Part 5117 - Special Contracting Methods

(Revised 04 March 2024)

Subpart 5117.1 - Multi-Year Contracting

5117.104 General.

5117.105 Policy.

5117.105-1 Uses.

5117.106 Procedures.

5117.106-3 Special procedures applicable to DoD, NASA, and the Coast Guard.

5117.108 Congressional notification.

5117.171 Multi-year contracts for services.

5117.172 Multi-year contracts for supplies.

5117.174 Multi-year contracts for electricity from renewable energy sources.

Subpart 5117.2 - Options

5117.204 Contracts.

5117.206 Evaluation.

5117.207 Exercise of options.

5117.290 Addition of option clause or quantities to contracts after award.

Subpart 5117.5 - Interagency Acquisitions

5117.502 Procedures.

5117.502-1 General.

5117.502-2 The Economy Act.

Subpart 5117.7 - Interagency Acquisitions: Acquisitions by Nondefense Agencies on Behalf of the

Department of Defense

5117.703 Policy.

5117.770 Procedures.

Subpart 5117.74 - Undefinitized Contract Actions

5117.7404 Limitations.
5117.7404-1 Authorization.

5117.7404-4 Limitations on obligations.

5117.7404-5 Exceptions.

5117.7404-6 Allowable profit.

Subpart 5117.75 - Acquisition of Replenishment Parts

5117.7504 Acquisition of parts when data is not available.

Subpart 5117.90 - Job Order Contracts

5117.9000 Scope of subpart.

5117.9001 Definitions.

5117.9002 Applicability.

5117.9003 Use of job order contracts.

5117.9003-1 Planning and coordination.

5117.9004 Procedures.

5117.9004-1 Presolicitation.

5117.9004-2 Solicitation.

5117.9004-3 Ordering.

5117.9005 JOC ordering officers.

5117.9006 Contracting officer responsibilities.

Subpart 5117.1 - Multi-Year Contracting

5117.104 General.

(b) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) may authorize

modifications of the requirements as set forth in FAR 17.1. See Appendix GG for further delegation.

5117.105 Policy.

5117.105-1 Uses.

(b) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) may enter into a

multi-year contract for supplies as described in FAR 17.105-1(b). See Appendix GG for further
delegation.

See DPC Class Deviation 2024-O0005— Temporary Authorizations for Covered Contracts Related to

Ukraine, Taiwan, and Israel. See Appendix GG for further delegation.

5117.106 Procedures.

5117.106-3 Special procedures applicable to DoD, NASA, and the Coast Guard.

(e) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) makes the approval

as described in FAR 17.106-3(e). See Appendix GG for further delegation.

(f) The head of a contracting activity may authorize the use of a solicitation requesting only multiyear prices as described in FAR 17.106-3(f). See Appendix GG for further delegation.

(g) The head of the contracting activity may approve the use of variable unit prices as described in

FAR 17.106-3(f). See Appendix GG for further delegation.

5117.108 Congressional notification.

(b) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) gives the written

notification as set forth in FAR 17.108(b). See APPENDIX - GG Table Of Contents for further

delegation.

For contracts awarded in accordance with DPC Class Deviation 2024-O0005— Temporary

Authorizations for Covered Contracts Related to Ukraine, Taiwan, and Israel, see AFARS

5153.206-93(b) and (c) Instructions for Congressional Notification Requirement When Utilizing the

Authorities Conferred by paragraphs (B) – (G) of DPC Class Deviation 2024- O0005 – Temporary

Authorizations for Covered Contracts Related to Ukraine, Taiwan, and Israel; Workload Forecasting

Instructions.

5117.171 Multi-year contracts for services.

(a) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) may perform the

duties as described in DFARS 217.171(a). See Appendix GG for further delegation.

(b) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) must be guided by

the principles as described in DFARS 217.171(b). See Appendix GG for further delegation.

(c) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) must make a written

determination as stated in DFARS 217.171(c). See Appendix GG for further delegation.

5117.172 Multi-year contracts for supplies.

(b) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) must be guided by
the principles as described in DFARS 217.172(b). See Appendix GG for further delegation.

(d) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) may perform the

duties as described in DFARS 217.172(d). See Appendix GG for further delegation.

(e) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) must be guided by

the principles as described in DFARS 217.172(e). See Appendix GG for further delegation.

