NIST Special Publication 881-72

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Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 180M

Return Merchandise Authorization and

Notification (Material Returns

Reporting)

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
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'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-72

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 180M

Return Merchandise Authorization and

Notification (Material Returns

Reporting)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-000

1

Editor: Dr. Jean-Philippe Favreau

August 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by functional-area experts who create and select options from standard EDI Transaction Sets to yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-72

Natl. Inst. Stand. Technol. Spec. Publ. 881-72, 30 pages (Aug. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998
180 Return Merchandise Authorization and

Notification

Functional Group ID=AN

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Return Merchandise

Authorization and Notification Transaction Set (180) for use within the context of an Electronic Data Interchange

(EDI) environment. This transaction set can provide for customary and established business and industry practice

relative to the returning of merchandise to the vendor. This transaction set may satisfy request for returns, authorization or disposition of the return, notification of return, or notification of consumer return.

Notes:

1. Organizations use this transaction set to report the availability ofmaterial to the wholesale distribution system,

to report the automatic shipment ofmaterial to storage or repairfacilities, to request cancellation ofpreviously

submitted reports, and to inquire about the status ofpreviously submitted transactions.

2. Use a single occurrence ofthis transaction set to transmit single or multiple material returns information

transactions to one or more Inventory Control Points (ICPs) or Integrated Material Managers (IMMs).

3. A single transaction set may contain a combination oftransactionsfor standard and nonstandard material.

4. Each transaction within a transaction set may report, for a single transaction number, one or more quantities

distinguished by one or more characteristics.

5. Users operating under the Defense Logistics Management System (DIMS) must reference the Unit ofIssue and Purchase Unit Conversion Table and Accounting Classification Appendix which can befound on the

National Institute ofStandards and Technology (NIST) World Wide Web site.

Heading:

Must Use

Pos. No. 010Seg. IDST Name

Transaction Set Header

Req.

Des. MMax.Use

1 Must Use 020 BGN Beginning Segment M 1 Not Used 030 RDR Return Disposition Reason 0 I Not Used 040 PRF Purchase Order Reference 0 I Not Used 050 DTM Date/Time Reference 0 10 Not Used 060 N9 Reference Identification 0 10 Not Used 070 PER Administrative Communications Contact 0 2 Not Used

Not Used

080

085

SAC

G38

Service, Promotion, Allowance, or Charge

Information Claim Payment Information

0

0

10

I Not Used 090 PKG Marking, Packaging, Loading 0 5 Not Used 100 TDl Carrier Details (Quantity and Weight) 0 10 Not Used

Not Used

110

115

TD5

NTE

Carrier Details (Routing Sequence/Transit

Time)

Note/Special Instruction LOOP ID -Nl

0

0

10

5

Loop Notes and

Repeat Comments

200

003060F180M0 22 April 1998
180M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Must Use 120 Nl Name O I Not Used 130 N2 Additional Name Information 0 2 Not Used 140 N3 Address Information 0 2 Not Used 150 N4 Geographic Location o 1 Not Used 160 PER Administrative Communications Contact 0 5

Not Used Not Used

170

180

LM

LQ

LOOP ID - LM

Code Source Information

Industry Code

O

M

1

100

10

Detail:

Must Use Must Use Not Used Not Used Not Used

Must Use Must Use

Must Use

Not Used

Not Used

Must Use Must Use

Pes. No.

010

Oil 020 030

040

057 058

110

120

130

140

150

160

Seg. ID

BLI N9

PID RDR

SAC

Name

Req.

