****OMB Bulletin No. 00-02****
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March 9, 2000

OMB BULLETIN NO. 00-02

TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS

- Purpose : This Bulletin establishes guidance for agencies that collect or use aggregate data onrace. It also establishes guidance for the allocation of multiple race responses for use in civilrights monitoring and enforcement. 
Background
: The Office of Management and Budget (OMB) announced revisions to thestandards for classification of Federal data on race and ethnicity in a
 Federal Register
 Notice ofOctober 30, 1997 (62 FR 58782-58790). Revisions to these standards followed a lengthy processthat included considerable public involvement and active participation from more than 30 Federalagencies. The revised standards require, among other things, that agencies offer individuals theopportunity to select one or more races when reporting information on race in Federal datacollections. The five minimum race categories are American Indian or Alaska Native, Asian,Black or African American, Native Hawaiian or Other Pacific Islander, and White. 
Census 2000 will be the first nationwide implementation of the revised standards. Data fromCensus 2000 will capture more accurately the increasing diversity of the Nation's population.Results from Census 2000 will display the full range of single and multiple race reporting by theAmerican people.
As the revised standards for collecting and presenting data are implemented, we must ensure thatwe maintain our ability to monitor compliance with laws that offer protections for those whohistorically have experienced discrimination. In addition, we must minimize reporting burden forinstitutions such as schools and businesses that report aggregate data on race to Federal agencies. 
In response to requests from agencies responsible for monitoring and enforcing civil rights laws,OMB has led an interagency group to develop guidance. This guidance addresses the collection ofaggregate data when agencies request information from businesses, schools, and other entities.The guidance also addresses the allocation by agencies of responses, whether individual oraggregate, for use in civil rights monitoring and enforcement. 
Guidance for aggregation and allocation of multiple race responses for use in civil rightsmonitoring and enforcement
: The attached guidance is designed to be straightforward and easyto implement. It provides consistency across agencies responsible for enforcing civil rights laws,and does not preclude the use of more detailed data if an agency chooses to do so. The guidancedoes not involve methods that require either fractional or double counting of individuals, orarbitrary allocation of responses to one minority group versus another. 

Implementation process
: OMB will continue to work closely with the enforcement agenciesand the civil rights community to assess these methods as they are implemented over the next fewyears and to consider the need for future modifications. The guidance provided in this Bulletinwill be reflected in the Provisional Guidance on the Implementation of the 1997 Standards forFederal Data on Race and Ethnicity that will be available from OMB later this year.

Inquiries
: Inquiries concerning the information in this Bulletin should be directed to Katherine
li>
**Jacob J. Lew***Director*
Attachment

**Guidance on Aggregation and Allocation of Multiple Race Responsesfor Use in Civil Rights Monitoring and Enforcement**

******I. Aggregation Guidance:**Census 2000 will provide 63 categories of data on the population byrace; these data will be available by April 1, 2001, at the national, state, local, and census tractlevels. Data collected by Federal enforcement agencies often are provided by businesses andinstitutions in aggregate form. To facilitate agency efforts to work with data on race, anaggregation method is presented below. This method keeps intact the five single race categories,and includes the four double race combinations most frequently reported in recent studies. Themethod also provides for the collection of information on any multiple race combinations thatcomprise more than one percent of the population of interest. Based on data from Census 2000,responsible agencies will determine which additional combinations meet the one percentthreshold for the relevant jurisdictions. A balance category is provided to report those individualresponses that are not included in (1) one of the five single race categories or four double racecombinations or (2) other combinations that represent more than one percent of the population ina jurisdiction. The following *example* illustrates this guidance. 

1American Indian or Alaska Native2Asian3Black or African American4Native Hawaiian or Other Pacific Islander5White6American Indian or Alaska Native *and* White7Asian *and*White8Black or African American *and*White9American Indian or Alaska Native *and* Black orAfrican American10> 1 percent: Fill in ifapplicable(1)______________________11> 1 percent: Fill in ifapplicable______________________12Balance of individuals reporting more than onerace13Total
**II. Allocation Guidance:** Federal agencies will use the following rules to allocate multiple raceresponses for use in civil rights monitoring and enforcement. 
- Responses in the five single race categories are not allocated.
- Responses that combine one minority race and white are allocated to the minority race. 
- Responses that include two or more minority races are allocated as follows:
If the enforcement action is in response to a complaint, allocate to the race that thecomplainant alleges the discrimination was based on.
If the enforcement action requires assessing disparate impact or discriminatory patterns,analyze the patterns based on alternative allocations to each of the minority groups. 

Allocation for enforcement purposes should not be confused with various allocation methodsunder consideration for "bridging" to past data collections as described in OMB's ProvisionalGuidance on the Implementation of the 1997 Standards for Federal Data on Race and Ethnicity.These bridging methods would take advantage of information being gleaned from Census 2000and other experimental work being carried out by the statistical agencies. The principal purposeof allocation for bridging is to conduct trend or time series analysis. 

1. Based on Census 2000 data, agencies will determine the race combinations that meet the onepercent threshold. For example, in Hawaii there may well be combinations of race groups thatmeet this threshold such as Native Hawaiian or Other Pacific Islander *and*Asian, or NativeHawaiian or Other Pacific Islander *and* White, or Native Hawaiian or Other Pacific Islander *and*Asian *and* White. 

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