NAT L INST. OF STAND & TECH R.I.C.

NIST

AlllDS 13D^fll I PUBLICATIONS

NIST Special Publication 881-11

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003040 Transaction Set 820

Payment Order/Remittance Advice

Implementation Convention

NIST

QC

100

.U57

NO. 881 -11

1997

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology

NIST Special Publication 881-11

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003040 Transaction Set 820

Payment Order/Remittance Advice

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

March 1997

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Mary L. Good, Under Secretary for Technology

National Institute of Standards and Technology

Arati Prabhakar, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-11

Natl. Inst. Stand. Technol. Spec. Publ. 881-11, 45 pages (March 1997)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1997

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
820 Payment Order/Remittance Advice

Functional Group ID=RA

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment

Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI)

environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and

send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a

payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's

accounts receivable system. The remittance advice can go directly from payer to payee, through a financial

institution, or through a third party agent.

Notes:

1. Use this transaction set to initiate a vendor payment request with remittance advice from an agency to its disbursing office.

2. This transaction set may also be used by disbursing office to subsequently transmit remittance advice to the

vendor.

3. The monetary amount in BPR02 should be the sum of all "outer" loop values in data element ADXOl and all data element RMR04 amounts, if present. The data cited in data elements BPR12-15 are in effect, the vendor's

EFT "Remit To" electronic address. The date cited in BPR16 is the date used for early discount and late payment

calculations.

4. For a vendor with a single EFT account, only data elements BPR02 and BPR16 will vary per payment.

Heading:

Pos. Seg. Req. Loop Notes and

No. ID Name Pes. Max.Use Repeat Comments

010 ST Transaction Set Header M 1

020 BPR Beginning Segment for Payment M 1 Order/Remittance Advice Not Used 030 NTE Note/Special Instruction O >1

035 TRN Trace O 1 cl

040 CUR Currency O 1 c2

050 REF Reference Numbers O >1

060 DTM Date/Time Reference O >1

070 Nl Name

080 N2 Additional Name Information

090 N3 Address Information

100 N4 Geographic Location

110 REF Reference Numbers

120 PER Administrative Communications Contact

RELEASE - 003040FED01A August 31, 1994
820 - Payment Order/Remittance Advice

Detail:

Not Used

Not Used

Not Used

Pos. No.

010

020

030

040

050

060

070

080

Not Used 090

Not Used 100

105

110

120

150

160

170

180

Not Used 190

Seg.

ID

ENT

Nl

N2

N3

N4

REF

PER

ADX

NTE

PER

DTM

REF

DTM

Not Used 130 ITl

Not Used 140 REF

Not Used 141 DTM

Not Used 142 ITA

Not Used 143 TXI

Not Used 144 SLN

Not Used 145 REF

Not Used 146 DTM

Not Used 147 ITA

Not Used 148 TXI

RMR

NTE

REF

DTM

ITl

Name

Req.

Des.

Notes and

Comments

Name

Additional Name Information

Address Information

Geographic Location

Reference Numbers

Administrative Communications Contact

1

>1

>1

1

>1

>1

Adjusmient

Note/Special Instruction

Administrative Communications Contact

Date/Time/Period

1

>1

>1

1

Reference Numbers

Date/Time/Period

O

O

1

>1

Baseline Item Data (Invoice)

Reference Numbers

Date/Time/Period

o

o

Allowance, Charge or Service

Tax Information

O

o

1

>1

Subline Iiem Detail O

Allowance, Charge or Service

Tax Information

Remittance Advice Accounts Receivable Open O 1 c8

Item Reference

Note/Special Instruction O >1

Reference Numbers O >1

Date/Time Reference O >1

Baselme Item Data (Invoice)

RELEASE - 003040FED01A 2 August 31, 1994
820 - Payment Order/Remittance Advice

Not Used 200 REF

Not Used 201 DTM

Not Used 202 ITA

Not Used 203 TXI

Not Used 204 SLN

Not Used 205 REF

Not Used 206 DTM

Not Used 207 ITA

Not Used 208 TXI

210 ADX

Not Used 220 NTE

Not Used 230 PER

Subline Item Detail

Reference Numbers

Date/Time/Period

Allowance, Charge or Service O

Tax Information O

>1

1

>1

Adjusimeni

Note/Special Instruction

Administrative Communications Contact

O

O

o

1

>1

>1

clO

240 REF

250 DTM

Not Used 260 ITl

Not Used 270 REF

Not Used 271 DTM

Not Used 272 ITA

Not Used 273 TXI

Not Used 274 SLN

Not Used 275 REF

Not Used 276 DTM

Not Used 277 ITA

Not Used 278 TXI

Not Used 280 TXP

Not Used 285 TXI

Not Used 290 LX

Reference Numbers

Date/Time/Period

O

>1

Baseline Item Data (Invoice)

Reference Numbers

Date/Time/Period

">1 O

O

Allowance, Charge or Service

Tax Information

o

o

1

>1

Sublme Item Detail

Allowance, Charge or Service

Tax Information

RELEASE - 003040FED01A 3 August 31, 1994
820 - Payment Order/Remittance Advice

Not Used 295 REF

Not Used 300 TRN

Not Used 305 NMl

Not Used 310 REF

Not Used 315 G53

Not Used 320 AIN

Not Used 325 QTY

Not Used 330 DTP

Not Used 335 PEN

Not Used 340 AMT

Not Used 345 DTP

Not Used 350 INV

Not Used 355 DTP

Summary:

Pos. No. 010

Seg.

ID

SE

Reference Numbers

Trace

O

O

>1

>1

Reference Numbers

Maintenance Type

Income

Quantity

Date or Time or Period

O

O

o

&

o

o

o

1

>I

1

i

1

>1

>1

Pension Information

Monetary Amount

Date or Time or Period

Investment Vehicle Selection

Date or Time or Period

O

o

o

1

>I

>1

Name

Transaction Set Trailer

Req.

Pes. MMax.Use

1

Loop

Repeat

Notes and

Comments

Transaction Set Comments

1. The TRN segment is used to uniquely identify a payment order/remittance advice.

2. The CUR segment does not initiate a foreign exchange transaction.

3. The Nl loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

4. ENT09 may contain the payee's accounts receivable customer number.

5. Allowing the Nl segment to repeat in this area allows the paying entity within a payer and the paid entity

within a payee to be identified (not the payer and payee).

