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OMB Approval No.: 1840-NEW 

 Expiration Date: [TBD]

Veterans Upward Bound (VUB) Program

Annual Performance Report

Program Year 2012–13

Authority: Public Law 102-325, as amended.

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection 

displays a valid OMB control number. Public reporting burden for this collection of information is estimated to average 17 hours per response, 

including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and 

reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain benefit (Title IV, Sections 

402A(c)(2) and 402C of the Higher Education Act of 1965, as amended; the program regulations in 34 CFR 645, and the Education Department 

General Administrative Regulations (EDGAR), in 34 CFR 74.51, 75.720, and 75.732). Send comments regarding the burden estimate or any other 

aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., 

SW, Washington, DC 20202-4536 or email ICDocketMgr@ed.gov and reference the OMB Control Number 1840-0762. Note: Please do not return the 

completed annual performance report to this address. 

SECTION I, Part 1 – PROJECT IDENTIFICATION, CERTIFICATION, AND 

WARNING

A. Identification (all fields with an asterisk [*] are mandatory):

1. PR/Award Number: [will be prepopulated]

2. Name of Grantee Institution/Agency: [will be prepopulated]

3. Address: Campus:

Street:*

City:*

State:* [dropdown box] Zip:*

4. Name of Project Director:

Prefix: [dropdown box allowing choice among Mr., Mrs., Ms., Dr., Sister, Father]

First Name:* MI: Last Name:*

5. Telephone Number:* ext.:

Fax Number: ext.:

E-mail Address:*

6. Report Period: [will be prepopulated]
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7. Type of Project: [will be prepopulated]

8. Data Entry Person:

Prefix [dropdown box allowing choice among Mr., Mrs., Ms., Dr., Sister, Father]

First Name:* MI: Last Name:*

Telephone Number:* ext.:

E-mail address:*

B. Certification

The Project Director and Certifying Official are required to sign and date Section I, Part 1 of the 2012–13 

Annual Performance Report form to certify the accuracy and completeness of the information submitted 

electronically. After completing the entire report online, you will be able to print a copy of Section I, Part 1, 

which will include signature lines for the project director and certifying official. Once the form has been 

signed, please scan it and, using the functionality on the APR site, upload it. If a grantee is unable to 

upload Section I, it may be faxed to 703-832-1360.

 I have verified the information in this section.

Warning

Any person who knowingly makes a false statement or misrepresentation on this report is subject to penalties which may include 

fines, imprisonment, or both, under the United States Criminal Code and 20 U.S.C. 1097.

Further federal funds or other benefits may be withheld under these programs unless this report is 

completed and filed as required by existing law (20 U.S.C. 1231a) and regulations (34 CFR 75.590 and 

75.720)
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SECTION I, Part 2: Competitive Preference Priorities (If Applicable)

The 2012 VUB grant competition established two competitive preference priorities concerning data-based 

decision-making and productivity. Below, please indicate whether your project addressed the two 

competitive preference priorities. For each priority addressed, please complete the text boxes with concise 

information about implementation. 

Enabling More Data-Based Decision-Making- Projects that are designed to collect (or obtain), 

analyze, and use high-quality and timely data, including data on program participant outcomes, in 

accordance with privacy requirements (as defined in this notice), in: (a) improving postsecondary 

student outcomes relating to enrollment, persistence, and completion and leading to career success, 

and (b) providing reliable and comprehensive information on the implementation of Department of 

Education programs, and participant outcomes in these programs, by using data from State 

longitudinal data systems or by obtaining data from reliable third-party sources.

1A. Not applicable □

1B. Yes □ 

If “Yes”, indicate below which data systems your project utilized.

State longitudinal data systems Third-party data systems
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Improving Productivity- Projects that are designed to significantly increase efficiency in the use of time, 

staff, money, or other resources while improving student learning or other educational outcomes (i.e., 

outcome per unit of resource). Such projects may include innovative and sustainable uses of technology, 

modification of school schedules and teacher compensation systems, use of open educational resources (as 

defined in the notice), or other strategies.

3A. Not applicable □

3B. Yes □

If “Yes”, indicate below how your project achieved this productivity by increasing efficiency in the 

use of time, staff, money or other resources.

