. Public Law Excerpts 

Introduction The Auxiliary is a non-military organization of uniformed civilian volunteers 

established by Congress and administered by the Coast Guard. Auxiliarists must be

aware of the organizational responsibilities and limitations intended by Congress. 

From these basic laws come the Commandant’s authority to promulgate pertinent 

instructions and regulations to properly administer the Auxiliary within the Coast

Guard framework.

A.1. Authority The following partial excerpts are from 14 U.S.C. – Coast Guard, and provide the 

basis for the Auxiliary.

A.2. Sec. 639 - 

Penalty For 

Unauthorized 

Use of Words 

“Coast Guard” 

No individual, association, partnership or corporation shall, without 

authority of the Commandant, use the combination of the letters “USCG” or 

“USCGR,” the words “Coast Guard,” “United States Coast Guard,” “Coast 

Guard Reserve,” “United States Coast Guard Reserve,” “Coast Guard 

Auxiliary,” “United States Coast Guard Auxiliary,” “Lighthouse Service,” 

“Life Saving Service,” or any combination or variation of such letters or

words alone or with other letters or words, as the name under which he or it 

shalt do business for the purpose of trade, or by way of advertisement to

induce the effect of leading the public to believe that any such individual, 

association, partnership or corporation has any connection with the Coast

Guard. No individual, association, partnership or corporation shall falsely

advertise, or otherwise represent falsely by any device whatsoever, that any

project or business in which he or it is engaged, or product which he or it 

manufactures, deals in, or sells, has been in any way endorsed, authorized, or 

approved by the Coast Guard. Every person violating this section shall be

fined not more than $1,000, or imprisoned not more than one (1) year, or 

both. 

Note: Any items of clothing or any other paraphernalia which may be 

perceived by members of the general public to establish an official

relationship with the Coast Guard or the Coast Guard Auxiliary in a 

commercial context are prohibited. Any member who acts contrary to this

provision may be subject to disciplinary action if the actual intent of the

wearing or display is to advance falsely an endorsement. Actual intent may 

be established upon a showing of prior conduct contrary to this provision. 

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Chapter 5 - Regulations and Policies 

A.3. Sec. 821 - 

Administration of 

the Coast Guard 

Auxiliary 

(a)

The Coast Guard Auxiliary is a non-military organization administered

by the Commandant under the direction of the Secretary. For command, 

control, and administrative purposes, the Auxiliary shall include such 

organizational elements and units as are approved by the Commandant, 

including but not limited to, a national board and staff (to be known as the 

‘Auxiliary headquarters unit’), districts, regions, divisions, flotillas, and 

other organizational elements and units. The Auxiliary organization and its 

officers shall have such rights, privileges, powers, and duties as may be

granted to them by the Commandant, consistent with this title and other 

applicable provisions of law. The Commandant may delegate to officers of

the Auxiliary the authority vested in the Commandant by this section, in the 

manner and to the extent the Commandant considers necessary or 

appropriate for the functioning, organization, and internal administration of 

the Auxiliary.

(b)

Each organizational element or unit of the Coast Guard Auxiliary 

organization (but excluding any corporation formed by an organizational 

element or unit of the Auxiliary under subsection (c) of this section), shall, 

except when acting outside the scope of section 822, at all times be deemed

to be an instrumentality of the United States, for purposes of the following: 

(1) 

Chapter 26 of title 28 (popularly known as the Federal Tort 

Claims Act). 

(2) 

Section 2733 of title 10 (popularly known as the Military Claims Act). 

(3) 

The Act of March 3, 1925 (46 U.S.C. § App. 781-790; popularly 

known as the Public Vessel Act). 

(4) 

The Act of March 9, 1920 (46 U.S.C. § App. 741-752; popularly 

known as the Suits in Admiralty Act). 

(5) 

The Act of June 19, 1948 (46 U.S.C. § App. 740; popularly known as the

Admiralty Extension Act).

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Chapter 5 - Regulations and Policies 

(6)

Other matters related to non-contractual civil liability.

(c) 

The National Board of the Auxiliary, and any Coast Guard Auxiliary 

district or region, may form a corporation under State law in accordance 

with policies established by the Commandant.

A.4. Sec. 822 - 

Purpose of the 

Coast Guard 

Auxiliary 

The purpose of the Auxiliary is to assist the Coast Guard as authorized

by the Commandant, in performing any Coast Guard function, power, duty,

role, mission, or operation authorized by law.

A.5. Sec. 823 - 

Eligibility, 

Enrollments

The Auxiliary shall be composed of citizens of the United States and its 

territories and possessions, who are owners, sole or part, of motorboats, 

yachts, aircraft, or radio stations, or who by reason of their special training

or experience are deemed by the Commandant to be qualified for duty in the 

Auxiliary, and who may be enrolled therein pursuant to applicable

regulations.

A.6. Sec. 823a - 

Members of the 

Auxiliary; Status 

(a) 

Except as otherwise provided in this chapter, a member of the 

Coast Guard Auxiliary shall not be considered to be a Federal employee

and shall not be subject to the provisions of law relating to Federal 

employment, including those relating to hours of work, rates of

compensation, leave, unemployment compensation, Federal employee 

benefits, ethics, conflicts of interest, and other similar criminal or civil

statutes and regulations governing the conduct of Federal employees. 

However, nothing in this subsection shall constrain the Commandant

from prescribing standards for the conduct and behavior of members of 

the Auxiliary.

(b)

A member of the Auxiliary while assigned to duty shall be deemed 

to be a Federal employee only for the purposes of the following: 

(1) 

Chapter 26 of title 28 (popularly known as the Federal Tort 

Claims Act). 

(2) 

Section 2733 of title 10 (popularly known as the Military Claims Act). 

(3) 

The Act of March 3, 1925 (46 App. U.S.C. § 781-790; popularly 

known as the Public Vessels Act). 

5-5
Chapter 5 - Regulations and Policies 

(4) 

The Act of March 9, 1920 (46 App. U.S.C. § 741-752; popularly

known as the Suits in Admiralty Act). 

(5) 

The Act of June 19, 1948 (46 App. U.S.C. § 740; popularly known 

as the Admiralty Extension Act). 

(6) 

Other matters related to non-contractual civil liability. 

(7) 

Compensation for work injuries under Chapter 81 of title 5. 

(8) 

The resolution of claims relating to damage to or loss of personal

property of the member incident to service under the Military 

Personnel and Civilian Employees’ Claims Act of 1964 

(31 U.S.C. § 3721).

(c) 

A member of the Auxiliary, while assigned to duty, shall be deemed 

to be a person acting under an officer of the United States or an agency 

thereof for purposes of section 1442(a)(1) of title 28.

A.7. Sec. 824 - 

Disenrollment 

Members of the Auxiliary may be disenrolled pursuant to applicable 

regulations. 

A.8. Sec. 825 - 

Membership in 

Other 

Organizations 

Members of the Auxiliary may be appointed or enlisted in the Reserve,

pursuant to applicable regulations, and membership in the Auxiliary shall

not be a bar to membership in any other naval or military organization.

A.9. Sec. 826 - 

Use of Member’s 

Facilities 

The Coast Guard may utilize for any purpose incident to carrying out its

functions and duties as authorized by the Secretary any motorboat, yacht, 

aircraft, or radio station placed at its disposition for any of such purposes by 

any member of the Auxiliary, by any corporation, partnership, or 

association, or by any State or political subdivision thereof.

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Chapter 5 - Regulations and Policies 

A.10. Sec. 827 - 

Vessel Deemed 

Public Vessel 

While assigned to authorized Coast Guard duty, any motorboat or yacht 

shall be deemed to be a public vessel of the United States and a vessel of the 

Coast Guard within the meaning of sections 646 and 647 of this title and 

other applicable provisions of law.

A.11. Sec. 828 - 

Aircraft Deemed 

Public Aircraft 

While assigned to authorized Coast Guard duty, any aircraft shall be

deemed to be a Coast Guard aircraft, a public vessel of the United States, 

and a vessel of the Coast Guard within the meaning of sections 646 and 647

of this title and other applicable provisions of law. Subject to the provisions 

of sections 823a and 831 of this title, while assigned to duty, qualified 

Auxiliary pilots shall be deemed to be Coast Guard pilots.

A.12. Sec. 829 - 

Radio Station 

Deemed 

Government

Station 

Any radio station, while assigned to authorized Coast Guard duty, shall 

be deemed to be a radio station of the Coast Guard and a “government 

station.”

A.13. Sec. 830 - 

Availability of 

Appropriations 

(a) 

Appropriations of the Coast Guard shall be available for the payment of 

actual necessary traveling expense and subsistence, or commutation of

ration allowance in lieu of subsistence, of members of the Auxiliary assigned

to authorized duties and for actual necessary expenses of operation of any 

motorboat, yacht, aircraft, or radio station when assigned to Coast Guard 

duty, but shall not be available for the payment of compensation for

persona1 services, incident to such operation, other than to personnel of the

Coast Guard or the Reserve. The term “actual necessary expenses of 

operation” as used in this section, shall include payment for fuel, oil, power, 

water, supplies, provisions, replacement or repair of equipment, repair of

any damaged motorboat, yacht, aircraft, or radio station and for the 

constructive or actual loss of any motorboat, yacht, aircraft, or radio station 

where it is determined, under applicable regulations, that responsibility for 

the loss or damage necessitating such replacement or repair of equipment, 

or for the damage or loss, constructive or actual, of such motorboat, yacht, 

aircraft, or radio station rests with the Coast Guard. 

5-7
Chapter 5 - Regulations and Policies 

A.14. Sec. 831 - 

Assignment and 

Performance of 

Duties 

No member of the Auxiliary solely by reason of such membership, shall

be vested with, or exercise, any right, privilege, power, or duty vested in or

imposed upon the personnel of the Coast Guard or the Reserve, except that 

any such member may, under applicable regulations, be assigned duties, 

which, after appropriate training and examination, [the Auxiliarist] has been 

found competent to perform, to effectuate the purposes of the Auxiliary. No

member of the Auxiliary shall be placed in charge of a motorboat, yacht, 

aircraft, or radio station assigned to Coast Guard duty unless [the member]

has been designated by authority of the Commandant to perform such duty.

When any member of the Auxiliary is assigned to such duty [that member]

may, pursuant to regulations issued by the Secretary, be paid actual

necessary traveling expense, including per diem allowance in conformity

with standardized Government Travel Regulations in lieu of subsistence, 

while traveling and while on duty away from home. No per diem shall be

paid for any period during which quarters and subsistence in kind are 

furnished by the Government, and no per diem shall be paid for any period 

while such member is performing duty on a vessel.

A.15. Sec. 832 - 

Injury or Death 

in Line of Duty 

When any member of the Auxiliary is physically injured or dies as a

result of physical injury incurred while performing any duty to which the 

member is assigned by competent Coast Guard authority, such member or 

beneficiary shall be entitled to the same benefits provided for temporary 

members of the Reserve who suffer physical injury or death resulting from

physical injury incurred incident to service. Members of the Auxiliary who 

incur physical injury or contract sickness or disease while performing any

duty to which they have been assigned by competent Coast Guard authority 

shall be entitled to the same hospital treatment afforded members of the 

Coast Guard. The performance of a duty as the term is used in this section

includes time engaged in traveling back and forth between the place of 

assigned duty and the permanent residence of a member of the Auxiliary.

A.16. Sec. 892 - 

Penalty 

Whoever, without proper authority, flies from any building, aircraft,

motorboat, yacht, or other vessel, any flag or pennant or displays any

identifying insignia or wears any uniform or insignia of the Auxiliary shall

be fined not more than $500.

5-8
Chapter 5 - Regulations and Policies 

Section B. Communications With Other Government Agencies and 

Industry

Introduction This section describes the policies under which Auxiliarists may communicate with 

other Government agencies and may conduct industry relations. 

B.1. 

Communication 

With Other 

Government

Agencies 

Auxiliarists shall not communicate with officials of other Government agencies or 

members of Congress in the name of the Auxiliary unless the Chief Director

determines the recommendations or requests are consistent with the Coast Guard

and Auxiliary policy and grants the Auxiliarist specific permission in advance of the 

communication.

B.1.a. State 

Liaison Officers 

Auxiliarists appointed as Auxiliary SLOs or as Staff officers in the Auxiliary 

Department of Boating are authorized to communicate with their designated State 

boating law organization and the State Boating Law Administrator (BLA). (see 

Chapter 2 of this manual)

B.1.b. Legislative 

Liaison Officers 

Auxiliarists appointed as Legislative Liaison officers and those serving on the

National LLC are authorized to communicate with members of the State Legislature

and their staff for the purpose of obtaining information of proposed, pending, and 

passed legislation concerning RBS matters.

B.2. Private 

Citizens 

The right of Auxiliarists to communicate directly with elected and appointed 

Government officials and agencies as private citizens is not restricted. Neither 

official stationery nor Auxiliary titles shall be used in such communications.

B.3. Industry 

Relations 

No undertaking may be made in the name of the Auxiliary for any manufacturer, 

product, or service by which an endorsement by the Coast Guard or the Auxiliary is 

stated, implied, or inferred. Organizations, however, may offer to help the safe 

boating mission by producing pamphlets, films, etc. Organizations providing such 

help may take a credit line. For example, “Printed Courtesy of XYZ Company.” It 

must be clear that no Auxiliary or Coast Guard endorsement is given.

B.4. Cooperative 

Programs 

To facilitate and support the Coast Guard’s RBS mission, cooperative programs 

with commercial enterprises that involve the distribution of coupons for the 

purchase of boating safety equipment and/or services or promotions distributed in 

recognition of the actual observance of safe boating practices are authorized. 

Commercial enterprises will not be denied an opportunity to participate in a similar

program, except that the District Commanders or the Chief Director may deny 

cooperative programs not consistent with Coast Guard and Coast Guard Auxiliary

missions. 

The Coast Guard and/or Auxiliary may distribute coupons, pamphlets, videos, and

other materials provided by corporations to Auxiliary units using official business 

mail. 

5-9
Chapter 5 - Regulations and Policies 

5-10
Chapter 5 - Regulations and Policies 

Section C. Public Appearances for Political Affairs 

Introduction Political and legislative activity affecting the Coast Guard may be of interest to

Auxiliarists.

C.1. Public 

Appearances 

Auxiliarists may appear and testify as private citizens at legislative hearings or

political meetings without Coast Guard approval. If Auxiliarists appear and/or 

testify as a private citizen on a matter related to the Coast Guard or the Auxiliary,

they must provide the Chief Director and the local Director with advance

notification. If Auxiliarists appear and/or testify in a private capacity, they may not 

wear the uniform, use an Auxiliary title, or otherwise indicate that they represent the 

Coast Guard or the Auxiliary.

C.2. Authority 

for Official 

Appearances 

As Chief of the Executive Branch of Government, the President, through the Office 

of Management and Budget (OMB), has prescribed regulations controlling official 

communications to the Congress. Appearances of DHS witnesses (which includes 

Coast Guard Auxiliarists) fall within these rules.

C.2.a. Federal 

Legislative 

Hearings 

For official appearances at Federal legislative hearings, or at other politically

sensitive functions, the Chief Director will review requests for Auxiliarists’ 

attendance and uniform wear. 

Clearance is required by OMB of witness statements, as well as all responses to

questions arising at the hearing, and for which the witness is responsible for later 

submission of written answers. Before transmission to OMB of these draft

statements and follow-up responses, clearance by Headquarters and DHS must be 

obtained.

The Congressional Affairs Staff (G-ICA) closely monitors all process phases and 

helps in orchestrating Coast Guard participation. All requests received by

Auxiliarists for testifying as witnesses should be relayed directly to the Chief 

Director by the most expeditious means.

C.2.b. State 

Legislative 

Hearings 

Auxiliarists shall notify their District Commander in advance of any appearance 

related to the Coast Guard or the Auxiliary at State legislative hearings. If the 

appearance is made in an official capacity (in uniform and using their Auxiliary

title), the District Commander’s approval is required.

5-11
Chapter 5 - Regulations and Policies 

5-12
Chapter 5 - Regulations and Policies 

Section D. Marketing and Public Affairs

Introduction There is a need to develop public understanding and appreciation of the Auxiliary’s

role and a need to help the Coast Guard in maintaining and carrying out the 

service’s public information program.

D.1. Goal Auxiliarists participating in the Auxiliary Marketing and Public Affairs Program

shall direct their efforts toward publicizing the Auxiliary’s aims, purposes, and 

activities. 

D.2. Publicity Staff officers for public affairs and publications at the district, division, and flotilla 

levels perform many activities that stimulate interest within the Auxiliary. They

also present the aims of the Coast Guard and the Auxiliary to the general public.

D.2.a. Pending 

Activity

Since the Auxiliary is a working part of the Coast Guard, the Director should clear, 

before release, publicity releases concerning pending activities. The Director may 

delegate this responsibility to the DSO-PA/ADSO-PA, SO-PA, or FSO-PA. 

Routine Auxiliary items such as write-ups of meetings, cruises, elections, PE

courses, and other local activities do not require prior clearance. A clipping of the 

published items shall be forwarded to the Director.

D.2.b. 

Newsworthy

Activities 

Timely release of noteworthy and newsworthy activities is essential. To prevent

untimely delay in the submission of the information in this case, an abbreviated 

approval procedure is authorized. This method includes approval by telephone or 

electronic mail. This exception is only for releases discussing Auxiliarists’ actions, 

including those performed in direct support of a Coast Guard operation. This action

does not authorize the Auxiliary to release articles discussing actual Coast Guard 

operations, casualty information, or speculation of fault/cause of an incident. If in 

doubt, err on the side of caution. A clipping of the published items shall be sent to

the Director.

D.2.c. Articles 

Mentioning

Auxiliary Leader

When writing articles mentioning Auxiliary leaders, use of an office title before 

names is proper only for current or past District Commodores (DCOs) and above.

Use of a title like Commodore Lucy Jones is proper for a national elected leader or

DCO. For VCOs or RCOs and division or flotilla leader, the name is followed by 

the office title. For example, Mr. Sam Rosenberg, Rear Commodore or Mr. Xing 

Hueng, Flotilla Commander. These guidelines are also the proper form of address

when speaking to, writing to, or introducing Auxiliary elected and appointed 

leaders.

D.2.d. Videotapes 

of Electronic 

Media 

The production of videotapes or other electronic releases to the media are governed

by the same review provisions as written material to include web site and Internet

operations.

5-13
Chapter 5 - Regulations and Policies 

D.2.e. Additional 

Information 

Resources 

The Coast Guard Auxiliary Public Affairs Officer’s Guide, COMDTINST M5728.3

(series), and the Coast Guard Public Affairs web site (see Appendix J) contain 

additional useful information regarding marketing and public affairs.

5-14
Chapter 5 - Regulations and Policies 

Section E. Privacy and Freedom of Information Acts 

Introduction Records maintained by the Coast Guard and by the Coast Guard Auxiliary may be 

subject to the provisions of the Freedom of Information Act and the Privacy Act of 

1974. Initiatives by the Auxiliary to collect and store information as well as 

responses to requests for information shall be referred to the Director of Auxiliary

for that region to ensure compliance with the Coast Guard Freedom of Information

Act (FOIA) and Privacy Acts Manual, COMDTINST M5260.3 (series). Directors

should seek assistance in these matters from the District legal staff, or from

Commandant (G-LGL). 

E.1. Privacy Act 

of 1974 

The Privacy Act of 1974, with certain exceptions prohibits disclosure of personal

information about an individual from Coast Guard or Auxiliary records. The home 

address, home telephone number, social security number, and spouse’s name are 

examples of such protected information. Requests for this information from other 

than the Coast Guard or Auxiliary shall be immediately referred to the Director, 

without taking any action on the request. Violations of these requirements may

result in administrative action being taken and civilian criminal action involving a 

fine of up to $5,000.

E.2. Mailing 

Lists 

As a policy matter, rosters of Auxiliarist names, home addresses, and home 

telephone numbers shall not be made available to any external person or 

organization, nor used for any non-Auxiliary purpose. Privacy of all rosters shall be 

maintained. The Auxiliary shall maintain its voluntary noncommercial position. 

Privacy of mailing lists prevents the membership from being deluged with

advertising literature. 

E.3. Telephone 

Directories 

Information included in Auxiliary telephone directories published by the Director or 

other Coast Guard components are covered by the Privacy Act of 1974.

Accordingly, the following statement must appear in the directory’s letter of 

promulgation or some other prominent place: 

“CONFIDENTIALITY NOTICE - PRIVACY ACT OF 1974: The 

disclosure of this material is subject to the provisions contained in the 

Privacy Act of 1974. This Act, with certain exceptions, prohibits the 

disclosure, distribution, dissemination, or copying of any material

containing the home address, home telephone number, spouse’s names, and

social security numbers, except for official business. Violations may result

in disciplinary action by the Coast Guard and/or civilian criminal 

sanctions.” 

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Chapter 5 - Regulations and Policies 

E.4. Auxiliary 

Database 

AUXDATA is a Privacy Act System of Records, maintained by the U.S. Coast

Guard. Disclosures of any information contained in this database shall not be made

outside the Coast Guard or Coast Guard Auxiliary, except as permitted under 

paragraph E.1 of this chapter. Intra-Coast Guard or Intra-Auxiliary disclosures of 

information retrieved form AUXDATA shall be marked with the following

statement:

“The information contained in this document is subject to the

provisions of the Privacy Act of 1974, and may only be used for the official

business of the Coast Guard or the Coast Guard Auxiliary.”

E.5. Authorized 

Disclosure 

Any Auxiliarist may grant permission to disclose certain personal contact

information for dissemination to the public. Examples may include CC, PA, and PE 

Auxiliarists, and any others who wish to be contacted regarding Auxiliary programs.

5-16
Chapter 5 - Regulations and Policies 

Section F. Official Business Mail 

Introduction This section describes the Congressional authority and Coast Guard

guidelines/policy for use of official business mail by the Auxiliary. 

F.1. Authority The U.S. Coast Guard Postal Manual, COMDTINST M5110.1 (series), authorizes 

the Coast Guard the privilege of official business mail for mailing of Federal

Government mail. Such mail is defined as official mail relating exclusively to the 

business of the U.S. Government. The Commandant extends this privilege to the 

Auxiliary. Locally, the District Director may grant the capability for use of official

business mail to the Auxiliary leadership. Further, the Director’s authority may be 

delegated by Auxiliary leadership to individual Auxiliarists. Auxiliary unit leaders 

are responsible for controlling the use of all official business mail materials. The 

Coast Guard Auxiliary Mailing Guide, COMDTPUB P16794.49 (series), provides 

detailed guidance for official business mail procedures.

F.2. Official 

Versus Unofficial 

In determining official mail versus unofficial mail, Auxiliarists shall use the 

following criteria for guidance. These are not exhaustive listings, but provide 

illustrative examples.

F.2.a. Official 

Mail 

Auxiliarists may send the following as official mail:

• Auxiliary information and forms. 

• Notices of Auxiliary meetings. 

• Official Auxiliary program statistics. 

• Correspondence to the Director and any Coast Guard unit. 

• Auxiliary texts and workbooks. 

• Auxiliary unit publications, if Director approved. 

• Requests for lodging reservations and conference registration for official 

Auxiliary meetings. 

F.2.b. Unofficial 

Mail 

Unofficial mail, not authorized for the official business mail privilege, includes: 

• Mail to State Government officials or agencies unless approved by the District 

Commander, or from Auxiliary SLO, Legislative Liaison officers, or members 

of the Auxiliary Department of Boating. 

• Orders for, and shipment of, Auxiliary uniforms and insignia from any

commercial source. 

• Requests for information concerning uniforms and insignia from any source 

other than Coast Guard or Coast Guard Auxiliary sources. 

• Personal information between Auxiliarists. 

• Any Auxiliary newspaper, magazine, newsletter, or other publication containing 

advertising. 

5-17
Chapter 5 - Regulations and Policies 

F.3. Charges and 

Penalties 

Official business mail is not free. The Coast Guard pays for every mailing by Coast

Guard and Auxiliary personnel. The ANSC uses Government funds to purchase 

envelopes, postal cards, mailing labels, and official Government-paid mail stamps

for use by Auxiliarists. Cost consciousness is essential for Auxiliarists who may 

also be personally liable and assessed a wide range of penalties for private or

unauthorized use of official business mail materials. In addition, any such 

unauthorized use could result in loss of this privilege.

F.4. Postage Due 

Fees 

Although official mail is marked “Forwarding and Return Postage Guaranteed,” 

there have been occasions when postal employees have required the Auxiliarist

recipient to pay postage due fees on official Government mail. If such fees are 

requested, the recipient has three choices:

• Refuse the mail delivery.

• Use Government postage for due fees, as use of Government stamps is 

authorized for this purpose. 

• Use personal funds at one’s own expense with no reimbursement. 

F.5. Use of the 

Bulk Mail Permit 

The Coast Guard Auxiliary Mailing Guide, COMDTPUB P16794.49 (series), 

describes the use of the bulk mail permit. This permit should be used for any major 

mailing, as it saves considerable money over the use of Government stamps. 

Authority to use this permit is obtained from the Director. Permit fees to the Postal

Service are borne by the Coast Guard.

5-18
Chapter 5 - Regulations and Policies 

Section G. Taxes 

Introduction This section presents information on taxes purely for guidance and is not authority

for any tax actions. The IRS has determined the Auxiliary and all of its units (not 

including any corporations) are an integral part of the Federal Government. 

Auxiliary units are not required to file State or Federal income tax returns.

G.1. Tax 

Liability for 

Auxiliary Units 

In addition to the exemption from filing Federal and State income tax returns and

paying Federal and State income taxes, Auxiliary units may also be exempt from

payment of State sales and use taxes on items the Auxiliary unit purchases. The 

granting of State sales and use tax exemptions varies from State-to-State, and

generally requires the issuance of a State Sales Tax Exemption number. The

exemption, if granted, may only be used for the purchase of Auxiliary unit property, 

which is paid for with unit funds, and is not available for individual purchases by

Auxiliarists. In some cases, the exemption is only available if the purchase is made 

with a Government purchase order and paid for by Government check or credit card. 

Generally, the sales tax exemptions for each State have been applied for by the 

Department Chief, Legal Affairs, who maintains records of the sales tax exemption 

status for each State. In addition, the appropriate DSO-LP will be able to provide 

information and guidance to Auxiliary unit leaders.

G.2. Sale of 

Items to Others 

Auxiliary units that sell items to others may be required to collect, report, and remit

State sales tax on such sales. Requirements vary from State-to-State. Specific

guidance must be sought from the DSO-LP.

G.3. General Tax 

Information 

Federal income tax regulations allow deductions for certain unreimbursed expenses. 

No deduction is allowable for a contribution of services or for expenses to the extent 

reimbursed by the Coast Guard or Auxiliary. To help determine if the expense is 

deductible, Auxiliarists should keep accurate records of unreimbursed expenditures. 

Remember, the IRS will not allow deductions for unreasonable expenditures.

G.3.a. Authorized 

Coast Guard or 

Auxiliary 

Activities 

Out-of-pocket expenses incurred in the performance of authorized Coast Guard or 

Auxiliary activities to the extent not reimbursed, may be deductible as a charitable 

contribution for Federal income tax purposes. 

G.3.b. Dues and 

Donations 

The payment of dues and donations of money or property to the Auxiliary are also 

deductible. 

G.3.c. Meals and 

Lodging

Reasonable expenditures for meals and lodging incurred, while away from home on 

Coast Guard or Auxiliary business, may also be deductible in accordance with 

current IRS regulations. 

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Chapter 5 - Regulations and Policies 

G.3.d. 

Automobile Gas, 

Parking, and Tolls 

Unreimbursed expenditures for gas, oil, etc. and for operating an automobile may be 

deductible. A pro rata portion of general repair, maintenance, depreciation, and 

insurance expenses is not. If you do not deduct your actual expenses, you may use

the current cent-per-mile rate to determine your contribution. Parking fees and tolls 

may be deductible in addition to the mileage computation.

G.3.e. Uniform

Costs 

Auxiliarists may also deduct uniform costs and upkeep which have no general utility

and which they are required to purchase in order to perform authorized activities.

The dress uniform would qualify for such a deduction. In addition, since 

Auxiliarists are prohibited by Coast Guard regulations from wearing portions of 

their uniforms as civilian clothing, the cost and upkeep of these uniforms, including 

insignia, should also qualify for a deduction.

G.3.f. Use of 

Facilities 

Unreimbursed out-of-pocket transportation expenses incurred in the use of facilities 

in the performance of Coast Guard and Auxiliary missions may be deductible. Such 

operation, maintenance, and repair costs may be deductible only when they are

directly attributable to Auxiliary services. A pro rata share of general maintenance 

and repairs of a facility is not deductible. The rental value of a facility while 

engaged in Auxiliary services is not deductible.

G.3.g. Transfer of 

Property

If any Auxiliarist transfers property, either real or personal, to the Auxiliary, the IRS

may allow a deduction for the fair market value of the property at the time of the 

contribution.

G.3.h. Disclaimer The above information is provided for general guidance and is subject to the specific 

provisions of the Internal Revenue Code, as amended, and IRS regulations 

published there under.

G.4. Qualified 

Tax Advisor 

Auxiliarists must not rely upon the information contained in this manual when

making tax decisions. Because information set forth in this section may conflict 

with subsequent IRS regulations or tax rulings, Auxiliarists must consult a qualified 

tax advisor before making any specific decisions regarding the potential 

deductibility of Auxiliary related expenses.

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Chapter 5 - Regulations and Policies 

Section H. Solicitations, Gifts, and Donations 

Introduction The Coast Guard Auxiliary, in accordance with The Coast Guard Authorization Act 

of 1996, will operate and do business in accordance with policies and procedures

that reflect a high sense of propriety and ethics. The Auxiliary exists to enhance the 

safety and environmental quality of America’s waterways and to support the Coast

Guard as authorized by the Commandant. The Coast Guard provides some of the

support needed to fulfill these purposes. Operation and administration of the 

Auxiliary requires additional fiscal support in order to support expanding Auxiliary

missions and activities. 14 U.S.C. § 821(c) permits the Auxiliary National Board,

and any Coast Guard Auxiliary District or Region, to form a corporation under State 

law in accordance with policies established by the Commandant. Under this

authority, the Commandant, by issuance of this manual, recognizes Coast Guard 

Auxiliary Association, Inc. as the entity established by the National Board and

hereby authorized to manage all fiscal matters and fundraising efforts in support of 

Auxiliary activities not funded by the Coast Guard. Coast Guard Auxiliary

Association Inc. resources may be augmented through revenues, grants, gifts, and

donations received from outside sources, both public and private. Further guidance 

regarding the formation of District and regional corporations is set forth in Section

M of this chapter. 

H.1. Policy The CGAuxA, Inc. is the vehicle for all national, regional, or broad fundraising 

initiatives that may benefit the Auxiliary, its units, and its programs. This private,

not for profit, domestic corporation, chartered under the laws of the District of 

Columbia, shall be limited in its efforts only to the extent that 501(c)3 corporations 

are limited under applicable law. No fundraising or solicitation of monetary (or in

kindly support) by any Auxiliary unit or Auxiliarist, from any outside organization 

or persons, is permitted, except by the local flotilla as specifically defined and 

authorized below.

H.1.a. CGAuxA, 

Inc. Officers and 

Agents 

The CGAuxA, Inc. has appointed certain officers and agents who will be 

responsible for the coordination of all CGAuxA, Inc. based fundraising programs on

behalf of the Auxiliary. Auxiliary DCOs who are ex officio directors of the 

CGAuxA, Inc. shall be appointed agents for the CGAuxA, Inc. for some fundraising

programs. The CGAuxA, Inc. directors shall always seek written approval and 

coordinate efforts with the President and Director of Development of the CGAuxA, 

Inc. in advance of any active solicitation or implementation of fundraising initiatives 

or acceptance of gifts of money (or in kind) in the name of the CGAuxA, Inc.

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Chapter 5 - Regulations and Policies 

H.1.b. 

Representation 

The CGAuxA, Inc., as a private non-profit 501(c)3 corporation, shall conduct its 

fundraising affairs with the utmost sense of propriety and ethics. Representatives of 

the CGAuxA, Inc. shall not represent themselves as representing any organization 

other than the CGAuxA, Inc. and shall not conduct any activities on behalf of the 

CGAuxA, Inc. in the uniform authorized for wear by Auxiliarists. Gifts offered to 

the CGAuxA, Inc. (rather than directly to the Coast Guard for support of Auxiliary

programs) may be accepted by the corporation without prior Coast Guard review 

and approval.

H.1.c. Gifts and 

Donations - 

Solicited 

District corporations, or other units of the Auxiliary, shall neither actively solicit

gifts or donations from outside organizations, persons or entities nor accept such, if 

offered, except as provided for below. Approved District corporations shall be

permitted for those limited purposes described in Section M of this chapter. 

H.1.c.1. 

Authorized Flotilla 

Auxiliary 

Programs 

With prior written approval and concurrence of both the DCO and Director, who 

will perform a prohibited source determination with respect to the proposed 

solicitation in accordance with Appendix E, flotillas are expressly authorized to 

solicit and accept money, materials and/or services from commercial firms and

private individuals, strictly local in nature, for local support of authorized flotilla 

Auxiliary programs. 

NOTE

Receipt of donations, gifts of funds or services from local community charitable 

agencies, businesses and merchants who have a mutual interest in supporting 

Auxiliary units and missions is permitted not to exceed $2500 per transaction and 

$5000 cumulative in total value in a calendar year. Participation by flotillas in the 

annual local United Way Campaign is authorized. 

H.1.c.2. Sale of 

Goods 

When the sale of goods is contemplated by a flotilla for local events, both the DCO 

and Director in consultation with the DSO-LP, must provide written consent in 

advance of such proposed sale. DCO and Director shall determine the

appropriateness of the goods to be sold and the applicability of local laws and 

ordinances. Purchase of items for resale shall be from the AUXCEN operated by 

the CGAuxA, Inc. unless such item is not reasonably available from the AUXCEN.

The flotilla shall assume full responsibility for compliance with all local laws,

ordinances and regulations, including the collection and payment of sales tax.

Revenues from the sale of items allowed by the provisions of this paragraph shall 

not be limited in total amount and shall be in addition to any amounts defined in

paragraph H.1.c.1 above.

H.1.c.3. Free 

Space and 

Advertising 

Auxiliary units are authorized to accept the free use of physical space, free 

advertising, and other services from any private organization or business to conduct 

authorized Auxiliary activities provided it is obtained in compliance with paragraph 

H.1.c or H.1.d. 

The fact that the potential gift source is a prohibited source does not, by itself, mean

that the gift cannot be solicited or accepted. 

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Chapter 5 - Regulations and Policies 

H.1.c.4. Banquet 

Raffles Auxiliary units may be permitted, subject to review and the written joint approval of 

the DCO and Director, to conduct raffles and to award door prizes in connection

with Auxiliary functions which are not held on Coast Guard property, provided such

activities comply with local law.

H.1.c.5. 

Employer–

Sponsored Gifts 

Individual Auxiliarists whose employers sponsor gift or matching gift benefit 

programs to which the Coast Guard Auxiliary may be an eligible recipient, are 

permitted to make application for these benefits in their name for the benefit of the 

Auxiliary. An Auxiliarist who receives such gifts shall tender the gift to the unit 

elected leader on behalf of the Auxiliary. The senior elected leader of the receiving 

unit shall appropriately acknowledge (with thanks) within two weeks of receipt all 

gifts thus received and accepted. 

H.1.d. Gifts and 

Donations - 

Unsolicited 

Unsolicited gifts or donations that are offered to an Auxiliarist or Auxiliary unit by

any entity other than a Governmental entity may not be accepted directly by the

Auxiliarist. The DCO may accept unsolicited gifts if the market value of the gift

does not exceed $2500 after review, and a favorable prohibited source analysis is 

performed by the DSO-LP. For gifts exceeding $2500, authorization to accept must

be granted by the District Commander, subject to favorable prohibited source 

analysis as referenced in Appendix E, and the market value of the gift does not 

exceed $5000. The Commandant may authorize the Auxiliary to accept gifts with a 

market value greater than $5000. 

H.1.d.1. Unit

Ownership 

For those cases in which the unsolicited gifts, grants, or services are intended for an

Auxiliary unit and are of a nature that are permitted to be accepted by an Auxiliary 

unit, the DCO, District Commander, or Commandant shall authorize receipt by the

Auxiliary. If the gift is of a kind other than money, the DCO and Director should 

initially determine if the gift is appropriate for the support of Auxiliary missions and

include a recommendation as to the appropriateness of the gift. Inappropriate gifts

should be refused (paragraph H.1.c above does not apply). 

H.1.d.2. Written 

Acknowledgement 

Every flotilla, which receives any gift or donation from a private source, must, after

consultation with the DCO and DSO-LP, provide written acknowledgement of the 

donation or gift, which has a market value of $250 or more. This written

acknowledgement is necessary to comply with the applicable IRS regulations 

regarding donations.

H.2. Return of 

Donation 

Funds, property, or services solicited or received without compliance with 

established procedures must be returned.

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Chapter 5 - Regulations and Policies 

H.3. Sale of 

Previously 

Donated Items 

After a donation is accepted by the Auxiliary, the Auxiliary unit may, at some point, 

desire to dispose of the property by selling the item and retaining the proceeds with

the Auxiliary unit.

The practice of Auxiliarists purchasing previously donated property for sale can

raise serious questions of impropriety. If Auxiliarists desire to participate in such

sales, they must do so in a manner which will not create doubt as to their integrity or

that of the Auxiliary.

H.3.a. Fair Market 

Value 

Auxiliary units desiring to sell donated property shall determine the fair market 

value (FMV) of the property through reasonable, unbiased means (e.g., marine 

surveyor for vessels). They shall advertise the property for sale with the FMV in a 

local newspaper or trade journal for a period of no less than one week. If the 

Auxiliary unit chooses to sell the property by auction, the auction must be 

advertised in the same manner. The highest legitimate offer to purchase will be 

accepted.

H.3.b. Closed

Sale 

A closed sale (within the Auxiliary unit or corporation, or only for Auxiliarists or 

Coast Guard personnel) is strictly prohibited.

H.3.c. 

Documentation 

Documentation of the method used to determine FMV, the advertisement, and the 

bids received and accepted shall be maintained at the Auxiliary unit for a period of 

three years. A copy of these documents shall be forwarded to the Director for 

inclusion in the unit files.

H.3.d. IRS 

Provisions 

Auxiliary units and corporations controlled by Auxiliarists should be familiar with 

IRS Code provisions pertaining to the disposition of gifts within two years after 

receipt and the requirement for filing IRS Form-8282 in certain circumstances.

H.3.e. Conditional 

Gifts 

Conditional gifts to the Auxiliary may not be resold without the express prior 

written approval of the donor. Prior to any sale of such items, the Auxiliary unit

proposing sale must obtain the written approval of the Coast Guard gift acceptance 

authority.

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Chapter 5 - Regulations and Policies 

Section I. Publications 

Introduction An individual serving as an Auxiliarist is prohibited from receiving any 

compensation for articles related to the Coast Guard or the Auxiliary which are 

produced as a result of such service. Any article written for Auxiliary publications 

becomes the sole property of such entity that publishes such work unless intellectual

property rights are reserved in writing.

I.1. National

Publications 

Feature articles on Auxiliary topics prepared by Auxiliarists for commercial 

periodicals, articles for organization’s publications, or Coast Guard internal 

publications are encouraged.

I.1.a. Approval The DC-A, or a DVC specifically appointed for that purpose, must approve the 

article before publication. Before printing any national Auxiliary publication, all 

articles and photographs shall be submitted to the Chief Director and NACO for 

approval.

I.1.b. Distribution The Chief Director may authorize official business mail privilege, for mailing a 

national Auxiliary publication when the contents of the publication meet the criteria 

discussed in Section F of this chapter.

I.2. District,

Division, and 

Flotilla 

Publications 

Each district, division, and flotilla should develop some means of keeping

Auxiliarists informed of activities and changes in programs and policy. An

Auxiliary unit newsletter or other publication is an effective instrument for this

purpose.

I.2.a. Approval Before printing and distributing any district, division, or flotilla Auxiliary

publication to Auxiliarists, the Director shall approve all articles and photographs. 

The Director may delegate this capability to the DSO-PB, ADSO-PB, or any other 

Auxiliarist.

I.2.b. Distribution The Director may authorize official business mail privilege for district, division, or 

flotilla publications, unless these publications contain commercial advertising.

A copy of each district publication shall be sent to the Chief Director, NEXCOM

members, national department chiefs, DCOs, and Directors of other districts for 

their information.

NOTE

Electronic AUXMAN is available on www.cgaux.info/g_ocx, the Chief Director’s 

web site. Click “AUXMAN” link in left margin of web site.

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Chapter 5 - Regulations and Policies 

I.3. Web Sites Where practical, Auxiliary units are encouraged to create and maintain web sites to

promote Auxiliary missions and services to the public, and provide program 

information to Auxiliarists. Likewise, Directors are encouraged to create sites that 

assist their Auxiliarists and provide program information to Coast Guard units on 

how to use and obtain Auxiliary resources within the area of responsibility.

Auxiliarists are encouraged to visit the Auxiliary Internet Resources Site (AIRS),

via the Auxiliary National web site, seek formal training at a “C” school which is 

intended to provide Auxiliary webmasters and site maintenance personnel with the 

information to register and create sites. Directors should refer to the policy on 

Coast Guard use of Internet/World Wide Web for Guidance, COMDTINST 5230.56

(series).

I.3.a. Training The Auxiliary has class “C” schools which provide instruction in web site 

development and training in preparing course materials for on-line instruction. The 

courses are open to Auxiliarists and personnel assigned to the Directors’ staffs.

Course descriptions and schedules are posted on the Training Quota Center 

Chesapeake’s web site. (see Appendix J) New schedules are posted each fall for the

fiscal years courses.

I.3.b. Posting 

Official 

Statements 

Statements of policy or procedure provided by members of the Chief Director’s

Office, National elected leaders or Department Chiefs that are posted on the What’s

New web page, National Departments web pages, News from the Bridge web page, 

Forms and Manuals web site, or other portions identified as containing official 

statements pages of the Auxiliary’s national web site, should be regarded as official 

statements. Only specified leaders may have their announcements posted on these 

pages. The purpose of these announcements on the web site is to speed up the 

dissemination of information to the membership. There is no intent to replace the

communication that flows down the chain of leadership and management (elected

leaders) and the chain of communications (appointed leaders) via written and 

electronic means.

I.4. Commercial 

Advertising 

Any Auxiliary newspaper, magazine, newsletter, or other publication containing 

advertising cannot be accorded official business mail privileges and the publishing 

Auxiliary unit must pay the postage.

I.4.a. Approval 

for Accepting 

Advertising 

Any Auxiliary unit publishing a newspaper, magazine, newsletter, or other media,

and is willing to relinquish its approved official business mail privilege to accept

paid commercial advertising, shall submit all proposed advertising, in copy form, to

the Director for approval before accepting the advertising. Similarly, the Director 

must approve any proposal to publish an Auxiliary unit advertisement or 

notification in a commercial newspaper, where such advertisement or notification is 

to be paid, either partially or in full, by persons or concerns other than the Auxiliary 

unit. Any proposed advertising must include an explicit statement to the effect that 

no endorsement of the product or service is made or implied by the Auxiliary, the 

Coast Guard, or DHS.

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Chapter 5 - Regulations and Policies 

I.4.b. Approval 

for Publishing 

Before publishing, the Director shall approve all Coast Guard Auxiliary district, 

division, and flotilla newspapers, magazines, newsletters, and other media which 

contain commercial advertising. The Director may delegate this capability to any

Auxiliarist, normally the DSO-PB or ADSO-PB.

I.5. Coast Guard 

Auxiliary 

Emblem and 

Official Seal 

The Auxiliary emblem and official seal are separate in design and purpose.

I.5.a. Auxiliary

Emblem

The Coast Guard Auxiliary emblem (see Figure 5-1) may be used on publications 

or in association with authorized articles regarding the Auxiliary. Use of the 

Auxiliary official seal is strictly prohibited. 

The Coast Guard Auxiliary emblem is derived from the Coast Guard emblem, and

has multiple uses. Besides use in print, the emblem is used on Auxiliary insignia

such as the member collar device, cap device, Auxiliary aviator insignia, coxswain 

insignia, AUXOP device, and many other items. The emblem is designed for wide

use within the Auxiliary for official and quasi-official purposes. Before the emblem

can be used by CGAuxA, Inc. or any other commercial concerns for jewelry,

stationery, clothing, pennants, flags, burgees, ensigns, or similar articles, such use

must be approved by the Chief Director, via the NACO or the NACO’s designated 

representative.

Figure 5-1 

Coast Guard Auxiliary Emblem 

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Chapter 5 - Regulations and Policies 

I.5.b. Auxiliary

Seal 

The Coast Guard Auxiliary official seal (see Figure 5-2), either lever-type or wax 

impression type, is authorized for use on official Coast Guard Auxiliary documents 

requiring signature under seal. It is authorized for official invitations, Auxiliary 

official stationery, programs, certificates, diplomas, and for display on Coast Guard

Auxiliary exhibits. The seal may not be reproduced for other purposes, without

approval of the Chief Director via the NACO or the NACO’s designated

representative. The seal shall not be included within the design of any other seal,

emblem, coat-of-arms, or escutcheon. 

Figure 5-2 

Coast Guard Auxiliary Official Seal 

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Chapter 5 - Regulations and Policies 

Section J. Assignment to Duty

Introduction The Commandant employs the services of qualified Auxiliarists in support of various 

Coast Guard programs. To this end, specific Auxiliary activities will be authorized in 

support of Auxiliary programs or Coast Guard units. The Auxiliarist performing such

duties is considered to have been assigned to duty within the meaning of 14 U.S.C. §

831 and 823, when these activities have been authorized. The Commandant has 

specifically delegated the authority to assign qualified Auxiliarists to duty for 

authorized activities as outlined below. This policy promotes valued volunteer 

support and provides the Auxiliarists the benefits and protections allowed by law.

J.1. Injury or

Death 

An Auxiliarist who is physically injured or dies while performing such activities may

be entitled to statutorily prescribed medical treatment and/or death or disability 

compensation. The Department of Labor (DOL) will make a final determination in 

certifying the Auxiliarist as an employee within the scope of employment conducting 

authorized Coast Guard duties as a Federal employee in accordance with

14 U.S.C. § 823(a). 

As a matter of policy, the Coast Guard will not cover Auxiliarists for third-party

liability while performing local travel enroute to attend flotilla meetings. Such travel 

is considered travel to and from the Auxiliarist’s normal duty station for which

coverage is excluded. Local travel for other authorized activities, even if to the same

destination, may be covered (i.e., official training sessions). 

J.2. Third Party 

Claims 

The Auxiliarist may be exonerated from liability to injured parties or damage to 

property, but this action depends on facts and circumstances surrounding the 

Auxiliarist’s involvement in the accident. Third party claims against Auxiliarists will 

be treated in the same manner as claims against other Coast Guard personnel under 

similar circumstances. The Department of Justice (DOJ) will make a final

determination in certifying the Auxiliarist as an employee within the scope of their 

employment conducting authorized Coast Guard duties as a Federal employee in

accordance with 14 U.S.C. § 823A. This determination will be based on the

recommendation from Commandant, Claims and Litigation Division (G-LCL).

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Chapter 5 - Regulations and Policies 

J.3. Determining 

Assignment to 

Duty 

The protections discussed above are contingent upon a favorable determination that 

the Auxiliarist was acting within the scope of employment as a Federal employee.

Two outside agencies, the DOL and DOJ, make that determination under Federal law. 

The Auxiliarist’s assignment to duty is a requirement before any statutory protections

are available. If the Auxiliarist is not assigned to duty, then the Auxiliarist cannot be 

characterized as a Federal employee and therefore cannot be acting within the scope of 

employment. 

To have the best possible chance of a favorable determination, the Auxiliarist should 

be prepared to document assignment to duty. The greater the quality and quantity of 

evidence that the Auxiliarist is able to produce to demonstrate assignment to duty, the 

greater the likelihood that the DOL or DOJ will make a favorable determination. The 

strongest possible evidence is that which demonstrates assignment to duty made prior

to the incident in question. Examples may include written Coast Guard orders or 

verbal authorizations from appropriate Auxiliary elected and/or appointed leaders, that

are documented (via telephone log or other means) and written Auxiliary orders or

duty rosters for authorized events. (see Table 5-1) Post-incident evidence is less

persuasive, but may include affidavits and orders or duty rosters reduced to writing 

after the incident. The Auxiliarist ultimately bears the burden of producing evidence 

sufficient to support the claim that the Auxiliarist has the status of a Federal employee.

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Chapter 5 - Regulations and Policies 

Table 5-1 

Authorized Activities (Not All-Inclusive)

ACTIVITY TYPES APPROPRIATE STAFF

OFFICER ASSIGNMENT

• AtoN Verification and Discrepancy Reporting 

• Chart Updating Activities 

• Federal Aids Program

Aids to Navigation (AtoN)

• Aircraft Patrols 

• Aircraft Facility Inspection 

Aviation (AV) 

• Publicizing and Administering the Academy Introduction Mission (AIM) 

• Activities and the Recruiting Assistance Program (RAP) 

Career Counselor (CC) 

• Communications Watchstanding Communications (CM) 

• Communications Facility Inspection 

• Webmaster/Webwatcher 

Communications Services 

(CS) 

• Auditing, Bill Paying, and Procurement Activities Finance (FN) 

• Collecting, Collating, Input, and Dissemination of Auxiliary Activity Data 

and Internet 

Information Services (IS) 

• Obtaining, Storing, and Transporting Materials Materials (MA) 

• Government Supply Agent Contact 

• Recreational Boating Safety Visitation Program

Recreational Boating Safety 

Visitor (RBSVP) 

• Member Recruiting and Retention Activities Personnel Service (PS) 

• Member Training Activities Member Training (MT) 

• Marine Safety Activities 

• Commercial Fishing Vessel Examiner 

• Uninspected Passenger Vessel Examiner

Marine Safety (MS) 

• Vessel and Aircraft Patrols

• Aircraft Facility Inspection 

• Coast Guard and State Operational Support 

Operations (OP) 

• Establishing and Serving in Boating Safety Booths 

• General Activities Publicizing the Auxiliary

Public Affairs (PA) 

• Producing and Delivering Unit Publications Publications (PB) 

• Public Education Activities Public Education (PE) 

• Vessel Safety Checks 

• Recreational Boating Safety Visits 

• Vessel Facility Inspections

Vessel Examiner (VE) 

• Obtaining and Providing Legal Opinions and Advice 

• Conducting Investigations or Hearings 

Legal/Parliamentarian (LP) 

• Participating, Observing, and Contributing Auxiliarist

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Chapter 5 - Regulations and Policies 

J.4. Elected and 

Appointed 

Leaders 

Incumbent (elected and appointed) Auxiliary leaders are authorized to perform such

activities required for the proper supervision and administration of their respective

offices. These duties include, but are not limited to, the responsibilities of Auxiliary

Staff officers and elected and appointed leaders as described in Chapter 4 of this 

manual and in the leader’s letter of appointment. Auxiliarists performing such

duties and activities are considered to be assigned to duty within the definition of 

14 U.S.C. § 832.

J.5. Facility 

Operators 

Operators of Auxiliary vessel, aircraft, and radio facilities are authorized to schedule 

Auxiliarists to duty as crew, air observers, watchstanders, or trainees aboard their 

facilities. The scheduling shall constitute assignment to duty under the provisions 

of 14 U.S.C. § 832 and 823a(b).

J.6. Patrol 

Orders 

Every deployment of a facility for any activity for the Coast Guard or the Auxiliary 

must be under Coast Guard reimbursable or non-reimbursable orders. This mandate 

applies to all facilities (surface, aircraft, or land mobile radio facilities while used in 

vehicles or mobile trailers). The operation and movement of any such facility 

without Coast Guard orders is performed as a private U.S. citizen and not as an

Auxiliarist, and therefore, may not be covered by 14 U.S.C. § 831, 832, and

823a(b).

J.7. Use of 

Private Motor 

Vehicles

Auxiliarists are authorized to use private motor vehicles for authorized Auxiliary

activities without Coast Guard orders unless they plan to seek reimbursement for

expenses or third party liability protection. In addition to routine travel to and from 

authorized activities, private motor vehicles may be used in the performance of 

other authorized activities such as participation in parades (i.e., towing a boat or a 

float), performing a chart updating mission, or conducting environmental activities. 

Coast Guard orders are required if a motor vehicle is being used as a land mobile 

radio or radio direction finding facility or in the performance of AtoN missions.

Appropriate orders and contingency (pocket) orders may be issued to operators of 

fixed land and land mobile radio and radio direction finding facilities. Auxiliarists

who choose to use their private motor vehicles for Auxiliary activities without 

orders, do so at their own risk. An Auxiliarist’s decision to use a private motor 

vehicle for Auxiliary activities does not necessarily obligate the Coast Guard to

assume potential third-party liability arising from the use of a private motor vehicle.

Assignment to duty with Coast Guard orders will facilitate favorable potential third 

party liability determinations by Coast Guard leadership and the Department of 

Justice. 

J.8. Trailering 

Coast Guard 

Owned Vessels 

Trailering of Coast Guard owned vessels with Auxiliary vehicles and/or trailers is

generally prohibited, but can be authorized by the Chief Director with concurrence 

by G-LGL and subject to the provisions of a Gratuitous Services Agreement. The

Auxiliary may continue to tow Coast Guard owned vessels using Government

owned vehicles and trailers. 

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Chapter 5 - Regulations and Policies 

Section K. Claims, Injury, or Death While Assigned to Duty

Introduction This section provides general policies and procedures for claims, injury, or death 

while assigned to duty. 

K.1. Injury 14 U.S.C. § 832 states in part as follows, “Members of the Auxiliary who incur 

physical injury or contract sickness or disease while performing any duty to which 

they have been assigned by competent Coast Guard authority shall be entitled to the 

same medical treatment afforded members of the Coast Guard.”

This section has been interpreted to mean Auxiliarists are entitled to payment for 

their medical and hospital bills for emergency care without the need to show a 

causal relationship between the illness or injury and their assigned duties.

Persons who are not Auxiliarists who are killed or injured on board an Auxiliary

facility are not covered by these provisions.

K.2. Emergency 

Care 

Auxiliarists who are injured while assigned to duty and who require immediate 

attention should obtain emergency care from the local Coast Guard unit’s contract 

provider, military hospital, U.S. Public Health Service facility, or nearest treatment

facility if none of the others are available.

K.2.a. Payment of 

Bills 

A civilian contract provider will bill the Auxiliarist directly for treatment of any

injury. The Auxiliarist may pay the bill and seek reimbursement or submit the bill 

directly to the Government for payment. Any delays in processing payment could

impact the Auxiliarist’s credit rating, so Auxiliarists are encouraged to pay the bill

and then apply for reimbursement. 

The Auxiliarist should forward emergency medical bills to the DOL, via their 

Director, for payment. Once eligibility is determined, the DOL will pay for the

Auxiliarist’s medical care. The DOL will also reimburse an Auxiliarist for medical

care obtained from a non-contract provider if immediate care was provided.

K.2.b. 

Information 

Required for 

Reimbursements 

Auxiliarists who are filing for reimbursement for emergency care must provide the 

following information within thirty days of the injury: 

• An original itemized bill, together with the Health Insurance Claim Form

(normally the OWCP/HFCA-1500). The Auxiliarist must inform the health care 

provider to send this bill directly to him/her, not to the Coast Guard. 

• Section A of the Report of Non-Federal Health Care Certification (CG-5534). 

• Report of Potential Third Party Liability Form (CG-4899). 

• Claim for Reimbursement for Expenditures on Official Business (SF-1164). 

• A copy of the orders from the day of the injury. If the Auxiliarist was assigned 

to duty without orders, a letter certifying the Auxiliarist was assigned to duty at 

the time of the injury must be provided from the competent Coast Guard 

authority or Auxiliary leadership. 

• All paid receipts for the care received. 

• For every invoice (bill) received, a medical report should be included 

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Chapter 5 - Regulations and Policies 

(ambulance, EMT/paramedic, emergency room, follow-up care, etc.). 

• DOL claim forms are available on the DOL web site. (see Appendix J) 

• The completed forms should be mailed to the Auxiliarist’s Director, who will 

verify and endorse the claim and fax the completed Report of Traumatic Injury

Form (CA-1) to the Chief Director for electronic submission to the DOL. Once

the DOL receives the electronic submission, they will send the Chief Director 

an electronic receipt and case file number. The Chief Director then provides the 

Director the case file number and the Director mails all additional 

documentation to the DOL office in Washington, D.C. (attention to the case 

number) to the following address: Department of Labor, OWCP Special Claims 

Branch (District 25), 800 North Capital Street, N W., Room 800, Washington, 

D.C. 20211. 

K.3. Follow-Up 

(Non-Emergency) 

Care 

Follow-up care for an injury or illness which occurred while assigned to duty is 

referred to the DOL Office of Workers’ Compensation, via the Director. The DOL

must have approved this claim before payment can be made to treating physicians

for follow-up care. 

K.3.a. Physician 

Acceptance Rates 

Prior to seeking follow-up care from a physician, the Auxiliarist must ensure the

treating physician is willing to accept the prescribed DOL rates for medical services 

rendered. This issue must be specifically addressed with the physician to prevent 

further misunderstandings.

K.3.b. Report of 

Traumatic Injury

The Auxiliarist must obtain a Report of Traumatic Injury Form (CA-1), complete

the first part of the form, and attach a copy of the applicable orders and a narrative 

medical report. The Director will then complete the second part of Form CA-1. A 

case file will be established and kept in the Director’s office in case of future need. 

K.3.c. Payment 

Bills 

Payment of bills for follow-up care to the DOL, shall be submitted via the Director, 

in the following manner: 

• The Auxiliarist must obtain and complete the DOL’s Attending Physician’s 

Report Form (CA-20). This form along with other related worker’s 

compensation forms are available through the Director or the local Coast Guard 

civilian personnel office. 

• The Auxiliarist must take a copy of Form CA-20 to the attending physician. 

The attending physician can complete Part B of Form CA-20 or provide 

sufficient medical documentation in a narrative report and send to the Director. 

For payment, the attending physician must submit an OWCP/HFCA-1500 to the

Director. The Director will review the forms for completeness and make copies 

for the case file. Originals of Forms CA-1, CA-20, or the narrative medical 

report, and the OWCP/HFCA-1500 Form will be forwarded to the DOL by the 

Director. 

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Chapter 5 - Regulations and Policies 

• If further treatment is required, the physician should complete a narrative 

medical report or Form CA-20, (reverse side of Form CA-16). Forms should be 

submitted by the attending physician to the Director who will review for 

completeness, make copies, and send to the DOL. 

• The completed forms should be mailed to: Department of Labor Special Claims 

Examiner, 800 North Capital Street, Room 800, Washington, D.C. 20211. 

• The DOL and Coast Guard forms are available from the Director or the local 

Coast Guard Civilian Personnel Office. 

K.4. Dental Care Emergency dental care is only authorized due to direct trauma or injury while 

performing Coast Guard authorized duties.

K.5. Claims for 

Disability 

Auxiliarists may be entitled to Federal Employee’s Compensation Act benefits for a 

disability incurred while assigned to duty.

K.5.a. Basis Compensation is based upon a percentage of the base pay for grade GS-9 of the 

General Schedule in effect on the date of the injury. Specific entitlement depends 

on the nature of the disability (total or partial) and the familial status of the member 

(single, married, married with dependents [114 U.S.C. § 832]).

K.5.b. Required 

Forms 

The Auxiliarist must complete the DOL Report of Traumatic Injury Form (CA-1) 

and Claim for Compensation of Account of Traumatic Injury Form (CA-7). The 

attending physician must complete the DOL Attending Physician’s Report (CA-20). 

All completed forms shall be sent to the Director, who will verify the claim, make a 

case file copy, and forward to DOL.

K.6. Death of an 

Auxiliarist While 

Assigned to Duty 

The Federal Employee’s Compensation Act (FECA) provides benefits to an 

Auxiliarist’s spouse and dependent children if the Auxiliarist dies while assigned to 

duty or from physical injuries incurred while assigned to duty (14 U.S.C. § 832).

K.6.a. 

Determining 

Compensation 

For purposes of determining compensation entitlement, an Auxiliarist is considered 

to have Federal General Schedule GS-9 (step 1) monthly basic pay on the incurred 

injury date. Depending on the deceased Auxiliarist’s marital status, the surviving 

spouse and dependent children may each receive a monthly percentage of that GS 

rate (14 U.S.C. § 707).

K.6.b. 

Notification 

Responsibilities 

Upon the death of an Auxiliarist, notification must be made to the Coast Guard 

Command Center in Washington, DC as soon as possible. The 24-hour phone 

number is (202) 267-2100. Coast Guard field units shall report via the chain of 

command. Auxiliarists should report via their Coast Guard order-issuing authority

or a local Coast Guard command. 

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K.6.c. Death 

Related Expenses 

Surviving spouse and children are also entitled to limited payment for the 

deceased’s funeral and burial expenses and a death gratuity. The maximum burial

and funeral expense allotment is $800 (5 U.S.C. § 8134). A death gratuity of up to 

$10,000 for line of duty death is permitted in accordance with Section 651 of P.L. 

104-208.

K.7. 

Investigations 

When any Auxiliarist is physically injured or dies as a result of physical injury

incurred while performing any authorized duty assigned by competent Coast Guard

authority or Auxiliary leadership, an investigation will be conducted as set forth in

Chapter 5 of the Administrative Investigations Manual, COMDTINST M5830.1

(series). The Director should ensure the investigating Coast Guard active duty 

personnel or Auxiliarist performing the line of duty investigation, is aware of the 

requirement to determine the causal connection between the Auxiliarist’s injury or 

death and the duty being performed by the Auxiliarist. This action is particularly

important in situations involving pre-existing medical conditions, such as heart 

problems.

An investigation must be conducted by the Coast Guard order-issuing authority to

determine if the Safety and Environmental Health Manual, COMDTINST

M5100.47 (series), requires a Coast Guard Mishap Report.

K.8. Reporting 

of Accident or 

Incidents 

Upon an accident or incident which occurs while assigned to duty, notification of

the facts and circumstances must be made to the Director, the Coast Guard orderissuing authority, the DSO-LP and the Auxiliarist’s personal insurance company as 

soon as possible.

K.8.a. Personally 

Owned Vehicle 

(POV) Third Party

Liability

The Auxiliarist must submit a completed Report of Potential Third Party Liability 

Form (CG-4899) (with appropriate attachments) as soon as possible to the Director. 

Copies are also sent to the Coast Guard order-issuing authority, the DSO-LP, and

the Auxiliarist’s personal insurance company. The Director will make further 

distribution of the report to other Coast Guard addressees as appropriate.

K.8.b. Operator’s 

Report of Accident 

The driver of a Government motor vehicle (including a rental vehicle or a privately 

owned vehicle being used in the performance of official duties) involved in an

accident, shall complete an Operator’s Report of Motor Vehicle Accident (SF-91) 

and Data Bearing Upon Scope of Employment of Motor Vehicle Operator (Optional 

Form-26). A copy of the applicable forms shall be filed with the Director, and the 

original forwarded to the Coast Guard order-issuing authority within 48 hours of the 

accident.

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Chapter 5 - Regulations and Policies 

K.9. 

Investigation of 

Accidents or

Incidents 

Auxiliarists shall refer to the Coast Guard Claims and Litigation Manual, 

COMDTINST M5890.9 (series), and the following points regarding investigations 

of accidents or incidents:

• Each incident which results in, or is likely to result in, a third party claim shall 

be promptly investigated. Any evidence necessary to prosecute an affirmative 

claim by the U.S. or defend a claim against the U.S. must be preserved. 

• A prompt investigation is the most important phase of the claims process. The 

investigation provides the basis for every step in the administrative settlement of 

a claim and the preparation for the defense or prosecution of a lawsuit. Without 

timely and thorough investigation, a Coast Guard settlement authority cannot 

decide who is liable and to what extent. 

• Promptness is the key. With the passage of time, physical appearances change 

and witnesses may become forgetful. People may develop a biased view of the 

facts, or become reluctant to give statements or may even become unavailable 

because they can no longer be located. 

• The sole purpose of a claims investigation is to find out the facts needed to 

properly settle a claim or defend or prosecute a lawsuit. Evidence should be 

gathered and recorded without regard to whether it may prove adverse or 

favorable to the U.S. 

• Any copy of the State Boating Accident report, Coast Guard Boating Accident 

Report (CG-3865), police report, and motor vehicle or other Government 

accident reports should be included. 

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Chapter 5 - Regulations and Policies 

Section L. Public Education Course Fees 

Introduction The conduct of the Auxiliary’s PE program requires the collection of certain fees to 

provide funding for certain Auxiliary programs. Fee types and their uses may

include but are not limited to those listed in this section.

L.1. Custodial 

Fees 

Some PE courses are conducted in buildings whose management charges the 

Auxiliary custodial or rental fees. If the building owners do not provide anyone to

collect fees, Auxiliarists may do it for them. In collecting these fees, Auxiliarists 

must inform students that the Auxiliary is not charging for instructing the course.

Such fees should be properly labeled as, “custodial fees.” The fees must be kept 

separate, both for accounting purposes and physically, from any collections for texts 

and other materials. When custodial fees become too costly, flotillas should make 

every effort to re-locate to a classroom site with little or no cost.

L.2. Course 

Material Fees

When conduct of a PE course involves texts or training aids that become student 

property, the purchase of these materials must not be mandatory. The purchase of

course materials must not be a condition of class attendance. Attending class 

without purchasing materials must not be termed auditing, nor will course 

completion certificates earned by students through satisfactory class attendance, 

homework preparation, and passing of an exam, as may be required of the class, be

withheld for not purchasing materials, but an examination and certificate fee may be 

charged. Course texts, aids, and related items may be sold to students at fair market

driven prices.

L.3. 

Administrative 

Fees 

Administrative fees are used to support various authorized Auxiliary programs and

may be added to textbook costs. These fees support purchase of teaching aids such 

as pencils, paper, projectors, bulbs, screens, and miscellaneous audio-visual or 

operational equipment. The collected fees shall not be used for any flotilla social

function.

L.4. Registration 

Fees 

Some classes are conducted as part of organized adult education programs which 

require the collection of registration fees. This fact must be amply advertised in the 

advance course publicity. The Flotilla Staff officer - Finance (FSO-FN) shall collect

and deposit these fees to the flotilla treasury for furtherance of Auxiliary programs.

Such funds shall not be used for flotilla social activities. Some programs are 

established where payment must be given to course sponsors or instructors as 

wages. In this case, the Auxiliary will arrange for the institution to keep the 

payment as an Auxiliary donation.

L.5. 

Remuneration 

Auxiliary instructors serve as volunteers, therefore, they and their units are 

prohibited from collecting or receiving any compensation for their services

performed as Auxiliarists.

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Chapter 5 - Regulations and Policies 

L.6. Course 

Surcharges 

In some instances, units are adding surcharges to the costs of PE materials in

addition to the administrative fee to support other Auxiliary programs such as AIM. 

Such surcharges should be added to the administrative fee and not separately

advertised. A small, general increase to the course materials costs is the preferred

method of supporting other programs.

L.7. Prohibited 

Use of Fees

Funds collected from the sale of public education materials may not be used for

social activities. Funds may be used to support all other authorized activities 

conducted independent of the course.

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Chapter 5 - Regulations and Policies 

Section M. Incorporation 

Introduction This section describes the need for, purpose of, and provisions for having 

incorporated groups support Auxiliary activities. 

M.1. National The Commandant has approved the organization of only one corporation to support 

Auxiliary activities, the CGAuxA, Inc. The National Board requires a legal entity to 

conduct certain fiscal affairs peculiar to the National Board. CGAuxA, Inc. is 

authorized to receive excess Coast Guard property, in accordance with the

provisions of 14 U.S.C. § 641. The CGAuxA, Inc. is the only corporation 

authorized to conduct fundraising. In addition, the Coast Guard may contract with 

CGAuxA, Inc. to procure required goods and services. The corporation is also

eligible to receive boating safety or other grants and funds, and accept other items

for appropriate purposes.

M.2. 

District/Regional 

The Commandant recognizes that Coast Guard Auxiliary districts or regions may

have a need to hold title to property through a corporation. The authority to approve 

the formation of a district/region corporation has been delegated by the 

Commandant to the Chief Director upon the recommendation of the DCO and the 

Director. In general, corporations are not encouraged and are to be approved only 

when necessary. Reasons for approving requests for incorporation are:

• To hold title to real and personal property appropriate for use by the Auxiliary

in the performance of its missions, which cannot be owned directly by Auxiliary 

units. 

• To accept State grants and funding which cannot be given directly to Auxiliary

units. 

• To obtain and hold copyrights, patents, trademarks, and service marks. 

• To provide for the ownership of motor vehicles, aircraft, vessels, motors, and 

trailers (vessel, storage, communications, etc). 

M.3. District 

Board 

The district/region corporation shall be the mirror image of the Coast Guard

Auxiliary district in which the district leaders shall be the officers of the corporation

and the members of the District Board. The Director shall serve as an ex officio

member. All other members of the district shall be non-voting members of the 

corporation and the corporation shall be entitled to use the name Coast Guard 

Auxiliary (Number) District Board, Inc.

M.4. Donations/ 

Property 

The district/region corporation shall be permitted to accept donations of money on 

behalf of specific divisions and flotillas and to turn over those funds designated for 

use by a particular flotilla or division. The district corporation shall be authorized to 

hold title to property and, pursuant to the terms of a written exclusive use 

agreement, permit the exclusive use by the intended division or flotilla. (see 

paragraph H.1 of this chapter)

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Chapter 5 - Regulations and Policies 

M.5. 

Prohibitions 

No divisions or flotillas shall be permitted to incorporate. Any other corporations or

entities other than those expressly authorized herein, whether formed in whole or in

part by Auxiliarists, are not affiliated or a part of the Coast Guard or Auxiliary. The 

members of those corporations are acting solely in a private or individual capacity 

and not as Auxiliarists or as leaders, agents, or employees of the U.S. There must

be a clear distinction between the official statutory activities of the Coast Guard and 

the Auxiliary, as opposed to the private and separate activities of such an entity. 

Those organizations may receive no financial or other support from the Coast Guard

or the Auxiliary. 

Neither the Coast Guard nor the Auxiliary will assume any responsibility for the 

administration of the activities of such corporations before third parties or tribunals. 

Auxiliary flotillas, divisions, and districts may be permitted by the Director to use 

any real or personal property offered to them by such corporations for the purpose 

of supporting Auxiliary activities and programs.

M.6. Title No corporation or other organization other than the CGAuxA, Inc. and authorized 

and approved district corporations may use the words Coast Guard Auxiliary. No

other organization may contain any name that contains any reference to the Coast 

Guard or the Auxiliary or any words, contractions, or acronyms tending to imply

any association with the Coast Guard or the Auxiliary.

M.7. Status of 

Unapproved 

Corporations 

The status of presently existing unapproved corporations shall not change, and the

Coast Guard reserves the right to monitor the activities of such corporations as a 

result of their potential impact on the Coast Guard and the Auxiliary.

M.8. Legal 

Services 

Before initiating any effort to create a district/region corporation, the DCO should 

seek the advice of the DSO-LP to determine whether forming such a corporation is

necessary. If it is determined that a valid reason exists to form a district corporation, 

approval shall be sought from the Chief Director via the Director. The DSO-LP, 

when directed, is authorized to incorporate approved district corporations, to seek

tax-exempt status, and to provide other necessary legal services, on behalf of such

corporation as an Auxiliarist. A copy of the corporate charter and by-laws shall be 

forwarded to the Director’s office for approval, filing, and record purposes.

M.9. 

Requirements 

Specific details with respect to the formation, organization, and operation of district 

corporations shall be issued from time to time. These guidelines will contain 

specific requirements for the carrying of liability and other insurance, legal and

fiscal policy, and Coast Guard oversight. DCOs, as presidents of their district

corporation are responsible for ensuring the corporation adheres to these specific 

details (Appendix F).

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Chapter 5 - Regulations and Policies 

Section N. Finances

Introduction The Commandant considers financial management to be necessary to establish 

certain guidelines to avoid the chance of embarrassment to either the Auxiliary or 

the Coast Guard. The Coast Guard has a responsibility to ensure proper financial 

procedures and accountability are observed at each level for all monies received.

This accounting includes monies received from such sources as dues, PE courses, 

and gifts. Expenditure of such funds shall only be in support of authorized

Auxiliary activities.

N.1. Financial 

Reporting 

DCPs and FCs of every unit receiving and disbursing funds in the unit’s name must

submit to the Director an annual financial report on the form entitled Financial 

Reporting of an Auxiliary Unit (ANSC 7025/CG-4750-1). No other form is 

authorized for this purpose. Funds are defined as monies received or disbursed as 

dues, course registration fees, sale of publications, etc. FCs are responsible for

forwarding copies of the report to the DCP on or before 31 January. The DCP will 

review the reports and forward them, together with the division report, to the DCO 

on or before 20 February. The DCO, or their designates (such as DSO-FN), will 

review the reports and forward them to the Director on or before 1 March. Any

irregularities revealed by the financial report shall be reported to the DCO and 

Director. If an Auxiliary unit fails to comply with these procedures, the DCO may

authorize an audit. The DCO, after an audit review, may recommend other action 

deemed appropriate. In addition, corporate entities must follow all other State or 

Federal financial reporting requirements.

N.2. Deposits All Auxiliary unit funds shall be promptly deposited to accounts containing the 

appropriate unit designation and the words U.S. Coast Guard Auxiliary. The proper 

Federal taxpayer identification number issued by the IRS for all units of the 

Auxiliary is 52-1500576, which should be used on all unit accounts. 

N.3. 

Disbursements 

and Expenses 

Disbursement of funds must always be used to further the general purpose of the 

Auxiliary. In general, funds should not be accumulated without some definite goal 

in mind for future disbursement intended to promote authorized activities.

Auxiliary unit funds may only be spent or committed with the concurrence of an

appropriate majority of the voting members of that unit unless specific provisions 

authorizing the expenditure or commitment are in the Auxiliary unit’s Standing 

Rules.

N.4. Bonding If funds more than $5,000 are involved, bonding of the custodian may be advisable. 

Bonding is optional at all Auxiliary levels.

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Chapter 5 - Regulations and Policies 

N.5. District

Corporations 

DCOs, as the Presidents of their respective district corporations, shall ensure their

respective corporations function in a manner discussed in Section M of this chapter. 

The treasurer of each respective district corporation shall ensure an annual 

accounting or financial report of its activities is submitted to the Director for review.

The annual accounting will not be prepared by a Coast Guard employee or

Auxiliarist, but must be prepared by an independent certified public accountant, as 

specified in the by-laws of the district corporation. Guidelines for district

corporations are contained in Appendix F.

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Chapter 5 - Regulations and Policies 

Section O. Auxiliary Identification Means 

Introduction This section provides information for Auxiliarists to obtain identification cards,

retired status cards, and vehicle decals. 

O.1. Auxiliary 

Identification 

Card 

When applicants have passed the initial FP background check and have been

approved by the Director for enrollment, each will be issued the Department of

Homeland Security United States Coast Guard Auxiliary Identification card that is 

the only authorized ID card (see Figure 5-3). The identification will be issued and 

signed by the Director or the Director’s designated paid Government employee and 

according to district/regional policy. To facilitate ID card issuance, District

Directors, with the help of technical computer support staff and procurement 

officials shall procure and maintain appropriate/current equipment/software. The 

card must be signed and laminated prior to issue. ID card photographs of 

Auxiliarists shall be uncovered (no hat or other headgear) and in Coast Guard

uniform or Auxiliary Blue Blazer outfit with red background.