6. This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.

7. Loop ITl within the ADX loop is the adjustment line item detail loop.

8. Loop RMR is for open items being referenced or for payment on account.

9. Loop ITl within the RMR loop is the remittance line item detail loop.

10. This ADX loop can only contain adjustment information for the immediately preceding RMR segment and

affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately

preceding RMR, use the outer ADX loop (position 080).

11. Loop ITl within the ADX loop is the adjustment line item detail loop.

RELEASE - 003040FED01A 4 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the invoice transaction set).

Ref.

Pes.

» STOl

» STOl

Data

Element

143

329

Attributes

M ID 3/3

Data Element Summary

Name

Transaction Set Identifier Code

Code uniquely identifying a Transaction Set. 820 X12.4 Payment Order/Remittance Advice

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set This unique control number is assigned by the originator ofthe transaction set or by the originator's application program. This same number is carried in

SE02.

RELEASE - 003040FED01A 5 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

BPR Beginning Segment for Payment Order/Remittance Advice

020

Heading

Mandatory

1

(1) To indicate the beginning of a PaymentOrder/Remittance Advice Transaction Set

and total payment amount or (2) to enable related transfer of funds and/or information

from payer to payee to occur

12

3

4

5

6

12

3

4

5

6

Comments:

If either BPR06 or BPR07 is present, then the other is required.

If BPR08 is present, then BPR09 is required.

If either BPR12 or BPR13 is present, then the other is required.

If BPR14 is present, then BPR15 is required.

If either BPR18 or BPR19 is present, then the other is required.

If BPR20 is present, then BPR21 is required.

BPR02 specifies the payment amount.

When using this transaction set to initiate a payment, BPR06 through BPR16 may

be required, depending on the conventions of the specific financial chaimel being

used.

BPR06 and BPR07 relate to the originating depository financial institution (ODFI).

BPR12 and BPR13 relate to the receiving depository financial institution (RDFI).

BPR15 is the account number of the receiving company to be debited or credited

with the payment order.

BPR17 is a code identifying the business reason for the this payment.

BPR18, BPR19, BPR20 and BPR21, if used, identify a third bank identification

number and account to be used for return items only.

BPR09 is the account of the company originating the payment. This account may be

debited or credited depending on the type of payment order.

Ref.

Pes.

» BPROl

Data

Element

305

» BPR02 782

Data Element Summary

Name

Transaction Handling Code

Code designating the action to be taken by all parties.

Use ofcode C is recommended when transmitting to FMS.

Attributes

M ID 1/1

D

I

P

U

Monetary Amount

Monetary amount.

1. Total monetary amount to be credited.

Payment Accompanies Remittance Advice

Used by civilian agencies to send payment data to their

disbursing office, i.e. handling party.

Make Payment Only

Remittance Information Only

Used by disbursing office to send remittance

separately.

Prenotification of Future Transfers

Split Payment and Remittance

M R 1/15

2. A decimal point is required when the amount is in dollars and cents. Total

payment amount cannot exceed eleven characters (including the decimal) when

RELEASE - 003040FED01A 6 August 31, 1994
820 - Payment Order/Remittance Advice

» BPR03

» BPR04

BPR05

» BPR06

» BPR07

» BPR08

M ID 1/1

3/3

» BPR09

converted to NA CHA format, e.g. 99999999. 99.

478 Credit/Debit Flag Code

Code indicating whether amount is a credit or debit

Use to indicate the amount in BPR02 is a credit

Refer to 003040X12 Data Element Dictionary for acceptable code values.

591 Payment Method Code M ID

Code identifying the method for the movement of payment instructions

ACH Automated Clearing House (ACH)

CHK Check

When used, cite the check mailing address in the

J/N1/070 loop. Payment by check is discouraged and

should be used in the short term only. Agencies should

more aggressively convert all vendor payments to ACH.

812 Payment Format Code O ID 1/10

Code identifying the payment format to be used.

1. IfBPR04 is "CHK" the valid paymentformat codes are "PBC" or "CBC. "

2. IfBPR04 is "ACH," the valid codes are "CCD". "CCP", "CTX", "PPP" and

"CTP".

Consumer/Employee Check

Cash Concentration/Disbursement (CCD) (ACH)

Cash Concentration/Disbursement plus Addenda

(CCD+) (ACH)

Corporate Trade Payment (CTP) (ACH)

CTP should not be used by Treasury disbursed

agencies. DoD will phase out CTP by April 1996.

Corporate Trade Exchange (CTX) (ACH)

Commercial/Corporate Check

Prearranged Payment and Deposit (PPD+) (ACH)

Prearranged Payment and Deposit plus Addenda

(PPD+) (ACH)

506 (DFI) ID Number Qualifier X ID 2/2

Code identifying the type of identification number of Depository Financial

Institution (DFI).

01 ABA Transit Routing Number Including Check Digits

(9 digits)

Use to identify the disbursing office numbers (i.e., the

office making the payment).

507 (DFI) Identification Number X AN 3/12

Depository Financial Institution (DFI) identification number.

For Treasury disbursed agencies, cite the Austin Financial Center's 9-digit

RTN. For DoD, cite the disbursing office's RTN.

896 Account Number Qualifier Code O ID 2/2

Code indicating type of bank account or other financial asset Use to indicate agency location code. Data maintenance has been submitted to add code ALC to this data element

ZZ Mutually Defined

Use to indicate the agency location code.

508 Account Number X AN 1/35

CBC

CCD

CCP

CTP

CTX

PBC

PPD

PPP

RELEASE - 003040FED01A 7 August 31. 1994
820 - Payment Order/Remittance Advice

» BPRIO 509

X BPRll

BPR12

510

506

Account number assigned.

Cite the Agency Location Code ofthe paying agency.

Originating Company Identifier O AN 10/10

A unique identifier designating the company initiating the funds transfer

instructions. The first character is one-digit ANSI identification code

designation (ICD) followed by the nine-digit identification number which may

be an IRS employer identification number (EIN), data universal numbering

system (DUNS), or a user assigned number. The ICD for an EIN is I, DUNS is

3, user assigned number is 9. For Treasury disbursed agencies, cite the first 8 digits ofthe Austin Financial

Center's 9-digit RTNpreceded by the numbers "9" and "3" (i.e., 9311102618).

