Part 36 - Construction and ArchitectEngineer Contracts

36.000 Scope of part.

36.001 Definitions.

Subpart 36.1 - General

36.101 Applicability.

36.102 Definitions.

36.103 Methods of contracting.

36.104 Policy.

Subpart 36.2 - Special Aspects of Contracting for Construction

36.201 Evaluation of contractor performance.

36.202 Specifications.

36.203 Government estimate of construction costs.

36.204 Disclosure of the magnitude of construction projects.

36.205 Statutory cost limitations.

36.206 Liquidated damages.

36.207 Pricing fixed-price construction contracts.

36.208 Concurrent performance of firm-fixed-price and other types of construction contracts.

36.209 Construction contracts with architect-engineer firms.

36.210 Inspection of site and examination of data.

36.211 Distribution of advance notices and solicitations.

36.212 Preconstruction orientation.

36.213 Special procedures for sealed bidding in construction contracting.

36.213-1 General.

36.213-2 Presolicitation notices.

36.213-3 Invitations for bids.

36.213-4 Notice of award.
36.214 Special procedures for price negotiation in construction contracting.

36.215 Special procedure for cost-reimbursement contracts for construction.

Subpart 36.3 - Two-Phase Design-Build Selection Procedures

36.300 Scope of subpart.

36.301 Use of two-phase design-build selection procedures.

36.302 Scope of work.

36.303 Procedures.

36.303-1 Phase One.

36.303-2 Phase Two.

Subpart 36.4 - [Reserved]

Subpart 36.5 - Contract Clauses

36.500 Scope of subpart.

36.501 Performance of work by the contractor.

36.502 Differing site conditions.

36.503 Site investigation and conditions affecting the work.

36.504 Physical data.

36.505 Material and workmanship.

36.506 Superintendence by the contractor.

36.507 Permits and responsibilities.

36.508 Other contracts.

36.509 Protection of existing vegetation, structures, equipment, utilities, and improvements.

36.510 Operations and storage areas.

36.511 Use and possession prior to completion.

36.512 Cleaning up.

36.513 Accident prevention.

36.514 Availability and use of utility services.

36.515 Schedules for construction contracts.

36.516 Quantity surveys.
36.517 Layout of work.

36.518 Work oversight in cost-reimbursement construction contracts.

36.519 Organization and direction of the work.

36.520 Contracting by negotiation.

36.521 Specifications and drawings for construction.

36.522 Preconstruction conference.

36.523 Site visit.

Subpart 36.6 - Architect-Engineer Services

36.600 Scope of subpart.

36.601 Policy.

36.601-1 Public announcement.

36.601-2 Competition.

36.601-3 Applicable contracting procedures.

36.601-4 Implementation.

36.602 Selection of firms for architect-engineer contracts.

36.602-1 Selection criteria.

36.602-2 Evaluation boards.

36.602-3 Evaluation board functions.

36.602-4 Selection authority.

36.602-5 Short selection process for contracts not to exceed the simplified acquisition threshold.

36.603 Collecting data on and appraising firms qualifications.

36.604 Performance evaluation.

36.605 Government cost estimate for architect-engineer work.

36.606 Negotiations.

36.607 Release of information on firm selection.

36.608 Liability for Government costs resulting from design errors or deficiencies.

36.609 Contract clauses.

36.609-1 Design within funding limitations.
36.609-2 Redesign responsibility for design errors or deficiencies.

36.609-3 Work oversight in architect-engineer contracts.

36.609-4 Requirements for registration of designers.

Subpart 36.7 - Standard and Optional Forms for Contracting for Construction, Architect-Engineer

Services, and Dismantling, Demolition, or Removal of Improvements

36.700 Scope of subpart.

36.701 Standard and optional forms for use in contracting for construction or dismantling,

demolition, or removal of improvements.

36.702 Forms for use in contracting for architect-engineer services.

Parent topic: Federal Acquisition Regulation

36.000 Scope of part.

This part prescribes policies and procedures peculiar to contracting for construction and architectengineer services. It includes requirements for using certain clauses and standard forms that apply

also to contracts for dismantling, demolition, or removal of improvements.

36.001 Definitions.

As used in this partConstruction and demolition materials and debris means materials and debris generated during

construction, renovation, demolition, or dismantling of all structures and buildings and associated

infrastructure.

Diverting means redirecting materials that might otherwise be placed in the waste stream to

recycling or recovery, excluding diversion to waste-to-energy facilities.

Subpart 36.1 - General

36.101 Applicability.

(a) Construction and architect-engineer contracts are subject to the requirements in other parts of

this regulation, which shall be followed when applicable.

(b) When a requirement in this part is inconsistent with a requirement in another part of this

regulation, this part 36 shall take precedence if the acquisition of construction or architect-engineer

services is involved.

(c) A contract for both construction and supplies or services shall include-
(1) Clauses applicable to the predominant part of the work (see subpart 22.4), or

(2) If the contract is divided into parts, the clauses applicable to each portion.

36.102 Definitions.

As used in this partContract is intended to refer to a contract for construction or a contract for architect-engineer

services, unless another meaning is clearly intended.

Design means defining the construction requirement (including the functional relationships and

technical systems to be used, such as architectural, environmental, structural, electrical,

mechanical, and fire protection), producing the technical specifications and drawings, and preparing

the construction cost estimate.

Design-bid-build means the traditional delivery method where design and construction are

sequential and contracted for separately with two contracts and two contractors.

Design-build means combining design and construction in a single contract with one contractor.

Firm in conjunction with architect-engineer services, means any individual, partnership, corporation,

association, or other legal entity permitted by law to practice the professions of architecture or

engineering.

Plans and specifications means drawings, specifications, and other data for and preliminary to the

construction.

Record drawings means drawings submitted by a contractor or subcontractor at any tier to show the

construction of a particular structure or work as actually completed under the contract.

Two-phase design-build selection procedures is a selection method in which a limited number of

offerors (normally five or fewer) is selected during Phase One to submit detailed proposals for Phase

Two (see subpart 36.3).

36.103 Methods of contracting.

(a) The contracting officer shall use sealed bid procedures for a construction contract if the

conditions in 6.401(a) apply, unless the contract will be performed outside the United States and its

outlying areas. (See 6.401(b)(2).)

(b) Contracting officers shall acquire architect-engineer services by negotiation, and select sources

in accordance with applicable law, subpart 36.6, and agency regulations.

