PUBLICATIONS

NIST Special Publication 881-40

Nisr

00

57

0.881-40

998

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 840

Request for Quotation (Revision 1)

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry in the development of technology . . . needed to improve product quality, to modernize manufacturing processes,

to ensure product reliability . . . and to facilitate rapid commercialization ... of products based on new scientific discoveries."

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' At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-40

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 840

Request for Quotation (Revision 1)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

January 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by functional-area experts who create and select options from standard EDI Transaction Sets to yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-40

Natl. Inst. Stand. Technol. Spec. Publ. 881-40, 136 pages (Jan. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
840 Request for Quotation

Functional Group ID= RQ

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Request for Quotation

Transaction Set (840) for use within the context of an Electronic Data Interchange (EDI) environment. The

transaction set can be used to provide potential buyers with the ability to solicit price, delivery schedule, and other items from potential sellers of goods and services.

Heading:

Must Use

Pos. No. 010Seg.

jro ST Name

Transaction Set Header

KeQ.

Pes. MMax.Use

1

Loop

Repeat

Notes and Comments

Must Use 020 BQT Beginning Segment for Request for Quotation M 1 Not Used 030

040

NTE

CUR

Note/Special Instruction

Currency

FO

100

1 050 REF Reference Numbers 0 >1

Not Used 060 PER Administrative Communications Contact 0 3 Not Used 070 TAX Tax Reference 0 3 080 FOB F.O.B. Related Instructions 0 >1

Not Used 090 CTP Pricing Information \J >1

Not Used 095 PAM Period Amount 0 10

110 CSH Header Sale Condition 0 25

Not Used

120

130

SAC

ITD

Service, Promotion, Allowance, or Charge

Information Terms of Sale/Deferred Terms of Sale

0

0

25

5 Not Used 140 DIS Discount Detail o

150 DTM Date/Time Reference 0 10

160 LDT Lead Time 0 12 Not Used 180 LIN Item Identification 0 5 nl

190 PID Product/Item Description 0 200

200 MEA Measurements o 40

210 PWK Paperwork 0 25

220 PKG Marking, Packaging, Loading 0 200 Not Used 230 TDl Carrier Details (Quantity and Weight) o 2

Not Used

240

250

TD5

TD3

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

0

12

12

260

270

TD4

MAN

Carrier Details (Special Handling, or Hazardous Materials, or Both) Marks and Numbers

0o

5

10 280 RRA Required Response 0 100 LOOP ID - N9 1000 290 N9 Reference Number 0 1

300 MSG Message Text 0 1000 LOOP ID -Nl lOOOO 310 Nl Name 0 1

003050F840 1 03 July 1997
840 - Request for Quotation

320 N2 Additional Name Information 0 2

330 N3 Address Information O 2 340 N4 Geographic Location o >1 Not Used 350 REF Reference Numbers 0 12 360 PER Administrative Communications Contact 0 >1

Not Used 370 FOB F O B. Related Instructions 0 I Not Used 380 TDl Carrier Details (Quantity and Weight) 0 2

Not Used

390

400

TD5

TD3

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

0

12

12

/I 1 A

420

1 1J4 PKG

Carrier Details (Special Handling, or Hazardous Materials, or Both) Marking, Packaging, Loading

r\KjOc

200

Not Used 430 RRA Required Response 0 25 LOOP ID -SPI 1 440 SPI Specification Identifier 0 1 450 REF Reference Numbers 0 5 460 DTM Date/Time Reference 0 5 470 MSG Message Text 0 50 LOOP ID - Nl 20 490 Nl Name 0 1 500 N2 Additional Name Information o 2 510 N3 Address Information 0 2 520 N4 Geographic Location 0 1 Not Used 530 REF Reference Numbers o 20

540 u6

1

Contact u 1

550 MSG Message Text 0 50 LOOP ID - CBl >1

560 CBl Contract and Cost Accounting Standards Data 0 1 570 REF Reference Numbers 0 20

580 DTM Date/Time Reference 0 5 590 LDT Lead Time 0 1 600 MSG Message Text 0 50

Detail:

Pos. No.Seg. ID NameReq.

Pes. Max.LIse LoopRepeat

Notes and Comments

LOOP ID - POI 100000 Must Use 010 POl Baseline Item Data M 1 Not Used 020 CUR Currency 0 1 025 CNl Contract Information 0 1 030 P03 Additional Item Detail 0 25 040 CTP Pricing Information 0 >1 Not Used 045 PAM Period Amount O 10 049 MEA Measurements 0 40 LOOP ID -PID 1000 050 PID Product/Item Description 0 1 Not Used 060 MEA Measurements O 10

070 PWK Paperwork 0 25

003050F840 1 2 03 July 1997
840 - Request for Quotation

Not Used Not Used Not Used

Not Used Not Used

Not Used

080 090

100

110

130

140

150

160

170

180

190 200

230

240

250

260

270

280 290

295

PKG

P04 REF PER

SAC

ITS ITD

DIS TAX

FOB

SDQ

DTM

FST

TDl

TD5

TD3

TD4

MAN

RRA

MSG

296 SPI

.J v_ I 1 Not Used 298 TDl

Not Used 299 TD5

Not Used 300 TD3

Not Used 301 TD4

302 LDT

303 QTY

304 MSG

305 LM

Must Use 306 LQ

Not Used 308 SLN

Not Used 310 PID

320 N9

330 MSG

340 Nl

350 N2

360 N3

370 N4

Not Used 380 REF

Marking, Packaging, Loading

Item Physical Details

Reference Numbers

Administrative Communications Contact

Service, Promotion, Allowance, or Charge

Information Conditions of Sale Terms of Sale/Deferred Terms of Sale

Discount Detail Tax Reference

F.O.B. Related Instructions

Destination Quantity

Date/Time Reference

Forecast Schedule

Carrier Details (Quantity and Weight)

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

Carrier Details (Special Handling, or Hazardous Materials, or Both) Marks and Numbers

Required Response Message Text

Specification Identifier

0 200 0 >1 0 >1 o 3 0 25 0 25 0 2 0 20 0 3 o >1 0 50 0 10 0 >1 o 1 0 12 0 12 o 5 o 10 0 25 0 1000 o >1 LOOP ID - SCH

Line Item Schedule O

Carrier Details (Quantity and Weight) O

Carrier Details (Routing Sequence/Transit 0

Time)

Carrier Details (Equipment) O

Carrier Details (Special Handling, or O

Hazardous Materials, or Both) LOOP ID - LDT

Lead Time

Quantity

Message Text LOOP ID - LM

Code Source Information

Industry Code

O

M

LOOP ID -SLN

Subline Item Detail

Product/Item Description LOOP ID - N9

Reference Number

Message Text LOOP ID -Nl Name

Additional Name Information

Address Information

Geographic Location

Reference Numbers

Ooo

o

o

I

2

12

12

5

>1

1

1000

1000

12

2

1

12

104

n2

>1

1000

1000

>l

003050F840 1 3 03 July 1997
840 - Request for Quotation

390 PER Administrative Communications Contact 0 3 Not Used 400 FOB F.O.B. Related Instructions 0 1 405 SCH Line Item Schedule 0 200

Not Used 410 TDl Carrier Details (Quantity and Weight) 0 2

1 L>D Carrier Details (Routing Secjuence/Transit Time) Not Used 430 TD3 Carrier Details (Equipment) 0 12 440 TD4 Carrier Details (Special Handling, or 0 5 Hazardous Matenals, or Both) 450 PKG Marking, Packaging, Loading 0 200

Not Used 460 RRA Required Response 0 25 Not Used 465 CTP Pricing Information o I Not Used 469 PAM Period Amount o 10 LOOP ID - LDT >1 470 LDT Lead Time 0 1 480 MAN Marks and Numbers 0 10 490 QTY Quantity 0 5

500 MSG Message Text 0 1000

Summary:

Pos. Seg. Req. Loop Notes and

No. ID Name Pes. Max. Use Repeat Comments

Must Use 010 CTT Transaction Totals M 1 n3 Must Use 020 SE Transaction Set Trailer M 1

Transaction Set Notes

1. If segment LIN is used, do not use LINOl

.

2. The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used, the unit of measurement code (SCH02) should always be identical to the unit of

measurement code in the associated POl segment (PO103) and the sum of values of quantity (SCHOl) should

always equal the quantity ordered (POl 02) in the POl segment.

3. The number of line items (CTTOl ) is the accumulation of the number of POl segments. If used, hash total (CTT02) IS the sum of the value of quantities ordered (POl 02) for each POl segment.

003050F840 1 4 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use STOl 143 Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set 840 X 1 2 . 7 Request for Quotation

Must Use ST02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

003050F840 1 5 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

BQT Beginning Segment for Request for Quotation

020

Heading

Mandatory

1To indicate the beginning of a Request for Quotation Transaction Set and transmit

identifying numbers and dates

1 If either BQT04 or BQT05 is present, then the other is required.

1 BQT03 is the date to be used for reference purposes in an RFQ and a reponse to RFQ.

Ref. Pes. Must Use BQTOl

Must Use BQT02

Must Use BQT03

Not Used BQT04

Not Used BQT05

BQT06

Data

Element

353

Data Element Summary

Name

Transaction Set Purpose Code

Code identifying purpose of transaction set

Attributes

M ID 2/2

00 Original

01 Cancellation

02 Add

03 Delete

04 Change

05 Replace

07 Duplicate 14 Advance Notification 17 Cancel, to be Reissued

18 Reissue

22 Information Copy

24 Draft 586 Request for Quote Reference Number M AN 1/45

Number assigned by the purchaser to identify his request for quote

373 Date M DT 6/6 Date (YYMMDD)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 6/6 Date (YYMMDD)

92 Purchase Order Type Code O ID 2/2

Code specifying the type of Purchase Order

KA

KB

KC

KD

KE

Agreement

Blanket Purchase Agreement

A charge account established with qualified sources of

supply to satisfy repetitive requirements

Contract A legally binding document wherein one party agrees to provide supplies or services and another party agrees to provide compensation for the supplies or services Basic Agreement

A written instrument of understanding that contemplates separate future contracts Basic Ordering Agreement

003050F840 1 03 July 1997
840 - Request for Quotation

A document which contains terms and conditions, a description of suppUes or services to be provided and

methods of pricing, issuing, and deUvering orders under

this agreement

KG Grant KI Indefmite Dehvery Indefinite Quantity

A contract that provides for a minimum quantity and an

indefinite maximum quantity within stated Umits

KN Purchase Order Procurement instrument within the small purchasing

threshold KQ Indefinite Delivery Definite Quantity

A contract that provides for delivery of a specified

quantity over a fixed period of time to unspecified

locations KR Requirements

A contract to provide all specified requirements of

designated organizations for a fixed period of time

KS Letter Contract KT Task Order

LS Lease RL Release or Delivery Order

An order for goods and services placed against a preexisting contract or blanket order BQT07 960 Request for Quote Type Code O ID 2/2

Code specifying the type of request for quote

01 Request For Quote

03 Invitation for Bid

04 Request for Proposal

06 Amendment to Solicitation 07 Request for Technical Proposal

08 Request for Price Proposal

09 Request for Information

11 Broad Armouncement

BF Best and Final

BQT08 1166 Contract Type Code O ID 2/2

Code identifying a contract type

CA Cost Plus Incentive Fee (With Performance Incentives)

CB Cost Plus Incentive Fee (Without Performance

Incentives)

CH Cost Sharing

CS Cost CW Cost Plus Award Fee CX Cost Plus Fixed Fee FB Fixed Price Incentive Firm Target (With Performance

Incentive)

FC Fixed Price Incentive Firm Target (Without

Performance Incentive)

FD Fixed Price Redetermination

FF Fixed Price Incentive Successive Target (With

Performance Incentive)

FG Fixed Price Incentive Successive Target (Without

Performance Incentive)

003050F840 1 7 03 July 1997
840 - Request for Quotation

to Fixed Price Award Fee

Fixed Price Level of Effort No Cost Firm Fixed Price Fixed Price with Economic Price Adjustment

tH Labor Hours

m Time and Materials

Mutually Defined

BQT09 786 Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the informatidn following

92 Government Confidential

^3 Government Secret 94 Government Top Secret BQTIO 1232 Purchase Category O ID 2/2

Code identifying the broad category of products or services being acquired

AE Architect and Engineering

CN Construction

bR Demolish, Dismantle or Replace

£R Equipment Rental

IR Inspect and Repair as Necessary

Mt) Modification

OV Overhaul

RD Research and Development

Re Repair

SB Shipbuilding

Supplies

Subsistence

sv Services

TE Test and Evaluation

UT Utilities

003050F840 8 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

CUR

040

Currency

Heading

Optional

1To specify the currency (dollars, pounds, francs, etc.) used in a transaction

1 IfCUROS is present. then CUR07 is required. 2 IfCUR09 is present, then CUR07 is required. 3 If CURIO is present, then at least one of CURll or CUR12 is required. 4 If CURll is present, then CURIO is required. 5 IfCUR12 is present. then CURIO is required.

