52.230-6 Administration of Cost Accounting

Standards.

As prescribed in 30.201-4(d)(1), insert the following clause:

Administration of Cost Accounting Standards (June 2010)

For the purpose of administering the Cost Accounting Standards (CAS) requirements under this

contract, the Contractor shall take the steps outlined in paragraphs (b) through (i) and (k) through

(n) of this clause:

(a) Definitions. As used in this clauseAffected CAS-covered contract or subcontract means a contract or subcontract subject to CAS rules

and regulations for which a Contractor or subcontractor-

(1) Used one cost accounting practice to estimate costs and a changed cost accounting practice to

accumulate and report costs under the contract or subcontract; or

(2) Used a noncompliant practice for purposes of estimating or accumulating and reporting costs

under the contract or subcontract.

Cognizant Federal agency official (CFAO) means the Contracting Officer assigned by the cognizant

Federal agency to administer the CAS.

Desirable change means a compliant change to a Contractor’s established or disclosed cost

accounting practices that the CFAO finds is desirable and not detrimental to the Government and is,

therefore, not subject to the no increased cost prohibition provisions of CAS-covered contracts and

subcontracts affected by the change.

Fixed-price contracts and subcontracts means-

(1) Fixed-price contracts and subcontracts described at FAR 16.202, 16.203, (except when price

adjustments are based on actual costs of labor or material, described at 16.203-1(a)(2)), and 16.207;

(2) Fixed-price incentive contracts and subcontracts where the price is not adjusted based on actual

costs incurred (FAR subpart 16.4);

(3) Orders issued under indefinite-delivery contracts and subcontracts where final payment is not

based on actual costs incurred (FAR subpart 16.5); and

(4) The fixed-hourly rate portion of time-and-materials and labor-hours contracts and subcontracts

(FAR subpart 16.6).

Flexibly-priced contracts and subcontracts means-

(1) Fixed-price contracts and subcontracts described at FAR 16.203-1(a)(2), 16.204, 16.205, and

16.206;

(2) Cost-reimbursement contracts and subcontracts (FAR subpart 16.3);
(3) Incentive contracts and subcontracts where the price may be adjusted based on actual costs

incurred (FAR subpart 16.4);

(4) Orders issued under indefinite-delivery contracts and subcontracts where final payment is based

on actual costs incurred (FAR subpart 16.5); and

(5) The materials portion of time-and-materials contracts and subcontracts (FAR subpart 16.6).

Noncompliance means a failure in estimating, accumulating, or reporting costs to-

(1) Comply with applicable CAS; or

(2) Consistently follow disclosed or established cost accounting practices.

Required change means-

(1) A change in cost accounting practice that a Contractor is required to make in order to comply

with applicable Standards, modifications or interpretations thereto, that subsequently become

applicable to existing CAS-covered contracts or subcontracts due to the receipt of another CAScovered contract or subcontract; or

(2) A prospective change to a disclosed or established cost accounting practice when the CFAO

determines that the former practice was in compliance with applicable CAS and the change is

necessary for the Contractor to remain in compliance.

Unilateral change means a change in cost accounting practice from one compliant practice to

another compliant practice that a Contractor with a CAS-covered contract(s) or subcontract(s) elects

to make that has not been deemed a desirable change by the CFAO and for which the Government

will pay no aggregate increased costs.

(b) Submit to the CFAO a description of any cost accounting practice change as outlined in

paragraphs (b)(1) through (3) of this clause (including revisions to the Disclosure Statement, if

applicable), and any written statement that the cost impact of the change is immaterial. If a change

in cost accounting practice is implemented without submitting the notice required by this

paragraph, the CFAO may determine the change to be a failure to follow paragraph (a)(2) of the

clause at FAR 52.230-2, Cost Accounting Standards; paragraph (a)(4) of the clause at FAR 52.230-3,

Disclosure and Consistency of Cost Accounting Practices; paragraph (a)(4) of the clause at FAR

52.230-4, Disclosure and Consistency of Cost Accounting Practices–Foreign Concerns; or paragraph

(a)(2) of the clause at FAR 52.230-5, Cost Accounting Standards–Educational Institution.

(1) When a description has been submitted for a change in cost accounting practice that is

dependent on a contact award and that contract is subsequently awarded, notify the CFAO within 15

days after such award.