(f)(2) The head of the contracting activity makes the determination as stated in DFARS 217.172(f)(2).

See Appendix GG for further delegation.

(g) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) may perform the

duties as described in DFARS 217.172(g). See Appendix GG for further delegation.

5117.174 Multi-year contracts for electricity from renewable energy sources.

(a) The head of the contracting activity shall perform the functions as described in DFARS

217.174(a). See Appendix GG for further delegation.

(b) Limitations. The head of the contracting activity may exercise the authority as stated in DFARS

217.174(b). See Appendix GG for further delegation.

Subpart 5117.2 - Options

5117.204 Contracts.

(e) The head of the contracting activity approves the use of contract terms in excess of the

limitations specified in FAR 17.204(e). See Appendix GG for delegation.

(i)(C) DFARS 217.204(e)(i)(C) requires an “exceptional circumstances” determination to authorize

task and delivery order contracts (including contracts for information technology) with ordering

periods that would exceed 10 years. The Assistant Secretary of the Army (Acquisition, Logistics and

Technology) approves the “exceptional circumstances” determination. See Appendix GG for further

delegation.

(iii) The senior procurement executive shall approve use of options that extend performance under

the order that extend more than 1 year beyond the 10-year limit or extended limit as stated in

DFARS 217.204(e)(iii). See Appendix GG for further delegation.

5117.206 Evaluation.

In awarding the basic contract, if a contracting officer determines that the Government is reasonably

likely to exercise the option at FAR 52.217-8, Option to Extend Services, the contracting officer shall

evaluate the price of the option as part of the source selection. The solicitation shall include the

basis for evaluating the option price (see FAR 17.203(b)). If the contracting officer does not evaluate

the option at FAR 52.217-8 at the time of award, but later decides to exercise the option, the

contracting officer shall prepare a justification and approval (J&A) in accordance with FAR 6.303
prior to exercising the option (see FAR 17.207(f)).

5117.207 Exercise of options.

(c) In addition to the requirements at FAR 17.207(c) and DFARS 217.207(c), the contracting officer

may exercise options only after determining, when applicable, that –

(i) Government performance monitors have used a written quality assurance surveillance plan to

ensure that services and supplies conform to contractual requirements (see FAR 37.603, 37.604,

46.102 and 46.401);

(ii) The contracting officer has appointed a properly trained contracting officer’s representative for

the contract or task order, or has documented the file to support retention of surveillance duties by

the contracting officer (see DFARS PGI 201.602-2);

(iii) The contracting officer has verified registration in the Contractor Performance Assessment

Reporting System of the contract or task order for the current period (see FAR 42.1502, DFARS

242.1502, and 5142.1502), and that the assessing official will complete the final report within 120

days following the end of the current performance period; and

(iv) There are monthly surveillance reports in the Virtual Contracting Enterprise PCF, along with

necessary corrective actions.

5117.290 Addition of option clause or quantities to contracts after award.

Contracting officers shall obtain prior approval in accordance with FAR 6.304 before modifying a

contract to incorporate option clauses or additional option quantities after award. Justifications shall

include the reason for the proposed modification and the potential impact of disapproval.

Subpart 5117.5 - Interagency Acquisitions

5117.502 Procedures.

5117.502-1 General.

(a) Written agreement on responsibility for management and administration.

(1) Use the DD Form 448, Military Interdepartmental Purchase Request (MIPR) as Part B of the

Office of Federal Procurement Policy (OFPP) model interagency agreement. If a non-DoD agency is

unable to accept a MIPR for Part B, use the Part B provided in the OFPP model interagency

agreement.

(b) Business-case analysis requirements for multi-agency contracts and governmentwide acquisition

contracts. For guidance on business-case analysis, see FAR 17.502-1(b). Submit the business case to

the Office of the Deputy Assistant Secretary of the Army (Procurement) at the email address listed in

5101.290(b)(2)(ii)(A).
(i) Cover letter. The SCO shall sign the cover letter, recommending the business case for approval.

The letter must indicate whether there is any Congressional interest in the procurement.

(ii) Business case review document. The business case review document shall include the signatures

of the preparer, contracting officer, technical representative, requirements representative, program

manager, program executive officer, legal counsel, and SCO.

