Federal Register / Vol. 75, No. 34 / Monday, February 22, 2010 / Notices 7651 

1 15 U.S.C. 78a–80b–17. 

2 15 U.S.C. 78o–5. 

Executive Office Building, Washington, 

DC 20503. 

Celina Elphage, 

Treasury PRA Clearance Officer. 

[FR Doc. 2010–3308 Filed 2–19–10; 8:45 am] 

BILLING CODE 4810–39–P 

DEPARTMENT OF THE TREASURY 

Office of the Comptroller of the 

Currency 

Agency Information Collection 

Activities: Submission for OMB 

Review; Comment Request 

AGENCY: Office of the Comptroller of the 

Currency (OCC), Treasury. 

ACTION: Notice and request for comment. 

SUMMARY: The OCC, as part of its 

continuing effort to reduce paperwork 

and respondent burden, invites the 

general public and other Federal 

agencies to take this opportunity to 

comment on a continuing information 

collection, as required by the Paperwork 

Reduction Act of 1995. An agency may 

not conduct or sponsor, and a 

respondent is not required to respond 

to, an information collection unless it 

displays a currently valid Office of 

Management and Budget (OMB) control 

number. Currently, the OCC is soliciting 

comment concerning its renewal of an 

information collection titled, 

‘‘Municipal Securities Dealers and 

Government Securities Brokers and 

Dealers Registration and Withdrawal.’’ 

The OCC also is giving notice that it has 

sent the collection to OMB for review. 

DATES: You should submit written 

comments by March 24, 2010. 

ADDRESSES: Communications Division, 

Office of the Comptroller of the 

Currency, Mailstop 2–3, Attention: 

1557–0184, 250 E Street, SW., 

Washington, DC 20219. In addition, 

comments may be sent by fax to (202) 

874–5274, or by electronic mail to 

regs.comments@occ.treas.gov. You can 

inspect and photocopy comments at the 

OCC, 250 E Street, SW., Washington, DC 

20219. For security reasons, the OCC 

requires that visitors make an 

appointment to inspect comments. You 

may do so by calling (202) 874–4700. 

Upon arrival, visitors will be required to 

present valid government-issued photo 

identification and to submit to security 

screening in order to inspect and 

photocopy comments. 

Additionally, you should send a copy 

of your comments to OCC Desk Officer, 

1557–0184, by mail to U.S. Office of 

Management and Budget, 725 17th 

Street, NW., #10235, Washington, DC 

20503, or by fax to (202) 395–6974. 

FOR FURTHER INFORMATION CONTACT: You 

can request additional information from 

or a copy of the collection from Mary H. 

Gottlieb, Clearance Officer, (202) 874– 

5090, Legislative and Regulatory 

Activities Division (1557–0184), Office 

of the Comptroller of the Currency, 250 

E Street, SW., Washington, DC 20219. 

SUPPLEMENTARY INFORMATION: The OCC 

is proposing to extend OMB approval of 

the following information collection: 

Title: Municipal Securities Dealers 

and Government Securities Brokers and 

Dealers Registration and Withdrawal. 

OMB Control No.: 1557–0184. 

Form Numbers: MSD, MSDW, MSD– 

4, MSD–5, G–FIN, G–FINW. 

Abstract: This information collection 

is required to satisfy the requirements of 

the Securities Act Amendments of 

1975 1 and the Government Securities 

Act of 1986,2 which require that any 

national bank that acts as a government 

securities broker/dealer or a municipal 

securities dealer notify the OCC of its 

broker/dealer activities. The OCC uses 

this information to determine which 

national banks are government and 

municipal securities broker/dealers and 

to monitor entry into and exit from 

government and municipal securities 

broker/dealer activities by institutions 

and registered persons. The OCC also 

uses the information in planning bank 

examinations. 

Type of Review: Extension without 

change of a currently approved 

collection. 

Affected Public: Businesses or other 

for-profit; individuals. 

Estimated Number of Respondents: 

26. 

Estimated Total Annual Responses: 

920. 

Frequency of Response: On occasion. 

