82042 Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices 

7250, 451 7th Street, Washington, DC 

20410–7000. For telephone 

communication, contact Jerimiah 

Sanders, Environmental Review 

Division, 202–402–4571 or e-mail: 

Jerimiah.J.Sanders@hud.gov. This is not 

a toll-free number. Hearing or speechimpaired individuals may access this 

number via TTY by calling the toll-free 

Federal Information Relay Service at 

1–800–877–8339. 

SUPPLEMENTARY INFORMATION: The 

Department will submit the proposed 

information collection to OMB for 

review, as required by the Paperwork 

Reduction Act of 1995 (44 U.S.C. 

chapter 35, as amended). 

This Notice is soliciting comments 

from members of the public and affected 

agencies concerning the proposed 

collection of information to: (1) Evaluate 

whether the proposed collection of 

information is necessary for the proper 

performance of the functions of the 

agency, including whether the 

information will have practical utility; 

(2) Evaluate the accuracy of the agency’s 

estimate of the burden of the proposed 

collection of information; (3) Enhance 

the quality, utility, and clarity of the 

information to be collected; and (4) 

Minimize the burden of the collection of 

information on those who are to 

respond; including through the use of 

appropriate automated collection 

techniques or other forms of information 

technology, e.g., permitting electronic 

submission of responses. 

This Notice also lists the following 

information: 

Title of Proposal: Floodplain 

Management and Protection of 

Wetlands. 

OMB Control Number: ####–####. 

Description of the need for the 

information and proposed use: The 

purpose of this information collection is 

to document regulatory compliance 

with Executive Order 11988, 

‘‘Floodplain Management,’’ and 

Executive Order 11990, ‘‘Protection of 

Wetlands.’’ Each respondent that 

proposes to use HUD assistance to 

benefit a property located within a 

floodplain or wetland must establish 

and maintain sufficient records to 

enable the Secretary of HUD to 

determine whether the floodplain 

management requirements of 24 CFR 

part 55, especially subpart C, and the 

protection of wetlands requirements of 

Executive Order 11990 have been met. 

The record, together with other 

environmental compliances that a 

proposed project may require under the 

National Environmental Policy Act and 

related laws, will serve to obtain the 

approval of an application under 24 

CFR part 50 or will allow the use of 

grant funds or assistance already 

awarded under 24 CFR part 58. 

Agency form numbers, if applicable: 

Not applicable. 

Members of affected public: Primary: 

Local, State, or Tribal Governments. 

Others: Public housing agencies, and 

private non- and for-profit entities. 

Estimation of the total numbers of 

hours needed to prepare the information 

collection including number of 

respondents, frequency of response, and 

hours of response: Annual reporting and 

recordkeeping hour burden estimate is a 

total of 2,700 hours. Estimates are 300 

respondents, 1 frequency, and 9 hours 

of response. Total of 300 hours is 

estimated for notification of floodplain 

hazard (regulatory reference is Sec. 

55.21). Total of 2,400 hours is estimated 

for documentation of compliance with 

Sec. 55.20 (regulatory reference is Sec. 

55.27). 

Status of the proposed information 

collection: Extension of a currently 

approved collection. 

Authority: The Paperwork Reduction Act 

of 1995, 44 U.S.C. Chapter 35, as amended. 

Dated: December 22, 2010. 

Clifford Taffet, 

General Deputy Assistant Secretary for 

Community Planning and Development. 

[FR Doc. 2010–32788 Filed 12–28–10; 8:45 am] 

BILLING CODE 4210–67–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–5386–N–12] 

Office of Inspector General; Privacy 

Act of 1974; Notification of the Office 

of Inspector General Intent To 

Consolidate, Update, Delete, and 

Implement Privacy Act Systems of 

Records 

AGENCY: Office of the Chief Information 

Office, HUD. 

ACTION: Notification of Consolidation, 

Update, Deletion, and Implementation 

of Privacy Act Systems of Records. 

SUMMARY: Pursuant to the Privacy Act of 

1974 (5 U.S.C. 552a), notice is hereby 

given that HUD’s Office of Inspector 

General (OIG) proposes to consolidate, 

update and delete Systems of Records 

(SORs) within its existing repository of 

SORs, and establish a new SORs to be 

maintained by the 13 Regional Special 

Agents in Charge nationwide and the 

Deputy Assistant Inspector General for 

Investigations in Washington, D.C. The 

OIG, pursuant to the Privacy Act of 

1974, currently maintains six SORs: (1) 

Investigative Files of the Office of 

Inspector General (HUD/OIG–1); (2) 

Hotline Complaint Files of the Office of 

Inspector General (HUD/OIG–2); (3) 

Name Indices System of the Office of 

Inspector General (HUD/OIG–3); (4) 

Independent Auditor Monitoring Files 

of the Office of Inspector General (HUD/ 

OIG–4); (5) Auto Audit of the Office of 

Inspector General (HUD/OIG–5); and (6) 

Auto Investigation of the Office of 

Inspector General (HUD/OIG–6). The 

notice for these SORs was last published 

on May 22, 2000 (65 FR 33242). The 

OIG also proposes to create a seventh 

system of records, OIG Giglio 

Information File (HUD/OIG–7). 

Accordingly, the notice, pursuant to 5 

U.S.C. 552a(e)(4) and (11), of the 

establishment of a new system of 

records follows: HUD OIG is updating 

its Giglio Policy and is thereby creating 

a new system of records for which no 

public notice consistent with the 

provisions of 5 U.S.C. section 552(e)(4) 

and (11) has been published, OIG Giglio 

Information File, HUD/OIG–7. The file 

is being created to ensure that, upon the 

request of a Requesting Official within 

the Department of Justice, OIG Giglio 

Officials are able to provide the 

information necessary to allow the 

prosecuting attorneys to meet their 

constitutional obligations under the 

United States Supreme Court case of 

Giglio v. United States, 405 U.S. 150 

(1972), and the case law following that 

decision. A new routine use was 

established for prior 6 SORs effective 

October 15, 2007, as noticed in the 

Federal Register on September 14, 2007 

(72 FR 52572). The new routine use 

permits disclosure of records to respond 

to breach of personally identifiable 

information. This consolidation refers to 

that routine uses for all 7 OIG SORs. 

This consolidation and update amends 

routine use 3 for HUD/OIG–1, HUD/ 

OIG–2, HUD/OIG–3, HUD/OIG–4, HUD/ 

OIG–5, and HUD/OIG–6 to allow release 

of records to assist housing authorities 

who take personnel actions based on an 

OIG audit or investigation. 

An eleventh routine use is added to 

HUD/OIG–1, HUD/OIG–2, HUD/OIG–3, 

HUD/OIG/5, and HUD/OIG–6 to allow 

release of information to licensing 

authorities regulating professional 

services, when the records reveal 

conduct related to activities associated 

with a HUD program that is appropriate 

for possible administrative or 

disciplinary sanctions, such as license 

revocation. 

The OIG has also changed the name 

of HUD/OIG–6, Autoinvestigation of the 

Office of Inspector General to HUD/ 

OIG–6 Autoinvestigation and the Case 

Management Information SubSystem 

(CMISS), while maintaining the same 


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routine uses and attributes of HUD/ 

OIG–6. CMISS is an updated data 

system of the investigative case files, 

formerly maintained in Auto 

Investigation, which will continue to 

maintain its information and data. This 

consolidation also updates routine use 9 

due to legislation (IG Reform Act of 

2008) enacted in 2008 changing the 

name of the President’s Council on 

Integrity and Efficiency (PCIE) to the 

Council of Inspectors General on 

Integrity and Efficiency (CIGIE) and 

corrects the disposition schedule. 

The OIG also deletes two obsolete 

SORs from its inventory, the 

Investigation Files (HUD/DEPT 24) and 

Audit Planning and Operations systems 

(HUD/DEPT–77). This notice serves to 

update the OIG repository of SORs and 

reflects the current posture of each SOR. 

Additionally, this notice deletes and 

supersedes all prior notifications for the 

SORs referenced in this publication. 

DATES: Effective Date: This proposal 

shall become effective January 28, 2011, 

unless comments are received on or 

before that date which would result in 

a contrary determination. 

Comment Due Date: January 28, 2011. 

ADDRESSES: Interested persons are 

invited to submit comments regarding 

this notice to the Rules Docket Clerk, 

Office of General Counsel, Room 10276, 

Department of Housing and Urban 

Development, 451 7th Street, SW., 

Washington, DC 20410–0500. 

Communications should refer to the 

above docket number and title. 

Comments submitted by facsimile (FAX) 

will not be accepted. A copy of each 

communication submitted will be 

available for public inspection and 

copying between 8 a.m. and 5:30 p.m. 

weekdays at the above address. 