Des. IVIax.Use LoopRepeat

Notes and Comments

LOOP ID - BLI

Baseline Item Data O

Reference Identification O

Product/Item Description O

Return Disposition Reason O

Service, Promotion, Allowance, or Charge O

Information

LM

LQ

LOOP ID - LM

Code Source Information

Industry Code

O

M

LOOP ID -Nl

QTY

AMT

DTM

Nl

LM

LQ

LOOP ID - QTY

Quantity

Monetary Amount

Date/Time Reference Name

O

O

O

o

1 20

5

1

10

Not Used 042 AMT Monetary Amount 0 >1

Not Used 044 MEA Measurements 0 >1 Not Used 046 CRC Conditions Indicator 0 >1

Not Used 048 NTE Note/Special Instruction 0 >1

Not Used 050 PRF Purchase Order Reference 0 1

051 AT Financial Accounting 0 >I Not Used 052 DTM Date/Time Reference 0 15 Not Used 053 DD Demand Detail 0 100 Not Used 054 GF Furnished Goods and Services 0 1 Not Used 055 TD5 Carrier Details (Routing Sequence/Transit 0 5 Time) Not Used 056 SDQ Destination Quantity 0 100

1

100

Must Use 060 Nl Name 0 1 Not Used 070 N2 Additional Name Information 0 2 Not Used 080 N3 Address Information 0 2 Not Used 090 N4 Geographic Location 0 I Not Used 100 PER Administrative Communications Contact 0 5

1

5

10

1

>1

nl

10

200

>1

n2 LOOP ID - LM 10 Code Source Information

Industry Code 0

M

1

100 LOOP ID - LX >1

003060F180M0 2 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

O 1 n3 O >1 O 10 O 1 n4 LOOP ID - LM io Not Used 210 LM Code Source Information O 1 Not Used 220 LQ Industry Code M 100

Must Use 230 SE Transaction Set Trailer M 1

Transaction Set Notes

1. Quantity is specified either in the BLI segment (BLI03) or in the QTY segment.

2. The Nl segment is used to identify the location of the material specified in the QTY loop.

3. The LX loop conveys serial number, lot number and inventory data.

4. The N 1 segment identifies the name of the manufacturer associated with the serial or lot number specified in the LX loop.

i

170 LX

180 N9

Not Used 190 DTM

200 Nl

Assigned Number

Reference Identification

Date/Time Reference Name

003060F180M0 3 22 April 1998
] 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Data Element Summary

Must Use

Must Use

Ref. Pes. STOl

ST02

Data

Element

143

329

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set 180 XI 2.255 Return Merchandise Authorization and

Notification Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set fiinctional group assigned by the originator for a transaction set A unique number assigned by the originator ofthe transaction set, or the

originator's application program.

003060F180M0 4 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

BGN

020

Beginning Segment

Heading

Mandatory

1To indicate the beginning of a transaction set

1 If BGN05 is present, then BGN04 is required.

1 BGN02 is the transaction set reference number.

2 BGN03 is the transaction set date. 3 BGN04 is the transaction set time. 4 BGN05 is the transaction set time quahfier. 5 BGN06 is the transaction set reference number of a previously sent transaction

affected by the current transaction. Comments:

Must Use

Ref. Pes. BGNOlData

Element

353

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original

77 Simulation Exercise

Use to identify a simulated mobilization exercise

transaction set. Activities initiating simulated

mobilization exercises must ensure complete

coordination with all activities involved. All

transaction set recipients must use extreme caution to ensure that individual transactions do not process as

action documents which affect accountable records.

Must Use BGN02

Must Use BGN03

127 Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Use Code "Z"for this data element to satisfy mandatory X12 syntax

requirements.

373 Date M DT 6/6 Date (YYMMDD)

This date corresponds to the Universal Time Coordinate (UTC).

Must Use BGN04 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

1. Express the originating activity's time oftransaction set preparation in UTC.

2. Express time in afour-position (HHMM)format.

Not Used BGN05 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

003060F18OM0 5 22 April 1998
180M - Return Merchandise Authorization and Notification (Materia! Returns Reporting)

Not Used BGN06 127

Must Use BGN07 640

Reference Identification O AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Transaction Type Code O ID 2/2

Code specifying the type of transaction FT Material Returns

Notification by a military organization providing

shipping information related to the return of material not needed

Use to indicate the transaction set contains material

returns program transactions.

