Federal Register / Vol. 78, No. 140 / Monday, July 22, 2013 / Notices 43893 

RETENTION AND DISPOSAL: 

Routine correspondence with 

governors, mayors, and other state, 

local, tribal, and territorial officials, as 

well as private citizens relating to 

FEMA programs will be destroyed when 

no longer needed in accordance with 

FEMA Records Schedule N1–311–86–1, 

Item 1B4. Records relating to 

establishment, organization, 

membership, and policy of external 

committees that are sponsored by 

FEMA, but have a membership 

including representatives from other 

federal agencies, states, local 

governments, and/or public citizens are 

permanent and will be maintained in 

accordance with FEMA Records 

Schedule N1–311–97–2, Item 1. 

SYSTEM MANAGER AND ADDRESS: 

Director, Individual and Community 

Preparedness Division, FEMA, 800 K 

Street NW., Washington, DC 20531. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the FEMA 

Disclosure Officer, 500 C Street SW., 

Washington, DC 20472. If an individual 

believes more than one component 

maintains Privacy Act records 

concerning him or her, the individual 

may submit the request to the Chief 

Privacy Officer, Department of 

Homeland Security, 245 Murray Drive 

SW., Building 410, STOP–0550, 

Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

FEMA system of records your request 

must conform with the Privacy Act 

regulations set forth in 6 CFR Part 5. 

You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov/foia or 1–866–431– 

0486. In addition, you should: 

• Explain why you believe the 

Department would have information on 

you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without the above information the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are obtained from the general 

public, state, local, tribal, and territorial 

government officials, and Citizen Corps 

partners. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: June 28, 2013. 

Jonathan R. Cantor, 

Acting Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2013–17456 Filed 7–19–13; 8:45 am] 

BILLING CODE 9110–17–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2013–0051] 

Privacy Act of 1974; Department of 

Homeland Security U.S. Citizenship 

and Immigration Services—011 EVerify Program System of Records 

AGENCY: Privacy Office, Department of 

Homeland Security. 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled ‘‘Department of Homeland 

Security/United States Citizenship and 

Immigration Services—011 E-Verify 

Program System of Records.’’ The 

United States Citizenship and 

Immigration Services E-Verify Program 

allows employers to electronically 

verify the employment authorization of 

newly hired employees. The 

Department of Homeland Security is 

updating this Privacy Act System of 

Records Notice for the E-Verify Program 

in order to provide notice that E-Verify 

is adding the collection of employee 

contact information such as email 

address and telephone number from 

employers using the recently updated 

Form I–9 to the ‘‘Categories of Records.’’ 

DHS recently updated the Form I–9 to 

allow an employee the option to provide 

his or her email address and telephone 

number in order to facilitate direct 

notification by DHS to the employee of 

potential mismatches between the 

information the employee provided on 

the Form I–9 and the information in 

DHS or Social Security Administration 

records. DHS is also updating Routine 

Use ‘‘G’’ to correct a drafting error in the 

E-Verify SORN previously issued in the 

Federal Register on August 8, 2012, (77 

FR 47419). Finally, DHS is making some 

non-substantive technical changes to the 

Categories of Individuals, Categories of 

Records such as, reflecting a change in 

the Form I–9 collection, which 

previously requested ‘‘maiden name’’ 

and now requests ‘‘other names used, if 

any,’’ and updating case disposition 

codes (the most up-to-date codes can be 

found in the E-Verify Employer Manual 

available at http://www.dhs.gov/everify). 

This updated system is included in 

the Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

August 21, 2013. This updated system 

will be effective August 21, 2013. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2013–0051 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Jonathan R. Cantor, Acting 

Chief Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to http:// 

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received go to http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions please contact: Donald 

K. Hawkins, (202–272–8030), Privacy 

Officer, United States Citizenship and 

Immigration Services, 20 Massachusetts 

Avenue NW., 5th Floor, Washington, 


tkelley on DSK3SPTVN1PROD with NOTICES
43894 Federal Register / Vol. 78, No. 140 / Monday, July 22, 2013 / Notices 

DC, 20529. For privacy issues please 

contact: Jonathan R. Cantor (202–343– 

1717), Acting Chief Privacy Officer, 

Privacy Office, Department of Homeland 

Security, Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, the Department of Homeland 

Security proposes to update and reissue 

the Department of Homeland Security 

system of records titled, ‘‘Department of 

Homeland Security/U.S. Citizenship 

and Immigration Services—011 E-Verify 

Program System of Records.’’ The 

USCIS E-Verify Program allows 

employers to check citizenship status 

and verify employment eligibility of 

newly hired employees. 