36.104 Policy.

(a) Unless the traditional acquisition approach of design-bid-build established under 40 U.S.C.

chapter 11, Selection of Architects and Engineers, or another acquisition procedure authorized by

law is used, the contracting officer shall use the two-phase selection procedures authorized by 10
U.S.C. 3241 or 41 U.S.C.3309 when entering into a contract for the design and construction of a

public building, facility, or work, if the contracting officer makes a determination that the

procedures are appropriate for use (see subpart 36.3). Other acquisition procedures authorized by

law include the procedures established in this part and other parts of this chapter and, for DoD, the

design-build process described in 10 U.S.C. 2862.

(b) Agencies shall implement high-performance sustainable building design, construction,

renovation, repair, commissioning, operation and maintenance, management, and deconstruction

practices so as to—

(1) Ensure that all new construction, major renovation, or repair and alteration of Federal buildings

complies with the Guiding Principles for Federal Leadership in High-Performance and Sustainable

Buildings (available at

https://www.epa.gov/greeningepa/guiding-principles-federal-leadership-high-performance-and-sustai

nable-buildings);

(2) Pursue cost-effective, innovative strategies, such as highly reflective and vegetated roofs, to

minimize consumption of energy, water, and materials;

(3) Identify alternatives to renovation that reduce existing assets’ deferred maintenance costs;

(4) Ensure that rehabilitation of Federally-owned historic buildings utilizes best practices and

technologies in retrofitting to promote long-term viability of the buildings; and

(5) Ensure pollution prevention and eliminate waste by diverting at least 50 percent of construction

and demolition materials and debris by the end of Fiscal Year 2015.

(c)

(1) Agencies shall require the use of a project labor agreement for Federal construction projects

with a total estimated construction cost at or above $35 million, unless an exception applies (see

subpart 22.5).

(2) Contracting officers conducting market research for Federal construction contracts, valued at or

above the threshold in paragraph (c)(1) of this section, shall ensure that the procedures at

10.002(b)(1) involve a current and proactive examination of the market conditions in the project

area to determine national, regional, and local entity interest in participating on a project that

requires a project labor agreement, and to understand the availability of unions, and unionized and

non-unionized contractors. Contracting officers may coordinate with agency labor advisors, as

appropriate.

Subpart 36.2 - Special Aspects of Contracting for

Construction

36.201 Evaluation of contractor performance.

See 42.1502(e) for the requirements for preparing past performance evaluations for construction

contracts.
36.202 Specifications.

(a) Construction specifications shall conform to the requirements in part 11 of this regulation.

(b) Whenever possible, contracting officers shall ensure that references in specifications are to

widely recognized standards or specifications promulgated by governments, industries, or technical

societies.

(c) When "brand name or equal" descriptions are necessary, specifications must clearly identify and

describe the particular physical, functional, or other characteristics of the brand-name items which

are considered essential to satisfying the requirement.

36.203 Government estimate of construction costs.

(a) An independent Government estimate of construction costs shall be prepared and furnished to

the contracting officer at the earliest practicable time for each proposed contract and for each

contract modification anticipated to exceed the simplified acquisition threshold. The contracting

officer may require an estimate when the cost of required work is not anticipated to exceed the

simplified acquisition threshold. The estimate shall be prepared in as much detail as though the

Government were competing for award.

(b) When two-step sealed bidding is used, the independent Government estimate shall be prepared

when the contract requirements are definitized.

(c) Access to information concerning the Government estimate shall be limited to Government

personnel whose official duties require knowledge of the estimate. An exception to this rule may be

made during contract negotiations to allow the contracting officer to identify a specialized task and

disclose the associated cost breakdown figures in the Government estimate, but only to the extent

deemed necessary to arrive at a fair and reasonable price. The overall amount of the Government’s

estimate shall not be disclosed except as permitted by agency regulations.

36.204 Disclosure of the magnitude of construction projects.

Advance notices and solicitations shall state the magnitude of the requirement in terms of physical

characteristics and estimated price range. In no event shall the statement of magnitude disclose the

Government’s estimate. Therefore, the estimated price should be described in terms of one of the

following price ranges:

(a) Less than $25,000.

(b) Between $25,000 and $100,000.

(c) Between $100,000 and $250,000.

(d) Between $250,000 and $500,000.

(e) Between $500,000 and $1,000,000.

(f) Between $1,000,000 and $5,000,000.
(g) Between $5,000,000 and $10,000,000.

(h) More than $10,000,000.

36.205 Statutory cost limitations.

(a) Contracts for construction shall not be awarded at a cost to the Government-

(1) In excess of statutory cost limitations, unless applicable limitations can be and are waived in

writing for the particular contract; or

(2) Which, with allowances for Government-imposed contingencies and overhead, exceeds the

statutory authorization.

(b) Solicitations containing one or more items subject to statutory cost limitations shall state-

(1) The applicable cost limitation for each affected item in a separate schedule;

(2) That an offer which does not contain separately-priced schedules will not be considered; and

(3) That the price on each schedule shall include an approximate apportionment of all estimated

direct costs, allocable indirect costs, and profit.

(c) The Government shall reject an offer if its prices exceed applicable statutory limitations, unless

laws or agency procedures provide pertinent exemptions. However, if it is in the Government’s

interest, the contracting officer may include a provision in the solicitation which permits the award

of separate contracts for individual items whose prices are within or subject to applicable statutory

limitations.

(d) The Government shall also reject an offer if its prices are within statutory limitations only

because it is materially unbalanced. An offer is unbalanced if its prices are significantly less than

cost for some work, and overstated for other work.

36.206 Liquidated damages.

The contracting officer must evaluate the need for liquidated damages in a construction contract in

accordance with 11.502 and agency regulations.

36.207 Pricing fixed-price construction contracts.

(a) Generally, firm-fixed-price contracts shall be used to acquire construction. They may be priced-

(1) On a lump-sum basis (when a lump sum is paid for the total work or defined parts of the work),

(2) On a unit-price basis (when a unit price is paid for a specified quantity of work units), or

(3) Using a combination of the two methods.

(b) Lump-sum pricing shall be used in preference to unit pricing except when-
(1) Large quantities of work such as grading, paving, building outside utilities, or site preparation

are involved;

(2) Quantities of work, such as excavation, cannot be estimated with sufficient confidence to permit

a lump-sum offer without a substantial contingency;

(3) Estimated quantities of work required may change significantly during construction; or

(4) Offerors would have to expend unusual effort to develop adequate estimates.

(c) Fixed-price contracts with economic price adjustment may be used if such a provision is

customary in contracts for the type of work being acquired, or when omission of an adjustment

provision would preclude a significant number of firms from submitting offers or would result in

offerors including unwarranted contingencies in proposed prices.

36.208 Concurrent performance of firm-fixed-price and other types of

construction contracts.

