# In the United States Court of Federal Claims

OFFICE OF SPECIAL MASTERS Filed: October 18, 2019

* * * * * * * * * * * * * * * * * * * * * * * * * SARAH GANTAR and GEORGE * No. 16

- 1303V HOLLOMAN, on behalf of their deceased * child, C.H., *

* Petitioners, * Special Master Sanders

v. *

* SECRETARY OF HEALTH * Interim Attorneys’ Fees and Costs; AND HUMAN SERVICES, * Protracted Litigation; Undue Hardship;

* Reasonable Attorney Rate; Reasonable Respondent. * Paralegal Rate; Reduced for Administrative

* Work; Reasonable Costs * * * * * * * * * * * * * * * * * * * * * * * * * Andrew D. Downing , Van Cott & Talamante, PLLC, Phoenix

, AZ , for Petitioner Linda S. Renzi , United States Department of Justice, Washington, DC, for Respondent

DECISION AWARDING INTERMIN ATTORNEYS’ FEES AND COSTS 1

On April 8, 2019, Sarah Gantar and George Holloman (“Petitoner s ”) filed a motion for interim fees and costs, requesting $32,305.28 for their counsel, Mr. Andrew D. Downing

. Pet’r’s Mot. Int. Att’ys’ Fees & Costs, ECF N o. 51 [hereinafter Pet’r’s Mot. f or IAFC]

. On April 24, 2019
, Respondent filed his response to Petitioner’s motion. Resp’t’s Resp., ECF No. 52. In his response, Respondent stated that he “is satisfied that the petition in this case was filed in good faith and with a reasonable basis as required by 42 U.S.C. § 300aa

- 15(e).” Id

. at 3. For the reasons stated below, I will award interim attorneys’ fees and costs for Petitioner’s counsel at this time.

I. Procedural History

On October 7, 2016, Petitioners, on behalf of their deceased child, filed a petition for compensation pursuant to the N ational Vaccine Injury Compensation Program (“Program”)

. 2 42

1 This Decision shall be posted on the United States Court of Federal Claims’ website, in accordance with the E

- Government Act of 2002, 44 U.S.C. § 3501 note (2012) (Federal Management and Promotion of Electronic Government Services). This means the Decision will be available to anyone with access to t he Internet . I n accordance with Vaccine Rule 18(b), a party has 14 days to identify and move to delete medical or other information that satisfies the criteria in § 300aa

- 12(d)(4)(B). Further, consistent with the rule requirement, a motion for redaction must include a p roposed redacted decision. If, upon review, I agree that the identified material fits within the requirements of that provision, such material will be deleted from public access.

2 National Childhood Vaccine Injury Act of 1986, Pub L. No. 99

- 660, 100 Stat. 3755. Hereinafter, for ease of citation, all “§” references to the Vaccine Act will be to the pertinent subparagraph of 42 U.S.C. § 300aa (2012).2 U.S.C. §§ 300aa

- 1 to

- 34 (2012) ; Pet., ECF No. 1 . Petitioners allege that their child received the Prevanar 13 vaccination on March 9, 2016, and that their child’s “ death was caused by an adverse reaction

. . . to the vaccination, or [that their] [ child’s] vaccination [was] a sign ificant contributing factor to his death.” Id. at 2

. This case was initially assigned to Special Master Hamilton

Fieldman. Pe titioners have been represented by Mr. Downing since the initial filing

.
On October 21, 2016, Petitioners filed six exhibits in support of their petition. Pet’r’s Exs. 1

– 6, ECF No s . 7

- 1

– 7

- 6

. Special Master Hamilton

- Fieldman granted Petitoners’ motion for a

su bpoena to obtain any records concerning the child from t he San Bernadino Corener on October 31, 2016 . ECF No s

. 8

– 9 ; Pet’r’s Ex. 7. ECF No. 10

- 1. This case was reassigned to me on January 23, 2017. ECF No. 17. Petitioner s received nine deadline extensions to file medical records and a statement of completion

, from November 16, 2016 to October 13, 2017

. ECF Nos. 5, 11, 12, 17, 18, 19, 20, 27, 28. During that time , I also granted Petitioners’ second motion for a subpoena on July 21, 2017, requiring the release of the m edical e xaminer’s report and autopsy for the child. ECF No. 24 ; Pet’r’s Ex. 8, ECF No. 25