For DoD, cite the disbursing office's assigned number preceded by a "9". Originating Company Supplemental Code O AN 9/9

A code defined between the originating company and the originating depository

financial institution (ODFI) that uniquely identifies the company initiating the

tiansfer instructions.

(DFI) ID Number Qualifier X ID 2/2

Code identifying the type of identification number of Depository Financial

Institution (DPI).

1. BPR12 through BPR15 relate to the receiving depositoryfinancial

institution and account.

2. Leave blank ifBPR04 is CHK.

01 ABA Transit Routing Number Including Check Digits

(9 digits)

Use to indicate the receiving depositoryfinancial

institution account number as provided by the vendor

at registration.

BPR13 507 (DFI) Identification Number X AN 3/12

Depository Financial Institution (DFI) identification number.

Use to identify the receivingfinancial institution for the vendor as provided by

the vendor at the time ofregistration. Cite the receivingfinancial institution's

9-digit RTN.

BPR14 896 Account Number Qualifier Code O ID 2/2

Code indicating type of bank account or other financial asset Use to indicate the type ofaccount and BPR15 to indicate the Payees account

number. This data element is required when EFT is used. Leave blank if

BPR04 is CHK.

DA Demand Deposit

SG Savings

BPR15 508 Account Number X AN 1/35

Account number assigned.

Use to identify the receiver's bank account. This data element is required when

EFT is used.

BPR16 513 Effective Entry Date O DT 6/6

Date the originating company intends for the tiansaction to be settled.

Use only to identify the settlement date.

BPR17 1048 Business Function Code O ID 1/3

Code identifying the business reason for this payment

VEN Vendor Payment

RELEASE - 003040FED01A 8 August 31, 1994
820 - Payment Order/Remittance Advice

X BPR18 506 (DFI) ID Number Qualifier X ID 2/2

Code identifying the type of identification number of Depository Financial

Institution (DFI).

X BPR19 507 (DFI) Identification Number X AN 3/12

Depository Financial Institution (DFI) identification number.

X BPR20 896 Account Number Qualifier Code O ID 2/2

Code indicating type of bank accoimt or other financial asset X BPR21 508 Account Number X AN 1/35

Account number assigned.

RELEASE - 003040FED01A 9 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

TRN Traee

035

Heading

Optional

1To uniquely identiiy a transaction to an application.

1. Use this l/TRN/035 segment to allow originator to identify a payment request for

tracking purposes.

2. Although use of this segment is optional, failure to cite a reference number in TRN02

will make it difficult to identify this transaction set in an Application Advice 824

transaction set.

1 TRN02 provides unique identification for the transaction.

2 TRN03 identifies an organization.

3 TRN04 identifies a further subdivision within the organization.

»

Ref.

Pes.

TRNOl

Data

Element

481

» TRN02 127

TRN03 509

TRN04 127

Attributes

M ID 1/2

Data Element Summary

Name

Trace Type Code

Code identifying which transaction is being referenced.

1 Current Transaction Trace Numbers

Treasury disbursed agencies use this code.

3 Financial Reassociation Trace Number

The matching of payment and remittance information

originated separately

To be used by disbursing offices when BPROl is code I

orU.

Reference Number M AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

A unique number assigned by the originator ofthe transaction set (i.e., the

disbursing office).

Originating Company Identifier O AN 10/10

A unique identifier designating the company initiating the fiinds transfer

instructions. The first character is one-digit ANSI identification code

designation (ICD) followed by the nine-digit identification number which may

be an IRS employer identification number (EIN), data universal numbering

system (DUNS), or a user assigned number. The ICD for an EIN is 1, DUNS is

3, user assigned number is 9. Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

RELEASE - 003040FED01A 10 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

CUR

040

Currency

Semantic Notes:

Comments:

Heading

Optional

1To specify the currency (dollars, pounds, francs, etc.) used in a transaction

This segment is used by non-Treasury disbursed agencies.

1 If CUR08 is present, then CUR07 is required.

2 If CUR09 is present, then CUR07 is required.

3 If CURl 1 is present, then CURIO is required.

4 If CUR12 is present, then CURIO is required.

5 If CUR14 is present, then CUR13 is required.

6 If CUR15 is present, then CUR13 is required.

7 If CUR17 is present, then CUR16 is required.

8 If CURl8 is present, then CUR16 is required.

9 If CUR20 is present, then CUR19 is required.

10 If CUR2 1 is present, then CUR19 is required.

1 See Figures Appendix for examples detailing the use of the CUR segment.

Data Element Summary

»

»

Ref.

Pes.

CUROl

CUR02

CUR03

CUR04

CUR05

CUR06

CUR07

CUR08

CUR09

Data

Element

98

100

280

98

100

669

374

373

337

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

PR Payer

Currency Code M ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified.

Exchange Rate O R 4/6

Value to be used as a multiplier conversion factor to convert monetary value

from one currency to another.

Entity Identifier Code O ID 2/2

Code identifying an organizational entify, a physical location, or an individual

Refer to 003040X12 Data Element Dictionary for acceptable code values.

Currency Code O ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified.

Currency Market/Exchange Code O ID 3/3

Code identifying the market upon which the currency exchange rate is based.

Refer to 003040X12 Data Element Dictionary for acceptable code values.

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time.

Refer to 003040X12 Data Element Dictionary for acceptable code values.

Date O DT 6/6

Date (YYMMDD).

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H - hours (00-23), M = minutes (00-59),

S integer seconds (00-59) and DD = decimal seconds; decimal seconds are

RELEASE - 003040FED01A 11 August 31, 1994
820 - Payment Order/Remittance Advice

CURIO

CURll

CUR12

3/3

X CUR13

X CUR14

X CUR15

X CUR16

X CUR17

X CUR18

X CUR19

X CUR20

X CUR21

O DT 6/6

O TM 4/8

expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ED

Code specifying type of date or time, or both date and time.

Refer to 003040X12 Data Element Dictionary for acceptable code values.

373 Date O DT 6/6

Date (YYMMDD).

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time.

373 Date

Date (YYMMDD).

337 Time

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time.

373 Date

Date (YYMMDD).

337 Time

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time.