In view of potential labor and administrative problems, cost-plus-fixed-fee, price-incentive, or other

types of contracts with cost variation or cost adjustment features shall not be permitted

concurrently, at the same work site, with firm-fixed-price, lump sum, or unit price contracts except

with the prior approval of the head of the contracting activity.

36.209 Construction contracts with architect-engineer firms.

No contract for the construction of a project shall be awarded to the firm that designed the project

or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized

representative.

36.210 Inspection of site and examination of data.

The contracting officer should make appropriate arrangements for prospective offerors to inspect

the work site and to have the opportunity to examine data available to the Government which may

provide information concerning the performance of the work, such as boring samples, original

boring logs, and records and plans of previous construction. The data should be assembled in one

place and made available for examination. The solicitation should notify offerors of the time and

place for the site inspection and data examination. If it is not feasible for offerors to inspect the site

or examine the data on their own, the solicitation should also designate an individual who will show

the site or data to the offerors. Significant site information and the data should be made available to

all offerors in the same manner, including information regarding any utilities to be furnished during

construction. A record should be kept of the identity and affiliation of all offerors’ representatives

who inspect the site or examine the data.

36.211 Distribution of advance notices and solicitations.

(a) Advance notices and solicitations should be distributed to reach as many prospective offerors as
practicable. Contracting officers may send notices and solicitations to organizations that maintain,

without charge to the public, display rooms for the benefit of prospective offerors, subcontractors,

and material suppliers. If requested by such organizations, this may be done for all or a stated class

of construction projects on an annual or semiannual basis. Contracting officers may determine the

geographical extent of distribution of advance notices and solicitations on a case-by-case basis.

(b) As required by 15 U.S.C. 644(w), the contracting officer shall transmit to the Governmentwide

point of entry (GPE) a notice (see 5.205(h), in solicitation notices posted at the GPE for construction

contracts anticipated to be awarded to a small business pursuant to part 19. The notice shall include

certain information regarding the agency's definitization of equitable adjustments for change orders

under construction contracts. This information includes:

(1) A description of agency policies or procedures, in addition to that outlined in FAR 43.204, that

apply to definitization of equitable adjustments for change orders under construction contracts. This

description may be provided in a notice by including an address of an agency-specific, publicly

accessible website containing this information. If no agency-specific additional policies and

procedures exist, the notice shall include a statement to that effect.

(2) Data on the agency's past performance, for the prior 3 fiscal years, regarding the time required

to definitize equitable adjustments for change orders under construction contracts (see 43.204). If

fewer than 3 fiscal years of data are available, agencies shall provide data for the number of fiscal

years that are available. Data shall be provided in the solicitation notice as shown in the following

table, or provide the address of an agency-specific, publicly accessible website containing this

information. An adequate change order definitization proposal shall contain sufficient information to

enable the contracting officer to conduct meaningful analyses and audits of the information

contained in the proposal.

Table 1 to Paragraph (b)(2)

Time to definitize after receipt of an adequate change

order definitization proposal under construction

contracts

Number of change order

proposals definitized

under construction

contracts

30 days or less

31 to 60 days

61 to 90 days

91 to 180 days

181 to 365 days

366 or more days

After completion of contract performance via a contract

modification addressing all undefinitized equitable

adjustments received during contract performance

36.212 Preconstruction orientation.

(a) The contracting officer will inform the successful offeror of significant matters of interest,

including-

(1) Statutory matters such as labor standards (subpart 22.4), and subcontracting plan requirements

(subpart 19.7); and
(2) Other matters of significant interest, including who has authority to decide matters such as

contractual, administrative (e.g., security, safety, and fire and environmental protection), and

construction responsibilities.

(b) As appropriate, the contracting officer may issue an explanatory letter or conduct a

preconstruction conference.

(c) If a preconstruction conference is to be held, the contracting officer shall-

(1) Conduct the conference prior to the start of construction at the work site;

(2) Notify the successful offeror of the date, time, and location of the conference (see 36.522); and

(3) Inform the successful offeror of the proposed agenda and any need for attendance by

subcontractors.

36.213 Special procedures for sealed bidding in construction contracting.

36.213-1 General.

Contracting officers shall follow the procedures for sealed bidding in part 14, as modified and

supplemented by the requirements in this subpart.

36.213-2 Presolicitation notices.

(a) Unless the requirement is waived by the head of the contracting activity or a designee, the

contracting officer shall issue presolicitation notices on any construction requirement when the

proposed contract is expected to exceed the simplified acquisition threshold. Presolicitation notices

may also be used when the proposed contract is not expected to exceed the simplified acquisition

threshold. These notices shall be issued sufficiently in advance of the invitation for bids to stimulate

the interest of the greatest number of prospective bidders.

(b) Presolicitation notices must-

(1) Describe the proposed work in sufficient detail to disclose the nature and volume of work (in

terms of physical characteristics and estimated price range) (see 36.204);

(2) State the location of the work;

(3) Include tentative dates for issuing invitations, opening bids, and completing contract

performance;

(4) State where plans will be available for inspection without charge;

(5) Specify a date by which requests for the invitation for bids should be submitted;

(6) State whether award is restricted to small businesses;

(7) Specify any amount to be charged for solicitation documents; and
(8) Be publicized through the Governmentwide point of entry in accordance with 5.204.

36.213-3 Invitations for bids.

(a) Invitations for bids for construction shall allow sufficient time for bid preparation (i.e., the period

of time between the date invitations are distributed and the date set for opening of bids) (but see

5.203 and 14.202-1) to allow bidders an adequate opportunity to prepare and submit their bids,

giving due regard to the construction season and the time necessary for bidders to inspect the site,

obtain subcontract bids, examine data concerning the work, and prepare estimates based on plans

and specifications.

(b) invitations for bids shall be prepared in accordance with subpart 14.2 and this section using the

forms prescribed in part 53.

(c) Contracting officers should assure that each invitation for bids includes the following

information, when applicable. The appropriate wage determination of the Secretary of Labor (see

subpart 22.4), or, if the invitation for bids must be issued before the wage determination is

received, a notice that the schedule of minimum wage rates to be paid under the contract will be

issued as an amendment to the invitation for bids before the opening date for bids (see 14.208 and

subpart 22.4).

(1) The Performance of Work by the Contractor clause (see 36.501 and 52.236-1).

(2) The magnitude of the proposed construction project (see 36.204).

(3) The period of performance (see subpart 11.4).

(4) Arrangements made for bidders to inspect the site and examine the data concerning performance

of the work (see 36.210).

(5) Information concerning any facilities, such as utilities, office space, and warehouse space, to be

furnished during construction.

(6) Information concerning the prebid conference (see 14.207).

(7) Any special qualifications or experience requirements that will be considered in determining the

responsibility of bidders (see subpart 9.1).