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Chapter 5 - Regulations and Policies 

Figure 5-3 

Auxiliary Identification Card 

5-46
Chapter 5 - Regulations and Policies 

O.2. Retired

Status Card 

When an Auxiliarist submits a request for retired status, a permanent, plastic Retired 

Status card (see Figure 5-4) with the retired Auxiliarist’s name on it will be 

provided to the Auxiliarist. Directors will, upon receipt of the Auxiliarist’s

Auxiliary Identification Card, provide the Auxiliarist with the Retired Status

Certificate. They will also send the full name and mailing address of the Auxiliarist

to the commercial vendor holding the current Coast Guard contract for preparing the 

card. The Coast Guard will mail the Retired Status card to the Auxiliarist. The 

retired status longevity pin (see Figure 5-5) is available for purchase from the

AUXCEN.

Figure 5-4 

Retired Status Card 

Figure 5-5 

Retired Status Pin 

5-47
Chapter 5 - Regulations and Policies 

O.3. Coast 

Guard Decals – 

Personally 

Owned Vehicle 

for Auxiliarists 

Auxiliarists are issued Coast Guard vehicle decals (see Figure 5-6) on a limited

basis only. Access to a Coast Guard facility is at the discretion of the Commanding

officer exercising Coast Guard command authority over that facility. Therefore,

Commanding officers of such facilities are the final authority for determining 

whether or not an individual has a frequent, demonstrated need to have on-base 

driving privileges. The POV decal will consist of a DHS/Coast Guard decal with a

silver Auxiliary expiration tab. For additional information, refer to the Physical

Security and Force Protection Manual, COMDTINST M5530.1 (series). 

Officer Enlisted Civilian Auxiliary Contractor

Figure 5-6 

Coast Guard Decal – Personally Owned Vehicle 

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Chapter 5 - Regulations and Policies 

O.3.a. Terms of 

Use 

Under no circumstances will the POV Decal be used as the sole means to determine

a POV or POV operator’s authorization to enter a Coast Guard facility.

Additionally, the requirements listed are mandated for vehicular access to Coast

Guard facilities utilizing the POV Registration Program. Auxiliary personnel

require a valid Auxiliary identification card or locally authorized photo 

identification facility pass. POV access to, and operation on, Government facilities 

is a privilege and not the inherent right of any individual. The POV Decal shall be 

used to identify vehicles eligible for operation aboard a Coast Guard facility. 

The POV Decal is not a pass. The decal, which is the property of the U.S.

Government, shall be permanently affixed to the vehicle to which it is issued at all

times. It shall be surrendered when required by appropriate authority. Mail order 

registration of the POV Decal is not authorized. The unauthorized removal, sale,

transfer to another vehicle, or mutilation of a Coast Guard decal or temporary pass 

is prohibited. The following may subject a user to disciplinary action or criminal 

prosecution under 18 U.S.C. § 499, 506, 701, or 1002: 

• Alteration of decal or the date tab. 

• Possession of more than one decal or date tab for the same vehicle. 

• Possession of unauthorized decal or date tab. 

• Possession of fraudulently obtained decal or date tab. 

• Possession of decal or date tab when not currently an Auxiliarist authorized 

under the provisions of this instruction.

O.3.b. 

Registration 

Objectives 

POV registration objectives are as follows: 

• Provide safeguards against financially irresponsible or careless drivers. 

• Follow local and State requirements for motor vehicle operation (e.g., vehicle 

safety inspections, insurance, and other forms of financial responsibility and 

licensing of motor vehicle operators). 

• Define conditions under which vehicle access may be granted and revoked. 

O.3.c. Eligibility Auxiliarists are eligible for POV registration provided there is a frequent 

demonstrated need for access to a Coast Guard unit that requires the POV Decal for 

vehicular access. Auxiliarists will be eligible for POV registration to provide 

staff-like access for duty in support of Coast Guard operational missions. 

O.3.c.1. Vehicle 

Eligibility

Privately owned, motorized, wheeled vehicles that may legally operate on public 

roads or highways may be registered, provided that all other eligibility requirements 

are met. 

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Chapter 5 - Regulations and Policies 

O.3.c.2. Vehicle 

Ineligibility

The following vehicles shall not be registered: 

• Official local, State, and Federal vehicles. 

• Commercial use vehicles owned by eligible personnel if the vehicle is registered

in the name of a company, corporation, or partnership.

• Vehicles designed exclusively for construction and material handling. 

• Vehicles used solely off the road. 

• Bicycles with fractional horsepower engines. 

• POVs registered with another armed force displaying a DoD decal.

• POVs operated by a visitor requiring a temporary visitor vehicle pass. 

O.3.d. 

Requirements 

Individuals who request POV registration (including recertification), must

demonstrate a need for vehicular access to the facility and shall provide the 

following documents: 

• Valid Federal Government identification card. 

• Valid State motor vehicle drivers license for the type of vehicle being 

registered. 

• Valid State certificate of vehicle registration in the name of the individual 

registering the vehicle. POVs with a temporary registration (e.g., cardboard, 

plastic, paper, etc.) are not eligible for POV registration until a permanent State 

registration is presented to the unit. In such cases, temporary visitor vehicle 

passes are authorized. 

• Proof of compliance with minimum requirements of the financial responsibility,

compulsory insurance, or no fault insurance laws of the State in which the 

vehicle is registered, or of the State in which the unit is located if no financial 

responsibility is required by the State of registry. 

• Proof of satisfactory completion of a safety and mechanical vehicle inspection 

by the State or jurisdiction in which the vehicle is registered. This requirement 

is waived for units in areas not requiring a vehicle safety inspection or where 

out-of-State vehicles are not required to be inspected; however, States can 

require that all vehicles, regardless of State of registry, be inspected and meet 

safety and pollution control standards. Furthermore, Commanding officers may

establish minimum vehicle safety standards as a condition of registration. The 

intent is to ensure that the Coast Guard complies with all State and local 

requirements. 

All persons issued Coast Guard decals or passes shall continuously comply with the 

requirements for driver’s license, State registration, safety inspections, and 

insurance upon which the decal or pass was initially issued. If there is a change in 

status on the part of the registrant regarding the compliance with those requirements 

(e.g., loss of insurance, revocation of driver’s license), the registrant will

immediately notify the unit registering the vehicle, and the vehicle is no longer 

authorized to operate on Coast Guard facilities. 

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Chapter 5 - Regulations and Policies 

Registrants shall complete items 1-6, 9, and 10 of the Certificate of Compliance - 

Private Motor Vehicle Registration Form (CG-3308A). The expiration date shall 

either be as close to the anticipated date of expiration of the service contract, or a 

maximum of four years from date of issuance, whichever is earlier. Recertification 

registrants shall complete item 14 for a maximum of an additional four years 

provided the decal is in good condition. 

O.3.e. Decal 

Display

The POV Decal and expiration tabs must be readily visible to security forces in

accordance with the following: 

• Unless prohibited by State or local law, the decal shall be permanently affixed, 

on the outside, top center of the windshield, above the rear-view mirror, so as 

not to obstruct the driver’s view. Motorcyclists may mount the decal lengthwise 

on the vehicle where it may be easily seen from the front of the vehicle. 

• Mounting the POV Decal and date tab on removable placards is prohibited. 

Decals not permanently affixed to the vehicle for which they are issued are 

subject to confiscation. Additionally, POV registration should be terminated, 

and the Auxiliarist may be subject to disciplinary action or criminal prosecution. 

• The expiration tab shall be affixed parallel with, and adjacent to, the left edge of 

the decal. The tabs are available for January and July only.

• Optional rank tabs shall not be permanently affixed to the POV, and will be 

mounted on a removable placard. For the purpose of operational security 

(OPSEC), these placards will be stored in a secure location when not in use 

(e.g., locked glove compartment). 

O.3.f. 

Termination of 

Access 

Commanding officers may revoke access privileges at any time, or under any of the 

following conditions: 

• The owner fails to comply with or maintain State or Coast Guard registration 

and/or licensing requirements. 

• The registrant’s service with the Coast Guard is terminated. 

• The owner uses or permits the use of the POV in connection with illegal 

activities. 

• The owner’s driving privilege is revoked on any Coast Guard facility

• The owner’s eligibility or registration is terminated. 

• The owner has been debarred from a Coast Guard or any other Federal facility. 

• The owner has sold or otherwise disposed of a registered vehicle without 

providing adequate proof of the decal being removed. Normally, adequate 

proof shall consist of the remains of the decal, or having the Commanding 

officer or a designated representative witness the destruction of the decal. It is 

not the intent of this provision to limit the number of vehicles that may be 

registered to a person, but simply to ensure that all decals are accounted for. 

• The current decal becomes effaced, illegible, or incomplete (just cause for 

re-issuing the decal). 

• The owner is no longer entitled access to Coast Guard units. 

• Decals may be seized for just cause by any Commanding officer, designated 

representative, or by any security organization of the Armed Forces. 

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Chapter 5 - Regulations and Policies 

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Chapter 5 - Regulations and Policies 

Section P. Accommodation of Physically Challenged Individuals Enrolled 

in Boating Safety Classes 

Introduction This section describes the provisions for accommodating physically challenged

individuals enrolled in boating safety classes. 

P.1. Requests Auxiliary units may receive requests to accommodate physically challenged

individuals for boating safety education courses.

NOTE

P.2. 

Accommodation 

To accommodate physically challenged individuals, Auxiliary units may, when

available, try to obtain suitable services through non-profit agencies or through

local/State governments. Contacts with these agencies should be initiated and

nurtured by all units who conduct PE classes. To the greatest extent possible, units 

should attempt to identify Auxiliarists who can serve their needs.

P.3. 

Advertisement 

The actions to accommodate a physically challenged individual should be taken in a 

reasonable period of time, which does not necessarily mean immediately. The 

individual should provide reasonable notice of their disability so the Auxiliary unit

can attempt to arrange suitable accommodation. If suitable accommodation cannot 

be arranged for a pending class, the individual’s participation may be delayed to a 

future class when/if accommodation is available. Once an accommodation has been

arranged for a course, units should notify the Director and aggressively advertise the

availability of the course with the accommodation, in order to attract the maximum 

number of individuals who would benefit from such.

Under provisions of the Rehabilitation Act of 1973, the Auxiliary is not required, but

may take reasonable steps to accommodate physically challenged individuals who

want to participate in Auxiliary PE classes.

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Chapter 5 - Regulations and Policies 

5-54
Chapter 5 - Regulations and Policies 

Section Q. Weapons

Introduction Weapons, except those worn by certified law enforcement officers in accordance 

with Federal, State and local laws and regulations and required by their agency

policy, may not be worn, carried, or held by any Auxiliarist or guest of the Auxiliary

while attending an approved Auxiliary function, including regularly scheduled 

division, flotilla, or detachment meetings. This prohibition extends to those who 

have concealed weapons permits and those who may otherwise be authorized, but 

not required to wear weapons when not performing law enforcement duties (i.e., offduty law enforcement officers). This prohibition extends to periods immediately

preceding and following Auxiliary functions (i.e., during the fellowship periods). 

Weapons are excluded at all times from Government facilities, buildings, property,

and military installations. Certified law enforcement officers who are required by

their agency policy to carry a weapon shall be subject to the policy of the facility

they are entering and may be required to check the weapon or be denied entry.

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Chapter 5 - Regulations and Policies 

5-56
Auxiliary Manual 

Chapter 6 

Support and Basic Materials 

Introduction This chapter provides a description of facilities and support programs available for 

use by the Auxiliary. 

In this Chapter This chapter contains the following sections: 

Section Title See Page

A General 6-3

B Government Property 6-5

C Coast Guard Personal Property 6-7 

D Auxiliary License Signature Authority 6-11 

E Other Agencies and Partnerships 6-13 

F Work-Life Program 6-15

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Auxiliary Manual 

6-2
Chapter 6 - Support and Basic Materials 

Section A. General Services and Supplies 

Introduction This section describes the general services and supplies that the Coast Guard 

provides for Auxiliary use. 

A.1. Services The basic law that authorizes the Auxiliary also provides that Coast Guard resources 

and facilities may be employed in Auxiliary administration and operation, and 

certain appropriations may be made available for such purposes. The Coast Guard

may provide the Auxiliary with use of: 

• Available Coast Guard shore facilities for Auxiliary meetings and for 

conducting authorized educational and training programs. 

• Appropriate Coast Guard training aids and operational equipment such as (but 

not limited to) dewatering pumps, computers, fax machines, radios and pagers. 

• Services of Coast Guard personnel assigned to administrative, training, and 

educational activities. 

• Coast Guard Exchanges for the purchase of goods and services, except alcohol 

and tobacco products. 

A.2. Auxiliary 

National Supply 

Center – Granite 

City, IL 

The Coast Guard maintains the ANSC, which is operated at Government contract

expense by a commercial contractor. The Chief Director is the Contracting 

Officer’s Technical Representative (COTR). ANSC supplies Auxiliary units with 

training publications, forms, manuals, pamphlets, posters, and initial issue of medals 

and ribbons. These items are provided at Government expense by the Coast Guard 

for Auxiliary training and administration. Auxiliary unit elected leaders, National

Staff members, unit materials officers, and Directors may order from the ANSC.

A.3. Auxiliary 

Center – St. 

Louis, MO 

The AUXCEN stocks Auxiliary flags, pennants, burgees, certain uniform 

accessories, and PE materials. These items are available for sale though district

materials centers at conferences and by direct mail. Auxiliarists should not confuse 

the ANSC with the AUXCEN. The CGAuxA, Inc. operates the AUXCEN.

A.4. Course 

Materials 

The Coast Guard reviews and approves all official Coast Guard Auxiliary PE course 

materials. CGAuxA, Inc. develops, prepares, prints, and supplies these items for

Auxiliary use to conduct the PE program. These items are distributed through 

flotilla MA Staff officers. CGAuxA, Inc. has copyrighted this material, with all 

rights reserved. CGAuxA, Inc., or its designated representative, must grant 

permission for use of this material on requests prior to its use outside the Auxiliary.

6-3
Chapter 6 - Support and Basic Materials 

6-4
Chapter 6 - Support and Basic Materials 

Section B. Government Property

Introduction This section describes the Auxiliary’s responsibilities for obtaining permission to 

use Government property and maintenance, once permission is granted. 

B.1. Federal Real 

Property 

An Auxiliary unit may be granted written permission for long-term use and 

occupancy of Federal real property (buildings and land). Use and occupancy must 

be for authorized Auxiliary activities. A District Commander must consider such 

use as necessary and desirable. The Auxiliary unit must follow all legal provisions 

for property use. Property in which the Coast Guard or another Federal agency has 

the title or right, or which is excess or surplus, may be requested for Auxiliary use.

Such a request is subject to the necessary operational, engineering, and budgetary

approval stated in the Real Property Management Manual, COMDTINST

M11011.13 (series).

B.1.a. Requesting 

Permission 

Any such use/occupancy is subject to immediate repeal if such use/occupancy does 

not conform to Coast Guard policy. Written permission to use and to occupy Coast

Guard property shall contain the conditions under which the Auxiliary may make 

new construction or remove existing structures. Directors shall coordinate requests

with their Coast Guard District Property officer.

B.1.b. Transfer of 

Title 

The Coast Guard cannot authorize transfer of title to Federal real property to an 

Auxiliary element. Any permanent improvement, alterations, additions or fixtures 

placed on the property shall become and remain U.S. Government property.

B.1.c. Granting 

Permission 

When granting an Auxiliary unit permission to use and to occupy Federal real 

property, predominant support shall come from the Auxiliary unit itself. In granting 

permission to an Auxiliary unit for use and for occupancy of Federal property, such 

permission in no way binds the Coast Guard to provide any support. Limited

support may be given by the Coast Guard for improvements on the property and for

maintenance or removal of existing structures. This support can be from

appropriated funds and is limited to architectural and engineering services and loan 

of Coast Guard equipment incident to construction, maintenance, or removal.

B.1.d. 

Assignment of 

Duties 

Coast Guard personnel will not normally be assigned to duties involving actual 

construction, maintenance, or removal. The Coast Guard will perform necessary 

intermediary functions and, when specifically requested, for getting permission for

removals, improvements, or new construction from Federal, State, and local 

governments. The Coast Guard shall lend the full strength of its good will to

Auxiliary support for installations on Federal property with specific Coast Guard 

approval.

6-5
Chapter 6 - Support and Basic Materials 

B.2. 

Maintenance or 

Improvements 

Any property, to which permission for use and occupancy has been granted, must be 

prominently identified by a sign naming the Auxiliary unit. The sign must state the 

unit is a part of the Coast Guard Auxiliary. The Auxiliary is expected to carry out

any new construction and improvements. All such actions must follow local zoning

codes. This work includes codes dealing with plumbing, environmental protection,

sewage disposal, and electrical wiring. Waterfront improvements can be made only 

after approval of the Federal, State, or local government agency holding jurisdiction

over the property. Any construction and improvement must conform to sound civil 

engineering practices, together with current Coast Guard standards and directives.

When the Auxiliary is located on an active Coast Guard shore facility, any proposed

new construction and improvements shall be consistent with existing facilities and 

compatible with any long-range Auxiliary Unit Development Plan. When granting 

use and occupancy to the Auxiliary, maintenance of land, buildings, or structures 

shall follow existing Coast Guard standards and directives. The Auxiliary must 

keep buildings, piers, and grounds in a good and safe state of repair and appearance 

of the premises in a neat and orderly condition. The Commanding officer must 

provide basic services for safe use and habitability.

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Chapter 6 - Support and Basic Materials 

Section C. Coast Guard Personal Property

Introduction Auxiliarists, loaned or given custody of Coast Guard or Auxiliary owned personal 

property, may use said property for authorized activities only. The property, loaned 

or obtained under 14 U.S.C. § 641, shall be accounted for in the Director’s property 

inventory record in Oracle’s Fixed Asset Module (FAM) and returned to the 

Government upon request. Auxiliarists shall return property upon ending Auxiliary

membership, transferring to retired status, or to another unit, or if the property is no

longer needed. Auxiliarists shall immediately report the loss, damage, or theft of

Coast Guard property to the appropriate Coast Guard authority.

C.1. Auxiliary 

Leaders 

All elected and appointed leaders shall develop and maintain records, data, and

documents appropriate for their office. Leaders shall account for these items and

transfer them to their successors. The same procedure is followed for any Coast 

Guard, Auxiliary, or other accountable property, money, manuals, and equipment. 

Leaders shall annually account for all such property and funds on Auxiliary unit

inventories, whether being replaced in office or not.

C.2. 

Appropriated 

Funds 

Auxiliary activity support may entail the budgeting of additional appropriated funds. 

In addition, appropriated funds may be budgeted and expended for equipment and 

materials purchased for an Auxiliary unit’s internal administration. Such materials 

include, but are not limited to: 

• Office equipment and furnishings and computers 

• Training devices, equipment, workbooks, and texts 

• Stationery and related office supplies 

• Projectors, slide kits, motion pictures, or transparencies

• Classroom equipment or furnishings 

• Public relations materials, cameras, and videotapes 

• Operational equipment 

C.3. Coast 

Guard Issued

Property 

The Coast Guard may purchase, loan, or issue equipment to Auxiliary units. This 

action applies to equipment used for training of Auxiliarists, operations, other 

authorized activities, or internal unit administration. Such equipment loaned or

issued by District Commanders will be documented by custody receipts. The 

Auxiliary unit must show a definite need for the equipment for Auxiliary purposes.

The equipment will be treated as Coast Guard property while in custody of the 

Auxiliary unit, and Directors will report and account for all items in their property

records in FAM. Directors will be supplied with periodic reports, as required,

accounting for all property on loan to Auxiliary units. Each Auxiliary unit will

conduct an annual physical inventory count of all items on loan to them from the 

Coast Guard. Government furnished equipment is authorized for use to support the 

Auxiliary’s PE efforts.

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Chapter 6 - Support and Basic Materials 

C.4. Excess 

Property 

Excess Government property includes those items no longer required for Federal

purposes, however, other Federal agencies may still need the property. Under 

Federal Property Management Regulations, excess personal property must be

referred to the General Services Administration (GSA) for screening by other

Federal agencies. Such action must be done before GSA can make a surplus 

declaration. Once the property has been determined to be excess, the steps required

for property disposal are complex and lengthy. 

C.5. Non-Excess 

Property 

The availability of Federal non-excess property provides the Auxiliary many 

opportunities to obtain materials to help various Auxiliary programs. Directors are 

encouraged to set up liaison with Coast Guard property officers to: 

• Let them know of items required by the Auxiliary to avoid inadvertent labeling 

of Coast Guard property as either surplus or excess. 

• Screen required items, and obtain for use by the Auxiliary in support of Coast 

Guard missions. 

C.6. Surplus 

Property 

Surplus property are those Coast Guard items determined by GSA to be no longer 

required by the Federal Government. GSA assigns the surplus designation if no 

Federal agency has requested and effected transfer of the property by the surplus 

release date.

C.6.a. Screening Federal Property Management Regulations require screening of surplus property by 

authorized personnel. Screening through GSA donation channels must be 

accomplished before outright donation of surplus property to the Auxiliary. 

Under 14 U.S.C. § 641 (a), the Coast Guard may donate Coast Guard surplus 

property to the Auxiliary (including any authorized incorporated units) after GSA 

screening. Directors shall maintain a file of property or material requests received

from Auxiliary units. Directors should set up liaison with Coast Guard property 

officers to establish procedures for local screening of excess property outlined in the 

Property Management Manual, COMDTINST M4500.5 (series).

C.6.b. Processing Acquisition of excess/surplus Federal property by Auxiliarists shall be processed

and accounted for by Directors when the material is intended for use in the district. 

Auxiliary National Staff officers, however, shall forward their requests to the Chief 

Director, via their department chief for processing and later accounting.

Appropriate district property personnel will verify compliance with the Property

Management Manual, COMDTINST M4500.5 (series).

6-8
Chapter 6 - Support and Basic Materials 

C.6.c. Property 

Donations 

Coast Guard surplus property may be donated to an Auxiliary unit under the 

provisions of 14 U.S.C. § 641. This authority is limited to material to be used for 

Auxiliary unit administration, Auxiliary MT, operations and other authorized

activities, or PE. Under no circumstances will such property be transferred to an 

Auxiliary unit for the full or part-time private use of Auxiliarists. Types of Coast

Guard surplus property considered appropriate for donation or Coast Guard property

for loan include, but are not limited to: 

• Office labor-saving devices (computers, adding machines) 

• Audio visual equipment 

• Training devices and texts 

• Furniture and rugs 

• Classroom equipment 

• Radio transceivers and TV receivers

• Household and galley appliances 

• Tools for building and grounds improvement and maintenance 

• Boats and other operational equipment 

• Any other equipment or material considered appropriate by the District 

Commander to support mission needs 

C.6.d. Procedures The following procedures shall be used in acquiring Coast Guard surplus property 

for the Auxiliary:

• An Auxiliary unit must identify their need for surplus property in writing to the 

Director. 

• The Director must verify the need for this property and ensure the unit can 

support the equipment if acquired. 

• Upon approval of the Director, the request is forwarded to the Chief Director, 

who is responsible for determining the relative need if the property is desired by

more than one Auxiliary unit. 

• Once verified by the Chief Director, the request is forwarded to CG-842 (Asset

Management Division) for action. 

• If the property is available, CG-842 will approve the request and prepare the 

required transfer documents for signature. 

• The property is then donated to the Auxiliary unit. 

C.6.e. Survey of 

Loaned Property

District Commanders may direct the survey of Coast Guard property loaned to the 

Auxiliary to:

• Verify and report the loss of, or abnormal damage to, property. To also attest to 

the probability or lack of negligence for such loss or damage. 

• Report the condition of property recommended for replacement or disposal. 

• Authorize adjustment of accountable supply records. 

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Chapter 6 - Support and Basic Materials 

C.7. Auxiliary 

Unit-Owned 

Property 

Auxiliary units may own boats, mobile trailers, trailers, motor vehicles, personal 

watercraft, and administrative support equipment so long as they are owned and

operated in conformity with published directives. All Auxiliary unit-owned

property, except administrative support equipment, must be covered by a private 

insurance policy for liability as approved by the DSO-LP prior to its acquisition to 

cover storage, transportation, and use. Such Auxiliary unit-owned property must be 

used for Auxiliary unit administration, Auxiliary MT, operations, PE, and any other 

authorized activities or missions of the Auxiliary. Under no circumstances shall

Auxiliary owned property be used for the private use of Auxiliarists.

C.8. 

GovernmentOwned Facility 

Any Government-owned vessel, aircraft, or radio station may be offered for use as a

facility in accordance with regulations promulgated by Commandant.

C.9. Other 

Property 

Forfeited property, voluntarily abandoned property, abandoned, and unclaimed

property are not considered appropriate for transfer, donation, lease, or loan to 

Auxiliarists.

6-10
Chapter 6 - Support and Basic Materials 

Section D. Auxiliary License Signature Authority 

Introduction Under the authority of 14 U.S.C. § 92(f), 821, 822 and 49 CFR 1.46(b), all 

Auxiliary FCs, DCPs, DCOs and NEXCOM are delegated the authority to

negotiate, execute, renew, modify, and end licenses and similar use agreements for

the Auxiliary’s use of real property from Federal and non-Federal entities. This 

authority shall not be exercised unless the appropriate DC-L and/or DSO-LP has 

reviewed and approved, or negotiated if necessary, the license or similar agreement. 

This authority is not to be construed as authority to activate, deactivate, move

facilities, or spend appropriated funds. Delegation or redelegation of this authority 

is permitted only as follows: 

VFCs in the absence of the FC, and in an emergency, may request a DCP or DCO

execute a license, contract, or other agreement for a flotilla. Such action shall be 

reported to the Flotilla or Division Board at the earliest opportunity. 

VCPs in the absence of the DCP, and in an emergency, may request the DCO

execute a license, contract, or other agreement for the Division. Such action shall 

be reported to the Division Board at the earliest opportunity. 

D.1. Sample A sample license agreement is available from the DSO-LP. Auxiliarists shall use 

this agreement when practical. If licensers insist on using their own license

agreement form, the Coast Guard District Legal officer shall ensure, as a minimum,

the Federal Tort Claims Act Liability provision in the sample license agreement is 

substituted for any liability, indemnification, or hold harmless provisions specified

in the licenser’s agreement.

D.2. Auxiliary 

Licensee/Party 

The licenser’s agreement, if used, must specify the Auxiliary unit, not the Coast

Guard, is the licensee or party to the agreement.

D.3. Monetary 

Payment 

An agreement by itself, which requires monetary payment, is not outside the scope 

of this delegation. This scope includes such payments as reimbursement for 

expenses of the licenser, purchase of plaques or other items, and payment for meals

or hotel accommodations. This fact is true when clearly no appropriated funds are 

being spent or committed. The point must be clear that the Auxiliary is solely 

responsible for payment using Auxiliary funds.

D.4. Additional 

Guidance 

Additional guidance on this matter may be obtained from the DC-L, in conjunction

with the Headquarters Office of General Law (G-LGL).

6-11
Chapter 6 - Support and Basic Materials 

6-12
Chapter 6 - Support and Basic Materials 

Section E. Other Agencies and Partnerships 

Introduction This section describes some of the Auxiliary’s cooperative efforts with other 

Government agencies and new partnerships. 

E.1. Agencies Various agencies help the Auxiliary promote VSCs and PE activities on water 

resource projects under their control. These agencies include: 

• Corps of Engineers 

• National Park Service 

• Bureau of Land Management Tennessee Valley Authority

Reservoirs, impoundments, and other recreational water resource projects are 

popular among thousands of boaters who trailer boats from inland areas. Many 

boaters have had little or no boating safety indoctrination. To help with such 

instruction, liaisons have been established with applicable agencies. General

approval has been received for providing the Auxiliary with available facilities, 

where practical. Before Auxiliary units use any of these facilities for operations, 

PE, or VSC programs, the Director must contact the appropriate agency manager to 

establish liaison. The Director will provide information to and receive guidance 

from the manager relative to expected Auxiliary activity. Their full cooperation, as 

a courtesy and as a practicality, must be obtained.

E.2. General 

Services 

Administration 

The Coast Guard has a cooperative policy agreement with the Public Building

Service of the GSA concerning Coast Guard Auxiliary use of available space in

GSA-controlled buildings to conduct PE courses. Due to expanding Auxiliary

education programs, the need for classroom space is increasing. Often, a problem

of suitable classroom space availability presents scheduling difficulties for 

sponsoring Auxiliary units. Conveniently located GSA-controlled building spaces,

largely in metropolitan areas, should, if made available to the Auxiliary, provide 

valuable additional classroom resources. When potential classroom spaces are

under its control, GSA has agreed to help the Coast Guard. Such actions are subject 

to the Federal Property Management Regulations. Directors are authorized and 

encouraged to help Auxiliary units get these classroom spaces.

E.3. New 

Partnerships

The Coast Guard Auxiliary also participates in partnership agreements with outside

agencies. If a partnership program is desired, the cognizant District Commander’s

legal staff, DCO’s legal staff, the Chief Director, and G-LGL will review and

recommend an appropriate course of action consistent with policy and long-range 

goals of the Auxiliary program.

6-13
Chapter 6 - Support and Basic Materials 

6-14
Chapter 6 - Support and Basic Materials 

Section F. Work-Life Program and Mutual Assistance Program 

Introduction This section describes the Auxiliary’s programs designed to help Auxiliarists and 

their families.

F.1. Work-Life 

Program

Auxiliarists may take full advantage of various benefits from the Coast Guard 

Work-Life Program. Auxiliarists are entitled to participate in any program benefit,

other than those for which the Coast Guard pays a per capita basis fee. Auxiliarists 

may contact their Director to learn about available benefits and application details.

F.1.a Available 

Representatives 

The Coast Guard’s Work-Life delivery system identifies and responds to

Auxiliarists’ individual and family member needs. Information and referral services 

are provided through District Work-Life staff members. Representatives currently

available to assist Auxiliarists are: 

• Family Program Administrator 

• Wellness Coordinator 

• Dependent Resources Coordinator 

• Employee Assistance Program Coordinator 

• Relocation Assistance Manager 

F.1.b. 

Specialization 

The representatives specialize in placing needed information and points of contact 

in the hands of those requesting assistance. The Work-Life Program is intended to 

provide people with services that can be utilized at different stages of their personal 

and professional lives. 

F.1.c. Contact 

Information 

All Work-Life staff functions can be contacted by a toll free national Coast Guard 

telephone number. (see Appendix J)

F.2. Coast Guard 

Mutual 

Assistance

Program

Coast Guard Mutual Assistance is a program set up to give aid in time of certain 

emergency or educational needs. The Mutual Assistance Program is available to

assist all members of the Coast Guard family. Portions of the program are available 

to Auxiliarists. Auxiliarists may write for applications and supplemental 

information forms to the following address: Coast Guard Mutual Assistance, 4200 

Wilson Boulevard, Suite 610, Arlington, VA 22203-1804 or go to their web site. 

(see Appendix J)

6-15
Chapter 6 - Support and Basic Materials 

6-16
Auxiliary Manual 

Chapter 7 

Human Resources 

Introduction This chapter describes the Auxiliary’s provisions for several human resource areas,

including diversity management, sexual harassment prevention, and civil rights. 

In this Chapter This chapter contains the following sections: 

Section Title See Page

A Diversity Management 7-3

B Sexual Harassment Prevention 7-7 

C Rape and Sexual Assault 7-11 

D Civil Rights Program 7-13

7-1
Auxiliary Manual 

7-2
Chapter 7 - Human Resources

Section A. Diversity Management 

Introduction The Auxiliary is guided by the current diversity policies of the Commandant of the 

Coast Guard. No person shall be subject to discrimination in the Auxiliary or its 

programs because of race, color, religion, sex, age, national origin, or disability.

A.1. 

Responsibilities 

The Commandant is responsible for providing overall leadership and policy

direction to ensure all policies and procedures contained in this section are in effect

throughout the Coast Guard and the Auxiliary.

A.1.a. Chief 

Director 

The Chief Director is responsible for implementation of the Coast Guard’s 

Diversity Policy Statement within and throughout the Auxiliary.

A.1.b. Office of 

Leadership and 

Diversity

The Coast Guard’s Office of Leadership and Diversity (G-WTL) is responsible for 

establishing and maintaining an effective liaison between the Coast Guard officials

and Auxiliary leaders to ensure knowledge of and compliance with the intent and

spirit of the Coast Guard’s Diversity Policy Statement.

A.1.c. NACO and 

NEXCOM 

The NACO and NEXCOM are responsible for supporting the Commandant’s 

Diversity Policy Statement and promoting diversity and diversity management 

principles throughout the organization.

A.2. Policy All leaders are responsible for implementing diversity enhancing activities and 

working towards diversity goals and objectives. See Figure 7-1 for the Coast

Guard’s Diversity Policy Statement.

7-3
Chapter 7 - Human Resources

THE COMMANDANT OF THE UNITED STATES 

COAST GUARD 

WASHINGTON, D.C. 20593-0001 

DIVERSITY POLICY 

STATEMENT

Our people are the core of our capability and are the main focus of my

attention. Our ability to attract, develop, retain, and deploy a quality, diverse 

workforce is the key to the Coast Guard’s success - it must be a top priority for 

everyone. We must draw on the strength of our differences and similarities to: 

Create a positive environment, through consistent leadership, where all

members of the Coast Guard can achieve their potential and make their

greatest contribution to accomplishing the mission. 

Continuously strive for a workforce that reflects America, and promote 

an environment that places high value on individual dignity, respect, and 

professional growth. 

Diversity in the workforce contributes measurably to creative thinking and 

innovation so critical to excellence. Each of us must ensure that our actions 

conform to the spirit and intent of this policy, based on our core values of 

Honor, Respect, and Devotion to Duty.

T.H. Collins 

Admiral, U.S. Coast Guard

Figure 7-1 

Diversity Policy Statement

7-4
Chapter 7 - Human Resources

A.3. Coast 

Guard Auxiliary 

Diversity Vision 

Statement 

As an organization of volunteers, the Auxiliary has its own uniqueness.

Auxiliarists serve in communities throughout the country, come from different 

social, religious, ethnic, and economic backgrounds, and yet join together to 

contribute their time and talents toward the common cause of supporting Coast 

Guard missions. They recognize diversity and remove all barriers, real or 

perceived, so that current and potential Auxiliarists will feel an increased pride and

honor in their membership. 

The Coast Guard Auxiliary will: 

• HONOR the Auxiliarists’ desire for training and meaningful involvement, so 

that we can enhance the Coast Guard’s capability and promote safety in the 

boating community. 

• RESPECT the volunteer nature of our organization and its unique attributes, 

which enable us to fulfill our role as an integral part of Coast Guard Forces. 

• Recognize and encourage DEVOTION TO DUTY, while understanding the 

diversity of our Auxiliarists and their varying abilities to give of their time. 

• PROVIDE our current and potential Auxiliarists with a positive environment 

that will promote membership in all segments of our population, enhance their 

opportunities to serve, and increase their desire to remain as long-term

contributing Auxiliarists. 

• FULFILL our missions and provide adequate resources to our membership and 

inspire pride in the Auxiliary. This will enable us to expand our membership 

diversity and strengthen our ability to be Semper Paratus. 

A.4. Auxiliary 

Diversity Goals 

and Objectives 

The Coast Guard Auxiliary has established three goals and related objectives to

support and promote diversity such as: 

• Positive environment. 

• Value all Auxiliarists. 

• Promote individual success. 

A.4.a. Positive 

Environment 

Goal 1 – Positive Environment - Create a positive volunteer environment for 

managing membership diversity. Objectives to meet this goal are as follows: 

• Enlighten leaders to manage diversity as a membership retention issue. 

• Achieve a diverse volunteer membership that represents all segments of the 

population. 

• Gain an understanding of current Auxiliary culture to enable the identification 

and removal of barriers to a positive environment for Auxiliarists. 

• Ensure plans, resources and policies fully support managing diversity. 

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A.4.b. Value All 

Auxiliarists 

Goal 2 – Value All Auxiliarists - Be an organization that highly values its 

Auxiliarists and respects their differences. Objectives to meet this goal are as 

follows: 

• Ensure leaders and Auxiliarists understand and value differences. 

• Recognize and reward individual and group contributions to managing 

diversity. 

• Provide fair, equal, and rapid conflict resolution. 

• Communicate effectively with all Auxiliarists. 

A.4.c. Promote 

Individual Success 

Goal 3 – Promote Individual Success - Ensure all Auxiliarists have the opportunity

to reach their full potential as individual Auxiliarists. Objectives to meet this goal 

are as follows: 

• Ensure every Auxiliarist understands task requirements and responsibilities and 

is coached to achieve success. 

• Remove or reasonably attempt to remove physical barriers to participation 

consistent with law. 

A.5. 

Implementation 

In order to effectively implement the Auxiliary’s diversity goals and objectives,

NACO will appoint a National Diversity Advisor who will head the National

Diversity Team.

A.5.a. Team

Composition 

The team will include: 

• District Diversity Advisor from each of the 16 districts/regions. 

• Representatives from the Training and Personnel Departments. 

• The Auxiliarist on the Commandant’s Diversity Advisory Council (DAC). 

A.5.b. Team

Duties 

The National Diversity Team will: 

• Maintain a knowledge base of current diversity and diversity management 

initiatives through reading and research.

• Conduct district and national seminars, workshops, forums, and panel 

discussions to educate the membership on diversity and its effect on the 

organization.

• Work closely with the NEXCOM and the EXCOMS to encourage

implementation of tasks relative to the Auxiliary’s diversity goals and 

objectives. 

• Share practical experiences in managing diversity through Auxiliary

publications.

• Utilize the results of surveys and exit interviews to determine diversity issues 

and intervention strategies that effect the satisfaction of the membership. 

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Chapter 7 - Human Resources

Section B. Sexual Harassment Prevention 

Introduction Sexual harassment is defined as unwelcome sexual advances, requests for sexual

favors, and other verbal and physical conduct of a sexual nature when this conduct 

explicitly or implicitly affects an individual’s employment, unreasonably interferes 

with an individual’s work performance, or creates an intimidating, hostile, or 

offensive work environment. This also encompasses unwelcome display or 

communicating of sexually offensive materials. 

Harassment based on perceived or stated sexual orientation is considered sexual

harassment and is prohibited. 

B.1. 

Responsibilities 

The Coast Guard and Auxiliary must have people who work together effectively to

accomplish missions and are responsible for enabling and ensuring this for each of

its members.

B.1.a. Fair 

Treatment 

All persons are entitled to be treated fairly and with dignity and respect. All must

be allowed to work and to enjoy an environment free of unlawful discrimination. 

B.1.b. Adverse 

Affects of 

Harassment 

The economic costs of sexual harassment are significant. Even more harmful are 

the negative effects of sexual harassment on productivity and readiness. These 

areas include increased absenteeism, greater personnel turnover, lower morale, and

decreased effectiveness. Adverse actions also result in a loss of personal,

organizational, and public trust. While not easy to quantify, these costs are real and 

seriously affect the Coast Guard and Auxiliary’s ability to accomplish missions.

B.1.c. Prevention 

Through 

Leadership and 

Commitment

The key to preventing sexual harassment is personal leadership and commitment.

Those who serve in Auxiliary leadership and staff positions must commit

themselves to promoting equitable treatment. Auxiliary leaders must convey this 

commitment clearly and unequivocally to all Auxiliarists by holding themselves 

and their Auxiliarists accountable. This section provides tools for preventing 

sexual harassment and for addressing sexual harassment incidents, should such 

actions occur. There must be an affirmative will to use these tools in meeting the 

Commandant’s goals as stated in this chapter.

B.1.d. Prevention 

of Gender 

Discrimination 

Sexual harassment is a form of prohibited discrimination based upon sex. 

Discrimination against people based upon their gender is also a significant problem. 

Gender or sexual discrimination exists when a person is treated differently because

of gender. Prevention of gender discrimination must be pursued with the same

vigor as that for preventing sexual harassment.

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B.2. Policy The Coast Guard is committed to maintaining a work environment free from 

unlawful discriminatory practices and inappropriate behavior. In support of this 

commitment, the Coast Guard’s policy is: 

• All Auxiliarists will receive training in the areas of identification, prevention, 

resolution, and elimination of sexual harassment. This training is a mandatory

condition for enrollment and is an integral portion of the initial orientation. It

must be reinforced annually thereafter. 

• Individuals who believe they have been sexually harassed shall be afforded the 

opportunity and venues to seek resolutions and redress. All leaders within the 

chain of leadership and management will ensure that Auxiliarists are aware of 

the process through which to file reports of allegations of sexual harassment. 

The climate shall not tolerate acts of reprisal, intimidation, or further acts of 

harassment. All Auxiliarists must be aware of the avenues of resolution and 

redress available. 

• All reported incidents of sexual harassment should be resolved at the lowest 

possible level. All incidents should be resolved promptly and with sensitivity. 

Confidentiality will be maintained to the greatest extent possible. 

• Counseling support or referral services will be made available for all persons 

involved in incidents of sexual harassment. 

See Figure 7-2 for the Coast Guard’s Sexual Harassment Policy Statement. 

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THE COMMANDANT OF THE UNITED STATES 

COAST GUARD 

WASHINGTON, D.C. 20593-0001 

SEXUAL HARASSMENT 

POLICY STATEMENT

Sexual harassment violates our core values of honor, respect, and devotion 

to duty. It includes unwelcome sexual advances; requests for sexual favors; 

and other verbal or physical conduct of a sexual nature that is made a 

condition of employment, affects employment decisions, unreasonably 

interferes with work performance and creates an intimidating or hostile 

work environment. It will not be tolerated. 

All members of the Coast Guard—military, civilian, Auxiliary—expect an 

environment free of sexual harassment and discrimination. Sexual 

harassment degrades productivity and effectiveness as well as unit cohesion 

and readiness. We must all take prompt and decisive action to prevent and 

eliminate sexual harassment. 

Every Commander, Commanding Officer, Officer-in-Charge, and 

supervisor is accountable for maintaining a work environment that does not 

tolerate sexual harassment. Each of us must foster an environment of 

dignity and respect that is a fundamental reflection of our core values. 

Tolerance of sexual harassment is poor leadership. Therefore, it is critical 

that each of us hold accountable anyone who commits sexual harassment 

and take immediate corrective action. 

I expect each of you to uphold the standards of conduct that support this 

policy.

T.W. Allen 

Vice Admiral, U.S. Coast Guard 

Commanding Officer Coast Guard Headquarters

Figure 7-2 

Sexual Harassment Policy Statement

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B.3. Procedures The following procedures apply when addressing sexual harassment issues: 

• Those in leadership or supervisory positions shall not condone or ignore sexual 

harassment of which they have knowledge, or should have reason to have 

knowledge. 

• Reprisal action shall not be taken against a person who in good faith, raises an 

allegation of or provides information on, an incident of alleged sexual 

harassment. 

• Auxiliarists who believe they have been sexually harassed are encouraged to 

address their concerns or objections about the incident directly with the person 

demonstrating the harassing behavior. If this approach fails to bring satisfactory

results, or places the Auxiliarist at greater risk, the Auxiliarist shall file a 

complaint using the procedures for a civil rights complaint as listed in 

paragraph D.4 of this chapter. 

• Auxiliarists found to have engaged in sexual harassment may be 

administratively disenrolled from the Auxiliary, or receive an oral or written 

reprimand, depending on the magnitude of the violation. 

B.4. Training The following forms of training are provided for Auxiliarists: 

• All Auxiliarists, when joining the Auxiliary, will receive training in the 

prevention of sexual harassment as part of initial orientation. 

• The Office of Civil Rights has developed and implemented a training program

that includes communications and marketing features. It also contains a guide 

to resolving harassment actions and a new interactive videotape that addresses 

the policy and applicable laws. 

• Each flotilla is required to conduct the Coast Guard’s sexual harassment 

prevention training annually. The training consists of either a Coast Guard 

supplied visual media or on-line training or CD-ROM (AVI or MPEG digital 

version), and a script for conducting a facilitated discussion. Sexual

Harassment Prevention Training (SHPT) will be reported/recorded into 

AUXDATA as a workshop. 

• National and district elected and appointed leaders and District Staff officers 

may receive instruction about the Commandant’s sexual harassment prevention 

policy at either the annual National Training Conference (N-TRAIN) or 

NACON. 

B.5. Assistance Assistance on the subject of sexual harassment prevention is available through the 

Coast Guard Auxiliary Civil Rights Coordinator (CGAUX-CRC), Coast Guard 

active duty Equal Opportunity Advisors, and district advisors.

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Section C. Rape and Sexual Assault 

Introduction Rape and sexual assault will not be tolerated in the Coast Guard as stated in Rape 

and Sexual Assault in the Coast Guard ALCOAST 161/04, dated 02 April 2004.

These criminal acts violate the Coast Guard’s core values. 

C.1. 

Responsibilities 

All Coast Guard personnel are directed to foster and maintain an environment of

mutual respect and trust to ensure the safety and security of others. All personnel

shall become familiar with and follow the contents of Reporting and Responding to

Rape and Sexual Assault Allegations, COMDTINST 1754.10 (series), when 

reporting rape and sexual assault and responding to rape and sexual assault

allegations. It is available through the Director’s office. Key elements include: 

• Mandatory annual training.

• Reiteration of requirement to report allegations of rape or sexual assault to 

CGIS for investigation in accordance with Mandatory Reporting of Incidents to 

the Coast Guard Investigative Service and Requesting Investigative Assistance, 

COMDTINST 5520.5 (series). 

• Steps to ensure victims are not further traumatized by the investigation. 

• Requirement for a trained victim support person for each Coast Guard unit. 

• Clarification of roles and responsibilities. 

C.2. Policy All allegations of alleged rape or sexual assault by any member of the Coast Guard 

Auxiliary shall be immediately reported to the servicing CGIS office and the

servicing legal office in accordance with Mandatory Reporting of Incidents to the

Coast Guard Investigative Service and Requesting Investigative Assistance,

COMDTINST 5520.5 (series). Commands shall avoid local administrative 

investigations to prevent damaging evidence hindering later litigation, or

inadvertently re-traumatizing the victim. All allegations will be promptly

investigated by CGIS. Commands shall take appropriate disciplinary action, where

evidence dictates, and report the action taken to the servicing CGIS and legal

offices. 

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THE COMMANDANT OF THE UNITED STATES 

COAST GUARD 

WASHINGTON, D.C. 20593-0001 

EQUAL OPPORTUNITY POLICY STATEMENT

All Coast Guard personnel—military, civilian, Auxiliary—shall be treated 

with respect. The Coast Guard prohibits all forms of discrimination that 

violate law or policy in any action affecting our personnel, those seeking 

employment with us, and those benefiting from our public services or 

sponsored programs. 

Toward this end, we shall: 

Reach out widely to identify the best—qualified applicants for enlistment, 

officer accession, civilian employment, and Auxiliary enrollment. Our goal 

is to recruit, retain, train, and deploy a highly capable, diverse, and flexible 

workforce; 

Ensure that all people are given fair and equal treatment in personnel 

decisions; evaluate personnel based on their job performance; provide 

advancement and retention opportunities based on demonstrated 

performance and potential; and 

Take prompt, appropriate, and effective measures to enforce this policy and 

to ensure personal accountability.

Every Commander, Commanding Officer, Officer-in-Charge, and 

supervisor is to be personally committed to and responsible for fair and 

equal treatment of all Coast Guard Personnel and those with whom we 

interact. We must be a model organization that ensures no unlawful 

discrimination in recruitment, selection, assignment, retention, training, or 

general treatment of any member of the Coast Guard.

T.W. Allen 

Vice Admiral, U.S. Coast Guard 

Commanding Officer Coast Guard Headquarters

Figure 7-3 

Equal Opportunity Policy Statement

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Chapter 7 - Human Resources

Section D. Civil Rights Program 

Introduction The Coast Guard Auxiliary is committed to ensuring protection of all Auxiliarists’ 

civil rights. This section describes the provisions for the Auxiliary’s Civil Rights 

Program. Figure 7-3 provides the Coast Guard’s Equal Opportunity Policy 

Statement. 

D.1. 

Responsibilities 

The Commandant is responsible for providing overall leadership and policy 

direction to ensure all policies and procedures contained in this section are in effect 

throughout the Coast Guard and Auxiliary.

D.1.a. Chief 

Director 

The Chief Director is responsible for the Coast Guard equal opportunity program 

administration within the Auxiliary.

D.1.b. Assistant 

Commandant for 

Civil Rights 

The Assistant Commandant for Civil Rights (G-H) is responsible for evaluating the 

Auxiliary’s compliance with civil rights and equal opportunity principles and 

objectives. G-H is also responsible for establishing and maintaining effective 

liaison between Coast Guard officials and elected and appointed Auxiliary leaders 

to ensure knowledge of, and compliance with, the intent and spirit of the Coast

Guard’s equal opportunity program.

D.1.c. District 

Commanders

District Commanders are responsible for carrying out the spirit and intent of the 

equal opportunity program. Coast Guard civil rights counselors are members of the

Coast Guard District Civil Rights program staff and are used to support the equal 

opportunity program.

D.2. Coast 

Guard Auxiliary 

Civil Rights 

Coordinator 

Each District or region’s CGAUX-CRC will be selected from experienced 

Auxiliarists (past Division Captains or higher), who possess the skills and desire to

serve in such capacity. The CGAUX-CRC is a Director’s nomination with

concurrence of the DCO. The nominee’s name and qualifications will be submitted 

to the District Commander for approval. Upon approval, the District Commander 

will designate the nominee, in writing, as the CGAUX-CRC for that district or 

region.

D.2.a. Guidance 

and Advice 

The CGAUX-CRC has unrestricted access to consult with the Coast Guard District

Civil Rights Officer and staff for guidance and advice in the conduct of civil rights 

matters affecting Auxiliarists.

D.2.b. Funds Any funds required for CGAUX-CRC mission related travel shall be provided by

the District’s civil rights staff.

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D.3. Procedures The following procedures apply when addressing civil rights issues:

D.3.a. Right to 

File 

Auxiliarists who believe they have been victims of, or subjected to, discrimination 

or discriminatory treatment within the Auxiliary because of recognized

constitutionally protected status such as race, color, religion, sex, age, national 

origin, or disability, have the right to file a complaint. 

D.3.b. Informal 

Resolution 

Complaints of discrimination shall first be filed informally in writing with the 

Auxiliarist’s FC or other higher Auxiliary elected leader. If the complaint is 

unresolved at this level, an informal inquiry shall be conducted by the appropriate 

CGAUX-CRC in an effort to resolve the complaint at the lowest possible level

within the Auxiliary.

D.3.c. Alternative 

Dispute 

Resolution 

If informal resolution by the CGAUX-CRC is unsuccessful, the complaint may be 

referred to Alternative Dispute Resolution (ADR) as an additional resolution 

measure prior to filing a formal complaint. Coast Guard and Auxiliary mediators 

should be made available during the entire complaint process upon request.

D.3.d. Notice of 

Right to File 

In the event the matter cannot be resolved informally, the complainant will be 

provided with final counseling and a written Notice of the Right to File a formal 

complaint with the Coast Guard District Civil Rights Office.

D.4. Filing 

Complaint - 

Informal 

Informal complaints by Auxiliarists shall be processed according to the following 

procedures: 

D.4.a. Written 

Request to File 

Complaint 

The complainant shall submit a dated, written request to the FC or higher Auxiliary 

elected leader that will contain: 

• The complainant’s full name. 

• Complainant’s EMPLID. 

• Date of incident. 

• Statement indicating the Auxiliarist’s wishes to file an informal complaint of 

discrimination in accordance with this chapter. 

D.4.b. Meeting 

with FC or Higher 

Upon receipt of the Auxiliarist’s complaint, the FC or higher elected leader shall 

meet with the complainant, and then separately with the alleged offender in an 

attempt to resolve the complaint informally. Many problems can be resolved 

between the parties themselves. Upon resolution, the FC or higher elected leader

shall keep the written complaint and a written record of the agreed upon resolution 

in the flotilla file for one year. 

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D.4.c. Meeting 

with 

CGAUX-CRC 

If the complaint cannot be resolved informally at the local level within fifteen days

of receipt of the written complaint by the FC, the FC (or other Auxiliary elected 

leader) will arrange for the complainant to meet with the CGAUX-CRC. 

The designated CGAUX-CRC is the key in all discrimination complaint procedures.

All Auxiliarists have the unrestricted right to communicate informally and directly 

with the CGAUX-CRC instead of the FC if so desired. 

D.4.d. Time

Requirements 

The CGAUX-CRC will consider written complaints filed within forty-five days of 

an alleged incident or from the date that one is made aware of such incident having 

occurred. If the forty-five-day time limit is exceeded, the CGAUX-CRC must 

advise the complainant that, if a formal complaint is filed, it may be dismissed as

untimely.

D.4.e. 

CGAUX-CRC 

Report to 

Complainant’s FC 

The CGAUX-CRC shall advise the complainant’s FC or other Auxiliary elected 

leader of the following: 

• That a complaint has been filed and the nature of the complaint, without 

identifying the complainant or discriminator. 

• Whether or not the complaint may have merit. 

• An internal inquiry is being conducted in an effort to informally resolve the 

complaint at the lowest level. 

• Date the complaint was received. 

D.4.f. Alleged 

Offender’s Rights 

This does not imply that the alleged offender has the right to be provided a copy of

the complaint or be notified of the names of the witnesses without the complainant’s 

written permission. The alleged offender is a witness and is entitled to no more 

rights than any other witness. He or she has the right to have a representative of his 

or her choosing at his or her own expense at any stage in the complaint process. 

D.4.g. 

Safeguarding of 

Confidential 

Information 

Any oral or written information provided to the CGAUX-CRC by the complainant 

during the informal counseling process, as well as the complainant’s identity, is 

considered confidential and may not be shared with others not directly involved 

unless the complainant gives permission. Exceptions to the rule include situations 

where it is believed bodily harm or destruction of property is imminent. Once a 

formal complaint is filed, confidential information can be shared in conformance 

with the formal complaint process. 

D.4.h. Resolution When an informal resolution of a complaint has been reached within the thirty day 

period from notification of the CGAUX-CRC, a complaint summary report shall be 

completed by the CGAUX-CRC. The Auxiliarist making the complaint will

prepare and sign a written acceptance of the informal resolution. The acceptance 

note will state, “I hereby certify, upon execution of the terms agreed herein, I 

consider my complaint resolved and hereby withdraw my complaint of (subject),

dated ______.” The CGAUX-CRC will attach it to the accepted resolution 

document. The report shall be forwarded to the Director who shall retain the report

on file for three years. 

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Chapter 7 - Human Resources

D.4.i. NonResolution If the complaint cannot be resolved informally within the prescribed thirty days

from notification of the CGAUX-CRC, there are several options. 

• The complaint may be referred to the ADR process as an additional resolution 

measure prior to filing a formal complaint. Coast Guard and Auxiliary

mediators will be made available during the entire complaint process upon 

request. 

• If a resolution appears probable within a reasonable period of time, the 

complainant can voluntarily make a time extension agreement. The written 

extension agreement cannot exceed an additional sixty days. 

• The CGAUX-CRC will provide the complainant with a written statement 

documenting all counseling held and advise that: 

The complaint was not informally resolved within thirty days (or extended 

period). 

The complaint cannot be informally resolved at all. 

The complainant will also be advised of the Notice of Right to File a written 

discrimination complaint with the Coast Guard District Civil Rights Office. 

The CGAUX-CRC shall explain the procedure for submitting the formal 

complaint, found in Chapter 5 of the Coast Guard Equal Opportunity 

Program Manual, COMDTINST M5350.4 (series). 

D.4.j. 

Notifications 

Upon reaching or failing to reach an informal solution to the complaint, the 

CGAUX-CRC shall notify the complainant’s FC or the Auxiliary elected leader, the 

Coast Guard District Civil Rights Officer, and appropriate Director of the details

and results of the efforts made.

D.5. Filing 

Complaint - 

Formal 

Written, formal complaints received by the district will be processed according to 

the following procedures: 

D.5.a. Written 

Complaint 

When the complaint is not resolved through informal means, the complaint will be 

filed with the Coast Guard District Civil Rights Officer. All such complaints must 

be in writing and must be signed by the complainant or the complainant’s 

representative. The formal complaint must be filed within fifteen days from the 

date the complainant received the Notice of Right to file a discrimination complaint. 

In the event a complaint is made in other than written form, the person receiving the 

complaint must instruct the complainant to reduce the complaint to writing and 

submit the document to the appropriate Coast Guard District Civil Rights Officer. 

The complaint should contain: 

• Complainant’s name, address, and telephone number. 

• Basis of the complaint (race, color, national origin, religion, sex or reprisal). 

• Issues (incident or action) giving rise to the complaint.

• Date of the incident or action. 

The complaint must clearly and concisely specify the remedy requested, including 

the factual basis for the complainant’s belief that discrimination occurred.

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D.5.b. 

Acknowledgement 

of Complaint

The receipt of all complaints shall be acknowledged to the complainant in writing

by the Coast Guard District Civil Rights Officer within seven working days. At the

same time, the alleged offending party (if any) shall be notified that a complaint has 

been filed. 

D.5.c. Preliminary

Determination 

Upon receipt of the written complaint information, a preliminary determination will 

be made to accept or dismiss the complaint. This determination shall be made

within thirty working days after receipt of the complaint. If the complaint is

accepted, an investigation will be conducted. A complaint can be dismissed if the 

complaint is not timely, the complainant cannot be located, the complaint is 

withdrawn, a settlement agreement between the parties has been reached, or the 

complaint is determined to be frivolous or trivial. 

D.5.d. Request for 

Additional 

Information 

If additional information is required to make a preliminary determination, the Coast 

Guard shall request that the complainant provide specific information. This request 

shall be made within thirty calendar days after receipt of the complaint. The

information requested must be furnished to G-H within thirty working days from the 

date of receiving this request. Failure to provide requested additional information 

may result in a determination to dismiss the complaint due to complainant failing to

cooperate. 

D.5.e. Disposition 

Decision 

Notification 

A disposition decision notification will be sent from the Coast Guard District Civil 

Rights Officer within five days. The notification will be sent registered mail to the 

complainant and the party charged. The notification will either state the reason for a 

decision not to investigate, or shall inform the parties that an investigation will take 

place. The notification may request any additional information needed to assist the 

investigator in preparing for the investigation.

D.6. 

Investigation of 

Complaints 

The Coast Guard District Civil Rights Officer will coordinate investigations on

complaints concerning the Auxiliary. Investigators assigned to Auxiliary cases 

should be Coast Guard officers (0-3 or above).

D.6.a. Letter of 

Investigation 

Process 

The Coast Guard District Civil Rights Officer will send a letter to the alleged

discriminating party outlining the investigative process, and naming the investigator

assigned to the complaint.

D.6.b. Negotiated 

Settlement 

Prior to initiating an investigation, the investigator will attempt to resolve the 

complaint through a negotiated settlement. The investigator will write a

memorandum to the investigative file articulating the results of the informal 

resolution effort. If the settlement efforts are unsuccessful, the investigator will

proceed with the investigation. Informal resolution may be initiated again at any 

point during the investigation. The investigation shall be completed in a timely

manner in accordance with established time frames. 

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D.6.c. Concluding

Report 

A written report will be prepared at the conclusion of the investigation. This report

will not contain any opinions or conclusions, however, it will include the following: 

• Summary of the complaint, including the statement of issues raised by the 

complainant and the alleged offending party’s reply to each of the allegations. 

• Citations of relevant Federal, State, and local laws, regulation, rules, and 

guidelines, etc. 

• Details of the investigation, including a list of the persons contacted and a 

summary of the interviews conducted. 

• A statement of the investigator’s findings and recommendations to 

resolve/dispose of the complaint. 

D.6.d. 

Safeguarding of 

Information 

To assure the conduct of an independent investigation, and to avoid possible 

allegations of interference and improper influence, the investigator shall not disclose 

the contents of the investigative file during the investigation. Pertinent evidence 

may be made available to the alleged offender if the investigator determines that

there is no other method to develop essential information. This process also is 

allowed, if deemed necessary by the Coast Guard District Civil Rights Officer, to 

afford the party charged a fair opportunity to respond to the allegations of 

discrimination.

D.6.e. Letter of 

Disposition 

The disposition of the complaint will be communicated by letter to the complainant 

and the party charged (if any), as well as the approval or disapproval of the 

investigative report after a review by the Coast Guard Chief Counsel (G-L) and GH.

D.7. Appeals The complainant may appeal the Coast Guard District Civil Rights Officer’s

decision in writing to the NACO within thirty calendar days after the receipt of the 

decision. The NACO, with the advice of the Chief Director and G-H, will conduct a 

technical review of the decision to ensure all discrimination allegations have been

appropriately addressed. After a final decision, the formal complaint will be 

retained for five years by the Chief Director. The NACO technical review of 

Auxiliary appeals is considered final.

D.8. Discipline Auxiliarists who have been found to have violated the Commandant’s civil rights 

policy at the conclusion of the procedures outlined in this chapter may be subject to 

administrative discipline as set forth in Chapter 3, Section F of this manual. 

Payment of damages and/or attorney fees is not authorized through the processes 

described in this section as this is not a civil action.

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Auxiliary Manual 

Chapter 8 

Member Training and Qualifications 

Introduction Auxiliary applicants must complete the New Member (NM) Initial Orientation and 

Entry Training Program to participate in the Auxiliary’s programs and Coast Guard

activities. Following this orientation, new Auxiliarists have an opportunity to gain 

additional knowledge, skills and qualifications by participating in training programs.

Participation in training enhances the Auxiliarist’s competence and enables 

increased professionalism in the performance of most Auxiliary service. The 

Auxiliary programs requiring additional qualifications along with related training 

opportunities are defined in this chapter. 

Coast Guard activities may also require special training as identified by the 

responsible Coast Guard organization overseeing the service opportunity. The 

opportunity to increase knowledge and skills through training and experience with 

the Coast Guard and Auxiliary is a primary reason many people join the Auxiliary. 

Auxiliary training programs range from simple in-flotilla lessons through advanced 

specialty courses and programs. Most Auxiliary member training (MT) is 

accomplished at the flotilla level. The responsibility for assuring member 

opportunity and participation in MT rests with the FC. All qualified Auxiliarists 

participate in accomplishing MT by sharing their knowledge, experience, expertise, 

and time in helping other Auxiliarists learn and advance. Auxiliarists entering the 

operations program should possess a basic knowledge of boating or aviation skills 

obtained through prior experience or participation in Auxiliary courses.

In this Chapter This chapter contains the following sections: 

Section Title See Page

A Authority 8-3

B Training and Qualification Opportunities 8-5 

C Advanced Level Training 8-13 

D Other Available Coast Guard Education 8-15 

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Chapter 8 - Member Training and Qualifications

Section A. Authority

Introduction Auxiliary training by the Coast Guard is a statutory requirement of 14 U.S.C. § 831. 

The following paragraphs in 33 CFR Part 5, charge the Commandant with 

responsibility for Auxiliary training. The Commandant has delegated the duty and 

responsibility for all Auxiliary training to the Chief Director, under advisement 

from G-WT.

A.1. 

Advancement 

33 CFR 23 states: 

The Commandant shall prescribe the circumstances and qualifications 

under which members of the Auxiliary may be advanced.

A.2. Training, 

Examination, and 

Assignment 

33 CFR 5.33 states: 

The Commandant will prescribe the type of training, qualifications, and 

examinations required before a member of the Auxiliary shall be deemed

qualified to perform certain duties. The Commandant also will prescribe

the circumstances and manner in which certain members of the Auxiliary 

shall be authorized to perform regular and emergency specific duties.

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Chapter 8 - Member Training and Qualifications

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Chapter 8 - Member Training and Qualifications

Section B. Training and Qualification Opportunities 

Introduction Auxiliarists can pursue training in the MT programs to increase knowledge and

skills, and to attain qualifications for participation in various Coast Guard and 

Auxiliary programs. Special qualifications are available as ITs, VEs, AtoN

verifiers, RBSVs, boat crew, coxswains, pilots, air crew, and air observers.

Auxiliary specialty courses offer advanced training in several fields. Auxiliarists 

may also enroll in Coast Guard Institute (CGI) correspondence courses and receive 

continuing education units (CEUs) from self-study paced course completions. 

Regular in-flotilla training sessions are fundamental to keeping Auxiliarists 

informed, interested, qualified, and ready to participate fully in Auxiliary activities.

B.1. 

Qualifications 

The following provides the criteria for becoming qualified as an Auxiliarist. 

B.1.a. Initially 

Qualified 

To become an Auxiliarist, an applicant must become initially qualified (IQ) by 

meeting the eligibility requirements for membership provided in Chapter 3 of this 

manual and by completing the following additional requirements: 

• Using the Prospective Member Interview Record (ANSC 7036), complete the 

interview with a designated flotilla member. 

• Complete the Auxiliary Enrollment Application (ANSC 7001). 

• Successfully complete the NM Initial Orientation and Entry Training Program

and then successfully pass, at 80% or better, the current open book examination. 

This examination may be administered by any elected leader, MT staff officer, 

PS staff officer, or designated IT. Examination results are recorded on the 

Enrollment Application (ANSC 7001). 

• Forward the Prospective Member Interview Form, the Enrollment Application 

and the NM Course Examination answer sheets to the Director. 

• When accepted as an Auxiliarist by the Director, the new Auxiliarist will be 

administered the Pledge (see Figure 3-1) and presented a certificate, EMPLID, 

and identification card at an appropriate flotilla ceremony.

B.1.b. Basically 

Qualified 

To become BQ, an Auxiliarist must have completed all of the requirements of IQ 

and must have passed or successfully challenged the following courses: 

• Boating Skills and Seamanship (BS&S) 

• Sailing Fundamentals (SF) 

• Boating Safely Course 

• America’s Boating Course (ABC) 

• United States Power Squadron (USPS) Public Boating 

• Boat Smart Courses 

B.1.c. Operational 

Auxiliarist 

The requirements for becoming an Operational Auxiliarist (AUXOP) are provided 

in paragraph C.1 of this chapter.

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Chapter 8 - Member Training and Qualifications

B.2. Auxiliary 

Instructor 

The Auxiliary program qualifies Auxiliarists as ITs for PE and member training 

(MT) courses. The qualification program is as follows: 

B.2.a. Levels of 

Qualification 

There is one level of qualification - IT. 

B.2.b. IT Duties ITs can teach either or both Auxiliary PE and/or MT courses. Additionally, 

experienced ITs shall serve as prime mentors in qualifying new ITs, improving the

skills of current instructors, and assisting in the NM program. 

B.2.c. 

Qualification 

Requirements 

All new ITs will be qualified using the current IT Training Course as follows: 

• Candidates to become ITs will be issued both Parts A and B of the current 

Auxiliary Instructor Qualification Course (IQC), COMDTPUB P16794.44 (Part

A) (series) and COMDTPUB P16794.45 (Part B) (series). 

• For IT qualification, the candidate completes Part A of the current IQC, passes 

the open book examination with a three-hour time limit and passing grade of 

90%, and teaches a minimum of two classes of satisfactory instruction under a 

certified IT’s supervision. The certified IT determines whether or not the 

instruction was satisfactory and provides specific, instructional feedback to the 

qualifying Auxiliarist to assist them in gaining qualification. The IT may be in 

the same flotilla as the candidate. The first presentation should be of ten to 

thirty minutes in length, and the second presentation should be one to two hours 

in length. 

• The supervising IT or an elected leader signs and dates the completed 

examination form stating IT qualifications have been met. 

B.2.d. Waiver

Requirements 

In some cases, the Director may waive requirements for IT. The Director may

delegate this duty to the DSO-MT. The decision to waive requirements will be 

based on sufficient documentation, but at a minimum, the waiver will include the 

following criteria: 

• Submit documentation of two or more years of recent work experience as an 

instructor such as a certified schoolteacher or as a full time or adjunct instructor 

in the military, business, academic or professional communities. The number of 

years’ service and recent experience will weigh in the Director’s decisions. The 

FC will review and approve the application before forwarding to the Director. 

• USPS members, who have completed the USPS Instructor Qualification course 

and are graduates of the Coast Guard’s Basic Instructor Course (BIC), will be 

certified as ITs upon application. 

B.2.e. Ribbons 

and Medals 

An Auxiliarist qualified as an IT is entitled to wear the IT Program ribbon and 

miniature medal. 

B.2.f. Maintaining 

Certification 

To remain certified, an IT must teach two hours or serve as an assistant IT for four 

hours each year or by teaching one hour and assisting for two hours. ITs must also

attend approved workshops when required. 

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Chapter 8 - Member Training and Qualifications

B.2.g. 

Recertification 

Failure to satisfy annual requirements will require the Auxiliarist to recertify as an

IT. When the hours for teaching/serving as an assistant IT have not been met, the 

IT must perform the annual certification task(s), as a trainee, under the supervision 

of a certified IT. The certified IT receives the training (PE or MT) credit for the 2

or 4 hours performed during this recertification process. The candidate must then 

complete the annual certification requirements to retain certification for the 

following year. 

When any required IT workshop is not attended prior to 31 May, recertification will 

be accomplished by attending the required workshop prior to 30 September.

Subsequent to that date, recertification will be required as outlined above. 

B.3. Boat Crew 

Program

There are three qualifications in the boat crew program. They are: 

• Crew Member 

• Coxswain 

• Personal Watercraft Operator 

Auxiliarists who wish to participate in authorized Auxiliary surface operations must

be BQ. The specific requirements (minimum standards) for qualification, currency 

maintenance, certification, and recertification can be found in the Auxiliary Boat 

Crew Training Manual (COMDTINST M16794.51 (series); Auxiliary Boat Crew

Qualification Guide, Volume I: Crew Member, COMDTINST M16794.52 (series); 

Auxiliary Boat Crew Qualification Guide, Volume II: Coxswain, COMDTINST

M16794.53 (series); Auxiliary Boat Crew Qualification Guide, Volume III: PWC 

Operator, COMDTINST M16794.54 (series). 

B.4. Air 

Operations 

Program

Aircraft facility owners and Auxiliarists wishing to participate in Auxiliary air 

operations must be BQ and complete an air operations training course. The

Auxiliary Operations Policy Manual, COMDTINST M16798.3 (series), provides 

the specific requirements and is the principle document for the Auxiliary Aviation 

program. There are five levels of qualification in air operations program.

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Chapter 8 - Member Training and Qualifications

B.5. Other 

Operational 

Programs 

Training programs are available for those Auxiliarists wishing to take part in other

Auxiliary operational programs. Additional details may be found in the Auxiliary 

Operations Policy Manual, COMDTINST M16798.3 (series). Some of these 

additional programs include: 

• Watchstanding at Coast Guard active duty units or Auxiliary radio facilities 

• Private aides verification and AtoN repair 

• Commercial fishing vessel examinations (CFVE) 

• Augmentation of Coast Guard boats as crew or engineer 

• Assistant Container Inspector (AUX-CI) 

• Assistant Pollution Investigator (AUX-ED) 

• Assistant Harbor Safety Specialist (AUX-EK) 

• Assistant Pollution Response Specialist (AUX-ET) 

• Assistant Facilities Inspector (AUX-EU)

• Assistant Liferaft Inspector (AUX-LR) 

• Marine Environmental Education Specialist (AUX-MEES) 

• Marine Safety Administrative and Management Specialist (AUX-MSAM) 

• Marine Safety Watchstander (AUX-MSW) 

• Uninspected Passenger Vessel Examiner (AUX-UPV)

Additional opportunities for training and duty in the operations program may

become available from time-to-time depending upon the specific Coast Guard 

needs. Specific details will be announced in Commandant Notices and Instructions 

for these programs.

B.6. Recreational 

Boating Safety 

Visitor Program

Auxiliarists may seek qualification as a Recreational Boating Safety Visitor

(RBSV). To do so, the Auxiliarist must be BQ and be familiar with the contents of 

the Vessel Safety Check Program, COMDTINST M16796.7 (series), and the 

Auxiliary Marine Dealer Visitor (MDV) Manual, COMDTINST M16796.3 (series).

B.6.a. Initial 

Qualification 

For initial qualification as a RBSV, the Auxiliarist must take and pass the current

RBSV qualification examination. This examination is open book with a three-hour

time limit and a passing score of 90%. In addition, two practice visits must be

conducted with a currently certified RBSV. To remain certified, RBSVs must 

conduct at least four recreation boating safety visits each year.

B.6.b. Regaining 

Certification 

In order to regain certification the RBSV must perform two practice visits as a 

trainee under the supervision of a certified RBSV. Only the certified RBSV 

receives credit for the two recertification visits. 

B.7. Vessel 

Examiner 

Auxiliarists wanting to become active in the VSC program must be BQ and become 

familiar with the Vessel Safety Check Program, COMDTINST M16796.7 (series), 

and the Auxiliary Supplement to the Vessel Safety Check Manual, COMDTINST 

M16796.8 (series).

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Chapter 8 - Member Training and Qualifications

B.7.a. 

Qualification 

For initial qualification as a VE, Auxiliarists must take and pass the current VE

qualification examination. In addition, they must satisfactorily conduct five VSCs,

and/or facility inspections under the observation of a qualified VE. The VE 

qualification examination is an open-book exam with a three-hour time limit and a 

passing score is 90%.

B.7.b. 

Maintaining 

Certification 

B.7.c. Regaining 

Certification 

In order to regain certification, if a qualified VE fails to perform the annual 

certification procedures, they must complete two satisfactory VSCs, as a trainee, 

under the supervision of a certified VE. Only the certified VE receives the credit 

for the two recertification VSCs. After completing the two recertifying VSCs, the

Auxiliarist must then complete the annual certification procedures to retain 

certification for the following year.

The Auxiliary Administrative Procedures Course (APC) was designed to provide 

Auxiliarists with a better understanding of administrative procedures required at the 

flotilla level. Texts for this course are this manual and the Auxiliary Flotilla 

Procedures Manual, COMDTINST M16791.5 (series). The course is designed to

educate Auxiliarists on flotilla administration. Preparation for the administrative

procedures tests can be self-study, however, MT officers are encouraged to offer

Auxiliarists a formal, classroom course. Successful completion of an APC test is a

prerequisite for any elected office. The test is open-book, with a three-hour time 

limit and a 90% passing score.

B.9. Auxiliary 

Leadership 

Courses 

The Auxiliary Leadership courses are available as either a “C” school or as part of a 

district conference training workshop. Part A or part B of the Coast Guard 

Leadership Course curriculum is taught to Auxiliarists able to attend either a 

roadshow taught throughout the U.S. or the residential one-week course at the Coast 

Guard Academy. In addition, an Auxiliary Leadership and Management 

(AUXLEA) short course is an alternative designed to orient and train flotilla 

members in some of the basics of Auxiliary leadership, interpersonal 

communications, motivation of volunteers in a diverse world, management of 

Auxiliary flotillas, rewards and recognition procedures, etc. Flotilla MT officers 

can avail themselves of overhead transparency masters and an instructor’s guide that 

covers the basics of this course. Qualified Auxiliarists who have demonstrated

leadership and management experience should be encouraged to offer this course as 

an in-flotilla training weekend short course devoted to fundamentals of leadership.

To remain certified, VEs must perform at least five passing or failing VSCs and/or

facility inspections each year following initial qualification.

B.8. Auxiliary 

Administrative 

Procedures 

Course 

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Chapter 8 - Member Training and Qualifications

Five-day courses offered at Coast Guard Training Centers (TRACEN) or roadshow

convenings are especially useful for Auxiliary elected and appointed leaders. There 

is a leadership continuum consisting of three specific “C” schools designed for 

elected leaders (FC/VFC, DCP/VCP, or RCO/ VCO). These “C” schools are 

designed to offer Auxiliarists leadership focused training opportunities. Other 

courses available to the Auxiliarist are focused on specific administration issues,

management of AUXDATA, or specific mission related training (e.g., marine

safety, fishing vessel inspection, etc.). 

