Subpart 847.2 - Contracts for Transportation

or for Transportation-Related Services

Source: 83 FR 48260, Sept. 24, 2018, unless otherwise noted.

Parent topic: PART 847 - TRANSPORTATION

847.207 Solicitation provisions, contract clauses, and special

requirements.

847.207-8 Government responsibilities.

Transportation payments are audited by the Traffic Manager, to ensure that payment and payment

mechanisms for agency transportation are uniform and appropriate in accordance with 41 CFR part

102-118.

847.207-70 VA solicitation provisions, contract clauses, and

special requirements.

(a) Insurance under patient transportation contracts. The contracting officer shall ensure that all the

proper certificates of insurance are submitted to perform on the contract, as outlined in the

solicitation, and subsequently included in the contract file. In accordance with 828.306, the

contracting officer shall insert the provision at 852.228-71, Indemnification and Insurance, in

solicitations when utilizing term contracts or contracts of a continuing nature for ambulance,

automobile and aircraft service. When contracting for these services, consider using requirements

language such as the following:

(1) Written proof of insurance coverage as required and outlined in the solicitation is required prior

to award of any contract. Coverage must be maintained continually through the life of the contract.

(2) Within 10 days of notification of acceptance and pending award of contract, the contractor shall

furnish to the contracting officer a certificate of insurance which shall contain an endorsement to

the effect that cancellation of, or any material change in, the policies which adversely affect the

interests of the Government in such insurance shall not be effective unless a 30-day advance written

notice of cancellation or change is furnished to the contracting officer.

(3) Within 10 days of notification of acceptance and pending award of contract, and prior to award of

a contract, the contractor shall furnish to the contracting officer a copy of the contractor's current

and valid Worker's Compensation certificate.

(b) Contractor personnel. The contracting officer shall ensure that contractor personnel have the

appropriate level of training, experience, licensure, and pertinent qualifications to ensure patient

safety. When contracting for these services, consider using requirements language such as the

following:
(1) All contractor personnel performing contract services shall meet the qualifications as specified in

the contract, as well as any qualifications required by Federal, State, County, and local Government

entities from the place in which they operate. Contractor personnel shall meet these qualifications at

all times while performing contract services.

(2) During the contract period of performance, if the contractor proposes to add-on, or replace

personnel to perform contract services, the contractor shall submit required evidence of training,

certifications, licensing, background, and security clearances, and any other applicable

qualifications to the designated contracting officer's representative (COR). At no time shall the

contractor utilize add-on or replacement personnel to perform contract services who do not meet the

qualifications under the terms and conditions of the contract.

(3) Records of contractor personnel qualifications and eligibility to perform on the contract must be

current and maintained throughout the life of the contract, and be made available for inspection

upon request. The contractor shall forward to the contracting officer, on an annual basis, a list of

contractor employees listing the employees name, position(s), and licenses and/or certifications and

their current certification number. This annual statement of driver competency must include any

advanced certifications, such as Advanced Cardiac Life Support or specialized training to assist and

secure patients by stretcher or wheelchair, as applicable.

(4) Within seven (7) days after receipt of award notification, the contractor shall provide evidence of

required training, certifications, licensing and any other qualifications of any personnel who will be

performing services under the contract. The initial documentation shall be provided to the

contracting officer and COR.

(c) Contracts must include requirements to report vehicle accidents and incidents to the contracting

officer with a formal accident report.

(d) Contracts for ambulance services must require that the contractor meet the current

specifications of Federal Specification KKK-A-1822E, “Star of Life Ambulance” standard.

(e) Contracts must include requirements to ensure patient safety is maintained through the

consistent practice of securing patient care equipment, other cargo, and vehicles, and ensure that

security of patients in vehicles is established and observed when transportation needs are either

primary or secondary in the actual performance of the contract. When contracting for these services,

consider using requirements language to ensure that patient transportation meets industry

standards for transporting patients based on the patient's condition/needs (e.g., wheelchair,

ambulatory, on stretcher, etc.).