(8) Any special instructions concerning bids, alternate bids, and award.

(9) Any instructions concerning reporting requirements.

(d) The contracting officer shall send invitations for bids to prospective bidders who requested them

in response to the presolicitation notice, and should send them to other prospective bidders upon

their specific request (see 5.102(a)).

36.213-4 Notice of award.

When a notice of award is issued, it shall be done in writing or electronically, shall contain

information required by 14.408, and shall-
(a) Identify the invitation for bids;

(b) Identify the contractor’s bid;

(c) State the award price;

(d) Advise the contractor that any required payment and performance bonds must be promptly

executed and returned to the contracting officer;

(e) Specify the date of commencement of work, or advise that a notice to proceed will be issued.

36.214 Special procedures for price negotiation in construction contracting.

(a) Agencies shall follow the policies and procedures in part 15 when negotiating prices for

construction.

(b) The contracting officer shall evaluate proposals and associated certified cost or pricing data and

data other than certified cost or pricing data and shall compare them to the Government estimate.

(1) When submission of certified cost or pricing data is not required (see 15.403-1 and 15.403-2),

and any element of proposed cost differs significantly from the Government estimate, the

contracting officer should request the offeror to submit cost information concerning that element

(e.g., wage rates or fringe benefits, significant materials, equipment allowances, and subcontractor

costs).

(2) When a proposed price is significantly lower than the Government estimate, the contracting

officer shall make sure both the offeror and the Government estimator completely understand the

scope of the work. If negotiations reveal errors in the Government estimate, the estimate shall be

corrected and the changes shall be documented in the contract file.

(c) When appropriate, additional pricing tools may be used. For example, proposed prices may be

compared to current prices for similar types of work, adjusted for differences in the work site and

the specifications. Also, rough yardsticks may be developed and used, such as cost per cubic foot for

structures, cost per linear foot for utilities, and cost per cubic yard for excavation or concrete.

36.215 Special procedure for cost-reimbursement contracts for construction.

Contracting officers may use a cost-reimbursement contract to acquire construction only when its

use is consistent with subpart 16.3 and part 15 (see 15.404-4(c)(4)(i) for fee limitation on costreimbursement contracts).

Subpart 36.3 - Two-Phase Design-Build Selection Procedures

36.300 Scope of subpart.

This subpart prescribes policies and procedures for the use of the two-phase design-build selection

procedures authorized by 10 U.S.C. 3241 and 41 U.S.C.3309.
36.301 Use of two-phase design-build selection procedures.

(a) During formal or informal acquisition planning (see part 7), if considering the use of two-phase

design-build selection procedures, the contracting officer shall conduct the evaluation in paragraph

(b) of this section.

(b) The two-phase design-build selection procedures shall be used when the contracting officer

determines that this method is appropriate, based on the following:

(1) Three or more offers are anticipated.

(2) Design work must be performed by offerors before developing price or cost proposals, and

offerors will incur a substantial amount of expense in preparing offers.

(3) The following criteria have been considered:

(i) The extent to which the project requirements have been adequately defined.

(ii) The time constraints for delivery of the project.

(iii) The capability and experience of potential contractors.

(iv) The suitability of the project for use of the two-phase selection method.

(v) The capability of the agency to manage the two-phase selection process.

(vi) Other criteria established by the head of the contracting activity.

36.302 Scope of work.

The agency shall develop, either in-house or by contract, a scope of work that defines the project

and states the Government’s requirements. The scope of work may include criteria and preliminary

design, budget parameters, and schedule or delivery requirements. If the agency contracts for

development of the scope of work, the procedures in subpart 36.6 shall be used.

36.303 Procedures.

One solicitation may be issued covering both phases, or two solicitations may be issued in sequence.

Proposals will be evaluated in Phase One to determine which offerors will submit proposals for

Phase Two. One contract will be awarded using competitive negotiation.

36.303-1 Phase One.

(a) Phase One of the solicitation(s) shall include-

(1) The scope of work;

(2) The phase-one evaluation factors, including-
(i) Technical approach (but not detailed design or technical information);

(ii) Technical qualifications, such as-

(A) Specialized experience and technical competence;

(B) Capability to perform;

(C) Past performance of the offeror’s team (including the architect-engineer and construction

members); and

(iii) Other appropriate factors (excluding cost or price related factors, which are not permitted in

Phase One);

(3) Phase-two evaluation factors (see 36.303-2); and

(4) A statement of the maximum number of offerors that will be selected to submit phase-two

proposals. The maximum number specified in the solicitation shall not exceed five unless the

contracting officer determines, for that particular solicitation, that a number greater than five is in

the Government's interest and is consistent with the purposes and objectives of the two-phase

design-build selection procedures. The contracting officer shall document this determination in the

contract file. For acquisitions greater than $4.5 million, the determination shall be approved by the

head of the contracting activity, delegable to a level no lower than the senior contracting official

within the contracting activity. In civilian agencies, for paragraph (a)(4) of this section, the senior

contracting official is the advocate for competition for the procuring activity, unless the agency

designates a different position in agency procedures. The approval shall be documented in the

contract file.

(b) After evaluating phase-one proposals, the contracting officer shall select the most highly

qualified offerors (not to exceed the maximum number specified in the solicitation in accordance

with 36.303-1(a)(4)) and request that only those offerors submit phase-two proposals.

36.303-2 Phase Two.

(a) Phase Two of the solicitation(s) shall be prepared in accordance with part 15, and include phasetwo evaluation factors, developed in accordance with 15.304. Examples of potential phase-two

technical evaluation factors include design concepts, management approach, key personnel, and

proposed technical solutions.

(b) Phase Two of the solicitation(s) shall require submission of technical and price proposals, which

shall be evaluated separately, in accordance with part 15.

Subpart 36.4 - [Reserved]

Subpart 36.5 - Contract Clauses
36.500 Scope of subpart.

(a) This subpart prescribes provisions and clauses for insertion in solicitations and contracts for—

(1) Construction; and

(2) Dismantling, demolition, or removal of improvements contracts.

(b) Provisions and clauses prescribed elsewhere in the Federal Acquisition Regulation (FAR) shall

also be used in such solicitations and contracts when the conditions specified in the prescriptions for

the provisions and clauses are applicable.

36.501 Performance of work by the contractor.

(a) To assure adequate interest in and supervision of all work involved in larger projects, the

contractor shall be required to perform a significant part of the contract work with its own forces.

The contract shall express this requirement in terms of a percentage that reflects the minimum

amount of work the contractor must perform with its own forces. This percentage is (1) as high as

the contracting officer considers appropriate for the project, consistent with customary or necessary

specialty subcontracting and the complexity and magnitude of the work, and (2) ordinarily not less

than 12 percent unless a greater percentage is required by law or agency regulation. Specialties

such as plumbing, heating, and electrical work are usually subcontracted, and should not normally

be considered in establishing the amount of work required to be performed by the contractor.

