NATU INST. OF STAND ,«|„^':,Vii iili

UBUCAt\OMS

NIST Special Publication 881-71

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 527R

Material Due-In and Receipt

(Receipt, Inquiry, Response and MRA)

Implementation Convention

Nisr

QC

100

. U57 *

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Teciinology

1^0.881-71

1998
rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry in

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' At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-71

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 527R

Material Due-In and Receipt

(Receipt, Inquiry, Response and MRA)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

August 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director

*
Reports on Information Technology

The National Institute of Standards and Technology {NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are

defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-71

Natl. Inst. Stand. Technol. Spec. Publ. 881-71, 47 pages (Aug. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998
527 Material Due-In and Receipt

Functional Group ID=MD

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Material Due-In and

Receipt Transaction Set (527) for use within the context of an Electronic Data Interchange (EDI) environment. The

transaction set can be used to provide advanced notification of scheduled material receipts, to report receipts, and to inquire about the status of receipt reportmg. This transaction set may be used to convey a description of the

material, receiving conditions and quantities, necessary contract information, and other logistics information. This

transaction set is bi-directional between trading partners.

Notes:

1. Receiving activities use this transaction set to report both receipts and historical receipt information to owners and other management control activities. Owners use this transaction set to inquire to storage activities about

the status ofoverdue receipts. For Material Receipt Acknowledgment (MRA), reporting activities use this

transaction set to acknowledge, to the Inventory Control Point (ICP), the receipt or nonreceipt ofmaterial; and

ICPs use this transaction set to inquire to the reporting activity when MRA is delinquent.

2. DoD distinguishes receipt transactions as thosefrom procurement sources and thosefrom nonprocurement

sources. In the 2/LIN/OlO loop, use either 2/CS/020 or 2/N9/030 (but not both) to denote the material source. The CS segment denotes a procurement source; the N9 segment denotes a nonprocurement source.

3. Use a single occurrence ofthis transaction set to transmit either receipt, historical receipt, receipt inquiry,

receipt inquiry response, MRA, or inquiry on delinquent MRA transactions to one or more activities. Use one

occurrence ofthis transaction set to transmit a single or multiple transactions.

4. Each transaction within a transaction set may report, for a single stock orpart number, one or more quantities

distinguished by one or more characteristics; e.g., material condition, management code, etc.

5. Users operating under the Defense Logistics Management System (DIMS) must reference the Unit ofIssue

and Purchase Unit Conversion Table, Transportation Mode Conversion Table, and the Accounting

Classification Appendix which can befound on the National Institute ofStandards and Technology (NIST)

World Wide Web site.

Heading:

Pes. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

Must Use 010 ST Transaction Set Header M 1

Must Use 020 BR Beginning Segment for Material Management M 1

Not Used 030 G62 Date/Time 0 5

Not Used 040 NTE Note/Special Instruction 0 5 LOOP ID - LM 50

Not Used 050 LM Code Source Information 0 1 nl Not Used 060 LQ Industry Code M 100

LOOP ID -Nl 20

Must Use 070 Nl Name M 1 n2

Not Used 080 N2 Additional Name Information 0 2 Not Used 090 N3 Address Information 0 2

003060F527R0 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Must Use 120 LM

Must Use 130 LQ

Not Used 140 CS

Not Used 150 P04

Not Used 160 N9

Not Used 170 G62

Not Used 180 G69

Not Used 190 LM

Not Used 200 LQ

Must Use 210 Nl

Not Used 220 N2

Not Used 230 N3

Not Used 240 N4

Not Used 245 G61

250 REF

260 062

270 N9

280 Nl

Not Used 290 LM

Not Used 300 LQ

LOOP ID -Nl

Name

Additional Name Information

Address Information

Geographic Location

Contact

Not Used 100 N4 Geographic Location o 1

Not usea 1 lU IJOl Contact c

!)

Detail:

Pes. Seg. Keq. Loop Notes and

No. 12 Name Des. Max.Use Repeat Comments

LOOP ID - LIN >1

Must Use 010 LIN Item Identification M I

020 CS Contract Summary 0 1 n3

030 N9 Reference Identification 0 10 n4

LOOP ID - RCD >1

Must Use 040 RCD Receiving Conditions M 1

050 G62 Date/Time 0 10

060 GF Furnished Goods and Services 0 1

070 AT Financial Accounting 0 >1

Not Used 080 DD Demand Detail 0 100

090 N9 Reference Identification 0 5 n5

Not Used 100 AMT Monetary Amount 0 1

110 NTE Note/Special Instruction o 5

115 G66 Transportation Instructions 0 5 LOOP ID - LM 25

Code Source Information 0 1 n6

Industry Code M ICQ

LOOP ID - CS >1

Contract Summary 0 1 n7

Item Physical Details 0 1

Reference Identification 0 5

Date/Time 0 5

Line Item Detail - Description 0 5 LOOP ID - LM 25

Code Source Information 0 1

Industry Code M 100

o

o

o

o

0

25

n8

LOOP ID - REF >1

Reference Identification 0 1 n9

Date/Time 0 10

Reference Identification 0 >1

Name 0 1 LOOP ID - LM 50

Code Source Information 0 1

Industry Code M 100

LOOP ID - QTY >I

003060F527R0 2 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Not Used 310 QTY Quantity O 1 nlO

Not Used 320 Nl Name O 1 LOOP ID - LM Too

Not Used 330 LM Code Source Information O 1

Not Used 340 LQ Industry Code M 100

Must Use 350 SE Transaction Set Trailer M 1

Transaction Set Notes

1. The LM loop identifies logistics data common to the entire transaction set.

2. The N 1 loop identifies name and or address information common to the entire transaction set.

3. The CS segment identifies data related to material obtained fi-om procurement sources.

4. The N9 segment identifies data related to material obtained fi-om non-procurement sources.

5. The N9 segment identifies shipment identification information.

6. The LM loop identifies logistics data unique to each use of the RCD loop.

7. The CS loop identifies contract summary, logistics, and packaging data unique to material received fi-om a procurement source.

8. The Nl loop identifies name and or address information unique to each use of the RCD loop.

9. The REF loop conveys serial number, lot number and inventory data.

10. The QTY loop stratifies the RCD02 quantity based on unique logistic and receiving location data.

003060F527R0 3 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Must Use

Ref.

Pes.

STOl

Data

Element

143

Must Use ST02 329

Data Element Summary

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

527 X12.231 Material Due-In and Receipt

Transaction set for reporting material dues-in,

anticipated receipts, and receipts

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set A unique number assigned by the originator ofthe transaction set, or the

originator's application program.

