4478 Federal Register / Vol. 76, No. 16 / Tuesday, January 25, 2011 / Notices 

its contractors, as authorized by the 

system manager to accomplish the 

stated purposes for which the data in 

this system have been collected. 

Physical Safeguards—Access to the 

CDC Clifton Road facility where the 

mainframe computer is located is 

controlled by a cardkey system. Access 

to the computer room is controlled by 

a cardkey and security code (numeric 

keypad) system. The hard copy records 

are kept in locked cabinets in locked 

rooms. The local fire department is 

located directly next door to the Clifton 

Road facility. The computer room is 

protected by an automatic sprinkler 

system, numerous automatic sensors 

(e.g., water, heat, smoke, etc.) are 

installed, and a proper mix of portable 

fire extinguishers is located throughout 

the computer room. The system is 

backed up on a nightly basis with copies 

of the files stored off site in a secure 

fireproof safe. Security guard service in 

buildings provides personnel screening 

of visitors. Computer work stations and 

automated records are located in 

secured areas. 

Procedural Safeguards—Protection 

for computerized records both on the 

mainframe and the National Center 

Local Area Network (LAN) includes 

programmed verification of valid user 

identification code and password prior 

to logging on to the system, mandatory 

password changes, encryption, limited 

log-ins, virus protection, and user 

rights/file attribute restrictions. 

Password protection imposes user name 

and password log-in requirements to 

prevent unauthorized access. Each user 

name is assigned limited access rights to 

files and directories at varying levels to 

control file sharing. There are routine 

daily backup procedures and secure offsite storage for backup tapes. When 

Privacy Act tapes are scratched, a 

special process is performed in which 

tapes are completely written over to 

avoid inadvertent data disclosure. 

Additional safeguards may be built into 

the program by the system analyst as 

warranted by the sensitivity of the data. 

CDC and contractor employees who 

maintain records are instructed to check 

with the system manager prior to 

making disclosures of data. When 

individually identified data are being 

used in a room, admittance at either 

CDC or contractor sites is restricted to 

specifically authorized personnel. 

Privacy Act provisions are included in 

contracts, and the CDC Project Director, 

contract officers and project officers 

oversee compliance with these 

requirements. Upon completion of the 

contract, all data will be either returned 

to CDC or destroyed, as specified by the 

contract. 

Implementation Guidelines: The 

safeguards outlined above are in 

accordance with the HHS Information 

Security Program Policy and FIPS Pub 

200, ‘‘Minimum Security Requirements 

for Federal Information and Information 

Systems.’’ Data maintained on CDC’s 

Mainframe and the National Center LAN 

are in compliance with OMB Circular 

A–130, Appendix III. Security is 

provided for information collection, 

processing, transmission, storage, and 

dissemination in general support 

systems and major applications. 

The records in this System are 

retained and disposed of in the 

following way: Records are retained and 

disposed of in accordance with the CDC 

Records Control Schedule. Records are 

maintained in agency for two years. 

Source documents for computer 

disposed of when no longer needed by 

program officials. Personal identifiers 

may be deleted from records when no 

longer needed in the study as 

determined by the system manager, and 

as provided in the signed consent form, 

as appropriate. Disposal methods 

include erasing computer tapes, burning 

or shredding paper materials or 

transferring records to the Federal 

Records Center when no longer needed 

for evaluation and analysis. Records 

destroyed by paper recycling process 

when 20 years old, unless needed for 

further study. 

VI. OMB Control Numbers, Expiration 

Dates, and Titles of Information 

Collection 

A. Full Title: ‘‘Records of Subjects in 

Health Promotion and Education 

Studies, HHS/CDC/NCCDPHP.’’ 

OMB Control Number: 09–20–0160. 

Expiration Date: TBD. 

VII. Supporting Documentation 

A. Preamble and Proposed Notice of 

System for publication in the Federal 

Register. 