FOR FURTHER INFORMATION CONTACT: 

Donna Robinson-Staton, Chief Privacy 

Officer, 451 Seventh Street, SW., Room 

2256, Washington, DC 20410, 

Telephone Number (202) 402–8076. For 

OIG-related information: Richard 

Johnson, Deputy Counsel to the 

Inspector General, Office of Inspector 

General, Telephone Number (202) 708– 

1613. (These are not toll free numbers.) 

A telecommunications device for 

hearing- and speech-impaired persons 

(TTY) is available at 1–800–877–8339 

(Federal Information Relay Services). 

(This is a toll-free number.) 

SUPPLEMENTARY INFORMATION: Title 5 

U.S.C. section 552a(e)(4) and (11) 

provide that the public be given a 30- 

day period in which to comment on the 

proposed changes. In accordance with 

section 5 U.S.C. 552a(r) and the Office 

of Management and Budget Circular A– 

130, the Department has provided a 

report to OMB and the Congress of the 

proposed consolidation, update, 

deletion, and Implement of SORs. The 

report will be submitted to the Office of 

Management and Budget (OMB), and to 

the Chair of the Committee on 

Government Reform and Oversight, and 

the Chair of the Committee on 

Homeland Security and Governmental 

Affairs which requires a 40-day period 

in which to conclude its review of the 

submitted report. 

Dated: December 20, 2010. 

Kevin R. Cooke, 

Deputy Chief Information Officer. 

HUD/OIG–1 

SYSTEM NAME: 

Investigative Files of the Office of 

Inspector General. 

SYSTEM LOCATION: 

HUD OIG Headquarters, Washington, 

DC. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered consist of: (1) 

HUD program participants and HUD 

employees who are subjects of OIG 

inquiries or investigations; and (2) 

complainants and key witnesses where 

necessary for future retrieval. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records consist of investigatory 

material compiled for law enforcement 

purposes, and include initial complaints 

filed against subjects or other 

information relating to potential 

violations of law, reports of 

investigation, findings of HUD officials, 

and recommendations and dispositions 

to be made. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Inspector General Act of 1978, 5 

U.S.C. Appx. authorizes the Inspector 

General to conduct, supervise and 

coordinate investigations relating to the 

programs and operations of HUD. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under subsection (b) 

of the Privacy Act of 1974, 5 U.S.C. 

552a(b), records may also be disclosed 

routinely to other users under the 

following circumstances: 

1. In the event that records indicate a 

violation or potential violation of law, 

whether criminal, civil or regulatory in 

nature, the relevant records may be 

disclosed to the appropriate Federal, 

State, or local agency charged with the 

responsibility for investigating or 

prosecuting such violation or enforcing 

or implementing such statute, rule or 

regulation. 

2. Records may be disclosed to a 

congressional office in response to an 

inquiry from that congressional office 

made at the request of the individual 

who is the subject of the records. 

3. Records may be disclosed to HUD 

contractors, Public Housing Authorities 

or management agents of HUD-assisted 

housing projects, in order to assist such 

entities in taking or defending actions to 

recover money or property, or take 

personnel actions based on an OIG 

investigation or audit, where such 

recovery or personnel action serves to 

promote the integrity of the programs or 

operations of HUD. 

4. Records may be disclosed during 

the course of an administrative 

proceeding where HUD is a party to the 

litigation and the disclosure is relevant 

and reasonably necessary to adjudicate 

the matter. 

5. Records may be disclosed to any 

source, either private or governmental, 

to the extent necessary to elicit 

information relevant to an OIG 

investigation. 

6. Records may be disclosed to 

appropriate State boards of accountancy 

for possible administrative or 

disciplinary sanctions such as license 

revocation. These referrals will be made 

only after the independent auditor has 

been notified that the OIG is 

contemplating disclosure of its findings 

to an appropriate State board of 

accountancy, and the independent 

auditor has been provided with an 

opportunity to respond in writing to the 

OIG’s findings. 

7. Records may be disclosed to DOJ 

for litigation purposes associated with 

the representation of OIG and/or HUD 

before the courts. 

8. Records may be disclosed to 

persons engaged in conducting and 

reviewing internal and external peer 

reviews of OIG to ensure adequate 

internal safeguards and management 

procedures exist within any office that 

had received law enforcement 

authorization. 

9. In the event that these records 

respond to an audit, investigation or 

review, which is conducted pursuant to 

an authorizing law, rule or regulation, 

and in particular those conducted at the 

request of the CIGIE pursuant to 

Executive Order 12993, the records may 

be disclosed to the CIGIE and other 

Federal agencies, as necessary. 

10. Additional Disclosure for 

Purposes of Facilitating Responses and 

Remediation Efforts in the Event of a 

Data Breach. A record from a system of 

records maintained by this Department 


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may be disclosed to appropriate 

agencies, entities, and persons when: 

a. The Department suspects or has 

confirmed that the security or 

confidentiality of information in a 

system of records has been 

compromised; 

b. The Department has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and 

c. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

11. Records may be disclosed to 

private, State or Federal licensing 

authorities or boards regulating 

professional services, such as 

appraisers, attorneys, insurers, or 

mortgage brokers, when the records 

reveal conduct related to activities 

associated with a HUD program that is 

appropriate for possible administrative 

or disciplinary sanctions, such as 

license revocation. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are stored manually in file 

jackets and electronically in office 

automation equipment. 

RETRIEVABILITY: 

Records are retrieved by manual or 

computer search of indices containing 

the name of the individual to whom the 

record pertains. 

SAFEGUARDS: 

Records are maintained in locked file 

cabinets or in metal file cabinets in 

secured rooms or premises with access 

limited to those persons whose official 

duties require access. Computer 

terminals are secured in controlled areas 

which are locked when unoccupied. 

Access to automated records is limited 

to authorized personnel who must use 

a password system to gain access. 

RETENTION AND DISPOSAL: 

Retention and disposal is in 

accordance with Records Disposition 

Schedule 3, Items 79–1 to 86, Appendix 

3, HUD Handbook 2225.6, Rev. 1. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Inspector General, Office of 

Management and Policy, Office of the 

Inspector General, Department of 

Housing and Urban Development, 451 

Seventh Street, SW., Room Number 

5254, Washington, DC 20410. 

NOTIFICATION PROCEDURE: 

Records are generally exempt from 

Privacy Act access. However, the 

System Manager will give consideration 

to a request from an individual for 

notification of whether the system 

contains records pertaining to that 

individual. 

RECORD ACCESS PROCEDURES: 

Records are generally exempt from 

Privacy Act access. However, the 

System Manager will give consideration 

to a request from an individual for 

access to records pertaining to that 

individual. The procedures for 

requesting access to records appear in 

24 CFR parts 16 and 2003. 

CONTESTING RECORD PROCEDURES: 

Records are generally exempt from 

Privacy Act amendment or correction. 

However, the System Manager will give 

consideration to a request from an 

individual for amendment or correction 

of records pertaining to that individual. 

The procedures for requesting 

amendment or correction of records 

appear in 24 CFR parts 16 and 2003. 

RECORD SOURCE CATEGORIES: 

The OIG collects information from a 

wide variety of sources, including from 

HUD, law enforcement agencies, 

program participants, subject 

individuals, complainants, witnesses 

and other nongovernmental sources. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

This system of records, to the extent 

that it consists of information compiled 

for the purpose of criminal 

investigations, has been exempted from 

the requirements of subsections (c)(3), 

(d)(1), (d)(2), (e)(1), (e)(2) and (e)(3) of 

the Privacy Act pursuant to 5 U.S.C. 

552a(j)(2). In addition, this system of 

records, to the extent that it consists of 

other investigatory material compiled 

for law enforcement purposes, has been 

exempted from the requirements of 

subsections (c)(3), (d)(1), (d)(2) and 

(e)(1) of the Privacy Act pursuant to 5 

U.S.C. 552a(k)(2). Finally, this system of 

records, to the extent that it consists of 

investigatory material compiled for the 

purpose of determining suitability, 

eligibility, or qualifications for Federal 

civilian employment or Federal 

contracts, the release of which would 

reveal the identity of a source who 

furnished information to the 

Government under an express promise 

that the identity of the source would be 

held in confidence, has been exempted 

from the requirements of subsection 

(d)(1) of the Privacy Act pursuant to 5 

U.S.C. 552a(k)(5). Rules have been 

promulgated in accordance with the 

requirements of 5 U.S.C. 553(b), (c) and 

(e) and have been published in the 

Federal Register. 

HUD/OIG–2 

SYSTEM NAME: 

Hotline Complaint Files of the Office 

of Inspector General. 