Resource/Measure used with 

increased efficiency

Improved Outcome 
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OMB Approval No.: 1840-NEW

Expiration Date: [TBD] 

ANNUAL PERFORMANCE REPORT (2012–13)

SECTION II -- RECORD STRUCTURE FOR PARTICIPANT LIST 

FOR VETERANS UPWARD BOUND PROJECTS

Grantees must submit participant files in Excel or CSV format. Column names must match the "Database Column Name" provided in column three below, 

and grantees must follow instructions in the "Valid Field Content" column. For additional information on how to submit data, please see "How May the 

Report be Submitted?" in the instructions for the APR.

Field 

No. Field Name

Database

Column Name Valid Field Content

Data for field 

must not change 

from reporting 

year to reporting 

year

Grantee must 

check field each 

report year to 

see if update is 

needed

Project Identifiers (Pre-Populated)

1 PR/Award Number VetPR Number in Block 2 of the project’s Grant Award Notification.

Include only the eleven character PR/award Number that begins as 

follows:

P047V _ _ _ _ _ _

These fields are pre-populated and 

thus do not need any checkmarks.

2 Batch Year VetBatchAY 2012 for project year 2012–13

3 Program Type VetType 3 =Veterans Upward Bound

Participants’ Demographic Information

4 Social Security Number VetSSN 001010001 to 999999998

000000000 = Unknown

Please format the SSN in nine digits greater than 0 without using any 

characters (letters, hyphens) in the number (e.g., 123456789). Do not 

include any other forms of ID in this field.

So as to allow participants’ records to match across years, this 

data must match your 2011–12 APR (except for students new in 

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2

Field 

No. Field Name

Database

Column Name Valid Field Content

Data for field 

must not change 

from reporting 

year to reporting 

year

Grantee must 

check field each 

report year to 

see if update is 

needed

2012–13).

5 Last Name VetLastNM 0 to 9

Uppercase A to Z

. (period)

’ (apostrophe)

- (hyphen)

Last name will be justified with an uppercase A-Z in first position. 

Please do not use commas or quotation marks in this field.

So as to allow participants’ records to match across years, this 

data must match your 2011–12 APR (except for students new in 

2012–13).

✔

6 First Name VetFirstNM 0 to 9

Uppercase A to Z

. (period)

’ (apostrophe)

- (hyphen)

First name will be justified with an uppercase A-Z in first position. 

Please do not use commas or quotation marks in this field.

So as to allow participants’ records to match across years, this 

data must match your 2011–12 APR (except for students new in 

2012–13).

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7 Middle Initial VetMI Uppercase A to Z; only one character

Blank = Unknown

So as to allow participants’ records to match across years, this 

data must match your 2011–12 APR (except for students new in 

2012–13).

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8 Date of Birth VetDOB Format is MM/DD/CCYY, e.g., 01/01/1977

MM = 01 – 12

DD = 01 – 31

CC = 19 – 20

YY = 00 – 99

00/00/0000 = Unknown

Please make every effort to identify the participant’s precise date of 

birth. 

So as to allow participants’ records to match across years, this 

data must match your 2011–12 APR (except for students new in 

2012–13).

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9 Gender VetGenderCD 1 = Male

2 = Female

0 = Unknown

10 Ethnicity – Hispanic VetEthnic Participant is identified as Hispanic/Latino.

1 = Yes

2 = No

Please see instructions for additional detail on this field.

11 Race – American 

Indian/Alaskan Native

VetRace1 Participant is identified as American Indian/Alaskan Native.

1 = Yes

2 = No

Please see instructions for additional detail on this field.

12 Race – Asian VetRace2 Participant is identified as Asian.

1 = Yes

2 = No

Please see instructions for additional detail on this field.
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13 Race – Black or African 

American

VetRace3 Participant is identified as Black or African American.

1 = Yes

2 = No

Please see instructions for additional detail on this field.

14 Race – White VetRace4 Participant is identified as White.

1 = Yes

2 = No

Please see instructions for additional detail on this field.

15 Race – Native Hawaiian or 

Other Pacific Islander

VetRace5 Participant is identified as Native Hawaiian or Other Pacific Islander.

1 = Yes 

2 = No

Please see instructions for additional detail on this field.