BGN08 306 Action Code O ID 1/2

Code indicating type of action Use to indicate that the transaction set contains transactions notifying

ICPs/IMMs of automatic shipments, requesting ICP/IMM cancellation of

previously submitted reports, or inquiring about the status ofpreviously

submitted transactions.

C Cancelled

Use to indicate a request to cancel a previously

submitted report ofmaterial availability.

RF Returned to Shipper's Facility (Other Than Original

Shipping Location)

Use to indicate a notification ofan automatic return shipment

RS Report Status Use to indicate a request to provide receipt statusfor

material previously reported as shipped.

Status Query

Use to indicate an inquiry to the ICP/IMM requesting a reply to a previously submitted report ofmaterial

availability.

Not Used BGN09 786 Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following

003060F180M0 6 22 April 1998
180M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Nl Name

120

Nl Optional (Must Use)

Heading

Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required. 2 If either N1 03 or N 1 04 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N 105 and N 106 further define the type of entity in N 101. Must use this l/Nl/120 loop to identify the organization originating the transaction set

Data Element Summary

Must Use

Ref. Pes. NlOl

Not Used N102

Must Use N103

Must Use N104

Not Used N105

Must Use N106

Data

Element

98

93

66

67

706

98

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual 41 Submitter

Entity transmitting transaction set Name X AN 1/35

Free-form name

Identitlcation Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

D-U-N-S Number, Dun & Bradstreet D-U-N-S+4, D-U-N-S Number with Four Character

Suffix Department of Defense Activity Address Code

(DODAAC)

Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

19

10

A2

Use to indicate the Security Assistance (SA) structured

address data which identifies the submitter.

Interpretation ofthis data may require additional

codes cited elsewhere in the transaction.

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage functions

Identification Code X AN 2/20

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual FR Message From

Must use to indicate that the organization cited in N104 originated the transaction set.

003060F180M0 7 22 April 1998
180M - Return Merchandise Authorization and Notification (Material Returns Reporting)

003060F180M0 8 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use; Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BLI Baseline Item Data

010

BLI Optional (Must Use)

Detail Optional (Must Use)

1To specify basic item data: item identification, quantity, and price

1 If either BLI05 or BLI06 is present, then the other is required. 2 If BLI07 is present, then BLI06 is required.

3 If either BLI08 or BLI09 is present, then the other is required.

4 If either BLI 10 or BLIl 1 is present, then the other is required. 5 If either BLI 12 or BLI 13 is present, then the other is required.

1 BLI04, the unit of measure code applies to both quantity, (BLI03) and unit price

(BLI06), unless BLI07 is present, in which case BLI04 applies only to BLI03, and

BLI07 applies only to BLI06.

1 Element 235/234 combinations should be interpreted to include products or services. See the Data Element Dictionary for a complete list of IDs. 2 BLIO 1 , BLI02, and BLI08 through BLI 1 3 provide for four different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No.,

Model, SKU.

Notes: Must use to identify the material associated with the transaction.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use BLIOl 235 Product/Service TO Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Use only one ofcodes Al, A2, A4, FB, FS, FT, MG, or YP to identify the

material Must use the National Stock Number (NSN) when known, except

when appropriate brand name subsistence items are identified by the

Subsistence Identification Number.

A 1 Plant Equipment Number

Item identifier is a plant equipment number

Use to identify plant equipment.

A2 Department of Defense Identification Code (DoDIC)

Qualifies a code that uniquely identifies a type of

explosive or ammunition

Use to identify ammunition items.

'

A4 Subsistence Identification Number

Item identifier is a brand-name resale subsistence item

Use to identify subsistence items.

FB Form Number

Use to identify theform stock number.

