Subpart 42.11 - Production Surveillance and

Reporting

Parent topic: Part 42 - Contract Administration and Audit Services

42.1101 General.

Production surveillance is a function of contract administration used to determine contractor

progress and to identify any factors that may delay performance. Production surveillance involves

Government review and analysis of-

(a) Contractor performance plans, schedules, controls, and industrial processes; and

(b) The contractor’s actual performance under them.

42.1102 Applicability.

This subpart applies to all contracts for supplies or services other than construction contracts, and

Federal Supply Schedule contracts. See part 37, especially subpart 37.6, regarding surveillance of

contracts for services.

42.1103 Policy.

The contractor is responsible for timely contract performance. The Government will maintain

surveillance of contractor performance as necessary to protect its interests. When the contracting

office retains a contract for administration, the contracting officer administering the contract shall

determine the extent of surveillance.

42.1104 Surveillance requirements.

(a) The contract administration office determines the extent of production surveillance on the basis

of-

(1) The criticality (degree of importance to the Government) assigned by the contracting officer (see

42.1105) to the supplies or services; and

(2) Consideration of the following factors:

(i) Contract requirements for reporting production progress and performance.

(ii) The contract performance schedule.

(iii) The contractor’s production plan.
(iv) The contractor’s history of contract performance.

(v) The contractor’s experience with the contract supplies or services.

(vi) The contractor’s financial capability.

(vii) Any supplementary written instructions from the contracting office.

(b) Contracts at or below the simplified acquisition threshold should not normally require production

surveillance.

(c) In planning and conducting surveillance, contract administration offices shall make maximum use

of any reliable contractor production control or data management systems.

(d) In performing surveillance, contract administration office personnel shall avoid any action that

may-

(1) Be inconsistent with any contract requirement; or

(2) Result in claims of waivers, of changes, or of other contract modifications.

42.1105 Assignment of criticality designator.

Contracting officers shall assign a criticality designator to each contract in the space for designating

the contract administration office, as follows:

Criticality

Designator Criterion

A

Critical contracts, including DX-rated contracts (see subpart 11.6),

contracts citing the authority in 6.302-2 (unusual and compelling

urgency), and contracts for major systems.

B

Contracts (other than those designated "A") for items needed to maintain

a Government or contractor production or repair line, to preclude out-ofstock conditions or to meet user needs for nonstock items.

C All contracts other than those designated "A" or "B."

42.1106 Reporting requirements.

(a) When information on contract performance status is needed, contracting officers may require

contractors to submit production progress reports (see 42.1107(a)). Reporting requirements shall be

limited to that information essential to Government needs and shall take maximum advantage of

data output generated by contractor management systems.

(b) Contract administration offices shall review and verify the accuracy of contractor reports and
advise the contracting officer of any required action. The accuracy of contractor-prepared reports

shall be verified either by a program of continuous surveillance of the contractor’s reportpreparation system or by individual review of each report.

(c) The contract administration office may at any time initiate a report to advise the contracting

officer (and the inventory manager, if one is designated in the contract) of any potential or actual

delay in performance. This advice shall-

(1) Be in writing;

(2) Be provided in sufficient time for the contracting officer to take necessary action; and

(3) Provide a definite recommendation, if action is appropriate.

42.1107 Contract clause.

(a) The contracting officer shall insert the clause at 52.242-2, Production Progress Reports, in

solicitations and contracts when production progress reporting is required; unless a construction

contract, or a Federal Supply Schedule contract is contemplated.

(b) When the clause at 52.242-2 is used, the contracting officer shall specify appropriate reporting

instructions in the Schedule (see 42.1106(a)).