003060F527R0 4 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BR

020

Beginning Segment for Material Management

Heading

Mandatory

1To indicate the beginning of a material management transaction and transmit identifying

numbers and dates

1 If BROS is present, then BR04 is required.

2 If either BR07 or BROS is present, then the other is required.

3 If either BRIO or BRl 1 is present, then the other is required.

1 BR03 is the date of the transaction set preparation.

2 BR09 is the time of the transaction set preparation

Ref.

Pes.

Must Use BROl

Must Use BR02

Must Use BR03

Not Used BR04

Not Used BROS

Data

Element

353

640

373

67

66

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original

77 Simulation Exercise

Use to identify a simulated mobilization exercise

transaction set. Activities initiating simulated

mobilization exercises must ensure complete

coordination with all activities involved. All

transaction set recipients must me extreme caution to ensure that individual transactions do not process as

action documents which affect accountable records.

Transaction Type Code M ID 2/2

Code specifying the type of transaction

D4

DG

IN

TG

TH

Receipt

A receipt of material

Use when reporting a receipt ofmaterial into DoD

inventory.

Response

A reply to an inquiry

Use when responding to an inquiry regarding an over- due receipt.

Inquiry

Use when initiating an inquiryfor receipt information.

Receipt Acknowledgment Inquiry

Use when initiating an inquiryfor delinquent MRA.

Receipt Acknowledgment Advice

Usefor MRA to acknowledge the receipt or nonreceipt

ofmaterial

Date M DT 6/6

Date (YYMMDD)

This date corresponds to the Universal Time Coordinate (UTC).

Identification Code x AN 2/20

Code identifying a party or other code

Identification Code Qualifier O ID 1/2

Code designating the system/method of code structure used for Identification

003060F527R0 5 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

BR06

Not Used BR07

Not Used BROS

Must Use BR09

Code (67)

306 Action Code O ID 1/2

Code indicating type of action

Wl Reconcile Historical Records

Use to indicate the submission ofhistorical

information on previously reported receipts.

Recipients may not reject these transactions.

128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

Not Used BRIO

Not Used BRll

/. Express the originating activity's time in UTC.

2. Express time in afour-position (HHMM)format

128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier

003060F527R0 6 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

070

Nl Mandatory

Heading

Mandatory

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required.

2 If either N1 03 or N1 04 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

Musi use this l/Nl/070 loop to identify the organization originating the transaction set

Must Use

Ref.

Pes.

NlOl

Not Used N102

Must Use N103

Must Use N104

Not Used N105

Must Use N106

Data

Element

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use only one ofcodes 41, RC or 24.

41 Submitter

Entity transmitting transaction set Use in MRAs to identify the reporting activity.

RC Receiving Location

Use only in receipts, responses concerning overdue

receipts, and historical receipt submissions to indicate

the organization receiving or designated to receive

materiaL

Z4 Owning Inventory Control Point

An inventory control organization responsible for

management of a particular item

Use to identify the supply source. 93 Name " X AN 1/35

Free-form name

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage functions

67 Identification Code X AN 2/20

Code identifying a party or other code

706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003060F527R0 7 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

FR Message From

Must use with the appropriate l/NIOl/070 code to indicate the organization cited in N104 is originating

the transaction set.

003060F527R0 8 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LIN Item Identification

010

LIN Mandatory

Detail

Mandatory

1To specify basic item identification data

12

3

4

5

6

7

8

9

10

II

12

13

14

1 LINOl is the line item identification

1 See the Data Dictionary for a complete list of IDs. 2 LIN02 through LIN3 1 provide for fifteen different product/service IDs for each item.

For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Use either the 2/CS/020 segment or the 2/N9/030 segment (but not both) for each

^IN/010 loop.

If either LIN04 or LINOS is present. then the other is required.

If either LIN06 or LIN07 is present, then the other is required.

If either LINOS or LIN09 is present. then the other is required.

If either LINIO or LINll is present. then the other is required.

If either LIN12 or LIN13 is present. then the other is required.

If either LIN14 or LIN15 is present, then the other is required.

If either LIN16 or LIN17 is present. then the other is required.

If either LIN18 or LIN19 is present. then the other is required.

If either LrN20 or LIN21 is present. then the other is required.

If either LIN22 or LIN23 is present. then the other is required.

If either LIN24 or LIN25 is present, then the other is required.

If either LIN26 or LIN27 is present, then the other is required.

If either LIN28 or LIN29 is present, then the other is required.

If either LIN30 or LIN31 is present. then the other is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LINOl 350 Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set

1. Must use the appropriate capitalized alphabetic code in each receipt and

historical receipt transaction to identify the source ofthe materiel received or

returned; otherwise, do not use.

2. A- Receipt to inventory as a result ofpurchasefrom commercial sources. Applicable only to procurement source transactions.

3. B - Receipt to inventory as a result ofpurchase or requisitioningfrom

another DoD activity.

4. C- Receipt to inventory as a result ofpurchase or requisitioningfrom a non-DoD activity.

5. D - Receipt to inventory of assembled items, componentsfrom

disassembled or reclaimed items, or converted or modified items, originally

issued to a commercial or government activityfor assembly, disassembly,

reclamation, conversion, or modification. Applicable to both procurement

and nonprocurement source transactions. Includes the return of

government owned materialfurnishedfor incorporation in the deliverable

item but not so incorporated (applicable to nonprocurement source

transactions only).

6. E - Receipt to inventory ofitems previously issued to a commercial or government activityfor repair or nondestructive test/evaluation.

003060F527RO 9 27 April 1998
527R - Material Due-ln and Receipt (Receipt, Inquiry, Response and MRA)

7. F- Return to inventory ofunused items originally issued to a commercial

or government activityfor destructive test/evaluation. Applicable only to nonprocurement source transactions.

8. G- Return to inventory ofgovernment owned materialpreviously

furnished to a commercial or government activityfor consumption during

the manufacturing or maintenance process, but not so consumed or expended. Applicable only to nonprocurement source transactions.

9. H- Return to inventory, from an authorized commercial or noncommercial activity, ofmaterial on loan. Includes the return of

government owned equipmentfurnished to a commercial or noncommercial,

activityfor use in performing a contract. Applicable only to nonprocurement source transactions.

10. 1- Return to inventoryfrom own Service/Agency users. Applicable only

to nonprocurement source transactions.

