76784 Federal Register / Vol. 75, No. 236 / Thursday, December 9, 2010 / Notices 

deter speeding, attitudes towards 

measures to deter speeding, and 

correlates of speeding behavior. In 

conducting the proposed survey, the 

interviewers would use computerassisted telephone interviewing to 

reduce interview length and minimize 

recording errors. A Spanish-language 

translation and bilingual interviewers 

would be used to minimize language 

barriers to participation. The proposed 

survey is the third in the series, which 

began in 1997. The 2010 survey will 

repeat many questions from previous 

surveys in order to monitor changes 

over time, and will also include new 

questions on emerging speed-related 

technologies. 

Affected Public: Randomly selected 

members of the general public age 16 

and older, including those in landline 

telephone households as well as those 

who primarily or exclusively use a 

cellular phone. Participation by all 

respondents would be voluntary and 

anonymous. 

Estimated Total Annual Burden: 

2,005 hours (15 pretest interviews 

averaging 20 minutes per interview, 

followed by 6,000 interviews 

administered to the final survey sample 

averaging 20 minutes per interview). 

Comments are invited on the 

following: 

(i) Whether the proposed collection of 

information is necessary for the proper 

performance of the functions of the 

agency, including whether the 

information will have practical utility; 

(ii) the accuracy of the agency’s 

estimate of the burden of the proposed 

information collection; 

(iii) ways to enhance the quality, 

utility, and clarity of the information to 

be collected; and 

(iv) ways to minimize the burden of 

the collection of information on 

respondents, including the use of 

automated collection techniques or 

other forms of information technology. 

A comment to OMB is most effective 

if OMB receives it within 30 days of 

publication. 

Authority: 44 U.S.C. Section 3506(c)(2)(A). 

Jeff Michael, 

Associate Administrator, Research and 

Program Development. 

[FR Doc. 2010–31004 Filed 12–8–10; 8:45 am] 

BILLING CODE 4910–59–P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Veterans Affairs 

(VA). 

ACTION: Notice of Establishment of New 

System of Records. 

SUMMARY: The Privacy Act of 1974, (5 

U.S.C. 552a(e)(4)), requires that all 

agencies publish in the Federal Register 

a notice of the existence and character 

of their systems of records. Notice is 

hereby given that the Department of 

Veterans Affairs (VA) is establishing a 

new electronic system of records 

entitled ‘‘Veterans Tracking Application 

(VTA)–VA’’ (163VA005Q3). 

DATES: Comments on this new system of 

records must be received no later than 

January 10, 2011. If no public comment 

is received, the new system will become 

effective January 10, 2011. 

ADDRESSES: Written comments may be 

submitted through http:// 

www.Regulations.gov; by mail or handdelivery to Director, Regulations 

Management (02REG), Department of 

Veterans Affairs, 810 Vermont Avenue, 

NW., Room 1063B, Washington, DC 

20420; or by fax to (202) 273–9026. 

Comments received will be available for 

public inspection in the Office of 

Regulation Policy and Management, 

Room 1063B, between the hours of 8 

a.m. and 4:30 p.m., Monday through 

Friday (except holidays). Please call 

(202) 461–4902 for an appointment. In 

addition, during the comment period, 

comments may be viewed online 

through the Federal Docket Management 

System (FDMS) at http:// 

www.Regulations.gov. 

FOR FURTHER INFORMATION CONTACT: 

Louise Rodebush, VTA Program 

Manager (005Q), Department of 

Veterans Affairs, 810 Vermont Avenue, 

NW., Washington, DC 20420; telephone 

(216) 849–0193. 

SUPPLEMENTARY INFORMATION: 

I. Description of Proposed System of 

Records 

The Veterans Tracking Application 

(VTA) and associated database supports 

both the Veterans Health 

Administration (VHA) and the Veterans 

Benefits Administration (VBA) branches 

of the Department of Veterans Affairs 

(VA). VTA provides the VA tracking 

information on members of the armed 

forces who will be transferred from a 

Department of Defense (DoD) Military 

Treatment Facility (MTF) to a VA health 

facility in the future or who already 

have Veteran status. The VTA provides 

tracking of the Servicemember’s arrival 

at the initial VA health facility and 

provides date and location information 

for subsequent transfers to other health 

facilities. In addition, VTA obtains data 

about patient history from the imported 

DoD Theater Medical Data Store 

(TMDS). In addition to the Veteran 

patient population, VTA records benefit 

tracking information for all severely 

injured Veterans requesting benefits. 

