47.305-6 Shipments to ports and air

terminals.

(a) When supplies are acquired on the basis of the delivery terms in 47.303-8 through 47.303-16, the

solicitation shall include a requirement that the offeror furnish the Government the following

information:

(1) When the delivery term is "f.a.s. vessel, port of shipment," "f.o.b. vessel, port of shipment," or

"f.o.b. inland carrier, point of exportation," the required data shall include-

(i) A delivery schedule in number of units and/or long or short tons;

(ii) Maximum quantities available per shipment;

(iii) The quantity that can be made available for loading to vessel per running day of 24 hours (if

acquisition involves a commodity to be shipped in bulk);

(iv) The minimum leadtime required to make supplies available for loading to vessel; and

(v) The port and pier or other designation and, when applicable, the maximum draft of vessel (in

feet) that can be accommodated.

(2) When the delivery term is: f.o.b. inland point, country of importation" or "f.o.b. designated air

carrier’s terminal, point of importation," the required data shall include-

(i) A delivery schedule in number of units and/or long or short tons;

(ii) Maximum quantities available per shipment; and

(iii) Other data appropriate to shipment by air carrier.

(3) When the delivery term is "ex dock, pier or warehouse, port of importation" or "c.&f. (cost &

freight) destination," the required data shall include-

(i) A delivery schedule in number of units and/or long or short tons;

(ii) Maximum quantities available per shipment; and

(iii) The number of containers or units that can be loaded in a car, truck, or other conveyance of the

size normally used (specify type and size) for the commodity.

(4) When the delivery term is "c.i.f. (cost, insurance, freight) destination," the required data shall

include-

(i) The same as specified in 47.305-6(a)(3); and

(ii) The amount and type of marine insurance coverage; e.g., whether the coverage is "With Average"

or "Free of Particular Average" and whether it covers any special risks or excludes any of the usual

risks associated with the specific commodity involved.

(5) When the delivery term is "f.o.b. designated air carrier’s terminal, point of exportation," the
required data shall include-

(i) A delivery schedule number of units, type of package, and individual weight and dimensions of

each package;

(ii) Minimum leadtime required to make supplies available for loading into aircraft;

(iii) Name of airport and location to which shipment will be delivered; and

(iv) Other data appropriate to shipment by air carrier.

(b) When supplies are acquired for known destinations outside CONUS and originate within CONUS,

the contracting officer shall, for transportation evaluation purposes, note in the solicitation the

CONUS port of loading or point of exit (aerial or water) and the water port of debarkation that

serves the overseas destination.

(c) The contracting officer may also, for evaluation purposes, list in the solicitation other CONUS

ports that meet the eligibility criteria compatible with the nature and quantity of the supplies, their

destination, type of carrier required, and specified overseas delivery dates. This permits offerors

that are geographically remote from the port that normally serves the overseas destination to be

competitive as far as transportation costs are concerned.

(d) Unless logistics requirements limit the ports of loading to the ports listed in the solicitation, the

solicitation shall state that-

(1) Offerors may nominate additional ports (including ports in Alaska and Hawaii) more favorably

located to their shipping points; and

(2) These ports will be considered in the evaluation of offers if they possess all requisite capabilities

of the listed ports in relation to the supplies being acquired.

(e) When supplies are to be exported through CONUS ports and offers are solicited on an f.o.b.

origin or f.o.b. destination basis, the contracting officer shall insert in solicitations the provision at

52.247-51, Evaluation of Export Offers. The contracting officer shall use the provision with its-

(1) AlternateI, when the CONUS ports of export are DoD water terminals;

(2) AlternateII, when offers are solicited on an f.o. b. origin only basis; or

(3) AlternateIII, when offers are solicited on an f.o.b. destination only basis.

(f)

(1) When the supplies are to move in the Defense Transportation System (DTS) (see 47.301-3), the

contract shall specify that-

(i) A Transportation Control Movement Document (TCMD) must be dispatched to the appropriate

DoD air or water clearance authority in accordance with DoD 4500.9-R, Defense Transportation

Regulation, Part II, procedures for all shipments consigned to DoD air or water terminal

transshipment points; and

(ii) An Export Release must be obtained for supplies to be transshipped via a water port of loading to

overseas destinations, except for shipments for which an Export Release is not required, generally
shipments of less than 10,000 pounds, (see DoD 4500.9-R, Defense Transportation Regulation, Part

II).

(2) When shipments will be consigned to DoD air or water terminal transshipment points, the

contracting officer shall insert in solicitations and contracts the clause at 52.247-52, Clearance and

Documentation Requirements-Shipments to DoD Air or Water Terminal Transshipment Points.

(g) When a contract will not generate any shipments that require an Export Release, only the DoD

CONUS ports that serve the overseas destination shall be listed in the solicitation, except that the

responsible contracting officer may limit the water ports listed when such limitation is considered

necessary to meet delivery or other requirements.

(h) The award shall specify the United States ports of loading that afford the lowest overall cost to

the overseas destination.

(i) When supplies will be from origins outside CONUS to destinations either within or outside

CONUS, the contracting officer shall use the appropriate f.o.b. term and include evaluation-of-offers

information.

(j) In furtherance of the Cargo Preference Act of1954 (46 U.S.C.1241(b)), to encourage and foster

the American Merchant Marine, the port of delivery of supplies originating outside the United States

and shipped by ocean vessel shall be based on the availability of United States-flag vessels between

the ports involved, unless the acquiring activity has given other specific instructions. (See subpart 

47.5-Ocean Transportation by U.S.-Flag Vessels.)

(k) For application of the Fly America Act to the transportation of supplies and personnel when the

Government is responsible for the transportation costs, see subpart 47.4-Air Transportation by U.S.-

Flag Carriers.

(l) Military and civilian agencies shall obtain assistance from transportation offices in connection

with all export shipments (see 47.105).

Parent topic: 47.305 Solicitation provisions, contract clauses, and transportation factors.