Estimated Total Annual Burden: 867 

hours. 

The OCC issued a 60-day Federal 

Register notice on November 30, 2009. 

74 FR 62634. No comments were 

received. Comments continue to be 

invited on: 

(a) Whether the collection of 

information is necessary for the proper 

performance of the functions of the 

OCC, including whether the information 

has practical utility; 

(b) The accuracy of the OCC’s 

estimate of the information collection 

burden; 

(c) Ways to enhance the quality, 

utility, and clarity of the information to 

be collected; 

(d) Ways to minimize the burden of 

the collection on respondents, including 

through the use of automated collection 

techniques or other forms of information 

technology; and 

(e) Estimates of capital or start-up 

costs and costs of operation, 

maintenance, and purchase of services 

to provide information. 

Dated: February 16, 2010. 

Michele Meyer, 

Assistant Director, Legislative & Regulatory 

Activities Division, Office of the Comptroller 

of the Currency. 

[FR Doc. 2010–3375 Filed 2–19–10; 8:45 am] 

BILLING CODE 4810–33–P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Veterans Affairs 

(VA). 

ACTION: Notice of establishment of new 

system of records. 

SUMMARY: The Privacy Act of 1974 (5 

United States Code 552(e)(4)) requires 

that all agencies publish in the Federal 

Register a notice of the existence and 

character of their systems of records. 

Notice is hereby given that the 

Department of Veterans Affairs is 

establishing a new system of records 

entitled ‘‘Veterans Health 

Administration Leadership and 

Workforce Development—VA’’ 

(161VA10A2). 

DATES: Comments on this new system of 

records must be received no later than 

March 24, 2010. If no public comment 

is received, the new system will become 

effective March 24, 2010. 

ADDRESSES: Written comments may be 

submitted through http:// 

www.Regulations.gov; by mail or handdelivery to Director, Regulations 

Management (02Reg), Department of 

Veterans Affairs, 810 Vermont Avenue, 

NW., Room 1068, Washington, DC 

20420; or by fax to (202) 273–9026. 

Comments received will be available for 

public inspection in the Office of 

Regulation Policy and Management, 

Room 1063B, between the hours of 8 

a.m. and 4:30 p.m., Monday through 

Friday (except holidays). Please call 

(202) 461–4902 (this is not a toll-free 

number) for an appointment. In 

addition, during the comment period, 

comments may be viewed online 

through the Federal Docket Management 

System (FDMS) at http:// 

www.Regulations.gov. 

FOR FURTHER INFORMATION CONTACT: 

Diana Rogers, Department of Veterans 

Affairs, Veterans Health Administration 

High Performance Development Model 


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7652 Federal Register / Vol. 75, No. 34 / Monday, February 22, 2010 / Notices 

(HPDM) Program Office, 55 North 

Robinson Avenue, Oklahoma City, 

Oklahoma 73102; telephone (405) 552– 

4336. 

SUPPLEMENTARY INFORMATION: 

I. Description of Proposed Systems of 

Records 

Veterans Health Administration 

Leadership and Workforce Development 

(VHALWD) is a data repository that 

stores data gathered from the Canteen 

Service, Veterans Health Administration 

Central Office, Veterans Integrated 

Service Networks and facility 

coordinators. 

II. Proposed Routine Use Disclosures of 

Data in the System 

To the extent that records contained 

in the system include information 

protected by 38 U.S.C. 7332, i.e., 

medical treatment information related to 

drug abuse, alcoholism or alcohol abuse, 

sickle cell anemia or infection with the 

human immunodeficiency virus, that 

information cannot be disclosed under a 

routine use unless there is also specific 

statutory authority permitting 

disclosure. 

We are proposing to establish the 

following Routine Use disclosures of 

information maintained in the system: 

1. The record of an individual who is 

covered by a system of records may be 

disclosed to a Member of Congress, or 

a staff person acting for the Member, 

when the Member or staff person 

requests the record on behalf of and at 

the written request of the individual. 

VA must be able to provide 

information about individuals to 

adequately respond to inquiries from 

Members of Congress at the request of 

constituents who have sought their 

assistance. 