(b) The contracting officer shall insert the clause at 52.236-1, Performance of Work by the

Contractor, in solicitations and contracts, except those awarded pursuant to subparts 19.5, 19.8,

19.13, 19.14, or 19.15 when a fixed-price construction contract is contemplated and the contract

amount is expected to exceed $1.5 million. The contracting officer may insert the clause in

solicitations and contracts when a fixed-price construction contract is contemplated and the contract

amount is expected to be $1.5 million or less.

36.502 Differing site conditions.

The contracting officer shall insert the clause at 52.236-2, Differing Site Conditions, in solicitations

and contracts when a fixed-price construction contract or a fixed-price dismantling, demolition, or

removal of improvements contract is contemplated and the contract amount is expected to exceed

the simplified acquisition threshold. The contracting officer may insert the clause in solicitations and

contracts when a fixed-price construction or a fixed-price contract for dismantling, demolition, or

removal of improvements is contemplated and the contract amount is expected to be at or below the

simplified acquisition threshold.

36.503 Site investigation and conditions affecting the work.

The contracting officer shall insert the clause at 52.236-3, Site Investigation and Conditions

Affecting the Work, in solicitations and contracts when a fixed-price construction contract or a fixedprice dismantling, demolition, or removal of improvements contract is contemplated and the

contract amount is expected to exceed the simplified acquisition threshold. The contracting officer
may insert the clause in solicitations and contracts when a fixed-price construction or a fixed-price

contract for dismantling, demolition, or removal of improvements is contemplated and the contract

amount is expected to be at or below the simplified acquisition threshold.

36.504 Physical data.

The contracting officer shall insert the clause at 52.236-4, Physical Data, in solicitations and

contracts when a fixed-price construction contract is contemplated and physical data (e.g., test

borings, hydrographic data, weather conditions data) will be furnished or made available to offerors.

36.505 Material and workmanship.

The contracting officer shall insert the clause at 52.236-5, Material and Workmanship, in

solicitations and contracts for construction contracts.

36.506 Superintendence by the contractor.

The contracting officer shall insert the clause at 52.236-6, Superintendence by the Contractor, in

solicitations and contracts when a fixed-price construction contract or a fixed-price dismantling,

demolition, or removal of improvements contract is contemplated and the contract amount is

expected to exceed the simplified acquisition threshold. The contracting officer may insert the clause

in solicitations and contracts when a fixed-price construction or a fixed-price contract for

dismantling, demolition, or removal of improvements is contemplated and the contract amount is

expected to be at or below the simplified acquisition threshold.

36.507 Permits and responsibilities.

The contracting officer shall insert the clause at 52.236-7, Permits and Responsibilities, in

solicitations and contracts when a fixed-price or cost-reimbursement construction contract or a

fixed-price dismantling, demolition, or removal of improvements contract is contemplated.

36.508 Other contracts.

The contracting officer shall insert the clause at 52.236-8, Other Contracts, in solicitations and

contracts when a fixed-price construction contract or a fixed-price dismantling, demolition, or

removal of improvements contract is contemplated and the contract amount is expected to exceed

the simplified acquisition threshold. The contracting officer may insert the clause in solicitations and

contracts when a fixed-price construction or a fixed-price contract for dismantling, demolition, or

removal of improvements is contemplated and the contract amount is expected to be at or below the

simplified acquisition threshold.

36.509 Protection of existing vegetation, structures, equipment, utilities, and
improvements.

The contracting officer shall insert the clause at 52.236-9, Protection of Existing Vegetation,

Structures, Equipment, Utilities, and Improvements, in solicitations and contracts when a fixed-price

construction contract or a fixed-price dismantling, demolition, or removal of improvements contract

is contemplated and the contract amount is expected to exceed the simplified acquisition threshold.

The contracting officer may insert the clause in solicitations and contracts when a fixed-price

construction or a fixed-price contract for dismantling, demolition, or removal of improvements is

contemplated and the contract amount is expected to be at or below the simplified acquisition

threshold.

36.510 Operations and storage areas.

The contracting officer shall insert the clause at 52.236-10, Operations and Storage Areas, in

solicitations and contracts when a fixed-price construction contract or a fixed-price dismantling,

demolition, or removal of improvements contract is contemplated and the contract amount is

expected to exceed the simplified acquisition threshold. The contracting officer may insert the clause

in solicitations and contracts when a fixed-price construction or a fixed-price contract for

dismantling, demolition, or removal of improvements is contemplated and the contract amount is

expected to be at or below the simplified acquisition threshold.

36.511 Use and possession prior to completion.

The contracting officer shall insert the clause at 52.236-11, Use and Possession Prior to Completion,

in solicitations and contracts when a fixed-price construction contract is contemplated and the

contract award amount is expected to exceed the simplified acquisition threshold. This clause may

be inserted in solicitations and contracts when the contract amount is expected to be at or below the

simplified acquisition threshold.

36.512 Cleaning up.

The contracting officer shall insert the clause at 52.236-12, Cleaning Up, in solicitations and

contracts when a fixed-price construction contract or a fixed-price dismantling, demolition, or

removal of improvements contract is contemplated and the contract amount is expected to exceed

the simplified acquisition threshold. The contracting officer may insert the clause in solicitations and

contracts when a fixed-price construction or a fixed-price contract for dismantling, demolition, or

removal of improvements is contemplated and the contract amount is expected to be at or below the

simplified acquisition threshold.

36.513 Accident prevention.

(a) The contracting officer shall insert the clause at 52.236-13, Accident Prevention, in solicitations

and contracts when a fixed-price construction contract or a fixed-price dismantling, demolition, or

removal of improvements contract is contemplated and the contract amount is expected to exceed

the simplified acquisition threshold. The contracting officer may insert the clause in solicitations and
contracts when a fixed-price construction or a fixed-price contract for dismantling, demolition, or

removal of improvements is contemplated and the contract amount is expected to be at or below the

simplified acquisition threshold. If the contract will involve work of a long duration or hazardous

nature, the contracting officer shall use the clause with its AlternateI.

(b) The contracting officer shall insert the clause or the clause with its AlternateI in solicitations and

contracts when a contract for services to be performed at Government facilities (see 48 CFR Part 37)

is contemplated, and technical representatives advise that special precautions are appropriate.

(c) The contracting officer should inform the Occupational Safety and Health Administration (OSHA),

or other cognizant Federal, State, or local officials, of instances where the contractor has been

notified to take immediate action to correct serious or imminent dangers.