(iii) Business case. Use the format provided at FAR 17.502-1(b). Include the command control

number on the upper right hand corner of every page of the business case, including the review

document and approval page, to enable the reassembling of the business case analysis if the

documents become separated.

(iv) Approval page. Submit the approval language as the last page of the business case on a plain

page, not letterhead.

5117.502-2 The Economy Act.

(a) Assisted acquisitions that are subject to the Economy Act shall comply with DoD Financial

Management Regulation DoD 7000.14-R, Vol 11A Chapter 3 and

(c) The requiring activity is responsible for preparing the Economy Act determination and findings

(D&F). Approval of the D&F is in accordance with FAR 17.502-2(c)(2). See Appendix GG for further

delegation. The Economy Act D&F is required for both direct and assisted acquisitions, in addition to

the approval to use a non-DoD contract, when applicable (see 5117.770).

Subpart 5117.7 - Interagency Acquisitions: Acquisitions by

Nondefense Agencies on Behalf of the Department of

Defense

5117.703 Policy.

(e) The Under Secretary of Defense for Acquisition and Sustainment (USD(A&S)) shall make the

determination as described in FAR 17.703(e). See Appendix GG for further delegation.

5117.770 Procedures.

(1) The requiring activity is responsible for making the approval required by DFARS 217.770. A

Government official who is of a grade not lower than O-6 or GS-15 and is assigned to the requiring

activity makes the approval. The approval document shall address the elements listed in DFARS

217.770(a)-(c). The requiring activity obtains prior concurrence of the determination in accordance

with paragraph (2) of this section.

(2) The following officials from the requiring activity’s responsible contracting office shall concur

with the use of a non-DoD contract prior to public announcement of the requirement:

(i) For acquisitions valued at or above the simplified acquisition threshold, but less than $50 million,
the head of the contracting activity (HCA). See Appendix GG for further delegation.

(ii) For acquisitions valued at or above $50 million but less than $250 million, the HCA. See

Appendix GG for further delegation.

(iii) For acquisitions valued at or above $250 million, the HCA. See Appendix GG for further

delegation.

(3) If the proposed acquisition meets the requirements for a written acquisition plan, the contracting

officer should attach the approval to use a non-DoD contract to the acquisition plan for concurrent

approval when routing the acquisition plan for coordination and approval.

(4) If the approving official approves the use of a non-DoD contract at the blanket purchase

agreement level, the individual calls against the agreement do not require separate determinations.

(5) Contracting officers shall follow the reporting requirements in DFARS 204.6 to support the

Army’s data collection and reporting requirements at DFARS 217.770(d).

Subpart 5117.74 - Undefinitized Contract Actions

5117.7404 Limitations.

(a) Foreign military sales contracts.

(1)(ii) The head of the contracting activity shall approve actions as stated in DFARS

217.7404(a)(1)(ii). See Appendix GG for further delegation.

5117.7404-1 Authorization.

The head of the contracting activity shall approve actions as stated in DFARS 217.7404-1. See

Appendix GG for further delegation.

5117.7404-4 Limitations on obligations.

(c) If a waiver under Section D of DPC Class Deviation 2024-O0005- Temporary Authorizations for

Covered Contracts Related to Ukraine, Taiwan, and Israel is utilized, the Contracting Officer shall

obligate funds only in an amount consistent with the contractor’s requirements for the definitization

period, up to 100% of the total amount of the contract.

5117.7404-5 Exceptions.

(b) The Assistant Secretary of the Army (Acquisition, Logistics and Technology) may waive the

limitations as described in DFARS 217.7404-5. See Appendix GG for further delegation.

In accordance with subsection (D) of DPC Class Deviation 2024- O0005 – Temporary Authorizations
for Covered Contracts Related to Ukraine, Taiwan, and Israel, the Assistant Secretary of the Army

(Acquisition, Logistics and Technology) may waive the limitations DFARS 217.7404(a) Foreign

military sales contracts; 217.7404-3 Definitization schedule; and 217.7404-4, Limitations on

obligations. See Appendix GG for further delegation. See AFARS 5153.206-93 Instructions for

Congressional Notification Requirement When Utilizing the Authorities Conferred by paragraphs (B)

– (G) of DPC Class Deviation 2024- O0005—Temporary Authorizations for Covered Contracts Related

to Ukraine, Taiwan, and Israel; Workload Forecasting Instructions and AFARS 5153.303-12 Format

for Advance Congressional Notification When Utilizing Authorities Conferred by DPC Class Deviation

2024-O0005—Temporary Authorizations for Covered Contracts Related to Ukraine, Taiwan, and

Israel. for instructions and sample format for reporting covered contracts applicable under this

subpart to congressional defense committees.