2. Disclosure may be made to the 

National Archives and Records 

Administration (NARA) and the General 

Services Administration (GSA) in 

records management inspections 

conducted under authority of Title 44, 

Chapter 29, of the United States Code 

(U.S.C.). 

NARA and GSA are responsible for 

management of old records no longer 

actively used, but which may be 

appropriate for preservation, and for the 

physical maintenance of the Federal 

government’s records. VA must be able 

to provide the records to NARA and 

GSA in order to determine the proper 

disposition of such records. 

3. VA may disclose information from 

this system of records to the Department 

of Justice (DoJ), either on VA’s initiative 

or in response to DoJ’s request for the 

information, after either VA or DoJ 

determines that such information is 

relevant to DoJ’s representation of the 

United States or any of its components 

in legal proceedings before a court or 

adjudicative body, provided that, in 

each case, the agency also determines 

prior to disclosure that release of the 

records to DoJ is a use of the 

information contained in the records 

that is compatible with the purpose for 

which VA collected the records. VA, on 

its own initiative, may disclose records 

in this system of records in legal 

proceedings before a court or 

administrative body after determining 

that the disclosure of the records to the 

court or administrative body is a use of 

the information contained in the records 

that is compatible with the purpose for 

which VA collected the records. 

VA must be able to provide 

information to DoJ in litigation where 

the United States or any of its 

components is involved or has an 

interest. A determination would be 

made in each instance that under the 

circumstances involved, the purpose is 

compatible with the purpose for which 

VA collected the information. This 

routine use is distinct from the authority 

to disclose records in response to a 

court order under subsection (b)(11) of 

the Privacy Act, 5 U.S.C. 552(b)(11), or 

any other provision of subsection (b), in 

accordance with the court’s analysis in 

Doe v. DiGenova, 779 F.2d 74, 78–84 

(DC Cir. 1985) and Doe v. Stephens, 851 

F.2d 1457, 1465–67 (DC Cir. 1988). 

4. Disclosure of relevant information 

may be made to individuals, 

organizations, private or public 

agencies, or other entities with whom 

VA has a contract or agreement or where 

there is a subcontract to perform such 

services as VA may deem practicable for 

the purposes of laws administered by 

VA, in order for the contractor or 

subcontractor to perform the services of 

the contract or agreement. This routine 

use, which also applies to agreements 

that do not qualify as contracts defined 

by Federal procurement laws and 

regulations, is consistent with OMB 

guidance in OMB Circular A–130, App. 

I, paragraph 5a(1)(b) that agencies 

promulgate routine uses to address 

disclosure of Privacy Act-protected 

information to contractors in order to 

perform the services contracts for the 

agency. 

5. VA may disclose on its own 

initiative any information in the system, 

except the names and home addresses of 

veterans and their dependents, that is 

relevant to a suspected or reasonably 

imminent violation of the law whether 

civil, criminal, or regulatory in nature 

and whether arising by general or 

program statute or by regulation, rule, or 

order issued pursuant thereto, to a 

Federal, state, local, tribal, or foreign 

agency charged with the responsibility 

of investigating or prosecuting such 

violation, or charged with enforcing or 

implementing the statute, regulation, 

rule, or order. VA may also disclose on 

its own initiative the names and 

addresses of veterans and their 

dependents to a Federal agency charged 

with the responsibility of investigating 

or prosecuting civil, criminal, or 

regulatory violations of law, or charged 

with enforcing or implementing the 

statute, regulation, or order issued 

pursuant thereto. 

VA must be able to provide on its own 

initiative information that pertains to a 

violation of laws to law enforcement 

authorities in order for them to 

investigate and enforce those laws. 

Under 38 U.S.C. 5701(a) and (f), VA may 

only disclose the names and addresses 

of veterans and their dependents to 

Federal entities with law enforcement 

responsibilities. This is distinct from the 

authority to disclose records in response 

to a qualifying request from a law 

enforcement entity, as authorized by 

Privacy Act subsection 5 U.S.C. 

552a(b)(7). 

