76430 Federal Register / Vol. 75, No. 235 / Wednesday, December 8, 2010 / Notices 

systems and log monitoring. Complete 

access to all records is restricted to and 

controlled by certified system 

management personnel, who are 

responsible for maintaining the IdSS 

system integrity and the data 

confidentiality. 

RETENTION AND DISPOSAL: 

Disposition pending (until the 

National Archives and Records 

Administration approves retention and 

disposal schedule, records will be 

treated as permanent). 

SYSTEM MANAGER(S) AND ADDRESS: 

Defense Information Systems Agency 

(DISA), Computing Services Division 

(CSD), 5600 Columbia Pike, Falls 

Church, VA 22204–4502. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Defense Information Systems Agency 

(DISA), Computing Services Division 

(CSD), 5600 Columbia Pike, Falls 

Church, VA 22204–4502. 

Requests must include the 

individual’s full name, rank, grade or 

title, component affiliation, work e-mail 

address, telephone number, assigned 

office or unit, and complete mailing 

address. 

RECORD ACCESS PROCEDURES: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Defense Information Systems Agency 

(DISA), Computing Services Division 

(CSD), 5600 Columbia Pike, Falls 

Church, VA 22204–4502. 

Requests must include the 

individual’s full name, rank, grade or 

title, component affiliation, work e-mail 

address, telephone number, assigned 

office or unit, and complete mailing 

address. 

CONTESTING RECORD PROCEDURES: 

DISA’s rules for accessing records, for 

contesting content and appealing initial 

agency determinations are published in 

DISA Instruction 210–225–2; 32 CFR 

part 316; or may be obtained from the 

system. 

RECORD SOURCE CATEGORIES: 

DoD Component directories (such as 

Army Enterprise Directory Service-Lite 

(EDS–Lite) and the Air Force Directory 

Service (AFDS)), the Defense Eligibility 

Enrollment Reporting System (DEERS), 

and the DISA DoD PKI Global Directory 

Service (GDS). 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2010–30725 Filed 12–7–10; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2010–OS–0159] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records in its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action would be 

effective without further notice on 

January 7, 2011 unless comments are 

received which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and/ 

Regulatory Information Number (RIN) 

and title, by any of the following 

methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, Room 3C843, 1160 

Defense Pentagon, Washington, DC 

20301–1160. 

Instructions: All submissions received 

must include the agency name and 

docket number or Regulatory 

Information Number (RIN) for this 

Federal Register document. The general 

policy for comments and other 

submissions from members of the public 

is to make these submissions available 

for public viewing on the Internet at 

http://www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: 

Chief, OSD/JS Privacy Office, Freedom 

of Information Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155, 

or Ms. Cindy Allard at (703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the FOR

FURTHER INFORMATION CONTACT address 

above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on November 29, 2010, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: November 30, 2010. 

Morgan F. Park, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DWHS P37 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Washington Headquarters Services 

(WHS), Human Resources Directorate 

(HRD), Labor and Management 

Employee Relations, Human Resources 

Directorate, Washington Headquarters 

Services, Department of Defense, 1155 

Defense Pentagon, Washington, DC 

20301–1155.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Employees of the Office of the 

Secretary of Defense, Joint Staff, 

Washington Headquarters Services, and 

Department of Defense (DoD) Agencies 

and Field Activities serviced by 

Washington Headquarters Services 

Human Resources Directorate who have 

submitted grievances covered by a 

negotiated grievance procedure or unfair 

labor practice charges.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Case 

file contains individual’s name, case 

number, subject of grievance, 

background papers, and details 

pertaining to the case or issue. Case files 

may also contain the following 

information that is not solicited from 

individuals: Work and/or home 

addresses and telephone numbers and 

Social Security Numbers (SSN).’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘5 

U.S.C. 7121, Grievance Procedures; DoD 

1400.25–M (Subchapter 771), DoD 

Civilian Personnel Manual 

(Administrative Grievance System); 

Washington Headquarters Services 

Administrative Instruction 37, 

Employee Grievances, and E.O. 9397 

(SSN), as amended.’’ 


jlentini on DSKJ8SOYB1PROD with NOTICES
Federal Register / Vol. 75, No. 235 / Wednesday, December 8, 2010 / Notices 76431 

PURPOSE(S): 

Delete entry and replace with 

‘‘Records are used in the administration, 

processing, and resolution of unfair 

labor complaints, grievance arbitrations, 

negotiability, and representation issues. 

