Dave Fleet Consulting LLC Page 1 December 2010

 Safety Management System Implementation 

MONTHLY PROGRESS REPORT

STUDY Safety Management System 

 FAA Implementation Study 

MONTH December 2010 

DECEMBER STATUS 

This monthly report provides a summary of the status and an explanation of any difficulties or 

successes in the Safety Management System (SMS) Implementation Study (Study) at the South 

Bend Regional Airport (SBN) which is owned and operated by the St. Joseph County Airport 

Authority (SJCAA), with a specific focus on the tasks listed in the FAA Participant’s Guide. Any 

recommended changes to the SBN SMS Program Manual (SMSPM) and any findings made or 

items developed during this Study are included. 

SUMMARY 

The first quarterly meeting and the first Safety Risk Assessment (SRA) were conducted on 

December 16, 2010. The agenda for the quarterly meeting was as follows: 

• Status of implementation of the Omni Air Group – Incident Report (OAG-IR) software 

• Status of the data collection and analysis 

a. Review data tables created for organization and analysis 

• Review project Gantt Chart for upcoming events/milestones 

• Discuss first SRA to be conducted at 1:00 PM 

a. Any known difficulties with special events 

• Discuss overall project budget 

a. Identify any issues that might cause a shortfall 

b. Staff time 

• Any other items? 

Difficulties

The activation of the Omni Air Group Incident Reporter (OAGIR) still presents some challenges. 

The challenges relate to coordination rather than the software itself. Technically, the system 

connections are in place so that reporting into the OAGIR database can be entered from the 

SBN website. However, final coordination needs to be completed with the website host provider 

to ensure the connection is functional. SJCAA staff has been assigned to address this 

connection task. Also, the team agreed that a reporting icon will be provided on SJCAA desktop 

computers to ensure ease of access and reporting internally. This effort has also been assigned 

to SJCAA staff. The Information Technology (IT) functions for the SJCAA are outsourced 

(contracted) and require additional coordination to ensure manpower is allocated to the task. 
 

Dave Fleet Consulting LLC Page 2 December 2010

 Safety Management System Implementation 

Successes

All the data collected in November has been entered into an Access Data Base. The tables 

have been designed to provide SBN staff with a single usable tool for analysis and data sorting. 

This Access Data Base was presented to the SJCAA staff and a brief explanation of how it is 

arranged and its usability occurred. The SJCAA staff will use this new Access Data Base until 

the OAGIR system is fully operational. A coordination meeting is scheduled in January to further 

familiarize the SJCAA staff with the Data Base. 

The airport duty manager who will take on additional collateral duties for SMS participated in the 

quarterly meeting as well as the SRA. 

The first SRA was conducted on December 16 and was accomplished in approximately four 

hours. The SRA focused on major events in the City of South Bend and their impact on airport 

operations. The airport has been managing major events for many years, specifically Notre 

Dame Football games. Notre Dame Football games became the focus of the SRA. See the SRA 

#1 report for additional details. 

Data analysis began in December 2010. A data analysis report will be forthcoming in 

accordance with the Study Plan and FAA tasks. 

The Consulting team continues to use the SharePoint site for collaboration and information 

storage. This is working very well; and provides a secure offsite storage capability that eases 

the need for local file servers. 

Study work planned for the following month

Data analysis will be the focus in January 2011. The first SRA report will be finalized and 

provided to the FAA in accordance with the Study Plan deliverable timeline. Preparation for the 

first on-site training session will commence in January. The first training session is scheduled in 

March. No on-site meetings are scheduled in January. 

Recommended Changes to SMS Program Manual

None were made or discussed in December. However, further analysis of the SRM process is 

anticipated as the SRA report is developed. This may require some modifications to the existing 

SRM processes and/or documentation. 

NEXT MEETING 

March 15-17, 2011 for the next quarterly meeting, on-site training, and the second SRA 

South Bend Regional Airport