6. Disclosure to other Federal agencies 

may be made to assist such agencies in 

preventing and detecting possible fraud 

or abuse by individuals in their 

operations and programs. 

This routine use permits disclosures 

by the Department to report a suspected 

incident of identity theft and provide 

information or documentation related to 

or in support of the reported incident. 

7. VA may, on its own initiative, 

disclose any information or records to 

appropriate agencies, entities, and 

persons when (1) VA suspects or has 

confirmed that the integrity or 

confidentiality of information in the 

system of records has been 

compromised; (2) the Department has 

determined that as a result of the 

suspected or confirmed compromise, 

there is a risk of embarrassment or harm 

to the reputations of the record subjects, 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security, confidentiality, or integrity of 

this system or other systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the potentially 

compromised information; and (3) the 

disclosure is to agencies, entities, or 

persons whom VA determines are 

reasonably necessary to assist or carry 

out the Department’s efforts to respond 

to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. This routine use 

permits disclosures by the Department 

to respond to a suspected or confirmed 


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Federal Register / Vol. 75, No. 34 / Monday, February 22, 2010 / Notices 7653 

data breach, including the conduct of 

any risk analysis or provision of credit 

protection services as provided in 38 

U.S.C. 5724, as the terms are defined in 

38 U.S.C. 5727. 

III. Compatibility of the Proposed 

Routine Uses 

The Privacy Act permits VA to 

disclose information about individuals 

without their consent for a routine use 

when the information will be used for 

a purpose that is compatible with the 

purpose for which we collected the 

information. In all of the routine use 

disclosures described above, the 

recipient of the information will use the 

information in connection with a matter 

relating to one of VA’s programs, will 

use the information to provide a benefit 

to VA, or disclosure is required by law. 

The notice of intent to publish and an 

advance copy of the system notice have 

been sent to the appropriate 

Congressional committees and to the 

Director of the Office of Management 

and Budget (OMB) as required by 5 

U.S.C. 552a(r) (Privacy Act) and 

guidelines issued by OMB (65 FR 

77677), December 12, 2000. 

Approved: January 26, 2010. 

John R. Gingrich, 

Chief of Staff, Department of Veterans Affairs. 

161VA10A2 

SYSTEM NAME: 

Veterans Health Administration 

Leadership and Workforce 

Development—VA. 

SYSTEM LOCATION: 

Records are maintained at the North 

Little Rock Campus, 2200 Fort Roots 

Drive, Little Rock, Arkansas 72114. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

The records include information from 

and concerning Veterans Affairs Central 

Office, Veterans Health Administration, 

Veterans Health Administration 

Canteen, Veterans Health 

Administration Central Office, Veterans 

Benefits Administration and National 

Cemetery Administration personnel. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The records may include information 

related to: people, work groups, 

workforce, funding, leadership classes, 

personal development plans, 

supervisory levels, mentor and coach 

roles and certifications, High 

Performance Development Model, 

senior executive information and 

recruitment, human resources 

automation, positions, organizations, 

and locations of Veterans Health 

Administration top management 

positions. Central Office and Veterans 

Integrated Systems Network managers 

and staff, facility directors, associate 

directors, chiefs of staff, and other 

senior clinical and administrative field 

managers’ positions are included. The 

Veterans Health Administration 

Executive Management Program 

consists of the functions that fall under 

the purview of the Veterans Health 

Administration Executive Resources 

Board and the Veterans Health 

Administration Performance Review 

Board. Their functions include 

executive development, recruitment and 

placement; organizational analysis; 

succession planning; and performance 

assessment and recognition. The 

method used to collect this information 

is a proprietary system using relational 

technology. Information from this 

database is joined and expanded with 

information from the Veterans Health 

Administration executive program 

processes i.e., organization, vacancies, 

recruitment efforts, performance, etc. 

This combination of information is used 

in the administration of the Executive 

Resources Board and Performance 

Review Board functions. The sharing 

and development of information 

involving executives and organizations 

provides an effective means for 

accomplishing the Executive Resources 

Board and Performance Review Board 

objectives. 

