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PUBLICATIONS

Special Publication 881-27

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NO. 881 -27

1997

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003040 Transaction Set 822

Customer Account Analysis

Implementation Convention

U.S. DEPARTMENT OF COMIVIERCE

Technology Administration

National Institute of

Standards and Technoloiiv

NIST Special Publication 881-27

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003040 Transaction Set 822

Customer Account Analysis

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

October 1997

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Under Secretary for Technology

National Institute of Standards and Technology

Robert E. Hebner, Acting Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are

defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-27

Natl. Inst. Stand. Technol. Spec. Publ. 881-27, 20 pages (Oct. 1997)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1997

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
822 Customer Account Analysis

Functional Group ID-AA

Introduction:

This Draft Standard for Trial Use contains the format and estabhshes the data contents of the Customer Account

Analysis Transaction Set (822) for use within the context of an Electronic Data Interchange (EDI) environment. The

transaction set can be used to transmit detailed balance, service charge and adjustment detail primarily from a bank

to its corporate clients. However, this transaction set can also be used between or within corporations.

Notes:

Currency used throughout transaction set = US Dollars. All dollar entries shall be the correct amount, no commas

used.

Heading:

Must Use

Pos. No.

Ul(J

Seg.

12

a 1 Name

Transaction Set Header

Req.

Pes. MMax.Use

1

Loop

Repeat

Notes and

Comments

Must Use UzU hJOIN Beginning Segment M 11

Must Use 030 DTM Date/ 1 ime/reriod M 3 nl

Must Use 040 Nl Name M 1 n2

N/U 050 N2 Additional Name Information 0 2

XT/T T N/U A^A UoU XT 7 Address Information U

N/U 070 N4 Geographic Location 0 1 N/U 090 PER Administrative Communications Contact 0 3 LOOP ID - Klb 13 N/U 100 RTE Rate Details 0 1 NAJ 105 DTM Date/Time/Period 0 1

N/U 110 CUR Currency o 1

r

Detail:

Pos. No.Seg.

IB Name

Req.

Pes. Max.Use

Loop

Reoeat

Notes and

Comments

LOOP ID -Nl 500

Must Use 010

020

Nl

N2

Name

Additional Name Information

M

0

1

2

n3

N/U 030 N3 Address Information 0 2 N/U 040 N4 Geographic Location 0 1 N/U 060 PER Administrative Communications Contact 0 3 N/U 080 CUR Currency 0 1 LOOP ID - ACT 5000

100 ACT Account Identification o 1

105 ADJ Adjustments to balances or services. 0 1000

LOOP ID - RTE 13

106 RTE Rate Details 0 1

107 DTM Date/Time/Period 0 1

LOOP ID - BAL 100

110 BAL Balance Detail 0 1

003040FED00A April 08, 1997
120 AMT Monetary Amount 0 25

NAJ 130 DTM Date/Time/Period 0 5

LOOP ID - SER 1000

140 SER Service Charges 0 1

N/U 145 CTP Pricing Information 0 99

N/U 150 DTM Date/Time/Period o 5

Summary:

Pos. Seg. Req. Loop Notes and

INO. ILI Name Max.Use Repeat Comments

Must Use 010 CTT Transaction Totals M 1 n4

Must Use 020 SE Transaction Set Trailer M 1

Transaction Set Notes

1. At least one DTM segment, for the period-ending date, must be used. Others are period-starting date and

statement-issued date.

2. This Nl identifies the financial institution transmitting the account analysis.

3. This Nl is the receiver of the financial statement.

4. Number of line items (CTTOl) is a count of the ACT segments.

003040FED00A 2 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Ref.

Pes.

Must Use STOl

Must Use ST02

Data

Element

143

329

Data Element Summary

Name Attributes

Transaction Set Identifler Code M ID 3/3

Code uniquely identifying a Transaction Set

822 XI 2. 25 Customer Account Analysis

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set

fiinctional group assigned by the originator for a transaction set Transaction Set Control Number is assigned by the Originator. It must be

same value as Group Control Number at SE02.