B.10. In-Flotilla 

Training 

Flotillas are strongly encouraged to conduct annual workshops in the VSC, OPS, PE 

and other programs with materials provided by the National Staff. These workshops 

serve to sharpen skills, grow knowledge, and better prepare Auxiliarists to serve the 

public and Coast Guard in primary mission areas.

B.11. “C”

Schools Managed 

by G-OCX

“C” Schools are short-term resident schools that are funded by Coast Guard 

Operating Guide 56 (OG-56). Some are “road shows” where instructors are funded

through OG-56 to travel to local regions. They are usually conducted at Coast 

Guard Training Centers. Funding levels vary from year to year.

B.11.a. “C” 

School Schedule 

Commandant Notice 1540 (series), published by the Coast Guard Training Quota

Management Center, lists the “C” School schedule for each year. See the 

commandant instruction for course descriptions. Flotilla Commanders should 

review training course availability quarterly with flotilla members, and follow their 

district’s procedures for members’ applications. 

Most Auxiliarists attend several flotilla training sessions while becoming qualified 

as an IT or VE. Increasingly, more Auxiliarists are studying diligently to achieve 

AUXOP status through the completion of all designated specialty courses with 

associated closed book testing.

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Chapter 8 - Member Training and Qualifications

B.11.b. Example 

of “C” Schools 

The following is an example of “C” schools either available or under development 

that are managed by the Chief Director’s Office for Fiscal Year 2004: 

• AUX-01 – Management Training, Senior Director of Auxiliary. This course

is for Coast Guard Active Duty Directors of Auxiliary. 

• AUX 02B – Auxiliary Leadership and Management Roadshow, Part B. 

This school is the equivalent of the Coast Guard Leadership and Management 

Institute’s Leadership and Management, Part B course. (see paragraph B.9 of 

this section) 

• AUX 03 – Recruiting Accessions Training.

• AUX 04 – Distance Education Technical Training, Basic.

• AUX 05A – Auxiliary Leadership and Management Officers Course 

(AMLOC). This course is intended for Division Captains, NAVCO, and the 3 

ARCOs. 

• AUX 06 – Auxiliary Aids To Navigation (AtoN) and Chart Updating 

Course.

• AUX 07 – Auxiliary Senior Officer Course. This course is intended for the 

Auxiliary National Bridge. 

• AUX 10 – Information Systems (AUXDATA/AUXINFO) Training.

• AUX 11 – Management Training for Junior Auxiliary Directors. This 

course is for Coast Guard Active Duty Directors of Auxiliary Staff members. 

• AUX 12 – Auxiliary Public Affairs and Marketing Training.

• AUX 13 – Coxswain Training (under development).

• AUX 15 – Air Coordinator Training.

• AUX 17 – Crew Resource Management Training (Aviation). This course 

was combined with AUX 18 for quota management. 

• AUX 18 – Spatial Disorientation Training. 

• AUX-02A – Auxiliary Leadership and Management Roadshow, Part A. 

This course is the equivalent of the Coast Guard Leadership and Management 

Institute’s Leadership and Management, Part A course. (see paragraph B.9 of 

this section) 

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Chapter 8 - Member Training and Qualifications

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Chapter 8 - Member Training and Qualifications

Section C. Advanced Level Training 

Introduction This section describes the Auxiliary’s requirements for completion of specialty 

courses and Coast Guard “C” school attendance. 

C.1. Specialty 

Courses 

Every Auxiliarist can specialize in any or all of six different specialty areas in the

operational and administrative fields. Successful completion of a specialty course

signifies the Auxiliarist has gained considerable knowledge in that field. The six 

specialty areas with associated closed-book testing are: 

• Seamanship (AUXSEA) 

• Advanced Coastal Navigation (AUXACN) 

• Communications (AUXCOM) 

• Search and Rescue (AUXSAR) 

• Patrols (AUXPAT) 

• Weather (AUXWEA)

C.1.a. Practical 

Knowledge 

Besides theoretical knowledge, the courses require a degree of practical knowledge.

ITs should make sure to cover these practical knowledge requirements during the 

conduct of the course. For each specialty course, there is a national Coast Guard 

closed-book examination. An Auxiliarist completing all six courses receives the 

AUXOP designation, a certificate, and a uniform insignia to wear.

C.1.b. 

Administration of 

Exams 

The Chief Director controls and distributes the specialty course examinations via the 

Director’s office, CGI, and on-line testing. A commissioned, warrant, or petty

officer of the Coast Guard or Coast Guard Reserve, any Coast Guard civilian 

employee or any Auxiliarist designated as an AUXOP, specifically appointed by the 

Director, may proctor and process the tests.

C.1.c. Requests 

for Exams 

Requests for specialty course examinations must be submitted by a SO/FSO-MT or 

by the DCP or FC to the Director. Such written requests are made to the Director 

containing the needed ordering information. Adequate time should be allowed for 

the letter request to be received and reviewed, and for examinations to be sent to an 

assigned proctor. Examination responses will be recorded on the machine-readable 

Auxiliary Operational Specialty Course Examination Answer Sheet (CG-4886).

C.1.d. Pass/Fail 

Requirements 

All specialty course examinations are closed book with a minimum passing grade of 

75%. These examinations have no time limits, but must be taken in one sitting 

without breaks. If a student fails to attend the scheduled examination meeting, the

proctor shall return the examination envelope unopened to the Director. The student 

must then request the examination again. 

A student failing a specialty course examination may retake the examination after 

notification of failure of the previous examination. Procedures for ordering retake 

examinations are the same as for the original examination. 

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Chapter 8 - Member Training and Qualifications

C.1.e. Exercises Other than those exercises completed during the classroom work, there are no 

separate practical demonstrations required for the specialty courses.

C.1.f. Course

Completion 

Successful completion of the CGI course in piloting may be substituted for the 

Navigation-A examination. An Auxiliarist must also pass the ACN-Part 2

examination to complete the ACN course or have previously completed AUXNAV. 

C.2. Coast 

Guard “C” 

Schools for the 

Auxiliary 

The Coast Guard “C” school Vision Statement views training as a three-tiered

educational process and delivery system. These three tiers are: 

• Flotilla training and certification. 

• District/division training (including the annual N-TRAIN). 

• Coast Guard “C” schools.

C.2.a. Eligibility

and 

Prerequirements 

National schools are conducted at Coast Guard training facilities in different parts of 

the country. All national schools have course prerequisites and are now classified 

as Coast Guard “C” school training for purposes of messing, berthing, classroom,

and logistics. On base berthing and meals are required when available. Any 

exceptions must have the Auxiliary Chief Director’s (G-OCX) approval in advance. 

Auxiliarists, active in their mission area, who meet course prerequisites and who 

agree to further train Auxiliarists in their own district/division upon return, are 

eligible to apply. Conversion of most “C” schools to either online or CD-ROM 

delivery is planned, so other Auxiliarists can participate.

C.2.b. 

Endorsements 

Applications endorsed by the Auxiliarist’s Director, with the concurrence of the FC, 

are submitted to the Chief Director using the Short-Term Training Request (STTR) 

Form (CG-5223), Appendix G.

C.2.c. Ineligibility Due to the extremely limited quotas available to these schools, Auxiliarists are 

ineligible to attend if previously enrolled in any Auxiliary national school within the 

past thirty-six months. Waivers of this policy must be submitted directly to the 

Chief Director.

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Chapter 8 - Member Training and Qualifications

Section D. Other Available Coast Guard Education 

Introduction This section describes several other courses available to Coast Guard Auxiliarists. 

D.1. Coast 

Guard 

Correspondence 

Courses 

With the exception of classified courses, a training catalog of CGI correspondence 

courses is offered to Auxiliarists. Of special interest is the CGI NAVRULES course 

with color flash cards and excellent studies to assist in requalification for 

Auxiliarists. Details can be obtained from the Staff officers (MT) or the Director. 

The CGI also maintains an Internet web site. (see Appendix J)

D.2. Distance 

Learning 

Educational 

Opportunities 

Distance education is defined as a non-classroom based program and Auxiliarists 

can receive such services through CGI’s Distance Learning Center or the Auxiliary 

homepage on the Internet/World Wide Web. The Internet has enormous potential 

for expanding Auxiliary training and testing opportunities at the flotilla level. The

FSO-PS, FSO-IS, and FC should coordinate efforts to take full advantage of this

resource as more Auxiliary training programs are developed online with computer

support.

D.3. E-Learning 

Opportunities 

E-learning is defined as any form of learning that utilizes a network for delivery,

interaction, or facilitation. The network could be the Internet, a TRACEN school, a 

college Local Area Network (LAN), or even a corporate Wide Area Network 

(WAN). The learning can take place individually (guided or instructed by a 

computer) or as part of a class. On-line classes meet either synchronously (at the

same time) or asynchronously (at different times), or some combination of the two.

Auxiliarists may register for over 1500 courses on-line through any Internet 

connection after verification of active Auxiliary status.

D.4. Coast 

Guard Public 

Affairs Officer 

Course 

Auxiliarists assigned PA duties in support of Coast Guard active duty commands, or

assigned to the Auxiliary Department of Marketing and Public Affairs, or appointed

as a DSO - PA may apply to attend the five-day Coast Guard Public Affairs Course 

(AFISCOPAC) held at Fort Meade, Maryland. Many other courses are available as

well. Specific course information, schedules, and prerequisite information for all 

courses is posted on TQC’s web site. (see Appendix J) Auxiliarists filling a PA role 

at Coast Guard units need the command’s and Director’s endorsement on their 

STTR Form (CG-5223). Auxiliarists assigned to the Auxiliary Department of

Marketing and Public Affairs or DSO-PAs need their Director’s endorsement, with

the DCO’s concurrence. Directors should send all STTR’s for his course by mail or 

fax to TQC, via the Chief Director for staff endorsement. 

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Chapter 8 - Member Training and Qualifications

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Auxiliary Manual 

Chapter 9 

Reimbursement of Auxiliarists

Introduction 14 U.S.C. § 831 states, “When any member of the Auxiliary is assigned to such duty 

he may, pursuant to regulations issued by the Secretary, be paid actual necessary

traveling expenses, including a per diem allowance in conformity with standardized

Government travel regulations in lieu of subsistence, while traveling and while on 

duty away from his home.” Reimbursement for Auxiliary travel to, from and during 

officially assigned duty will be consistent with the prevailing per diem rates 

authorized for Federal civilian employees. Although reimbursement is authorized

by statute, it is subject to availability of funds and members must be aware that 

resources are limited and each Coast Guard District Commander is responsible for

insuring that budgeted levels are not exceeded. The provisions of this chapter apply 

only to Coast Guard funded orders issued to Auxiliarists for official duty. They do 

not apply to Auxiliary funded orders.

In this Chapter This chapter contains the following sections: 

Section Title See Page

A Types of Orders 9-3 

B Miscellaneous Expenses 9-7

C Reimbursement Guidelines 9-9

D Travel Claim Procedures 9-13

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Auxiliary Manual 

9-2
Chapter 9 - Reimbursement of Auxiliarists 

Section A. Types of Orders

Introduction The issuance of Coast Guard orders as described in this section (except invitational

orders) and those orders issued by the Auxiliary on the Military Temporary Duty or

Civilian Temporary Duty Travel Order Form (CG-4521), in addition to the other 

methods of assignment to duty contained in Chapter 5 of this manual, constitute 

assignment to duty under the provisions of 14 U.S.C. § 831. This section describes

the various types of Coast Guard funded orders under which Auxiliarists may be

assigned to duty and for which Auxiliarists may be eligible for reimbursement. 

A.1. Travel 

Orders 

To be eligible for reimbursement for travel, the Auxiliarist must be traveling on 

reimbursable orders issued by an appropriate Coast Guard official. Travel by an 

Auxiliarist or the use of a vehicle, vessel, or airplane without Coast Guard orders is

done as a private citizen of the U.S. and is not covered by 14 U.S.C. § 831, 832, or 

other provisions pertaining to the Auxiliary.

A.1.a. Trip Orders Trip orders, reimbursable or non-reimbursable, are issued to an Auxiliarist to attend

a specific function (conference, school, meeting). They are written for a specific 

location and period of time. An Auxiliarist serving at a Coast Guard command on 

an occasional basis would receive this type of order. 

A.1.b. 

Monthly/Quarterly

Orders 

Monthly/quarterly orders, reimbursable or non-reimbursable, are normally used for 

an Auxiliarist who serves at a certain station or office on a regular basis over an

extended period of time. The purpose of this type of order is to reduce the 

administrative need to issue the same orders many times over a period of time.

Travel conducted under this type of order is accomplished throughout the stated 

period, with a single claim for reimbursement filed at the end of that period. The

Auxiliarist who provides weekly administrative assistance at a Director’s office, or

someone serving as a regular weekend watchstander at a station or group, could

receive this type of orders. Orders covering periods longer than a quarter are 

discouraged. 

A.1.c. Patrol 

Orders 

Patrol orders, reimbursable or non-reimbursable, are issued using the Patrol Order 

Management System (POMS) to order the use of an Auxiliary facility (vessel,

airplane, and communication station). Use of POMS is mandatory. 

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Chapter 9 - Reimbursement of Auxiliarists 

A.1.c.1. Patrol 

Order 

Management 

System

As mandated by Innovation: E-Coast Guard: Auxiliary Patrol Order Management

System (POMS) Implementation, ALCOAST 177/04 (COMDTNOTE 16798, dated

13 April 2004), POMS shall be used for all types of orders, including those for 

surface, air, and mobile radio facilities. POMS is an easy-to-use web-accessible 

patrol order and claim processing application that automates and streamlines the 

entire patrol order process, including the direct deposit of claim payments. POMS 

is available both on the Coast Guard Intranet and Internet for Auxiliarists to request

orders and submit claims. Orders and claims are approved by the appropriate Coast 

Guard authority only after the POMS application automatically verifies and

validates necessary information such as operator and facility qualifications and

claim data. POMS receives daily qualification updates from AUXDATA to ensure

accuracy. The approved claim is transmitted directly to FINCEN for 

reimbursement. 

A.1.c.2. Meals 

For Auxiliarists 

During Patrols 

Reimbursement for meals while on assigned patrols after hours is authorized as 

subsistence in kind. The Coast Guard Auxiliary basic allowance for subsistence 

(BAS) policy is based upon 1

/30 of the monthly enlisted BAS. Subsistence-in-kind is

authorized for recruits, cadets, non-prior-service officer candidates, and Auxiliarists. 

If not possible, Auxiliary meal rates will be based upon the daily enlisted regular

BAS rate. 

A.1.d. Verbal 

Orders 

In times of emergency or critical operational need, an Auxiliarist may receive verbal 

orders to proceed on a mission. These orders can be reimbursable or nonreimbursable. The orders must be noted in the Coast Guard unit logs of the unit 

issuing the order and must be followed up with written orders as soon as conditions 

permit (for reimbursement if authorized, or with nonreimbursable orders if injury, 

damage, or mishap occurs). 

A.1.e. Invitational 

Orders 

Invitational orders are issued to individuals who are not associated with the Coast

Guard or the Auxiliary. These orders authorize the travel of a civilian at the 

Government’s expense for the purpose of supporting a Coast Guard mission or 

activity. These orders may only be issued by Commandant. The specific

procedures for invitational orders are covered in the Invitational Travel,

COMDTINST 12570.3 (series), and will be administered by the Chief Director. 

A.1.f. Official 

Foreign Travel 

Orders 

All Auxiliarists intending to conduct foreign travel for the Coast Guard must have 

written orders in hand prior to departure from the U.S. Official foreign travel by 

Auxiliarists must be cleared through G-CI and approved by the Commandant. 

Foreign travel orders require a minimum of 60 days advance approval by G-C/G-CI. 

Auxiliarists must realize that although they are traveling under Coast Guard orders, 

they may not be protected under various Status of Forces Agreements with foreign 

countries since they are not military personnel. These provisions do not apply for 

emergency SAR missions in foreign waters. 

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Chapter 9 - Reimbursement of Auxiliarists 

A.2. Coast 

Guard TAD 

Orders 

Auxiliarists are normally assigned to temporary additional duty (TAD) using Form

CG-4251 (Rev 04/01). (see Appendix G) This form can be used for both 

reimbursable and non-reimbursable orders. Although Auxiliarists will not normally 

be tasked with preparing these order forms, it is important they understand certain 

information contained on this form. If uncertain about what is expected or upon

noting an error, it is important the traveler understands the necessity to resolve their 

concerns before departure. The following information is contained on the form: 

• Boxes 5 and 6 contain the departure date and estimated days absent. 

• Box 9 indicates the place (or places) scheduled for visit. It should be specific, 

indicating more than just the city to be visited. 

• Box 10 indicates some of the special conditions needed for these orders. Items 

such as a conference registration fee, excess baggage to carry Government 

equipment, or the authority to rent a car are indicated in this box. If these items 

are needed and not indicated, reimbursement will not be possible. 

• Box 11 indicates the mode of travel authorized. If a privately owned car is 

going to be used, it must be indicated here. If not, reimbursement will not be 

available. 

• Box 12 is used to indicate special instructions or to authorize additional items

on the travel order. This section will also contain a certification for signature 

that there are no unresolved travel advances from previous travel. Nonreimbursable orders should be noted in this box. 

• Box 13 is signed by the traveler, indicating acceptance of the orders and the 

conditions listed therein. 

• Box 14 indicates the accounting data and other information for funding these 

orders. Contained within this line is the Travel Order Number (TONO), which 

is needed for the travel claim after the travel is completed. 

• Boxes 16 and 17 indicates the appropriate mileage and per diem rates for this 

particular travel. Expenses beyond these rates cannot be reimbursed unless 

prior authorization has been received. If a scheduled meeting or conference is 

being held at a place exceeding these rates, authorization for actual expenses 

should be received before departing. 

A.3. NonReimbursable 

Orders 

Non-reimbursable orders do not entitle the Auxiliarist to any type of reimbursement. 

These orders are issued to provide liability coverage for the Auxiliarist while 

performing duties for the Coast Guard. For patrol orders, the appropriate box will 

be checked indicating non-reimbursable orders. Travel orders will contain the 

following statement on the non-reimbursable orders: “The Government will pay no 

part of any expense incurred under this authorization. If you do not want to bear the 

necessary expenses, you will consider this authorization canceled.” 

A.4. Coast 

Guard Auxiliary 

Funded Orders 

The procedures for reimbursement under Auxiliary funded orders are contained in

the Auxiliary’s Fiscal Policy Guide. Questions regarding these procedures should 

be referred to the Treasurer, CGAuxA, Inc. 

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Chapter 9 - Reimbursement of Auxiliarists 

9-6
Chapter 9 - Reimbursement of Auxiliarists 

Section B. Miscellaneous Expenses 

Introduction This section describes miscellaneous expenses for which Auxiliarists may be

reimbursed. 

B.1. Actual 

Necessary 

Expenses of 

Operations 

Auxiliarists are also eligible for actual expenses of operations when using their

facility in conjunction with Coast Guard orders (14 U.S.C. § 830). The actual 

necessary expenses of operation are defined as including fuel, oil, power, water,

supplies, and provisions used in the conduct of those orders. Other expenses for

landing fees, ramp fees, and miscellaneous costs will continue to be reimbursed 

separately from maintenance and fuel. When the total fuel cost exceeds the amount 

that would be reimbursed by the flat hourly rate, the actual fuel cost will be 

reimbursed in lieu of the flat hourly rate. Fuel receipts must be submitted with the

claim for fuel-only reimbursement. The procedures for obtaining reimbursement for 

these items are listed in the Auxiliary Operations Policy Manual, COMDTINST 

M16798.3 (series). 

B.2. Standard 

Auxiliary 

Maintenance 

Allowance 

This reimbursable allowance, although authorized by policy, is subject to the

availability of funds. Formerly known as hourly maintenance allowance (aviation 

program), Standard Auxiliary Maintenance Allowance (SAMA) was established as 

a standard actual and necessary reimbursement rate for the expenses of Auxiliary 

facilities while operating under official orders in support of the Coast Guard. 

SAMA is based on an hourly rate of underway/airborne operational mission hours 

for each facility. Hours are logged or recorded by an installed mechanical device

(hour meter etc). Underway mission hours shall be the time the vessel, aircraft or

communications facility starts patrol or activity to the end of the patrol excluding 

standby periods such as moored during the evening awaiting the second day of 

duties of a multi-day marine event. Underway hours will also include time moored 

or anchored in the direct support of the orders such as moored to an aid to

navigation for servicing, or strategically anchored in an area to warn mariners of a 

danger such as boat races, marine disasters or military support. The rate established

would reimburse the facility owner for routine maintenance costs incurred while 

assigned to Coast Guard duties. The SAMA rate would not be based on expenses 

currently payable under patrol orders, or those expenses eligible for payment under 

the claims process (including the wear and tear claims policy), or any expense that is

either purely service or prospective in nature. For example, the SAMA rate would 

help cover more minor/routine expenses such as oil and filter changes, transmission 

fluid replacement and air filter replacement. Reimbursement rates would be based 

on categories including vessel length, single or multiple engines and a horsepower 

rating etc. SAMA facilities are not intended to be reimbursed for 100% of

maintenance. For detailed information on SAMA, review the appropriate sections

in the Operations Policy Manual, (COMDTINST M16798.3 (series)). 

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Chapter 9 - Reimbursement of Auxiliarists 

B.3. 

Catastrophic 

Failure 

When there is a catastrophic failure to an Auxiliary surface facility, where the

facility is damaged by reason of its use, such a claim may be payable for repair and 

replacement of the facility or equipment subject to the availability of funds. More

information about catastrophic failure is available in the Coast Guard Claims and

Litigation Manual, COMDTINST M5890.9 (series).

B.4. Damage and 

Loss Claims

At the Coast Guard order-issuing authority’s discretion, Auxiliarists may submit

minor damage or loss claims (less than $200) without necessity of an investigation 

to establish proof of an identifiable relationship between the specific patrol activity

and the minor damage/loss. These minor damage/loss claims must be submitted on 

Form CG-4112 and forwarded to the Coast Guard order-issuing authority for

processing and payment. This claim must include a statement by the Auxiliarist

explaining the facts/circumstances of the damage or loss. Further investigation will

only be required if the Coast Guard order-issuing authority has reason to look 

beyond the Auxiliarist’s statement. If approved, these claims must be funded from 

the Operating Expense (OE/AFC-30) funding of the Coast Guard order-issuing

authority. Claims in excess of $200 must be processed in accordance with

applicable district and Maintenance and Logistics Command (MLC) guidance. 

These claims will require an investigation and, if approved, funded through the

Coast Guard claims account. Claims may be submitted for loss of personal property 

while assigned to duty and in accordance with the above prescribed procedures.

More information about damage and loss claims is available in the Coast Guard 

Claims and Litigation Manual, COMDTINST M5890.9 (series).

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Chapter 9 - Reimbursement of Auxiliarists 

Section C. Reimbursement Guidelines 

Introduction Specific questions regarding travel policies contained in the Federal Travel

Regulations (FTR) should be referred to the local civilian travel management 

specialist or the Authorized Certifying Officer (ACO). This section contains

general guidance for specific reimbursement issues for Auxiliarists.

C.1. Per Diem

Allowance 

Auxiliarists traveling on official orders may be authorized per diem. This per diem 

is provided to cover the costs of lodging, meals, and certain incidentals while 

traveling.

C.2. 

Transportation 

Travel on official business shall be by the method of transportation that will result in 

the greatest advantage and least cost to the Government.

C.2.a. Air, Rail, or 

Bus 

Normally, commercial transportation is considered to be the most advantageous to 

the Government. Auxiliarists traveling by air under government orders must use 

discount prices available through Government contract air carriers when available. 

Similar Government contracts exist for rail and bus transportation and must be used

if available. Failure to use these rates will make the Auxiliarist liable for the 

difference between the contract carrier and actual rates. Directors are encouraged to 

provide pre-paid tickets for transportation whenever possible. These rates are

available upon presentation of the Auxiliarist’s ID card and a copy of the official

orders.

C.2.b. Personally 

Owned Vehicle 

Travel using a POV will only be authorized when its use is advantageous to the 

Government. Use of this means of transportation must be specifically authorized on 

the orders. Reimbursement will be provided based on mileage at the prevailing FTR

mileage rate when deemed to be advantageous to the Coast Guard. The Claim For

Reimbursement form should be utilized whenever possible for local POV mileage. 

(see Appendix G)

C.2.c. Rental Cars When authorized, Auxiliarists may use rental cars while on official travel. Rental 

car costs, together with the costs of gas, tolls, and parking, are reimbursable. The

costs of damage waivers or insurance are not reimbursable.

C.2.d. Unused 

Airline Tickets 

Unused airline tickets remain the property of the Government and must be returned

for credit.

C.3. Lodging When authorized (under orders) to remain overnight, the Auxiliarist will be 

reimbursed for lodging at a rate not to exceed the prescribed per diem rate for that

particular geographic area. The prescribed maximum per diem rates are listed in the 

FTR and are available through the Director or civilian travel office.

If lodging is required at a rate exceeding the maximum lodging rate, prior 

authorization for actual lodging expenses must be obtained in order to get full 

reimbursement. This authorization should be attached to the orders and submitted

with the travel claim.

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Chapter 9 - Reimbursement of Auxiliarists 

C.4. Subsistence Auxiliarists are eligible to dine in Coast Guard dining facilities, e.g., while under

orders attending a “C” school at a Coast Guard TRACEN. The dining facility must

be notified in advance when Auxiliarists plan to dine there, especially at the smaller 

facilities, to ensure sufficient meals are prepared. The charges and procedures for 

dining in these facilities are as follows: 

C.4.a. Access to 

Dining Facility/ 

Reimbursable 

orders 

Assigned to duty at a place under reimbursable orders that is accessible to a Coast 

Guard dining facility. If Auxiliarists have to pay for their meals they will be 

reimbursed for what they pay. The Auxiliarist’s orders must be endorsed at the 

dining facility to show the number and type of meals provided. 

C.4.b. Access to 

Dining Facility/ 

Non-Reimbursable 

Orders 

When assigned to duty at a place under nonreimbursable orders that is accessible to 

a Coast Guard dining facility, Auxiliarists shall be provided with partial rations, 

entitling them to dine without paying. Auxiliarists are eligible to receive meals at

the discounted daily meal rate. The Auxiliarist’s orders must be endorsed at the 

dining facility to show the number and type of meals provided. Auxiliarists 

attending Coast Guard “C” schools at TRACENs are normally reimbursed for

meals. A copy of the orders will have to be provided to the dining facility. The 

dining facility will endorse the original orders indicating the number and type of 

meals provided. 

C.4.c. Verbal 

Order Assignment 

When assigned to duty under verbal orders, Auxiliarists must pay for meals and then

seek reimbursement upon receipt of the written orders. Reimbursement will be paid 

at the prevailing per diem rates for meals in that geographic area outlined in the 

FTR. The prevailing per diem rates are listed in Appendix A, Chapter 301 of the 

FTR, and are available from the Director or viewable on the Personnel Service 

Center (PSC) web site. (see Appendix J) 

C.4.d. NonAccess to Dining 

Facility

When assigned to duty at a place under reimbursable orders that is not accessible to 

a Coast Guard dining facility, Auxiliarists must pay for their own meals, subject to

reimbursement at the prevailing per diem rates for that geographic area. The

prevailing per diem rates are listed in Appendix A, Chapter 301 of the FTR, and are 

available from the Director. 

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Chapter 9 - Reimbursement of Auxiliarists 

C.4.e. Flight

Status Assignment 

When assigned to duty while serving in flight status on Coast Guard aircraft,

Auxiliarists are entitled to flight rations. If meals are provided to the aircrew,

Auxiliarists are entitled to the same meals and do not have to pay for them. If the 

aircrew is required to pay for their meals, then the Auxiliarist should do the same

and file for reimbursement. 

C.4.f. Not 

Assigned to Duty

When not assigned to duty, Auxiliarists may dine at a Coast Guard dining facility, 

subject to the availability of meals. They will pay the standard meal rate and are not 

eligible for reimbursement. Dining under these circumstances must be approved in

advance by the Coast Guard unit CO/OIC. CO/OICs normally pay for Auxiliary

meals at their own personal expense for Auxiliarists. 

C.4.g. Cutter/Boat 

Assignment 

When assigned to duty on a cutter or boat that has dining facilities, Auxiliarists are 

expected to eat at the provided facilities and will not be paid per diem. 

C.4.h. Travel

Under 

Reimbursable 

Orders 

When traveling under reimbursable orders, reimbursement of meals at the actual 

expense rate is not normally authorized for Auxiliarists. 

C.5. Additional 

Expenses 

Certain additional expenses may be claimed for reimbursement if these expenses are 

incurred while conducting travel associated with Coast Guard reimbursable orders. 

These expenses include: 

• Local travel reimbursement is allowed for the normal costs of taxi/limo services 

(including reasonable tips) between airports or other terminals, and the 

Auxiliarist’s home. Fares over $75 require a receipt. 

• Tips for handling baggage containing Government property necessary for the 

travel will be reimbursed. Excess baggage charges, when specifically 

authorized, will be reimbursed. Tips for handling personal baggage are not 

reimbursable. 

• The cost of conference/meeting rooms for Government business, when 

authorized on the orders, is reimbursable. 

• Auxiliarists are entitled to brief telephone calls to home less than five minutes 

each day while away on orders. Maximum reimbursement for actual calls made 

is limited to $5 per day. Official telephone calls should be indicated separately.

• Transaction fees for traveler’s checks purchased in conjunction with official 

travel are reimbursable. 

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Chapter 9 - Reimbursement of Auxiliarists 

9-12
Chapter 9 - Reimbursement of Auxiliarists 

Section D. Travel Claim Procedures 

Introduction The final step for any travel process is the filing of a travel claim to 

liquidate/reimburse travel expenditures. The Personnel Service Center (PSC) 

information is seen in (Figure 9-1). 

Figure 9-1 

Personnel Service Center Information Brochure 

9-13
Chapter 9 - Reimbursement of Auxiliarists 

Figure 9-1 

Personnel Service Center Information Brochure - Continued 

D.1. Direct 

Deposit 

Prior to the Auxiliarist’s first travel claim submission, the Auxiliarist must register 

for electronic transfer/direct deposit of the reimbursement check. Electronic funds 

transfer is required by Government request. The Electronic Transfer/Direct Deposit 

Form (SF-1199A) and instructions are contained in Appendix G. This necessary

action is completed by the Finance Center. 

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Chapter 9 - Reimbursement of Auxiliarists 

D.2. Claims for 

Reimbursement 

Claims for reimbursement of administrative travel must be completed on the Coast

Guard Travel Voucher Form (DD-1351-2). A copy is provided in Appendix G and 

may be copied for use. This signed form, along with original travel orders and

substantiating receipts, should be turned into the Coast Guard office that issued the 

travel orders, or the Director, within three days of the travel completion. This is 

required so an administrative claim review may be completed before forwarding the 

claim for payment. The Claim for Reimbursement Form (SF-1164) should be

utilized whenever possible for local POV mileage, telephone calls, and 

miscellaneous expenses. (see Appendix G) 

D.3. Completing 

the DD-1351-2 

Current instructions and tips for the completion of the travel vouchers are available 

in many different formats on the PSC–Travel web site found in Appendix J. If 

Internet access is not available, the order-issuing official or Director can provide

printed information for use.

D.3.a. Payment Payment of travel claims will be made directly to the financial institution and 

account number provided on the SF-1199A. If payment has not been deposited after 

30 days of submission, it is recommended that the Auxiliarist contact the PSC 

Customer Care Branch for status at 1-866-PSC-USCG (772-8724) or email 

PSCCUSTOMERCARE@HRSIC.USCG.MIL. Detailed payment status for travel

expenditures is available via the FINCEN web site. (see Appendix J)

D.3.b. Advance of 

Travel Funds (SF1038) 

Advances of funds may be requested to defer initial expenses associated with 

executing official Coast Guard travel. To obtain up to 80% of advance funding of

the estimated cost of travel expenses, an approved request must be forwarded by the 

order-issuing official at least 7 working days prior to the commencement of travel.

Once the request has been approved, it is forwarded to the PSC–Travel for payment.

It is imperative that a travel claim is submitted upon completion of travel to

liquidate any advances and prevent debt collection activity.

D.3.c. Changes to 

Orders 

Occasionally, circumstances change during the execution of orders. Normally, any 

deviation from the original orders must be approved and documented. This is 

accomplished by an official “Amendment to Orders” issued and signed by the orderissuing official. An example of a required amendment to order authorization is

remaining overnight at a location not designated on the original set of orders. If you

plan to deviate or find it necessary to deviate from the stated original set of orders, 

contact the order-issuing official to obtain approval and the amendment to orders as 

soon as practicable. 

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Chapter 9 - Reimbursement of Auxiliarists 

D.3.d. Travel

Voucher 

Summaries 

Every member who files a travel claim will be provided a Travel Voucher Summary

(TVS) which explains in detail the entire payment. The TVS is provided

electronically to the Auxiliarist’s selected email address or will be manually mailed 

to the address provided on the travel claim (DD-1351) if no email address is 

available on the PSC–Travel database. Although there is a block for an email

address on the travel claim (DD-1351), it is not used for distribution of the TVS.

Detailed explanation of the TVS is available on the PSC-Travel web site. (see 

Appendix J) 

D.3.e. Errors in 

Reimbursement 

Occasionally, situations occur where a travel claim is not reimbursed accurately. 

Discrepancies can occur by omitting expenses or processing errors which were 

intended to be paid on the initial travel claim. If a discrepancy is noted in 

reimbursement after reviewing the TVS, a supplemental claim will normally be

required. A supplemental claim is a new claim, with the words “supplemental” 

marked at the top and bottom of the DD-1351. This signed claim must be 

forwarded, along with all necessary documentation, to the Approving Official who 

signed the original travel claim for processing by PSC–Travel. Up-to-date

instructions for the completion of supplemental claims are available on the 

PSC-Travel web site. (see Appendix J) 

D.3.f. Common 

Errors to Avoid 

When Filing 

Travel Claims 

The following are common errors to avoid when filing travel claims: 

• Auxiliarist travels and resides with spouse during official travel. Auxiliarist’s 

lodging will be reimbursed at the “single-room rate” and the lodging receipt 

must indicate the single-room rate in addition to the actual amount paid. 

• Official phone calls must be authorized on orders (or amendment). 

• Do not seek reimbursement for optional banquets or meals while at conferences. 

The daily rate paid for per-diem is for meals and incidental expenses which is 

the maximum allowed by law to be reimbursed. 

• Actual expense not authorized for lodging when lodging expenses exceed 

per-diem rate. Actual expense must be authorized on orders or an amendment 

to orders. 

• Travel authorized not to exceed cost of Government Procured Travel. Privately 

owned conveyance (normally referred to as POV or privately owned vehicle) 

mileage will normally only be reimbursed up to and not to exceed the 

constructive cost of what it would cost the Government to fly a member to/from

a TDY site. This amount must be provided on the original orders for prompt 

processing of member privately owned conveyance mileage expenses. 

• Incomplete itineraries. Please ensure itineraries are complete for accurate 

reimbursement. 

D.4. Required 

Attachments to 

the DD-1351-2 

The Auxiliarist should send the following original data and retain a copy of all 

travel claim documentation: 

• Original of the orders. 

• Original lodging receipt. 

• Original airline ticket receipt. 

• Original receipts for any expense over $75.

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Chapter 9 - Reimbursement of Auxiliarists 

D.5. Coast 

Guard Finance 

Center

The Coast Guard Finance Center (FINCEN) has established a web site (see 

Appendix J) for checking on payment status of patrol and travel claims. This can be 

accessed from an Auxiliarist’s home computer. 

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Chapter 9 - Reimbursement of Auxiliarists 

9-18
Auxiliary Manual 

Chapter 10 

Uniforms 

Introduction Auxiliary uniforms are similar to those worn by Coast Guard officers. Silver braid 

and silver buttons replace the gold braid and buttons worn by Coast Guard officers. 

Auxiliarists may also wear other authorized emblems, insignia and ribbons. This

chapter provides information on the various uniforms and their proper wear. 

Directors are the source of any additional information on uniforms. 

All Auxiliarists are authorized and encouraged to wear the various Auxiliary 

uniforms or the Blazer outfit. Auxiliarists must wear a uniform when participating

in some Coast Guard and Auxiliary programs and activities. Uniforms shall be 

worn as prescribed in Uniform Regulations, COMDTINST M1020.6 (series), except 

as noted in this chapter. 

The illustrations in this chapter show Auxiliary uniforms now authorized and the 

appearance of each uniform when worn properly. A description with each picture 

provides guidance as to when to wear the particular uniform and specifies the

individual items of clothing and accessories worn with each. When purchasing from 

civilian retail sources, Auxiliarists may use these descriptions for uniform items that

may not otherwise be available.

Also illustrated are the various insignia and devices Auxiliarists may wear on 

different uniforms as well as the personal flags, pennants and burgees of Auxiliary 

Leaders. They show how certain insignia identify qualifications and office (elected

and appointed) status (present or past) within the Auxiliary.

In this Chapter This chapter contains the following sections: 

Section Title See Page

A When Uniforms are Required and Prohibited 10-3 

B Procurement of Uniforms 10-7

C Standards 10-9

D Uniform Components 10-13

E Auxiliary Unique Items 10-19 

F Uniform Accessories 10-21

G Men’s Uniforms 10-39

H Men’s and Women’s Uniforms 10-57 

I Women’s Uniforms 10-69

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Auxiliary Manual 

10-2
Chapter 10 - Uniforms

Section A. When Uniforms are Required and Prohibited 

Introduction This section describes Auxiliary procedure for proper uniform use. 

A.1. Auxiliarists All Auxiliarists on board vessel facilities, during an ordered mission, shall wear the

Working or Undress uniform, Hot Weather uniform (when authorized), or the Jump

suits appropriate to the climate. In areas where required, survival suits shall be

substituted for the uniform. Auxiliarists, when considered appropriate, should 

replace the insignia of their current or highest past office with the member device. 

The uniform selection is the coxswain’s choice and it should be the same for all 

crew members.

A.2. Authorized 

Wearers 

Examiners shall wear the Working or Undress uniform, the Jump suit, or the Polo 

shirt uniform appropriate to the climate when conducting VSCs. When conducting 

CFVEs, examiners may wear Coast Guard issued coveralls. Auxiliarists conducting

VSCs may replace the insignia of their current or highest past office with the

member device.

A.3. Pilots, Air 

Observers, and 

Aircrew 

Pilots, air observers, and aircrew on ordered missions in aircraft facilities shall wear 

appropriate Auxiliary uniforms, a Coast Guard Flight suit or approved anti-exposure 

coveralls. The uniform selection is the Aircraft Commander pilot’s choice and 

should be the same for other air crew members. Non-polyester uniforms should be 

worn whenever possible. Garrison caps are authorized to be worn with Flight suits 

and are preferred on the flight line over a ball cap as they can be folded into a 

pocket. Appropriate patches and name tags should be worn on the dark blue 

civilian-type Jump suit. (see paragraph H.5 of this chapter)

A.4. Instructors 

and Assistants 

All ITs and assistant ITs in PE classes shall be in a uniform appropriate to the

climate. Authorized uniforms include the Undress Blue (Alpha), Tropical Blue,

Winter Dress Blue, or Service Dress Blue uniforms. The Auxiliary Blue Blazer 

outfit may also be worn. The uniform worn should be consistent with the one worn

by the senior IT, if practical.

A.5. Recreational 

Boating Safety 

Visitation 

Program

Auxiliarists serving as RBSVs shall wear either the Service Dress Blue or Tropical 

Blue uniform (as appropriate for climate and geographic location) for their first 

visit. Uniforms are encouraged for subsequent visits, although civilian clothes are 

allowed.

A.6. 

Environmental 

Conditions 

When environmental conditions warrant, the District Commander may authorize the 

wear of the Hot Weather uniform for all participants (Coast Guard active duty, 

Reserve, and Auxiliarists) in the below listed activities: 

• Personnel participating as part of a boat crew or as a boat crew trainee. 

• Personnel conducting VSCs or CFVEs. 

• AtoN missions. 

A.7. Vessel 

Examiners 

For VEs, the Polo shirt is authorized for wear as an optional uniform shirt worn as

part of the Undress Blue Summer (Bravo), Working Blue, Operational Dress (OD),

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Chapter 10 - Uniforms

Examiners and Hot Weather uniform. The shirt is not authorized for wear on patrol and no

insignia, name tags or breast devices shall be worn with the shirt. Headgear (when

wearing the Polo shirt) shall not display office insignia, embroidered oak leaves or

acorns on the ball cap visor or sun hat. The AUXCEN carries the only shirt 

authorized. The VE shirt may be worn with civilian attire.

A.8. Air or 

Surface Travel 

Auxiliarists traveling as passengers on any Coast Guard or military air or surface 

craft shall dress as prescribed by local commanders.

A.9. Assignment 

to Duty 

A Coast Guard authority may prescribe an Auxiliary uniform as a condition for 

assignment to a specific duty. When performing duty on a Coast Guard vessel,

Auxiliarists shall wear a uniform consistent with those of the vessel’s personnel. 

Auxiliarists, when working as crew on a Coast Guard vessel, shall wear only the

member device (Auxiliary emblem) as collar insignia.

A.10. Formal 

Events 

Wearing of the Auxiliary uniform is additionally authorized as follows: 

• At civilian and military events requiring formal wear, Dinner Dress Blue Jacket 

and Dinner Dress White Jacket. Auxiliarists who do not own Dinner Dress 

Blue/White Jacket may wear Dinner Dress Blue. 

• Service Dress Blue or White may be worn on occasions where Coast Guard and 

other military persons would wear the same uniform.

A.11. Other 

Auxiliary 

Activities 

The Director, or elected leaders at any level, may require a specific uniform be worn 

to participate in Auxiliary activities other than those listed above. This action may

include, but is not limited to, appearances at public affairs activities such as boat 

shows, civic lectures, while participating in AIM and RAP missions and boating 

safety booths. When so mandated, the uniform shall be the prescribed uniform for

the event or activity.

A.12. Prohibited 

Occasions 

Wearing of the Auxiliary uniform or insignia without proper authority is a violation 

of law. Prohibited occasions are as follows: 

• Auxiliarists shall not wear the uniform in public places of dubious reputation 

where the uniform might be discredited or disgraced. 

• Auxiliarists must never wear any Auxiliary uniform when engaged in political 

activities. 

• Auxiliarists may not wear uniforms during paid employment or sports. 

10-4
Chapter 10 - Uniforms

• Unless specifically authorized by the appropriate Coast Guard authority,

Auxiliarists shall not wear uniforms into foreign countries. This authorization 

might be given in the following cases: 

A scheduled patrol that might enter foreign territories. 

An approved SAR mission involving foreign borders or territories. 

A guest on a Coast Guard cutter or aircraft entering foreign territories. 

Visiting a foreign country as an Auxiliary representative on official

business. 

• Unless a facility is on an authorized patrol, Auxiliarists shall not wear a uniform

aboard an Auxiliary aircraft or vessel facility.

• Auxiliarists may not wear any distinctive part of the uniform or official 

Auxiliary insignia with civilian clothing. 

• Home manufacture of uniforms is not authorized. Special measurement 

uniforms are available through the Uniform Distribution Center, Woodbine, NJ. 

(see Appendix J) 

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Chapter 10 - Uniforms

10-6
Chapter 10 - Uniforms

Section B. Procurement of Uniforms 

Introduction This section provides sources from which Auxiliarists may purchase uniforms. 

B.1. Auxiliary 

Center

Many uniform accessories and special items are available through the AUXCEN.

(see Appendix J) This Center is operated by the CGAuxA, Inc.

B.2. Coast 

Guard Exchanges 

and Uniform 

Stores 

The Commandant has authorized Auxiliarists to buy uniform and insignia items in

all Coast Guard exchanges and uniform stores. This delegation extends to the

outlets of other services for uniform purchases. Special order service (not mail 

order) may be used in Coast Guard exchanges for items not in stock. Some uniform 

stores, however, will accept mail orders for uniform garments. The Auxiliary 

identification card is the only document needed for entry and purchasing ability.

B.3. Coast 

Guard Uniform

Distribution 

Center

Auxiliarists may also order uniforms by mail from the Coast Guard Uniform 

Distribution Center (UDC), Woodbine, NJ. Order forms are available from the 

ANSC. Dinner Dress and Service Dress White uniforms may be procured from 

Navy Exchange Uniform Shops. (see Appendix J)

B.4. Commercial 

Sources 

Auxiliarists may use commercial sources for buying uniforms and insignia. Coast

Guard and commercial sources of Auxiliary uniforms can also be found in the 

Uniform Procurement Guide, which is posted on the Auxiliary web site (see 

Appendix J) and distributed to all MA officers annually. Auxiliarists should 

purchase with caution because not all open market uniforms and insignia meet

Coast Guard specifications. One can buy, in good faith, apparent regulation items

and find such items are not the same. There may be differences in the material, 

design, cut, shade, durability, color fastness, etc. 

When buying uniform insignia, Auxiliarists should look for the Coast Guard 

certification numbers in a semi-concealed location. Certain commercial sources

have received Coast Guard certification for the items they manufacture. The safest

course is the purchase of insignia supplied to the district by the AUXCEN or ask the 

MA officer.

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Chapter 10 - Uniforms

10-8
Chapter 10 - Uniforms

Section C. Standards 

Introduction In keeping with the true spirit of an organization of volunteers, the possession and 

wear of the Auxiliary uniform by Auxiliarists should be a matter of personal pride.

When in uniform, the Auxiliarist is a representative of DHS, the Coast Guard,

Auxiliary, and the U.S. Government. Appearance, uniform fit, and grooming shall

reflect the pride of that representation.

C.1. Setting an 

Example 

Elected and appointed leaders are expected to wear the uniform properly to set an

example. They should help other Auxiliarists develop proper habits of personal 

appearance, hygiene, and grooming when wearing the uniform. Uniforms shall be 

pressed, clean, fit properly, and be in good repair.

C.2. Uniforms 

and Accessories 

Uniforms and accessories obtained through recognized sources have been Coast

Guard certified. The products are made of modern materials and constructed to

precise specifications with care. Cleaning and maintenance of uniforms and

accessories should present no problems. Labels frequently provide specific cleaning

instructions.

C.3. Uniformity Proper Auxiliary uniform wear parallels commonly accepted professional civilian 

dress standards. The word uniform implies consistency and conformance to certain

standards. 

NOTE

It is impossible to provide examples of every appropriate or unacceptable hairstyle

or “conservative” or “eccentric” grooming, therefore, the good judgment of leaders 

at all levels is key to upholding the Auxiliary grooming policy. Attaining the active 

duty grooming and appearance standards should always be held as the goal for all 

Auxiliary members wearing the Coast Guard Uniform. Those who choose not to set 

this example, or wish to express a degree of individuality, shall wear the Auxiliary 

Blue Blazer outfit in lieu of the uniform. 

The following standards may conflict with civilian practices, as they are serviceparticular and require adherence by the Auxiliarist: 

C.3.a. Hats and 

Caps 

Auxiliarists should wear hats and caps squarely on the head. Cap grommets will be 

snug against the cap cover. 

Ethnic, religious, other apparel or wearage, or personal display items shall not be 

considered standard uniform items. 

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Chapter 10 - Uniforms

C.3.b. Shirts,

Coats, and Jackets 

Auxiliarists shall wear shirts, coats, jackets, overcoats, and raincoats buttoned. 

Sleeves shall not be rolled up. When not wearing a tie, only the collar button will

be unbuttoned. Military creases are optional on light blue shirts and dark blue dress 

shirts only. If worn, form creases by pressing two parallel vertical folds in the front 

of the shirt from the shoulder seam through the center of each pocket to the bottom 

of the shirt. For men, form three parallel vertical folds on the back, centered 

between the shirt side seams to the bottom of the yoke. For women, form three 

parallel vertical folds starting at the center of the shoulder seams and from the 

middle of the collar seam to the bottom of the shirt. Sewn-in military creases are

not authorized. 

C.3.c. Ties Auxiliarists will not wear a tie when it might be a safety hazard. 

C.3.d. Trousers, 

Slacks, and Socks 

The bottoms of trousers or slacks without cuffs should touch the shoe tops. The 

socks must not be exposed when the wearer is standing. 

C.3.e. Skirts Except for formal uniforms, a female skirt hemline will be no higher than the crease 

in the back of the knee nor lower than 2 inches below the crease. 

C.3.f. Handbags Women’s handbags may be carried in the hand or worn over the shoulder with the

strap. Women may shorten the strap and carry the handbag over the arm.

C.3.g. Personal 

Display Items

Members in uniform may wear personal display items such as bracelets, necklaces,

wristwatches, ID bracelets and rings. If visible while in uniform, these items must 

be conservative, non-controversial, and in good taste. There shall be no more than 

two rings on each hand. Eccentricities in color and manner of wear (for example, 

rings on every finger) shall not be worn when in uniform. 

C.3.h. 

Earrings/Body 

Piercing 

In uniform, men are prohibited from wearing earrings. Women may wear one pair

of gold, silver, or pearl earrings which should be small (maximum 1⁄4 inch) and of 

the round ball style. Women may wear diamond stud earrings (maximum 1⁄4 inch) 

with the Dinner Dress uniforms. Dangling and hoop earrings are prohibited while 

in uniform. No articles, jewelry, or studs other than those specified for women shall

be through or attached to the ear, nose, tongue, or any other visible body part while 

in uniform. 

C.3.i. Cosmetics/ 

Fingernails 

Women’s cosmetics shall be of conservative color and worn in good taste. 

Eccentricities in color and manner of wear shall not be worn while in uniform. Men 

and women shall keep their nails clean. Women may wear nail polish, but the color 

shall be conservative and neutral in color. Decorative nail art is not authorized

while in uniform. 

C.3.j. Necklaces 

and Neck Chains 

Necklaces and neck chains must not be visible when wearing the uniform. 

C.3.k. Suspenders Suspenders may be worn under coats and jackets, which prevent the suspenders 

from being exposed. 

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Chapter 10 - Uniforms

C.3.l. Additional 

Jewelry

The only additional jewelry authorized are cuff links, shirt studs, tie clasps, and tie 

tacs. These items include the tie tac earned at SAR School which may be worn on 

ties. 

C.3.m. 

Miscellaneous 

Articles 

Many articles should not be worn or carried exposed on the uniform. These articles 

include pencils, pens, watch chains or fobs, pins, handkerchiefs, combs, cigarettes, 

cigars, pipes and similar items. 

C.3.n. Hair/Facial 

Hair 

The goal is for men’s hair to be neat and clean, not touch the collar, and be away 

from the ears. Beards, sideburns, or mustaches if worn, shall be well groomed and

neatly trimmed at all times in order not to present a ragged appearance. No portion 

of a mustache will extend below the lipline of the upper lip. Handlebar mustaches 

or other eccentric styles are not appropriate while in uniform. Full and partial

beards, van dykes, and goatees are authorized. In uniform, patches and spotty

clumps of facial hair are not considered beards and are not authorized. The bulk of 

the beard (distance that the mass of facial hair protrudes from the skin on the face)

shall not exceed 1 inch. The length of individual hair shall be limited to 11⁄2 inches. 

The wearing of beards and mustaches shall not interfere with the operation of 

oxygen masks, gas masks, or other safety/survival gear. As such, the wearing of 

beards and moustaches may be prohibited for those participating in certain

operational missions as deemed necessary by the Director or a Coast Guard

Commanding officer supervising that mission. For uniformity during public

appearances as a distinctive element of the Auxiliary, personnel assigned to a

Ceremonial Honor Guard shall be clean-shaven. Women’s hair should not be below 

the collar or extend below the eyebrows when the hat is removed. 

C.3.o. 

Windbreakers and 

Jackets 

Windbreakers and jackets are authorized for use with the Tropical, Winter Dress, 

Undress and Working uniforms. When worn, the jacket shall be zipped at least 2⁄3 of 

the way up. 

C.3.p. Eyewear Frame and lens styles will be conservative and in good taste. Mirrored lenses are

prohibited while in uniform. 

C.3.q. 

Religious/Ethnic 

Items 

If wearing the Coast Guard uniform, religious/ethnic items must be concealed or 

worn only during religious services. They must not detract from the general 

uniform appearance of Coast Guard Auxiliary personnel. 

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Chapter 10 - Uniforms

10-12
Chapter 10 - Uniforms

Section D. Uniform Components 

Introduction Auxiliarists are authorized to wear all designated Coast Guard officer uniforms,

except Full Dress and Dress uniforms (white gloves, swords, large medals as

appropriate). Before purchasing a uniform wardrobe, Auxiliarists should consider 

what uniforms are needed for duties and functions they will attend. Dinner Dress 

uniforms and Service Dress White, in particular, have a very limited use. Service

Dress Blue (Alpha or Bravo) and Dinner Dress Blue uniforms are, most often, 

appropriate for any occasion. For most social events, including conference 

banquets, the Auxiliary Blue Blazer outfit or appropriate civilian clothing is

acceptable. Only for certain specific missions and business meetings are uniforms

considered a requirement.

D.1. 

Combination Cap 

The combination cap may be worn with most uniforms, except the Working Blue, 

Operational Dress Uniform (ODU), Blue Blazer outfit, and Jump suit uniforms for

both men and women. 

D.1.a. Men’s Cap The combination cap is required with the Service Dress White, Service Dress Blue 

(Alpha), and Dinner Dress uniforms. It is a military cap with black visor and has a 

rigid standing front with a flaring circular rim. It is worn with a blue cap band with 

blue mount in front for the hat device, with a silver chin strap and Auxiliary 24-

ligne silver retaining button. Auxiliarists wear the hat with a detachable plain white 

cotton or vinyl cap cover.

D.1.b. Women’s 

Cap 

The combination cap is required with the Service Dress White and Service Dress

Blue (Alpha). The combination hat crown shall be stiffened and oval in shape. The

blue brim shall be rolled at the sides and straight in front and back. The hat shall be 

encircled by a blue band 11⁄4 inches wide, with a blue mount in front for the hat 

device. Two blue streamers are attached to the band at the back. Auxiliarists wear

the hat with a detachable white cover.

D.1.c. Plastic 

Rain Covers 

Rain covers may be worn with the combination hat.

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Chapter 10 - Uniforms

D.2. Garrison 

Cap 

Auxiliarists may wear the garrison cap (see Figure 10-1) with Service Dress,

Tropical, Winter Dress, or Undress uniforms. Auxiliary aviators may also wear the 

cap with the Flight suit. The cap may not be worn with the Dinner Dress, Service

Dress Blue (Alpha), Working Blue, OD, Jump suit, or Blue Blazer uniforms. The 

small garrison cap device (see Figure 10-2) and small metal insignia designating

organizational leadership position (or member insignia) shall be worn on the cap as

shown in the figures below, with both men’s and woman’s uniforms.

Auxiliary Elected or Appointed Leader/Staff 

Officer Garrison Cap 

Auxiliarist Garrison Cap 

Figure 10-1

Garrison Cap 

Figure 10-2

Cap Device 

D.3. Authorized 

Caps 

Auxiliarists may wear seven types of working caps/hat with the Auxiliary Working 

uniform or Jump suit. They may only be worn with the Undress Blue Summer

(Bravo) uniform during VSCs or on patrol.

D.3.a. Blue 

Working Utility 

Cap 

The blue working utility cap will display the Coast Guard Auxiliary miniature 

garrison cap device centered 11⁄4 inches above the visor, no office insignia, no

lettering.

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Chapter 10 - Uniforms

D.3.b. Dark Blue 

Auxiliary Baseball 

Cap 

The dark blue Auxiliary baseball cap does not display the Coast Guard Auxiliary 

emblem. It has a full front panel that should display “USCG Auxiliary” spelled out

or “U.S.C.G.” arched over “Auxiliary”. Letters are silver colored, 1⁄2 inch high. 

Auxiliarists wear their member device or miniature office insignia device between

the “U.S. Coast Guard” and “Auxiliary.” Embroidered/sewn-on insignia may be 

used on this cap. Beneath this lettering Auxiliarists may have inscribed, in the same

type lettering, the number of their flotilla, division or district/region. An example 

would be “FLOT 11-4”. The cap for DCPs and above may have a silver 

embroidered visor ornamentation, similar to that on the combination cap visor. 

Caps may have mesh backs.

D.3.c. Unit 

Baseball Cap 

If an Auxiliary unit (flotilla/division) is affiliated with a specific Coast Guard unit, 

Auxiliarists, when serving at that Coast Guard unit may wear the Coast Guard unit

baseball cap in the same manner as the Coast Guard active duty and Reserve, as

authorized by the Coast Guard unit Commanding officer. The miniature Auxiliary 

garrison cap device shall be worn with this cap.

D.3.d. White 

Safety Hard Hat 

A white safety hard hat is authorized as optional protective headgear when

prescribed or appropriate. Auxiliarists may wear it with the Working uniform 

during VEs and CFVEs or crew members may wear it on patrol. Hard hats shall be 

similar to those authorized for Coast Guard personnel. They are visor type, white in

color with a white chin strap. The underside of the visor is to be green. It should be 

worn with at least 11⁄4 inches of clearance between suspension liner and top of 

helmet. Safety hard hats may be marked with a 2-inch self-adhesive transfer decal

with the Auxiliary logo. Decals should be centered on the front of the hat with the

bottom of the decal 1⁄2 inch above the visor. No metal devices or holes may be put 

in the hard hat. No other insignia or marking may be displayed on this hat. Safety 

hard hats may not be painted.

D.3.e. Air Force 

Cold Weather Cap 

Air Force Cold Weather caps shall be the approved Air Force commercial design

with ear and neck flaps, ribbon tie or strap with covered metal snap fastener. This 

cap is worn with the Auxiliary combination cap device. The Director will prescribe 

the proper season for wearing this cap, but wearing it is optional. It may be worn

with the Service or Winter Dress, Undress, Working, or Jump suit uniforms.

D.3.f. Auxiliary

Sun Hat 

The Auxiliary sun hat is a dark blue wide-brimmed cotton hat, with the words 

“USCG AUXILIARY” embroidered in silver on the front. The sun hat may be 

worn in lieu of the baseball cap or blue utility cap when wearing Undress Blue 

Summer (Bravo), Working Blue, OD, the Jump suit, Hot Weather uniform, or when 

on patrol or on VE missions (includes VSCs, personal watercraft (PWC) safety 

checks, and examinations of UPVs/CFVs). The correct method of wearing the hat 

is with the brim down for maximum sun protection. No insignia may be worn on

the hat. The AUXCEN carries the only hat authorized.

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Chapter 10 - Uniforms

D.3.g. Knit Watch 

Cap 

The knit watch cap will be the approved Navy design of the navy blue knitted

worsted wool, bell shaped pull-over style. The watch cap is authorized for use with 

the Working Blue and OD uniform and is authorized for cold weather use only.

D.4. Alternative 

Shirts for Women 

The A-line maternity style shirt is authorized for women who would be more 

comfortable in a looser fitting shirt. It is worn over the waist, eliminating the 

requirement to wear a belt. The shirt is light blue and comes in both short and long

sleeve versions. The Air Force light blue tunic is also authorized.

D.5. Shoulder 

Boards 

Hard shoulder boards are worn on the Dinner Dress White Jacket, the Service Dress 

White coat, and the reefer for both men and women.

Enhanced shoulder boards shall be worn on all shirts having epaulets when worn as 

a Dress uniform and on the wooly-pully or cardigan sweater.

D.6. Cardigan 

Sweater 

The cardigan sweater is the blue Air Force sweater, of acrylic/wool blend, for wear

by men and women. It has a button-front closure with long sleeves, V-neck, 

epaulets, and elbow patches. It may be worn with Working Blue, OD, Undress 

Blue, Tropical Blue, Service Dress Blue (Bravo), and Winter Dress Blue uniforms. 

It is authorized for wear indoors, outdoors (within the limits of the Coast Guard 

activity), or under an authorized outer garment. It may be worn under the trench

coat, reefer coat, bridge coat, and windbreaker. When worn under an outer garment 

it should not be visible. No name tags, ribbons, or breast insignias are worn. The 

sweater is worn either buttoned or unbuttoned. The enhanced or soft shoulder 

boards are worn on the sweater epaulets.

D.7. Wooly-Pully 

Sweater 

Auxiliarists may wear the Coast Guard blue wooly-pully sweater with the Service

Dress Blue and Tropical Blue. The sweater may be worn in office or work spaces

when the blouse is removed. The wooly-pully may be worn in place of the Service

Dress blouse. Auxiliarists may wear it with the Undress and Working uniforms

between mission area and home. The sweater is not an outer garment for travel

purposes and should not be worn on commercial transportation. The wooly-pully

may only be worn beneath the trench coat, windbreaker, reefer coat, and work 

jacket. When worn with a short sleeve, open collar shirt, the shirt collar will be 

worn outside the sweater. Auxiliarists will wear enhanced or soft shoulder boards 

on the wooly-pully. When worn over the Undress Blue Summer or the Winter 

Dress Blue, collar services on the shirt collar will not be removed. Auxiliarists will 

not wear ribbons, breast insignia, name tags, or other devices on the wooly-pully 

sweater.

D.8. Scarves Scarves are white or blue, and made of tightly woven wool or silk material of plain 

design. Auxiliarists may wear the white or dark blue scarf with the reefer coat,

overcoat, or trench coat. The blue scarf may be worn by Auxiliarists with Undress 

Blue, Working Blue, or OD uniforms and all outer garments authorized with those 

uniforms.

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Chapter 10 - Uniforms

D.9. Uniform 

Accessories 

Uniform accessories may include the following: 

• Gloves 

• Handbags 

• Umbrella 

D.9.a. Gloves Authorized gloves are white or black. White gloves are made of cotton, lisle or

other suitable cloth material. Black gloves are made of leather or a synthetic leather 

substitute material. Glove stitching will match glove color and may be short or 

medium length. 

D.9.b. Handbags Women’s handbags are black or white and made of leather or suitable synthetic 

material. They are plain or embossed with a leather grain pattern and are an 

envelope style with a matching detachable shoulder strap. The nominal size is 11

inches wide by 71⁄2 inches deep.

D.9.c. Undershirts Undershirts are white cotton, with quarter sleeves. V-neck undershirts are required

for wear with Jump suits and all short sleeve shirts worn with open collar.

D.9.d. Umbrella An umbrella is authorized with all Auxiliary uniforms. It must be of the type which

folds into a small unit and fits in a briefcase or can be carried compactly in hand. 

The umbrella shall be black, unadorned and with a straight handle.

D.10. Outer 

Garments 

Auxiliarists are authorized to wear all Coast Guard authorized outer garments 

including, but not limited to, the following (while the items may not be available 

through regular Coast Guard supply sources, they may continue to be worn until no 

longer serviceable):

D.10.a. Air Force 

Poly/Wool 

Windbreaker 

The Air Force poly/wool windbreaker with a removable thinsulate liner is 

authorized for wear. It is an outer garment and may be worn over all shirts and

sweaters, including the wooly-pully. Auxiliarists may wear it in place of the 

Service Dress Blue coat, unless the coat is prescribed or considered more

appropriate. Auxiliarists wear the large metal shoulder insignia with this 

windbreaker. No name tags or other patches or devices are worn on this jacket.

When worn it shall be zipped at least 2

/3 of the way up. This windbreaker may be 

worn with all uniforms. Cotton and Dacron (old style) windbreakers with no liner 

are no longer authorized for wear.

D.10.b. Work

Jacket 

The work jacket is made of navy blue polyester/cotton material with a zippered

front closure. It has breast pockets with zipper closure, welt hip pockets, raglan

sleeves, knitted wristlets, and is fully lined. It may be worn with all Undress and

Working uniforms. No insignia, name tags, or patches are worn with this work

jacket.

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Chapter 10 - Uniforms

D.10.c. All 

Weather Parka 

The all weather parka is fully waterproof with a removable liner. It is of upper thigh 

length with a Coast Guard blue laminated supplex nylon and Gore-TexTM outer shell

with a foldaway hood and a wind stopping polar-fleece zip-in liner which also

serves as a stand-alone jacket and is rated for use in temperatures down to 0 °F. It 

has a tab on the front for placement of collar device size office insignia. Auxiliarists 

may wear the all weather parka with Tropical Blue, Winter Dress Blue, Undress

Blue, Operational Dress, and Working Blue uniforms. Members may wear it in 

place of the Service Dress Blue Coat, unless the coat is prescribed or considered

more appropriate.

D.10.d. Reefer 

Coat 

The reefer coat is Coast Guard blue, double breasted, hip length with convertible 

collar and set-in pockets. The four gold Coast Guard buttons down each fore part 

are replaced with four large silver Auxiliary buttons. Auxiliarists wear hard

shoulder boards on the coat. Auxiliarists may wear the reefer coat with all Service

Dress, Winter Dress, and Undress uniforms.

D.10.e. Trench 

Coat 

The trench coat is made of a dark blue polyester/cotton water repellent material. It 

is double-breasted with four button closure, shoulder epaulets, belted waist, sleeves 

and includes a removable liner. It is knee length. When worn, all four large, dark

breast buttons and the belt must be fastened. Auxiliarists wear the large metal office

insignia on the epaulets. Auxiliarists may wear the trench coat with all uniforms.

D.10.f. Overcoat The overcoat is made of Coast Guard blue material of conventional length. It is 

fully lined, semi-fitted style, with lay down collar and notched lapel, set-in sleeves,

and flap-weld hip pockets. The single row of gold Coast Guard buttons are replaced 

with four large silver Auxiliary buttons. Auxiliarists may wear the overcoat with all 

Service Dress and Undress uniforms. Hard shoulder boards are worn.

D.10.g. 

Organizational 

Clothing 

For organizational clothing, see Uniform Regulations, COMDTINST M1020.6

(series).

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Chapter 10 - Uniforms

Section E. Auxiliary Unique Items 

Introduction This section describes uniform items that are unique to the Auxiliary. 

E.1. Authorized 

Items 

The following articles are officially designed and approved by the National Board. 

Auxiliarists may wear them at Auxiliary social functions, in PE classes, at meetings, 

and at conferences. 

• Auxiliary ring (contact AUXCEN). 

• Auxiliary lapel and longevity Pins - Auxiliarists may wear them only on civilian 

attire. 

• Auxiliary blazer patch - Auxiliarists may wear this on the Blue Blazer outfit or 

civilian attire. The official blazer patch is round and contains the Auxiliary logo 

with stars around it. 

E.2. Blue Blazer 

Outfit 

The Blue Blazer may be single-breasted, two- or three-button, with civilian or 

Auxiliary buttons, and with pockets (any kind). The Blue Blazer outfit is highly

recommended to be worn when an Auxiliarist in uniform does not present an 

appearance in keeping with organizational standards of wear, or if the UDC does not 

stock or have properly fitting sizes. (see Section C of this chapter) The Auxiliary 

patch is sewn on the left breast pocket. Material is dark blue flannel, tropical

worsted, or similar commercial blend. The official blazer patch is round and 

contains the Auxiliary logo with stars around it. The Auxiliary Blue Blazer outfit

may be substituted for all Auxiliary uniforms, except the Undress Blue Summer, 

Working Blue, and OD uniforms. The Auxiliary Blue Blazer outfit may be 

authorized by unit Commanding Officers for wear in office spaces while on duty at 

Coast Guard units. Auxiliary Blue Blazer outfits are authorized as follows:

E.2.a. Women’s 

Blue Blazer Outfit 

The Blue Blazer may be worn with white or gray dress slacks, white or gray skirts, 

pleated or straight. Skirt and slacks are to be made of tropical worsted or polyester 

blend. Dress slacks are full cut, straight hanging, and without cuffs. Neutral nylon 

hose and plain unadorned black shoes with 1- to 25⁄8-inch high heels complete the 

outfit. Black socks may be worn with slacks. 

The blouse is white, buttoned front, of simple design, without ruffles or 

ornamentation. The blue tab tie is worn for normal occasions and the black tab tie

for formal occasions. 

E.2.b. Men’s Blue 

Blazer Outfit 

The Blue Blazer may be worn with white or gray dress trousers. They are to be 

made of tropical worsted or polyester blend. The trousers are full cut, straight

hanging and without cuffs. Black socks and black dress shoes complete the outfit. 

A white dress shirt and a dark blue necktie are worn for normal occasions, and black

bow tie for formal occasions. 

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Chapter 10 - Uniforms

E.2.c. Civilian 

Outer Garments 

Civilian outer garments (topcoats, raincoats, etc.) worn with the Blue Blazer shall 

match the Blazer in general color and style to avoid garish mismatches.

E.3. Auxiliary 

Jump Suit 

Auxiliarists may wear a Jump suit on patrols and while conducting VSCs. Jump

suits will be worn on patrols only if worn by all crew members.

The Jump suit is dark blue, long- or short-sleeved, with or without belt loops. If 

with belt loops, the uniform belt and buckle shall be worn. No sewn-in belts (self 

belts) are authorized. The Jump suit may be purchased from commercial sources.

E.3.a. Auxiliary

Patch 

An Auxiliary patch, 21⁄4 by 31⁄4 inches, is worn on the left breast pocket. The 

Auxiliary patch will be a sew-on with white or black background. Auxiliarists may

wear a U.S. flag patch, about 2 by 31⁄2 inches, on the upper part of the left sleeve 1⁄2 

inch below the shoulder seam. Both patches may be purchased from the AUXCEN.

E.3.b. Name Tag A name tag is worn on the right breast and is either the regular pin-on type, Velcro 

style or sew-on name tag. When using the sew-on name tag, the sew-on “USCG

AUXILIARY” tag must be on the left breast.

E.3.c. Insignia or 

Collar Devices 

Miniature office insignia or member collar devices are authorized to be worn. Cloth 

embroidered collar devices may be worn.

E.3.d. Shoes Blue, white or brown boating shoes or all black, low top athletic shoes with black

socks are worn.

E.3.e. Caps The blue unit baseball or blue working utility caps, and windbreakers are 

authorized.

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Chapter 10 - Uniforms

Section F. Uniform Accessories 

Introduction This section describes the various accessories that Auxiliarists are authorized to 

wear with their uniforms. 

F.1. Insignia All Auxiliary insignia, with the exception of Commodore shoulder boards, must 

include the letter “A.” On metal insignia, the “A” is blue for elected leaders and red 

for appointed officers. Shoulder boards have the red “A” within the outline of a 

silver color shield for appointed officers. The “A” for elected leaders is the same as 

the silver color shield. Commodore shoulder boards are designed exactly like Coast 

Guard flag officers except they are silver instead of gold. 

F.1.a. Member 

Device 

Auxiliarists who have never held office wear the member device (the Auxiliary

emblem) on shirt collars. Auxiliarist shoulder boards have a silver color “A” within 

the silver color shield on a blue background.

F.1.b. Silver 

Sleeve Lace and 

Shield 

Auxiliary silver sleeve lace and shield are worn on Dinner Dress Blue jackets and 

Service Dress Blue coats. The appropriate shield is centered outside the sleeve.

The lace completely circles the sleeve and is terminated inside the sleeve seam at

the back of the sleeve. The first row of lace is 2 inches above the cuff. Each

succeeding row of lace and the shield are 1⁄4 inch above the preceding lace. With the

exception of DCOs, NADCOs, ARCOs, the NAVCO, and the NACO, insignia

appropriate to office held is the same as illustrated for shoulder boards. DCOs,

NADCOs, ARCOs, the NAVCO, and the NACO wear silver sleeve lace similar to 

the gold sleeve lace of Coast Guard Flag officers.

F.1.c. Stripes A DCO or NADCO wear one 2-inch stripe. ARCOs and the NAVCO wear a 2-inch 

stripe with a 1⁄2-inch stripe 1⁄4 inch above it. The NACO wears a 2-inch stripe with

two 1⁄2-inch stripes above it, 1⁄4 inch apart.

F.1.d. Large 

Metal Shoulder 

Insignia 

Members wear the large metal shoulder insignia on the epaulets of blue raincoats, 

trench coats, windbreakers, and blue overcoats. The letter “A” faces outboard and 

the outer edge of the insignia is placed 3⁄4 inch from the outer edge.

Auxiliarists wear the small metal collar devices with the Undress, Working, Jump

suit and Winter Dress Blue uniforms. They are also worn on the garrison cap.

Auxiliarists may substitute cloth embroidered collar devices on the dark blue, long 

or short sleeve shirts worn with the Working Blue and OD uniforms, and Auxiliary

Jump suit.

F.2. Aiguillette A cord hung in loops from the left shoulder, known as an aiguillette, may be worn 

by VCO, NACO Aide (N-D only), and DCO Aide (D-AD only). It is not worn on 

any uniform with the insignia of a DCO or above. (see Figure 10-3)

F.2.a. Raincoats 

and Windbreakers 

When Auxiliarists wear raincoats or windbreakers, the aiguillette shall be worn on

the inside.

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Chapter 10 - Uniforms

F.2.b. Service 

Aiguillette 

The cords are bound together, lying flat, side by side, with a strip of 1⁄2-inch silver 

lace. For attaching a service aiguillette to the uniform it is fitted with a clasp pin. 

The aiguillette is attached to the shoulder of the coat just inside the sleeve band 

seams by the pin. A service aiguillette is worn with Service Dress Blue (Bravo) and 

Tropical uniforms.

F.2.c. Dress 

Aiguillette 

For attaching a dress aiguillette to the uniform and overcoat, a small flat button 

covered with black silk is used for securing the becket. It is placed under the coat

collar at the height of the collarbone. The pencils hang over the lapel, their 

suspension cords emerging from the notch in the lapel. 

A dress aiguillette is worn with Dinner Dress and Service Dress Blue (Alpha)

uniforms at official ceremonies. This includes occasions requiring special honors

and ceremonies. It is worn at social functions when prescribed, and at social 

functions for which formal invitations have been extended.

F.2.d. Purchase Aiguillettes are normally purchased with Auxiliary unit funds and remain the

property of the Auxiliary unit providing them.

F.2.e. 

Distinguishing 

Characteristics 

Aiguillettes follow the insignia tradition of blue “A” for elected leaders and red “A” 

for appointed officers. Aiguillettes for a VCO are distinguished by silver and dark

blue braiding. Aiguillettes for the N-D and DCO aides have silver and dark red

braiding. Aides for DCOs wear two cords and the aide for the NACO wears three 

cords.

Figure 10-3

Aiguillettes 

10-22
Chapter 10 - Uniforms

F.3. Name Tags Name tags identify an Auxiliarist by name and as an Auxiliarist. Name tags will be

33

/16 inches wide, and 5/8 inch high. They are white with Coast Guard blue lettering. 

Only the surname will be used and it will be horizontally centered in 1⁄4-inch letters.

Beneath the name will be centered horizontally, in 3

/16-inch letters, “U.S. Coast

Guard Auxiliary.” The tags are made of Bakelite or similar material to hold the 

hard finish and will have clutch-type fasteners. Auxiliarists may wear these name

tags on civilian attire when serving in an Auxiliary capacity.

F.4. Embroidery 

Options 

Auxiliarists may have last names and “USCG AUXILIARY” embroidered in 1⁄2-

inch white lettering directly onto Working Blue shirt and Jump Suit or the lesser 

preferred option of navy blue (black) cloth tapes with 1⁄2-inch white lettering sewn

on the Working Blue shirts and Jump Suit. The embroidery or tape with

Auxiliarist’s last name shall be over the right breast pocket. The embroidery or tape

with the words “USCG AUXILIARY” shall be over the left breast pocket. The

tape shall extend the width of the pocket. Though authorized, cloth tapes tend to

fade faster than uniforms and need to be replaced more often than the shirt itself.

Member device replicas embroidered on cloth tape may be sewn on the collars of all 

Working Blue uniforms, ODUs, and Auxiliary Jump suits. The sew-on coxswain

insignia is authorized to be sewn above the nametape over the left breast pocket. No

other sew-on devices are authorized.