373 Date O DT 6/6

Date (YYMMDD).

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

O DT 6/6

O TM 4/8

RELEASE - 003040FED01A 12 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

REF Reference Numbers

050

Heading

Optional

>1

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Data Element Summary

Ref.

Pes.

» REFOl

REF02

REF03

Data

Element

128

127

352

Attributes

M ID 2/2

Name

Reference Number Qualifier

Code qualifying the Reference Number.

72 Schedule Reference Number

Identifies a number for a program schedule (for

example, a logic type of network) or working schedule

to complete a specific task or set of tasks

Use to indicate a payment schedule number submitted

by the agency authorizing the payment.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content.

RELEASE - 003040FED01A 13 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

DTM Date/Time Reference

060

Heading

Optional

>1

To specify pertinent dates and times

Use this l/DTM/060 segment to identify the date of this transaction set and the effective

date and time of the payment.

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

»

Ref.

Pes.

DTMOl

Data

Element

374

DTM02

DTM03

373

337

DTM04 623

X

X

X

DTM05

DTM06

DTM07

624

1250

1251

Data Element Summary

Name

Date/Time Qualifier

Code specifying type of date or time, or both date and time.

Attributes

M D) 3/3

007

097

Effective

Use to indicate the effective date and time ofthe

payment.

Transaction Creation

This code is used by non-Treasury disbursed agencies.

Date X DT 6/6

Date (YYMMDD).

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow.

Century O NO 2/2

The first two characters in the designation of the year (CCYY).

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format.

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times.

RELEASE - 003040FED01A 14 August 31, 1994
820 - Payment Order/Remittance Advice

Segment: Nl Name

Position: 070

Loop: Nl

Level: Heading

Usage: Optional

Max Use: 1 Purpose: To identify a party by type of organization, name and code

Notes: 1 . Use two repetitions of the Nl loop to identify at least the payer and payee

organizations.

2. Whenever possible, address information should be transmitted using code values

contained in a combination of the NlOl and N103/4 data elements. Use N102 and N2-

N4 segments only when it is necessary to transmit the full address. For example, if a vendor can be identified by a DUNs number, it is not necessary to transmit the vendor's

full address since the relationship between the DUNs number and the vendor's address can be established by accessing a database in which the information is stored, having

been put there at the time the vendor electronically registered as a federal government

trading partner. For Treasury disbursed agencies, the Treasury assigned Originator

Name should be carried in N102 when NlOl is code PR.

Syntax Notes:

Semantic Notes:

Comments:

3. Use the l/Nl/070 loop to identify organization or people tliat apply to all of the line

items, or are not applicable at the line item level. When the addresses vary by line item, use the 2/N1/020 loop.

1 At least one of N102 or N103 is required.

2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ED Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

.

»

Ref.

Pes.

NlOl

Data

Element

98

N102 93

N103 66

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

PE Payee

Use to indicate the vendor. When used, indicate the

vendor's DUNs number in the N103/04.

PR Payer

Name X AN 1/35

Free-form name.

/. When the NlOl is code PR, use to indicate either Treasury Assigned

Originator Name ofthe agency authorizing the payment (for Treasury

disbursed agencies) or the disbursing office (for DoD disbursed agencies).

2. When NlOl code is PE, cite the name ofthe payee.

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67).

1 D-U-N-S Number, Dun & Bradstreet

RELEASE - 003040FED01A 15 August 31, 1994
820 - Payment Order/Remittance Advice

33 Commercial and Government Entity (CAGE)

93 Code assigned by the organization originating the

transaction set Until conversion to DUNS numbers, agencies may cite an agency vendor identification number or an agency

internal vendor identification number as related to the

agency's payment system. Use only when an other

listed code is not applicable.

FI Federal Taxpayer's Identification Number

Use to indicate either the EIN or SSN as appropriate.

Required when applicable.

N104 67 Identification Code X AN 2/17

Code identifying a party or other code.

X NIOS 706 Entity Relationship Code O ID 2/2

Code describing entity relationship.

X N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

RELEASE - 003040FED01A 16 August 31. 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

N2 Additional Name Infonnation

080

Nl

Heading

Optional

>1

To specify additional names or those longer than 35 characters in length

This segment is not necessary when the cited party can be identified by a code value in

NIO 1/03/04. Use, when necessary, to cite a name to appear on a payment check when

that method of payment has been approved.

»

Ref.

Pes.

N201

N202

Data

Element

93

93

Data Element Summary

Name

Name

Free-form name. Name

Free-form name.

Attributes

M AN 1/35

O AN 1/35

RELEASE - 003040FED01A 17 August 31, 1994
820 - Payment Order/Remittance Advice

Segment: N3 Address Information

Position: 090

Loop: Nl

Level: Heading

Usage: Optional

Max Use: >1

Purpose: To specify the location ofthe named party

Notes: 1. This segment is not necessary when the cited party can be identified by a code value

in the NIO 1/03/04. Use, when necessary, to cite the address to appear on a payment

check when that method of payment has been approved.

2. This segment is used to cite the street address of the vendor being paid and may

include an "Attention" line in the address. For example:

10 Main Street Attn: Accounts Receivable Department.

Syntax Notes:

Semantic Notes:

Comments:

»

Ref.

Pes.

N301

N302

Data

Element

166

166

Data Element Summary

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

RELEASE - 003040FED01A 18 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

N4 Geographic Location

100

Nl

Heading

Optional

1To specify the geographic place of the named party

This segment is not necessary when the cited party can be identified by a code value in

the NlOl/03/04. Use, when necessary, to cite the address to appear on a payment check

when that method of payment has been approved.

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404 (or N405 and N406) may be adequate

to specify a location.

2 N402 is required only if city name (N401) is in the USA or Canada.

Ref.

Pes.

N401

N402

N403

N404

X N405

X N406

Data

Element

19

156

116

26

309

310

Attributes

O AN 2/30

Data Element Summary

Name

City Name

Free-form text for city name.

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency.

Postal Code O ID 3/9

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States).

Country Code O ED 2/3

Code identifying the country.

Location Qualifier X ID 1/2

Code identifying type of location.

Location Identifier O AN 1/30

Code which identifies a specific location.

RELEASE - 003040FED01A 19 August 31, 1994
820 - Pa>ment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

REF Reference Numbers

110

Nl

Heading

Optional

>1

To specify identifying numbers.