(2) For any change in cost accounting practice not covered by (b)(1) of this clause that is required in

accordance with paragraphs (a)(3) and (a)(4)(i) of the clause at FAR 52.230-2; or paragraphs (a)(3),

(a)(4)(i), or (a)(4)(iv) of the clause at FAR 52.230-5; submit a description of the change to the CFAO

not less than 60 days (or such other date as may be mutually agreed to by the CFAO and the

Contractor) before implementation of the change.

(3) For any change in cost accounting practices proposed in accordance with paragraph (a)(4)(ii) or

(iii) of the clauses at FAR 52.230-2 and FAR 52.230-5; or with paragraph (a)(3) of the clauses at FAR

52.230-3 and FAR 52.230-4, submit a description of the change not less than 60 days (or such other
date as may be mutually agreed to by the CFAO and the Contractor) before implementation of the

change. If the change includes a proposed retroactive date submit supporting rationale.

(4) Submit a description of the change necessary to correct a failure to comply with an applicable

CAS or to follow a disclosed practice (as contemplated by paragraph (a)(5) of the clause at FAR

52.230-2 and FAR 52.230-5; or by paragraph (a)(4) of the clauses at FAR 52.230-3 and FAR

52.230-4)-

(i) Within 60 days (or such other date as may be mutually agreed to by the CFAO and the

Contractor) after the date of agreement with the CFAO that there is a noncompliance; or

(ii) In the event of Contractor disagreement, within 60 days after the CFAO notifies the Contractor of

the determination of noncompliance.

(c) When requested by the CFAO, submit on or before a date specified by the CFAO-

(1) A general dollar magnitude (GDM) proposal in accordance with paragraph (d) or (g) of this

clause. The Contractor may submit a detailed cost-impact (DCI) proposal in lieu of the requested

GDM proposal provided the DCI proposal is in accordance with paragraph (e) or (h) of this clause;

(2) A detailed cost-impact (DCI) proposal in accordance with paragraph (e) or (h) of this clause;

(3) For any request for a desirable change that is based on the criteria in FAR 30.603-2(b)(3)(ii), the

data necessary to demonstrate the required cost savings; and

(4) For any request for a desirable change that is based on criteria other than that in FAR

30.603-2(b)(3)(ii), a GDM proposal and any other data necessary for the CFAO to determine if the

change is a desirable change.

(d) For any change in cost accounting practice subject to paragraph (b)(1), (b)(2), or (b)(3) of this

clause, the GDM proposal shall-

(1) ) Calculate the cost impact in accordance with paragraph (f) of this clause;

(2) Use one or more of the following methods to determine the increase or decrease in cost

accumulations:

(i) A representative sample of affected CAS-covered contracts and subcontracts.

(ii) The change in indirect rates multiplied by the total estimated base computed for each of the

following groups:

(A) Fixed-price contracts and subcontracts.

(B) Flexibly-priced contracts and subcontracts.

(iii) Any other method that provides a reasonable approximation of the total increase or decrease in

cost accumulations for all affected fixed-price and flexibly-priced contracts and subcontracts;

(3) Use a format acceptable to the CFAO but, as a minimum, include the following data:

(i) The estimated increase or decrease in cost accumulations by Executive agency, including any

impact the change may have on contract and subcontract incentives, fees, and profits, for each of

the following groups:
(A) Fixed-price contracts and subcontracts.

(B) Flexibly-priced contracts and subcontracts.

(ii) For unilateral changes, the increased or decreased costs to the Government for each of the

following groups:

(A) Fixed-price contracts and subcontracts.

(B) Flexibly-priced contracts and subcontracts; and

(4) When requested by the CFAO, identify all affected CAS-covered contracts and subcontracts.

(e) For any change in cost accounting practice subject to paragraph (b)(1), (b)(2), or (b)(3) of this

clause, the DCI proposal shall-

(1) Show the calculation of the cost impact in accordance with paragraph (f) of this clause;

(2) Show the estimated increase or decrease in cost accumulations for each affected CAS-covered

contract and subcontract unless the CFAO and Contractor agree to include-

(i) Only those affected CAS-covered contracts and subcontracts having an estimate to complete

exceeding a specified amount; and

(ii) An estimate of the total increase or decrease in cost accumulations for all affected CAS-covered

contracts and subcontracts, using the results in paragraph (e)(2)(i) of this clause;

(3) Use a format acceptable to the CFAO but, as a minimum, include the information in paragraph

(d)(3) of this clause; and

(4) When requested by the CFAO, identify all affected CAS-covered contracts and subcontracts.

