Technology Division

December 1992 Quick Reference fo

Automated Audit G

GAO/IMTEC-8.1.4SW

(Quick Reference)

Purpose To provide instructions for installing and o

the automated version of our audit guide, 

Technology: An Audit Guide for Assessing 

Risks (GAO/IMTEC-8.1.4., December 1992

Hardware

Requirements

MS-DOS based personal computer (AT equ

better) with at least 640K memory and a h

with at least 3 megabytes of free space. (N

software may not work with some version

Microsoft Windows.)

Installing and

Operating the

Automated Audit

Guide

Create a directory on your hard disk and th

To install the Automated Audit Guide, inse

into the floppy drive, type [drive name]: i

the prompt and press [Enter].

Open the Automated Audit Guide by typin

the prompt and press [Enter].

You will now see a page entitled, “Automa

Guide.” Use the [Tab] key (or a mouse if y

personal computer is so equipped) to mov

the two choices displayed at the bottom of 

page—Overall Table of Contents or Qu

select one of these choices, press [Tab] to 

your choice and then press [Enter]. 

Description of the

Initial Choices

Overall Table of

Contents

The Overall Table of Contents is the gatew

documents in the Automated Audit Guide. 

consists of two screens that list all availab

documents. These documents include the 

as well as other applicable publications fro

Page 1 GAO/IM
General Accounting Office, the General Se

Administration, and the Office of Managem

Budget. To move between these two scree

[Tab] to the Pg Up or Pg Dn buttons at th

the screen and press [Enter].

In addition, by activating buttons at the top 

bottom of selected screens of text, you can 

any location in the Automated Audit Guide 

several special features. For example, the 

Table of Contents screens contain six butt

allow you to consult an index, make perso

move between screens, go to the title scre

words or phrases, or quit the program.

Quit Quit allows you to exit this program and re

your disk operating system (DOS).

How to Use the

Automated Audit

Guide

The Automated Audit Guide offers several 

To activate these features, place the curso

the blue highlighted words in the text or o

special buttons at the top left and bottom 

screens and press [Enter]. Instructions o

move the cursor and use the highlighted w

special buttons follow.

Cursor Movement

(Without a Mouse)

The [Tab] key moves the cursor to each h

word or button in consecutive order from 

bottom. The cursor can also be moved in r

order by pressing the [Shift] and [Tab] ke

simultaneously. The down arrow key [ ] m

cursor to the next highlighted button imm

below the cursor’s original position. The le

arrow keys [ ] [ ] activate buttons that are 

or right of the cursor’s original position.

Page 2 GAO/IM
Blue Highlighted Words (throughout the te

words provide instant access to one or mo

reference sources. For example, activating 

highlighted word “Model” in the Overall T

Contents provides direct access to a table 

of GAO’s Acquisition Model. From here yo

activate other highlighted words to move t

section in the model you want. Activating 

words that are linked to more than one ref

results in interim menu pages that identify 

available choices.

1. Place the cursor on the highlighted word a

[Enter].

a. If a single document, activate the Pg Up 

buttons to page through the document.

b. If multiple documents, select one of the 

from the interim menu and press [Ente

2. Activate the Pg Up or Pg Dn buttons to re

through the selected document.

3. When finished, use the Previous Docume

button to return to the previous document 

Contents to return to the Overall Table o

Copy Copy (top left corner of text screens) The 

Audit Guide allows you to copy selected m

from the documents and save them in an A

file, so they can be converted to WordPerf

word processing packages. For example, y

create a customized audit plan, report, or o

documents by copying audit steps and refe

from selected chapters of the audit guide a

applicable information from the support d

(You will not be able to see what you have 

Page 3 GAO/IM
until you exit the Automated Audit Guide a

the ASCII file into a word processing pack

How to Open Files

for Copying

1. Place the cursor on the Copy button and p

[Enter]. The following message will appea

screen:

2. Select either Create New File or Attach 

File and press [Enter].

Create New File The following message will appear on you

Page 4 GAO/IM
a. Type a new file name where you want th

information copied on the hard disk driv

want to copy to a floppy disk, type the d

and a colon before the new file name.)

b. Place the cursor on the <<Ok>> butto

[Enter]. (This will automatically open t

on the hard disk or floppy drive.) A box 

appear on your screen with the followin

Page 5 GAO/IM
Press [Enter] to clear the message. You w

select the copy button again to copy text in

new file. See “How to Copy to the Opened 

below.

or

Page 6 GAO/IM
Attach to Old File You will see the following message:

a. Either: Type the name of the old file wh

want your screen copied, or

Page 7 GAO/IM
Use a combination of the [Tab], Arrow [T

and [Enter] keys to review the existing fil

disk drives and identify the file where you 

screen copied.

b. Use the [Tab] key to place the cursor on 

and press [Enter]. (This will automatic

the old file that you identified.)

How to Copy to the

Opened File

3. Place the cursor on Copy and press [Ente

following message will appear:

Highlight Copy Text and press [Enter] to 

screen.

(The Copy function copies one screen at a 

long as the file is open you can move to ad

screens and documents and copy them to 

file.)

4. When finished, place the cursor on Copy a

[Enter]. Highlight Close File and press [E

close the file.

Page 8 GAO/IM
Print Print (top left corner) The print function a

to print single or multiple screens. (The pr

be turned on and attached to “LPT1”.)

1. Place the cursor on Print and press [Ente

will see the following message:

2. Indicate whether you want to print This P

print Multiple Pages, or Cancel and pres

This Page

When this option is activated the page on t

will print, completing the Print function.