36.514 Availability and use of utility services.

The contracting officer shall insert the clause at 52.236-14, Availability and Use of Utility Services,

in solicitations and contracts when a fixed-price construction contract or a fixed-price dismantling,

demolition, or removal of improvements contract is contemplated, the contract is to be performed on

Government sites, and the contracting officer decides (a) that the existing utility system(s) is

adequate for the needs of both the Government and the contractor, and (b) furnishing it is in the

Government’s interest. When this clause is used, the contracting officer shall list the available

utilities in the contract.

36.515 Schedules for construction contracts.

The contracting officer may insert the clause at 52.236-15, Schedules for Construction Contracts, in

solicitations and contracts when a fixed-price construction contract is contemplated, the contract

amount is expected to exceed the simplified acquisition threshold, and the period of actual work

performance exceeds 60 days. This clause may also be inserted in such solicitations and contracts

when work performance is expected to last less than 60 days and an unusual situation exists that

warrants imposition of the requirements. This clause should not be used in the same contract with

clauses covering other management approaches for ensuring that a contractor makes adequate

progress.

36.516 Quantity surveys.

The contracting officer may insert the clause at 52.236-16, Quantity Surveys, in solicitations and

contracts when a fixed-price construction contract providing for unit pricing of items and for

payment based on quantity surveys is contemplated. If it is determined at a level above that of the

contracting officer that it is impracticable for Government personnel to perform the original and

final surveys, and the Government wishes the contractor to perform these surveys, the clause shall

be used with its Alternate.

36.517 Layout of work.

The contracting officer shall insert the clause at 52.236-17, Layout of Work, in solicitations and
contracts when a fixed-price construction contract is contemplated and use of this clause is

appropriate due to a need for accurate work layout and for siting verification during work

performance.

36.518 Work oversight in cost-reimbursement construction contracts.

The contracting officer shall insert the clause at 52.236-18, Work Oversight in Cost-Reimbursement

Construction Contracts, in solicitations and contracts when a cost-reimbursement construction

contract is contemplated.

36.519 Organization and direction of the work.

The contracting officer shall insert the clause at 52.236-19, Organization and Direction of the Work,

in solicitations and contracts when a cost-reimbursement construction contract is contemplated.

36.520 Contracting by negotiation.

The contracting officer shall insert in solicitations for construction the provision at 52.236-28,

Preparation of Offers-Construction, when contracting by negotiation.

36.521 Specifications and drawings for construction.

The contracting officer shall insert the clause at 52.236-21, Specifications and Drawings for

Construction, in solicitations and contracts when a fixed-price construction contract or a fixed-price

dismantling, demolition, or removal of improvements contract is contemplated and the contract

amount is expected to exceed the simplified acquisition threshold. The contracting officer may insert

the clause in solicitations and contracts when a fixed-price construction or a fixed-price contract for

dismantling, demolition, or removal of improvements is contemplated and the contract amount is

expected to be at or below the simplified acquisition threshold. When the Government needs record

drawings, the contracting officer shall-

(a) Use the clause with its AlternateI, if reproducible shop drawings are needed; or

(b) Use the clause with its AlternateII, if reproducible shop drawings are not needed.

36.522 Preconstruction conference.

If the contracting officer determines it may be desirable to hold a preconstruction conference, the

contracting officer shall insert a clause substantially the same as the clause at 52.236-26,

Preconstruction Conference, in solicitations and fixed price contracts for construction or for

dismantling, demolition or removal of improvements.
36.523 Site visit.

The contracting officer shall insert a provision substantially the same as the provision at 52.236-27,

Site Visit (Construction), in solicitations which include the clauses at 52.236-2, Differing Site

Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work. AlternateI may be

used when an organized site visit will be conducted.

Subpart 36.6 - Architect-Engineer Services

36.600 Scope of subpart.

This subpart prescribes policies and procedures applicable to the acquisition of architect-engineer

services, including orders for architect-engineer services under multi-agency contracts (see

16.505(a)(9)).

36.601 Policy.

36.601-1 Public announcement.

The Government shall publicly announce all requirements for architect-engineer services and

negotiate contracts for these services based on the demonstrated competence and qualifications of

prospective contractors to perform the services at fair and reasonable prices. (See 40 U.S.C. 1101 et

seq.)

36.601-2 Competition.

Acquisition of architect-engineer services in accordance with the procedures in this subpart will

constitute a competitive procedure. (See 6.102(d)(1).)

36.601-3 Applicable contracting procedures.

(a)

(1) For facility design contracts, the statement of work shall require that the architect-engineer

specify, in the construction design specifications, use of the maximum practicable amount of

recovered materials consistent with the performance requirements, availability, price

reasonableness, and cost-effectiveness. Where appropriate, the statement of work also shall require

the architect-engineer to consider energy conservation, pollution prevention, and waste reduction to

the maximum extent practicable in developing the construction design specifications.

(2) Facility design solicitations and contracts that include the specification of energy-consuming

products must comply with the requirements at subpart 23.2.
(b) Sources for contracts for architect-engineer services shall be selected in accordance with the

procedures in this subpart rather than the solicitation or source selection procedures prescribed in

parts 13, 14, and 15 of this regulation.

(c) When the contract statement of work includes both architect-engineer services and other

services, the contracting officer shall follow the procedures in this subpart if the statement of work,

substantially or to a dominant extent, specifies performance or approval by a registered or licensed

architect or engineer. If the statement of work does not specify such performance or approval, the

contracting officer shall follow the procedures in parts 13, 14, or 15.

(d) Other than "incidental services" as specified in the definition of architect-engineer services in

2.101 and in 36.601-4(a)(3), services that do not require performance by a registered or licensed

architect or engineer, notwithstanding the fact that architect-engineers also may perform those

services, should be acquired pursuant to parts 13, 14, and 15.

36.601-4 Implementation.

(a) Contracting officers should consider the following services to be "architect-engineer services"

subject to the procedures of this subpart:

(1) Professional services of an architectural or engineering nature, as defined by applicable State

law, which the State law requires to be performed or approved by a registered architect or engineer.

(2) Professional services of an architectural or engineering nature associated with design or

construction of real property.

(3) Other professional services of an architectural or engineering nature or services incidental

thereto (including studies, investigations, surveying and mapping, tests, evaluations, consultations,

comprehensive planning, program management, conceptual designs, plans and specifications, value

engineering, construction phase services, soils engineering, drawing reviews, preparation of

operating and maintenance manuals and other related services) that logically or justifiably require

performance by registered architects or engineers or their employees.

(4) Professional surveying and mapping services of an architectural or engineering nature.