FS National Stock Number

MG Manufacturer's Part Number

Use to identify nonstandard material r YP Publication Number

003060F180M0 9 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Use to identify the publication stock number.

Must Use BLI02

Not Used BLI03

Not Used BLI04

BLI05

BLI06

Not Used BLI07

BLI08

BLI09

Not Used BLIlO

Not Used BLIll

Not Used BLI12

Not Used BLI13

Not Used BLI14

Not Used BLI15

Not Used BLI16

Not Used BLI17

Not Used BLI18

234

380

355

236

212

355

235

234

235

234

235

234

1161

1161

1161

1161

594

Product/Service ID M AN 1/40

Identifying number for a product or service Quantity O R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Price Identifier Code X ID 3/3

Code identifying pricing specification

Use to provide the unitpricefor non-standard material only.

ACT ^^^^jgj

"

'

' .

. »

The final negotiated contract price

EST Estimated Price Unit Price

Price per unit of product, service, commodity, etc. Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contractor authorized to do business with the U.S. government

Use with BLJOl code MG to uniquely identify a

manufacturer's part number.

X R 1/17

O ID 2/2

Product/Service ID X AN 1/40

Identifying nimiber for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/40

Identifying number for a product or service Product Option Code O ID 1/2

Code indicating an option chosen for the product

Product Option Code O ID 1/2

Code indicating an option chosen for the product

Product Option Code O ID 1/2

Code indicating an option chosen for the product

Product Option Code O ID 1/2

Code indicating an option chosen for the product

Frequency Code O ID 1/1 Code indicating fi^equency or type of payment

003060F180M0 10 22 April 1998
180M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

N9 Reference Identiflcation

Oil

BLI Optional (Must Use)

Detail Optional (Must Use)

20

To transmit identifying information as specified by the Reference Identification Qualifier

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

3 If either C04003 or C04004 is present, then the other is required.

4 If either C04005 or C04006 is present, then the other is required.

1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902.

Must Use

Ref. Pes. N901Data

Element

128

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification TN Transaction Reference Number

Must use to identify the transaction numberfor each

transaction.

Must Use

Not Used

Not Used

Not Used

N902

N903

N904

N905

Not Used N906

N907

Must Use C04001

Must Use C04002

127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

369 Free-form Description X AN 1/45

Free-form descriptive text 373 Date O DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with Intemafional Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

C040 Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification W8 Suffix

Differentiates between partial actions taken on the

original transaction Use with N901 code TN in cancellation requests

(BGN08 code C) and inquiries (BGN08 code RS), to identify the transaction number suffix,

127 Reference Identification M AN 1/30

003060F180M0 11 22 April 1998
180M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Not Used C04003 128

Not Used C04004 127

Not Used C04005 128

Not Used C04006 127

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

003060F180M0 12 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level: Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Must Use

Ref.

Pes. ATOl

AT Financial Accounting

051

BLI Optional (Must Use)

Detail Optional

>1

To transmit financial accounting data

1 If AT10 is present, then ATOl is required.

1 AT09 identifies unique local activity financial accounfing information.

1. Use multiple repetitions to identify thefundpurpose code, appropriation, and/or

fund codesfor goods, services, and related adjustments.

2. DIMS users see the Accounting Qassificatim Append^^^

Data Element Summary

Attributes

Data

Element Name

1271 Industry Code

Code indicating a code from a specific industry code list Use any code except "CR" or "DR".

X AN 1/30

AT02

AT03

Not Used

Not Used

Not Used

AT04

AT05

AT06

AT07

Not Used AT08

AT09

Must Use ATIO

1282

1283

1284

1285

1286

1287

1288

352

1270

Treasury Symbol Number O AN 7/21

Number identifying a department, fiscal year, treasury account number, and

appropriation limit for a standard accounting classification coding structure Use to identify the basic appropriation number.