De-identified statistical data may be 

used by management for reporting and 

policy evaluation purposes.’’ 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Delete entry and replace with ‘‘In 

addition to those disclosures generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act of 1974, these records may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To officials of labor organizations 

reorganized under the Civil Service 

Reform Act when relevant and 

necessary to the performance of their 

exclusive representation duties 

concerning personnel policies, 

practices, and matters affecting working 

conditions. 

To representatives of the U.S. Office 

of Personnel Management (OPM) on 

matters relating to the inspection, 

survey, audit, or evaluation of civilian 

personnel management programs. 

To the Comptroller General, or any of 

his authorized representatives, in the 

course of the performance of duties of 

the Government Accountability Office 

relating to the Labor-Management 

Relations Program. 

To arbitrators, examiners, or other 

third parties appointed to inquire into 

or adjudicate labor-management issues. 

The ‘Blanket Routine Uses’ set forth at 

the beginning of the Office of the 

Secretary of Defense compilation of 

systems of records notices also apply to 

this system of records.’’ 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Delete entry and replace with ‘‘Paper 

file folders and electronic storage 

media.’’ 

RETRIEVABILITY: 

Delete entry and replace with ‘‘Names 

of individuals initiating grievance 

procedures, case number, and/or by 

subject matter.’’ 

SAFEGUARDS: 

Delete entry and replace with 

‘‘Records are maintained in areas only 

accessible to Labor Management 

Employee Relations personnel who 

must access the records to perform their 

official duties. The electronic records 

require a Common Access Card and can 

only be accessed by Labor Management 

Employee Relations personnel. Paper 

records are stored in locked file cabinets 

in secured offices and buildings that are 

locked and guarded during non-duty 

hours.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Grievance files are disposed of four 

years after the case is closed.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with 

‘‘Assistant Director for Labor and 

Management Employee Relations, 

Human Resources Directorate, 

Washington Headquarters Services, 

Department of Defense, 1155 Defense 

Pentagon, Washington, DC 20301– 

1155.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

Assistant Director for Labor and 

Management Employee Relations, 

Human Resources Directorate, 

Washington Headquarters Services, 

Department of Defense, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

Requests should include the 

individual’s name, type of issue (e.g., 

administrative grievance), the case 

subject or case number, a current 

telephone number and be signed and 

dated.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Office of the Secretary 

of Defense/Joint Staff Freedom of 

Information Act Requester Service 

Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Requests should include the name 

and number of this system of records 

notice the type of issue (e.g., 

administrative grievance) and the case 

subject or case number and be signed 

and dated.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

Office of the Secretary of Defense’s rules 

for accessing records, for contesting 

contents and appealing initial agency 

determinations are published in Office 

of the Secretary of Defense 

Administrative Instruction 81, 32 CFR 

part 311, or may be obtained from the 

system manager.’’ 

RECORD SOURCE CATEGORIES: 

Delete and replace with ‘‘The 

individual, management officials 

involved with the incident leading to or 

adjudication of grievance or unfair labor 

practice charges, Washington 

Headquarters Service Labor 

Management Employee Relations 

personnel, arbitrator’s office, the Federal 

Labor Relations Authority Headquarters 

and Regional Offices, and union 

officials.’’ 

* * * * * 

DWHS P37 

SYSTEM NAME: 

Grievance and Unfair Labor Practices 

Records. 

SYSTEM LOCATION: 

Washington Headquarters Services 

(WHS), Human Resources Directorate 

(HRD), Labor and Management 

Employee Relations, Human Resources 

Directorate, Washington Headquarters 

Services, Department of Defense, 1155 

Defense Pentagon, Washington, DC 

20301–1155. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees of the Office of the 

Secretary of Defense, Joint Staff, 

Washington Headquarters Services, and 

Department of Defense (DoD) Agencies 

and Field Activities serviced by 

Washington Headquarters Services 

Human Resources Directorate who have 

submitted grievances covered by a 

negotiated grievance procedure or unfair 

labor practice charges. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Case file contains individual’s name, 

case number, subject of grievance, 

background papers, and details 

pertaining to the case or issue. Case files 

may also contain the following 

information that is not solicited from 

individuals: work and/or home 

addresses and telephone numbers and 

Social Security Numbers (SSN). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7121, Grievance Procedures; 

DoD 1400.25–M (Subchapter 771), DoD 

Civilian Personnel Manual 

(Administrative Grievance System); 

Washington Headquarters Services 

Administrative Instruction 37, 

Employee Grievances, and E.O. 9397 

(SSN), as amended. 