This segment is used by non-Treasury disbursed agencies.

1 At least one of REF02 or REF03 is required.

»

Ref.

Pes.

REFOl

Data

Element

128

Attributes

M ID 2/2

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

72 Schedule Reference Number

Identifies a number for a program schedule (for

example, a logic type of network) or working schedule

to complete a specific task or set of tasks

Use to indicate a payment schedule number submitted

by the agency authorizing the payment.

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

X REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

RELEASE - 003040FED01A 20 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

PER Administrative Communications Contact

120

Nl

Heading

Optional

>1

To identify a person or office to whom administrative communications should be

directed

Use this l/PER/120 segment to identify a contact that applies to all of the line items, or

are not applicable at the line item level. When the contact varies by line item, use the

2/PER/070 segment.

1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

Data Element Summary

»

Ref.

Pes.

PEROl

PER02

Data

Element

366

93

PER03 365

PER04 364

PER05 365

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named.

IC Information Contact

Name O AN 1/35

Free-form name.

Cite the last namefirst, followed by the first name. Do not truncate the last

name ifwhole name is longer than 35 characters. Instead, truncate the first

name or use the first initial ofthe first name. Communication Number Qualifier X ED 2/2

Code identifying the type of communication number.

Use to identify the preferred method ofcommunication in the first repetition.

Use PER05/06 to identify an additional communication number. Use

additional repetitions ofPER segment to identify additional numbers.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile

IT International Telephone

TE Telephone

TL Telex

TM Telemail

TX TWX

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

Do not include blank spaces or dashes between numbers.

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

RELEASE - 003040FED01A 21 August 31, 1994
820 - Payment Order/Remittance Advice

Use to identify a second communications numberfor the party cited in PER02.

For example, ifPER03/04 cites a commercial telephone number, PER05/06 can

be used to cite an Electronic Mail address.

AU Defense Switched Network

Department of Defense teleconununications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

FX Facsimile

IT International Telephone

MN Modem Number

TE Telephone

TL Telex

TM Telemail

TX TWX

PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

Do not include blanks spaces or dashes between numbers.

RELEASE - 003040FED01A 22 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

ENT Entity

Syntax Notes:

Semantic Notes:

Comments:

010

ENT

Detail

Optional

1To designate the entities which are parties to a transaction and specify a reference

meaningful to those entities

1. Agencies will use either a single iteration of the 2/ENT/OlO loop for payment

data/remittance advice directly to the payee organization (single/single as described in

comments 1 and 2 below, or more than one iteration, if consolidated payer (for

multiple/single transaction) as described in comment 4 below.

2. For Treasury disbursed agencies, neither the ENT segment nor Nl segments within

the ENT loop should refer to Remit TO, Payee or Payer.

12

3

If any of ENT02 ENT03 or ENT04 is present, then all are required.

If any of ENT05 ENT06 or ENT07 is present, then all are required.

If either ENT08 or ENT09 is present, then the other is required.

This segment allows for the grouping of data by entity/entities at or within a

master/masters. A master (e.g., an organization) can be comprised of numerous

subgroups (e.g., entities). This master may send grouped data to another master

(e.g., an organization) which is comprised of one or more entities. Groupings are as

follows:

(1) Single/Single: Only ENTOl is necessary because there is a single entity (the

sending master) communicating with a single entity (the receiving master).

(2) Single/Multiple: ENT05, ENT06, and ENT07 would be used to identify the

entities within the receiving master. The sending master is a single entity so no

other data elements need be used.

(3) Multiple/Single: ENT02, ENT03, and ENT04 would be used to identify the

entities within the sending master. The receiving master is a single entity so no

other data elements need be used.

(4) Multiple/Multiple: ENT02, ENT03, and ENT04 would be used to identify the

entities within the sending master. ENT05, ENT06, and ENT07 would be used to

identify the entities within the receiving master.

This segment also allows for the transmission of a unique reference number that is meaningful between the entities.

Data Element Summary

Ref.

Pes.

ENTOl

ENT02

ENT03

Data

Element

554

98

66

Name Attributes

Assigned Number O NO 1/6

Number assigned for differentiation within a transaction set.

Sequential number assigned by the agency to each entity in the transaction.

Entity Identifier Code X E) 2/2

Code identifying an organizational entity, a physical location, or an individual

Use any code.

Refer to 003040X12 Data Element Dictionary for acceptable code values.

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67).

RELEASE - 003040FED01A 23 August 31, 1994
820 - Payment Order/Remittance Advice

Use any code.

Refer to 003040X12 Data Element Dictionary for acceptable code values.

ENT04 67 Identification Code X AN 2/17

Code identifying a party or other code.

X ENT05 98 Entity Identifier Code X ID 2/2

Code identifying an organizational entity, a physical location, or an individual

X ENT06 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67).

X ENT07 67 Identification Code X AN 2/17

Code identifying a party or other code.

X ENT08 128 Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

X ENT09 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

RELEASE - 003040FED01A 24 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

Nl Name

020

Nl

Detail

Optional

1To identify a party by type of organization, name and code

Use this 2/N 1/020 loop to identify agency facility locations authorizing payment and the

address of the payee.

1 At least one of N102 or N103 is required.

2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N105 and N106 further define the type of entity in NlOl.

Data Element Summary

Ref.

Pes.

» NlOl

Data

Element Name

N102

N103

N104

N105

N106

Attributes

98 Entity Identifier Code M ID 2/2

Code identifying an organizafional entity, a physical location, or an individual

12 Regional Office

15 Accoimts Payable Office

2A Federal, State, County or City Facility

2R Federal Facility

PE Payee

This code is used only by DoD.

93 Name X AN 1/35

Free-form name. 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67).

1 D-U-N-S Number, Dun & Bradstreet

67 Identification Code X AN 2/17

Code identifying a party or other code.

706 Entity Relationship Code O ID 2/2

Code describing entity relationship.

Use any code.

Refer to 003040X12 Data Element Dictionary for acceptable code values.

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use any code.

Refer to 003040X12 Data Element Dictionary for acceptable code values.