DHS is updating this Privacy Act 

System of Records Notice for the EVerify Program in order to provide 

notice that E-Verify is adding the 

collection of employee contact 

information including email address 

and phone number from the employers 

using the recently updated Form I–9 to 

the ‘‘Categories of Records.’’ DHS 

recently updated the Form I–9 to allow 

an employee the option to provide his 

or her email address and telephone 

number in order to facilitate direct 

notification by DHS to the employee of 

potential mismatches between the 

information the employee provided on 

the Form I–9 and the information in 

DHS or Social Security Administration 

records. DHS is working to streamline EVerify processes and improve notice to 

employees regarding potential 

mismatches. As updates to the E-Verify 

system take place to accommodate the 

collection of employee contact 

information, if provided by the 

employee and entered into E-Verify by 

the employer, employees will begin to 

receive notifications regarding potential 

mismatches. This employee contact 

information is used for the purpose of 

contacting the employee and does not 

factor into employment eligibility 

verifications processed through EVerify. Additional information about the 

E-Verify program including employee 

notification and the Tentative 

Nonconfirmation process are available 

at http://www.dhs.gov/e-verify. DHS is 

also updating Routine Use ‘‘G’’ to 

correct a drafting error in the E-Verify 

SORN previously issued in the Federal 

Register on August 8, 2012, (77 FR 

47419). Finally, DHS is making some 

non-substantive technical changes to the 

Categories of Individuals, Categories of 

Records such as, reflecting a change in 

the Form I–9 collection, which 

previously requested ‘‘maiden name’’ 

and now requests ‘‘other names used, if 

any,’’ and updating case disposition 

codes (the most up-to-date codes can be 

found in the E-Verify Employer Manual 

available at http://www.dhs.gov/everify). 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which the federal government 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, the 

Department of Homeland Security 

extends administrative Privacy Act 

protections to all individuals when 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. 

Below is the description of the DHS/ 

U.S. Citizenship and Immigration 

Services—011, E-Verify Program System 

of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

System of Records 

Department of Homeland Security 

(DHS)/U.S. Citizenship and Immigration 

Services (USCIS)—011 

SYSTEM NAME: 

DHS/U.S. Citizenship and 

Immigration Services—011—E-Verify 

Program 

SECURITY CLASSIFICATION: 

Unclassified, for official use only. 

SYSTEM LOCATION: 

Records are maintained at the U.S. 

Citizenship and Immigration Services 

(USCIS) Headquarters in Washington, 

DC and field offices; and at the DHS 

Stennis Data Center (DC1). 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

the E-Verify program include: 

Employees, both U.S. Citizens and non– 

U.S. Citizens, whose employers have 

submitted to E-Verify their 

identification and contact information; 

employers who enroll in E-Verify; 

designated agents who enroll in EVerify; individuals employed or 

retained by employers or designated 

agents who have accounts to use EVerify; individuals who contact E-Verify 

with information on the use of E-Verify; 

and individuals who provide their 

names and contact information to EVerify for notification or contact 

purposes. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

A. Information about the employee to 

be verified: 

• Name (last, first, middle initial, 

other names used, if any); 

• Date of Birth; 

• Social Security Number (SSN); 

• Contact information such as email 

address and telephone number; 

• Date of Hire; 

• Information related to the 

expiration of the three day hire; 

• Awaiting SSN; 

Æ Technical Problems, 

Æ Audit Revealed New Hire Was Not 

Run, 

Æ Federal Contractor With E-Verify 

Clause Verifying Existing Employees, 

Æ Other 

• Claimed Citizenship Status; 

• Acceptable Form I–9 document 

type; 

• Expiration Date of Acceptable Form 

I–9 Document; 

• State or jurisdiction of issuance of 

identity document when that document 

is a driver’s license, driver’s permit, or 

state-issued identification (ID) card; 

• Passport Number and Country of 

Issuance; 

• Driver’s license number, driver’s 

permit number, or state-issued ID 

number if issued by a state or 

jurisdiction participating in the Records 

and Information from Departments of 

Motor Vehicles for E-Verify (RIDE) 

program and when a Memorandum of 

Agreement (MOA) exists between the 

state or jurisdiction and DHS USCIS to 

verify the information about the 

document; 

• Receipt Number; 

• Visa Number; 

• A-Number; 

• I–94 Number; 

• Employment Authorization 

Document (Form I–766) Number; 

• Permanent Residence Card (Form I– 

551) Number Photographs, if required 

by secondary verification. 