Participant’s Eligibility Information

16 Eligibility (at time of initial 

selection)

VetElig 1 = Low-income and first-generation

2 = Low-income only 

3 = First-generation only

4 = High risk for academic failure only

5 = Low-income and at high risk for academic failure

6 = First-generation and at high risk for academic failure

7 = Low-income, first-generation, and at high risk for academic failure

0 = Unknown

Note: If a project selects option 4, 5, 6, or 7 in this field, that participant 

must have met one or more of the three at-risk criteria in fields 17-19.

Please see “Definitions That Apply” in instructions.

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17 At Risk: Out of School for 

Five Years (at time of initial 

selection)

VetAtRiskSchool 1 = Yes

2 = No

9= Not applicable, prior and continuing participants served before the 

2012–17 cycle)

0 =Unknown

Note: Select “Unknown” if the “at risk” status of a “new” participant

first served in 2012-13 or 2013-14 was not collected at time of initial 

selection. Beginning with “new” participants first served in 2014-15, a 

project must determine if the participant met any of the regulatory “at 

risk” criteria and report accordingly.

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18 At Risk: Low Standardized 

Test Scores (at time of initial 

selection)

VetAtRiskStdTest 1 = Yes

2 = No

9 = Not applicable, prior and continuing participants served before the 

2012–17 cycle)

0 = Unknown

Note: Select “Unknown” if the “at risk” status of a “new” participant

first served in 2012-13 or 2013-14 was not collected at time of initial 

selection. Beginning with “new” participants first served in 2014-15, a 

project must determine if the participant met any of the regulatory “at 

risk” criteria and report accordingly.

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19 At Risk: Disability VetAtRiskDisabil A disability, as defined is the program regulations, is one of three 

criteria used to determine if a participant is “at high risk for academic 

failure”. In the prior APR, a VUB project was required to report on the 

disability status of a participant for demographic purposes. Therefore, 

in this new field, report on the disability status of all current year and 

prior-year participants.

1 = Yes 

2 = No 

0 = Unknown 

Please see “Definitions That Apply” in instructions.

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20 Academic Need (at first initial 

selection)

VetAcNeed

1= Need for Refresher Courses 

2= Lack of Career Aspirations

3= Lack of preparation for postsecondary enrollment/continuation

4= Lack of confidence to transition into civilian life/postsecondary 

education 

5 = Lack of Support

6 = Lack of employable skills

7 = Lack of Awareness of Military Education Benefits

8 = Other

9 = Not applicable, prior and continuing participants served before the 

2012–17 cycle)

0 = Unknown
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Note: Select “Unknown” if the academic need of a “new” participant 

first served in 2012-13 or 2013-14 was not collected at time of initial 

selection. Beginning with “new” participants first served in 2014-15, a 

project must determine if the participant met any of the regulatory “at 

risk” criteria and report accordingly.

Fields Concerning Participation in Veterans Upward Bound

21 Recruitment VetRecruit 1 = Referral from community agency 

2 = Referral from veterans’ agency (e.g., Veterans Administration, 

veterans’ center)

3 = Advertisement

4 = Project’s Web site

5 = Referral from educational institution

6 = Word of mouth/walk-in

7 = Referral from another TRIO project (e.g., Talent Search, 

Student Support Services, Educational Opportunity Centers, 

other VUB project)

8 = Referral from non-TRIO program

10 = Other

0 = Unknown

22 Date of First Project Service VetProjEntDT Format is MM/DD/CCYY, e.g., 09/15/2013

MM = 01 – 12

DD = 01 – 31

CC = 19 – 21

YY = 00 – 99

00/00/0000 = Unknown

For new participants, use the date the participant first received 

service from the Veterans Upward Bound project that is submitting 

this report. Do not use date of acceptance into project unless that is 

the same as the date of first service. 

Use the very first date of service at this project even if the participant 

subsequently left and reentered. Even if the participant transferred 

from another project, in this field give the date of first service at the 

project now submitting the report. (For continuing and prior-year

participants, use the date entered in the earlier APR, even if it was a 

date of entry that differed from the date of first service.)

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You do not need to provide the exact day; you may use 15 (midpoint 

of the month). If exact month or year is uncertain, use an estimate. 

If there is no basis for estimating the month, but the year is known or 

can be estimated, use 01 for the month (e.g., 01/15/2013). If there is 

no basis for estimating the year, use 00/00/0000 ("Unknown").