11. J- Return to inventoryfrom other DoD activity users. Applicable only to nonprocurement source transactions.

12. K- Return to inventoryfrom non-DoD activity users. Applicable only to nonprocurement source transactions.

13. L - Return to inventoryfrom Military Assistance Program (MAP) Grant

Aid users. Applicable only to nonprocurement source transactions.

14. M- Return to inventoryfrom Foreign Military Sales (FMS) users. Applicable only to nonprocurement source transactions.

15. N- Return to inventory ofmaterial relocated between storage activities

without change in ownership. Applicable only to nonprocurement source

transactions.

16. P - Return to inventoryfrom reutilization and marketing. Applicable only

to nonprocurement source transactions.

17. Q- Return to inventory ofdesignatedprincipal item/weapon system.

Applicable only to nonprocurement source transactions.

18. R - Return ofService/Agency designated item to inventory, when a like

item is issued on an exchange basis. Applicable only to nonprocurement

source transactions.

19. S - Return to inventory as a result ofrequisitioningfrom own

Service/Agency. Applicable only to nonprocurement source transactions.

20. Z- For use with returns not identified by other codes. Requires use of

2/NTE/llO which will require manual intervention. Avoid use except under

extraordinary circumstances.

Must Use LIN02 235 Product/Service ID Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Use only one ofcodes Al, A2, A4, FB, FS, FT, MG, or YP to identify the

material Must use National Stock Number (NSN) (code FS) when known,

except when appropriate brand name subsistence items are identified by the

SubsistemeM^

003060F527R0 10 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Must Use LIN03

LIN04

LINOS

Not Used LIN06

Not Used LIN07

Not Used LINOS

Not Used LIN09

Not Used LINIO

Not Used LINll

Not Used LIN12

Al Plant Equipment Number

Item identifier is a plant equipment number

Use to identify plant equipment

A2 Department of Defense Identification Code (DoDIC)

Qualifies a code that uniquely identifies a type of

explosive or ammunition

Use to identify ammunition items.

A4 Subsistence Identification Number

Item identifier is a brand-name resale subsistence item

Use to identify subsistence items.

FB Form Number

Use to identify theform stock number.

FS National Stock Number

FT Federal Supply Classification

Use to identify the FSC ofthe nonstandard material

when a part number is not available and material can

only be ordered by description (e.g., non-NSN lumber

products).

MG Manufacturer's Part Number

Use to identify nonstandard material

YP Publication Number

Use to identify the publication stock number.

234 Product/Service ID M AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

CN Commodity Name

Use only with LIN02 code FT to identify the material

name or description.

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contractor

authorized to do business with the U.S. government

Use with LIN02 code MG to uniquely identify a

manufacturer's part number.

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

003060F527R0 11 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Not Used LIN13 234

Not Used LIN14 235

Not Used LIN15 234

Not Used LIN16 235

Not Used LIN17 234

Not Used LIN18 235

Not Used LIN19 234

Not Used LIN20 235

Not Used LIN21 234

Not Used LIN22 235

Not Used LIN23 234

Not Used LIN24 235

Not Used LIN25 234

Not Used LIN26 235

Not Used LIN27 234

Not Used LIN28 235

Not Used LIN29 234

Not Used LIN30 235

Not Used LIN31 234

Code identifying the type/source

Product/Service ID (234)

Product/Service ID

Identifying number for a product

Product/Service ID Qualifier

Code identifying the type/source

Product/Service ID (234)

Product/Service ID

Identifying number for a product

Product/Service ID Qualifier

Code identifying the type/source

Product/Service ID (234)

Product/Service ID

Identifying number for a product

Product/Service ID Qualifier

Code identifying the type/source

Product/Service ID (234)

Product/Service ID

Identifying number for a product

Product/Service ID Qualifier

Code identifying the type/source

Product/Service ID (234)

Product/Service ID

Identifying number for a product

Product/Service ID Qualifier

Code identifying the type/source

Product/Service ID (234)

Product/Service ID

Identifying number for a product

Product/Service ID Qualifier

Code identifying the type/source

Product/Service ID (234)

Product/Service ID

Identifying number for a product

Product/Service ID Qualifier

Code identifying the type/source

Product/Service ID (234)

Product/Service ID

Identifying number for a product

Product/Service ID Qualifier

Code identifying the type/source

Product/Service ID (234)

Product/Service ID

Identifying number for a product

Product/Service ID Qualifier

Code identifying the type/source

Product/Service ID (234)

Product/Service ID

Identifying number for a product

of the descriptive number used in

X

or service

X

of the descriptive number used in

or service

X

of the descriptive number used in

or service

X

X

of the descriptive number used in

or service

X

of the descriptive number used in

X

or service

of the descriptive number used in

or service

X

X

of the descriptive number used in

or service

X

X

of the descriptive number used in

or service

of the descriptive number used in

or service

X

X

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

of the descriptive number used in

X AN 1/40

or service

003060F527R0 12 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

CS

Comments:

Notes:

Contract Summary

020

LIN Mandatory

Detail

Optional

1To provide information about a contract

1 If either CS04 or CS05 is present, then the other is required.

1 CS09 is the permissible overage as a percentage of the total contract line item

number (CLIN) quantity.

2 CSIO is the permissible shortage as a percentage of the total contract line item

number (CLDSf) quantity.

3 CSl 1 is the permissible overage dollar value specified by the^ontract above which

discrepancy action is taken. —

4 CSl 4 is the Unit of Measure stipulated in the contract. 5 CSl 5 is the contract line item number (CLIN) unit price specified in the contract. 6 CS 1 7 conveys the Critical Application Indicator. A " Y" indicates that a Critical

Application Indicator is specified in the contract; an "N" indicates that no Critical

Application Indicator is specified in the contract. 7 CSl 8 conveys the Special Requirements Indicator. A "Y" indicates that a Special

Requirements Indicator (requiring special testing and oTevaluation) is specified in

the contract; an "N" indicates that no Special Requirements Indicator is specified in the contract.

1 CS04 may be used to identify the Contract Line Item Number (CLIN) or Extended

(or Exhibit) Line Item Number (ELIN).

2 CS07 and CSl 3 can be used to indicate two different types of special services

required.

Must usefor allprocurement source transactions. Do not usefor MRA or inquiries on

delinquent MRA.

Ref.

Pes.

Must Use CSOl

CS02

CS03

CS04

Data Element Summary

Data

Element Name Attributes

367 Contract Number O AN 1/30

Contract number

Use to identify the contract number.