This history includes all benefit award 

details to include application dates, 

award decisions, dates and amounts. 

VTA also tracks Servicemembers and 

Veterans disability claims through the 

Disability Eligibility System (DES) pilot 

module. The purpose of VTA is to track 

the initial arrival of a Servicemember 

into the VA health system and their 

subsequent movement among VA health 

facilities, as well as monitor benefits 

application and administration details. 

II. Proposed Routine Use Disclosures of 

Data in the System 

1. The record of an individual 

included in this system may be 

provided to DoD systems or offices for 

use in connection with matters relating 

to one of DoD’s programs to enable 

delivery of healthcare or other DoD 

benefits to eligible beneficiaries. 

2. The name, address, VA file number, 

effective date of compensation or 

pension, current and historical benefit 

pay amounts for compensation or 

pension, service information, date of 

birth, competency payment status, 

incarceration status, and social security 

number of veterans and their 

dependants may be disclosed to the 

approved VA and DoD office/systems to 

reconcile the disability claims, benefits 

awards, and patient data. 

3. The name(s) and address(es) of a 

Veteran may be disclosed to another 

Federal agency or to a contractor of that 

agency, at the written request of the 

head of that agency or designee of the 

head of that agency for the purpose of 

conducting government research 

necessary to accomplish a statutory 

purpose of that agency. 

4. VA may disclose on its own 

initiative any information in this 

system, except the names and addresses 

of Veterans and their dependents that is 

relevant to a suspected or reasonably 

imminent violation of law, whether 

civil, criminal, or regulatory in nature 

and whether arising by general or 

program statute or by regulation, rule, or 

order issued pursuant thereto, a Federal, 

State, local, tribal, or foreign agency 

charged with the responsibility of 

investigating or prosecuting such 

violation, or charged with enforcing or 

implementing the statute, regulation, 

rule, or order. VA may also disclose on 

its own initiative the names and 

addresses of Veterans and their 

dependents to a Federal agency charged 

with the responsibility of investigating 

or prosecuting civil, criminal, or 

regulatory violations of law, or charged 


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with enforcing or implementing the 

statute, regulation, rule, or order issued 

pursuant thereto. 

5. VA may disclose information in the 

system of records to the Department of 

Justice (DOJ), either on VA’s initiative or 

in response to DOJ’s request for the 

information, after either VA or DOJ 

determines that such information is 

relevant to DOJ’s representation of the 

United States or any of its components 

in legal proceeding before a court or 

adjudicative body provided that, in each 

case, the agency also determines prior to 

disclosure that release of records to the 

DOJ is a use of information contained in 

the records that is compatible with the 

purpose for which VA collected the 

records. VA, on its own initiative, may 

disclose records in this system of 

records in legal proceedings before a 

court or administrative body after 

determining that the disclosure of the 

records to the court or administrative 

body is a use of the information 

contained in the records that is 

compatible with the purpose for which 

VA collected the records. 

6. VA may disclose information to 

assist a person or entity responsible for 

the licensing, supervision, or 

professional discipline of the person or 

organization. Names and home 

addresses of veterans and their 

dependents will be released on VA’s 

initiative under this routine use only to 

Federal entities when VA believes that 

the names and addresses are required by 

the Federal department or agency. 

7. Disclosure of relevant information 

may be made to individuals, 

organizations, private or public 

agencies, or other entities or individuals 

with whom VA has a contract or 

agreement to perform such services as 

VA may deem practicable for the 

purposes of laws administered by VA, 

in order for the contractor, 

subcontractor or entity or individual 

with whom VA has an agreement or 

contract to perform the services of the 

contract or agreement. 

8. VA may on its own initiative 

disclose information or records to 

appropriate agencies, entities, and 

persons when; (1) VA suspects or 

confirmed that the integrity or 

confidentiality of information in the 

system of records has been 

compromised; (2) VA has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

embarrassment or harm to the 

reputations of the records subjects, harm 

to economic or property interest, 

identity theft or fraud, or harm to the 

security, confidentiality or integrity of 

this system or other systems or 

programs (whether maintained by VA or 

another agency or entity) that rely upon 

the potentially compromised 

information and; (3) the disclosure is 

made to such agencies, entities, and 

persons whom VA determines are 

reasonably necessary to assist in or carry 

out VA’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm. This routine use permits 

disclosures by VA to respond to a 

suspected or confirmed data breach, 

including the conduct of any risk 

analysis or provision or credit 

protection services as provided in 38 

U.S.C. 5724, as the terms are defined in 

38 U.S.C. 5727. 

9. Disclosure to other Federal agencies 

may be made to assist such agencies in 

preventing and detecting possible fraud 

or abuse by individuals in their 

operations and programs. 