SYSTEM LOCATION: 

HUD OIG Headquarters, Washington, 

DC. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered consist of: (1) 

HUD program participants and HUD 

employees who are subjects of hotline 

complaints alleging possible violations 

of law, rules or regulations, 

mismanagement, gross waste of funds, 

abuse of authority or a substantial and 

specific danger to the public health and 

safety; and (2) HUD employees and 

members of the general public who are 

complainants. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records consist of all forms and 

documentation generated by the 

complaint, including recommended and 

final disposition of the matter. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Inspector General Act of 1978, 5 

U.S.C. App., authorizes the Inspector 

General to conduct, supervise and 

coordinate activities that promote 

economy and efficiency in the programs 

and operations of HUD, and to receive 

and investigate complaints concerning 

possible violations of law, rules, or 

regulations, or mismanagement, gross 

waste of funds, abuse of authority or a 

substantial and specific danger to the 

public health or safety. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under subsection (b) 

of the Privacy Act of 1974, 5 U.S.C. 

552a(b), records may also be disclosed 

routinely to other users under the 

following circumstances: 

1. In the event that records indicate a 

violation or potential violation of law, 

whether criminal, civil or regulatory in 

nature, the relevant records may be 

disclosed to the appropriate Federal, 

State, or local agency charged with the 


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Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices 82045 

responsibility for investigating or 

prosecuting such violation or enforcing 

or implementing such statute, rule or 

regulation. 

2. Records may be disclosed to a 

congressional office in response to an 

inquiry from that congressional office 

made at the request of the individual 

who is the subject of the records. 

3. Records may be disclosed to HUD 

contractors, Public Housing Authorities 

or management agents of HUD-assisted 

housing projects, in order to assist such 

entities in taking or defending actions to 

recover money or property, or take 

personnel actions based on an OIG 

investigation or audit, where such 

recovery or personnel action serves to 

promote the integrity of the programs or 

operations of HUD. 

4. Records may be disclosed during 

the course of an administrative 

proceeding where HUD is a party to the 

litigation and the disclosure is relevant 

and reasonably necessary to adjudicate 

the matter. 

5. Records may be disclosed to any 

source, either private or governmental, 

to the extent necessary to elicit 

information relevant to an OIG 

investigation. 

6. Records may be disclosed to 

appropriate State boards of accountancy 

for possible administrative or 

disciplinary sanctions such as license 

revocation. These referrals will be made 

only after the independent auditor has 

been notified that the OIG is 

contemplating disclosure of its findings 

to an appropriate State board of 

accountancy, and the independent 

auditor has been provided with an 

opportunity to respond in writing to the 

OIG’s findings. 

7. Records may be disclosed to DOJ 

for litigation purposes associated with 

the representation of OIG and/or HUD 

before the courts. 

8. Records may be disclosed to 

persons engaged in conducting and 

reviewing internal and external peer 

reviews of OIG to ensure adequate 

internal safeguards and management 

procedures exist within any office that 

had received law enforcement 

authorization. 

9. In the event that these records 

respond to an audit, investigation or 

review, which is conducted pursuant to 

an authorizing law, rule or regulation, 

and in particular those conducted at the 

request of the PCIE pursuant to 

Executive Order 12993, the records may 

be disclosed to the PCIE and other 

Federal agencies, as necessary. 

10. Additional Disclosure for 

Purposes of Facilitating Responses and 

Remediation Efforts in the Event of a 

Data Breach. A record from a system of 

records maintained by this Department 

may be disclosed to appropriate 

agencies, entities, and persons when: 

a. The Department suspects or has 

confirmed that the security or 

confidentiality of information in a 

system of records has been 

compromised; 

b. The Department has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and, 

c. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

11. Records may be disclosed to 

private, State or Federal licensing 

authorities or boards regulating 

professional services, such as 

appraisers, attorneys, insurers, or 

mortgage brokers, when the records 

reveal conduct related to activities 

associated with a HUD program that is 

appropriate for possible administrative 

or disciplinary sanctions, such as 

license revocation. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are stored manually in file 

jackets and electronically in office 

automation equipment. 

RETRIEVABILITY: 

Records are retrieved by manual or 

computer search of indices containing 

the name, home address, home 

telephone number, and identification 

number assigned to the individual to 

whom the record pertains. 

SAFEGUARDS: 

Records are maintained in locked file 

cabinets or in metal file cabinets in 

secured rooms or premises with access 

limited to those persons whose official 

duties require access. Computer 

terminals are secured in controlled areas 

which are locked when unoccupied. 

Access to automated records is limited 

to authorized personnel who must use 

a password system to gain access. 

RETENTION AND DISPOSAL: 

Retention and disposal is in 

accordance with Records Disposition 

Schedule 3, Items 79–1 to 86, Appendix 

3, HUD Handbook 2225.6, Rev. 1. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Inspector General, Office of 

Management and Policy, Office of the 

Inspector General, Department of 

Housing and Urban Development, 451 

Seventh Street, SW., Room Number 

5254, Washington, DC 20410. 

NOTIFICATION PROCEDURE: 

Records are generally exempt from 

Privacy Act access. However, the 

System Manager will give consideration 

to a request from an individual for 

notification of whether the system 

contains records pertaining to that 

individual. 

RECORD ACCESS PROCEDURES: 

Records are generally exempt from 

Privacy Act access. However, the 

System Manager will give consideration 

to a request from an individual for 

access to records pertaining to that 

individual. The procedures for 

requesting access to records appear in 

24 CFR parts 16 and 2003. 

CONTESTING RECORD PROCEDURES: 

Records are generally exempt from 

Privacy Act amendment or correction. 

However, the System Manager will give 

consideration to a request from an 

individual for amendment or correction 

of records pertaining to that individual. 

The procedures for requesting 

amendment or correction of records 

appear in 24 CFR part 16 and 2003. 

RECORD SOURCE CATEGORIES: 

The OIG collects information from a 

wide variety of sources, including from 

HUD, the General Accounting Office, 

other Federal agencies, program 

participants, subject individuals, 

complaints, witnesses and other 

nongovernmental sources. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

This system of records, to the extent 

that it consists of information compiled 

for the purpose of criminal 

investigations, has been exempted from 

the requirements of subsections (c)(3), 

(d)(1), (d)(2), (e)(1), (e)(2) and (e)(3) of 

the Privacy Act pursuant to 5 U.S.C. 

552a(j)(2). In addition, this system of 

records, to the extent that it consists of 

other investigatory material compiled 

for law enforcement purposes, has been 

exempted from the requirements of 

subsections (c)(3), (d)(1), (d)(2) and 

(e)(1) of the Privacy Act pursuant to 5 

U.S.C. 552a(k)(2). Finally, this system of 

records, to the extent that it consists of 

investigatory material compiled for the 

purpose of determining suitability, 

eligibility, or qualifications for Federal 

civilian employment or Federal 

contracts, the release of which would 


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reveal the identity of a source who 

furnished information to the 

Government under an express promise 

that the identity of the source would be 

held in confidence, has been exempted 

from the requirements of subsection 

(d)(1) of the Privacy Act pursuant to 5 

U.S.C. 552a(k)(5). Rules have been 

promulgated in accordance with the 

requirements of 5 U.S.C. 553(b), (c) and 

(e) and have been published in the 

Federal Register. 

HUD/OIG–3 

SYSTEM NAME: 

Name Indices System of the Office of 

Inspector General. 

SYSTEM LOCATION: HUD OIG, HEADQUARTERS, 

WASHINGTON, DC. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered consist of HUD 

program participants and HUD 

employees who have had some 

significant association with an OIG 

investigation, audit report, or hotline 

complaint. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records are contained in a 

computerized central reference system 

and can consist of one or more of the 

following items: Individual’s name; 

alias or associated name; period covered 

by the audit; date of birth; report date; 

city and State where the individual is 

located; Social Security number or 

employer identification number; and the 

date the case was closed. This 

information is cross-referenced to an 

underlying OIG investigation, audit 

report, hotline complaint file number, or 

a departmental suspension/debarment 

or Mortgagee Review Board action. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Inspector General Act of 1978, 5 

U.S.C. Appx., authorizes the Inspector 

General to conduct, supervise and 

coordinate audits and investigations 

related to the programs and operations 

of HUD, to engage in other activities that 

promote economy and efficiency in the 

programs and operations of HUD, and to 

receive and investigate complaints 

concerning possible violations of law, 

rules, or regulations, or 

mismanagement, gross waste of funds, 

abuse of authority or a substantial and 

specific danger to the public health or 

safety. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under subsection (b) 

of the Privacy Act of 1974, 5 U.S.C. 

552a(b), records may also be disclosed 

routinely to other users under the 

following circumstances: 

1. In the event that records indicate a 

violation or potential violation of law, 

whether criminal, civil or regulatory in 

nature, the relevant records may be 

disclosed to the appropriate Federal, 

State, or local agency charged with the 

responsibility for investigating or 

prosecuting such violation or enforcing 

or implementing such statute, rule or 

regulation. 

2. Records may be disclosed to a 

congressional office in response to an 

inquiry from that congressional office 

made at the request of the individual 

who is the subject of the records. 