Multiple Pages

a. When this option is activated the page s

print. (Non-laser printers will immediate

data from the screen and wait for instru

advance the paper. Laser printers will re

but will not print it until they receive eit

complete page of data, or (2) instruction

the page, completing the Print function.

To print additional screens move to the sc

choice and select Print. You will see the f

message:

Page 9 GAO/IM
Activate the Print this Page option. That 

be sent to the printer, and this message wi

b. Activate <<OK>> to erase the messag

the next page to be printed and activate 

continue the print sequence. After printi

last page, activate the Eject Page optio

that page and complete the Print functio

Page 10 GAO/IM
c. Activate Cancel to delete this option sc

This selection will not exit the Multiple 

function. To exit this function you must 

this option screen and select Eject 

Page.)

Cancel

Activate Cancel from the activated print m

delete the current screen of options and au

exit the Print function.

Index Index (bottom left corner of Overall Table 

Contents) Displays an alphabetical list of s

addressed by the documents in the Autom

Guide. Selecting a subject from this list giv

quick access to all related documents and 

For example, selecting “Acquisition Plan

result in a screen that offers applicable sec

five documents. From these selections you 

quickly move to specific information that a

acquisition planning.

1. Place the cursor on Index and press [Ent

2. Use the [Tab] key to move down through 

and the Pg Up and Pg Dn buttons to move 

the two screens in the index.

3. After you have found the subject you want

the cursor on the subject and press [Enter

4. Use the [Tab] key to move the cursor to th

document of your choice and press [Ente

5. Read the document by using the Pg Up an

buttons.

Page 11 GAO/IM
Contents Contents (bottom left corner) Returns to t

Table of Contents.

Notebook Notebook (bottom left) Creates a database 

that can later be printed. This feature is us

recording notes and thoughts as you use th

Your comments in the notebook can also b

for key words and phrases (see the Search 

below).

1. Place the cursor on Notebook and press [

You will see the following message:

2. Type a subject topic for your notes.

3. Press [Tab] and write your notes.

Page 12 GAO/IM
4. Place the cursor on the bottom buttons to 

options to review notes, add or delete pag

search notes, or return to the Overall Tabl

Contents. (Note: Because one page must r

at all times to maintain the screen format, 

delete the last page. Consequently, if you w

on only one page and then decide to delete 

you must first open a second page before y

delete them.

Previous

Document

Previous Document (bottom left) Returns 

document that was previously accessed; e

of contents or text containing a highlighte

Pg Up and Pg Dn Pg Up (bottom right) Moves to the previou

Pg Dn (bottom right) Moves to the next pa

section throughout the document. (Note: T

in each chapter are individually numbered

button can be used to move within the pag

section. It can also be used to move to the 

section or chapter. For example, selecting 

button on page 1 of 1 in the “Background” 

Chapter 1 of the Audit Guide will move yo

next section, “Objectives, Approach, Assig

Planning,” page 1 of 4).

Search Search (bottom right) Searches for key wo

phrases. Searches can be made of (1) chap

(2) entire documents, (3) selected docume

(4) the entire Automated Audit Guide.

1. Place the cursor on Search and press [En

following message will appear.

Page 13 GAO/IM
2. Type the word or phrase you want to searc

3. Use the [Tab] and [Enter] keys to identify 

source or sources you want to search. (Pre

[Enter] key twice to delete any undesirab

selections.)

4. Use the [Tab] key to highlight the <<OK>

button and press [Enter] to begin the sear

5. Press [Enter] to reactivate the search afte

word or phrase is identified.

6. Press either the [Escape] or [Home] key t

the search.

Page 14 GAO/IM
a. Press [Escape] to stop the search and r

the screen where the search was stoppe

b. Press [Home] to stop the search and re

screen where the search was initiated.

Quit Quit (bottom right corner) Exits the Autom

Guide and returns to DOS.

1. Place the cursor on Quit and press [Enter

2. Select <<OK>> to exit or to continue us

guide.

Caution: This

Material Will

Become Dated

All documents contained in this product w

as of December 1992. However, because th

is occasionally updated, you should verify 

document being used is the current versio

relying on it as criteria.

To assist you in determining whether you 

current material, we have listed the issuan

along with the titles of each of the docume

contained in this Automated Audit Guide.

Points of Contact

Information

Management and

Technology

Division,

Washington, D.C.

Mark E. Heatwole, Assistant Director, or 

David R. Turner, Senior Evaluator, at (202

(510757) Page 15 GAO/IM
Ordering Information

The first copy of each GAO report and 

is free. Additional copies are $2 each. 

should be sent to the following addres

accompanied by a check or money orde

out to the Superintendent of Documen

necessary. Orders for 100 or more cop

mailed to a single address are discoun

25 percent.

Orders by mail:

U.S. General Accounting Office

P.O. Box 6015

Gaithersburg, MD 20884-6015

or visit:

Room 1100

700 4th St. NW (corner of 4th & G Sts

U.S. General Accounting Office

Washington, DC

Orders may also be placed by calling

(202) 512-6000 or by using fax numbe

(301) 258-4066, or TDD (301) 413-000

Each day, GAO issues a list of newly a

reports and testimony. To receive fac

copies of the daily list or any list from 

30 days, please call (301) 258-4097 us

touchtone phone. A recorded menu w

information on how to obtain these lis
Washington, D.C. 20548-0001

Official Business

Penalty for Private Use $300

Address Correction Requested

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GAO

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