PGI 204.602 General.

(1) Helpful documents. The Federal Procurement Data System (FPDS) website at

https://www.fpds.gov provides useful documents and on-line training to assist with FPDS data entry.

Key manuals can be found at the top of the website homepage under the “Training” and “Worksite”

drop-down links to include:

(i) FPDS Data Element Dictionary. The data dictionary outlines relevant information for each data

field. The Data Dictionary identifies whether a data field is “Required,” “Optional,” “Propagates from

the base action,” “Not Applicable,” or “System Generated,” for each type of data entry screen

(Awards, Indefinite-Delivery Vehicles, and Transactions/Modifications). It also identifies the source

of data entry (e.g., Contracting Officer, System for Award Management (SAM), FPDS); the format of

the field; and whether the field input is derived from entries in other fields. At the back of the Data

Dictionary is a useful summary.

(ii) FPDS Data Validations. This document identifies all the validation rules that are applied to data

entry. The majority of the rules apply Governmentwide. DoD specific validation rules appear at

“5.5.1 DoD Specific Validations.”

(iii) FPDS Users Manual. This manual provides guidance on the various types of data entry screens

and addresses whether a particular field is: “[R]” – requires contracting officer/buyer entry; “[A]” –

pre-populated by FPDS or a contract writing system, if using machine-to-machine process; or “[C]” –

calculated by FPDS for each type of data entry screen. However, the nature of the field is

determined based on Governmentwide requirements. To determine DoD-specific requirements, refer

to J3 “DoD Use Case Summary” in the FPDS Data Element Dictionary. The FPDS User Manual is not

a policy document; it is intended only for general guidance. Refer to this PGI section for specific

FPDS reporting entries.

(2) Reporting technical or policy issues.

(i) Technical issues. To report an FPDS technical issue—

(A)(1) Users of the Standard Procurement System (SPS) should contact their local SPS Help Desk

(authorized SPS caller);

(2) Users of other contract writing systems should contact the local contract writing system

administrator to determine the appropriate procedures; and

(3) Web users should contact their local system administrator, who will then contact the FPDS Help

Desk; or

(B) If the issue is an obvious FPDS technical issue that needs to be documented and corrected by the

system, the user should contact the Federal Service Desk (FSD), by telephone at 866-606-8220 (U.S.

or DSN), or 334-206-7828 (International), or submit a comment or request at www.fsd.gov. When emailing FSD, also send a copy to the applicable agency representative identified in paragraph (2)(iii)

of this section.

(ii) Policy issues. Report policy issues to the applicable agency representative identified in paragraph

(2)(iii) of this section.

(iii) Agency representatives. Department and component FPDS representatives and their contact
information can be found on the DPC website at

https://www.acq.osd.mil/asda/dpc/ce/cap/fpds.html#data-improvement under “Additional

Resources.”

Parent topic: PGI 204.6 -CONTRACT REPORTING