6 IfCUR13 is present. then at least one of CUR14 or CUR15 is required. 7 IfCURH is present. then CUR13 is required. 8 If CUR15 is present. then CUR13 is required.

9 IfCUR16 is present. then at least one of CUR17 or CUR18 IS required.

10 IfCURlV is present. then CUR16 is required. 11 IfCURlS is present. then CUR16 is required.

12 IfCUR19 is present, then at least one of CUR20 or CUR2 1 is required.

13 IfCUR20 is present, then CUR19 is required.

14 IfCUR21 is present. then CUR19 is required.

1 See Figures Appendix for examples detailing the use of the CUR segment.

Ref. Pes. Must Use CUROl

Must Use CUR02

Not Used CUR03

Not Used CUR04

CUR05

Not Used CUR06

Not Used CUR07

Not Used CUR08

Not Used CUR09

Data

Element

98

100

280

98

100

669

374

373

337

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

C5 Party Submitting Quote

A business entity submitting a quote; this entity may be

the party who ultimately performs if an order is received, or the entity may be submitting the quote on

behalf of another entity who will perform if an order is received

Currency Code M ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

Exchange Rate O R 4/6

Value to be used as a multiplier conversion factor to convert monetary value

from one currency to another

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Currency Code O ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

Currency Market/Exchange Code O ID 3/3

Code identifying the market upon which the currency exchange rate is based

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Date O DT6/6

Date (YYMMDD)

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

003050F840 1 03 July 1997
840 - F^equest fot" Quotation

Not used CtJRlO 374

Not Used CltRll 373

Not used CX^Rlt 337

Not Used CUR13

Notl'sed ctlRl4

Not Used CURIS

Not Used CUR16

Not Used CUR17

Not Used CURIS

Not Used CUR19

Not l]sed CtJR20

Not used CUR21

374

373

337

374

373

337

374

373

337

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Date X DT 6/6 Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Date X DT 6/6 Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Date X DT 6/6 Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Date X DT 6/6 Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

0030::}F840 1 10 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

050

Heading

Optional

>1

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Must Use

Ref. Pes. REFOlData

Element

128

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M ID 2/2

16

2E

2S

2Y

73

97

CT

DG

DS

IJILIQ

IX

K4

KS

LT

LX

NI

NJ

Military Interdepartmental Purchase Request (MIPR)

Number

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requiring a purchase and a military service or agency

responsible for procuring the requirement

Foreign Military Sales Case Number

A reference number designating the foreign military

sale records Catalog

Wage Determination

Statement of Work (SOW)

Description of a product or service to be procured imder

a contract; statement of requirements

Package Number

A serial number indicating unit shipped

Contract Number

Drawing Number

Defense Priorities Allocation System (DPAS) Priority

Rating

Standard Industry Classification (SIC) Code

Internal Order Number

End Item

Item Number

Criticality Designator

A number assigned to a contract or order that expresses

the relative importance of that contract or order and

thereby assists the contractor in making performance

decisions and assists in making production surveillance decisions

Solicitation A discreet number assigned by the purchasing activity

to differentiate between different solicitations Lot Number

Qualified Products List Military Standard (MIL-STD) Number

Technical Document Number

003050F840 1 11 03 July 1997
840 - Request for Quotation

REF02

REF03

127

352

NL Technical Order Number

P4 Project Code

PH Priority Rating

QC Product Specification Document Number

Model designation of replacement component

RQ Purchase Requisition No. RS Returnable Container Serial Number

52 Military Specification Number (MILSPEC)

53 Specification Number

T4 Signal Code

Defense Fuel Supply Center to bill back fiiel purchases

to the appropriate service or agency account fund

TN Transaction Reference Number

TP Test Specification Number

VW Standard

W2 Weapon System Number

Identifies a weapon system

W6 Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter W8 Suffix

Differentiates between partial actions taken on the

original transaction WK Type of Science Code

XE Transportation Priority Number

Number indicating the level of goveniment priority

associated with the transportation of a shipment

ZZ Mutually Defined

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 12 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

080

Heading

Optional

>1

To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is requned.

3 If FOB07 is present, then FOB06 is required. 4 If FOB08 is present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified m FOB02/FOB03 and FOB06/FOB07.

Comments:

Ref. Pes. Must Use FOBOl

FOB02

Not Used FOB03

Not Used FOB04

Not Used FOB05

Data

Element

146

309

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a specified location (origin or destination location)

PE Prepaid and Summary Bill PP Prepaid (by Seller)

PS Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a specified location (origin or destination location)

Location Qualifier X ID 1/2

Code identifying type of location

FOB06

DE Destination (Shipping)

FV Free Alongside Vessel (Free On Board [F.O.B.] Point) IT Intermediate FOB Point

A location indicating the point of destination is not the origin or final destination but rather at some other point

KE Port of Embarkation

KL Port of Loading

OR Origin (Shipping Point)

W Worldwide Geographic Location Code

ZZ Mutually Defined

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

309 Location Qualifier X ID 1/2

003050F840 1 13 03 July 1997
840 - Request for Quotation

Not Used FOB07

Not Used FOB08

Not Used FOB09

Code identifying type of location DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 54 Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 14 03 July 1997
840 - Request for Quotarion

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

CSH Header Sale Condition

110

Heading

Optional

25

To specify general conditions or requirements of the sale

1 If CSH02 is present, then CSH03 is required. 2 If either CSH06 or CSH07 is present, then the other is required.

1 CSH03 is the maximum monetary amount value which the order must not exceed.

2 CSH04 is the account number to which the purchase amount is to be charged.

3 CSH05 is the date specified by the sender to be shown on the invoice. 4 CSH06 identifies the source of the code value in CSH07.

5 CSH09 is the percent of the Set-Aside.

Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

CSHOl 563 Sales Requirement Code O ID 1/2 Code to identify a specific requirement or agreement of sale 8A Section (8a) Set-Aside

A procurement reserved for disadvantaged business

firms the provisions of Section 8(a) of the Small

Business Act (15 U.S.C. 637 (a)) BC Restricted to Historically Black College or University

or Minority Institution C Consignment

EI Restricted to Educational Institutions GS Guaranteed Sale

IP Restricted to Industrial Preparedness Program

Participants IS Substitute Item Allowed

K Small Purchase Set Aside for Small Businesses

A procurement action that has been reserved for (set aside for) businesses classified as "small business"

P Large Purchase, Set-Aside for Small Business

P2 Ship As Soon As Possible

P4 Do Not Preship

Q Small, Disadvantaged Business Set-Aside

QB On Qualified Bidders List QM On Qualified Manufacturers List QP Restricted to Qualified Products List (QPL) Products

SC Ship Complete

SV Ship Per Release

T Small Business with Small, Disadvantaged Business

Consideration Set-Aside

UC Restricted to U.S. and Canadian Sources UL ~ Other Unlisted Sales Condition

UP Unrestricted Procurement YI Restricted to Young Investigator Program

Z Mutually Defined

003050F840 1 15 03 July 1997
840 - Request for Quotation

Not Used CSH02 564

CSH03

Not Used CSH04

Not Used CSH05

CSH06

CSH07

CSH08

610

508

373

559

560

566

CSH09 954

Do-Not-Exceed Action Code O ID 1/1 Code indicating the action to be taken if the order amount exceeds the value of

Do-Not-Exceed Amount (565)

Amount X N2 1/15

Monetary amount

Account Number O AN 1/35

Account number assigned

Date O DT 6/6 Date (YYMMDD)

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values AX ANSI Accredited Standards Committee, XI

2

Special Services Code X ID 2/10

Code identifying the special service PL Palletizing

S0050 Special Packaging

Product/Service Substitution Code O ID 1/2

Code indicating product or service substitution conditions

A No Quantity or Unit of Measure Change Allowed

BO No Substitution Allowed

X Equivalent Item Substitution Y Alternate Item Substitution Allowed

Percent O R 1/10

Percentage expressed as a decimal

003050F840 1 16 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

SAC Service, Promotion, Allowance, or Charge Information

Semantic Notes:

120

Heading

Optional

25 ' •.

• To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

1 At least one of SAC02 or SAC03 is required. 2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required.

4 If either SAC09 or SACIO is present, then the other is required. 5 If SACl 1 is present, then SACIO is required.

6 If SAC13 is present, then at least one of SAC02 or SAC04 is required.

7 If SACl 4 is present, then SAC13 is required.

1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SACIO and SACl 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SACIO and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. 5 SACl 3 is used in conjunction with SAC02 or SAC04 to provide a specific reference nimiber as identified by the code used. 6 SAC 14 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

Comments: 1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to fiirther the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amoimt is commonly referred to a "Dollar Basis Amount".

It is represented in the SAC segment in SACIO using the qualifier "DO" - Dollars in SAC09.

Ref. Pes. Must Use SACOl

SAC02

Not Used SAC03

Not Used SAC04

Not Used SAC05

Not Used SAC06

Not Used SAC07

Data

Element

248

1300

559

1301

610

378

332

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified

R Allowance Request

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Agency Service, Promotion, Allowance, or Charge X AN 1/10

Code

Agency maintained code identifying the service, promotion, allowance, or charge

Amount " O N2 1/15

Monetary amount

Allowance/ Charge Percent Qualifier X ID 1/1 Code indicating on what basis allowance or charge percent is calculated Percent X R 1/6

003050F840 17 03 July 1997
840 - Request for Quotation

Not Used SAC08

Not Used SAC09

Not Used SAC10

Not Used SAC11

Not Used SAC12

Not Used SAC13

Not Used SAC14

Not Used SAC15

Percent expressed as a percent

118 Rate O R 1/9 Rate expressed in the standard monetary denomination for the currency

specified

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

380 Quantity X R 1/15

Numeric value of quantity

380 Quantity O R 1/15

Numeric value of quantity

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 1 18. 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

DTM Date/Time Reference

150

Heading

Optional

10To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Ref. Pes. Must Use DTMOlData

Element

374

DTM02

DTM03

Data Element Summary

Name

Date/Time Qualifier

Code specifying type of date or time, or both date and time

Attributes

M ID 3/3

DTM04

002 Delivery Requested

007 Effective 017 Estimated Delivery

063 Do Not Deliver After 064 Do Not Deliver Before

077 Requested for Delivery (Week of)

099 Bid Open (Date Bids Will Be Opened)

106 Required By

1 74 Month Ending

193 Period Start 194 Period End

368 Submittal Date an item was submitted to a customer 375 Delivery Start The date that deliveries will begin

376 Delivery End

The date that deliveries will end

565 Date of Property Inspection

644 Meeting

937 Department of Labor Wage Determination Date 996 Required Delivery

A date on which or before, ordered goods or services must be delivered

997 Quote to be Recieved By

A date on which or before a quote must be received at a location specified in an RFQ

373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

003050F840 1 19 03 July 1997
840 - Request for Quotation

DTM05

DTM06

DTM07

1250

1251

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

CT Central Time

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

MT Mountain Time

PT Pacific Time

624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Refer to 003050 Data Element Dictionary for acceptable code values. Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003050F840 1 20 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LDT Lead Time

160

Heading

Optional

12To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Data Element Summary

Must Use

Ref. Data

Des. Element Name Attributes

LDTOl 345 Lead Time Code M ID 2/2

Code indicating the time range AD From date of sample approval to first product shipment

AI From Date of a Specified Event to Delivery

AT From Bid Opening to Expiration of Bid

AU From Required-By Date to Expiration Date AV From Date of Award to Date of Latest Delivery

AW From Date of Award to Date of Earliest Delivery

AX From Date of Award to Date of Completion

AY From Date of Award to Date of Delivery

AZ From Date of Receipt of Item to Date of Approval of

Item LDT02 380 Quantity M R 1/15

Numeric value of quantity

LDT03 344 Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval CY Calendar Year

DA Calendar Days

KK Maximum Calendar Days

MO Month

QY Quarter of a Year

SA Semiannual

WK Weeks

LDT04 373 Date O DT 6/6 Date (YYMMDD)

003050F840 1 21 03 July 1997
1

840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

PID Product/Item Description

190

Heading

Optional

200

To describe a product or process in coded or free-form format

1 If PID04 is present, then PID03 is required.

2 At least one of PID04 or PID05 is required.

3 If FIDO? is present, then PID03 is required. 4 If PID08 is present, then PID03 is required.

Semantic Notes: 1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PID08 describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item. A ""N" indicates it does

not apply. Any other value is indeterminate.

Comments: 1 If PIDOl = 'F", then PID05 is used. If PIDOl = " S", then PID04 is used. If PIDOl =

~X", then both PID04 and PID05 are used.

2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Ref. Des. Must Use PIDOl

PID02

PID03

PID04

PID05

Not Used PID06

Not Used PID07

Not Used PID08

Data

Element

349

750

559

751

352

752

822

1073

Data Element Summary

Name Attributes

Item Description Type M ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Refer to 003050 Data Element Dictionary for acceptable code values. Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic Description X AN 1/80

A free-form description to clarify the related data elements and their content Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response

003050F840 1 22 03 Julv 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

MEA Measurements

200

Heading

Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

123

4

5

1

1

At least one of MEA03 MEA05 MEA06 or MEA08 is required.

