[Federal Register Volume 76, Number 16 (Tuesday, January 25, 2011)]
[Notices]
[Pages 4451-4452]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-33013]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Centers for Disease Control and Prevention


Privacy Act of 1974; Report of Modified or Altered System of 
Records

AGENCY: Executive Systems and Fellowship Staff, Atlanta Human Resources 
Center (AHRC), Centers for Disease Control and Prevention (CDC), 
Department of Health and Human Services (DHHS).

ACTION: Notification of Proposed Altered System of Records.

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SUMMARY: The Department of Health and Human Services proposes to alter 
System of Records, 09-20-0112, ``Fellowship Program and Guest 
Researcher Records, HHS/CDC/AHRC.'' HHS is proposing to add the 
following Breach Response Routine Use Language to comply with the 
Office of Management and Budget (OMB) Memoranda (M) 07-16, Safeguarding 
Against and responding to the Breach of Personally Identifiable 
Information:
    To appropriate Federal agencies and Department contractors that 
have a need to know the information for the purpose of assisting the 
Department's efforts to respond to a suspected or confirmed breach of 
the security or confidentiality of information disclosed is relevant 
and necessary for that assistance.
    These records will be maintained by the Atlanta Human Resources 
Center (AHRC), Scientific Resources Program, Material, Data and 
Specimen Handling Section.

DATES: Comments must be received on or before February 24, 2011. The 
proposed altered System of Records will be effective 40 days from the 
date submitted to the OMB, unless AHRC receives comments that would 
result in a contrary determination.

ADDRESSES: You may submit comments, identified by the Privacy Act 
System of Record Number 09-20-0112:
    <bullet> Federal eRulemaking Portal: http://regulations.gov. Follow 
the instructions for submitting comments.
    <bullet> E-mail: Include PA SOR number 09-20-0112 in the subject 
line of the message.
    <bullet> Phone: 770/488-8660 (not a toll-free number).
    <bullet> Fax: 770/488-8659.
    <bullet> Mail: HHS/CDC Senior Official for Privacy (SOP), Office of 
the Chief Information Security Officer (OCISO), 4770 Buford Highway--M/
S: F-35, Chamblee, GA 30341.
    <bullet> Hand Delivery/Courier: HHS/CDC Senior Official for Privacy 
(SOP), Office of the Chief Information Security Officer (OCISO), 4770 
Buford Highway--M/S: F-35, Chamblee, GA 30341.
    <bullet> Comments received will be available for inspection and 
copying at this same address from 9 a.m. to 3 p.m., Monday through 
Friday, Federal holidays excepted.

SUPPLEMENTARY INFORMATION: AHRC proposes to alter System of Records, 
No. 09-20-0112, ``, Fellowship Program and Guest Researcher Records, 
HHS/CDC/AHRC.'' This system is utilized by the Centers for Disease 
Control and Prevention (CDC) officials for the purpose of review of 
applications and supporting documents in order to award fellowships; 
and for determinations regarding salary or stipend increases.
    This System of Record Notice is being altered to add the Breach 
Response Routine Use Language to comply with the Office of Management 
and Budget (OMB) memorandum dated May 22, 2007.
    The following notice is written in the present tense, rather than 
the future tense, in order to avoid the unnecessary expenditure of 
public funds to republish the notice after the System has become 
effective.

    Dated: December 11, 2009.
James D. Seligman,
Chief Information Officer, Centers for Disease Control and Prevention.

    Editorial Note:  This document was received at the Office of the 
Federal Register on December 27, 2010.

Department of Health and Human Services (HHS)

Centers for Disease Control and Prevention (CDC)

Atlanta Human Resources Center (AHRC)

Fellowship Program And Guest Researcher Records Report of Modified or 
Altered System of Records

Narrative Statement

I. Background and Purpose of the System

A. Background

    The Department of Health and Human Services proposes to alter 
System of Records, No. 09-20-0112 ``Fellowship Program and Guest 
Researcher Records, HHS/CDC/AHRC.'' HHS is proposing to add the 
following Breach Response Routine Use Language to comply with the 
Office of Management and Budget (OMB) Memoranda (M) 07-16, Safeguarding 
Against and responding to the Breach of Personally Identifiable 
Information:
    To appropriate federal agencies and Department contractors that 
have a need to know the information for the purpose of assisting the 
Department's efforts to respond to a suspected or confirmed breach of 
the security or confidentiality of information disclosed is relevant 
and necessary for that assistance.

B. Purpose

    This system is utilized by the Centers for Disease Control and 
Prevention (CDC) officials for the purpose of review of applications 
and supporting documents in order to award fellowships; and for 
determinations regarding salary or stipend increases.