B. Disposition data from the 

employer. The following codes are 

entered by the employer based on what 

the employer does as a result of the 

employment verification information 

(the most up-to-date disposition codes 

can be found in the E-Verify Employer 


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Manual available at http://www.dhs.gov/ 

E-Verify): 

• The employee continues to work for 

the employer after receiving and 

Employment Authorized result: 

Employer selects this option based on 

receiving an Employment Authorized 

response from E-Verify; 

• The employee continues to work for 

the employer after receiving a Final 

Non-confirmation (FNC) result: 

Employer selects this option based on 

the employee getting an FNC despite the 

employee contesting the Tentative Nonconfirmation (TNC) and the employer 

retains the employee; 

• The employee continues to work for 

the employer after receiving a No Show 

result: Employer selects this option 

based on the employee getting a TNC 

but the employee did not try to resolve 

the issue with the Social Security 

Administration (SSA) or DHS and the 

employer retains the employee; 

• The employee continues to work for 

the employer after choosing not to 

contest a TNC: Employer selects this 

option when the employee does not 

contest the TNC but the employer 

retains the employee; 

• The employee was terminated by 

the employer for receiving a FNC result: 

Employer selects this option when 

employee receives FNC and is 

terminated; 

• The employee was terminated by 

the employer for receiving a No Show 

result: Employer selects this option 

when employee did not take an action 

to resolve and is terminated; 

• The employee was terminated by 

the employer for choosing not to contest 

a TNC: Employer selects this option 

when employee does not contest the 

TNC and is terminated; 

• The employee voluntarily quit 

working for the employer: Employer 

selects this option when employee 

voluntarily quits job without regard to 

E-Verify; 

• The employee was terminated by 

the employer for reasons other than EVerify: Employer selects this option 

when employee is terminated for 

reasons other than E-Verify; 

• The case is invalid because another 

case with the same data already exists: 

Employer selects this option when the 

employer ran an invalid query because 

the information had already been 

submitted; 

• The case is invalid because the data 

entered is incorrect: Employer selects 

this option when the employer ran an 

invalid query because the information 

was incorrect. 

C. Information about the Employer or 

Designated Agent: 

• Company Name; 

• Street Address; 

• Employer Identification Number; 

• North American Industry 

Classification System (NAICS) Code; 

• Number of Employees; 

• Number of Sites; 

• Parent Company or Corporate 

Company; 

• Name of Company Point of Contact; 

• Phone Number; 

• Fax Number; 

• E-Mail Address. 

D. Information about the Individual 

Employer User of E-Verify: (e.g., Human 

Resource employee conducting E-Verify 

queries): 

• Last Name; 

• First Name; 

• Middle Initial; 

• Phone Number; 

• Fax Number; 

• Email Address; 

• User ID. 

E. Employment Eligibility Information 

created by E-Verify: 

• Case Verification Number; 

• VIS Response (the most up-to-date 

codes can be found in the E-Verify 

Employer Manual available at http:// 

www.dhs.gov/E-Verify): 

Æ Employment Authorized, 

Æ DHS Verification in Process, 

Æ SSA TNC, 

Æ DHS TNC, 

Æ Employee Referred to SSA, 

Æ Employee Referred to DHS, 

Æ SSA Case in Continuance (In rare 

cases SSA needs more than 10 federal 

government workdays to confirm 

employment eligibility), 

Æ DHS Case in Continuance (In rare 

cases DHS needs more than 10 federal 

government workdays to confirm 

employment eligibility), 

Æ SSA FNC, 

Æ DHS FNC, 

Æ DHS No Show, 

Æ Case Incomplete, 

Æ Photo Matching Required, 

Æ Review and Update Employee Data, 

Æ Error: Close Case and Resubmit. 