If MEA05 is present, then MEA04 is required.

If MEA06 is present, then MEA04 is required.

If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

Only one of MEA08 or MEA03 may be present.

MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Ref. Data

Pes. Element

MEAOl 737

MEA02 738

MEA03 739

MEA04 COOl

Must Use COOlOl 355

Not Used C00102 1018

Not Used COOl 03 649

C00104 355

Not Used C00105 1018

Not Used C00106 649

Not Used C00107 355

Not Used C00108 1018

Data Element Summary

Name Attributes

Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Value X R 1/20

The value of the measurement

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

003050F840 1 23 03 July 1997
840 - Request for Quotation

Not Used C00109 649

Not Used COOllO 355

Not Used COOlll 1018

Not Used C00112 649

Not Used C00113 355

Not Used C00114 1018

Not Used C00115 649

MEA05 740

MEA06 741

Not Used MEA07 935

Not Used MEA08 936

Not Used MEA09 752

Not Used MEAIO 1373

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Range Minimum X R 1/20

The value specifying the minimum of the measurement range Range Maximum X R 1/20

The value specifying the maximum of the measurement range Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value

Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined

Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Measurement Method or Device O ID 2/4

The method or device used to record the measurement

003050F840 1 24 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

PWK Paperwork

210

Heading

Optional

25

To identify the type and transmission of paperwork or supporting information

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

Ref. Data

Pes. Element

Must Use PVVKOl 755

Data Element Summary

Name Attributes

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

22

25

35

AE

CI

C5

C6

CP

CX

CY

DW

Fl

F2

F3

F4

F5

Functional Plan

Purchase Plan

Subcontractor Plan

Attachment

Cost Data Summary

Certified Cost and Price Data Wage Determination

Certificate of Compliance (Material Certification)

Cost/Schedule Status Report (C/SSR)

Contract status report showing budget, performance,

actual, cost variance, schedule variance, budget at complete, estimate at complete, and variance at complete at specified levels of the work breakdown

structure Contract Funds Status Report (CFSR)

Status report for funds appropriation including

commitments, actual cost, forecast of billings, and

estimated termination costs Drawing(s) Cost Performance Report (CPR) Format 1 Detailed contract status report including current

reporting month values at specified levels of the work

breakdown structure Cost Performance Report (CPR) Format 2 Detailed contract status report at specified levels of the organization breakdown structure Cost Performance Report (CPR) Format 3 Contract baseline report that summarizes changes to the contract over a given reporting period with beginning

and ending values Cost Performance Report (CPR) Format 4

Contract resource summary report that forecasts labor requirements for the remainder of a contract Cost Performance Report (CPR) Format 5

003050F840 25 03 July 1997
840 - Request for Quotation

PWK02 756

PWK03

PWK04

757

98

Not Used PWK05 66

Contract summary or detail report explaining significant cost or schedule variances

TTP

1 1 Certified Inspection and Test Results MR Material Inspection and Receiving Report

MS Material Safety Data Sheet

PD Proof of Delivery

PJ Purchasing Specification

opeciiicdiiuns, generdieu oy a customer, seuing

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

PM Proof of Insurance PP Proposal

S9 Representation

A statement (report) by a prospective contractor that makes a representation about a specific condition

SD Support Data for a Request for Quote

SF Contract Secunty Classification Speciiication

SN Shipping Notice

SP Specification

UA Union Agreement

US "BUY AMERICA" Certification of Comphance

Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be sent BE By Mail and Electronically

BM By Mail

CF Courier

DA Data EL Electronically Only

FX By Fax

lA Electronic Image

WS With Shipment (With Package)

Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual 44 Data Processing Service Bureau

7N Party to Receive Proposal

BY Buying Party (Purchaser)

IS Party to Receive Certified Inspection Report

KF Audit Office

The office performing the audit KG Project Manager

KY

The address of the person responsible for the management of a designated project

Technical Office

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

003050F840 1 26 03 July 1997
840 - Request for Quotation

Not Used PWK06 67

PWK07 352

PWK08 C002

Must Use C00201 704

Not Used C00202 704

Not Used C00203 704

Not Used C00204 704

Not Used C00205 704

Identification Code X AN 2/20

Code identifying a party or other code

Description O AN 1/80

A free-form description to clarify the related data elements and their content Actions Indicated O

Actions to be performed on the piece of paperwork identified Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

2 Report to be Filed 5 Generate PV Provided

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified m the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

003050F840 1 27 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

220

Heading

Optional

200

To describe marking, packaging, loading, and unloading requirements

At least one of PKG04 PKG05 or PKG06 is required.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGOl is required.

PKG04 should be used for mdustry-specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGOl = "F", then PKG05 is used. If PKGOl = "S", then PKG04 is used. If

PKGOl = ~'X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special markmg or tagging data can be given in PKG05 (description).

Ref. Pes. PKGOl

PKG02

PKG03

PKG04

Data

Element

349

753

559

754

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator PK Packing

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Packaging Description Code X AN 1/7

A code from an mdustry code list which provides specific data about the

003050F840 28 03 July 1997
840 - Request for Quotation

PKG05 352

Not Used PKG06 400

marking, packaging or loading and unloading of a product

Description X AN 1/80

A free-form description to clarify the related data elements and their content Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003050F840 1 29 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

240

Heading

Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD5 1 2 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required. 4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Pes. Not Used TD501

TD502

TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Not Used TD511

TD512

Data

Element

133

66

67

91

387

368

309

310

731

732

733

284

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67) 10 Department of Defense Activity Address Code

(DODAAC)

Identification Code X AN 2/20

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2 Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

Service Level Code X ID 2/2

Code defining service Refer to 003050 Data Element Dictionary for acceptable code values.

003050F840 1 30 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

260

Heading

Optional

5To specify transportation special handling requirements, or hazardous materials information, or both

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Data Element Summary

Ref. Des. TD401

TD402

TD403

TD404

Data

Element

152

208

209

352

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 1 31 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

MAN Marks and Numbers

270

Heading

Optional

10 To indicate identifying marks and numbers for shipping containers

1 If either MAN04 or MAN05 is present, then the other is required.

2 If MAN06 is present, then MAN05 is required.

1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container. 2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.

1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for

this is that the U.P.C. Shippping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Ref. Pes. Must Use MANOl

Must Use MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Data Element Summary

Name

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

S Entire Shipment

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

S Entire Shipment

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Attributes

M ID 1/2

Numbers (87)

M AN 1/45

of a shipment

O AN 1/45

of a shipment

X ID 1/2 Numbers (87)

X AN 1/45

of a shipment

O AN 1/45

of a shipment

003050F840 1 32 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

RRA Required Response

280

Heading

Optional

100

To indicate information that is required to be included in the response

1 Use REA02 only to specify applicable regulatory or contractual clause.

Must Use

Ref. Pes. RRAOl

RRA02

Data Element Summary

Data

Element Name

701

127

Attributes

Information Type M ID 2/2

Code specifying the information required in the response

14 As Indicated by the Cited Reference

Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

003050F840 1 33 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

N9 Reference Number

290

N9

Heading

Optional

1To transmit identifying numbers and descriptive information as specified by the reference number qualifier

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

1 N906 reflects the tune zone which the time reflects.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N901 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

5N Citation of Statute 73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

AU Authorization to Meet Competition No.

BB Authorization Number

Proves that permission was obtained to provide a

service CJ Clause Number

DF Defense Federal Acquisition Regulations (DFAR)

DX Department/Agency Number

EC Circular

FA Federal Acquisition Regulations (FAR)

GS General Services Administration Regulations (GSAR)

K7 Paragraph Number

KD Special Instructions Number

KT Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents

VB Department of Veterans Affairs Acquisition

Regulations (VAAR)

ZZ Mutually Defined

003050F840 1 34 03 July 1997
840 - Request for Quotation

N902 127

N903

N904

Not Used N905

369

373

337

Not Used N906 623

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Free-form Description X AN 1/45

Free-form descriptive text Date O DT6/6

Date (YYMMDD)

Time X TM4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

003050F840 1 35 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

MSG Message Text

300

N9

Heading

Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Data Element Summary

Name

Free-Form Message Text

Free-form message text Printer Carriage Control Code

A field to be used for the control of

Attributes

M AN 1/264

O ID 2/2

line feed of the receiving printer

003050F840 1 36 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Nl Name

310

Nl

Heading

Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required. 2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in NlOl.

Data Element Summary

Ref. Des. Must Use NlOlData

Element

98

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual 3144

7G

7M

7N

BY

CY

DZ

EL

IC

ISKF

KG

KW

KX

KY

KZ

LI

MU

PW

R6

ST

SV

Postal Mailing Address Data Processing Service Bureau

Hazardous Material Office

Inspection and Acceptance Location

Party to Receive Proposal

Buying Party (Purchaser)

Country

Delivery Zone

Area where the product was delivered

Established Location

Intermediate Consignee

Party to Receive Certified Inspection Report

Audit Office

The office performing the audit Project Manager

The address of the person responsible for the management of a designated project

Bid Opening Location

Free on Board Point

Technical Office

Acceptance Location

Inspection Location

Place where the item was viewed or inspected

Meeting Location

Pick Up Address

Requester

Ship To

Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

003050F840 37 03 July 1997
840 - Request for Quotation

N102

N103

N104

Not Used N105

Not Used N106

TQ

TS

X2

XP

Z7

Third Party Reviewing Organization (TPO)

Party to Receive Certified Test Results

Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

Party to Receive Solicitation Mark-for Party

The party for whom the needed material is intended

93 Name X AN 1/35

Free-form name

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

16 ZIP Code

33 Commercial and Government Entity (CAGE)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

ZN Zone

67 Identification Code X AN 2/20

Code identifying a party or other code

706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003050F840_1 38 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N2 Additional Name Information

320

Nl

Heading

Optional

2To specify additional names or those longer than 35 characters in length

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N201 93 Name M AN 1/35

Free-form name N202 93 Name O AN 1/35

Free-form name

003050F840 1 39 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

330

Nl

Heading

Optional

2To specify the location of the named party

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N301 166 Address Information M AN 1/35

Address information

N302 166 Address Information O AN 1/35

Address information

003050F840 1 40 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N4 Geographic Location

340

Nl

Heading

Optional

>1

To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401 ) is in the USA or Canada.

Ref. Pes. N401

N402

N403

N404

N405

Data

Element

19

156

116

26

309

N406 310

Data Element Summary

Name Attributes

City Name O AN 2/30

Free-form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States) Country Code O ID 2/3

Code identifying the country

Location Qualifier X ID 1/2 Code identifying type of location AR Armed Services Location Designation

DE Destination (Shipping)

OR Origin (Shippmg Point)

ZZ Mutually Defined

Location Identifier O AN 1/30

Code which identifies a specific location

003050F840 I 41 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

360

Nl

Heading

Optional

>1

To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Data Element Summary

Ref. Pes. Must Use PEROl

PER02

PER03

PER04

PER05

Data

Element

366

93

365

364

365

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

AT

AV

BD

HM

IC

PC

Material Safety Data Sheet Contact Advisor

Buyer Name or Department

Hazardous Material Contact

Information Contact

Purchasing Contracting Officer (PCO)

Person to whom a warrant has been issued authorizing

that person to obligate fiinds on behalf of the government

Program Manager

O AN 1/35

ID 2/2

PP

Name

Free-form name

Communication Number Qualifier

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommimications system and

successor of the Automatic Voice Network

(AUTOVON)

EM . Electronic Mail

FX Facsimile IT Intemational Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU

EM

EX

FX

Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

Electronic Mail

Telephone Extension

Facsimile

003050F840 1 42 03 July 1997
840 - Request for Quotation

PER06 364

PER07 365

PER08 364

PER09 443

IT International Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number mcludmg countn,- or area code when

apphcable

Communication Number Qualifier X ED 2/2

Code identiiS'ing the t\pe of communication number

AU Defense Switched Netw ork

Department of Defense telecommunications system and

successor of the Automatic \'oice Network

(AUTO\'OX)

EM Electronic Mail

EX Telephone Extension

FX Facsimile IT International Telephone

TE Telephone

Communication Number X AN 1/80

Complete commimications number including countrv' or area code when

apphcable

Contact Inquir>" Reference O AN 1/20

Additional reference number or description to clarify a contact number

003050F840_1 43 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

390

Nl

Heading

Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD5 1 2 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. Pes. Not Used TD501

TD502

TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Not Used TD511

TD512

Data

Element

133

66

Name

67

91

387

368

309

310

731

732

733

284

Attributes

Routing Sequence Code O ID 1/2 Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

10 Department of Defense Activity Address Code

(DODAAC)

Identification Code X AN 2/20

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2 Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

Service Level Code X ID 2/2

Code defining service Refer to 003050 Data Element Dictionary for acceptable code values.