5117.7404-6 Allowable profit.

The head of the contracting activity shall perform the duties as stated in DFARS 217.7404-6. See

Appendix GG for further delegation.

Subpart 5117.75 - Acquisition of Replenishment Parts

5117.7504 Acquisition of parts when data is not available.

(4)(ii) The head of the contracting activity authorizes the action described in DFARS PGI

217.7504(4)(ii). See Appendix GG for further delegation.

Subpart 5117.90 - Job Order Contracts

5117.9000 Scope of subpart.

A Job Order Contract (JOC) is an indefinite-delivery, indefinite-quantity contract and an alternative

contracting method to fulfill repair, maintenance, and minor construction requirements on a variety

of projects ranging from sustainment, restoration, and modernization, simplified acquisition of base

repair requirements, civil works operations and maintenance, small renovations, real property repair

and maintenance with an estimated value more than the micro-purchase threshold for acquisitions of

construction. A JOC includes a comprehensive collection of detailed repair, maintenance, and minor

construction task descriptions or specifications, units of measure, and pre-established unit prices for

discrete tasks. Each JOC order is comprised of several pre-described and pre-priced tasks. In

general, proposed projects valued at or below the micro-purchase threshold for acquisitions of

construction are considered inappropriate for ordering under a JOC because of the administrative

costs associated with processing JOC orders and the simplified purchase methods available for these

actions.

5117.9001 Definitions.
As used in this subpart –

“JOC Price Book” (JOCPB) means the compilation of repair, maintenance, and minor construction

tasks, associated units of measure and unit prices that are used in job order solicitations and a JOC.

JOC unit prices include direct material, labor and equipment costs, but not indirect costs or profits

which are addressed in the coefficient(s). The use of labor-only line items is appropriate for use

when proper internal controls are in place and incidental to construction. Labor line items are not to

provide services, typically performed under a separate service or requirements contract. The JOCPB

reflects the current local costs in detail for construction tasks expected to be performed in the

geographical area of the base contract with the primary use of developing a detailed line item price.

For CONUS, the JOCPB shall be developed using commercially available pricing tools to ensure

consistent and comprehensive pricing of tasks unless the contracting officer determines the use of a

commercially available pricing tool is not in the best interest of the government.

“Coefficient” means a numerical factor that represents costs (generally indirect costs) not included

in JOCPB unit prices (e.g., general and administrative and other overhead costs, insurance costs,

bonding and alternative payment protection costs, protective clothing,

5117.9002 Applicability.

(a) A JOC may be used to execute repair, maintenance, and minor construction requirements for the

requiring activity and are subject to the requirements in other parts of the FAR, DFARS, and this

regulation.

(b) A JOC must only be used for the projects covered at 5117.9000. The requiring activity’s

reoccurring facilities engineering support services, such as utility plant operation, custodial,

grounds maintenance, refuse collection and disposal, and similar work shall not be acquired using a

JOC. Architect-engineer services as defined in FAR 36.102 and Design-Build requirements as defined

in FAR 36.3 shall not be acquired under a JOC. However, informal (shop) and as-built drawings,

incidental to the job, reflecting the plan of action and the completed project, are anticipated under a

JOC.

5117.9003 Use of job order contracts.

5117.9003-1 Planning and coordination.

(a) A JOC should be considered when the workload is anticipated to be of such a yearly volume that

benefits derived from a JOC utilization are greater than the costs of the Government resources and

contractor overhead associated with establishing and using a JOC. These costs include the total

Government resources required to award, use, monitor, and administer the JOC and JOC orders, and

management oversight and functional support of the entire JOC process. The calculated workload for

a potential JOC should exclude –

(1) Work normally reserved for 8(a) or set aside for small businesses; and

(2) Work that can be effectively and economically accomplished by in-house resources.
5117.9004 Procedures.

5117.9004-1 Presolicitation.

(a) To solicit for a JOC, the Government must develop task specifications and a JOCPB tailored to the

needs of the requiring activity to be supported. Any special range pricing (to get quantity discounts)

of units associated with the requirements of known JOC projects to be ordered must be specified.

