32.908-94 Transporter proof of delivery

(TPD).

Insert procurement note H15, Transporter Proof of Delivery, in solicitations and awards for supplies

when applicable in accordance with 32.905 Payment documentation and process.

32.905.html#DLAD_32_905__sdd23c 32.905.html#DLAD_32_905__ererS90

32.905.html#DLAD_32_905__ererS90i and when either the clause at 52.232-25, Prompt Payment, or

the clause at 52.212-4, Contract Terms and Conditions – Commercial Items, is used.

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H15 Transporter proof of delivery (TPD) (JAN 2021)

(a) Definition. As used in this procurement note, transporter proof of delivery (TPD) means a

commercial document that is generated by the Contractor and/or the Contractor’s transporter of

supplies and that is signed by the Government customer in order to document delivery of supplies

under this contract/order. Examples of TPD are United Parcel Service (UPS) or Federal Express

(FEDEX) delivery tracking reports. TPD documentation must include a customer signature, or

visibility of the name of the customer who signed.

(b) When this procurement note is included in the contract or order, the Government may use TPD,

in combination with adequate Contractor documentation cross-referencing the TPD to the specific

supplies provided, as a basis for accepting the supplies. TPD with adequate supporting

documentation satisfies the receipt report requirement and, coupled with acceptance, allows the

Government to initiate the payment process, if all other applicable payment conditions are satisfied.

(c) To facilitate the payment process, the Government will initiate a request for the Contractor to

provide TPD when the customer has not provided receipt acknowledgement to the buying activity. If

TPD is requested and the Contractor agrees to provide it, the documentation must include the

customer signature, or visibility of the name of the customer who signed, and as much of the

following information as possible:

(1) Contract number or order number;

(2) Contract line item number (CLIN);

(3) Unit price;

(4) Quantity of items;

(5) Extended price;

(6) National stock number (NSN);

(7) Delivery date;

(8) Recipient organization's name and address;

(9) Receiving activity Department of Defense activity address code (DoDAAC);
(10) Requisition document number (and suffix, when applicable);

(11) Shipment number;

(12) Invoice number; and

(13) Location where the carrier made delivery (activity name, building number, city, state).

(d) Process for submitting TPD documentation.

(1) Enter wide area workflow (WAWF) using the ``history folder,'' enter the appropriate contract

data, and recall the receiving report (RR);

(2) Click on “attachment.” Browse and upload the TPD and any additional Contractor documentation

required to provide the information identified in paragraph (c) of this procurement note.

(Attachments created in any Microsoft Office product or in PDF format are acceptable.); and

(3) Click on “submit.”

(e) Responsibility for supplies.

(1) Title to the supplies passes to the Government after delivery to the point of first receipt by the

Government and subsequent acceptance.

(2) Notwithstanding any other provision of the contract, order, or blanket purchase agreement, the

Contractor shall:

(i) Assume all responsibility and risk of loss for supplies not received at destination, damaged in

transit, or not conforming to purchase requirements; and

(ii) Replace, repair, or correct those supplies promptly at the Contractor’s expense, if instructed to

do so by the Contracting Officer within 180 days from the date title to the supplies vests in the

Government.

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Parent topic: 32.908 Contract clauses.