(f) For GDM and DCI proposals that are subject to the requirements of paragraph (d) or (e) of this

clause, calculate the cost impact as follows:

(1) The cost impact calculation shall include all affected CAS-covered contracts and subcontracts

regardless of their status (i.e., open or closed) or the fiscal year in which the costs were incurred

(i.e., whether or not the final indirect rates have been established).

(2) For unilateral changes-

(i) Determine the increased or decreased cost to the Government for flexibly-priced contracts and

subcontracts as follows:

(A) When the estimated cost to complete using the changed practice exceeds the estimated cost to

complete using the current practice, the difference is increased cost to the Government.

(B) When the estimated cost to complete using the changed practice is less than the estimated cost

to complete using the current practice, the difference is decreased cost to the Government;

(ii) Determine the increased or decreased cost to the Government for fixed-priced contracts and

subcontracts as follows:

(A) When the estimated cost to complete using the changed practice is less than the estimated cost
to complete using the current practice, the difference is increased cost to the Government.

(B) When the estimated cost to complete using the changed practice exceeds the estimated cost to

complete using the current practice, the difference is decreased cost to the Government;

(iii) Calculate the total increase or decrease in contract and subcontract incentives, fees, and profits

associated with the increased or decreased costs to the Government in accordance with 48 CFR

9903.306(c). The associated increase or decrease is based on the difference between the negotiated

incentives, fees, and profits and the amounts that would have been negotiated had the cost impact

been known at the time the contracts and subcontracts were negotiated; and

(iv) Calculate the increased cost to the Government in the aggregate.

(3) For equitable adjustments for required or desirable changes-

(i) Estimated increased cost accumulations are the basis for increasing contract prices, target prices

and cost ceilings; and

(ii) Estimated decreased cost accumulations are the basis for decreasing contract prices, target

prices and cost ceilings.

(g) For any noncompliant cost accounting practice subject to paragraph (b)(4) of this clause, prepare

the GDM proposal as follows:

(1) Calculate the cost impact in accordance with paragraph (i) of this clause.

(2) Use one or more of the following methods to determine the increase or decrease in contract and

subcontract prices or cost accumulations, as applicable:

(i) A representative sample of affected CAS-covered contracts and subcontracts.

(ii) When the noncompliance involves cost accumulation the change in indirect rates multiplied by

the applicable base for only flexibly-priced contracts and subcontracts.

(iii) Any other method that provides a reasonable approximation of the total increase or decrease.

(3) Use a format acceptable to the CFAO but, as a minimum, include the following data:

(i) The total increase or decrease in contract and subcontract price and cost accumulations, as

applicable, by Executive agency, including any impact the noncompliance may have on contract and

subcontract incentives, fees, and profits, for each of the following groups:

(A) Fixed-price contracts and subcontracts.

(B) Flexibly-priced contracts and subcontracts.

(ii) The increased or decreased cost to the Government for each of the following groups:

(A) Fixed-price contracts and subcontracts.

(B) Flexibly-priced contracts and subcontracts.

(iii) The total overpayments and underpayments made by the Government during the period of

noncompliance.
(4) When requested by the CFAO, identify all CAS-covered contracts and subcontracts.

(h) For any noncompliant practice subject to paragraph (b)(4) of this clause, prepare the DCI

proposal as follows:

(1) Calculate the cost impact in accordance with paragraph (i) of this clause.

(2) Show the increase or decrease in price and cost accumulations for each affected CAS-covered

contract and subcontract unless the CFAO and Contractor agree to-

(i) Include only those affected CAS-covered contracts and subcontracts having-

(A) Contract and subcontract values exceeding a specified amount when the noncompliance involves

estimating costs; and

(B) Incurred costs exceeding a specified amount when the noncompliance involves accumulating

costs; and

(ii) Estimate the total increase or decrease in price and cost accumulations for all affected CAScovered contracts and subcontracts using the results in paragraph (h)(2)(i) of this clause.