- 1

. Petitioners filed one exhibit consisting of medical records on October 4, 2017

. Pet’r’s Ex. 9, ECF No. 29

- 1 ; ECF No. 30

. On January 18
, 2018, Respondent filed his Rule 4(c) report recommending that compensation be denied. Resp’t’s Report, ECF No. 33. On February 22, 2018, I ordered Petitioner to file an expert report and supporting medical literature by March 26, 2018

. Non

- PDF Order

, docketed Feb. 22, 2018. Petitioners missed this deadline, and on April 3, 2018, Chambers emailed Petitioners regarding their lapsed deadline. See Informal Comm., docketed Apr. 3, 2018. On that same day, Petitioners filed an expert report from Douglas C. Miller, M.D. Pet’r’s Exs. 10

– 11, ECF No s . 36

- 1

– 36

- 2

. On June 22, 2018, Petitioners filed thirty

- one additional medical articles referenced in Dr. Miller’s expert report. Pet’r’s Exs. 12

– 21, ECF Nos. 38

- 1

– 38

- 10; Pet’r’s Exs. 22

– 31, ECF Nos. 39

- 1

– 39

- 10; Pet’r’s Exs. 32

– 42, ECF Nos. 40

- 1

– 40

- 11

. On July 19, 2018, Respondent filed two responsive expert report s , one by Andrew J. MacGinnitie, M.D., Ph.D.

, and one by Bent T. Harris, M.D., Ph.D. Resp’t’s Ex. A

– B
, ECF No

. 41

- 1 , 41

- 10 ; Resp’t’s Ex. C

– D, ECF No. 42

- 1
, 42

- 12

. Petitioners filed a supplemental expert report authored by Dr. Miller on October 22, 2018

. Pet’r’s Ex. 43, ECF No. 44

- 1 . On November 29, 2018, Respondent requested the p hotomicrographs that Dr. Miller relied on for his seco nd expert report. ECF No. 45. On December 7, 2018, Petitioners submitted nine exhibits, which included the requested photomicrographs, case reports, and medical research articles. Pet’r’s Exs. 44

– 52, ECF No. 47

- 1

– 47

- 9

. Due to a government shutdown, I s tayed Respondent’s supplemental expert report deadline . Non

- PDF Order, docketed Dec. 26, 2018 . On March 1, 2019, Respondent filed a supplemental expert report by Dr. Harris. Resp’t’s Ex. E, ECF No. 49

- 1

. Eleven days later, Petitioners filed a status report stating that they did not wish to file another expert report. ECF No. 50.

On April 8, 2019, Petitioners filed a Motion for Interim Attorney’s Fees and Costs . Mot. for IAFC. Respondent filed his response to Petitioners motion on Apr il 24, 2019. Resp’t’s Resp

. Petitioner did not file a reply. No further expert reports have been filed in this case to date. This matter is now ripe for consideration.3 II. Availability of Interim Attorneys’ Fees and Costs

A. Good Faith and Reasonable Basis

Under the Vaccine Act, petitioners may recover reasonable attorneys’ fees and costs only if “the petition was brought in good faith

, and there was a reasonable basis for which the petition was brought.” 42 U.S.C. § 300aa

- 15(e)(1) (2012)

. Respondent does not object to Petitioner’s motion on the basis of good faith or reasonable basis , and I find that the statutory criteria for an award of fees and costs is met.

B. Justification for an I nterim Award

In Avera , the Federal Circuit stated that a special master may award attorneys’ fees and costs on an interim basis. Avera v. Sec’y of Health & Human Servs ., 515 F.3d 1343, 1352 (Fed. Cir. 2008). The court noted that such awards “are particularly appropriate in ca ses where proceedings are protracted, and costly exper t s must be retained.” Id

. Similarly, the Federal Circuit held in Shaw that it is proper for a special m a ster to award interim attorneys’ fees “[w]here the claimant establishes that the cost of litiga tion has imposed an undue hardship and that there exists a good faith basis for the claim[.]” Shaw v. Sec’y of H ealth & Human Servs ., 609 F.3d 1372, 1375 (Fed. Cir. 2010).