3. Records may be may be disclosed 

to HUD contractors, Public Housing 

Authorities or management agents of 

HUD-assisted housing projects, in order 

to assist such entities in taking or 

defending actions to recover money or 

property, or take personnel actions 

based on an OIG investigation or audit, 

where such recovery or personnel action 

serves to promote the integrity of the 

programs or operations of HUD. 

4. Records may be disclosed during 

the course of an administrative 

proceeding where HUD is a party to the 

litigation and the disclosure is relevant 

and reasonably necessary to adjudicate 

the matter. 

5. Records may be disclosed to any 

source, either private or governmental, 

to the extent necessary to elicit 

information relevant to an OIG 

investigation. 

6. Records may be disclosed to 

appropriate State boards of accountancy 

for possible administrative or 

disciplinary sanctions such as license 

revocation. These referrals will be made 

only after the independent auditor has 

been notified that the OIG is 

contemplating disclosure of its findings 

to an appropriate State board of 

accountancy, and the independent 

auditor has been provided with an 

opportunity to respond in writing to the 

OIG’s findings. 

7. Records may be disclosed to DOJ 

for litigation purposes associated with 

the representation of OIG and/or HUD 

before the courts. 

8. Records may be disclosed to 

persons engaged in conducting and 

reviewing internal and external peer 

reviews of OIG to ensure adequate 

internal safeguards and management 

procedures exist within any office that 

had received law enforcement 

authorization. 

9. In the event that these records 

respond to an audit, investigation or 

review, which is conducted pursuant to 

an authorizing law, rule or regulation, 

and in particular those conducted at the 

request of the PCIE pursuant to 

Executive Order 12993, the records may 

be disclosed to the PCIE and other 

Federal agencies, as necessary. 

10. Additional Disclosure for 

Purposes of Facilitating Responses and 

Remediation Efforts in the Event of a 

Data Breach. A record from a system of 

records maintained by this Department 

may be disclosed to appropriate 

agencies, entities, and persons when: 

a. The Department suspects or has 

confirmed that the security or 

confidentiality of information in a 

system of records has been 

compromised; 

b. The Department has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and, 

c. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

11. Records may be disclosed to 

private, State or Federal licensing 

authorities or boards regulating 

professional services, such as 

appraisers, attorneys, insurers, or 

mortgage brokers, when the records 

reveal conduct related to activities 

associated with a HUD program that is 

appropriate for possible administrative 

or disciplinary sanctions, such as 

license revocation. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are stored manually in file 

jackets and electronically in office 

automation equipment. 

RETRIEVABILITY: 

Records are retrieved through 

computer search or manual search by 

the name of the individual to whom the 

record pertains. 

SAFEGUARDS: 

Computer terminals are secured in 

controlled areas which are locked when 

unoccupied. Access to records is limited 

to authorized personnel who must use 

a password system to gain access. 

RETENTION AND DISPOSAL: 

Retention and disposal is in 

accordance with Records Disposition 


srobinson on DSKHWCL6B1PROD with NOTICES
Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices 82047 

Schedule 3 (Administrative Records), 

Item No. 84, Appendix 3, HUD 

Handbook 2225.3 Rev. 1. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Inspector General, Office of 

Management and Policy, Office of the 

Inspector General, Department of 

Housing and Urban Development, 451 

Seventh Street, SW., Room Number 

5254, Washington, DC 20410. 

NOTIFICATION PROCEDURE: 

Records are generally exempt from 

Privacy Act access. However, the 

System Manager will give consideration 

to a request from an individual for 

notification of whether the system 

contains records pertaining to that 

individual. 

RECORD ACCESS PROCEDURES: 

Records are generally exempt from 

Privacy Act access. However, the 

System Manager will give consideration 

to a request from an individual for 

access to records pertaining to that 

individual. The procedures for 

requesting access to records appear in 

24 CFR part 16 and 2003. 

CONTESTING RECORD PROCEDURES: 

Records are generally exempt from 

Privacy Act amendment or correction. 

However, the System Manager will give 

consideration to a request from an 

individual for amendment or correction 

of records pertaining to that individual. 

The procedures for requesting 

amendment or correction of records 

appear in 24 CFR part 16 and 2003. 

RECORD SOURCE CATEGORIES: 

The OIG collects information from a 

wide variety of sources, including from 

HUD, the General Accounting Office, 

other Federal agencies, program 

participants, subject individuals, 

complainants, witnesses and other 

nongovernmental sources. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

This system of records, to the extent 

that it consists of information compiled 

for the purpose of criminal 

investigations, has been exempted from 

the requirements of subsections (c)(3), 

(d)(1), (d)(2), (e)(1), (e)(2) and (e)(3) of 

the Privacy Act pursuant to 5 U.S.C. 

552a(j)(2). In addition, this system of 

records, to the extent that it consists of 

other investigatory material compiled 

for law enforcement purposes, has been 

exempted from the requirements of 

subsections (c)(3), (d)(1), (d)(2) and 

(e)(1) of the Privacy Act pursuant to 5 

U.S.C. 552a(k)(2). Finally, this system of 

records, to the extent that it consists of 

investigatory material compiled for the 

purpose of determining suitability, 

eligibility, or qualifications for Federal 

civilian employment or Federal 

contracts, the release of which would 

reveal the identity of a source who 

furnished information to the 

Government under an express promise 

that the identity of the source would be 

held in confidence, has been exempted 

from the requirements of subsection 

(d)(1) of the Privacy Act pursuant to 5 

U.S.C. 552a(k)(5). Rules promulgated in 

accordance with the requirements of 5 

U.S.C. 553(b), (c) and (e) and have been 

published in the Federal Register. 

HUD/OIG–4 

SYSTEM NAME: 

Independent Auditor Monitoring Files 

of the Office of Inspector General. 

SYSTEM LOCATION: 

HUD OIG Headquarters, Cherry Hill, 

New Jersey. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered are non-Federal 

independent auditors who have 

conducted audits of recipients of 

Federal funds received under HUD’s 

programs. An independent auditor is: 

(a) A licensed certified public 

accountant or a person working for a 

licensed certified public accounting 

firm, or (b) a public accountant licensed 

on or before December 31, 1970, or a 

person working for a public accounting 

firm licensed on or before December 31, 

1970. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records consist of materials generated 

in connection with quality control 

reviews of the working papers of 

independent auditors, including 

standardized checklists for evaluating 

an independent auditor’s work 

performance. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Inspector General Act of 1978, 5 

U.S.C. App., requires the Inspector 

General to assure that any work 

performed by non-Federal auditors 

complies with the auditing standards 

established by the Comptroller General 

of the United States for audits of Federal 

establishments, organizations, programs, 

activities and functions. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under subsection (b) 

of the Privacy Act of 1974, 5 U.S.C. 

552a(b), records may also be disclosed 

routinely to other users under the 

following circumstances: 

1. In the event that records indicate a 

violation or potential violation of law, 

whether criminal, civil or regulatory in 

nature, the relevant records may be 

disclosed to the appropriate Federal, 

State or local agency charged with the 

responsibility for investigating or 

prosecuting such violation or enforcing 

or implementing such statute, rule or 

regulation. 

2. Records may be disclosed to a 

congressional office in response to an 

inquiry from that congressional office 

made at the request of the individual 

who is the subject of the records. 

3. Records may be disclosed to HUD 

contractors, Public Housing Authorities 

or management agents of HUD-assisted 

housing projects, in order to assist such 

entities in taking or defending actions to 

recover money or property, or take 

personnel actions based on an OIG 

investigation or audit, where such 

recovery or personnel action serves to 

promote the integrity of the programs or 

operations of HUD. 

4. Records may be disclosed during 

the course of an administrative 

proceeding where HUD is a party to the 

litigation and the disclosure is relevant 

and reasonably necessary to adjudicate 

the matter. 

5. Records may be disclosed to any 

source, either private or governmental, 

to the extent necessary to elicit 

information relevant to an OIG 

investigation. 

6. Records may be disclosed to 

appropriate State boards of accountancy 

for possible administrative or 

disciplinary sanctions such as license 

revocation. These referrals will be made 

only after the independent auditor has 

been notified that the OIG is 

contemplating disclosure of its findings 

to an appropriate State board of 

accountancy, and the independent 

auditor has been provided with an 

opportunity to respond in writing to the 

OIG’s findings. 

7. Records may be disclosed to DOJ 

for litigation purposes associated with 

the representation of OIG and/or HUD 

before the courts. 

8. Records may be disclosed to 

persons engaged in conducting and 

reviewing internal and external peer 

reviews of OIG to ensure adequate 

internal safeguards and management 

procedures exist within any office that 

had received law enforcement 

authorization. 

9. In the event that these records 

respond to an audit, investigation or 

review, which is conducted pursuant to 

an authorizing law, rule or regulation, 

and in particular those conducted at the 

request of the PCIE pursuant to 

Executive Order 12993, the records may 


srobinson on DSKHWCL6B1PROD with NOTICES
82048 Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices 

be disclosed to the PCIE and other 

Federal agencies, as necessary. 

