Dave Fleet Consulting LLC Page 1 December 2010 Safety Management System Implementation 

## MONTHLY PROGRESS REPORT

STUDY Safety Management System
FAA Implementation Study

MONTH December 2010

DECEMBER STATUS

This monthly report provides a summary of the status and an explanation of any difficulties or successes in the Safety Management System (SMS ) Implementation Study (Study) at the South Bend Regional Airport (SBN) which is owned and operated by the St. Joseph County Airport Authority (SJCAA), with a specific focus on the tasks listed in the FAA Participant’s Guide. Any recommended changes to the SBN SMS Program Manual (SMSPM) and any findings made or items developed during this Study are included.

SUMMARY

The first quarterly meeting and the first Safe ty Risk Assessment (SRA) were conducted on December 16, 2010. The agenda for the quarterly meeting was as follows:

• Status of implementation of the Omni Air Group – Incident Report (OAG-IR) software

• Status of the data collection and analysis

a. Review data tables created for organization and analysis

• Review project Gantt Chart for upcoming events/milestones

• Discuss first SRA to be conducted at 1:00 PM

a. Any known difficulties with special events

• Discuss overall project budget

a. Identify any issues that might cause a shortfall

b. Staff time

• Any other items?

Difficulties The activation of the Omni Air Group Incident Reporter (OAGIR) still presents some challenges. The challenges relate to coordination rather t han the software itself. Technically, the system connections are in place so that reporting into the OAGIR database can be entered from the SBN website. However, final coordination needs to be completed with the website host provider to ensure the connection is functional. SJCAA staff has been assigned to address this connection task. Also, the team agreed that a reporting icon will be provided on SJCAA desktop computers to ensure ease of access and reporting internally. This effort has also been assigned to SJCAA staff. The Information Technology (IT) functions for the SJCAA are outsourced (contracted) and require additional coordination to ensure manpower is allocated to the task.Dave Fleet Consulting LLC Page 2 December 2010 Safety Management System Implementation Successes

All the data collected in November has been entered into an Access Data Base. The tables have been designed to provide SBN staff with a single usable tool for analysis and data sorting. This Access Data Base was presented to the SJCAA staff and a brief explanation of how it is arranged and its usability occurred. The SJCAA staff will use this new Access Data Base until the OAGIR system is fully operational. A coordination meeting is scheduled in January to further

familiarize the SJCAA staff with the Data Base.

The airport duty manager who will take on additional collateral duties for SMS participated in the quarterly meeting as well as the SRA.

The first SRA was conducted on December 16 and was accomplished in approximately four hours. The SRA focused on major events in the City of South Bend and their impact on airport operations. The airport has been managing major event s for many years, specifically Notre Dame Football games. Notre Dame Football games became the focus of the SRA. See the SRA #1 report for additional details.

Data analysis began in December 2010. A data analysis report will be forthcoming in accordance with the Study Plan and FAA tasks.

The Consulting team continues to use the SharePoint site for collaboration and information storage. This is working very well; and provides a secure offsite storage capability that eases

the need for local file servers.

Study work planned for the following month Data analysis will be the focus in January 2011. The first SRA report will be finalized and provided to the FAA in accordance with the Study Plan deliverable timeline. Preparation for the first on-site training session will commence in January. The first training session is scheduled in March. No on-site meetings are scheduled in January.

Recommended Changes to SMS Program Manual None were made or discussed in December. However, further analysis of the SRM process is anticipated as the SRA report is developed. This may require some modifications to the existing SRM processes and/or documentation.

NEXT MEETING

March 15-17, 2011 for the next quarterly meeting, on-site training, and the second SRA South Bend Regional Airport