NIST Special Publication 881-66

Nisr

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 856

Ship Notice/Manifest

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry in

the development of technology . . . needed to improve product quality, to modernize manufacturing processes,

. to ensure product reliability . . . and to facilitate rapid commercialization ... of products based on new scientific

discoveries."

NIST, originally founded as the National Bureau of Standards in 1901, works to strengthen U.S. industry's

competitiveness; advance science and engineering; and improve public health, safety, and the environment. One

of the agency's basic functions is to develop, maintain, and retain custody of the national standards of

measurement, and provide the means and methods for comparing standards used in science, engineering,

manufacturing, commerce, industry, and education with the standards adopted or recognized by the Federal

Government.

As an agency of the U.S. Commerce Department's Technology Administration, NIST conducts basic and

applied research in the physical sciences and engineering, and develops measurement techniques, test methods, standards, and related services. The Institute does generic and precompetitive work on new and

advanced technologies. NIST's research facilities are located at Gaithersburg, MD 20899, and at Boulder, CO 80303.

Major technical operating units and their principal activities are listed below. For more information contact the

Publications and Program Inquiries Desk, 301-975-3058.

Office of the Director

• National Quality Program

• International and Academic Affairs

Technology Services

• Standards Services

• Technology Partnerships

• Measurement Services

• Technology Innovation

• Information Services

Advanced Technology Program

• Economic Assessment

• Information Technology and Applications

• Chemical and Biomedical Technology

• Materials and Manufacturing Technology

• Electronics and Photonics Technology

Manufacturing Extension Partnership

Program

• Regional Programs

• National Programs

• Program Development

Electronics and Electrical Engineering

Laboratory

• Microelectronics

• Law Enforcement Standards

• Electricity

• Semiconductor Electronics

• Electromagnetic Fields'

• Electromagnetic Technology'

• Optoelectronics'

Chemical Science and Technology

Laboratory

• Biotechnology

• Physical and Chemical Properties^

• Analytical Chemistry

• Process Measurements

• Surface and Microanalysis Science

Physics Laboratory

• Electron and Optical Physics

• Atomic Physics

• Optical Technology

• Ionizing Radiation

• Time and Frequency'

• Quantum Physics'

Materials Science and Engineering

Laboratory

• Intelligent Processing of Materials

• Ceramics

• Materials Reliability'

• Polymers

• Metallurgy

• NIST Center for Neutron Research

Manufacturing Engineering

Laboratory

• Precision Engineering

• Automated Production Technology

• Intelligent Systems

• Fabrication Technology

• Manufacturing Systems Integration

Building and Fire Research

Laboratory

• Structures

• Building Materials

• Building Environment

• Fire Safety Engineering

• Fire Science

Information Technology Laboratory

• Mathematical and Computational Sciences^

• Advanced Network Technologies

• Computer Security

• Information Access and User Interfaces

• High Performance Systems and Services

• Distributed Computing and Information Services

• Software Diagnostics and Conformance Testing

'At Boulder. CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-66

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 856

Ship Notice/Manifest

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

March 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are

defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-66

Natl. Inst. Stand. Technol. Spec. Publ. 881-66, 108 pages (Mar. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
856 Ship Notice/Manifest

Functional Group ID-SH

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest

Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The

transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the

shipment, such as order information, product description, physical characteristics, type of packaging, marking,

carrier information, and configuration of goods within the transportation equipment. The transaction set enables the

sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered

flexibility to convey information. The sender of this transaction is the organization responsible for detailing and

communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The

receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Notes:

|r. Contractors use this transaction set to send a single Shipment Notice (SN), i^pUcable io one or more orders,

ytnder a single shipment number to a quality assurance representative (QAM).

2. Contractor, Contract Administration Offices (CAOs) and otherparties, such as Purchasing Offices, Item

Managers and Program Managers, use this transaction set to provide shipment information to designatedparties

in a contract, Inventory Material Manager, or other Service/Agency designated organizations (the latter via their

Automated Data Processing points). Contractors must transmit a Material Inspection and Receiving Report

(MIRR, DD Form 250), Ship Notice, within one workday ofshipment orperformance. CAOs transmit a Shipment Performance Notice after receipt ofa contractor transmitted Shipment Notice.

3. Use a single occurrence ofthis transaction set to report, cancel, or correct, either one or more supply

(including bulk petroleum) and service Shipment Notice or Shipment Performance Notice to one or more

Activities. Use one occurrence ofthis transaction set to transmit single or multiple transactions.

4. This transaction set does not coverfull reporting requirementsfor Tanker/Barge Material Inspection and

deceiving Reports.

X

m. Use this transaction set to send an original Shipment Notice, or to cancel or correct a previously transmitted

Shipment Notice.

I6. The Defense Finance and Accounting Service uses a single occurrence ofthis transaction set to transmit

Destination Acceptance alert information to ship-to addresses ofmaterial shipment requiring acceptance at

destination.

k Use a single occurrence ofthis transaction set to transmit destination acceptance alertsfor one or more

shipments.

8. Do not include classified information in the Shipment Notice or Shipment Performance Notice.

!9. The Defense Contract Management Command does not send Shipment Performance Noticesfor Army, Navy,

pnd Defense Logistics Agencyfast pay contracts of $25,000 or less, except when reporting on bulkpetroleum

shipments.

003050F856 0 1 December 1997
10. DoD, Federal and Civil Agency users operating under the Defense Logistics Management System (DIMS)

must reference the Unit ofIssue and Purchase Unit Conversion Table and the Transportation Mode ofShipment

Conversion Table which can befound on the National Institute ofStandards and Technology (NIST) World

Wide Web site.

Heading:

Pos. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

Must Use 010 ST Transaction Set Header M 1

Must Use 020 BSN Beginning Segment for Ship Notice M 1

Not Used 030 NTE Note/Special Instruction F 100

040 DTM Date/Time Reference 0 10

Detail:

Pos. No.Seg. ID NameReq.

Des. Max.Use

Loop

Repeat

Notes and

Comments

LOOP ID - HL 200000

iviusi use HI nicrarcniCai L<cvci IVl 1

.„.,.„,„.„.. Ci

WZU L.11N iicrn lucniiiiCaiiuii \j 1i n 1i

Qiinlmp Tl'PtYi Tipt'Qil oUUlillC IICITI L/CLall

t1

060 P04 Ttem Phv^iical Detail*! 0 1

070 pm Prr\HiiPt/TtPTTi r 1 UfJUCu ILClll T^fcrrintinn LyCoVi'l ipiiUii n

080 MEA Measurements 0 40

Not Used 090 PWK Paperwork 0 25

Not Used 100 PKG Marking, Packaging, Loading 0 25

110 TDl Carrier Details (Quantity and Weight) 0 20

120

130

TD5

TD3

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

0

12

12

140

150

TD4

REF

Carrier Details (Special Handling, or Hazardous Materials, or Both) Reference Numbers

0

0

5

>1

Not Used 151 PER Administrative Communications Contact 0 3 LOOP ID -LHl 100

Not Used 152 LHl Hazardous Identification Information 0 1

Not Used 153 LH2 Hazardous Classification Information 0 4

Not Used 154 LH3 Hazardous Material Shipping Name 0 12

Not Used 155 LFH Freeform Hazardous Material Information 0 20

Not Used 156 LEP EPA Required Data 0 3

Not Used 157 LH4 Canadian Dangerous Requirements 0 1

Not Used 158 LHT Transborder Hazardous Requirements 0 3

Not Used

Not Used

159

160

LHR

PER

Hazardous Material Identifying Reference Numbers

Administrative Communications Contact

0

0

10

5

Not Used 161 LHE Empty Equipment Hazardous Material 0 1 Information LOOP ID - CLD 200

170 CLD Load Detail O

003050F856 0 2 1 December 1997
180 REF Reference Numbers 0 200

Not Used 185 DTP Date or Time or Period 0 1

190 MAN Marks and Numbers 0 >1

200 DTM Date/Time Reference 0 10

210 FOB F.O.B. Related Instructions 0 1

Not Used 215 PAL Pallet Information 0 1

200

Nl o X1

230 N2 Additional Name Information 0 2

240 N3 Address Information 0 2

250 N4 Geographic Location 0 1

260 REF Reference Numbers 0 12

270 PER Administrative Communications Contact 0 3

Not Used 280 FOB F.O.B. Related Instructions 0 1

290 SDQ Destination Quantity 0 50

Not Used 300 ETD Excess Transportation Detail 0 1

Not Used 310 CUR Currency 0 1

320 SAC Service, Promotion, Allowance, or Charge 0 10

Information

Not Used 330 GF Furnished Goods and Services 0 1 LOOP ID -LM 10

340 LM Code Source Information 0 1

Must Use 350 LQ Industry Code M 100

Summary:

Pes. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

Not Used 010 CTT Transaction Totals 0 1 nl

Must Use 020 SE Transaction Set Trailer M 1

Transaction Set Notes

1. Number of line items (CTTOl) is the accumulation of the number of HL segments. If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SNl segment.

Transaction Set Comments

1. The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no

meaning.

003050F856 0 3 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STO 1 ) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use STOl 143 Transaction Set Identifier Code M ro3/3

Code uniquely identifying a Transaction Set

856 XI 2. 10 Ship Notice/Manifest

Must Use ST02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set A unique number assigned by the originator ofthe transaction set, or the

§giginator's application program.

003050F856 0 4 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use BSNOl

Must Use BSN02

BSN

020

Beginning Segment for Ship Notice

Heading

Mandatory

1To transmit identifying numbers, dates, and other basic data relating to the transaction set

1 If BSN07 is present, then BSN06 is required.

1 BSN03 is the date the shipment transaction set is created.

2 BSN04 is the time the shipment transaction set is created.

3 BSN06 is limited to shipment related codes.

1 BSN06 and BSN07 differentiate the functionality of use for the transaction set. Use the 2/LM/340 loop in the 2/HL/OlO shipment loop to indicate the status ofthe

transaction set.

Data

Element

353

396

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original

01 Cancellation

CO Corrected

Use only after receiving an acknowledgment ofreceipt 1. for a previously transmitted Shipment Notice. When ^

used, the entire Shipment Notice will be transmitted.

Shipment Identification M AN 2/30

A unique control number assigned by the original shipper to identify a specific

shipment

1. Use, on other than Defense Logistics Management System Shipment

Performance Notices, to cite the shipment number. Ifapplicable, include the

final shipment indicator (i.e., the letter Z) or if applicable, the replacement

shipment indicator, e.g., A, B, etc., at the end ofthe shipment number.

2. When used by Defense Contract Management Command as a Shipment

Performance Notice or destination acceptance alert, use ZZfor this data

element. Defense Logistics Management System does not use this data

element, but it is mandatory in the XI2 standards. The ZZ entry satisfies the

XI2 usage requirements; the receiving application software shall notprocess

it.

3. On Defense Logistics Management System Shipment Performance

Notices, do not include thefinal shipment indicator (Z) on underrun

deliveries when afinal line item shipment is replaced. In that situation, use

the 2/REF/lSO segment.

Must Use BSN03 373 Date M DT 6/6

Date (YYMMDD)

1. Use to indicate the transaction set creation date.

2. Express the originating activity's date in Universal Time Coordinate

(UTC).

Must Use BSN04 337 Time M TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

003050F856 0 5 1 December 1997
BSN05 1005

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

1. Express the originating activity's time m Universal Time Coordinate

(VTC).

2, Express time in afour-position (Hour Hour Minute Minute) format.

Hierarchical Structure Code O ID 4/4

Code indicating the hierarchical application structure of a transaction set that

utilizes the HL segment to define the structure of the transaction set 0001 Shipment, Order, Packaging, Item

1. Use ONLY when submitting a

,

Ship/Notice Manifest

2. When I ^Packagingised, HL03 code P shall' be used to iindicate

k When used, HL03 code l i4SeislOiftionoL

BSN06 640 Transaction Type Code

Code specifying the type of transaction

X ID 2/2

Use to indicate the type oftransaction.

AS

U2

U4

Shipment Advice

Notification by an inventory managment organization

providing current shipping advice relating to the

outstanding requisititon or order

Use to indicate the transaction is a Material

Inspection and Receiving Report [Ship Notice]from a

contractor. Shipment Performance Notice

Use only on Department ofDefense internal systems

fLe., Defense Contract Management Command] when

the transaction set contains one or more notices

regardless ofthe type ofShipment Performance

Notice.

Acceptance Alert

Use only on Department ofDefense internal systems

when the transaction set contains one or more

^^ination acceptance alerts. Not Used BSN07 641 Status Reason Code

Code indicating the status reason O ID 3/3

003050F856_0 6 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

DTM Date/Time Reference

040

Heading

Optional

10

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Must Use

Ref.

Pes.

DTMOl

DTM02

DTM03

Not Used DTM04

Not Used

Not Used

DTM05

DTM06

DTM07

Data

Element

374

373

337

623

624

1250

1251

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

282 Previous Report

The date a previous report was submitted

Use to indicate the date ofa previously transmitted

Shipment Notice that is keing^mmii^ corrected.

Date

""""" " ~~*x DT6/6

Date (YYMMDD)

1, Use to indicate the transaction set creation date ofthe original Shipment

Notice (e.g., the date carried in BSN03 ofthe original transmission),

2. Express the date in Universal Time Coordinate,

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = mteger seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

pf. Use to indicate the transaction set creation time ofthe original Shipment

Notice (e.g., the time carried in BSN04 ofthe original transmission).

2. Express the time in afour-position (HmrBour Minute Minute)fornuU.

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003050F856_0 7 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

HL Hierarchical Level

010

HL Mandatory

Detail

Mandatory

1To identify dependencies among and the content of hierarchically related groups of data

segments

1 The HL segment defines a top-down/left-right ordered structure. 2 HLOl shall contain a unique alphanumeric number for each occurrence of the HL

segment in the transaction set. For example, HLOl could be used to indicate the

number of occurrences of the HL segment, in which case the value of HLOl would

be " 1 " for the initial HL segment and would be incremented by one in each

subsequent HL segment within the transaction.

3 HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

4 HL03 indicates the context of the series of segments following the current HL

segment up to the next occurrence of an HL segment in the transaction. For example,

HL03 is used to indicate that subsequent segments in the HL loop form a logical

grouping of data referring to shipment, order, or item-level information.

5 HL04 indicates whether or not there are subordinate (or child) HL segments related

to the current HL segment.

/. Iterations ofthe 2/HL/OlO loop provide data structured in a hierarchical logic

consisting ofaddress, shipment, line item and container information.

2. Must use thefirst iteration ofthe 2/HL/OlO loop as the address loop. Use the

second iteration as shipment loop to provide shipment information common to all line

items. Use the third iteration and, if applicable, additional iterations as the line item

loop. However, when there is a container applicable to a shipment, use the third

iteration ofthe loop to associate the container with the shipment iteration ofthe loop.

In that circumstance, thefirst and subsequent line item loops, if any, would begin at the next iteration ofthe loopfollowing completion ofall shipment level container

information. Use iterations ofthe loop to specify container information and

information related to consolidated shipments. Repeat the line item and container

loops as necessary to identify all line items and containers relevant to the shipment or

line items being reported

3. When BSN05 is code 0001, the hierarchical structure shall be shipment (HL03 code

S), order (HL03 code O), andpackaging (HL03 code P). Use ofHL03 code I is optional

Must Use

Ref.

Pes.

HLOl

HL02

Data

Element

628

734

Data Element Summary

Name Attributes

Hierarchical ID Number M AN 1/12

A unique number assigned by the sender to identify a particular data segment

in a hierarchical structure In thefirst 2/HL/OlO loop iteration, cite the number 1. In each subsequent

loop iteration, increase incrementally by .1.

, Hierarchical Parent ID Number O AN 1/12

Identification number of the next higher hierarchical data segment that the data

segment being described is subordinate to

003050F856 0 8 1 December 1997
/. i>o not use in thefirst occurrence ofthe 2/HU6lO address loop. Use in

subsequent 2/HL/OlO shipment loops to identify the relationship between a

previous occurrence ofthe loop and the current occurrence ofthe loop.

2. Cite the sequential serial number assigned in HLOl ofthe 2/HL/OlO

address loop to identify the shipment associated with the address. Cite the

sequential serial number assigned in HLOl ofthe 2/HL/OlO shipment loop to identify the line item associated with the shipment loop. Cite the sequential

serial number assigned in HLOl ofthe 2/HL/OlO shipment or line item loop, as appropriate, to associate a returnable container with its relevant shipment

or line item. Citing the applicable information in thisfashion provides a

cross-referencefor all address, shipment, line item and container

information contained in the shipment notice. Repeat the shipment, line

item and container loops as necessary, to identify all shipments, line items

and containers relevant to the shipment(s) being reported.

Must Use HL03 735 Hierarchical Level Code M ID 1/2

Code defining the characteristic of a level in a hierarchical structure 4 Group

Code identifying a group of charges on the bill Use to indicate a consolidated shipment.

Item

1. Use to identify the individual line item loops.

2. When BSN05 is code 0001, use ofthis code is optional

O Order

1. Use to identify the individual order loops.

2. This code is used ONLYwhen BSNOS is code OOOL

P Pack

1. Use to identify the individualpackaging loops.

2. This code is used ONLY when BSNOS is code 0001.

S Shipment

Use to identify the individual shipment loops,

V Address Information

The HL loop will identify entities associated with the

shipment notice transaction

Use to identify the transaction set address loop.

TM^

ZZ Mutually Defined

Use to indicate the container level in a 2/HL/OlO loop

iteration. Container loops, regardless of whether the

containers are returnable or not, shouldfollow either

the shipment or line item iteration ofthe HL segment.

HL04 736 Hierarchical Child Code O ID 1/1

Code indicating whether if there are hierarchical child data segments

subordinate to the level being described.

0 No Subordinate HL Segment in This Hierarchical

Structure.

1 Additional Subordinate HL Data Segment in This

Hierarchical Structure.

003050F856_0 9 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LIN Item Identification

020

HL Mandatory

Detail

Optional

1To specify basic item identification data

1 It either LIN04 or LINOS is present, then the other is requu-ed. z If either LlNUo or T TXim LIINU / is present, then the other is required.

3 If either LINOS or LIN09 is present. then the other is required.

4 If either LINIO or LINll is present. then the other is required.

5 If either LIN12 or LIN13 is present. then the other is required.

6 If either LIN14 or LIN15 is present. then the other is required.

7 If either LIN16 or LIN17 is present, then the other is required.

8 If either LIN18 or LIN19 is present, then the other is required.

9 If either LIN20 or LIN21 is present. then the other is required.

10 If either LIN22 or LIN23 is present. then the other is required.

11 If either LIN24 or LIN25 is present. then the other is required.

12 If either LIN26 or LIN27 is present, then the other is required.

13 If either LIN28 or LIN29 is present, then the other is required.

14 If either LIN30 or LIN31 is present. then the other is required.

1 LINOl is the line item identification

1 See the Data Dictionary for a complete list of ID's. 2 LIN02 through LIN3 1 provide for fifteen (15) different product/service ID's for each

item. For Example: Case, Color, Drawing No., UPC No., ISBN No., Model No.,

SKU.