10. Additional Disclosure for 

Purposes of Facilitating Responses and 

Remediation Efforts in the Event of a 

Data Breach. A record from a system of 

records maintained by this Department 

may be disclosed to appropriate 

agencies, entities, and persons when: 

a. The Department suspects or has 

confirmed that the security or 

confidentiality of information in a 

system of records has been 

compromised; 

b. The Department has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and, 

c. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are stored manually in file 

jackets and electronically in office 

automation equipment. 

RETRIEVABILITY: 

Records are retrieved by manual or 

computer search of indices containing 

the name of the individual to whom the 

record pertains. 

SAFEGUARDS: 

Records are maintained in locked file 

cabinets or in metal file cabinets in 

secured rooms or premises with access 

limited to those persons whose official 

duties require access. Computer 

terminals are secured in controlled areas 

which are locked when unoccupied. 

Access to automated records is limited 

to authorized personnel who must use 

a password system to gain access. 

RETENTION AND DISPOSAL: 

Retention and disposal is in 

accordance with Records Disposition 

Schedule 3, Items 79–1 to 86, Appendix 

3, HUD Handbook 2225.6, Rev. 1. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Inspector General, Office of 

Management and Policy, Office of the 

Inspector General, Department of 

Housing and Urban Development, 451 

Seventh Street, SW., Room Number 

5254, Washington, DC 20410. 

NOTIFICATION PROCEDURE: 

The System Manager will accept 

inquiries from an individual seeking 

notification of whether the system 

contains records pertaining to that 

individual. 

RECORD ACCESS PROCEDURES: 

The procedures for requesting access 

to records appear in 24 CFR parts 16 

and 2003. 

CONTESTING RECORD PROCEDURES: 

The procedures for requesting 

amendment or correction of records 

appear in 24 CFR parts 16 and 2003. 

RECORD SOURCE CATEGORIES: 

The OIG collects information from the 

subject independent auditor, HUD, 

auditees, program participants, 

complainants and other nongovernment 

sources. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

None. 

HUD/OIG–5 

SYSTEM NAME: 

Auto Audit of the Office of Inspector 

General. 

SYSTEM LOCATION: 

HUD OIG Headquarters, Washington, 

DC, District Offices, and Field Offices 

(Boston, MA; New York City, NY; 

Philadelphia, PA; Atlanta, GA; Tampa, 

FL; New Orleans, LA; Kansas City, KS; 

Chicago, IL; Fort Worth, TX; Los 

Angeles, CA; Seattle, WA.) 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered consist of: (1) 

HUD program participants and HUD 

employees who are associated with an 

activity that OIG is auditing or 

reviewing; (2) requesters of an OIG audit 

or other activity; and (3) persons and 

entities performing some other role of 

significance to the OIG’s efforts, such as 

relatives or business associates of HUD 

program participants or employees, 

potential witnesses, or persons who 

represent legal entities that are 

connected to an OIG audit or other 

activity. The system also tracks 

information pertaining to OIG staff 

handling the audit or other activity, and 

may contain contact names for relevant 

staff in other agencies. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records consist of materials compiled 

and/or generated in connection with 

audits and other activities performed by 

OIG staff. These materials include 

information regarding the planning, 

conduct and resolution of audits and 

reviews of HUD programs and 

participants in those programs, internal 

legal assistance requests, information 

requests, responses to such requests, 

reports of findings, etc. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Inspector General Act of 1978 (5 

U.S.C. App. 3) authorizes the Inspector 

General to conduct, supervise and 

coordinate audits and investigations 

relating to the programs and operations 

of HUD, to engage in other activities that 

promote economy and efficiency in the 

programs and operations of HUD, and to 

receive and investigate complaints 

concerning possible violations of law, 

rules, or regulations, or 

mismanagement, gross waste of funds, 

abuse of authority, or a substantial or 

specific danger to the public health or 

safety. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under subsection (b) 

of the Privacy Act of 1974, 5 U.S.C. 

552a(b), records may also be disclosed 

routinely to other users under the 

following circumstances: 

1. In the event that records indicate a 

violation or potential violation of law, 

whether criminal, civil or regulatory in 

nature, the relevant records may be 

disclosed to the appropriate Federal, 

State, or local agency charged with the 

responsibility for investigating or 

prosecuting such violation or enforcing 

or implementing such statute, rule or 

regulation. 

2. Records may be disclosed to a 

congressional office in response to an 

inquiry from that congressional office 

made at the request of the individual 

who is the subject of the records. 

3. Records may be disclosed to HUD 

contractors, Public Housing Authorities 

or management agents of HUD-assisted 

housing projects, in order to assist such 

entities in taking or defending actions to 

recover money or property, or take 

personnel actions based on an OIG 

investigation or audit, where such 

recovery or personnel action serves to 

promote the integrity of the programs or 

operations of HUD. 

4. Records may be disclosed during 

the course of an administrative 

proceeding where HUD is a party to the 

litigation and the disclosure is relevant 

and reasonably necessary to adjudicate 

the matter. 

5. Records may be disclosed to any 

source, either private or governmental, 


srobinson on DSKHWCL6B1PROD with NOTICES
Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices 82049 

to the extent necessary to elicit 

information relevant to an OIG 

investigation. 

6. Records may be disclosed to 

appropriate State boards of accountancy 

for possible administrative or 

disciplinary sanctions such as license 

revocation. These referrals will be made 

only after the independent auditor has 

been notified that the OIG is 

contemplating disclosure of its findings 

to an appropriate State board of 

accountancy, and the independent 

auditor has been provided with an 

opportunity to respond in writing to the 

OIG’s findings. 

7. Records may be disclosed to DOJ 

for litigation purposes associated with 

the representation of OIG and/or HUD 

before the courts. 

8. Records may be disclosed to 

persons engaged in conducting and 

reviewing internal and external peer 

reviews of OIG to ensure auditing 

standards applicable to Government 

audits by the Comptroller General of the 

United States are applied and followed. 

9. In the event that these records 

respond to an audit, investigation or 

review, which is conducted pursuant to 

an authorizing law, rule or regulation, 

and in particular those conducted at the 

request of the PCIE pursuant to 

Executive Order 12993, the records may 

be disclosed to the PCIE and other 

Federal agencies, as necessary. 

10. Additional Disclosure for 

Purposes of Facilitating Responses and 

Remediation Efforts in the Event of a 

Data Breach. A record from a system of 

records maintained by this Department 

may be disclosed to appropriate 

agencies, entities, and persons when: 

a. The Department suspects or has 

confirmed that the security or 

confidentiality of information in a 

system of records has been 

compromised; 

b. The Department has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and, 

c. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

11. Records may be disclosed to 

private, State or Federal licensing 

authorities or boards regulating 

professional services, such as 

appraisers, attorneys, insurers, or 

mortgage brokers, when the records 

reveal conduct related to activities 

associated with a HUD program that is 

appropriate for possible administrative 

or disciplinary sanctions, such as 

license revocation. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are stored electronically in 

office automation equipment and 

manually in file jackets. 

RETRIEVABILITY: 

Records are retrieved by computer 

search of the Auto Audit software, and/ 

or by reference to a particular file 

number. 

SAFEGUARDS: 

Records are maintained in a secure 

computer network, and in locked file 

cabinets or in metal file cabinets in 

rooms with controlled access. 

RETENTION AND DISPOSAL: 

Retention and disposal is in 

accordance with (1) Records Disposition 

Schedule 3 (Administrative Records), 

Item Nos. 79–1 to 86, Appendix 3, HUD 

Handbook 2225.6 Rev 1; and (2) General 

Records Schedules, Appendix 22 

(Inspector General Records), HUD 

Handbook 2228.2 Rev. 4. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Inspector General for Audit, 

Office of Management and Policy, Office 

of the Inspector General, Department of 

Housing and Urban Development, 451 

Seventh Street, SW., Room Number 

5254, Washington, DC 20410. 

NOTIFICATION PROCEDURE: 

The System Manager will accept 

inquiries from individuals seeking 

notification of whether the system 

contains records pertaining to them. 

RECORD ACCESS PROCEDURES: 

The procedures for requesting access 

to records appear in 24 CFR parts 16 

and 2003. 

CONTESTING RECORD PROCEDURES: 

The procedures for requesting 

amendment or correction of records 

appear in 24 CFR parts 16 and 2003. 

RECORD SOURCE CATEGORIES: 

The OIG collects information from a 

wide variety of sources, including from 

HUD, other Federal agencies, the 

General Accounting Office (GAO), law 

enforcement agencies, program 

participants, subject individuals, 

complainants, witnesses and other nongovernmental sources. 

EXEMPTIONS FROM CERTAIN PROVISIONS OF THE

ACT: 

None. 