F. Information from state Motor 

Vehicle Agencies (MVA) used to verify 

of the information from a driver’s 

license, permit, or state issued ID card 

if the state has established a MOA with 

DHS USCIS to allow verification of this 

information. The categories of records 

from MVAs may include: 

• Last Name; 

• First Name; 

• State or Jurisdiction of Issuance; 

• Document Type; 

• Document Number; 

• Date of Birth; 

• Status Text; 

• Status Description Text; 

• Expiration Date. 

G. Information from federal databases 

used to verify employment eligibility 

may contain some or all of the following 

information about the individual being 

verified: 

• Last Name; 

• First Name; 

• Middle Name; 

• Other Names Used (e.g., Maiden 

Name); 

• Date of Birth; 

• Age; 

• Country of Birth; 

• Country of Citizenship; 

• Alien Number; 

• SSN; 

• Citizenship Number; 

• Receipt Number; 

• Address; 

• Previous Address; 

• Phone Number; 

• Nationality; 

• Gender; 

• Photograph; 

• Date Entered United States; 

• Class of Admission; 

• File Control Office Code; 

• Form I–94 Number; 

• Provision of Law Cited for 

Employment Authorization; 

• Office Code Where the 

Authorization Was Granted; 

• Date Employment Authorization 

Decision Issued; 

• Date Employment Authorization 

Begins; 

• Date Employment Authorization 

Expires; 

• Date Employment Authorization 

Denied; 

• Confirmation of Employment 

Eligibility; 

• TNC of Employment Eligibility and 

Justification; 

• FNC of Employment Eligibility; 

• Status of Department of Justice 

Executive Office Immigration Review 

System (EOIR) Information, if in 

Proceedings; 

• Date Alien’s Status Changed; 

• Class of Admission Code; 

• Date Admitted Until; 

• Port of Entry; 

• Departure Date; 

• Visa Number; 

• Passport Number; 

• Passport Information including 

Country of Issuance (COI); 

• Passport Card Number; 

• Form Number, for example Form I– 

551 (Lawful Permanent Resident card) 

or Form I–766 (Employment 

Authorization Document); 

• Expiration Date; 

• Employment Authorization Card 

Information; 

• Lawful Permanent Resident Card 

Information; 

• Petitioner Internal Revenue Service 

Number; 

• Class of Admission; 


tkelley on DSK3SPTVN1PROD with NOTICES
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• Valid To Date; 

• Student Status; 

• Visa Code; 

• Status Code; 

• Status Change Date; 

• Port of Entry Code; 

• Non-Citizen Entry Date; 

• Program End Date; 

• Naturalization Certificate Number; 

• Naturalization Date and Place; 

• Naturalization Information and 

Certificate; 

• Naturalization Verification 

(Citizenship Certificate Identification 

ID); 

• Naturalization Verification 

(Citizenship Naturalization Date/Time); 

• Immigration Status (Immigration 

Status Code); 

• Federal Bureau of Investigation 

Number; 

• Admission Number; 

• Petitioner Firm Name; 

• Petitioner Tax Number; 

• Date of Admission; 

• Marital Status; 

• Marriage Date and Place; 

• Marriage Information and 

Certificate; 

• Visa Control Number; 

• Visa Foil Number; 

• Class of Admission; 

• Case History; 

• Alerts; 

• Case Summary Comments; 

• Case Category; 

• Date of Encounter; 

• Encounter Information; 

• Case Actions & Decisions; 

• Bonds; 

• Current Status; 

• Asylum Applicant Receipt Date; 

• Airline and Flight Number; 

• Country of Residence; 

• City Where Boarded; 

• City Where Visa was Issued; 

• Date Visa Issued; 

• Address While in United States; 

• File Number; 

• File Location. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Authority for having a system for 

verification of employment eligibility is 

found in The Illegal Immigration Reform 

and Immigrant Responsibility Act of 

1996 (IIRIRA), Public Law 104–208 

(1996). 