/. Use the 2/L1N/020 segment in 2/HL/OlO line item loops to cite a line item and to

identify the National Stock Number, or other description ofthe item cited.

2. Ifthe line item cannot be described using one ofthe listed codes, there must beat

least one use ofLIN02/03 citing any applicable code, to satisfy syntax requirements of

X12.

3.„Mf*st use at least one iteration ofthis segme^JjgJJenti^ the line item.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LINOl 350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

1. Use to identify in accordance with theformatprescribed in the Defense

Federal Acquisition Regulation Supplement Uniform Line Item Numbering

Policy, the Line Item, if applicable, e.g.. Contract Line Item Number, Sub

Line Item Number, Exhibit Line Item Number, etc, in accordance with the

Uniform Contract Line Item Numbering System,

2. This data element is required when preparing a Shipment Performance

Notice or destination acceptance alertfor Defense Contract Management

Command use. Must Use LIN02 235 Product/Service ID Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

I. For Navy and Defense Logistics Agency contracts, LIN02 must be used at

least once and cited either ofcodes FS, MG, or SWto identify material Use

003050F856 0 10 1 December 1997
)

codeSVto identify a service performance notice.

2. Use code PD when the line item cannot be identified by using one ofthe

other listed codes. When used, describe the item in the associated

Product/Service ID, DE 234.

3. For other than Navy and Defense Logistics Agency contracts use any

applicable code(s).

4. For bulkfuels, only use code FS.

A8 Exhibit Line Item Number

The line item of a document referenced in and appended

to a procurement instrument which establishes a

delivery requirement

AK Refined Product Code

B8 Batch Number

Use to indicate a batch number.

CG Commodity Grouping

Use to indicate a commodity code.

CH Country of Origin Code

CL Color

CN Commodity Name

EF Exhibit Identifier

Identification letter for an exhibit attached to a

solicitation.

Use to indicate the letter assigned to an exhibit.

F7 End-Item Description

Item identifier describes an end-item associated with the use of the required material

Use to indicate the end item to which the ordered item

applies.

F8 Next Higher Used Assembly

Item identifier describes the next higher assembly

associated with the use of the required material

Use to indicate the next higher assembly to which the

ordered item applies.

FS National Stock Number

Must usefor Navy and Defense Logistics Agency

contracts, when the National Stock Number is known.

Transmit the number without the dashes. Submit only

the basic 13 position National Stock Number.

FT Federal Supply Classification

Use when required to identify the Federal Supply

Classification ofa National Stock Number.

IN Buyer's Item Number

Use to indicate a locally assigned codefor a product or

service whenever stock number does not apply.

KA Engineering Data List

Use to indicate the Engineering Data List that

contains technical information relating to the

Contract Line or Subline Item Number.

KB Data Category Code

003050F856 0 11 1 December 1997
I

When LINOl is a Contract Line or Subline Item

Number related to an exhibit, use to indicate the data

category ofa Contract Data Requirements List,

KD Replacement National Stock Number

KF Item Type Number

KG Time Compliant Technical Order

KI Cognizance Symbol

KJ Material Control Code

Use to indicate the Government assigned

management/material control code ifprovided.

KK Special Material Identification Code

KL Item Management Code

KM Shelf-Life Code

KN Shelf-Life Action Code

LT Lot Number

Use to indicate a manufacturing lot number.

MF Manufacturer

Use to indicate the manufacturer when required as part ofthe description.

MG Manufacturer's Part Number

Use as needed to identify the nmnufacturer's part

number. When applicable use an additional occurrence ofa 235/234 pair citing code ZB to identify

the manufacturer 's Contractor and Government Entity

code.

Model Number

Use to indicate the model number ofan item.

Nl National Drug Code in 4-4-2 Format

4-digit manufacturer ID, 4-digit product ID, 2-digit

trade package size

N2 National Drug Code in 5-3-2 Format

5-digit manufacturer ID, 3-digit product ID, 2-digit

trade package size

N3 National Drug Code in 5-4-1 Format

5-digit manufacturer ID, 4-digit product ID, 1 -digit

trade package size

N4 National Drug Code in 5-4-2 Format

5-digit manufacturer ID, 4-digit product ID, 2-digit

trade package size

ND National Drug Code (NDC)

PD Part Number Description

Use the associated 234 data element in the 235/234

pair to describe the noun ofthe item nomenclature.

Use 2/PID/070 when additional description is required.

PU Part Reference Number

Often on a part or subassembly drawing there is a

reference number shown that is not a part number but

may refer to a set of notes for use in fabrication,

assembly, or in repairing the item; it may refer to a

physical location within the product, such as location of

003050F856 0 12 1 December 1997
a particular part on a truck engine, or to a reference to a

circuit location on an electronic assembly

Use to indicate a part number assigned by an industry

(not related to a specific manufacturer). Do not use

for National Drug Codes.

RC Returnable Container No.

Use to indicate a National Stock Number,

manufacturer's part number, or other identifying

number (except a serial number) ofa returnable

container. The serial number ofa returnable

container will be carried in the REFsegment with 1 codeRS. I SN Serial Number

Use to identify the item serial number.

'

ST Style Number

Use to indicate a manufacturer's style identifier.

SV Service Rendered

Use to describe a service line item performedfor any '

Service or Agency. When used, provide a text description in no more than 20 characters in the

paired data element 234.

SW Stock Number

Use to identify a local stock numberfor Navy and

Defense Logistics Agency contracts. SZ Vendor Alphanumeric Size Code (NRMA)

Use to indicate a part number assigned by a contractor

other than a manufacturer. _ ^

TP Product Type Code

Use to indicate a product type or size. UA U.P.C./EAN Case Code (2-5-5)

UE U.P.C./EAN Module Code (2-5-5)

UK U.P.C./EAN Shipping Container Code (1-2-5-5-1)

A 14-digit code that uniquely identifies the

manufacturer's shipping unit, including the packaging

indicator and check digit; the first digit is the packaging

indicator, the next two digits are the number system

characters, the next five digits are the manufacturer ID

number, the second five digits are the item code, and the

final digit is the check digit

VI Vary Item Product Number

Use to indicate a non-catalog number.

'IMiii

VP Vendor's (Seller's) Part Number

Use to indicate a part number assigned Itya'coW^^W'

other than a manufacturer.

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. Government

Use to identify a manufacturer's Contractor and

Government Entity code only when another 235/234

pair cites code MG.

Must Use LIN03 234 Product/Service ID M AN 1/40

Identifying number for a product or service

003050F856 0 13 1 December 1997
IJse code "Z" to indicate "See Contract" when the item cannot be described

by one ofthe other codes, or by using the 2/PID/070 segment

LIN04 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LINOS 234 Product/Service ID X AN 1/40

Identifying nimiber for a product or service

LIN06 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN07 234 Product/Service ID X AN 1/40

Identifying number for a product or service

LINOS 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN09 234 Product/Service ED X AN 1/40

Identifying number for a product or service

LINIO 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LINll 234 Product/Service ID X AN 1/40

Identifying number for a product or service

LIN12 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN13 234 Product/Service ID X AN 1/40

Identifying number for a product or service

LIN14 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive niunber used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN15 234 Product/Service ID X AN 1/40

Identifying number for a product or service

LIN16 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN17 234 Product/Service ID X AN 1/40

Identifying number for a product or service

LIN18 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN19 234 Product/Service ID X AN 1/40

003050F856_0 14 1 December 1997
Identifying number for a product or service

LIN20 235 Product/Service ro Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN21 234 Product/Service ID X AN 1/40

Identifying number for a product or service

LIN22 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN23 234 Product/Service ID X AN 1/40

Identifying number for a product or service

LIN24 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN25 234 Product/Service ID X AN 1/40

Identifying number for a product or service

LIN26 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN27 234 Product/Service ID X AN 1/40

Identifying number for a product or service

LIN28 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN29 234 Product/Service ID X AN 1/40

Identifying number for a product or service

LIN30 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

LIN31 234 Product/Service ID X AN 1/40

Identifying number for a product or service

003050F856 0 15 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

SNIOI

Must Use SN102

Must Use SN103

SNl Item Detail (Shipment)

030

HL Mandatory

Detail

Optional

1To specify line-item detail relative to shipment

1 If either SNl 05 or SNl 06 is present, then the other is required.

1 SNlOl is the ship notice line-item identification.

1 SNl 03 defmes the unit of measurement for both SNl 02 and SNl 04.

1. Use as needed in the 2/HL/OlO line item loops to identify shipment quantities in the

various levels. Use as necessary in the 2/HL/OlO container loops to indicate the

number ofreturnable shipping containers. Use 2/REF/150, code RS to indicate the

serial numbers ofreturnable containers or shipping containers.

Use only as needed when reporting services.

3. When used to indicate items shipped to multiple consignees, there must be an ifei^on ofthe 2/SLN/040 segment to indicate the total quantity shipped.

Data Element Summary

Data

Element

350

Name Attributes

382

355

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set Use only to indicate that the quantity ofunits shipped, as cited in SN102 is an estimated quantity. When used, cite the letter E. Do not use when the

quantity shipped is actual

Number of Units Shipped M R 1/10

Numeric value of units shipped in manufacturer's shipping units for a line item

or transaction set

/. When BSN05 is notpresent and HL03 is code S (shipment loop), use to identify the quantity shipped

2. Use as necessary in the 2/HL/OlO container loop to indicate the quantity

ofreturnable containers or the total quantity of containers shipped. Use

2/REF/150 code RS to indicate serial numbers ofreturnable containers.

3. When BSN05 is code 0001 and HL03 is code O (Order loop), use to

identify the number ofitems shipped in an order.

4. When BSN05 is code 0001 and HL03 is code P (Pack loop), use to identify the number ofitems shipped in a pack.

5. Use the number "0" (zero) to indicate no quantity was either shipped or

reported, such as in an interim Shipment Performance Notice.

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

1. Use any code, other than code ZZ, to identify as necessary, the purchase

unitfor the quantity shipped or service performed. DLMS users see the Unit

ofIssue and Purchase Unit Coversion Tablefor available codes. Use code

UL when no purchase unit applies.

003050F856_0 16 1 December 1997
Not Used SN104

SN105

SN106

Not Used SN107

Not Used SN108

Z Use as necessary to indicate the applicable unit when in the shipment or

container level loops.

Refer to 003050 Data Element Dictionary for acceptable code values.

646 Quantity Shipped to Date O R 1/9

Number of units shipped to date

330 Quantity Ordered X R 1/9

Quantity ordered

'Use to indicate another quantity against an alternate unit ofissue. When

used, include that other unit ofissue in the SN106 data element.

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Use any code, other than code ZZ, to indicate the alternate unit ofmeasure. DLMS users see the Unit ofIssue andPurchase Unit Coversion Tablefor

available codes.

Refer to 003050 Data Element Dictionary for acceptable code values.

728 Returnable Container Load Make-Up Code O ID 1/2

Code identifying the load make-up of the returnable containers in the shipment

668 Line Item Status Code O ID 2/2

Code specifying the action taken by the seller on a line item requested by the

buyer

003050F856 0 17 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

SLN Subline Item Detail

040

HL Mandatory

Detail

Optional

1000

To specify product subline detail item data

If SLN07 is present, then SLN06 is required.

If SLN08 is present, then SLN06 is requu^ed.

If either SLN09 or SLN 10 is present,

If either SLN11 or SLN 12 is present.

If either SLN13 or SLN 14 is present.

If either SLN15 or SLN 16 is present.

If either SLN17 or SLN 18 is present.

If either SLN19 or SLN20 is present.

If either SLN21 or SLN22 is present.

If either SLN23 or SLN24 is present,

If either SLN25 or SLN26 is present.

If either SLN27 or SLN28 is present.

12

3

4

5

6

7

8

9

10

11

12

1 SLNOl is the identifying number for the subline item.

2 SLN02 is the identifying number for the subline level. The subline level is analogous

to the level code used in a bill of materials.

3 SLN03 is the configuration code indicating the relationship of the subline item to the

baseline item.

4 SLN08 is a code indicating the relationship of the price or amount to the associated

segment.

1 See the Data Dictionary for a complete list of ID's. 2 SLNO 1 is related to (but not necessarily equivalent to) the baseline item number.

Example: 1 . 1 or 1 A might be used as a subline number to relate to baseline number

1. 3 SLN09 through SLN28 provide for ten (10) different product/service ID's for each

item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No.,

SKU.

/. When the line Item is shipped with missing components, indicate and list separately,

the associated Contract Line Item Number, a code indicating that the shipment is short, the quantity of items not shipped, and their unit ofissue and unitprice as

applicable. Use 2/N1/220 to cite as applicable the authorityfor shipment

2. Use to indicate the total quantity shipped to multiple consignees.

3. Use to indicate the unitprice of items including Government Furnished Property.

Ref.

Des.

Must Use SLNOl

SLN02

4. Do not use in Department ofDefense when generating a Shipment Performance

Data

Element

350

350

bulkfuel shipmentperformance notices.

Data Element Summary

Name Attributes

Assigned Identification M AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set Use as a counter. Start with the number 1 and increase the number by 1 for

each iteration ofthe segment

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

003050F856 0 18 1 December 1997
Must Use SLN03

Must Use SLN04

Must Use SLN05

SLN06

Use to indicate, as applicable, the associated line item.

662 Relationship Code M ID 1/1

Code indicating the relationship between entities

D Delete

Use to indicate that the cited shipment or line item is short components. Indicate the quantity ofmissing

components in SLN04 and enter the total dollar value

ofthe missing components in SLN06.

O Information Only

Charges which relate to but may not be included in or added to the unit price of the SLN. (i.e., compute

WATS calculation based upon usage amounts)

Use to indicate in SLN04 the total quantity shippedfor

multiple consignees and indicate the unit price in

380 Quantity MR 1/15

Numeric value of quantity

355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Use any code other than code ZZ. DLMS users see the Unit ofIssue and

Purchase Unit Coversion Tablefor available codes.

Refer to 003050 Data Element Dictionary for acceptable code values.

212 Unit Price X R 1/17

Price per unit of product, service, commodity, etc. In Defense ContractManagement Command administered contracts, when

SLN03 = code "O", this is the unit price; when SLN03 = code "D", this is the total amount associated with the value ofmissing components.

639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

ES Estimated

Use to indicate the price in SLN06 is an estimate.

KA Price with Government Furnished Property

1. Use to indicate that the price in SLN06 is for

Government Furnished Material/Property or Equipment associated with the manufactured item.

2. Wlien used, cite code O in SLN03.

SLN08 662 Relationship Code O ID 1/1

Code indicating the relationship between entities

Refer to 003050 Data Element Dictionary for acceptable code values.

SLN09 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

1. Use code PD when the line item cannot be identified by using one ofthe

other listed codes. When used to describe the item in the associated

Product/Service ID, DE 234.

SLN07

For bulkfuels, only use code FS.

A8 Exhibit Line Item Number

The line item of a document referenced in and appended

to a procurement instrument which establishes a

003050F856 0 19 1 December 1997
delivery requirement

AK Refined Product Code

B8 Batch Number

Use to indicate a batch number.

CG Commodity Grouping

Use to indicate a commodity code.

CH Country of Origin Code

CL Color

CN Commodity Name

EF Exhibit Identifier

Identification letter for an exhibit attached to a

solicitation.

Use to indicate the letter assigned to an exhibit

F7 End-Item Description

Item identifier describes an end-item associated with the use of the required material

Use to indicate the end item to which the ordered item

applies.

F8 Next Higher Used Assembly

Item identifier describes the next higher assembly

associated with the use of the required material

Use to indicate the next higher assembly to which the

ordered item applies.

FS National Stock Number

Must usefor Navy and Defense Logistics Agency

contracts, when the National Stock Number is known.

Transmit the number without the dashes (-), Submit

only the basic 13 position National Stock Number.

FT Federal Supply Classification

Use when required to indicate the Federal Supply

Classification ofa National Stock Number.

IN Buyer's Item Number

Use to indicate a locally assigned codefor aproduct or

service whenever stock number does not apply.

KA Engineering Data List

Use to indicate the Engineering Data List that

contains technical information related to the Contract

Line or Sub Line Item Number.

KB Data Category Code

When NlOl is a Contract Line or Sub Line Item

Number related to an exhibit, use to indicate the data

category ofa Contract Data Requirement LisL

KD Replacement National Stock Number

KF Item Type Number

KG Time Compliant Technical Order

KI Cognizance Symbol

KJ Material Control Code

Use to indicate the Government assigned

management/material control code ifprovided.

KK Special Material Identification Code

KL Item Management Code

003050F856 0 20 1 December 1997
Shelf-Life Code

Shelf-Life Action Code

Lot Number

Use to indicate a manufacturing lot number.

Manufacturer

Use to indicate the manufacturer when required as part ofthe description. ,^ Manufacturer's Part Number

Use as needed to identify the manufacturer's part

number. When using, there must be an additional occurrence ofa 235/234pair citing code ZB to identify

the manufacturer's Contractor and Government Entity

code.

Model Number

Use to indicate the model number ofan item.

National Drug Code in 4-4-2 Format

4-digit manufacturer ID, 4-digit product ID, 2-digit

trade package size

National Drug Code in 5-3-2 Format

5 -digit manufacturer ID, 3 -digit product ID, 2-digit

trade package size

National Drug Code in 5-4-1 Format

5-digit manufacturer ID, 4-digit product ID, 1 -digit

trade package size

National Drug Code in 5-4-2 Format

5-digit manufacturer ID, 4-digit product ID, 2-digit

trade package size

National Drug Code (NDC)

Part Number Description

Use the associated 234 data element in the 235/234

pair to describe the item nomenclature. Use

2/PID/070 when additional description is required.

Part Reference Number

Often on a part or subassembly drawing there is a

reference number shown that is not a part number but

may refer to a set of notes for use in fabrication,

assembly, or in repairing the item; it may refer to a

physical location within the product, such as location of

a particular part on a truck engine, or to a reference to a

circuit location on an electronic assembly

Use to indicate a part number assigned by an industry

(not related to a specific manufacturer). Do not use

for National Drug Codes.

Returnable Contamer No.

Use to indicate an National Stock Number,

manufacturer's part number, or other identifying

number (except a serial number) ofa returnable

container. The serial number ofa returnable

container will be carried in the REFsegment with

code RS. . .::.f^;j^v-^:,,|i:^^-^j^,i^.^„Hf^Sjtiij?S!M%i^S»^^^^ Serial Number

Use to identify the item serial number.

21 1 December 1997
SLNIO

SLNll

SLN12

SLN13

SLN14

SLN15

SLN16

234

235

234

235

234

235

234

ST Style Number

Use to indicate a manufacturer's style identifier. 3

SV Service Rendered

Use to indicate (in text) the service being ordered

SW Stock Number

Use to identify a local stock numberfor Navy and

Defense Logistics Agency contracts. , . , j

SZ Vendor Alphanumeric Size Code (NRMA)

Use to indicate the size ofan item being ordered.