Budget Activity Number O AN 1/16

Number identifying an administrative subdivision of funds against which a

transaction is to be charged for a standard accounting classification coding

structure Use to identify thefund code. Object Class Number O AN 3/12

Number identifying the nature of the goods or services acquired and a specific

office or organization using resources for a standard accounting classification coding structure Reimbursable Source Number O AN 1/3

Number identifying the source of an appropriation or fund reimbursement for a standard accounting classification coding structure Transaction Reference Number O AN 4/20

Number identifying an original request for goods and services to the matching

financial transaction for a standard accounting classification coding structure Accountable Station Number O AN 3/8

Number identifying an office responsible for entering a financial transaction

into the applicable accounting system for a standard accounting classification coding structure Use A T07 to identify the Authorized Accounting Activity (AAA)/Accounting

Disbursing Station Number (ADSN)/Fiscal Station Number (FSN).

Paying Station Number O AN 8/14

Number identifying an office responsible for making a payment or collection and the corresponding voucher number under which the action was taken for a standard accounting classification coding structure Description O AN 1/80

A fi-ee-form description to clarify the related data elements and their content

Cite the supplemental accounting classification data. Code List Qualifier Code O ID 1/3

003060F180M0 13 22 April 1998
180M - Return Merchandise Authorization and Notification (Materia! Returns Reporting)

Code identifying a specific industry code list FP Fund Purpose

003060F180M0 14
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

LM Code Source Information

057

LM Optional (Must Use)

Detail Optional (Must Use)

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Must use this 2/LM/057 loop to identify coded information maintained in department

or agency documentation.

Must Use

Ref. Pes. LMOl

LM02

Data

Element

559

822

Data Element Summary

Name Attributes

Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

003060F180M0 15 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

LC^ Industry Code

058

LM Optional (Must Use)

Detail Mandatory

100

Code to transmit standard industry codes

1 If LQO 1 is present, then LQ02 is required.

Use to identify codes, as appropriate, consistent with management information

requirements.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use LQOl 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list 0 Document Identification Code

Codes that subclassify a transaction

78 Project Code

Codes that relate a transaction to special programs,

exercises, projects, operations, or other purposes Use as needed to identify specialprograms, exercises,

projects, operations, and other purposes.

79 Priority Designator Code

The priority of a transaction Usefor notification for automatic returns.

80 Advice Code

Instructions to transaction recipients when narratives cannot be transmitted

87 Subsistence Type of Pack Code

A certain level of protection from the packing or outside

shipping container for perishable and nonperishable

subsistence items

Use with subsistence items only.

A9 Supplementary Address

Identifies the originating organization's unique logistics

information

DE Signal Code

DF Media and Status Code

LQ02 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list

003060F180M0 16 22 April 1998
180M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Nl Name

060

Nl Optional (Must Use) ^ - -

Detail Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N1 05 and N 1 06 further define the type of entity in N1 0 1

1. Must use one iteration ofthis 2/N1/060 loop to identify the organization to receive

the transaction.

Must Use

Ref. Pes. NlOl

2. Use additional iterations to identify other organizations associated with the

transaction.

Data Element Summary

Data

Element

98

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual CN

SF

Consignee

Use in automatic shipment notifications to identify tfte consigneejor tne returnea materiau

Ship From

Use in material availability reports and automatic

shipment notifications to identify the organization

from which the material is shipped if differentfrom

the organization originating the transaction set.

Party to Receive Status An organization that will receive information about a

transaction Use to identify the party to receive status when

differentfrom Service/Agency prescribed status recipient Use multiple iterations to identify all status

recipients, as required.

Not Used N102

Z4

ZB

93 Name

Free-form name

Owning Inventory Control Point

An inventory control organization responsible for management of a particular item

Party to Receive Credit

The organization to which credit will be granted

Use as neededfor material availability reports and

automatic shipment notifications to identify the

organization to receive credit if differentfrom the

organization originating the transaction set.