5117.9004-2 Solicitation.

(a) The contracting officer must ensure that the specifications and the JOCPB have undergone

technical review and validation and are tailored to meet the projected requirements of the requiring

activity and local economic conditions.

(b) The JOC solicitation must include realistic and reasonable annual minimum and maximum dollar

amounts for projected requirements to encourage competition and lower coefficients. Generally, the

higher the minimum is, the lower the coefficient proposed will be.

(c) The solicitation must explain the make-up of the Government unit prices and specify what types

of costs, as a minimum, must be covered by the coefficient. Offerors may have multiple coefficients

and must specify what additional types of costs are included in their coefficients in their proposal.

These additional costs may be incorporated in the contract, if appropriate, and may preclude later

disagreements over non-pre-priced tasks. Multiple coefficients may be used for normal working

hours and other than normal working hours.

(d) The solicitation must explain that there will be no separate repayment(s) for bond premiums

because the bond premium is repaid through the coefficient, and the coefficient is paid as an

indirect cost under progress payment or other standard payment provisions.

(e) JOC solicitation and contracts must use either annual coefficient adjustments or an annually

updated JOCPB, but not both. Clause 5152.237-9000, Adjustments to Contractor’s Coefficient for

Option Years, can be used in JOC contracts in accordance with this paragraph when annual

coefficient adjustments are used.

5117.9004-3 Ordering.

(a) Except as otherwise specified in this subpart, orders must be executed in accordance with FAR

16.505(a).

(b) Statement of work.

(1) The SOW for the proposed order must contain sufficient detail to enable the Government to

develop an independent government estimate (IGE), in accordance with FAR 36.203 and to ensure

that the contractor can properly prepare a responsive and cost-effective proposal with a minimum of

non-pre-priced tasks.

(2) The SOW must be updated before issuing the order to reflect the negotiated agreement’s details

and to include significant quantities, methods of construction, quality levels, and the number of days
to complete the work.

(c) Limitations.

(1) Except as provided in paragraph (2), the value of non-pre-priced work under an order must not

exceed 10 percent of the value of the pre-priced work.

(i) The value of the pre-priced work must be computed by multiplying the coefficient(s) times the

appropriate unit price(s) in the JOCPB.

(ii) When the contract allows, indirect costs and profit for non-pre-priced work may be attributed by

the application of a solicited and pre-agreed rate to be applied to the unburdened labor, equipment,

and material costs of the non-pre-priced work.

(iii) Description of non-pre-priced work must not be manipulated or forced to fit under a pre-priced

line item, either to avoid including non-pre-priced line items in the order or to reduce the value of

non-pre-priced line items in an attempt to circumvent the limitation in (c)(2).

(2) Normally, if the value of the non-pre-priced work exceeds 10 percent, then the non-pre-priced

work should be reduced, eliminated, performed in-house, or the job must be acquired using other

contracting methods. However, contracting officers may exceed the 10 percent if justified and

approved in accordance with FAR 6.302. The contracting officer shall negotiate the modification and

make a determination that the price is fair and reasonable.

(d) Distribution. A copy of all JOC orders must be sent to the contracting office appointing ordering

officers, the Finance and Accounting Office, the office or individual assigned responsibility for

inspection and technical administration of the contract, and any appointed COR. The contracting

officer must maintain the permanent record of each transaction, and administration shall be done in

accordance with the contracting activity procedures.

5117.9005 JOC ordering officers.

(a) Appointment. A “JOC ordering officer” appointment is authorized, but is only required when the

contracting officer will not be executing all task orders. Appointments of ordering officers under

each JOC must be minimized. The JOC ordering officer shall be obtained in accordance with AFARS

5101.603-1, The contracting officer is the appointing authority for each individual job order that is

within the JOC ordering officer authorities. The requiring activity may recommend JOC ordering

officers. The JOC ordering officer shall be appointed by letter similar to that in 5153.303-2 Sample

ordering officer appointment. (see 5101.602-2-92 Ordering officer appointments.), tailored for JOC.

(b) Training. All JOC ordering officers must receive specific training and orientation from the

responsible contracting office at least annually. This training must cover policy and procedures for

the operation of a JOC and shall specifically address the ordering officer’s authority, limitations, and

responsibilities, including ethics, conflict of interest, and potential pecuniary liabilities. JOC ordering

officers shall, at a minimum, meet contracting activity COR training requirements.