327 Change Order Sequence Number O AN 1/8

Number assigned by the orderer identifying a specific change or revision to a

previously transmitted transaction set Use to identify a modification number to the cited contract

328 Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed by

the parties involved in the transaction

Use to identify the call or order number, or the call or order number

including the respective call or order modification, as applicable.

128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Use the appropriate code, based on the CSOl information, when the Exhibit

Line Item Number (ELIN), Contract Line Item Number (CLIN), or ^reement Line Item Number (ALIN) are known.

83 Extended (or Exhibit) Line Item Number (ELIN)

Identifies specific line items to be delivered for a

contract Use to identic the ELIN, or the ELIN including the

Sub Exhibit Line Item Number (SUBELIN), as

appropriate.

003060F527R0 13 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

CS05 127

Not Used CS06 324

Not Used CS07 560

Not Used CS08 433

Not Used CS09 954

Not Used CSIO 954

Not Used CSll 782

Not Used CS12 336

Not Used CS13 560

Not Used CS14 355

Not Used CS15 212

Not Used CS16 336

Not Used CS17 1073

Not Used CS18 1073

C7 Contract Line Item Number

Use to identify the CLIN, the CLIN including the Sub

Contract Line Item Number (SUBCLIN), or the

agreement line item number (ALIN), as appropriate.

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Purchase Order Number O AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Special Services Code O ID 2/10

Code identifying the special service

F.O.B. Point Code O ID 2/2

Code identifying type of F.O.B. point

Percent O R 1/10

Percentage expressed as a decimal

Percent O R 1/10

Percentage expressed as a decimal

Monetary Amount O R 1/15

Monetary amount

Terms Type Code O ID 2/2

Code identifying type of payment terms

Special Services Code O ID 2/10

Code identifying the special service

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Unit Price O R 1/17

Price per unit of product, service, commodity, etc. Terms Type Code O ID 2/2

Code identifying type of payment terms

Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

003060F527R0 14 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use N901

Must Use N902

Not Used N903

Not Used N904

Not Used N905

N9

Not Used N906

Not Used N907

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

Reference Identification

030

LIN Mandatory

Detail

Optional

10

To transmit identifying information as specified by the Reference Identification Qualifier

1 At least one of N902 or N903 is required.

2 If N906 is present, then N905 is required.

3 If either C04003 or C04004 is present, then the other is required.

4 If either C04005 or C04006 is present, then the other is required.

1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902.

Must usefor all nonprocurement source transactions (which includes all MRA and

inquiry on delinquent MRA transactions) to identify the transaction number.

Data

Element

128

127

369

373

337

623

C040

128

127

128

127

128

127

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

TN Transaction Reference Number

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Free-form Description X AN 1/45

Free-form descriptive text Date O DT 6/6

Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

003060F527R0 15 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

003060F527R0 16 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

RCD Receiving Conditions

040

RCD Mandatory

Detail

Mandatory

1To report receiving conditions and specify contested quantities

1 At least one of RCD02 RCD04 or RCD06 is required.

2 If either RCD02 or RCD03 is present, then the other is required.

3 If either RCD04 or RCD05 is present, then the other is required.

4 If any of RCD06 RCD07 or RCD08 is present, then all are required.

5 If any of RCD09 RCD 1 0 or RCD 1 1 is present, then all are required.

6 If any of RCD1 2 RCD1 3 or RCD 1 4 is present, then all are required.

7 If any of RCD1 5 RCD1 6 or RCD 1 7 is present, then all are required.

8 If any of RCD1 8 RCD1 9 or RCD20 is present, then all are required.

1 RCDOl is the receiving advice line item identification.

2 RCD21 is the cumulative quantity of goods received for a specific time period.

1 See the Data Element Dictionary for a complete list of receiving condition IDs. 2 RCD06 through RCD20 provide for five different quantities whose condition upon

receipt is under question.

1. Use in receipt, Itistorical receipt, receipt inquiry, receipt inquiry response, or MRA to report multiple quantities distinguished by c/taracteristics identified tlirougit coding

cited in the 2/LM/120 loop.

2. Associate each iteration ofthe 2/RCD/040 loop with the item referenced in the

2/LIN/OlO segment, and the controlling number referenced in eitlier the 2/CS/020

segment (for procurement source transactions) or the 2/N9/030 segment (for

nonprocurement source transactions), and the assignment number cited in

2/RCD01/040.

3. Use a separate 2/RCD/040 loop whenever characteristics identified in the

2/RCD/040 and 2/LM/120 loops differfor quantities reported in RCD02.

Data Element Summary

Ref. Data

Des. Element Name Attributes

RCDOl 350 Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set Use with receipt transactions to assign a sequential numberfor each

2/RCD/040 loop iteration. Cite a 1 in thefirst iteration; increase

incrementally by one in each subsequent iteration. Use in conjunction with

the controlling number in either the 2/CS/020 segment or tlie 2/N9/030

segment to uniquely identify each receipt.

When reversing a receipt transaction, cite the original unique previously

assigned number in the original receipt transaction.

Must Use RCD02 663 Quantity Units Received or Accepted X R 1/9

Number of Units Received or Accepted

1. For receipts and historical receipts, RCD02 represents the quantity

received; for inquiries on overdue receipts or responses concerning overdue

receipts when the material has not been received, RCD02 represents the

quantity still due in; for MRAs, RCD02 represents the quantity received or, for nonreceipt, the missing quantity (cite Discrepancy Indicator Code F in

the 2/LM/120 loop); for inquiries on delinquent MRA, RCD02 represents the

quantity of the shipment which has not been acknowledged or reported as not received.

003060F527R0 17 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Must Use RCD03

Must Use COOlOl

Not Used C00102

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

Not Used C00112

Not Used C00113

Not Used C00114

Not Used C00115

Not Used RCD04

Not Used RCD05

Not Used COOlOl

Not Used C00102

Not Used C00103

COOl

355

2. To reverse all or part ofa receipt transaction, use a minus sign in front of

the quantity to be reversed. Do not reverse inquiries, responses, MRAs, or

inquiries on aeunquent mka.

3. Express as a whole number with no decimals.

1018

649

355

1018

649

355

1018

649

355

1018

649

355

1018

649

664

COOl

355

1018

649

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Use to identify the unit ofissuefor the material DLMS users see the Unit of

Issue and Purchase Unit Conversion Tablefor available codes.