TP Product Type Code

Use to indicate a product type or size. UK U.P.C./EAN Shipping Container Code ( 1 -2-5-5- 1

)

A 14-digit code that uniquely identifies the

manufacturer's shipping unit, including the packaging

indicator and check digit; the first digit is the packaging

indicator, the next two digits are the number system

characters, the next five digits are the manufacturer ID

number, the second five digits are the item code, and the

final digit is the check digit

VI Vary Item Product Number

Use to indicate a non-catalog number. ^^^^

VP Vendor's (Seller's) Part Number

Use to indicate a part number assigned by a contractor

other than a manufacturer.

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. Government

Use to identify a manufacturer's Contractor and

Government Agency code only when a 235/234 pair

cites coded MG.

Product/Service ID X AN 1/40

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

Product/Service ID X AN 1/40

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

Product/Service ID X AN 1/40

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

Product/Service ID X AN 1/40

Identifying number for a product or service

003050F856 0 22 1 December 1997
SLN17 235 Product/Service ED Qualifier X ID 2/2

Code identifying tlie type/source of tlie descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

SLN18 234 Product/Service ID X AN 1/40

Identifying number for a product or service

SLN19 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

SLN20 234 Product/Service ID X AN 1/40

Identifying number for a product or service

SLN21 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

SLN22 234 Product/Service ID X AN 1/40

Identifying number for a product or service

SLN23 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

SLN24 234 Product/Service ID X AN 1/40

Identifying number for a product or service

SLN25 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

SLN26 234 Product/Service ID X AN 1/40

Identifying number for a product or service

SLN27 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

SLN28 234 Product/Service ID X AN 1/40

Identifying number for a product or service

003050F856 0 23 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

PRF Purchase Order Reference

050

HL Mandatory

Detail

Optional

1To provide reference to a specific purchase order

1 PRF04 is the date assigned by the purchaser to purchase order.

1. Use in 2/HL/OlO shipment loops to identify contract information.

2. Use to identify the Procurement Instrument Identification Number and, if

applicable, the Supplemental Procurement Instrument Identification Number.

3. Use to identify a contract or order modifications, as applicable, exceptfor Defense

f^pntract ManMiM!?nt Commanduse in generating a Shipittent Performance Notice.

Must Use

Ref.

Pes.

PRFOl

PRF02

Data

Element

324

328

Data Element Summary

Name Attributes

Purchase Order Number M AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Enter the purchase order number, contract number (including Federal

Supply Schedules, General Services Administration Schedules and all other

basic contracts). Blanket Purchase Agreement number, Grant, Lease or Agreement number. This is always the Procurement Instrument

Identification Numberfor the Department ofDefense or the equivalent

expression for Civilian Agencies. This is never the number ofa delivery

order, call or release against a basic award instrument. That number is carried in PRF02. This number shall be transmitted without dashes.

Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed by

the parties involved in the transaction

Enter the number ofa release, call or delivery order against a basic award

instrument This is always the Supplemental Procurement Instrument

Identification Numberfor the Department ofDefense or the equivalent

expressionfor Civilian Agencies. This number shall be transmitted without

dashes. When preparing a Shipment Performance Notice or destination

acceptance alertfor Defense Contract Management Command do not

include the contract modification number.

PRF03 327 Change Order Sequence Number O AN 1/8

Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set

1. Use to indicate, as applicable, the modification number ofthe contract or purchase order. When a call or delivery order is cited, use to indicate the

modification number ofthe call or order, as applicable. When both the

contract and call or order have been modified, cite the modification number

ofthe call or order and do not transmit the modification number ofthe

contract

2. Except when shipping instructions arefurnished by telephone or message

and the confm^ recetved, do

003050F856 0 24 1 December 1997
PRF04

PRF05

PRF06

Not Used PRF07

not use PRF03 to enter supplementary numbers used in conjunction with

basic Procurement Instrument Identification Numbers to identify ~

Modifications to contracts and agreements; Modifications to calls/orders; or Document numbers representing contracts written between contractors.

373 Date O DT 6/6

Date (YYMMDD)

350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

Cite the unique identifier that relates the order number to the billing period.

367 Contract Number - ^ AN 1/30

Contract number

Use to identify the Small Business Administration (SBA) contract number

for an 8a set-aside. The SBA office issuing this contract is cited in 2/N1/220

segment by use ofcode C9 in NlOl.

92 Purchase Order Type Code O ID 2/2

Code specifying the type of Purchase Order

003050F856 0 25 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

P04

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

PO401

PO402

PO403

PO404

PO405

PO406

PO407

Item Physical Details

060

HL Mandatory

Detail

Optional

1To specify the physical qualities, packaging, weights, and dimensions relating to the item

1 If either PO402 or PO403 is present, then the other is required.

2 If PO405 is present, then PO406 is required.

3 If either PO406 or PO407 is present, then the other is required.

4 If either PO408 or PO409 is present, then the other is required.

5 If P04 1 0 is present, then P04 1 3 is required.

6 If P04 1 1 is present, then P04 1 3 is required.

7 If P04 1 2 is present, then P04 1 3 is requu-ed.

8 If P04 1 3 is present, then at least one of P04 1 0 P04 1 1 or P04 1 2 is required.

1 PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for

purposes of defining the pack (PO401) /size (PO402) measure which indicates the

quantity in the inner pack unit. Example: If the carton contains 24 12-Ounce

packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.

2 P0413 defines the unit of measure for PO410, P041 1, and P0412.

Use, as necessary, to describe thephysical details ofthe item cited in LINOl.

Data Element Summary

Data

Element

356

357

355

Name Attributes

Pack O NO 1/6

Number of inner pack units per outer pack unit

Size X R 1/8

Size of supplier units in pack

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or marmer in which a measurement has been taken

Use any code other than code ZZ. DLMS users see the Unit ofIssue and

Purchase Unit Coversion Tablefor available codes.

103

187

384

355

Refer to 003050 Data Element Dictionary for acceptable code values.

Packaging Code O AN 3/5

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material

Refer to 003050 Data Element Dictionary for acceptable code values.

Weight Qualifier O ID 1/2

Code defining the type of weight

Use any code other than code Z. Refer to 003050 Data Element Dictionary for acceptable code values.

Gross Weight per Pack X R 1/9

Numeric value of gross weight per pack

Unit or Basis for Measurement Code X ID 2/2

Code specifymg the units in which a value is being expressed, or manner in which a measurement has been taken

Use any code other than code ZZ. DLMS users see the Unit ofIssue and

Purchase Unit Coversion Tablefor available codes.

003050F856 0 26 1 December 1997
Refer to 003050 Data Element Dictionary for acceptable code values.

PO408 385 Gross Volume per Pack X R 1/9

Numeric value of gross volume per pack

PO409 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Use any code other than code ZZ. DLMS users see the Unit ofIssue and

Purchase Unit Coversion Tablefor available codes.

Refer to 003050 Data Element Dictionary for acceptable code values.

PO410 82 Length X R 1/8

Largest horizontal dimension of an object measured when the object is in the

upright position

P0411 189 Width X R 1/8

Shorter measurement of the two horizontal dimensions measured with the

object in the upright position

P0412 65 Height X R 1/8

Vertical dimension of an object measured when the object is in the upright

position

P0413 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Use any code other than code ZZ. DLMS users see the Unit ofIssue and

Purchase Unit Coversion Tablefor available codes.

Refer to 003050 Data Element Dictionary for acceptable code values.

P0414 810 Inner Pack O NO 1/6

Number of units in each selling pack

003050F856 0 27 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

PID Product/Item Description

070

HL Mandatory

Detail

Optional

200

To describe a product or process in coded or free-form format

1 If PID04 is present, then FIDOS is required.

2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 is present, then PID03 is required.

1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes.

3 PID08 describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item. A ''N" indicates it does

not apply. Any other value is indeterminate.

1 If FIDO 1 = F", then PID05 is used. If FIDO 1 = S", then FID04 is used. If FIDO 1 =

^'X", then both PID04 and FIDOS are used.

2 Use PID06 when necessary to refer to the product surface or layer being described in

the segment.

3 FIDO? specifies the individual code list of the agency specified in FIDOS.

Notes: Use this segment only when additionalfreeform text is needed to describe the item

WtedinUNOL

Ref.

Des.

Must Use PIDOl

Not Used PID02

Not Used Pro03

Not Used PID04

PID05

Not Used PID06

Not Used PID07

Not Used Pro08

Data Element Summary

Data

Element Name Attributes

349 Item Description Type M ID 1/1

Code indicating the format of a description

F Free-form

750 Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic

559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

751 Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

Use to describe the item cited in LINOl only when an additional description

is required.

752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

1073 Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

003050F856 0 28 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

MEA Measurements

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

MEAOl

MEA02

080

HL Mandatory

Detail

Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

12

3

4

5

1

1

At least one of MEA03 MEA05 MEA06 or MEA08 is required.

If MEA05 is present, then MEA04 is required.

If MEA06 is present, then MEA04 is required.

If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

Only one of MEA08 or MEA03 may be present.

MEA04 defines the unit of measure for MEA03, MEAOS, and MEA06.

When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value carmot be assumed, use MEA05 as the

negative (-) value and MEA06 as the positive (+) value.

Use this segment, as required, to provide measurements related to the item cited in

LINOl.

2. Use to indicate, as applicable, measurementsfor shipment ofbulkpetroleum,

$, Use to provide limitsfor material and environmental controls.

Data Element Summary

Data

Element

737

738

Name Attributes

Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Refer to 003050 Data Element Dictionary for acceptable code values.

Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

A3

API

BK

FG

FMZ

Ageing Time

The time taken, once a product has been initially

manufactured, to come to a desired quality through

undisturbed rest or curing; also, the time taken to bring

to a desired use or maturity

Use to indicate ageing requirementsfor time sensitive

material

API Gravity

A special hydrometer scale recommended for exclusive use in the U.S. Petroleum Industry for liquids lighter

than water

Use to indicate the value is the American Petroleum

Institute gravity (bulk only) for petroleum shipments.

Bulk

Use to indicate that the value is gross gallons (bulk

only) for petroleum shipments.

Freezmg Point

Use as applicable to indicate thefreezing pointsfor

material

Flammability

003050F856 0 29 1 December 1997
MEA03

MEA04

Must Use COOlOl

Not Used C00102

Not Used C00103

C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

739

COOl

355

1018

649

355

1018

649

355

1018

649

355

1018

MT

TC

TES

'Use as applicable to indicateflammability datafor

material

Moisture Content

Use as applicable to indicate humidity datafor

material

Temperature

Use to indicate that the value is the loading

temperature (bulk only)forpetroleum shipments.

Storage Termperature

Use as applicable to indicate storage temperature.

Measurement Value X R 1/20

The value of the measurement

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

'Use any code other than code ZZ. DLMS users see the Unit ofIssue and

Purchase Unit Coversion Tablefor available codes. The listed codes are to be

med in accordance with their accompanying notes.

FA Fahrenheit

•Use to indicate the loading temperature (bulk only) ofpetroleum.

'VA Gallon

•jUse to indicate the gross gallons (bulk only) for petroleum shipments.

Refer to 003050 Data Element Dictionary for acceptable code values.

Exponent

Power to which a unit is raised

O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

|/se any code other than code ZZ. DLMS users see the Unit ofIssue and

^Purchase Unit Coversion Tablefor available codes.

Refer to 003050 Data Element Dictionary for acceptable code values.

Exponent

Power to which a unit is raised

O R 1/15

Multiplier O R 1/10

Value to be used as a muhiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measiirement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

003050F856 0 30 1 December 1997
Power to which a unit is raised

Not Used C00112 649 Multiplier O R 1/10

Value to be used as a muhiplier to obtain a new value

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Not Used C00114 1018 Exponent O R 1/15

Power to which a unit is raised

Not Used C00115 649 Multiplier O R 1/10

Value to be used as a muhiplier to obtain a new value

Not Used MEA05 740 Range Minimum X R 1/20

The value specifying the minimum of the measurement range

Not Used MEA06 741 Range Maximum X R 1/20

The value specifying the maximum of the measurement range

Not Used MEA07 935 Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value

Not Used MEA08 936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value

cannot be determined

Not Used MEA09 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Not Used MEAIO 1373 Measurement Method or Device O ID 2/4

The method or device used to record the measurement

003050F856 0 31 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

TDl Carrier Details (Quantity and Weight)

110

HL Mandatory

Detail

Optional

20

To specify the transportation details relative to commodity, weight, and quantity

1 If TD 1 0 1 is present, then TD1 02 is required.

2 If TD 1 03 is present, then TD 1 04 is required.

3 If TD1 06 is present, then TD1 07 is required.

4 If either TDl 07 or TDl 08 is present, then the other is required.

Use in all contracts administered by Defense Contract Management Command with

the exception ofFast Pay Procedures. Use in the 2/HUOlO shipment loop to provide,

m applicable, ih^^MmliFeight in^mM

Data Element Summary

Ref.

Des.

Not Used TDlOl

Not Used TD102

Not Used TD103

Not Used TD104

Not Used TD105

TD106

TD107

TD108

Data

Element

103

80

23

22

79

187

81

355

Name Attributes

Packaging Code O AN 3/5

Code identifying the type of packaging; Part 1 : Packaging Form, Part 2: Packaging Material

Lading Quantity X NO 1/7

Number of units (pieces) of the lading commodity

Commodity Code Qualifier O ID 1/1

Code identifying the commodity coding system used for Commodity Code

Commodity Code X AN 1/30

Code describing a commodity or group of commodities

Lading Description O AN 1/50

Description of an item as required for rating and billing purposes

Weight Qualifier O ID 1/2

Code defming the type of weight

G Gross Weight

Weight X R 1/10

Numeric value of weight

The actual gross weight in pounds ofthe shipment being reported.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

LB Pound

003050F856 0 32 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

TD5

Notes:

Carrier Details (Routing Sequence/Transit Time)

120

HL Mandatory

Detail

Optional

12

To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD5 12 is required.

2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 1 0 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defmmg the routing sequence, and use TD503 to identify the actual

routing sequence, specified by the party identified in TD502.

Use in 2/HUOlO shipment loops to identify the mode ofshipment.

Data Element Summary

Ref.

Des.

Not Used TD501

Not Used TD502

Not Used TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Not Used TD511

Not Used TD512

Data

Element

133

66

67

91

Name Attributes

387

368

309

310

731

732

733

284

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

Identification Code X AN 2/20

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

Use any code to identify the mode ofshipment Use code ZZto indicate a

tanker shipment . When code ZZ is cited, transmit the transaction set to all

addresses qualified by code PNin 2/N1/220. DLMS users see the

Transporatation Mode ofShipment Coversion Tablefor available codes.

Refer to 003050 Data Element Dictionary for acceptable code values.

Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line

item or transaction

Location Qualifier O ID 1/2

Code identifying type of location

Location Identifier X AN 1/30

Code which identifies a specific location

Transit Direction Code O ID 2/2

The point of origin and point of direction

Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

Service Level Code X ID 2/2

003050F856 0 33 1 December 1997
Code defining service

003050F856_0 34 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use TD301

Carrier Details (Equipment)

Not Used TD302

TD303

TD3

130

HL Mandatory

Detail

Optional

12

To specify transportation details relating to the equipment used by the carrier

1 If TD302 is present, then TD303 is required.

2 If TD304 is present, then TD305 is required.

3 If either TD305 or TD306 is present, then the other is required.

Use in the 2/HL/OlO loop to indicate the type and the identification number of

equipment usedfor shipments.

Data

Element

40

Data Element Summary

Name Attributes

Equipment Description Code M \D 2/2

Code identifying type of equipment used for shipment

% Use to describe shipping equipment

%. Use any code other than code ZZ.

206

207

Refer to 003050 Data Element Dictionary for acceptable code values.

Equipment Initial O AN 1/4

Prefix or alphabetic part of an equipment unit's identifying number

Equipment Number X AN 1/10

Sequencing or serial part of an equipment unit's identifying number (pure

numeric form for equipment number is preferred)

7. Use on consolidated shipments to indicate each rail car number.

1 1 When BSN05 is code 0001, use to identify the number ofa container.

Not Used TD304 187 Weight Qualifier

Code defining the type of weight

O ID 1/2

Not Used TD305 81 Weight

Numeric value of weight

X R 1/10

Not Used TD306 355 Unit or Basis for Measurement Code X ID 2/2

Not Used TD307 102

Not Used TD308 407

TD309 225

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Ownership Code O ID 1/1

Code indicating the relationship of equipment to carrier or ownership of

equipment

Seal Status Code O ID 2/2

Code indicating condition of door seal upon arrival

Seal Number O AN 2/15

Unique number on seal used to close a shipment

tJse to indicate seal numbers.on ship.

003050F856 0 35 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

140

HL Mandatory

Detail

Optional

5

To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD40 1 TD402 or TD404 is required.

2 If TD402 is present, then TD403 is requked.

/. Use to indicate hazardous requirements associated with the shipment, e.g., HL03 -

Codes.

Data Element Summary

Ref.

Des.

TD401

TD402

TD403

TD404

Data

Element

152

208

209

352

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions

Use any code other than code ZZZ. Use code GOC when a container is Government owned. When not used, default is contractor owned or leased

container.

Refer to 003050 Data Element Dictionary for acceptable code values.

Hazardous Material Code Qualifier X ID 1/1

Code which qualifies the Hazardous Material Class Code (209)

Use any code.

Refer to 003050 Data Element Dictionary for acceptable code values.

Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

Cite the appropriate Department of Transportation code.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

\Use only when special handling instructions or additional information about

the shipment needs to beprovided in freeform text.

003050F856_0 36 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

REF Reference Numbers

150

HL Mandatory

Detail

Optional

>1

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

1. Use in the 2/HL/OlO shipment loop to identify bill oflading and transportation

control numbers.

2. Use in the 2/HUOlO line item loops to identify, ifapplicable, the transaction

number (ie., the requisition number), and also, ifapplicable, the requisition number

suffix, and other suffix, and other controlling numbers.

3. Use in the 2/HL/OlO shipment loop to identic the shipment number assigned by the

contractor, and if applicable, the suffix associated with the shipment number.

4. Use in the 2/HL/OlO container loop to identify information relating to shipping

container.

Ref. Data

Des. Element

Must Use REFOl 128

f6, 2D, 2E, 2S, 2Y, 3H, 39, 55, 5N, 5S, 72, 73, 82, 83, 97, 9G, AH, AT, AU,

IbL, BM, C4, CR, DG, DS, E4, EH, EV, FJ, FS, IJ, IL, IQ, IX, KO, K4, K6,

KS, KV, KW, LT, NT, NJ, NL, P3, P4, PH, PR, QC, QI, RE, RQ, RS, S2,

%3, SI, T4, TG, TN, TP, VQ, W, VW, W2, W8, WF, WY, XC, XE, YB and

%E.

0 1 American Bankers Assoc. (ABA) Tremsit/Routing

Number (Including Check Digit, 9 Digits)

02 Society for Worldwide Interbank Financial

Telecommunication (S.W.I.F.T.) Identification (8 or 1

Characters)

03 Clearing House Interbank Payment System (CHIPS)

Participant Number (3 or 4 Digits)

04 Canadian Bank Branch and Institution Number

05 Clearing House Interbank Payment System (CHIPS)

User Identification (6 digits)

06 System Number

A unique number assigned by the manufacturer to

identify the initial computer system sold to the customer

07 Add-On System Number

A unique number assigned by the manufacturer to

identify additional products added to or used by the

customer in the initial system

08 Carrier Assigned Package Identification Number

A reference number assigned by a carrier to uniquely

Data Element Summary

Name Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

Use any code. The listed codes arepreferred.