PURPOSE(S): 

Records are used in the 

administration, processing, and 

resolution of unfair labor complaints, 

grievance arbitrations, negotiability, and 

representation issues. De-identified 


jlentini on DSKJ8SOYB1PROD with NOTICES
76432 Federal Register / Vol. 75, No. 235 / Wednesday, December 8, 2010 / Notices 

statistical data may be used by 

management for reporting and policy 

evaluation purposes. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records may specifically be disclosed 

outside the DoD as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

To officials of labor organizations 

reorganized under the Civil Service 

Reform Act when relevant and 

necessary to the performance of their 

exclusive representation duties 

concerning personnel policies, 

practices, and matters affecting working 

conditions. 

To representatives of the U.S. Office 

of Personnel Management (OPM) on 

matters relating to the inspection, 

survey, audit, or evaluation of civilian 

personnel management programs. 

To the Comptroller General, or any of 

his authorized representatives, in the 

course of the performance of duties of 

the Government Accountability Office 

relating to the Labor-Management 

Relations Program. 

To arbitrators, examiners, or other 

third parties appointed to inquire into 

or adjudicate labor-management issues. 

The ‘Blanket Routine Uses’ set forth at 

the beginning of the Office of the 

Secretary of Defense compilation of 

systems of records notices also apply to 

this system of records. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper file folders and electronic 

storage media. 

RETRIEVABILITY: 

Names of individuals initiating 

grievance procedures, case number, 

and/or by subject matter. 

SAFEGUARDS: 

Records are maintained in areas only 

accessible to Labor Management 

Employee Relations personnel who 

must access the records to perform their 

official duties. The electronic records 

require a Common Access Card and can 

only be accessed by Labor Management 

Employee Relations personnel. Paper 

records are stored in locked file cabinets 

in secured offices and buildings that are 

locked and guarded during non-duty 

hours. 

RETENTION AND DISPOSAL: 

Grievance files are disposed of four 

years after the case is closed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant Director for Labor and 

Management Employee Relations, 

Human Resources Directorate, 

Washington Headquarters Services, 

Department of Defense, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

Assistant Director for Labor and 

Management Employee Relations, 

Human Resources Directorate, 

Washington Headquarters Services, 

Department of Defense, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

Requests should include the 

individual’s name, type of issue (e.g., 

administrative grievance), the case 

subject or case number, a current 

telephone number and be signed and 

dated. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Office of the Secretary 

of Defense/Joint Staff Freedom of 

Information Act Requester Service 

Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Requests should include the name 

and number of this system of records 

notice the type of issue (e.g., 

administrative grievance) and the case 

subject or case number and be signed 

and dated. 

CONTESTING RECORD PROCEDURES: 

The Office of the Secretary of 

Defense’s rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in Office of the Secretary of 

Defense Administrative Instruction 81, 

32 CFR part 311, or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

The individual, management officials 

involved with the incident leading to or 

adjudication of grievance or unfair labor 

practice charges, Washington 

Headquarters Service Labor 

Management Employee Relations 

personnel, arbitrator’s office, the Federal 

Labor Relations Authority Headquarters 

and Regional Offices, and union 

officials. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2010–30720 Filed 12–7–10; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2010–OS–0158] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records in its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action would be 

effective without further notice on 

January 7, 2011 unless comments are 

received which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and/ 

Regulatory Information Number (RIN) 

and title, by any of the following 

methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, Room 3C843, 1160 

Defense Pentagon, Washington, DC 

20301–1160. 

Instructions: All submissions received 

must include the agency name and 

docket number or Regulatory 

Information Number (RIN) for this 

Federal Register document. The general 

policy for comments and other 

submissions from members of the public 

is to make these submissions available 

for public viewing on the Internet at 

http://www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: 

Chief, OSD/JS Privacy Office, Freedom 

of Information Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington DC 20301–1155, 

Ms. Cindy Allard at (703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the FOR

FURTHER INFORMATION CONTACT address 

above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on November 24, 2010, to the 

House Committee on Oversight and 


jlentini on DSKJ8SOYB1PROD with NOTICES