HUD/OIG–6 

SYSTEM NAME: 

Auto Investigation and Case 

Management Information Subsystem 

(AI/CMISS). 

SYSTEM LOCATION: 

HUD OIG Headquarters, Washington, 

DC (Boston, MA; New York City, NY; 

Philadelphia, PA; Baltimore, MD; 

Atlanta, GA; Tampa, FL; New Orleans, 

LA; Kansas City, KS; Chicago, IL; 

Cleveland, OH; Fort Worth, TX; Los 

Angeles, CA; Seattle, WA.) 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals covered consist of: (1) 

HUD program participants and HUD 

employees who are associated with an 

activity that OIG is investigating or 

evaluating; (2) requesters of an OIG 

investigative or other activity; and (3) 

persons and entities performing some 

other role of significance to the OIG’s 

efforts, such as relatives or business 

associates of HUD program participants 

or employees, potential witnesses, or 

persons who represent legal entities that 

are connected to an OIG investigation or 

other activity. The system also tracks 

information pertaining to OIG staff 

handling the investigation or other 

activity, and may contain contact names 

for relevant staff in other agencies. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records consist of investigatory 

material compiled and/or generated for 

law enforcement purposes in 

connection with investigations and 

other activities performed by OIG staff. 

These materials include information 

regarding the planning, conduct and 

prosecution of investigations of HUD 

program participants and employees, 

legal assistance requests, information 

requests, responses to such requests, 

reports of investigations, etc. Data 

resources include the individual’s 

name, Social Security Number, date of 

birth, home address, home telephone 

number, personal e-mail address, 

Employee Identification Number, Tax 

Identification, Driver License Number 

and name, passport information, State 

Identification, Narcotics and Dangerous 

Drugs Information System, Federal 

Bureau Investigation Number; Race/ 

ethnicity, Gender, Employment History, 

Education, Income, and Financial 

information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Inspector General Act of 1978 

authorizes the Inspector General to 


srobinson on DSKHWCL6B1PROD with NOTICES
82050 Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices 

conduct, supervise and coordinate 

audits and investigations relating to the 

programs and operations of HUD, to 

engage in other activities that promote 

economy and efficiency in the programs 

and operations of HUD, and to receive 

and investigate complaints concerning 

possible violations of law, rules, or 

regulations, or mismanagement, gross 

waste of funds, abuse of authority, or a 

substantial or specific danger to the 

public health or safety. 

PURPOSES: 

AI/CMISS provides HUD OIG 

Investigations with an automated 

system which manages cases under 

investigation from their inception to 

their closing through a centralized data 

repository of case information. AI/ 

CMISS and its environment is a secure 

environment where access to 

information is controlled through a 

formal process of checks and 

authorizations involving a hierarchical 

supervisory structure. Special Agents in 

Charge (SAC), Assistant Special Agents 

in Charge (ASAC), Supervisory Forensic 

Auditors (SFA), Forensic Auditors (FA), 

Special Agents (SA) and support staff, 

document all steps in their assigned 

activities. Additionally, due to judicial 

involvement in some of the cases, the 

files kept and maintained by HUD OIG 

may be made available to the courts 

under discovery. AI/CMISS provides 

data that is currently available through 

the intranet to the investigators and 

auditors. This provides a method for 

remote HUD OIG users and traveling 

employees to access the AI/CMISS 

systems from their laptops regardless of 

whether or not they are located within 

a HUD OIG office. Both Systems support 

the HUD OIG requirement to maintain a 

detailed audit trail of cases to closure. 

This requires a system, which will be 

capable of capturing and maintaining 

data integrity during the complete case 

cycle while ensuring data privacy and 

confidentiality. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under subsection (b) 

of the Privacy Act of 1974, 5 U.S.C. 

552a(b), records may also be disclosed 

routinely to other users under the 

following circumstances: 

1. In the event that records indicate a 

violation or potential violation of law, 

whether criminal, civil or regulatory in 

nature, the relevant records may be 

disclosed to the appropriate Federal, 

State, or local agency charged with the 

responsibility for investigating or 

prosecuting such violation or enforcing 

or implementing such statute, rule, or 

regulation. 

2. Records may be disclosed to a 

congressional office in response to an 

inquiry from that congressional office 

made at the request of the individual 

who is the subject of the records. 

3. Records may be disclosed to HUD 

contractors, Public Housing Authorities 

or management agents of HUD-assisted 

housing projects, in order to assist such 

entities in taking or defending actions to 

recover money or property, or take 

personnel actions based on an OIG 

investigation or audit, where such 

recovery or personnel action serves to 

promote the integrity of the programs or 

operations of HUD. 

4. Records may be disclosed during 

the course of an administrative 

proceeding where HUD is a party to the 

litigation and the disclosure is relevant 

and reasonably necessary to adjudicate 

the matter. 

5. Records may be disclosed to any 

source, either private or governmental, 

to the extent necessary to elicit 

information relevant to an OIG 

investigation. 

6. Records may be disclosed to 

appropriate State boards of accountancy 

for possible administrative or 

disciplinary sanctions such as license 

revocation. These referrals will be made 

only after the independent auditor has 

been notified that the OIG is 

contemplating disclosure of its findings 

to an appropriate State board of 

accountancy, and the independent 

auditor has been provided it an 

opportunity to respond in writing to the 

OIG’s findings. 

7. Records may be disclosed to DOJ 

for litigation purposes associated with 

the representation of OIG and/or HUD 

before the courts. 

8. Records may be disclosed to 

persons engaged in conducting and 

reviewing internal and external peer 

reviews of OIG to ensure adequate 

internal safeguards and management 

procedures exist within any office that 

had received law enforcement 

authorization. 

9. In the event that these records 

respond to an audit, investigation or 

review, which is conducted pursuant to 

an authorizing law, rule or regulation, 

and in particular those conducted at the 

request of the PCIE pursuant to 

Executive Order 12993, the records may 

be disclosed to the PCIE and other 

Federal agencies, as necessary. 

10. Additional Disclosure for 

Purposes of Facilitating Responses and 

Remediation Efforts in the Event of a 

Data Breach. A record from a system of 

records maintained by this Department 

may be disclosed to appropriate 

agencies, entities, and persons when: 

a. The Department suspects or has 

confirmed that the security or 

confidentiality of information in a 

system of records has been 

compromised; 

b. The Department has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and, 

c. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

11. Records may be disclosed to 

private, State or Federal licensing 

authorities or boards regulating 

professional services, such as 

appraisers, attorneys, insurers, or 

mortgage brokers, when the records 

reveal conduct related to activities 

associated with a HUD program that is 

appropriate for possible administrative 

or disciplinary sanctions, such as 

license revocation. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are stored electronically in 

office automation equipment and 

manually in file jackets. 

RETRIEVABILITY: 

Records are retrieved by computer 

search of the Auto Investigation or 

CMISS software by reference to 

individual’s name, Social Security 

Number, Employee Identification 

Number, Tax Identification, Driver 

License Number and name, passport 

information, State Identification, 

Narcotics and Dangerous Drugs 

Information System, or Federal Bureau 

Investigation Number, and/or by 

reference to a particular file number. 

SAFEGUARDS: 

Records are maintained in a secure 

computer network, and in locked file 

cabinets or in metal file cabinets in 

rooms with controlled access. 

RETENTION AND DISPOSAL: 

Retention and disposal is in 

accordance with (1) Records Disposition 

Schedule 3 (Administrative Records), 

Item Nos. 79–1 to 86, Appendix 3, HUD 


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Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices 82051 

Handbook 2225.6 Rev. 1; and (2) 

General Records Schedules, Appendix 

22 (Inspector General Records), HUD 

Handbook 2228.2 Rev. 4. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Inspector General for 

Investigation, Office of the Inspector 

General, Department of Housing and 

Urban Development, 451 Seventh Street, 

SW., Washington, DC 20410. 

NOTIFICATION PROCEDURE: 

Records are generally exempt from 

Privacy Act access. However, the 

System Manager will accept and give 

consideration to a request from an 

individual for notification of whether 

the system contains records pertaining 

to that individual. 

RECORD ACCESS PROCEDURES: 

Records are generally exempt from 

Privacy Act access. However, the 

System Manager will accept and give 

consideration to a request from an 

individual for access to records 

pertaining to that individual. The 

procedures for requesting access to 

records appear in 24 CFR parts 16 and 

2003. 

CONTESTING RECORD PROCEDURES: 

Records are generally exempt from 

Privacy Act amendment or correction. 

However, the System Manager will 

accept and give consideration to a 

request from an individual for 

amendment or correction of records 

pertaining to that individual that are 

indexed and retrieved by reference to 

that individual’s name and/or social 

security number. The procedures for 

requesting amendment or correction of 

records appear in 24 CFR parts 16 and 

2003. 