PURPOSE(S): 

This system provides employment 

authorization information to employers 

participating in E-Verify. It may also be 

used to support monitoring and 

compliance activities for obtaining 

information in order to prevent the 

commission of fraud, discrimination, or 

other misuse or abuse of the E-Verify 

system, including violation of privacy 

laws or other illegal activity related to 

misuse of E-Verify, including: 

• Investigating duplicate registrations 

by employers; 

• Inappropriate registration by 

individuals posing as employers; 

• Verifications that are not performed 

within the required time limits; and 

• Cases referred by and between EVerify and the Department of Justice 

Office of Special Counsel for 

Immigration-Related Unfair 

Employment Practices, or other law 

enforcement entities. 

Additionally, the information in EVerify may be used for program 

management and analysis, program 

outreach, customer service, and 

preventing or deterring further use of 

stolen identities in E-Verify. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside the Department of 

Homeland Security as a routine use 

pursuant to 5 U.S.C. 552a(b)(3). Any 

disclosure of information must be made 

consistent with the official duties of the 

person making the disclosure. The 

routine uses are as follows: 

A. To the Department of Justice (DOJ), 

including U.S. Attorney Offices, or other 

federal agency conducting litigation or 

in proceedings before any court, 

adjudicative, or administrative body, 

when it is relevant or necessary to the 

litigation and one of the following is a 

party to the litigation or has an interest 

in such litigation: 

1. DHS or any component thereof; 

2. any employee of DHS in his/her 

official capacity; 

3. any employee of DHS in his/her 

individual capacity when DOJ or DHS 

has agreed to represent the employee; or 

4. the U.S. or any agency thereof. 

B. To a congressional office from the 

record of an individual in response to a 

written inquiry from that congressional 

office made pursuant to a Privacy Act 

waiver from the individual to whom the 

record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise there is a risk of harm to 

economic or property interests, identity 

theft or fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity) or 

harm to the individual that rely upon 

the compromised information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of the E-Verify 

program, which includes potential 

fraud, discrimination, or employment 

based identity theft and such disclosure 

is proper and consistent with the official 

duties of the person making the 

disclosure. 

H. To employers participating in the 

E-Verify Program in order to verify the 

employment eligibility of their 

employees working in the United States. 

I. To the American Association of 

Motor Vehicle Administrators Network 

and participating MVAs for the purpose 

of validating information for a driver’s 

license, permit, or identification card 

issued by the Motor Vehicle Agency of 

states or jurisdictions who have signed 

a Memorandum of Agreement with DHS 

under the Records and Information from 

Departments of Motor Vehicles for EVerify (RIDE) program. 

J. To the DOJ, Civil Rights Division, 

for the purpose of responding to matters 


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within the DOJ’s jurisdiction of the EVerify Program, especially with respect 

to discrimination. 

K. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information or when disclosure is 

necessary to preserve confidence in the 

integrity of DHS or is necessary to 

demonstrate the accountability of DHS’s 

officers, employees, or individuals 

covered by the system, except to the 

extent it is determined that release of 

the specific information in the context 

of a particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records are stored on 

magnetic disc, tape, digital media, and 

CD–ROM. 

RETRIEVABILITY: 

Records may be retrieved by name, 

verification case number, Alien 

Number, I–94 Number, Receipt Number, 

Passport (U.S. or Foreign) Number and 

COI, Driver’s License, Permit, or StateIssued Identification Card Number, or 

SSN of the employee, employee user, or 

by the submitting company name. 

SAFEGUARDS: 

Records in this system are 

safeguarded in accordance with 

applicable rules and policies, including 

all applicable DHS automated systems 

security and access policies. Strict 

controls have been imposed to minimize 

the risk of compromising the 

information that is being stored. Access 

to the computer system containing the 

records in this system is limited to those 

individuals who have a need to know 

the information for the performance of 

their official duties and who have 

appropriate clearances or permissions. 

RETENTION AND DISPOSAL: 

The retention and disposal schedule, 

N1–566–08–7 has been approved by the 

National Archives and Records 

Administration. Records collected in the 

process of enrolling in E-Verify and in 

verifying employment eligibility are 

stored and retained in E-Verify for ten 

(10) years from the date of the 

completion of the last transaction, 

unless the records are part of an ongoing investigation in which case they 

may be retained until completion of the 

investigation. This period is based on 

the statute of limitations for most types 

of misuse or fraud possible using EVerify (under 18 U.S.C. § 3291, the 

statute of limitations for false statements 

or misuse regarding passports, 

citizenship, or naturalization 

documents). 