23 Educational Status, at date of 

first project service

VetGradeLV1 1 = High school dropout

2 = High school graduate

3 = GED/high school equivalency credential recipient

4 = High school graduate with some college

5 = GED/high school equivalency with some college

0 = Unknown

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24 Employment Status, at date 

of first project service

VetJob 1 = Unemployed

2 = Employed part time

3 = Employed full time

4 = Retired

0 = Unknown

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25 Deceased or Incapacitated VetDeceased 1 = Deceased prior participant

2 = Prior participant, permanently incapacitated

3 = Participant was served during reporting period 2012–13 but is 

now deceased

4 = Participant was served during reporting period 2012–13 but is 

now permanently incapacitated

9 = Not applicable: neither deceased nor permanently incapacitated

0 = Unknown

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26 Participant Status, for 

reporting year 

VetPartCD 1 = New participant (for reporting period)

2 = Continuing participant (from immediately preceding 

 reporting period)

3 = Reentry participant 

4 = Prior-year participant

0 = Unknown 

For this report, please use the following definitions:

A new participant is an individual who participated in the Veterans 

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Upward Bound project for the first time in this reporting period.

A continuing participant is an individual who participated in the 

project in both the current reporting period and the reporting period 

immediately preceding.

A reentry participant is an individual who attended the educational 

program offered by the project in a previous reporting year, 

suspended his or her participation, and reentered the program 

during the current reporting year. Also include in this category 

persons who completed the VUB program and returned to take it

again. Participants who left the project, with or without completing it, 

are eligible to return only if they have not enrolled in a program of 

postsecondary education after leaving VUB.

A prior-year participant is an individual who participated in the 

Veterans Upward Bound program in a previous reporting period but 

who has not received services on a continual basis during the 

current reporting period. 

The sum of the new, continuing, and reentry participants should 

equal the total number of participants the projects served during the 

reporting period.

27 Served by Another Federal 

Program Similar to VUB, 

during reporting year 

VETServed 1 = Participant received services from an EOC project

2 = Participant received services from another federally funded 

program (other than EOC) that is similar to VUB

3 = Participant did not receive services from another federally 

funded program similar to VUB 

9 = Not applicable, prior-year participant

0 = Unknown

This field provides information on the participation of current VUB 

participants in other federally funded programs that were similar to 

VUB and were serving the same target area during 2012–13.

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9

28 Called to Active Duty, during 

reporting year 

VetCall 1 = Yes, current-year participant

2 = Yes, prior-year participant who was on active duty during the 

reporting year

3 = No

0 = Unknown 

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29 Academic Improvement on 

Standardized Test Objective 

– Numerator, for reporting 

year

VetTestObj 1 = Yes, participant completed VUB program during the reporting 

year and improved academic performance as demonstrated by 

pre and post tests.

2 = No, participant completed VUB program during the reporting 

year, took pre and post tests but did not improve

3 = No, participant completed VUB program during the reporting 

year but did not take post test

8 = Not applicable, did not complete the VUB educational program 

during the reporting year 

9 = Not applicable, prior year participant

0 = Unknown

✔

30 Date of Last Project Service 

in VUB, as of end of reporting 

year

VetLastSerDate Format is MM/DD/CCYY, e.g., 03/31/2013

MM = 01 – 12

DD = 01 – 31

CC = 20

YY = 00 – 99

88/88/8888 Not applicable, still in the educational program offered 

by the project 

00/00/0000 = Unknown

Accuracy is particularly important for this field. Report date of 

last service for all participants who were no longer being served as 

of end of reporting period and who the project assumes will not 

return. 

You do not need to provide the exact day; you may use 15 (midpoint 

of the month). If exact month or year is uncertain, use an estimate. 

If there is no basis for estimating the month, but the year is known or 

can be estimated, use 01 for the month (e.g., 01/15/2013). If there 

is no basis for estimating the year, use 00/00/0000 ("Unknown").

Except for reentry participants, once date of last project service 

has been submitted in one year’s APR, the date must not 

change in a later reporting year.
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31 VUB Educational Program 

Completion Year

VetCompleteYR 1111 = Other, completed the VUB program prior to 2011–12 project 

year)

2011 = completed the VUB program in 2011-12 project year

2012 = 2012–13, completed the VUB program in 2012-13 project 

year88 = Not applicable, still in the educational program

offered by the project

99 = Not applicable, left project before completing the educational 

program

0 = unknown 

Accuracy is particularly important for this field, which is used in 

calculating performance measures and PE points for three 

objectives. Enter the project year that the participant completed the 

educational program offered by the project. If the participant left the 

program prior to completing the educational program, select option 

99; select option 88 if the participant was still in the program as of 

the end of the reporting period. 