10. The record of an individual who 

is covered by a system of records may 

be disclosed to a Member of Congress, 

or a staff person acting for the Member, 

when the Member or staff person 

requests the record on behalf of and at 

the written request of the individual. 

11. Disclosure may be made to the 

National Archives and Records 

Administration (NARA) or the General 

Services Administration (GSA) in 

records management inspections 

conducted under authority of Chapter 

29 of Title 44 United States Code. 

12. Any information in this system of 

records may be disclosed, in the course 

of presenting evidence in or to a court, 

magistrate, administrative tribunal, or 

grand jury, including disclosures to 

opposing counsel in the course of such 

proceedings or in settlement 

negotiations. 

III. Compatibility of the Proposed 

Routine Uses 

The notice of intent to publish an 

advance copy of the system notice has 

been sent to the appropriate 

Congressional committees and to the 

Director of the Office of Management 

and Budget (OMB) as required by 5 

U.S.C. Section 552a(r) (Privacy Act) and 

guidelines issued by OMB (65 FR 

77677), December 12, 2000. 

Approved: November 16, 2010. 

John R. Gingrich, 

Chief of Staff, Department of Veterans Affairs. 

SYSTEM NAME: 

‘‘Veterans Tracking Application 

(VTA)–VA’’ (163VA005Q3) 

SYSTEM LOCATION: 

The VTA system containing its 

associated records is maintained at the 

Austin Information Technology Center 

(AITC) at 1615 East Woodward Street, 

Austin, Texas 78772. A second VTA 

database with an identical set of records 

is being established as a disaster 

recovery site at the Hines Information 

Technology Center (Hines ITC) at Hines, 

Illinois. All records are maintained 

electronically. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

The category of the individuals 

covered by the VTA database 

encompasses Veterans and 

Servicemembers. This would include 

current and separated Servicemembers 

and their dependents as well as 

Veterans whose VA military service 

benefits have been sought by survivors 

(e.g., burial benefits). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The record, or information contained 

in the record, may include identifying 

information (e.g., name, contact 

information, social security number), 

association to dependents, cross 

reference to other names used, military 

service participation and status 

information (branch of service, rank, 

enter on duty date, release from active 

duty date, military occupations, type of 

duty), reason and nature of active duty 

separation (completion of commitment, 

disability, hardship, etc.), combat/ 

environmental exposures (combat pay, 

combat awards, theater location), 

combat deployments (period of 

deployment, location/country), Guard/ 

Reserve activations (type of activation), 

military casualty/disabilities (line of 

duty death, physical examination board 

status, serious/very serious injury 

status, recovery plans, Department of 

Defense (DoD) rated disabilities, benefit 

participation, eligibility and usage, and 

VA compensation (rating, award 

amount). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The authority for maintaining this 

system is Title 38 U.S.C. Section 5106. 

PURPOSE: 

The Veterans Tracking Application 

(VTA) and associated database supports 

both the Veterans Health 

Administration (VHA) and the Veterans 

Benefits Administration (VBA) branches 

of the Department of Veterans Affairs 

(VA). VTA provides VA tracking 

information on members of the armed 

forces who will be transferred from a 

Department of Defense (DoD) Military 

Treatment Facility (MTF) to a VA health 

facility in the future or who already 

have Veteran status. The VTA provides 

tracking of the Servicemember’s arrival 

at the initial VA health facility and 

provides date and location information 

for subsequent transfers to other health 


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facilities. In addition, VTA obtains 

patient history data from the imported 

DoD Theater Medical Data Store 

(TMDS). In addition to the Veteran 

patient population, VTA records benefit 

tracking information for all severely 

injured Veterans requesting benefits. 

This history includes all benefit award 

details to include application dates, 

award decisions, dates and amounts. 

VTA also tracks Servicemembers and 

Veterans disability claims through the 

Disability Eligibility System (DES) pilot 

module. The purpose of the VTA is to 

track the initial arrival of a 

Servicemember into the VA health 

system and their subsequent movement 

among VA health facilities, as well as 

monitor benefits application and 

administration details. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

1. The record of an individual 

included in this system may be 

provided to DoD systems or offices for 

use in connection with matters relating 

to one of DoD’s programs to enable 

delivery of healthcare or other DoD 

benefits to eligible beneficiaries, or for 

the purpose of tracking Active Duty 

Servicemembers. 