003040FED00A 3 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BGN Beginning Segment

020

Heading

Mandatory

1To indicate the beginning of a transaction set

1 If BGN05 is present, then BGN04 is required.

1 BGN02 is the transaction set reference number.

2 BGN03 is the transaction set date. 3 BGN04 is the transaction set time.

4 BGN06 is the transaction set reference number of a previously sent transaction

affected by the current transaction.

1 BGN05 is the transaction set time quaUfier.

Ref.

Pes.

Must Use BGNOl

Must Use BGN02

Must Use BGN03

BGN06

Data

Element

353

127

373

127

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set

All original 822s must be "00". All replacement 822s must be "05".

00 Original

05 Replace

Reference Number M AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Date M DT 6/6

Date (YYMMDD)

Date transaction set created.

Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

USEfor replacement 822 messages (BGNOl = 05).

DO NOT USEfor original 822 message (BGNOl = 00).

003040FED00A 4 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

DIM Date/Time/Period

030

Heading

Mandatory

3

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Ref.

Pes.

Must Use DTMOl

DTM02

Data Element Summary

Data

Element Name

374

373

Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

Either 150 or 151 can be used by themselves or both can be used at the same

time.

150 Service Period Start

151 Service Period End

Date X DT 6/6

Date (YYMMDD)

Last calendar day ofstatement month; date applies to all statements.

003040FED00A 5 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Nl Name

040

Heading

Mandatory

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required.

2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing part)'.

2 N105 andNlOefiortherdefmethetypeof entity in N101.

Ref.

Pes.

Must Use NlOl

N102

N103

N104

Data

Element

98

93

66

67

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

BK Bank

Name X AN 1/35

Free-form name

Depository Name (822 Originator).

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

FRRC = Routing Transit Number (RTN).

1 3 Federal Reserve Routing Code (FRRC)

Identification Code X AN 2/17

Code identifying a party or other code

Depository RTN including check digit (9 characters).

003040FED00A 6 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Nl Name

010

Nl

Detail

Mandatory

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required.

2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further defme the type of entity in N1 0 1

.

Must Use

Ref.

Pes.

NlOl

N102

Data

Element

98

93

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

AO Account Of

Name X AN 1/35

Free-form name

003040FED00A 7 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N2 Additional Name Information

020

Nl

Detail

Optional

2

To specify additional names or those longer than 35 characters in length

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use N201 93 Name M AN 1/35

Free-form name

N202 93 Name O AN 1/35

Free-form name

003040FED00A g April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ACT Account Identification

100

ACT

Detail

Optional

1To specify account information

1 If either ACT03 or ACT04 is present, then the other is required.

2 If ACT05 is present, then ACT06 is required.

3 If ACT07 is present, then ACT05 is required.

1 ACT02 is the name of the account in ACTOl.

2 ACT07 is the name associated with the account identified in ACT06.

1 ACT06 is an account associated with the account in ACTOl

.

2 ACT08 indicates if the data for the account in ACTOl is used for billing or information purposes.

Data Element Summary

Ref.

Pes.

Must Use ACTOl

ACT02

ACT03

ACT04

ACT08

Data

Element

508

93

66

67

107

Attributes

M AN 1/35

Name

Account Number

Account number assigned

Individual Federal Agency Demand Deposit Account (DDA) number.

Name O AN 1/35

Free-form name

Use standard Federal Agency Name and Program Name.

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

FRRC = Routing Transit Number (RTN).

1 3 Federal Reserve Routing Code (FRRC)

Identification Code X AN 2/17

Code identifying a party or other code

RTN including check digit (9 characters).

Payment Method Code O ID 1/1

Code identifying type of payment procedures

I Invoiced Separately

O03040FED00A 9 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

ADJ Adjustments to balances or services.