Once the VUB educational program completion year has been 

submitted in one year’s APR, the year must not change in a 

later reporting year.

32 Reason for Leaving VUB 

Program, as of end of 

reporting year

VetLeave Please provide information as of the end of the reporting period.

1 = Successfully completed program

2 = Did not complete program due to current need or desire for 

employment

3 = Did not complete program; moved out of project’s service area 

4 = Did not complete program; no longer interested

5 = Did not complete program due to difficulties with academics

6 = Did not complete program due to family responsibilities

7 = Did not complete program; left after call to active duty

8 = Did not complete program due to medical reasons

9 = Did not complete program due to death or permanent incapacity 

of participant

10 = Did not complete program due to other reasons

0 = Did not complete program for unknown reasons

88 = Not applicable, still in the educational program offered by the 

project

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Project Services

33 Basic Skills Development, for 

reporting year (2012-13)

VetBscSkllDvl Participant received this service during the reporting year.

1 = Yes

2 = No

8 = Not applicable, not offered by project

9 = Not applicable, prior-year participant

0 = Unknown

Please see "Definitions That Apply" in instructions.

34 Short Term Remedial or 

Refresher Courses, for 

reporting year (2012-13)

VetShtTrmCrse Participant received this service during the reporting year.

1 = Yes

2 = No

8 = Not applicable, not offered by project

9 = Not applicable, prior-year participant

0 = Unknown

Please see "Definitions That Apply" in instructions.

35 Assistance in Securing Local 

Support, for reporting year 

(2012-13)

VetLclSppt Participant received this service during the reporting year.

1 = Yes

2 = No

8 = Not applicable, not offered by project

9 = Not applicable, prior-year participant

0 = Unknown

Please see "Definitions That Apply" in instructions.

36 Special Services for 

Transition to PSE, for 

reporting year (2012-13)

VetSpSrvc Participant received this service during the reporting year.

1 = Yes

2 = No

8 = Not applicable, not offered by project

9 = Not applicable, prior-year participant

0 = Unknown

Please see "Definitions That Apply" in instructions.
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Participant’s Postsecondary Education Information

Remember that data for these fields should reflect information available to the project as of the date on which the APR is submitted.

37 Date of First Postsecondary 

School Enrollment 

VetFirstEnrollDT Format is MM/DD/CCYY, e.g., 09/15/2013

MM = 01 – 12

DD = 01 – 31

CC = 19 – 20

YY = 00 – 99

88/88/8888 = Not applicable, still in the educational program

offered by the project

99/99/9999 = Not applicable, left educational program (either 

completing or not) but has not yet enrolled in a 

program of postsecondary education

00/00/0000 = Unknown 

Accuracy is particularly important for this field. Include only 

the enrollment date after leaving the VUB program (either 

successfully completing VUB or not). Do not use dates of any 

postsecondary enrollment prior to participation in VUB. If the 

participant has begun taking postsecondary courses but is still 

participating in VUB, the participant should not be considered 

enrolled in postsecondary education.

You do not need to provide the exact day; you may use 15 

(midpoint of the month). If exact month or year is uncertain, use 

an estimate. If there is no basis for estimating the month, but the 

year is known or can be estimated, use 01 for the month (e.g., 

01/15/2013). If there is no basis for estimating the year, use 

00/00/0000 ("Unknown").

Once the date of first postsecondary enrollment has been 

submitted in one year’s APR, the date must not change in a 

later reporting year.

