PGI 1.602-3 Ratification of unauthorized commitments.    (c) Use the following checklist as prescribed at 1.602-3 Ratification of unauthorized commitments.          (c)(S-90):       **Ratification of Unauthorized Commitments Checklist**       I. Responsibilities of the contracting office that made the unauthorized commitment:       1. [ ] Provide a signed statement addressing the following:       a. [ ] Circumstances that led to the unauthorized commitment;       b. [ ] Name of the employee who made the commitment;       c. [ ] Date of commitment;       d. [ ] Government requirement that necessitated the commitment;       e. [ ] Reason(s) employee did not follow normal procurement procedures;       f. [ ] Whether the Government derived any benefit from the goods or services received;       g. [ ] Cost of the goods or services; and       h. [ ] Any other pertinent facts.       2. [ ] Provide all orders, original invoices, and other documentary evidence of the transaction.       II. Responsibilities of the supervisor of the employee who made the unauthorized commitment:       1. [ ] Provide an endorsement to the contracting officer concurring with the recommendation to ratify. Include the following:       a. [ ] Verification the documentation is accurate and complete.       b. [ ] Documentation of corrective action(s) taken or proposed to prevent a recurrence.       2. [ ] Provide complete purchase request and appropriate funding, with documentation—       a. [ ] Supporting the funding decision; and       b. [ ] Consultation with Office of Counsel, if applicable.       The obligation is generally chargeable to the fiscal year when the unauthorized commitment occurred; or, if such funds are unavailable, from currently available funds.       III. Responsibilities of the contracting officer:       1. Prepare a determination and findings (D&F). Include the following:       a. [ ] Summary statement of facts;       b. [ ] Office of Counsel coordination;       c. [ ] Recommendation for approval of ratification action or other disposition (see 1.602-3 Ratification of unauthorized commitments.          (d) if requesting relief on a quantum meruit basis);       d. [ ] Documentation of corrective action(s) taken or proposed to prevent a recurrence; and       e. [ ] Documentation affirming the circumstances meet the following limitations in FAR 1.602-3(c):       (i) [ ] The contractor provided supplies or services to the Government, and the Government accepted those supplies or services; or the Government otherwise obtained or will obtain a benefit resulting from performance of the unauthorized commitment.       (ii) [ ] The ratifying official has the authority to enter into a contractual commitment.       (iii) [ ] The resulting contract would otherwise have been proper if made by an appropriate contracting officer. The Government was not otherwise precluded by law from procuring the supplies or services.       (iv) [ ] The contracting officer reviewing the unauthorized commitment determines the price to be fair and reasonable.       (v) [ ] Payment is not for unallowable costs.       (vi) [ ] The contracting officer recommends payment.       (vii) [ ] Proper type of funds are available and were available at the time the unauthorized commitment was made.       (viii) [ ] The ratification is in accordance with any other limitations prescribed under local/regional procedures.       (d) Nonratifiable claims.       Use the following checklist as prescribed at 1.602-3 Ratification of unauthorized commitments.          1.602-3 Ratification of unauthorized commitments.          1.602-3 Ratification of unauthorized commitments.:       **Quantum Meruit Checklist.**       I. The contracting officer shall—       1. Obtain the following from the office that received the voluntary goods or services:       a. [ ] A written statement detailing the circumstances that led to contractor performance without a contract and/or a lapse in contract coverage; and       b. The following documentation:       (i) [ ] Contractor claim;       (ii) [ ] Contractor invoices; and       (iii) [ ] Correspondence related to the claim.       2. Obtain a statement from the contractor addressing—       a. [ ] The contractor’s knowledge or understanding regarding a lack of contract;       b. [ ] Why the contractor performed or allowed performance without a contract;       c. [ ] Why the contractor believes it is entitled to relief;       d. [ ] Why the contractor’s performance meets the good faith test; and       e. [ ] Address and contact information of contractor and, if applicable, legal counsel.       3. [ ] Consult Office of Counsel to help determine whether the circumstances warrant requesting relief on a quantum meruit basis, and obtain documentation of discussion.       II. Justification. The contracting officer shall prepare the justification. Include the following:       1. [ ] Introductory paragraph providing an overview of the claim.       2. Background paragraph that includes—       a. [ ] A detailed explanation of how and when the contractor performance without a contract and/or a lapse in contract coverage occurred.       b. [ ] Information regarding knowledge of Government employee(s) involved; and       c. [ ] Dates of events.       3. [ ] Analysis paragraph explaining how the circumstances warrant requesting relief on a quantum meruit basis. Include documentation of the following:       a. [ ] The goods or services would have been a permissible procurement had correct procedures been followed;       b. [ ] The Government received and accepted a benefit;       c. [ ] The contractor acted in good faith; and       d. [ ] The amount to be paid represents a reasonable value of the benefit received.       4. [ ] Recommendation paragraph with request for relief.       5. [ ] Description and documentation of individual and systemic corrective action(s) the supervisor or other authority have taken or have proposed to take to prevent recurrence.       **DO NOT INCLUDE ANY PERSONNEL DISCIPLINARY ACTION, WHICH IS PRIVACY ACT PROTECTED.**       6. Attach the following:       a. [ ] Documentation obtained from the office that received the voluntary goods or services and from the contractor (see Section I); and       b. [ ] Letter for CAE signature issuing initial notice and determination to the claimant. **Parent topic:** PGI SUBPART 1.6 – CAREER DEVELOPMENT, CONTRACTING AUTHORITY, AND RESPONSIBILITIES