0()3050F840 ! 44 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

SjTitax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

410

Nl

Heading

Optional

5To specify transportation special handling requirements, or hazardous materials information, or both

1 At least one of TD40 1 TD402 or TD404 is required. 2 If TD402 IS present, then TD403 is requned.

Data Element Summary

Ref. Pes. TD401

TD402

TD403

TD404

Data

Element

152

208

209

352

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 1 45 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

420

Nl

Heading

Optional

200

To describe marking, packaging, loading, and unloading requirements

At least one of PKG04 PKG05 or PKG06 is required.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGOl is required.

PKG04 should be used for industry-specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGOl = "T", then PKG05 is used. If PKGOl = "S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special marking or tagging data can be given in PKG05 (description).

Ref. Pes. PKGOl

PKG02

PKG03

PKG04

Data

Element

349

753

559

754

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator PK Packing

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the

003050F840 1 46 03 July 1997
840 - Request for Quotation

PKG05 352

Not Used PKG06 400

marking, packaging or loading and unloading of a product

Description X AN 1/80

A free-form descnption to clarify the related data elements and their content Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003050F840 I 47 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

SPI Specification Identifier 440

SPI

Heading

Optional

1To provide a description of the included specification or technical data items

1 If either SPI02 or SPI03 is present, then the other is required.

Ref. Pes. Must Use SPIOl

SPI02

SPI03

Not Used SPI04

Not Used SPI05

Not Used SPI06

SPI07

SPI08

SPI09

Data

Element

786

128

127

790

791

792

353

755

786

Data Element Summary

Name Attributes

Security Level Code M ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following

92 Government Confidential

93 Government Secret 94 Government Top Secret Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

3X Subcontract Number

CT Contract Number

KS Solicitation A discreet number assigned by the purchasing activity

to differentiate between different solicitations Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Entity Title O AN 1/132

Title of the data entity

Entity Purpose O AN 1/80

The reason for the existence of the data item specified by the electronic data item independent of its presence in an EDI transaction Entity Status Code O ID 1/1 Code indicating the current status of the data item specified by the electronic data item

Transaction Set Purpose Code O ID 2/2

Code identifying purpose of transaction set 00 Original

04 Change

20 Final Transmission

Report Type Code O ID 2/2

Code indicating the title or contents of a document, report or supporting item

SF Contract Security Classification Specification

Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following

92 Government Confidential

93 Government Secret 94 Government Top Secret

()03O50F84O 1 48 03 July 1997
840 - Request for Quotation

Not Used SPIIO 559 Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values Not Used SPIll 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Not Used SPI12 554 Assigned Number O NO 1/6

Nimiber assigned for differentiation within a transaction set Not Used SPI13 1322 Certification Type Code O ID 1/1 Code indicating the type of certification Not Used SPI14 1401 Proposal Data Detail Identifier Code O ID 1/3

Code identifying the basis of a cited value in a proposal

003050F840 1 49 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

450

SPI

Heading

Optional

5To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Must Use

Ref. Pes. REFOl

REF02

Not Used REF03

Data

Element

128

127

352

Data Element Summary

Name Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

3X Subcontract Number

CT Contract Number

KS Solicitation A discreet number assigned by the purchasing activity

to differentiate between different solicitations YB Revision Number

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 1 50 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

DTM Date/Time Reference

460

SPI

Heading

Optional

5To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Ref. Pes. Must Use DTMOl

DTM02

Not Used DTM03

Not Used DTM04

DTM05

Not Used DTM06

Not Used DTM07

Data

Element

374

373

337

623

624

1250

1251

Data Element Summary

Name

Date/Time Qualifier

Code specifying type of date or time, or both date and time

Attributes

M ID 3/3

036

106

165

171

334

703

Date

Date (YYMMDD)

Time

Expiration Date coverage expires

Required By

Final Issue Revision

Re-evaluation Date The date on which the student's placement in special

education or other programs will be re-assessed

Original Transaction

X DT 6/6

X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows; D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003050F840 1 51 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

MSG Message Text

470

SPI Heading

Optional

50

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Data Element Summary

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

()03050F840 1 52 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Nl Name

490

Nl

Heading

Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N1 05 and N1 06 further defme the type of entity in N1 0 1

.

Ref. Pes. Must Use NlOl

Data

Element

98

N102

N103

93

66

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

28

61

B2

C4

Kl

K2

K3

K4

K5

KG

Subcontractor

Performed At

The facility where work was performed

Other Unlisted Type of Organizational Entity

An organization, e.g., a business, the description of

which cannot be accomplished using the existing code

list and for which the trading partners have not mutually

agreed to a definition for it Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area Contractor Cognizant Security Office

Subcontractor Cognizant Security Office Place of Performance Cognizant Security Office

Party Authorizing Release of Security Information

Party To Receive Contract Security Classification Specification

Project Manager

The address of the person responsible for the management of a designated project

United States Overseas Security Administration Office

Outside Inspection Agency

Prime Contractor

Party performing certification

KI

01

PG

PV

Name X AN 1/35

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

003050F840 1 53 03 July 1997
840 - Request for Quotation

1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix 10 Department of Defense Activity Address Code

(DODAAC)

33 Commercial and Government Entity (CAGE)

N104 67 Identification Code X AN 2/20

Code identifying a party or other code

Not Used N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

Not Used N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003050F840 1 54 03 July 1997
840 - Request for Quotation

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N2 Additional Name Information

500

Nl

Heading

Optional

2To specify additional names or those longer than 35 characters in length

Must Use

Ref. Pes. N201

N202

Data

Element

93

93

Data Element Summary

Name

Name

Free-form name Name

Free-form name

Attributes

M AN 1/35

O AN 1/35

11

003050F840 1 55 03 July 1997
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N3 Address Information

510

Nl

Heading

Optional

2To specify the location of the named party

Data Element Summary

Ref. Pes. Must Use N301

N302

Data

Element

166

166

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

00305()F840 1 56 03 July 1997
840 - Request for Quotation

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N4 Geographic Location

520

Nl

Heading

Optional

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401 ) is in the USA or Canada.

Ref. Pes. N401

N402

N403

N404

N405

N406

Data

Element

19

156

116

26

309

310

Data Element Summary

Name Attributes

Cit\ Name O AN 2/30

Free-form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3

Code identifying the country

Location Qualifier X ID 1/2

Code identifying type of location AR Armed Services Location Designation

Location Identifier O AN 1/30

Code which identifies a specific location

003050F840 1 57 03 July 1997
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G61 Contact

540

Nl

Heading

Optional

1To identify a person or office to whom communications should be directed

1 If either G6103 or G6104 is present, then the other is required.

1 G6 103 qualifies G6 104.

Ref. Pes. Must Use G6101

Must Use G6102

G6103

G6104

G6105

Data

Element

366

93

365

364

443

Data Element Summary

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

CE Certifier IC Information Contact PP Program Manager

Name M AN 1/35

Free-form name

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

003050F840 1 58 03 July 1997
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MSG Message Text

550

Nl

Heading

Optional

50

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Pes. Must Use MSGOl

Not Used MSG02

Data Element Summary

Data

Element Name Attributes

933 Free-Form Message Text M AN 1/264

Free-form message text 934 Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003050F840 1 59 03 July 1997
840 - Request for Quotation

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CBl Contract and Cost Accounting Standards Data

560

CBl

Heading

Optional

1To specify contract and cost accounting standards data

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use CBlOl 1309 Acquisition Data Code M ID 2/2

Code identifying acquisition data 18 Access to Communications Security Information

Required

19 Access to Communication Security Information Not

Required

20 Access to Restricted Data Required

21 Access to Restricted Data Not Required

22 Access to Critical Nuclear Weapon Design Information

Required

23 Access to Critical Nuclear Weapon Design Information

Not Required

24 Access to Formerly Restricted Data Required

25 Access to Formerly Restricted Data Not Required

26 Access to Sensitive Compartmented Information

Required

27 Access to Sensitive Compartmented Information Not

Required

28 Access to Non-sensitive Compartmented Information

Required

29 Access to Non-sensitive Compartmented Information

Not Required

30 Access to Special Access Information Required

31 Access to Special Access Information Not Required

32 Access to North Atlantic Treaty Organization

Information Required

33 Access to North Atlantic Treaty Organization

Information Not Required

34 Access to Foreign Government Information Required

35 Access to Foreign Government Information Not

Required

36 Access to Limited Dissemination Information Required

37 Access to Limited Dissemination Information Not

Required

38 Access to For Official Use Only Information Required

39 Access to For Official Use Only Information Not

Required

40 Access to Other Type of Information Required

41 Access to Other Type of Information Not Required

42 Contractor Will Have Access to United States

003050F840 1 60 03 July 1997
840 - Request for Quotation

43

44

45

46

47

48

49

50

51

52

53

54

55

56

57

58

59

60

61

62

63

64

65

66

67

68

69

70

71

72

73

Classified Information at another Contractor's Facility or a Government Activity Contractor Will Not Have Access to United States Classified Information at another Contractor's Facility or a Government Activity Contractor Will Receive Classified Documents Only

Contractor Will Not Receive Classified Documents

Only

Contractor Will Receive or Generate Classified Material Contractor Will Not Receive or Generate Classified Material Contractor Will Fabricate, Modify, or Store Classified Hardware

Contractor Will Not Fabricate, Modify, or Store

Classified Hardware

Contractor Will Perform Services Only

Contractor Will Not Perform Services Only

Contractor Will Have Access to United States Classified Information outside the United States, Puerto

Rico, United States Possessions and Trust Territories Contractor Will Not Have Access to United States Classified Information outside the United States, Puerto

Rico, United States Possessions and Trust Territories Contractor Will Be Authorized to use the Services of

Defense Technical Information Center or other Secondary Distribution Center

Contractor Will Not Be Authorized to use the Services

of Defense Technical Information Center or other Secondary Distribution Center

Contractor Will Require a Communications Security

Account

Contractor Will Not Require a Communications

Security Account

Contractor Will Have Tempest Requirements

Contractor Will Not Have Tempest Requirements

Contractor Will Have Operations Security

Requirements

Contractor Will Not Have Operations Security

Requirements

Contractor Will Be Authorized to use the Defense

Courier Service Contractor Will Not Be Authorized to use the Defense

Courier Service Contractor Will Have some other Authorization in the Performance of the Contract

Contractor Will Not Have some other Authorization in the Performance of the Contract

Facility Clearance Required

Facility Clearance Not Required

Follow-on Contract Not a Follow-on Contract

Final Contract Security Classification Specification

Not a Final Contract Security Classification Specification

Direct Public Release Authorized

Direct Public Release Not Authorized

003050F840 1 61 03 July 1997
840 - Request for Quotation

/4 Additional Materials being Forwarded

75 No Additional Materials being Forwarded

76 Additional Requirements Established

11 Additional Requirements Not Established

78 Elements of the Contract are outside the Inspection

Responsibility of the Cognizant Security Office

79 No Element of the Contract Is Outside the Inspection

Responsibility of the Cognizant Security Office

x^oniracior uisiriDuiion i\.equirea 81 Contractor Distribution Not Required

82 Subcontractor Distribution Required

83 Subcontractor Distribution Not Required

84 Cognizant Security Office for Prime and Subcontractor

Distribution Required

85 Cognizant Security Office for Prime and Subcontractor

T^iQlTiHiitinn ISTot RpniiirpH

86 United States Activity Responsible for Overseas

Sipniritv Vf v- Ul 1 1 y £A1.^^11 HmmmtTPitinn 11111 oil UllWll Omfrihiitinn 1^ lO Ll ILyUlllWIl J.RpniiirpH \Jk L-ill V-1 87 United States Activity Responsible for Overseas

Security Administration Distribution Not Required

88 Administrative Contracting Office Distribution Required

89 Administrative Contracting Office Distribution Not

Required

90 Other Distribution Required

91 Other Distribution Not Required

Not Used CB102 1310 Financing Type Code O ID 1/1 Code identifying the type of contract financing required by the submitter of a pricing proposal

003050F840 1 62 03 July 1997
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REF Reference Numbers

570

CBl

Heading

Optional

20

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Ref. Pes. Must Use REFOl

REF02

REF03

Data

Element

128

127

352

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

43

Attributes

M ID 2/2

Supporting Document Number

Supports or clarifies information and values represented

in a document

Contract Reference

Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

Office Symbol

A number assigned for reference to a specific office within an organization

Previous Contract Number

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

KL

KT

KU

PI

003050F840 1 63 03 July 1997
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DTM Date/Time Reference

580

CBl

Heading

Optional

5To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Ref. Pes. Must Use DTMOl

DTM02

Not Used DTM03

Not Used DTM04

DTM05

Not Used DTM06

Not Used DTM07

Data

Element

374

373

337

623

624

1250

1251

Data Element Summary

Name Attributes

Date/Time Qualifier ' M ID 3/3

Code specifying type of date or time, or both date and time

992 Date Requested

Date X DT 6/6 Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

()03050F840 1 64 03 July 1997
840 - Request for Quotation

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LDT Lead Time

590

CBl

Heading

Optional

1To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Ref. Pes. Must Use LDTOl

Must Use LDT02

Must Use LDT03

Not Used LDT04

Data

Element

345

380

344

373

Data Element Summary

Name Attributes

Lead Time Code M ID 2/2

Code indicating the time range BA From Date of Award to Expiration Date of

Authorization

Quantity M R 1/15

Numeric value of quantity

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval CY Calendar Year

DA Calendar Days

MO Month

WK Weeks

Date O DT 6/6 Date (YYMMDD)

003050F840 1 65 03 July 1997
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MSG Message Text

600

CBl

Heading

Optional

50

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Data Element Summary

Name

Free-Form Message Text

Free-form message text Printer Carriage Control Code

A field to be used for the control of

Attributes

M AN 1/264

O ID 2/2

line feed of the receiving printer

003050F840 1 66 03 July 1997
840 - Request for Quotation

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Syntax Notes:

POl Baseline Item Data

Semantic Notes: Comments:

010

POl

Detail Mandatory

1To specify basic and most frequently used line item data

1 If PO 1 03 is present, then PO 1 02 is required. 2 If PO 1 05 is present, then PO 1 04 is required.

3 If either POl 06 or POl 07 is present, then the other is required.

4 If either POl 08 or POl 09 is present, then the other is required. 5 If either POl 10 or POl 1 1 is present, then the other is required.