105

ACT

Detail

Optional

1000

To identify adjustments to account balances or service charges on the account

12

3

4

5

12

3

4

5

6

7

8

9

10

11

12

12

If either ADJ08 or ADJ09 is present, then the other is required.

If ADJ13 is present, then ADJ09 is required.

If ADJ14 is present, then ADJ09 is required.

If ADJ15 is present, then ADJ09 is required.

If either ADJ16 or ADJ17 is present, then the other is required.

ADJ02 is the adjustment amount.

ADJ03 is the adjustment to the average collected balance.

ADJ04 is the date of the original financial transaction.

ADJ05 is the date the adjustment was processed.

ADJIO is the price change.

ADJl 1 is the old price.

ADJ12 is the new price.

ADJl 3 is the volume charge.

ADJ14 is the old volume.

ADJl 5 is the new volume.

ADJl 6 is the subservice identifier. ADJ17 is the actual subservice number.

ADJ06 is recommended for float and ledger balance adjustments.

ADJ08 and ADJ09 are needed to identify the product or service to which the

adjustment applies.

Adjustments may be madefor service price and volume.

Use "*"for ADJl 0-ADJJ 2for volume adjustments.

Use "*"for ADJ] 3-ADJI 5 for service price adjustments.

However, entries in both segment sets may be valid.

Ref.

Pes.

Must Use ADJOl

Must Use ADJ02

Must Use ADJ03

Must Use ADJ04

Must Use ADJ05

ADJ07

ADJ08

Data

Element

952

782

782

373

373

352

235

Attributes

M ID 1/2

Data Element Summary

Name

Adjustment Application Code

Code for area to which adjustment applies

F Float

L Ledger

S Service Charge

Monetary Amount

Monetary amount

Service Adjustment amount in $$.cc.

Monetary Amount

Monetary amount

Date

Date (YYMMDD)

Date oforiginal transaction.

Date

Date (YYMMDD)

Date adjustment was processed.

Description O AN 1/80

A free-form description to clarify the related data elements and their content

Freeform description clarifying adjustment action.

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product'Service ID (234)

M R 1/15

M R 1/15

M DT 6/6

M DT 6/6

003040FED00A 10 April 08, 1997
Refer to 003040 Data Element Dictionary for acceptable code values.

ADJ09 234 Product/Service ID X AN 1/30

Identifying number for a product or service

ADJIO 610 Amount O N2 1/15

Monetary amount

Dollar amount ofservice adjustment. Absolute dollars; no negative numbers.

ADJll 610 Amount O N2 1/15

Monetary amount

The per item service charge which is being adjusted. The prior statement per

item price ofservice in $$.ccformat.

ADJ12 610 Amount O N2 1/15

Monetary amount

The current Lockbox Depositary Agreement (IDA) price per service in $$.cc

format.

ADJ13 380 Quantity O R 1/15

Numeric value of quantity

The true value ofvolume which is being adjusted. Absolute numbers; no

negative values.

ADJ14 380 Quantity O R 1/15

Numeric value of quantity

The reported value ofvolumefor which the adjustment is applicable.

ADJ15 380 Quantity O R 1/15

Numeric value of quantity

The correct value ofvolume applicable to the service adjustment.

ADJ16 128 Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

LB Lockbox

ADJ17 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Agency lockbox number affected by the adjustment.

003040FED00A 11 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

RTE Rate Details

106

RTE

Detail

Optional

1To specify the earnings, rates and multipliers for this account

1 RTE03 is the analysis month net collected amount per $1 .00 service charge, net of

reserves. 2 RTE04 is the number of days in the analysis month used in the application of the rate information.

3 RTE05 is the number of days in the analysis year used in the application of the rate information.

Comments:

Ref.

Des.

Must Use RTEOl

Must Use RTE02

Data Element Summary

Data

Element Name Attributes

1387 Rate Qualifier M ID 1/2

Code indicating the type of interest rate

Refer to 003040 Data Element Dictionary for acceptable code values.