2. The name, address, VA file number, 

effective date of compensation or 

pension, current and historical benefit 

pay amounts for compensation or 

pension, service information, date of 

birth, competency payment status, 

incarceration status, and social security 

number of Veterans and their 

dependants and survivors may be 

disclosed to the approved VA and DoD 

office/systems to reconcile the disability 

claims, benefits awards, and 

coordinating services. 

3. The name(s) and address(es) of a 

Veteran may be disclosed to another 

Federal agency or to a contractor of that 

agency, at the written request of the 

head of that agency or designee of the 

head of that agency for the purpose of 

conducting government research 

necessary to accomplish a statutory 

purpose of that agency. 

4. VA may disclose on its own 

initiative any information in this 

system, except the names and addresses 

of Veterans and their dependents, that is 

relevant to a suspected or reasonably 

imminent violation of law, whether 

civil, criminal, or regulatory in nature 

and whether arising by general or 

program statute or by regulation, rule, or 

order issued pursuant thereto, a Federal, 

State, local, tribal, or foreign agency 

charged with the responsibility of 

investigating or prosecuting such 

violation, or charged with enforcing or 

implementing the statute, regulation, 

rule, or order. VA may also disclose on 

its own initiative the names and 

addresses of Veterans and their 

dependents to a Federal agency charged 

with the responsibility of investigating 

or prosecuting civil, criminal, or 

regulatory violations of law, or charged 

with enforcing or implementing the 

statute, regulation, rule, or order issued 

pursuant thereto. 

5. VA may disclose information in the 

system of records to the Department of 

Justice (DOJ), either VA’s initiative or in 

response to DOJ’s request for the 

information, after either VA or DOJ 

determines that such information is 

relevant to DOJ’s representation of the 

United States or any of its components 

in legal proceeding before a court or 

adjudicative body, provided that, in 

each case, the agency also determines 

prior to disclosure that release of 

records to the DOJ is a use of 

information contained in the records 

that is compatible with the purpose for 

which VA collected the records. VA, on 

its own initiative, may disclose records 

in this system of records in legal 

proceedings before a court or 

administrative body after determining 

that the disclosure of the records to the 

court or administrative body is a use of 

the information contained in the records 

that is compatible with the purpose for 

which VA collected the records. 

6. VA may disclose information to 

assist a person or entity responsible for 

the licensing, supervision, or 

professional discipline of the person or 

organization. Names and home 

addresses of Veterans and their 

dependents will be released on VA’s 

initiative under this routine use only to 

Federal entities when VA believes that 

the names and addresses are required by 

the Federal department or agency. 

7. Disclosure of relevant information 

may be made to individuals, 

organizations, private or public 

agencies, or other entities or individuals 

with whom VA has a contract or 

agreement to perform such services as 

VA may deem practicable for the 

purposes of laws administered by VA, 

in order for the contractor, 

subcontractor or entity or individual 

with whom VA has an agreement or 

contract to perform the services of the 

contract or agreement. 

8. VA may on its own initiative 

disclose information or records to 

appropriate agencies, entities, and 

persons when (1) VA suspects or 

confirms that the integrity or 

confidentiality of information in the 

system of records has been 

compromised; (2) VA has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

embarrassment or harm to the 

reputations of the records’ subjects, 

harm to economic or property interest, 

identity theft or fraud, or harm to the 

security, confidentiality or integrity of 

this system or other systems or 

programs (whether maintained by VA or 

another agency or entity) that rely upon 

the potentially compromised 

information and; (3) the disclosure is 

made to such agencies, entities, and 

persons whom VA determines are 

reasonably necessary to assist in or carry 

out VA’s efforts to respond to the 

suspected or confirmed compromise 

and prevent, minimize, or remedy such 

harm; (4) VA may provide access to the 

documents in this SOR when a written 

request is approved and authorized; (5) 

VA may consider individuals contesting 

the use of content share with other 

agencies when submitted in writing. 

This routine use permits disclosures by 

VA to respond to a suspected or 

confirmed data breach, including the 

conduct of any risk analysis or 

provision of credit protection services as 

provided in 38 U.S.C. Section 5724, as 

the terms are defined in 38 U.S.C. 