RECORD SOURCE CATEGORIES: 

The OIG collects information from a 

wide variety of sources, including from 

HUD, other Federal agencies, GAO, law 

enforcement agencies, program 

participants, subject individuals, 

complainants, witnesses and other nongovernmental sources. 

EXEMPTIONS FROM CERTAIN PROVISIONS OF THE

ACT: 

This system of records, to the extent 

that it consists of information compiled 

for the purpose of criminal 

investigations, has been exempted from 

the requirements of subsections (c)(3), 

(d)(1), (d)(2), (e)(1), (e)(2) and (e)(3) of 

the Privacy Act pursuant to 5 U.S.C. 

552a(j)(2). In addition, this system of 

records, to the extent that it consists of 

other investigatory material compiled or 

generated for law enforcement purposes, 

has been exempted from the 

requirements of subsections (c)(3), 

(d)(1), (d)(2) and (e)(1) of the Privacy 

Act pursuant to 5 U.S.C. 552a(k)(2). 

Finally, this system of records, to the 

extent that it consists of investigatory 

material compiled or generated for the 

purpose of determining suitability, 

eligibility, or qualifications for Federal 

civilian employment or Federal 

contracts, the release of which would 

reveal the identity of a source who 

furnished information to the 

government under an express promise 

that the identity of the source would be 

held in confidence, has been exempted 

from the requirements of subsection 

(d)(1) of the Privacy Act pursuant to 5 

U.S.C. 552a(k)(5). Rules have been 

promulgated in accordance with the 

requirements of 5 U.S.C. 553(b), (c) and 

(e) and have been published in the 

Federal Register. 

HUD/OIG–7 

SYSTEM NAME: 

OIG Giglio Information Files. 

SYSTEM LOCATION: 

The offices of Special Agents in 

Charge and Regional Inspectors General 

for Audit nationwide and the office of 

the Deputy Assistant Inspector General 

for Investigations and Deputy Assistant 

Inspector General for Audit, all 

identified as Giglio Officials in the OIG 

Giglio Policy (Boston, MA; New York 

City, NY; Philadelphia, PA; Baltimore, 

MD; Atlanta, GA; Tampa, FL; New 

Orleans, LA; Kansas City, KS; Chicago, 

IL; Cleveland, OH; Fort Worth, TX; Los 

Angeles, CA; Seattle, WA.). 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who may serve as affiants 

or testify as witnesses in criminal 

proceedings brought by the U.S. 

Department of Justice. All OIG 

employees are potential witnesses or 

affiants in Federal criminal prosecutions 

brought in connection with the work of 

OIG. Categories of Records in the 

System: This system contains potential 

witness impeachment information 

including records of disciplinary 

actions. Records will include, but are 

not limited to: (a) Specific instances of 

witness conduct that may be used for 

the purpose of attacking the witness’ 

credibility or character for truthfulness; 

(b) evidence in the form of opinion as 

to a witness’ character or reputation for 

truthfulness; (c) prior inconsistent 

statements; and (d) information that 

may be used to suggest that a witness is 

biased. The system may also contain 

any judicial rulings, related pleadings, 

correspondence, or memoranda 

pertaining to a relevant criminal case. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Inspector General Act of 1978 (5 

U.S.C. App. 3) authorizes the Inspector 

General to conduct, supervise and 

coordinate audits and investigations 

relating to the programs and operations 

of HUD, and to receive and investigate 

complaints concerning possible 

violations of law, rules, or regulations, 

or mismanagement, gross waste of 

funds, abuse of authority, or a 

substantial or specific danger to the 

public health or safety. These activities 

can require OIG employees to testify in 

Federal criminal prosecution. 

PURPOSE OF THE SYSTEM: 

This system has been established to 

enable OIG Giglio Officials (Special 

Agents in Charge and Regional 

Inspectors General for Audit nationwide 

and the office of the Deputy Assistant 

Inspector General for Investigations and 

Deputy Assistant Inspector General for 

Audit) to maintain and disclose records 

of potential impeachment information 

on OIG employees who are expected to 

testify in criminal cases as required by 

the case law following Giglio. It permits 

the OIG Giglio Officals to acquire, 

maintain, and disclose for law 

enforcement purposes, records relating 

to impeachment information on OIG 

employees. It permits the OIG offices 

identified above to obtain information 

from Federal and State agencies and 

personnel records and to maintain and 

disclose for law enforcement purposes 

records of impeachment information 

that is material to the defense of Federal 

criminal prosecutions. Primary users of 

this system will be OIG Giglio Officials, 

who are the regional Special Agents in 

Charge and Regional Inspectors General 

for Audit nationwide and the office of 

the Deputy Assistant Inspector General 

for Investigations and Deputy Assistant 

Inspector General for Audit. Secondary 

users will be Requesting Officials within 

the Department of Justice, who are 

senior officials serving as the points of 

contact concerning potential 

impeachment information within each 

of the United States Attorneys’ offices, 

and Assistant United States Attorneys 

who are prosecuting cases and have an 

obligation to disclose impeachment 

material under the Giglio decision. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under subsection (b) 

of the Privacy Act of 1974, 5 U.S.C. 

552a(b), records may also be disclosed 

routinely to other users under the 

following circumstances: 


srobinson on DSKHWCL6B1PROD with NOTICES
82052 Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices 

A record maintained in this system of 

records may be disseminated as a 

routine use of such record as follows: 

(a) Upon request by a Requesting 

Official within the Department of Justice 

or a United States Attorney’s office, to 

the Requesting Official, as defined in 

the United States Attorney’s Manual, 

Title 9, paragraph 5.100, for the United 

States Attorney for each district (see 

Appendix USA–999 or EOUSA Internet 

addresses at http://www.usdoj.gov/ 

eousa) to be used in accordance with 

that policy. 

(b) A record will be provided to a 

court and/or defense attorney in 

satisfaction of the prosecuting attorneys’ 

obligations under the Giglio decision 

and the case law following that 

decision. 

(c) To the Department of Justice 

(including United States Attorney 

Offices) or other Federal agency 

conducting litigation or in proceedings 

before any court, adjudicative or 

administrative body when it is 

necessary to the litigation and one of the 

following is a party to the litigation or 

has an interest in such litigation: 

1. HUD or HUD OIG or any 

component of either; 

2. Any employee of OIG in his/her 

official capacity; 

3. Any employee of OIG in his/her 

individual capacity where the 

Department of Justice has agreed to 

represent the employee; or 

4. The United States or any agency 

thereof, is a party to the litigation or has 

an interest in such litigation, and HUD 

OIG determines that the records are both 

relevant and necessary to the litigation 

and the use of such records is 

compatible with the purpose for which 

OIG collected the records. 

(d) In any case in which there is an 

indication of a violation or potential 

violation of law, criminal or regulatory 

in nature, the record in question may be 

disseminated to the appropriate Federal, 

State, local, or foreign agency charged 

with the responsibility for investigating 

or prosecuting such violation or charged 

with enforcing or implementing the law; 

(e) In the course of investigating any 

potential or actual violation of any law, 

criminal, civil, or regulatory in nature, 

or during the course of a trial or hearing 

or the preparation for a trial or hearing 

for such violation, a record may be 

disseminated to a Federal, State, local, 

or foreign agency, or to an individual or 

organization, if there is reason to believe 

that such agency, individual, or 

organization possesses information 

relating to the investigation, trial, or 

hearing and the dissemination is 

reasonably necessary to elicit such 

information or to obtain the cooperation 

of a witness or an informant; 

(f) A record relating to a case or matter 

may be disseminated in an appropriate 

Federal, State, local, or foreign court or 

grand jury proceeding in accordance 

with established constitutional, 

substantive, or procedural law or 

practice; 

(g) Subject to the limitations of 28 

CFR 50.2, regarding the release of 

information during the pendency of 

criminal trials, and after a determination 

that release of the specific record in the 

context of a particular case would not 

constitute an unwarranted invasion of 

personal privacy, a record may be 

disseminated to the news media and 

public; 

(h) Records not otherwise required to 

be released pursuant to 5 U.S.C. 552a 

may be made available to a Member of 

Congress or staff acting upon the 

Member’s behalf when the Member or 

staff requests information on behalf of 

and at the request of the individual who 

is the subject of the record; 

(i) A record may be disclosed as a 

routine use to the National Archives and 

Records Administration (NARA) and to 

the General Services Administration 

(GSA) in records management 

inspections conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

(j) Additional Disclosure for Purposes 

of Facilitating Responses and 

Remediation Efforts in the Event of a 

Data Breach. A record from a system of 

records maintained by this Department 

may be disclosed to appropriate 

agencies, entities, and persons when: 

a. The Department suspects or has 

confirmed that the security or 

confidentiality of information in a 

system of records has been 

compromised; 

b. The Department has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the compromised 

information; and, 

c. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with the Department’s 

efforts to respond to the suspected or 

confirmed compromise and prevent, 

minimize, or remedy such harm. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Generally, all records are recorded on 

basic paper/cardboard material and 

stored in file folders in file cabinets. 