953 Interest Rate M R 1/6

The interest rate as a percentage

!

003040FED00A 12 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

DIM Date/Time/Period

107

RTE

Detail

Optional

1To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Must Use

Ref.

Pes.

DTMOl

DTM02

Data

Element

374

373

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

Refer to 003040 Data Element Dictionary for acceptable code values.

Date X DT 6/6

Date (YYMMDD)

003040FED00A 13 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BAL Balance Detail

110

BAL

Detail

Optional

1To identify the specific monetary balances associated with a particular account

Ref.

Pes.

Must Use BALOl

Must Use BAL02

Must Use BAL03

Data

Element

951

522

782

Data Element Summary

Name Attributes

Balance Type Code M ID 1/2

Code indicating the type of balance

M Current Month

Amount Qualifier Code M ID 1/2

Code to qualify amount

Refer to 003040 Data Element Dictionary for acceptable code values.

Monetary Amount M R 1/15

Monetary amount

003040FED00A 14 April 08, 1997
Segment: Monetary Amount

Position: 120

Loop: BAL

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To indicate the total monetary amount

Syntax Notes:

Semantic Notes:

Comments:

Data Element Summary

Must Use

Ref.

Pes.

AMTOl

Data

Element

522 Amount Qualifier Code M ID 1/2

Code to qualify amount

Refer to 003040 Data Element Dictionary for acceptable code values.

Monetary Amount M R 1/15

Monetary amount

Name Attributes

Must Use AMT02 782

003040FED00A 15 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use SEROl

Must Use SER02

SER04

SER05

SER06

SER07

SER08

SER09

SERIO

SERll

SER Service Charges

140

SER

Detail

Optional

1To specify the details of the service charges levied

1 At least one of SER03 or SER04 is required.

1 SER03 is collected balance required (Account balance needed to compensate for

service charge).

2 SER04 is the service charge.

3 SER08 is the pricing structure. 4 SER09 is the method of compensation.

5 SERIO is the subservice identifier. 6 SERl 1 is the subservice number.

Pricingfor volume tiers shall be accurately portrayed in SER05 and SER06. No special

ID Qualifiers are necessaryfor tiered pricing volume or service charge.

Data

Element

235

234

782

212

380

352

236

107

128

127

Data Element Summary

Name Attributes

Product/Service ID Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values.

Product/Service ID

Identifying number for a product or service

Monetary Amount

Monetary amount

Total monthly chargefor service in $$.cc format.

Unit Price

Price per unit of product, service, commodity, etc. Lockbox service price in $$.cc format.

Quantity

Numeric value of quantity

Quantity = correct monthly volumefor per item services.

Description

M AN 1/30

R 1/15

O R 1/14

O R 1/15

O AN 1/80

A free-form description to clarify the related data elements and their content

Price Identifier Code O ID 3/3

Code identifying pricing specification

STA Standard Price

Payment Method Code

Code identifying type of payment procedures

I Invoiced Separately

Reference Number Qualifier

Code qualifying the Reference Number.

LB Lockbox

Reference Number

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Federal Agency Lockbox number corresponding to the DDA number identified

inACTOL

O ID 1/1

O ID 2/2

O AN 1/30

003040FED00A 16 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

CTT Transaction Totals

010

Summary

Mandatory

1To transmit a hash total for a specific element in the transaction set

1 If CTT03 is present, then CTT04 is required.

2 If CTT05 is present, then CTT06 is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use CTTOl 354 Number of Line Items M NO 1/6

Total number of line items in the transaction set

Total # ofaccounts in 01.

003040FED00A 17 April 08, 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

020

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

1 SE is the last segment of each transaction set.

Ref.

Pes.

Must Use SEOl

Must Use SE02

Data

Element

96

329

Data Element Summary

Name Attributes

Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Transaction Set Control Number identifies individual transactions.

The Control Number is maintained by the Originator. It must be the same as ST02.

003040FEDOOA 18 April 08, 1997
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