B. Agency Rules: None. 

C. Exemption Requested: None. 

D. Computer Matching Report: The 

new system does not require a matching 

report in accordance with the computer 

matching provisions of the Privacy Act. 

[FR Doc. 2010–33025 Filed 1–24–11; 8:45 am] 

BILLING CODE 4163–18–P 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

Centers for Disease Control and 

Prevention 

Privacy Act of 1974; Report of Modified 

or Altered System of Records 

AGENCY: National Center for HIV, STD 

and TB Prevention (NCHSTP), 

Department of Health and Human 

Services (DHHS). 

ACTION: Notification of proposed altered 

System of Records. 

SUMMARY: The Department of Health and 

Human Services proposes to alter 

System of Records, 09–20–0161, 

‘‘Records of Health Professionals in 

Disease Prevention and Control Training 

Programs, HHS/CDC/NCHSTP.’’ HHS is 

proposing to add the following Breach 

Response Routine Use Language to 

comply with the Office of Management 

and Budget (OMB) Memoranda (M) 07– 

16, Safeguarding Against and 

responding to the Breach of Personally 

Identifiable Information: 

To appropriate Federal agencies and 

Department contractors that have a need 

to know the information for the purpose 

of assisting the Department’s efforts to 

respond to a suspected or confirmed 

breach of the security or confidentiality 

of information disclosed is relevant and 

necessary for that assistance. 

These records will be maintained by 

the National Center for HIV, STD and 

TB Prevention (NCHSTP). 

DATES: Comments must be received on 

or before February 24, 2011. The 

proposed altered System of Records will 

be effective 40 days from the date 

submitted to the OMB, unless NCHSTP 

receives comments that would result in 

a contrary determination. 

ADDRESSES: You may submit comments, 

identified by the Privacy Act System of 

Record Number 09–20–0161: 

• Federal eRulemaking Portal: http:// 

regulations.gov. Follow the instructions 

for submitting comments. 

• E-mail: Include PA SOR number 

09–20–0161 in the subject line of the 

message. 

• Phone: 770/488–8660 (not a tollfree number). 

• Fax: 770/488–8659. 

• Mail: HHS/CDC Senior Official for 

Privacy (SOP), Office of the Chief 

Information Security Officer (OCISO), 

4770 Buford Highway—M/S: F–35, 

Chamblee, GA 30341. 

• Hand Delivery/Courier: HHS/CDC 

Senior Official for Privacy (SOP), Office 

of the Chief Information Security Officer 

(OCISO), 4770 Buford Highway—M/S: 

F–35, Chamblee, GA 30341. 

mstockstill on DSKH9S0YB1PROD with NOTICES2

Federal Register / Vol. 76, No. 16 / Tuesday, January 25, 2011 / Notices 4479 

• Comments received will be 

available for inspection and copying at 

this same address from 9 a.m. to 3 p.m., 

Monday through Friday, Federal 

holidays excepted. 

SUPPLEMENTARY INFORMATION: NCHSTP 

proposes to alter System of Records, No. 

09–20–0161, ‘‘Records of Health 

Professionals in Disease Prevention and 

Control Training Programs, HHS/CDC/ 

NCHSTP.’’ This record system enables 

the CDC officials to maintain training 

records and access the impact of the 

agency’s training programs on the 

knowledge, attitudes and practices of 

clinicians and other health care 

personnel, in order to develop improved 

training curricula and programs for 

disease prevention and control for such 

health care personnel. 

This System of Record Notice is being 

altered to add the Breach Response 

Routine Use Language to comply with 

the Office of Management and Budget 

(OMB) memorandum dated May 22, 

2007. 

The following notice is written in the 

present tense, rather than the future 

tense, in order to avoid the unnecessary 

expenditure of public funds to republish 

the notice after the System has become 

effective. 

Dated: December 11, 2009. 

James D. Seligman, 

Chief Information Officer, Centers for Disease 

Control and Prevention. 