Many cases in the Program are proceeding slower than they have in the past. See Miles v. Sec’y of Health & Human Servs

., No. 12

- 254V, 2017 WL 4875816 at *5 (Fed. Cl. Spec. Mstr. Oct. 4, 2017) (“[ i ]t may be months to years before an entitlement ruling is issued”); Abbott v. Sec’y of Health & Human Servs

., No. 14

- 907V, 2016 WL 4151689, at *4 (Fed. Cl. Spec. Mstr. July 15, 2016) (“The delay in adjudication, to date, is due to a steady in crease in the number of petitions filed each year.”). As Petitioner s ’ case was filed on October 7, 2016, it has been pending for three
years. See Pet

. At the current pace

, an entitlement hearing and the subsequent decision may not occur for a year or longer

.

Meanwhile , Petitioners’ fees and costs have accumulated in the course of prosecuting this

case

. Petitioners have submitted two expert reports and numerous exhibits in support of their petition. See generally Pet’r’s Exs. 1

– 52 . Petitioners’ counsel has requested $32,305.28 in fees and costs, and “[i]t cannot be seriously argued that in essence loaning cases thousands of dollars for years is not a hardship.” Kirk v. Sec’y of H ealth & Human Servs ., No. 08

- 241V, 2009 WL 775396, at *2 (Fed. Cl. Spec. Mstr. Mar. 13, 2009) ; Pet’r’s Mot. f or IAFC at 4

. B ecause of the protracted nature of the proceedings, the fact that the ultimate resolution of this case may not occur for a significant period , and the accumulation of fees and costs

, I find an award of interim attorneys’ fees and costs reasonable and appropriate in this case.

III. Reasonable Attorneys’ Fees

Only reasonable a ttorneys’ fees may be awarded , and i t is “well within the special master’s discretion” to determine the reasonableness of fees. Saxton v. Sec’y of Health & Human Servs ., 3 F.3d 1517, 1521 (Fed. Cir. 1993); see also Hines v. Sec’y of Health & Human Servs ., 22 Cl. Ct.4 750, 753 (1991) (“[T]he reviewing court must grant the special master wide latitude in determining the reason ableness of both attorneys’ fees and costs.”). In making a determination, a pplications for attorneys’ fees must include contemporaneous and specific billing records that indicate the work performed and the number of hours spent on said work. See Savin v. Sec’y of Health & Human Servs ., 85 Fed. Cl. 313, 316

– 18 (2008).

The Federal Circuit has approved the lodestar formula to determine reasonable attorneys’ fees under the Vaccine Act. Avera , 515 F.3d at 1348. This is a two

- step approach. Id . First, a

co urt determines an “initial estimate . . . by ‘multiplying the number of hours reasonably expended on the litigation times a reasonable hourly rate.’” Id

. a t 1347

– 48 (quoting Blum v. Stenson , 465 U.S. 886, 888 (1984)). Second, the court may make an upward or downward departure from the initial calculation of the fee award based on specific findings. Id

. a t 1348.

A. Reasonable Rates

Forum rates are used in the lodestar formula, except when the rates in an attorney’s local area are significantly lower than forum rates. Id. at 1348

– 49. In a 2015 decision, Special Master Gowen determined the reasonable forum rate ranges for attorneys with varying years of experience. See McCulloch v. Sec’y of Health & Human Servs ., No. 09

- 293V, 2015 WL 5634323, at *18

- 19 (Fed. Cl. Spec. Mstr. Sept. 1, 2015), mot. f or recons. d enied , 2015 WL 6181910 (Fed. Cl. Spec. Mstr. Sept. 1, 2015). When considering whether a requested rate is reasonable, special masters may consider an attorney’s overall legal experience and his experience in the Vaccine Program, as well as the quality of the work perfor med. Id . at *17. The Mc C ulloch rates have been updated for subsequent years and are accessible on the court’s website at http://www.uscfc.uscourts.gov/vaccine

- programoffice

- special

- masters

.

i. Reasonable Hourly Rates

Petitioners request the following hour ly rates for the attorney s who have worked on this matter to date:

