Federal Register / Vol. 76, No. 227 / Friday, November 25, 2011 / Notices 72691 

information that has been included as part of 

the written correspondence. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

system of records should address a 

written request to the Office of the 

Secretary of Defense/Joint Staff Freedom 

of Information Act Requester Service 

Center, 1150 Defense Pentagon, 

Washington, DC 20301–1150. 

Requests should contain full name, 

address, and telephone number. 

As appropriate, requests may be 

referred to the DoD Component 

responsible for the rule making or notice 

for processing. 

Note: FDMS permits a member of the 

public to download any of the public 

comments received. If an individual has 

voluntarily furnished his or her name when 

submitting the comment, the individual, as 

well as the public, can view and download 

the comment by searching on the name of the 

individual. If the comment is submitted 

electronically using the FDMS system, the 

viewed comment will not include the name 

of the submitter or any other identifying 

information about the individual except that 

which the submitter has opted to include as 

part of his or her general comments. 

However, a comment submitted in writing 

that has been scanned and uploaded into the 

FDMS system will display the submitter’s 

identifying information that has been 

included as part of the written 

correspondence. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Individual. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2011–30259 Filed 11–23–11; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2011–OS–0133] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Logistics Agency, 

Department of Defense (DoD). 

ACTION: Notice to amend a system of 

records. 

SUMMARY: The Defense Logistics Agency 

is proposing to amend a system of 

records notice in its existing inventory 

of record systems subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended. 

DATES: The proposed action will be 

effective without further notice on 

December 27, 2011 unless comments are 

received which would result in a 

contrary determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

• Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Jody Sinkler, DLA FOIA/Privacy Act 

Office, Headquarters, Defense Logistics 

Agency, ATTN: DGA, 8725 John J. 

Kingman Road, Suite 1644, Fort Belvoir, 

VA 22060–6221, or by phone at (703) 

767–5045. 

SUPPLEMENTARY INFORMATION: The 

Defense Logistics Agency’s system of 

records notices subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT. 

The specific changes to the record 

system being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendment is not within the 

purview of subsection (r) of the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

which requires the submission of new 

or altered systems reports. 

Dated: November 21, 2011. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

S700.30 

SYSTEM NAME: 

Enterprise Business System (EBS) 

(August 12, 2008, 73 FR 46888). 

CHANGES: 

* * * * * 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether this system of records contains 

information about themselves should 

address written inquiries to the DLA 

FOIA/Privacy Act Office, Headquarters, 

Defense Logistics Agency, ATTN: DGA, 

8725 John J. Kingman Road, Suite 1644, 

Fort Belvoir, VA 22060–6221. 

Individuals should provide their full 

name, Social Security Number (SSN), 

current address, telephone number, and 

office or organization where currently 

assigned.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the DLA FOIA/ 

Privacy Act Office, Headquarters, 

Defense Logistics Agency, ATTN: DGA, 

8725 John J. Kingman Road, Suite 1644, 

Fort Belvoir, VA 22060–6221. 

Individuals should provide their full 

name, Social Security Number (SSN), 

current address, telephone number, and 

office or organization where currently 

assigned.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

DLA rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the DLA FOIA/Privacy 

Act Office, Headquarters, Defense 

Logistics Agency, ATTN: DGA, 8725 

John J. Kingman Road, Suite 1644, Fort 

Belvoir, VA 22060–6221.’’ 

* * * * * 

S700.30 

SYSTEM NAME: 

Enterprise Business System (EBS). 

SYSTEM LOCATION: 

Financial Compliance and Process 

Management (J–89), Headquarters, 

Defense Logistics Agency, 8725 John J. 

Kingman Road, Stop 6238, Fort Belvoir, 

VA 22060–6221. 

Enterprise Business System 

Processing Center (EPC), DISA/DECC– 

Ogden, Building 981, 7879 Wardleigh 

Road, Hill AFB, UT 84056–5997. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Defense Logistics Agency (DLA) 

civilian employees and civilian 

employees of other DoD Components 

who receive accounting and financial 

management support from DLA under 

an administrative support agreement. 


wreier-aviles on DSK7SPTVN1PROD with NOTICES
72692 Federal Register / Vol. 76, No. 227 / Friday, November 25, 2011 / Notices 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, Social Security 

Number (SSN), activity code, home 

address, Country Code, Electronic Fund 

Transfer waiver, Financial Institution, 

Bank Routing Number, Bank Account 

Number, Account Type, gross pay data 

(date paid, disbursing officer voucher 

number, disbursing station symbol 

number, pay period ending date, pay 

system code, grade, pay/straight rate, 

work schedule, temporary position 

code, gross reconciliation code, job 

order number, hours extended, hours 

paid, and earnings/employer 

contributions amount), and 

reconciliation or error data (if 

applicable). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 136, Under Secretary of 

Defense for Personnel and Readiness; 31 

U.S.C. 3512, Executive agency 

accounting and other financial 

management reports and plans, as 

amended by Public Law 104–208, 

Federal Financial Management 

Improvement Act of 1996; and E.O. 