Editorial Note: This document was 

received at the Office of the Federal Register 

on December 27, 2010. 

Department of Health and Human 

Services (HHS) 

Centers for Disease Control and 

Prevention (CDC) 

National Center for HIV, STD and TB 

Prevention (NCHSTP) 

Records of Health Professionals in 

Disease Prevention and Control 

Training Programs 

Report of Modified or Altered System of 

Records 

Narrative Statement 

I. Background and Purpose of the 

System 

A. Background 

The Department of Health and Human 

Services proposes to alter System of 

Records, No. 09–20–0161, ‘‘Records of 

Health Professionals in Disease 

Prevention and Control Training 

Programs, HHS/CDC/NCHSTP.’’ HHS is 

proposing to add the following Breach 

Response Routine Use Language to 

comply with the Office of Management 

and Budget (OMB) Memoranda (M) 07– 

16, Safeguarding Against and 

responding to the Breach of Personally 

Identifiable Information: 

To appropriate Federal agencies and 

Department contractors that have a need 

to know the information for the purpose 

of assisting the Department’s efforts to 

respond to a suspected or confirmed 

breach of the security or confidentiality 

of information disclosed is relevant and 

necessary for that assistance. 

B. Purpose 

This record system enables the CDC 

officials to maintain training records 

and access the impact of the agency’s 

training programs on the knowledge, 

attitudes and practices of clinicians and 

other health care personnel, in order to 

develop improved training curricula 

and programs for disease prevention 

and control for such health care 

personnel. 

II. Authority for Maintenance of the 

System 

Public Health Service Act, Section 

301, ‘‘Research and Investigation’’ (42 

U.S.C. 241). 

III. Proposed Routine Use Disclosures 

of Data in the System 

The Privacy Act allows us to disclose 

information without an individual’s 

consent if the information is to be used 

for a purpose that is compatible with the 

purpose(s) for which the information 

was collected. Any such compatible use 

of data is known as a ‘‘routine use.’’ The 

routine uses proposed for this System 

are compatible with the stated purpose 

of the System: 

Disclosure may be made to CDC 

contractors in the conduct of training 

surveys and studies covered by this 

system notice and in the preparation of 

scientific reports, in order to accomplish 

the stated purposes of the system. The 

recipients will be required to maintain 

Privacy Act safeguards with respect to 

such records. 

CDC is under contract with private 

firms for the purpose of collating, 

analyzing, aggregating or otherwise 

refining records in this system. Relevant 

records are disclosed to such 

contractors. The contractors are required 

to maintain Privacy Act safeguards with 

respect to such records. 

Disclosure may be made to a 

congressional office from the record of 

an individual in response to a verified 

inquiry from the congressional office 

made at the written request of that 

individual. 

The Department of Health and Human 

Services (HHS) may disclose 

information from this system of records 

to the Department of Justice, or to a 

court or other tribunal, when: (a) HHS, 

or any component thereof; or (b) any 

HHS employee in his or her official 

capacity; or (c) any HHS employee in 

his or individual capacity where the 

Department of Justice (or HHS, where it 

is authorized to do so) has agreed to 

represent the employee; or (d) the 

United States or any agency thereof 

where HHS determines that the 

litigation is likely to affect HHS or any 

of its components, is a party to litigation 

or has an interest in such litigation, and 

HHS determines that the use of such 

records by the Department of Justice, the 

court or other tribunal is relevant and 

necessary to the litigation and would 

help in the effective representation of 

the governmental party, provided, 

however, that in each case, HHS 

determines that such disclosure is 

compatible with the purpose for which 

the records were collected. 

Records may be disclosed to 

appropriate federal agencies and 

Department contractors that have a need 

to know the information for the purpose 

of assisting the Department’s efforts to 

respond to a suspected or confirmed 

breach of the security or confidentiality 

of information disclosed is relevant and 

necessary for that assistance. 