X AN 1/35

003060F180MO 17 22 April 1998
180M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Must Use N103 66 Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67)

1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the MiHtary Assistance Program Address

Directory (MAPAD); represents the location of an

entity

Use to indicate the SA structured address data which

identifies the ship-front address. Interpretation ofthis data may require additional codes cited elsewhere in the transaction.

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage functions

Must Use N104 67 Identification Code X AN 2/20

Code identifying a party or other code

Not Used N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

TO Message To

Must use with the appropriate 2/N101/060 code to indicate the organization cited in N104 is receiving the

transaction.

003060F180M0 18 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

QTY Quantity

110

QTY Optional (Must Use)

Detail Optional (Must Use)

1To specify quantity information

WemuUiple iterations ofthe 2/QTY/llO loop to stratify quantities associated wit/t the

transaction by supply condition code.

Must Use

Ref. Pes. QTYOl

Must Use QTY02

Data

Element

673

380

QTY03 COOl

Must Use COOlOl 355

Not Used C00102 1018

Data Element Summary

Name Attributes

Quantity Qualifier M ID 2/2

Code specifying the type of quantity 01 Discrete Quantity

Use in requestsfor cancellation to identify the

quantityfrom the original report ofmaterial

availability which is no longer available.

28 Quantity Available for Return Use in reports ofmaterial availability.

38 Original Quantity

Use in inquiries requesting a reply to a previously

submitted report to identify the quantity ofthe original

report

39 Shipped Quantity

Use in notifications ofautomatic shipment.

AA Unacknowledged Quantity

Message received without network, or attendant recognition

Use in receipt acknowledgment inquiries to identify

the quantity shipped.

Quantity MR 1/15

Numeric value of quantity

Express the quantity as a whole number with no decimal

Composite Unit of Measure O

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Use to identify the unit ofissue. DLMS users see the Unit ofIssue and

Purchase Unit Conversion TttjbMfor available codes. , Exponent OR 1/15

Power to which a unit is raised

003060F180M0 19 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Not Used C00103 649

Not Used C00104 355

Not Used C00105 1018

Not Used C00106 649

Not Used C00107 355

Not Used C00108 1018

Not Used C00109 649

Not Used COOllO 355

Not Used COOlll 1018

Not Used C00112 649

Not Used C00113 355

Not Used C00114 1018

Not Used C00115 649

new value

is being expressed,

new value

is being expressed,

Multiplier

Value to be used as a multiplier to obtain a Unit or Basis for Measurement Code

Code specifying the units in which a value which a measurement has been taken

Exponent

Power to which a unit is raised Multiplier

Value to be used as a multiplier to obtain a Unit or Basis for Measurement Code

Code specifying the units in which a value

which a measurement has been taken

Exponent

Power to which a unit is raised Multiplier

Value to be used as a multiplier to obtain a Unit or Basis for Measurement Code

Code specifying the units in which a value which a measurement has been taken

Exponent

Power to which a unit is raised Multiplier

Value to be used as a multiplier to obtain a Unit or Basis for Measurement Code

Code specifying the units in which a value which a measurement has been taken

Exponent

Power to which a unit is raised Multiplier

Value to be used as a multiplier to obtain a new value

new value

is being expressed.

new value

is being expressed.

O R 1/10

O ID 2/2

or manner in O R 1/15

O R 1/10

O ID 2/2

or manner in O R 1/15

O R 1/10

O ID 2/2 or manner in O R 1/15

O R 1/10

O ID 2/2

or manner in O R 1/15

O R 1/10

003060F180M0 20 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

DIM Date/Time Reference

130

QTY Optional (Must Use)

Detail Optional

10 To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Use multiple repetitions to identify dates associated with the material

Ref. Pes. Must Use DTMOlData

Element Name

Data Element Summary

374 Date/Time Qualifier M

Code specifying type of date or time, or both date and time

Attributes

ID 3/3

036

510

Expiration Date coverage expires

Usefor subsistence items only.