Attorneys

- Andrew D. Downing

o 2018

- $385.00

o 2017

- $375.00

o 2016

- $350.00

- Courtney Van Cott

o 2018

- $ 205.00

Paralegals

- Robert W. Cain

o 2017

- $135.00

o 2016

- $100.00

- Danielle P. Avery

o 2017

- $135.00

o 2016

- $100.005 Van C ott & Talamante , PLLC, is located in Phoenix, Arizona, thus forum rates apply. I find that the requested rates are consistent with what these individuals have been previously awarded in the Program and that the rates are reasonable in light of McCulloch

. See Rice v. Sec’y of Health & Human Servs ., No. 15

- 1335, 2018 WL 4784563 (Fed. Cl. Spec. Mstr. Aug. 27, 2018).

B. Hours Expended

The second step in Avera is for the court to make an upwar d or downward modification based upon specific findings. Avera , 515 F.3d at 1348. As outlined below, I ha ve determined that a reduction in the number of hours requested is appropriate

.

While clerical and other administrative work is necessary in every case, billing separately for such work is not permitted in the Vaccine Program. Rochester v. United States , 18 Cl. Ct. 379, 387 (1989) (tasks that were “primarily of a secretarial and clerical n ature . .

. should be considered as normal overhead office costs included with the attorneys’ fees rates”). Clerical and administrative work includes tasks such as making travel arrangements, setting up meetings, and reviewing invoices. See Mostovoy v. S ec’y of Health & Human Servs

., No. 02

- 10V, 2016 WL 720969, at *5 (Fed. Cl. Spec. Mstr. Feb. 4, 2016). It also includes organizing exhibits, preparing compact discs, and filing records. Floyd v. Sec’y of Hea lth & Human Servs

., No. 13

- 556V, 2017 WL 1344623, at *5 (Fed. Cl. Spec. Mstr. Mar. 2, 2017); Hoskins v. Sec’y of Health & Human Servs
., No. 15

- 071V, 2017 WL 3379270, at *3 (Fed. Cl. Spec. Mstr. July 12, 2017); Kerridge v. Sec’y of Health & Human Servs

., No. 15

- 852V, 2017 WL 4020523, at *3 (Fed. Cl. Spec. Mstr. July 28, 2017). It is the nature of the tasks performed, not a person’s professional title, which determines whether the work is legal, paralegal, or cl erical in nature. Doe 11 v. Sec’y of Health & Human Servs
., No. XX

– XXXV, 2010 WL 529425, at *9 (Fed. Cl. Spec. Mstr. Jan. 29, 2010) (citing Missouri v. Jenkins, 491 U.S. 274, 288 (1989)).

Although Ms. Avery billed at the paralegal rates, m ost of her tasks are clerical in nature. Receiving and sending faxes, emails, and other routine correspondence ; confirming receipt of such correspondence ; “receiv[ing], review[ing,] and process[ing]” records and court orders ; and noting deadlines, are all clerical tasks. Likewise, receiving, reviewing, processing, and paying invoices

are clerical in nature

. Ms. Avery regularly billed to “receive, review[,] and process” records. For example, o n October 11
, 2016
, Ms. Avery billed to “[r]eceive, review[,] and process” the “ Court’s Notice of Assignment to Special Master Lisa Hamilton

- Fieldman. ” Pet’r’s Mot. For IAFC, Ex. A at 17 ; see als o id. at 18 (on Nov. 1, 2016, Ms. Avery billed to “[r]eceive, review[,] and process [an] Order granting motion for issuance of a Subpoena .” ); id. at 20 (on Jan. 19
, 2017, Ms. Avery billed to “[r]eceive, review[,] and process [the] Court’s Order reassigning case to Special Master Sanders .” ); id. at 26 (on July 23
, 2018, Ms. Avery billed to “[r]eceive, review[,] a nd process a Notice of Filing ” ). While some organization and review of records is required, downloading an d saving documents to internal files, numbering exhibits, finalizing and filing documents, and receiving CM/ECF filing notices are clerical tasks that do not require the expertise of a paralegal

. Therefore

, t his type of administrative work is not compensable in the Program. See, e.g.
, Smithson v. Sec’y of Health & Human Servs. , No. 13