SYSTEM MANAGER AND ADDRESS: 

Chief, Verification Division, U.S. 

Citizenship and Immigration Services 

(USCIS), Washington, DC 20528. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the U.S. 

Citizenship and Immigration Services 

(USCIS), Freedom of Information Act 

(FOIA) Officer, whose contact 

information can be found at http:// 

www.dhs.gov/foia under ‘‘contacts.’’ If 

an individual believes more than one 

component maintains Privacy Act 

records concerning him or her the 

individual may submit the request to 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

Department of Homeland Security, 245 

Murray Drive, SW., Building 410, 

STOP–0655, Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR Part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov or 1–866–431–0486. 

In addition you should: 

• Explain why you believe the 

Department would have information on 

you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without the above information the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are obtained from several 

sources including: 

(A) Information collected from 

employers about their employees 

relating to employment eligibility 

verification; 

(B) Information collected from EVerify users used to provide account 

access and monitoring; 

(C) Information collected from Federal 

and state databases listed below: 

• SSA Numident System, 

• CBP Nonimmigrant Information 

System (NIIS) and Border Crossing 

Information (BCI), 

• ICE Student and Exchange Visitor 

Identification System (SEVIS), 

• ICE ENFORCE Integrated Database 

(EID) Enforcement Alien Removal, 

Module (EARM) Alien Number, 

• USCIS Aliens Change of Address 

System (AR–11), 

• USCIS Central Index System (CIS), 

• USCIS Customer Profile 

Management System (CPMS), 

• USCIS Computer-Linked 

Application Information Management 

System Version 3 (CLAIMS 3), 

• USCIS Computer-Linked 

Application Information Management 

System Version 4 (CLAIMS 4), 

• USCIS Citizenship and Immigration 

Services Centralized Operational 

Repository (CISCOR), 

• USCIS National File Tracking 

System (NFTS), 

• USCIS Microfilm Digitization 

Application System (MiDAS), 

• USCIS Marriage Fraud Amendment 

System (MFAS), 

• USCIS Enterprise Document 

Management System (EDMS), 

• USCIS Refugees, Asylum, and 

Parole System (RAPS), 

• OBIM Arrival Departure 

Information System (ADIS), 

• Department of State Consular 

Consolidated Database (CCD), 


tkelley on DSK3SPTVN1PROD with NOTICES
43898 Federal Register / Vol. 78, No. 140 / Monday, July 22, 2013 / Notices 

• Department of Justice Executive 

Office Immigration Review (EOIR) Case 

Access System, 

• State Motor Vehicle 

Administrations, if participating in the 

E-Verify RIDE initiative, 

(D) Information created by E-Verify. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Jonathan R. Cantor, 

Acting Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2013–17451 Filed 7–19–13; 8:45 am] 

BILLING CODE 9111–97–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Federal Emergency Management 

Agency 

[Docket ID FEMA–2013–0024; OMB No. 

1660–0022] 

Agency Information Collection 

Activities: Proposed Collection; 

Comment Request 

AGENCY: Federal Emergency 

Management Agency, DHS. 

ACTION: Notice. 

SUMMARY: The Federal Emergency 

Management Agency, as part of its 

continuing effort to reduce paperwork 

and respondent burden, invites the 

general public and other Federal 

agencies to take this opportunity to 

comment on a revision of a currently 

approved information collection. In 

accordance with the Paperwork 

Reduction Act of 1995, this notice seeks 

comments concerning the application 

for the National Flood Insurance 

Program’s Community Rating System 

program. This program allows 

communities to become eligible for 

discounts on the cost of flood insurance 

when they undertake activities to 

mitigate anticipated damage due to 

flooding. The application materials 

verify and document the community 

mitigation activities performed and 

provide the Federal Emergency 

Management Agency with the 

information necessary to determine if 

flood insurance premium discounts are 

appropriate for participating 

communities. CRS credits have been 

added in numerous areas that contribute 

to the protection of salmonid habitat. 

DATES: Comments must be submitted on 

or before September 20, 2013. 

ADDRESSES: To avoid duplicate 

submissions to the docket, please use 

only one of the following means to 

submit comments: 

(1) Online. Submit comments at 

www.regulations.gov under Docket ID 

FEMA–2013–0024. Follow the 

instructions for submitting comments. 