IV. Effects of the Proposed System of 

Records on Individual Rights 

An individual may learn if a record 

exists about himself or herself by 

contacting the system manager at the 

address above. Requesters in person 

must provide driver’s license or other 

positive identification. Individuals who 

do not appear in person must either: (1) 

Submit a notarized request to verify 

their identity; or (2) certify that they are 

the individuals they claim to be and that 

they understand that the knowing and 

willful request for or acquisition of a 

record pertaining to an individual under 

false pretenses is a criminal offense 

under the Privacy Act subject to a 

$5,000 fine. 

The following information must be 

provided when requesting notification: 

(1) Full name; (2) name of the clinic 

organization in which requester was 

employed at time of training or survey 

participation; and (3) nature of the 

training or survey questionnaire in 

which the requester participated. 

Same as notification procedures. 

Requesters should also reasonably 

specify the record contents being 

sought. An accounting of disclosures 

that have been made of the record, if 

any, may be requested. 

mstockstill on DSKH9S0YB1PROD with NOTICES2

4480 Federal Register / Vol. 76, No. 16 / Tuesday, January 25, 2011 / Notices 

V. Safeguards 

The records in this System are stored 

in computer/disks, printouts and file 

folders. The records are retrieved by the 

name of individual respondent, 

identification number, and type of 

training received are some of the indices 

used to retrieve records from this 

system. 

The records in this System have the 

following safeguards in place to 

maintain and protect the information as 

it relates to Authorized users, physical 

and procedural safeguards: 

Authorized Users—Access is granted 

to only a limited number of personnel, 

i.e., CDC Project Officer, interviewers 

and designated support staff of CDC or 

its contractors, as authorized by the 

system manager to accomplish the 

stated purposes for which the data in 

this system have been collected. 

Physical Safeguards—Locked cabinets 

in locked rooms, 24-hour guard service 

in buildings, personnel screening of 

visitors, electronic anti-intrusion 

devices in operation at the Federal 

Records Center, fire extinguishers, 

overhead sprinkler system and cardaccess control equipment in the 

computer room, computer terminals and 

automated records located in secured 

areas. 

Procedural Safeguards—Protection 

for computerized records both on the 

mainframe and the CIO Local Area 

Network (LAN) includes programmed 

verification of valid user identification 

code and password prior to logging on 

to the system, mandatory password 

changes, limited log-ins, virus 

protection, and user rights/file attribute 

restrictions. Password protection 

imposes user name and password log-in 

requirements to prevent unauthorized 

access. Each user name is assigned 

limited access rights to files and 

directories at varying levels to control 

file sharing. There are routine daily 

backup procedures and Vault 

Management System for secure off-site 

storage is available for backup tapes. To 

avoid inadvertent data disclosure, 

‘‘degaussing’’ is performed to ensure that 

all data are removed from Privacy Act 

computer tapes and/or other magnetic 

media. Additional safeguards may be 

built into the program by the system 

analyst as warranted by the sensitivity 

of the data. 

CDC and contractor employee who 

maintain records are instructed to check 

with the system manager prior to 

making disclosures of data. When 

individually identified data are being 

used in a room, admittance at either 

CDC or contractor sites is restricted to 

specifically authorized personnel. 

Privacy Act provisions are included in 

contracts, and the CDC Project Director, 

contract officers and project officers 

oversee compliance with these 

requirements. Upon completion of the 

contract, all data will be either returned 

to CDC or destroyed, as specified by the 

contract. 

The safeguards outlined above are 

developed in accordance with Chapter 

45–13, ‘‘Safeguarding Records 

Contained in Systems of Records,’’ of the 

HHS General Administration Manual; 

and Part 6, ‘‘Automated Information 

System Security,’’ of the HHS 

Information Resources Management 

Manual. FRC safeguards are in 

compliance with GSA Federal Property 

Management Regulations, Subchapter 

B—Archives and Records. Data 

maintained in CDC’s Processing Center 

are in compliance with OMB Circular 

A–130, Appendix III. Security is 

provided for information collection, 

processing, transmission, storage, and 

dissemination in general support 

systems and major applications. CIO 

LANs currently operate under Novell 

Netware v. 4.11 and are in compliance 

with ‘‘CDC & ATSDR Security Standards 

for Novell File Servers.’’ 