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or marmer in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or maimer in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Quantity Units Returned X R 1/9

Number of units returned

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

003060F527R0 18 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Not Used C00104 355

Not Used C00105 1018

Not Used C00106 649

Not Used C00107 355

Not Used C00108 1018

Not Used C00109 649

Not Used COOllO 355

Not Used COOlll 1018

Not Used C00112 649

Not Used C00113 355

Not Used C00114 1018

Not Used coon5 649

Not Used RCD06 667

Not Used RCD07 COOl

Not Used COOlOl 355

Not Used C00102 1018

Not Used C00103 649

Not Used C00104 355

Not Used C00105 1018

Not Used C00106 649

Not Used C00107 355

Not Used C00108 1018

Not Used C00109 649

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Quantity in Question X R 1/9

Number of units contested because of physical condition or status of units

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a muhiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

003060F527R0 19 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Not Used COOllO

Not Used COOlll

Not Used €00112

Not Used C00113

Not Used C00114

Not Used C00115

Not Used RCD08

Not Used RCD09

Not Used RCDIO

Not Used COOlOl

Not Used C00102

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

Not Used C00112

Not Used C00113

Not Used C00114

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

412 Receiving Condition Code X ID 2/2

Code designating physical condition or status of units received in a specific

shipment

667 Quantity in Question X R 1/9

Number of units contested because of physical condition or status of units

COOl Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

003060F527R0 20 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Not Used C00115 649

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

RCDll

RCD12

RCD13

Not Used COOlOl

C00102

C00103

C00104

C00105

C00106

C00107

C00108

C00109

COOllO

COOlll

C00112

C00113

C00114

C00115

RCD14

RCD15

RCD16

Not Used COOlOl

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

412 Receiving Condition Code X ID 2/2

Code designating physical condition or status of units received in a specific

shipment

667 Quantity in Question X R 1/9

Number of units contested because of physical condition or status of units

COOl Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a muhiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

412 Receiving Condition Code X ID 2/2

Code designating physical condition or status of units received in a specific

shipment

667 Quantity in Question X R 1/9

Number of units contested because of physical condition or status of units

COOl Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

003060F527R0 21 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Not Used C00102 1018

Not Used C00103 649

Not Used C00104 355

Not Used C00105 1018

Not Used C00106 649

Not Used C00107 355

Not Used C00108 1018

Not Used C00109 649

Not Used COOllO 355

Not Used COOlll 1018

Not Used C00112 649

Not Used C00113 355

Not Used C00114 1018

Not Used C00115 649

Not Used RCD17 412

Not Used RCD18 667

Not Used RCD19 COOl

Not Used COOlOl 355

Not Used C00102 1018

Not Used C00103 649

Not Used C00104 355

Not Used C00105 1018

Not Used COOl 06 649

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a muUiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtam a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Receiving Condition Code X ID 2/2

Code designating physical condition or status of units received in a specific

shipment

Quantity in Question X R 1/9

Number of units contested because of physical condition or status of units

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

003060F527R0 22 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Not Used C00107 355

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

C00108

C00109

COOllO

COOlll

C00112

C00113

C00114

C00115

RCD20

Not Used RCD21

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in whicii a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtam a new value

412 Receiving Condition Code X ID 2/2

Code designating physical condition or status of units received in a specific

shipment

380 Quantity O R 1/15

Numeric value of quantity

003060F527R0 23 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use G6201

G62 Date/Time

050

RCD Mandatory

Detail

Optional

10

To specify pertinent dates and times

1 At least one of G6201 or G6203 is required.

2 If either G6201 or G6202 is present, then the other is required.

3 If either G6203 or G6204 is present, then the other is required.

Use multiple repetitions to define unique dates associated with the transaction.

Data Element Summary

Data

Element Name Attributes

432 Date Qualifier X ID 2/2

Code specifying type of date

For subsistence items only, use one of code BF or BJ (but not both) as

appropriatefor receipt and historical receipt transactions only.

1 1 Shipped on This Date

Must use in inquiries on delinquent MRA; use in

MRA transactionsfor security assistance shipments

when the mode ofshipment is identified in the

2/G66/115 segment; otherwise, do not use. 17 Estimated Delivery Date

Must use in each inquiry on an overdue receipt;

otherwise do not use. 35 Delivered on This Date

Must use in each receipt and historical receipt

transaction to identify the date the carrier released the

material; otherwise do not use. BB Transaction Control Date

The date when a transaction was prepared

Must use to cite the date the transaction was prepared.

BF Pack Date

The date when requested material was packaged

Use to identify the datepackedfor subsistence items

only.

BG Backorder Release Date

The date when backordered material was made

available for issue

Use in receipt and historical receipt transactions only.

BH Offered for Delivery

The date when material was offered for delivery by a

carrier

Use only in each receipt and historical receipt

transaction, to identify the date the carrier offered

material to the storage activityfor delivery when it

differs from the date material was released by the

carrier.

BI Inspection

The date when material was inspected

003060F527R0 24 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Must Use G6202

G6203

373

176

G6204 337

G6205 623

G6206 624

BJ

BT

BV

Use only in receipt and historical receipt transactions

to identify the date inspected when the contract

requires inspection by the storage activity prior to payment

Shelf-Life Expiration

The date when material will become unusable

Use to indicate the expiration datefor subsistence

Acceptance

Date material delivery is accepted

Use only in receipt and historical receipt transactions

to identify the date accepted when the contract

requires acceptance by the storage activity prior to payment , Recorded

Date action is recorded against accountable records

Must use in receipt and historical receipt transactions

to cite the date receipt is posted to the Total Item

Property record; use in MRA transactionsfor U.S.

forces to cite the date receipt is posted to the stock

record/property account or equivalent; otherwise do

not use. Date X DT6/6

Date (YYMMDD)

Time Qualifier X ID 1/2

Code specifying the reported time

W Effective Time

Use in conjunction with CMdi codes 35, BH, andBV

only. Express time in afour-position (HHMM)

format

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

LT Local Time

Century O

The first two characters in the designation of the year (CCYY)

NO 2/2

003060F527R0 25 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

GF Furnished Goods and Services

060

RCD Mandatory

Detail

Optional

1To specify information related to furnished material, equipment, property, information,

and services

1 If either GFO 1 or GF02 is present, then the other is required.

2 If either GF05 or GF06 is present, then the other is required.

3 If either GF08 or GF09 is present, then the other is required.

1 GF04 is the value of government-furnished property.

1. Use only in nonprocurement source receipts not-from-due. Do not use when

reversing a receipt transaction.

2. Use either the Manufacturing Directive Number (MDN) or contract number (but not

both) associated with afurnished material transaction to reference the associated

conp-acL Identify the controlling transaction number in 2/N9/030.