(2) Mail. Submit written comments to 

Docket Manager, Office of Chief 

Counsel, DHS/FEMA, 500 C Street SW., 

Washington, DC 20472–3100. 

(3) Facsimile. Submit comments to 

(703) 483–2999. 

All submissions received must 

include the agency name and Docket ID. 

Regardless of the method used for 

submitting comments or material, all 

submissions will be posted, without 

change, to the Federal Rulemaking 

Portal at http://www.regulations.gov, 

and will include any personal 

information you provide. Therefore, 

submitting this information makes it 

public. You may wish to read the 

Privacy Act notice that is available via 

the link in the footer of 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: Bill 

Lesser, Program Specialist, Federal 

Insurance and Mitigation 

Administration, at (202) 646–2807 for 

additional information. You may 

contact the Records Management 

Division for copies of the proposed 

collection of information at facsimile 

number (202) 646–3347 or email 

address: FEMA-InformationCollections@dhs.gov. 

SUPPLEMENTARY INFORMATION: Section 

541 of the National Flood Insurance 

Reform Act (NFIRA) of 1994, 42 U.S.C. 

4022, requires that a community rating 

system be established. This ratings 

system is a voluntary program for 

communities and it would provide a 

method by which flood mitigation 

activities engaged in by these 

communities could be measured. The 

effect of this mitigation activity would 

reduce the exposure of the communities 

to damages resulting from flooding and 

in turn reduce the losses incurred as a 

result of this flooding. To encourage 

participation, discounts on flood 

insurance are offered within 

communities that successfully complete 

qualified mitigation actions, and the 

community ratings system provides the 

ability to measure these actions and to 

recertify the communities in successive 

years. 

CRS credits have been added in 

numerous areas that contribute to the 

protection of salmonid habitat. Credit 

has been newly provided—or 

increased—for habitat preservation and 

protection related to salmonids in 

several areas. These include new credits 

for public outreach related to 

endangered species, open space 

preservation, higher regulatory 

standards that can include protective 

practices such as zoning that protect 

salmonid, and developing floodplain 

management plans. Low Impact 

Development and volume control 

credits were added to Stormwater 

Management. Incorporating low impact 

development practices will result in 

cleaner rainwater runoff. It will also 

delay urban runoff into floodplains, 

resulting in reduced stormwater volume 

that can otherwise have a detrimental 

scouring impact on a stream’s health 

and its ability to support species. 

Open Space credits were added for 

areas that include habitat for threatened 

and endangered species under Natural 

Functions Open Space. This incentive is 

designed to motivate local governments 

to protect lands that enhance the habitat 

of threatened and endangered species. 

Credits have been added under Open 

Space Preservation, Natural Shoreline 

Protection, to encourage communities to 

actively manage riparian lands to 

preserve and sustain biologic functions. 

Flood Protection points have been 

reduced for structural flood control 

features to encourage communities to 

seek flood risk reduction solutions that 

result in establishing new open space 

areas rather than continuing to support 

intensively developed floodplains. 

Dismantling or setting back levees in 

such a way that results in creation of 

open space will earn significantly more 

CRS points than previously available. 

Levee Credit Activity as well as credit 

for channel maintenance include a 

requirement for maintenance activities 

to be compliant with environmental and 

historic preservation laws and executive 

orders, including integration of 

vegetative management practices. A new 

CRS Class 4 prerequisite has been 

established requiring a CRS Class 4 or 

better community to have at least 100 

points for activities that protect natural 

floodplain functions. 

Collection of Information 

Title: Community Rating System 

(CRS) Program—Application 

Worksheets and Commentary. 

Type of Information Collection: 

Revision of a currently approved 

information collection. 

FEMA Forms: FEMA Form 086–0–35, 

Community Rating System Application 

Letter of Interest and Quick Check 

Instructions; FEMA Form 086–0–35A, 

Community Annual Recertification; and 

FEMA Form 086–0–35B, Environmental 

and Historic Preservation Certifications. 

Abstract: The CRS Application and 

Certifications are used by communities 

that participate in the National Flood 

Insurance Program’s (NFIP) Community 

Rating System (CRS) to document the 


tkelley on DSK3SPTVN1PROD with NOTICES