Section 5727. 

9. Disclosure to other Federal agencies 

may be made to assist such agencies in 

preventing and detecting possible fraud 

or abuse by individuals in their 

operations and programs. 

10. The record of an individual who 

is covered by a system of records may 

be disclosed to a Member of Congress, 

or a staff person acting for the Member, 

when the Member or staff person 

requests the record on behalf of and at 

the written request of the individual. 

11. Disclosure may be made to the 

National Archives and Records 

Administration (NARA) or the General 

Services Administration (GSA) in 

records management inspections 

conducted under authority of Chapter 

29 of Title 44 United States Code. 

12. Any information in this system of 

records may be disclosed, in the course 

of presenting evidence in or to a court, 

magistrate, administrative tribunal, or 

grand jury, including disclosures to 

opposing counsel in the course of such 

proceedings or in settlement 

negotiations. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM

STORAGE: 

STORAGE: 

Records are transmitted between 

approved VA and DoD office/systems 

and VTA over secure 

telecommunications (i.e.) SFTP, secure 

Web services) using approved 


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encryption technologies. Records (or 

information contained in records) are 

maintained in electronic format in the 

VTA database. Information from VTA is 

disseminated in three ways; (1) 

approved VA and DoD systems 

electronically request and receive data 

from VTA over the internal VA and DoD 

network; (2) data is provided over the 

secure telecommunications between 

VTA and approved VA and DoD office/ 

systems for reconciliation of records; (3) 

periodic electronic data extracts of 

subsets of information contained in 

VTA are provided to approved VA and 

DoD offices/systems over the internal 

VA network and DoD network. Backups 

of VTA data are created regularly and 

stored in a secure off-site facility. 

RETRIEVABILITY: 

Records are retrieved by name, claim 

file number, social security number and 

date of birth. 

SAFEGUARDS: 

1. Physical Security: The primary 

VTA system is located in the AITC and 

the backup disaster recovery system is 

located in the Hines ITC. Access to data 

processing centers is generally restricted 

to center employees, custodial 

personnel, Federal Protective Service 

and other security personnel. Access to 

computer rooms is restricted to 

authorized operational personnel 

through electronic locking devices. All 

other persons needing access to 

computer rooms are escorted. 

2. System Security: Access to the VA 

network is protected by the usage of 

‘‘logon’’ identifications and passwords. 

Once on the VA network, separate ID 

and password credentials are required 

to gain access to the VTA server and/or 

database. Access to the server and/or 

database is granted to only a limited 

number of system administrators and 

database administrators. In addition, 

VTA has undergone certification and 

accreditation. Users of VTA access the 

system via the approved Veterans 

Information Portal (VIP). Users must 

register first through the VIP Portal and 

obtain a username and password. Upon 

approval of a VIP account, they may 

request access to VTA through an 

electronic form accessible via VIP. 

Based on information entered during the 

VTA registration process, they will be 

designated a role which determines 

their access within VTA. Based on a risk 

assessment that followed The National 

Institute of Standards and Technology 

(NIST), Vulnerability and Threat 

Guidelines, the system is considered 

stable and operational and a final 

Authority to Operate has been granted. 

The system was found to be 

operationally secure with very few 

exceptions or recommendations for 

change. 

RETENTION AND DISPOSAL: 

VA retains selected information for 

purposes of making eligibility 

determinations for VA benefits. The 

information retained may be included in 

the VA records that are maintained and 

disposed of in accordance with the 

appropriate record disposition authority 

approved by the Archivist of the United 

States. 

SYSTEM MANAGER(S) AND ADDRESSES: 

The official responsible for 

maintaining the VTA system is: Program 

Manager Louise Rodebush, Veterans 

Relationship Management Program 

Executive Office (005Q), Attn: VTA 

System of Records, 810 Vermont 

Avenue, NW., Washington, DC 20420. 

NOTIFICATION PROCEDURES: 

Individuals seeking information on 

the existence and content of a record 

pertaining to them should contact the 

system manager, in writing, at the above 

address. Requests should contain the 

full name, address and telephone 

number of the individual making the 

inquiry. 

RECORD ACCESS PROCEDURE: 

(See notification procedure above). 

CONTESTING RECORD PROCEDURES: 

(See notification procedure above). 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by components of the 

Department of Defense and Department 

of Veterans Affairs. 

[FR Doc. 2010–30907 Filed 12–8–10; 8:45 am] 

BILLING CODE 5320–01–P 


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