6 If either POl 12 or POl 13 is present, then the other is required. 7 If either POl 14 or POl 15 is present, then the other is required. 8 If either POl 16 or POl 1 7 is present, then the other is required. 9 If either POl 18 or POl 19 is present, then the other is required.

10 If either POl 20 or P0121 is present, then the other is required. 11 If either POl 22 or POl 23 is present, then the other is required. 12 If either POl 24 or POl 25 is present, then the other is required.

1 See the Data Dictionary for a complete list of ID's. 2 POl 01 is the line item identification. 3 POl 06 through POl 25 provide for ten (10) different product/service ID's per each

item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No.,

SKU.

Ref. Pes. POlOl

PO102

PO103

PO104

PO105

PO106

Data

Element

350

330

355

212

639

Data Element Summary

Name Attributes

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set Quantity Ordered X R 1/9

Quantity ordered

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Unit Price

Price per unit of product, service, commodity, etc. Basis of Unit Price Code

Code identifying the type of unit price for an item

X R 1/17

O ID 2/2

CA Catalog

ES Estimated

FB Fabrication Cost KA Price with Government Furnished Property

NC No Charge

NE Not to Exceed

NS Not Separately Priced

PQ Posted

TB To be negotiated.

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

003050F840_1 67 03 July 1997
840 - Request for Quotation

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. PO107 234 Product/Service ID X AN 1/40

Identifying number for a product or service PO108 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. PO109 234 Product/Service ID X AN 1/40

Identifying number for a product or service POllO 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. POlll 234 Product/Service ID X AN 1/40

Identifying number for a product or service P0112 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. P0113 234 Product/Service ID X AN 1/40

Identifying number for a product or service P0114 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. P0115 234 Product/Service ID X AN 1/40

Identifying number for a product or service P0116 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. P0117 234 Product/Service ID X AN 1/40

Identifying number for a product or service P0118 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. P0119 234 Product/Service ID X AN 1/40

Identifying number for a product or service PO120 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. P0121 234 Product/Service ID X AN 1/40

Identifying number for a product or service P0122 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. P0123 234 Product/Service ID X AN 1/40

00305UF840 68 03 July 1997
840 - Request for Quotation

Identifying number for a product or service P0124 235 Product/Service ro Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. P0125 234 Product/Service ID X AN 1/40

Identifying number for a product or service

003050F840 I 69 03 July 1997
840 - Request for Quotation

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CNl Contract Information

025

POl

Detail Optional

1To specify basic data about the contract or contract line item

1 CNl 02 is the contract amount.

2 CNl 03 is the allowance or charge percent.

3 CNl 04 IS the contract code. 4 CNl 06 is an additional identifying number for the contract.

Ref. Pes. Must Use CNlOl

Not Used CNl 02

Not Used CNl03

Not Used CNl04

Not Used CN105

Data

Element

1166

782

332

127

338

Data Element Summary

Name

Contract Type Code

Code identifying a contract type

Attributes

M ID 2/2

Cost Plus Incentive Fee (With Performance Incentives) Cost Plus Incentive Fee (Without Performance

Incentives) Cost Sharing Cost Cost Plus Award Fee

Cost Plus Fixed Fee

Fixed Price Incentive Firm Target (With Performance

Incentive)

Fixed Price Incentive Firm Target (Without

Performance Incentive)

Fixed Price Redetermination

Fixed Price Incentive Successive Target (With

Performance Incentive)

Fixed Price Incentive Successive Target (Without

Performance Incentive)

Fixed Price Award Fee

Fixed Price Level of Effort No Cost Firm Fixed Price Fixed Price with Economic Price Adjustment

Labor Hours

Time and Materials

Mutually Defined

O R 1/15

O R 1/6

CA

CB

CH

CS

CW

cx

FB

FC

FD

FF

FG

FH

FJFK

FR

FX

LH

TM

ZZ

Monetary Amount

Monetary amount

Percent

Percent expressed as a percent

Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

003050F840 1 70 03 July 1997
840 - Request for Quotation

Not Used CN106 799 Version Identifier O AN 1/30

Revision level of a particular format, program, technique or algorithm

003050F840 1 71 03 July 1997
840 - Request for Quotation

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P03 Additional Item Detail

030

POl

Detail Optional

25

To specify additional item-related data involving variations in normal price/quantity

structure

1 If PO304 is present, then at least one of PO303 or PO305 is required.

1 Some examples of price/quantity variations are: price in different units from the POl

segment, price changes by date, or price changes by quantity (break and level). 2 PO307 defines the unit of measure for PO306.

Ref. Pes. Must Use PO301

Not Used PO302

PO303

PO304

Not Used PO305

Must Use PO306

Must Use PO307

Not Used PO308

Data

Element

371

373

236

212

639

380

355

352

Data Element Summary

Name Attributes

Change Reason Code M ID 2/2

Code specifying the reason for price or quantity change

AQ Alternate Quantity and Unit of Measure

EV Estimated Quantity

UP Unit Price Date O DT 6/6 Date (YYMMDD)

Price Identifier Code X ID 3/3

Code identifying pricing specification

GOV Government Price Unit Price O R 1/17

Price per unit of product, service, commodity, etc. Basis of Unit Price Code X ID 2/2

Code identifying the type of unit price for an item

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Description O AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 1 72 03 July 1997
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Semantic Notes:

Comments:

CTP Pricing Information

040

POl

Detail Optional

>1

To specify pricing information

1 If either CTP04 or CTP05 is present, then the other is required. 2 If CTP06 is present, then CTP07 is required.

3 If CTP09 is present, then CTP02 is requu-ed.

4 If CTP 10 is present, then CTP02 is required.

1 CTP07 is a multiplier factor to arnve at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.

2 CTP08 is the rebate amount.

1 See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailmg the use of CTP03, CTP04 and

CTP07.

Ref. Pes. Not Used CTPOl

CTP02

Not Used CTP03

CTP04

CTP05

Not Used CTP06

Not Used CTP07

Not Used CTP08

Not Used CTP09

Data

Element

687

236

212

380

355

648

649

782

639

Data Element Summary

Name

Class of Trade Code

Code indicating class of trade Price Identifier Code

Code identifying pricing specification

ALT Alternate Price CAT Catalog Price ICL Unit Price Through Quantity

LAR Labor Rate MAX Maximum Order Quantity Price PAP Protection Level Price PAQ Price Break Quantity(s)

PBQ Unit Price Beginning Quantity

PPA Packing Level Price PUR Purchase

ZNP Zone Price

Attributes

O ID 2/2

X ID 3/3

O R 1/17

X R 1/15

X ID 2/2

Unit Price

Price per unit of product, service, commodity, etc. Quantity

Numeric value of quantity

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier

Multiplier X R 1/10

Value to be used as a multiplier to obtain a new value

Monetary Amount O R 1/15

Monetary amount

Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

003050F840 1 73 03 July 1997
840 - Request for Quotation

CTPIO 499 Condition Value O AN 1/10

Identifies rate restrictions or provisions

003050F840 1 74 03 July 1997
840 - Request for Quotation

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Svntax Notes:

MEA Measurements

Semantic Notes: Comments:

049

POl

Detail Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

1 At least one of MEA03 MEA05 MEA06 or MEA08 is required.

2 If MEA05 is present, then MEA04 is required.

3 If MEA06 is present, then MEA04 is required. 4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required. 5 Only one of MEA08 or MEA03 may be present.

1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Ref. Data

Pes. Element

MEAOl 737

MEA02 738

MEA03 739

MEA04 COOl

Must Use COOlOl 355

Not Used C00102 1018

Not Used C00103 649

C00104 355

Not Used C00105 1018

Not Used C00106 649

Not Used C00107 355

Not Used C00108 1018

Data Element Summary

Name Attributes

Measurement Reference W Code O ID 2/2

Code identifying the broad category to which a measurement applies

Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement apphes

Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Value X R 1/20

The value of the measurement

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a imit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

003050F840 1 75 03 July 1997
840 - Request for Quotation

Not Used C00109 649

Not Used COOllO 355

Not Used COOlll 1018

Not Used C00112 649

Not Used C00113 355

Not Used C00114 1018

Not Used coon 5 649

MEA05 740

MEA06 741

Not Used MEA07 935

Not Used MEA08 936

Not Used MEA09 752

Not Used MEAIO 1373

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multipHer to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value Range Minimum X R 1/20

The value specifying the minimum of the measurement range Range Maximum X R 1/20

The value specifying the maximum of the measurement range Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or ftirther define a measurement value

Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined

Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Measurement Method or Device O ID 2/4

The method or device used to record the measurement

003050F840 1 76 03 July 1997
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

PID Product/Item Description

050

FID

Detail Optional

1To describe a product or process in coded or free-form format

123

4

123

If PID04 is present, then PID03 is required.

At least one of PID04 or PID05 is required.

If PID07 is present, then PID03 is required.

If PID08 is present, then PID03 is required.

Use PID03 to indicate the organization that publishes the code list being referred to. PID04 should be used for industry-specific product description codes. PID08 describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item. A "N" indicates it does

not apply. Any other value is indeterminate.

If PIDOl = T", thenPIDOS is used. If PIDOl = "S", thenPID04 is used. If PIDOl =

"X", then both PID04 and PID05 are used. Use PrD06 when necessary to refer to the product surface or layer being described in the segment.

PID07 specifies the individual code list of the agency specified in PID03.

Ref. Des. Must Use PIDOl

PID02

PID03

PID04

PID05

Not Used PID06

Not Used PID07

Not Used PID08

Data

Element

349

750

559

751

352

752

822

1073

Data Element Summary

Name Attributes

Item Description Type M ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Refer to 003050 Data Element Dictionary for acceptable code values. Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic Description X AN 1/80

A free-form description to clarify the related data elements and their content Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response

003050F840 1 77 03 July 1997
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

PWK Paperwork

070

POl

Detail Optional

25

To identify the type and transmission of paperwork or supporting information

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use PWKOl 755 Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

25 Purchase Plan

35 Subcontractor Plan

AE Attachment

CI Cost Data Summary

C5 Certified Cost and Price Data C6 Wage Determination

CP Certificate of Compliance (Material Certification)

CX Cost/Schedule Status Report (C/SSR)

Contract status report showing budget, performance,

actual, cost variance, schedule variance, budget at complete, estimate at complete, and variance at complete at specified levels of the work breakdown

structure CY Contract Funds Status Report (CFSR)

Status report for fimds appropriation including

commitments, actual cost, forecast of billings, and

estimated termination costs DW Drawing(s)

Fl Cost Performance Report (CPR) Format 1 Detailed contract status report including current reporting month values at specified levels of the work

breakdown structure F2 Cost Performance Report (CPR) Format 2 Detailed contract status report at specified levels of the organization breakdown structure F3 Cost Performance Report (CPR) Format 3 Contract baseline report that summarizes changes to the

contract over a given reporting period with begirming

and ending values F4 Cost Performance Report (CPR) Format 4

Contract resource summary report that forecasts labor requirements for the remainder of a contract F5 Cost Performance Report (CPR) Format 5 Contract summary or detail report explaining significant

003050F840 1 78 03 July 1997
840 - Request for Quotation

PWK02 756

PWK03

PWK04

757

98

Not Used PWK05

Not Used PWK06

66

67

CUol Ul oCllCClult VailaXlCCo IT Certified Inspection and Test Results KA Contract Data Requirements List (CDRL)

MR Material Inspection and Receiving Report

ivio iVlalcridl oaiCiy Uald ollCCl PD Proof of Delivery PJ Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply mstructions for packagmg,

transportation, delivery, and payments

rM Proof of Insurance CO Representation

A statement (report) by a prospective contractor that

TTiaVp<i illdXV^O aCt rprirp<,pntation 1 W Iw*! V o V 11 iLl I iWll about ClUWI-ll aCI <;npnfir iJlJwVlllV rnnHitinn C\J11UX11U11 SD Support Data for a Request for Quote

SN Shipping Notice

SP Specification

TO Demand Report

UA Union Agreement

US "BUY AMERICA" Certification of Compliance

Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be sent BE By Mail and Electronically

BM By Mail

CF Courier

DA Data EL Electronically Only

FX By Fax

lA Electronic Image

WS With Shipment (With Package)

Report Copies Needed O NO 1/2 The number of copies of a report that should be sent to the addressee

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual 44 Data Processing Service Bureau

BY Buying Party (Purchaser) IS Party to Receive Certified Inspection Report

KF Audit Office

The office performing the audit KG Project Manager

The address of the person responsible for the management of a designated project

KY Technical Office

Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67)

Identification Code X AN 2/20

Code identifying a party or other code

003050F840 1 79 03 July 1997
840 - Request for Quotation

PWK07

PWK08

Must Use C00201

Not Used C00202

Not Used C00203

Not Used C00204

Not Used C00205

352

C002

704

704

704

704

704

Description O AN 1/80

A free-form description to clarify the related data elements and their content Actions Indicated O

Actions to be performed on the piece of paperwork identified Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required 2 Report to be Filed

5 Generate PV Provided

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

003050F840 1 80 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

080

POl

Detail Optional

200

To describe marking, packaging, loading, and unloading requirements

At least one of PKG04 PKG05 or PKG06 is required.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGOl is required.