003050F856 0 37 1 December 1997
identify a single package

Customs Bar Code Number

Supervisory Appraiser Certification Number

State License Number

Certification Number

Subject Property Verification Source

Subject Property Reference Number

Subscriber Number

Reviewer File Number

Comparable Property Pending Sale Reference Number

Comparable Property Sale Reference Number

Subject Property Non-Sale Reference Number

Account Managers Code

Identifies the telecommunications manager assigned to

this account

Account Number

Number identifies a telecommunications industry

account

Billing Account

Account number imder which billing is rendered

Horizontal Coordinate

Positional address, horizontal component. The assigned

address is based upon a grid mapping scheme

Master Account Number

Account number used to represent individual billing

accounts which have been consolidated and/or

summarized

Vertical Coordinate

Positional Address, Vertical component. The assigned

address is based upon a grid mappmg scheme

Military Interdepartmental Purchase Request (MEPR)

Number

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requu-ing a purchase and a military service or agency

responsible for procuring the requirement

Client Reporting Category

Code assigned by the client to categorize participants

for reporting requirements

Plan Nimiber

The unique identification nimiber assigned for a defined

contribution plan

Division Identifier

Blue Cross Provider Number

Blue Shield Provider Number

Medicare Provider Number

Medicaid Provider Number

Dentist License Number

Anesthesia License Number

Provider UPIN Number

38 1 December 1997
CHAMPUS Identification Number

Department of Defense Identification Code (DoDIC)

Qualifies a code that uniquely identifies a type of

explosive or ammunition

Facility ID Number

Payor's Claim Number

Group or Policy Number

Preferred Provider Organization Site Number

An identification number used to identify the Preferred

Provider Organization (PPO) and/or its office location

Diagnosis Related Group (DRG) Number

Consolidation Shipment Number

Qualifies a single number that is a key to a group of

individual shipment numbers

Accessorial Status Code

Qualifies a single number that describes the status of an

accessorial transportation service

Error Identification Code

Qualifies a single number that describes an error found

in application-level data

Storage Information Code

Qualifies text data that describes a storage facility used

for transportation services

Ambulatory Patient Group (APG) Number

Resource Utilization Group (RUG) Number

Pay Grade

Related Vendor Order Number

A vendor's order number that is in addition to a primary

order number

Member Identification Number

Unique identification number assigned to each member

under a subscriber's contract Complaint Code

Repair Action Number

Financial Detail Code

Repair Part Number

Code assigned by a company to represent internal

delivery points

American Gas Association Equation Number

Indicates which American Gas Association (AGA)

equation was used to calculate the volumes reported

Special Charge or Allowance Code

Client Number

Short-term Disability Policy Number

Reason Not Lowest Cost Code

Qualifies a code that identifies why a service/rate other

than the least costly service/rate was used

Union Number

Insurer Pool Identification Number

Employee Identification Number for Employer Usage

39 1 December 1997
Foreclosure Account Number

Import License Number

Terminal Release Order Number

Cargo number assigned to staged material

Long-term Disability Policy Number

Aeronautical Equipment Reference Number (AERNO)

A unique number assigned to a particular piece of

Goverrunent-fumished aeronautical equipment

Use on shipment ofGovernment Furnished

Aeronautical Equipment (GFAE) under Air Force

contracts, enter the assignment Aeronautical

Equipment Reference Number (AERNO).

Foreign Military Sales Case Number

A reference number designating the foreign military

sale records

'§Jse to indicate a Foreign Military Sale.

Consolidated Invoice Number

Amendment

Assigned by transaction set sender

Tracking Number

Floor Number

Food and Drug Administration (FDA) Product Type

Association of American Railroads (AAR) Railway

Accounting Rules

Federal Communications Commission (FCC) Identifier

Federal Communications Commission (FCC)

Trade/Brand Identifier

Occupational Safety and Health Administration

(OSHA) Claim Number

Subdivision Identifier

Food and Drug Administration (FDA) Accession

Number

Coupon Redemption Number

Catalog

Use to indicate the Catalog ofFederal Domestic

Assistance. This is where additional information

regarding the programfunding source can befound, ,^

Sub-subhouse Bill of Lading

Payer Identification Number

Special Government Accounting Classification

Reference Number (ACRN)

Change Order Authority

Supplemental Agreement Authority

Wage Determination

Wse to indicate a Department ofLabor W^e^"

Determination Number. Use if the Wage ' '^B

Determination is passed by reference only or to

identify the Wage Determination passed by some other

means identified in the PWKsegment

U.S. Customs Service (USCS) Anti-dumping Duty Case

Number

40 1 December 1997
United States Government Visa Number

Docket Number

Credit Repository Code

Lender Case Number

Loan Request Number

Multifamily Project Number

Underwriter Identification Number

Condominium Identification Number

Master Policy Number

Proposal Number

Use to indicate the nuntier ofa Value EngineerMjf

Change Proposal (VECP).

Section of the National Housing Act Code

A code taken from the Mortgage Insurance Certificate

indicating the specific National Housing Act Program

under which the mortgage is insured

Supplemental Claim Number

Number assigned by claimant to a supplemental claim

for benefits

Payee Loan Number

Number assigned by payee to insured loan; used only

when payee is different from insured lender

Servicer Loan Number

The loan number assigned by the servicer to the

mortgage when the servicer is not the insured entity

Investor Loan Number

The number assigned by the investor to the mortgage

when the investor is different from the insured or payee

Show Identification

Identification of a broadcast program

Catastrophe Number

Case Number

Use to identify the case number ofunique excessplant

property. This number, in conjunction with the

Schedule Reference Number, establishes a digital

reference number to completely identify the excess plantproperty. Use only when requisitioning excess plantpropertyfrom the Defense Contract

Management Command (DCMC).

Precinct Number

Office Number

Petroleum Pool Code

A code which identifies a common source of

underground oil or gas supply whose vertical and

horizontal limits are defmed by a state regulatory

agency

Branch Identifier

Federal Communications Commission (FCC) Condition

Code

Gas Custodian Identification

Identification number for custodian from whom gas was

41 1 December 1997
received or to whom gas was delivered

30 U.S. Customs Service (USCS) Pre-approval Ruling

Number

3P Third Party Originator Number

Number identifying the organization acting as a correspondent in originating a loan

3Q Food and Drug Administration (FDA) Product Code

3R U.S. Customs Service (USCS) Binding Ruling Number

3S Provincial (Canadian) Sales Tax Exemption Number

3T U.S. Customs Service (USCS) Pre-classification Ruling

Number

3U Protraction Number

The identifier of an official protraction diagram, either an official protraction diagram or a leasing map

3V Formation Identifier

A code or name identifying a subsurface formation

3W U.S. Customs Service (USCS) Commercial Description

3X Subcontract Number

3Y Receiver Assigned Drop Zone

3Z Customs Broker Reference Number

40 Lease Schedule Number - Replacement

41 Lease Schedule Number - Prior

42 Phone Calls

43 Supporting Document Number

Supports or clarifies information and values represented

in a document

44 End Use Number

Represents the final use or form of the material being

manufactured or sold

45 Old Account Number

Identifies accounts being changed

46 Old Meter Number

Identifies meters being removed

47 Plate Number

48 Agency's Student Number. This is the number assigned

by an agency other than the mstitution sending the

record.

Student number assigned by an agency other than the

institution sending or receiving the record

49 Family Unit Number

An identification number assigned to siblings within the same family

4A Personal Identification Number (PIN)

A number that uniquely identifies an individual

4B Shipment Origin Code

4C Shipment Destination Code

4D Shipping Zone

4E Carrier-assigned Consignee Number

4F Carrier-assigned Shipper Number

4G Provincial Tax Identification

003050F856_0 42 1 December 1997
4H Commercial Invoice Number

41 Balance-due Reference Number

4J Vehicle-related Services Reference Number

4K Accessorial Rail Diversion Reference Number

4L Location-specific Services Reference Number

4M Special Move Reference Number

4N Special Payment Reference Number

40 Canadian Goods & Services or Quebec Sales Tax

Reference Number

4P Affiliation Number

4Q Call Sign

4R Rule Section

4S Preferred Call Sign

4T North American Datum Standard (NADS)

4U Market Area

4V Emission Designator

4W Study

4X Log

4Y Subhouse Bill of Lading

4Z U.S. Customs Service (USCS) Countervailing Duty

Case Number

50 State Student Identification Number

A student identification number assigned by the state education agency to students enrolled in state schools

5 1 Picture Number

52 SWIFT (MT 100)

53 SWIFT (MT 202)

54 FEDWIRE (Federal Wire Transfer)

55 Sequence Number

T'or Defense Logistics Management System Shipment

performance Notices, me, if applicable, in 2/HL/OlO

shipment loops, to identify the suffix letter associated

With a replacement shipment (e.g„ when transmitting

the letter A to indicate thefirst replacement shipment),

po not usefor Defense Contract Management

"Command Shipment Notices. The replacement

shipment suffix is carried in l/BSN/020 - BSNOlfor

these transactions,

56 Corrected Social Security Number

57 Prior Incorrect Social Security Number

58 Corrected Batch Number

59 Prior Incorrect Batch Number

5A Offense Tracking

5F Warrant

5G Complaint

5H Incident

51 Offender Tracking

5J Driver's License

5K Commercial Driver's License

003050F856 0 43 1 December 1997
Previous Sequence

Citation of Statute

'Pse to indicate the authorization under which this

instrument is awarded. |

Citation of Opinion

National Criminal Information Center Originating

Agency Identification

State Criminal History Repository Individual

Identification

Federal Bureau of Investigation Individual

Identification

Processing Area

Use to indicate "NON-MILSTRIP Number" or {deceiving Officer NON-MILSTAMP". When used,

cite the text in REF03. ^^^-^ - Account Suffix Code

Immediate Transportation No. for in bond movement

Transportation Exportation No.for in Bond Movement

Immediate exportation No. for in bond movement

Transit No. for in Bond Movement

Total Order Cycle Number

Previous Policy Number

Previous Claim History Identifier

Dental Insurance Account Number

Dental Insurance Policy Number

Consignee Reference Number

U.S. Customs Service (USCS) Entry Number

U.S. Customs Service (USCS) Entry Type Code

U.S. Customs Service (USCS) Statement Number

Map Reference

Appraiser License

Map Number

Comparable Property Verification Source

Comparable Property

Census Tract

Zone

Calendar Number

Identifies a working calendar (for example, Monday

through Friday) for a company, division, or labor group

(Working) Shift Number

Identifies a working shift for a company with multiple

working shifts per day

Schedule Reference Number

Identifies a number for a program schedule (for

example, a logic type of network) or working schedule

to complete a specific task or set of tasks

Use with code 3Hto identify the excess plantproperty

reference number. .... Statement of Work (SOW)

Description of a product or service to be procured under

44 1 December 1997
a contract; statement of requirements

fJse to indicate the Statement of Work number of

'

number within the Statement of Work where

additional information can befound.

74 Work Breakdown Structure (WBS)

A product-oriented family tree composed of hardware,

software, services, and data that completely defines the

project or program

75 Organization Breakdown Structure

A fiinctionally oriented family tree that shows

organization relationships and is used as the fi-amework

for assigning work responsibilities

76 Milestone

A specific event that can be identified as occurring at a

specific time

77 Work Package

A detailed, short span task or material item identified by

a contractor for doing the work required to complete the

contract 78 Planning Package

A logical aggregation of work within a cost account

(see code 79) that can be identified and budgeted, but

not yet defmed into work packages

79 Cost Account

A management control point for cost and schedule

planning and control; it represents that work assigned to one responsible organization element and to one work

breakdown structure element

80 Charge Number

A number used by financial systems to identify

accounts for costs incurred on a contract

8 1 Symbol Number (for Milestone or LOB reports)

Symbols are used for graphical representation on

Milestone schedule reports and Line of Balance reports;

the various symbols indicate planned, revised,

completed, and slipped events; symbols used are mutually agreed upon between supplier and customer

82 Data Item Description (DID) Reference

Specific data elements that the Government will ask a

contractor to provide and are spelled out in specific

requirement documents

83 Extended (or Exhibit) Line Item Number (ELIN)

Identifies specific line items to be delivered for a

contract 84 Contractor Data Requirements List (CDRL)

Government or customer specific deliverables identified

by line item; referenced on shipping details, etc. 85 Subcontractor Data Requirements (SDRL)

Line item deliverables that a subcontractor is responsible for

86 Operation Number

Identifies a specific operation number as part of the

manufacturing process for a part or product

003050F856 0 45 1 December 1997
87 Functional Category

An organization or groups of organizations with a common operational orientation such as Quality Control

Engineering, etc. 88 Work Center

Identifies a specific work area in a manufacturing

process

89 Assembly Number

Identifies specific assemblies in the manufacturing

process

8A Health Maintenance Organization (HMO) Authorization

Number

8B Preferred Provider Organization (PPO) Authorization

Number

8C Third-party Organization (TPO) Authorization Number

8D Chemical Abstract Service Registry Number

Guarantor Loan Number

8F School Loan Number

8G Automated Clearinghouse (ACH) Trace Number

8H Check List Number

81 FEDWIRE Confirmation Number

8J Society for Worldwide Interbank Financial

Telecommunications (SWIFT) Confirmation Number

8K Dominion of Canada Code

8L International Standard Industry Classification Code

(ISIC)

8M Originating Company Identifier

8N Receiving Company Identifier

80 Automated Clearing House (ACH) Entry Description

8P Originating Depository Financial Institution Identifier

8Q Receiving Depository Financial Institution Identifier

8R Security Type

8S Broker Identification

8T Committee for Uniform Security Identification

Procedure (CUSIP)

8U Bank Assigned Security Identifier

90 Subassembly Number

Components of assemblies

91 Cost Element

A subdivision of costs defined by the accountmg

structure and the level that costs are recorded at within a

cost accounting system (examples are labor, material,

other direct costs)

92 Change Document Number

Reference numbers to track changes made to a contract 93 Funds Authorization

Reference numbers to identify funds authorization

(document or other reference number) in the

Government contracting environment

94 File Identification Number

003050F856 0 46 1 December 1997
95 Committee on Uniform Securities Identification

Procedures (CUSIP) Number

96 Stock Certificate Number

97 Package Number

A serial number indicating unit shipped

98 Container/Packaging Specification Number

A numeric or alphanumeric identification assigned to a unique packaging/container configuration

99 Rate Conference ID Code

A group which publishes transportation rates for a group of transportation carriers

9A Repriced Claim Reference Number

9B Repriced Line Item Reference Number

9C Adjusted Repriced Claim Reference Number

9D Adjusted Repriced Line Item Reference Number

9E Replacement Claim Number

9F Referral Number

9G Department of Defense Form 250 Requirement Code

'Use to indicate the inspection and acceptance

requirementsfor a data item specified on a Contract

Data Requirements List

9H Packaging Group Number

91 Automated Clearing House (ACH) Standard Entry

Class

9J Pension Contract

AO Advertiser Number

Al Analysis number/Test number

A2 Disability Insurance Account Number

A3 Assigment Number

A4 Disability Insurance Policy Number

A5 Educational Institution Identification Number

A6 Employee Identification Number

A7 Flexible Spending Account (FSA) Insurance Account

Number

A8 Flexible Spending Account (FSA) Insurance Policy

Number

A9 Health Insurance Account Nimiber

AA Accounts Receivable Statement Number

AB Acceptable Source Purchaser ID

AC Air Cargo Transfer Manifest

AD Acceptable Source DUNS Number

AE Authorization for Expense (AFE) Number

AF Airlines Flight Identification Number

AG Agent's Shipment Number

AH Agreement Number

Use to indicate a Union Agreement number.

^

AI Associated Invoices

AJ Accounts Receivable Customer Account

AK Sending Company Audit Number (Automated

003050F856 0 47 1 December 1997
Clearinghouse Transfers)

AL Accoxinting (Equipment) Location Number

AM Adjustment Memo (Charge Back)

AN Associated Purchase Orders

AO Appointment Nimiber

AP Accoimts Receivable Number

AQ Access Code

Identifies difficulties m accessing subassembly or part

requiring repair

AR Arrival Code

AS Acceptable Source Supplier ID

AT Appropriation Number

Use to cite a Navy Appropriation Number to include

the Bureau Control Number (BCN) andAuthorizaiion

Accounting Activity (AAA), e.g., 17X4911^14003-104.

AU Authorization to Meet Competition No.

Use to indicate tlte Federal Acquisition Regulation

part 6 authorityfor using other thanfree and open

competition.

AV Health Insurance Rating Account Number

AW Air Waybill Number

AX Government Accounting Class Reference Number

(ACRN)

AY Floor Plan Approval Number

Authorization number supplied by a finance company

prior to shipment of product

AZ Health Insurance Policy Number

Bl Lessee Bill Code Number

B2 Axle Ratio

Numerical gear ratio of an axle drivetrain

B3 Preferred Provider Organization Nimiber

B4 Bilateral Car Service Agreements

B5 Health Insurance Rating Suffix Code

B6 Life Insurance Billing Account Number

B7 Life Insurance Policy Number

B8 Life Insurance Billing Suffix Code

B9 Retirement Plan Account Number

BA Retirement Plan Policy Number

BB Authorization Number

Proves that permission was obtained to provide a

service

BC Buyer's Contract Number

BD Bid Number

BE Business Activity

BF Billing Center Identification

BG Beginning Serial Number

BH Lease Schedule Number - Blanket

BI Bonded Carrier Internal Revenue Service Identification

Number

003050F856_0 48 1 December 1997
BJ Carrier's Customs Bond Number

BK Broker's Order Number

BL Govermnent Bill of Lading

Use to identify all Government Bill ofLading (GBL)

numbers associated with the shipment cited in BSN02.

Do not usefor service line items when there is no

shipment ofmateriaL Use as neededfor bulk

petroleum, to identify all Government bills oflading

for a single shipment

BM Bill of Lading Number

Use to identify a commercial hill oflading number.

Do not usefor service line items when there is no

shipment ofmateriaL

BN Booking Number

BO Bin Location Number

BP Adjustment Control Number

Identification assigned to an adjustment for future

reference

BQ Health Maintenance Organization Code Number

A unique number assigned to each individual Health

Maintenance Organization (HMO) health insurance

plan (assigned by the HMO)

BR Broker or Sales Office Number

BS Split Booking Number

BT Batch Number

BU Buyer's Approval Mark

BV Purchase Order Line Item Identifier (Buyer)

BW Blended With Batch Number

Number of the batch with which another batch was

blended prior to delivery to customer

BX Buyer's Shipment Mark Number

Number identifying individual bales and total shipments

of cotton which have been tested according to U.S.