The following modules are in 

Veterans Health Administration 

Leadership and Workforce 

Development: Veterans Health 

Administration Leadership and 

Workforce Development Home, 

Performance, Workgroups, Veterans 

Affairs National Database for Interns, 

Student Educational Experience 

Program, High Performance 

Development Model Funding, Executive 

Career Field Career Development Plan 

On-Line Application, Technical Career 

Field Preceptor On-Line Application, 

Career Development Plans, Workforce 

Planning, Class and Program 

Management (includes: Graduate 

Healthcare Administration Training 

Program, School at Work, Leadership 

Effectiveness Accountability 

Development, Technical Career Field, 

Executive Career Field Candidate 

Development Program, Senior Executive 

Service Candidate Development 

programs, Ethics, Professional 

Development Plans, Supervisory 

Training, Open Season (Veterans Health 

Administration Executive Recruitment), 

WebHR (Web-based Human Resource 

module), and Mentor Coach 

Certification). Veterans Health 

Administration Leadership and 

Workforce Development data contains: 

1. Employee data. 

• Employee legal name 

• Social security number 

• Veteran’s preference 

• Vietnam Era veteran 

• Retirement plan 

• Tenure 

• Universal personal identification 

number 

• Universal user name 

• Sex 

• Supervisory status 

• Supervisory training status 

• Work contact information 

• Facility 

• Network Identification 

• Home contact information 

• Home of record contact information 

• Assigned facility/organization 

• Pay plan 

• Pay grade 

• Step 

• Retirement eligibility 

• Union membership 

• Leave balances 

• Program 

• Credentials 

• Grievance 

• Disciplinary actions 

• Third-party and other employee 

actions 

2. Employee position data. 

• Veterans Health Administration 

Leadership and Workforce 

Development position titles 

• High Performance Development 

Management ratings 

• Position requestor contact data 

• Legal authority 

• Competitive Level 

• Fair Labor Standards Act category 

• Drug testing position indicator 

• Citizenship/Residency status 

• English language proficiency 

• Announcement status 

• Vacancy status 

• Date job opened 

• Days to open 

• Days to issue certificate 

• Date job closed 

• Job type/Occupation series/Grade 

• Pay plan 

• Work schedule 

• Appropriation code 

• Cost center 

• Date candidates referred 

• Date nomination received 

• Date to Executive Resources Board 

• Date credentials complete 

• Date recruitment received 

• Position start and end dates 

• Appointment start and end dates 

• Position location 

Æ Location complexity rating 

• Position reporting official 

• Position status 

Æ Supervisory 


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7654 Federal Register / Vol. 75, No. 34 / Monday, February 22, 2010 / Notices 

Æ Bargaining unit 

Æ Senior executive pay band 

• Level of supervisory responsibility 

• Date of offer 

• Position status change 

• Reason for change 

• Position authorization data 

• Announcement tracking data (location 

and dates of actions) 

• Area of consideration 

• Number of applicants (internal, 

external, not qualified) 

• Number interviewed 

• Applicant outcome and notification 

• Selecting official 

• Re-announcement 

• Position cancelations 

• Date fingerprinted 

• Background check data 

• Physician Comp Panel and Standards 

Board data 

3. Bonus data. 

• Executive/Senior Executive Service 

Æ Pay band and band max pay 

Æ Proposed pay adjustment 

Æ Proposed rating 

Æ Approved rating 

Æ Approved bonus pay 

Æ Actual pay 

Æ Rank award 

• Type 

• Previous year nomination and award 

amount 

• Current year nomination 

Æ Bonus pool total 

Æ Local bonus funding amount 

Æ Form Uploads 

• Appraisal 

• High level reviews 

• Comments 

• Bonus justification 

• Rank award nominations 

• Non-Executive (each Fiscal Year) 

Æ Rating 

Æ Award amount 

Æ Pay adjustment (Yes/No) 