Data Element Summary

Ref.

Pes.

GFOl

GF02

GF03

Not Used GF04

Not Used GF05

Not Used GF06

GF07

Not Used GF08

Not Used GF09

Data

Element

128

127

367

782

128

127

328

128

127

Name Attributes

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

W3 Manufacturing Directive Number

Identifies the Management Control Activity and

contract associated with government furnished material

transactions

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Contract Number O AN 1/30

Contract number

Monetary Amount O R 1/15

Monetary amount

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier

Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed by

the parties involved in the transaction

Use to identify the call or order number, or the call or order number

including the respective call or order modification, as applicable, when using

GF03.

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

003060F527R0 26 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

AT

Must Use

Ref.

Pes.

ATOl

AT02

AT03

Not Used

Not Used

Not Used

AT04

AT05

AT06

AT07

Not Used AT08

AT09

Must Use ATIO

Financial Accounting

070

RCD Mandatory

Detail

Optional

>1

To transmit financial accounting data

1 If ATIO is present, then ATOl is required.

1 AT09 identifies unique local activity financial accounting information.

1. Use multiple repetitions to identify thefundpurpose code, and/orfund codefor

Igoods, services, and related adjustments.

2. DLMS users see the Accoun^ng,£lc^si^mtion Appendix/or AT02, AT07 andAT09.

Data

Element

1271

1282

1283

1284

1285

1286

1287

1288

352

1270

Attributes

X AN 1/30

Data Element Summary

Name

Industry Code

Code indicating a code Irom a specific industry code list Use any code except "CR" or "DR".

Treasury Symbol Number O AN 7/21

Number identifying a department, fiscal year, treasury account number, and

appropriation limit for a standard accounting classification coding structure Use to identify the basic appropriation number.

Budget Activity Number O AN 1/16

Number identifying an administrative subdivision of fimds against which a

transaction is to be charged for a standard accounting classification coding

structure Use to identify thefund code.

Object Class Number O AN 3/12

Number identifying the nature of the goods or services acquired and a specific

office or organization using resources for a standard accounting classification

coding structure Reimbursable Source Number O AN 1/3

Number identifying the source of an appropriation or fund reimbursement for a standard accounting classification coding structure Transaction Reference Number O AN 4/20

Number identifying an original request for goods and services to the matching

financial transaction for a standard accounting classification coding structure Accountable Station Number O AN 3/8

Number identifying an office responsible for entering a financial transaction

into the applicable accounting system for a standard accounting classification

coding structure Use to identify the Authorized Accounting Activity (AAAJ/Accounting

Dispersing Station Number (ADSN)/Fiscal Station Number (FSN).

Paying Station Number O AN 8/14

Number identifying an office responsible for making a payment or collection

and the corresponding voucher number under which the action was taken for a standard accounting classification coding structure Description O AN 1/80

A free-form description to clarify the related data elements and their content

Cite the supplemental accounting classification data.

Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list

003060F527R0 27 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

FP Fund Purpose

003060F527R0 28
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

N9 Reference Identification

090

RCD Mandatory

Detail

Optional

5

To transmit identifying information as specified by the Reference Identification Qualifier

1 At least one of N902 or N903 is required.

2 If N906 is present, then N905 is required.

3 If either C04003 or C04004 is present, then the other is required.

4 If either C04005 or C04006 is present, then the other is required.

1 N906 reflects the time zone which the time reflects. 2 N907 contams data relating to the value cited in N902.

Use multiple repetitions as needed to define unique data associated with the

transaction.

Data Element Summary

Must Use

Ref.

Pes.

N901

Data

Element Name Attributes

128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Use codes TG and SI (when applicable) in inquiries on delinquent MRA to identify the shipment unit.

16

AH

CT

SI

SS

Military Interdepartmental Purchase Request (MIPR)

Number

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requiring a purchase and a military service or agency

responsible for procuring the requirement

Usefor receipts to identify the MIPR numberfor

tracking in-process maintenance, otherwise, do not

use. Agreement Number

Use as neededfor receipts to identify the Depot

Maintenance Inter-Service Support Agreement

(DMISA) numberfor tracking in-process

maintenance, otherwise, do not use. Contract Number

Use with nonprocurement source transactions when a

contract number is needed in addition to the

transaction numberfor transaction tracking purposes.

Identify the controlling transaction number in

2/N9/030.

Shipper's Identifying Number for Shipment (SID)

A unique number (to the shipper) assigned by the

shipper to identify the shipment

Use in procurement source receipt and historical

receipt transactions to cite the vendor's shipment

number shown on the shipping documentation. Use in

inquiries on procurement source receipts to cite the

vendor shipment number when known.

Split Shipment Number

Use in receipts and MRAs to identify the partial

shipment indicator previously assigned when a line

item was consigned as split or partial shipment.

003060F527R0 29 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Must Use N902

Not Used N903

Not Used N904

Not Used N905

127

369

373

337

Not Used N906 623

N907 C040

Must Use C04001 128

TG Transportation Control Number (TCN)

Must use TCN with inquiries on delinquent MRA.

Wl Defense Turn-In Document Number

Identifies material submitted for reutilization and

marketing

Use only in receipt and historical receipt transactions

to identify the transaction number assigned to material

which is condemned upon receipt and then sent

directly to disposal

W8 Suffix

Differentiates between partial actions taken on the

original transaction

Use in conjunction with the transaction number cited

in the 2/N9/030 segment. Use in receipts ofmaterial

returns, MRA, and inquiriesfor delinquent MRA to identify the suffix code assigned when a partial supply

action previously occurred.

X9 Internal Control Number

Number assigned by the managing office to provide

internal processing information

Use in procurement source receipt and historical

receipt transactions when a transaction number is needed in addition to the contract numberfor

transaction tracking purposes. Identify the controlling

contract number in the 2/CS/020 segment.

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Free-form Description X AN 1/45

Free-form descriptive text Date O DT 6/6

Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Use one or more of codes 08, 97, A W, BL, BM, IZ, Kl, K2, K3, WY, or ZH

with N901 Code TG or SI to identify secondary transportation numbers.

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

08

lY

Carrier Assigned Package Identification Number

A reference number assigned by a carrier to uniquely

identify a single package

Use to identify the shipment unit smallpackage

identification number.

Repair Action Number

Use in conjunction with N901 code AHfor receipts to

003060F527R0 30 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Must Use C04002 127

C04003 128

C04004 127

C04005 128

C04006 127

AW

BL

BM

IZ

Kl

K2

K3

identify the DMISA line number, otherwise do not use. 97 Package Number

A serial number indicating unit shipped

Use to identify the shipment unitpackage

identification number.