Government regulations

BY Repair Category Number

Classification number for the type of repair performed on a product

BZ Complaint Code

Number categorizing customer complaints

CO Canadian Social Insurance Number

CI Customer material specification number

C2 Customer process specification number

C3 Customer specification number

C4 Change Number

Use to indicate the number ofthe contract

modification that put a cited value engineering change

proposal into the contract. C5 Customer Tracking Number For Loaned Materials

C6 Camet Number

C7 Contract Line Item Number

003050F856 0 49 1 December 1997
C8 Corrected Contract Number

C9 Previous Credit/Debit Adjustment Number

CA Cost Allocation Reference

CB Combined Shipment

CC Contract Co-op Number

CD Credit Note Number

CE Class of Contract Code

CF Fleet Reference Number

CG Consignee's Order Number

CH Customer catalog number

CI Unique Consignment Identifier

CJ Clause Number

CK Check Number

CL Seller's Credit Memo

CM Credit Memo

CN Carrier's Reference Number (PRO/Invoice)

CO Customer Order Number

CP Condition of Purchase Document Number

CQ Customshouse Broker License Number

CR Customer Reference Number

Use to indicate the internal number the contractor

assigned to the buyingparty,

CS Condition of Sale Document Number

CT Contract Number

CU Clear Text Clause

CV Coil Number

CW Canadian Wheat Board Permit Number

CX Consignment Classification ID

CY Commercial Registration Number

CZ Contract Rider Number (Used in conjunction with

contract number)

DO Data Reliability Code

Dl Drug Enforcement Administration Order Blank Number

D2 Supplier Document Identification Number

D3 National Association of Boards of Pharmacy Number

D4 Cut Number

D5 Dye Lot Number

D6 Duplicate Bill Number

The number of the second or subsequent invoice for the same goods or services

D7 Coverage Code

Type of protection provided by an insurance policy

D8 Loss Report Number

Sequence number to identify a particular loss and its information. It will be assigned accross all lines of

business for a particular customer

D9 Claim Number

Sequence number to track the number of claims opened

003050F856 0 50 1 December 1997
within a particular line of business

Domicile Branch Number

Home location of product

Buyer's Debit Memo

Dealer purchase order number

Docimient Identification Code

Depositor Number

Defense Federal Acquisition Regulations (DFAR)

Drawing Number

Drug Enforcement Administration Number

Distributor Invoice No.

Delivery Ticket Number

Dock Number

Debit Memo

Associated Product Number

Draft Number

Delivery Order Number

Department Number

Delivery Quote Number

Dock Receipt Number

Defense Priorities Allocation System (DPAS) Priority

Rating

When used, the code cited in REF02 is a 4-position

code.

Downstream Shipper Contract Number

Dependents Information

Qualifies text data that describes information about a dependent spouse or children as it pertains to the

transportation of household goods

Diversion Authority Number

Deposit Sequence Number

Department/Agency Number

Department of Defense Transportation Service Code

Number (Household Goods)

Certified Registered Nurse Anesthetist (CRNA)

Provider Identification Number

Provider number of the physician that is supervising the

registered nurse anesthetist

Emergency Order Number

Part Causing Repair Number

Expansion on Effect of Change Number

Description of additional effects on test or operating

procedures as a result of the change to the product

Charge Card Number

Use to indicate the Government credit card number

under which paymentfor this instrument will be -m accomplished. ..,w.J

Claimant's Claim Number

Unique number assigned to the claim by the claimant

Backout Procedure Code

51 1 December 1997
Description of the procedures required to remove the

change to the product in case the change just made

causes an unwanted result

Service Bulletin Number

Service Contract (Coverage) Number

Number or code identifying length and terms of the

coverage

Attachment Code

Supplementary reference information

Medical Record Identification Number

A imique number assigned to each patient by the

provider of service (hospital) to assist in retrieval of

medical records

Embargo Permit Number

Circular

Export Declaration

Electronic Funds Transfer ID Number

Ending Serial Number

Financial Classification Code

Use to cite the transaction type code when the Navy

transaction type code (2T) or (7T) is included in the 5 impropriation data. I Employer's Identification Number

Patient Account Number

A unique number assigned to each patient by the

provider of service to facilitate retrieval of individual case records tracking of claims submitted to a payer and

posting of payment

Healthcare Manpower Shortage Area (HMSA) Facility

Identification Nimiber

A unique number assigned to facility located in a Health

Manpower Shortage Area

Electronic device pin number

Electronic Payment Reference Number

Embargo Number

Submitter Identification Number

A unique number identifying the submitter of the

transaction set Export Permit Number

Equipment Number

Container or Equipment Receipt Number

Employer's Social Security Number

Excess Transportation

End User's Purchase Order Number

Receiver Identification Number

A unique number identifying the organization/site

location designated to receive the current transmitted

transaction set Use to indicate the requiring office. Le,, the tecnrti&M

office responsiblefor ensuring adequacy ofthe data

required on a Contract Data Requirements List Use

52 1 December 1997
an abbreviation ofthe activity, e.g.. Navy Ship 's Parts

Control Center will be NSPCC.

EW Mammography Certification Number

Health Care Financmg Administration assigned

certification number of the certified mammography

screening center

EX Estimate Number

EY Receiver Sub-identification Number

A unique code identifying the receiver's specific

department or office location for internal routing of

electronic claims

EZ Electronic Data Interchange Agreement Number

Fl Version Code - National

Identifies the release of a set of information or requirements to distinguish from the previous or future

sets that may differ; the release in question is on the

national level

F2 Version Code - Local

Identifies the release of a set of information or requirements to distinguish from the previous or future

sets that may differ; the release in question is on the

local level

F3 Submission Number

A unique number assigned to the submitted transaction

set; this number is used by the payer to track every file submitted

F4 Facility Certification Number

A unique number assigned to qualifying facilities to perform services

F5 Medicare Version Code

Identifies the release of a set of information or requu"ements to distinguish from previous or fiiture sets that may differ; the version in question is that which is being used by Medicare

F6 Health Insurance Claim (HIC) Number

A unique number assigned by the Government to each

person entitled to Medicare benefits

F7 New Health Insurance Claim (HIC) Number

A revised Health Insurance Claim Number (HIN)

F8 Original Reference Number

F9 Freight Payor Reference Number

FA Federal Acquisition Regulations (FAR)

FB File Transfer Form Number

FC Filer Code Issued by Customs

FD Filer Code Issued by Bureau of Census

FE Failure mechanism number

FF Film Number

Number assigned by the film distribution company

FG Fund Identification Number

FH Clinic Number

A unique identifying the clinic location that rendered

003050F856_0 53 1 December 1997
services

File Identifier

Line Item Control Niimber

A unique number assigned to each charge line used for

tracking purposes

Use with code 3H to identify the excessplantproperty

reference number.

Finish Lot Number

Fine Line Classification

Fine Line Classifications are used to group related items

so that retail stores can perform analyses of sales and

shelf space allocation by groups of products

Federal Maritime Commisssion (FMC) Forwarders

Nimiber

Forwarder's/Agent's Reference Number

Drug Formulary Number

Forestry Permit Number

Form Number

Freight Bill Number

Final Sequence Number

Useforfinal shipment indicator (Z) on Defense

Logistics Management System (DLMS) Shipment

Performance Notices (SPNs). Do not use on underrun

quantity deliveries when afinal line item shipment is replaced. Do not usefor Defense Contract

Management Command Shipment Notices. Thefinal

shipment suffix is carried in l/BSN/020 - BSN02for

these transactions.

Foreign Trade Zone

Fund Code

Defense Fuel Supply Cneter to bill back fuel purchases

to the appropriate service or agency account fund

Health Maintenance Organization (HMO) Reference

Number

A unique number assiged to each referral or

authorization when a claimant visits a provider other

than the primary care provider

State License Identification Number

A imique number assigned to each provider of service;

this number is assigned by state Governments and is the

provider's legal identification number in the state that is assigned

Failure Analysis Report Nimiber

Claim Office Number

The identification of the specific payer's location

designated as responsible for the submitted claim

Processor's Invoice Number

The invoice number of the third-party outside processor

Prior Authorization Number

An authorization number acquired prior to the

submission of a claim

Provider Commercial Nimiber

54 1 December 1997
A unique number assigned to a provider by a commercial insurer

G3 Predetermination of Benefits Identification Number

A number assigned by a third-party payer identifying

the pre-treatment estunate

G4 Peer Review Organization (PRO) Approval Number

An authorization number for certain surgical procedures

and for an assistant at cataract surgery

G5 Provider Site Number

A unique code identifying the provider's specific

department or office location for internal routing of

electronic claims

G6 Payer Assigned Resubmission Reference Number

G7 Resubmission Reason Code

A code identifying the reason that the claim was

resubmitted

G8 Resubmission Number

G9 Secondary Employee Identification Number

GA Government Advance Progress

GB Grain Block Number

GC Government Contract Number

GD Return Goods Bill of Lading Number

Bill of lading number for returned goods enroute

GE Geographic Number

GF Specialty License Number

A unique number assigned to each provider of service

by specialty

GG Gauge Ticket Nimiber

GH Identification Card Serial Number

GI Secondary Provider Nimiber

GJ Combore Certification Number

Certificate stating that shipment is fi-ee of combores

GK Third Party Reference Number

A unique number assigned to a claim after it has been

entered into the third party payer's adjudication system;

this number is used by the payer to track claims

internally

GL Geographic Destination Zone Number

GM Loan Acquisition Number

Number assigned to a loan during the acquisition

process

GN Folder Number

Number used to identify the folder in which the loan is located

GO Exhibit Identifier

GP Government Priority Number

GQ Internal Purchase Order Release Number

The release number associated with the internal

purchase order number

OR Grain Order Reference Nimiber

003050F856 0 55 1 December 1997
General Services Administration Regulations (GSAR)

Goods and Service Tax Registration Number

Internal Purchase Order Item Number

The item number associated with the internal purchase

order

Third Party Purchase Order Number

The purchase order number from a manufacturer to a

third-party which provides value added to the

manufactured product

Third Pzirty Purchase Order Release Number

The release number associated with a third-party

purchase order number

Third Party Purchase Order Item Number

The item number associated with the third-party

purchase order number

Empty Repositioning Number

Number used to authorize and track an empty container

or bare chassis or generator set being repositioned for

later use High Fabrication Authorization Number

The purchaser's program number that authorizes the

highest amount of material production

High Raw Material Authorization Number

The purchaser's program number that authorizes the

highest amount of raw material or purchased

components in their original state to be secured for

production

Gravity Source Meter Number

Federal Information Resources Management Regulation

Special Clause

Quality Clause

Standard Clause

Payment History Reference Number

Bill &. Hold Invoice No.

Heat Code

Department of Transportation Hazardous Number

Hazardous Exemption Number

Health Industry Identification Number

Hazardous Certification Nimiber

Shipper's Hazardous Nmnber

Pack & Hold Invoice No.

Horsepower

Horsepower rating of the engine

Harmonized Code System (Canada)

HighAVide File Number

Owning Bureau Identification Nimiber

Interstate Commerce Commission (ICC) Account

Number

A code which is mandatory on Joint Facility Billing that

indicates that the following is an ICC Account Number

S6 1 December 1997
13 Non-American Identification Number

14 Credit Counseling Identification Number

15 Invoice Identification

17 Credit Report Number

18 Social Insurance Number

Canadian Social Insurance Number

lA Internal Vendor Number

IB In Bond Number

IC Inbound-to Party

ID Insurance Certificate Number

IE Interchange Agreement Number

Number identifying the interchange agreement of a domestic carrier with an ocean carrier

IF Issue Nimiber

IG Insurance Policy Number

IH Initial Dealer Claun Number

Claim number of previously attempted repair

II Initial Sample Inspection Report Number

IJ Standard Industry Classification (SIC) Code

Use to indicate the Standard Industrial Classfj (SIC) Code applicable to the award instrumenu

IK Invoice Number

Manufacturer's invoice number for vehicle/component

IL Internal Order Number

IM Intergovernmental Maritime Organization (IMO)

Number

IN Consignee's Invoice Number

10 Inbound-to or Outbound-fi"om Party

IP Inspection Report Number

IQ End Item

IJse to indicate the end item to which the items in the

shipment noticepertain.

IR Intra Plant Routing

IS Invoice Number Suffix

IT Internal Customer Number

lU Barge Permit Number

Identification of permit for rail traffic moving on a

barge

IV Seller's Invoice Number

IW Part Interchangeability

Specifies the interchange relationship between an old

part number and a new part niunber (replaced and

replacing part numbers)

IX Item Number

Use to indicate a Federal Suppfy Schedule (FSS^

special item number.

IZ Insured Parcel Post Number

Number assigned to control an insured parcel post

shipment fi-om shipper to consignee

003050F856_0 57 1 December 1997
Proceeding

Creditor

Attorney

Judge

Trustee

Originating Case

Adversary Case

Lead Case

Jointly Administered Case

Substantively Consolidated Case

Beginning Job Sequence Number

Job (Project) Number

Review

User Identification

Ending Job Sequence Number

Tag

Packet

Job Sequence Number

Origin of Shipment Harmonized-Based Code

Harmonized code of the commodity in the country

which is the origin of the shipment

Approval Code

Use to indicate the approval code on a Contract Data

Requirements List,

Foreign Military Sales Notice Number

Number assigned to control a foreign military sales

shipment from shipper to consignee

Certified Mail Number

Number assigned by U.S. Postal Service (USPS) to monitor the movement of certified mail from point of

acceptance by USPS to point of delivery

Registered Mail Number

Number assigned by U.S. Postal Service (USPS) to monitor the movement of mail from point of acceptance

by USPS to point of delivery

Criticality Designator

A number assigned to a confract or order that expresses

the relative importance of that confract or order and

thereby assists the confractor in making performance

decisions and assists in making production surveillance

decisions

Use to indicate the surveillance criticality desiem n

applicable to the award instrument

Task Order

Purchase Description

Paragraph Number

Project Paragraph Number

A number for a nested part of a project

Disfribution List

Qualifies a list of addresses to which the disfribution of

58 1 December 1997
something should be made

Begimiing Kanban Serial Number

Exhibit Distribution List

Qualifies a list of addressees to which the distribution of

a cited contract exhibit must be made

Special Instructions Number

Ending Kanban Serial Number

Pre-award Survey

Foreclosing Status

Type of Law Suit

Type of Outstanding Judgement

Tax Lien Jurisdiction

Delivery Reference

Contract Reference

For a Contract Data Requirements List data item, use

to indicate the reference in the contract that generates

the requirementfor the data item, e.g.. Statement of

Workparagraph.

Rental Account Number

Census Automated Files ID

An ID given by the U.S. Bureau of the Census to those

parties having fulfilled the necessary requirements to be

able to file shipper's export declaration data directly

with the Census through automated means

Customs Drawback Entry Number

A number given to importers by U.S. Customs which

have filed for "drawbacks," of certain import duties

Health Certificate Number

A certificate given by the veterinary authorities

regarding the health of animals being shipped

Procuring Agency

Response to a Request for Quotation Reference

A discrete number assigned for identification purpose to a response to a request for quotation

Solicitation

A discreet number assigned by the purchasing activity

to differentiate between different solicitations

Use to indicate the solicitation number that resulted in

this Award Instrument. Ifapplicable, concatenate the

LAST amendment number with the solicitation

number.

Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

Office Symbol

A number assigned for reference to a specific office

within an organization

Distribution Statement Code

Use to indicate the code on a Contract Data ^'^^H

Requirements List that specifies the distribution 9H

statement a contractor is to mark on a data item, JH

59 1 December 1997
Certification

A number, taken from an acquisition regulation, which

represents a specific certification that must be made by

a prospective vendor before a contract or order can be

placed with that vendor

Use to indicate a certification statement, as applicable.

When used, cite the text ofthe certification in JtEFOS,

Representation

A number, taken from an acquisition regulation, which

represents a specific representation that must be made

by a prospective vendor before a contract or order can

be placed with that vendor

Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that

category by referencing its unique number rather than

by incorporating the lengthy details it represents

Letters or Notes

Location on Product Code

Labor Operation Number

Uniquely identifies the repair actions performed

Proposal Paragraph Number

The place in a proposal where additional information can be found

Subexhibit Line Item Number

A fiirther subdivision of a contract exhibit line item

Subcontract Line Item Number

A further subdivision of a contract line item number

Shipping Label Serial Number

Lockbox

Lease Number

Loan Number

Lender Entity Number

Assembly Line Feed Location

Lease Schedule Number

Longitude Expressed in Seconds

Line Item Identifier (Seller's)

Local Jurisdiction

Longitude expressed in Degrees, Minutes and Seconds

Latitude Expressed in Seconds

Product Period for which Labor Costs are Firm

Non pickup Limited Tariff Number

60 1 December 1997
LO Load Planning Number

LP For Pickup Limited Freight Tariff Nimiber

LQ Latitude Expressed in Degrees, Minutes and Seconds

LR Local Student Identification Number

A student identification number assigned by a local

school or school district LS Bar-Coded Serial Number

LT Lot Number

LU Location Number

LV License Plate Number

LW Location Within Equipment

LX Qualified Products List

LY Destination of Shipment Harmonized-Based Code

Harmonized code of the commodity in the country

which is the shipping destination

LZ Lender Account Number

Ml Material Storage Location

M2 Major Force Program

Defense Fuel Supply Center to bill back fuel purchases

to the appropriate service or agency account fund

M3 Crop Year

M4 Lease Agreement Number - Master

M5 Lease Agreement Amendment Number - Master

M6 Military Ordnance Security Risk Number

A number that identifies the security risk of transporting arms and ammunition

M7 Medical Assistance Category

M8 Limited Partnership Identification Number

M9 Tax Shelter Number

MA Ship Notice/Manifest Number

MB Master Bill of Lading

MC Microfihn Number

MD Magazine Code

ME Message Address or ID

MF Manufacturers Part Number

MG Meter Number

MH Manufacturing Order Number

MI Mill Order Number

MJ Model Number

MK Manifest Key Number

ML Military Rank/Civilian Pay Grade Number

MM Master Lease Agreement Number

MN MICR Number

MO Manufacturing Operation Number

MP Muhiple P.O.s of an Invoice

MQ Meter Proving Report Nimiber

MR Merchandise Type Code

MS Manufacturer's Material Safety Data Sheet Number

003050F856_0 61 1 December 1997
MT Meter Ticket Number

MU Military Specification (MILSPEC) Number

MV Migrant Number, This nimiber is assigned by the

national Migrant Records Transfer System

MW Military Call Number

Assigned by the military to identify a billing period

MX Material Change Notice Number

MY Model year number

MZ Maintenance Request Number

NO Nomination Number

Shipper-assigned bulk product number identifying a

request for pipeline transportation services which is used to relate an into-plane delivery to the bulk fuel

movement from which it was derived

Nl Local School Course Number

N2 Local School District Course Number

N3 Statewide Course Number

A course number assigned by the state education agency

to courses taught in public schools

N4 United States Department of Education, National Center

for Education Statistics (NCES) Course Number

A proposed course number to be assigned by NCES to

identify a common grouping of subject area content and

sequence

N5 Provider Plan Network Identification Number

A number assigned to identify a specific provider in a

health care plan network

N6 Plan Network Identification Number

A number assigned to identify a specific health care network that provides health care services to insured

members

N7 Facility Network Identification Number

A number assigned to identify a specific facility in a

health care plan network

N8 Secondary Health Insurance Identification Number

N9 Data Authentication Number

NA North American Hazardous Classification Number

NB Letter of Credit Number

NC Secondary Coverage Company Number

ND Letter of Credit Draft Number

NE Lease Rider Number

Qualifies a code that identifies the authorizing

documentation for a household goods shipment

NF National Association of Insurance Commissioners

(NAIC) Code

A unique number assigned to each insurance company

NG Natural Gas Policy Act Category Code

NH Rate Card Number

NI Military Standard (MIL-STD) Number

NJ Technical Document Number

003050F856_0 62 1 December 1997
NL Technical Order Number

NM Discounter Registration Number

NN Nonconformance Report Number

NO No 0T5 Authority-zero Mileage Rate

NP Partial Payment Number

NR Progress Payment Number

NS National Stock Number

NX Related Nonconformance Number

NY Agent Claim Number

NZ Critical Application

01 Outer Continental Shelf Area Code

The designated code assigned to Outer Continental

Shelf (OCS) geographical units for identification

purposes

02 Outer Continental Shelf Block Number

The number corresponding to a U.S. offshore block

05 0T5 Authority-Condition or Restriction on Car Hire

Rate

07 On-line Procurement and Accounting Control (OPAC)

Transaction

08 Original Filing

09 Continuation Filing

OA Outlet Number

OB Ocean Bill of Lading

OC Ocean Container Number

OD Original Return Request Reference Number

A sequential number assigned by the originator of the

original retiim request

OE Open and Prepaid Station List Number

OF Operator Identification Number

OG Termination Filing

01 Original Invoice Number

OJ Amendment Filing

OL Original Shipper's Bill of Lading Number

Number on the Original Bill of Lading assigned by the

shipper

OM Ocean Manifest

ON Dealer Order Number

OP Original Purchase Order

OQ Order Number

Qualifies a code that identifies the authorizing

documentation for a household goods

OR Order/Paragraph Number

OS Outbound-fi-om Party

OT Sales Allowance Number

OW Service Order Number

Number assigned when a customer orders service and

equipment and which appears on bill OZ Product Number

003050F856 0 63 1 December 1997
PI Previous Contract Number

P2 Previous Drug Enforcement Administration Nimiber

P3 Previous customer reference number

Use to indicate aprior shipment number.