Surveying is considered to be an architectural and engineering service and shall be procured

pursuant to section 36.601 from registered surveyors or architects and engineers. Mapping

associated with the research, planning, development, design, construction, or alteration of real

property is considered to be an architectural and engineering service and is to be procured pursuant

to section 36.601. However, mapping services that are not connected to traditionally understood or

accepted architectural and engineering activities, are not incidental to such architectural and

engineering activities or have not in themselves traditionally been considered architectural and

engineering services shall be procured pursuant to provisions in parts 13, 14, and 15.

(b) Contracting officers may award contracts for architect-engineer services to any firm permitted by

law to practice the professions of architecture or engineering.

36.602 Selection of firms for architect-engineer contracts.
36.602-1 Selection criteria.

(a) Agencies shall evaluate each potential contractor in terms of its-

(1) Professional qualifications necessary for satisfactory performance of required services;

(2) Specialized experience and technical competence in the type of work required, including, where

appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use

of recovered materials;

(3) Capacity to accomplish the work in the required time;

(4) Past performance on contracts with Government agencies and private industry in terms of cost

control, quality of work, and compliance with performance schedules;

(5) Location in the general geographical area of the project and knowledge of the locality of the

project; provided, that application of this criterion leaves an appropriate number of qualified firms,

given the nature and size of the project; and

(6) Acceptability under other appropriate evaluation criteria.

(b) When the use of design competition is approved by the agency head or a designee, agencies may

evaluate firms on the basis of their conceptual design of the project. Design competition may be

used when-

(1) Unique situations exist involving prestige projects, such as the design of memorials and

structures of unusual national significance;

(2) Sufficient time is available for the production and evaluation of conceptual designs; and

(3) The design competition, with its costs, will substantially benefit the project.

(c) Hold discussions with at least three of the most highly qualified firms regarding concepts, the

relative utility of alternative methods and feasible ways to prescribe the use of recovered materials

and achieve waste reduction and energy-efficiency in facility design (see part 23).

36.602-2 Evaluation boards.

(a) When acquiring architect-engineer services, an agency shall provide for one or more permanent

or ad hoc architect-engineer evaluation boards (which may include preselection boards when

authorized by agency regulations) to be composed of members who, collectively, have experience in

architecture, engineering, construction, and Government and related acquisition matters. Members

shall be appointed from among highly qualified professional employees of the agency or other

agencies, and if authorized by agency procedure, private practitioners of architecture, engineering,

or related professions. One Government member of each board shall be designated as the

chairperson.

(b) No firm shall be eligible for award of an architect-engineer contract during the period in which

any of its principals or associates are participating as members of the awarding agency’s evaluation

board.
36.602-3 Evaluation board functions.

Under the general direction of the head of the contracting activity, an evaluation board shall

perform the following functions:

(a) Review the current data files on eligible firms and responses to a public notice concerning the

particular project (see 36.603).

(b) Evaluate the firms in accordance with the criteria in 36.602-1.

(c) Hold discussions with at least three of the most highly qualified firms regarding concepts and the

relative utility of alternative methods of furnishing the required services.

(d) Prepare a selection report for the agency head or other designated selection authority

recommending, in order of preference, at least three firms that are considered to be the most highly

qualified to perform the required services. The report shall include a description of the discussions

and evaluation conducted by the board to allow the selection authority to review the considerations

upon which the recommendations are based.

36.602-4 Selection authority.

(a) The final selection decision shall be made by the agency head or a designated selection authority.

(b) The selection authority shall review the recommendations of the evaluation board and shall, with

the advice of appropriate technical and staff representatives, make the final selection. This final

selection shall be a listing, in order of preference, of the firms considered most highly qualified to

perform the work. If the firm listed as the most preferred is not the firm recommended as the most

highly qualified by the evaluation board, the selection authority shall provide for the contract file a

written explanation of the reason for the preference. All firms on the final selection list are

considered "selected firms" with which the contracting officer may negotiate in accordance with

36.606.

(c) The selection authority shall not add firms to the selection report. If the firms recommended in

the report are not deemed to be qualified or the report is considered inadequate for any reason, the

selection authority shall record the reasons and return the report through channels to the evaluation

board for appropriate revision.

(d) The board shall be promptly informed of the final selection.

36.602-5 Short selection process for contracts not to exceed the simplified acquisition

threshold.

When authorized by the agency, either or both of the short processes described in this subsection

may be used to select firms for contracts not expected to exceed the simplified acquisition threshold.

Otherwise, the procedures prescribed in 36.602-3 and 36.602-4 shall be followed.

(a) Selection by the board. The board shall review and evaluate architect-engineer firms in

accordance with 36.602-3, except that the selection report shall serve as the final selection list and

shall be provided directly to the contracting officer. The report shall serve as an authorization for
the contracting officer to commence negotiations in accordance with 36.606.

(b) Selection by the chairperson of the board. When the board decides that formal action by the

board is not necessary in connection with a particular selection, the following procedures shall be

followed:

(1) The chairperson of the board shall perform the functions required in 36.602-3.

(2) The agency head or designated selection authority shall review the report and approve it or

return it to the chairperson for appropriate revision.

(3) Upon receipt of an approved report, the chairperson of the board shall furnish the contracting

officer a copy of the report which will serve as an authorization for the contracting officer to

commence negotiations in accordance with 36.606.

36.603 Collecting data on and appraising firms qualifications.

(a) Establishing offices. Agencies shall maintain offices or permanent evaluation boards, or arrange

to use the offices or boards of other agencies, to receive and maintain data on firms wishing to be

considered for Government contracts. Each office or board shall be assigned a jurisdiction by its

parent agency, making it responsible for a geographical region or area, or a specialized type of

construction.

(b) Qualifications data. To be considered for architect-engineer contracts, a firm must file with the

appropriate office or board the Standard Form 330, "Architect-Engineer Qualifications," Part II, and

when applicable, SF 330, Part I.

(c) Data files and the classification of firms. Under the direction of the parent agency, offices or

permanent evaluation boards shall maintain an architect-engineer qualifications data file. These

offices or boards shall review the SF 330 filed, and shall classify each firm with respect to-

(1) Location;

(2) Specialized experience;

(3) Professional capabilities; and

(4) Capacity, with respect to the scope of work that can be undertaken. A firm’s ability and

experience in computer-assisted design should be considered, when appropriate.

(d) Currency of files. Any office or board maintaining qualifications data files shall review and

update each file at least once a year. This process should include:

(1) Encouraging firms to submit annually an updated statement of qualifications and performance

data on a SF 330, Part II.

(2) Reviewing the SF 330, Part II, and, if necessary, updating the firm’s classification (see

36.603(c)).