Air Waybill Number

Government Bill of Lading

Bill of Lading Number

Insured Parcel Post Number

Number assigned to control an insured parcel post

shipment from shipper to consignee

Foreign Military Sales Notice Number

Number assigned to control a foreign military sales

shipment from shipper to consignee

Certified Mail Number

Number assigned by U.S. Postal Service (USPS) to monitor the movement of certified mail from point of

acceptance by USPS to point of delivery

Registered Mail Number

Number assigned by U.S. Postal Service (USPS) to monitor the movement of mail from point of acceptance

by USPS to point of delivery

Use to identify the shipment unit registered mail

number.

WY Waybill Number

ZH Carrier Assigned Reference Number

Use to identify the shipment unit express mail number.

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

003060F527R0 31 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

NTE Note/Special Instruction

110

RCD Mandatory

Detail

Optional

5

To transmit information in a free-form format, if necessary, for comment or special

instruction

1 The NTE segment permits free-form information/data which, under ANSI X12

standard implementations, is not machine processable. The use of the NTE segment

should therefore be avoided, if at all possible, in an automated environment.

Use only with 2/LINOl/OlO CodeZ. Use ofthis segment requires manual intervention

and should only be used in extraordinary cirm

Ref. Data

Pes. Element

NTEOl 363

Must Use NTE02 352

Data Element Summary

Name Attributes

Note Reference Code O ID 3/3

Code identifying the frmctional area or purpose for which the note applies

OTH Other Instructions

Description M AN 1/80

A free-form description to clarify the related data elements and their content

003060F527R0 32 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

G66 Transportation Instructions

115

RCD Mandatory

Detail

Optional

5

To specify transportation instructions relating to the shipment

Use only in security assistance MRAs and in inquiries on delinquent MRAs.

Ref.

Pes.

Not Used G6601

Must Use G6602

Not Used G6603

Not Used G6604

Not Used G6605

Not Used G6606

Not Used G6607

Data

Element

146

91

399

400

387

433

434

Data Element Summary

Name Attributes

Shipment Method of Payment O ID 2/2

Code identifying payment terms for transportation charges

Transportation Method/Type Code O ID 1/2

Code specifying the method or type of transportation for the shipment

1. Use to identify the transportation mode ofshipment code. DLMS users see

the Transportation Mode ofShipment Conversion Tablefor available codes.

2. Must use in inquiries on delinquent MRA; use in MRAfor security

assistance when known; otherwise, do not use. Pallet Exchange Code O ID 1/1

Code specifying pallet exchange instructions

Unit Load Option Code O ID 2/2

Code identifying loading or unloading a shipment

Routing O AN 1/35

Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity

F.O.B. Point Code O ID 2/2

Code identifying type of F.O.B. point

F.O.B. Point O AN 1/30

Descriptive name of F.O.B. point

003060F527R0 33 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use LMOl

Not Used LM02

LM Code Source Information

120

LM Optional (Must Use)

Detail

Optional (Must Use)

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

1. Use this 2/LM/120 loop to identify coded information maintained in department or agency documentation.

2. Do not use the 2/LM/120 loop in inquiries on delinquent MRA.

Data Element Summary^

Data

Element Name Attributes

559 Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

003060F527R0 34 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LC^ Industry Code

130

LM Optional (Must Use)

Detail

Mandatory

100

Code to transmit standard industry codes

1 If LQOl is present, then LQ02 is required.

Use to identify codes, as appropriate, consistent with management information

requirements.

Data Element Summary

Must Use

Ref.

Pes.

LQOl

Data

Element

1270

Name Attributes

Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list

1. Use codes 87, and 99orAl (but not both) for receipt transactions, only

when the code value is different than the data cited in the corresponding

advance receipt informationfile, or when there is no advance receipt

informationfile,

2. Use code 99 orAl (but not both) in historical receipts, receipt inquiry, and

receipt inquiry response as needed.

3. Use cqde ElfqrMRAs only.

0 Document Identification Code

78

80

83

84

Codes that subclassify a transaction

Project Code

Codes that relate a transaction to special programs,

exercises, projects, operations, or other purposes

Advice Code

Instructions to transaction recipients when narratives

cannot be transmitted

Use when submitting a duplicate receipt in reply to a

receipt inquiry; when submitting a response to a

receipt inquiry when there is a receipt in process;

when there is no receipt in process and no advance

receipt information file; when there is no receipt in

process but there is an advance receipt information

file; and when submitting a delinquent MRA in

response to an inquiry; otherwise, do not use. Supply Condition Code

Classifies material by readiness for issue and use, describes actions underway to change the status of

material, or identifies material as excess or not

serviceable

Use to identify the material condition for the

2/RCD02/040 quantity. Must use in receipt and

historical receipt, receipt inquiry, and response to receipt inquiry transactions.

Management Code

Supplemental information not covered by the

transaction coding structure Use multiple repetitions to identify all applicable

003060F527R0 35 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

management codes. Do not use with MRA or

inquiriesfor delinquent MRA.

87 Subsistence Type of Pack Code

A certain level of protection from the packing or outside

shipping container for perishable and nonperishable

subsistence items

Usefor subsistence items only.

92 Reason for Disposal Code

Explains why material is being transferred for disposal

Use in receipt and historical receipt transactions to

cite the reason when material is shipped to Defense

Reutilization and Marketing Office (DRMO) upon

receipt

99 Purpose Code

Codes that inform the material owner why an inventory

balance is being reserved

Al Ownership Code

Items included in the inventory records of an

organization that is not the owner of the items

A9 Supplementary Address

Identifies the originating organization's unique logistics

information

Use in material release modifications to identify

revised information.

AK Distribution Code

Code identifying activities eligible to receive additional

status DE Signal Code

EI Discrepancy Indicator Code

Indicates that a supply or transportation discrepancy or product quality deficiency affects receipt posting

Use in MRA transactions to acknowledge receipt ofa

discrepant shipment; otherwise do not use. Must Use LQ02 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list

003060F527R0 36 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

210

NI Optional (Must Use)

Detail

Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required.

2 If either N1 03 or N1 04 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtam this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

1. Must use one iteration ofthis 2/N1/210 loop to identify the organization to receive

the transaction.

2. Use additional iterations to identify other organizations associated with the

transaction.

Data Element Summary

Must Use

Ref.

Des.