P4 Project Code

Use when the contract or shipping instructions

contain a three-characterproject code. Use to indicate

the project number applicable to the award

instrument. Use only when there is no occurrence of

2/Nl/220'Nl01=Z7.

P5 Position Code

P6 Pipeline Number

P7 Product Line Number

P8 Pickup Reference Number

P9 Page Number

PA Price Area Number

PB Payer's Financial Institution Account Number for

Check, Draft, or Wire Payments; Originating Company

Account Number for ACH Transfers

PC Production Code

PD Promotion/Deal Number

PE Plant Number

PF Prime Contractor Contract Number

PG Product Group

PH Priority Rating

Use to indicate the MILSTRIP/FEDSTRIPpriority

rating.

PI Price List Change or Issue Nimiber

PJ Packer Number

PK Packing List Number

PL Price List Number

PM Part Number

PN Permit Number

PO Purchase Order Number

PP Purchase Order Revision Number

PQ Payee Identification

PR Price Quote Number

Use to indicate the contractor's bid, quote, proposal or

"

proposal number.

PS Purchase Order Number Suffix

PT Purchase Option Agreement

PU Previous Bill of Lading Number

PV Product change information number

PW Prior purchase order number

PX Previous Invoice Number

PY Payee's Financial Institution Account Number for

Check, Draft or Wire Payments; Receiving Company

Account Nimiber for ACH Transfer

PZ Product Change Notice Number

003050F856 0 64 1 December 1997
Ql Quote Number

Q2 Starting Package Number

The beginning package number in a shipment or

container of numbered packages

Q3 Ending Package Number

The ending package number in a shipment or container

of numbered packages

Q4 Prior Identifier Number

Q5 Property Control Number

Q6 Recall Number

Q7 Receiver Claim Number

Q8 Registration Number

Code describing which type of registration is being

submitted

Q9 Repair Order Number

Repairing outlet's unique order number

QA Press Identifier

QB Press Form Identifier

QC Product Specification Document Number

Model designation of replacement component

QD Replacement Drug Enforcement Administration

Number

QE Replacement Customer Reference Number

QF Quality Disposition Area Identifier

QG Replacement Assembly Model Number

QH Replacement Assembly Serial Number

Serial number of replacement component

QI Quality Inspection Area Identifier

Use when describing "Acceptance and Payment

Contingent upon receipt ofapproval test/evaL

Results." When used, cite the text in REF03.

QJ Return Material Authorization Number

QK Sales Program Number

Identifies specific sales program/promotion

QL Service Authorization Number

Identifies pre-authorized submittal or payment of a

claim

QM Quality Review Material Crib Identifier

QN Stop Sequence Number

QO Service Estimate Number

Code that identifies special handling requirements

QP Substitute Part Number

QQ Unit Number

QR Quality Report Number

QS Warranty Coverage Code

Number of code identifying length and terms of the

coverage

QT Warranty Registration Number

QU Change Verification Procedure Code

003050F856 0 65 1 December 1997
Description of procedures required to verify that the

change made to the product accomplishes the desired

effect

QV Major System Affected Code

QW New Part Number

QX Old Part Number

QY Service Performed Code

Number indicating the type of service performed to

repair a product

QZ Reference Drawing Number

Rl Current Revision Number

R2 Canceled Revision Number

R3 Correction Number

R4 Tariff Section Number

R5 Tariff Page Number

R6 Tariff Rule Number

R7 Accounts Receivable Open Item

R8 Rental Agreement Number

R9 Rejection Number

RA Repetitive Cargo Shipment Number

RB Rate code number

RC Rail Routing Code

RD Reel Number

RE Release Number

Use to indicate attentate release procedures are RF Export Reference Number

RG Route Order Number-Domestic

RH Route Order Number-Export

RI Release invoice number for prior bill and hold

RJ Route Order Nimiber-Emergency

RK Rack Type Number

RL Reserve Assembly Line Feed Location

RM Raw material supplier Dun & Bradstreet mmiber

RN Run Number

RO Repetitive Booking Number

RP Repetitive Pattern Code

RQ Purchase Requisition No.

Use to indicate the Purchase Request (PR) tHmOter or

the Purchase Request OrderMuii^ (PRON).

^

citing a Purchase Request number, concatenate Its : line item number with the PR/PRONnumber ifit Is .! necessary to transmit both numbers. ^^iil RR Payer's Financial Institution Transit Routing Number

for Check, Draft or Wire Payments. Originating

Depository Financial Institution Routing Number for

ACH Transfers

RS Returnable Container Serial Number

Use to indicate the serial ntmA'er i^f^ttjrWtffl^ljH

containers or shipping containers. JhRmI

003050F856 0 66 1 December 1997
RT Payee's Financial Institution Transit Routing Number

for Check, Draft or Wire Payments. Receiving

Depository Financial Institution Transit Routing

Number for ACH Transfers

RU Route Number

RV Receiving Number

RW Repetitive Waybill Code (Origin Carrier, Standard

Point Location Code, Repetitive Waybill Code Number)

RX Resubmit number

RY Rebate Number

RZ Returned Goods Authorization Number

50 Special Approval

51 Engineering Specification Number

52 Military Specification Number (MILSPEC)

53 Specification Number

Use to indicate a specification number other than a

Military Specification (MILSPEC). When used, cite

the specification number in REF02 and identify the

issuing activity ht REFOS.

54 Shippers Bond Number

Number differentiating between shipper's bond

movements by intermodal shippers and ocean carriers

and in-bond movements which default to the carrier's

bond

55 Routing Instruction Number

Directions for Claim Routing

56 Stock Number

57 Stack Train Identification

58 Seal OffNumber

59 Seal On Number

SA Salesperson

SB Sales Region Number

SC Shipper Car Order Number

SD Subday Number

A sequential number denoting the order of meter

readings taken during a single day, assigned by the

party responsible for the measurement of gas at the

meter

SE Serial Number

SF Ship From

SG Savings

SH Sender Defined Clause

SI Shipper's Identifying Number for Shipment (SID)

A unique number (to the shipper) assigned by the

shipper to identify the shipment

Must use by Defense Contract Management

Command (DCMC) to identify the shipment number

in supply and service.

SJ Set Number

SK Service Change Number

003050F856 0 67 1 December 1997
SL Sales/Territory Code

SM Sales Office Number

SN Seal Number

SO Shipper's Order (Invoice Number)

SP Scan Line

SQ Container Sequence Number

SR Sales Responsibility

SS Split Shipment Number

ST Store Number

SU Special Processing Code

Unique code identifying the special handling

requirements for the claim

SV Service Charge Number

SW Seller's Sale Number

SX Service Interrupt Tracking Number

SY Social Security Number

SZ Specification Revision

TO Dealer Type Identification

T4 Signal Code

Defense Fuel Supply Center to bill back fuel purchases

to the appropriate service or agency account fund

T5 Trailer Use Agreements

T6 Tax Filing

T7 Affected Subsystem Code

T8 Description of Change Code

T9 Documentation Affected Number

TA Telecommunication Circuit Supplemental ID

TB Trucker's Bill of Ladmg

TC Vendor Terms

TD Reason for Change

TE Federal Maritime Commission (FMC) Tariff Number

TF Transfer Number

TG Transportation Control Number (TCN)

Use to identify the Transportation Control Number

(TCN). Do not usefor service line items when there is §p shipment ofmateriaL

TH Transportation Account Code (TAC)

TI TIR Number

TJ Federal Taxpayer's Identification Number

TK Tank Number

TL Tax License Exemption

TM Travel Manifest (ACI or OTR)

TN Transaction Reference Nimiber

Use to indicate the transaction number (L e„ the

m^ttisition number), J

TO Terminal Operator Number

TP Test Specification Nimiber

TQ Tracer Action Request Number

003050F856_0 68 1 December 1997
Government Transportation Request

Tariff Number

Terminal Code

A code assigned by a transportation carrier that

identifies a fi-eight terminal

Trial Location Code

To identify one of a group of possible sites within a system or set of systems where an engineering change is to modelled and tested before proceeding to install the

change on all possible sites; the change may have been

specified by a service bulletin

Line of Business

Indicates the nature of policy coverage; examples of

line of business include fire, homeowners, flood and

earthquake

Tax Worksheet

Tax Exempt Number

Policy Type

The type of policy being billed; examples of policy type

mclude Package Policy and Forced Placed

Total Cycle Number

A complete set of events occuring in the same sequence

Consolidator's Receipt Number

Regional Account Number

A number provided by the customer that is used to identify the customer across states or regional eireas Term

Indicates the college or university period for which

permission is requested

Unique Supplier Identification Number (USIN)

Unpaid Installment Reference Number

Prior Mortgagee Account Number

Mortgage Backed Security (MBS) Loan Number

Mortgage Backed Security (MBS) Pool Number

Mortgage Number

The number that identifies the type of mortgage loan

Unacceptable Source Purchaser ID

Mortgage Insurance Indicator Number

Specifies the type of msurance coverage for the

mortgage loan

Unacceptable Source DUNS Number

Secondjiry Coverage Certificate Number

Mortgage Insurance Company Number

U.S. Government Transportation Control Number

Removal Number

Identifies the reason a mortgage is removed fi"om

default status reporting

Quarter Quarter Section Number

An identifier of 1/16 portion of a section

United Nations Hazardous Classification Number

69 1 December 1997
Quarter Quarter Spot Number

An identifier of 1/64 portion of a section

Upstream Shipper Contract Number

Section Number

The number corresponding to a section within a township and range

Unit Relief Number

A supplemental contract number applying to per diem

relief on equipment

Unacceptable Source Supplier ID

Unit Train

Township Number

Range Number

An identifier corresponding to a range within a township

Federal National Mortgage Association (Fannie Mae)

Loan Number

Version

Volume Purchase Agreement Number

Voyage Number

Institution Number

Subservicer

Vessel Agent Number

Department of Veterans Affairs Acquisition

Regulations (VAAR)

Vendor Contract Number

Volume Number

Vendor Abbreviation Code

Vendor Change Identification Code

Vendor's product change notice number

Vendor Change Procedure Code

Vendor's name and document number for the affected

change procedure

Pool Nimiber

Investor Note Holder Identification

Institution Note Holder Identification

Third Party Note Holder Identification

Vendor Order Number

Institution Loan Number

Vendor Product Number

A unique number assigned by a vendor or manufacturer

to identify its products

Related Contract Line Item Number

Vendor ID Number

Vendor Order Number Suffix

Motor Vehicle ID Number

Preparer's Verification Number

Voucher

Use with code SBto identify the voucher number.

70 1 December 1997
VW Standard

Wse to indicate a standard other tftan a Military

^$t(mdard (MIL-STD). When used, identify the

mgndardin REF03.

VX Value-Added Tax Registration Number (Europe)

VZ Sponsor's Reference Number

A unique number that references a reported test to a

particular sponsor

Wl Defense Turn-In Document Number

Identifies material submitted for reutilization and

marketing

W2 Weapon System Number

Identifies a weapon system

Wse to Indicate the Weapon System Code.

W3 Manufacturing Directive Number

Identifies the Management Control Activity and

contract associated with Government furnished material

transactions

W4 Procurement Request Number

Identifies a transaction resulting in a contract

established to provide material

W5 Inspector Identification Number

Identifies the manufacturer's material inspector

W6 Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter W7 Commercial and Government Entity (CAGE) Code

Code that identifies a commercial contractor authorized

to do business with the U.S. Government

W8 Suffix

Differentiates between partial actions taken on the

original transaction

Wse, ifapplicable, to cite a suffix associated with a

cited requisition (document) number.

W9 Special Packaging Instruction Number

Number assigned to distinguish between special

packaging instruction specifications

WC Contract Option Number

The number of contract option years remaining on the

current contract WD Review Period Number

An indicator representing the period of time before

which an action will occur WE Well Classification Code

WF Locally Assigned Control Number

WG Vendor's Previous Job Number

WI Waiver

WJ Pre-Award Survey

WK Type of Science Code

WL Federal Supply Classification Code

WM Weight Agreement Number

003050F856_0 71 1 December 1997
Well Number

Work Order Number

Number assigned for work including material and labor

beyond normal work required to fulfill a service order

Warehouse Pick Ticket Number

Warehouse Receipt Number

Warehouse storage location number

Vessel

Waybill Number

Use to indicate the Waybill numberfor rail shipments

ofcoaL

Debtor's Account

Provider Claim Number

Specification Class Number

Defect Code Number

Clinical Laboratory Improvement Amendment Number

State Industrial Accident Provider Number

Original Voucher Number

Batch Sequence Number

Secondary Suffix Code Indicator

Secondary indicator to differentiate between partial

actions taken on the original transaction, e.g., identify a

parent-child relationship

Internal Control Number

Number assigned by the managing office to provide

internal processing information

Substitute National Stock Number

A national stock number that can take the place of

another

Substitute Manufacturer's Part Number

A manufacturer's part number that can take the place of

another

Cargo Control Number

Usefor bulkpetroleum shipments to identify the cargo

number assigned to a tanker shipment andfor coal

shipments to identify the load tracking number that can be identified to the shipment number.

Subsistence Identification Number

Item identifier is a brand-name resale subsistence item

Transportation Priority Number

Number indicating the level of Government priority

associated with the transportation of a shipment

Government Bill of Lading Office Code

Airline Ticket Number

Contract Auditor ID Number

Federal Home Loan Mortgage Corporation Loan

Number

Assigned by the Federal Home Loan Mortgage

Corporation (FHLMC) to each FHLMC loan

Federal Home Loan Mortgage Corporation

Default/Foreclosure Specialist Number

72 1 December 1997
Assigned by the Federal Home Loan Mortgage

Corporation (FHLMC) to a FHLMC agent processing

the default and foreclosure reports

Mortgagee Loan Number

Insured's Loan Number

Issuer Number

Assigned by the Government National Mortgage

Association (GNMA) to a mortgagee that is issued a mortgage loan

Title XIX Identifier Number

Identifies the state in which the individual is eligible for

Medicaid.

Previous Cargo Control Number

Railroad Commission Record Number

Gas Analysis Source Meter Number

Toxicology ID

Rating Period

Debtor

Claim Administrator Claim Number

Third-Party Administrator Claim Number

Contract Holder Claim Number

Agency Claim Number

Delivery Trailer Manifest

Unique identification number assigned by the delivery

carrier or an agent for that carrier

Current Certificate Number

Prior Certificate Number

Revision Number

Tract

Buyer Identification

Raih-oad Commission Oil Number

Lessee Identification

Operator Identification

Operator Assigned Unit Number

Refiner Identification

Revenue Source

Rent Payor Identification

Allowance Recipient Identification

Resource Screening Reference

Formation

Selling Arrangement

Minimum Royalty Payor Identification

Operator Lease Number

Yard Position

Location where equipment has been placed in a yard,

parking lot, etc.; may be stall number, row/slot, etc.; defmed by sender

Reporter Identification

Payor Identification

73 1 December 1997
YV Participating Area

Zl Safety of Ship Certificate

Number of a document guaranteeing the safety of a ship

72 Safety of Radio Certificate

Number of a document guziranteeing the safety of radio

equipment on board a vessel

Z3 Safety Equipment Certificate

Number of a document specifying and guaranteeing the

safety equipment on board a vessel

Z4 Civil Liabilities of Oil Certificate

Number of a document certifying the civil liabilities of

oil on board a vessel

Z5 Load Line Certificate

Number of a document specifying the depth to which a

vessel should sink when properly loaded

Z6 Derat Certificate

Number of a document guaranteeing that a vessel has

been fi-eed of rats Z7 Maritime Declaration of Health

Number of a document declaring the health conditions

of a ship

Z8 Federal Housing Administration Case Number

The unique loan number assigned by the Federal

Housing Administration (FHA) to each FHA loan

Z9 Veterans Affairs Case Number

The unique loan number assigned by the Veterans

Affairs (VA) to each VA loan

ZA Supplier

ZB Ultimate Consignee

ZC Connecting Carrier

ZE Coal Authority Number

Usefor coal shipments to Indicate the coal size. Use

REF02 to indicate the size No. and REF03 to indicate

the noun ofthe size; Size No. 1 - Foundry, No. 2 - Egg, No. 3 - Stove, No. 4 ~ Nut.