F.5. Ribbons and 

Medals 

Auxiliarists wear ribbons and medals, as part of the uniform, as tangible evidence of 

certain awards received. Auxiliarists who are authorized U.S. awards may wear the 

corresponding ribbons on all but Undress, Working/ODU, Blue Blazer, Flight Suit, 

and Jump suit uniforms. Auxiliarists authorized foreign awards may wear them

provided at least one U.S. or Auxiliary award is worn.

F.5.a. Ribbons Auxiliarists wear one, two, or three ribbons in a single row. They are worn in order 

of precedence, from inboard to outboard. When wearing more than one row, the

precedence is from top down. When wearing ribbons, Auxiliarists may wear either 

all ribbons authorized, their three senior ribbons or their choice of nine of their 

authorized ribbons. When wearing more than one row of ribbons, all rows except

the uppermost will contain three ribbons. If not in multiples of three, the uppermost 

row shall contain the lesser number. The upper row is to be centered over the center

of the one below it. Ribbons shall be worn without intervals between ribbons and 

rows of ribbons. They shall be worn with the lower edge of the bottom row 

centered 1⁄4 inch above the left breast pocket. On uniforms with no pocket, ribbons

are worn in the same relative position.

10-23
Chapter 10 - Uniforms

F.5.b. Concealed 

Ribbons 

When the number of rows is considerable, the service coat lapel will conceal some 

ribbons. If one-third or more of a ribbon is concealed, ribbons shall be placed in

successively decreasing rows. While at least two-thirds of the ribbon is visible, use 

3-ribbon rows. Then, to maintain two-thirds visibility change to 2-ribbon rows. 

Finally, when required, use a single ribbon. The left edge of all decreasing rows 

will be in line vertically. When the uppermost row presents an unsatisfactory

appearance when so aligned, place it in the position presenting the neatest

appearance. It is usually centered over the row immediately below it. Ribbons 

arranged in this fashion may only be worn on the Service Dress Blue coat, not on 

shirts.

F.5.c. Attaching 

Ribbons 

Ribbons may be sewn to uniforms, fastened magnetically or with Velcro or arranged

on bars to be attached to the uniform. They shall not be impregnated with

preservatives that change ribbon appearance. Ribbons shall not be worn with

transparent covering of any sort.

F.5.d. Miniature 

Medals on 

Women’s 

Uniforms 

On Dinner Dress Blue Jacket and Dinner Dress White Jacket uniforms, miniature 

medals shall be worn on the lapel of the jacket. The holding bar of the lowest row 

of medals is placed in the same relative position as on the men’s jacket, 

approximately 1/3 of the way down from the top, between the shoulder seam and

the jacket hem. If the length of the holding bar exceeds the width of the lapel it

shall extend over the edge of the lapel onto the left breast of the coat. 

On the Dinner Dress Blue uniform (Service Dress Blue coat), the holding bar of the 

lowest row of miniature medals will be worn centered immediately above the left 

breast pocket. 

F.5.e. Miniature 

Medals on Men’s 

Uniforms 

On the Dinner Dress Blue Jacket and Dinner Dress White Jacket uniforms, the

holding bar of the lowest row of miniature medals shall be positioned 3 inches 

below the lapel notch of the jacket. It is centered on the left lapel. If greater than 23⁄4 

inches in length, the bar shall extend over the edge of the lapel onto the left breast of 

the coat. 

On Dinner Dress Blue uniforms (Service Dress Blue coat), the holding bar of the 

lowest row of miniature medals will be worn centered immediately above the left 

breast pocket. 

F.5.f. Miniature 

Medals 

Auxiliarists wear miniature medals on Dinner Dress uniforms. Ribbons for which 

there is no comparable miniature medal will not be worn with dinner dress 

uniforms. Medal arrangement is by precedence from inboard to outboard, and from 

top down. All may be worn, if desired. Auxiliarists may wear up to five miniature 

medals in a row. The wearing of six or more miniature medals should conform to

the arrangement shown on the following medal matrix:

10-24
Chapter 10 - Uniforms

Table 10-1

Miniature Medal Placement 

No. of 

Medals to 

be Worn 

Prescribed 

No. of 

Rows 

Top Row 2nd Row 3rd Row 4th Row 

1-5 1 row only 1-5 

6 2 3 3

7 2 3 4

8 2 4 4

9 2 4 5

10 2 5 5

11 3 3 4 4

12 3 4 4 4

13 3 3 5 5

14 3 4 5 5

15 3 5 5 5

16 4 4 4 4 4

F.5.g. Miniature 

Medal Placement 

Each miniature shall be 21⁄4 inches long from top of ribbon to bottom of medal. The 

bottom of medals should dress in a horizontal line. Upper rows of medals shall be 

positioned so these medals cover the ribbons of the medals below.

F.6. Buttons Auxiliary silver buttons come in three sizes. The large button is approximately a 7

/8-inch diameter or 35 ligne. The medium size button is approximately a 3⁄4-inch 

diameter or 28 ligne. The small button is approximately a 1⁄2-inch diameter or 221⁄2 

ligne.

NOTE

F.7. Collar 

Devices 

The diagrams below indicate how Auxiliarists should wear collar devices on the 

various shirts for which they are authorized. In certain cases, the insignia of the

current or highest past office is replaced with the member device.

A ligne is a linear unit 1/40 inch used to measure diameters of buttons.

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Chapter 10 - Uniforms

F.7.a. Working 

Blue and Undress 

For Working Blue, ODU, and Undress short sleeve shirts without epaulettes, the

insignia shall be centered on the collar, along an imaginary line bisecting the angle 

of the collar point. (see Figure 10-4)

Figure 10-4

Working Blue, ODU, and Undress Short Sleeve Collar Insignia 

F.7.b. Undress 

Blue Winter, Short 

Sleeve, and Winter 

Dress Blue 

For Undress Blue winter, short sleeve, and Winter Dress Blue shirts, the insignia 

shall be centered on the collar between the visible top and bottom collar edges with

the devices, centered 1 inch from and parallel to the inner collar edges. (see Figure 

10-5) 

Positioning is determined by the style of the collar and not whether or not a tie is

being worn.

Figure 10-5

Undress Blue Winter, Short Sleeve, and Winter Dress Blue Shirt Collar Insignia 

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Chapter 10 - Uniforms

F.7.c. 

Commodore 

Insignia 

Auxiliarists authorized to wear the insignia of Commodore shall wear the device 

centered on the collar between the visible top and bottom collar edges, with the first

star of the device 1 inch from the inner edge of the collar. (see Figure 10-6)

Figure 10-6

Commodore Collar Insignia 

F.8. Proper 

Placement of

Ribbons, Name 

Tags, and 

Qualification 

Devices 

The following describes the proper placement of ribbons, name tags, and 

qualification devices. 

F.8.a. Left Side of 

Uniform

The illustrations for various uniforms at the end of this chapter indicate proper

placement for ribbons, name tag, breast devices, and qualification devices. As 

shown, the lowest row of ribbons is 1⁄4 inch above the top left pocket. The first 

breast device, the coxswain insignia, is placed 1⁄4 inch above the top row of ribbons. 

The second breast device, if worn, is placed 1⁄4 inch below the pocket top.

Auxiliarists wear ribbons and breast devices only on the left side of the uniform. 

On women’s light blue short-sleeved shirts without pockets, ribbons are centered on

the left side of the shirt, with the lower edge of the bottom row of ribbons aligned 

with the top of the third button from the top of the shirt front. 

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Chapter 10 - Uniforms

F.8.b. Right Side 

of Uniform

On the right side of the uniform, Auxiliarists wear the name tag 1⁄4 inch above the 

pocket. An AUXOP device, if authorized, is worn 1⁄4 inch above the name tag. 

Auxiliarists wear the past officer device, if appropriate, 1⁄4 inch below the top of the

pocket. No other ribbons or devices are authorized.

Although the illustration shows a Tropical Blue uniform shirt, Auxiliarists wear

these items in the same relative position on the Service Dress Blue coat and the

Winter Dress Blue uniform shirt. 

On women’s light blue shirts without pockets, the name tag is centered on the right 

side of the shirt, with the bottom of the name tag aligned with the top of the third 

button from the top of the shirt front.

F.8.c. Exceptions On the Undress, Working Blue, and ODU shirts, Auxiliarists do not wear ribbons. 

The first Auxiliary qualification breast device is worn 1⁄4 inch above the top of the 

left pocket. The second is worn 1⁄4 inch below the top of the left pocket.

F.9. Breast 

Devices 

The following describes the proper placement of breast devices. 

F.9.a. AUXOP 

Device 

Auxiliarists wear the AUXOP device, instead of the Specialty Training ribbon, after 

completing all specialty courses. Auxiliarists wear it on the right, immediately 

above the name tag on all but Dinner Dress uniforms. On the Dinner Dress Blue, 

males wear it immediately above the pocket. Females wear it in the same relative 

position. On the Dinner Dress White or Blue jacket, males wear it centered on the 

right lapel about 3 inches below the notch. Females wear it on the right lapel, in the

same relative position. (see Figure 10-7) 

Figure 10-7

AUXOP Device 

F.9.b. Command 

Insignia, Service 

and Staff 

Identification 

Badges 

The only exceptions to the following insignia placement are the Coast Guard or

Navy command at-sea or command ashore insignia plus service and staff

identification badges. 

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Chapter 10 - Uniforms

F.9.b.1. 

Command At-Sea 

and Ashore 

Insignias 

Auxiliarists may wear both the command at-sea and command ashore insignia with

two other breast devices of choice. Auxiliarists may wear either or both command

insignias on the left breast, centered immediately below any ribbons, medals, or the

second breast insignia (below the pocket button if necessary). When worn alone, 

Auxiliarists wear the command insignia(s) centered immediately above the pocket. 

Male Auxiliarists center the device on the Dinner Dress jacket left lapel, about 31⁄2 

inches below the notch. Female Auxiliarists wear it in that same relative position. 

F.9.b.2. Service 

and Staff Badge 

Auxiliarists are authorized to wear one service and staff identification badge, in 

addition to any two breast insignia and command insignia. They are to be worn 

centered on the right breast pocket and in the same relative position on Dinner Dress 

jackets. 

F.9.b.3. Auxiliary

National Staff 

Badge 

While serving on the National Staff, Auxiliarists may wear the Auxiliary National 

Staff identification badge. Auxiliarists may wear this badge replacing any service 

or staff badge or insignia worn centered on the right breast pocket of dress uniforms

and in the same relative position on dress uniforms with no pockets. Women may 

wear the staff badge above the name tag and in the same relative position on the 

Dinner Dress jacket. When worn above the name tag, female Auxiliarists wear the 

AUXOP device, if earned, below the name tag. On the Dinner Dress Blue jacket, 

men wear it centered on the right side between the top two buttons and women wear 

it centered on the right side above the top button. On the Dinner Dress White 

jacket, both men and women wear it centered on the right side above the top button.

Auxiliarists do not wear it on Undress or Working uniforms. Two sizes of National

Staff badges are authorized. The larger is worn for formal occasions while the

smaller is worn for normal day wear. Women have the option of wearing the 

smaller badge on formal occasions. (see Figure 10-8) 

Figure 10-8

National Staff Identification Badge 

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Chapter 10 - Uniforms

F.9.c. Past Officer 

Device 

Past elected and appointed leaders are authorized to wear the insignia of the highest

office held, if held for at least six months. VCOs and above must have held office 

for one year or longer. When insignia no longer indicates the current office, 

Auxiliarists must wear the past officer device. This device does not come with a red

or blue “A” to distinguish past staff from elected leader status. The appropriate 

office insignia remains the distinguishing mark. Past officer status does not

authorize the wearing of aiguillettes. The following are guidelines for wearing the 

past officer device. (see Figure 10-9) 

Figure 10-9

Past Officer Device 

F.9.c.1. On Men’s 

Dinner Dress 

White or Blue 

On men’s Dinner Dress White or Blue uniforms, the device will be worn centered

on the right lapel approximately 31⁄2 inches below the notch. 

F.9.c.2. On 

Women’s Dinner 

Dress White or 

Blue 

On women’s Dinner Dress White or Blue uniforms, the device will be worn on the 

right lapel, in the same relative position as above. 

F.9.c.3. All Other 

Men’s and 

Women’s 

Uniforms 

On all other men’s and women’s uniforms the device will be worn on the right, 

centered approximately 1⁄4 inch below the name tag, or in that same relative position, 

on uniforms with which the name tag is not worn or balanced with the AUXOP 

device in whatever precedence is desired.

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Chapter 10 - Uniforms

F.9.d. Auxiliary

Coxswain Insignia 

The Auxiliary coxswain insignia may be worn by Auxiliarists qualified as coxswain

in the boat crew qualification program. Raised portions shall be maintained with a 

highly-polished appearance. The recessed and remaining portions shall be antique

bronze. Previous coxswain insignia not having highly polished raised portions 

remain authorized. It is normally worn above the ribbons or medals over the left 

breast pocket. (see Figure 10-10)

Figure 10-10

Auxiliary Coxswain Insignia 

F.9.e. Aviation 

Insignia 

The Auxiliary aviation insignia may be worn by qualified Auxiliary pilots and 

aircrew. It is worn above ribbons or medals over the left breast pocket. 

(see Figure 10-11 and Figure 10-12)

Figure 10-11

Auxiliary Aviator Insignia 

Figure 10-12

Auxiliary Air Crew Insignia 

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Chapter 10 - Uniforms

F.9.f. Marine

Safety Insignia 

The Coast Guard Marine Safety insignia is a pebble finished rectangle with a

polished gold horizontal trident and a centered compass rose. A rope entwines the 

tridents and compass rose. Centered on the compass rose is a polished silver shield.

The Coast Guard Auxiliary Marine Safety insignia is similar in appearance to the

Coast Guard Marine Safety insignia with an additional blue Coast Guard Auxiliary

shield with crossed anchors in the center of the device centered above a trident. 

After completion of the Marine Safety personal qualification standard (PQS) 

program and after meeting other criteria, Auxiliarists may earn entitlement to wear 

the Coast Guard Marine Safety Insignia providing they receive a recommendation 

by the Commanding officer of a Marine Safety Office. (see Figure 10-13)

Figure 10-13

Marine Safety Insignia 

F.9.f.1. 

Conditional 

Award Status

An Auxiliarist reaches conditional award status when all requirements for

permanent award are met, with the exception of having completed four (4) approved 

years of service of 96 hours each year. Auxiliarists considered for a conditional

award should have performed, and are continuing to perform, significant services in

support of marine safety programs. The conditional award would provide 

recognition for these Auxiliarists by allowing them to wear the device while 

completing the remaining permanent award requirements. 

F.9.f.2. 

Conditional 

Award 

Consideration 

In order for a member to be considered for a conditional award, they shall have

completed the following requirements: 

“Actively and continuously engaged” is defined as recording not less than 96 hours 

per year in the performance of marine safety activities, using the skills of the 

designated marine safety qualifications, each calendar year until the requirements 

for permanent entitlement are met. 

• A member shall be actively and continuously engaged in support of Marine 

safety missions. 

• A member shall have successfully completed all required courses of study.

• A member shall hold four (4) Letters of Designation for approved Auxiliary or 

active duty PQSs at the time of application for conditional award. 

• A member shall be actively and continuously engaged in the completion of the 

remaining requirement for permanent entitlement. 

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Chapter 10 - Uniforms

F.9.f.3. 

Requirement 

Failure 

Should a member fail to be actively and continuously engaged until all requirements 

have been met for permanent entitlement, the COTP for whom the member provides 

his services shall vacate the conditional award, collect the Trident device, and 

forward the same to the Director, along with a letter of explanation. In the event

that a conditional award is vacated, the member must comply with all requirements

for the permanent award of the Trident device in effect at the time the conditional

award is vacated. 

Application for the conditional award shall be made by the Auxiliarist and be 

accompanied by a letter of recommendation from the COTP of the marine safety 

field unit for which the Auxiliarist provides his/her services. The application with 

the letter of recommendation and all required documentation shall be sent to the 

members’ DSO-MS for review and endorsement and if determined to be complete, 

shall be forwarded to the Auxiliarist’s Director for approval and entry into 

AUXDATA as a conditional award. 

Upon approval by the Director of this Conditional award entitlement, the Director 

shall issue the Conditional award certificate and the device to the Auxiliarist at an

appropriate ceremony. 

F.9.g. Recruiting 

Badge 

Auxiliarists at recruiting offices may wear the Coast Guard recruiting badge, in

addition to any others. In order for Auxiliarists to wear this badge, they shall: 

F.9.f.4. 

Conditional 

Award 

Application 

• Meet the Commandant’s weight standards. 

• Meet the Commandant’s grooming and uniform appearance standards. 

• Have completed recruiter training or the recruiter PQS. 

• Be actively working for a Coast Guard recruiting office and receive a positive 

recommendation from the OIC. 

• Additionally, the OIC of the recruiting office must forward a request to the 

regional recruiting commander via the OIC’s enlisted recruiting supervisor. The 

request shall contain full length front and profile photographs of the Auxiliarist 

and a short narrative supporting the request. The regional recruiting command 

will then authorize, in writing, the Auxiliarist to wear the recruiting badge. (see 

Figure 10-14) 

Figure 10-14

Coast Guard Recruiting Badge 

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Chapter 10 - Uniforms

F.9.h. Auxiliary

Personal 

Watercraft 

Insignia 

The Auxiliary Personal Watercraft (PWC) Operators insignia dull silver metal pin

may be worn by Auxiliarists that are qualified and certified as PWC Operators in the

Auxiliary boat crew qualification program. It is normally worn above the ribbons or 

medals over the left breast pocket. (see Figure 10-15)

Figure 10-15

Auxiliary Personal Watercraft Insignia 

F.9.i. Boat Force 

Operations 

Insignia 

The Boat Force Operations Insignia is a solid matte silver toned metal device with

an eight point compass/compass rose, over a crossed boat hook and oar centered

over stylized waves. Auxiliarists are not authorized to wear the device on a 

temporary basis. The insignia is unique in one design which comes in two color 

schemes: a pewter-toned device indicating five years of service at boat force units

and qualification as a boat crew member, and a silver and gold-toned device 

indicating five years of service and completion of a series of Coast Guard Force

leadership related requirements. For qualification requirements for either insignia, 

refer to the Boat Operations and Training (BOAT) Manual, Volume I,

COMDTINST 16114.32 (series). For manner of wear, refer to the Coast Guard

Uniform Regulations Manual, COMDTINST M1020.6 (series). (see Figure 10-16)

Figure 10-16

Boat Force Operations Insignia 

F.9.j. Miniature 

Devices 

Miniature Devices may only be worn on Dinner Dress uniforms. Auxiliarists may

wear the AUXOP and past officer devices on all uniforms.

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Chapter 10 - Uniforms

F.9.k. Other 

Devices 

Auxiliarists may wear only two breast devices at one time and these are worn on the 

uniform’s left side only. Breast devices include the following qualification devices:

coxswain, aviator, air crew and PWC operator. Other authorized devices include

those earned during U.S. military service, such as the combat infantryman and

medic badge, aviation wings, Air Force specialty badges, pathfinder, airborne and

air assault badges, submariner dolphins, etc. The wearer may select any two and

decide their precedence. Auxiliarists wear the first device on the left centered 

directly above the ribbons or miniature medals. Auxiliarists wear the second device 

centered on the pocket flap immediately below the ribbons or miniature medals. For 

example, wearing Auxiliary aviator wings centered on the left, above the ribbons,

and an Auxiliary coxswain insignia centered below the ribbons. Sew-on patches, 

strips, Auxiliary unit designations, honor guard, ranger, special forces, and other 

cloth patches, not otherwise approved for wear, are not authorized on the Auxiliary

uniform.

F.9.l. Military 

Award Recipients 

Although various military services allow for particular military awards, decorations 

and badges on the uniform’s right side (i.e., Army Unit Awards), such is not the

case for the Auxiliary uniform. All prior military awards, badges and devices will 

be worn on the left side of the uniform. The right side of the Auxiliary uniform is

reserved for Auxiliary badges and name tags (i.e., AUXOP pin, past officer pin, 

name tag, and Auxiliary National Staff badge, or other service staff or service 

identification badges). Appropriate ribbon sizes are available for purchase to

include such Coast Guard unit awards on the ribbon bar worn over the left breast

pocket.

F.9.m. Civil Air 

Patrol 

CAP/AFA ribbons are not authorized for wear on the Auxiliary uniform. 

F.9.n. Auxiliary

Cutterman 

Insignia 

The Auxiliary Cutterman insignia (Figure 10-17) is intended to identify and

recognize the commitment of Coast Guard Auxiliarists currently working in the 

cutter fleet who have regularly dedicated their efforts in support of the cutter

community. This insignia will distinguish those Auxiliarists who have achieved the 

requisite level of qualification, knowledge, and experience that includes both

practical and proven understanding and appreciation for cutter force command, 

management, and operations. Refer to Coast Guard Auxiliary Cutterman Insignia, 

COMDTINST 1650.9 (series), for more information.

Figure 10-17

Auxiliary Cutterman Insignia 

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Chapter 10 - Uniforms

F.9.n.1. 

Requirements 

Auxiliarists who meet the following criteria are entitled to wear the Auxiliary

Cutterman insignia: 

F.9.n.2. Design This basic insignia design is identical in size and form to the Coast Guard 

Cutterman insignia. A pewter Auxiliary emblem is superimposed in the center of 

the bronze-tone stylized waves. This color scheme distinguishes it as an Auxiliary 

insignia. 

Commanding Officers or elected or appointed leaders will ensure all requirements 

have been met before certification. The unit commander shall document the 

achievement with Administrative Remarks (CG-3307). A copy of the 

Administrative Remarks shall be presented to the appropriate FSO via the 

Auxiliarist for verification and submission to the District Director of Auxiliary. The 

Director shall provide the initial insignia and certification notification to the 

Auxiliarist’s Flotilla Commander for presentation. 

• Perform a minimum of 52 days per year (equivalent to 1 day per week per year) 

aboard a cutter, 65' in length or greater, for a minimum of 2 years, underway or 

in port. Of those 52 days, a minimum period of 24 shall be served as underway

days as defined Cutter Employment Standards, COMDTINST M3100.5 (series). 

A total of 104 or more days over two years does not meet this requirement if at 

least 52 days were not served in each calendar year. 

• Complete the Personnel Qualification Standard (PQS) for Damage Control, 

NAVEDTRA 43119-H (series) – Watch stations 301-308, or for cutters 175' in 

length or less, Special and Emergency Operations and Procedures (SEOPS) 

Volume I & II – Basic Damage Control as per Cutter Training and

Qualification Manual, COMDTINST M3502.4 (series). 

• Complete qualifications to support the cutter in a minimum of one Watch 

Quarter Station Bill (WQSB) position. The suitability of this position for the 

individual shall be a Commanding Officer or OIC determination. Watchstander 

certification shall be achieved by completing any required Coast Guard or unit 

PQS/Job Qualification Requirements (JQR) process.

F.9.n.3. 

Administration 

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10-37
Chapter 10 - Uniforms

Figure 10-18

Dinner Dress Blue Jacket (Men) 

10-38
Chapter 10 - Uniforms

Section G. Men’s Uniforms 

Introduction This section describes the uniforms that are authorized to be worn by Auxiliary

men. 

This Dinner Dress Blue Jacket uniform may be prescribed for formal evening 

occasions. (see Figure 10-18) 

The coat is the standard Coast Guard (Navy) Blue Mess jacket. The three gold 

buttons down each forepart are replaced with three large silver Auxiliary buttons. A 

silver cord or chain, attached to the two black buttons sewed on the inside or button 

holes on each forepart, is used to close the jacket. 

G.1.b. Trousers Trousers shall be of the same color and material as the jacket, high-waisted, of plain 

design with no cuffs, without back pockets. Suspenders are optional. 

G.1.c. Shirt The shirt is a plain white shirt with a conventional (no wing tips) collar or, an

optional pleated soft front dress shirt with a turndown collar and worn with plain 

silver cuff links and silver shirt studs. 

G.1.d. 

Cummerbund

A pleated silver cummerbund, 5 inches high, made from silver acetate satin, is worn

with the pleat openings facing upward. 

G.1.e. Tie A black bow tie of plain style, with square ends, not to exceed 21⁄4 inches in vertical 

width, is worn. It may be hand tied or clip-on. 

G.1.f. Socks Socks shall be black, made of knitted or rib knit, undecorated material. 

G.1.g. Shoes Shoes shall be black, with heels, made of smooth leather or synthetic material. 

Shoes shall be low cut, of plain style, without decorations. There shall be no

stitching or seams across the toe. Heels shall be no higher than 1 inch. Sole edges,

heels, and laces must be black. 

G.1.h. Breast 

Insignia/Device 

Miniature medals and miniature insignia are worn uniforms. The AUXOP device, 

past officer device, and large National Staff badge are also worn (if authorized).

Ribbons and name tags are not worn. 

G.1.i. Hat The combination hat is worn with this uniform. 

G.1.j. Accessories The trench coat and overcoat may be worn with this uniform.

G.1. Dinner 

Dress Blue Jacket 

Uniform 

G.1.a. Coat 

10-39
Chapter 10 - Uniforms

G.2. Dinner 

Dress White 

Jacket Uniform

The Dinner Dress White Jacket uniform may be prescribed for formal evening

occasions. 

This uniform is the same as the Dinner Dress Blue jacket uniform, except for the

following items. 

The coat is the standard Coast Guard (Navy) White Mess jacket. The two gold 

buttons down each forepart are replaced with two large silver Auxiliary buttons. A 

silver chain, with a medium size Auxiliary silver button attached on each end, using

the button holes on each forepart, is used to close the jacket. (see Figure 10-19) 

G.2.b. Insignia Hard shoulder boards are worn on the jacket. 

Figure 10-19

Dinner Dress White Jacket (Men) 

G.2.a. Coat 

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10-41
Chapter 10 - Uniforms

G.3. Service

Dress Blue 

(Bravo) 

The Service Dress Blue (Bravo) uniform is the official Uniform of the Day

appropriate for wear at all meetings, in classrooms, and at all other similar

functions. (see Figure 10-20) 

G.3.a. Service 

Dress Coast Guard 

Blue Blouse 

The coat is the standard Coast Guard officer’s blouse. The four gold Coast Guard 

buttons on the patch pockets closures, are replaced with four small silver Auxiliary 

buttons. The four gold Coast Guard buttons down the forepart are replaced with

four large silver Auxiliary buttons. Air Force coats or blouses will not be worn with 

the Coast Guard Auxiliary uniform. 

G.3.b. Trousers The trousers shall be of conventional plain design with no cuff and of the same 

material and color as the coat. Air Force trousers will not be worn with the Coast

Guard Auxiliary uniform.

G.3.c. Belt A black web belt with a silver buckle and tip is worn. The buckle may be plain or 

display the Auxiliary emblem. 

G.3.d. Shirt The shirt is the Air Force style shirt with a soft stand-up collar with stays, long or 

short sleeves, one button convertible cuff, epaulets and a patch pocket with button

flap closure on each breast.

A Coast Guard Blue four-in-hand tie of suitable length is worn. Clip-on types are 

optional. 

G.3.f. Socks Socks shall be black, made of knitted or rib knit, undecorated material. 

G.3.g. Shoes Shoes shall be black, with heels, made of smooth leather or a synthetic material. 

Shoes shall be low cut of plain style without decoration. There shall be no stitching 

or seams across the toe. Heels shall be no higher than 1 inch. Sole edges, heels, and 

laces must be black. 

G.3.h. Insignia Appropriate silver sleeve lace mounted by the appropriate Auxiliary shield is worn

on the coat sleeves and soft or enhanced shoulder boards are worn on the shirt. 

G.3.i. Breast 

Insignia/Devices 

This uniform is worn with ribbons, breast insignia, qualification devices, and name 

tag. 

G.3.j. Hat The Coast Guard blue garrison, combination, or Air Force cold weather cap is worn

with this uniform. 

G.4. Accessories The reefer coat, overcoat, and trench coat may be worn with all uniforms above. 

A wooly-pully or cardigan may be worn instead of the Service Dress Blue blouse in

an office or classroom.

G.3.e. Tie 

10-42
Chapter 10 - Uniforms

Figure 10-20

Service Dress Blue (Bravo) (Men) 

10-43
Chapter 10 - Uniforms

G.5. Service

Dress Blue 

(Alpha) 

The Service Dress Blue (Alpha) uniform is appropriate for solemn occasions such as

funerals and, when prescribed, for ceremonies and after 1800 at social activities. It 

is the same as the Service Dress Blue (Bravo), except for the following items. (see 

Figure 10-21) 

G.5.a. Shirt The shirt shall be white, of conventional design with a fused collar, one breast patch

pocket on the left front, long sleeves with a one button cuff, and shall button down 

the front using six small plain white buttons. No insignia or devices are worn on the

shirt. 

G.5.b. Hat Only the combination cap is appropriate for wear with this uniform. 

Figure 10-21

Service Dress Blue (Alpha) (Men) 

10-44
Chapter 10 - Uniforms

G.6. Dinner 

Dress Blue 

The Dinner Dress Blue uniform is worn for formal evening occasions when the

Auxiliarist does not have Dinner Dress Blue or White jacket. It is the same as the

Service Dress Blue (Alpha), except miniature medals, miniature breast devices, and

a plain black bow tie are worn instead of ribbons, name tag, and the four-in-hand

necktie. The AUXOP and past officer devices, for which there are no miniatures,

are also worn. (see Figure 10-22)

Figure 10-22

Dinner Dress Blue (Men)

10-45
Chapter 10 - Uniforms

G.7. Service

Dress White

The Service Dress White uniform may be prescribed for ceremonies and official

functions. (see Figure 10-23) 

G.7.a. Coat The coat is the standard Coast Guard (Navy) officer Service Dress White coat with a

stand-up collar. The coat may be worn with a white, unmarked undershirt only.

The two gold Coast Guard buttons on the pocket flaps are replaced with two small

silver Auxiliary buttons. The five gold Coast Guard buttons down the front are 

replaced with five large silver Auxiliary buttons. 

G.7.b. Trousers The trousers shall be of conventional plain design with no cuffs and of the same 

material and color as the coat. 

G.7.c. Belt A white web belt with a silver buckle and tip is worn. The buckle may be plain or 

display the Auxiliary emblem. 

G.7.d. Socks Socks shall be white, made of knitted or rib knit, undecorated material. 

G.7.e. Shoes Shoes shall be white, with heels, made of smooth leather or a synthetic substitute. 

They shall be plain, low cut or plain style without decoration. There shall be no

stitching or seams across the toe. Heels shall be no higher than 1 inch. Sole edges,

heels and laces must be white. 

G.7.f. Insignia Hard shoulder boards are worn. 

Name tag, ribbons, and qualification devices are worn. 

G.7.h. Hat The combination cap is worn with this uniform.

G.7.i. Accessories The overcoat or trench coat may be worn. 

G.7.g. Breast 

Insignia/Devices 

10-46
Chapter 10 - Uniforms

Figure 10-23

Service Dress White (Men) 

10-47
Chapter 10 - Uniforms

G.8. Winter 

Dress Blue 

This winter uniform may be worn instead of the Service Dress Blue (Bravo) 

uniform, except when a coat and tie are more appropriate. (see Figure 10-24) 

G.8.a. Trousers Trousers shall be the same as those prescribed for the Service Dress Blue uniform. 

G.8.b. Belt A black web belt with a silver buckle and tip is worn. The buckle may be plain or 

display an approved Auxiliary emblem. 

G.8.c. Shirt A long sleeve, Coast Guard blue winter shirt that matches the color and material of

the trousers is worn. 

G.8.d. Tie A Coast Guard blue four-in-hand tie of suitable length is worn. Clip-on types are 

optional. 

G.8.e. Socks Socks shall be black, made of knitted or rib knit, undecorated material. 

G.8.f. Shoes Shoes shall be black, with heels, made of smooth leather or a synthetic material. 

Shoes shall be low cut of plain style without decoration. There shall be no stitching 

or seams across the toe. Heels shall be no higher than 1 inch. Sole edges, heels, and 

laces must be black. 

G.8.g. Insignia Metal collar devices are worn. 

G.8.h. Breast 

Insignia/Devices 

Name tag, ribbons and qualification devices are worn. 

G.8.i. Hat The garrison, combination, or Air Force cold weather cap is worn with this uniform 

G.8.j. Accessories The reefer coat, all weather parka, overcoat, windbreaker, trench coat, and woolypully or cardigan, with enhanced (or soft) shoulder boards, may be worn with the

uniform. This uniform is approved for year-round wear. 

10-48
Chapter 10 - Uniforms

Figure 10-24

Winter Dress Blue (Men)

10-49
Chapter 10 - Uniforms

G.9. Tropical 

Blue (Long) 

This uniform may be worn instead of the Service Dress Blue (Bravo) uniform,

except when a coat and tie are more appropriate. (see Figure 10-25) 

Trousers shall be the same as those prescribed for Service Dress Blue uniform. 

G.9.b. Belt A black web belt with a silver buckle and tip is worn. The buckle may be plain or 

display the Auxiliary emblem. 

G.9.c. Shirt The light blue Air Force style short sleeve shirt with a stand-up collar with stays and

epaulets is worn. With this shirt, the collar is worn open, without a tie. 

G.9.d. Socks Socks shall be black, made of knitted or rib knit, undecorated material. 

G.9.e. Shoes Shoes shall be black, with heels, made of smooth leather or a synthetic material. 

Shoes shall be low cut of plain style without decoration. There shall be no stitching 

or seams across the toe. Heels shall be no higher than 1 inch. Sole edges, heels and

laces must be black. 

G.9.f. Insignia Enhanced shoulder boards are worn on the epaulet style shirt. 

G.9.g. Breast 

Insignia/Devices 

Name tag, ribbons, and qualification devices are worn. 

G.9.h. Hat The garrison or combination cap is worn with this uniform. 

G.9.i. Accessories The reefer coat, all weather parka, overcoat, windbreaker, trench coat, and woolypully or cardigan, with enhanced shoulder boards, may be worn with the uniform. 

G.9.a. Trousers 

10-50
Chapter 10 - Uniforms

Figure 10-25

Tropical Blue Long (Men) 

10-51
Chapter 10 - Uniforms

G.10. Undress 

Blue – Winter 

This winter uniform is worn for more formal situations and is appropriate in

classrooms, unit meetings and boating safety booths. (see Figure 10-26) 

G.10.a. Trousers Trousers shall be the same as those prescribed for Service Dress Blue uniform. 

G.10.b. Belt A black web belt with a silver buckle and tip. The buckle may be plain or display 

an approved Auxiliary emblem. 

G.10.c. Shirt The shirt is the light blue Air Force epaulet style shirt with a soft stand-up collar

with stays, long or short sleeves, one-button convertible cuff, epaulets, and a patch 

pocket with button flap closure on each breast. 

G.10.d. Tie A Coast Guard Blue four-in-hand tie of suitable length is worn. Clip-on types are 

optional. 

G.10.e. Socks Socks shall be black, made of knitted or rib knit, undecorated material. 

G.10.f. Shoes Shoes shall be black, with heels, made of smooth leather or a synthetic material. 

Shoes shall be low cut of plain style without decoration. There shall be no stitching 

or seams across the toe. Heels shall be no higher than 1 inch. Sole edges, heels, and 

laces must be black. 

G.10.g. Insignia Metal collar devices are worn. Enhanced (or soft) shoulder boards are not worn. 

G.10.h. Breast 

Insignia/Devices 

Name tag and qualification devices are worn. Ribbons are not worn. 

G.10.i. Hat The garrison, combination or Air Force cold weather cap is worn with this uniform.

G.10.j. 

Accessories

The reefer coat, all weather parka, overcoat, trench coat, windbreaker, work jacket,

and wooly-pully or cardigan, with enhanced shoulder boards, may be worn with the 

uniform. 

10-52
Chapter 10 - Uniforms

Figure 10-26

Undress Blue – Winter (Men) 

10-53
Chapter 10 - Uniforms

G.11. Undress 

Blue – Summer 

(Alpha) 

This summer uniform is worn for dressy situations. It is appropriate for wear in

classrooms, at unit meetings, and at Boating Safety Booths. (see Figure 10-27) 

G.11.b. Trousers Trousers shall be the same as those prescribed for Service Dress Blue uniform. 

G.11.c. Belt A black web belt with a silver buckle and tip. The buckle may be plain or display 

an approved Auxiliary emblem. 

G.11.a. Shirt The light blue Air Force style short sleeve shirt with a stand-up collar with stays and

epaulets is worn. With this shirt, the collar is worn open, without a tie. 

G.11.d. Socks Socks shall be black, made of knitted or rib knit, undecorated material. 

G.11.e. Shoes Shoes shall be black, with heels, made of smooth leather or a synthetic material. 

Shoes shall be low cut of plain style without decoration. There shall be no stitching 

or seams across the toe. Heels shall be no higher than 1 inch. Sole edges, heels, and 

laces must be black. 

G.11.f. Insignia Metal collar devices are worn. Enhanced (or soft) shoulder boards are not worn. 

G.11.g. Breast 

Insignia/Devices 

Name tag and qualification devices are worn. Ribbons are not worn. 

G.11.h. Hat The garrison, combination or Air Force cold weather cap is worn with this uniform.

G.11.i. 

Accessories

The reefer coat, all weather parka, overcoat, trench coat, windbreaker, work jacket,

and wooly-pully or cardigan, with enhanced shoulder boards, may be worn with the 

uniform. 

10-54
Chapter 10 - Uniforms

Figure 10-27

Undress Blue – Summer (Alpha) (Men) 

10-55
Chapter 10 - Uniforms

Figure 10-28

Undress Blue – Summer (Bravo) (Men and Women) 

10-56
Chapter 10 - Uniforms

Section H. Men’s and Women’s Uniforms 

Introduction This section describes the uniforms that are authorized to be worn by both men and

women Auxiliarists. 

H.1. Undress 

Blue – Summer 

(Bravo) 

This summer uniform is worn for working situations and is appropriate for 

operations and conducting VSCs. (see Figure 10-28) 

H.1.a. Trousers The trousers shall be the Coast Guard work trousers and are made of

cotton/polyester, wash and wear material. 

H.1.b. Shorts See Men’s and Women’s hot weather outfit. 

H.1.c. Belt A black web belt with a silver buckle and tip is worn. The buckle may be plain or 

display the Auxiliary emblem. 

H.1.d. Shirt The light blue Air Force style short sleeve shirt with a stand-up collar with stays and

with or without epaulets is worn. The shirt is worn open, without a tie. 

H.1.e. Socks Socks shall be black, made of knitted or rib knit, undecorated material. 

H.1.f. Shoes Blue, white or brown boating shoes or all black, low top, athletic shoes are worn 

with this uniform. 

H.1.g. Insignia Metal collar devices are worn. Enhanced (or soft) shoulder boards are not worn on

the Coast Guard epaulet style shirt. 

H.1.h. Breast 

Insignia/Devices 

Name tag and qualification devices are worn. Ribbons are not worn. 

H.1.i. Hat A unit baseball cap with member collar device, blue working utility cap with 

miniature cap device or Auxiliary sun hat may be worn with this uniform. 

H.1.j. Accessories The reefer coat, all weather parka, overcoat, windbreaker, work jacket, trench coat, 

and wooly-pully or cardigan, with enhanced (or soft) shoulder boards, may be worn 

with the uniform. Women only, may carry a black or white handbag when 

appropriate. 

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Chapter 10 - Uniforms

H.2. Working 

Blue 

This Working Blue uniform and ODU is appropriate for operations and in

conducting VSCs. (see Figure 10-29) 

H.2.a. Trousers The trousers shall be the Coast Guard work trousers and are made of

cotton/polyester, wash and wear material. 

See Men’s and Women’s Hot Weather uniform. 

H.2.c. Belt A black web belt with a silver buckle and tip is worn. The buckle may be plain or 

display the Auxiliary emblem. 

H.2.d. Shirt The shirt shall be the Coast Guard work shirt and is made of Coast Guard dark blue 

basket weave polyester and cotton material with an open-notched lapel collar 

forming a V-neck. The shirt has both long and short sleeve versions. It has two

patch pockets with button flap closure (women’s shirt). 

H.2.e. Socks Socks shall be black, made of knitted or rib knit, undecorated material. 

H.2.f. Shoes Blue, white or brown boating shoes or all black, low top athletic shoes are worn

with this uniform. 

H.2.g. Insignia Metal collar or sew-on devices are worn. 

H.2.h. Breast 

Insignia/Devices 

Name tags and qualification devices are worn. Ribbons are not worn. Embroidered

letters directly on the uniform or sew-on cloth “NAME” and “USCG AUXILIARY” 

tapes may be used. 

H.2.i. Hat A unit baseball cap with metal collar or sew-on devices or a blue working utility cap

with miniature cap device, or the Auxiliary sun hat is worn with this uniform. 

H.2.j. Accessories The all weather parka, windbreaker, work jacket, trench coat, and wooly-pully or 

cardigan, with enhanced shoulder boards, may be worn with this uniform.

H.2.b. Shorts 

10-58
Chapter 10 - Uniforms

Figure 10-29

Working Blue and ODU (Men and Women) 

10-59
Chapter 10 - Uniforms

H.3. Hot 

Weather Outfit 

One of two shirts may be worn, either the standard Coast Guard light blue (Air

Force) shirt or the standard Coast Guard dark blue short sleeve shirt. Shirts must be

worn tucked into the shorts. The optional VE shirt may be worn when conducting 

vessel safety checks. 

Modified standard Coast Guard blue utility trousers hemmed 3-6 inches above the 

knee are worn. 

H.3.c. Belt A black web belt with a silver buckle and tip is worn. The buckle may be plain or 

display the Auxiliary emblem. 

H.3.d. Socks Socks shall be all white, athletic type, crew length. 

H.3.e. Shoes Shoes may be dark brown boat/deck shoes with nonskid/nonmarking soles or all 

white or all black, low top, athletic shoes with nonskid/nonmarking soles. 

Metal collar or sew-on devices are worn with this outfit. 

H.3.g. Breast 

Devices 

This outfit is worn with breast insignia, qualification devices and name tags (unless

the Auxiliarist is wearing a PFD). Ribbons are not worn. Sew-on nametape,

“USCG Auxiliary” tape and coxswain insignia, if earned, are authorized on the 

Coast Guard dark blue shirt. 

H.3.h. Hat The Auxiliary sun hat without insignia or a unit baseball cap with member pin-on or 

sew-on device or a blue working utility cap with the miniature garrison cap device 

centered above the visor. 

H.3.i. Procurement 

of Items 

Instructions concerning the procurement of the items for this outfit are contained in

the Uniform Regulations, COMDTINST 1020.6 (series). 

The Hot Weather Outfit is appropriate in locations where humidity and high 

temperatures cause physical discomfort for personnel performing outdoor activities. 

This outfit is similar to the standard work uniforms described earlier in this chapter,

except the standard Working Blue (ODU) utility trousers or ODU trousers are 

modified into shorts hemmed 1-4 inches above the knee. Local prescribing 

authorities may authorize use of the Coast Guard blue crew neck T-shirt stenciled

with the words “USCG AUXILIARY” across the front left chest in white 3⁄4 inch

tall block-style letters. When T-shirts are authorized, then all must be stenciled 

identically to promote unit identity and professional appearance. This uniform is

considered an optional work uniform and falls under the same guidelines as the 

Working Blue or OD uniform for traveling to and from work. 

H.3.a. Shirt 

H.3.b. Shorts 

H.3.f. Insignia 

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This page intentionally left blank.

10-61
Chapter 10 - Uniforms

H.4. Operational 

Dress Uniform 

The ODU may be worn in any situation where any form of dress uniform is not 

required or more appropriate and while commuting, including brief stops for gas 

and drive-through business. Though there is no weight standard in the Auxiliary, 

the ODU shall only be worn in Coast Guard standard sizes from Coast Guard 

standard stock from a Coast Guard exchange or the UDC. ODU substitution lookalikes are not authorized. Like other Coast Guard uniforms, the ODU must fit

properly (see Figure 10-30). For more information on proper ODU wear and care,

visit the Chief Director’s web site. (see Appendix J) 

H.4.a. Trousers ODU trousers bloused with boots, straight with deck shoes are worn. 

A black web belt with subdued black open-faced buckle is worn. 

H.4.c. Shirt Coast Guard blue ODU top with sleeves rolled up accordion style, with only the 

cuff showing or down. 

H.4.d. Socks Socks should be black, undecorated. 

H.4.e. Shoes Shoe/boot, high top black lace up or The optional boat shoe (dark brown leather)

low cut shoe of moccasin type construction with functional rawhide lacing, brass 

eyelets, and nonmarking sole may be worn. Dress oxford (black, lace, plain toe)

sole and heel must be same color as the shoe. Heel will be no higher than 1 inch. 

H.4.f. Insignia Metal or sew-on collar devices are worn. 

H.4.g. Breast 

Insignia/Devices 

Cloth nametape with “USCG AUXILIARY” is sewn above left pocket. Direct 

embroidery on shirt is not authorized. 

H.4.h. Hat A unit baseball cap with metal or sew-on collar devices or a working blue (ODU)

utility cap with miniature cap device, or a knit watch cap (cold weather only) may

be worn with this uniform. 

H.4.i. Accessories The all weather parka, windbreaker, work jacket, trench coat, and wooly-pully or 

cardigan, with enhanced shoulder boards, may be worn with this uniform.

H.4.b. Belt 

10-62
Chapter 10 - Uniforms

Figure 10-30

Operational Dress Uniform (Men and Women) 

10-63
Chapter 10 - Uniforms

H.5. Auxiliary 

Flight Suit The Auxiliary Flight Suit is authorized to be worn during flight on any aviation 

mission performed under orders, or during flight standby status (B), unless the 

Coast Guard order-issuing authority specifies another uniform. This Flight Suit

shall be similar in pattern, color, and design to those worn by active duty Coast

Guard aviators. The Flight Suit shall be manufactured of fire-retardant material

similar to that specified for active duty Coast Guard aviators. Only patches, pins,

insignia, and devices specified here are authorized. Flight suits shall remain zipped 

to within 3 inches of the top at all times.

H.5.a. Flight

Uniform

Figure 10-31

Auxiliary Flight Suit 

The normal uniform for Auxiliary flight or flight standby (B status) shall consist of: 

• Flight Suit with insignia (see Figure 10-31). 

• Outerwear as specified by the Coast Guard order-issuing authority.

• Footwear and undershirt as specified by the Coast Guard order-issuing 

authority.

• Headgear, either Garrison Cap, baseball cap, or protective gear, as required. 

10-64
Chapter 10 - Uniforms

H.5.b. Patches The following patches shall be worn on the Auxiliary Flight Suit as follows: 

H.5.b.1. Right 

Breast

A cloth patch shall be displayed on the right breast of the Flight Suit as shown 

below in Figure 10-32. The patch colors shall be similar to those of the active duty

aviation patch, with the color order of the patch reversed. Patch size shall be 

approximately 21⁄4 by 33

/8 inches. Lettering on the patch shall be in all capital letters 

with three lines of lettering. 

Figure 10-32

Auxiliary Flight Suit Right Breast Patch 

10-65
Chapter 10 - Uniforms

H.5.b.2. Left 

Breast A patch shall be displayed on the left breast of the Flight Suit as shown below in

Figure 10-33. At the discretion of the Coast Guard order-issuing authority, this

patch may be leather or cloth. The leather patch shall have silver lettering, 

embossed on black leather. The cloth patch shall have silver/white thread on a dark 

cloth background, blue or black, at the discretion of the Coast Guard order-issuing 

authority. Patch size shall be approximately 2 inches by 4 inches. Lettering on the

patch shall be all capital letters. 

Figure 10-33

Auxiliary Flight Suit Left Breast Patch 

H.5.b.3. Left 

Sleeve 

A patch of the American National Ensign shall be worn centered on the left sleeve,

positioned with the top of the patch 3⁄4 inch below the shoulder seam. The flag shall

be positioned with the field forward. This patch shall be approximately 21⁄4 by 31⁄2 

inches in size. 

H.5.b.4. Right 

Sleeve An insignia patch of the Auxiliarist’s Coast Guard or Auxiliary district, or the 

relevant Coast Guard Air Station shall be worn centered on the right sleeve,

positioned with the top of the patch 3⁄4 inch below the shoulder seam. Choice of the 

insignia shall be made by the Coast Guard order-issuing authority.

H.5.c. Auxiliary

Office Insignia 

Aviators may wear the insignia of their highest current or past Auxiliary office on 

the shoulders/epaulets of the Flight Suit. The insignia must be a sew-on type, on a 

background matching the color of the Flight Suit. The outside edge of the office 

insignia shall be placed 3⁄4 inch in from the shoulder seam or outside end of the 

epaulet (if present). 

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Chapter 10 - Uniforms

H.5.d. Auxiliary

Operational 

Mission 

Participation 

Designator 

At the discretion of the Coast Guard order-issuing authority, Auxiliarists may wear 

a sleeve patch indicating recognition of Operational Mission Participation. This 

patch is illustrated in Figure 10-34 and shall indicate the level of participation by 

depicting the number of mission flight hours so recognized by the Coast Guard 

order-issuing authority. It shall be worn 1⁄4 inch below the District or Air Station

Patch on the right sleeve. This patch shall be approximately 3⁄8 by 2 inches in size.

This patch shall have a silver border and silver lettering on a black background.

Lettering shall be all capitalized. This patch shall be awarded at 100 hours, 

250hours, and every 250 hours thereafter. 

Figure 10-34

Auxiliary Operational Mission Participation Patch

H.5.e. Flight Suit 

Care 

It is recommended that a new coverall be laundered prior to use in order to soften 

the fabric and eliminate any possible skin irritation that might occur due to original

fabric harshness. The fabric is drip-dry requiring no special handling and may be 

washed as frequently as needed. The coverall may be laundered at home or in a 

commercial washer and dryer. 

H.5.f. Flight Suit 

Cleaning 

For comfort and the protection of flame-retardant properties, the following

recommendations for cleaning are as follows: 

• Wash the Flight Suit in water up to 140 °F. To reduce “piling” of fabric, the 

coveralls should be laundered inside out. 

• Use of a commercial fabric softener in the rinse will remove body oils during 

the laundering process. The fabric softener also inhibits static generation. 

• After tumble-drying or during drip-drying, the coverall should be hung on a 

wooden hanger. 

• After each third laundering, the coveralls should be dry cleaned. Dry cleaning

or laundering will not compromise the flame-retardant properties, and no 

renewable flame-retardant treatment is required. Coveralls, which are heavily

soiled and/or stained with oil or grease, may be cleaned with solvents normally

used in commercial dry cleaning establishments. 

• Ironing or pressing is permissible; however, it is difficult to remove wrinkles or 

creases due to the high temperature-resistant qualities of the material. 

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Chapter 10 - Uniforms

Section I. Women’s Uniforms

Introduction This section describes the uniforms that are authorized to be worn by Auxiliary

women. 

I.1. Dinner Dress 

Blue Jacket 

The Dinner Dress Blue Jacket uniform may be prescribed for formal evening 

occasions. (see Figure 10-35) 

I.1.a. Coat The coat is the standard Coast Guard (Navy) Blue Mess jacket. The three gold 

Coast Guard buttons down each forepart are replaced with three medium size silver 

Auxiliary buttons. 

I.1.b. Skirt Two skirts are available for wear with this uniform. One is a plain, six-gored, floor

length skirt. It may have an optional slit at both side seams reaching no higher than

midcalf. The other skirt is of conventional length. Both shall be of the same color 

and material as the jacket.

I.1.c. Shirt The shirt shall be of white opaque nylon or similar material with small pleated 

ruffles down the front, plain turndown collar, and pearl buttons. 

I.1.d. 

Cummerbund

A pleated cummerbund, 31⁄2 inches wide, made of silver acetate satin, is worn with 

the pleat openings facing upward. 

I.1.e. Tie The black dress necktie consists of a small crescent-shape black velvet ribbon 

tapering toward each end from a width of 1 inch at the center. 

I.1.f. Stockings Stockings shall be made of plain material, flesh color, undecorated. Stockings will 

be seamless. 

I.1.g. Shoes Shoes shall be black, plain pump style, made of smooth leather or a synthetic leather 

substitute without decoration and with closed heels and toes. Heel heights may

range from 1 to 25⁄8 inches. Heel widths may be no less than 1⁄2 inch at the floor. 

Flat wedge style soles that rise to 1-inch heels are authorized. Sole edges and heels

must be black. 

I.1.h. Insignia Full silver sleeve lace is worn on the coat sleeves mounted by the appropriate 

Auxiliary shield. 

I.1.i. Breast 

Insignia/Devices 

Miniature medals and miniature insignia are worn on both uniforms. The AUXOP 

and past officer devices, for which there are no miniatures, are also worn if

authorized. Ribbons and name tags are not worn. 

I.1.j. Hat Women are not required to wear hats. An optional tiara is available for wear. The 

tiara consists of a small crescent shaped head piece that fits over the crown of the 

head. The tiara shall be made of black velvet and embroidered in the center with the 

Auxiliary cap device. DCPs, and higher, shall have the appropriated visor

ornamentation embroidered on either side of the device. 

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Chapter 10 - Uniforms

I.1.k. Accessories The trench coat and overcoat may be worn with these uniforms. A black or white

handbag should be included where appropriate. 

Figure 10-35

Dinner Dress Blue Jacket (Women) 

10-70
Chapter 10 - Uniforms

I.2. Dinner Dress 

White Jacket 

This uniform may be prescribed for formal evening occasions. This uniform is the

same as the Dinner Dress Blue jacket uniform, except for the below items. (see 

Figure 10-36) 

I.2.a. Coat The coat is the standard Coast Guard (Navy) White Mess jacket. The three gold 

Coast Guard buttons down each forepart are replaced with three medium size silver 

Auxiliary buttons of the same size. 

I.2.b. Insignia Hard shoulder boards are worn on the jacket. 

Figure 10-36

Dinner Dress White Jacket (Women) 

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Chapter 10 - Uniforms

I.3. Service Dress 

Blue (Bravo) This uniform is the official Uniform of the Day and is appropriate for wear at all

meetings, in classrooms, and all other such functions. (see Figure 10-37) 

I.3.a. Coat The coat is the standard Coast Guard officer’s coat. The gold Coast Guard buttons 

are replaced with silver Auxiliary buttons. 

I.3.b. Skirt/Slacks The skirt is straight, with side pockets and a back zipper. Women may also wear

dress slacks similar in outward appearance to the men’s trousers with a conventional 

plain design and no cuffs. Air Force slacks will not be worn with the Auxiliary

uniform. For both the slacks and skirt, the color and material will be the same as the 

coat. 

The web belt with a silver buckle and tip is worn with the slacks. The buckle may

be plain or display the Auxiliary emblem. The belt is not worn with the skirt. 

The shirt with a stand-up collar, long or short sleeves, two-button cuff closures, 

epaulets, pockets, and button placket. 

The Coast Guard blue tab tie is worn. 

I.3.f. Stockings Stockings are worn with dress shoes and shall be made of plain material,

flesh-color, undecorated. Stockings will be seamless. When wearing trousers,

black socks, made of knitted or rib knit, undecorated material may be worn when

wearing service shoes. 

I.3.g. Shoes Dress shoes shall be black, plain pump style, made of smooth leather or a synthetic

leather substitute without decoration and with closed heels and toes. Heel heights 

may range from 1 to 25⁄8 inches. Heel widths may be no less than 1⁄2 inch at the

floor. Flat wedge style soles that rise to 1-inch heels are authorized. Sole edges and 

heels must be black. Optional service shoes, for wear with trousers, are black, plain, 

lace up, oxford style with heels, made of smooth leather or a synthetic leather

substitute. Shoes shall have three to six pairs of eyelets for lacing. A seam around 

the toe is authorized. Heel height may not exceed 1 inch. Sole edges, heels, and

laces must be black. 

I.3.h. Insignia Full silver sleeve lace is worn on the coat sleeves mounted by the appropriate 

Auxiliary shield and soft or enhanced shoulder boards are worn on the shirt. 

I.3.i. Breast 

Insignia/Devices 

This uniform is worn with ribbons, breast insignia, qualification devices, and name

tags. 

I.3.j. Hat The Coast Guard blue garrison, combination, or Air Force cold weather cap is worn

with this uniform. 

I.3.k. Accessories The reefer coat, overcoat, and trench coat may be worn with the uniform. A sweater

(wooly-pulley/cardigan) may be worn in lieu of the coat in office or classrooms. A

black or white handbag should be included where appropriate. 

I.3.c. Belt 

I.3.d. Shirt 

I.3.e. Tie 

10-72
Chapter 10 - Uniforms

Figure 10-37

Service Dress Blue (Bravo) (Women)

10-73
Chapter 10 - Uniforms

I.4. Service Dress 

Blue (Alpha) 

Though this uniform is discontinued as a Coast Guard uniform, it remains an 

authorized uniform for the Auxiliary. This uniform is appropriate for solemn

occasions like funerals and, when prescribed, for ceremonies and after 1800 at

social activities. It is the same as the Service Dress Blue (Bravo), except for the 

below items. (see Figure 10-38) 

I.4.a. Shirt The shirt shall be white, with a turndown pointed collar and short or long sleeves. It 

shall button down the front, using small plain white buttons. No insignia or devices 

are worn on the white shirt. 

I.4.b. Tie The black tab tie shall be worn. 

Figure 10-38

Service Dress Blue (Alpha) (Women)

10-74
Chapter 10 - Uniforms

I.5. Dinner Dress 

Blue 

This uniform is worn for formal evening occasions. It is the same as the Service

Dress Blue (Alpha), except that miniature medals and breast devices are worn 

instead of ribbons and name tag. The AUXOP and past officer devices, for which

there are no miniatures, are also worn when authorized. Only the combination cap

is appropriate for wear with this uniform. (see Figure 10-39) 

Figure 10-39

Dinner Dress Blue (Women) 

10-75
Chapter 10 - Uniforms

I.6. Service Dress 

White 

The Service Dress White uniform may be prescribed for ceremonies and official

functions. (see Figure 10-40) 

I.6.a. Coat The coat is the standard Coast Guard (Navy) Service Dress White coat. The four 

gold Coast Guard buttons down the front shall be replaced with four medium size

silver Auxiliary buttons. 

I.6.b. Skirt The skirt is a plain six-gored skirt of conventional sweep with two insert pockets in

the upper part of the front. Women may wear trousers similar in outward

appearance to men’s trousers. For both, the color and material shall be the same as

the coat. 

I.6.c. Shirt The shirt shall be white, with a turndown pointed collar and short or long sleeves. It 

shall button down the front, using small plain white buttons. 

I.6.d. Tie The black tab tie is worn. 

I.6.e. Stockings Stockings are worn with dress shoes and shall be made of plain material,

flesh-color, undecorated. Stockings will be seamless. When wearing trousers,

white socks, made of knitted or rib knit, undecorated material may be worn when

wearing service shoes. 

I.6.f. Shoes Dress shoes, shall be white, plain pump style, made of smooth leather or a synthetic

leather substitute without decoration and with closed heels and toes. Heel heights 

may range from 1 to 25⁄8 inches. Heel widths may be no less than 1⁄2 inch at the

floor. Flat wedge style soles (white) that rise to 1-inch heels are authorized.

Optional service shoes, for wear with trousers, shall be white, plain, lace up, oxford 

style with heels, made of smooth leather or a synthetic leather substitute. Shoes 

shall have three to six pairs of eyelets for lacing. A seam around the toe is 

authorized. Heel height may not exceed 1 inch. Sole edges, heels and laces must be

white. 

I.6.g. Insignia Hard shoulder boards are worn with this uniform. 

I.6.h. Breast 

Insignia/Devices 

Name tag, ribbons, and qualification devices are worn. 

I.6.i. Hat The combination cap is worn with this uniform.

I.6.j. Accessories The overcoat and trench coat may be worn with this uniform. A black or white 

handbag should be included where appropriate. 

10-76
Chapter 10 - Uniforms

Figure 10-40

Service Dress White (Women) 

10-77
Chapter 10 - Uniforms

I.7. Winter Dress 

Blue 

This winter uniform may be worn instead of the Service Dress Blue (Bravo) 

uniform, except when a coat and tie are more appropriate. This option is only

authorized from 1 November through 30 April. (see Figure 10-41) 

I.7.a. Trousers Trousers shall be the same as prescribed for Service Dress Blue (Bravo). Women

may wear a skirt (optional) that is the same as prescribed for the Service Dress Blue

(Bravo). 

I.7.b. Belt A black web belt with a silver buckle and tip is worn. The buckle may be plain or

display the Auxiliary emblem. 

I.7.c. Shirt A long sleeve, Coast Guard blue winter shirt is worn, that matches the color and

material of the trousers. 

I.7.d. Tie A Coast Guard blue four-in-hand tie of suitable length is worn. Clip-on types are 

optional. 

I.7.e. Stockings Stockings are worn with dress shoes and shall be made of plain material,

flesh-color, undecorated. Stockings will be seamless. When wearing trousers,

black socks, made of knitted or rib knit, undecorated material may be worn when

wearing service shoes. 

I.7.f. Shoes Dress shoes are the same as prescribed for the Service Dress Blue (Bravo) uniform. 

For wear with trousers, optional service shoes are the same as prescribed for the

Service Dress Blue (Bravo) uniform. 

I.7.g. Insignia Metal Collar devices are worn. 

Name tag, ribbons, and qualification devices are worn. 

I.7.i. Hat The garrison, combination, or Air Force cold weather cap is worn. 

I.7.j. Accessories The reefer coat, all weather parka, overcoat, trench coat, wooly-pully, and cardigan 

with enhanced (or soft) shoulder boards may be worn with the uniform. A black or

white handbag should be included where appropriate. 

I.7.h. Breast 

Insignia/Devices 

10-78
Chapter 10 - Uniforms

Figure 10-41

Winter Dress Blue (Women) 

10-79
Chapter 10 - Uniforms

I.8. Tropical

Blue Long 

This uniform may be worn instead of the Service Dress Blue (Bravo) uniform,

except when a coat and tie are more appropriate. This uniform is approved for year 

round wear. (see Figure 10-42) 

I.8.a. 

Skirt/Slacks/Belt 

The skirt, optional slacks, and belt are the same as prescribed for the Service Dress

Blue uniform. 

I.8.b. Shirt The light blue Coast Guard style shirt as a stand-up collar, short sleeves, epaulets, 

two front pockets, and button packet is worn. With this shirt, the collar is worn 

open with no tie. 

I.8.c. Stockings Stockings are worn with dress shoes and shall be made of plain material,

flesh-color, undecorated. Stockings will be seamless. When wearing trousers,

black socks, made of knitted or rib knit, undecorated material may be worn when

wearing service shoes. 

I.8.d. Shoes Dress shoes and service shoes are the same as prescribed for Service Dress Blue

(Bravo) uniform. 

I.8.e. Insignia Enhanced shoulder boards are worn on the shirt. 

I.8.f. Breast 

Insignia/Devices 

This uniform is worn with ribbons, breast insignia, qualification devices, and name

tags. 

The garrison or combination cap is worn with this uniform. 

I.8.h. Accessories The reefer coat, all weather parka, overcoat, trench coat, wooly-pully, and cardigan 

with enhanced (or soft) shoulder boards may be worn with the uniform. A black or

white handbag should be included where appropriate. 

I.8.g. Hat 

10-80
Chapter 10 - Uniforms

Figure 10-42

Tropical Blue Long (Women) 

10-81
Chapter 10 - Uniforms

I.9. Undress

Blue – Winter 

This winter uniform is worn for dressy situations and is appropriate for classrooms, 

unit meetings and boating safety booths. (see Figure 10-43) 

I.9.a. 

Skirt/Slacks/Belt 

Skirt/Slacks/Belt - The skirt, optional slacks, and belt are the same as prescribed for 

the Service Dress Blue uniform. 

I.9.b. Shirt The shirt is the light blue shirt with a stand-up collar, long sleeves, two-button cuff 

closures, two front pockets, epaulets, and button packet. The men’s shirt may also

be worn. (see paragraph G.10.c of this chapter) 

I.9.c. Tie The Coast Guard blue tab tie is worn. 

I.9.d. Stockings Stockings are worn with dress shoes and shall be made of plain material,

flesh-color, undecorated. Stockings will be seamless. When wearing trousers,

black socks, made of knitted or rib knit, undecorated material may be worn with

service shoes.

I.9.e. Shoes Dress shoes and optional service shoes are the same as prescribed for the Service 

Dress Blue (Bravo) uniform. 

I.9.f. Insignia Metal collar devices are worn. Shoulder boards are not worn. 

I.9.g. Breast 

Insignia/Devices 

This uniform is worn with breast insignia, qualification devices and name tags. 

Ribbons are not worn. 

The garrison, Air Force cold weather, or combination cap is worn with this uniform.

I.9.i. Accessories The reefer coat, all weather parka, overcoat, trench coat, windbreaker, work jacket, 

and wooly-pully or cardigan, with enhanced (or soft) shoulder boards, may be worn 

with the uniform. A black or white handbag should be included where appropriate. 

I.9.h. Hat 

10-82
Chapter 10 - Uniforms

Figure 10-43

Undress Blue – Winter (Women) 

10-83
Chapter 10 - Uniforms

I.10. Undress 

Blue – Summer 

(Alpha) 

This summer uniform is worn for dressy situations. It is appropriate for wear in

classrooms, at unit meetings and at Boating Safety Booths. It is the same as the

Undress Blue - Winter, except for the shirt. (see Figure 10-44) 

The shirt is light blue with a stand-up collar, short sleeves, epaulets, two front 

pockets, and button packet. The shirt is worn open, without a tie. 

Figure 10-44

Undress Blue – Summer (Alpha) (Women) 

10-84
Auxiliary Manual 

Chapter 11 

Auxiliarist Recognition/Awards 

Introduction Auxiliarists, as volunteers, receive no direct compensation for the many hours of

time and effort they donate to the Coast Guard. The recognition of an Auxiliarist’s 

service, through the presentation of timely and appropriate awards, is essential to the 

success of the Auxiliary program. Recognition of Auxiliarists by Coast Guard unit

COs, XOs, and all other Coast Guard leaders is very important. In many respects, 

the recognition they receive through these awards can be considered to be their 

nominal payment. The service and actions of the Auxiliarists should receive the 

appropriate recognition and awards to the maximum extent possible. Medals and

awards will be worn as prescribed in Coast Guard Medals and Awards Manual, 

COMDTINST M1650.25 (series), except as noted in this chapter.

In this Chapter This chapter contains the following sections: 

Section Title See Page

A Auxiliary Awards 11-3

B Applicable Coast Guard Awards 11-15 

C Applicable Non-Military Awards 11-19 

D Making a Recommendation 11-23 

E Procurement of Awards 11-25

F Manner of Wearing Miniatures and Ribbon Attachments 11-27 

G Precedence for Awards 11-31 

H Informal Recognition 11-41

I Terms for Referencing Awards 11-43 

11-1
Auxiliary Manual 

11-2
Chapter 11 - Auxiliarist Recognition/Awards 

Section A. Auxiliary Awards 

Introduction This section provides a description of Auxiliary awards. 

A.1. Auxiliary 

Distinguished 

Service Medal 

The Auxiliary Distinguished Service Medal (DSM) recognizes Auxiliarists who 

distinguish themselves by contributing exceptionally meritorious and distinguished

service to the Coast Guard Auxiliary. The Coast Guard Auxiliary Distinguished 

Service Award is only awarded by the Commandant.

A.1.a. Eligibility

Criteria 

The performance required to justify this award is exceptional performance of duty,

which benefits the Auxiliary as a whole. This performance, therefore, must be 

clearly much higher than normally expected, and must have a measurable, positive 

effect on the entire organization. Normally this award will be given to elected and 

appointed officers for extraordinary achievement. This statement should not be

interpreted so as to preclude the award to any Auxiliarist whose service meets the 

requirement.

The key words for this award are distinguished, operational, and exceptional 

meritorious service. To justify this award, exceptional performance of duty, clearly

much higher than normally expected, which has resulted in significant benefit to the 

entire Auxiliary organization, is required.

A.1.b. Award 

Elements

This award consists of a Commandant’s citation letter, a plaque, ribbon, miniature 

medal, and lapel pin. The operational “O” attachment is not authorized for this 

award. Subsequent awards are signified by 5

/16-inch gold or silver stars as 

appropriate.

A.2. Auxiliary 

Plaque of Merit 

The Auxiliary Plaque of Merit is given to Auxiliarists in recognition of extreme skill 

in performing an assist or rescue that involves risk to the Auxiliarist’s life. The 

Auxiliary Plaque of Merit may be awarded by any Flag officer with Chief Director 

of Auxiliary concurrence.

This award recognizes heroism in the face of grave personal risk and which clearly

stands out as above normal expectations.

The key aspects of performance for award of the Auxiliary Plaque of Merit are 

extreme skill, assist or rescue, and risk to the Auxiliarist’s life. As can be seen, the 

Auxiliary Plaque of Merit can only be given for an assist, or rescue. The Auxiliarist

must have exercised extreme skill, as opposed to just skill required for the Medal of 

Operational Merit. Lastly, there must have been risk to the Auxiliarist’s life.

Neither the assist nor rescue need be successful, only that the action required 

extreme skill and was performed or attempted at risk to the Auxiliarist’s life.

A.2.b. Award 

Elements

This award consists of a bronze plaque, ribbon, and miniature medal. There is no 

certificate. The operational “O” attachment is not authorized for this award.

Subsequent awards are signified by 5

/16-inch gold or silver stars as appropriate.

A.2.a. Eligibility

Criteria 

11-3
Chapter 11 - Auxiliarist Recognition/Awards 

A.3. Auxiliary 

Meritorious 

Service Medal 

The Auxiliary Meritorious Service Medal (MSM) is awarded to Auxiliarists who 

have contributed exceptional meritorious service to the Coast Guard and/or

Auxiliary. Auxiliarists who serve in any capacity within the Auxiliary are eligible. 

The Auxiliary MSM may be awarded by any Flag officer.

A.3.a. Eligibility

Criteria 

The meritorious performance of duty must have enhanced Auxiliary goals. This 

performance must clearly be of a nature much higher than that normally expected,

and which has a significant positive effect on the ability of the Coast Guard and/or

the Auxiliary to complete its missions and goals.

For this award, the key words are outstanding and meritorious service worthy of

special recognition, which contributes significantly to fulfillment of Auxiliary goals 

at the local level.

A.3.b. Award 

Elements

This award consists of a ribbon, miniature medal, and certificate. The operational 

“O” attachment may be authorized for this award. Subsequent awards are signified 

by 5

/16-inch gold or silver stars as appropriate.

A.4. Medal of 

Operational 

Merit 

The Medal of Operational Merit is given to Auxiliarists in recognition of

outstanding skill in performing an assist, rescue, or other meritorious operational 

service. The Medal of Operational Merit may be awarded by any Coast Guard 

Commanding officer (06 and above) of an operational unit or serving as DVC or 

higher at a district office, MLC, HQ, or serving as a Director.

A.4.a. Eligibility

Criteria 

This award recognizes outstanding achievement or service of an operational nature 

(defined as direct, hands on, underway, surface or airborne aviation mission 

activity) worthy of special recognition.

For this award, the key words are outstanding operational performance, skill, assist,

rescue or other meritorious operational service. To receive the Medal of 

Operational Merit, only skill is required, not extreme skill, and therefore does not

have to be a risk to the Auxiliarist’s life. Outstanding operational performance and

other meritorious operational service have been included in this category. This was 

added to allow recognition of a cumulative series of operational services, none of 

which, standing alone, would merit this award, but taken as a group, do merit this 

level of recognition.

This award consists of a ribbon, miniature medal, and certificate. The operational 

“O” attachment is not authorized for this award. Subsequent awards are signified 

by 5

/16-inch gold or silver stars as appropriate.

A.5. Auxiliary 

Commendation 

Medal 

The Auxiliary Commendation Medal (ACM) is given to Auxiliarists in recognition 

of outstanding assistance that furthers any of the Auxiliary’s authorized activities, 

except operations (since the Medal of Operational Merit is for operations). The

Auxiliary Commendation Medal may be awarded by any Coast Guard Commanding 

officer (06 or above) of an operational unit or serving as DVC or higher at a district 

office, MLC, HQ, or serving as a Director.

A.4.b. Award 

Elements 

11-4
Chapter 11 - Auxiliarist Recognition/Awards 

A.5.a. Eligibility

Criteria 

This award recognizes outstanding achievement or service worthy of special 

recognition as described below.

The key words for the Auxiliary Commendation Medal are outstanding 

achievement, which significantly furthers any of the Auxiliary’s authorized

activities. The Auxiliary Commendation Medal is for outstanding administrative 

services. This requires services accomplished in a manner, which is much better

than could normally be expected from an Auxiliarist of like capability and 

experience. Neither doing a difficult job well nor doing a routine job in an excellent 

manner will suffice. The achievement must be truly outstanding.

A.5.b. Award 

Elements

This award consists of a ribbon, miniature medal, and certificate. The operational 

“O” attachment is not authorized for this award. Subsequent awards are signified 

by -inch gold or silver stars as appropriate. 5/16

A.6. Auxiliary 

Achievement

Medal 

The Auxiliary Achievement Medal (AAM) is given to Auxiliarists in recognition of

their sustained professional and/or leadership achievements in administration or 

operations. The Auxiliary Achievement Medal may be awarded by any Coast

Guard Commanding officer (0-4 and above) of an operational unit or serving as a 

DVC or higher at a district office, MLC, HQ or Director.

A.6.a. Eligibility

Criteria 

This award recognizes outstanding achievement or service of a nature, which is 

worthy of special recognition as described below.

The key words for the Auxiliary Achievement Medal are sustained professional, 

leadership achievements and period of time. The Auxiliary Achievement is for 

recognition of Auxiliarists who have maintained an outstanding level of 

performance and/or achievement over a period of time to further authorized 

activities of the Auxiliary. The achievements could be in administration or 

operations.

A.6.b. Award 

Elements

This award consists of a ribbon, miniature medal, and certificate. For achievement 

in operations (defined as direct hands on, underway, surface or airborne aviation

mission activity), Auxiliarists may wear the operational “O” attachment centered on 

the ribbon or the medal’s suspension ribbon. Subsequent awards are signified by 5

/16-inch gold or silver stars as appropriate.

11-5
Chapter 11 - Auxiliarist Recognition/Awards 

A.7. Auxiliary 

Commandant

Letter of 

Commendation 

Ribbon 

The Auxiliary Letter of Commendation Ribbon (ACLOC) is the Auxiliary’s 

equivalent to the Coast Guard’s Commandant Letter of Commendation (CLOC) 

Ribbon. Coast Guard units and Directors can prepare award citations using the 

same criteria, format, and style as the CLOC.

A.7.a. Eligibility

Criteria 

The award is intended for Auxiliarists serving in any capacity with the Coast Guard

or Auxiliary for an act of service resulting in unusual and/or outstanding

achievement, whose performance is lesser than that required for the Auxiliary 

Achievement Medal. The award can also be used to recognize an Auxiliarist’s 

service/performance for a special event or project. Commanding officers/Group

Commanders, Directors, DVCs of HQ, MLC, ISC or district offices, O-4 and above, 

can approve the ACLOC. Recommendations are made on the CG-1650 award 

recommendation form and submitted to the approving official, via the Auxiliarist’s

chain of leadership and management. 

A.7.b. Award 

Elements

The ribbon is similar to the Coast Guard Letter of Commendation ribbon with the 

addition of a vertical white stripe in the middle to identify the ribbon as an Auxiliary 

award. The Auxiliary award consists of a ribbon and a miniature medal (the Coast 

Guard award is a ribbon only). The “O” device may be authorized for direct 

participation in missions of an operational hands-on nature. Auxiliarists indicate

multiple awards by adding a 5

/16-inch gold or silver stars.