- 735V, 2019 WL 4271975, at *4 (Fed. Cl. Spec. Mstr. Aug. 15, 2019).6 Meanwhile, legal tasks such as drafting notices to the court and motions may be compensated

. The balance of Ms. Avery’s billed time involved drafting notices of filing, letters to experts, a statement of completion, and a motion for additional time

. See, e.g.
, Pet’r’s Mot. f or IAFC, Ex. A at 18 (on Nov. 1
, 2016, Ms. Avery billed to draft and finalize a subpoena ); id

. at 23 (on Oct. 4
, 2017, Ms. Avery billed to draft Petitioner s ’ Statement of Completion ” ); id

. at 26 (on Sep. 24
, 2018, Ms. Avery billed to “Draft Petitioners’ Motion for Extension of Time ” ). These tasks performed by Ms. Avery are appropriately billed to the Program. However
, some of this
p aralegal work is block billed with clerical tasks, making it difficult to determine the precise number of hours that represent non

- clerical tasks. See
, e

. g

. , i d. at 20 (on 1/19/2017 Ms. Avery billed to “Revise Motion for Additional Time

. . . [;] finalize and electronically file motion; receive and review Court’s ECF notification; process filed copy of Motion ” ). After careful analysis, I estimate that 4 hours billed by Ms. Avery reasonably represent non

- clerical work. Therefore, I will reduce the total award by $ 1 , 154.50

. 3

I have reviewed the remaining billing records , and I find that the hours expended, other than those described above, are reasonable and will be awarded in full.

C. Costs

Similar to attorneys’ fees, a request for reimbursement of costs must be reasonable. Perreira v. Sec’y of Health & Human Servs ., 27 Fed. Cl. 29, 34 (1992). Mr. Downing has requested $ 11,754.78 in Petitioners’ interim costs. Pet’r’s Mot. f or IAFC at 3

. Most of the requested costs are related to obtaining expert reports and medical records. See Pet’r’s Mot. f or IAFC
, Ex . A

. Mr. Downing has requested $9,600.00 in costs related to Dr. Miller’s expert fees and $2 , 154.78 in other costs. Pet’r’s Mot. f or IAFC at 3

. Dr. Miller’s rate of $500 per hour has been found reasonable and previously awarded in the V accine P rogram. Cozart v. Sec’y of Health & Human Servs ., No. 00

- 590V , 2016 WL 5766359 (Fed. Cl. Spec. Mstr. Sep. 7, 2016); Lord v. Sec’y of Health & Human Servs ., No. 12

- 255V , 2016 WL 3960445 (Fed. Cl. Spec. Mstr. June 30, 2016); Sexton v. Sec’y of Health & Human Servs ., No. 99

- 453V, 2015 WL 7717209 (Fed. Cl. Spec. Mstr. Nov. 9, 201 5). The additional incurred costs are from postage, photocopying, and medical record charges. See Pet’r’s Mot. f or IAFC
, Ex. A at 29

– 32. Therefore, I find that the requested costs are reasonable and should be awarded in full.

IV. Conclusion

In accordance with the Vaccine Act, 42 U.S.C. § 300aa

- 15(e) (2012), I find that Petitioner s ’ request for interim fees and costs, other than those reductions delineated above, is reasonable and award Mr. Downing $ 19,396 in interim attorneys’ fees and $ 11,754.78 in interim costs. Accordingly, I award the total of $ 31,150.78 to be issued in the form of a check payable jointly to Petitioners and Petitioners’ counsel, Mr. A ndrew D. Downing, of Van Cott & Talamante , PLLC , for interim attorneys’ fees and costs.

3 This amount represents a reduction of 4.1 of Ms. Avery’s remaining 8.1 hours claimed in the initial motion based on her accepted hourly rate

.7 In the absence of a motion for review filed pursuant to RCFC Appendix B, the clerk of the court SHALL ENTER JUDGMENT in accordance with the terms of the above decision. 4

IT IS SO ORDERED.

s/Herbrina D. Sanders Herbrina D. Sanders Special Master

4 Pursuant to Vaccine Rule 11(a), entry of judgment is expedited by the parties’ joint filing of a notice renouncing the right to seek review.