PKG04 should be used for industry- specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGOl = "F", then PKG05 is used. If PKGOl = "S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special marking or tagging data can be given in PKG05 (description).

Ref. Pes. PKGOl

PKG02

PKG03

PKG04

Data

Element

349

753

559

754

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicatmg the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dutmage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator PK Packing

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the

003050F840 1 81 03 July 1997
840 - Request for Quotation

marking, packaging or loading and unloading of a product

PKG05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Not Used PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003050F840 1 82 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

P04 Item Physical Details

Semantic Notes: Comments:

090

POl

Detail Optional

>1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

1 If either PO402 or PO403 is present, then the other is required. 2 If PO405 is present, then PO406 is required.

3 If either PO406 or PO407 is present, then the other is required.

4 If either PO408 or PO409 is present, then the other is required. 5 If P04 1 0 is present, then P04 1 3 is required.

6 If P0411 is present, then P0413 is required. 7 If P04 1 2 is present, then P04 1 3 is required.

8 If P04 1 3 is present, then at least one of P04 1 0 P04 1 1 or P04 1 2 is required.

1 PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for piu^oses of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the irmer pack unit. Example: If the carton contains 24 12-Ounce

packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.

2 P04 1 3 defines the unit of measure for P04 1 0, P04 1 1

, and P04 1 2

.

Ref. Pes. PO401

PO402

PO403

PO404

Data

Element

356

357

355

103

PO405 187

Data Element Summary

Name Attributes

Pack O NO 1/6

Number of iimer pack units per outer pack unit Size X R 1/8

Size of supplier units in pack

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Packaging Code O AN 3/5

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material

Intermediate Container

Pallet - 4 Way

A pallet that permits entry of handling equipment on

each of its four sides

Pallet - 2 Way

A pallet that permits entry of handling equipment on

opposing two of its four sides Shrink Wrap

In packaging, a method of securing a unit load by

placing a large "bag" of plastic film over the components and applying heat to induce shrinkage and

cause the bag to tighten around the contents Unit

O ID 1/2

Code defining the type of weight

Refer to 003050 Data Element Dictionary for acceptable code values.

INT

PAF

PAT

SRW

UNT

Weight Qualifier

003050F840 1 83 03 July 1997
840 - Request for Quotation

PO406 384

PO407

PO408

PO409

PO410

P0411

P0412

P0413

P0414

355

385

355

82

189

65

355

810

Gross Weight per Pack X R 1/9

Numeric value of gross weight per pack

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Gross Volume per Pack X R 1/9

Numeric value of gross volume per pack

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Length X R 1/8

Largest horizontal dimension of an object measured when the object is in the upright position

Width X R 1/8 Shorter measurement of the two horizontal dimensions measured with the object in the upright position

Height X R 1/8 Vertical dimension of an object measured when the object is in the upright

position

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Inner Pack O NO 1/6

Number of units in each selling pack

003050F840 1 84 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

100

POl

Detail Optional

>1

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Nimiber.

16 Military Interdepartmental Purchase Request (MIPR)

Nimiber

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requiring a purchase and a military service or agency

responsible for procuring the requirement

2E Foreign Military Sales Case Number

A reference number designating the foreign military

sale records 2Y Wage Determination

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

82 Data Item Description (DID) Reference

Specific data elements that the government will ask a contractor to provide and are spelled out in specific

requirement documents

83 Extended (or Exhibit) Line Item Number (ELIN)

Identifies specific line items to be delivered for a contract 97 Package Number

A serial number indicating unit shipped

9G Department of Defense Form 250 Requirement Code

CT Contract Number

DG Drawing Number

EV Receiver Identification Number

A unique number identifying the organization/site location designated to receive the current transmitted

transaction set IJ Standard Industry Classification (SIC) Code

IL Internal Order Number

IQ End Item IX Item Number

KO Approval Code

KL Contract Reference

KV Distribution Statement Code

003050F840 1 85 03 July 1997
840 - Request for Quotation

REF02

REF03

127

352

LT Lot Number

LX Qualified Products List NI Military Standard (MIL-STD) Number

NJ Technical Document Number

NL Technical Order Number

P4 Project Code

PH Priority Rating

QC Product Specification Document Number

Model designation of replacement component

RQ Purchase Requisition No. RS Returnable Container Serial Number

52 Military Specification Number (MILSPEC)

53 Specification Number

TN Transaction Reference Number

TP Test Specification Number

VQ Related Contract Line Item Number

VW Standard

W2 Weapon System Number

Identifies a weapon system

W6 Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter W8 Suffix

Differentiates between partial actions taken on the

original transaction XE Transportation Priority Number

Number indicating the level of government priority

associated with the transportation of a shipment

ZZ Mutually Defined

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 1 86 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

110

POl

Detail Optional

3To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Data Element Summary

Ref. Pes. Must Use PEROl

PER02

PER03

PER04

PER05

PER06

Data

Element

366

93

365

364

365

364

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

AU Report Authorizer

BD Buyer Name or Department

PI Preparer

A firm, organization, or individual who determines the

tax liability from information supplied by the taxpayer

Name O AN 1/35

Free-form name

Communication Number Qualifier X ID 2/2

Code identifying the type of commimication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommimications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

FX . Facsimile IT International Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

003050F840 1 87 03 July 1997
840 - Request for Quotation

PER07 365

PER08

PER09

364

443

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

FX Facsimile IT International Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

003050F840 1 88 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

SAC Service, Promotion, Allowance, or Charge Information

130

POl

Detail Optional

25

To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

1 At least one of SAC02 or SAC03 is required. 2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required. 4 If either SAC09 or SACIO is present, then the other is required.

5 If SACl 1 is present, then SACIO is required.

6 If SAC13 is present, then at least one of SAC02 or SAC04 is required.

7 If SAC 1 4 is present, then SAC 1 3 is required.

1 If SACOl IS "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. 2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SACIO and SACl 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SACIO and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. 5 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 6 SAC 14 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

Comments: 1 SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount".

It is represented in the SAC segment in SACIO using the qualifier "DO" - Dollars in SAC09.

Ref. Des. Must Use SACOl

SAC02

Not Used SAC03

Not Used SAC04

Not Used SAC05

Not Used SAC06

Not Used SAC07

Data

Element

248

1300

559

1301

610

378

332

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified

R Allowance Request

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Agency Service, Promotion, Allowance, or Charge X AN 1/10

Code

Agency maintained code identifying the service, promotion, allowance, or charge

Amount O N2 1/15

Monetary amount

Allowance/ Charge Percent Qualifier X ID 1/1 Code indicating on what basis allowance or charge percent is calculated Percent X R 1/6

003050F840 1 89 03 July 1997
840 - Request for Quotation

Not Used SAC08

Not Used SAC09 355

Not Used SAC10

Not Used SAC11

Not Used SAC12

Not Used SAC13

Not Used SAC14

Not Used SAC15

Percent expressed as a percent

118 Rate O R 1/9 Rate expressed in the standard monetary denomination for the currency

specified

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken 380 Quantity X R 1/15

Numeric value of quantity

380 Quantity O R 1/15

Numeric value of quantity

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 1 90 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

1X8 Conditions of Sale

Semantic Notes:

Comments:

140

POl

Detail - Optional

25

To specify general conditions or requirements and to detail conditions for substitution of

alternate products

1 At least one of IT80 1 IT802 IT803 IT805 or IT807 is required. 2 If either IT808 or IT809 is present, then the other is required.

3 If either IT810 or IT81 1 is present, then the other is required. 4 If either IT812 or IT813 is present, then the other is required. 5 If either ITS 14 or ITS 15 is present, then the other is required.

6 If either ITS 16 or ITS 17 is present, then the other is required. 7 If either ITS 18 or ITS 19 is present, then the other is required.

8 If either ITS20 or ITS21 is present, then the other is requned.

9 If either IT822 or IT823 is present, then the other is required.

10 If either IT824 or IT825 is present, then the other is required. 11 If either IT826 or IT827 is present, then the other is required.

1 IT803 is the maximum monetary amount value which the order must not exceed.

2 ITS04 is the account number to which the purchase amount is to be charged.

3 IT805 is the date specified by the sender to be shown on the invoice.

1 Element 235/234 combinations should be interpreted to include products and/or

services. See the Data Dictionary for a complete list of ID's. 2 IT808 through IT827 provides for ten (10) different product/service ID's for each

item. Example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU.

Ref. Des. IT801Data

Element

563

Not Used IT802 564

Data Element Summary

Name Attributes

Sales Requirement Code X ID 1/2

Code to identify a specific requirement or agreement of sale BC Restricted to Historically Black College or University

or Minority Institution C Consignment

EI Restricted to Educational Institutions IP Restricted to Industrial Preparedness Program

Participants IS Substitute Item Allowed

P2 Ship As Soon As Possible

P4 DoNotPreship

QB On Qualified Bidders List QM On Qualified Manufacturers List QP Restricted to Qualified Products List (QPL) Products

SC Ship Complete

SV Ship Per Release

UC Restricted to U.S. and Canadian Sources UL Other Unlisted Sales Condition

UP Unrestricted Procurement YI Restricted to Young Investigator Program

Z Mutually Defined

Do-Not-Exceed Action Code X ID 1/1 Code indicating the action to be taken if the order amoimt exceeds the value of

003050F840 1 91 03 July 1997
840 - Request for Quotation

Not Used IT803

Not Used IT804

Not Used IT805

Not Used IT806

IT807

Not Used IT808

Not Used IT809

Not Used IT810

Not Used IT811

Not Used 1X812

Not Used IT813

Not Used IT814

Not Used IT815

Not Used IT816

Not Used IT817

Not Used IT818

Not Used IT819

Not Used IT820

Not Used IT821

Not Used IT822

Not Used IT823

Do-Not-Exceed Amount (565)

610 Amount X N2 1/15

Monetary amount

508 Account Number O AN 1/35

Account number assigned

373 Date X DT 6/6 Date (YYMMDD)

559 Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values 566 Product/Service Substitution Code X ID 1/2

Code indicating product or service substitution conditions

A No Quantity or Unit of Measure Change Allowed

BO No Substitution Allowed

X Equivalent Item Substitution Y Alternate Item Substitution Allowed

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

003050F840 92 03 July 1997
840 - Request for Quotation

Not Used IT824 235

Not Used IT825 234

Not Used IT826 235

Not Used IT827 234

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/40

Identifying number for a product or service

003050F840 1 93 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

180

POl

Detail

Optional

>1

To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required. 4 If FOB08 IS present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Ref.

Pes. Must Use FOBOl

FOB02

Not Used FOB03

Not Used FOB04

Not Used FOB05

FOB06

Data

Element

146

309

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a specified location (origin or destination location)

PE Prepaid and Summary Bill PP Prepaid (by Seller) PS Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a specified location (origin or destination location)

Location Qualifier X ID 1/2

Code identifying type of location DE Destination (Shipping)

FV Free Alongside Vessel (Free On Board [F.O.B.] Point) IT Intermediate FOB Point

A location indicating the point of destination is not the

origin or final destination but rather at some other point

KE Port of Embarkation

KL Port of Loading

OR Origin (Shipping Point)

W Worldwide Geographic Location Code

ZZ Mutually Defmed

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

309 Location Qualifier X ID 1/2

003050F840 1 94 03 July 1997
840 - Request for Quotation

Code identifying type of location DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

Not Used FOB07 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content Not Used FOB08 54 Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes Not Used FOB09 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F840_1 95 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SDQ Destination Quantity

190

POl

Detail Optional

50

To specify destination and quantity detail

1 If either SDQ05 or SDQ06 is present, then the other is required.

2 If either SDQ07 or SDQ08 is present, then the other is required. 3 If either SDQ09 or SDQ 10 is present, then the other is required. 4 If either SDQl 1 or SDQ 12 is present, then the other is required. 5 If either SDQ 13 or SDQ 14 is present, then the other is required. 6 If either SDQ 15 or SDQ 16 is present, then the other is required. 7 If either SDQ 17 or SDQ 18 is present, then the other is required. 8 If either SDQ 19 or SDQ20 is present, then the other is required.