RELEASE - 003040FED01A 25 August 31, 1994
820 - Payment Order/Remittance Advice

Segment: N2 Additional Name Information

Position: 030

Loop: Nl

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify additional names or those longer than 35 characters in length

Notes: 1. This segment is not necessary when the cited party can be identified by a code value

in N10 1/03/04. Use, when necessary, to cite the address to appear on a payment check

when that method of payment has been approved.

Syntax Notes:

Semantic Notes:

Comments:

2. This segment is not necessary when the cited party can be identified by a code value

in NIO 1/03/04. Use, when necessary, to cite a name to appear on a payment check.

»

Ref.

Pes.

N201

N202

Data

Element

93

93

Data Element Summary

Name

Name

Free-form name. Name

Free-form name.

Attributes

M AN 1/35

O AN 1/35

RELEASE - 003040FED01A 26 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

N3 Address Information

040

Nl

Detail

Optional

>1

To specify the location of the named party

This segment is not necessary when the cited party can be identified by a code value in

NlOl/03/04. Use, when necessary, to cite an address to which a check is to be mailed.

»

Ref.

Pes.

N301

N302

Data

Element

166

166

Data Element Summary

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

RELEASE - 003040FED01A 27 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

N4 Geographic Location

050

Nl

Detail

Optional

1To specify the geographic place of the named party

This segment is not necessary when the cited party can be identified by a code value in

NIC 1/03/04. Use, when necessary, to cite an address to which a check is to be mailed.

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404 (or N405 and N406) may be adequate

to specify a location.

2 N402 is required only if city name (N401) is in the USA or Canada.

Data Element Summary

Ref.

Des.

N401

N402

N403

N404

X N405

X N406

Data

Element

19

156

116

26

309

310

Name Attributes

City Name O AN 2/30

Free-form text for city name.

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency.

Postal Code O ID 3/9

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States).

Country Code O ID 2/3

Code identifying the country.

Location Qualifier X ID 1/2

Code identifying type of location.

Location Identifier O AN 1/30

Code which identifies a specific location.

RELEASE - 003040FED01A 28 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

PER Administrative Communications Contact

070

Nl

Detail

Optional

>1

To identify a person or office to whom administrative commimicadons should be

directed

Use this 2/PER/070 segment to identify a contact that applies to specific line items.

When the contact applies to all of the line items, use 1 /PER/120 segment.

1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

Data Element Summary

»

Ref.

Des.

PEROl

PER02

Data

Element

366

93

PER03 365

PER04 364

PER05 365

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named.

IC Information Contact

Name O AN 1/35

Free-form name.

Cite the last namefirst, followed by the first name. Do not truncate the last

name ifthe whole name is longer than 35 characters. Instead, truncate the first

name or use the initial ofthe first name. Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify the preferred method ofcommunication in the first repetition.

Use PER05/06 to identify an additional communication number. Use

additional repetitions ofthe PER segment to identify additional numbers.

AU Defense Switched Network

Department of Defense teleconmiunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile

IT International Telephone

TE Telephone

TL Telex

TM Telemail

TX TWX

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

Do not include blank spaces or dashes between numbers.

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a second communications numberfor the party cited in PER02.

RELEASE - 003040FED01A 29 August 31, 1994
820 - Payment Order/Remittance Advice

For example, ifthe PER03/04 cites a commercial telephone number, PER05/06

can be used to cite and Electronic Mail address.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

FX Facsimile

IT International Telephone

MN Modem Number

TE Telephone

TL Telex

TM Telemail

TX TWX

PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

Do not include blank spaces or dashes between numbers.

RELEASE - 003040FED01A 30 August 31, 1994
820 - Payment Order/Remittance Advice

Segment: ADX Adjustment

Position: 080

Loop: ADX

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To convey accounts payable adjustment information for the purpose of cash application,

including payer-generated debit/credit memos

Notes: 1. Use this 2/ADX/080 loop when payment amount differs from invoice to indicate

adjustments included in the total amount paid based on adjustments to previously

submitted invoices, not related to those indicated in the 2/RMR/150 loop. Segment can

only be used when payment method is CTX or when sending remittance separately.

2. Use multiple iterations of this 2/ADX/080 to indicate multiple adjustments and

reasons.

3. The outer ADX loop contains adjustment items that are not specifically netted to an RMR segment in the same transmission. An adjustment is being made to a previously

remitted invoice not referenced in any of the RMR segments listed in the current

transmission. An ADX loop can also be used in an account payable, post audit process

with an adjustment present after the original invoice is processed. Because of the timing

difference, this may cause the adjustment to appear in the outer loop of the same

transmission in which the RMR segment is referenced.

1 If either ADX03 or ADX04 is present, then the other is required.

1 ADXOl specifies the amount of the adjustment and must be signed if negative. If

negative, it reduces the payment amount; if positive, it increases the payment

amoimt.

2 ADX02 specifies the reason for claiming the adjustment.

3 ADX03 and ADX04 specify the identification of the adjustment.

Syntax Notes:

Semantic Notes:

Comments:

»

Ref.

Pes.

ADXOl

Data

Element

782

Data Element Summary

Name

Monetary Amount

Monetary amount.

1. Use to indicate the adjustment amount.

Attributes M R 1/15

2. Use a minus sign to indicate a debit.

3. A decimal point is required when the amount is in dollars and cents. » ADX02 426 Adjustment Reason Code M ED 2/2

Code indicating reason for credit memo, or adjustment to invoice, credit memo,

or payment.

Use any authorized codes but listed codes are preferred.

LI Audit

Use to indicate an itemized charge has been adjusted to the amount due to a

pre-audit being performed; that audit identified a variance between the amount

authorized by the receiver ofthe goods/service and the amount charged by the

provider ofthe goods/service.

RELEASE - 003040FED01A 31 August 31, 1994
820 - Payment Order/Remittance Advice

L2 Discount

Use to indicate the dollar value ofthe discount applied that reduces the

payment amount to the payee.

L3 Penalty

Use to indicate the dollar value ofthe penalty assessed a business entityfor a

past due debt

L4 Administratives Fee

Use to indicate the dollar value ofthe administrative fee assessed a business

entityfor handling a debt.

L6 Intrest Owed

Use to indicate a late payment penalty under the Prompt Payment Act.

L7 Miscellaneous Deductions

Use to indicate a deduction taken from the amount due a business entityfor

which no specific reason code exists. When used, provide an explanation in

REF03 ofthe 2/REF/l 10 segment.