38 Postsecondary Education 

Enrollment Cohort

VetPSECohort 1111 = Other (prior to 2007–08)

2007 = 2007–08 (completed VUB program at any time and 

enrolled in PSE program during academic year 2007–08)

2008 = 2008–09

2009 = 2009–10

2010 = 2010–11

2011 = 2011–12

2012 = 2012–13
13

7777 = Completed the VUB educational program but has not yet 

enrolled in postsecondary education program

8888 = Not applicable, still in the educational program offered by 

the project

9999 = Not applicable, left VUB before completing the 

educational program (code as 9999 even if the participant 

enrolled in postsecondary education program)

Accuracy is particularly important for this field, which is used 

to establish a cohort of participants who will form the denominator 

for each project’s postsecondary completion PE objective and for 

two of the performance measures. For those participants who 

completed the VUB educational program at any time, enter 

the academic year in which the participant enrolled in 

postsecondary education. So as to reflect likely enrollment 

dates, for purposes of this field, the period of an academic 

year is August 1 through July 31. For example, if the 

participant completed the VUB program during the 2010–11 

project year (option 11 in field 32) and enrolled in postsecondary 

education in June 2013 (i.e., during the 2012–13 academic year), 

enter 12. Do not include postsecondary education enrollment that 

occurred prior to the participant completing the VUB educational 

program. 

Once the postsecondary educational cohort year has been 

submitted in one year’s APR, the year must not change in a 

later reporting year.

39 School Code for 

Postsecondary Institution 

First Attended

VetPSECode B00000 – B99999

E00000 – E99999

G00000 – G99999

000001 – 999999

555555 = Enrolled in a postsecondary institution not found in the 

Federal School Code Directory

666666 = Not applicable, prior participant whose enrollment in 

last institution attended was reported in previous grant 

cycle(s)

888888 = Not applicable, still in the educational program offered 

by the project
14

999999 = Not applicable, left educational program (either 

completing or not) but has not yet enrolled in a program 

of postsecondary education

000000 = Unknown 

Provide the six-digit school code for the postsecondary institution 

the participant first attended after participating in the Veterans 

Upward Bound program. If the participant began attendance in 

fall 2013 (i.e., after the end of the 2012–13 reporting period), 

please provide the code of the institution. The six-digit codes can 

be obtained from the following Web site:

https://fafsa.ed.gov/FAFSA/app/schoolSearch?locale=en_EN

40 Source of Postsecondary 

Education Information 

VetSelfTranCD 1 = Official college transcript 

2 = Institutional data but not an official transcript

3 = Self-reported by participant

4 = Other third-party verification, e.g., National Student 

Clearinghouse

8 = Not applicable, still in the educational program offered by the 

project

9 = Not applicable, left educational program (either completing or 

not) but has not yet enrolled in a program of postsecondary 

education

0 = Unknown 

This field should be based on postsecondary enrollment(s) that 

occurred after the participant left the VUB program (either 

completing or not).

✔

41 College Status at beginning 

of academic year 2013–14

VetPSEGrLV 1 = Accepted into postsecondary education program but not yet 

enrolled

2 = First year student in postsecondary education

3 = Postsecondary student continuing beyond first year

4 = Enrolled, completed a program of postsecondary education 

but continuing in postsecondary

5 = Not enrolled, completed a program of postsecondary 

education prior to beginning of academic year 2013-14

7 = Prior to beginning of academic year 2013-14, left a program 

✔
15

of postsecondary education without completing it

8 = Not applicable, still in the educational program offered by the 

project

9 = Not applicable, left educational program (either successfully 

completing or not) but has not yet enrolled in a program of 

postsecondary education

10 = Other

0 = Unknown 

This field should be based on the postsecondary enrollments that 

occurred after the participant left the VUB program (either 

completing or not).

If you choose option 4 or 5, both of which indicate that the 

participant completed a program of postsecondary education, you 

must also complete fields #44 and #45 (for certificate/diploma 

completion), fields #46 and #47 (for associate degree 

completion), and/or fields #48 and #49 (for bachelor’s degree 

completion).

42 Postsecondary Remediation VetPSRemediation For members of the 2012–13 postsecondary education 

enrollment cohort (field #38):

1 = Did not receive college-level math or English remediation in 

first year of postsecondary education in the 2012-13 project

year

2 = Received college-level math or English remediation in first 

year of postsecondary education in the 2012–13 project year

9 = Not applicable, participant not in 2012 postsecondary 

education enrollment cohort 

0 = Unknown

This field is based on postsecondary enrollments that occurred 

after the participant left the VUB program (either completing the 

program or not).

Regarding the term “remediation,” please see “Definitions That 

Apply” in the General Instructions.