A.8. Auxiliary 

Humanitarian 

Service Award 

The Auxiliary Humanitarian Service Award (HSA) is presented to Auxiliarists who 

distinguish themselves as individuals or as members of an operational unit by 

meritorious, direct, non-routine participation in a significant act or operation of a 

humanitarian nature. Direct participation is defined as being physically present at

the designated location, having directly contributed and influenced the action. 

This award is considered the Auxiliary equivalent of the military Humanitarian 

Service Medal (HSM). Since Auxiliarists are not eligible to receive the HSM, the 

Auxiliary Humanitarian Service Award is awarded to Auxiliarists who participate in 

the same operations where Coast Guard active duty personnel are awarded the

HSM. 

Participation in domestic disturbances involving law enforcement, equal rights to 

citizens or the protection of properties are excluded from this award.

11-6
Chapter 11 - Auxiliarist Recognition/Awards 

A.8.a. Eligibility

Criteria 

Service rendered in the act or operation being considered must meet the following 

criteria: 

Examples of the types of acts or operations which may qualify for this award 

include: 

A.8.b. Award 

Elements

This award consists of a ribbon and miniature medal. There is no certificate. For 

subsequent awards, a 3

/16-inch bronze star is authorized to be worn on the suspension 

ribbon and ribbon bar.

A.9. Multiple

Awards

Auxiliarists indicate multiple awards of any of the above by adding 5

/16-inch or 3

/16-inch gold or silver stars as specified above.

A.10. Auxiliary 

Annual Service 

Performance

Awards 

These awards recognize the individual contributions of Auxiliarists in Auxiliary 

Recruiting, VE, RBSV, PE, and Operations programs.

A.10.a. Eligibility

Criteria 

Similar to the discontinued AMOS awards, the annual performance awards are to

promote activity in critical areas and recognize individual efforts. 

Annual Performance Service Awards may be issued in the following categories 

using the following criteria (completed annually by calendar year - 1 January

through 31 December), no retroactive entitlement authorized. Once an Auxiliarist is 

determined to be eligible for an award it may be presented when an appropriate

presentation opportunity arises. It is not necessary to wait until the end of the year 

to present the award. 

• Must be above and beyond normal duties. 

• Must have major significance. 

• Must have provided immediate relief, relieved human suffering and should have 

saved lives. 

• Must have affected the outcome of the situation. 

• Must have specific dates and must be restricted to the period of immediate 

relief. 

• Significant assistance in the event of national or international disasters, natural 

or man-made, such as, but not limited to earthquakes, floods, hurricanes, 

typhoons or conflagrations.

• Support or resettlement of refugees or evacuees. 

• Significant acts or operations directly related to humanitarian service, which are 

above and beyond routine service. 

11-7
Chapter 11 - Auxiliarist Recognition/Awards 

A.10.b. Award 

Elements

The awards use the old AMOS ribbons with an additional device to distinguish the 

new system from the discontinued awards and will include a miniature medal with 

device and citation. Multiple awards for subsequent years are indicated by adding 3

/16-inch bronze or silver stars. One award in each category may be issued to an

Auxiliarist each calendar year, as the award is earned. The Annual Performance 

Auxiliary Recruiting Service Award uses the same ribbon as the discontinued 

AMOS Member Resources Award with an “S” device, the Auxiliary VE/RBSVP

Service Award uses the discontinued AMOS VE ribbon with a “V” device, the

Auxiliary PE Service Award uses the discontinued AMOS PE ribbon with an “E” 

device, and the Auxiliary Operations Service Award uses the discontinued AMOS 

Operations ribbon with either an “O” or “S” device as prescribed below (only one 

device may be worn, and the “O” device takes precedence). Auxiliarists may

continue to wear the old AMOS ribbons previously earned. When a new ribbon of 

that same category is awarded under the new system, only the new Annual

Performance Service ribbon (with associated device) is worn. For example, when

earned, the Annual Performance Auxiliary Recruiting Service Award with an “S” 

device replaces the wearing of the discontinued AMOS Member Resources Award. 

The Auxiliary Recruiting Service award is awarded for recruiting seven or more 

new Auxiliarists into the Auxiliary as determined and credited through the FC.

A.10.d. 

VE/RBSVP 

Service 

The VE/RBSVP Service award is awarded for completing sixty or more VSCs,

which include examinations of recreational boats, personal watercraft, commercial

fishing vessels and uninspected passenger vessels, or conducting sixty or more

RBSVPs or conducting a combination of VSCs, CFVEs and RBSVPs, which totals 

at least sixty checks/visits. Also, the award may be earned by conducting a total of

twenty CFVEs.

A.10.e. PE 

Service 

The PE Service award is awarded for IT and/or ITs aides completing thirty or more

hours of instruction (in PE or MT), or serving as an ITs aide for sixty or more hours,

or completing a combination of IT hours and ITs aide hours to total at least thirty

credits (one IT hour equals one credit and one aide hour equals one-half a credit, for

example, twenty hours as an IT equals twenty credits and twenty hours as an aide 

equals ten credits, totaling thirty credits and qualifying to receive the award).

A.10.f. 

Operations Service 

The Operations Service award is awarded for supporting Coast Guard units and

missions, including surface operations, air operations, and operational

watchstanding (such as communications watchstander, OOD, manning the SAR

desk, etc.). Operations support does not include administrative support to 

operational units, such as answering the office phones, filing case files, and service

in the Director’s office. 

A.10.c. Auxiliary

Recruiting Service 

11-8
Chapter 11 - Auxiliarist Recognition/Awards 

A.10.f.1. “S” 

Device 

Displays the support “S” device for support activities not involving the movement 

of a facility, (i.e., watchstanding). Complete 200 or more hours of Operational

Support activity as included in category 07, 20, 21, 23, and 55 on AUXDATA 

report 4 (ANSC 7030). 

A.10.f.2. “O” 

Device 

Displays the operational “O” device for underway (excluding underway for 

training), surface mission activity (sixty or more hours), or for airborne aviation 

mission activity (excluding training) (thirty or more hours). Support for on-thewater readiness exercises does qualify as operational service. No combination of

surface and air operations is allowable for this award. Support activity includes 

categories 01, 02, 03, 24, 25, 26, 27, 28, 30, 31, 32, 33, 51, 52, 53, and 54 identified

on AUXDATA report 4. Activities 30 (AtoN-Federal) and 31 (AtoN-private) and 

32 (Bridge Administration) should be for afloat activity, vice ashore, for this award. 

A.10.f.3. 

Required Data for 

Ribbons 

The data to support the above ribbons will be obtained from AUXDATA printouts,

with the exception of Auxiliary recruiting information, which may be provided by

the DSO-PS. Directors, (LCDR (O-4) and above), have authority to issue the 

awards once the Auxiliarist has performed the prescribed activity levels. Ribbons 

can only be earned once per calendar year.

A.10.g. Award 

Precedence and 

Order 

The Auxiliary Recruiting Service Award precedence is immediately above the 

Coast Guard Recruiting ribbon in the Auxiliary Award order of precedence. The 

Auxiliary VE/RBSVP, PE, and Operations Service Awards rank immediately below 

the Flotilla Meritorious Achievement Medal.

With the exception of the Auxiliary Recruiting Service Award, these awards are 

worn in the order first earned.

A.11. 

Posthumous 

Awards 

All of the above awards may be made posthumously.

A.12. Auxiliary 

Specialty Ribbon

This recognition is presented to an Auxiliarist who has satisfactorily completed any

of the specialty courses. Auxiliarists add 3

/16-inch bronze or silver stars to show 

completion of additional courses.

This designation recognizes the satisfactory completion of all six specialty courses,

which entitles the Auxiliarist to wear the AUXOP device. After earning the device, 

Auxiliarists no longer wear the Specialty Ribbon. 

A.13. Auxiliary 

Program Ribbons 

Ribbons are awarded for the following Auxiliary programs: 

• Examiner 

• Operations 

• Operational Excellence 

• Instructor 

11-9
A.13.a. 

Operations 

Program

Chapter 11 - Auxiliarist Recognition/Awards 

This ribbon recognizes qualifications in the various operations program areas.

Auxiliarists who qualify as an Auxiliary crew member, air observer, AtoN verifier,

Coast Guard watchstander, Coast Guard boat crewman, or Coast Guard boat 

engineer may wear the Operations Program Ribbon. Watchstanders and boat 

engineers are defined as Auxiliarists who have been designated in writing by a 

Coast Guard unit, or the Director, as qualified in that position. Auxiliarists show

multiple qualifications by adding 3

/16-inch bronze or silver stars. The “E” device is 

authorized to be worn on the Auxiliary Operations Program ribbon by Auxiliarists 

who are currently appointed, or have been appointed, as a QE. No miniature “E” 

device for miniature medals is authorized.

A.13.b. 

Operational 

Excellence 

Program

The Operational Excellence Program will provide Coast Guard Auxiliary boat 

crews with a challenging opportunity to highlight their proficiency and skills 

through the completion of a series of evaluated scenarios. Boat crew members will

receive a letter of successful completion, and Coxswains will be issued the

Operational Excellence Program E-Decal (see Figure 11-1). The Coast Guard

Auxiliary Excellence “E” ribbon will be issued to those team members who earned

the Operational Excellence Program E-Decal award. This operational recognition 

program is not mandatory, and does not replace qualifications or certification. It is

intended to give Auxiliarists certified in the Boat Crew Program an incentive to

train and increase proficiency by working together as a highly trained and 

coordinated crew and to encourage additional Auxiliarists to offer their boats as 

Facilities. The team’s FC, at a regularly scheduled Auxiliary meeting to promote 

recognition and achievement among all Auxiliarists, presents the award.

Figure 11-1

Operational Excellence Program E-Decal 

11-10
Chapter 11 - Auxiliarist Recognition/Awards 

A.13.c. Examiner 

Program

The ribbon recognizes qualifications in various examiner program areas.

Auxiliarists who qualify as a VE, RBSV, or a CFVE may wear the Examiner

Program Ribbon. Auxiliarists show multiple qualifications by adding 3

/16-inch 

bronze or silver stars.

A.13.d. Instructor 

Program

This ribbon recognizes qualification in the IT program.

A.14. Auxiliary 

Service Awards 

Auxiliary Service Awards are presented for sustained Auxiliary Service and 

Auxiliary Member Service.

A.14.a. Sustained 

Auxiliary Service 

Award

This award is presented to an Auxiliarist contributing a documented total of 750 

volunteer hours of Auxiliary service. Subsequent awards are presented for each

additional 750 hours of service until the tenth award is achieved. Auxiliarists 

indicate multiple awards by adding 3

/16-inch bronze or silver stars, until the tenth

award, at which time an hourglass device will be used. This award includes a 

miniature medal, ribbon, and certificate. Eligibility for this award is documented by

the Director, using AUXDATA information, whose staff shall then forward the 

initial medal/ribbon set issue and a prepared certificate to be presented per 

district/regional policy. Subsequent awards receive the star or hourglass device and 

a certificate showing the number of hours being recognized.

A.14.b. Hourglass 

Device 

Auxiliarists wear a single bronze, silver, or gold hourglass device centered on the 

Sustained Auxiliary Service Award. A ribbon with a bronze hourglass device will

designate accumulation of 7,500 volunteer service hours. Multiple star devices shall

be removed. A gold hourglass will be awarded after accumulation of 15,000 total 

volunteer hours. A silver hourglass device shall be awarded after accumulation of

25,000 total volunteer hours. No further star devices or multiple hourglass devices 

will be added to the ribbon after the hours for each hourglass device level are 

awarded. Directors will provide the ribbon with a bronze, silver or gold hourglass 

as replacement for any previous level award. Appropriate service certificates will 

be provided to Directors by the Chief Director to accompany all hourglass awards.

A.14.c. Auxiliary

Member Service 

Award

This award is presented to any Auxiliarist who completes five cumulative (needs 

not be consecutive) years of Auxiliary membership. Auxiliarists indicate multiple

five-year award increments by adding appropriate bronze or silver 3

/16-inch stars. 

This award, at the first five-year award increment, includes a miniature medal, 

ribbon, and certificate. Subsequent awards receive the star device and a certificate 

showing the numbered years of service.

A.15. Additional 

Auxiliary Awards 

The following are additional Auxiliary awards presented to deserving Auxiliarists. 

11-11
Chapter 11 - Auxiliarist Recognition/Awards 

A.15.a. Life 

Membership 

This award is given to DCOs in recognition of service at the conclusion of their

office term. Award of Life Membership does not change membership status or 

carry any special rights, except exemption from paying National dues by past 

DCOs. The award consists of a certificate to be presented by the Chief Director and 

NACO at an appropriate ceremony at a national level meeting. There is no ribbon, 

medal or plaque connected with Life Membership.

A.15.b. 

Certificate of 

Appreciation 

At the Chief Director’s discretion, a Chief Director’s Certificate of Appreciation

may be presented to any Auxiliarist in appreciation for outstanding service in 

furthering Coast Guard Auxiliary aims or programs. Recommendations for this

special certificate should be forwarded through the Director to the Chief Director

for consideration and/or processing.

A.15.c. National 

Board Auxiliary

Awards 

The Auxiliary National Board may establish national awards for outstanding 

performance by Auxiliarists and units in Auxiliary activities and programs. These 

awards may consist of trophies, plaques or certificates. The Board’s Standing Rules 

will specify the name, purpose, nature and applicable conditions of all awards 

offered.

A.15.d. District 

Board Auxiliary

Awards 

A District Board may establish district awards for outstanding performance by

Auxiliarists and units in Auxiliary activities and programs. These awards may

consist of trophies, plaques, or certificates. The District Board’s Standing Rules 

will specify the name, purpose, nature and applicable conditions of all awards 

offered.

A.15.e. Awards 

for NonAuxiliarists 

There are occasions when individuals, who are not Auxiliarists, contribute 

significantly to promoting Auxiliary goals and missions. Such contributions and

efforts are important to recognize in the following manner: 

A.15.e.1. 

Certificate of 

Appreciation 

An Auxiliary award, known as the Certificate of Appreciation, is authorized for

presentation to Non-Auxiliarists. Those persons who, in the NACO’s or DCO’s

opinion, have given noteworthy cooperation or assistance to the Auxiliary and its 

activities are eligible to receive this certificate with the NACO’s or DCO’s signature 

and with an embossed Auxiliary seal. Award recommendations are submitted via 

Auxiliary channels to NACO or DCO. 

A.15.e.2. 

Honorary 

Membership 

Individuals, who are not Auxiliarists, may be awarded Honorary Membership. Such 

distinction is intended to honor individuals who provide notable service to the

Auxiliary and its programs. In certain limited and selected cases, non-Auxiliarists 

may be awarded the title of Honorary Commodore. See Chapter 3, paragraph D.5

of this manual for specific information. 

11-12
Chapter 11 - Auxiliarist Recognition/Awards 

A.16. Flotilla

Meritorious 

Achievement

Medal

This award is given annually to one flotilla in each district or region. The winning 

flotilla is subjectively judged by the DCO and Director to have made the most

significant contributions to the Auxiliary program that year. Auxiliarists, who have

been flotilla members for at least six months and a day during the award period, are 

eligible to wear the award’s ribbon and receive the award’s certificate. Auxiliarists 

indicate multiple awards by adding 5

/16-inch gold or silver stars.

A.17. 

Discontinued 

Awards 

The following listed awards are no longer issued: 

• 3/16-inch bronze star denoting qualification as Master IT

• Air Observer/Pilot Ribbon 

• Auxiliary Service Award 

• Flotilla Achievement Medals (the six GAP ribbons)

11-13
Chapter 11 - Auxiliarist Recognition/Awards 

11-14
Chapter 11 - Auxiliarist Recognition/Awards 

Section B. Applicable Coast Guard Awards 

Introduction This section describes the Coast Guard awards that Auxiliarists are eligible to

receive. Table 11-1 depicts the relationship between Coast Guard and Auxiliary

awards and is provided at the end of this section. 

B.1. Coast 

Guard Unit 

Commendation 

Medals

Auxiliarists are eligible to receive the Coast Guard Unit Commendation and the 

Coast Guard Meritorious Unit Commendation Medals. The award consists of a

ribbon only, there are no miniature medals. A Flag officer must approve these 

awards. To be eligible, an Auxiliarist must have participated directly in at least

50% of the action in a single operational incident for which the Coast Guard unit 

involved received a citation for one of these awards. The operational “O” is 

attached when authorized. Auxiliarists indicate multiple awards by 5

/16-inch gold or 

silver stars. Specific Auxiliary units awarded the Coast Guard Unit Commendation

are authorized to fly the award pennant for three years after the award.

B.2. 

Commandant

Award of Coast 

Guard Unit 

Commendation

On 1 September 1993, the Commandant awarded the Coast Guard Unit 

Commendation to Auxiliarists who served during the period October 1991 through

November 1992. On 10 August 1999, the Commandant awarded a second Coast 

Guard Unit Commendation to the Auxiliary for service from 23 June 1939 through 

23 June 1999. On 1 September 2002, the Commandant awarded the third Coast 

Guard Unit Commendation with Operational Distinguishing Device to Auxiliarists 

who served during the period 11 September 2001 through 1 September 2002.

Auxiliarists indicate multiple awards by adding 5

/16-inch gold or silver stars as 

appropriate.

B.3. Coast 

Guard 

Bicentennial Unit 

Commendation 

Only those Auxiliarists who were Auxiliarists during the entire period from March 

1989 to October 1989 are authorized to wear the Coast Guard Bicentennial Unit

Commendation. The award consists of a ribbon only. There is no miniature medal.

B.4. Coast 

Guard 

Meritorious 

Team 

Commendation 

Medal 

The Meritorious Team Commendation (MTC) Award must be processed via the 

respective Coast Guard administrative or operational unit awards board. To be 

eligible, an Auxiliarist must have made a significant contribution to the group or

team cited for the award.

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Chapter 11 - Auxiliarist Recognition/Awards 

B.4.a. 

Recommendations 

The Coast Guard command, exercising operational or administrative control of the 

chartered team, should initiate the recommendation. Recommendations for the 

MTC are made to the appropriate Coast Guard commander for actions under their 

control. Awards involving Auxiliary flotilla, division, or district staffs must be 

forwarded to the applicable Director who will process via an Auxiliary or District

Awards Board, as appropriate. Recommendations involving Auxiliary National 

Staff members must be forwarded to the Chief Director for action.

Separate recommendations for each team member are not required. A single award 

recommendation form (CG-1650) with a proposed citation, together with a complete 

listing of all eligible Auxiliarists must be included. If the operational “O” device is 

recommended, the citation should indicate the same.

B.4.b. Eligibility

Criteria 

Only those Auxiliarists who serve for the entire meritorious period and made a 

significant contribution to the overall team accomplishments should be included. 

For Auxiliarists, include full name, EMLID, and current office held. For Coast 

Guard members, include full name, rank/grade, SSN, and current unit assignments.

B.4.c. Award 

Elements

The award consists of a ribbon only. There is no miniature medal. The operational 

“O” is attached when authorized. Auxiliarists indicate multiple awards by adding 5

/16-inch gold or silver stars as appropriate.

B.4.d. Retired 

Award 

The MTC and the Auxiliary Group Action Award recognize the same levels of 

performance and Auxiliarists are eligible to recommend or receive either award, 

however, the Auxiliary Group Action Award is retired. Auxiliarists who previously 

earned the Group Action Award may continue to wear it until unserviceable.

B.5. Special 

Operations 

Service Ribbon 

Auxiliarists who participate in a Coast Guard special operation, not involving 

combat, may receive this award. It is for Auxiliarists not recognized by another 

service award for the same operation, during the same period of service. This award

can be authorized by the Commandant or an Area Commander.

B.6. Awards for 

Recruiting 

Personnel into 

the Coast Guard 

Active Duty or 

Reserves 

Auxiliarists who complete the Coast Guard recruiter PQS and have augmented a 

recruiting office for two years are eligible for the Coast Guard Recruiting Service

ribbon. Auxiliarists apply via the Coast Guard recruiter at the recruiting office they

augment. Approval authority is the Director, Coast Guard Recruiting Center. 

Recommendations should be forwarded to: 

Director (CGPC-CGRC-3) 

Coast Guard Recruiting Center 

4200 Wilson Blvd., Suite 450 

Arlington, VA 22203-1804 

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Chapter 11 - Auxiliarist Recognition/Awards 

B.6.a. Enlisted 

Recruit 

Awards issued for recruiting per Revised Incentive Program for Assistance for

Recruiting, ALCOAST 095/98 (COMDTNOTE 1100, dated 06 October 1998), have 

been modified, and Auxiliarists will be awarded an ACLOC for their first referral

that results in an enlistment and an Auxiliary Achievement Medal for their third 

referral that results in an enlistment. This includes recruiting under the RAP. 

Auxiliarists apply via the Coast Guard recruiter at the recruiting office they 

augment. Approval authority is the Director, Coast Guard Recruiting Center.

B.6.b. Academy

Recruit 

Auxiliarists will also be awarded an ACLOC for the first person they recruit and an 

Auxiliary Achievement Medal for the third person they recruit who successfully

enter the Academy under the Academy Introduction Mission (AIM) program. 

Auxiliarists apply via their Auxiliary chain of leadership and management to their 

Director (O-4 and above), who can approve and issue the awards.

Coast Guard active duty/Reserve military personnel, and civilian employees may be 

awarded the DSM to recognize any person who makes significant contributions to

the Auxiliary on the national level. Coast Guard active duty military personnel are 

not authorized to wear any Auxiliary miniature medal, ribbon, badge, or device on 

any uniforms.

Auxiliarists are encouraged to work through the Coast Guard chain of leadership 

and management to ensure Team Coast Guard members who make significant 

contributions to the Auxiliary program receive due recognition. DCOs, DCPs, and 

FCs should work closely with their Coast Guard active duty, Reserve, and civilian 

counterparts to recommend deserving Coast Guard members for appropriate 

military and civilian awards.

B.7. Award for 

Team Coast 

Guard Members 

11-17
Chapter 11 - Auxiliarist Recognition/Awards 

Table 11-1 

Relationship Between Coast Guard and Auxiliary Medals 

Coast Guard Auxiliary 

Medal Coast Guard Medal Reason For Coast Guard Medal 

Final Approval 

Authority 

Auxiliary Distinguished 

Service Medal 

Distinguished Service 

Medal 

Exemplary

meritorious 

achievement 

Commandant via 

Chief Director and 

G-O 

(none) Legion of Merit Outstanding 

meritorious service 

Auxiliary Plaque of Merit Coast Guard Medal Heroism not 

involving conflict 

with an enemy

Commandant via 

Chief Director and 

G-O 

Auxiliary Meritorious Service 

Medal 

Meritorious Service Medal Meritorious service 

in the performance 

of duty 

G-O via Chief 

Director 

Auxiliary Medal of 

Operational Merit 

Coast Guard 

Commendation Medal with 

“O” device 

Outstanding 

operational 

achievement 

Chief Director

Auxiliary Commendation 

Medal 

Coast Guard 

Commendation Medal 

without “O” device 

Outstanding 

administrative 

achievement 

Any operational 

Commanding

Officer (O-6 or 

above) or Chief 

Director 

Auxiliary Achievement 

Medal 

Coast Guard Achievement 

Medal “O” on device 

optional 

Individual sustained 

service 

Any operational 

Commanding

Officer (O-5 or 

above) or Director 

of Auxiliary

Auxiliary Commandant 

Letter of Commendation 

Commandant Letter of 

Commendation “O” device 

optional 

Superior 

performance of duty 

Any operational 

Commanding

Officer or Director 

of Auxiliary

11-18
Chapter 11 - Auxiliarist Recognition/Awards 

Section C. Applicable Non-Military Awards 

Introduction This section describes the miscellaneous non-military awards that Coast Guard 

Auxiliarists are eligible to receive. 

C.1. Secretary of 

Transportation’s 

Outstanding Unit 

Award 

Only those Auxiliarists enrolled in the Auxiliary from October 1993 to 30 

September 1994 are authorized to wear the ribbon that accompanies the DOT

Secretary’s Outstanding Unit Award. The ribbon is surrounded by a gold frame. 

No miniature medals are authorized for this award.

C.2. Department 

of Transportation 

9-11 Medal 

This medal is awarded to employees of the DOT and private citizens for meritorious

service resulting from unusual and outstanding achievement in response to the 

attacks on 11 September 2001. Specifically, this award is authorized for the 

following personnel: 

C.2.a. Eligibility

Criteria 

C.2.b. Submission 

Requirements 

Commanding officers of Coast Guard Units or Flotilla Commanders shall forward a 

complete list of names for those individuals eligible, a brief description of 

involvement, and TAD orders if applicable via the chain of leadership and

management to G-WPM-1. Commander, Activities New York shall prepare 

packages on behalf of merchant marine and non-military vessel operators and crews 

outlined in eligibility requirements above. 

C.2.c. Sample

Citations 

A sample citation is available from G-WPM-1. 

• Posthumously presented to those who lost their lives during the terrorist attacks

of 11 September 2001 that had immediate family employed by DOT. 

• Employees of DOT who were on scene at the World Trade Center Complex in 

New York, the crash site in Pennsylvania, or at the Pentagon on 11 September 

2001 and performed a role in the initial rescue and recovery operations. 

• All personnel directly involved in the evacuation of lower Manhattan to include 

DOT employees, masters and crews of commercial vessels and crews of 

recreational boats that actually transported evacuees during the evacuation on 

11 September 2001. The level of effort must clearly set the Auxiliarist above 

that described in the 9/11 Ribbon. 

• Personnel that demonstrated extraordinary participation or leadership while 

patrolling harbors, securing critical infrastructure facilities, escorting high 

interest vessels and conducting boardings of vessels entering U.S. waters during 

the period of 11 September 2001 to 11 September 2002. The level of effort 

must clearly set the Auxiliarist above that described in the 9/11 ribbon. 

• Employees of DOT who demonstrated extraordinary dedication or leadership 

between 11 September 2001 and 11 September 2002 Participation must have 

been at an exceptional level to warrant consideration for the awarding of the 

9/11 Medal. The level of effort must clearly set the Auxiliarist well above that 

described in the 9/11 Ribbon. 

11-19
Chapter 11 - Auxiliarist Recognition/Awards 

C.3. Department 

of Transportation 

9-11 Ribbon

This ribbon is awarded to an individual serving in any capacity with the DOT,

merchant marines, or other civilians, for an act or service that contributed to

recovery from the attacks of 11 September 2001, and force protection following the

attacks or efforts that directly contributed to the increased infrastructure security 

effort between 11 September 2001 and 11 September 2002. 

C.3.a. Eligibility

Criteria 

Specifically, it may be awarded to the following authorized personnel: 

C.3.b. Submission 

Requirements 

Commanding officers of eligible Coast Guard units or FCs shall submit a complete

list of all Auxiliarists who have participated in any of the above events with a brief 

description of involvement, and copies of orders if applicable to G-WPM-1 via the 

chain of leadership and management. The Commander, Activities New York shall 

prepare packages on behalf of merchant marine and non-military vessel operators

and crews outlined in requirements above. 

C.3.c. Sample

Citation 

A sample citation is available from G-WPM-1. 

C.4. Department 

of Transportation 

Guardian Medal 

This medal is awarded to senior Government transportation officials, who through

visionary leadership, have re-directed the focus and resources of their organization, 

or major entities within their organization, and had a profound impact in their field, 

Federal Government, or on the general public in providing for the protection and 

security of the U.S. and its citizens.

C.4.a. Eligibility

Criteria 

To justify this decoration, nominations must demonstrate exceptional performance 

of duty while in a position of great responsibility, clearly above that normally 

expected, which has contributed materially to the betterment of the U.S. 

C.4.b. Submission 

Requirements 

Commanding officers of Coast Guard Units or FCs shall forward completed 

nominations, with CG-1650 and a draft citation available from G-WPM-1, via the 

chain of leadership and management to G-WPM-1. 

• Coast Guard units that shifted Operational Control (OPCON) to Operations 

Enduring Freedom, Noble Eagle, or Protecting Liberty for any amount of time 

between 11 September 2001 and 11 September 2002. 

• All personnel involved in patrolling harbors, critical infrastructure facilities, 

escorting high interest vessels, and conducting boardings of vessels entering 

U.S. waters during the period of 11 September 2001 to 11 September 2002. 

Participation in these operations must be no less than 14 days. 

• All personnel to include active, Reserve, Auxiliary, and civilian personnel that 

manned or augmented for no less than 14 days, Coast Guard, DOT, FEMA, and 

DoD command centers (including Operations Centers at Groups and above, 

COTP ICS, FEMA Regional Operations Centers, and VTS) between 11 

September 2001 and 11 September 2002. 

11-20
Chapter 11 - Auxiliarist Recognition/Awards 

C.5. Lifesaving 

Awards 

Auxiliarists are eligible to receive the Gold or Silver Lifesaving Medal for rescuing 

or trying to rescue another person from drowning, shipwreck, or other peril of the

water. The Gold Lifesaving Medal is earned only when the rescue or attempt is at

the risk of one’s own life. If the action was taken while assigned to duty as an

Auxiliarist, award of the Auxiliary Plaque of Merit is more appropriate than the 

Lifesaving Medals.

C.6. Public 

Service Awards 

Under the provisions of the Public Affairs Manual, COMDTINST M5728.2 (series), 

Auxiliarists are not normally eligible for Coast Guard Public Service Awards. If 

recommended by the District Commander, however, such recommendations will be 

considered on a case-by-case basis by the Commandant.

C.7. Coast 

Guard 

Foundation, Inc. 

Award of the 

Year 

Auxiliarists, by outstanding service to the Coast Guard, also may be eligible for the 

annual Coast Guard Foundation Award. The Coast Guard Medals and Awards 

Manual, COMDTINST M1650.25 (series), contains the authorization and criteria 

for this award.

C.8. Association 

for Rescue at Sea 

Silver Medal 

Award 

The Association for Rescue at Sea (AFRAS) has created the Silver Medal Award to 

recognize a Coast Guard Auxiliarist involved in a heroic rescue at sea. The event 

must involve the rescue of life from sea where heroic action of the person being 

nominated is uniquely distinguished. Nominations should consist of a short cover

letter indicating the nominee’s name and flotilla and a short narrative (1 to 2 pages) 

to fully document the event. The award is submitted to Coast Guard Headquarters, 

Office of Search and Rescue (G-OPR), via the NACO through the National Awards 

Committee and the Auxiliarist’s chain of leadership and management. Award 

nominations are due at G-OPR 1 February of each calendar year. The award is 

presented at a ceremony in Washington, D.C., attended by members of Congress,

AFRAS members, the Commandant of the Coast Guard, and senior Coast Guard

personnel. More information on AFRAS and the AFRAS awards can be found at

www.afras.org. 

11-21
Chapter 11 - Auxiliarist Recognition/Awards 

11-22
Chapter 11 - Auxiliarist Recognition/Awards 

Section D. Making a Recommendation 

Introduction This section provides general guidance and procedures for making award

recommendations. 

D.1. Who Can 

Recommend

Military and Coast Guard civilian personnel are highly encouraged to make 

Auxiliary award recommendations, and may submit them directly to the Chief 

Director of Auxiliary. For consideration of all listed awards (except the DSM and 

the Flotilla Meritorious Achievement), any Auxiliarist may make an Auxiliary

award recommendation via the chain of leadership and management to the 

designated Auxiliary awarding elected or appointed leader.

National Staff members may recommend to the NACO, via the chain of leadership 

and management, the consideration of a staff member for an award. The NACO

will review it and forward it to the Chief Director with either a favorable or

unfavorable endorsement. The Chief Director will endorse, as desired, and forward

to the Auxiliary Awards Board for appropriate final action.

D.3. Command 

Initiated Awards 

All Coast Guard personnel shall initiate and/or approve meritorious awards for 

deserving Auxiliarists at the appropriate awarding authority levels. Coast Guard 

Senior Executive Service (SES) civilian personnel, serving in appropriate award

authority positions, may take action or approve Auxiliary Awards in the same 

manner as comparable Flag officers.

The key words in the paragraphs describing the meritorious awards will help with

the decision. If the act or service meets the requirements, the recommendation is 

appropriate. If they do not, either an award is not indicated or, the wrong award is 

being considered.

D.5. Philosophy Only the truly deserving should receive recognition. To do otherwise dilutes the 

significance of the award for the deserving recipient and minimizes the value of

these awards to the entire organization. Good performance and service should 

always be recognized, but the presentation of formal awards should be reserved for 

Auxiliarists who have truly distinguished themselves in their Auxiliary service.

The recommending Auxiliary elected or appointed leader shall submit the 

recommendation form and the supporting documents, through the chain of 

leadership and management, to the NACO or DCO, as appropriate, who will

endorse the recommendation, ensure its citation is quality checked and signature 

ready, and send it to the applicable reviewing personnel for consideration. Award 

citations coming through the chain of leadership and management shall be signature 

ready or at the very least shall closely follow the quality of sample citations found in 

the Coast Guard Auxiliary Program Awards Booklet. Coast Guard personnel will 

use the appropriate chain of leadership and management with appropriate copies to

the Director. The following documentation is required to have an award 

recommendation considered.

D.2. National 

Commodore

D.4. What to

Recommend

D.6. Procedures 

11-23
Chapter 11 - Auxiliarist Recognition/Awards 

3 

D.6.a. Award

Recommendation 

Form

A Coast Guard Award Recommendation Form (CG-1650) shall be prepared by the 

recommending Auxiliary elected or appointed leader. (see Appendix G)

To make the recommendation for any of the above awards, a summary of action or

service (except as noted below) must be prepared by the recommending Auxiliary 

elected or appointed leader. This must be attached to the award recommendation,

along with any documents (newspaper clippings, statements from those assisted, 

copies of Coast Guard station logs, letters, etc.) that help justify the 

recommendation. This summary is the most important part of the recommendation.

Approval or disapproval will be based on the justification presented. Avoid 

generalities and excessive use of superlatives. Include any of the following, if 

pertinent or available: 

• Specific examples. 

• Positive results. 

• Monetary savings. 

• Eyewitness statements. 

• Nature of action. 

• Date or inclusive dates. 

• Time of day.

• Names of all involved.

• Detailed weather conditions. 

• Any other pertinent information. 

The Summary of Action is not required for the Medal of Operational Merit, 

Auxiliary Commendation Medal, the Auxiliary Achievement Medal, or the ACLOC 

Award. The Summary of Action for the Auxiliary MSM should be limited to one 

page. 

D.6.c. Citation The citation is the account of heroic acts or of meritorious achievement of services.

It is essentially a condensation of the summary of action or service. Recipients of 

awards are entitled to well prepared citations that will be cherished by the

Auxiliarist and be a source of pride to their families. The citation may be prepared

by an Auxiliary Awards Committee. NACO and DCOs are responsible to maintain

and directly contribute to high quality signature ready citations. It is through their 

experience and leadership that the awards program will be successful for truly 

deserving Auxiliarists.

D.6.b. Summary

of Action or 

Service 

• Service impact. 

• Precise location. 

• Amount of natural or artificial light. 

11-24
Chapter 11 - Auxiliarist Recognition/Awards 

Section E. Procurement of Awards 

Introduction This section briefly describes how awards are procured for issue. 

E.1. Initial Issue Any initial award issue should be provided through the Coast Guard at no cost to the 

Auxiliarist. Directors acquire Auxiliary award stocks through the ANSC. Coast

Guard awards should be acquired through district channels or through Commandant 

(G-WPM-1).

E.2. 

Replacements

Auxiliarists may purchase replacement Auxiliary ribbons, medals, and devices, for 

all appropriate awards and qualifications, from the AUXCEN through established

district channels. Replacement Coast Guard awards may be purchased through 

Department of Defense/Coast Guard exchanges or through the Coast Guard UDC in 

Woodbine, NJ.

11-25
Chapter 11 - Auxiliarist Recognition/Awards 

11-26
Chapter 11 - Auxiliarist Recognition/Awards 

Section F. Manner of Wearing Miniatures and Ribbon Attachments 

Introduction This section describes the manner in which miniatures and ribbons shall be worn by

Auxiliarists. 

F.1. Miniature 

Medals 

Most Auxiliary awards, except the Specialty Award, have a corresponding

miniature medal. When an award has no miniature medal, Auxiliarists may not

wear the ribbon alone on dinner dress uniforms.

F.2. Miniature 

Devices 

Auxiliarists should wear only miniature medals and devices on dinner dress 

uniforms. Auxiliarists may wear the AUXOP and past officer devices on dress

uniforms.

F.3. Placement of 

Attachments 

Figure 11-2 shows the proper placement of various ribbon attachments to include 

stars, the operational silver letter “O” device, and hourglass device.

Attachments may be centered on suspension ribbons of miniature medals as 

authorized on the award. For the sake of neatness, Auxiliarists should wear no more

than five attachments per ribbon.

F.3.a. Silver “O” The silver “O” attachment may be worn on the Auxiliary MSA, Auxiliary

Achievement Medal, ACLOC and Annual Service Performance Operations Service

Award. When worn, Auxiliarists should center the “O” on the ribbon.

F.3.b. Large Stars Auxiliarists show multiple personal (also used on the ACLOC Award), unit, and 

discontinued AMOS awards by wearing large gold or silver 5

/16-inch stars on the 

specified award ribbons. A gold star represents the second award. Auxiliarists add 

gold stars for each additional award through the fifth award. For the sixth award, a

silver star replaces the four gold stars.

F.3.c. Small Stars Auxiliarists wear small bronze or silver 3/16-inch stars on the Annual Service 

Performance Award ribbons, the Sustained Auxiliary Service Award, the

Membership Service Award, and Specialty ribbons. The 3

/16-inch stars will show

additional qualifications and multiple awards, respectively. A bronze star represents 

a second award or an advanced qualification. Auxiliarists add bronze stars for each

additional award or advanced qualification, through the fifth occasion. For the sixth

award or advanced qualification, Auxiliarists replace the four bronze stars with a

silver star shown in the illustration provided.

11-27
Chapter 11 - Auxiliarist Recognition/Awards 

F.4. 

Discontinued 

Attachments to 

Retired Ribbons 

Auxiliarists are not authorized to wear anchors, the letter “X”, and numerals on any 

Coast Guard or Auxiliary ribbons. Those Auxiliarists still wearing retired ribbons 

should remove these attachments from them.

F.5. Other 

Organizations 

Coast Guard personnel who have received awards from other military services or

departments of the U.S. Government, foreign Governments, or other agencies will 

wear such awards on the Coast Guard uniform only as prescribed. 

11-28
Chapter 11 - Auxiliarist Recognition/Awards 

Ribbons with the “O” Ribbons without an “O”

First Award 

Second Award 

Third Award 

Fourth Award 

Fifth Award 

Sixth Award 

Seventh Award 

Eighth Award 

Ninth Award 

Silver Letter “O” Tenth Award 

5

/16" Gold Star Eleventh Award 

3

/16" Bronze Star

Twelfth Award 

5

/16" Silver Star

3

/16" Silver Star Thirteenth Award 

Figure 11-2

Ribbons With and Without “O” 

 

11-29
Chapter 11 - Auxiliarist Recognition/Awards 

11-30
Chapter 11 - Auxiliarist Recognition/Awards 

Section G. Precedence for Awards 

Introduction The Auxiliary’s Awards, as the parent organization, will precede all other 

organizational awards, except as noted. DOT awards are listed, but other civilian 

Governmental departments, international, and foreign awards may be appropriately

worn. Information on other award precedence not shown is available from the Chief

Director (G-WPM-1) or as found in the Coast Guard Medals and Awards Manual, 

COMDTINST M1650.25 (series), or Uniform Regulations, COMDTINST M1020.6 

(series). When the wearing of ribbons is required, Auxiliarists may wear all ribbons 

authorized, their three senior ribbons or their choice of nine of their authorized

ribbons. The order of precedence for most awards, which may be worn by 

Auxiliarists is provided in Table 11-2 through 11-8 as follows:

11-31
Chapter 11 - Auxiliarist Recognition/Awards 

Table 11-2 

Personal Decorations 

Order of 

Precedence 

Award 

1 Medal of Honor

2 * Distinguished Service Cross; Air Force Cross

3 Navy Cross 11-18

4 Auxiliary Distinguished Service Medal

5 Defense Distinguished Service Medal

6 * Coast Guard Distinguished Service Medal

7 Distinguished Service Medals: Navy; Air Force

8 Presidential Medal of Freedom

9 National Security Medal

10 NASA Distinguished Service Medal

11 National Science Medal

12 Merchant Marine Distinguished Service Medal

13 PHS Distinguished Service Medal

14 Silver Star Medal

15 Secretary’s Award for Outstanding Achievement (DOT Individual 

Bronze Medal)

16 Defense Superior Service Medal

17 DOT Guardian Medal

18 Legion of Merit

19 Distinguished Flying Cross 

20 Auxiliary Plaque of Merit

21 Coast Guard Medal 

22 * Navy/Marine Corps Medal 

23 Soldier’s Medal 

24 Airman’s Medal 

25 Gold Lifesaving Medal

26 Bronze Star Medal 

27 Purple Heart Medal 

28 Auxiliary Meritorious Service Medal

29 Defense Meritorious Service Medal 

30 Meritorious Service Medal

31 Merchant Marine Meritorious Service Medal 

11-32
Chapter 11 - Auxiliarist Recognition/Awards 

Table 11-2 

Personal Decorations - Continued 

Order of 

Precedence 

Award 

32 PHS Meritorious Service Medal 

33 Air Medal 

34 Silver Lifesaving Medal 

35 Secretary’s Award for Meritorious Achievement (DOT Individual 

Silver Medal) 

36 Auxiliary Medal of Operational Merit

37 Auxiliary Commendation Medal

38 * Joint Service Commendation Medal 

39 Coast Guard Commendation Medal 

40 Commendation Medals: Navy; Army; Air Force 

41 Merchant Marine Mariner’s Medal 

42 PHS Outstanding Service Medal 

43 PHS Commendation Medal 

44 Secretary’s Award for Superior Achievement (DOT Individual Bronze 

Medal) 

45 Auxiliary Achievement Medal

46 Joint Service Achievement Medal 

47 DOT 9/11 Medal 

48 * Coast Guard Achievement Medal 

49 Achievement Medals: Navy; Army; Air Force 

50 PHS Achievement Medal 

51 NOAA Corps Director’s Ribbon 

52 Sustained Auxiliary Service Award

53 Auxiliary Commandant’s Letter of Commendation Ribbon Bar 

54 Commandant’s Letter of Commendation Ribbon Bar

55 Combat Action Ribbon

Legend: * - Indicates equivalent awards, worn in the order first earned. 

# - Indicates discontinued/retired Auxiliary awards. 

BOLD - Indicates awards an Auxiliarist may be awarded. 

11-33
Chapter 11 - Auxiliarist Recognition/Awards 

Table 11-3 

Unit Awards

Order of 

Precedence 

Award 

1 Presidential Unit Citation 

2 Joint Meritorious Unit Award 

3 DOT Outstanding Unit Award 

4 Coast Guard Unit Commendation

* Navy Unit Commendation; Army Valorous Unit Award; Air Force 

Outstanding Unit Award; Air Force Organizational Excellence 

Award

5 

NOTE

6 Coast Guard Meritorious Unit Commendation 

7 * Navy Meritorious Unit Commendation 

8 * Army Meritorious Unit Commendation 

9 Coast Guard Meritorious Team Commendation

10 # Auxiliary Group Action Award 

11 Coast Guard “E” Ribbon 

12 Coast Guard Auxiliary Operational Excellence “E” Ribbon

13 Navy “E” Ribbon 

14 Coast Guard Bicentennial Unit Commendation

Legend: * - Indicates equivalent awards, worn in the order first earned. 

# - Indicates discontinued/retired Auxiliary awards. 

BOLD - Indicates awards an Auxiliarist may be awarded. 

Note if both Air Force awards are earned, they are worn 

together, with the Outstanding Unit Award ahead of the 

Organizational Excellence Award. 

11-34
Chapter 11 - Auxiliarist Recognition/Awards 

Table 11-4 

Campaign and Service Awards 

Order of 

Precedence 

Award 

1 Prisoner of War Medal 

2 Coast Guard Good Conduct Medal 

3 * Good Conduct Medals: Navy; Marine Corps; Army; Air Force 

4 Coast Guard Reserve Good Conduct Medal 

5 Naval Reserve Meritorious Service Medal 

6 Organized Marine Corps Reserve Medal

7 * Expeditionary Medals: Navy; Marine Corps 

8 American Defense Service Medal 

9 American Campaign Medal 

10 European-African-Middle Eastern Campaign Medal 

11 Asiatic-Pacific Campaign Medal 

12 World War II Victory Medal 

13 U.S. Antarctic Expedition Medal 

14 Navy Occupation Service Medal 

15 Army of Occupation Medal 

16 Medal for Humane Action 

17 China Service Medal 

18 National Defense Service Medal 

19 Korean Service Medal 

20 Antarctica Service Medal 

21 Arctic Service Medal 

22 Armed Forces Expeditionary Medal 

23 Vietnam Service Medal 

24 Southwest Asia Service Medal 

25 Auxiliary Humanitarian Service Award

26 Humanitarian Service Medal 

27 DOT 9/11 Ribbon 

28 Special Operations Service Ribbon 

29 Military Outstanding Volunteer Service Medal 

30 Coast Guard Sea Service Ribbon 

31 Coast Guard Restricted Duty Ribbon 

11-35
Chapter 11 - Auxiliarist Recognition/Awards 

Table 11-4 

Campaign and Service Awards - Continued 

Order of 

Precedence 

Award 

32 Navy/Marine Corps Sea Service Deployment Ribbon; Army

Overseas Ribbon; Navy/Marine Corps Overseas Service Ribbon; Air 

Force Overseas Ribbon (“Short Tour” replaces “Long Tour” version) 

33 Navy Arctic Service Ribbon 

34 Naval Reserve Sea Service Ribbon

35 Coast Guard Basic Training Honor Graduate Ribbon 

36 Air Force Basic Military Training Honor Graduate Ribbon 

37 * Auxiliary Annual Service Performance Award 

38 * Auxiliary Recruiting Service 

39 Coast Guard Recruiting Service Ribbon 

40 * Armed Forces Reserve Medal 

41 Naval Reserve Medal; Marine Corps Reserve Ribbon; Army Reserve 

Components Achievement Medal; Air Reserve Forces 

42 Auxiliary Meritorious Service Specialty Ribbon

43 *Operations Program Ribbon

44 *Examiner Program Ribbon

45 *Instructor Program Ribbon

46 Auxiliary Membership Service Award

47 Flotilla Meritorious Achievement Medal

48 * Auxiliary Annual Service Performance Award Vessel, 

Examinations/Recreational Boating Safety Visitation Program

49 * Auxiliary Annual Service Performance Award Public 

Education Service

50 * Auxiliary Annual Service Performance Award Operations 

Service

51 # Auxiliary AMOS Member Resource Unit Award

52 # Auxiliary AMOS Vessel Examination Unit Award 

53 # Auxiliary AMOS Public Education Unit Award

54 # Auxiliary AMOS Operations Unit Award 

55 Merchant Marine Gallant Ship Unit Citation

56 Merchant Marine Defense Bar

57 Merchant Marine Combat Bar

58 Merchant Marine Atlantic War Zone Bar

11-36
Chapter 11 - Auxiliarist Recognition/Awards 

Table 11-4 

Campaign and Service Awards - Continued

Order of 

Precedence 

Award 

59 Merchant Marine Pacific War Zone Bar 

60 Merchant Marine Mediterranean/Middle East War Zone Bar 

61 Merchant Marine World War 11 Victory Medal 

62 Merchant Marine Korean Service Bar 

63 Merchant Marine Vietnam Service Bar 

64 Public Health Service Outstanding Unit Citation 

65 Public Health Service Unit Commendation 

66 Public Health Service Hazardous Duty Ribbon 

67 Public Health Service Foreign Duty Ribbon 

68 Public Health Service Special Assignment Ribbon 

69 Public Health Service Isolated Hardship Ribbon 

Legend: * - Indicates equivalent awards, worn in the order first earned. 

# - Indicates discontinued/retired Auxiliary awards. 

BOLD - Indicates awards an Auxiliarist may be awarded. 

Table 11-5 

Foreign Personal Decorations and Unit Awards 

Order of 

Precedence 

Award 

1 Philippine Presidential Unit Citation 

2 Korean Presidential Unit Citation 

3 Vietnam Presidential Unit Citation 

4 Vietnam Air Service Medal 

5 Republic of Vietnam Meritorious Unit Citation Gallantry Cross 

Medal 

6 Republic of Vietnam Meritorious Unit Citation 

7 Civil Actions Medal First Class 

Legend: * - Indicates equivalent awards, worn in the order first earned. 

# - Indicates discontinued/retired Auxiliary awards. 

BOLD - Indicates awards an Auxiliarist may be awarded. 

11-37
Chapter 11 - Auxiliarist Recognition/Awards 

Table 11-6 

Non-U.S. Service Awards 

Order of 

Precedence 

Award 

1 Philippine Defense Ribbon

2 Philippine Liberation Ribbon 

3 Philippine Independence Ribbon 

4 United Nations Service Medal United Nations Medal 

Legend: * - Indicates equivalent awards, worn in the order first earned. 

# - Indicates discontinued/retired Auxiliary awards. 

BOLD - Indicates awards an Auxiliarist may be awarded. 

Table 11-7 

Foreign Service Awards 

Order of 

Precedence 

Award 

1 Republic of Vietnam Campaign Medal (‘60 medal) 

2 Kuwait Liberation Medal 

3 Bosnia Service Medal 

Legend: * - Indicates equivalent awards, worn in the order first earned. 

# - Indicates discontinued/retired Auxiliary awards. 

BOLD - Indicates awards an Auxiliarist may be awarded. 

11-38
Chapter 11 - Auxiliarist Recognition/Awards 

Table 11-8 

Marksmanship Awards 

Order of 

Precedence 

Award 

1 Coast Guard Expert Rifleman Medal or Sharpshooter/Marksman 

Ribbon 

2 Coast Guard Expert Pistol Shot Medal or Sharpshooter/Marksman 

Ribbon 

3 Other Service Marksmanship Ribbons 

NOTE

Legend: * - Indicates equivalent awards, worn in the order first earned. 

# - Indicates discontinued/retired Auxiliary awards. 

BOLD - Indicates awards an Auxiliarist may be awarded. 

Marksmanship Medals are included in breast device choices, if

suspended from a pocket flap (Army and Marine).

11-39
Chapter 11 - Auxiliarist Recognition/Awards 

11-40
Chapter 11 - Auxiliarist Recognition/Awards 

Section H. Informal Recognition 

Introduction In addition to formally recognizing an Auxiliarist’s service through appropriate 

awards, there is immeasurable value to providing positive feedback to those 

Auxiliarists who give valuable time and effort to the flotilla, division, district, or 

national Auxiliary organization. Auxiliarists need personal recognition for their 

efforts to continue to perform at consistently high levels.

H.1. Methods Informal recognition can be provided in a number of different ways limited only by

the imagination of the person giving the recognition. Some examples include: 

H.2. Purpose The most important recognition aspect is that the honor goes directly from one 

person to another, from peers and supervisors alike. Giving such recognition 

demonstrates a high level of interpersonal skill and is another distinguishing mark

of an accomplished leader.

H.3. Additional 

Source 

An additional source for informal recognition awards is the Rewards and 

Recognition Handbook, COMDTPUB P1650.37 (series).

• Certificates or letters of appreciation to Auxiliarists from the Auxiliary unit’s

senior elected or appointed leader. 

• Public recognition at all Auxiliary unit gatherings and social events. 

• An article in flotilla, division or district newsletters or other significant 

publications such as the Navigator or Coast Guard magazine. Recognition in 

local military base newspapers, home town news release program, or local 

military Public Affairs officer releases are helpful to both Auxiliarist and 

organizational recognition in the community. All Coast Guard and Auxiliary 

PA officers should be involved. 

• The creation of specific informal awards such as “Auxiliarist of the 

Month/Quarter” or “Commander’s Award of Excellence.” These awards could 

be accompanied by certificates, pins, or other items purchased with Auxiliary

unit funds. 

11-41
Chapter 11 - Auxiliarist Recognition/Awards 

11-42
Chapter 11 - Auxiliarist Recognition/Awards 

Section I. Terms for Referencing Awards 

Introduction This section provides a list of terms and their definitions when referencing awards. 

I.1. Award An all-inclusive term covering any decoration, medal, badge, ribbon, or an

attachment thereof, bestowed upon an individual. 

I.2. Attachment Any appurtenance such as a star, letter device, clasp or other device worn on the 

suspension ribbon of a medal or on the ribbon (ribbon bar). 

I.3. Badge An award to an Auxiliarist for some special proficiency, which consists of, a 

medallion often hung from a bar or bars. 

I.4. Decoration An award bestowed upon an Auxiliarist for a specific individual act of gallantry or 

meritorious service. 

I.5. Lapel Button A miniature replica of the ribbon or ribbon bar. 

I.6. Ribbon or 

Ribbon Bar 

Consists of a portion of the suspension ribbon of a medal, and is worn in lieu of the 

medal. The dimensions of the ribbon will be 13⁄8 inches by 3⁄8 inch 

(see Figure 11-3). 

I.7. Medal An award presented to an Auxiliarist for performance of certain duties, acts, or

services. Medals consist of a suspension ribbon made in distinctive colors from 

which hangs a medallion. 

I.8. Miniature 

Medal 

A replica of a large medal, made to a 1⁄2 scale of the original (see Figure 11-4). The 

Medal of Honor does not have a miniature medal 

I.9. Rosette Lapel device made by gathering the suspension ribbon of the medal into a circular 

shape. 

An award made to those who have participated in designated wars, campaigns, 

expeditions, or who have fulfilled in a creditable manner specified service 

requirements. 

I.11. Unit Award An award made to a Coast Guard operational unit and worn only by members of 

that Coast Guard operational unit or Auxiliarists volunteering at that operational

unit, meeting the award criteria and who participated in the cited action. 

I.10. Service 

Award 

11-43
Chapter 11 - Auxiliarist Recognition/Awards 

COAST GUARD AUXILIARY DISTINGUISHED 

SERVICE MEDAL 

GUARDIAN MEDAL 

AUXILIARY PLAQUE OF MERIT 

COAST GUARD AUXILIARY MERITORIOUS 

SERVICE MEDAL 

MEDAL OF OPERATIONAL MERIT

AUXILIARY COMMENDATION MEDAL 

AUXILIARY ACHIEVEMENT MEDAL 

TRANSPORTATION 9/11 MEDAL 

AUXILIARY COMMANDANT LETTER OF 

COMMENDATION 

COAST GUARD SUSTAINED AUXILIARY 

SERVICE AWARD 

SECRETARY’S OUTSTANDING UNIT AWARD 

 5

/16" (Gold Star) Denotes each 

subsequent award of the 

same meritorious unit or unit 

award. 

Silver – Denotes support activities not involving the 

movement of a facility (Auxiliary Operations Service 

Award) denotes performance in member recruiting

support. Worn centered on ribbon. 5

/16" (Silver Star) Worn in the 

same manner as the gold 

star, in lieu of five gold stars. 

Silver – Denote performance in vessel 

examinations/RBSVP service area. Worn centered 

on ribbon. 3

/16" (Bronze Star) Denotes 

additional qualifications and 

multiple awards. 

Silver – Denotes performance in public education service 

area. Worn centered on ribbon. Denotes QE 

designation. 3

/16" (Silver Star) Worn in the 

same manner as the bronze 

star, but each silver star is 

worn in lieu of five bronze 

stars. 

Silver – Denotes performance in operations service area, 

“Direct Hands-On” underway, surface mission

activity (80 or more hours); or for “Direct HandsOn” underway, aviation mission activity (30 or more 

hours). Worn centered on ribbon. 

Silver – Accumulation of 25,000 

volunteer service hours. Bronze – Accumulation of 7,500 volunteer service hours. 

Gold – Accumulation of 15,000 

volunteer service hours. 

DISCONTINUED AWARDS MAY BE WORN IF IN GOOD 

CONDITION 

Figure 11-3

Coast Guard Auxiliary Awards (In Order of Precedence) 

11-44
Chapter 11 - Auxiliarist Recognition/Awards 

COAST GUARD UNIT COMMENDATION 

COAST GUARD MERITORIOUS UNIT 

COMMENDATION 

COAST GUARD MERITORIOUS TEAM 

COMMENDATION 

COAST GUARD BICENTENNIAL UNIT 

COMMENDATION 

COAST GUARD AUXILIARY HUMANITARIAN

SERVICE AWARD 

TRANSPORTATION 9/11 RIBBON 

COAST GUARD SPECIAL OPERATIONS SERVICE

RIBBON 

COAST GUARD RECRUITING SERVICE RIBBON 

SPECIALTY TRAINING RIBBON 

OPERATIONS PROGRAM RIBBON 

EXAMINER PROGRAM RIBBON

(Gold Star) Denotes each 

subsequent award of the 

same meritorious unit or unit 

award. 

5

/16" Silver – Denotes support activities not involving the movement 

of a facility (Auxiliary Operations Service Award) 

denotes performance in member recruiting support. 

Worn centered on ribbon. 5

/16" (Silver Star) Worn in the 

same manner as the gold 

star, in lieu of five gold stars.

Silver – Denote performance in vessel examinations/RBSVP 

service area. Worn centered on ribbon. 

3

/16" (Bronze Star) Denotes 

additional qualifications and 

multiple awards. 

Silver – Denotes performance in public education service area. 

Worn centered on ribbon. Denotes QE designation. 

3

/16" (Silver Star) Worn in the 

same manner as the bronze 

star, but each silver star is 

worn in lieu of five bronze 

stars. 

Silver – Denotes performance in operations service area, 

“Direct Hands-On” underway, surface mission activity

(80 or more hours); or for “Direct Hands-On” underway, 

aviation mission activity (30 or more hours). Worn 

centered on ribbon. 

Silver – Accumulation of 25,000 

volunteer service hours. Bronze – Accumulation of 7,500 volunteer service hours. 

Gold – Accumulation of 15,000 

volunteer service hours. 

DISCONTINUED AWARDS MAY BE WORN IF IN GOOD 

CONDITION 

Figure 11-3

Coast Guard Auxiliary Awards (In Order of Precedence) - Continued 

11-45
Chapter 11 - Auxiliarist Recognition/Awards 

INSTRUCTOR PROGRAM RIBBON 

AUXILIARY MEMBERSHIP SERVICE 

RIBBON 

FLOTILLA MERITORIOUS ACHIEVEMENT 

MEDAL 

COAST GUARD AUXILIARY GROUP ACTION 

AWARD 

AUXILIARY RECRUITING SERVICE AWARD*

AUXILIARY VESSEL EXAMINATIONS 

RECREATIONAL BOATING SAFETY 

VISITATION PROGRAM SERVICE AWARD* 

AUXILIARY PUBLIC EDUCATION SERVICE 

AWARD* 

AUXILIARY OPERATIONS SERVICE 

AWARD* 

U.S. COAST GUARD AUXILIARY 

EXCELLENCE “E” RIBBON 

*Four Awards comprise the Auxiliary Annual Service Performance Awards. 

5

/16" (Gold Star) Denotes each 

subsequent award of the 

same meritorious unit or 

unit award. 

Silver – Denotes support activities not involving the 

movement of a facility (Auxiliary Operations Service 

Award) denotes performance in member recruiting

support. Worn centered on ribbon 5

/16" (Silver Star) Worn in the 

same manner as the gold 

star, in lieu of five gold 

stars. 

Silver – Denote performance in vessel examinations/RBSVP 

service area. Worn centered on ribbon. 

3

/16" (Bronze Star) Denotes 

additional qualifications 

and multiple awards 

Silver – Denotes performance in public education service 

area. Worn centered on ribbon. Denotes QE 

designation 3

/16" (Silver Star) Worn in the 

same manner as the 

bronze star, but each 

silver star is worn in lieu 

of five bronze stars. 

Silver – Denotes performance in operations service area, 

“Direct Hands-On” underway, surface mission activity

(80 or more hours); or for “Direct Hands-On” 

underway, aviation mission activity (30 or more 

hours). Worn centered on ribbon. 

Silver – Accumulation of 25,000 

volunteer service hours. Bronze – Accumulation of 7,500 volunteer service hours. 

Gold – Accumulation of 15,000 

volunteer service hours. DISCONTINUED AWARDS MAY BE WORN IF IN GOOD CONDITION

Figure 11-3

Coast Guard Auxiliary Awards (In Order of Precedence) - Continued 

11-46
Chapter 11 - Auxiliarist Recognition/Awards 

CG Auxiliary

Distinguished 

Service Medal 

Guardian 

Medal 

Auxiliary

Plaque of Merit

CG Auxiliary

Meritorious

Service 

Medal 

Medal of 

Operational

Merit 

Auxiliary

Commendation 

Medal 

Transportation 

9/11 Medal 

Auxiliary

Achievement 

Medal 

Auxiliary

Commandant 

Letter of 

Commendation

Sustained 

Auxiliary

Service 

Award 

CG Auxiliary

Humanitarian 

Service 

Award 

Operations 

Program 

Ribbon 

Examiner 

Program 

Ribbon 

Instructor 

Program 

Ribbon 

Auxiliary

Membership 

Service 

Flotilla 

Meritorious

Achievement 

Medal 

Figure 11-4

Auxiliary Miniature Medals (In Order of Precedence) 

11-47
Chapter 11 - Auxiliarist Recognition/Awards 

Auxiliary Recruiting 

Service Award 

Auxiliary Vessel 

Examinations/Recre

ational Boating 

Safety Visitation 

Program Service 

Award 

Auxiliary Public 

Education Service 

Award 

Auxiliary Operations 

Service Award 

Authorized “S” and 

“O” device “O” takes 

precedence over “S” 

device. Only one 

device is authorized.

Figure 11-4

Auxiliary Miniature Medals (In Order of Precedence) - Continued 

11-48
Chapter 11 - Auxiliarist Recognition/Awards 

Figure 11-5

Authorized Coast Guard Auxiliary Uniform Insig

nia 

11-49
Chapter 11 - Auxiliarist Recognition/Awards 

Current and past National Commodore 

Current and past National Vice Commodore and 

Area Commodore 

Current and past National Directorate Commodore 

Figure 11-6

Auxiliary Flags, Pennants, and Burgees 

Current and past District Commodore 

11-50
Chapter 11 - Auxiliarist Recognition/Awards 

Serving Past

District Vice Commodore 

District Rear Commodore 

Division Captain 

Division Vice Captain 

Flotilla Commander 

Flotilla Vice Commander 

Serving Past

Department Chief 

Division Chief 

Branch Chief and Aide to 

the National Commodore 

Branch Assistant 

District Staff Officer 

Assistant District Staff Officer 

Division Staff Officer 

Flotilla Staff Officer and 

Aide to the District Commodore 

Figure 11-6

Auxiliary Flags, Pennants, and Burgees - Continued

11-51
Chapter 11 - Auxiliarist Recognition/Awards 

11-52
Auxiliary Manual 

Chapter 12 

Guide to Courtesy and Protocol for Auxiliary Units and Auxiliarists 

Introduction Courtesy is the key to successful human relationships. In the Auxiliary, courtesy

kindles the friendly association of Auxiliarists and enhances the success of social

activities. The term protocol is closely integrated with courtesy and involves

universally accepted customs and regulations that govern the formality, precedence,

and etiquette practiced on a day-to-day basis within a civilized society. Courtesy is 

nothing more than proper consideration for the feelings and rights of others, and

protocol is the body of accepted rules of social behavior practiced by thoughtful and 

considerate people. For elected and appointed leaders, the practice of courtesy and 

protocol are necessary requirements for the successful performance of their duties.

Customs and protocol practiced in the Auxiliary are a part of the ceremonial 

procedures that contribute dignity and color to our lives as civilian members of the 

Coast Guard family. 

The Coast Guard is a maritime military service. The protocols and etiquette reflect

the customs and traditions of the Naval/Sea Services as well as the military. The 

Auxiliary, as part of the Coast Guard family, must observe similar customs and

protocols, even though Auxiliarists are civilians. 

In the Auxiliary, the responsibility of Auxiliarists is identified by specific insignia

related to the position to which they have been elected or appointed. The insignia

does not identify authority according to a table of ranks, as in the military, since 

Auxiliarists are civilian volunteers and hold no position of rank or authority. By

using distinctive insignia, the Auxiliary does identify and recognize the increasing 

responsibility and management capability of elected and appointed leaders and Staff 

officers from lower to higher level. The management capability of Auxiliary elected

and appointed leaders relates only to the Auxiliary organization and to Auxiliary 

matters. Under this system, leaders can easily be identified by insignia appropriate

to the level of their position. Since Auxiliarists wear a modified Coast Guard 

uniform, and an insignia of position, the requirements for courtesy and protocol are 

simplified and form the basis for an effective working relationship between

Auxiliarists and Coast Guard personnel.

12-1
Auxiliary Manual 

In this Chapter This chapter contains the following sections: 

Title See Page

A Saluting 12-3

B Flag Etiquette 12-5

C Boarding or Departing a Military Vessel 12-7 

D Wardroom Etiquette 12-9

E Invitations 12-11

F Formal Function and Protocol 12-13 

G Seating Arrangements and Speaking Order 12-15 

H Auxiliary Funeral Services 12-23 

 Section 

12-2
Chapter 12 - Guide to Courtesy and Protocol for Auxiliary Units and Auxiliarists 

Section A. Saluting 

Introduction This section describes the protocol Auxiliarists use when saluting in various

situations. 

A.1. Greetings The hand salute is a long-established form of greeting and recognition exchanged

between persons in the armed services. Saluting between Auxiliarists is not usually 

the custom. There may be occasions (when in uniform and covered) where courtesy

and custom indicate that a salute is in order such as when returning a salute rendered 

by a member of the Armed Forces. It is also customary to exchange greetings such

as “good morning,” “good afternoon,” “good evening,” etc. along with the salute. 

The exchange of greetings should also be accompanied by a smile or a cheerful 

expression.

A.2. National 

Ensign/Anthem 

When out of doors, (in uniform) and addressing the National Ensign, or whenever 

the National Anthem is rendered, a military salute is given. This particularly applies 

to the respect paid at Morning or Evening Colors ceremonies aboard a ship (not

underway) or aboard a Coast Guard or other military installation. During the

ceremony of hoisting or lowering the flag, those present in uniform should come to

attention and render the military salute. The same applies if the flag is passing in a 

parade or in review. The salute to the flag in a moving column should be rendered 

at the moment the flag passes. During a rendition of the National Anthem when the

flag is displayed, all those present in uniform should face the flag and render the

military salute at the first note of the anthem and retain this position until the last

note. When the flag is not displayed, those present should face toward the music 

and act in the same manner they would if the flag were displayed there.

A.3. Civilian 

Clothes 

When out of doors and not in uniform, the civilian salute is rendered for the same 

situations. The civilian salute is made by standing at attention and placing the right 

hand over the heart. Any civilian headdress should be removed and held in the right 

hand over the heart.

A.4. Vehicles When on a Coast Guard or other military installation in a vehicle, at the time of

colors, and traffic safety permits, stop and sit at attention, but do not salute. 

Provided it is safe to do so, it is appropriate to also get out of the vehicle and render 

honors as in paragraph A.1 above.

A.5. Vessels If a passenger in a boat, remain at attention, seated or standing. The boat officer or

coxswain salutes for the boat. When indoors and the flag is presented and/or the 

National Anthem is played, all should stand at attention.

A.6. Pledge of 

Allegiance 

When the Pledge of Allegiance is given, all (in uniform or not) should place the

right hand over the heart.

12-3
Chapter 12 - Guide to Courtesy and Protocol for Auxiliary Units and Auxiliarists 

A.7. Proper 

Salute 

When covered in uniform, the hand salute is correctly executed by raising the right 

hand smartly until the tip of the forefinger touches the lower part of headdress or 

forehead, above and slightly to the right of the right eye, thumb and fingers 

extended and joined, palm down, upper arm horizontal, forearm inclined at fortyfive degrees, hand and wrist straight. At the same time, one’s head is turned toward 

the person being saluted. To complete the salute, the arm is dropped to its normal 

side position and eyes are turned to the front.

A.8. Saluting 

Errors 

Some of the more frequently observed saluting errors include: 

Gross errors include: 

• Failure to hold the position of the salute until it is returned by the person 

saluted. 

• Failure to look at the person or colors being saluted. 

• Failure to assume the position of attention when saluting. 

• Failure to have the fingers, hand, and arm in the proper position for saluting as 

mentioned in the previous paragraph. 

• Saluting with a cigarette in the hand or mouth. 

• Saluting while the left hand is in a pocket. 

• Returning a salute in a casual manner. 

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Section B. Flag Etiquette 

Introduction Auxiliary leaders are primarily concerned with and responsible for those rules of 

flag etiquette that pertain to the display of the National Ensign at meetings and 

social events. The flag is often referred to by other names such as the colors, 

ensign, and standard. Regardless of the name, it is important that the flag always be

properly displayed so as not to commit a breech of protocol.

B.1. Displayed in 

a Meeting Room

In a meeting room, when displayed flat behind the speaker’s podium or head table, 

the flag should be placed above and behind the speaker with union uppermost and to 

the flag’s own right, that is, to the audience’s left. 

When displayed from a staff in the meeting room, the national flag will be accorded 

a position of superior prominence over any flag displayed in the same room. It is 

the only flag that may be displayed behind and to the right of the speaker’s podium

or head table. In other words, to the left of the audience. All other flags, displayed 

in the same room including the Auxiliary ensign, will be placed on the speaker’s left 

and to the audience’s right. 

B.2. Displayed 

on a Facility 

For information on flag placement on an Auxiliary facility, refer to the Auxiliary 

Operations Policy Manual, COMDTINST M16798.3 (series).

For information on flag placement at meetings and social events, refer to the

Auxiliary Division Procedures Guide, COMDTPUB P16791.3 (series).

B.3. Social 

Events 

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Section C. Boarding or Departing a Military Vessel 

Introduction This section describes proper protocol for Auxiliarists boarding or leaving a military 

vessel. 

C.1. Embarking At the quarterdeck, the officer of the deck (OOD) or representative (who may be an 

officer or a petty officer) will always be on duty to greet persons boarding or leaving 

the ship. Customarily, you request permission from the OOD to board or to leave

the ship. As you board, you first stand at the gangway and salute the National 

Ensign at the stern. After evening colors or before morning colors, when the flag is 

not displayed, the salute is rendered to the position where the flag is normally 

displayed. Then you turn to the OOD or the OOD’s representative, salute and say, 

“Request permission to come aboard, sir (or ma’am).” The OOD will return your 

salute and invite you aboard. If you are in civilian clothing, do not render a salute, 

face the National Ensign, stand at attention for a moment, then turn to the OOD, and 

request permission to come aboard. When permission is granted, proceed aboard.

C.2. Debarking When leaving the ship, present yourself to the OOD, salute, and say, “Request

permission to leave the ship, sir (or ma’am).” After the OOD has said, “Very well”

or “Permission granted” and has returned your salute, you step to the gangway, and 

as you cross the gunwale, turn and salute in the direction of the National Ensign and 

then proceed ashore. If you are not in uniform, follow the same procedure, but

without rendering the salute. When boarding or leaving, if you have guests with 

you who may not be in uniform, you render the salutes and request permission to

board or leave. It is not necessary for your guests to salute or request permission.

C.3. Senior 

Coast Guard 

Officer Protocol 

Auxiliarists should be aware that custom dictates that senior Coast Guard officers 

enter a vehicle, boat, or vessel last, and leave the vehicle, boat, or vessel first. An

Auxiliarist may be aboard when a senior Coast Guard officer entitled to honors 

boards a vessel. You will be assigned a position for the occasion. As the senior

Coast Guard officer honored boards the vessel, the command, “Attention” is given, 

everyone comes to attention, and the hand salute is rendered. Be aware that the 

passage of senior Coast Guard officers should not be obstructed. Anyone aware of

such a situation will give the command, “Gangway” and the area is cleared.

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Section D. Wardroom Etiquette 

Introduction This section describes the proper wardroom etiquette for Auxiliarists. 

D.1. Wardroom

Customs 

The wardroom is where the ship’s officers eat. Enlisted personnel eat on the mess 

deck. If invited to dine in the wardroom and the occasion calls for a sit down meal,

expect the Captain, the Executive officer, or other senior ship’s officer to be the

presiding Coast Guard officer at the mess. Presiding Coast Guard officers will

invite the other Coast Guard officers who are members of the mess, plus those 

guests aboard invited to use the mess to be seated at the table when they are ready 

for the meal to be served. It is not customary for anyone to sit at the table without

being invited to do so by the presiding Coast Guard officer. Custom also dictates

that if it is necessary to leave the table before the meal is finished and the presiding 

Coast Guard officer has not risen, ask for permission before leaving the table by

asking, “May I be excused, sir (or ma’am)?” Certain subjects are normally taboo 

during mealtime. Among these subjects are politics, religion, or shop talk. If in

doubt, always let the presiding Coast Guard officer guide the conversation.

Frequently, when several guests are aboard, it may be necessary to have the seating 

in the Coast Guard officers’ wardroom mess in groups, particularly if the guests are 

going to be aboard for several days. Usually, a list will be posted indicating the 

Coast Guard officers and wardroom guests of each seating group to be seated. Do

not wear headgear in the wardroom or other indoor spaces. Do not place hats on 

eating tables. As a hint, there are usually hat pegs just outside the wardroom or in 

the passageway.

D.2. Officer’s 

Country 

Officer’s country is a semi-restricted area where officers work, eat, and berth. This

area is normally off limits unless invited by the host. The wardroom is located 

within officer’s country. 

D.3. Chief Petty 

Officer’s Mess 

On larger vessels, the chief petty officers (CPOs or simply chiefs) have their own 

mess. This is a privileged area and guests do not enter at any time unless

specifically invited by a CPO of the chief’s mess. The same is true of the captain’s 

quarters (also known as “the cabin”). It is customary not to enter the crew’s 

quarters unless invited to do so, or if it is necessary, to pass through that area in your 

movement from one part of the ship to another.

D.4. Authorized/ 

Restricted Areas 

In some instances, shipboard hosts may indicate areas that may be frequented and 

may also point out other areas that will be restricted. Respect these areas. This is a 

sign of a courteous guest. Always observe the ship’s rules. If in doubt, ask the host.

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Section E. Invitations 

Introduction This section describes the proper protocol for handling invitations. 

E.1. Types of 

Invitations 

There are several basic forms for invitations. The individual extending the 

invitation should select the format most suited to the specific function and to the 

invitee. Formal invitations, either printed or in letter format, should be used for

official visitors invited to attend formal dinners, dinner dances, or ceremonial 

occasions. A less formal invitation may be used for other events such as regular

meetings, raft-outs, or rendezvous.

E.2. Information 

Included 

Courtesy to the invitee includes the provision of all information regarding the event

for which the invitation is extended. This includes specific information regarding 

the place, date, time, uniform required, whether or not the invitee is expected to

bring a guest, and what part (if any) the invitee is expected to play in the program.

E.3. RSVP One way to ascertain whether or not the invitee will attend is to request an RSVP. 

If it is important for planning purposes to determine if guests will be present,

indicate RSVP (phone number or address) not later than (date the reply is needed). 

If an invitation with an RSVP requirement is received, courtesy requires an 

appropriate response to the person who sent the invitation. Failure to do so may put

the potential host in an embarrassing position.

E.4. Expenses Regardless of the civilian, Auxiliary or Coast Guard status of the invitee, if an 

invitation stipulates, “It is our pleasure to extend an invitation to you and Mrs. Doe 

to attend our Change of Watch Dinner as our guest,” Mr. Doe will assume that he

will not be expected to pay for dinner tickets for himself and his guest. In order to 

extend an invitation to an event in which the invitee is expected to pay, state, “It is

our pleasure to ask you and Mrs. Doe to join us at our Change of Watch.” Then 

include the cost of the event, and enclose a reservation form in the letter.