9397 (SSN) as amended. 

PURPOSE(S): 

Records are used to initiate 

reimbursements to enable the Defense 

Finance and Accounting Service (DFAS) 

to distribute payments to DLA 

employees for certain miscellaneous 

out-of-pocket expenses (training, 

tuition, Permanent Change of Station, 

etc). Records are also used to identify 

employee-related costs associated with 

reimbursable orders received by DLA 

and to enable accurate billing of those 

reimbursable orders. 

Records are used to create a general 

ledger file containing the accounts 

necessary to reflect DLA operational 

costs. Operations costs consist of 

operating accounts, liability accounts, 

budgetary accounts, and statistical 

accounts, maintained for the purposes 

of establishing, in summary form, the 

status of the DLA accounts and to 

provide an audit trail to verify accuracy 

of reports. 

Records are used by financial 

management offices to validate and 

accurately record employee-labor 

operational expenses. 

Records are used to determine DLA 

civilian payroll budgetary requirements. 

Records are used by internal auditors 

to conduct audits or investigations into 

the DLA accounting and financial 

management process. 

Records are used by the DOD 

Components who receive accounting 

and financial management support from 

DLA under an administrative support 

agreement for accounting and financial 

management purposes. 

Records devoid of personal identifiers 

are used for extraction or compilation of 

data and reports for management studies 

and statistical analyses for use 

internally or externally as required by 

DOD or other government agencies. 

Statistical data, with all personal 

identifiers removed, may be used by 

management for program evaluation, 

review, or oversight purposes. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

IN ADDITION TO THOSE DISCLOSURES GENERALLY

PERMITTED UNDER 5 U.S.C. 552A(B) OF THE

PRIVACY ACT OF 1974, THESE RECORDS

CONTAINED THEREIN MAY SPECIFICALLY BE

DISCLOSED OUTSIDE THE DOD AS A ROUTINE USE

PURSUANT TO 5 U.S.C. 552A(B)(3) AS FOLLOWS: 

To the Office of Management and 

Budget for the purposes of conducting 

reviews, audits, or inspections of agency 

practices. 

The DoD ‘‘Blanket Routine Uses’’ 

apply to this system of records. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records may be stored on both paper 

and electronic media. 

RETRIEVABILITY: 

Records are retrieved by individual’s 

name, Employee number, and/or Social 

Security Number (SSN). 

SAFEGUARDS: 

Physical entry is restricted by the use 

of locks, guards, and administrative 

procedures. Access to personal 

information is restricted by access 

profiles to those who require the records 

in the performance of their official 

duties. All Personally Identifiable 

Information is encrypted with 

accessibility limited to permitted access 

profiles. Access to personal information 

is further restricted by the use of 

passwords that are changed 

periodically. 

RETENTION AND DISPOSAL: 

General ledger postings are cutoff at 

the end of the fiscal year and are 

maintained for 6 years and 3 months, 

and then destroyed. 

Reconciliation or error records may 

remain in the system no longer than 2 

years. These reconciliations or error 

records are kept by the Defense Finance 

and Accounting Service (DFAS) 6 years 

and 3 months, and are then destroyed. 

Ready to pay file disposition is pending 

(until the National Archives and 

Records Administration has approved 

the retention and disposal of ready to 

pay files, treated them as permanent). 

SYSTEM MANAGER(S) AND ADDRESS: 

Staff Director, Financial Compliance 

and Process Management (J–89), 

Headquarters, Defense Logistics Agency, 

8725 John J. Kingman Road, Stop 6238, 

Fort Belvoir, VA 22060–6221. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about themselves should 

address written inquiries to the DLA 

FOIA/Privacy Act Office, Headquarters, 

Defense Logistics Agency, ATTN: DGA, 

8725 John J. Kingman Road, Suite 1644, 

Fort Belvoir, VA 22060–6221. 

Individuals should provide their full 

name, Social Security Number (SSN), 

current address, telephone number, and 

office or organization where currently 

assigned. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the DLA FOIA/ 

Privacy Act Office, Headquarters, 

Defense Logistics Agency, ATTN: DGA, 

8725 John J. Kingman Road, Suite 1644, 

Fort Belvoir, VA 22060–6221. 

Individuals should provide their full 

name, Social Security Number (SSN), 

current address, telephone number, and 

office or organization where currently 

assigned. 

CONTESTING RECORD PROCEDURES: 

The DLA rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the DLA FOIA/Privacy 

Act Office, Headquarters, Defense 

Logistics Agency, ATTN: DGA, 8725 

John J. Kingman Road, Suite 1644, Fort 

Belvoir, VA 22060–6221. 

RECORD SOURCE CATEGORIES: 

Existing DLA and DFAS databases. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2011–30335 Filed 11–23–11; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2011–OS–0132] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Logistics Agency, 

Department of Defense (DoD). 


wreier-aviles on DSK7SPTVN1PROD with NOTICES