47.305-90 Procurement notes.

(a) Vendor shipment module (VSM). The VSM is a web-based system that enhances DLA’s ability to

plan and manage distribution. It is an information technology (IT) system that provides in-transit

visibility (ITV), current shipping addresses, and may reduce transportation costs. For shipments of

materiel that DLA buys from contractors, VSM provides ITV to consignees, consolidation and

containerization points (CCPs), air and water ports, and various Government supply and

transportation information systems.

(1) Contracting officers at DLA Aviation, DLA Land and Maritime, and DLA Troop Support shall

include procurement note C20 in all solicitations and contracts; except for metals or wood products,

or when DCMA administers the contract and any of the following apply:

(i) Contracts where ultimate destination is outside the contiguous United States;

(ii) Hazardous material (HAZMAT) contracts;

(iii) Foreign Military Sales (FMS) contracts; or

(iv) Contracts requiring Transportation Protective Service.

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C20Vendor Shipment Module (VSM) (NOV 2022)

(1) The DLA Vendor Shipment Module (VSM) is a web-based system for DLA contractors to obtain

current shipping addresses, two-dimensional bar coded shipping labels in accordance with MILSTD-129, bills of lading, packing lists, and other shipping documentation. Contractors using VSM do

not need to contact the transportation office prior to shipping items. Contractors shall use VSM to

print labels for f.o.b. destination contracts ; and to print labels and arrange for shipping for f.o.b.

origin contracts. All contractors will use VSM to obtain shipping labels no more than two (2) days

prior to shipment to ensure the current destination address is used.

(2) To obtain information for contracts administered by DLA or to register as a VSM user, the

contractor shall contact the DLA VSM Helpdesk at (800) 456-5507 or via email to delivery@dla.mil.

(a) Before contacting the Government to advise that material is ready to ship, the contractor shall

complete its VSM profile, to include regular business hours and observed holidays. The Government

may request reimbursement for occurrences when the Government sends carrier equipment but is

unable to pick-up a shipment because the material was unavailable or the contractor facility was

closed.

(3) To obtain information for contracts administered by DCMA, the contractor shall contact the

DCMA VSM Helpdesk at (314) 331-5573 or vsm.shipments@dcma.mil.

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(b) Shipping instruction request (SIR). The SIR is DCMA’s contractor interface which automates the

shipping process by reducing data entry and cycle time and facilitates data collection for

management of the process. Suppliers use SIR to send requests for shipping instructions to the

DCMA Transportation Office. The SIR is designed to improve DCMA's ability to track and efficiently
field requests in order to improve the timing and quality of shipments from contractors.

(1) Contracting officers at DLA Aviation, DLA Land and Maritime, and DLA Troop Support shall

include procurement note C21 in solicitations and contracts if DCMA administers the contract and

any of the following apply:

(i) Contracts where ultimate destination is outside the contiguous United States;

(ii) Hazardous material (HAZMAT) contracts;

(iii) Foreign Military Sales (FMS) contracts; or

(iv) Contracts requiring Transportation Protective Service.

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C21 Shipping Instruction Request (SIR) (JUN 2020)

(1) The DCMA Shipping Instruction Request (SIR) is a web-based system that contractors and

transportation specialists use to provide transportation management for contracts administered by

DCMA.

(2) The contractor shall use SIR for the following contracts:

(a) If the ultimate destination is outside the contiguous United States.

(b) Hazardous material (HAZMAT).

(c) Foreign Military Sales (FMS).

(d) If Transportation Protective Service requirements apply.

(3) Contractors shall submit information to DCMA via the DCMA Shipping Instruction Request (SIR)

e-Tool ( https://www.dcma.mil/WBT/sir/ ).

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Parent topic: SUBPART 47.3 – TRANSPORTATION IN SUPPLY CONTRACTS