ZF Contractor Establishment Code (CEC)

Goverment identifier to designate a contractor; it is nine

characters, eight numeric and a fmal alpha

ZG Sales Representative Order Number

ZH Carrier Assigned Reference Number

ZI Reference Version Number

ZJ Universal Railroad Revenue Waybill Identified Number

(URRWIN)

ZK Duplicate Waybill in Route

ZL Duplicate Waybill Not in Route

ZM Manufacturer Number

Number that identifies a manufacturer, typically a Commerical and Government Entity (CAGE) code, and

contributes to the uniqueness of a product identification

ZN Agency Case Nimiber

ZO Makegood Commercial Line Number

003050F856 0 74 1 December 1997
REF02 127

REF03 352

ZP Spouse Tie

A reference number used to relate the assets and or

liabilities of two married residential loan applicants to each other

ZQ Non-Spouse Tie

A reference number used to relate the assets and or

liabilities of two immarried residential loan applicants

to each other

ZR Supplier (Replacement)

Nimiber that identifies a replacement supplier typically a Commercial and Government Entity (CAGE) code,

and contributes to the uniqueness of a product

indentification from a replacement supply source ZS Software Application Number

ZZ Mutually Defined

Use to indicate another type ofreference number.

When used, identic the nature ofthe number in

Reference Number X AN 1/30

Reference number or identification number as defmed for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Use ofthis data element is required when used by Defense Contract

Management CoffWtandfo^ gf^nenrate. a, Shipntje^nt Perfprmmce Notice.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Use to carry additional information related to a reference number cited in

REF02. Use ofFree-form text is discouraged ifthe information can be

^9vided by some other means mMmS^Jmnsaction set.

003050F856 0 75 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use CLDOl

Must Use CLD02

Not Used CLD03

Not Used CLD04

CLD05

CLD Load Detail

170

CLD Optional

Detail

Optional

1To specify the number of material loads shipped

1 CLD05, "Unit of Measure Code," is used to dimension the value given in CLD04,

"Size."

1 The CLD data segment may be used to provide information to aid in the preparation

of move tags and/or bar coded labels. Use the 2/CLD/l 70 loop in 2/HL/OlO line item loops to relate the quantity ofthe item

shippefl to one or more requisition numbers.

Data Element Summary

Data

Element Name Attributes

622 Number of Loads M NO 1/5

Number of customer-defmed loads shipped by the supplier

1. Use the actual number oruse the number 1 to satisfy XI2 syntax.

2. When BSN05 is code 0001 andHLOS is code O (Order loop), cite the

actual number ofloads,

382 Number of Units Shipped M R 1/10

Numeric value of units shipped in manufacturer's shipping units for a line item

or transaction set

1. Indicate the quantity ofthe item shippedfor the requisition number cited

in the REF segment

2. When BSNOS is code 0001, cite the number 1 to satisfy X12 syntax.

103 Packaging Code O AN 3/5

Code identifying the type of packaging; Part 1 : Packagmg Form, Part 2: Packaging Material

357 Size O R 1/8

Size of supplier units in pack

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Use any code, other than code ZZ, however, it must be the same code used in

the Contract Line Item Number descriptionfor the contract contained in the

LINsegment.

Refer to 003050 Data Element Dictionary for acceptable code values.

003050F856_0 76 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

REFOl

REF02

Not Used REF03

REF Reference Numbers

180

CLD Optional

Detail

Optional

200

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Use to relate the applicable requisition or Transportation Control Numberford

quantity ofan item shipped. Use multiple times ifmore than one requisition or

Transportation Control Number applies to a single Contract Line Item Number and

when the quantity cited in 2/CLD02/1 70 cannot befurther broken down.

Data

Element

128

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M 0)2/2

TG

TN

W8

Transportation Control Number (TCN)

Use to accommodate multiple Transpoi

Numbers (TCNs) per line item.

Transaction Reference Number

Control

Use to indicate the transaction number (Ui., the

requisition number).

127

352

Suffix

Differentiates between partial actions taken on the

original transaction

Use, ifapplicable, to cite a suffix associated with a

cited requhpthn (document) number.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F856 0 77 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

MAN Marks and Numbers

190

HL Mandatory

Detail

Optional

>1

To indicate identifying marks and numbers for shipping containers

1 If either MAN04 or MAN05 is present, then the other is required.

2 If MAN06 is present, then MAN05 is required.

1 MANO1/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container.

2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a

sequential range and MAN03 is the ending number of that range.

3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a

sequential range, and MAN06 is the ending nimiber of that range.

Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for

this is that the U.P.C. Shippping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Notes : Use as applicable to enter special markings.

Data Element Summary

Ref.

Des.

Must Use MANOl

Must Use MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Name Attributes

Marks and Numbers Qualifier M ID 1/2

Code specifying the application or source of Marks and Numbers (87)

Refer to 003050 Data Element Dictionary for acceptable code values.

Marks and Numbers M AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment

Marks and Numbers Qualifier X ID 1/2

Code specifying the application or source of Marks and Numbers (87)

Refer to 003050 Data Element Dictionary for acceptable code values.

Marks and Numbers X AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment

003050F856 0 78 I December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

DTM Date/Time Reference

Must Use

Ref.

Pes.

DTMOl

200

HL Mandatory

Detail

Optional

10

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Use in the 2/HL/OlO shipment loop to identify the actual/estimated date ofmaterial

shipment or serviceperformance when the same date applies to all line items cited in

2/HL/OlO line item loops.

Data Element Summary

Data

Element

374

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

Use only one code exceptfor bulk petroleum shipments which may cite codes

Oil and 375 together, if applicable.

Oil

017

112

139

150

151

152

168

183

196

Shipped

Use to indicate that a supply activity has shipped (Le.,

the date a shipment was released to a carrier). Also use to indicate the date ofa prior shipment when the

current shipment consists ofitems which were short

shipped on the prior shipment. |

Estimated Delivery

Buyers Dock

Use to indicate the date and time the vessel moored

alongside.

Estimated

Use to indicate the estimated date when a supply will

be shaped, (Le., the estimated date a shipment will be

released to a carrier).

Service Period Start Use to indicate the date and time commenced loading

discharge.

Service Period End

Use to indicate the date and timefinished loading

discharging.

Effective Date of Change

Date on which the change went into effect

Usefor date ofmodification.

Release

Use to indicate the date and time the vessel was

released by the inspector.

Connection

Use to indicate the date and time that the cargo hoses were connected.

Start

003050F856 0 79 1 December 1997
Use to indicate the data and tiiHe the vessel started

ballast discharge.

End

Use to indicate the date and time the vesselfinished

ballast discharge. ^.^^

Completion

Date when the activity was completed

Use to identify the date the service was performed.

Actual Start The actual start date for a task or activity

Use toindicate the date and time bunkering

commenced.

Actual Complete

The actual complete date for a task or activity

Use to indicate the date and time bunkeringfinished.

Estimated Completion

The revised plan or estimate of the complete date for a

task or activity

Use to identify the estimated date that a service will be

completed orperformed.

Previous Report

The date a previous report was submitted

Pse to indicate the date ofa previous shipment.

Return to Work

Use to indicate the date and time resumed loading

discharging.

Estimated Departure Date

Use to indicate the estimated date and time the vessel

actually left the berth. - Actual Departure Date

Use to indicate the date and time the vessel actually

left the berth.

Actual Arrival Date

Use to indicate the date and time the vessel arrived in

the roads.

Delivery Start The date that deliveries will begin

Use to identify the date bulk petroleum was either

loaded on a tanker or barge or the date that pipeline

pumping commenced. Use only with Free on Board

origin shipments. Use only when there has been one

iteration ofthe DIMsegment citing code Oil.

Delivery End

The date that deliveries will end

Use to indicate the date and time stopped loading

discharging.

Removed

Use to indicate the date and time cargo hoses were removed

Certification

Date of a document attesting to a fact

80 1 December 1997
Use to indicate the date ofthe notice ofreadiness to 1

load discharge. 1

Use to indicate the date certification was made in

conjunction with the cited shipment. For example

certification oftest results. 515 Notified

517 Inspected

Use to indicate the date and time the vessel was

inspected and ready tpjjoad discharge.

518 Voucher (Date of)

802 Date of Action

Use to cite the date ofa Value Engineering Change

Proposal modification.

DTM02 373 Date X DT 6/6

Date (YYMMDD)

Not Used DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O m 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

DTM05 624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

DTM06 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Use to indicate dates in anotherformat

Refer to 003050 Data Element Dictionary for acceptable code values.

DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

Not Used DTM04

003050F856 0 81 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

210

HL Mandatory

Detail

Optional

1To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required.

2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required.

4 If FOB08 is present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location.

3 FOB06 is the code specifying the title passage location.

4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Must Use

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Ref.

Pes.

FOBOl

FOB02

FOB03

FOB04

FOB05

FOB06

FOB07

FOB08

FOB09

Data

Element

146

309

352

334

335

309

352

54

352

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

Refer to 003050 Data Element Dictionary for acceptable code values.

Location Qualifier X ID 1/2

Code identifying type of location

DE Destination (Shipping)

IT Intermediate FOB Pomt

A location indicating the point of destination is not the

origin or final destination but rather at some other point

OR Origin (Shipping Point)

Description O AN 1/80

A free-form description to clarify the related data elements and their content

Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms

Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

Location Qualifier X ID 1/2

Code identifying type of location

Description O AN 1/80

A free-form description to clarify the related data elements and their content

Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F856 0 82 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

220

Nl Optional

Detail

Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required.

2 If either N1 03 or N1 04 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

.

1. Use the 2/NI/220 loop in 2/HL/OlO address loops to identify: a) the party

originating the transaction set; b) an Automated Data Processing Point as specified in

the contractfor a party receiving the transaction set; and c) the Ship-To, ultimate

recipient, or serviceperformance locations when the same address applies to all line

items in the 2/HL/OlO shipment loops.

2. Use the 2/N1/220 loop in 2/HL/OlO line item loops to identify addresses that vary by

line item

Must Use

Ref.

Des.

NlOl

3. Use the 2/N1/220 loop in 2/HL/019 address loop to identify the Ship-To, ultimate

recipient, or services performance location when the same address applies to all lines

cited in the 2/HL/OlO line item loops (when used by Defense Contract Management

Command in preparing a Shipment Performance Notice).

4. Umpthmlisted codes, as apprppi-iaie^MJmps^^^ l^t^Mf! applicable.

Data Element Summary

Data

Element Name Attributes

98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

28

31

61

7D

7G

7H

7M

7P

92

Subcontractor

Postal Mailing Address

Use only when an actual mailing address is required

and it is differentfrom the address providedfor any

other qualifier code. Do not use if another qualifier

code can be used to pass this address. When used, cite

the name ofthe party in N102 and the N2 segment, if

necessary.

Performed At

The facility where work was performed

Use to indicate the place ofperformance when it is other than the contractor's mailing address.

Contracting Officer Representative

Hazardous Material Office

Government Furnished Property FOB Point

Inspection and Acceptance Location

Transportation Office

Support Party

003050F856 0 83 1 December 1997
The organization supporting the resolution of an

investigation XJse to indicate a secondary Contract Administration

Office.

AA Authority For Shipment

0se to indicate the authority when requiredfor other

ppes ofshipments such as, missing National Stock

Number, missing components, etc. Use 2/PER/270 if

^additional details are requiredfor the authority.

AE Additional Delivery Address

fJse to indicate a shipment in-place location.

AG Agent/Agency

B2 Other Unlisted Type of Organizational Entity

An organization, e.g., a business, the description of

which cannot be accomplished using the existing code

list and for which the trading partners have not mutually

agreed to a defmition for it BT Bill-to-Party

'fJse to indicate the party who will provide

feimbursementfor the payment ofa contractor's

invoice. This is an internal Government billed party

and not the party the contractor bills. Use is discouraged. Use only when the contractor or other

party receiving the order or a copy of the order, needs

to receive this information.

BY Buying Party (Purchaser)

C4 Contract Administration Office

Established at either a contractor facility or in a

geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for admmistration and all contracts awarded to either

the specific contractor or all contractors in the

geographic area Wse to identify the Administered By activity.

C9 Contract Holder

^t/se to indicate the party to whom a contract is

awarded if other than the selling party, e.g. TheSmUt

Business Administrationfor a Section 8A award. The

fontract number awarded by the SBA is cited in

mF06.

CJ Automated Data Processing (ADP) Point

A qualifier for an address of a location providing ADP

support to an entity that is the intended recipient of a

transmission, but that entity does not have its own

organic capability to receive the transmission directly,

relying instead on the support provided by the ADP

point

CY Country

E5 Examiner

Maintenance has been submitted to ASCX12 to add a

codefor Investigator. Ifapproved, we expect the code

will be availablefor use in ASCX12 Version/Release

3060.

003050F856_0 84 1 December 1997
FR Message From

Use to identify theparty originating the transaction

set

IC Intermediate Consignee

Use to Indicate afreightforwarder, wrilH'i^BS

IS Party to Receive Certified Inspection Report

KA Item Manager

The address of the person responsible for the

managment of an item of supply

Use to indicate the Government inventory manager.

KF Audit Office

The office performing the audit

KG Project Manager

The address of the person responsible for the

management of a designated project

Use to indicate the party responsiblefor aproject to include the advisor under a Grants

KO Plant Clearance Officer

KX Free on Board Point

Use to indicate the Free on Boardpoint when it has to be described by a specific address rather than as a

code value indicating either origin or destination,

KY Technical Office

Use to indicate the technical office thai has

cognizance over the technicalportion ofthe order, if

different than the office originating the order. Do not

use unless it is intendedfor the contractor to deal

directfy with the citedparty.

KZ Acceptance Location

Use to indicate acceptance is at other than origin or

destination.

LI Inspection Location

Place where the item was viewed or inspected

Use to indicate the inspection location when it has to be described as an address.

01 Outside Inspection Agency

Use to indicate the inspection agency is other than the

Contract Administration Office.

PA Party to Receive Inspection Report

PC Party to Receive Cert, of Conformance (C.A.A.)

PG Prime Contractor

PL Party to Receive Purchase Order

Use to indicate entities other than the contractor that are to receive copies ofthe award instrument.

PN Party to Receive Shipping Notice

Usefor bulkpetroleum shipments only when TD504

cites code ZZ, to identify other parties to receive a

shipment notice.

PO Party to Receive Invoice for Goods or Services

Use to indicate where the invoice should be mailed.

PR Payer

003050F856_0 85 1 December 1997
Vse to identify the Payment Will be Made by Activity.

Pick Up Address

Party to Receive Equipment

Name a party to receive the transfer of equipment

Use to indicate the address to which a cited container

is to be returned. ^

Requester

Use to indicate the requesting agenty/acth;i^.

^

Responsible Installation, Origin

Use to indicate the code ofthe Acceptance Point when

other than the source. Remit To

Xlse to indicate the place to sendpayment if it is differentfrom the contractor's address, e.g., a bank,

financial office location, etc

Selling Party

Vse to identify the Prime Contractor.

Ship From

Use to indicate the Ship From activity (shipping

point).

Shipper

Use to Indicate the Shipper. "Mi"}) -'x: |

Party to Receive Shipping Manifest

Ship To

'f/se to indicate the Ship-to location. Do not usefor

service line items when there is no shipment of

material. Use the 2/SDQ/290 segment to identify

multiple ship-to consigneesfor a single bulk

petroleum delivery order. , Service Performance Site

When services are contracted for, this describes the

organization for whom or location address at which

those services will be performed

Vse to identify theperformance location ifother than

the contractor's site (e.g., the Quality Assurance

Representative's site). Use as many occurrences as necessary to cite if applicable, multipleperformance

focations. Do not use when the serviceperformance

Site is the same location as the prime contractor (le.,

code NlOl = SE). In that case, use N106 citing code

to indicate that the service performance location is khe same location as that oftheprim contractor.

Message To

'JJse to identify theparty to receive the transaction set

'

Party to Receive Certified Test Results

Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

Owning Inventory Control Point

An inventory control organization responsible for

management of a particular item

86 1 December 1997
N102 93

N103 66

N104 67

Z7 Mark-for Party

The party for whom the needed material is intended

Ifaddress informationfor this qualifier does not exist, use the 2/REF/lSO with a P4 qualifier to carry the

three-characterproject cMf^ asteqi^

ZD Party to Receive Reports

The organization designated to receive reports

Name X AN 1/35

Free-form name

Use as necessary, to indicate the name ofthe activity cited in NlOl. When

that party can be identified by a code value in N104, it is not necessary to provide the name. Ifadditional characters are required to cite thefull name,

truncate at a logicalpoint and use the N2 segmentfor the additional name

information. When the title ofthe partyperforming Quality Assurance at

destination is provided, carry that information in an iteration ofthe N2

segment. When NlOl cites code 7H and the Free on Boardpoint is a vessel, use to indicate, as applicable, the name oftheport city.

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

Use to indicate the Dun and Bradstreet Number.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate the DepartmentofDefense Activity

Address Code ofthe activity cited in NlOl. Use when

NlOl cites one ofcodes C4, FR PN, PR, PZ, RG, ST,

orZl.

33 Commercial and Government Entity (CAGE)

Use to identify the contractor issuing the shipment

notice. Use when NlOl is one ofcodes FR, SE, SF,

ST,orSV.

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

Use to identify an Foreign Military Sale/Grant Aid

Ship-To or Mark-For address. Use when NlOl is code

ST.

FI Federal Taxpayer's Identification Number

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage fiinctions

Use only with the Military Standard Petroleum System

(MILSPETS).

ZN Zone

ZY Temporary Identification Number

A temporary ID to be used until a permanent ID is processed

Identification Code X AN 2/20

003050F856_0 87 1 December 1997
Not Used N105

N106

706

98

Code identifying a party or other code

1(Jse to cite the actual Dun and Bradstreet, Dun and Bradstreet

Department ofDefense Activity Address Code, Contractor and Government & Entity Code or Military Assistance Program Address Code ofthe activity

cited in NlOl, as signaled in Nl03. Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

FR

SV

TO

Message From

Use to indicate that the organisi^tion cited in Nl64

transmitted the transaction st^,, ^ ^ , .

Service Performance Site

When services are contracted for, this describes the

organization for whom or location address at which

those services will be performed

'^Vse when NlOl cites code SE to indicate that /M

|

service performance location is the same as that cited

for the contractor. Do not use when the service s>j^ performance site is differentfrom that givenfor the

contractor. In that case, there should be a separate occurrence ofthe Nl segment with NlOl citing code

SV, to indicate the service performance locatioft^g- . Message To

'Use to indicate that the organization cited in N104 Is to receive the transaction set.

003050F856_0 88 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use N201

N202

Additional Name Information

230

Nl Optional

Detail

Optional

2

To specify additional names or those longer than 35 characters in length

Use, as applicable, to indicate additional name informationfor theparty cited in Nl&l,

when the size ofthe name is greater than the space allocated in N102.

Data Element Summary

Data

Element Name Attributes

93 Name M AN 1/35

Free-form name

93 Name O AN 1/35

Free-form name

003050F856 0 89 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

N301

N302

N3 Address Information

240

Nl Optional

Detail

Optional

2

To specify the location of the named party

Use to indicate the number ofthe building, the name ofthe street, suite numbers, if

applicable, and any other address information. Use N302 ifadditional space is required.

Data Element Summary

Data

Element

166

166

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

003050F856_0 90 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N4 Geographic Location

250

Nl Optional

Detail

Optional

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

2 N402 is required only if city name (N401) is in the USA or Canada.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

N401 19 City Name O AN 2/30

Free-form text for city name

N402 156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate Government agency

N403 116 Postal Code O ID 3/11

Code defming international postal zone code excluding punctuation and blanks

(zip code for United States)

Do not use a dash in the zip code.