L8 Miscellaneous Credits

Use to indicate an amount that increases the payment due a business entityfor

which no specific reason code exists. When used, provide an explanation in

REF03 ofthe 2/REF/l 10 segment

LP Late Payment

Use to indicate a late payment under the Prompt Payment Act. Refer to 003040X12 Data Element Dictionary for acceptable code values.

ADX03 128 Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

1. Use to indicate the previous invoice or other billing document numberfor

affecting the current adjustment

2. While any approved code may be used, listed codes are preferred.

AM Adjustment Memo

BL Government Bill ofLading

BM Bill ofLading Number

CL Seller's Credit Memo

CM Credit Memo

CN Carrier's Reference Number

DB Buyer;s debit Memo

DL Debit Memo

IK Invoice Number

MB Master Bill ofLading

RZ Returned Goods Authorization Number

SI Shipper's Identifying Numberfor Shipment

TR Government Transporation Request

Refer to 003040X12 Data Element Dictionary for acceptable code values.

ADX04 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

RELEASE - 003040FED01A 32 August 31, 1994
I

820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

DTM Date/Time/Period

105

ADX

Detail

Optional

1To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

»

Ref.

Pes.

DTMOl

Data

Element

374

DTM02

DTM03

373

337

DTM04 623

DTM05

DTM06

624

1250

DTM07 1251

Data Element Summary

Name

Date/Time Qualifier

Code specifying type of date or time, or both date and time.

Attributes

M ID 3/3

140

Date

Date (YYMMDD)

Time

Actual

Use to indicate the actual date ofthe document

specified in the immediately preceding ADXsegment.

X DT 6/6

X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow.

Century O NO 2/2

The first two characters in the designation of the year (CCYY).

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format.

Use to identify the periodfor which interest was owed under the Prompt

Payment Act in the preceding ADXsegment

Refer to 003040X12 Data Element Dictionary for acceptable code values.

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times.

RELEASE - 003040FED01A 33 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

REF Reference Numbers

110

REF

Detail

Optional

1To specify identifying numbers.

Use this segment, if applicable, to cite ancillary reference nimibers relating to the

preceding ADX segment.

1 At least one of REF02 or REF03 is required.

»

Ref.

Pes.

REFOl

Data

Element

128

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

Use any code to cite an ancillary reference number relating to the data

contained in the immediately preceding ADXsegment.

Attributes

M ID 2/2

B3 Rate code number

REF02

REF03

When ADX02 is code L6, use to indicate the interest rate used to calculate the

interest paid in the preceding ADXsegmet.

Refer to 003040X12 Data Element Dictionary for acceptable code values.

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content. When ADX02 is code L7 or L8, use to provide an explanation ofthe

miscellaneous deduction or credit resultingfrom the document number cited in

the REFOl/02.

RELEASE - 003040FED01A 34 August 31, 1994
820 - Payment Order/Remittance Advice

Segment: RMR Remittance Advice Accounts Receivable Open Item Reference

Position: 150

Loop: RMR

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify the accounts receivable open item(s) to be included in the cash application

and to convey the appropriate detail

Notes: 1. Use multiple iterations of the 2/RMR/150 loop as needed to indicate individual

invoice numbers included within the remittance amount.

Syntax Notes:

Semantic Notes:

Comments:

2. This segment is not necessary when the cited party can be identified by a code value

in NIO 1/03/04. Use, when necessary, to cite the address to appear on a payment check

when that method of payment has been approved.

3. Use to identify all open items to be included in the cash application (i.e., invoices,

seller credit memos, etc.). Include agency data as available, in all relevant data elements

in each iteration of an RMR segment.

1 If either RMRO 1 or RMR02 is present, then the other is required.

1 If RMR03 is present, it specifies how the cash is to be applied.

1 Parties using this segment should agree on the content of RMRO1 and RMR02 prior

to initiating communication.

2 If RMR03 is not present, this is a payment for an open item. If paying an open item,

RMR02 must be present. If not paying a specific open item, RMR04 must be

present.

3 RMR04 is the amount paid.

4 RMR05 may be needed by some payees to distinguish between duplicate reference

numbers.

5 RMR06 may be used to specify discount taken.

Data Element Summary

Ref.

Pes.

RMROl

Data

Element

128

Name Attributes

Reference Number Qualifier ? ID 2/2

Code qualifying the Reference Niunber.

When used in a system employing evaluated receipt settlement (ERS), there

must be at least one iteration ofthe RMR segment citing one ofcodes BM, PK,

or SI in data element RMROl.

IV

AM

BM

CL

DL

IV

01

PK

R7

Related Vendor Order Number

A vendor's order number that is in addition to a primary order number

Adjustment Memo (Charge Back)

Bill of Lading Number

Seller's Credit Memo

Debit Memo

Seller's Invoice Number

Original Invoice Number

Packing List Number

Accounts Receivable Open Item

Use, as applicable, as a generic reference to an open

RELEASE - 003040FED01A 35 August 31, 1994
820 - Payment Order/Remittance Advice

RMR02

RMR03

RMR04

item unless another listed qualifier code defines the

precise nature ofthe item being referenced.

SI Shipper's Identifying Number for Shipment (SID)

A unique number (to the shipper) assigned by the

shipper to identify the shipment

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

482 Payment Action Code O ID 2/2

Code specifying the type of accounts receivable open item(s) to be included in a cash application.

ER Evaluated Receipts Settlement

NS Not Specified (Unknown as to Type of Payment)

PA Payment in Advance

PI Pay Item

Use in preference over code PP when an item is expected to be cleared.

PO Payment on Account

PP Partial Payment

Do not use for progressive payment. This code is used

only when a partial payment is applicable. Data

maintenance shall be requestedfor the addition ofa

code to indicate an applicable progress payment. Do

not use this code ifan item is expected to be cleared.

Use code PI instead.

1S2 Monetary Amount O R 1/15

Monetary amount.

I. Use to indicate the amount paid on the specified invoice.

2. A decimal point is required when amount is in dollars and cents. RMR05 777 Total Invoice or Credit/Debit Amount O R 1/15

Amount of Invoice (including charges, less allowances) before terms discoimt

(if discount is applicable) or debit amount or credit amount of referenced items.

