# Rebate Application Fields

Table 1: All Applicants must complete the table below with the appropriate information
**Field DEQ**  **Input Possible criteria**  **range Reasoning** 
**Applicant Information This includes the basic contact information needed to know who**  **is applying for funding** Eligible Applicant WHY: To ensure only applicants who are eligible under the legislative language are accepted into the rebate program
WHAT: This would be a list of all the types of eligible applicants in which the applicant would select which type they are (i.e. State, local government, nonprofit organization). Organization Name WHY: Organizations must be registered with the Central Contractor Registry (CCR) . CCR is a government

-wide registry for vendors doing business with the federal government.

WHAT: Enter the legal name of the applicant that will undertake the activity. This is the name that the organization has registered with the CCR . Information on registering with CCR may be obtained by visiting the grants.gov website. Employer/Taxpayer N umber (EIN/TIN) WHY: Required to identify an entity with the Internal Revenue Service.

WHAT: Enter the Employer or Taxpayer Identification Number (EIN or TIN) as assigned by the Internal revenue Service. If your organization is not in the US, enter 44

-4444444. Organizational DUNS (Data Universal Numbering System) WHY: OMB has determined there is a need for improved statistical reporting of federal grants (funds). OMB has adopted the use of the DUNS number as a way to identify organizations that receive grant (funds) awards and to track how the grant (funds) is dispersed.

WHAT: Enter the organization’s DUNS or DUNS+4 number received from DUN and Bradstreet. Information on obtaining a DUNS number may be obtained by visiting the grants.gov website

. Street 1 Street2 City ZIP County/Parish State Applicant name Name of the person to contact on matters related to this application. Authorized Representative Signature Enter the name (first and last), telephone number, fax number, and email address of the person authorized to sign for the applicant. Type of Application WHY: This program may allow applicants to apply twice during a funding period. This field will identify if the applicant is a repeat.

WHAT: This field would allow for two options; new and repeat applicant within a given fiscal year. Repeat applications would only be accepted after an announcement from EPA.

# Rebate Application Fields

Table 2 : vehicle/Equipment Information Current Vehicle **Field DEQ**  **Input Possible criteria** 

**range Reasoning** 
**Vehicle/Equipment Information**  **This section requests the basic information required to calculate emissions.**  **If applicants are applying for multiple vehicles then they must fill out this section for each vehicle.**  Target Fleet YES All of the inputs for DEQ/DRIVER * WHY: Identify vehicle

WHAT: We would provide a selection based on the DEQ and DRIVER inputs in the explanation document. Each year, we would publish the specific target vehicles we would like to focus on. Thus applicants would only be eligible with the appropriate target vehicles.

* DEQ: Diesel Emissions Quantifier DRIVER: Database for Reporting Innovative Vehicle Emission Reductions Class/Equipment YES This would be defined year to year WHY: Identify vehicle

WHAT: We would provide a selection based on the DEQ and DRIVER inputs in the explanation document. Vehicle Identification Number WHY: Identification and tracking purposes.
Engine Model Year YES This would be defined year to year WHY: Used to calculate emissions reduced and to e nsure

vehicle meets the requirements as set forth under the program. WHAT: Enter the model year of the engine Engine Family Name WHY: Used to verify engine model year and emissions. Average Annual Vehicle Miles traveled or Annual Hours of Operation YES WHY: U sed to calculate emissions reduced. WHAT: For on

-highway vehicles, enter the average vehicle miles traveled per year. For nonroad equipment, enter the average annual usage rate in hours. Fuel Consumed in the past year YES WHY: Used to calculate emissions reduced. WHAT: Enter the type of fuel used. Average Fuel Consumed for fleet in the past year YES WHY: Used to calculate emissions reduced. WHAT: Enter in gallons the amount of fuel used for the vehicle. Idling Hours YES WHY: Used to calculate emissions reduced. WHAT: Enter the average hours the vehicle idles per year (on

highway only). Horsepower YES This would be defined year to year WHY: Used to calculate emissions reduced.

WHAT: Enter the engine horsepower (nonroad only).



### Table 3: Only fill out this table if you are applying for a vehicle/engine replacement rebate **Field DEQ**  **Input Possible criteria** 

**range Reasoning** 

**New Vehicle**  **This section requests information on the new**  **vehicle/equipment**

**.** New Engine Model Year YES 2010 and newer WHY: Used to calculate emissions reduced and to e nsure Number of vehicles to be replaced/retrofitted under this application Maximum of 5 WHY: Identify how many vehicles the applicant wishes to apply for under this competition. Note: applicants may not reapply unless stated by EPA for a given fiscal year.

# Rebate Application Fields

vehicle meets the requirements as set forth under the program. WHAT: Enter the model year of the engine New Engine Family Name WHY: Used verify engine model year and emissions. Estimated Cost of new vehicle WHY: Applicant must demonstrate progress researching new vehicles and has determined?? the total cost associated with replacement. Proposed Method of scrapping vehicle/engine WHY: Used to ensure applicant understands the old vehicle must be completely scrapped and has researched ways to complete this task and has researched potential o ptions

. Vehicle Usage confirmation “I certify that the new vehicle will be used in the same manner as and is of the same type, similar gross vehicle weight rating or horsepower as the vehicle it is replacing.”


### Table 4: Only fill out this table if you are applying for a retrofit rebate **Field DEQ**  **Input Possible criteria** 

**range Reasoning** 

**New Vehicle**  **This section requests information on the selected retrofit**  **strategy**
**.** Technology Type YES WHY: Identify the type of technology (eg diesel particulate filter selective catalytic reduction, etc). WHAT: We would provide a list of retrofit options that the applicant would select. Verifying Agency EPA or CARB * WHY: Used to verify the technology is verified. Any technology used, must be verified by EPA or CARB. CARB: California Air Resources Board Technology Manufacturer WHY: Used to confirm technology is verified on one of the possible lists. Technology Applicability WHY: Used to confirm technology is verified on one of the possible lists. This information can be copied directly from either EPA or CARB’s verified list. WHAT: The applicability of a technology can be found in both EPA’s and CARB’s verified technology list. Copying the applicability into the application demonstrates that the applier understands what engines and vehicles this technology is verified for and will only use said technology on applicable engines and vehicles. Data Logging Completed WHY: Some technologies require data logging to be completed to ensure correct performance of the technology.


### With the application (or reservation form) the applicant must attach:

 Supporting documentation from organization on company letterhead that utilizes the services of the vehicles of the private owner, if the applicant is a private fleet owner

.
 If the rebate is for a replacement :
o A q uote for the new vehicle must be included with application.

o A document from a credible place that will scrap the old bus

 If the rebate is for a retrofit device that requires data logging; this must be completed and submitted with the application.