252.211-7003 Item Unique Identification and

Valuation.

As prescribed in 211.274-5 (a), use the following clause:

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

(a) Definitions. As used in this clause—

“Automatic identification device” means a device, such as a reader or interrogator, used to retrieve

data encoded on machine-readable media.

“Concatenated unique item identifier” means—

(1) For items that are serialized within the enterprise identifier, the linking together of the unique

identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial

number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of

the unique identifier data elements in order of the issuing agency code; enterprise identifier; original

part, lot, or batch number; and serial number within the original part, lot, or batch number.

“Data matrix” means a two-dimensional matrix symbology, which is made up of square or, in some

cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and

Correction 200 (ECC200) specification found within International Standards Organization

(ISO)/International Electrotechnical Commission (IEC) 16022.

“Data qualifier” means a specified character (or string of characters) that immediately precedes a

data field that defines the general category or intended use of the data that follows.

“DoD recognized unique identification equivalent” means a unique identification method that is in

commercial use and has been recognized by DoD. All DoD recognized unique identification

equivalents are listed at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html .

“DoD item unique identification” means a system of marking items delivered to DoD with unique

item identifiers that have machine-readable data elements to distinguish an item from all other like

and unlike items. For items that are serialized within the enterprise identifier, the unique item

identifier shall include the data elements of the enterprise identifier and a unique serial number. For

items that are serialized within the part, lot, or batch number within the enterprise identifier, the

unique item identifier shall include the data elements of the enterprise identifier; the original part,

lot, or batch number; and the serial number.

“Enterprise” means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item

identifiers to items.

“Enterprise identifier” means a code that is uniquely assigned to an enterprise by an issuing agency.

“Government’s unit acquisition cost” means—

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at
the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor’s estimated fully

burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor’s estimated fully

burdened unit cost to the Government at the time of delivery.

“Issuing agency” means an organization responsible for assigning a globally unique identifier to an

enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at

http://www.aimglobal.org/?Reg_Authority15459.

“Issuing agency code” means a code that designates the registration (or controlling) authority for

the enterprise identifier.

“Item” means a single hardware article or a single unit formed by a grouping of subassemblies,

components, or constituent parts.

“Lot or batch number” means an identifying number assigned by the enterprise to a designated

group of items, usually referred to as either a lot or a batch, all of which were manufactured under

identical conditions.

“Machine-readable” means an automatic identification technology media, such as bar codes, contact

memory buttons, radio frequency identification, or optical memory cards.

“Original part number” means a combination of numbers or letters assigned by the enterprise at

item creation to a class of items with the same form, fit, function, and interface.

“Parent item” means the item assembly, intermediate component, or subassembly that has an

embedded item with a unique item identifier or DoD recognized unique identification equivalent.

“Serial number within the enterprise identifier” means a combination of numbers, letters, or symbols

assigned by the enterprise to an item that provides for the differentiation of that item from any other

like and unlike item and is never used again within the enterprise.

“Serial number within the part, lot, or batch number” means a combination of numbers or letters

assigned by the enterprise to an item that provides for the differentiation of that item from any other

like item within a part, lot, or batch number assignment.

“Serialization within the enterprise identifier” means each item produced is assigned a serial

number that is unique among all the tangible items produced by the enterprise and is never used

again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

“Serialization within the part, lot, or batch number” means each item of a particular part, lot, or

batch number is assigned a unique serial number within that part, lot, or batch number assignment.

The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number

within the enterprise identifier.

“Type designation” means a combination of letters and numerals assigned by the Government to a

major end item, assembly or subassembly, as appropriate, to provide a convenient means of

differentiating between items having the same basic name and to indicate modifications and changes

thereto.
“Unique item identifier” means a set of data elements marked on items that is globally unique and

unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique

identification equivalent.

“Unique item identifier type” means a designator to indicate which method of uniquely identifying a

part has been used. The current list of accepted unique item identifier types is maintained at

https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html .

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government’s unit acquisition cost is $5,000 or more, except for the

following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

(ii) Items for which the Government’s unit acquisition cost is less than $5,000 that are identified in

the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

(If items are identified in the Schedule, insert “See Schedule” in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty

requirements, DoD serially managed reparables and DoD serially managed nonreparables as

specified in Attachment Number ____.

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been

designated for preservation and storage for a Major Defense Acquisition Program as specified in

Attachment Number ____.

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique

item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be
duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by

the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two

dimensional data matrix symbology that complies with ISO/IEC International Standard 16022,

Information technology – International symbology specification – Data matrix; ECC200 data matrix

specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that—

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within

the data matrix symbol that is marked on the item using one of the following three types of data

qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in

accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC

Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data

Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in

accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC

Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data

Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434),

in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure,

syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in

ISO/IEC International Standard 15434, Information Technology – Transfer Syntax for High Capacity

Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall—

(A) Determine whether to—

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD

recognized unique identification equivalent; and for serialization within the part, lot, or batch

number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of

this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military

Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in

accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage,

latest version; and
(D) Verify that the marks on items and labels on shipments, storage containers, and packages are

machine readable and conform to the applicable standards. The contractor shall use an automatic

identification technology device for this verification that has been programmed to the requirements

of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code—

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this

clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the

information provided as part of the Material Inspection and Receiving Report specified elsewhere in

this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection

and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government’s unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification

under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under

paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving

Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the

embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.
(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as

follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow

(WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract,

and the contractor is not using WAWF, follow the procedures at

http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods—

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at

http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) ___, Unique Item

Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) Subcontracts. If the Contractor acquires by subcontract any item(s) for which item unique

identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall

include this clause, including this paragraph (g), in the applicable subcontract(s), including

subcontracts for commercial products or commercial services.

(End of clause)

Parent topic: 252.211 RESERVED