52.222-8 Payrolls and Basic Records.

As prescribed in 22.407(a), insert the following clause:

Payrolls and Basic Records (Jul 2021)

(a) Payrolls and basic records relating thereto shall be maintained by the Contractor during the

course of the work and preserved for a period of 3 years thereafter for all laborers and mechanics

working at the site of the work. Such records shall contain the name, address, and social security

number of each such worker, his or her correct classification, hourly rates of wages paid (including

rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of

the types described in 40 U.S.C. 3141(2)(B) (Construction Wage Rate Requirement statute)), daily

and weekly number of hours worked, deductions made, and actual wages paid. Whenever the

Secretary of Labor has found, under paragraph (d) of the clause entitled Construction Wage Rate

Requirements, that the wages of any laborer or mechanic include the amount of any costs

reasonably anticipated in providing benefits under a plan or program described in 40 U.S.C.

3141(2)(B), the Contractor shall maintain records which show that the commitment to provide such

benefits is enforceable, that the plan or program is financially responsible, and that the plan or

program has been communicated in writing to the laborers or mechanics affected, and records

which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors

employing apprentices or trainees under approved programs shall maintain written evidence of the

registration of apprenticeship programs and certification of trainee programs, the registration of the

apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.

(b)

(1) The Contractor shall submit weekly for each week in which any contract work is performed a

copy of all payrolls to the Contracting Officer. The payrolls submitted shall set out accurately and

completely all of the information required to be maintained under paragraph (a) of this clause,

except that full social security numbers and home addresses shall not be included on weekly

transmittals. Instead the payrolls shall only need to include an individually identifying number for

each employee (e.g., the last four digits of the employee’s social security number). The required

weekly payroll information may be submitted in any form desired. Optional Form WH-347 is

available for this purpose and may be obtained from the U.S. Department of Labor Wage and Hour

Division website at https://www.dol.gov/agencies/whd/forms. The Prime Contractor is responsible for

the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall

maintain the full social security number and current address of each covered worker, and shall

provide them upon request to the Contracting Officer, the Contractor, or the Wage and Hour

Division of the Department of Labor for purposes of an investigation or audit of compliance with

prevailing wage requirements. It is not a violation of this section for a Prime Contractor to require a

subcontractor to provide addresses and social security numbers to the Prime Contractor for its own

records, without weekly submission to the Contracting Officer.

(2) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the

Contractor or subcontractor or his or her agent who pays or supervises the payment of the persons

employed under the contract and shall certify-

(i) That the payroll for the payroll period contains the information required to be maintained under

paragraph (a) of this clause and that such information is correct and complete;
(ii) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the

contract during the payroll period has been paid the full weekly wages earned, without rebate,

either directly or indirectly, and that no deductions have been made either directly or indirectly from

the full wages earned, other than permissible deductions as set forth in the Regulations, 29 CFR Part

3; and

(iii) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe

benefits or cash equivalents for the classification of work performed, as specified in the applicable

wage determination incorporated into the contract.

(3) The weekly submission of a properly executed certification set forth on the reverse side of

Optional Form WH-347 shall satisfy the requirement for submission of the "Statement of

Compliance" required by paragraph (b)(2) of this clause.

(4) The falsification of any of the certifications in this clause may subject the Contractor or

subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 3729 of

Title 31 of the United States Code.

(c) The Contractor or subcontractor shall make the records required under paragraph (a) of this

clause available for inspection, copying, or transcription by the Contracting Officer or authorized

representatives of the Contracting Officer or the Department of Labor. The Contractor or

subcontractor shall permit the Contracting Officer or representatives of the Contracting Officer or

the Department of Labor to interview employees during working hours on the job. If the Contractor

or subcontractor fails to submit required records or to make them available, the Contracting Officer

may, after written notice to the Contractor, take such action as may be necessary to cause the

suspension of any further payment. Furthermore, failure to submit the required records upon

request or to make such records available may be grounds for debarment action pursuant to 29 CFR

5.12.

(End of clause)

Parent topic: 52.222 [Reserved]