The records in this System are 

retained and disposed of in the 

following way: Records are maintained 

in agency for two years. Disposal 

methods include erasing computer 

tapes, burning or shredding paper 

materials or transferring records to the 

Federal Records Center when no longer 

needed for evaluation and analysis. 

Records destroyed by paper recycling 

process after 12 years, unless needed for 

further study. 

VI. OMB Control Numbers, Expiration 

Dates, and Titles of Information 

Collection 

A. Full Title: ‘‘Records of Health 

Professionals in Disease Prevention and 

Control Training Programs, HHS/CDC/ 

NCHSTP.’’ 

B. OMB Control Number: 09–20–0161. 

C. Expiration Date: TBD. 

VII. Supporting Documentation 

A. Preamble and Proposed Notice of 

System for publication in the Federal 

Register. 

B. Agency Rules: None. 

C. Exemption Requested: None. 

D. Computer Matching Report: The 

new system does not require a matching 

report in accordance with the computer 

matching provisions of the Privacy Act. 

[FR Doc. 2010–33026 Filed 1–24–11; 8:45 am] 

BILLING CODE 4163–18–P 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

Centers for Disease Control and 

Prevention 

Privacy Act of 1974; Report of Modified 

or Altered System of Records 

AGENCY: National Center for 

Environmental Health (NCEH), 

Coordinating Center for Environmental 

Health and Injury Prevention (CCEHIP), 

Department of Health and Human 

Services (DHHS). 

ACTION: Notification of proposed altered 

System of Records. 

SUMMARY: The Department of Health and 

Human Services proposes to alter 

System of Records, 09–20–0162, 

‘‘Records of Subjects in Agent Orange, 

Vietnam Experience, and Selected 

Cancers Studies, HHS/CDC/CCEHIP/ 

NCEH.’’ HHS is proposing to add the 

following Breach Response Routine Use 

Language to comply with the Office of 

Management and Budget (OMB) 

Memoranda (M) 07–16, Safeguarding 

Against and responding to the Breach of 

Personally Identifiable Information: 

To appropriate Federal agencies and 

Department contractors that have a need 

to know the information for the purpose 

of assisting the Department’s efforts to 

respond to a suspected or confirmed 

breach of the security or confidentiality 

of information disclosed is relevant and 

necessary for that assistance. 

These records will be maintained by 

the Coordinating Center for 

Environmental Health and Injury 

Prevention (CCEHIP), National Center 

for Environmental Health (NCEH). 

DATES: Comments must be received on 

or before February 24, 2011. The 

proposed altered System of Records will 

be effective 40 days from the date 

submitted to the OMB, unless CCEHIP/ 

NCEH receives comments that would 

result in a contrary determination. 

ADDRESSES: You may submit comments, 

identified by the Privacy Act System of 

Record Number 09–20–0162: 

• Federal eRulemaking Portal: http:// 

regulations.gov. Follow the instructions 

for submitting comments. 

• E-mail: Include PA SOR number 

09–20–0162 in the subject line of the 

message. 

• Phone: 770/488–8660 (not a tollfree number). 

• Fax: 770/488–8659. 

• Mail: HHS/CDC Senior Official for 

Privacy (SOP), Office of the Chief 

Information Security Officer (OCISO), 

4770 Buford Highway—M/S: F–35, 

Chamblee, GA 30341. 

• Hand Delivery/Courier: HHS/CDC 

Senior Official for Privacy (SOP), Office 

mstockstill on DSKH9S0YB1PROD with NOTICES2