Subpart 732.4—Advance Payments for NonCommercial Items

Source: 56 FR 67225, Dec. 30, 1991, unless otherwise noted.

Parent topic: PART 732—CONTRACT FINANCING

732.401 Statutory authority.

(a) Sections 635 (b) of the Foreign Assistance Act and Executive Order 11223, May 12, 1965, 30 FR

6635, permit the making of advance payments with respect to functions authorized by the Foreign

Assistance Act. Advance payments may also be made under section 305 of the Federal Property and

Administrative Services Act of 1949, which provides authority, not otherwise available to USAID, to

take a paramount lien.

(b) The Act of August 28, 1968, Public Law 85–804 does not apply to USAID.

732.402 General.

(a)–(d) [Reserved]

(e)

(1) U.S. Dollar advances to for-profit organizations for any award, including advances for

disbursement to grantees, must be processed and approved in accordance with ADS Chapter 636.

(2) All local currency advances to for-profit organizations for any award require the approval of the

head of the contracting activity, with concurrence of the Mission Controller.

732.403 Applicability.

References to nonprofit contracts with nonprofit educational or research institutions for

experimental, research and development work include nonprofit contracts with nonprofit institutions

for: (a) technical assistance services provided to or for another country or countries, and (b) projects

which concern studies, demonstrations and similar activities related to economic growth or the

solution of social problems of developing countries.

732.406-70 Agency-issued letters of credit.

This subsection provides guidance on use of USAID issued letters of credit (LOC) for advance

payments.
732.406-71 Applicability for use of a Letter of Credit (LOC).

An LOC must be used when:

(a) The contracting officer has determined that an advance payment is necessary and appropriate in

accordance with this subpart and the requirements found in (48 CFR) FAR 32.4;

(b) USAID has, or expects to have, a continuing relationship of at least one year with the

organization, and the annual amount required for advance financing will be at least $50,000; and

(c) The advance payment is approved in accordance with (48 CFR) AIDAR 732.402(e). Additionally,

the advance payments made by LOC under for fee or profit contracts, must be approved by the

Procurement Executive.

732.406-72 Establishing an LOC.

(a) While the contract will provide for the use of an LOC when it is applicable under 732.406–71, the

LOC is a separate agreement between the contractor and USAID. The terms and conditions of the

LOC are contained in the LOC instructions issued by USAID and the general operating requirements

are those imposed by the USAID LOC servicing agent. LOCs for both USAID/Washington and

Mission-executed awards are established by the Bureau for Management, Office of the Chief

Financial Officer, Cash Management and Payment Division (M/CFO/CMP) through the Agency LOC

servicing agent.

(b) To establish a new LOC account, the contractor must submit to USAID the documentation

specified in (48 CFR) AIDAR Clause 752.232–70(b).

732.406-73 LOC contract clause.

(a) If payment is to be provided by LOC, the contract must contain the clause in 752.232–70.

(b) Contracting officers must ensure that an appropriate (48 CFR) FAR payment clause is also

inserted in the contract, in the event that the LOC is revoked pursuant to 732.406–74.

732.406-74 Revocation of the LOC.

If during the term of the contract M/CFO/CMP believes that the LOC should be revoked,

M/CFO/CMP may, after consultation with the cognizant contracting officer(s) and GC, revoke the

LOC by written notification to the contractor. A copy of any such revocation notice will immediately

be provided to the cognizant contracting officer(s).