ANNEX 2 - BUSINESS CLEARANCE

REQUIRED CONTENT

In developing business clearance memoranda and/or BCM templates, HCAs shall include all required

content and compliances as outlined in the following table unless the HCA notifies DASN(P)

otherwise per 5201.9002(b). When addressing a minimum requirement, HCAs may reference

previously approved documentation (e.g., source selection plan, acquisition strategy/plan,

Justification & Approval, etc.) rather than restate information within the BCM. Additionally, as this

Annex outlines the minimum content that will facilitate validation with regulations, HCAs may add

documentation requirements; the table below is NOT all-inclusive.

DOCUMENT/APPROVAL CONTENT Reference(s)

(as applicable)

PRE-NEGOTIATION

Procurement Request

FAR part 11

DFARS part 211

NMCARS part 5211

Acquisition Strategy FAR 34.004

Acquisition Plan (STRAP/MOPAS-S) NMCARS 5207.103

NMCARS 5237.503

Contract Type Rationale

FAR 16.102(d)

FAR 16.103(d)

DFARS 216.102

Synopsis or an Approved Waiver

FAR 5.202

FAR 5.203

FAR 5.204

Determinations and Findings (D&F) to Establish or

Maintain Alternative Sources FAR 6.202

Justification for Other Than Full and Open Competition FAR 6.303

DFARS PGI 206.302-1

HCA Documentation for Non-Competitive Requirement

under an International Agreement DFARS 206.302-4(c)
DOCUMENT/APPROVAL CONTENT Reference(s)

(as applicable)

Bundling Contract Requirements FAR 7.107-3

Determination to Consolidate Contract Requirements FAR 7.107-2

Determination to Contract for Certain Non-Commercial

Products and Services DFARS 212.272

D&F to Use Commercial T&M or LH Contract FAR 12.207

Source Selection Plan

DFARS 215.303

DoD Source Selection

Procedures

D&F to Use T&M or LH Type Contract

FAR 16.601(d)(1)

FAR 16.602

DFARS 216.601(d)(i)(A)

D&F to Use Incentive or Award Fee Contract

FAR 16.401(d)

DFARS 216.401(d) NMCARS

5216.401(d)

D&F for Cost Type Research and Development in Excess

of $25M DFARS 235.006(b)(i)

Determination for Fixed Price Development for Non-MDAP DFARS 235.006(b)(iii)(A)(3)

Determination to Make Single Award for IDIQ Estimated

to Exceed $100M (including all options)

FAR 16.504(c)(1)(ii)(D) DFARS

216.504(c)

NMCARS 5216.504(c)

Determination to Make Single Award for IDIQ Advisory

and Assistance Services Over Three Years and $15M FAR 16.504(c)(2)

HCA Approval for Cost-Reimbursement Contracts in

Excess of $25M DFARS 216.301-3

Use of Contract Terms in Excess of Five Years FAR 17.204(e)

Use of Non-DoD Contract Vehicle DFARS 217.770
DOCUMENT/APPROVAL CONTENT Reference(s)

(as applicable)

DD Form 2579 Small Business Coordination Record DFARS 219.201

Determination of Personal/Non‐Personal Services FAR 37.103

DFARS PGI 237.503

Approval for Non-Performance Based Acquisition DFARS 237.170-2

Government-Furnished Property Compliance Checklist NMCARS 5245.103-74

Approval to Use Warranty DFARS 246.704

Draft/Planning Solicitation(s); Offerors Comments &

Government Response to Offerors; Other Exchanges with

Industry Before Receipt of Proposal

FAR 15.201

Wage Rate Determination (SF-98/98A) DFARS 222.1008

Market Research Documentation

FAR part 10

DFARS part 210

DFARS 237.102-78

DFARS PGI 215.371-2

Independent Government Cost Estimate FAR 4.803(a)(7)

Approval of FAR/DFARS/NMCARS Deviations

FAR subpart 1.4

DFARS subpart 201.4 NMCARS

subpart 5201.4

Undefinitized Contract Action and Undefinitized Change

Order Approval

DFARS 217.74

NMCARS 5243.201

Unusual Contract Financing Clauses FAR part 32

DFARS part 232

Justification for Oral Solicitation FAR 15.203(f)