E.5. Timeliness The more senior the guest, the earlier they must establish a schedule. If the

invitation is to a senior Coast Guard officer or a National Auxiliary representative of 

the Auxiliary, it has the best chance of being accepted if it is received at least eight 

weeks in advance of the event.

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E.6. Host Normally, the Auxiliary leader or Coast Guard leader of the organizational unit

sponsoring the function is considered the host for invited guests unless other

specific arrangements are made. Hosts have certain responsibilities toward, and for,

the guests. In many instances, it may not be possible for the host to personally take 

care of all of the individual responsibilities. If this is the case, the host may delegate 

an Auxiliarist to function as an aide for each guest or group of guests, as necessary.

The host’s responsibility is to arrive at the event before the time guests are expected

to arrive to be on hand to greet them. Again, common courtesy is the answer. The 

following responsibilities of hosts apply:

• There should be places for coats and hats. 

• Reserved seating should be pointed out as guests arrive. 

• For open seating, appropriate seating arrangements should be pointed out to

guests. 

• Meal tickets should be given to guests as they arrive, if appropriate.

• The program should be explained or distributed. 

• The host should ensure that guests are offered drinks. 

• If the host is unable to remain with the guests, they should be introduced to an 

alternate host. 

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Section F. Formal Function and Protocol 

Introduction DCOs usually have the job of presiding at formal social and ceremonial functions 

sponsored by the district and, at times, may be invited to attend similar functions 

given by other Auxiliary units or outside organizations. These formal activities 

include changes of watch, changes of command, dinners, award banquets, luncheons 

and, at times, social gathering in another’s home. On occasions when one is a guest, 

it is customary to personally greet the host and hostess as soon as possible after 

arriving. At the conclusion of the function, it is also common courtesy to personally

express appreciation to the host and hostess for being invited, before departing. 

When a senior Auxiliary leader is present, such as the DCO, Director, or the District

Commander, etc., it is considered proper to delay leaving until they have paid their

respects and departed.

F.1. Receiving 

Lines and 

Receptions 

If attending a function where a receiving line is established and the time for 

beginning of the function is specified, it is courteous to be present to proceed

through the line at, or immediately after the time indicated. It is discourteous to 

carry a drink, cigarette, cigar, etc., when going through the line. It is also a courtesy

to other guests, who may be waiting, not to stop for any extended conversation with

any member of the official party in the receiving line. Normally, spouses or

significant others immediately precede their Auxiliary spouse or mate when couples 

are going though a receiving line. A clear, distinct introduction is given to the first

official member of the line. This is necessary so that members of the official party

may be introduced as people proceed through the line. Once introduced to the last

person in the line, it is courteous to move some distance away so that other people 

still passing through the line are not blocked.

F.2. 

Introductions 

When introducing guests, be extremely careful to be accurate with names and titles.

Lengthy introductions for each person at the head table frequently embarrass the 

individuals concerned and may prove boring to the other guests. Generally, only the

principal speaker or speakers at the event require an introduction over and above

their name and present title. Even then, it may be desirable to limit the special

introduction to a brief description of the speaker’s career achievements to date. Do

not make the introduction longer than the speech. Practice beforehand, if necessary,

so that names and titles can be spoken fluently and easily when introducing guests.

Before introducing a senior guest, examine the intent. If the plan is to inform the 

audience regarding the individual’s background, give a brief career resume. If the 

guest is to be the principal speaker, your introductions should, within one or two 

minutes, establish the credibility of the guest to speak on the intended topic or 

subjects. Introductions should help to launch the speaker into a successful talk. An 

extended discourse on the individual’s military career and prior assignments 

probably would not serve that purpose. 

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Section G. Seating Arrangements and Speaking Order 

Introduction Whenever guests are specifically invited to attend functions where seating is

provided, whether it be a meeting, luncheon, a dinner, or some other sit-down

activity, be certain that guests know where they will be seated, and if invited 

speakers, what order they will speak.

G.1. Head Table If there is a head table for a meal and meal tickets are required, arrangements should 

be made with the serving personnel so that individuals at the head table are not 

required to present individual tickets before being served. It is not essential that all 

invited guests be seated at the head table at a structured function. In some instances, 

where the number of distinguished guests exceeds the available seating space at the 

head table, or for various other reasons, only a few of the distinguished guests may

be seated at the head table. These should include at least the principal speaker and

senior Coast Guard and Auxiliary personnel. Other special guests may be seated at 

front tables on the main floor of the dining area, or the spouses of the officers at the

head table may be seated at special tables in the main dining area. The 

distinguished guests may be seated at front tables on the main floor of the dining 

area, and brought up to places at the head table at the start of the program. If this 

format is followed, the guests should be acknowledged at the beginning of the

affair.

G.2. Socializing When invited as guests at a structured function, most people enjoy meeting the other 

people present, particularly if they are not acquainted with the membership of the

local group. Either the host, or someone assisting as a local host for guests at a 

structured function, have an unwritten obligation to not allow one person to

monopolize the time of invited guests in lengthy conversations, especially on

subjects that could become embarrassing. In such a situation, it is appropriate to

interrupt the discussion in a courteous manner, either by asking the guest if you 

could have a few words, or simply by taking someone else to the guest for an 

introduction.

G.3. Precedence 

at the Head Table 

Although the Auxiliary does not have formal rank identification, and does not use 

position titles, except for Commodore, the office held by the individual should be 

considered. If a national Auxiliary elected or appointed leader is present and the

District Commander is not present, the national Auxiliary elected or appointed

leader (other than members of the National Staff) should occupy one of the two 

primary places of honor at the center of the table. If the Chief Director or local 

Director is present, that officer should also be accorded a place of honor at the head

table. The master of ceremonies, or presiding officer for the function, should be at 

the center of the table. Honors begin at the master of ceremonies’ immediate right, 

then immediate left, then right, then left, etc., in turn until places are assigned for

each of the distinguished guests or Auxiliarists who will be seated at the head table. 

Most frequently, the place of honor, at the presiding officer’s immediate right, will 

be assigned to the principal speaker. The position on the immediate left of the 

presiding officer would then be filled by the senior officer present from the Coast

Guard, or by the Auxiliary leader. Auxiliary leaders at the national level take 

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precedence over district Auxiliary leaders whenever two levels of the organization

are represented by elected leaders. 

There is nothing mandatory about having all of the Coast Guard officers on one side 

of the presiding Auxiliary elected or appointed leader and all Auxiliary leaders on 

the other side. In fact, quite frequently Coast Guard guests already know one

another, thus, the best interchange may take place if Coast Guard officers are 

interposed among Auxiliary leaders. Civilian guests may also be interspersed

between Coast Guard officers and Auxiliary leaders at the head table. 

When the District Commander or Coast Guard Chief of Staff are not present at an

Auxiliary function, the Director, regardless of rank, shall be recognized and 

afforded all appropriate protocol as the District Commander would receive as the

direct representative of the District Commander unless the District Commander has

designated another officer for that purpose at the event. This would call for the 

Director to be accorded a seating position recognizing that precedence, even though 

another officer may be present, such as a Sector Commander, MSO Commanding 

officer, Group Commander, ship’s CO, or station OIC, who might have a higher 

rank than the Director. 

G.4. Spouses As previously noted, it is not discourteous to restrict seating at the head table to the 

officers present and to provide other reserved seating arrangements for their spouses 

or guests. Neither is it discourteous to mix and match couples when developing a 

seating plan. For example, at a district conference banquet, the DCO, or master of 

ceremonies, may place the District Commander at the immediate right, the Director

at the immediate left, and to the left of the Director seat the spouse of the DCO, and 

to the right of the District Commander seat the spouse of the Director or the 

presiding officer’s spouse. This can be an extremely tricky problem. Do not forget

that, for protocol purposes, spouses should be treated in a status parallel to the guest. 

It is not good form to design a seating arrangement so that a lady occupies the end 

seat at the head table. A Coast Guard active duty member or Auxiliarist should 

occupy the end seats of a head table. The goal is to not have a spouse, significant 

other, or guest placed in the uncomfortable position of having to unexpectedly lead

the pledge of allegiance, give the invocation, or assist in the distribution of awards. 

G.5. Protocol for 

Elected Leader 

Entering Room 

If in a room and seated when the Commandant, District Commander, any Admiral,

the NACO or other elected national leader enters the room, it is courtesy to stand.

Coast Guard personnel must stand at attention when a senior Coast Guard officer 

enters the room. As a courtesy, Coast Guard personnel are encouraged to stand to 

recognize leaders of the Auxiliary. Discontinue any conversation until at least a 

senior officer in the room has had an opportunity to greet the new arrival and assure 

that a seat is provided, if they indicate a desire to remain. It is not necessary to call

for attention on these occasions. If you are the first to observe them entering the

room, simply say, “Ladies and Gentlemen, the District Commander (or other 

appropriate title) has joined us.” 

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G.6. Seating at 

Head Table 

Seating at the head table is primarily for persons who are involved in the program of 

the event or hold a position of responsibility in the organizational chain of the 

Auxiliary, including supervising Coast Guard personnel. Seating at the head table is

assigned in descending order of the individual’s status (Coast Guard rank, Auxiliary 

office, with official representatives of senior officers, regardless of rank/office, 

afforded the same status as those they represent). 

G.6.a. Division 

Charge of Watch 

Dinner 

Sample seating arrangements for the head table at a Division Change of Watch 

Dinner when the persons listed as present, are shown below, both for mix and match

seating and for the seating of guests as couples. In the examples, some ladies may 

be seated next to each other to avoid placing them at the end of the table. Other

senior (non-Flag) Coast Guard officers (Sector Commander, MSO Commanding

officer, Group Commander, ship’s CO, or station OIC) or Auxiliary leaders (visiting

DCO, NADCO, National Department chief, etc.) may be present and not 

representing an Auxiliary leader and not part of the program. Such Auxiliarists 

need not be seated at the head table, but could be seated at an honors table and 

appropriately recognized. 

(1) Division Captain (presiding leader) 

(2) Division Captain’s Spouse 

(3) District Commodore 

(4) Spouse of District Commodore 

(5) Director 

(6) Spouse of Director 

(7) District Vice Commodore 

(8) Spouse of District Vice Commodore 

(9) District Rear Commodore (Area) 

(10) District Rear Commodore Spouse 

HEAD TABLE SEATING BY MIX OR MATCH DIAGRAM 

Presiding

(7)(6)(2)(3)(1)*(4)(5)(10)(8)(9)

 *Person 

 

 Audience 

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G.6.b. Flotilla 

Change of Watch 

Dinner 

Seating for a Flotilla Change of Watch would be similar to that shown for Division

affairs. A flotilla is more apt to have local officials present. In this circumstance, 

seating by couples may be more appropriate. 

(1) Division Captain 

(2) Spouse of Division Captain 

(3) Spouse of Local Mayor 

(4) Local Mayor 

(5) Spouse of Flotilla Commander 

(6) Flotilla Commander 

(7) Director of Auxiliary

(8) Spouse of Director of Auxiliary

(9) Flotilla Vice Commander 

(10) Flotilla Vice Commander’s Spouse 

(11) Past Flotilla Commander’s Spouse 

(12) Past Flotilla Commander 

An alternative arrangement for a local affair is to have all the guests seated at

honors or reserved tables across the front of the room, with a podium and 

microphone set up from where the presiding officer would introduce the guests and

from where the speakers would make their presentation. 

*Person Presiding

(7)(8)(4)(3)(1)*(2)(5)(6)(10)(9)

Audience

HEAD TABLE SEATING BY COUPLES 

*Person Presiding

(12)(11)(10(9)(8)(7)*(6)(5)(4(3)(2)(1)

 

Audience

HEAD TABLE SEATING BY COUPLES 

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When local officials or members of other organizations are invited, it is only proper 

to assign a competent Auxiliarist as an escort to welcome them, introduce them to 

others present, and be seated at the same table to brief them on the events. 

At larger meetings, Area, district, or National priority of seating follows the patterns 

above. Because of the number of guests and speakers involved, there are alternate 

plans that may be used. Many available halls are too small for an extensive head 

table, therefore an alternate would be to have the head table arranged in tiers with a 

second table set behind and above the first. In this situation, the highest ranking 

Coast Guard or Auxiliary position attendees would be at the higher table. 

Another possibility is to establish a speaker’s table, not occupied until the program

is about to start. The participants in the program are called from their place at the 

reserved tables on the floor of the hall to take their place at the speaker’s table, and 

their spouses remain at the reserved table. There are many other formats that

Auxiliary leaders may use. The primary requirement is that guests and participating

Coast Guard officers and Auxiliary leaders be aware of details of the program,

briefed as to their participation, know where their seats are and be introduced in 

order of precedence. Remember that the spouses of guests have the same

precedence as the guest. Additional information may be found in the Auxiliary 

Division Procedures Guide, COMDTPUB P16791.3 (series). 

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G.7. Speaking 

Order for Guests 

When a number of distinguished invited guests are seated at the head table or 

present at honors tables, and the program includes remarks from each distinguished

invited guest, the question rises as to the order in which each should speak. A 

special guest may be invited to address a specific subject and is usually accorded a

special place on the program before remarks are made by other guests. If the

primary speaker is to be the District Commander, his/her comments fall in this 

category. Otherwise, the precedence for speaking by distinguished guests at the 

head table or honors table is usually performed in an ascending order according to 

Coast Guard rank or Auxiliary office (low to high). Table 12-1 provides a 

suggested speaking order for invited guests at a function with the following caveats: 

• For district meetings, the DCO will speak last. This includes speaking after the 

District Commander or higher ranking Coast Guard Officer. The Director or 

other senior most Coast Guard District Staff Officer (e.g., the Coast Guard 

District Chief of Staff (dcs), District Operations Officer (o), etc.) will speak in 

the position normally accorded the District Commander when the District 

Commander is not present, otherwise as shown in Table 12-1. 

• For national meetings, the NACO will speak last. This includes speaking after 

the Commandant or any other Coast Guard Flag officer. The Chief Director or 

other senior most Coast Guard Headquarters representative (e.g., the Director of 

Operations Capability (G-OC), the Assistant Commandant for Operations, etc.) 

will speak in the position normally accorded the Commandant when the 

Commandant is not present, otherwise as shown in Table 12-1. 

• For all other meetings (division, flotilla, etc.), the Director or Chief Director, as 

appropriate, will normally immediately precede the last speaker who will 

normally be the DCO. For those ceremonial occasions where it may be 

desirable for the Director or Chief Director to speak last, the DCO will usually 

agree to the change in support of the ceremonial event.

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Table 12-1 

Suggested Speaking Order for Invited Guests

Speaking 

Order 

Guests 

1 Special Guests — Local Mayor, District Commander (when the 

primary speaker) 

2 Immediate Past District Commodore 

3 District Rear Commodore(s) 

4 District Vice Commodore 

5 Director or representative* 

6 Chief Director or representative** 

7 District Commodore — always last at a district meeting 

National Commodore or representative — always last at a National 

meeting 

9 District Commander or representative (if not the main speaker) 

10 The Commandant or his representative 

11 The presiding Coast Guard officer or Auxiliary leader closes the 

meeting. 

* Unless representing the District Commander at a district function 

** Unless representing the Commandant 

8 

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Situations may arise when other guests are present, but not primary speakers.

Introduction of those individuals may follow the order provided in Table 12-2. 

Table 12-2 

Suggested Introduction Order for Non-Primary Speakers

Introduction 

Order 

Guests 

1 Governor of the host State 

2 Secretary of Homeland Security

3 Former Governors 

4 Senators (by seniority) 

5 Governors of other States (precedence is by States entry into the 

union) 

6 Members of Congress or Congressional Representatives (by length 

of service) 

7 Commandant of the Coast Guard 

8 Three Star Military

9 National Commodore of the Auxiliary (when serving in office) 

10 Two Star Military (Rear Admiral, upper half) 

11 Auxiliary National Vice Commodore (currently serving in office) 

12 One Star Military (Rear Admiral, lower half and Commodores) 

13 Area Commodores (currently serving in office) 

14 District Commodore, National Directorate Commodore (currently 

serving in office) 

15 Coast Guard Captains 

16 District Vice Commodores, District Rear Commodores, Department 

Chiefs (currently serving)

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Section H. Auxiliary Funeral Services 

Introduction Participation by the Coast Guard Auxiliary in funeral services for deceased

Auxiliarists is governed entirely by the wishes of the family of the deceased. The

Auxiliary should make known through normal channels of communication that 

services are available for use at the time of the death of an Auxiliarist. If the 

deceased Auxiliarist had previously specified, or if the survivor of an Auxiliarist

desires that the Auxiliary take an active part in the funeral services, the survivor 

should make this request known to the mortuary and the clergyman. 

H.1. 

Notifications 

Any Auxiliarist having knowledge of the death of a fellow Auxiliarist should notify

the FC without delay. The FC should call (in person) on the deceased survivor to 

offer condolence and assistance. At that time, it can be determined from the family 

whether participation by the Auxiliary is desired and to what extent. Details of 

participation can then be worked out with the funeral director. The Director should

be notified of the Auxiliarist’s passing and the funeral details. It is important that 

Auxiliarists not put undue pressure on the survivors for the use of the Auxiliary 

service. A great deal of hurt can be done by overzealous friends of the deceased. 

Auxiliary involvement should not be restricted to members of the deceased’s

flotilla. Most Auxiliarists have a wide circle of friends and associates. Auxiliarists 

at other flotillas, division and district level should be made aware of the situation

and the recognition planned, so they may participate. Participating Auxiliarists 

should be in uniform. Service Dress Blue (Alpha) is appropriate. 

H.2. Church

Service 

If there is to be a church service, or a service conducted at the funeral home by a 

clergyman, the Auxiliary service should come before the church service. It is

usually held the evening before at the funeral home. The committal should be given 

by the family’s clergyman. Not to observe this is to breach an important pastoral 

relationship between the family and their pastor. 

The Auxiliary participation in an Auxiliarist’s funeral may, depending on the wishes 

of the deceased’s family, range from the Auxiliarists arriving as a group to pay their 

respects, an honor guard posted at the viewing in conjunction with a brief memorial 

service or participation in the funeral itself. Whatever the level of Auxiliary 

activity, great care must be taken to maintain the dignity of the occasion. 

H.4. More 

Information 

For additional information and general discussion, see the Decedent Affairs Manual, 

COMDTINST M1770.1 (series). 

H.3. 

Participation in 

Funeral 

12-23
Chapter 12 - Guide to Courtesy and Protocol for Auxiliary Units and Auxiliarists 

12-24
Auxiliary Manual 

Appendix A. Memorandum of Understanding and Joint Action Plan 

Introduction This appendix provides the Memorandum of Understanding and Joint Action Plan 

(MOUJAP) for employment of the U.S. Coast Guard Auxiliary in support of the 

Coast Guard’s Bridge Administration Program. 

In this Appendix This appendix contains the following information: 

Topic See Page

Memorandum of Understanding and Joint Action Plan A-3 

A-1
Auxiliary Manual 

A-2
Appendix A - Memorandum of Understanding and Joint Action Plan

A-3
Appendix A - Memorandum of Understanding and Joint Action Plan

A-4
Appendix A - Memorandum of Understanding and Joint Action Plan

A-5
Appendix A - Memorandum of Understanding and Joint Action Plan

A-6
Appendix A - Memorandum of Understanding and Joint Action Plan

A-7
Appendix A - Memorandum of Understanding and Joint Action Plan

A-8
Appendix A - Memorandum of Understanding and Joint Action Plan

A-9
Appendix A - Memorandum of Understanding and Joint Action Plan

A-10
Appendix A - Memorandum of Understanding and Joint Action Plan

A-11
Appendix A - Memorandum of Understanding and Joint Action Plan

A-12
Appendix A - Memorandum of Understanding and Joint Action Plan

A-13
Appendix A - Memorandum of Understanding and Joint Action Plan

A-14
Appendix A - Memorandum of Understanding and Joint Action Plan

A-15
Appendix A - Memorandum of Understanding and Joint Action Plan

A-16
Auxiliary Manual 

Appendix B. Policy for Electronic Projections and Related 

Presentations for Public Education Courses 

Introduction The availability of new technology for producing electronic presentations 

(overheads, slides, videos and Power Point presentations), and related teaching aids,

provides a real opportunity for the Auxiliary to increase the effectiveness of 

classroom instruction, however, it also raises some new challenges. It is necessary

to establish both policy and guidelines for development, distribution, and use of this 

technology to capture the benefits, yet avoid infringement of copyright material or

dissemination of incorrect information. Moreover, creation and distribution of new 

material by various Auxiliary units may jeopardize course approval and

accreditation. For example, several Auxiliary courses are NASBLA approved. 

This approval requires that the material included be in compliance with NASBLA 

requirements in terms of scope and coverage. Individual Auxiliary units may not

be aware of these requirements and, unwittingly, create problems, however, units 

should be able to create enhanced presentations-particularly those that deal with

local conditions, hazards, and regulations. 

The following policy statement is designed to assist all Auxiliarists to better cope 

with copyright and accuracy issues, while at the same time, not jeopardize the

interest of Auxiliarists or the Auxiliary as a whole.

B.1. AudioVisual Policy 

Individual Auxiliary units are encouraged to supplement existing audio-visual

material provided by the National Staff. The material covered in the national 

supplied texts must be covered in class. ITs need to be aware that modifications to

the syllabus may result in the course not fulfilling applicable requirements. The use 

of local scenes, portions or charts, etc. to augment nationally produced electronic 

projections and printed material is acceptable and does not require explicit

approval. 

B.1.a. 

Copyrighted

Material of Others 

Auxiliarists may not use the copyrighted material of others in these supplementary

materials without express written permission from the copyright holder. Generally, 

material published by the Government is not copyrighted, so use of material taken

from Government publications unless a copyright acknowledgment is included -

should not result in problems. Certain Governmental publications utilize material 

that is copyright protected by others. Accordingly, permission must still be

obtained in these cases from the original copyright holder. 

B-1
Auxiliary Manual 

3 

B.1.b. Auxiliary

Created Material 

Auxiliarists who create electronic projections as a personal teaching aid for their 

own use may utilize Auxiliary PE materials without approval so long as the 

material is presented without alteration. Auxiliarists may wish to create new 

materials and distribute this material to other units through such means as posting

electronic projects on flotilla, division, or district web sites, creation of CD-ROMs 

or other methods. In doing so, Auxiliarists should be aware that CGAuxA, Inc. has 

copyrighted the material contained in the texts, electronic projections, and related 

course materials. Posting this material on web sites without specific authorization 

from the president of CGAuxA, Inc., or his/her designated representative, is an 

infringement of this copyright and the unit distributing the material could be subject 

to legal action by CGAuxA, Inc. Thus, any material taken from Auxiliary texts,

electronic projections, and other course support material must be submitted to 

CGAuxA, Inc. through its president or designate for approval. 

Original material prepared by an Auxiliarist or Auxiliary unit that is not limited to 

local scenes, portions, of charts, etc., that is distributed to others, including other 

ITs, for use in PE courses must be reviewed and approved. The DSO-PE has the

capability to review and approve this material. Alternatively, the DSO-PE may

refer the matter to the DC-E for approval. If an Auxiliarist or unit wishes to have 

educational material posted on the national web site, this material must be approved

by the DC-E. Approved materials shall be indicated as, “Approved, DCE/CGAuxA, Inc.” on each overhead or slide. Alternately, the originator may desire

to affix a “CGAuxA, Inc.”, copyright on the material to be distributed after

obtaining CGAuxA Inc. approval. The DC-E shall be informed of such a request. 

In the case of original material submitted to the DSO-PE for approval, the 

Auxiliarist who originates the material must attest in writing to the fact that this 

material is not covered by copyright and/or a copy of written permission to use 

copyrighted material sent to the DSO-PE. The standardized approval form adopted

by the Department of Education shall be utilized to obtain necessary approvals. 

It is important that all nationally approved electronic projections used in PE, have 

the same basic type, fonts, colors, and graphic layouts.

B.1.c. Review and 

Approval 

B.2. Origination 

B-2
Appendix B - Policy for Electronic Projections and Related 

Presentations for Public Education Courses 

B.3. Homeland 

Security 

Signature Policy 

As with all agency seals and logos, proper care must be taken to ensure usage 

conforms to individual guidelines. The DHS signature is made of a seal and

wordmark. The wordmark’s letters are placed to the right of the seal and set in 

uppercase and lowercase letters of the font Joanna MT, or Times New Roman if 

Joanna is not available. If there is insufficient horizontal space, the seal shall be

centered above the wordmark. Use of the seal alone is reserved for special

instances such as lapel pins or podium signs. To ensure legibility, the signature’s

clearspace is equal to the uppercase letter “H”. When possible, the signature shall 

be reproduced in color.

Figure B-1 

Department of Homeland Security Signature 

B-3
Appendix B - Policy for Electronic Projections and Related 

Presentations for Public Education Courses 

B-4
Auxiliary Manual 

Appendix C. Policy for Electronic Projections and Related 

Presentations for Member Training 

Introduction New technology lends itself to the creation of training aids for the use of the 

Department of Training and Auxiliary units. Copyright concerns and issues 

regarding training aids are present, although for reasons different than PE materials.

Creators of electronic projection media for use in MT need to be vigilant to the 

unintended infringement upon another’s copyright. While creation and sharing of 

member training materials is acceptable, Auxiliarists must be careful to remain

within Commandant policy, direction, and guidance, as well as within Auxiliary

policies, to ensure materials present accurate and complete information to the

Auxiliarists. Accordingly, the following policy statement is designed to assist

Auxiliarists who create and distribute aids for MT.

C.1. Policy Original material prepared by an Auxiliarist or an Auxiliary unit that is designed for 

distribution outside a district to other Auxiliarists or Auxiliary units for their use in 

MT should be reviewed by the DC-T, or designate, for accuracy, completeness,

training technical aspects, standardized training objectives, copyright infringement, 

and applicability to the national organization prior to its distribution. DC-T shall

promulgate departmental policy for such review. This effort is intended as a 

service to the originating Auxiliarist/Auxiliary unit, not as a limiting or preventing 

act. A DC-T review of the material prior to its distribution can avoid the harmful 

effects of inaccurate information being distributed, copyright infringement of other 

copyright interests; standardize training; and allow the collation and further 

dissemination of materials to a larger audience. 

C.1.a. DC-T 

Review 

Any training materials intended to be used or distributed nationally by the Auxiliary 

National Supply Center (ANSC) or AUXCEN are national training materials 

requiring review by DC-T. All other locally produced and disseminated

supplemental materials may receive DC-T review. Regardless, all local

supplemental training material, whether reviewed by DC-T or not, must retain

technical accuracy and conform to current Coast Guard and Auxiliary standards and 

policies. 

C.1.b. Material 

Release 

Auxiliarists who wish to distribute MT materials to others within or outside their 

district must state in writing whatever copyright limits apply to this material, if any.

Ideally, the materials should be released without any copyright interests claimed in

the work and expressly allow its unrestricted use by both the Coast Guard and the

Auxiliary.

C-1
Auxiliary Manual 

C.2. Origination Auxiliarists who create presentations may not use copyrighted material of others 

without express written permission from the copyright holder. Examples of items 

that may be copyright protected are text, illustrations, cartoons, and photographs 

printed in other publications. A written statement indicating that all releases have 

been secured must be forwarded to the DC-T along with the request for review, as 

appropriate. 

Reviewed materials shall be indicated as, “Reviewed, DC-T USCGAUX” on each

overhead or slide. 

Any questions should be directed to the Department of Training or Legal Affairs, as 

appropriate, through the chain of leadership and management.

C-2
Auxiliary Manual 

Appendix D. Election Eligibility

Introduction Persons must be active (certified) in a program (e.g., VE, IT, or Operations) in order 

to be eligible to run for office. After assuming additional responsibilities of the 

position, Auxiliarists do not need to maintain the certification(s) to take or hold the 

office to which elected. Persons must be active in a program to run for re-election 

or election to another office. 

With DCO concurrence and Director approval, flotillas and divisions may hold 

elections without regard to the date of the district election. This allows more 

flexibility for divisions/flotillas that do not have candidates for higher office at the 

next level (district for division, division for flotilla) to hold their elections early 

each year, and better enables them to meet end-of-year commitments. 

This appendix provide election eligibility requirements and related information 

pertaining to flotilla, division, district, and national level leaders. 

In this Appendix This appendix contains the following information: 

Title See Page

Flotilla Commander D-3

Flotilla Vice Commander (FVC) D-3 

Division Captain D-4

Division Vice Captain D-5 

District Commodore D-5

District Vice Commodore D-6

District Rear Commodore D-6

National Commodore D-7

National Vice Commodore D-7 

National Area Commodore D-8 

D-1
Auxiliary Manual 

D-2
Appendix D - Election Eligibility 

Flotilla Commander 

D.1. Eligibility to 

Assume Office 

D.2. Regular 

Term 

D.3. Number of 

Terms 

Authorized 

D.4. Elected By 

D.5. Election 

Date 

• Auxiliarist for one year prior to nomination. 

• Currently certified, as of the date of election, as VE, IT, or in Operations. 

• Completed Administrative Procedures, Elected Leader’s Course (ELC), or 

AUXMIN specialty course. 

• One year. 

• Maximum of two consecutive one-year terms followed by one year out of office 

with no limits on how many times repeated. 

• Flotilla members. 

• Annual election prior to 15 December. 

• Waivers are normally required in writing and may be granted by the Director, 

with concurrence of the DCP, to FC for eligibility to assume office. 

Flotilla Vice Commander (FVC) 

D.6. Eligibility to 

Assume Office 

D.7. Regular 

Term 

D.8. Number of 

Terms 

Authorized 

D.9. Elected By 

D.10. Election 

Date 

• Auxiliarist for one year prior to nomination. 

• Currently certified, as of the date of election, as VE, IT, or in Operations. 

• Completed Administrative Procedures, ELC, or AUXMIN specialty course.

• One year.

• No limitation.

• Flotilla members.

• Annual election prior to 15 December. 

• Waivers are normally required in writing and may be granted by the Director of 

Auxiliary, as necessary, with concurrence of the DCP or FC, to VFC for 

eligibility to assume office.

D-3
Appendix D - Election Eligibility 

Division Captain 

D.11. Eligibility 

to Assume Office 

D.12. Regular 

Term 

D.13. Number of 

Terms 

Authorized 

D.14. Elected By 

D.15. Election 

Date 

• Have served at least one regular term (twelve months) as a member of a 

Division Board. 

• Any Auxiliarist transferring from another division, provided Auxiliarist fulfills 

eligibility requirements for VCP or DCP. 

• Active for the twelve months preceding the election and currently certified, as 

of the date of election, in VE, IT, or Operations.

• One year.

• Four terms, provided no more than two are consecutive. 

• Transfer to any other division starts a new series of terms.

• Division Board Members.

• Annual election on or before 20 November. 

• Date must be approved by DCO and Director. 

• Waivers are normally required in writing and may be granted by the Director, 

with the concurrence of the DCO, to DCP for eligibility to assume office.

D-4
Appendix D - Election Eligibility 

Division Vice Captain 

D.16. Eligibility 

to Assume Office 

D.17. Regular 

Term 

D.18. Number of 

Terms 

Authorized 

• No limitation.

D.19. Elected By 

D.20. Election 

Date 

• Have served at least one regular term (twelve months) as a Division Board 

member. 

• Any Auxiliarist transferring from another division, provided Auxiliarist fulfills 

eligibility requirements for Division Vice Captain (VCP) or DCP. 

• Active for the twelve months preceding the election and currently certified, as 

of the date of election, in VE, IT, or Operations.

• One year.

• Division Board Members.

• Annual election on or before 20 November. 

• Date must be approved by DCO and Director. 

• Waivers are normally required in writing and may be granted by the Director, 

with the concurrence of the DCO or DCP, to VCP for eligibility to assume 

office. 

District Commodore 

D.21. Eligibility 

to Assume Office 

D.22. Regular 

Term 

D.23. Number of 

Terms 

Authorized 

• One.

D.24. Elected By 

D.25. Election 

Date 

• Have served a regular term as an elected leader, other than DCO, on any District 

Board. Active for twelve months preceding the election and currently certified, 

as of the date of election, in VE, IT, or Operations.

• Have received a FAV determination on a Coast Guard DO PSI (SF-86 NACLC 

process). 

• Two years.

• District Board Members.

• Election every two years on or before 1 November, but after National Elections. 

D-5
Appendix D - Election Eligibility 

District Vice Commodore 

D.26. Eligibility 

to Assume Office 

D.27. Regular 

Term 

D.28. Number of 

Terms 

Authorized 

D.29. Elected By 

D.30. Election 

Date 

• Have served a regular term as an elected leader, other than VCO or higher, on 

any District Board. 

• Active for twelve months preceding the election and currently certified, as of 

the date of election, in VE, IT, or Operations.

• Have received a FAV determination on a Coast Guard DO PSI (SF-86 NACLC 

process).

• Two years.

• One.

• District Board Members.

• Same as District Commodore.

District Rear Commodore 

D.31. Eligibility 

to Assume Office 

D.32. Regular 

Term 

D.33. Number of 

Terms 

Authorized 

D.34. Elected By 

D.35. Election 

Date 

• Have served a regular term as an elected leader, other than VCO or higher, on 

any District Board. 

• Active for twelve months preceding the election and currently certified, as of 

the date of election, for designation in VE, IT, or Operations.

• Have received a FAV determination on a Coast Guard DO PSI (SF-86 NACLC 

process).

• One year.

• Two.

• District Board Members.

• Election annually, on or before 1 November, but after National Elections.

D-6
Appendix D - Election Eligibility 

National Commodore 

D.36. Eligibility 

to Assume Office 

D.37. Regular 

Term 

D.38. Number of 

Terms 

Authorized 

D.39. Elected By 

• NAVCO or DCO in second year of regular term, or a past DCO who has 

completed a regular term as DCO or as a NAVCO. 

• Certified by the Chief Director as being currently qualified, as of the date of the 

election, in VE, IT, or Operations. 

• Have received a FAV determination on a Coast Guard DO PSI (SF-86 NACLC 

process).

• Two years.

• One.

• National Board Members.

D.40. Election 

Date 

• Election every two years at the Fall NACON.

National Vice Commodore 

D.41. Eligibility 

to Assume Office 

D.42. Regular 

Term 

D.43. Number of 

Terms 

Authorized 

D.44. Elected By • National Board Members.

D.45. Election 

Date 

• ARCO or DCO in second year of regular term, or a past DCO who has 

completed regular term. 

• Certified by the Chief Director as being currently eligible, as of the date of the 

election, in VE, IT, or Operations.

• Have received a FAV determination on a Coast Guard DO PSI (SF-86 NACLC 

process).

• Two years.

• Two, but not in the same office.

• Same as NACO.

D-7
Appendix D - Election Eligibility 

National Area Commodore 

D.46. Eligibility 

to Assume Office 

D.47. Regular 

Term 

D.48. Number of 

Terms 

Authorized 

D.49. Elected By 

D.50. Election 

Date 

• DCO in second year of regular term, or a past DCO who has completed regular 

term. 

• Certified by the Chief Director as being currently qualified, as of the date of the 

election, in VE, IT, or Operations.

• Have received a FAV determination on a Coast Guard DO PSI (SF-86 NACLC 

process).

• Two years.

• Two, but not in the same office.

• National Board Members.

• Same as NACO

D-8
Auxiliary Manual 

Appendix E. Prohibited Source Determination and Analysis 

Introduction This appendix provides pertinent information to aid Auxiliarists in determining and 

analyzing prohibited sources of gifts. 

In this Appendix This appendix contains the following information: 

Topic See Page

Defining a Gift E-3 

Defining Prohibited Sources E-3 

Exemptions E-3

Prohibited Source Determination and Analysis E-4 

E-1
Auxiliary Manual 

E-2
Appendix E - Prohibited Source Determination and Analysis

E.1. Defining a 

Gift 

A gift is a gratuitous, voluntary transfer of ownership in property or the gratuitous

provision of a service without consideration or compensation. Said another way, a 

gift is anything of value that is not paid for by the recipient - including, but not 

limited to: 

E.2. Defining a 

Prohibited 

Source 

A prohibited source is any person, company, organization, or non-Federal 

Government entity that: 

E.3. Exemptions Recreational boaters, although technically regulated by the Coast Guard, are 

exempted as a class from the prohibited source definition. Additionally, attorneys 

who devote less than a majority of their professional time to representing (or

lobbying for) prohibited sources and who derive less than a majority of their 

personal income from such representation (or lobbying) are exempted as a class

from the prohibited source definition.

• Cash 

• Checks 

• Money Orders 

• Negotiable Instruments 

• Securities 

• Endowments 

• Scholarships 

• Personal Property

• Real Property 

• Services 

• Is doing business with the Coast Guard or Coast Guard Auxiliary. 

• Is seeking business with the Coast Guard or Coast Guard Auxiliary. 

• Conducts activities that are regulated by the Coast Guard or Coast Guard 

Auxiliary. 

• Has interests that might be substantially affected by Coast Guard or Coast 

Guard Auxiliary personnel performing or not performing their duties. 

• Is an organization or association having a majority of members that meet one or 

more of the above criteria. 

E-3
Appendix E - Prohibited Source Determination and Analysis

E.4. Prohibited 

Source 

Determination 

and Analysis 

Chapter 5, Section H of this manual requires certain Auxiliarists to make a 

prohibited source determination and analysis before permitting an Auxiliary unit to 

solicit and accept a gift from an outside source or to accept an unsolicited gift from 

an outside source. 

The prohibited source determination is made by applying the prohibited source 

definition to the prospective gift donor. If the prospective gift donor is not a 

prohibited source and the value of the gift does not exceed $2500, approval can be 

given to the Auxiliary unit to solicit and accept the gift, or to accept the unsolicited 

gift. If the prospective donor is a prohibited source and the value of the gift does 

not exceed $2500, approval can be given to the Auxiliary unit to solicit and accept

the gift or to accept the unsolicited gift only after considering certain factors and 

concluding that approval is in the Coast Guard’s and Auxiliary’s interest. 

The analysis factors that must be considered are: 

• The positive impact on the Coast Guard or Auxiliary in granting approval. 

• The business or regulatory relationship between the prospective donor and the 

Coast Guard or Auxiliary. 

• The nature and sensitivity of any matter pending between the prospective donor 

and the Coast Guard or Auxiliary. 

• The likelihood of adverse publicity.

• Whether a reasonable member of the public, knowing all of the facts, would 

lose confidence in the Coast Guard or Auxiliary. 

E-4
Auxiliary Manual 

Appendix F. Requirements for District Corporations 

Introduction This appendix provides requirements for District Corporations. 

This appendix contains the following information: 

Topic See Page

Articles of Organizational Policies F-3 

By-Law Provisions F-3

Insurance Requirements as Applicable F-3 

Tax Requirements F-4 

Written Exclusive Use Agreement as Applicable F-4 

In this Appendix 

F-1
Auxiliary Manual 

F-2
Appendix F - Requirements for District Corporations 

F.1. Articles of 

Organizational 

Policies 

Articles of organizational policies shall include: 

F.2. By-Law

Provisions 

By-law provisions shall address: 

Insurance Type Bodily Injury 

Coverage 

Property Damage or 

Equivalent 

Coverage 

General Liability - Broad Form $2,000,000 $500,000

Landlord or Tenant’s Liability Policy $2,000,000 

$2,000,000 combined Bodily Injury

and Property Damage or equivalent 

Aircraft Insurance $2,000,000 combined Injury and 

Property Damage or equivalent 

Motor Vehicle Insurance $2,000,000 combined Bodily Injury

and Property Damage or equivalent 

Officer’s and Director’s Liability

Insurance 

Fidelity Bonds - President, VicePresident, Treasurer, or similar corporate 

officer 

Fire and Extended coverage casualty

insurance for real estate - Replacement 

Value coverage. 

F.3. Insurance 

Requirements as 

Applicable 

Hull Insurance for vessels and aircraft, 

Fair Market Value of asset. 

• Name 

• Purpose 

• Officers 

• Directors 

• Members 

• Other relevant provisions 

• Officers 

• Directors 

• Members 

• Elections 

• Quorum

• Voting 

• Indemnification 

• Dissolution 

• Fiscal policy 

• Miscellaneous 

$250,000 

Marine Insurance 

F-3
Appendix F - Requirements for District Corporations 

F.4. Tax 

Requirements 

F.5. Written 

Exclusive Use 

Agreement as

Applicable 

• IRS 501c(3) determination 

• State tax exempt status including sales tax 

• Federal tax I.D. number 

• Real estate 

• Tangible, personal property (i.e., boats, trailers, or aircraft) 

F-4
Auxiliary Manual 

Appendix G. Coast Guard Forms 

Introduction This appendix provides a listing of and sample copies of forms referenced in this 

manual. These forms are current as of the printing of this manual, however they are

constantly being changed and modified. These are only examples and should not 

be used for official business. The most up to date version of the forms can be found

on the National Auxiliary Web Site or ordered from ANSC. 

In this Appendix This appendix contains the following information: 

Topic See Page

List of Forms G-3 

Enrollment Application Form (ANSC-7001/CGAUX-32) G-4 

Vessel Facility Inspection and Offer Use Form (ANSC-7003) G-6 

Notice of Intent to Teach Public Education Course Form (ANSC7023) G-11 

Financial Reporting of an Auxiliary Unit Form (ANSC-7025/CGAUX-23) G-13 

Prospective Member Interview Record Form (ANSC-7036) G-17 

Short Term Training Request Form (ANSC-7059/CG-5223) G-19 

Completed Short Term Training Request Form (ANSC-7059/CG5223) G-21 

Notice of Traumatic Injury and Claim for Continuation of 

Pay/Compensation 

Form (CA-1)

G-22 

Claim for Compensation Form (CA-7) G-26 

Attending Physician’s Report Form (CA-20) G-29 

Coast Guard Award Recommendation Form (CG-1650) G-33 

Certificate of Compliance – Private Motor Vehicle Registration 

(CG-3308) 

G-34 

Damage and Loss Claim Form (CG-4112) G-35 

Military Temporary Duty or Civilian Temporary Duty Travel 

Orders Form (CG-4521) 

G-36 

Operational Specialty Course Answer Sheet Form (CG-4886) G-37 

Auxiliary Patrol Order Form (CG-5132) G-38 

G-1
Auxiliary Manual 

Coast Guard Travel Voucher or Subvoucher Form (DD-1351-2) G-42 

Disclosure and Authorization Pertaining to Consumer Reports 

Pursuant to the Fair Credit Reporting Act (DHS-11000-9) 

G-45 

Health Claim Insurance Form (OWCP/HFCA-1500) G-46 

Motor Vehicle Accident Report Form (SF-91) G-50 

Claim for Reimbursement for Expenditures on Official Business 

Form (SF-1164) 

G-54 

Electronic Transfer/Direct Deposit Form (SF-1199A) G-56 

G-2
Appendix G - Coast Guard Forms 

List of Forms 

ANSC-7001/CGAUX-32 Auxiliary Enrollment Application

ANSC-7003 Vessel Facility Inspection and Offer For Use Form

ANSC-7023 Notice of Intent to Teach

ANSC-7025/CG-4750 Financial Reporting of Auxiliary Unit

ANSC-7036 Prospective Member Interview Record

ANSC-7059/CG-5223 Short Term Training Request

CA-1 DOL Report of Traumatic Injury

CA-7 Claim for Compensation on Account of Traumatic Injury

CA-20 DOL Attending Physician’s Report

CG-1650 Coast Guard Award Recommendation Form

CG-3308A Certificate of Compliance – Private Motor Vehicle Registration 

CG-3865 Coast Guard Boating Accident Report

CG-4112 Damage and Loss Claim

CG-4521 Military Temporary Duty or Civilian Temporary Duty Travel Orders Form

CG-4886 Operational Specialty Course Answer Sheet

CG-5132 Auxiliary Patrol Order Form

DD-1351-2 Coast Guard Travel Voucher or Subvoucher Form

DHS-11000-9 Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the 

Fair Credit Reporting Act

OWCP/HFCA-1500 Health Claim Insurance Form

SF-91 Operator’s Report of Motor Vehicle Accident

SF-1164 Claim of Reimbursement for Expenditures on Official Business Form

SF-1199A Electronic Transfer/Direct Deposit Form 

G-3
Appendix G - Coast Guard Forms 

Figure G-1 

Enrollment Application Form (ANSC-7001/CGAUX-32) 

G-4
Appendix G - Coast Guard Forms 

Figure G-1 

Enrollment Application Form (ANSC-7001/CGAUX-32) - Continued 

G-5
Appendix G - Coast Guard Forms 

Figure G-2 

Vessel Facility Inspection and Offer Use Form (ANSC-7003) 

G-6
Appendix G - Coast Guard Forms 

Figure G-2 

Vessel Facility Inspection and Offer Use Form (ANSC-7003) - Continued 

G-7
Appendix G - Coast Guard Forms 

Figure G-2 

Vessel Facility Inspection and Offer Use Form (ANSC-7003) - Continued 

G-8
Appendix G - Coast Guard Forms 

Figure G-2 

Vessel Facility Inspection and Offer Use Form (ANSC-7003) - Continued 

G-9
Appendix G - Coast Guard Forms 

Figure G-2 

Vessel Facility Inspection and Offer Use Form (ANSC-7003) - Continued 

G-10
Appendix G - Coast Guard Forms 

Figure G-3 

Notice of Intent to Teach Public Education Course Form (ANSC-7023) 

G-11
Appendix G - Coast Guard Forms 

Figure G-3 

Notice of Intent to Teach Public Education Course Form (ANSC-7023) - Continued 

G-12
Appendix G - Coast Guard Forms 

Figure G-4 

Financial Reporting of an Auxiliary Unit Form (ANSC-7025/CG-AUX-23) 

G-13
Appendix G - Coast Guard Forms 

Figure G-4 

Financial Reporting of an Auxiliary Unit Form (ANSC-7025) - Continued 

G-14
Appendix G - Coast Guard Forms 

Figure G-4 

Financial Reporting of an Auxiliary Unit Form (ANSC-7025) - Continued 

G-15
Appendix G - Coast Guard Forms 

Figure G-4 

Financial Reporting of an Auxiliary Unit Form (ANSC-7025) - Continued 

G-16
Appendix G - Coast Guard Forms 

Figure G-5 

Prospective Member Interview Record Form (ANSC-7036) 

G-17
Appendix G - Coast Guard Forms 

Figure G-5 

Prospective Member Interview Record Form (ANSC-7036) - Continued 

G-18
Appendix G - Coast Guard Forms 

Figure G-6 

Short Term Training Request Form (ANSC-7059/CG-5223) 

G-19
Appendix G - Coast Guard Forms 

Figure G-6 

Short Term Training Request Form (ANSC-7059/CG-5223) - Continued

G-20
Appendix G - Coast Guard Forms 

Figure G-7 

Completed Short Term Training Request Form (ANSC-7059/CG-5223) 

G-21
Appendix G - Coast Guard Forms 

Figure G-8 

Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation 

Form (CA-1)

G-22
Appendix G - Coast Guard Forms 

Figure G-8 

Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation 

Form (CA-1) - Continued 

G-23
Appendix G - Coast Guard Forms 

Figure G-8 

Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation 

Form (CA-1) - Continued

G-24
Appendix G - Coast Guard Forms 

Figure G-8 

Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation 

Form (CA-1) - Continued

G-25
Appendix G - Coast Guard Forms 

Figure G-9 

Claim for Compensation Form (CA-7)

G-26
Appendix G - Coast Guard Forms 

Figure G-9 

Claim for Compensation Form (CA-7) - Continued 

G-27
Appendix G - Coast Guard Forms 

Figure G-9 

Claim for Compensation Form (CA-7) - Continued 

G-28
Appendix G - Coast Guard Forms 

Figure G-10 

Attending Physician’s Report Form (CA-20) 

G-29
Appendix G - Coast Guard Forms 

Figure G-10 

Attending Physician’s Report Form (CA-20) - Continued 

G-30
Appendix G - Coast Guard Forms 

Figure G-10 

Attending Physician’s Report Form (CA-20) - Continued 

G-31
Appendix G - Coast Guard Forms 

Figure G-10 

Attending Physician’s Report Form (CA-20) - Continued 

G-32
Appendix G - Coast Guard Forms 

Figure G-11 

Coast Guard Award Recommendation Form (CG-1650) 

G-33
Appendix G - Coast Guard Forms 

Figure G-12 

Certificate of Compliance – Private Motor Vehicle Registration (CG-3308) 

G-34
Appendix G - Coast Guard Forms 

Figure G-13 

Damage and Loss Claim Form (CG-4112) 

G-35
Appendix G - Coast Guard Forms 

Figure G-14 

Military Temporary Duty or Civilian Temporary Duty Travel Orders Form (CG-4521) 

G-36
Appendix G - Coast Guard Forms 

Figure G-15 

Operational Specialty Course Answer Sheet Form (CG-4886) 

G-37
Appendix G - Coast Guard Forms 

Figure G-16 

Auxiliary Patrol Order Form (CG-5132) 

G-38
Appendix G - Coast Guard Forms 

Figure G-16 

Auxiliary Patrol Order Form (CG-5132) - Continued 

G-39
Appendix G - Coast Guard Forms 

Figure G-17 

Auxiliary Patrol Order Continuation Sheet Form (CG-5132-1) 

G-40
Appendix G - Coast Guard Forms 

Figure G-17 

Coast Guard Auxiliary Patrol Order Continuation Sheet Form (CG-5132-1) - Continued 

G-41
Appendix G - Coast Guard Forms 

Figure G-18 

Coast Guard Travel Voucher or Subvoucher Form (DD-1351-2)

G-42
Appendix G - Coast Guard Forms 

Figure G-18 

Coast Guard Travel Voucher or Subvoucher Form (DD-1351-2) - Continued 

G-43
Appendix G - Coast Guard Forms 

Figure G-18 

Coast Guard Travel Voucher or Subvoucher Form (DD-1351-2) - Continued 

G-44
Appendix G - Coast Guard Forms 

U. S. Department of Homeland Security 

DISCLOSURE AND AUTHORIZATION 

PERTAINING TO CONSUMER REPORTS 

PURSUANT TO THE FAIR CREDIT REPORTING ACT 

This is a release for the U. S. Department of Homeland Security to obtain one or more 

consumer/credit reports about you in connection with your application for employment or in the

course of your employment with the Department. One or more reports about you may be obtained for

employment purposes, including evaluating your fitness for employment, promotion, reassignment,

retention, or access to classified information and/or sensitive, but unclassified information. 

I, _________________________________________________________, hereby authorize the U. S. 

Department of Homeland Security to obtain such report(s) from any consumer/credit reporting agency

for employment purposes. Copies of this authorization that show my signature are as valid as the

original signed by me.

 ___________________________________

 Signature 

 ___________________________________

 Date 

 ___________________________________

Social Security Number 

 ___________________________________

Current Organization Assigned 

The Privacy Act, 5 U.S.C. 552a, requires that federal agencies inform individuals; at the time 

information is solicited from them, whether the disclosure is mandatory or voluntary, by what 

authority such information is solicited, and what uses will be made of the information. You are 

hereby advised that authority for soliciting your Social Security Number (SSN) is Executive Order 

9397. Your SSN will be used to identify you precisely when it is necessary to conduct and/or obtain a

credit report on you. Although the disclosure of your SSN is not mandatory, your failure to do so

may impede the acquisition of a credit report concerning you and possibly result in the denial of your 

being approved for access to classified and/or sensitive, but unclassified information. 

DHS Form 11000-9 (10-03)

Figure G-19 

Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit 

Reporting Act (DHS Form 11000-9) 

G-45
Appendix G - Coast Guard Forms 

Figure G-20 

Health Claim Insurance Form (OWCP/HFCA-1500) 

G-46
Appendix G - Coast Guard Forms 

Figure G-20 

Health Claim Insurance Form (OWCP/HFCA-1500) - Continued 

G-47
Appendix G - Coast Guard Forms 

Figure G-20 

Health Claim Insurance Form (OWCP/HFCA-1500) - Continued

G-48
Appendix G - Coast Guard Forms 

Figure G-20 

Health Claim Insurance Form (OWCP/HFCA-1500) - Continued 

G-49
Appendix G - Coast Guard Forms 

Figure G-21 

Motor Vehicle Accident Report Form (SF-91) 

G-50
Appendix G - Coast Guard Forms 

Figure G-21 

Motor Vehicle Accident Form (SF-91) - Continued 

G-51
Appendix G - Coast Guard Forms 

Figure G-21 

Motor Vehicle Accident Form (SF-91) - Continued 

G-52
Appendix G - Coast Guard Forms 

Figure G-21 

Motor Vehicle Accident Form (SF-91) - Continued 

G-53
Appendix G - Coast Guard Forms 

Figure G-22 

Claim for Reimbursement for Expenditures on Official Business Form (SF-1164) 

G-54
Appendix G - Coast Guard Forms 

Figure G-22 

Claim for Reimbursement for Expenditures on Official Business Form (SF-1164) -

Continued 

G-55
Appendix G - Coast Guard Forms 

Figure G-23 

Electronic Transfer/Direct Deposit Form (SF-1199A) 

G-56
Appendix G - Coast Guard Forms 

Figure G-23 

Electronic Transfer/Direct Deposit Form (SF-1199A) - Continued 

G-57
Appendix G - Coast Guard Forms 

G-58
Auxiliary Manual 

Appendix H. Geographic Alignment of Coast Guard Areas and 

Districts, and Auxiliary Areas, Districts, and Regions 

Introduction The geographic boundaries of the Coast Guard Auxiliary districts align directly

with the district boundaries of the Coast Guard districts as outlined in 33 CFR 3. In

some cases, the districts are further divided into Auxiliary regions for purposes of 

the administration of the Auxiliary. This appendix describes these divisions and

alignments.

In this Appendix This appendix contains the following information: 

Topic See Page

First Coast Guard District H-3 

Fifth Coast Guard District H-3 

Seventh Coast Guard District H-4 

Eighth Coast Guard District H-4 

Ninth Coast Guard District H-5 

Eleventh Coast Guard District H-6 

Thirteenth Coast Guard District H-6 

Fourteenth Coast Guard District H-6 

Seventeenth Coast Guard District H-6 

H-1
Auxiliary Manual 

H-2
Appendix H - Geographic Alignment of Coast Guard Areas and Districts,

and Auxiliary Areas, Districts, and Regions 

H.1. First Coast 

Guard District 

The First Coast Guard District is comprised of: 

H.1.a. First 

District Regions 

For Auxiliary administrative purposes, the First District is divided into two regions: 

The office for the Director for the First Northern region is in Boston Massachusetts.

The office for the First Southern region is in New York, New York.

H.1.b. Line of

Demarcation 

The line of demarcation between these two regions is along the eastern border of 

Connecticut to the Massachusetts border, west and north along the Massachusetts 

border to Vermont, north to the Canadian border through Vermont east of the 

counties of Orleans, Franklin, Grand Isle, Chittenden, Addison and Rutland. 

H.2. Fifth Coast 

Guard District 

The Fifth Coast Guard District is comprised of: 

• The States of Maine, New Hampshire, Vermont, Massachusetts, Rhode Island, 

and Connecticut. 

• New York, except that part north of latitude 42° N and west of longitude 74° 39'

W. 

• That part of New Jersey north of 39° 57' N latitude, east of 74° 27' W longitude, 

and northeast of a line from 39° 57' N, 74° 27' W northwest to the New York, 

New Jersey and Pennsylvania boundaries at Tri-State. 

• All U.S. Naval reservations on shore in Newfoundland. 

• The ocean area encompassed by the Search and Rescue boundary between 

Canada and the U.S. easterly to longitude 63° W, thence due south to latitude 

41° N. 

• Thence southwesterly along a line bearing 219° T to the intersection with the 

ocean boundary between the First and Fifth Coast Guard Districts, which is 

defined as a line extending 122° T from Shrewsbury River, New Jersey, 40° 18'

N latitude, on the coastal end of the First and Fifth District land boundary, 

thence northwesterly along this line to the coast. 

• First Northern region 

• First Southern region 

• The States of Delaware, Maryland, Virginia, the District of Columbia, and 

North Carolina. 

• That portion of New Jersey south of 39 57' N latitude, west of 74 27' W 

longitude, and southwest of a line extending northwesterly from 39° 57' N, 74° 

27' W to the New York, New Jersey, and Pennsylvania boundaries at Tri-State. 

• That portion of Pennsylvania east of a line drawn along 78° 55.0' W longitude 

south to 41° 00 N latitude thence west to 79° 00 W longitude and thence south 

to the Pennsylvania-Maryland boundary. 

• The ocean area encompassed by a line bearing 122° T from the coastal end of 

the First and Fifth District land boundary at Shrewsbury River, New Jersey, 40° 

18' N latitude, to the southernmost point in the First Coast Guard District (36° 

43' N, 67° 27' W). 

H-3
Appendix H - Geographic Alignment of Coast Guard Areas and Districts,

and Auxiliary Areas, Districts, and Regions 

H.2.a. Fifth 

District Regions 

The Fifth District is divided into the following: 

H.2.b. Line of

Demarcation 

The line of demarcation between these two regions is the southern and western

borders of Delaware, north to the Pennsylvania border, west to 70° W longitude.

H.3. Seventh 

Coast Guard 

District 

The Seventh Coast Guard District (normal Coast Guard boundaries apply).

H.4. Eighth 

Coast Guard 

District 

The Eighth Coast Guard District is divided into the following: 

Also located in the district office in New Orleans, Louisiana, is the Chief, Auxiliary 

Division, who functions as the District Auxiliary Coordinator. 

H.4.a. Eighth

Western Rivers 

The Eighth Western rivers is comprised of: 

H.4.b. Eighth 

Eastern Region 

Eighth Eastern region is comprised of: 

• Thence along a line bearing 219° T to the intersection with the ocean boundary

between the Fifth and the Seventh Coast Guard Districts which is defined as a 

line extending 122° T from the coastal end of the Fifth and Seventh land 

boundary. 

• Thence along this line to the coast.

• Fifth Northern region with the office of the Director at the Coast Guard Base, 

Philadelphia, Pennsylvania.

• Fifth Southern region with the office of the Director in Portsmouth, Virginia. 

• Eighth Eastern region with the office of the Regional Director in Louisville, 

Kentucky. 

• Eighth Western Rivers region with the office of the Regional Director in St. 

Louis, Missouri. 

• Eighth Coastal region with the office of the Regional Director in New Orleans, 

Louisiana. 

• The States of Wyoming, Colorado, North Dakota, Kansas, Nebraska, 

Oklahoma, Arkansas, Missouri, and Iowa. 

• Minnesota south of 46° 20' N latitude. 

• Wisconsin south of 46° 20' N latitude and west of 90° W longitude.

• All of Illinois, except that portion north of 41° N latitude and east of 90° W 

longitude. 

• The States of Tennessee, Kentucky, and West Virginia. 

• Indiana south of 41° N latitude. 

• Ohio south of 41° N latitude. 

• Pennsylvania south of 41° N latitude and west 79° longitude. 

• That part of Mississippi north of the southern boundaries of Washington, 

Sunflower, Leflore, Grenada, Calhoun, Chickasaw, Lee, Prentiss and 

Tishomingo Counties, the Tennessee-Tombigbee waterway north of the Bay 

Springs Lock and Dam.

• That part of Alabama north of 34° N latitude. 

H-4
Appendix H - Geographic Alignment of Coast Guard Areas and Districts,

and Auxiliary Areas, Districts, and Regions 

H.4.c. Eighth

Coastal Region 

Eighth Coastal region is comprised of: 

H.5. Ninth Coast 

Guard District 

The Director’s office is located in the district office in Cleveland, Ohio and is

supported by the following Auxiliary Group Liaison Officers at: 

The Ninth Coat Guard District is divided into the following regional boundaries: 

H.5.a. Ninth 

Eastern Region 

Ninth Eastern region is comprised of that portion of the district that lies within the 

States of New York, Pennsylvania, and Ohio north of 41° N latitude. 

H.5.b. Ninth 

Central Region 

Ninth Central region consists of Indiana north of 41° N latitude to 87° W north to 

44° 15' N, 87° W, then north northeast to 44° 43' N, 86° 40' W due north to 45° 27 

N, 86° 40' W then west along 45° 25' N to 87° 20' W, then northwest generally

along the time zone line to 46° 25' N, 88° 00' W, then northwest to 46° 48' N, 89° 

30’W, then north along 90° W to the International boundary, then following the 

International boundary northeast, then south to the Michigan and Ohio State line, 

thence west along said State line to the Indiana State line and south to 41° N 

latitude. 

• The States of New Mexico, Texas, and Louisiana. 

• That part of Mississippi south of the southern boundaries of Washington, 

Sunflower, Leflore, Grenada, Calhoun, Chickasaw, Lee, Prentiss and 

Tishomingo Counties, the Tennessee-Tombigbee waterway south of the Bay 

Springs Lock and Dam.

• That part of Alabama south of 34° N latitude. 

• Those parts of Florida and Georgia west of a line from the intersection of the 

Florida coast with longitude 83 50' W due north to a position 30° 15' N, 83° 50'

W, thence due west to a position 30° 15' N, 84° 45' W, thence due north to the 

intersection with the south shore of the Jim Woodruff Reservoir and the east 

bank of the Flint River up stream to Montezuma, Georgia, thence to West Point, 

Georgia. 

• Group Buffalo 

• Group Detroit 

• Group Grand Haven 

• Group Milwaukee 

• Group Sault Ste Marie 

H-5
Appendix H - Geographic Alignment of Coast Guard Areas and Districts,

and Auxiliary Areas, Districts, and Regions 

H.5.c. Ninth 

Western Region 

Ninth Western region includes: 

H.6. Eleventh 

Coast Guard 

District 

The Eleventh Coast Guard District shall be comprised of: 

H.6.a. Eleventh 

District Regions 

For Auxiliary administrative purposes, the Eleventh District is divided into two

regions: 

The office of the Director for the Eleventh Northern region is in Alameda,

California and the office of the Director for the Eleventh Southern region is in Long

Beach, California.

H.6.b. Line of

Demarcation 

The line of demarcation between these two regions runs easterly from the Pacific

Coast along the northern borders of the California counties of Santa Barbara, Kern, 

and San Bernardino; the Nevada county of Clark; and Washington, Garfield, and

San Juan counties in Utah. 

H.7. Thirteenth 

Coast Guard 

District 

In the Thirteenth Coast Guard District, normal Coast Guard boundaries apply.

H.8. Fourteenth 

Coast Guard 

District 

In the Fourteenth Coast Guard District, normal Coast Guard boundaries apply.

H.9. Seventeenth 

Coast Guard 

District 

In the Seventeenth Coast Guard District, normal Coast Guard boundaries apply.

• That portion of Illinois north 41° N latitude and east of 90° W longitude. 

• Wisconsin east of 90° W plus Wisconsin north of 46° 20' N. 

• Western boundary is the Minnesota/North Dakota boundary from 46° 20' N to 

Canada. 

• Northern boundary is the Canadian border into Lake Superior 87° 35' W. 

• Eastern border is from 87° 35' W south to Manitou Island light then south to 87 

45' W on the Lake Superior shore, then southwest to 46° 20' N 88° 30' W. 

• Boundary continues due south to 45° 27' N due east to 86° 40' W and south to

44° 43' N, and that part of Illinois north of a line extended from northern Des 

Moines county line as indicated in paragraph H.4.a above. 

• The States of Arizona, Utah, Nevada, and California. 

• The ocean area bounded by a line from the California-Oregon region State line 

westerly to latitude 40° N, 150° N; 

• Thence southeasterly to latitude 5° S, longitude 110° W; 

• Thence northeasterly to the border between Guatemala and Mexico on the 

Pacific Coast (14° 38' N latitude, 92° 19' W longitude).

• Eleventh Northern region 

• Eleventh Southern region 

H-6
Appendix H - Geographic Alignment of Coast Guard Areas and Districts,

and Auxiliary Areas, Districts, and Regions 

Figure H-1 

Coast Guard Auxiliary Districts, Areas, and Regions 

H-7
Appendix H - Geographic Alignment of Coast Guard Areas and Districts,

and Auxiliary Areas, Districts, and Regions 

H-8
Auxiliary Manual 

Appendix I. Military Ranks and Government Civil Service 

Equivalents 

Introduction This appendix provides a comparative list of all military ranks and Government

civil service equivalents for social protocol. 

In this Appendix This appendix contains the following information: 

Topic See Page

Military Ranks and Government Civil Service Equivalents I-3 

I-1
Auxiliary Manual 

I-2
Appendix I - Military Ranks and Government Civil Service Equivalents 

Military Ranks and Government Civil Service Equivalents 

USCG, USN USMC, USA, USAF Civilian - GS 

Admiral General SES-4

Vice Admiral Lieutenant General SES-3 

Rear Admiral Major General SES-2 

Rear Admiral (Lower 

Half) 

Brigadier General SES-1 

Captain Colonel GS-15

Commander Lieutenant Colonel GS-14

Lieutenant Commander Major GS-12/13 

Lieutenant Captain GS-11/10

Lieutenant (junior grade) First Lieutenant GS-9/8 

Ensign Second Lieutenant GS-7

Chief Warrant Officer Chief Warrant Officer 

Warrant Officer Warrant Officer 

I-3
Appendix I - Military Ranks and Government Civil Service Equivalents 

I-4
Auxiliary Manual 

Appendix J. Quick Reference 

Introduction This appendix provides a listing of useful source references. 

In this Appendix This appendix contains the following information: 

Topic See Page

Phone Numbers J-3

Web Sites J-4

Commandant Instructions J-5

Commandant Publications J-7 

ALCOASTS and Commandant Notes J-8 

J-1
Auxiliary Manual 

J-2
Appendix J - Quick Reference

Phone Numbers 

ANSC P: (618) 452-4309 

F: (618) 452-4249 

AUXCEN P: (314) 962-8828

F: (314) 962-6804 

Boating Courses P: 1-800-336-BOAT (2628) 

Chief Director, Auxiliary’s Office P: (202) 267-1001 

F: (202) 267-4460 

Coast Guard Finance Center (POMS POC) P: (757) 523-6940 (Option 1) 

F: (757) 523-6900 

(Payment status of patrol and travel 

claims)

National Safe Boating Council P: (703) 361-4294 

F: (703) 361-5294 

Personnel Support Command (PSC), Topeka, KS 

Customer Service/Travel Desk (TVL) 

P: 1-866-PSC-USCG (772-8724) 

(Travel claims and customer service)

Uniform Distribution Center P: 1-800-874-6841 

Work-Life (Contracted Employee Assistance Program) P: 1-800-USCGWLS (872-4957) 

J-3
Appendix J - Quick Reference

Web Sites 

ANSC www.uscgaux.org/~forms/forms.html

AUXCEN www.uscgaux.org/~auxcen/auxcen/index.html

Auxiliary National* www.cgaux.org

Boat Force Home www.uscg.mil/hq/g-o/g-ocs/g-ocs.htm

www.uscg.mil/hq/g-o/cgaux

Coast Guard Academy www.cga.edu

Coast Guard Boating Safety www.uscgboating.org

Coast Guard Finance Center www.fincen.uscg.mil/ 

(Payment status of patrol and travel claims)

Coast Guard Home Page www.uscg.mil/uscg.shtm

Coast Guard Institute www.uscg.mil/hq/cgi/index.html

Coast Guard Learning Portal www.uscg.mil/hq/g-w/g-wt/learning/wtt-training.htm

Coast Guard Mutual Assistance www.cgmahq.org

Coast Guard Office of Search and Rescue www.uscg.mil/hq/g-o/g-opr/sar.htm

Coast Guard Public Affairs www.uscg.mil/news/cgnews.shtm

Coast Guard Recruiting www.uscg.mil/jobs

Coast Guard Reserve www.uscg.mil/reserve

Department of Homeland Security www.dhs.gov/dhspublic

Department of Labor (Claim Forms) www.dol.gov/libraryforms/index.asp

Fred’s Place www.fredsplace.org

Patrol Order Management System (POMS) www.fincen.uscg.mil/POMS.htm

Personnel Service Center (PSC), Topeka, KS www.uscg.mil/hq/psc 

(Travel claims and customer service)

Training Quota Center, Chesapeake www.uscg.mil/hq/tqc

www.uscg.mil/hq/g-w/g-wp/udc/index.htm

LEGEND: * - Indicates AUXDATA is accessible from web site

Chief Director, Auxiliary* 

Uniform Distribution Center 

J-4
Appendix J - Quick Reference

Commandant Instructions 

COMDTINST M1020.6 (series) Uniform Regulations Manual

COMDTINST M1100.2 (series) Coast Guard Recruiting Manual

COMDTINST M1100.3 (series) Auxiliary Career Counselor Manual

COMDTINST M1414.8 (series) Enlisted Performances Qualifications Manual

COMDTINST M1650.25 (series) Coast Guard Medals and Awards Manual

COMDTINST 1650.9 (series) Coast Guard Auxiliary Cutterman Insignia

COMDTINST M1710.13 (series) Coast Guard Morale, Well-Being, and Recreation Manual 

COMDTINST 1754.10 (series) Reporting and Responding to Rape and Sexual Assault Allegations

COMDTINST 1754.15 (series) Child Development Services Manual 

COMDTINST 1770.1 (series) Decedent Affairs Manual 

COMDTINST 3502.4 (series) Cutter Training and Qualification Manual

COMDTINST M4500.5 (series) Property Management Manual

COMDTINST M5100.47 (series) Safety and Environmental Health Manual

COMDTINST M5110.1 (series) U.S. Coast Guard Postal Manual 

COMDTINST M5230.56 (series) Policy on Coast Guard Use of Internet/Worldwide Web

COMDTINST M5260.3 (series) Coast Guard Freedom of Information Act (FOIA) and Privacy Acts 

Manual 

COMDTINST M5350.4 (series) Coast Guard Equal Opportunity Program Manual

COMDTINST M5510.21 (series) Information Security Program 

COMDTINST M5520.12 (series) The Coast Guard Military Personnel Security Program

COMDTINST M5520.5 (series) Mandatory Reporting of Incidents to the Coast Guard Investigative 

Service and Requesting Investigative Assistance 

COMDTINST M5530.1 (series) Physical Security and Force Protection Program

COMDTINST M5728.2 (series) Public Affairs Manual 

COMDTINST M5728.3 (series) Coast Guard Auxiliary Public Affairs Officer’s Guide

COMDTINST M5830.1 (series) Administrative Investigations Manual

COMDTINST M5890.9 (series) Coast Guard Claims and Litigation Manual

COMDTINST 6010.2 (series) Coast Guard Auxiliarist Participation in Coast Guard Health Care 

Activities 

COMDTINST M7010.5 (series) Nonappropriated Fund Activities Manual

J-5
Appendix J - Quick Reference

Commandant Instructions - Continued 

COMDTINST M10360.3 (series) Coatings and Color Manual 

COMDTINST M11011.9 (series) Real Property Management Manual

COMDTINST M12570.3 (series) Invitational Travel

COMDTINST M16114.32 (series) Boat Operations and Training (BOAT) Manual, Volume I

COMDTINST M16130.2 (series) U.S. Coast Guard Addendum to the United States National Search

and Rescue Supplement (NSS) to the International Aeronautical

and Maritime Search and Rescue Manual (IAMSAR) 

COMDTINST M16672.2 (series) Navigation Rules, International - Inland

COMDTINST M16791.5 (series) Auxiliary Flotilla Procedures Manual

COMDTINST 16794.1 (series) Auxiliary National “C” Schools Program

COMDTINST 16794.2 (series) Auxiliary Instructor Workshop 2000

COMDTINST M16794.10 (series) Coast Guard Auxiliary In Flotilla Training Topics

COMDTINST M16794.12 (series) Membership Recruiting and Retention Guide

COMDTINST M16794.51 (series) Auxiliary Boat Crew Training Manual

COMDTINST M16794.52 (series) Auxiliary Boat Crew Qualification Guide, Volume I: Crew 

Member

COMDTINST M16794.53 (series) Auxiliary Boat Crew Qualification Guide, Volume II: Coxswain

COMDTINST M16794.54 (series) Auxiliary Boat Crew Qualification Guide, Volume III: PWC 

Operator

COMDTINST M16796.2 (series) Auxiliary Vessel Examiner Manual

COMDTINST M16796.3 (series) Auxiliary Marine Dealer Visitor (RBSVP) Manual

COMDTINST M16796.4 (series) Vessel Examiner Qualification Course: Instructor’s Guide

COMDTINST 16796.7 (series) Vessel Safety Check Program

COMDTINST 16798.1 (series) Auxiliary Aviation Program

COMDTINST 16798.2 (series) Auxiliary Air Crew Qualification Program

COMDTINST M16798.3 (series) Auxiliary Operations Policy Manual

COMDTINST M16798.5 (series) Coast Guard Auxiliary Air Operations Training Text

COMDTINST M16798.15 (series) Auxiliary Specialty Course in Navigation (AUXNAV) Student Text

COMDTINST M16790.1 (series) Auxiliary Manual

COMDTINST 16790.2 (series) Auxiliary Forms and Instructions

J-6
Appendix J - Quick Reference

Commandant Publications 

COMDTPUB P1650.37 (series) Coast Guard Rewards and Recognition Handbook

COMDTPUB P16791.3 (series) Auxiliary Division Procedures Guide

COMDTPUB P16794.27 (series) Auxiliary Specialty Course Patrols (AUXPAT): Instructor Text

COMDTPUB P16794.28 (series) Auxiliary Specialty Course Patrols (AUXPAT): Student Guide

COMDTPUB P16794.29 (series) Auxiliary Specialty Course Weather: Instructor Guide

COMDTPUB P16794.30 (series) Auxiliary Specialty Course Weather (AUXWEA): Student Text

COMDTPUB P16794.32 (series) Auxiliary Specialty Course Communications: Student Guide

COMDTPUB P16794.33 (series) Auxiliary Specialty Course Communications: Instructor Guide

COMDTPUB P16794.35 (series) Auxiliary Specialty Course (AUXSAR): Student Study Guide

COMDTPUB P16794.36 (series) Auxiliary Specialty Course (AUXSAR): Instructor Guide

COMDTPUB P16794.37 (series) Administration Specialty Course (AUXMIN): Student Guide

COMDTPUB P16794.38 (series) Administration Specialty Course (AUXMIN): Instructor Guide

COMDTPUB P16794.39 (series) Auxiliary New Member Course

COMDTPUB P16794.40 (series) Auxiliary New Member Course (Student Study Guide)

COMDTPUB P16794.41 (series) Auxiliary Specialty Course Seamanship: Instructor Guide

COMDTPUB P16794.42 (series) Auxiliary Specialty Course Seamanship: Student Study Guide

COMDTPUB P16794.43 (series) Guidance and Procedures for Auxiliary National Schools

COMDTPUB P16794.44 (series) Auxiliary Instructor Qualification Course (IQC), Part A, Text

COMDTPUB P16794.45 (series) Auxiliary Instructor Qualification Course (IQC), Part B, Student 

Study Guide for Required Presentations

COMDTPUB P16794.46 (series) Auxiliary Instructor Qualification Course: Instructor Guide

COMDTPUB P16794.47 (series) Auxiliary Mailing Guide

COMDTPUB P16794.60 (series) Auxiliary Administrative Procedures Course Instructor’s Guide

COMDTPUB P16794.61 (series) Auxiliary Administrative Procedures Course Student Study Guide

COMDTPUB P16798.16 (series) Auxiliary Specialty Course in Navigation Student Study Guide

COMDTPUB P16798.17 (series) Auxiliary Specialty Course in Navigation Instructor Guide 

J-7
Appendix J - Quick Reference

ALCOASTS and Commandant Notes 

ALCOAST 095/98

COMDTNOTE 1100

Dated 06 October 1998

Revised Incentive Program for Assistance for Recruiting

ALCOAST 010/02 

COMDTNOTE 16790 

Dated 10 January 2002 

USCG – Operation Patriot Readiness 

ALCOAST OPRIII 034/04 

COMDTNOTE 16790 

Dated 30 January 2004 

USCG – Operation Patriot Readiness – Phase III 

ALCOAST 161/04 

Dated 02 April 2004

Rape and Sexual Assault in the Coast Guard

ALCOAST 177/04

COMDTNOTE 16798 

Dated 13 April 2004

Innovation: E-Coast Guard: Auxiliary Patrol Order Management 

System (POMS) Implementation

ALCOAST 550/03 

COMDTNOTE 5520 

Dated 18 December 2003 

Coast Guard Auxiliary Personnel Security 

J-8
Auxiliary Manual 

Appendix K. Personnel Security Program FAQs 

Introduction In 2004 when the Personnel Security program for Auxiliarists was implemented, 

there were many questions. The “Frequently Asked Questions” core document was 

created and posted on the Chief Director’s web site to help all Auxiliarists better 

understand the program through accurate and consistent answers to their questions. 