9 If either SDQ2 1 or SDQ22 is present, then the other is required.

1 SDQ23 identifies the area withm the location identified in SDQ03, SDQ05, SDQ07,

SDQ09, SDQll, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21.

1 SDQ02 is used only if different than previously defined in the transaction set. 2 SDQ03 is the store number.

3 SDQ23 may be used to identify areas within a store, e.g., front room, back room,

selling outpost, end aisle display, etc. The value is agreed to by trading partners or industry conventions.

Data Element Summary

Ref. Des. Must Use SDQOl

SDQ02

Must Use SDQ03

Must Use SDQ04

SDQ05

SDQ06

SDQ07

Data

Element

355

66

67

380

67

380

67

Name Attributes

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier O ID 1/2 Code designating the system/method of code structure used for Identification Code (67)

1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

33 Commercial and Government Entity (CAGE)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

Identification Code M AN 2/20

Code identifying a party or other code

Quantity M R 1/15

Numeric value of quantity

Idenfification Code X AN 2/20

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identificafion Code X AN 2/20

Code identifying a party or other code

003050F840 1 96 03 July 1997
840 - Request for Quotation

SDQ08 380

SDQ09

SDQIO

SDQll

SDQ12

SDQ13

SDQ14

SDQ15

SDQ16

SDQ17

SDQ18

SDQ19

SDQ20

SDQ21

SDQ22

Not Used SDQ23

67

380

67

380

67

380

67

380

67

380

67

380

67

380

310

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Niuneric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Identification Code

Code identifying a party or other code

Quantity

Numeric value of quantity

Location Identifier Code which identifies a specific location

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

O AN 1/30

003050F840 1 97 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

DTM Date/Time Reference

200

POl

Detail Optional

10To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Ref. Pes. Must Use DTMOlData

Element

374

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

002

007

017

063

064

077

106

174

193

194

275

368

375

376

405

565

600

601

602

641

937

996

DTMOl

DTM03

373

337

Date

Date (YYMMDD)

Time

Delivery Requested

Effective Estimated Delivery

Do Not Deliver After Do Not Deliver Before

Requested for Delivery (Week of) Required By

Month Ending

Period Start Period End

Approved

Date report was approved by contractor representative

Submittal Date an item was submitted to a customer

Delivery Start The date that deliveries will begin

Delivery End

The date that deliveries will end

Production

Used to identify dates and times that operations or processes were performed

Date of Property Inspection

As Of

First Submission

Subsequent Submission

Option

Department of Labor Wage Determination Date

Required Delivery

A date on which or before, ordered goods or services must be delivered

X DT 6/6

X TM 4/8

003050F840 1 98 03 July 1997
840 - Request for Quotation

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM04 623 Time Code O ID 2/2

Code identifying the time. In accordance with Intemational Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

CT Central Time

ET Eastem Time

GM Greenwich Mean Time

LT Local Time

MT Mountain Time

PT Pacific Time

DTM05 624 Century O

The first two characters in the designation of the year (CCYY)

DTM06 1250 Date Time Period Format Qualifier X

Code indicating the date format, time format, or date and time format

Refer to 003050 Data Element Dictionary for acceptable code values. DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

NO 2/2

ID 2/3

003050F840 1 99 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

250

POl

Detail Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD5 12 is required.

2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required. 4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Pes. Not Used TD501

TD502

TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Not Used TD511

TD512

Data

Element

133

66

67

91

387

368

309

310

731

732

733

284

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67) ID Department of Defense Activity Address Code

(DODAAC)

Identification Code X AN 2/20

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2 Code specifying the method or type of transportation for the shipment

Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2 Code identifying type of location Locadon Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

Service Level Code X ID 2/2

Code defining service Refer to 003050 Data Element Dictionary for acceptable code values.

OO3050F840 1 100 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

270

POl

Detail Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401

TD402

TD403

TD404

Data

Element

152

208

209

352

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 1 101 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

MAN Marks and Numbers

280

POl

Detail Optional

10 To indicate identifying marks and numbers for shipping containers

1 If either MAN04 or 1VLA.N05 is present, then the other is required. 2 If MAN06 is present, then MAN05 is required.

1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container. 2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range. Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for

this IS that the U.P.C. Shippping Container code is the same on every carton that is represented in the range ui MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Ref. Pes. Must Use MANOl

Must Use MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Data Element Summary

Name

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Attributes

M ID 1/2

Numbers (87)

M AN 1/45

of a shipment

O AN 1/45

of a shipment

X ID 1/2

Numbers (87)

X AN 1/45

of a shipment

O AN 1/45

of a shipment

003050F840 1 102 03 July 1997
840 - Request for Quotation

Segment: Required Response

Position: 290

Loop: POl

Level: Detail Usage: Optional

Max Use: 25

Purpose: To indicate information that is required to be included in the response Syntax Notes: Semantic Notes: 1 Use RRA02 only to specify applicable regulatory or contractual clause. Comments:

Data Element Summary

Ref. Pes. Must Use RRAOlData

Element

701 Information Type M ID 2/2

Code specifying the information required in the response

Name Attributes

RRA02 127

14 As Indicated by the Cited Reference

Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

003050F840 1 103 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

MSG Message Text

295 .

" POl

Detail Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Data Element Summary

Name

Free-Form Message Text ^ Free-form message text Printer Carriage Control Code

A field to be used for the control of

Attributes

M AN 1/264

O ID 2/2

line feed of the receiving printer

003050F840 I 104 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

SPI Specification Identifier 296

POl

Detail Optional

>1

To provide a description of the included specification or technical data items

1 If either SPI02 or SPI03 is present, then the other is required.

Ref. Pes. Must Use SPIOlData

Element

786

SPI02

SPI03

SPI04

Not Used SPI05

Not Used SPI06

Not Used SPI07

Not Used SPI08

Not Used SPI09

Not Used SPIIO

Not Used SPIll

Not Used SPI12

Not Used SPI13

Not Used SPI14

128

127

790

791

792

353

755

786

559

822

554

1322

1401

Data Element Summary

Name Attributes

Security Level Code M ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following

92 Government Confidential

93 Government Secret 94 Government Top Secret Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

Refer to 003050 Data Element Dictionary for acceptable code values. Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Entity Title O AN 1/132

Title of the data entity

Entity Purpose O AN 1/80

The reason for the existence of the data item specified by the electronic data item independent of its presence in an EDI transaction Entity Status Code O ID 1/1 Code indicating the current status of the data item specified by the electronic data item

Transaction Set Purpose Code O ID 2/2

Code identifying purpose of transaction set Report Type Code O ID 2/2

Code indicating the title or contents of a document, report or supporting item

Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following

Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Assigned Number O NO 1/6

Number assigned for differentiation within a transaction set Certification Type Code O ID 1/1 Code indicating the type of certification Proposal Data Detail Identifier Code O ID 1/3

Code identifying the basis of a cited value in a proposal

003050F840 1 105 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

SCH Line Item Schedule

297

SCH

Detail Optional

1To specify the data for scheduling a specific line-item

1 If SCH03 is present, then SCH04 is required. 2 If SCH08 IS present, then at least one of SCH09 or SCH 1 0 is required.

3 If SCH09 is present, then SCH08 is required.

4 If SCH 1 0 is present, then SCH08 is required.

1 SCH 1 2 is the schedule identification.

1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Ref. Pes. Must Use SCHOl

Must Use SCH02

Not Used SCH03

Not Used SCH04

Must Use SCH05

Must Use SCH06

SCH07

Data

Element

380

355

98

93

374

373

337

Data Element Summary

Name Attributes

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Name X AN 1/35

Free-form name

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

002

017

063

064

077

106

174

358

375

996

Delivery Requested

Estimated Delivery

Do Not Deliver After Do Not Deliver Before

Requested for Delivery (Week of)

Required By

Month Ending

Cycle Begin

Date on which the cycle begins

Delivery Start The date that deliveries will begin

Required Delivery

A date on which or before, ordered goods or services must be delivered

SCH08 374

Date M DT 6/6 Date (YYMMDD)

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

003050F840 1 106 03 July 1997
840 - Request for Quotation

SCH09

SCHIO

SCHll

Not Used SCH12

002

017

063

064

077

106

174

359

376

996

Delivery Requested

Estimated Delivery

Do Not Deliver After Do Not Deliver Before

Requested for Delivery (Week of) Required By

Month Ending

Cycle End

Date on which the cycle ends

Delivery End

The date that deliveries will end

Required Delivery

A date on which or before, ordered goods or services must be delivered

373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference nimiber or description which can be used with

contract number)

350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

003050F840 1 107 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LDT Lead Time

302

LDT

Detail Optional

1To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Ref. Pes. Must Use LDTOl

Must Use LDT02

Must Use LDT03

LDT04

Data

Element

345

380

344

373

Data Element Summary

Name

Lead Time Code

Code indicating the time range

Attributes

M ID 2/2

AD

AH

AI

AJ

AK

AM

AV

AW

AX

AY

AZ

From date of sample approval to first product shipment

From Date of Receipt of First Article to First Article Approval

From Date of a Specified Event to Delivery

From Date of First Delivery to Date of Subsequent

Delivery(ies)

From Date Of Latest Delivery To Final Delivery

From Date Of Previous Delivery To Date Of

SubsequentDelivery

From Date of Award to Date of Latest Delivery

From Date of Award to Date of Earliest Delivery

From Date of Award to Date of Completion

From Date of Award to Date of Delivery

From Date of Receipt of Item to Date of Approval of

Item Quantity

Numeric value of quantity

Unit of Time Period or Interval Code indicating the time period or interval

M R 1/15

M ID 2/2

CY Calendar Year

DA Calendar Days

KK Maximum Calendar Days

MO Month

QY Quarter of a Year

SA Semiannual

WK Weeks

Date

Date (YYMMDD)

O DT 6/6

003050F840 1 108 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

QTY Quantity

303

LDT

Detail Optional

>1

To specify quantity information

Must Use

Ref. Pes. QTYOl

Must Use QTY02

QTY03

Data

Element

673

Data Element Summary

Name

Quantity Qualifier

Code specifying the type of quantity

IJ

Attributes

M ID 2/2

Due

The amount due to the customer IK Time Units

The nimiber of time units such as 8 (hours)

52 Number of Originals

K6 Drafts KF Duplicates

SA Shipments

380 Quantity M R 1/15

Numeric value of quantity

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

003050F840 1 109 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

MSG Message Text

304

LDT

Detail Optional

ITo provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Data Element Summary

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003050F840 1 110 03 July 1997
840 - Request for Quotation

Segment: Code Source Information

Position: 305

Loop: LM

Level: Detail Usage: Optional

Max Use: 1 Purpose: To transmit standard code list identification information

Syntax Notes: Semantic Notes: Comments: 1 LM02 identifies the applicable industry code list source information.

Data Element Summary

Must Use

Ref. Des. LMOlData

Element

559 Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

Name Attributes

Not Used LM02 822

DF Department of Defense (DoD)

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

003050F840 1 111 03 July 1997
840 - Request for Quotation

Segment: Industry Code

Position: 306

Loop: LM

Level: Detail Usage: Mandatory

Max Use: 1 Purpose: Code to transmit standard industry codes

Syntax Notes: 1 If LQOl is present, then LQ02 is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Pes. LQOlData

Element

1270

Name

Code List Qualifier Code

Code identifying a specific industry code list

Attributes

O ID 1/3

LQ02 1271

FX Frequency

Industry Code

Code indicating a code from a specific industry code list X AN 1/20

003050F840 1 112 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

N9 Reference Number

320

N9

Detail Optional

1To transmit identifying numbers and descriptive information as specified by the reference number qualifier

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

1 N906 reflects the time zone which the time reflects.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use N901 128 Reference Number Qualifier M ID 2/2

Code quahfying the Reference Number.

5N Citation of Statute 73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

BB Authorization Number

Proves that permission was obtained to provide a service CJ Clause Number

DF Defense Federal Acquisition Regulations (DFAR)

DX Department/Agency Number

EC Circular

FA Federal Acquisition Regulations (FAR)

GS General Services Administration Regulations (GSAR)

K7 Paragraph Number

KD Special Instructions Number

KT Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy details it represents

VB Department of Veterans Affairs Acquisition

Regulations (VAAR)

ZZ Mutually Defined

N902 127 Reference Number X AN 1/30

003050F840 1 113 03 July 1997
840 - Request for Quotation

N903

N904

Not Used N905

Not Used N906

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

369 Free-form Description X AN 1/45

Free-form descriptive text 373 Date O DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

003050F840 1 114 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

MSG Message Text 330

N9

Detail Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Data Element Summary

Nime Attributes

Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003050F840_1 115 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Nl Name

340

Nl

Detail Optional

1To identify a party by type of organization, name, and code

1 At least one of N 102 or N 103 is required.

2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N105 and N106 further define the type of entity in N101.

