15.606 Agency procedures.

(a)(S-90) Organizations receiving an unsolicited proposal (UP) must forward them to their

unsolicited proposal coordinator and the DLA Acquisition Operations UP program manager. The DLA

Acquisition Operations UP program manager decides the correct unsolicited proposal coordinator(s)

when needing evaluation by multiple organizations. Unsolicited proposal coordinators must:

(i) Coordinate and manage UPs;

(ii) Protect UPs from unauthorized disclosure (FAR 15.608 and 15.609); use cover sheet provided in

FAR 15.609 for all stages of the Government’s handling of a UP;

(iii) Advise UP program manager when a UP needs wider consideration in DLA;

(iv) Preserve accurate and complete disposition record of all UP processed;

(v) Ensure all affected evaluation offices and personnel follow FAR 15.608 and 15.609;

(vi) Ensure evaluators provide supporting reason for conclusions and recommendations. When

recommending the UP for acceptance, ensure evaluators specify available funds or programmed

funds; and

(vii) Send to contractors expressing interest in sending a UP the information in FAR 15.604(a)(1)

through (6).

(S-91) Detailed procedures.

(i) The UP coordinator reviews the submission and decides if it meets all UP factors and sends

written notice to the UP offeror within 15 days (follow FAR 15.601-1(b) or (c) as applicable). When

the UP coordinator needs extra evaluation time, provide an interim response to the offeror within 15

days stating that more review is required, and that the final response is expected to be completed

within 30 days from receipt of the submission, but that a further interim response will be provided at

that time if evaluation cannot be completed, giving the estimated time for completion. The UP

coordinator normally provides a final response within 30 days. When UP coordinator needs more

than 30 days to evaluate, the coordinator or DLA Acquisition Operations UP program manager sends

a notice to the offeror with the estimated completion date. The UP coordinator must complete the

review in 90 days from UP receipt.

(ii) The coordinator forwards the UP submission to the correct technical or other personnel for

evaluation. When evaluations need extra information, the coordinator contacts the UP offeror to

request the information. The coordinator tells the offeror that it assumes all risk and expense for

sending extra information, and that the request for extra information does not create a commitment

by the government. The coordinator tells the DLA Acquisition Operations UP program manager they

asked for added information.

(iii) Following the evaluation, the coordinator informs the offeror by letter of the final determination.

If the submission is not a valid unsolicited proposal or is otherwise unacceptable, the letter states

that determination and an explanation of the rationale in accordance with FAR 15.603(c) and

15.607(a), as applicable. If the submission is determined to be a valid UP, the coordinator informs

the offeror and includes a caution, in accordance with FAR 15.607(a), that a favorable

comprehensive evaluation of an unsolicited proposal does not, in itself, justify awarding a contract
without providing for full and open competition and that the unsolicited proposal will be provided to

an appropriate contracting officer for a determination of whether further action is appropriate in

accordance with FAR 15.607(b).

(iv) On receiving a valid UP from the coordinator, the responsible contracting officer will decide the

correct contract action, if any, following FAR 15.607(b) and coordinating with the correct requiring

activity. If the contracting officer determines that the UP represents a valid requirement and the

conditions for proceeding with a procurement are met, the contracting officer must provide for full

and open competition or justify limiting sources, as applicable. The contracting officer notifies

offeror in writing if negotiations in accordance with FAR 15.607(b) will commence.

(b) Organization coordinators responsible for UPs.

(S-90) DLA Land and Maritime – Competition Advocate (primary) and Procurement Process

Directorate (alternate)

(S-91) DLA Troop Support – Pricing and Strategy Division Chief

(S-92) DLA Aviation – Pricing Division Chief

(S-93) DLA Energy – Acquisition Policy and Oversight Associate Director

(S-94) DLA Disposition Services – Acquisition Procedures Division Chief

(S-95) DLA Distribution – Acquisition Policy Chief

(S-96) DLA Strategic Materials – Contracting Director

(S-97) DLA Contracting Services Office – Contract & Pricing Compliance Division Chief

Parent topic: SUBPART 15.6 – UNSOLICITED PROPOSALS