PGI 201.602-2 Responsibilities.

Contracting officers shall inform all individuals performing on their behalf of their delegated roles

and responsibilities, and the relationships among the parties.

(d)(i) When designating Department of State personnel as a contracting officer’s representative

(COR for contracts executed by DoD in support of Department of State in Iraq), follow the

procedures in the Director, Defense Procurement and Acquisition Policy memorandum dated July 11,

2011, Contracting Officer’s Representative Designation—Iraq.

(ii) DoD COR certification standards define minimum COR competencies, experience, and training

requirements according to the nature and complexity of the requirement and contract performance

risk. These COR certification standards should be considered when developing service requirements,

soliciting proposals, and performing surveillance during contract performance. The DoD standards

and policy are provided in DoD Instruction 5000.72, DoD Standard for Contracting Officer’s

Representative (COR) Certification.

(iii) Guidance on the appointment and duties of CORs is provided in the DoD COR Guidebook.

(iv) DoD agencies and components shall use the Joint Appointment Module (JAM), within in the

Procurement Integrated Enterprise Environment (PIEE), to electronically track COR nominations,

appointments, terminations, and training certifications for contracts assigned a COR. Components

shall use the Surveillance and Performance Monitoring (SPM) Module, located in the PIEE, for all

other contract surveillance actions. Further guidance on the use of JAM and SPM Module is

available at https://wawf.eb.mil https://piee.eb.mil/piee-landing/.

(v) A COR assists in the technical monitoring or administration of a contract.

(A) Unless an exemption at 201.602-2(d)(v)(A) or (B) applies, contracting officers shall designate a

COR for all service contracts, and supply contracts with cost-reimbursable line items including both

firm-fixed-price and other than firm-fixed-price contracts, awarded by a DoD component or by any

other Federal agency on behalf of DoD within 3 business days of contract award. The surveillance

activities performed by CORs should be tailored to the dollar value/complexity of the specific

contract for which they are designated. For geographically dispersed large contracts with multiple

task orders, contracting officers should consider appointing multiple or alternate CORs to assist with

surveillance duties. These CORs should have specific duties based on criteria, such as geographic

region or distinct task areas, to avoid conflicting or duplicative direction. Contracting officers may

exempt service contracts from this requirement when the following three conditions are met:

(1) The contract will be awarded using simplified acquisition procedures;

(2) The requirement is not complex; and

(3) The contracting officer documents the file, in writing, with the specific reasons why the

appointment of a COR is unnecessary.

(B) For cost reimbursement contracts that are not service contracts, contracting officers shall either

retain or delegate surveillance activities to a COR or DCMA.

(C) The contracting officer shall ensure the written designation required by FAR 1.602-2(d)(7) is

maintained in JAM or the SPM Module.
(vi) A COR shall maintain an electronic COR Surveillance file in the SPM Module for each contract

assigned. This file must include, at a minimum—

(A) A copy of the contracting officer's letter of designation and other documentation describing the

COR's duties and responsibilities; and

(B) Documentation of actions taken in accordance with the delegation of authority.

(vii) Contracting officers, as well as the requiring activities (or the COR’s supervisor), shall, at a

minimum, annually review the COR’s files for accuracy and completeness. The results of the

contracting officer’s review shall be documented in the SPM Module.

(viii) Prior to contract closeout, the COR will ensure the COR Surveillance files for the assigned

contract are complete and available to the contracting officer .

Parent topic: PGI 201.602 Contracting officers.