4. Workgroups & Organizations. 

• Just under 100 codes—not job 

occupation series codes—code 

developed for the All Employee 

Survey 

• Agency selection 

Æ Veterans Affairs 

Æ Veterans Health Administration 

Æ National Cemetery 

• Agency networks 

• Agency organizations 

• Formal and informal name 

• Organization type 

• Network 

• Physical location 

• Duty Code 

• Complexity Level 

• Station number 

• Workgroup supervisory designations 

• Workgroup coordinator assignment 

• Workgroup coordinator contact info 

5. Development Plans. 

• Uploaded text document 

Æ Document filled from template 

Æ Free text employee documentation 

6. Funding. 

• Program funding 

• Program funds available 

• Reimbursement type 

• Appropriation code 

• Fiscal contact name and phone 

• Amount per employee 

• Fund control point 

• Requested average salary 

• Approved funds 

• Withdrawn funds 

• Date funding sent 

• Approval funding comments 

• Approved Full Time Equivalents 

dollars 

• Cost center 

7. Career Programs. 

• Program Eligibility criteria 

• Program waiver 

• Program employee applied 

• Class title 

• Program/Class year 

• School name and state 

• Major 

• Anticipated graduation date 

• Application status 

• Employment history 

• Education history 

• Competency data (application 

questions and answers) 

• Applicant endorsers 

• Class administrator assignments 

• Employee list per class 

• Program completion status 

• Requested number of student hires 

• Requested funding for student salary 

• Student work schedule 

• Number Full Time Equivalents 

requested 

8. Workforce Planning—Annual 

Corporate Office & Veterans Integrated 

Service Networks. 

• Planning team members 

• Strategic direction 

• Historical analysis 

Æ Employee reason to leave 

Æ Equal employment opportunity 

category of employee 

• Projected workforce-rational and 

issues 

• Recruitment & Retention programs 

used 

• Leadership programs/activities and 

participation 

• Workplace morale assessment 

• Work plan comments 

9. Mentor Information. 

• Mentor status 

• Core training 

Æ Courses 

Æ Date and location 

Æ Training instructors 

Æ Training history 

• Certification level 

• Practical experience hours and event 

10. Perseus Survey Software. 

• Employee legal name 

• Last 4 social security number 

• Veterans Integrated Service Networks 

• Facility/Office 

• Work Setting (Section/Division/ 

Campus/Product Line/Service/ 

Department) 

• Occupation 

• Identification of supervisory chain of 

command 

• Identification of peer and subordinate 

relationships 

• Demographic information 

Æ Gender 

Æ Age 

Æ Race/National Origin 

Æ Tenure 

Æ Grade Level 

• Data Input in Response to survey 

questions (questionnaires which 

cover the following types of topics 

as an example) 

Æ Assessment Inventories, such as 

360 Assessments, WES/MBI 

Instruments 

Æ Customer Satisfaction surveys/ 

evaluations (High Performance 

Development Model, Health Care 

Retention and Recruitment Office, 

National Center for Organizational 

Development, Delegated Examining 

Units, Workforce Management and 

Consulting Office) 

Æ Organizational assessment 

instruments such as Civility, 

Respect and Engagement in the 

Workplace Evaluation, Veterans 

Administration Nursing Outcomes 

Database Registered Nursing survey, 

Education Inventories, Center for 

Faith Based and Community 

Initiatives Communications survey, 

Aggressive Behavior Prevention 

Survey, Integrated Ethics 

Workbook, Methicillin Resistant 

Staphylococcus Aureus, Office of 

Personal Management All Employee 

Survey, Exit/Entrance Surveys, 

Organizational Climate Assessment 

Program surveys, surveys for 

specific facilities/offices 

Æ Program Assessments/Proficiency 

surveys such as Technical Career 

Field Return on Investment survey, 

Supervisory Training Pre/Post Test 

surveys, Human Resource 

Proficiency Tracking survey 

Æ Professional Assessment surveys 

such as Executive Career Field 

Candidate/Mentor questionnaires, 

Acting Director/Senior Executive 

Service applicant assessments 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Title 38, United States Code, section 

501a. 

