Part 5215 - CONTRACTING BY

NEGOTIATION

Subpart 5215.2 - SOLICITATION AND RECEIPT OF PROPOSALS AND INFORMATION

5215.204 Contract format.

5215.204-5 Part IV--Representations and Instructions.

Subpart 5215.3 - SOURCE SELECTION

5215.300 Scope of subpart.

5215.303 Responsibilities.

5215.304 Evaluation factors and significant subfactors.

5215.305 Proposal evaluation.

5215.308 Source selection decision.

Subpart 5215.4 - CONTRACT PRICING

5215.402 Pricing policy.

5215.403 Obtaining certified cost or pricing data.

5215.403-1 Prohibition on obtaining certified cost or pricing data (10 U.S.C 2306a and 41 U.S.C.

Chapter 35).

5215.403-3 Requiring data other than certified cost or pricing data.

5215.4-4 Profit.

5215.406 Documentation.

5215.406-1 Prenegotiation objectives.

5215.406-3 Documenting the negotiation.

Subpart 5215.6 - UNSOLICITED PROPOSALS

5215.606 Agency procedures.

Subpart 5215.2 - SOLICITATION AND RECEIPT OF

PROPOSALS AND INFORMATION
5215.204 Contract format.

5215.204-5 Part IV--Representations and Instructions.

(c) When a cost realism analysis is to be performed, Section M, Evaluation Factors for Award, should

include a notice that the proposed costs may be adjusted, for purposes of proposal evaluation, based

upon the results of the cost realism analysis.

Subpart 5215.3 - SOURCE SELECTION

5215.300 Scope of subpart.

Submit request for waivers of DPC mandated source selection requirements in paragraph 1.2 of the

DOD Source Selection Procedures Guide (DFARS PGI Subpart 215.3) to DASN(P) by email at

usn.pentagon.asstsecnavrdadc.mbx.pabt@us.navy.mil with the subject “[Activity Name] DFARS PGI

215.3 “Source Selection Procedures Waiver.” DPC is the approval authority for acquisitions $1B or

greater. DASN(P) is the approval authority for acquisitions below $1B. See Annex 4 for STRL

deviations applicable hereto.

5215.303 Responsibilities.

(a) When it is appropriate to have someone other than the contracting officer act as Source Selection

Authority (SSA) for reasons of high dollar value, mission importance or political visibility, the HCA

(or PEO, for PEO-assigned efforts) may designate an alternate individual to be

the SSA.

(S-90) The SSA policies below apply only to competitively negotiated acquisitions covering the

selection of one or more prime development and or production contractors (including materiel

solution analysis or the initiation of preliminary, contract, or detailed design for ship development

and acquisition programs) as described in SECNAVINST 5000.2 series; and, to other competitively

negotiated acquisitions approved in advance by the assigned PEO, SYSCOM commander, or DRPM;

or the head of the contracting activity.

(a) ASN(RDA) for assigned ACAT IA programs, and PEOs, SYSCOM commanders, and DRPMs for

their assigned ACAT I, IA, and II programs, shall be the SSA, unless otherwise specified by the

USD(AT&L), DON CIO for ACAT IA programs, SECNAV, or ASN(RDA). The ACAT I SSA

responsibility may not be further delegated. The ACAT IA SSA responsibility may be delegated. The

ACAT II SSA responsibility may be delegated to an individual who:

(1) If a member of the armed forces, is a flag or general officer; or

(2) If a civilian, is a member of the SES (or in a comparable or higher position under another
schedule).

(b) PEOs, SYSCOM commanders, and DRPMs for their assigned ACAT III, IV, and AAPs, and

ASN(RDA) or designee for IT ACAT III, IVT, and AAPs not assigned to PEOs, SYSCOM commanders,

and DRPMs, shall designate the SSA at the time approval is granted to use formal source selection

procedures.

(c) The SSA for other competitively negotiated acquisitions shall be as prescribed by the FAR,

DFARS, or NMCARS, unless otherwise directed by ASN(RDA).

5215.304 Evaluation factors and significant subfactors.

(c) In accordance with SECNAVINST 4101.3A, all acquisition programs with an energy-consuming

end item shall ensure that the acquisition team considers energy in making tradeoff decisions and

develops an evaluation factor (not sub-factor) for use in source selection.

5215.305 Proposal evaluation.

(a)(1) Cost or price evaluation. Methods of evaluation which assign a point score to cost or price and

combine it with point scores for other evaluation factors generally should not be used. Point scores

can be helpful in summarizing subjective evaluation of technical and other factors but are not

needed in evaluating cost or price and tend to obscure the tradeoff between cost/price and other

factors, rather than clarifying it. If point scoring of cost/price is utilized, it should be demonstrated

that the value of a cost/price point is comparable, in value to the Government, to the value of a noncost/price point. When a cost realism analysis is performed, the resulting realistic cost estimate

should be used in the evaluation of cost, except when using a firm-fixed-price or fixed-price with

economic price adjustment type of contract.