Date Packed

Usefor subsistence items only.

Must Use DTM02 373 Date X DT 6/6 Date (YYMMDD)

Not Used DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Not Used DTM04 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

DTM05 624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Not Used DTM06 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Not Used DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003060F180M0 21 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level: Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

LM Code Source Information

150

LM Optional (Must Use)

Detail Optional (Must Use)

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Use the 2/LM/150 loop to identify the supply condition ofthe material.

Ref. Data

Pes. Element

Must Use LMOl 559

Not Used LM02 822

Data Element Summary

Name Attributes

Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Soiu-ce Qualifier

003060F180M0 22 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

LC^ Industry Code

160

LM Optional (Must Use)

Detail Mandatory

100

Code to transmit standard industry codes

1 If LQOl is present, then LQ02 is required.

Use to identify codes, as appropriate, consistent with management information

requirements.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use LQOl 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list 83 Supply Condition Code

Classifies material by readiness for issue and use, describes actions underway to change the status of

material, or identifies material as excess or not

serviceable Must Use LQ02 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list

003060F180M0 23 22 April 1998
180M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level: Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

LX Assigned Number

170

LX Optional

Detail Optional

1To reference a line number in a transaction set

1. Use as a counterfor reports ofmaterial availability and notifications ofautomatic

shipment to identify the number of2/LX/170 loop iterations.

2. Use the 2/LX/l 70 loop to provide unique item tracking (UIT) information for

controlled material

Must Use

Ref. Pes. LXOlData

Element

554

Data Element Summary

Name Attributes

Assigned Number M NO 1/6

Number assigned for differentiation within a transaction set In thefirst 2/LX/l 70 loop iteration, cite numeric 1. In each subsequent loop

iteration, increase incrementally by 1.

003060F180M0 24 22 April 1998

I
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level: Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

N9 Reference Identification

180

LX Optional

Detail Optional

>1

To transmit identifying information as specified by the Reference Identification Qualifier

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

3 If either C04003 or C04004 is present, then the other is required. 4 If either C04005 or C04006 is present, then the other is required.

1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902.

Use multiple repetitions to identify a unique item identifier (UII), batch, or lot number.

Must Use

Ref. Pes. N901

Data

Element

128

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification BT Batch Number

Use to identify the manufacturer's batch number or

other number identifying the production run. LT Lot Number

Use to identify the manufacturer's lot number.

SE Serial Number

Use to identify a UII.

Must Use N902 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Not Used N903 369 Free-form Description X AN 1/45

Free-form descriptive text Not Used N904 373 Date O DT 6/6 Date (YYMMDD)

Not Used N905 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Not Used N906 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Not Used N907 C040 Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Not Used C04001 128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification Not Used C04002 127 Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

003060FI80M0 25 22 April 1998
180M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Not Used C04003 128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification Not Used C04004 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Not Used C04005 128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification Not Used C04006 127 Reference Identification X AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

003060F180M0 26 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Nl Name

200

LX Optional

Detail Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required. 2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N1 05 and N1 06 further define the type of entity in N 1 0 1

Use to identify the manufacturer ofthe UlT itenu

Data Element Summary

Must Use

Not Used

Must Use

Must Use

Not Used

Not Used

Ref. Des. NIDI

N102

N103

N104

N105

N106

Data

Element

98

93

66

67

706

98

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual MF Manufacturer of Goods

Name X AN 1/35

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

33 Commercial and Government Entity (CAGE)

Identification Code X AN 2/20

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003060F180M0 27 22 April 1998
1 80M - Return Merchandise Authorization and Notification (Material Returns Reporting)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

SE Transaction Set Trailer

230

Detail Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments)

1 SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use SEOl 96 Number oflncluded Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Must Use SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set ftinctional group assigned by the originator for a transaction set Cite the same number as the one cited in ST02.

003060F180M0 28 22 April 1998


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