PURPOSE(S): 

The records and information may be 

used for the management of Veterans 


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Health Administration executive and 

senior executive employees and 

employees in national programs for 

performance appraisal and bonus award 

entries, bonus and appraisal 

documentation storage, Rank Award 

and type given, supervisory training 

status and employee position 

management. Reports for workforce 

succession planning and analysis, 

Veterans Health Administration 

supervisory training status and course 

grade, bonus award dollar amounts per 

executive and non-executive employee 

used by Performance Review Boards. 

Human resource position creation, and 

fill actions, employee action and 

assignment tracking data is collected for 

business processing and analysis. 

Workgroups are developed for survey 

use and data collection. Data that is 

entered and stored can be extracted 

from the database and used for other 

applications. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

To the extent that records contained 

in the system include information 

protected by 45 Code of Federal 

Regulations. Parts 160 and 164, such as 

individually identifiable health 

information, and 38 United States Code 

7332, such as medical treatment 

information related to drug abuse, 

alcoholism or alcohol abuse, sickle cell 

anemia or infection with the human 

immunodeficiency virus, that 

information cannot be disclosed under a 

routine use unless there is also specific 

statutory authority in 38 United States 

Code 7332 and regulatory authority in 

45 Code of Federal Regulations Parts 

160 and 164 permitting disclosure. 

1. The record of an individual who is 

covered by a system of records may be 

disclosed to a Member of Congress, or 

a staff person acting for the Member, 

when the Member or staff person 

requests the record on behalf of and at 

the written request of the individual. 

2. Disclosure may be made to the 

National Archives and Records 

Administration (NARA) and the General 

Services Administration (GSA) in 

records management inspections 

conducted under authority of Title 44, 

Chapter 29, of the United States Code 

(U.S.C.). 

3. VA may disclose information from 

this system of records to the Department 

of Justice (DoJ), either on VA’s initiative 

or in response to DoJ’s request for the 

information, after either VA or DoJ 

determines that such information is 

relevant to DoJ’s representation of the 

United States or any of its components 

in legal proceedings before a court or 

adjudicative body, provided that, in 

each case, the agency also determines 

prior to disclosure that release of the 

records to DoJ is a use of the 

information contained in the records 

that is compatible with the purpose for 

which VA collected the records. VA, on 

its own initiative, may disclose records 

in this system of records in legal 

proceedings before a court or 

administrative body after determining 

that the disclosure of the records to the 

court or administrative body is a use of 

the information contained in the records 

that is compatible with the purpose for 

which VA collected the records. 

4. Disclosure of relevant information 

may be made to individuals, 

organizations, private or public 

agencies, or other entities with whom 

VA has a contract or agreement or where 

there is a subcontract to perform such 

services as VA may deem practicable for 

the purposes of laws administered by 

VA, in order for the contractor or 

subcontractor to perform the services of 

the contract or agreement. 

5. VA may disclose on its own 

initiative any information in the system, 

except the names and home addresses of 

veterans and their dependents, that is 

relevant to a suspected or reasonably 

imminent violation of the law whether 

civil, criminal, or regulatory in nature 

and whether arising by general or 

program statute or by regulation, rule, or 

order issued pursuant thereto, to a 

Federal, state, local, tribal, or foreign 

agency charged with the responsibility 

of investigating or prosecuting such 

violation, or charged with enforcing or 

implementing the statute, regulation, 

rule, or order. VA may also disclose on 

its own initiative the names and 

addresses of veterans and their 

dependents to a Federal agency charged 

with the responsibility of investigating 

or prosecuting civil, criminal, or 

regulatory violations of law, or charged 

with enforcing or implementing the 

statute, regulation, or order issued 

pursuant thereto. 

6. Disclosure to other Federal agencies 

may be made to assist such agencies in 

preventing and detecting possible fraud 

or abuse by individuals in their 

operations and programs. 