(4) Cost information. The sharing of cost information with the technical evaluation team, and any

limitations on the timing and extent of such sharing, should be addressed during the planning for the

source selection. HCAs may establish specific procedural requirements for approving, documenting

and/or varying from plans related to such sharing.

(S-90) Approval for use of contractor personnel as evaluators is addressed in FAR Subpart 37.2 and

5237.204. Such contractor personnel shall not rank or recommend one proposal over another, assign

any ratings or numerical scores, or otherwise act in a decision-making capacity. Whenever advisory

contractor personnel are to be used, a written release shall be obtained from each offeror.

5215.308 Source selection decision.

Advisory bodies, such as Source Selection Advisory Councils, must make a recommendation to the

SSA and the recommendation shall be in writing.
Subpart 5215.4 - CONTRACT PRICING

5215.402 Pricing policy.

(a)(S-90)(1) When requesting DPC approval for participation in the Section 890 Pilot Program to

Accelerate Contracts and Pricing Processes pursuant to DPC Class Deviation 2020-O0020, provide

notification to DASN(P) by emailing a copy of the application, upon submittal to DPC, to

usn.pentagon.asstsecnavrdadc.mbx.pabt@us.navy.mil with the subject “[Activity Name] NMCARS

5215.402(a)(S-90)(1) – Section 890 Pilot Program to Accelerate Contracting and Pricing Processes.”

(2) After the contractor submits the required information in accordance with DFARS clause

252.215.7998, Pilot Program to Accelerate Contracting Pricing Processes (Class Deviation 2020-

O0020), the contracting officer shall submit the information to DPC and provide a copy to DASN(P)

by email at RDAJ&As.fct@navy.mil with the subject “[Activity Name] NMCARS 5215.402(a)(S-90)(2)

– Section 890 Pilot Program to Accelerate Contracting and Pricing Processes Measurements.”

5215.403 Obtaining certified cost or pricing data.

5215.403-1 Prohibition on obtaining certified cost or pricing data (10 U.S.C 2306a and 41

U.S.C. Chapter 35).

(c)(4)(A)(2) Senior procurement executive coordination. Submit exceptional case Truth in

Negotiations (TINA) waivers that exceed $100 million via DASN(P) for coordination prior to approval

by email at usn.pentagon.asstsecnavrdadc.mbx.pabt@us.navy.mil with the subject “[Activity Name]

DFARS 215.403-1(c)(4)(A), - Exceptional Case TINA Waivers.”

(c)(4)(B) An annual report of TINA waivers shall be submitted to DASN(P) by October 31st of each

year by email at usn.pentagon.asstsecnavrdadc.mbx.pabt@us.navy.mil with the subject “[Activity

Name] DFARS 215.403-1(c)(4)(B) - Exceptional Case TINA Waivers Annual Report. Reports shall

include contract award date, contracting officer’s name, and contracting officer’s telephone number.

5215.403-3 Requiring data other than certified cost or pricing data.

(6) Submit a courtesy copy of the quarterly report to DASN(P) by email

usn.pentagon.asstsecnavrdadc.mbx.pabt@us.navy.mil with the subject “[Activity Name] DFARS

215.403-3 HCA Determination to Award to Offeror Failing to Comply with Requests for Data Other

Than Certified Cost or Pricing Data.” Negative reports are required.

5215.4-4 Profit.

(b)(1) See Annex 4 for STRL deviations applicable hereto.
5215.406 Documentation.

5215.406-1 Prenegotiation objectives.

(a) The following tenets are central to development of the pre-negotiation objectives and shall be

addressed for each cost element and for each position (e.g., Contractor’s proposed position, DCAA or

other Government pricing or technical recommendations, independent Government objective or

position) presented in the pre-negotiation BCM narrative:

(i) What is the estimate;

(ii) What is the estimate based on;

(iii) How was the estimate derived; and

(iv) Why is the estimate reasonable?

(b)(ii) Adjudication Procedures. When the Director, Defense Contract Audit Agency (DCAA)

elevates an audit disagreement to DPC pertaining to a Navy contract(s), the CCO shall provide

notification to DASN(P) by email at usn.pentagon.asstsecnavrdadc.mbx.pabt@us.navy.mil with the

subject “[Activity Name] PGI 215.406-1 - DCAA Audit Disagreement.” The email should provide

relevant details of the disagreement and the contracting officer’s position in the body of the email or

attachments.

5215.406-3 Documenting the negotiation.

(a) The pre-negotiation and post-negotiation BCM together constitute the documentation required by

FAR 15.406 and DFARS 215.406 and should provide all the information required therein.

Subpart 5215.6 - UNSOLICITED PROPOSALS

5215.606 Agency procedures.

(a) HCAs are responsible for establishing procedures.

(b) HCAs are responsible for establishing contact points.