The following FAQs constitute that initial core list. The master FAQ list remains 

on the Chief Director’s web site in a “living dynamic” state allowing for the

inclusion of new FAQs and answers as this Personnel Security Program initiative 

matures. See Chapter 3, Section C of this manual for more information. 

K-1
Auxiliary Manual 

K-2
Appendix K - Personnel Security Program FAQs 

Question or Issue Response or Explanation 

Why is this necessary and why now?

What types of PSIs are there?

What is the purpose of the 

fingerprinting? 

To validate: 

What does the Operational Support 

(OS) Fingerprint (FP) check consist 

of? 

The OS Personnel Security Investigation (PSI) package consists 

of the following forms: 

American (by birth) citizens need to fill out 1 through 6, 

13.a and 13.b. 

Naturalized citizens need to fill out 1 through 6, 13.a, 

13.b, and 3.c.

Dual citizens need to fill out 1 through 6, 13.a, 13.b, 13.c, 

and 13.d. 

Coast Guard Security Center (SECCEN) will fill out the 

remaining blocks. 

What is the purpose of the National 

Agency Check with Law and Credit 

(NACLC)?

The Direct Operational (DO) PSI package is the standard

National Agency Check with Law and Credit (NACLC),

consisting of the following forms: 

What are the two categories of 

Auxiliarist participation? 

• 9-11; Heightened security requirements.

• Move to DHS. 

• To comply with COMDTINST. 

• FPs – basic or entry level 

• NACLC – higher level 

• Citizenship 

• No felony convictions 

• Determine eligibility for membership 

• Fingerprint Cards (FD-258) - 2 cards completely filled out,

using the Director as the employer address. 

• Office of Federal Investigations (OFI) Form-86C (Special 

Agreement Check). 

• Standard Form-85 - Authorization For Release of Information 

(page 6 only).

• All that is included in the FP check. 

• Establishes eligibility for SECRET clearance. 

• Determines eligibility to participate in DO missions of the 

Auxiliary.

What does the NACLC DO PSI 

package consist of?

• Questionnaire for National Security Positions (SF-86) - 2 

copies, both with original signatures 

• Fair Credit Reporting Act (DOT Form-1631) 

• Fingerprint Cards (FD-258), 3 cards

• Direct Operational (DO) 

• Operational Support (OS)

K-3
Appendix K - Personnel Security Program FAQs 

What is Direct Operational (DO)? DO is defined as Auxiliarists whose qualifications involve the

following: 

Auxiliarist trained to: 

Will my FP card be sent immediately

from the Director’s office to the 

SECCEN, or will there be monthly

mailings? 

How will I be notified that my

security check was approved?

• Surface Operations 

• Air Operations 

• Operations Planning 

• Interpreters 

• Command Center/OPCEN/COMMS Watchstanding 

• Fixed/Mobile Radio Facility Operators 

• Port Security 

• Some Auxiliary Staff Officers (as determined by active duty

Operational Commander, Director of Auxiliary, or the Chief 

Director) 

• Marine Safety and Security

• Health Care Professionals who are CGAUX Volunteers 

(G-WK program supported by Coast Guard Auxiliarist 

Participation in Coast Guard Health Care Activities, 

COMDTINST 6010.2 (series) 

• As directed by a Coast Guard Operational Commander 

What is Operational Support (OS)? • The balance of the Auxiliary membership and their activities.

Is it purely by my job or by my

location as well to determine “Direct 

Operational” or “Operational 

Support”? 

• The Director or local Operational Commander will make 

qualifications and determination of DO.

What is an Auxiliary Security 

Screener/Processor? (This position 

may not exist in all regions.) 

• Take FPs. 

• Guide other Auxiliarists in the completion of the NACLC 

package. 

• Perform quality check of the NACLC package. 

• Forward forms to the Director.

• The final decision on mailings to the SECCEN will be 

determined by the Director. 

• However, the Director will ensure that timely mailings will 

be made to the SECCEN.

• The SECCEN will inform the originating Director when 

approved. 

K-4
Appendix K - Personnel Security Program FAQs 

What is the last date I can accept or 

decline participation? 

Be given one last opportunity to complete 

acceptance/denial form through contact from a member of 

their flotilla. Making this contact is an Auxiliary flotilla

responsibility prior to the June/July timeframe. 

(Optional) be notified before they are disenrolled for 

failure to respond. 

What if I declined to participate prior 

to the date established above and I 

have changed my mind? 

An Auxiliarist can change his/her response: 

How long does the process take? 

Caveat: These processes have not been tested with the Auxiliary 

yet or with this volume. These times may need to be adjusted. 

What if I declined to participate and 

change my mind after the established 

date above? 

What if I responded I would 

participate but at the wrong level? 

What if I prefer to downgrade to the 

OS level? 

Will I get a clearance as a result of 

the NACLC process?

• The deadline is set by the Commandant (G-OCX). 

• Individual District/region Directors may designate an earlier 

date with deadlines for disenrollments. 

• Auxiliarists will: 

• Prior to/or the date set by your director for submission of the 

new personnel security questionnaire. 

• By participating at the appropriate level. 

• FPs–up to 60 days after receipt at SECCEN. 

• NACLC–120 days after signature. 

• You will be reinstated according to the rules and procedures 

outlined in this manual with submission of FP cards. 

• Contact your director. 

• Contact your director. 

• Not necessarily. 

• The NACLC makes an Auxiliarist eligible for a clearance. 

• Clearances are based on the NEED TO KNOW and access to 

classified information. Clearance need/request will be 

determined and processed by the Operational Commander 

through existing Coast Guard policy.

When can I submit my paperwork? • When directed/requested by the Director. 

• This is a three-year process. 

• The ALCOAST assigns each district a monthly quota of FPs 

to submit to SECCEN and another quota for NACLC 

packages. 

• This quota system is necessary to manage the flow of

paperwork into the SECCEN. 

K-5
When can I be fingerprinted and/or 

get to complete an NACLC package?

Appendix K - Personnel Security Program FAQs 

• You may be fingerprinted anytime that is convenient to you 

and the cards may be forwarded to the Director when 

requested. 

• FP cards are not time sensitive. 

• The NACLC package is quite different. The SF-86 must be 

received by OPM within 120 days of signature. Do not, 

repeat do NOT complete and sign your forms until you have 

been told to do so. Member should keep their own copy. 

Many of the Auxiliary received the 

e-letter from the Chief Director’s

office that stated the form was 

already on the web for downloading 

but not to do anything until further 

notice from your director. Should

members start filling them out? 

• However, you must ensure that at the time of signing and 

dating, all of the information you provided is current and 

accurate. 

• You may fill out the form(s) but must wait until directed by 

the Director to sign and date the SF-86.

Where will forms be available? 

If I am Direct Operational but will 

not submit an NACLC until next 

year, should I be fingerprinted when 

I have the opportunity? 

I am concerned about the financial 

disclosure. Why is it necessary for 

them to look into my credit? 

What is a credit check?

If I have poor credit, will I be 

disenrolled? 

• Auxiliary National Supply Center (ANSC). 

• Some local Coast Guard Commands. 

• DIRAUX. 

• Auxiliary Security Processor (if position exists in your 

district). 

• www.uscgaux.org/~forms/test/sec_test.html (with the 

exception of FP cards). 

• You may be fingerprinted anytime that is convenient to you 

and the cards may be forwarded to the Director when 

directed. 

• Three FP cards are required for the Direct Operational PSI. 

• You must wait until directed by the Director to submit your 

completed, signed, and dated SF-86 or SF-86C. 

• This is a requirement for all members of the Coast Guard to 

ensure that there are no financial matters that could cause you 

to be influenced by someone or do something due to your 

need for money.

• The Privacy Act applies to all personal information and will 

not be disclosed, except as agreed upon by you when 

submitting your paperwork. 

• Credit search of National Credit Bureau (7 years). 

• This consists of a credit check with Equifax, TRW, and Trans 

Union, just like at a car dealership or a job application. 

• No, but it may influence your ability to participate at the DO. 

K-6
Appendix K - Personnel Security Program FAQs 

What if I have some “skeletons” in 

my closet?

Who are the adjudicators, where are 

they located, and what do they do?

What if I commit a felony after these 

initial checks? 

What if I already have an 

investigation/clearance from a 

Federal Agency?

What if I live an hour and a half 

away from my local flotilla and do 

not get to the meetings when the FPs 

are done? 

Why the thoroughness/depth of the 

“check”?

If I am outside of my area, district, or 

division (e. g., snowbirds), will that 

make a difference in submitting the 

form? 

Do I have to have a picture ID before 

I can submit the form?

What if I have traveled extensively

over the past 7 years and there is not 

adequate space to report this on the 

form. 

• Be completely honest on all questions/all forms. 

• 80% of all NACLCs have “issues” that require adjudication. 

(see definition of adjudication in the definition section). 

• Of those investigations that have “issues”, only 1% of the 

80% result in being considered by the SECCEN as an 

unacceptable security risk (e. g., UNFAV). 

• Coast Guard active duty, civilian employees, and 

Government contractors who have been trained and certified, 

just as is done for active duty and civilian investigations. 

• SECCEN, Chesapeake, VA. 

• Adjudicators research each case, request additional 

information/documents, and evaluate the circumstances of 

each case. 

• Adjudicators may contact you direct to resolve any issues. 

• SECCEN is notified by the FBI on all felony

charges/warrants/arrests. 

• The Director will be advised for appropriate action in 

accordance with current directives. 

• SECCEN will pursue obtaining your current investigation. 

This applies primarily to current or recent Federal clearances. 

Coordinate this with your director. 

• Please notify your Division’s Auxiliary Security Processor 

(optional position) or chain of leadership and management 

who will work with the Director. 

• The thoroughness/depth is to ensure compliance with

Executive Orders and DHS standards to help ensure the 

security of the United States and the reliability of those that 

serve such as Auxiliarists, Coast Guard, DHS, DoD, etc. 

• Auxiliarists should be processed by their home District/region 

director’s office but may be assisted by the local Division. 

• This is a three-year process. If you are going to be out of 

your home area for more than three years, please contact your 

director to make alternative arrangements. 

• A valid picture ID must be available upon request. 

• On the SF-86, page 9 has a continuation section to include 

information that did not fit in that particular block. 

K-7
Appendix K - Personnel Security Program FAQs 

As a prospective member, do I pay

my dues prior to having an approved 

security check?

Should I buy and wear a Coast Guard 

AUX uniform prior to receiving my

approved security background 

check? What can I do as a 

prospective member?

Before I receive my approved 

security background check, will I be 

processed by the Director’s office for 

things such as a member number?

• No, not until you receive the approved security background 

check. 

After 1 February, what kind of 

interim status can I (as a prospective 

member) be given while the 

Director’s office awaits the results of 

my FPs from SECCEN? Can I get 

an interim ID, participate in training, 

get underway, etc.? 

After 1 February, can I be 

qualified/certified as air/boat crew 

members (or other DO) prior to the 

SECCEN adjudicating my security

package? (According to the 

ALCOAST, the answer is no). 

If my FPs are submitted for FP check 

purposes and are favorable, then I go 

Direct Operational, do FPs need to 

be submitted with SF-86? 

• In most cases no, since the SECCEN already holds your FPs 

on file they will submit with the SF-86 and DOT 1631. 

Why does the Coast Guard need 

FPs? Why can’t the Coast Guard 

just run an NCIC check using 

name/SSN/DOB? 

Can SECCEN accept FPs sent 

electronically?

Are budget resources being diverted 

from other Auxiliary needs to pay for 

the checks? Where is the funding

coming from? 

• Yes, the check will be retained at the flotilla level until the 

check has been completed and approved.

• No, you may participate in all non-operational Auxiliary

activities and can attend all meetings and public education 

training sessions, but you may not wear a uniform until you 

have a completed and approved security background check. 

• You can participate in all non-operational Auxiliary

activities/in processing, etc. No ID card will be issued until 

FP check is completed. 

• A new member, who has a favorable FP check and has 

properly submitted all paperwork for a PSI, may receive an 

interim certification as an operational air/boat crewmember 

(or other DO) upon completion of appropriate qualifications 

by the Director /Operational CO. This interim certification is 

at the discretion of the Director upon favorable review of the 

member’s SF-86 with no glaring issues. 

• There may be persons who have “unknown” FPs in the FBI’s 

system that will be identified by these checks. 

• The information provided on the FP card will also be used for 

citizenship verification. 

• No, there is no mechanism in place to accept cards or prints 

electronically. 

• No, special funding is being provided by the Coast Guard. 

K-8
Appendix K - Personnel Security Program FAQs 

How long is my signature valid on 

the SF-86? 

Are new members being included in 

the monthly quota? 

Can the FP card be folded to fit into

an envelope? 

How long are the PSIs good for? 

Basic security check–lifetime. 

What, if any, Privacy Act 

considerations are there/should there 

be with letting the Auxiliary

leadership know: (a) who failed to 

respond, and (b) who declined on the 

15 January form? 

If I did not mail the form in as my

way of “opting out,” can I be advised 

of this for disenrollment purposes?

• Yes. 

Where do I send FP cards for new 

applications? 

Could I be IQ (Initially Qualified) 

and not BQ (Basically Qualified) 

until after the security check is 

completed? 

How long will it really take for me to 

get a response?

If I were a coxswain on a lake 300 

miles from a Coast Guard station, do 

I have to complete the SF-86? 

• The signature is indefinite if received by OPM within 120 

days. Submission will be directed by the Director. 

• Do not complete the SF-86 until directed to do so by the 

Director. Do not sign or date the form until directed to do so 

by the Director. 

• Completion of the SF-86 and the signing and dating should

occur at nearly the same time to ensure the form information 

is still current at time of signing. 

• No, they will be processed as they join. 

• No, the card cannot be folded. 

• Operational Support (FP check)-lifetime. 

• Direct Operational (NACLC): 

Clearance issued–every 10 years. 

• None. There are no Privacy Act considerations. 

• To your director, and the director will send it directly to the 

SECCEN. 

• Prospective members can participate in only non-operational 

activities until the FP check is completed. 

• Full membership is contingent upon a FAV check. 

• We hope FP checks will be completed with results returned 

within 60 days. 

• Yes, as a coxswain your qualifications make you DO. 

K-9
Appendix K - Personnel Security Program FAQs 

I am worried about ensuring the care, 

custody, and control of my FP card 

once the prints have been taken. 

What guidance is the Coast Guard 

giving on ensuring care, custody, and 

control of FP cards once the prints 

have been taken? A basic security 

check keyperson in the district has 

stated that he does not believe the 

individual should be allowed to mail 

the cards in, as there is potential for 

fraud in the arrangement. He said 

this is a big issue for police 

departments. 

Director s can send out guidance stating: 

What is the possibility of fraud if 

unknown persons (police officers or 

other non-Auxiliarists) take my

prints, especially one-on-one?

Is there any chance of ID theft in this 

process once it gets into the Coast 

Guard’s hands? 

Do I have to pay to get my FPs 

taken? Should I pay? 

Is there a difference between a PSI 

and a security clearance?

• Individuals taking the prints must put the cards in the 

envelopes, not the member getting fingerprinted. Otherwise, 

this issue has not been deemed to be of significant problem

by the Director of Coast Guard Security (CG-86). 

• SECCEN has never had an issue with any of the tens of 

thousands of active duty, Reserve, or civilian packages they

have processed to date. 

• The Director and the SECCEN will work together to ensure 

that security is maximized.

• There is always that possibility, but if a person is going to a 

local police department, there has to be a certain level of trust 

established by the position entrusted to those law 

enforcement officials. 

• Positive ID is required by the authority taking prints. 

• There are many opportunities to be a victim of identity theft, 

but this process should be the least of anyone’s worries 

because there are many internal safeguards. 

• The people who handle the data are themselves vetted to a 

high standard. We have never had an issue with any one of 

the tens of thousands of active duty, Reserve, and civilian 

folks we have processed to date. 

• Absolutely not. The National Commodore and the Chief 

Director have declared that their intention is for no Auxiliarist 

to have to pay to get the fingerprinting accomplished.

• Nearly $10000 worth of fingerprinting kits are being 

distributed throughout the nation to the Director’s offices for 

further allocation within the district. 

• Other LE agencies may take prints for free after being 

contacted by the local Auxiliary leadership or Coast Guard 

Director’s staff. Coordinating with local LE agencies or their 

“Police Auxiliary” to get FPs accomplished at no cost has 

been an integral “part” of the overall FP plan. 

• Yes, a PSI is the actual investigation that will be performed 

on Auxiliarists as a result of their status as either OS or DO. 

• The PSI for OS personnel will be based on the FP check to 

basically verify citizenship and potential felony history. 

• The PSI for DO personnel will be based on the FP check and 

the NACLC to verify citizenship and felony history, as well 

as, history with LE, national agencies, and credit agencies. 

K-10
Appendix K - Personnel Security Program FAQs 

What is the Coast Guard Security

Center? 

Am I required to supply a Social 

Security Number for the background 

check?

What is the acceptable form of ID for 

me as a member or prospective 

member?

Will my approved background 

security check be entered into 

AUXDATA?

• Yes. 

I heard that the Special Agreement 

Check (SAC) (OFI Form-86C) has to 

be completed with the Operational 

Support FP Card submittal. What is 

this form, and do I need to do it? 

• The Coast Guard SECCEN serves as the Central 

Adjudicating Facility (CAF) for the processing, 

determination, and maintenance of all Coast Guard personnel 

security files. 

• Yes, OPM will not process the form without an SSN. There 

is too much of an opportunity to mistake the identity using 

just names. 

• The “laws” and Federal regulations that govern the 

background checks do, in fact, require SSNs for the 

legitimate reason stated. 

• A driver’s license, retired military ID, or other form of 

recognized ID. 

• No, you do not need to complete this form because SECCEN 

will do it. 

• Any FP cards that have already been collected without this 

information will have to be annotated with that information 

by the Director. 

Even though the SECCEN will be 

following up on whether the 

Auxiliarist has a clearance on file 

with another Federal agency, does 

the Director need to forward 

anything on to the SECCEN? 

• No, unless additional documentation beyond the 

acceptance/denial form is needed and requested by the 

SECCEN. 

K-11
Besides the likely disenrollment if 

some sufficiently negative 

information turns up as a result of 

my personnel security check, are 

there any other potential impacts for 

me? For example, if the person 

holds a merchant mariner license, 

would any negative information be 

shared with the licensing community

(possibly resulting in the revocation 

of my license)? Or, put another way,

will the results of this background 

check effort be used solely, strictly, 

and confidentially for Auxiliary

purposes? 

Appendix K - Personnel Security Program FAQs 

• Derogatory information will be passed in memo form from

the SECCEN to the Director. 

• Additionally, the Coast Guard is obligated to pass that 

derogatory info on to the Marine Bureau Index (MBI) that 

feeds back to the Coast Guard for the tracking of Merchant 

Mariner Document (MMD) cards.

• Depending on the derogatory, it could result in the suspension 

of their license. Common sense should apply - that if the 

information attained is derogatory and results in a revocation 

(after due process), the person probably is not suitable for the 

Auxiliary. 

• All personnel must remember that submission and completion 

of FP cards, SF-86, etc enters the person into the Federal 

system/data base. Auxiliarists like others who go through 

this process should have no expectation that the Coast Guard 

will keep this info just to itself.

• All info is eligible for official sharing to other Federal 

agencies for official purposes if and as needed. 

Electronic method of taking and printing FPs is fine and meets all 

needs as long as the ink/image on the card is in black ink, and is 

on the correct FD-258 FP Card with the Coast Guard’s agency

(ORI) code (DCCG00100).

Our municipal police department and 

county detention center offered to 

provide fingerprinting to our 

members free of charge. Their 

equipment captures the FP digitally

and prints the results onto cards. 

Providing the official Coast Guard’s 

card format is compatible with their 

equipment, is this method acceptable 

for Coast Guard/OPM/FBI and 

overall Auxiliary Personnel Security

vetting process? In other words, is 

this electronic scanning and 

automatic printing acceptable or is 

the “old fashioned” tried-and-true ink 

process the only acceptable 

procedure? 

NOTE

This process is acceptable as long as the FP taker does 

not run the print thru the heating pad - causing the 

black ink to turn red. 

K-12
Appendix K - Personnel Security Program FAQs 

When I submitted/returned my

Personnel Security Questionnaire 

(PSQ), I claimed I have a prior 

Federal PSI which has not expired, 

and that based on that PSI, I hold a 

valid current Federal clearance. I 

know these FAQs say SECCEN will 

follow up on this after my form is 

received by the SECCEN from my

Director. But, do I or my

Director/OTO need to send anything 

forward on me or my claim other 

than the initial PSQ? 

What race codes should Hispanic or 

Latino Auxiliarists use on their FP 

card? On the card, there is “I” for 

Indian, “W” for White, “A” for 

Asian, “B” for Black, and “U” for 

unknown. 

How long is an investigation “good” 

after I retire from Federal service? 

Will remaining OS affect my 

eligibility to serve in either staff or 

elected positions?

NOTE

• No, not if the SECCEN verified that you have a valid 

clearance. If there is more action/paperwork required by the 

SECCEN, they will let the Director’s office know. 

• Per Guidelines for Preparation of Criminal Justice 

Information Services Division FP Cards (Revised Sept 94), 

regarding Hispanic/Latino for race, the code to use is “W”. 

• 24 months. 

Why can’t the Coast Guard accept

FPs submitted for a mariner’s 

license?

• Those forms are not processed at U.S. OPM, SECCEN does 

not have access to that information. 

Are FPs from anywhere (mariner’s

license, etc.) good enough?

• Only if the FPs are submitted and held by U.S. OPM due to 

an investigation request. 

Where do the mariner’s license FPs 

go? 

• They are submitted directly to the FBI. 

• No, once elected a decision will have to be made if you meet 

the requirements for a DO. 

National Staff positions require DO. 

K-13
Appendix K - Personnel Security Program FAQs 

As a prospective applicant, how will 

I be entered into AUXDATA when I 

am awaiting the results of my PSI? 

• This will allow the prospective applicant record to be created 

in AUXDATA, and Employee ID assigned, but that person 

will not appear in AUXDATA, except in the new “Approval 

Pending” area. 

• This is all only a stop-gap measure until completion of the 

new Security Module, and associated screens and reports. 

• A prospective applicant status of “AP–Applicant” has been 

created in AUXDATA. 

• As a stop-gap measure, a new “Approval Pending” division 

and flotilla (xxx-99-99) were also added to each district. 

• When a favorable PSI is complete and members become 

eligible for DO or OS, the status is to be changed from AP to 

IQ or BQ and the new member is transferred to their new 

flotilla. 

• The status of AP will not count against the number of 

members in the Auxiliary. 

What is the shelf-life of the signature 

for the “Authorization for Release of 

Information”? 

What is the shelf-life of the signature 

for the OFI Form-86C? 

• 2 years. 

• There is none. The only signature on the OFI Form-86C is 

for the SECCEN representative requesting the PSI. 

K-14
Auxiliary Manual 

Appendix L. Glossary 

Introduction This appendix contains a list of terms used throughout this manual and their

definitions. 

In this Appendix This appendix contains the following information: 

Topic See Page

Glossary L-3

L-1
Auxiliary Manual 

L-2
Appendix L - Glossary

TERM DEFINITION 

Activity Coast Guard administrative unit responsible for a designated geographic area.

Adjudication An overall common sense determination based upon consideration and assessment of 

all available information, both favorable and unfavorable, with particular emphasis

being placed on the seriousness, recency, frequency, and motivation for the

individual’s conduct; the extent to which conduct was negligent, willful, voluntary,

or undertaken with knowledge of the circumstances or consequences involved; and, 

to the extent that it can be estimated, the probability that conduct will or will not

continue in the future.

Adjudicator Trained and certified military, Government, and contractor personnel who have been

trained in the “whole person” concept and recommends suitability/clearance 

determinations based upon all available information. 

Alien Any person not a citizen of the United States. 

Assistant Director Military or civilian employee assigned to the Director to assist or govern Auxiliary 

administration within a district or region.

Authority Coast Guard active duty unit commander or other active duty or Coast Guard civilian 

personnel that may exercise or direct action to a unit or person (e.g., Coast Guard

order-issuing authority, Commandant for policy, Director to execute and modify

policy as needed for local execution, etc.). 

AUXDATA Auxiliary Computer Management Information System.

Auxiliarist A volunteer. 

Auxiliary 

Coxswain 

Highest qualification level in a Boat Crew Program.

Auxiliary 

Crewmember

First qualification step in a Boat Crew Program.

Auxiliary Leader Elected or appointed Auxiliarist. 

Auxiliary Liaison 

(AUXLO) 

An active duty member assigned by the Coast Guard unit Commander, who 

coordinates with the applicable Auxiliary elected leaders, Staff officers, or 

Auxiliarists. 

Auxiliary Unit 

Liaison 

(AUXULO) 

An experienced Auxiliarist assigned by the District Commodore in consultation with

the Director of Auxiliary and the Coast Guard unit commander, works with the Coast

Guard command to provide immediate input and response to requirements for 

Auxiliary support and facilitate Auxiliary service to the unit.

L-3
Appendix L - Glossary

TERM DEFINITION 

Base Enrollment 

Date (BED) 

The actual date an applicant is accepted for membership by the Director as reflected

on the application. In cases where the membership has not been continuous, the

BED must be amended to reflect the total break in membership. An amended BED

is determined by calculating total membership time, and subtracting that total from 

the current date.

Boat Crew 

Qualification & 

Certification

Stratified levels of expertise required to be attained before receiving Auxiliary

operational orders.

Branch A component of a division within the Auxiliary National Staff.

Chain of 

Leadership and 

Management 

The organizational concept where current elected leaders are responsible to elected

leaders on a higher level and responsible for all Auxiliarists whom they represent by

virtue of their elected office. It neither violates nor should be confused with the 

parallel (or vertical) staffing concept which guides appointed staff members or 

military chain of command where authority is derived from earned rank.

Chief Director The Coast Guard officer (normally a Captain) at Coast Guard Headquarters who is 

responsible to the Commandant for the administration of the Auxiliary (G-OCX).

Citizen United States citizens, either by birth or who are U.S. Nationals, those who have 

derived U.S. Citizenship or those who acquired it through naturalization.

Classified 

Information 

Information that requires protection in the interests of National Security in 

accordance with Executive Order 12958. 

Clearance A security determination that an individual is eligible and authorized to be allowed 

access to classified information on a need-to-know basis. The level of clearance will

not exceed the required level of access. 

Command For the purpose of this regulation, a Command is any organizational entity under one 

individual authorized to exercise direction and control. The term includes units, 

ships, laboratories, bases, squadrons activities, facilities, or any other indication of 

organizational integrity.

Command 

Security Officer 

Designated by the Commanding Officer to manage the security program and to 

provide unit or staff level security support. Commands not required to designate a 

CSO per Information Security Program, COMDTINST M5510.21 (series), shall 

designate a unit security officer to perform the functions designated for the CSO in 

this manual. 

Commandant The Commandant of the Coast Guard (G-C).

L-4
Appendix L - Glossary

TERM DEFINITION 

Commanding

Officer 

Unless otherwise noted, the term “Commanding Officer” includes “Commander”,

“Officer-in-Charge”, “Director”, “Inspector”, and any other title assigned to an 

individual, military or civilian, who, through Command status, position, or

administrative jurisdiction, has the authority to render a decision with regard to a

specific question under consideration.

Commodore Appointed or elected Auxiliary leader.

Department One of the basic organizational components of the Auxiliary National Staff.

Director An officer serving in the operation’s staff of the District Commander who is a direct

representative of the District Commander. Responsible for Auxiliary administration 

within a district or Auxiliary region.

District A Coast Guard district defined by statute.

District 

Commander

The Senior Coast Guard Flag officer in command of a Coast Guard district.

District 

Commodore

The highest elected Auxiliary leader within a district or region.

District Rear

Commodore(s) 

The elected Auxiliary leader on a district level who may represent a given area of the 

district or region, positioned immediately after the District Vice Commodore.

District Vice

Commodore

The second highest elected Auxiliary leader who assists the District Commodore.

Division A geographical and administrative Auxiliary subdivision in a district or region. Also

an Auxiliary national department staff component. When used in terms of Coast 

Guard organization, division means a basic organizational component of a Coast 

Guard district office or, at Coast Guard Headquarters, a component of one of the 

primary Offices of the Commandant’s Headquarters’ organization.

Eligibility Results from a determination made by a trained adjudicator, which establishes the

highest level of final security clearance that an individual may qualify to receive.

The determination will be based upon the type and recency of the member’s

personnel security investigation. Also, eligibility can be affected by the review of

any other pertinent information relating to the member’s qualification for a final 

security clearance.

Examiner A currently qualified vessel examiner or fishing vessel examiner.

L-5
Appendix L - Glossary

TERM DEFINITION 

Facility A privately-owned motorboat, yacht, aircraft, or fixed-land or land-mobile radio 

station, at least 25% of which is owned by an Auxiliarist, and which has been

accepted by the Director.

Favorable A determination based upon a "whole person" concept that the individual is an 

acceptable security risk and is suitable for conditions of employment or Auxiliary 

service. See also Unfavorable. 

Flag Officer Coast Guard or Navy officer above the rank of Captain (06 paygrade).

Flotilla The basic Auxiliary unit.

Foreign National Considered to be any person not a U.S. citizen or immigrant alien. American citizens

representing foreign Governments, foreign private interests, or other foreign

nationals are considered to be foreign nationals for the purposes of this regulation, 

when acting in that capacity.

General Officers USA, USAF, USMC officers above rank of Colonel.

Group An organizational Coast Guard unit within a district, usually with a specific 

geographic responsibility for operational purposes.

Guide A semi-permanent publication containing practical application of procedures.

Headquarters United States Coast Guard Headquarters, Washington, D.C.

Immediate Past Indicates an elected office held by an Auxiliarist who was the last to hold that office 

for a full term. Elected leaders must have been succeeded in office as a result of a 

regular election, and must not have been removed from office. An immediate past 

officer shall retain designation until another immediate past officer is generated by a 

regular election. If an immediate past officer leaves the office for any reason, the

immediate past office remains vacant until the next regular scheduled election.

Immigrant Alien Any person lawfully admitted into the United States under an immigration visa for 

permanent residence.

Instructor A currently qualified public education (PE)/member training (MT) instructor.

Manual A permanent publication containing basic organization, policy, and procedures (i.e., 

the AUXMAN).

Motorboat Any documented or numbered vessel propelled by machinery, not more than 65 feet

in length. (Must be at least 14 feet in length for facility purposes.)

L-6
Appendix L - Glossary

TERM DEFINITION 

National 

Commodore

(NACO) 

The highest elected Auxiliary leader who represents the Auxiliary at the National 

level.

National 

Directorate 

Commodores

(NADCO) 

Appointed Directorate Commodores responsible for program directorate of Member 

Services, Operations and Marine Safety, and Recreational Boating Safety.

National Elected 

and Appointed 

Commodores

Key Auxiliary leaders who have established themselves as leaders vital to the 

Auxiliary. Though not to be confused as Coast Guard Flag officers, the National 

elected and appointed Commodores’ sustained leadership that has earned them high

respect and adoration with Coast Guard Flag officers is normal. Auxiliary 

Commodores: NACO, NAVCO, ARCO, NADCO, and DCO. 

National Security The national defense and foreign relations of the United States.

National Staff Collectively the organization of National Staff officers appointed by the NACO to

assist nationally in Auxiliary administration.

National Vice 

Commodore

An Auxiliarist elected on a national level, who is second in the chain of leadership 

and management on the national staff.

Need-to-Know A determination by an authorized holder of classified information that a prospective

recipient requires access to specific classified information in order to perform or

assist in a lawful and authorized Governmental function. Knowledge or possession

of, or access to, classified information shall not be afforded to any person solely by 

virtue of the individual’s office, position, or security clearance. 

Parallel Staffing The organizational concept where appointed staff members at all levels, in 

conducting their activities, report (upward to senior staffing levels) or monitor 

(downward to junior staffing levels) the activities of other appointed staff members. 

It neither violates nor should be confused with a chain of command concept. It could 

be considered the appointed staff chain of leadership and management. Also

referred to as Vertical Staffing.

Past A designation indicating an Auxiliarist who has previously held an elected office, at

any level, for at least one-half of the normal term of office. An Auxiliarist removed

from office is not eligible for the past designation. Past office holder designation

entitles the wearing of the past officer device. Holding of an immediate past (voting) 

designation is not a requirement for holding the past designation.

Past Officer 

Device 

A device worn to indicate the Auxiliarist’s insignia (elected and appointed) that no 

longer represents that Auxiliarist’s current Auxiliary office.

L-7
Appendix L - Glossary

TERM DEFINITION 

Peril Danger, or likelihood of danger, or inconvenience so as to result in threats to life. 

and/or property.

Personnel 

Security 

Investigation 

Any investigation required for the purpose of determining the eligibility of an

individual for access to classified information, acceptance or retention in the Armed

Forces, assignment or retention in sensitive duties, or other designated duties 

requiring such investigation.

Qualification 

Examiner 

Qualification Examiner in Boat Crew Qualification Program.

Radio Station Any fixed land or land mobile radio station equipped as the Commandant may

prescribe and maintained in a well ordered condition.

Region A sub-division of a Coast Guard district, but structured for Auxiliary administration

as a Coast Guard Auxiliary district with a Director, Commodores, and staff.

Regional or 

District Director 

The Coast Guard officer (normally a Commander, but may also be a Lieutenant

Commander, or Captain) assigned to the District Commander’s staff for Auxiliary 

administration within a region. Also referred to as the Director. See also Director.

Sortie The individual movement of a resource in giving assistance from the time it moves

underway for assistance until it returns for replenishment, or terminates to begin 

another case. Each individual movement comprises one sortie.

Staff Officer An Auxiliarist appointed to the national, district, division, or flotilla staff.

Unfavorable A determination based upon a “whole person” concept that the individual is not an 

acceptable security risk and is not suitable for conditions of employment or 

Auxiliary service. See also Favorable. 

Unit A unit is any Coast Guard Command, Auxiliary flotilla, division, or district.

L-8
Appendix L - Glossary

TERM DEFINITION 

U.S. National • A person born in an outlying possession of the United States on or after the date 

of formal acquisition of such possession; or 

• A person born outside the United States and its outlying possessions of parents 

both of whom are nationals, but are not citizens of the United States, and have 

had residence in the United States or one of its outlying possessions prior to the 

birth of such person; or 

• A person of unknown parentage found in an outlying possession of the United 

States while under the age of five years, unless shown, prior to attaining the age 

of 21 years, not to have been born in such outlying possession. For the purposes 

of this manual, U.S. Nationals are included in the use of the term “U.S. 

Citizens”. 

Vertical Staffing See also Parallel Staffing.

L-9
Appendix L - Glossary 

L-10 
Auxiliary Manual 

Appendix M. List of Acronyms

Introduction This appendix contains a list of acronyms used by the Auxiliary. 

In this Appendix This appendix contains the following information: 

Topic See Page

List of Acronyms M-3 

M-1
Auxiliary Manual 

M-2
Appendix M - List of Acronyms

ACRONYM DEFINITION

ABC America’s Boating Course

American Boat and Yacht Council

AC&I Acquisition, Construction, and Improvement 

ACFT Aircraft

ACLOC Auxiliary Letter of Commendation Medal 

ACN Advanced Coastal Navigation

ACO Authorized Certifying Officer

ACP Area Contingency Plan 

ACR Allowance Change Request 

ACSO Alternate Command Security Officer 

ACTSUS Active Suspension 

ADF Automatic Radio Direction Finder 

ADM Admiral (USCG, USN, USPHS)

Alternative Dispute Resolution

ADSO Assistant District Staff Officer

ADSW-AC Active Duty Special Work in Support of Active Component 

AFA Air Force Auxiliary

AFC Allowance Fund Control or Allotment Fund Code 

AFFF Aqueous Film-Forming Foam

Association for Rescue at Sea

AIDE Aide to National Commodore/District Commodore

AIM Academy Introduction Mission or Administrative Investigations Manual 

AIRS Auxiliary Internet Resources Site 

AIS Automated Information System

AMIO Alien/Migrant Interdiction Operation

AMOS Auxiliary Mission Objectives System

AMVER Automated Mutual-Assistance Vessel Rescue 

ANB Aids to Navigation Boat 

ANSC Auxiliary National Supply Center

ANT Aids to Navigation Team

A/C Aircraft 

ABYC

ADR

AFRAS

M-3
Appendix M - List of Acronyms

ACRONYM DEFINITION

AO Area of Operations 

AOPS Abstract of Operations or Assistant Operations Officer 

AOR Area of Responsibility

APC Administrative Procedures Course

APPS Act to Prevent Pollution from Ships 

APR Aid Positioning Report 

ARC American Red Cross

ARCO National Area Commodore 

ASST Assistant

AT Anti-Terrorism

AT/FP Anti-Terrorism and Force Protection 

Anti-Terrorism Alert Center

ATB Aviation Training Boat 

ATF Automatic Transmission Fluid 

Officer

AtoN Aids to Navigation 

AtoNIS Aids to Navigation Information System 

AUXACN Auxiliary Advanced Coastal Navigation

AUXCEN Auxiliary Center

AUXCOM Auxiliary Boat Commander or Auxiliary Communication Specialty Course

AUXDATA Auxiliary Database

AUXFAC Auxiliary Facility

AUXLAM Auxiliary Leadership and Management Course

AUXLEA Auxiliary Leadership Course

AUXLO Auxiliary Liaison

AUXMAN Auxiliary Manual

AUXMIN Auxiliary Administration Specialty Course

AUXMIS Auxiliary Management Information System. See AUXDATA.

AUXNAV Auxiliary Navigation Specialty Course

AUXOP Operational Auxiliarist Status (Passed 6 Specialty Courses)

AUXPAT Auxiliary Patrols Specialty Course

ATAC

ATO Antiterrorism 

M-4
Appendix M - List of Acronyms

ACRONYM DEFINITION

AUXPATCOM Auxiliary Patrol Commander 

AUXSAR Auxiliary Search and Rescue Specialty Course

AUXSEA Auxiliary Seamanship Specialty Course

AUXULO Auxiliary Unit Liaison 

AUXWEA Auxiliary Weather Specialty Course

AV Aid Verifier

BA Bridge Administration or Branch Assistant, National Staff

BAC Base/Area Code

BAS Basic Allowance for Subsistence

BC Branch Chief, National Staff

BCEB Boat Crew Examination Boards 

BCM Boat Crewmember

BCMP Boat Class Maintenance Plan 

BCN Basic Coastal Navigation

BC-NCA Conference Assistant, NACO Staff

BC-NCO Conference Organization, NACO Staff

BC-NCP Conference Planning, NACO Staff

BC-NCR Conference Registration, NACO Staff

BC-NCS Conference Support, NACO Staff

BCQ Boat Crew Qualification

BCRB Bow Collar Reinforcement Bracket 

BDCM Buoy Deck Crewmember 

BDS Buoy Deck Supervisor 

BECCE Basic Engineering Casualty Control Exercises 

BED Base Enrollment Date

BEQ Bachelor Enlisted Quarters

BGEN, BG Brigadier General

BIA Boating Industry Association

BIC Basic Instructor Course (USCG)

BLA Boating Law Administrator

BM Boatswain’s Mate

M-5
Appendix M - List of Acronyms

ACRONYM DEFINITION

BMOW Boatswain’s Mate of the Watch

BNM Broadcast Notice to Mariners 

BO Boom/Crane Operator or Boarding Officer 

BO/BTM PQS Boarding Officer / Boarding Team Member Personnel Qualification Standard 

BOATALT

BOCA

BOSAF

BQ

BOAT/US Boat Owners Association of the U.S.

Boat Alteration

Boat Owners Council of America

Boating Safety Correspondence Course

Basically Qualified

BS Breaking Strength

BS&S Boating Skills and Seamanship 

BSAC Boating Safety Advisory Council (NBSAC)

BSC Boating Safety Circular

BTM Boarding Team Member 

BUSL Buoy Utility Stern Loading 

BWI Boating While Intoxicated 

BWM Ballast Water Management 

C2 Command and Control 

C2PC 

Casualty Assistance Calls Officer 

Civil Air Patrol

Captain (USCG, USN, USPHS) or 

Command Assessment for Readiness and Training 

Command/Control Personal Computer 

CAC Crisis Action Center 

CACO 

CAP

CAPT

CART 

CASCOR Casualty Correct

CASREP Casualty Report

CB-L Cutter Boat - Large 

CB-M Cutter Boat - Medium

CB-OTH Cutter Boat - Over the Horizon 

CB-S Cutter Boat - Small 

CBP Customs and Border Protection 

M-6
Appendix M - List of Acronyms

ACRONYM

CGAP Coast Guard Acquisition Procedures 

Civil Rights Coordinator (Auxiliarist)

CGAuxA, Inc. Coast Guard Auxiliary Association, Incorporated

CGDF Coast Guard Dining Facility

CGES Coast Guard Exchange System

CGHRMS Coast Guard Human Resources Management System 

CGI Coast Guard Institute, Oklahoma City, OK

CGIS Coast Guard Investigative Service

CGMA Coast Guard Mutual Assistance

CGPC Coast Guard Personnel Command 

DEFINITION

CBR Chemical, Biological, or Radiological 

CBR-D Chemical, Biological, or Radiological Defense 

CBRN Chemical, Biological, Radiological, or Nuclear 

CC Career Counselor

CCF Configuration Change Form

CDAR Collateral Duty Addictions Representative 

CDO Command Duty Officer 

CDR Commander (USCG, USN, USPHS)

CDT Canine Detection Team

CDV Course Deviation Variance 

CEM Crew Endurance Management 

CERCLA Comprehensive Environment Compensation and Liability Act 

CEU Civil Engineering Unit or Continuing Education Unit

CF Comparison Factors

CFC Combined Federal Campaign 

CFO Chief Financial Officer 

CFR Code of Federal Regulations 

CFVE Commercial Fishing Vessel Examination

CFVS Commercial Fishing Vessel Safety

CGADD Coast Guard Addendum

CGAUX - CRC

CGDN+ Coast Guard Data Network Plus

M-7
Appendix M - List of Acronyms

ACRONYM DEFINITION

CGPMS Coast Guard Planned Maintenance System 

CHDIRAUX Chief Director, Auxiliary (G-OCX)

CHRIS Chemical Hazard Response Information System

CIC Communications Information Center 

CinC Commander-in-Chief

CIO Command Intelligence Officer 

CISM Critical Incident Stress Management 

CLOC Commandant’s Letter of Commendation 

CM Configuration Management or Communications

CMA Clothing Maintenance Allowance

CMAA Chief Master-at-Arms

CMC Classified Material Control 

CMCO Classified Material Control Officer 

CMG Course Made Good 

CNO Chief of Naval Operations

CO/OIC Commanding Officer/Officer-in-Charge 

COCO Chief of Contracting Officer 

COG Course Over Ground

COI Certificate of Inspection or Contact of Interest 

COL Colonel

COLREG International Regulations for Preventing Collisions at Sea 

COMCEN Communications Center

COMDTINST Commandant Instruction

COMDTNOTE Commandant Notice

COMDTPUB Commandant Publication

COMINT Communications Intelligence

COMMCEN Communications Center

COMMS Communications

COMO Commodore

COMSEC Communications Security

COMSEC-MS Communications Security Material System

M-8
Appendix M - List of Acronyms

ACRONYM DEFINITION

COMTAC Communications Tactical

CONOPS Concept of Operations 

Continental United States

COR Certificate of Registry

COS (formerly) Chief of Staff, now known as NAVCO

COTR Contracting Officer’s Technical Representative

Contracting Officer Warrant Program

CPC Commandant’s Performance Challenge 

COMTAC Publication Library

CPM Canine Program Manager 

CPO Chief Petty Officer (USCG, USN)

CPR Cardiopulmonary Resuscitation

CPRL Contingency Personnel Requirements List 

CPT Captain (USA, USAF, USMC)

CPU Central Processing Unit 

CQA Commandant’s Quality Award 

CRC Civil Rights Coordinator

CRO Civil Rights Officer

CRT Cathode Ray Tube

CS Communications Services

CSDP Canine Substance Detection Program

CSIM Control Station Interface Module 

CSMP Current Ship’s Maintenance Project 

CSO Command Security Officer

CSP Commence Search Point or Career Sea Pay

Control Verification Examination 

Commercial Vessel Safety

Chief Warrant Officer 

Communication Watchstander

D-AA Administrative Assistant to DCO

CONUS

COTP Captain-of-the-Port 

COWP 

CPL 

CVE 

CVS

CWO 

CWS

M-9
Appendix M - List of Acronyms

ACRONYM DEFINITION

D-AD Aide to the DCO

DAC Diversity Advisory Council

DAN Diver’s Alert Network 

Defense Activity for Non-Traditional Education Support 

DAPA Drug and Alcohol Program Administration 

DC National Department Chief

DC-A Department Chief of Marketing and Public Affairs

DC-B Department Chief of Boating

DC-E Department Chief of Education

DC-I Department Chief of Information and Communication Services

DC-L Department Chief of Legal Affairs

DC-M Department Chief of Marine Safety and Environmental Protection

DC-O Department Chief of Operations

DC-P Department Chief of Personnel

DC-T Department Chief of Training

DC-V Department Chief of Vessel Examinations

DCO District Commodore

DCP Division Captain

DCS District Chief of Staff

DDEC Detroit Diesel Electronically Controlled 

DDPTR Detector Dog Proficiency Training Record 

DDSUSTF Detector Dog Supplemental Utilization/Search/Training Form

DDUSR Detector Dog Utilization/Search Record 

DEA Drug Enforcement Administration 

DEERS Defense Enrollment and Eligibility Reporting System 

DEMPs Diesel Engine Maintenance Programs 

DEP Deputy

DES Digital Encryption Standard 

DF Direction Finding

DGPS Differential Global Positioning System 

DHS Department of Homeland Security

DANTES 

M-10
Appendix M - List of Acronyms

ACRONYM DEFINITION

DICP Drop-In Communications Package 

DIRAUX Director of Auxiliary (District or Region)

DISREP Discrepancy Report

DIST District

DIV Division

DIW Dead-in-the-Water

DLLR District Legislative Liaison Representative

DMA Defense Mapping Agency

DMB Data Marker Buoy

DMOA Designated Medical Officer Advisor 

DO Defense Operations or Direct Operational

DoD Department of Defense

DODIC Department of Defense Identification Code 

DOJ Department of Justice

DOL Department of Labor

DOS Department of State 

DOT Department of Transportation

DPB Deployable Pursuit Boat 

DPG District Planning Group

DPOSD Deployed Port Operations and Security Defense 

DR Dead Reckoning

DRMO Defense Reutilization and Marketing Office 

DSC Digital Selective Calling 

DSM Distinguished Service Medal

DSO District Staff Officer

DTG Date Time Group

DV Distinguished Visitor

DVC District Veterinary Command or Division Chief

DVC-NC Conference Coordinator, NACO Staff

DVL Digital Voice Logger 

DWO Deck Watch Officer

M-11
Appendix M - List of Acronyms

ACRONYM DEFINITION

DWONR Deck Watch Officer Navigation Rules 

EA Executive Assistant to the Chief Director, Auxiliary

EAD Extended Active Duty

EAP Employee Assistance Program

EAPC Employee Assistance Program Coordinator 

EBL Electronic Bearing Line 

EC Electronic Control or Engineering Change 

ECS Electronic Chart System

EDD Explosive Detection Dog 

EDF Enlisted Dining Facilities 

EDM Electronic Display Module

EEZ Exclusive Economic Zone 

EKMS Electronics Key Management System

ELC Engineering Logistics Center or Elected Leader’s Course

ELINT Electronics Intelligence

ELT Emergency Locator Transmitter or Enforcement of Laws and Treaties 

EMCON Emission Control

EMI Extra Military Instruction or Electro-Magnetic Interference 

EMO Electronics Material Officer 

EMPLID Employee ID Number 

EMS Emergency Medical Services 

EMT Emergency Medical Technician 

ENS Ensign (USCG, USN, USPHS)

EO Engineer Officer

EOCT End-of-Course Test

EOD Explosive Ordnance Disposal 

EP Estimated Position

EPA Environmental Protection Agency

EPIRB Emergency Position Indicating Radio Beacon 

EPO Engineering Petty Officer

EPO/EO Engineering Petty Officer/Engineering Officer 

M-12
Appendix M - List of Acronyms

ACRONYM DEFINITION

EPS Environmental Protection Specialist 

ESA Endangered Species Act 

ESD Electronics Support Detachment 

ESO Educational Services Officer 

ESU/D Electronics Support Unit/Detachment 

ET Electronics Technician

ETA Estimated Time of Arrival

ETC Chief Electronics Technician 

ETR Estimated Time to Repair 

EXCOM District Executive Committee or Extended Communications 

FAA Federal Aviation Agency

FAM Fixed Asset Module

FAR Family Advocacy Representative or Federal Acquisition Regulations 

FAV Favorable (determination, especially in regards to PSI) 

FBIS Foreign Broadcast Information Service 

FC Flotilla Commander

FECA Federal Employees Compensation Act

FED Flotilla Enrollment Date

FEDEX Federal Express

FELC Flotilla Elected Leader’s Course

FINCEN Finance Center

FIR Field Intelligence Report 

FM Frequency Modulation

FMP Fisheries Management Plan 

FMV Fair Market Value

FN Finance Staff Officer - Auxiliary

FOIA Freedom of Information Act 

FOSC Federal On-Scene Coordinator 

FOUO For Official Use Only

FP Force Protection or Fingerprint

FPA Family Program Administrator 

M-13
Appendix M - List of Acronyms

ACRONYM DEFINITION

FPCON Force Protection Condition 

FPM Feet Per Minute 

FRP Fiberglass Reinforced Plastic 

FS Food Service Specialist

FSA Family Separation Allowance 

FSC Federal Supply Classification 

FSI Field Sobriety Test 

FSIC Fiscal, Sanitation, Immigration, or Customs 

FSO Flotilla Staff Officer or Food Services Officer 

FTR Federal Travel Regulations

FVC Flotilla Vice Commander 

FWPCA Federal Water Pollution Control Act 

FWS Fish and Wildlife Service 

FXP Fleet Exercise Publication 

G Staff Symbol which identifies the Coast Guard and offices within a Headquarters 

unit

GAR Green-Amber-Red

G-C Commandant of the Coast Guard 

G-CCS Chief of Staff of the Coast Guard

G-CV Vice Commandant of the Coast Guard

GDO Group Duty Officer

GEN General Officer Rank

GFM Global Freight Management

G-H Assistant Commandant for Civil Rights

GHS Group Health Services 

G-ICA Congressional Affairs Staff

G-L Coast Guard Chief Counsel

G-LCL Chief, Office of Claims and Litigation Law

G-LGL Chief, Office of General Law

GMDSS Global Maritime Distress and Safety System

GMT General Military Training or Greenwich Mean Time (see ZULU)

G-O Assistant Commandant for Operations

M-14
Appendix M - List of Acronyms

ACRONYM DEFINITION

G-OC Director of Operations Capability

G-OCS Chief, Office of Boat Forces 

G-OCX Chief, Office of Auxiliary/Chief Director, Auxiliary

G-OCXd Deputy Chief Director, Auxiliary

G-OPB Chief, Office of Boating Safety

GP General Purpose

GPH Gallons Per Hour 

GPO Government Printing Office

GPS Global Positioning System 

GRUCOM Group Commander

GS General Service Federal Employee Designation

GSA General Services Administration 

GTA Government Transportation Account 

GV Government Vehicle

G-WT Office of Reserve and Training

G-WTL Office of Leadership and Diversity

HARPAT Harbor Patrol

HAZCOM Hazardous Communication

HAZMAT Hazardous Material

HAZWASTE Hazardous Waste

HBA Health Benefits Advisor 

HCPV/HIV High Capacity Passenger Vessel/High Interest Vessel

HDC Harbor Defense Command 

HDCU Harbor Defense Command Unit 

HEA Harbor Entrance and Approach 

HELP Heat Escape Lessening Position 

HF High Frequency

HIN Hull Identification Number 

HLSDM Special Deputy Marshal 

HMC Hazardous Materials Coordinator 

HN Host Nation

M-15
Appendix M - List of Acronyms

ACRONYM DEFINITION

HNS Host Nation Support 

HPA Helm Pump Assembly

HPC Health Promotion Coordinator 

HPU Hydraulic Power Unit 

HRSIC Human Resources Services and Information Center 

HS Homeland Security

HSC Harbor Safety Committee 

HUMINT Human Intelligence

HVAC Heating, Ventilation, and Air Conditioning 

IALA International Association of Lighthouse Authorities 

IAMSAR International Aeronautical and Maritime Search and Rescue 

I-AtoNIS Integrated Aids to Navigation Information Systems 

IBU Inshore Boat Unit 

ICA Individual Credit Accounts 

ICAO International Civil Aviation Organization 

ICC Intelligence Coordination Center

ICE Immigration and Customs Enforcement 

ICOMIA International Council of Marine Industry Associations

ICS Incident Command System 

ICW Intracoastal Waterway

IDS Intrusion Detection System 

IDT Inactive Duty for Training 

IED Improvised Explosive Device 

IIP International Ice Patrol or Intelligence Information Report 

IIRAIRA Illegal Immigration Reform and Immigrant Responsibility Act 

ILO International Labor Organization

IMARV Independent Maritime Response Vessel

IMO International Maritime Organization

IMPAC International Merchant Purchase Authorization Card 

INA Immigration and Nationality Act 

IP Immediate Past Office (Except National Commodore)

M-16
Appendix M - List of Acronyms

ACRONYM DEFINITION

IPDCO Immediate Past District Commodore 

IQ Initially Qualified

IQC Initial Qualification Code

IRIS Incident Reporting Information System 

IRP Incident Response Procedure 

IS Information Services

ISC Integrated Support Command 

ISD Industrial Support Detachment 

ISM International Ship Management

ISO International Standards Organization

IT Instructor

ITAC Intelligence and Threat Analysis Center 

IUU Illegal, Unreported, and Unregulated 

JOOD Junior Officer of the Deck/Day

JQR Job Qualification Requirement 

JRAC Joint Rear Area Coordinator 

KO Contracting Officer

L Legal Affairs

LCD Liquid Crystal Display

LCDR Lieutenant Commander (USCG, USN, USPHS)

LCH Lead Canine Handler 

LCP Legislative Change Proposal 

LCVP Landing Craft, Vehicle, Personnel 

LE Law Enforcement

LEAOA Law Enforcement Ashore Operating Area 

LED Light Emitting Diode 

LEMAN Law Enforcement Manual 

LEO Law Enforcement Officer 

LEU Law Enforcement Unit 

LHA Local Housing Authority 

LHI Local Housing Inspector 

M-17
Appendix M - List of Acronyms

ACRONYM DEFINITION

LIR Letter Incident Report 

LKP Last Known Position 

LLC Legislative Liaison Committee

LLNR Light List Number 

LM Life Member

LMR Living Marine Resource 

LNB Large Navigation Buoy

LNG Liquid Natural Gas 

LO Liaison Officer or Logistics Officer 

LOA Length Overall

LOB Line-of-Bearing

LOC Letter of Commendation 

LOGREQ Logistics Requirement

LOP Line of Position 

LORAN-C Long-Range Aid to Navigation 

LORSTA Loran Station

LOS Line-of-Sight

LP Legal/Parliamentarian

LT Lieutenant (USCG, USN, USPHS)

LTCOL, LTC Lieutenant Colonel (USA, USMC, USAF)

LTGEN, LTG Lieutenant General (USA, USMC, USAF)

LTJG Lieutenant (Junior Grade) (USCG, USN, USPHS)

LUT Local User Terminal 

LWL Length on Waterline 

MA Materials

MAA Master-at-Arms

MAJ Major (USA, USMC, USAF)

MARB Maritime Assistance Request Broadcast 

MARPA Mini Automatic Radar Plotting Aid 

MARPOL International Convention for the Prevention of Pollution from Ships 

MARS Military Affiliate Radio System

M-18
Appendix M - List of Acronyms

ACRONYM DEFINITION

MARSEC Marine Security Conditions

MASINT Measurement and Signature Intelligence 

MAW Maximum Allowable Weight 

MBI Marine Bureau Index 

MBR INT Member’s Initials 

MC&R Maintenance, Repair, and Construction

MCB Motor Cargo Boat

MCM Manual for Courts-Martial 

MCPO Master Chief Petty Officer (USCG, USN)

MCS Master Control Station 

MCT Maritime Counter-Terrorism

Maritime Domain Awareness 

MDSU Mobile Diving and Salvage Unit 

MDZ Maritime Defense Zone 

Medical Evacuation

MEDICO Medical Advice

MEP Marine Environmental Protection 

MEPC Marine Environment Protection Committee 

MER Marine Environmental Response 

MF Medium Frequency

MGEN, MG Major General (USA, USMC, USAF)

MGIB Montgomery G.I. Bill

MHLS Maritime Homeland Security

MI Marine Information or Maintenance Inspection 

MIC Manufacturer Identification Code 

MILSTRIP Military Standard Requisitioning and Issue Procedure 

MIR Maintenance, Improvement, and Repair 

MISLE Marine Information for Safety and Law Enforcement

MIUW Mobile Inshore Undersea Warfare 

Mobile Inshore Undersea Warfare Unit 

Military Justice Manual 

MDA 

MEDEVAC

MIUWU 

MJM 

M-19
Appendix M - List of Acronyms

ACRONYM DEFINITION

MLB Motor Lifeboat

MLC Maintenance and Logistics Command

MLCLANT Maintenance and Logistics Command Atlantic

MLCPAC Maintenance and Logistics Command Pacific 

MLE Maritime Law Enforcement 

MLEM Maritime Law Enforcement Manual 

MMD Merchant Mariner Document 

MMPA Marine Mammal Protection Act 

MMS Minerals Management Services 

MMSI Maritime Mobile Service Identity

MOA Memorandum of Agreement 

MOU Memorandum of Understanding 

MOB Man Overboard

MOPP Mission-Oriented Protection Posture 

MOU Memorandum of Understanding 

MOUJAP Memorandum of Understanding and Joint Action Plan

MP Military Police

MPR Multiple Persons-in-the-Water

MPS Marine Protected Species 

MRE Military Rule of Evidence or Meal Ready to Eat 

MRR Medium-Range Recovery

MS Member Services

MSAP Maritime SAR Assistance Policy

MSB Motor Surf Boat 

MSC Marine Safety Council

MSD Marine Sanitation Device or Marine Safety Detachment

MSDS Material Safety Data Sheets 

MSF Mobile Security Force 

MSFCMA Magnuson-Stevens Fisheries Conservation and Management Act 

MSM Meritorious Service Medal

MSO Marine Safety Office

M-20
Appendix M - List of Acronyms

ACRONYM DEFINITION

MSS Marine Safety and Security

MSSEP Marine Safety, Security, and Environmental Protection 

MSST Maritime Safety and Security Team

MT Member Training

MTC Meritorious Team Commendation 

MTL Master Training List 

MTS Marine Transportation System

MTSNAC Marine Transportation System National Advisory Council 

MTW Major Theater War 

MWR Morale, Welfare, and Recreation 

Administrative Officer, NACO Staff

NABA Northern Area of Boating Administrators

National Agency Check with Law and Credit

National Commodore

NACON National Conference

NADCO National Directorate Commodore

NAFA Non-Appropriated Fund Activity

NAPDIC National Association of Past District Commodores

NACO Secretary

NASBLA National Association of State Boating Law Administrators

NAVAIDS Navigational Aids

National Vice Commodore

Rules

NBF National Boating Federation

NBSAC National Boating Safety Advisory Council

NBSS National Boating Safety School

N-C Conference Administrator

NCIABLA North Central International Association of State Boating Law Administrators

NCP National Contingency Plan

NCW Naval Coastal Warfare 

NCWC Naval Coastal Warfare Commander 

N-A

NACLC 

NACO

N-AS

NAVCO

NAVRULS Navigation 

M-21
Appendix M - List of Acronyms

ACRONYM DEFINITION

N-D NACO Aide

NDD Narcotic Detection Dog 

NDRS National Distress Response System

NDRSMP National Distress Response System Modernization Project 

NDS National Distress System

NESBAC North Eastern States Boat Administrator’s Conference

NESU Naval Engineering Support Unit 

NEXCOM National Executive Committee

National Fire Protection Association

N-I Director of International Affairs

NIPCO Immediate Past National Commodore

NJP Non-Judicial Punishment

Nearshore Life Boat 

NLT No Later Than 

NM Nautical Mile or New Member

NMEA National Marine Electronics Association 

NMFS National Marine Fisheries Service 

NMLBS National Motor Lifeboat School 

NOAA National Oceanic and Atmospheric Administration 

NOK Next of Kin 

NOS National Ocean Survey (NOAA-Dept. of Commerce)

N-P Special Projects Officer, NACO Staff

NRC National Response Center 

NRT National Response Team

N-S National Support Element, NACO staff

NSARC National Search and Rescue Committee

NSB Non-Standard Boat

NSBC National Safe Boating Council

NSBW National Safe Boating Week 

NSC National Safety Council

NSF National Strike Force 

NFPA

NLB 

M-22
Appendix M - List of Acronyms

ACRONYM DEFINITION

NSFCC National Strike Force Coordination Center 

NSN National Stock Number 

NSP National Search and Rescue Plan 

NSS National Search and Rescue Supplement

NTP Naval Training Publication or Naval Telecommunication Publication 

N-TRAIN National Training Conference

NTSB National Transportation Safety Board

NVDC National Vessel Documentation Center 

NVIC Navigation and Vessel Inspection Circular 

NWP Naval Warfare Publication 

NWPL Naval Warfare Publication Library

NWS National Weather Service (NOAA-Dept. of Commerce)

O/S WX On-Scene Weather 

OAX Director of Auxiliary

OBA Oxygen Breathing Apparatus 

OBC Outboard Boating Club

OBTT Onboard Training Team

OCMI Officer-in-Charge, Marine Inspection

OCONUS Outside of the Continental United States 

OCS Officer Candidate School

OER Officer Evaluation Report 

OFI Office of Federal Investigations 

OGE Office of Government Ethics 

OHIP Overhead Hinged Instrument Panel 

OIC Officer-in-Charge 

OJT On-the-Job Training 

OLSP Operational Logistics Support Plan 

OMMP Occupational Medical Monitoring Program

OMS Operating Materials and Supplies or Operations and Marine Safety

OMSEP Occupational Medical Surveillance and Evaluation Program

OOD Officer of the Deck/Day

M-23
Appendix M - List of Acronyms

ACRONYM DEFINITION

OP Operations

OPA Oil Pollution Act

OPAREA Operational Area

OPCEN Operations Center 

OPCON Operational Control

OPFAC Operating Facility

OPFOR Opposition Forces

OPLAN Operation Plan

OPORD Operation Order

OPS Operations Officer

OPSEC Operations Security

OQB Operations Qualification Board 

ORM Operational Risk Management 

OS Operational Support

OSB 

On-Scene Commander or Operations Systems Center

Occupational Safety and Health Administration 

OTC Officer in Tactical Command 

OWT On-the-Water Training

P Past Officer (When used before officer title acronym)

Privacy Act or Public Affairs

PABX Private Automatic Branch Exchange 

PAL Personnel Allowance List 

PAO Public Affairs Officer 

PATCOM Patrol Commander

PAWSS Ports and Waterways Safety System

PB Publications

PCC Publications Control Clerk

Publications Control Officer

PCS Permanent Change of Station 

PDD Presidential Decision Directive 

Operations Standards Board 

OSC 

OSHA 

PA 

PCO

M-24
Appendix M - List of Acronyms

ACRONYM

PDR Personnel Data Record 

PDS Personnel Data System

PE Public Education

PERSRU Personnel Reporting Unit 

PES Port and Environmental Safety

PFD Personal Flotation Device

Programmed Fuel Injection

PI Personnel Inspection

PIAT Public Information Assistance Team

Partnership in Education 

PIW Person in the Water 

PMIS/JUMPS Personnel Management Information System/Joint Uniform Military Pay System

PMLV Personnel Marker Light 

PMS Preventive/Planned Maintenance System 

PO Petty Officer (USCG, USN)

POB Person Onboard

POD Probability of Detection or Plan of the Day

Projected Operation Environment 

Petroleum, Oil, and Lubricants 

POLREP Pollution Report Message 

Patrol Order Management System

POP Planned Obligation Priority

POPFAC Parent Operating Facility

POS Probability of Success

POSD Port Operations and Security Defense 

POV Privately Owned Vehicle

POW Plan of the Week 

PPA Property Account

PPC Personal Protective Clothing 

PPE Personal Protective Equipment 

PPEP Pre-Commissioning Program for Enlisted Personnel 

DEFINITION

PGM-FI

PIE 

POE 

POL 

POMS 

M-25
Appendix M - List of Acronyms

ACRONYM

PQS Personnel Qualification Standard 

PR Position Report

PRECOM Preliminary Communications

PREP Preparedness for Response Exercise Program

PS Personnel Services or Port Security Specialist

PSC Personnel Service Center, Topeka, KS (Formerly HRSIC)

PSCO Port State Control Officer 

PSI Personnel Security Investigation 

PSQ Personnel Security Questionnaire 

PSS Port Safety and Security

PSU Port Security Unit

PTO Power Take-Off

PWB Port and Waterways Boat 

PWC Personal Watercraft

PWCS Ports, Waterways, and Coastal Security

PWSA Ports and Waterway Safety Act 

QAWTD Quick-Acting Watertight Door 

QC Quality Control

QE Qualification Examiner

QEB Qualification Examining Board 

QM Quartermaster (USN, USPHS)

QMOW Quartermaster of the Watch

QRC Quick Response Card 

R&D Research and Development

RACON Radar Beacon

RADM Rear Admiral (USCG, USN, USPHS)

RAP Recruiting Assistance Program

RB-HS Response Boat - Homeland Security

RB-M Response Boat - Medium

RBS Recreational Boating Safety

RB-S Response Boat - Small 

DEFINITION

M-26
Appendix M - List of Acronyms

ACRONYM

RBSV Recreational Boating Safety Visitor 

RBSVP Recreational Boating Safety Visitation Program

RCC Rescue Coordination Center or District Rear Commodore

RDF Radio Direction Finder 

REBI Reserve Enlisted Basic Indoctrination 

REP Representative

RET Retired

RFI Request for Information 

RFMC Regional Fisheries Management Council 

RFMO Regional Fisheries Management Organization 

RFO Ready for Operation 

RIK Rations-in-Kind

RMS Readiness Management System

RNAV Radio Aids to Navigation 

ROC/POE Required Operational Capability/Point of Entry

ROCI Reserve Officer Candidate Indoctrination 

ROE Rules of Engagement 

RP Responsible Party or Resources Proposal

RPAL Reserve Personnel Allowance List 

RS Rescue Swimmer

RSC Rescue Sub-Center

RT Receiver/Transmitter

SAFE Substance Abuse Free Environment or Secured Around Flotation Equipped 

SAI Small Arms Instructor 

Simplified Acquisition Procedures 

SAR Search and Rescue 

SAREX SAR Exercise

Search and Rescue Mission Information System

SARSAT Search and Rescue Satellite Aided Tracking 

SAT Subsistence Advisory Team 

SATCOM Satellite Communication 

DEFINITION

SAP 

SARMIS 

M-27
Appendix M - List of Acronyms

ACRONYM

SATE Security Awareness, Training, and Education 

SB Sailboat

SC SAR Coordinator or Specialty Course (One of six)

SCP Security Control Point 

SCPO Senior Chief Petty Officer (USCG, USN)

SCUBA Self-Contained Underwater Breathing Apparatus 

SDB Service Dress Blue 

SDV Swimmer Delivery Vehicles 

SELRES Selected Reserve

SEOP Special and Emergency Operations Procedure 

SEPRAT Separate Ration

Senior Executive Service

SF Safety Factor or Sailing Fundamentals

SHPT Sexual Harassment Prevention Training

SIGINT Signals Intelligence 

SINS Scalable Integrated Navigation System 

SIPRNET Secret Internet Protocol Routing Network 

SITREP Situation Report 

SK Storekeeper

SKF Skiff

SLO Auxiliary State Liaison

SLOC Sea Lines of Communication 

SAR Mission Coordinator

SMMO Support and Management/Medical Officer 

SMO Support and Management Officer

SMS Safety Management System 

SMTJ Special Maritime and Territorial Jurisdiction 

SN Seaman (USCG, USN)

SNO Statement of No Objection 

SO Division Staff Officer

DEFINITION

SES

SGLI Servicemen Group Life Insurance 

SMC 

M-28
Appendix M - List of Acronyms

ACRONYM

SOA Speed of Advance 

SOFA Status of Forces Agreement 

SOG Speed Over Ground 

Safety of Life at Sea 

SO-OP Auxiliary Division Operations Officer 

Standard Operating Procedure 

SOPA Senior Officer Present Afloat 

SOPEP Shipboard Oil Pollution Emergency Plan 

SOQ Sailor of the Quarter 

SORTS Status of Resources and Training System

SOS Save Our Ship 

SPC Special Purpose Craft 

SPC (HWX) Heavy Weather Special Purpose Craft 

SPC (LE) Special Purpose Craft (Law Enforcement)

SPE Severity-Probability-Exposure

SPF Sun Protection Factor 

SPOC SAR Point of Contact 

SPOD Strategic Port of Debarkation 

SPPM Supply Policy and Procedures Manual 

SPS Standard Positioning Service 

SR Secretary/Records (also Seaman Recruit)

SRA Short-Range Aids to Navigation 

SRB Surf Rescue Boat

SRDC Selected Reserve Direct Commission 

SROE Standing Rules of Engagement 

SRR Search and Rescue Region 

SRS Synchronous Reference Sensor

SRU Search and Rescue Unit 

SS Square Search

SSB Single Side Band 

SSB-HF Single Side Band–High Frequency

DEFINITION

SOLAS 

SOP 

M-29
Appendix M - List of Acronyms

ACRONYM

SSBLAA Southern States Boating Law Administration Association

SSC Small-Scale Contingencies

SSL Standard Support Level 

SSM Support and Special Mission 

SSMR Shore Station Maintenance Request 

SSN Social Security Number 

SSO Shore Security Officer 

SSPO Station Support Petty Officer 

STA Station

STA OPS Station Operations 

STAN & RFO Readiness and Standardization Program 

STANT Station Aids to Navigation Team

Standard Automated Requisitioning 

STCW Standards of Training, Certification, and Watchkeeping for Seafarers 

STTR Short-Term Resident Training Request 

STU III Secure Telephone Unit 

SURPIC Surface Picture 

SWE Service-Wide Exam

SWL Safe Working Load 

SWO Security Watch Officer 

TACON Tactical Control

TAD Temporary Additional Duty

TANB Trailerable Aids to Navigation Boat 

TAO Tactical Action Officers 

TAP Transition Assistance Program

TAR Transportation Acquisition Regulation 

TCM Telecommunications Manual

TCOW Telecommunications Watchstander

TCT Team Coordination Training 

TD Temporary Duty

TESTPUB Test Publication

DEFINITION

STAR 

M-30
Appendix M - List of Acronyms

ACRONYM

TFC Total Fuel Consumption 

THREATCON Threat Condition

TIG Tungsten Inert Gas 

TMACC Transportable Multi-Agency Communications Central 

TMMIC Transportable Multi-Mission Communications Central 

TMT Training Management Tool 

TOI Target of Interest 

TONO Travel Order Number

TPSB Transportable Port Security Boat 

TQC Training Quota Management Center 

TRACEN Training Center 

TRADET Training Detachment

TRATEAM Training Team

TRS Timing Reference Sensor 

TSA Transportation Security Administration 

TSN Track Line Non-Return Search 

TSR Track Line Return Search 

TUTA Tailored Unit Training Availability

U/W Underway

UCMJ Uniform Code of Military Justice 

UEG Unit Environmental Guide 

UEPH Unaccompanied Enlisted Personnel Housing 

UHF Ultra High Frequency

UIC Unit Identification Code 

UMIB Urgent Marine Information Broadcast 

Unfavorable (determination, especially in regards to PSI) 

UOF Use of Force

UPF Unit Performance Factor 

UPH Unaccompanied Personnel Housing 

UPS United Parcel Service 

USA United States Army

DEFINITION

UNFAV

M-31
Appendix M - List of Acronyms

ACRONYM

USACOE United States Army Corps of Engineers

USAF United States Air Force

USAFR United States Air Force Reserve

USA-NG United States Army - National Guard

USAR United States Army Reserve

USBP United States Boarder Patrol 

USC United States Code 

USCA United States Code Annotated

USCD Urine Specimen Custody Document 

USCG United States Coast Guard (also CG)

USCGA United States Coast Guard Academy

USCGAUX United States Coast Guard Auxiliary

USCGR United States Coast Guard Reserve

USFWS U.S. Fish and Wildlife Service 

USMC United States Marine Corps

USMCR United States Marine Corps Reserve

USN United States Navy

USNR United States Navy Reserve

USPCA United States Police Canine Association 

USPS United States Power Squadron

USWMS Uniform State Waterway Marking System

UTB Utility Boat

UTBSC Utility Boat Systems Center 

UTC Coordinated Universal Time

Utility Boat, Light

UTM Utility Boat, Medium

UTS Unit Travel System

UV Ultraviolet

VADM Vice Admiral (USCG, USN)

VCO District Vice Commodore

VCP Division Vice Captain

DEFINITION

UTL

M-32
Appendix M - List of Acronyms

ACRONYM

Vessel Examiner, Vessel Examination 

Veterinary Command

Visual Flight Rules/Instrument Flight Rules

Variable Housing Allowance 

Very High Frequency

Sector Search

Vessel Safety Check

Veterinary Treatment Facilities 

Vessel Traffic Services 

Wide Area Augmentation System

Waterways Analysis and Management System

Wellness Coordinator

Coast Guard Inland Construction Tender

Working Load Limit 

Working Punt

Weather/Coastal Patrol Boat 

Watch, Quarter, and Station Bills 

Wellness Representative

Western States Boat Administrator’s Association

Waterborne Security Officer 

Waterways Management

Executive Officer

DEFINITION

VE 

VETCOM

VFR/IFR

VHA 

VHF 

VIP Very Important Person 

VRM Variable Range Marker 

VRP Vessel Response Plan 

VS

VSC

VTF 

VTS 

WAAS 

WAMS 

WC

WLIC 

WLL 

WP

WPB 

WQSB 

WR

WSBAA

WSO 

WWM

XO

XPO Executive Petty Officer 

XTE Cross Track Error

YN Yeoman 

ZULU Time Zone “Alpha” designation, “Z” “Zulu time”

