PGI 247.271-2 Procedures.

(a) Contiguous United States military activities assigned multi-service personal property areas of

responsibility.

(1) When two or more military installations or activities have personal property responsibilities in a

given area, one activity must contract for the estimated requirements of all activities in the area. The

installation commanders concerned must designate the activity by mutual agreement.

(2) The Commander, Military Surface Deployment and Distribution Command (SDDC), must

designate the contracting activity when local commanders are unable to reach agreement.

(b) Additional services and excess requirements.

(1) When requiring activities need additional services that exceed contractor capabilities available

under contracts, contracting officers should use simplified acquisition procedures to satisfy those

excess requirements.

(2) Additional services are those not specified in the bid items.

(i) Additional services may include—

(A) Hoisting or lowering of articles;

(B) Waiting time;

(C) Special packaging; and

(D) Stuffing or unstuffing of sea van containers.

(ii) Contracting officers should consider contracting for local moves that do not require drayage by

using hourly rate or constructive weight methods. The rate will include those services necessary for

completion of the movement, including—

(A) Packing and unpacking;

(B) Movement;

(C) Inventorying; and

(D) Removal of debris.

(iii) Each personal property shipping activity must determine if local requirements exist for any

additional services.

(iv) The contracting officer may obtain additional services by—

(A) Including them as items within the contract, provided they are not used in the evaluation of bids

(see DFARS 252.247-7008, Evaluation of Bids); or

(B) Using simplified acquisition procedures.
(v) Either predetermine prices for additional services with the contractor, or negotiate them on a

case-by-case basis.

(vi) The contracting officer must authorize the contractor to perform any additional services, other

than attempted pick up or delivery, regardless of the contracting method.

(vii) To the maximum extent possible, identify additional services required that are incidental to an

order before placing the order, or, when applicable, during the pre-move survey.

(c) Contract distribution.

(1) Contiguous United States personal property shipping activities must send the copy to the

Commander, Military Surface Deployment and Distribution Command (SDDC), ATTN: AMSSD-PP,

709 Ward Drive, Scott AFB IL 62225.

(2) In the European and Pacific areas, personal property shipping activities must send the copy to

either the Property Directorate, SDDC Europe, or the Field Office-Pacific.

(3) Other overseas personal property shipping activities must send the copy to the Commander,

Military Surface Deployment and Distribution Command, ATTN: AMSSD-PP, 709 Ward Drive, Scott

AFB IL 62225.

(d) When preparing solicitations for personal property for shipment or storage, and intra-area or

intra-city movement, contracting officers should follow the procedures in DTR 4500.9-R, Part IV,

Chapter 404 at http://www.transcom.mil/dtr/part-iv/dtr-part-4-404.pdf, and Appendix G at

http://www.transcom.mil/dtr/part-iv/dtr-part-4-app-g.pdf.

Parent topic: PGI 247.271 RESERVED