Must Use

Ref. Pes. NlOlData

Element

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual 3144

7G

7L

7M

CY

EL

IC

ISKF

KG

KX

KY

KZ

LI

PI

PW

R6

STsv

Postal Mailing Address Data Processing Service Bureau

Hazardous Material Office

Preliminary Inspection Location

Inspection and Acceptance Location

Approver

Manufacturer's representative approving claim for payment

Country

Established Location

Intermediate Consignee

Party to Receive Certified Inspection Report

Audit Office

The office performing the audit Project Manager

The address of the person responsible for the management of a designated project Free on Board Point

Technical Office

Acceptance Location

Inspection Location

Place where the item was viewed or inspected

Preparer

The firm, organization, or individual who determines

the tax liability from information supplied by the taxpayer

Pick Up Address

Requester

Ship To

Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

003050F840 116 03 July 1997
840 - Request for Quotarion

N102

N103

N104

Not Used N105

Not Used N106

TS

X2

Z7

those services will be performed

Party to Receive Certified Test Results

Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

Mark-for Party

The party for whom the needed material is intended

93 Name X AN 1/35

Free-form name

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

16 ZIP Code

33 Commercial and Government Entity (CAGE)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

67 Identification Code X AN 2/20

Code identifying a party or other code

706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003050F840_1 117 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N2 Additional Name Information

350

Nl

Detail Optional

2To specify additional names or those longer than 35 characters in length

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N201 93 Name M AN 1/35

Free-form name N202 93 Name O AN 1/35

Free-form name

003050F840 1 118 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

360

Nl

Detail Optional

2To specify the location of the named party

Must Use

Ref. Pes. N301

N302

Data

Element

166

166

Data Element Summary

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

003050F840 1 119 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Ref. Pes. N401

N402

N403

N404

N405

N406

Code which identifies a specific location

003050F840_1 120 03 July 1997

N4

Optional

1To specify the geographic place of the named party

1 If N406 IS present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a locadon.

2 N402 is required only if city name (N401) is in the USA or Canada.

Data Element Summary

Data

Element Name Attributes

19 City Name O AN 2/30

Free-form text for city name

156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

116 Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

26 Country Code O ID 2/3

Code identifying the country

309 Location Qualifier X ID 1/2

Code identifying type of location AR Armed Services Location Designation

310 Location Identifier O AN 1/30

Geographic Location

| 370

I Nl I Detail \
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

390

Nl

Detail Optional

3To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Ref. Pes. Must Use PEROl

PER02

PER03

PER04

PER05

PER06

PER07

Data

Element

366

93

365

364

365

364

365

Data Element Summary

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

AV Advisor

IC Information Contact PP Program Manager

Name O AN 1/35

Free-form name

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

. EX Telephone Extension

FX Facsimile

IT Intemational Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Communication Number Qualifier X ID 2/2

003050F840 1 121 03 July 1997
840 - Request for Quotation

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

FX Facsimile IT International Telephone

TE Telephone

PER08 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

PER09 443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

003050F840_1 122 03 July 1997
840 - Request for Quotarion

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

SCH Line Item Schedule

405

Nl

Detail

Optional

200

To specify the data for scheduling a specific line-item

1 If SCH03 is present, then SCH04 is required. 2 If SCH08 is present, then at least one of SCH09 or SCH1 0 is required.

3 If SCH09 is present, then SCH08 is required. 4 If SCH1 0 is present, then SCH08 is required.

1 SCH12 is the schedule identification.

1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Ref. Pes. Must Use SCHOl

Must Use SCH02

Not Used SCH03

Not Used SCH04

Must Use SCH05

Must Use SCH06

SCH07

Data

Element

380

355

98

93

374

373

337

Data Element Summary

Name Attributes

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Name X AN 1/35

Free-form name

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

002

017

063

064

077

106

174

358

375

996

Delivery Requested

Estimated Delivery

Do Not Deliver After Do Not Deliver Before

Requested for Delivery (Week of) Required By

Month Ending

Cycle Begin

Date on which the cycle begins

Delivery Start The date that deliveries will begin

Required Delivery

A date on which or before, ordered goods or services must be delivered

SCH08 374

Date M DT 6/6 Date (YYMMDD)

Time O TM4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = himdredths (00-99)

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

003050F840 1 123 03 July 1997
840 - Request for Quotation

SCH09 373

SCHIO 337

SCHll 326

002

017

063

064

077

106

174

359

376

996

Delivery Requested

Estimated Delivery

Do Not Deliver After Do Not Deliver Before

Requested for Delivery (Week of) Required By

Month Ending

Cycle End

Date on which the cycle ends

Delivery End

The date that deliveries will end

Required Delivery

A date on which or before, ordered goods or services must be delivered

Not Used SCH12 350

Date X DT6/6

Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number)

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

003050F840 1 124 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

420

Nl

Detail Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required.

2 If TD502 is present, then TD503 is required. 3 If TD507 is present, then TD508 is required. 4 If TD510 is present, then TD511 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Pes. Not Used TD501

TD502

TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Not Used TD511

TD512

Data

Element

133

66

67

91

387

368

309

310

731

732

733

284

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2 Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

10 Department of Defense Activity Address Code

(DODAAC)

Identification Code X AN 2/20

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of tiansportation for the shipment

Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2

Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

Service Level Code X ID 2/2

Code defining service Refer to 003050 Data Element Dictionary for acceptable code values.

003050F840 1 125 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

440

Nl

Detail Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401

TD402

TD403

TD404

Data

Element

152

208

209

352

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 1 126 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

450

Nl

Detail Optional

200

To describe marking, packaging, loading, and unloading requirements

At least one of PKG04 PKG05 or PKG06 is requu-ed.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGOl is required.

PKG04 should be used for industry-specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGOl = "F", then PKG05 is used. If PKGOl = ~'S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special marking or tagging data can be given in PKG05 (description).

Ref. Pes. PKGOl

PKG02

PKG03

PKG04

Data

Element

349

753

559

754

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator PK Packing

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the

003050F840 1 127 03 July 1997
840 - Request for Quotation

PKG05 352

Not Used PKG06 400

marking, packaging or loading and unloading of a product

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

00305UF840 1 128 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LDT Lead Time , 470

LDT

Detail Optional

1To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Ref. Pes. Must Use LDTOl

Must Use LDT02

Must Use LDT03

LDT04

Data

Element

345

380

344

373

Data Element Summary

Name

Lead Time Code

Code indicating the time range

Attributes

M ID 2/2

AD

AH

AI

AJ

AK

AM

AV

AW

AX

AY

AZ

From date of sample approval to first product shipment

From Date of Receipt of First Article to First Article Approval

From Date of a Specified Event to Delivery

From Date of First Delivery to Date of Subsequent

Delivery(ies)

From Date Of Latest Delivery To Final Delivery

From Date Of Previous Delivery To Date Of

SubsequentDelivery

From Date of Award to Date of Latest Delivery

From Date of Award to Date of Earliest Delivery

From Date of Award to Date of Completion

From Date of Award to Date of Delivery

From Date of Receipt of Item to Date of Approval of

Item Quantity

Numeric value of quantity

Unit of Time Period or Interval

Code indicating the time period or interval

M R 1/15

M ID 2/2

CY Calendar Year

DA Calendar Days

KK Maximum Calendar Days

MO Month

QY Quarter of a Year

SA Semiannual

WK Weeks

Date

Date (YYMMDD)

O DT 6/6

003050F840 1 129 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

MAN Marks and Numbers

480

LDT

Detail Optional

10To indicate identifying marks and numbers for shipping containers

1 If either MAN04 or MAN05 is present, then the other is required. 2 If MAN06 is present, then MAN05 is required.

1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container. 2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range. Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for

this is that the U.P.C. Shippping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Ref. Pes. Must Use MANOl

Must Use MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Data Element Summary

Name

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Attributes

M ID 1/2

Numbers (87)

M AN 1/45

of a shipment

O AN 1/45

of a shipment

X ID 1/2

Numbers (87)

X AN 1/45

of a shipment

O AN 1/45

of a shipment

003050F840 1 130 03 July 1997
840 - Request for Quotation

Segment: QTY Quantity

Position: 490

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 5 Purpose: To specify quantity informaUon

Syntax Notes: Semantic Notes: Comments:

Must Use

Ref. Pes. OTYOl

Must Use QTY02

QTY03

Data

Element

673

380

355

Data Element Summary

Name

Quantity Qualifier

Code specifying the type of quantity

IJ

Attributes

M ID 2/2

Due

Jhe amount due to the customer Time Units

The number of time units such as 8 (hours)

Number of Originals

Drafts Duplicates

Shipments

M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has bien taken Refer to 003050 Data Element Dictionary for acceptable code values.

IK

52

K6

KF. SA

Quantity

003050F840_1 131 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

MSG Message Text 500

LDT

Detail Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Pes. Must Use MSGOl

Not Used MSG02

Data Element Summary

Data

Element Name Attributes

933 Free-Form Message Text M AN 1/264

Free-form message text 934 Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003050F840 1 132 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

CTT Transaction Totals

010

Summary

Mandatory

1To transmit a hash total for a specific element in the transaction set

1 If either CTT03 or CTT04 is present, then the other is required. 2 If either CTT05 or CTT06 is present, then the other is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Ref. Pes. Must Use CTTOl

CTT02

Not Used CTT03

Not Used CTT04

Not Used CTT05

Not Used CTT06

Not Used CTT07

Data

Element

354

347

81

355

183

355

352

Data Element Summary

Name Attributes

Number of Line Items M NO 1/6 Total number of line items in the transaction set Hash Total O R 1/10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs.

Tnmcation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

Example:

-.0018 First occurrence of value being hashed. .18 Second occurrence of value

being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth

occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field. Weight X R 1/10

Numeric value of weight

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Volume X R 1/8

Value of volumetric measure

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Description O AN 1/80

A free-form description to clarify the related data elements and their content

003050F840 1 133 03 July 1997
840 - Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

SE Transaction Set Trailer

020

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

1 SE is the last segment of each transaction set.

Ref. Data

Pes. Element

Must Use SEOl 96

Must Use SE02 329

Data Element Summary

Name Attributes

Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

003050F840 1 134 03 July 1997

lirUS. GOVERNMENT PRINTING OFnCE: 1998 .433.MS/82667
Technical Publications

Periodical

Journal of Research of the National Institute of Standards and Technology—Reports NIST research and development in those disciplines of the physical and engineering sciences in which the Institute is active. These include physics, chemistry, engineering, mathematics, and computer sciences. Papers cover a broad range of subjects, with major emphasis on measurement methodology and the basic technology

underlying standardization. Also included from time to time are survey articles on topics closely related to the Institute's technical and scientific programs. Issued six times a year.

Nonperiodicals

Monographs—Major contributions to the technical literature on various subjects related to the

Institute's scientific and technical activities. Handbooks—Recommended codes of engineering and industrial practice (including safety codes) devel- oped in cooperation with interested industries, professional organizations, and regulatory bodies. Special Publications—Include proceedings of conferences sponsored by NIST, NIST annual reports, and

other special publications appropriate to this grouping such as wall charts, pocket cards, and bibliographies.

National Standard Reference Data Series—Provides quantitative data on the physical and chemical

properties of materials, compiled from the world's literature and critically evaluated. Developed under a worldwide program coordinated by NIST under the authority of the National Standard Data Act (Public

Law 90-396). NOTE: The Journal of Physical and Chemical Reference Data (JPCRD) is published

bimonthly for NIST by the American Chemical Society (ACS) and the American Institute of Physics (AIP).

Subscriptions, reprints, and supplements are available from ACS, 1155 Sixteenth St., NW, Washington, DC

20056.

Building Science Series—Disseminates technical information developed at the Institute on building

materials, components, systems, and whole structures. The series presents research results, test methods, and

performance criteria related to the structural and environmental functions and the durability and safety

characteristics of building elements and systems.

Technical Notes—Studies or reports which are complete in themselves but restrictive in their treatment of

a subject. Analogous to monographs but not so comprehensive in scope or definitive in treatment of the subject area. Often serve as a vehicle for final reports of work performed at NIST under the sponsorship of

other government agencies.

Voluntary Product Standards—Developed under procedures published by the Department of Commerce

in Part 10, Title 15, of the Code of Federal Regulations. The standards establish nationally recognized

requirements for products, and provide all concerned interests with a basis for common understanding of

the characteristics of the products. NIST administers this program in support of the efforts of private-sector

standardizing organizations.

Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

Service, Springfield, VA 22161.

Federal Information Processing Standards Publications (FTPS PUB)—Publications in this series

collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in the Federal Government regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended. Public Law 89-306 (79 Stat.

1 127), and as implemented by Executive Order 1 1717 (38 FR 12315, dated May 11, 1973) and Part 6 of

Title 15 CFR (Code of Federal Regulations).

NIST Interagency Reports (NISTIR)—A special series of interim or final reports on work performed by

NIST for outside sponsors (both government and nongovernment). In general, initial distribution is handled

by the sponsor; public distribution is by the National Technical Information Service, Springfield, \A 22161,

in paper copy or microfiche form.
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