Tailoring of Provisions and Clauses for Use in Commercial

Item Acquisitions (waiver)

FAR subpart 12.3

DFARS subpart 212.3

NMCARS subpart 5212.3
DOCUMENT/APPROVAL CONTENT Reference(s)

(as applicable)

Solicitation/Request for Proposal FAR 15.203

Amendments to RFP FAR 15.206

Combined Synopsis and Solicitations for Commercial Item

Acquisitions FAR 12.603

Contractor Proposal(s)

DCAA Report(s)

ACO Report(s)

Technical Evaluation Report(s) FAR 15.305(a)(3)

Price/Cost Evaluation Report FAR 15.305(a)(1)

Past Performance Evaluation Report FAR 15.305(a)(2)

DFARS 215.305(a)(2)

Small Business Participation Evaluation Report

DFARS 215.304(c)(i)

DoD Source Selection

Procedures

Subcontracting Plan Evaluation Report FAR 19.702(a)

FAR 19.704

Competitive Range Determination FAR 15.306(c)

Evaluation of Transportation Costs (DD Form 1654)

FAR 47.306

DFARS 247.301-71

DFARS 247.372

Cost Accounting Standards Waivers

FAR 30.201-5

DFARS 230.201-5

NMCARS 5230.201-5

Make or Buy (Program, Evaluation, Approval) FAR 15.407-2
DOCUMENT/APPROVAL CONTENT Reference(s)

(as applicable)

Compliance with FAR Subpart 4.21 – Prohibition on

Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment - Requirements

FAR provision 52.204-24

FAR provision 52.204-26

FAR clause 52.204-25

Exemptions Requested to Buy American, Berry

Amendment, Specialty Metals Restrictions, or Other

Requirements of the Solicitation

DFARS subpart 225.70

Contracting Officer Determination and Basis for PassThrough Charges FAR 15.404-1(h)

Contractor’s Estimating System Determined Acceptable by

ACO DFARS 215.407-5

Pre‐Award Disclosure Statement ‐ Cost Accounting

Practices and Certification and Determined Current,

Accurate, and Complete by ACO

FAR clause 52.230-1

FAR 30.202-6

Contractor’s Accounting System Determined Adequate by

CAO/DCAA FAR 16.301-3

Contractor Purchasing System Determined to be Approved

by the ACO FAR 44.305

Property System Reviewed for Acceptability by ACO FAR 45.105

SAM Exclusions Verification for All Offerors FAR 9.405(e)(1)

Certification Regarding Responsibility Matters and

Delinquent Tax Liability or a Felony Conviction under

Federal Law

FAR 9.104-5

FAR provision 52.209-5

FAR provision 52.212-3(h) FAR

provision 52.209-11

Pre-Negotiation Objective - Four Tenets:

1. What is the estimate,

2. What is the estimate based on,

3. How was the estimate derived, and

4. Why is the estimate reasonable?

Part 15 Negotiation Documentation Requirements FAR 15.406-3

DFARS 215.406-3
DOCUMENT/APPROVAL CONTENT Reference(s)

(as applicable)

POST-NEGOTIATION

Award With or Without Discussions FAR 15.306(a)(3)

HCA Waiver of Cost or Pricing Data FAR 15.403-1(c)(4)

Certificate of Current Cost or Pricing Data FAR 15.406-2

Subcontracting Plan Determined Adequate FAR 19.705-4

Approval of SDB Subcontracting Goal Less Than 5% DFARS 219.705-4

SBIR/STTR Phase III Award Contracting Officer

Affirmation NMCARS 5206.302-5(b)

EEO Compliance Requested/Obtained FAR 22.805

Determination of Responsibility and Financial Stability FAR 9.103

FAR 9.104-1

SAM Exclusions Verification for Successful Offeror FAR 9.405(e)(4)

Certification Regarding Responsibility Matters and

Delinquent Tax Liability or a Felony Conviction under

Federal Law for Successful Offeror

FAR 9.104-5

FAR provision 52.209-5

FAR provision 52.212-3(h) FAR

provision 52.209-11

VETS-4212 Filing Verification for Awardee (NonCommercial Items that Exceed the SAT)FAR 22.1302(b)

FAR 22.1304

Part 15 Negotiation Documentation Requirements FAR 15.406-3

DFARS 215.406-3