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16

43 Certificate/ Diploma 

Completed

VetCertificateCD 1 = Yes, completed certificate/diploma for 

occupational/educational program 

6 = Enrolled in, but not yet completed certificate/diploma program 

7 = Left a certificate/diploma program without completing it

8 = Not applicable, still in the educational program offered by the 

project

9 = Not applicable, left the educational program (either 

completing it or not) but has not yet enrolled in a program of 

postsecondary education

11 = Not applicable, participant pursued another kind of 

postsecondary credential (not associated with a 

certificate/diploma program)

0 = Unknown 

If participant has been in a certificate program, choose 1, 6, 7, or 

0. 

Include only those completions that occurred after the participant 

left the VUB program (either completing or not). 

✔

44 Date of First Certificate/ 

Diploma

VetCertificateDT Format is MM/DD/CCYY, e.g., 05/15/2012

MM = 01 – 12

DD = 01 – 31

CC = 19 – 20

YY = 00 – 99

66/66/6666 = Not applicable, still enrolled in certificate/diploma 

program

77/77/7777 = Not applicable, left certificate/diploma program 

without completing it

88/88/8888 = Not applicable, still in the educational program 

offered by the project

99/99/9999 = Not applicable, left the educational program (either 

completing or not) but has not yet enrolled in 

program of postsecondary education

11/11/1111 = Not applicable, participant pursued another kind of 

postsecondary credential (not associated with 

certificate/diploma program)

00/00/0000 = Unknown

Accuracy is particularly important for this field. This field 
17

collects dates of postsecondary completions that occurred after 

the participant left the VUB program (either completing or not). If 

participant has earned more than one certificate/diploma, report 

the date that the first certificate/diploma was completed.

You do not need to provide the exact day; you may use 15 

(midpoint of the month). If exact month or year is uncertain, use 

an estimate. If there is no basis for estimating the month, but the 

year is known or can be estimated, use 01 for the month (e.g., 

01/15/2013). If there is no basis for estimating the year, use 

00/00/0000 ("Unknown").

Once date of first certificate/diploma has been submitted in 

one year’s APR, the date must not change in a later reporting 

year.

45 Associate Degree Attained VetAssocDegreeCD 1 = Yes, attained associate degree 

5 = Transferred to four-year institution without completing an 

associate degree

6 = Enrolled in, but not yet completed associate degree 

7 = Not applicable, Left associate degree program without 

completing it; did not transfer to a four-year institution

8 = Not applicable, not yet completed the educational program 

offered by the project

9 = Not applicable, left the educational program (either 

completing or not) but has not yet enrolled in program of 

postsecondary education

11 = Not applicable, participant pursued another kind of 

postsecondary credential (not associated with an associate 

degree program)

0 = Unknown 

If participant has been in an associate degree program, choose 1, 

5, 6, 7, or 0. Include only those completions that occurred after 

the participant left the VUB program (either completing or not). 

✔

46 Date of First Associate 

Degree

VetAssocDegreeDT Format is MM/DD/CCYY, e.g., 05/15/2013

MM = 01 – 12

DD = 01 – 31

CC = 19 – 20

YY = 00 – 99

55/55/5555 = Transferred to four-year institution without 
18

completing an associate degree

66/66/6666 = Not applicable, still enrolled in associate degree 

program

77/77/7777 = Not applicable, left associate degree program 

without completing it; did not transfer to a four-year 

institution

88/88/8888 = Not applicable, not yet completed the educational 

program offered by the project

99/99/9999 = Not applicable, left educational program (either 

completing or not) but has not yet enrolled in 

program of postsecondary education

11/11/1111 = Not applicable, participant pursued another kind of 

postsecondary credential (not associated with an 

associate degree program)

00/00/0000 = Unknown

Accuracy is particularly important for this field. This field 

collects dates of postsecondary completions that occurred after 

the participant left the VUB program (either completing or not). If 

participant has earned more than one associate degree, report 

the date that the first associate degree was completed,

You do not need to provide the exact day; you may use 15 

(midpoint of the month). If exact month or year is uncertain, use 

an estimate. If there is no basis for estimating the month, but the 

year is known or can be estimated, use 01 for the month (e.g., 

01/15/2013). If there is no basis for estimating the year, use 

00/00/0000 ("Unknown").

Once date of first associate degree has been submitted in 

one year’s APR, the date must not change in a later reporting 

year.