Some Giglio Officials may maintain the 

records in electronic format available 

through the Giglio Official’s computer 

terminal. 

RETRIEVABILITY: 

Records are retrieved primarily by the 

name of the prospective witness. 

Identify the other means for retrieving 

records from the system. A record 

within this system of records may be 

accessed by the Giglio Official and 

provided to the Requesting Official. 

SAFEGUARDS: 

Records in the system are confidential 

and are located in file cabinets in the 

offices of the Special Agents in Charge 

or Deputy Assistant Inspector General 

for Investigations. Offices are locked 

during non-working hours and are 

secured by either the Federal Protective 

Service or in a private building with 

controlled access. The ability to access 

electronically is restricted to those who 

have a valid ID and password. 

Authorized access is limited to those 

with a need-to-know and for the 

appropriate functions. 

RETENTION AND DISPOSAL: 

Records are to be retained and 

disposed of in accordance with agency 

retention plans is in accordance with 

Records Disposition Schedule 3, Items 

79–1 to 86, Appendix 3, HUD Handbook 

2225.6, Rev. 1, and the OIG Giglio 

Policy, which states ‘‘Upon transfer or 

reassignment of the employee within 

OIG, the Giglio file will be forwarded to 

the Giglio Official at the employee’s new 

duty station. Upon retirement, 

resignation, or transfer, the employee’s 

Giglio file will be destroyed and anyone 

with a copy of the file will be informed 

to destroy their file on the employee.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

System Manager for the system in 

each office is the OIG Giglio Official, 

defined in the OIG Giglio Policy as the 

Special Agent in Charge for each region 

and the Deputy Assistant Inspector 

General for Investigations. Point of 

Contact is the Assistant Inspector 

General for Investigation, Office of the 

Inspector General, Department of 

Housing and Urban Development, 451 

Seventh Street, SW., Washington, DC 

20410. 


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Federal Register / Vol. 75, No. 249 / Wednesday, December 29, 2010 / Notices 82053 

NOTIFICATION PROCEDURES: 

Records are generally exempt from 

Privacy Act access. However, the 

System Manager will accept and give 

consideration to a request from an 

individual for notification of whether 

the system contains records pertaining 

to that individual. Address inquiries to 

the System Managers listed above. 

RECORD ACCESS PROCEDURES: 

Pursuant to 5 U.S.C. 552a(j)(2) and 

(k)(2), this record system has been 

exempted from the access provisions in 

5 U.S.C. 552a(d). However, the System 

Manager will accept and give 

consideration to a request from an 

individual for access to records 

pertaining to that individual that are 

indexed and retrieved by reference to 

that individual’s name and/or social 

security number. The procedures for 

requesting access to records appear in 

24 CFR parts 16 and 2003. 

CONTESTING RECORDS PROCEDURE: 

Pursuant to 5 U.S.C. 552a(j)(2) and 

(k)(2), this record system has been 

exempted from the record contesting 

provisions in 5 U.S.C. 552a(d)(3)–(4). 

However, the System Manager will 

accept and give consideration to a 

request from an individual for 

amendment or correction of records 

pertaining to that individual that are 

indexed and retrieved by reference to 

that individual’s name and/or social 

security number. The procedures for 

requesting amendment or correction of 

records appear in 24 CFR part 16 and 

2003. 

RECORDS SOURCE CATEGORIES: 

Sources of records contained in this 

system include, but are not limited to, 

reports of Federal, State and local law 

enforcement agencies; official personnel 

files, reports by investigative agencies; 

data, memoranda and reports from the 

Court and agencies; and pleadings and 

other documents relevant to the court 

proceedings in particular cases. The OIG 

collects information from a wide variety 

of sources, including other Federal 

agencies, law enforcement agencies, 

program participants, subject 

individuals, complainants, witnesses 

and other non-governmental sources. 

SYSTEM EXEMPTED FROM CERTAIN PROVISION OF

THE ACT: 

This system of records, to the extent 

that it consists of information compiled 

for the purpose of criminal 

investigations, has been exempted from 

the requirements of subsections (c)(3), 

(d)(1), (d)(2), (e)(1), (e)(2) and (e)(3) of 

the Privacy Act pursuant to 5 U.S.C. 

552a(j)(2). In addition, this system of 

records, to the extent that it consists of 

other investigatory material compiled or 

generated for law enforcement purposes, 

has been exempted from the 

requirements of subsections (c)(3), 

(d)(1), (d)(2) and (e)(1) of the Privacy 

Act pursuant to 5 U.S.C. 552a(k)(2). 

Finally, this system of records, to the 

extent that it consists of investigatory 

material compiled or generated for the 

purpose of determining suitability, 

eligibility, or qualifications for Federal 

civilian employment or Federal 

contracts, the release of which would 

reveal the identity of a source who 

furnished information to the 

government under an express promise 

that the identity of the source would be 

held in confidence, has been exempted 

from the requirements of subsection 

(d)(1) of the Privacy Act pursuant to 

5 U.S.C. 552a(k)(5). Rules have been 

promulgated in accordance with the 

requirements of 5 U.S.C. 553(b), (c) and 

(e) and have been published in the 

Federal Register. 

[FR Doc. 2010–32769 Filed 12–28–10; 8:45 am] 

BILLING CODE 4210–67–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–5386–N–15] 

Notification of a New Privacy Act 

System of Records, Effort to 

Outcomes—Case Management System 

for the Disaster Housing Assistance 

Program (DHAP–IKE) 

AGENCY: Office of the Chief Information 

Officer, HUD. 

ACTION: Notification of a New Privacy 

Act System of Records. 

SUMMARY: HUD proposes to create a new 

Privacy Act System of Records as 

required under the Privacy Act 

(5 U.S.C. 552a), as amended. The new 

records system is the Efforts to 

Outcomes (ETO) system, which contains 

the data on families transferred to HUD 

by the Federal Emergency Management 

Agency (FEMA) for participation in 

HUD’s DHAP-Ike . Pursuant to FEMA 

these families are deemed eligible to 

receive rental housing assistance and 

on-going case management services, due 

to the catastrophic damage caused by 

Hurricanes Gustav or Ike . The purpose 

of the ETO application is to capture and 

monitor pertinent data relating to family 

self-sufficiency, permanent housing 

status, service needs, and to facilitate 

on-going tracking and management of 

these services, leading to greater selfsufficiency for participants when the 

DHAP-Ike ends. 

DATES: Effective Date: The Effective date 

shall begin January 28, 2011 or 40 days 

from the date the report of the new 

records system is submitted to OMB and 

Congress. 

Comments Due Date: January 28, 

2011. 

ADDRESSES: Interested persons are 

invited to submit comments regarding 

this notice to the Rules Docket Clerk, 

Office of General Counsel, Department 

of Housing and Urban Development, 

451 Seventh Street, SW., Room 10276, 

Washington, DC 20410–0500. 

Communications should refer to the 

above docket number and title. A copy 

of each communication submitted will 

be available for public inspection and 

copying between 8 a.m. and 5 p.m. 

weekdays at the above address. 

FOR FURTHER INFORMATION CONTACT: 

Donna Robinson-Staton, Chief Privacy 

Officer, 451 Seventh Street, SW., Room 

2256, Washington, DC 20410, 

Telephone Number (202) 402–8076. 

(This is not a toll-free number.) A 

telecommunication device for hearingand speech-impaired individuals (TTY) 

is available at (800) 877–8339 (Federal 

Information Relay Service). 

SUPPLEMENTARY INFORMATION: Pursuant 

to the Privacy Act of 1974 (5 U.S.C. 

552a), as amended, notice is given that 

HUD proposes to establish a new system 

of records, the Efforts to Outcome 

System. Title 5 U.S.C. 552a(e)(4) and 

(11) provide that the public be afforded 

a 30-day period in which to comment 

on the new system of records. The new 

system report was submitted to the 

Office of Management and Budget 

(OMB), the Senate Committee on 

Governmental Affairs, and the House 

Committee on Government Reform 

pursuant to paragraph 4c of Appendix 1 

to OMB Circular No. A–130, ‘‘Federal 

Responsibilities for Maintaining 

Records About Individuals,’’ July 25, 

1994 (59 FR 37914). 

Authority: 5 U.S.C. 552a, 88 Stat. 1896; 42 

U.S.C. 3535(d). 

Dated: December 20, 2010. 

Jerry E. Williams, 

Chief Information Officer. 

HUD/PIH–8 

SYSTEM NAME: 

Efforts to Outcome Case Management 

Tracking System for DHAP-Ike. 

SYSTEM LOCATION: 

Baltimore, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who are covered by this 

system are individuals and families 


srobinson on DSKHWCL6B1PROD with NOTICES