Use to indicate the amount invoicedfor.

RMR06 780 Amount of Discount Taken O R 1/15

Amount of discoimt taken, which may be less than or equal to the amount of

discount permitted

RELEASE - 003040FED01A 36 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

REF Reference Numbers

170

RMR

Detail

Optional

>1

To specify identifying numbers.

This segment contains ancillary reference numbers relating to the preceding RMR

segment. This segment shall not be used to identify the primary document number.

Instead, cite that number in data elements RMROl/02.

1 At least one of REF02 or REF03 is required.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

While any code can be used, listed codes are preferred.

AA Accounts Receivable Statement Number

BL Government Bill ofLading

BM Bill ofLading

BT Batch Number

CK Check Number

CN Carrier's Reference Number

DO Delivery Order Number

DP Department Number

GC Government Contract Number

IV Seller's Invoice Number

MB Master Bill ofLading

MG Meter Number

PO Purchase Order Number

RZ Returned Goods Authorization Number

SH Sender Defined Clause

SI Shipper's Identifying Number ofShipment

ST Store Number

TR Government Transportation Request W Voucher

XG Airline Ticket Number

XH Contract Auditor ID Number

Refer to 003040X12 Data Element Dictionary for acceptable code values.

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

X REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

RELEASE - 003040FED01A 37 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

DTM Date/Time Reference

180

RMR

Detail

Optional

>1

To specify pertinent dates and times

Cite the date of the document specified in the preceding RMR segment.

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Data Element Summary

»

X

X

X

Ref.

Pes.

DTMOl

DTM02

DTM03

DTM04

DTM05

DTM06

DTM07

Data

Element

374

373

337

623

624

1250

1251

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time.

The actual date ofthe document cited in the preceding data element RMR02.

140 Actual

Date X DT 6/6

Date (YYMMDD).

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S - integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = himdredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow.

Century O NO 2/2

The first two characters in the designation of the year (CCYY).

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format.

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times.

RELEASE - 003040FED01A 38 August 31, 1994
820 - Payment Order/Remittance Advice

Segment: ADX Adjustment

Position: 210

Loop: ADX

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To convey accounts payable adjustment information for the purpose of cash application,

including payer-generated debit/credit memos

Notes: 1. When payment amount varies from invoice amount, use multiple iterations of this

2/ADX/210 loop as needed to identify one or more adjustments to the current invoice

indicated in the corresponding 2/RMR/150 loop.

Syntax Notes:

Semantic Notes:

2. Use this 2/ADX/210 segment only when payment method is CTX (BPR05 is code

CTX).

11

2

3

If either ADX03 or ADX04 is present, then the other is required.

ADXOl specifies the amount of the adjustment and must be signed if negative. If

negative, it reduces the payment amoimt; if positive, it increases the payment

amount.

ADX02 specifies the reason for claiming the adjustment.

ADX03 and ADX04 specify the identification of the adjustment.

Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

» ADXOl 782 Monetary Amount M R 1/15

Monetary amount.

1. Use to indicate the adjustment amount.

2. Use a minus sign to indicate a debit.

3. A decimal point is required when amount is in dollars and cents. » ADX02 426 Adjustment Reason Code M ID 2/2

Code indicating reason for credit memo, or adjustment to invoice, credit memo,

or payment.

While any approved code may be used, listed codes are preferred.

01 Pricing Error

06 Quantity Contested

11 Returns - Damage

22 Weight Error

23 Special Charge Not Authorized

54 Freight Deducted

55 Tax deducted

72 Authorized Return

74 Cancel or Adjust Prior Credit/Debit Adjustment

75 Total Order Not Received

87 Duplicate Shipment

A2 Misshipped

A4 Nonreceipt of Goods

E9 Order Cancelled

L6 Interest Owed

RELEASE - 003040FED01A 39 August 31, 1994
820 - Payment Order/Remittance Advice

Use to indicate late paymentpenalty under the Prompt PaymentAct. L7 Miscellaneous Deduction

L8 Miscellaneous Credit

Refer to 003040X12 Data Element Dictionary for acceptable code values.

ADX03 128 Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

Refer to 003040X12 Data Element Dictionary for acceptable code values.

ADX04 127 Reference Number X AN 1/30

Reference niunber or identification nimiber as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

RELEASE - 003040FED01A 40 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

REF Reference Numbers

240

REF

Detail

Optional

1To specify identifying numbers.

Use this segment, if applicable, to cite ancillary reference numbers relating to the

preceding ADX segment.

1 At least one of REF02 or REF03 is required.

»

Ref.

Pes.

REFOl

Data

Element

128

Data Element Summary

Name Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

Use any code to cite an ancillary reference number relating to the data

contained in the immediately preceding ADXsegment.

RB Rate Code number

REF02

REF03

127

352

When ADX02 is code L6, use to indicate the interest rate used to calculate the

interest paid in the preceding ADXsegment

Refer to 003040X12 Data Element Dictionary for acceptable code values.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content.

RELEASE - 003040FED01A 41 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

DTM Date/Time/Period

250

REF

Detail

Optional

>1

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

»

Ref.

Pes.

DTMOl

Data

Element

374

DTM02

DTM03

373

337

DTM04 623

DTM05

DTM06

624

1250

DTM07 1251

Data Element Summary

Name

Date/Time Qualifier

Code specifying type of date or time, or both date and time.

Attributes

M ID 3/3

140

Date

Date (YYMMDD).

Time

Actual

Use to indicate the actual date ofthe document

specified in the immediately preceding ADXsegment.

X DT 6/6

X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow.

Century O NO 2/2

The first two characters in the designation of the year (CCYY).

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format.

Use to identify the periodfor which interest was owed under the Prompt

PaymentAct in the preceding ADXsegment.

RD6 Range of Dates Expressed in Format YYMMDDYYMMDD

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times.

RELEASE - 003040FED01A 42 August 31, 1994
820 - Payment Order/Remittance Advice

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

010

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

1 SE is the last segment of each transaction set.

Ref.

Pes.

» SEOl

» SE02

Data

Element

96

329

Data Element Summary

Name Attributes

Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments.

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Cite the same number that is contained in ST02.

RELEASE - 003040FED01A 43 August 31, 1994


1
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in paper copy or microfiche form.
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