47 Bachelor’s Degree Attained VetBachDegreeCD 1 = Yes, attained bachelor’s degree 

6 = Enrolled in, but not yet completed bachelor’s degree 

7 = Left bachelor’s degree program without completing it

8 = Not applicable, not yet completed the educational program 

offered by the project

9 = Not applicable, left educational program (either completing or 

not) but has not yet enrolled in a program of postsecondary 

education

✔
19

11 = Not applicable, participant pursued another kind of 

postsecondary credential (not associated with bachelor’s 

degree program)

0 = Unknown 

If participant has been in a bachelor’s degree program, choose 1, 

6, 7, or 0. Include only those completions that occurred after the 

participant left the VUB program (either completing or not). 

48 Date of First Bachelor’s 

Degree

VetBachDegreeDT Format is MM/DD/CCYY, e.g., 05/15/2012

MM = 01 – 12

DD = 01 – 31

CC = 19 – 20

YY = 00 – 99

66/66/6666 = Not applicable, still enrolled in bachelor’s degree

program

77/77/7777 = Not applicable, left bachelor’s degree program

without completing it

88/88/8888 = Not applicable, still in the educational program 

offered by the project

99/99/9999 = Not applicable, left educational program (either 

completing or not) but has not yet enrolled in 

program of postsecondary education

11/11/1111 = Not applicable, participant pursued another kind of 

postsecondary credential (not associated with 

bachelor’s degree program)

00/00/0000 = Unknown

Accuracy is particularly important for this field. This field 

collects dates of postsecondary completions that occurred after 

the participant left the VUB program (either completing or not). If 

participant has earned more than one bachelor’s degree, report 

the date that the first bachelor’s degree was completed,

You do not need to provide the exact day; you may use 15 

(midpoint of the month). If exact month or year is uncertain, use 

an estimate. If there is no basis for estimating the month, but the 
20

year is known or can be estimated, use 01 for the month (e.g., 

01/15/2013). If there is no basis for estimating the year, use 

00/00/0000 ("Unknown").

Once date of first bachelor’s degree has been submitted in 

one year’s APR, the date must not change in a later reporting 

year.

49 Length of Active Duty (2007-

08 Postsecondary Ed. 

Cohort)

VetActiveDuty

Participant in 2007–08 postsecondary education enrollment

cohort who was called to active duty at any time between 2007–

08 and 2012–13 and served on active duty during that period for:

1 = 1–11 months

2 = 12–23 months

3 = 24–35 months

4 = 36–47 months

5 = 48–59 months

6 = 60–71 months

7 = 72–84 months

8 = Called to active duty but number of months unknown

9 = Not called to active duty, or active duty status is unknown

99 = Not applicable, not in 2007–08 postsecondary education 

enrollment cohort

✔

50 Participant’s Name Change

(Optional)

FullNameChange If the participant changed his or her name, and if the project 

needs to use this information to help track the student, please 

enter the participant’s changed full name (i.e., first and last 

name). If the student has not changed his or her name from that 

provided in fields LastNM and FirstNM (fields #5 and 6), there is 

no need to complete this field. Names entered here may be in a 

variety of formats, e.g., John Doe, John D. Doe, Jane Smith-Doe, 

Jane Smith Doe, John Doe II, John Doe, Jr. Moreover, you will 

be able to update this field in subsequent reporting periods.

✔

Note to Data Collector: When you collect this information from participants, please make sure that you inform them why they are being asked to provide Social 

Security numbers. Please see Privacy Act statement below.

Privacy Act

In accordance with the Privacy Act of 1974 (Public Law No. 93-579, 5 U. S.C. 552A), you are hereby notified that the Department of Education is authorized to collect 

information to implement the Upward Bound program under Title IV of the Higher Education Act of 1965, as amended (Pub. Law 102-325, sec. 402C). In accordance with 
21

this authority, the Department receives and maintains personal information on participants in the Upward Bound program. The principle purpose for collecting this 

information is to administer the program, including tracking and evaluating participants’ academic progress. Providing the information on this form, including a Social 

Security number (SSN), is voluntary; failure to disclosure a SSN will not result in denial of any right, benefit, or privilege to which the participant is entitled. The information 

that is collected on this form will be retained in the program files and may be released to other Department officials in the performance of official duties.