II. Authority for Maintenance of the System

    Public Health Service Act, Section 207(g), 207(h), ``Appointment of 
Personnel,'' Sections 208, ``Pay and Allowances,'' and Section 301, 
``Research and Investigation'' (42 U.S.C. 209(g), 209(h), 210 and 241).

III. Proposed Routine Use Disclosures of Data in the System

    The Privacy Act allows us to disclose information without an 
individual's consent if the information is to be used for a purpose 
that is compatible with the purpose(s) for which the information was 
collected. Any such compatible use of data is known as a ``routine 
use''. The routine uses proposed for this System are compatible with 
the stated purpose of the System:
    Disclosure may be made to a congressional office from the record of

[[Page 4452]]

an individual in response to a verified inquiry from the congressional 
office made at the written request of that individual.
    The Department of Health and Human Services (HHS) may disclose 
information from this system of records to the Department of Justice, 
or to a court or other tribunal, when: (a) HHS, or any component 
thereof; or (b) any HHS employee in his or her official capacity; or 
(c) any HHS employee in his or her individual capacity where the 
Department of Justice (or HHS, where it is authorized to do so) has 
agreed to represent the employee; or (d) the United States or any 
agency thereof where HHS determines that the litigation is likely to 
affect HHS or any of its components, is a party to litigation or has an 
interest in such litigation, and HHS determines that the use of such 
records by the Department of Justice, the court or other tribunal is 
relevant and necessary to the litigation and would help in the 
effective representation of the governmental party, provided, however, 
that in each case, HHS determines that such disclosure is compatible 
with the purpose for which the records were collected.
    Records may be disclosed by CDC in connection with public health 
activities to the Social Security Administration for sources of 
locating information to accomplish the research or program purposes for 
which the records were collected.
    Records may be disclosed to appropriate federal agencies and 
Department contractors that have a need to know the information for the 
purpose of assisting the Department's efforts to respond to a suspected 
or confirmed breach of the security or confidentiality of information 
disclosed is relevant and necessary for that assistance.

IV. Effects of the Proposed System of Records on Individual Rights

    The routine uses proposed for this System are compatible with the 
stated purpose of the System:
    An individual may learn if a record exists about himself or herself 
by contacting the system manager at the address above. Requesters in 
person must provide driver's license or other positive identification. 
Individuals who do not appear in person must either: (1) submit a 
notarized request to verify their identity; or (2) certify that they 
are the individuals they claim to be and that they understand that the 
knowing and willful request for or acquisition of a record pertaining 
to an individual under false pretenses is a criminal offense under the 
Privacy Act subject to a $5,000 fine.
    Same as notification procedures. Requesters should also reasonably 
specify the record contents being sought. An accounting of disclosures 
that have been made of the record, if any, may be requested.

V. Safeguards

    The records in this System are stored in file folders. Service 
fellow personnel data is also maintained in an automated database. The 
records in this System are retrieved by the name of the individual, 
fellow, or guest researcher.
    The records in this System have the following safeguards in place 
to maintain and protect the information as it relates to Authorized 
users, physical and procedural safeguards:
    Authorized users--Access is granted to only a limited number of 
physicians, scientists, statisticians, and designated support staff of 
the Centers for Disease Control and Prevention (CDC), or its 
contractors, as authorized by the system manager to accomplish the 
stated purposes for which the data in this system have been collected.
    Physical Safeguards--Locked cabinets in locked rooms, electronic 
anti-intrusion devices in operation at the Federal Records Center 
(FCR), 24-hour guard service in buildings, personnel screening of 
visitors, access codes for automated database.
    Procedural Safeguards--Users of individually identified data 
protect information from public scrutiny, and only specifically 
authorized personnel may be admitted to the record storage area. CDC 
employees who maintain records are instructed to check with the system 
manager prior to making disclosure of data.
    Implementation Guidelines: The safeguards outlined above are 
developed in accordance with Chapter 45-13 of the HHS General 
Administration Manual. FRC safeguards are in compliance with GSA 
Federal Property Management Regulations, Subchapter B--Archives and 
Records.
    The records in this System are retained and disposed of in the 
following way: Records are maintained in agency for two years. Disposal 
methods include burning or shredding paper materials or transferring 
records to the Federal Personnel Center where records are retained in 
accordance with retention schedules.

VI. OMB Control Numbers, Expiration Dates, and Titles of Information 
Collection

    A. Full Title: ``Fellowship Program and Guest Researcher Records, 
HHS/CDC/AHRC.''
    OMB Control Number: 09-20-0112.
    Expiration Date: TBD.

VII. Supporting Documentation

    A. Preamble and Proposed Notice of System for publication in the 
Federal Register.
    B. Agency Rules: None.
    C. Exemption Requested: None.
    D. Computer Matching Report: The new system does not require a 
matching report in accordance with the computer matching provisions of 
the Privacy Act.

[FR Doc. 2010-33013 Filed 1-24-11; 8:45 am]
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