(3) Use a format acceptable to the CFAO that, as a minimum, include the information in paragraph

(g)(3) of this clause.

(4) When requested by the CFAO, identify all CAS-covered contracts and subcontracts.

(i) For GDM and DCI proposals that are subject to the requirements of paragraph (g) or (h) of this

clause, calculate the cost impact as follows:

(1) The cost impact calculation shall include all affected CAS-covered contracts and subcontracts

regardless of their status (i.e., open or closed) or the fiscal year in which the costs are incurred (i.e.,

whether or not the final indirect rates have been established).

(2) For noncompliances that involve estimating costs, determine the increased or decreased cost to

the Government for fixed-price contracts and subcontracts as follows:

(i) When the negotiated contract or subcontract price exceeds what the negotiated price would have

been had the Contractor used a compliant practice, the difference is increased cost to the

Government.

(ii) When the negotiated contract or subcontract price is less than what the negotiated price would

have been had the Contractor used a compliant practice, the difference is decreased cost to the

Government.

(3) For noncompliances that involve accumulating costs, determine the increased or decreased cost

to the Government for flexibly-priced contracts and subcontracts as follows:

(i) When the costs that were accumulated under the noncompliant practice exceed the costs that

would have been accumulated using a compliant practice (from the time the noncompliant practice

was first implemented until the date the noncompliant practice was replaced with a compliant

practice), the difference is increased cost to the Government.

(ii) When the costs that were accumulated under the noncompliant practice are less than the costs

that would have been accumulated using a compliant practice (from the time the noncompliant
practice was first implemented until the date the noncompliant practice was replaced with a

compliant practice), the difference is decreased cost to the Government.

(4) Calculate the total increase or decrease in contract and subcontracts incentives, fees, and profits

associated with the increased or decreased cost to the Government in accordance with 48 CFR

9903.306(c). The associated increase or decrease is based on the difference between the negotiated

incentives, fees, and profits and the amounts that would have been negotiated had the Contractor

used a compliant practice.

(5) Calculate the increased cost to the Government in the aggregate.

(j) If the Contractor does not submit the information required by paragraph (b) or (c) of this clause

within the specified time, or any extension granted by the CFAO, the CFAO may take one or both of

the following actions:

(1) Withhold an amount not to exceed 10 percent of each subsequent amount payment to the

Contractor’s affected CAS-covered contracts, (up to the estimated general dollar magnitude of the

cost impact), until such time as the Contractor provides the required information to the CFAO.

(2) Issue a final decision in accordance with FAR 33.211 and unilaterally adjust the contract(s) by

the estimated amount of the cost impact.

(k) Agree to-

(1) Contract modifications to reflect adjustments required in accordance with paragraph (a)(4)(ii) or

(a)(5) of the clauses at FAR 52.230-2 and 52.230-5; or with paragraph (a)(3)(i) or (a)(4) of the

clauses at FAR 52.230-3 and FAR 52.230-4; and

(2) Repay the Government for any aggregate increased cost paid to the Contractor.

(l) For all subcontracts subject to the clauses at FAR 52.230-2, 52.230-3, 52.230-4, or 52.230-5-

(1) So state in the body of the subcontract, in the letter of award, or in both (do not use self-deleting

clauses);

(2) Include the substance of this clause in all negotiated subcontracts; and

(3) Within 30 days after award of the subcontract, submit the following information to the

Contractor’s CFAO:

(i) Subcontractor’s name and subcontract number.

(ii) Dollar amount and date of award.

(iii) Name of Contractor making the award.

(m) Notify the CFAO in writing of any adjustments required to subcontracts under this contract and

agree to an adjustment to this contract price or estimated cost and fee. The Contractor shall-

(1) Provide this notice within 30 days after the Contractor receives the proposed subcontract

adjustments; and

(2) Include a proposal for adjusting the higher-tier subcontract or the contract appropriately.
(n) For subcontracts containing the clause or substance of the clause at FAR 52.230-2, FAR

52.230-3, FAR 52.230-4, or FAR 52.230-5, require the subcontractor to comply with all Standards in

effect on the date of award or of final agreement on price, as shown on the subcontractor’s signed

Certificate of Current Cost or Pricing Data, whichever is earlier.

(End of clause)

Parent topic: 52.230 [Reserved]