N404 26 Country Code O ID 2/3

Code identifying the country

Use only when other than the United States. Not Used N405 309 Location Qualifier X ID 1/2

Code identifying type of location

Not Used N406 310 Location Identifier O AN 1/30

Code which identifies a specific location

003050F856 0 91 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

REFOl

REF Reference Numbers

260

Nl Optional

Detail

Optional

12

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

/. Use to cite a vendor identification number.

2f Use to indicate aproject code as part ofa MarH-For address

Data

Element

128

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M ro2/2

16

AL

BB

BL

BM

C7

P4

SI

TG

Military Interdepartmental Purchase Request (MIPR)

Number

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requiring a purchase and a military service or agency

responsible for procuring the requirement

Accoimting (Equipment) Location Number

Authorization Number

Proves that permission was obtained to provide a

service

Use as applicable to indicate an authorization number

for shipment

Government Bill of Lading

Use to identic all Government Bill ofLading numbers

associated with the shipment cited in BSN02. Do not

usefor service line items when there is no shipment of

material

Bill of Lading Number

Use to identify a commercial bill oflading number.

Do not when there is no shipment ofmaterial

Contract Line Item Number

Use to indicate the contract line item number.

Project Code

Use to indicate the project code only when 2/N1/220,

Nl01 cites Code Z7.

Shipper's Identifying Number for Shipment (SID)

A unique number (to the shipper) assigned by the

shipper to identify the shipment

Use to indicate the identity number ofthe shipper.

Transportation Control Number (TCN)

Use to identify the Transportation Control Number.

Do not usefor service line items when there is no

shipment ofmaterial

003050F856 0 92 1 December 1997
REF02 127

Not Used REF03 352

VR

W8

TN Transaction Reference Number

Use to indicate the transaction number (Le., the

requisition number).

Vendor ID Number

Use onlyfor Na\>y paid base level contracts.

Suffix

Differentiates between partial actions taken on the

original transaction

Use, if applicable, to cite a suffix associated with a

cited requisition (document) number.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F856_0 93 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

PER Administrative Communications Contact

270

Nl Optional

Detail

Optional

3

To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Use to indicate the name and title ofa contractor party making a certification or

authorization.

Must Use

Ref.

Pes.

PEROl

PER02

PER03

PER04

PER05

Data

Element

366

93

365

364

365

Data Element Summary

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

AL Alternate Contact

Person to be contacted when the main contact is not

available

AS Authorized Signature

Use to indicate an authorized signature.

CE Certifier

Use to indicate the "signature " oftheparty making '1

the certification. ,J

IC Information Contact

Use to indicate a generalpoint ofcontactfor

information applicable to theDD Form 250.

Name O AN 1/35

Free-form name

When PEROl cites codes CE or AS, use to indicate the name ofthe party

making the certification or authorization.

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FT Federal Telecommunications System (FTS)

FX Facsimile

IT International Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

003050F856 0 94 1 December 1997
AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

iWhen used, there must be a previous communication

number citing either a national or international

telephone number.

FT Federal Telecommunications System (FTS)

FX Facsimile

IT International Telephone

TE Telephone

PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

PEROT 365 Communication Number Qualifier X m 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

When used, there must be a previous communication

number citing either a national or international

telephone number.

FT Federal Telecommilnications System (FTS)

FX Facsimile

IT International Telephone

TE Telephone

PER08 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

PER09 443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

^en PEROl cites code CE (Certifier), use to indicate the title oftheparty

making the certification.

003050F856 0 95 1 December 1997
Segment: SDQ Destination Quantity

Position: 290

Loop: HL Mandatory

Level: Detail

Usage: Optional

Max Use: 50

Purpose: To specify destination and quantity detail

Syntax Notes: 1 If either SDQ05 or SDQ06 is present, then the other is required.

2 If either SDQ07 or SDQ08 is present, then the other is required.

3 If either SDQ09 or SDQ 10 is present, then the other is required.

4 If either SDQl 1 or SDQ12 is present, then the other is required.

5 If either SDQ13 or SDQ14 is present, then the other is requu^ed.

6 If either SDQ15 or SDQ16 is present, then the other is required.

7 If either SDQ17 or SDQ18 is present, then the other is required.

8 If either SDQ 19 or SDQ20 is present, then the other is required.

9 If either SDQ21 or SDQ22 is present, then the other is required.

1 SDQ23 identifies the area within the location identified in SDQ03, SDQ05, SDQ07,

SDQ09, SDQl 1, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21.

1 SDQ02 is used only if different than previously defined m the transaction set. 2 SDQ03 is the store number.

3 SDQ23 may be used to identify areas within a store, e.g., front room, back room,

selling outpost, end aisle display, etc. The value is agreed to by trading partners or

industry conventions.

Notes: Use, as needed, in 2/HL/OlO line item loops to identify multiple original consignees of

poth supplies and a single bulk petroleum delivery order and the estimated delivery

^quantities to each original consignee. Quantities cited must total the quantity shipped

yidentified in 2/SN1/030. .

Semantic Notes:

Comments:

Ref. Data

Des. Element

Must Use SDQOl 355

Data Element Summary

Name Attributes

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

/. Use any code other than code ZZto identify the purchase unit DLMS

users see the Unit ofIssue and Purchase Unit Coversion Tablefor available

codes.

2. Use Code ULfor bulkfuels only to satisfy the X12 standards when the

unit ofissue is notprovided The receiving application software does not use

this data element

Refer to 003050 Data Element Dictionary for acceptable code values.

SDQ02 66 Identification Code Qualifier O ED 1/2

Code designating the system/method of code structure used for Identification

Code (67)

This qualifier applies to all entries using data element 67 (SDQ03, 05, etc.j('%

1

10

33

D-U-N-S Number, Dun & Bradstreet

'Use to indicate a Dun and Bradstreet number.

D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Department of Defense Activity Address Code

(DODAAC)

Commercial and Government Entity (CAGE)

003050F856 0 96 1 December 1997
A2

Must Use SDQ03 67

Must Use SDQ04 380

SDQ05 67

SDQ06 380

SDQ07 67

SDQ08 380

SDQ09 67

SDQIO 380

SDQll 67

SDQ12 380

SDQ13 67

SDQ14 380

SDQ15 67

SDQ16 380

SDQ17 67

SDQ18 380

SDQ19 67

SDQ20 380

SDQ21 67

FI

ZY

^sed to indicate the contractor issuing the ship notice.

Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

Wse to identify the Foreign Military Sale/Grant Aid

$hip-To or Mark-For address, _

Federal Taxpayer's Identification Number

Temporary Identification Number

A temporary ID to be used until a permanent ID is processed

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantify

Identification Code

Code identifying a party or other code

Quantify

Numeric value of quantity

Identification Code

M AN 2/20

M R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

003050F856 0 97 1 December 1997
Code identifying a party or other code

SDQ22 380 Quantity X R 1/15

Numeric value of quantity

SDQ23 310 Location Identifier O AN 1/30

Code which identifies a specific location

003050F856 0 98 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

SACOl

SAC02

SAC Service, Promotion, Allowance, or Charge Information

320

HL Mandatory

Detail

Optional

10

To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

1 At least one of SAC02 or SAC03 is required.

2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required.

4 If either SAC09 or SACIO is present, then the other is required.

5 If SAC 1 1 is present, then SAC 1 0 is required.

6 If SAC 13 is present, then at least one of SAC02 or SAC04 is required.

7 If SAC 1 4 is present, then SAC 1 3 is required.

1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SACIO and SACl 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SACIO and SACl 1 used together indicate a quantity range, which could be a dollar

amount, that is applicable to service, promotion, allowance, or charge.

5 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference

number as identified by the code used.

6 SAC 14 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount".

It is represented in the SAC segment in SACIO using the qualifier "DO" - Dollars in SAC09.

/. When using 2/SAC/320 to indicate promptpayment discount data, use a second

iteration of2/SAC/320 to indicate a second discount period ifapplicable.

2. Use to indicate when a shipment is made under Certificate ofConformance terms.

Data Element Summary

Data

Element

248

Name Attributes

Allowance or Charge Indicator M ID 1/1

Code which indicates an allowance or charge for the service specified

A Allowance

Use when a discount is offered'

mm

1300

C Charge

N No Allowance or Charge

Use with code B020 in SAC02 to indicate a shipment

is made under Certificate ofConformance terms.

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

B020 Certificate of Conformance

003050F856 0 99 I December 1997
Not Used SAC03

Not Used SAC04

SAC05

SAC06

SAC07

Not Used SAC08

SAC09

SACIO

SACll

Not Used SACll

Not Used SAC13

003050F856 0

Use to indicate when contract terms providefor me of

Certificate ofConformance, and shipment is made

under those terms. B050 Certification

C310 Discount

Use to indicate a discount is provided.

D120 Foreign Military Sales (FMS) Special Charge

D240 Freight

Use to indicatefreight charges. Identify the amount

ofthe charge in SACOS.

G5 1 0 Returnable Container

559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

1301 Agency Service, Promotion, Allowance, or Charge X AN 1/10

Code

Agency maintained code identifying the service, promotion, allowance, or charge

610 Amount O N2 1/15

Monetary amount

Use to indicate the amount applicable, ""^^^^pl'

378 Allowance/Charge Percent Qualifier X ID 1/1

Code indicating on what basis allowance or charge percent is calculated

4 Discount/Net

Use to indicate the discount basis cited in SAC07 and

the net terms days in SAClO/11.

332 Percent X R 1/6

Percent expressed as a percent

Use to indicated to percent discount offered in the contractforprompt

payment Example 2 - 2%, S/= 5%r and 10 - 10%.

118 Rate OR 1/9

Rate expressed in the standard monetary denomination for the currency

specified

355 Unit or Basis for Measurement Code X ID 2/2

Code specifymg the units in which a value is being expressed, or manner in which a measurement has been taken

Use to indicate the unitsfor the discount basis.

DA Days

Use to indicate the discount is based on a number of

days.

380 Quantity X R 1/15

Numeric value of quantity

Use to indicate the number ofdays applicable to the term discount.

Example, 2/10 indicates a 2% discount is given if the invoice is paid within

10 days.

380 Quantity O R 1/15

Numeric value of quantity

Use to indicate netpaymentperiod Example: net 30 indicates the invoice

amount is due within 30 days. „ . 331 Allowance or Charge Method of Handling Code O ID 2/2

Code mdicating method of handling for an allowance or charge

127 Reference Number X AN 1/30

100 1 December 1997
I

Not Used SAC14 770

SAC15 352

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered

Description O AN 1/80

A free-form description to clarify the related data elements and their content

Cite the letter E when the amount ofthe discount cited in SAC05 is an

mtimate.

003050F856_0 101 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

LMOl

LM02

LM Code Source Information

340

LM Optional

Detail

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Use the 2/LM/340 loop in the 2/HL/OlO shipment loop to identify, as applicable, the

contract shipment advice, transaction status indicator, supply condition code, and

management code, as Department ofDefense coded data, and the Document Identifier

Code (DIC) when the same code applies to all line items cited in 2/HL/OlO line item

loops. Use the 2/LM/340 loop in 2/HL/OlO line item loops when the codes vary by line

Mem

Data

Element

559

822

Data Element Summary

Name Attributes

Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

DO United States Department of Transportation (DOT)

EP United States Environmental Protection Agency (EPA)

FG Federal Government

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate an agenqy that is not otherwise listed.

'

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Used by parties other than the Department ofDefense to cite a code source mtedin,Appm4k,dj9fJheXlZJ^irectories. , _ , .

003050F856_0 102 1 December 1997
Segment: Industry Code

Position: 350

Loop: LM Optional

Level: Detail

Usage: Mandatory

Max Use: 100

Purpose: Code to transmit standard industry codes

Syntax Notes: 1 If LQOl is present, then LQ02 is required.

Semantic Notes:

Comments:

Notes: Use to identify codes, as appropriate, consistent with management information

requirements.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

LQOl 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list

0 Document Identification Code

Codes that subclassify a transaction

6 Special Contract Provision Code

Certain contract clauses and provisions that require

special attention

Use to indicate special contractprovisions applicable

^0 the shipment.

7 Quality Assurance Site Code

The site at which quality assurance is performed

Use to indicate the quality assuranceperformance

location.

8 Acceptance Site Code

The site at which assent to ownership of contract line

items takes place

iUse to indicate the acceptance site. 9 Indicator Code

A specific condition applies to the contract Use to indicate Fast Pay terms.

10 Transaction Status Indicator Code

A transaction other than normal and therefore requiring

special handling

Use to identify the status ofsupply and service

shipment notices. Do not usefor cancellations or

corrections. Those codes will be cited in

UBSNOl/020.

14 Contract Shipment Advice Code

Information about a shipment of material from a

contractor to the government

Vse as required to identify contract shipment advice

informationfor supply and service shipment notices.

16 Cash Discount Stipulation Code

When cash discount terms for prompt payment apply to the contract I/se to indicate that a shipment involves discount

003050F856_0 103 1 December 1997
lament terms. -' r; 83 Supply Condition Code

Classifies material by readiness for issue and use, describes actions underway to change the status of

material, or identifies material as excess or not

serviceable

Use to identify the supply condition ofbulkpetroleum

shipments,

84 Management Code

Supplemental information not covered by the

transaction coding structure Use with Defense Logistics Management System bulk

petroleum shipments only.

LQ02 1271 Industry Code X AN 1/20

Code indicating a code from a specific industry code list

/. When preparing an internal Department ofDefense transaction, and

when LQOl cites code 0, cite one ofdocument identifier codes PJJ, PJR or PKS.

2. Whenpreparing a Defense Logistics Management System destination

acceptance alert, and when LQOl is code 6, use only code A (Liquidated

Damages). For others, use as many ofthese codes as are appropriate: A

(Liquidated Damages), E (Governmentfurnishedproperty was part ofthe

contract) or K (Bond bailmentfor DPSC clothing contracts).

3. When preparing a Defense Logistics Management System destination

acceptance alert, and when LQOl is code 7, use one ofthese codes: D

(Destination) or S (Origin, Source).

4. When preparing a Defense Logistics Management System destination

acceptance alert, and when LQOl is code 8, use one ofthese codes: D

(Destination) or S (Origin, Source).

5. When preparing a Defense Logistics Management System shipment

performance notice, and when LQOl is code 10, use as many ofthese codes

as applicable: G (Ship-To code differsfrom contract), H (Stock number/part

number differsfrom contract), L (MILSTRIP document number differsfrom

contract), P (Final quantity shipped exceeds quantity variancefor the cited

CLIN), Q (Mark-for differsfrom contract), S (Two or more ofthe ship-to,

mark-for, MILSTRIP document number do not match the contract), T

(Quantity shipped exceed the on-order quantity and the stock/part number

differfrom the contract).

6. When preparing a Defense Logistics Management System shipment

performance notice, and when LQOl is code 14, use, as applicable only one

ofthe codes: A (Components missing), B (Missing componentsfurnished),

C (Quantity increase), D (Quantity decrease), E (Replacement shipment), F

(Shipped and held in bond at contractor's plant), G (Shipped and held as GFP), H(Shipped or performed as indicated), and Z (Underrun quantity).

While multiple codes can be transmitted, only one will be converted to an 80-

column record in the Defense Logistics Management System.

7. When LQOl is code 16, use one ofthefollowing codes: D (Discount), or N

(No discount).

003050F856 0 104 1 December 1997
8. When preparing a shipment notice, and when LQOl is code 9, use the

following code: F (Fast Pay).

9. Use LQOl code 83 onlyfor Defense Logistics Management System bulk

petroleum shipments to identify the supply condition.

10. Use LQOl code 84 onlyfor Defense Logistics Management System bulk

petroleum shipments to identify management cpded data.

003050F856 0 105 1 December 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

020

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use SEOl 96 Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Must Use SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Cite the same number as the one cited in ST02.

003050F856 0

4U.S. OOVERMffiNT PRINTING OFFICE: 199e-433-235/'93210

106 1 December 1997
NISTTechnical Publications

Periodical

Journal of Research of the National Institute of Standards and Technology—Reports NIST research

and development in those disciplines of the physical and engineering sciences in which the Institute is active. These include physics, chemistry, engineering, mathematics, and computer sciences. Papers cover a broad range of subjects, with major emphasis on measurement methodology and the basic technology

underlying standardization. Also included from time to time are survey articles on topics closely related to the Institute's technical and scientific programs. Issued six times a year.

Nonperiodicals

Monographs—Major contributions to the technical literature on various subjects related to the

Institute's scientific and technical activities. Handbooks—Recommended codes of engineering and industrial practice (including safety codes) developed in cooperation with interested industries, professional organizations, and regulatory bodies.

Special Publications—Include proceedings of conferences sponsored by NIST, NIST annual reports, and

other special publications appropriate to this grouping such as wall charts, pocket cards, and bibliographies.

National Standard Reference Data Series—Provides quantitative data on the physical and chemical

properties of materials, compiled from the world's literature and critically evaluated. Developed under a worldwide program coordinated by NIST under the authority of the National Standard Data Act (Public

Law 90-396). NOTE: The Journal of Physical and Chemical Reference Data (JPCRD) is published

bimonthly for NIST by the American Chemical Society (ACS) and the American Institute of Physics (AIP).

Subscriptions, reprints, and supplements are available from ACS, 1155 Sixteenth St., NW, Washington, DC

20056.

Building Science Series—Disseminates technical information developed at the Institute on building

materials, components, systems, and whole structures. The series presents research results, test methods, and

performance criteria related to the structural and environmental functions and the durability and safety

characteristics of building elements and systems.

Technical Notes—Studies or reports which are complete in themselves but restrictive in their treatment of

a subject. Analogous to monographs but not so comprehensive in scope or definitive in treatment of the

subject area. Often serve as a vehicle for final reports of work performed at NIST under the sponsorship of

other government agencies.

Voluntary Product Standards—Developed under procedures published by the Department of Commerce

in Part 10, Title 15, of the Code of Federal Regulations. The standards establish nationally recognized

requirements for products, and provide all concerned interests with a basis for common understanding of

the characteristics of the products. NIST administers this program in support of the efforts of private-sector

standardizing organizations.

Order the following NIST publications—FIPS and NlSTIRs—from the National Technical Information

Service, Springfield, VA 22161.

Federal Information Processing Standards Publications (FIPS PUB)—Publications in this series

collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in the Federal Government regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended. Public Law 89-306 (79 Stat.

1 127), and as implemented by Executive Order 1 1717 (38 FR 12315, dated May 1 1, 1973) and Part 6 of

Title 15 CFR (Code of Federal Regulations).

NIST Interagency Reports (NISTIR)—A special series of interim or final reports on work performed by

NIST for outside sponsors (both government and nongovernment). In general, initial distribution is handled

by the sponsor; public distribution is by the National Technical Information Service, Springfield, VA 22161,

in paper copy or microfiche form.
uEEoO 00 c o E 3 Q g . o

1—

o\

ON

00o(NQ

O 60 8

(/^UV) D

c« 1) _C > s §