NIDI

Data

Element

98

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

41

CI

RC

Z4

Z5

ZB

ZD

Submitter

Entity transmitting transaction set Use in inquiries on delinquent MRA transactions to

identify the repMtmg uc^mi^y'

Consignor

Use in "not-from-due" receipts only to indicate the

organization shipping the material

Receiving Location

Use only in receipts, responses concerning overdue

receipts, and historical receiptsubmissions to indicate

the organization receiving or designated to receive

material

Owning Inventory Control Point

An inventory control organization responsible for

management of a particular item

Use to identify the supply source. Management Control Activity

Department of Defense organization that oversees

contractor requests for government-owned material to be supplied for use in support of government contracts Use in MRA transactionsfor GFMshipments to contractor when the MCA requires the MRA in

addition to the ICP. . . ; „ . at Party to Receive Credit

The organization to which credit will be granted

Use only in nonprocurement source "not-from-due"

receipts to indicate the organization which will receive

creditfor the turn-in.

Party to Receive Reports

The organization designated to receive reports

003060F527R0 37 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Not Used N102

Must Use N103

Must Use N104

Not Used N105

N106

Use in MRA transactions to cite additional

organizations requiring MRA.

93 Name X AN 1/35

Free-form name

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

D-U-N-S Number, Dun & Bradstreet

D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Department of Defense Activity Address Code

(DODAAC)

Commercial and Government Entity (CAGE)

Vse only in conjunction with NlOl code CI w/ten a

DODAAC is not assigned.

Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage functions

67 Identification Code X AN 2/20

Code identifying a party or other code

706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

TO Message To

Must use with the appropriate 2/N101/210 code to indicate the organization cited in N104 is receiving the

transaction.

I9

10

33

M4

003060F527R0 38 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

REF Reference Identification

250

REF Optional

Detail

Optional

1To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

1. Must use the 2/REF/250 loop in receipt, historical receipt, and MRA transactions

when the item identified in LIN03 ofthe 2/LIN/OlO segment is subject to tracking

under a Unique Item Tracking (UIT) program.

2. Use as needed to provide the lot numberfor medical and ammunition commodities.

3. Either a unique item identifier (UII), batch number, or a lot number defines the

looping structure. Once defined, use the 2/N9/270 segmentfor the other

characteristics, as needed.

Ref.

Pes.

Must Use REFOl

Must Use REF02

Not Used REF03

Not Used REF04

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

Data

Element

128

127

352

C040

128

127

128

127

128

127

Data Element Summary

Name

Reference Identification Qualifier

Code qualifying the Reference Identification

BT Batch Number

Attributes

M ID 2/3

LT

SE

Use to identify the batch number or other number

identifying the production run. Lot Number

Use to identify the manufacturer's lot number.

Serial Number

Use to identify the UII. Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

003060F527R0 39 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

003060F527R0 40 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

G6201

Must Use G6202

Not Used G6203

Not Used G6204

Not Used G6205

G62 Date/Time

260

REF Optional

Detail

Optional

10

To specify pertinent dates and times

1 At least one of G620 1 or G6203 is required.

2 If either G6201 or G6202 is present, then the other is required.

3 If either G6203 or G6204 is present, then the other is required.

Use up toJive repetitions to identify dates related to data represented in 2/REF/250for

unique item tracking.

Data

Element

432

Data Element Summary

Name

Date Qualifier

Code specifying type of date

Attributes

X ID 2/2

G6206

BF Pack Date

The date when requested material was packaged

XJse to indicate date packedfor reported material.

BI Inspection

The date when material was inspected

Use to indicate the date ofmaterial inspection.

BJ Shelf-Life Expiration

The date when material will become unusable

Use to indicate expiration datefor shelf-life material

BK Warranty Expiration

The date when a manufacturer's warranty expires

Use to indicate date when warranty on material

expires.

BL Manufacture

The date when equipment or material was manufactured

Use to indicate manufacturing date of the material

373 Date X DT 6/6

Date (YYMMDD)

176 Time Qualifier X ID 1/2

Code specifying the reported time

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

003060F527R0 41 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

N9 Reference Identification

270

REF Optional

Detail

Optional

>1

To transmit identifying information as specified by the Reference Identification Qualifier

1 At least one of N902 or N903 is required.

2 If N906 is present, then N905 is required.

3 If either C04003 or C04004 is present, then the other is required.

4 If either C04005 or C04006 is present, then the other is required.

1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902.

Use multiple repetitions to identify the characieristic(s) not defined in the 2/REF/2S0

segment.

Ref.

Pes.

Must Use N901

Must Use N902

Not Used N903

Not Used N904

Not Used N905

Not Used N906

Not Used N907

Data

Element

128

127

369

373

337

623

C040

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Use codes LT, SE, or BTto identify the characteristic not defined in the

2/REF/250 segment

BT

LT

SE

Batch Number

Use to identify the batch number or other number

identifying the production run. Lot Number

Use to identify the manufacturer's lot number.

Serial Number

Use to identify the Ull. ;i W5 Inspector Identification Number

Identifies the manufacturer's material inspector

Use to identify the code assigned by each inspection

agency to an inspector.

Reference Identification X AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

Free-form Description X AN 1/45

Free-form descriptive text Date O DT 6/6

Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

003060F527R0 42 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Not Used C04001 128

Not Used C04002 127

Not Used C04003 128

Not Used C04004 127

Not Used C04005 128

Not Used C04006 127

Reference Identification Qualifler M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

003060F527R0 43 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

280

REF Optional

Detail

Optional

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required.

2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N 1 0 1

Use to identify the manufacturer ofthe UIT item.

Data Element Summary

Must Use

Ref.

Pes.

NlOl

Not Used N102

Must Use N103

Must Use N104

Not Used N105

Not Used N106

Data

Element

98

93

66

67

706

98

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

MF Manufacturer of Goods

Name X AN 1/35

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

33 Commercial and Government Entity (CAGE)

Identification Code X AN 2/20

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003060F527R0 44 27 April 1998
527R - Material Due-In and Receipt (Receipt, Inquiry, Response and MRA)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

350

Detail

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments)

1 SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use SEOl 96 Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Must Use SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Cite the same number as the one cited in ST02.

003060F527R0 45 27 April 1998

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Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

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official source of information in the Federal Goverrmient regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended. Public Law 89-306 (79 Stat. 1127), and as implemented by Executive Order 1 1717 (38 FR 12315, dated May 11, 1973) and Part 6 of

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published subsequently in more comprehensive form.
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