M-33
Appendix M - List of Acronyms

M-34
Auxiliary Manual 

INDEX 

A

ABC, 2-8, 2-9, 8-5 

academy introduction mission, 2-5, 4-35, 5-

31, 5-40, 10-4, 11-17

ACLOC, 11-6, 11-17, 11-24, 11-27

ACN, 2-9, 8-13, 8-14

ACO, 1-9, 1-22, 9-9, L-7

admiral, 7-4, 12-16, I-3

ARR, 1-13 

atlantic area east, 1-18 

auxiliary advanced coastal navigation, 8-13

ADM, 7-4, 12-16, I-3

administration, 1-1, 1, 1-1, 1-4, 1-9, 1-10, 1-

11, 1-12, 1-14, 1-15, 1-17, 1-18, 1-22, 1-

26, 3-30, 4-4, 4-7, 4-9, 4-13, 4-15, 4-17, 

4-21, 5-4, 5-21, 5-32, 5-42, 6-3, 6-7, 6-9, 

6-10, 7-13, 8-9, 8-10, 11-5, H-1, L-3, L-4, 

L-5, L-7, L-8

administrative assistant to DCO, 4-24

administrative board, 4-17, 4-18

administrative officer, NACO staff, 1-15, 4-

24

administrative procedures course, 4-25, 8-9, 

J-7

ADR, 7-14, 7-16 

ADSO, 1-13, 4-37, 4-38, 5-13, 5-25, 5-27, 

11-51

advanced coast navigation, 2-9, 8-14

advanced coastal navigation, 2-9, 8-13

AFRAS, 11-21

aide to the DCO, 4-24, 10-21

aides, 4-24, 8-8, 11-8 

aids to navigation, 2-4, 2-5, 2-11, 2-12, 4-

35, 5-31, 5-32, 8-5, 8-8, 8-11, 10-3, 11-9, 

11-10

aiguillette, 10-21, 10-22

AIM, 2-5, 4-35, 5-31, 5-40, 10-4, 11-17

air crew insignia, 10-31 

aircraft, 1-4, 1-5, 1-7, 2-6, 2-7, 3-3, 3-15, 3-

27, 5-5, 5-6, 5-7, 5-8, 5-32, 5-41, 6-10, 9-

7, 9-11, 10-3, 10-5, F-3, F-4, L-6

AIRS, 5-26

alternative dispute resolution, 7-14, 7-16 

America’s boating course, 2-8, 2-9, 8-5 

AMOS, 11-7, 11-8, 11-27, 11-36

ANSC, 3, 1-11, 2-8, 2-10, 2-13, 3-19, 5-18, 

5-43, 6-3, 8-5, 10-7, 11-9, 11-25, C-1, G1, G-3, G-4, G-5, G-6, G-7, G-8, G-9, G10, G-11, G-12, G-13, G-14, G-15, G-16, 

G-17, G-18, G-19, G-20, G-21, J-3, J-4, 

K-6

AOR, 4-18, 4-22, 4-25

APC, 4-25, 8-9, J-7

appeals, 3-1, 3-11, 3-13, 3-33, 3-34, 3-35, 7-

18 

area of responsibility, 4-18, 4-22, 4-25, 4-

31, 5-26 

area readiness requirements, 1-13 

areas, 1-4, 1-10, 1-12, 1-18, 1-22, 1-23, 2-1, 

2-3, 2-6, 2-11, 2-12, 2-13, 4-5, 4-9, 4-13, 

4-19, 4-21, 4-22, 4-23, 4-31, 4-33, 4-37, 

5-50, 6-13, 7-1, 7-7, 7-8, 8-10, 8-13, 10-3, 

11-7, 11-10, 11-11, 12-9

assignment to duty, 2-3, 2-5, 2-6, 2-10, 2-12, 

3-3, 4-30, 4-37, 5-1, 5-29, 5-30, 5-32, 9-3, 

10-4

assistant commandant for civil rights, 1-11, 

7-13, 7-17, 7-18 

assistant commandant for operations, 2, 3, 1-

9, 1-10, 1-11, 1-12, 1-21, 1-22, 2-4, 2-7, 

2-14, 3-14, 3-14, 4-20, 4-23, 4-27, 4-28, 

8-10, 8-14, 11-18, 11-21, 12-20, K-5, L-4

assistant district staff officer, 1-13, 4-37, 4-

38, 5-13, 5-25, 5-27, 11-51

association for rescue at sea, 11-21

atlantic area west, 1-18 

AtoN, 2-4, 2-5, 2-11, 2-12, 4-35, 5-31, 5-32, 

8-5, 8-8, 8-11, 10-3, 11-9, 11-10

authorized certifying officer, 1-9, 1-22, 9-9, 

L-7

AUXACN, 8-13

AUXCEN, 2-8, 5-22, 5-47, 6-3, 10-4, 10-7, 

10-15, 10-19, 10-20, 11-25, C-1, J-3, J-4

AUXCOM, 8-13

AUXDATA, 1-26, 2-8, 3-7, 3-11, 3-12, 3-

13, 3-14, 4-6, 4-38, 5-16, 7-10, 8-10, 8-11, 

9-4, 10-33, 11-9, 11-11, J-4, K-11, K-14, 

L-3

auxiliary achievement medal, 11-5, 11-6, 

11-17, 11-18, 11-24, 11-27, 11-33, 11-47 

auxiliary center, 2-8, 5-22, 5-47, 6-3, 10-4, 

10-7, 10-15, 10-19, 10-20, 11-25, C-1, J3, J-4

auxiliary administration specialty course, 4-

25, D-3, J-7

Index - 1
Auxiliary Manual 

auxiliary chief director, 8-14 

auxiliary communication specialty course, 

8-13

auxiliary database, 1-26, 2-8, 3-7, 3-11, 3-

12, 3-13, 3-14, 4-6, 4-38, 5-16, 7-10, 8-10, 

8-11, 9-4, 10-33, 11-9, 11-11, J-4, K-11, 

K-14, L-3

auxiliary emblem, 5-27, 10-4, 10-15, 10-21, 

10-36, 10-42, 10-46, 10-48, 10-50, 10-52, 

10-54, 10-57, 10-58, 10-60, 10-72, 10-78

auxiliary facility, 5-33, 9-3, 12-5 

auxiliary flight suit, 10-64, 10-65, 10-66

auxiliary funded orders, 9-1, 9-5

auxiliary identification card, 5-45, 5-46, 5-

47 

auxiliary internet resources site, 5-26

auxiliary seal, 11-12 

auxiliary state liaison, 2-6, 2-11, 5-17 

auxiliary jump suit, 10-20

auxiliary leadership course, 8-9

auxiliary letter of commendation award, 11-

6, 11-17, 11-24, 11-27

auxiliary mission objectives system, 11-7, 

11-8, 11-27, 11-36

auxiliary national supply center, 3, 1-11, 2-

8, 2-10, 2-13, 3-19, 5-18, 5-43, 6-3, 8-5, 

10-7, 11-9, 11-25, C-1, G-1, G-3, G-4, G5, G-6, G-7, G-8, G-9, G-10, G-11, G-12, 

G-13, G-14, G-15, G-16, G-17, G-18, G19, G-20, G-21, J-3, J-4, K-6

auxiliary navigation specialty course, 8-14, 

J-6

auxiliary official seal, 5-28 

auxiliary patrols specialty course, 8-13, J-7

auxiliary seamanship specialty course, 8-13

auxiliary search and rescue specialty course, 

8-13, J-7

auxiliary weather specialty course, 8-13, J-7

AUXLEA, 8-9

AUXMIN, 4-25, D-3, J-7

AUXNAV, 8-14, J-6

AUXOP, 5-27, 8-5, 8-10, 8-13, 10-28, 10-

29, 10-30, 10-35, 10-39, 10-45, 10-69, 10-

75, 11-9, 11-27

AUXPAT, 8-13, J-7

AUXSAR, 8-13, J-7

AUXSEA, 8-13

AUXWEA, 8-13, J-7

aviator insignia, 5-27, 10-31

awards, 1-13, 3-17, 5-23, 10-23, 10-32, 10-

33, 11-3, 11-4, 11-5, 11-6, 11-7, 11-8, 11-

9, 11-10, 11-11, 11-12, 11-13, 11-15, 11-

16, 11-19, 11-21, 11-23, 11-24, 11-25, 11-

27, 11-31, 11-43, 11-44, 11-45, 11-46, 12-

13 

B

BA, 4-16, 11-51

BAP, 2-5, A-1

BAS, 9-4

base enrollment date, 3-9, 3-10, L-4

basic allowance for subsistence, 9-4

basic coastal navigation, 2-9

basic instructor course, 8-6

basically qualified, 3-5, 3-12, 8-5, 8-7, 8-8, 

K-10, K-14

BC, 4-16

BCN, 2-9

BCQ, 8-7, J-6, L-4, L-8

BED, 3-9, 3-10, L-4

BGEN, BG, I-3

BIC, 8-6

BLA, 3, 2-11, 2-12, 5-9 

blue blazer outfit, 10-19

boarding, 1-7, 12-7 

boat crew, 2-14, 8-5, 8-7, 10-3, 10-31, 10-

34, 11-10, K-8

boat crew qualification, 8-7, 10-31, 10-34, J6, L-4, L-8

boat force operations, 2, 10-34

boating law administrator, 3, 2-11, 2-12, 5-9 

boating safety circular, 2-8, 2-9

boating skills and seamanship, 2-8, 2-9, 8-5 

BQ, 3-5, 3-12, 8-5, 8-7, 8-8, K-10, K-14

branch assistant, national staff, 4-16, 4-38, 

11-51

branch chief, national staff, 4-16

bridge administration, 2-5, 11-9, A-1

bridge administration program, 2-5, A-1

brigadier general, I-3

BS&S, 2-8, 2-9, 8-5 

BSC, 2-8, 2-9

budget, 1-11, 1-13, 1-25, 1-26, 5-11, K-9

C

CAP, 3, 2-5, 10-35

captain, 2-12, 12-9, I-3, L-4, L-6, L-8

captain of the port, 2-12, 10-33, 11-20

cardigan sweater, 10-16

Index - 2
Index 

career counselor, 2-3, 4-35, 5-16, 5-31, J-5 Coast Guard training quota center, 8-15

code of federal regulations, 1-14, 3-7, 3-29, 

6-11, 8-3, H-1 

CC, 2-3, 4-35, 5-16, 5-31, J-5

CDR, 1-12, 1-23, 3-4, 3-11, 3-17, 3-34, 4-9, 

4-10, 4-19, 4-38, 5-11, 7-9, 7-12, 7-13, 

10-3, 11-16, 11-19, 11-20, 11-41, 12-16, 

12-16, 12-17, 12-20, I-3, K-4, K-5, L-3, 

L-5, L-8

COL, I-3, L-6

colonel, I-3, L-6

combination cap, 10-13, 10-15, 10-44, 10-

46, 10-50, 10-75, 10-76, 10-80, 10-82

certificate of appreciation, 11-12 

commander, 1-12, 1-23, 3-4, 3-11, 3-17, 3-

34, 4-9, 4-10, 4-19, 4-38, 5-11, 7-9, 7-12, 

7-13, 10-3, 11-16, 11-19, 11-20, 11-41,

12-16, 12-16, 12-17, 12-20, I-3, K-4, K-5, 

L-3, L-5, L-8

communications, 1-13, 1-18, 1-22, 2-3, 2-4, 

2-10, 2-11, 2-12, 2-14, 3-27, 4-6, 4-16, 4-

23, 4-35, 5-1, 5-9, 5-11, 5-26, 5-31, 5-41, 

7-10, 8-9, 8-13, 9-7, 11-5, 11-8, J-7

continuing education unit, 8-5 

commandant, 3, 1-1, 1-3, 1-4, 1-5, 1-6, 1-9, 

1-10, 1-11, 1-12, 1-13, 1-14, 1-22, 1-23,

2-1, 2-3, 2-7, 2-9, 2-14, 2-15, 3-5, 3-8, 3-

9, 3-17, 3-21, 3-27, 3-29, 3-30, 3-34, 4-1,

4-4, 4-13, 4-20, 4-21, 4-22, 4-23, 4-27, 4-

29, 4-31, 5-3, 5-4, 5-5, 5-8, 5-15, 5-17, 5-

21, 5-23, 5-29, 5-41, 5-43, 6-10, 7-3, 7-6, 

7-7, 7-10, 7-13, 7-18, 8-3, 8-8, 8-10, 9-4, 

10-7, 10-33, 11-3, 11-6, 11-15, 11-16, 11-

18, 11-21, 11-25, 11-33, 11-47, 12-16, 12-

20, 12-21, 12-22, C-1, J-1, J-5, J-6, J-7, J8, K-5, L-3, L-4, L-5, L-8

CEU, 8-5 

CFR, 1-14, 3-7, 3-29, 6-11, 8-3, H-1 

CFVE, 8-8, 11-11

CGAuxA, inc., 2-8, 5-21, 5-22, 5-27, 5-41, 

5-42, 6-3, 9-5, 10-7, B-2

CGAUX-CRC, 4-38, 7-10, 7-13, 7-14, 7-15, 

7-16 

CGI, 8-5, 8-13, 8-14, 8-15, J-4

CGIS, 7-11, J-5

CGMA, 6-15, J-4

charter, 4-3, 4-4, 4-5, 4-9, 4-11, 5-42 

commandant letter of commendation, 11-6, 

11-17, 11-18, 11-24, 11-27, 11-47

chief, 1-12, 4-16, 4-30, 6-8, 12-9, 12-17

chief of staff, 4-30, 12-16

chief petty officer, 12-9

chief warrant officer, I-3

civil air patrol, 3, 2-5, 10-35

civil rights, 1-11, 3-27, 7-1, 7-10, 7-13, 7-

14, 7-18 

commanding officer, 1-12, 4-3, 4-19, 4-31, 

7-9, 7-12, 9-9, 9-11, 10-19, 10-36, 11-18, 

12-16, 12-17, K-8, L-4, L-5

civil rights coordinator, 4-38, 7-13, 7-15

civil rights officer, 7-13, 7-16, 7-17, 7-18

claims, 2, 5-30, 5-34, 5-34, 5-35, 5-37, 9-3, 

9-4, 9-5, 9-7, 9-8, 9-10, 9-13, 9-14, 9-15,

9-16, K-13

commendation award, 11-5, 11-15, 11-18, 

11-24, 11-33, 11-47 

commercial fishing vessel examination, 8-8, 

11-11

CLOC, 11-6, 11-18, 11-47

CM, 2-3, 2-4, 4-16, 4-35, 5-1, 5-9, 5-31, 8-

13, 11-5, J-7 commodore, 1-18, 1-23, 5-13, 10-21, 10-27, 

CO, 1-12, 4-3, 4-19, 4-31, 7-9, 7-12, 9-9, 9- 12-15, D-1, D-8, L-5, L-7

11, 10-19, 10-36, 11-18, 12-16, 12-17, K8, L-4, L-5

commodore collar insignia, 10-27

communication services, 1-13, 2-3, 4-22, 4-

Coast Guard auxiliary association, inc., 2-8, 35, 5-31

5-21, 5-22, 5-27, 5-41, 5-42, 6-3, 9-5, 10-

7, B-2

Coast Guard auxiliary civil rights 

coordinator, 4-38, 7-10, 7-13, 7-14, 7-15, 

7-16 COMO, 1-18, 1-23, 5-13, 10-21, 10-27, 12-

Coast Guard chief counsel, 1-11, 5-15, 5-29, 15, D-1, D-8, L-5, L-7

5-32, 6-11, 6-13, 7-18 congressional affairs staff, 1-11, 5-11 

Coast Guard forms, G-1 

contracting officer’s technical 

representative, 6-3

Coast Guard Institute, 8-5, 8-13, 8-14, 8-15, 

J-4

Coast Guard investigative service, 7-11, J-5 COS, 12-16

Coast Guard mutual assistance, 6-15, J-4 COTP, 2-12, 10-33, 11-20

Coast Guard operations system center, 1-26 COTR, 6-3

Index - 3
Index 

coxswain insignia, 5-27, 10-23, 10-27, 10- department chief of boating, 2-11, 4-16

31, 10-35, 10-60

CPO, 12-9

D-AA, 4-24

DC-E, 2-8, 4-16, B-2

DCO aides, 10-22 

department of homeland security, 1-1, 1-9, 

3-9, 3-11, 5-11, 5-26, 5-45, 5-48, 10-9, B3, G-2, G-3, G-45, J-4, K-3, K-7

DHS, 1-1, 1-9, 3-9, 3-11, 5-11, 5-26, 5-45, 

5-48, 10-9, B-3, G-2, G-3, G-45, J-4, K-3, 

K-7

department chief of education, 2-8, 4-16, B2

department chief of information and 

communication services, 4-16, 4-22

CRC, 4-38, 7-13, 7-15 

criminal convictions, 3-3 

department chief of legal affairs, 3-23, 3-33, 

4-16, 4-22, 4-26, 4-35, 4-39, 6-11

CRO, 7-13, 7-16, 7-17, 7-18

CS, 1-13, 2-3, 4-22, 4-35, 5-31

department chief of marine safety and 

environmental protection, 4-16

customs, 1-7, 12-1

cutterman insignia, 10-35, 10-36, J-5

department chief of marketing and public 

affairs, 4-16, 5-25 

CWO, I-3

D department chief of operations, 4-16

department chief of personnel, 4-16

department chief of training, 1-11, 4-16, C1, C-2 DAC, 7-6

D-AD, 4-24, 10-21 department chief of vessel examinations, 4-

16 DC, 1-11, 2-8, 2-11, 3-23, 3-33, 4-15, 4-16, 

4-22, 4-26, 4-33, 4-35, 4-39, 5-25, 5-35, 

6-11, B-2, C-1, C-2 department of defense, 3-15, 11-25

DC-A, 4-16, 5-25 

DC-B, 2-11, 4-16

department of justice, 5-29, 5-30, 5-32 DC-I, 4-16, 4-22 department of labor, 5-29, 5-30, 5-33, 5-34, 

5-34, 5-35, G-3, J-4 DC-L, 3-23, 3-33, 4-16, 4-22, 4-26, 4-35, 4-

39, 6-11 department of transportation, 3-13, 11-19, 

11-20, 11-31, 11-32, 11-33, 11-34, 11-35, 

K-3, K-8

DC-M, 4-16

DCO, 1-12, 1-13, 1-15, 1-23, 2-10, 2-11, 2-

12, 3-13, 3-17, 3-21, 3-26, 3-27, 3-28, 3-

29, 3-31, 3-33, 4-3, 4-4, 4-5, 4-6, 4-7, 4-9, 

4-10, 4-11, 4-13, 4-15, 4-17, 4-18, 4-19, 

4-20, 4-24, 4-26, 4-29, 4-30, 4-31, 4-35, 

4-38, 4-39, 5-13, 5-22, 5-23, 5-41, 5-42,

5-43, 6-11, 6-13, 7-13, 8-15, 10-21, 10-22, 

11-12, 11-13, 11-23, 11-50, 11-51, 12-13, 

12-16, 12-17, 12-20, 12-21, 12-22, D-1, 

D-4, D-5, D-6, D-7, D-8, L-3, L-5, L-7

department of transportation 9-11 medal, 11-

19

department of transportation 9-11 ribbon, 

11-20

department of transportation guardian 

medal, 11-20

DC-O, 4-16 dinner dress blue, 10-4, 10-13, 10-21, 10-24, 

10-28, 10-29, 10-38, 10-39, 10-40, 10-45, 

10-69, 10-70, 10-71, 10-75 DCP, 3-13, 3-21, 3-29, 4-3, 4-4, 4-5, 4-6, 4-

9, 4-10, 4-11, 4-13, 4-17, 4-18, 4-19, 4-26, 

4-30, 4-38, 4-39, 5-43, 6-11, 7-13, 8-10, 

8-11, 8-13, 11-50, 12-17, 12-18, D-1, D-3, 

D-4, D-5

dinner dress blue jacket, 10-4, 10-38, 10-39, 

10-69, 10-70

dinner dress white jacket, 10-4, 10-16, 10-

40, 10-71 DC-P, 4-16 DIRAUX, 4-19, 4-20, K-6 DCS, 1-12, 12-20 director of auxiliary, 3, 1-12, 3-11, 4-19, 4-

20, 5-15, 8-11, 10-36, 11-3, 11-18, 11-23, 

12-18, D-3, K-4, K-6, L-3

DC-T, 1-11, 4-16, C-1, C-2

DC-V, 4-16

death, 1-11, 1-15, 3-29, 5-1, 5-8, 5-29, 5-33, 

5-35, 5-36, 12-23 director of operations capability, 2, 3, 1-10, 

1-11, 1-22, 2-14, 3-14, 3-14, 4-20, 4-23, 

4-28, 8-10, 8-14, 12-20, K-5, L-4 delegations, 1-14, 4-33, 4-34, 4-37, 6-11, 

10-7 disability, 5-29, 5-35, 5-53, 7-3, 7-14

Index - 4
Index 

district legislative liaison representative, 2-

10 

disciplinary action, 3-1, 3-21, 3-22, 3-25, 3-

26, 3-27, 3-28, 3-30, 3-33, 3-34, 3-35, 5-3, 

5-15, 5-49, 5-51, 7-11 district rear commodore, 1-15, 4-3, 4-10, 4-

11, 4-13, 4-17, 4-19, 4-31, 8-10, 11-50, 

12-17, 12-21, 12-22, D-1, D-6, L-5

disenrollment, 1-13, 1-14, 3-4, 3-21, 3-27, 3-

28, 3-29, 3-30, 3-31, 3-34, 5-6, K-9, K-12

district staff officer, 1-13, 1-18, 2-8, 3-23, 3-

27, 3-28, 3-29, 4-13, 4-26, 4-33, 4-35, 4-

37, 4-39, 5-13, 5-19, 5-22, 5-23, 5-25, 5-

27, 5-36, 5-42, 5-43, 6-10, 6-11, 8-6, 8-15, 

10-33, 11-9, 11-51, 12-20, B-2

distinguished service award, 11-3

distinguished service medal, 11-3, 11-17, 

11-18, 11-23, 11-32, 11-47

district, 1-1, 1-5, 1-12, 1-13, 1-14, 1-15, 1-

17, 1-18, 1-19, 1-23, 1-24, 2-8, 2-10, 2-11, 

2-12, 3-3, 3-4, 3-7, 3-15, 3-16, 3-17, 3-19, 

3-21, 3-28, 3-29, 3-33, 3-34, 4-1, 4-3, 4-4, 

4-9, 4-10, 4-11, 4-13, 4-14, 4-17, 4-19, 4-

20, 4-22, 4-24, 4-25, 4-26, 4-27, 4-29, 4-

31, 4-33, 4-35, 4-37, 4-38, 4-39, 5-5, 5-9, 

5-11, 5-13, 5-15, 5-17, 5-21, 5-22, 5-23,

5-25, 5-27, 5-34, 5-41, 5-42, 5-44, 5-45,

6-3, 6-5, 6-7, 6-8, 6-9, 6-11, 6-13, 6-15, 7-

6, 7-10, 7-13, 7-14, 7-16, 7-17, 7-18, 8-9, 

8-10, 8-14, 9-1, 9-8, 10-3, 10-7, 10-15, 

10-36, 10-66, 10-67, 11-4, 11-5, 11-6, 11-

11, 11-12, 11-13, 11-16, 11-21, 11-25, 11-

41, 11-50, 11-51, 12-13, 12-15, 12-16, 12-

16, 12-17, 12-19, 12-20, 12-21, 12-22, 12-

23, B-2, C-1, D-1, D-5, D-6, F-1, H-1, H3, H-4, H-5, H-6, K-5, K-6, K-7, K-10, K11, K-14, L-3, L-5, L-6, L-8

district staff officer for public education, 1-

18, 2-8, B-2

district vice commodore, 1-15, 4-17, 4-19, 

4-20, 4-29, 4-30, 8-10, 10-21, 10-22, 11-

50, 12-17, 12-21, 12-22, D-1, D-6, L-5

diversity, 1-11, 1-22, 4-38, 7-1, 7-3, 7-4, 7-

5, 7-6

diversity advisory council, 7-6

division, 1-10, 1-11, 1-12, 1-13, 1-17, 1-18, 

1-26, 2-12, 3-7, 3-13, 3-15, 3-21, 4-1, 4-3, 

4-4, 4-5, 4-9, 4-10, 4-11, 4-13, 4-16, 4-17, 

4-18, 4-19, 4-20, 4-25, 4-26, 4-27, 4-29, 

4-31, 4-34, 4-35, 4-36, 4-38, 4-39, 5-13,

5-25, 5-27, 5-29, 5-41, 5-43, 5-55, 6-9, 6-

11, 7-13, 8-11, 8-14, 10-15, 11-16, 11-41, 

11-50, 11-51, 12-5, 12-17, 12-18, 12-19, 

12-20, 12-23, B-2, D-1, D-4, D-5, H-4, J7, K-7, K-13, K-14, L-4, L-5, L-8

division chief, 1-10, 1-11, 4-16, 4-20, 4-38, 

5-25, 11-4, 11-5, 11-51

division vice captain, 4-10, 4-18, 4-30, 8-10, 

11-50, D-1, D-4, D-5

DOJ, 5-29, 5-30, 5-32 

district board, 1-13, 3-17, 4-9, 4-10, 4-11, 4-

13, 4-17, 4-19, 4-22, 4-31, 5-41, 11-12, D5, D-6

division board, 4-4, 4-5, 4-11, 4-17, 4-18, 6-

11, D-4, D-5

division captain, 3-13, 3-21, 3-29, 4-3, 4-4, 

4-5, 4-6, 4-9, 4-10, 4-11, 4-13, 4-17, 4-18, 

4-19, 4-26, 4-30, 4-38, 4-39, 5-43, 6-11, 

7-13, 8-10, 8-11, 8-13, 11-50, 12-17, 12-

18, D-1, D-3, D-4, D-5

district chief of staff, 1-12, 12-20

district commander, 1-1, 1-12, 1-13, 1-23, 3-

3, 3-4, 3-17, 3-34, 4-3, 4-9, 4-10, 4-11, 4-

13, 4-19, 4-26, 4-27, 4-38, 5-9, 5-11, 5-17, 

5-23, 6-5, 6-7, 6-9, 6-13, 7-13, 9-1, 10-3, 

11-21, 12-13, 12-15, 12-16, 12-16, 12-20, 

12-21, L-5, L-8

division staff officer, 1-18, 3-12, 3-29, 4-5, 

4-35, 4-38, 5-13, 8-13, 11-51

district commodore, 1-12, 1-13, 1-15, 1-23, 

2-10, 2-11, 2-12, 3-13, 3-17, 3-21, 3-26, 

3-27, 3-28, 3-29, 3-31, 3-33, 4-3, 4-4, 4-5, 

4-6, 4-7, 4-9, 4-10, 4-11, 4-13, 4-15, 4-17, 

4-18, 4-19, 4-20, 4-24, 4-26, 4-29, 4-30, 

4-31, 4-35, 4-38, 4-39, 5-13, 5-22, 5-23,

5-41, 5-42, 5-43, 6-11, 6-13, 7-13, 8-15, 

10-21, 10-22, 11-12, 11-13, 11-23, 11-50, 

11-51, 12-13, 12-16, 12-17, 12-20, 12-21, 

12-22, D-1, D-4, D-5, D-6, D-7, D-8, L-3, 

L-5, L-7

division staff officers-public education, 1-18 

DLLR, 2-10 

DOD, 3-15, 11-25

DOL, 5-29, 5-30, 5-33, 5-34, 5-34, 5-35, G3, J-4

donation, 5-23, 5-24, 5-39, 6-8, 6-9, 6-10

DOT, 3-13, 11-19, 11-20, 11-31, 11-32, 11-

33, 11-34, 11-35, K-3, K-8

district executive committee, 1-10, 1-13, 4-

13, 4-15, 4-20, 4-21, 4-29

DSA, 11-3 

Index - 5
Index 

DSM, 11-3, 11-17, 11-18, 11-23, 11-32, 11-

47 

DSO, 1-13, 1-18, 2-8, 3-23, 3-27, 3-28, 3-

29, 4-13, 4-26, 4-33, 4-35, 4-37, 4-39, 5-

13, 5-19, 5-22, 5-23, 5-25, 5-27, 5-36, 5-

42, 5-43, 6-10, 6-11, 8-6, 8-15, 10-33, 11-

9, 11-51, 12-20, B-2

DSO-PE, 1-18, 2-8, B-2

DVC, 1-10, 1-11, 4-16, 4-20, 4-38, 5-25, 11-

4, 11-5, 11-51

EMPLID, 3-7, 3-19, 7-14, 8-5 

E

e-decal, 11-10

education, 1-18, 2-6, 2-10, 4-16, 4-38, 5-39, 

5-53, 6-13, 8-1, 8-8, 8-11, 8-15, B-2

EEZ, 2-13

elections, 1-15, 4-15, 4-18, 4-19, 4-25, 4-26, 

4-27, 4-29, D-1, D-3, D-4, D-5, D-6, D-7, 

D-8, L-6

electronic projection, 2-8, B-1, B-2, C-1

employee identification number, 3-7, 3-19, 

7-14, 8-5 

enrollment, 1-13, 3-1, 3-4, 3-7, 3-9, 3-10, 3-

11, 3-12, 3-13, 3-15, 3-27, 4-3, 5-45, 7-8, 

7-12, 8-5, G-1, G-3, G-4, G-5 

ensign, 1-7, 3-8, 3-15, 3-16, 10-66, 12-3, 12-

5, 12-7, I-3

exclusive economic zone, 2-13

EXCOM, 1-10, 1-13, 4-13, 4-15, 4-20, 4-21, 

4-29

expenses, 3-13, 5-7, 5-19, 5-20, 5-32, 5-36, 

6-11, 9-1, 9-5, 9-7, 9-10, 9-11, 9-15, 9-16

F

facilities, 1-9, 1-10, 1-11, 1-12, 1-13, 2-3, 2-

4, 2-5, 2-6, 2-12, 3-3, 3-5, 3-11, 3-15, 3-

16, 3-27, 5-6, 5-20, 5-31, 5-32, 5-33, 5-48, 

5-49, 5-50, 5-51, 5-55, 6-1, 6-3, 6-6, 6-10, 

6-11, 6-13, 8-7, 8-8, 8-9, 8-14, 9-4, 9-7, 9-

8, 9-10, 9-11, 10-3, 10-5, 11-9, 11-10, 11-

19, 11-20, 11-44, 11-45, 11-46, 12-5, G-1, 

G-3, G-6, G-7, G-8, G-9, G-10, K-4, K11, L-4, L-6

fair market value, 5-20, 5-24, F-3

FAM, 6-7

FC, 2-13, 2-14, 3-7, 3-13, 3-19, 3-21, 3-29, 

4-3, 4-5, 4-6, 4-17, 4-18, 4-25, 4-26, 4-30, 

4-37, 4-39, 5-13, 6-11, 7-14, 7-15, 7-16,

8-1, 8-6, 8-10, 8-13, 8-14, 8-15, 10-36, 

11-8, 11-10, 11-19, 11-50, 12-18, 12-23, 

D-1, D-3

FECA, 5-35

Federal Employees Compensation Act, 5-35

federal travel regulations, 9-9, 9-10

fees, 5-18, 5-20, 5-39, 5-40, 5-43, 6-15, 7-

18, 9-5, 9-7, 9-11

fellowship, 1-24, 2-3, 2-4, 3-16, 4-4, 4-30, 

5-55 

felony, 3-3, 3-4, 3-10, K-3, K-7, K-11

finance center, 9-4, 9-14, 9-15, 9-17, J-3, J-4

finance staff, 2-3, 4-5, 4-35, 5-31, 5-39, 5-43 

FINCEN, 9-4, 9-14, 9-15, 9-17, J-3, J-4

fitness, 3-5, G-45 

fixed asset module, 6-7

flag etiquette, 12-5 

flags, 1-7, 1-22, 1-23, 1-24, 4-21, 4-23, 4-

28, 5-8, 10-20, 10-21, 10-66, 11-3, 11-4, 

11-15, 11-23, 12-2, 12-3, 12-5, 12-7, 12-

17, 12-20, L-5, L-6, L-7

flotilla, 3, 1-17, 1-18, 1-26, 2-13, 3-3, 3-5, 3-

7, 3-12, 3-13, 3-15, 3-19, 3-21, 4-1, 4-3, 

4-4, 4-5, 4-6, 4-7, 4-9, 4-10, 4-13, 4-17, 4-

18, 4-25, 4-26, 4-27, 4-29, 4-31, 4-34, 4-

35, 4-37, 4-39, 5-13, 5-21, 5-22, 5-23, 5-

25, 5-27, 5-29, 5-39, 5-41, 5-55, 6-3, 6-11, 

7-10, 7-14, 8-1, 8-5, 8-6, 8-9, 8-10, 8-14, 

8-15, 10-15, 10-36, 11-9, 11-13, 11-16, 

11-19, 11-21, 11-23, 11-36, 11-41, 11-47, 

11-50, 11-51, 12-18, 12-20, 12-23, B-2, 

D-1, D-3, J-6, K-5, K-7, K-8, K-14, L-6, 

L-8

flotilla commander, 2-13, 2-14, 3-7, 3-13, 3-

19, 3-21, 3-29, 4-3, 4-5, 4-6, 4-17, 4-18, 

4-25, 4-26, 4-30, 4-37, 4-39, 5-13, 6-11, 

7-14, 7-15, 7-16, 8-1, 8-6, 8-10, 8-13, 8-

14, 8-15, 10-36, 11-8, 11-10, 11-19, 11-

50, 12-18, 12-23, D-1, D-3

flotilla meritorious achievement medal, 11-

9, 11-13, 11-36, 11-47 

flotilla staff officer, 3, 1-18, 3-19, 3-29, 4-6, 

5-13, 5-39, 8-13, 8-15, 10-36, 11-51

flotilla vice commander, 11-50, 12-18, D-1, 

D-3

flotilla voting, 4-6 

FMV, 5-20, 5-24, F-3

FN, 2-3, 4-5, 4-35, 5-31, 5-39, 5-43 

formal disciplinary action, 3-1, 3-27, 3-28, 

3-33, 3-34 

FSO, 3, 1-18, 3-19, 3-29, 4-6, 5-13, 5-39, 8-

13, 8-15, 10-36, 11-51

Index - 6
Index 

FTR, 9-9, 9-10 HSM, 11-6, 11-35

funeral services, 12-2, 12-23 human resources, 1-11, 7-1

humanitarian service award, 11-6, 11-35, 

11-47 

FVC, 11-50, 12-18, D-1, D-3

G humanitarian service medal, 11-6, 11-35

garrison cap, 10-3, 10-14, 10-15, 10-21, 10-

60, 10-64 I

identification card, 3-15, 5-45, 5-49, 5-50, 8-

5, 10-7

G-C, 3, 1-1, 1-3, 1-4, 1-5, 1-6, 1-9, 1-10, 1-

11, 1-12, 1-13, 1-14, 1-22, 1-23, 2-1, 2-3, 

2-7, 2-9, 2-14, 2-15, 3-5, 3-8, 3-9, 3-17, 3-

21, 3-27, 3-29, 3-30, 3-34, 4-1, 4-4, 4-13, 

4-20, 4-21, 4-22, 4-23, 4-27, 4-29, 4-31, 

5-3, 5-4, 5-5, 5-8, 5-15, 5-17, 5-21, 5-23,

5-29, 5-41, 5-43, 6-10, 7-3, 7-6, 7-7, 7-10, 

7-13, 7-18, 8-3, 8-8, 8-10, 9-4, 10-7, 10-

33, 11-3, 11-6, 11-15, 11-16, 11-18, 11-

21, 11-25, 11-33, 11-47, 12-16, 12-20, 12-

21, 12-22, C-1, J-1, J-5, J-6, J-7, J-8, K-5, 

L-3, L-4, L-5, L-8

identification number, 3-7, 5-43 

immediate past district commodore, 4-17, 4-

19, 4-20, 12-21

immediate past national commodore, 4-15, 

4-17, 4-20, 4-21, 4-23

immediate past office, 4-27, L-6

informal disciplinary action, 3-1, 3-23, 3-25, 

3-33 

information services, 1-13, 2-3, 3-19, 4-4, 4-

35, 4-37, 5-31, 8-15, K-13

general service federal employee information system, 1-26, 8-11, L-3

designation, 5-35, I-3 initial qualification code, 8-6, J-7

general services administration, 6-8, 6-13 initially qualified, 3-12, 8-5, K-10, K-14

injury, 1-11, 5-1, 5-8, 5-29, 5-33, 5-34, 5-34, 

5-35, 5-36, 9-4, F-3, G-1, G-3, G-22, G23, G-24, G-25 

G-H, 1-11, 7-13, 7-17, 7-18

G-ICA, 1-11, 5-11 

gifts, 5-23, 5-24, E-1, E-3, E-4

inspection, 2-7, 2-12, 3-27, 5-31, 5-50, 8-10, 

G-1, G-3, G-6, G-7, G-8, G-9, G-10 

G-L, 1-11, 5-15, 5-29, 5-32, 6-11, 6-13, 7-18

G-O, 2, 3, 1-9, 1-10, 1-11, 1-12, 1-21, 1-22, 

2-4, 2-7, 2-14, 3-14, 3-14, 4-20, 4-23, 4-

27, 4-28, 8-10, 8-14, 11-18, 11-21, 12-20, 

K-5, L-4

instructor, 2-8, 2-10, 4-38, 8-5, 8-6, 8-7, 8-9, 

8-10, 10-3, 11-8, 11-9, 11-11, 11-13, 11-

36, 11-47, D-1, D-3, D-4, D-5, D-6, D-7, 

G-OC, 2, 3, 1-10, 1-11, 1-22, 2-14, 3-14, 3- D-8, J-6, J-7, L-6

14, 4-20, 4-23, 4-28, 8-10, 8-14, 12-20, K5, L-4

internet, 1-1, 2-9, 4-7, 5-13, 5-26, 5-31, 8-

15, 9-4, 9-15, J-5

G-OCX, 2, 3, 1-10, 1-11, 1-22, 2-14, 3-14, invitations, 12-11 

3-14, 4-20, 4-28, 8-10, 8-14, K-5, L-4 IP, 4-27

G-OPB, 1-11, 1-12, 2-4, 2-7, 4-23 IPDCO, 4-17, 4-19, 4-20, 12-21

government property, 3-16, 4-5, 6-1, 6-5, 6- IQ, 3-12, 8-5, K-10, K-14

8, 9-11 IQC, 8-6, J-7

IS, 1-13, 2-3, 3-19, 4-4, 4-35, 4-37, 5-31, 8-

15, K-13

grooming, 2, 1-6, 3-25, 10-9, 10-33

GS, 5-35, I-3

GSA, 6-8, 6-13 issued property, 6-7 

IT, 2-8, 2-10, 4-38, 8-5, 8-6, 8-7, 8-9, 8-10, 

10-3, 11-8, 11-9, 11-11, 11-13, 11-36, 11-

47, D-1, D-3, D-4, D-5, D-6, D-7, D-8, J6, J-7, L-6

G-WT, 7-3, 8-3 

G-WTL, 7-3

H

homeland security, 1, 3-9, 12-22, B-3 L honorary commodore, 3-17, 11-12

honorary membership, 3-17, 11-12 lay leader, 4-38 

hot weather outfit, 10-57, 10-60 LCDR, 11-9, I-3, L-8

HSA, 11-6, 11-35, 11-47 legal affairs, 4-16, 4-26, 5-19, C-2

Index - 7
Index 

marine safety office, 2-6, 10-32, 12-16, 12-

17

legal/parliamentarian, 2-3, 3-23, 3-27, 3-28, 

4-26, 4-35, 4-36, 4-39, 5-19, 5-22, 5-23,

5-31, 5-36, 5-42, 6-10, 6-11 marine safety, security, and environmental 

legislation, 1-4, 2-3, 2-11, 5-9 protection, 2-6

marine, safety, security, and environmental 

protection, 2-6 

legislative liaison committee, 1-11, 2-10, 2-

11, 5-9 

letter of reprimand, 3-28, 3-29, 3-33, 3-34 maritime domain awareness, 1, 2-13, 3-9 

marketing, 4-16, 4-35, 5-1, 5-13, 5-14, 7-10, 

8-11, 8-15 

LGL, 6-11

lieutenant, I-3, L-8

lieutenant colonel, I-3 marksmanship award, 11-39 

materials, 3, 1-11, 1-12, 1-13, 2-3, 2-8, 4-23, 

4-35, 5-9, 5-17, 5-18, 5-22, 5-26, 5-31, 5-

39, 5-40, 6-1, 6-3, 6-7, 6-8, 7-7, 8-10, 10-

9, B-1, B-2, C-1, C-2

lieutenant commander, 11-9, I-3, L-8

lieutenant general, I-3

life member, 3-16, 11-12

LLC, 1-11, 2-10, 2-11, 5-9

llc chairperson, 2-10, 2-11 MDA, 1, 2-13, 3-9 

LM, 3-16, 11-12 MDV, 2-7, 8-8

lodging, 5-17, 5-19, 9-9, 9-10, 9-16 meals, 9-4, 9-10, 9-11, 12-9, 12-12, 12-15 

medals, 8-6, 10-24, 10-25, 11-3, 11-4, 11-5, 

11-6, 11-7, 11-8, 11-11, 11-12, 11-15, 11-

16, 11-17, 11-18, 11-19, 11-20, 11-21, 11-

24, 11-27, 11-32, 11-33, 11-35, 11-36, 11-

37, 11-38, 11-39, 11-43, 11-47 

LP, 2-3, 3-23, 3-27, 3-28, 4-26, 4-35, 4-36, 

4-39, 5-19, 5-22, 5-23, 5-31, 5-36, 5-42,

6-10, 6-11

LT, I-3, L-8

LTCOL, I-3

member services, 1-11, 2-3, 2-4, 4-15, 4-16, 

4-20, 4-22, 4-23, 4-35, 5-31, 10-33, L-7

LTGEN, I-3

M member training, 1-12, 1-25, 2-3, 2-10, 4-6, 

4-16, 4-30, 4-35, 5-31, 6-9, 6-10, 8-1, 8-5, 

8-6, 8-7, 8-9, 8-13, 8-15, 11-8, B-3, C-1, 

L-6

mail, 2-11, 4-1, 4-18, 4-19, 4-23, 4-26, 4-28, 

5-1, 5-9, 5-13, 5-17, 5-18, 5-25, 5-26, 5-

47, 5-49, 6-3, 7-17, 8-15, 10-7, K-9, K-10

membership privileges, 3-15 maintenance and logistics command, 1-1, 9-

8, 11-4, 11-5, 11-6 merchant marines, 2-6, 11-20, K-12

meritorious service award, 11-27 MAJ, 3-4, I-3 meritorious service medal, 11-4, 11-18, 11-

24, 11-32, 11-33, 11-35, 11-47 major, 3-4, I-3

major general, I-3 meritorious team commendation, 11-15, 11-

16, 11-34 management, 1, 1-1, 1-4, 1-9, 1-11, 1-14, 1-

17, 1-18, 1-22, 1-23, 1-25, 1-26, 2-12, 2-

14, 3-11, 3-13, 3-16, 3-19, 3-25, 3-27, 3-

33, 3-34, 4-1, 4-6, 4-7, 4-15, 4-18, 4-21, 

4-22, 4-23, 4-27, 4-30, 4-31, 4-33, 4-34, 

4-38, 4-39, 5-11, 5-26, 5-39, 5-43, 6-5, 6-

8, 6-9, 6-13, 7-1, 7-3, 7-6, 7-8, 8-8, 8-9, 8-

10, 8-11, 9-9, 10-35, 11-6, 11-17, 11-19, 

11-20, 11-21, 11-23, 12-1, C-2, J-5, J-6, 

K-7, L-3, L-4, L-7

military rank, I-1, I-3 

miniatures, 8-6, 10-14, 10-15, 10-20, 10-24, 

10-25, 10-35, 10-39, 10-45, 10-57, 10-58, 

10-60, 10-62, 10-69, 10-75, 11-3, 11-4, 

11-5, 11-6, 11-7, 11-8, 11-10, 11-11, 11-

15, 11-16, 11-17, 11-19, 11-27, 11-43, 11-

47, 11-48 

MLC, 9-8, 11-4, 11-5, 11-6 

motor vehicles, 5-32, 5-36, 5-37, 5-41, 5-49, 

5-50, 5-51, 6-10, F-3, G-1, G-2, G-3, G34, G-50, G-51, G-52, G-53 

management procedures, 1-25 

marine dealer visitation, 2-7, 8-8

marine safety, 2, 1, 1-12, 1-24, 2-4, 2-6, 3-

11, 4-16, 4-35, 5-31, 8-8, 8-10, 10-32, 10-

33, K-4

MS, 1-11, 2-3, 2-4, 4-15, 4-16, 4-20, 4-22, 

4-23, 4-35, 5-31, 10-33, L-7

MSA, 11-27 marine safety insignia, 2, 10-32 MSM, 11-4, 11-18, 11-32, 11-33, 11-35, 11-

47 

Index - 8
Index 

national directorate commodore, 1-11, 1-22, 

3-26, 3-31, 3-33, 4-15, 4-16, 4-22, 4-23, 

4-28, 10-21, 12-17, 12-22, L-7

MSO, 2-6, 10-32, 12-16, 12-17

MSSEP, 2-6

MT, 1-12, 1-25, 2-3, 2-10, 4-6, 4-16, 4-30, 

4-35, 5-31, 6-9, 6-10, 8-1, 8-5, 8-6, 8-7, 8-

9, 8-13, 8-15, 11-8, B-3, C-1, L-6

national directorate commodore-member

services, 1-11, 4-15, 4-23

national executive committee, 1-10, 1-23, 2-

8, 2-10, 2-11, 3-26, 3-31, 4-15, 4-21, 4-22, 

4-23, 4-29, 5-25, 6-11, 7-3, 7-6

MTC, 11-15, 11-16, 11-34

mutual assistance program, 3-15, 6-15

N national ocean survey, 3 

national oceanic and atmospheric 

administration, 1-7, 2-5, 11-33 N-A, 1-15, 4-24

NACO, 1, 1-9, 1-10, 1-22, 1-23, 2-10, 2-11, 

3-13, 3-17, 3-21, 3-26, 3-28, 3-29, 3-31,

3-33, 4-15, 4-16, 4-17, 4-19, 4-20, 4-21, 

4-22, 4-23, 4-24, 4-26, 4-27, 4-28, 4-29, 

4-30, 4-33, 4-35, 4-38, 4-39, 5-25, 5-27, 

5-28, 7-3, 7-6, 7-18, 10-21, 10-22, 11-12, 

11-21, 11-23, 11-24, 11-50, 11-51, 12-16, 

12-20, 12-21, 12-22, D-1, D-7, D-8, K-11, 

L-7

national safe boating council, J-3

national safe boating week, 2-6, 2-7 

national safety council, 1-11, C-1, K-6

national staff identification badge, 10-29

national training conference, 7-10

national vice commodore, 1-22, 3-21, 3-26, 

3-33, 4-15, 4-17, 4-20, 4-21, 4-22, 4-23, 

4-28, 4-29, 4-30, 8-11, 10-21, 11-50, 12-

22, D-1, D-7, L-7 NACO aide, 4-24, 10-21, 10-22 NAVCO, 1-22, 3-21, 3-26, 3-33, 4-15, 4-17, 

4-20, 4-21, 4-22, 4-23, 4-28, 4-29, 4-30, 

8-11, 10-21, 11-50, 12-22, D-1, D-7, L-7

NACON, 3-16, 4-15, 4-26, 7-10, D-7

NADCO, 1-11, 1-22, 3-26, 3-31, 3-33, 4-15, 

4-16, 4-22, 4-23, 4-28, 10-21, 12-17, 12-

22, L-7 N-D, 4-24, 10-21, 10-22

new member, 3-8, 3-12, 3-13, 3-15, 8-1, 8-5, 

8-6, J-7, K-8, K-9, K-14 NADCO-MS, 1-11, 4-15, 4-23

NAPDIC, 4-20 NEXCOM, 1-10, 1-23, 2-8, 2-10, 2-11, 3-

26, 3-31, 4-15, 4-21, 4-22, 4-23, 4-29, 5-

25, 6-11, 7-3, 7-6

NASBLA, 2-8, 2-9, B-1

national association of past district 

commodores, 4-20 NIPCO, 4-15, 4-17, 4-20, 4-21, 4-23 national association of state boating law 

administrators, 2-8, 2-9, B-1 NM, 3-8, 3-12, 3-13, 3-15, 8-1, 8-5, 8-6, J-7, 

K-8, K-9, K-14 national auxiliary conference, 3-16, 4-15, 4-

26, 7-10, D-7 NOAA, 1-7, 2-5, 11-33

non-military award, 11-1, 11-19 national board, 1-5, 1-9, 1-10, 3-17, 3-28, 3-

31, 4-15, 4-17, 4-19, 4-20, 4-21, 4-22, 4-

23, 4-26, 4-39, 5-4, 5-5, 5-21, 5-41, 10-19, 

11-12, D-7, D-8

non-reimbursable order, 5-32, 9-5, 9-10

NOS, 3 

notification, 3-4, 3-5, 3-12, 3-28, 3-31, 3-34, 

4-6, 4-28, 5-11, 5-26, 5-35, 5-36, 7-15, 7-

16, 7-17, 8-13, 10-36 national commodore, 1, 1-9, 1-10, 1-22, 1-

23, 2-10, 2-11, 3-13, 3-17, 3-21, 3-26, 3-

28, 3-29, 3-31, 3-33, 4-15, 4-16, 4-17, 4-

19, 4-20, 4-21, 4-22, 4-23, 4-24, 4-26, 4-

27, 4-28, 4-29, 4-30, 4-33, 4-35, 4-38, 4-

39, 5-25, 5-27, 5-28, 7-3, 7-6, 7-18, 10-21, 

10-22, 11-12, 11-21, 11-23, 11-24, 11-50, 

11-51, 12-16, 12-20, 12-21, 12-22, D-1, 

D-7, D-8, K-11, L-7

NSBC, J-3

NSBW, 2-6, 2-7 

NSC, 1-11, C-1, K-6

NTRAIN, 7-10

O

OAX, 3, 1-12, 3-11, 4-19, 5-15, 8-11, 10-36, 

national department chief, 1-11, 2-8, 2-11, 11-3, 11-18, 11-23, 12-18, D-3, K-4, L-3

3-23, 3-33, 4-15, 4-16, 4-22, 4-26, 4-33, 

4-35, 4-39, 5-25, 5-35, 6-11, B-2, C-1, C2

ODU, 10-13, 10-23, 10-26, 10-28, 10-58, 

10-59, 10-60, 10-62

Index - 9
Index 

office of auxiliary, 2, 3, 1-10, 1-11, 1-22, 2- opposition forces, 2-6 

14, 3-14, 3-14, 4-20, 4-28, 8-10, 8-14, K5, L-4

OPS, 4-27, 8-10, 12-20

orders, 1-1, 3-5, 3-15, 3-16, 3-27, 4-37, 5-

17, 5-30, 5-32, 5-33, 5-34, 9-1, 9-3, 9-4,

9-5, 9-7, 9-9, 9-10, 9-11, 9-15, 9-16, 10-7, 

10-64, 11-20, E-3, K-7, L-4

office of boating safety, 1-11, 1-12, 2-4, 2-7, 

4-23

office of general law, 6-11

office of leadership and diversity, 7-3 OSC, 1-26 

office of reserve and training, 7-3, 8-3 outstanding unit award, 11-19, 11-34

officer of the deck/day, 11-8, 12-7 OWT, 2-9

officer-in-charge, 4-31, 7-9, 7-12, 9-11, 10-

33, 10-36, 12-16, 12-17, L-5 P

OIC, 4-31, 7-9, 7-12, 9-11, 10-33, 10-36, 

12-16, 12-17, L-5

PA, 1-25, 2-3, 2-6, 2-7, 4-16, 4-35, 5-1, 5-

13, 5-14, 5-16, 5-31, 8-11, 8-15, 10-4, 11-

21, 11-41, J-4, J-5 OMS, 2, 2-3, 2-4, 4-15, 4-16, 4-20, 4-22, 4-

23, 9-3, 9-4, J-4, J-8, L-7 pacific area, 1-19, 1-23 on the water training, 2-9 PAO, 2-6, 2-7, 5-14, 8-15, J-5 on water training, 2-9 past officer device, 10-28, 10-30, 10-35, 10-

39, 10-45, 10-69, 10-75, 11-27, L-7 OOD, 11-8, 12-7 

OP, 1-10, 1-11, 1-12, 1-13, 1-25, 1-26, 2-3, 

2-4, 2-5, 2-7, 3-3, 3-10, 3-13, 3-14, 4-15, 

4-16, 4-20, 4-23, 4-35, 4-37, 5-31, 8-7, 8-

8, 9-7, 10-34, 10-36, 11-7, 11-8, 11-9, 11-

10, 11-16, 11-20, 11-27, 11-35, 11-36, 11-

44, 11-45, 11-46, 11-47, 11-48, 12-5, 12-

20, D-1, D-3, D-4, D-5, D-6, D-7, D-8, J6, K-4, L-7

PAtoN, 2-5 

patrol order management system, 2, 9-3, 9-4,

J-3, J-4, J-8

PB, 1-13, 2-3, 2-4, 2-7, 4-35, 5-17, 5-25, 5-

26, 5-27, 5-31, L-6

PE, 1-14, 1-18, 1-25, 2-3, 2-4, 2-6, 2-7, 2-8, 

2-9, 2-10, 2-11, 2-15, 4-9, 4-27, 4-35, 5-1, 

5-13, 5-16, 5-31, 5-39, 5-40, 5-43, 5-53,

6-3, 6-7, 6-9, 6-10, 6-13, 8-6, 8-7, 8-10, 

10-3, 10-19, 11-7, 11-8, 11-9, 11-36, 11-

44, 11-45, 11-46, 11-48, B-1, B-2, C-1, G1, G-11, G-12, K-8, L-6

operational auxiliarist, 1-12, 3-5, 4-21, 8-8, 

L-4

operational auxiliarist status, 5-27, 8-5, 8-

10, 8-13, 10-28, 10-29, 10-30, 10-35, 10-

39, 10-45, 10-69, 10-75, 11-9, 11-27 personal flotation device, 10-60 operational dress uniform, 10-13, 10-23, 10-

26, 10-28, 10-58, 10-59, 10-60, 10-62, 10-

63

personal property, 5-6, 5-41, 5-42, 6-1, 6-7, 

6-8, 9-8, E-3, F-4

personal protective equipment, 1-14 operational excellence, 11-9, 11-10, 11-34 personal qualification standard, 10-32, 10-

33, 10-36, 11-16 operations, 1-3, 1-10, 1-11, 1-12, 1-13, 1-18, 

1-24, 1-25, 1-26, 2-3, 2-4, 2-5, 2-6, 2-7, 2-

12, 3-3, 3-5, 3-10, 3-13, 3-14, 3-30, 4-15, 

4-16, 4-20, 4-23, 4-30, 4-35, 4-37, 5-13,

5-31, 6-7, 6-9, 6-10, 6-13, 8-1, 8-7, 8-8, 9-

7, 10-34, 10-35, 10-36, 10-57, 10-58, 11-

5, 11-6, 11-7, 11-8, 11-9, 11-10, 11-16, 

11-19, 11-20, 11-27, 11-35, 11-36, 11-44, 

11-45, 11-46, 11-47, 11-48, 12-5, 12-20, 

D-1, D-3, D-4, D-5, D-6, D-7, D-8, J-6, 

K-4, L-7

personal water craft, 2, 6-10, 8-7, 10-15, 10-

34, 10-35, 11-8, J-6

personal watercraft insignia, 10-34

personally owned vehicle, 5-36, 5-48, 9-9

personnel security investigation, 2, 1-14, 3-

3, 3-9, 3-10, 3-11, 3-13, 3-14, 4-28, D-5, 

D-6, D-7, D-8, K-3, K-6, K-8, K-11, K13, K-14, L-5, L-8

personnel security program, 3-3, 3-9, 3-10, 

3-11, J-5, K-1 operations and marine safety, 2, 2-3, 2-4, 4-

15, 4-16, 4-20, 4-22, 4-23, 9-3, 9-4, J-4, J8, L-7

personnel service center, 9-10, 9-13, 9-14, 9-

15, 9-16, J-3, J-4

personnel services, 2-3, 3-29, 4-35, 5-31, 8-

5, 8-15, 11-9 operations officer, 4-27, 8-10, 12-20

OPFOR, 2-6

Index - 10
Index 

petty officer, 3-27, 8-13, 12-7

PFD, 10-60

physically challenged, 5-53

plaque of merit, 11-3, 11-18, 11-21, 11-32, 

11-47 

POMS, 2, 9-3, 9-4, J-3, J-4, J-8

port safety and security, 2-6 

POV, 5-36, 5-48, 5-49, 5-50, 5-51, 9-9, 9-

15, 9-16 

PPE, 1-14

PQS, 10-32, 10-33, 10-36, 11-16

Privacy Act, 3-13, 5-15, 5-16, G-45, J-5, K6, K-9

private aids to navigation, 2-5 

privately owned vehicle, 5-36, 5-48, 5-49, 5-

50, 5-51, 9-9, 9-15, 9-16 

privileges, 2, 1-4, 1-14, 3-1, 3-8, 3-15, 3-16, 

3-26, 3-31, 5-4, 5-26, 5-48, 5-51 

prohibited source, 5-22, 5-23, E-1, E-3, E-4

protocol, 1-7, 12-1, 12-2, 12-3, 12-5, 12-7, 

12-11, 12-13, 12-16, 12-16, I-1 

PS, 2-3, 3-29, 4-35, 5-31, 8-5, 8-15, 11-9

PSC, 9-10, 9-13, 9-14, 9-15, 9-16, J-3, J-4

PSI, 2, 1-14, 3-3, 3-9, 3-10, 3-11, 3-13, 3-

14, 4-28, D-5, D-6, D-7, D-8, K-3, K-6, 

K-8, K-11, K-13, K-14, L-5

PSS, 2-6 

public affairs, 1-25, 2-3, 2-6, 2-7, 4-16, 4-

35, 5-1, 5-13, 5-14, 5-16, 5-31, 8-11, 8-15, 

10-4, 11-21, 11-41, J-4, J-5

public affairs officer, 2-6, 2-7, 5-14, 8-15, J5

public appearance, 5-1, 5-11, 10-11

public education, 1-14, 1-18, 1-25, 2-3, 2-4, 

2-6, 2-7, 2-8, 2-9, 2-10, 2-11, 2-15, 4-9, 4-

27, 4-35, 5-13, 5-16, 5-31, 5-39, 5-40, 5-

43, 5-53, 6-3, 6-7, 6-9, 6-10, 6-13, 8-6, 8-

7, 8-10, 10-3, 10-19, 11-7, 11-8, 11-9, 11-

44, 11-45, 11-46, B-2, C-1, K-8, L-6

public law, 1-1, 1-4, 5-1, 5-3 

publications, 1-13, 2-3, 2-4, 2-7, 4-35, 5-17, 

5-25, 5-26, 5-27, 5-31, L-6

PWC, 2, 6-10, 8-7, 10-15, 10-34, 10-35, 11-

8, J-6

Q

QE, 2-14, 4-37, 4-38, 11-10, 11-44, 11-45, 

11-46, L-8

qualification, 2-12, 2-14, 3-5, 3-7, 3-31, 4-6, 

4-30, 4-38, 8-1, 8-5, 8-6, 8-7, 8-8, 8-9, 9-

4, 10-27, 10-28, 10-34, 10-35, 10-36, 10-

42, 10-46, 10-48, 10-50, 10-52, 10-54, 10-

57, 10-58, 10-60, 10-72, 10-76, 10-78, 10-

80, 10-82, 11-11, 11-13, 11-27, J-5, J-6, J7, L-3, L-5, L-8

qualification examiner, 2-14, 4-37, 4-38, 11-

10, 11-44, 11-45, 11-46, L-8

R

RADM, 12-22, I-3

range coach, 2, 2-14

RAP, 4-35, 5-31, 10-4, 11-17

rape and sexual assault, 7-1, 7-11, J-5, J-8

RBS, 1, 1-4, 1-12, 2-3, 2-4, 2-6, 2-7, 2-11, 

4-15, 4-16, 4-20, 4-22, 4-23, 4-35, 5-9, 5-

31, 8-8, 10-3, 11-36, 11-48, L-7

RCO, 1-15, 4-3, 4-10, 4-11, 4-13, 4-17, 4-

19, 4-31, 8-10, 11-50, 12-17, 12-21, 12-

22, D-1, D-6, L-5

rear admiral, 12-22, I-3

recognition, 3-16, 4-30, 5-9, 8-9, 10-32, 10-

67, 11-1, 11-3, 11-4, 11-5, 11-9, 11-10, 

11-12, 11-17, 11-23, 11-41, 12-3, 12-23

records, 2-10, 3-4, 3-13, 3-25, 3-26, 3-27, 3-

28, 3-29, 3-33, 3-34, 3-35, 4-3, 4-4, 4-37, 

5-42, 6-7, 7-14, 8-5, G-1, G-3, G-17, G18, K-14

recreational boating safety, 1, 1-4, 1-12, 2-3, 

2-4, 2-6, 2-7, 2-11, 4-15, 4-16, 4-20, 4-22, 

4-23, 4-35, 5-9, 5-31, 8-8, 10-3, 11-36, 

11-48, L-7

recruiting, 2-12, 3-3, 3-4, 3-5, 3-15, 4-4, 4-9, 

4-30, 4-31, 4-35, 4-37, 5-31, 8-11, 10-33, 

11-7, 11-8, 11-9, 11-16, 11-17, 11-36, 11-

44, 11-45, 11-46, 11-48, J-4, J-5, J-6, J-8

recruiting assistance program, 4-35, 5-31, 

10-4, 11-17

recruiting badge, 10-33

region, 1-5, 1-12, 1-13, 1-15, 1-17, 1-23, 2-

10, 2-11, 3-16, 3-33, 4-1, 4-13, 4-19, 4-25, 

4-31, 4-38, 5-5, 5-15, 5-21, 5-41, 5-42, 7-

13, 10-15, 11-13, H-3, H-4, H-5, H-6, K5, K-7, L-3, L-5, L-8

regional strategic assessment, 1-13

reimbursement, 5-18, 5-32, 5-33, 6-11, 9-1, 

9-3, 9-4, 9-5, 9-7, 9-9, 9-10, 9-11, 9-14, 9-

15, 9-16, G-2, G-3, G-54, G-55 

REP, 1-10, 1-12, 1-22, 3-14, 3-17, 4-17, 5-

27, 5-28, 5-51, 6-3, 7-15, 7-16, 10-9, 12-7,

Index - 11
Index 

12-11, 12-16, 12-20, 12-21, B-2, K-14, L- senior executive service, 11-23, I-3

5 service award, 11-7, 11-8, 11-9, 11-11, 11-

13, 11-16, 11-21, 11-27, 11-33, 11-35, 11-

36, 11-37, 11-38, 11-43, 11-44, 11-45, 11-

46, 11-47, 11-48 

reports, 1-22, 2-10, 2-11, 2-13, 3-23, 3-28, 

4-5, 4-10, 4-11, 4-28, 4-30, 4-33, 5-19, 5-

34, 5-34, 5-35, 5-36, 5-37, 5-43, 5-44, 6-7, 

6-9, 7-11, 7-15, 7-18, 11-9, G-45, K-8, L7

service dress blue (alpha), 10-13, 10-14, 10-

22, 10-44, 10-45, 10-74, 10-75, 12-23

service dress white, 10-7, 10-13, 10-16, 10-

46, 10-47, 10-76, 10-77

representative, 1-10, 1-12, 1-22, 3-14, 3-17, 

4-17, 5-27, 5-28, 5-51, 6-3, 7-15, 7-16, 

10-9, 12-7, 12-11, 12-16, 12-20, 12-21, B2, K-14, L-5

SES, 11-23, I-3

sexual harassment, 1-11, 3-27, 7-1, 7-7, 7-8, 

reprimand, 3-28, 3-29, 7-10 7-9, 7-10

reserves, 5-42, 11-16 sexual harassment prevention training, 7-10

SF, 2-8, 2-9, 3-13, 5-33, 5-36, 8-5, 9-14, 9-

15, D-5, D-6, D-7, D-8, G-2, G-3, G-50,

G-51, G-52, G-53, G-54, G-55, G-56, G57, K-3, K-6, K-8, K-9, K-10, K-12

RET, 1-14, 3-7, 3-16, 4-5, 5-45, 5-47, 6-7, 

11-16, 11-28, 11-33, 11-34, 11-37, 11-38, 

11-39, K-11

retired, 3-16, 5-47, 11-16, 11-28

shoulder board, 10-16, 10-18, 10-21, 10-40, 

10-42, 10-46, 10-48, 10-50, 10-52, 10-54, 

10-57, 10-58, 10-62, 10-71, 10-72, 10-76, 

10-78, 10-80, 10-82

retired status card, 5-45, 5-47 

retired status pin, 5-47 

ribbons, 6-3, 8-6, 10-1, 10-15, 10-16, 10-23, 

10-24, 10-25, 10-27, 10-28, 10-29, 10-31, 

10-34, 10-35, 10-42, 10-45, 10-46, 10-48, 

10-50, 10-69, 10-72, 10-75, 10-76, 10-78, 

10-80, 11-1, 11-3, 11-4, 11-5, 11-6, 11-7, 

11-8, 11-9, 11-10, 11-11, 11-12, 11-13,

11-15, 11-16, 11-17, 11-19, 11-20, 11-25, 

11-27, 11-28, 11-31, 11-33, 11-34, 11-35, 

11-36, 11-37, 11-38, 11-39, 11-43, 11-44, 

11-45, 11-46, 11-47 

SHPT, 7-10

SLO, 2-6, 2-11, 5-17 

SO, 1-18, 3-12, 3-29, 4-5, 4-35, 4-38, 5-13, 

8-13, 11-51

SO-PE, 1-18 

speaking order, 12-2, 12-15, 12-20, 12-21

specialty course, 2-8, 4-25, 8-1, 8-5, 8-10, 8-

13, 8-14, 9-10, 9-13, 10-28, 11-9, D-3, GRSA, 1-13 1, G-3, G-37, J-4, J-6, J-7

specialty ribbon, 11-9, 11-36

S spouses, 5-15, 5-35, 5-36, 9-16, 12-13, 12-

16, 12-17, 12-18 sailing fundamentals, 2-8, 2-9, 3-13, 5-33, 5-

36, 8-5, 9-14, 9-15, D-5, D-6, D-7, D-8, 

G-2, G-3, G-50, G-51, G-52, G-53, G-54, 

G-55, G-56, G-57, K-3, K-6, K-8, K-9, K10, K-12

SR, 2-3, 4-35

staff officer, 1-10, 1-11, 1-13, 1-15, 1-17, 1-

18, 1-25, 2-8, 2-10, 3-11, 3-13, 3-29, 4-1,

4-13, 4-16, 4-19, 4-22, 4-24, 4-30, 4-31, 

4-33, 4-34, 4-35, 4-37, 5-9, 5-13, 5-32, 5-

39, 6-3, 6-8, 7-10, 8-5, 8-15, 10-14, 12-1, 

K-4, L-3, L-7, L-8

saluting, 1-7, 12-2, 12-3, 12-4

SAMA, 2, 9-7

SAR, 1, 1-9, 1-12, 2-11, 2-12, 3-9, 8-13, 9-

4, 10-5, 10-11, 11-8, 11-21, H-3, J-4, J-6 standard auxiliary maintenance allowance, 

2, 9-7 SC, 2-8, 8-13, 9-10, 9-13, G-1, G-3, G-37, J4, J-6, J-7 standards, 3-9, 3-33, 3-34, 4-30, 4-39, 9-7, 

9-11, 10-39, 10-40, 10-42, 10-46, 10-60, 

10-62, 10-69, 10-71, 10-72, 10-76, 12-5,

K-3, K-10

scarves, 10-16

search and rescue, 1, 1-9, 1-12, 2-11, 2-12, 

3-9, 8-13, 9-4, 10-5, 10-11, 11-8, 11-21, 

H-3, J-4, J-6 standing rules, 1-9, 1-10, 3-25, 4-1, 4-6, 4-7, 

4-13, 4-14, 4-18, 4-19, 4-20, 4-21, 4-26, 

4-39, 5-43, 11-12 seating arrangement, 12-2, 12-12, 12-15, 12-

16, 12-17 suspension, 3-1, 3-13, 3-31, 10-15, 10-22, 

11-5, 11-7, 11-27, 11-43, K-12 secretary/records, 2-3, 4-35

Index - 12
Index 

T

TAD, 9-5, 11-19

TAD orders, 9-5, 11-19

taxes, 5-19, 5-20, 5-22, 5-42, F-1, F-4

temporary additional duty, 9-5, 11-19

TONO, 9-5

TQC, 8-15

TRACEN, 8-10, 8-15, 9-10

training, 1-3, 1-4, 1-5, 1-10, 1-11, 1-13, 1-

14, 2-5, 2-6, 2-10, 2-15, 3-3, 3-5, 3-13, 3-

15, 3-23, 4-4, 4-9, 4-13, 4-18, 4-23, 4-31, 

4-35, 4-37, 4-38, 4-38, 5-5, 5-8, 5-26, 5-

29, 5-39, 6-3, 6-7, 6-9, 7-5, 7-6, 7-8, 7-10, 

7-11, 7-12, 8-1, 8-3, 8-5, 8-6, 8-7, 8-8, 8-

9, 8-10, 8-11, 8-13, 8-14, 8-15, 10-28, 10-

33, 10-34, 10-36, 11-9, 11-36, C-1, C-2, 

G-1, G-3, G-19, G-20, G-21, J-4, J-5, J-6, 

K-8

training center, 8-10, 8-15, 9-10

transfer, 3-19, 4-3, 4-5, 4-11, 5-49, 6-5, 6-7, 

6-8, 6-9, 6-10, 9-14, 10-15, E-3

transfers, 1-14, 3-19, 5-20, 6-5, 9-14, D-4, 

G-2, G-3, G-56, G-57 

transportation, 1-1, 5-20, 6-10, 9-9, 10-16, 

11-19, 11-20, 11-47 

travel claim, 9-1, 9-13, 9-16, J-3, J-4

travel order, 2-8, 9-3, 9-4, 9-5, 9-15, G-1, G3, G-36 

travel order number, 9-5

trident device, 10-33

U

U.S. public health service, 1-7, 5-33

UCMJ, 3-21 

undress blue – summer (alpha), 10-54, 10-

55, 10-84

undress blue – summer (bravo), 10-56, 10-

57 

undress blue – winter, 10-52, 10-53, 10-82, 

10-83

undress short sleeve collar insignia, 10-26 

uniform code of military justice, 3-21 

uniforms, 2, 1-1, 1-6, 1-7, 1-26, 2-13, 3-8, 3-

15, 3-16, 3-25, 3-27, 5-8, 5-11, 5-20, 5-22, 

5-45, 6-3, 8-13, 10-1, 10-3, 10-4, 10-5, 

10-7, 10-9, 10-10, 10-11, 10-13, 10-14,

10-15, 10-16, 10-19, 10-20, 10-21, 10-22, 

10-23, 10-24, 10-27, 10-28, 10-33, 10-35, 

10-39, 10-40, 10-42, 10-44, 10-45, 10-46, 

10-48, 10-50, 10-52, 10-54, 10-57, 10-58, 

10-60, 10-62, 10-64, 10-69, 10-71, 10-72, 

10-74, 10-75, 10-76, 10-78, 10-80, 10-82, 

10-84, 11-28, 12-1, 12-3, 12-4, 12-7, 12-

11, 12-23, K-8

unit commendation, 11-15, 11-34, 11-37

United States Air Force, 2-5, I-3, L-6

United States Army, I-3, L-6

United States Coast Guard Academy, 2-5

United States Coast Guard Auxiliary, 2-5, 

C-2

United States Coast Guard Reserve, 5-3

United States Code, 1-3

United States Marine Corps, I-3, L-6

United States Navy, I-3

United States Power Squadrons, 2-9, 3-3, 8-

5, 8-6

United States Public Health Service, 1-7

USA, I-3, L-6

USAF, 2-5, I-3, L-6

USC, 1-3

USCGA, 2-5

USCGAUX, 2-5, 3-8, 4-29, 5-3, 5-45, C-2

USCGR, 5-3

USMC, I-3, L-6

USN, I-3

USPHS, 1-7 

USPS, 2-9, 3-3, 8-5, 8-6

V

VADM, 7-9, 7-12, I-3

VCO, 1-15, 4-17, 4-19, 4-20, 4-29, 4-30, 8-

10, 10-21, 10-22, 11-50, 12-17, 12-21, 12-

22, D-1, D-6, L-5

VCP, 4-10, 4-18, 4-30, 8-10, 11-50, D-1, D4, D-5

VE, 1-12, 2-4, 3-3, 4-16, 4-27, 4-35, 5-31, 8-

8, 8-9, 8-10, 10-4, 10-15, 10-60, 11-7, 11-

8, 11-9, 11-11, 11-36, 11-44, 11-45, 11-

46, 11-48, D-1, D-3, D-4, D-5, D-6, D-7, 

D-8, J-6, L-5

vehicle, 3-27, 5-21, 5-32, 5-36, 5-45, 5-48, 

5-49, 5-50, 5-51, 9-3, 9-16, 12-3, 12-7 

vessel, 1-7, 1-12, 2-3, 2-4, 2-6, 2-7, 2-12, 3-

3, 3-15, 3-16, 4-16, 4-35, 5-4, 5-7, 5-8, 5-

31, 5-32, 5-41, 6-10, 8-8, 8-10, 9-3, 9-7, 

10-3, 10-4, 10-5, 10-60, 11-19, 11-20, 11-

36, 11-44, 11-45, 11-46, 11-48, 12-2, 12-

7, G-1, G-3, G-6, G-7, G-8, G-9, G-10, J6, L-5, L-6

Index - 13
Index 

Index - 14

vessel examination, 1-12, 2-4, 4-16, 4-27, 4-

35, 5-31, 8-8, 8-9, 8-10, 10-4, 10-15, 10-

60, 11-7, 11-8, 11-9, 11-11, 11-36, 11-44, 

11-45, 11-46, 11-48, D-1, D-3, D-4, D-5, 

D-6, D-7, D-8

vessel examiner, 2-4, 3-3, 4-27, 4-35, 5-31, 

8-8, 8-9, 8-10, 10-4, 10-15, 10-60, 11-7, 

11-8, 11-9, 11-11, D-1, D-3, D-4, D-5, D6, D-7, D-8, J-6, L-5

vessel safety check, 1-12, 2-3, 2-7, 4-9, 5-

31, 6-13, 8-8, 8-10, 10-60, J-6

vice admiral, 7-9, 7-12, I-3

volunteer, 1, 1-3, 1-13, 1-22, 1-24, 2-4, 3-8, 

3-9, 5-29, 7-5, 11-11, 11-35, 11-44, 11-45, 

11-46, L-3

voucher, 9-15, 9-16, G-2, G-3, G-42, G-43, 

G-44 

VSC, 1-12, 2-3, 2-7, 4-9, 5-31, 6-13, 8-8, 8-

10, 10-60, J-6

W

wardroom etiquette, 12-2, 12-9 

weapon, 5-55 

winter dress blue, 10-3, 10-16, 10-18, 10-21, 

10-26, 10-28, 10-48, 10-49, 10-78, 10-79

wooly-pully sweater, 10-16

working blue, 10-4, 10-13, 10-14, 10-15, 10-

16, 10-18, 10-19, 10-21, 10-23, 10-26, 10-

28, 10-58, 10-59, 10-60, 10-62

work-life-program, 6-1, 6-15

world wide web, 3, 5-26, 8-15