(c) Authorization and limitations.

(1) JOC ordering officers are authorized to sign task orders on behalf of the Government between

the micro-purchase threshold for acquisitions of construction and the Simplified Acquisition

Threshold (SAT) as long as the value of the non-pre-priced item(s) does not exceed five percent of
the total order to include contract modifications.

(2) The HCA may authorize JOC ordering officers to sign task orders of greater value than SAT.

However, the delegated authority may not exceed the thresholds specified in 10 U.S.C. 2805(c) and

may only be authorized when the HCA determines it is necessary to realize the benefits of a JOC,

and provided that –

(i) adequate management controls are in place (e.g., contracting officer oversight);

(ii) adequate training is provided;

(iii) the contracting officer approves; and

(iv) the value of any non-pre-priced item(s) does not exceed five percent.

(3) JOC ordering officers may execute modifications to existing task orders provided that -

(i) the contracting officer delegates explicitly this authority in the JOC ordering officer appointment

letter;

(ii) the absolute value of the order as modified does not exceed the ordering officer’s authority; and

(iii) pricing is accomplished by using the JOCPB.

(iv) Modifications shall be limited to changing quantities of JOCPB items in the existing order unless

the contracting officer signs an in-scope determination.

(4) JOC Ordering Officers must notify the contracting officer immediately of any modifications. The

contracting officer shall execute any modification outside of paragraph 3 above.

(d) Responsibilities. JOC ordering officers--

(1) Are responsible for ensuring that all proposed JOC project descriptions and task orders express

the Government’s actual requirements, validated in accordance with the requiring activity’s

procedures;

(2) Must obtain concurrence from the Contacting Officer that sufficient capacity exists on the JOC

before issuing of a task order;

(3) Must obtain a valid Purchase Request and Commitment (PR&C) from resource management to

ensure that adequate and proper funds are available for the project before issuing an order and/or

modification;

(4) Must notify the contracting officer of any additional bonding requirements associated with new

orders or changes in the value of existing orders;

(5) As the principal point of contact for technical and engineering issues, must respond to requests

for technical clarification from the JOC contractor, documenting both the request and the response,

and conduct the joint pre-proposal site survey, assuring that the contractor is provided access to all

required facilities, plans, and other documents required for full knowledge of the scope and

conditions of the required job;

(6) For orders estimated to exceed the JOC ordering officer’s signature authority, the JOC ordering

officer shall conduct an initial evaluation of contractor proposals; may be authorized to solicit such
proposals and clarify and negotiate units and quantities of pre-priced tasks; and shall assist the

contracting officer, as requested, in negotiations, and resolution of variances between the IGE and

the contractor’s proposal;

(7) Must maintain an electroniccontract file and complete contract documentation for each order

and modification executed, including a record of all related correspondence and actions taken before

award of the order and in the order administration phase; and

(8) Is responsible, along with a COR, if appointed, for assisting the contracting officer in technical

monitoring of the contractor’s performance of orders issued under a JOC to include --

(i) Monitoring compliance with the SOW and schedule;

(ii) Ensuring contractor or supplier compliance with the clause at FAR 52.225-5, Trade Agreements

(Oct 2019);

(iii) Ensuring compliance with the Wage Rate Requirements (Construction) statute (40 U.S.C.

Chapter 31, Subchapter IV, formerly known as the Davis Bacon Act, subpart 22.4);

(iv) Assessment and validation of percentage of completion for progress payment purposes;

(v) Recommending to the contracting officer changes to existing orders, beyond the ordering

officer’s authority;

(vi) Documenting and quickly reporting to the contracting officer systemic or recurring problems in

contractor performance;

(vii) Prioritization of orders when required (in coordination with the requiring activities), provided

no increase in cost is involved;

(viii) Submitting performance evaluation reports (see 5136.201), as applicable; and

(ix) Providing to the requiring activity documents required for continuing customer responsibilities

(e.g., as-built drawings and warranties).

5117.9006 Contracting officer responsibilities.

(a) At least once a year, the contracting officer must ensure that ordering officer files and

procedures are reviewed and that a representative sampling of orders is selected for tracking from

initiation of the requirement to final payment and close-out of the order.