7. VA may, on its own initiative, 

disclose any information or records to 

appropriate agencies, entities, and 

persons when (1) VA suspects or has 

confirmed that the integrity or 

confidentiality of information in the 

system of records has been 

compromised; (2) the Department has 

determined that as a result of the 

suspected or confirmed compromise, 

there is a risk of embarrassment or harm 

to the reputations of the record subjects, 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security, confidentiality, or integrity of 

this system or other systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the potentially 

compromised information; and (3) the 

disclosure is to agencies, entities, or 

persons whom VA determines are 

reasonably necessary to assist or carry 

out the Department’s efforts to respond 

to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. This routine use 

permits disclosures by the Department 

to respond to a suspected or confirmed 

data breach, including the conduct of 

any risk analysis or provision of credit 

protection services as provided in 38 

U.S.C. 5724, as the terms are defined in 

38 U.S.C. 5727. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on the 

HPDM1 Server and backup server in 

Little Rock, Arkansas. 

RETRIEVABILITY: 

Records are retrieved by name, social 

security number, position number or 

other assigned identifiers of the 

individuals on whom they are 

maintained. 

SAFEGUARDS: 

1. Access to Veterans Affairs working 

and storage areas is restricted to 

Veterans Affairs employees on a ‘‘needto-know’’ basis; strict control measures 

are enforced to ensure that disclosure to 

these individuals is also based on this 

same principle. Generally, Veterans 

Affairs file areas are locked after normal 

duty hours and the facilities are 

protected from outside access by the 

Federal Protective Service or other 

security personnel. 

2. Access to computer rooms at health 

care facilities is generally limited by 

appropriate locking devices and 

restricted to authorized Veterans Affairs 

employees and vendor personnel. 

Automatic Data Processing peripheral 

devices are placed in secure areas. 

Access to information stored on 

automated storage media at other 

Veterans Affairs locations is controlled 

by individually unique passwords/ 

codes. Employees are limited to only 

that information in the file which is 

needed in the performance of their 

official duties. 

3. Access to the Little Rock Campus 

Servers is restricted to Center 

employees, Federal Protective Service 


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7656 Federal Register / Vol. 75, No. 34 / Monday, February 22, 2010 / Notices 

and other security personnel. Access to 

computer rooms is restricted to 

authorized operational personnel 

through electronic scanning and locking 

devices. All other persons gaining 

access to computer rooms are escorted 

after identity verification and log entry 

to track person, date, time in, and time 

out of the room. Information stored in 

the computer may be accessed by 

authorized Veterans Affairs employees 

at remote locations including Veterans 

Affairs health care facilities, Information 

Systems Centers, Veterans Affairs 

Central Office, and Veteran Integrated 

Service Networks. Access is controlled 

by secure individually unique system 

authentication. 

RETENTION AND DISPOSAL: 

Paper records and information 

maintained and disposed of in 

accordance with records disposition 

authority approved by the Archivist of 

the United States. 

SYSTEM MANAGER(S) AND ADDRESS: 

Official responsible for policies and 

procedures; Office of Workforce 

Management & Consulting Office 

(10A2), Department of Veterans Affairs, 

810 Vermont Avenue, NW., 

Washington, DC 20420. Officials 

maintaining the system; Diana Rogers of 

the High Performance Development 

Model National Program Office located 

at 55 North Robinson Avenue, Suite 

1033, Oklahoma City, OK 73102. 

NOTIFICATION PROCEDURE: 

Individuals who wish to determine 

whether this system of records contains 

information about them should contact 

the Veterans Affairs facility location at 

which they are or were employed. 

Inquiries should include the person’s 

full name, social security number, dates 

of employment, date(s) of contact, and 

return address. 

RECORD ACCESS PROCEDURE: 

Individuals seeking information 

regarding access to and contesting of 

records in this system may write, call or 

visit the Veterans Affairs facility 

location where they are or were 

employed or made contact. 

CONTESTING RECORD PROCEDURES: 

(See Record Access Procedures 

above.) 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by Veterans 

Administration’s employees associated 

to Veterans Affairs medical centers, 

Corporate Offices, National Cemetery 

Administration, Canteen Service and 

Veterans Health Administration 

corporate offices, Veterans Integrated 

Service Network and facilities. 

[FR Doc. 2010–3298 Filed 2–19–10; 8:45 am] 

BILLING CODE 8320–01–P 


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