(3) Recording any contract awards made to the firm in the past year.

(4) Assuring that the file contains a copy of each pertinent performance evaluation (see 42.1502(f)).
(5) Discarding any material that has not been updated within the past three years, if it is no longer

pertinent, see 42.1502(f).

(6) Posting the date of the review in the file.

(e) Use of data files. Evaluation boards and other appropriate Government employees, including

contracting officers, shall use data files on firms.

36.604 Performance evaluation.

See 42.1502(f) for the requirements for preparing past performance evaluations for architectengineer contracts.

36.605 Government cost estimate for architect-engineer work.

(a) An independent Government estimate of the cost of architect-engineer services shall be prepared

and furnished to the contracting officer before commencing negotiations for each proposed contract

or contract modification expected to exceed the simplified acquisition threshold. The estimate shall

be prepared on the basis of a detailed analysis of the required work as though the Government were

submitting a proposal.

(b) Access to information concerning the Government estimate shall be limited to Government

personnel whose official duties require knowledge of the estimate. An exception to this rule may be

made during contract negotiations to allow the contracting officer to identify a specialized task and

disclose the associated cost breakdown figures in the Government estimate, but only to the extent

deemed necessary to arrive at a fair and reasonable price. The overall amount of the Government’s

estimate shall not be disclosed except as permitted by agency regulations.

36.606 Negotiations.

(a) Unless otherwise specified by the selection authority, the final selection authorizes the

contracting officer to begin negotiations. Negotiations shall be conducted in accordance with part 

15 of this chapter, beginning with the most preferred firm in the final selection (see 15.404-4(c)(4)(i)

on fee limitation).

(b) The contracting officer should ordinarily request a proposal from the firm, ensuring that the

solicitation does not inadvertently preclude the firm from proposing the use of modern design

methods.

(c) The contracting officer shall inform the firm that no construction contract may be awarded to the

firm that designed the project, except as provided in 36.209.

(d) During negotiations, the contracting officer should seek advance agreement (see 31.109) on any

charges for computer-assisted design. When the firm’s proposal does not cover appropriate modern

and cost-effective design methods (e.g., computer-assisted design), the contracting officer should

discuss this topic with the firm.

(e) Because selection of firms is based upon qualifications, the extent of any subcontracting is an
important negotiation topic. The clause prescribed at 44.204(b), Subcontractors and Outside

Associates and Consultants (Architect-Engineer Services) (see 52.244-4), limits a firm’s

subcontracting to firms agreed upon during negotiations.

(f) If a mutually satisfactory contract cannot be negotiated, the contracting officer shall obtain a

written final proposal revision from the firm, and notify the firm that negotiations have been

terminated. The contracting officer shall then initiate negotiations with the next firm on the final

selection list. This procedure shall be continued until a mutually satisfactory contract has been

negotiated. If negotiations fail with all selected firms, the contracting officer shall refer the matter to

the selection authority who, after consulting with the contracting officer as to why a contract cannot

be negotiated, may direct the evaluation board to recommend additional firms in accordance with

36.602.

36.607 Release of information on firm selection.

(a) After final selection has taken place, the contracting officer may release information identifying

only the architect-engineer firm with which a contract will be negotiated for certain work. The work

should be described in any release only in general terms, unless information relating to the work is

classified. If negotiations are terminated without awarding a contract to the highest rated firm, the

contracting officer may release that information and state that negotiations will be undertaken with

another (named) architect-engineer firm. When an award has been made, the contracting officer

may release award information (see 5.401).

(b) Debriefings of successful and unsuccessful firms will be held after final selection has taken place

and will be conducted, to the extent practicable, in accordance with 15.503, 15.506(b) through (f),

and 15.507(c). Note that 15.506(d)(2) through (d)(5) do not apply to architect-engineer contracts.

36.608 Liability for Government costs resulting from design errors or

deficiencies.

Architect-engineer contractors shall be responsible for the professional quality, technical accuracy,

and coordination of all services required under their contracts. A firm may be liable for Government

costs resulting from errors or deficiencies in designs furnished under its contract. Therefore, when a

modification to a construction contract is required because of an error or deficiency in the services

provided under an architect-engineer contract, the contracting officer (with the advice of technical

personnel and legal counsel) shall consider the extent to which the architect-engineer contractor

may be reasonably liable. The contracting officer shall enforce the liability and issue a demand for

payment of the amount due, if the recoverable cost will exceed the administrative cost involved or is

otherwise in the Government’s interest. The contracting officer shall include in the contract file a

written statement of the reasons for the decision to recover or not to recover the costs from the firm.

36.609 Contract clauses.

36.609-1 Design within funding limitations.

(a) The Government may require the architect-engineer contractor to design the project so that
construction costs will not exceed a contractually specified dollar limit (funding limitation). If the

price of construction proposed in response to a Government solicitation exceeds the construction

funding limitation in the architect-engineer contract, the firm shall be solely responsible for

redesigning the project within the funding limitation. These additional services shall be performed at

no increase in the price of this contract. However, if the cost of proposed construction is affected by

events beyond the firm’s reasonable control (e.g., if there is an increase in material costs which

could not have been anticipated, or an undue delay by the Government in issuing a construction

solicitation), the firm shall not be obligated to redesign at no cost to the Government. If a firm’s

design fails to meet the contractual limitation on construction cost and the Government determines

that the firm should not redesign the project, a written statement of the reasons for that

determination shall be placed in the contract file.

(b) The amount of the construction funding limitation (to be inserted in paragraph (c) of the clause

at 52.236-22) is to be established during negotiations between the contractor and the Government.

This estimated construction contract price shall take into account any statutory or other limitations

and exclude any allowances for Government supervision and overhead and any amounts set aside by

the Government for contingencies. In negotiating the amount, the contracting officer should make

available to the contractor the information upon which the Government has based its initial

construction estimate and any subsequently acquired information that may affect the construction

costs.

(c) The contracting officer shall insert the clause at 52.236-22, Design Within Funding Limitations,

in fixed-price architect-engineer contracts except when-

(1) The head of the contracting activity or a designee determines in writing that cost limitations are

secondary to performance considerations and additional project funding can be expected, if

necessary;

(2) The design is for a standard structure and is not intended for a specific location; or

(3) There is little or no design effort involved.

36.609-2 Redesign responsibility for design errors or deficiencies.

(a) Under architect-engineer contracts, contractors shall be required to make necessary corrections

at no cost to the Government when the designs, drawings, specifications, or other items or services

furnished contain any errors, deficiencies, or inadequacies. If, in a given situation, the Government

does not require a firm to correct such errors, the contracting officer shall include a written

statement of the reasons for that decision in the contract file.

(b) The contracting officer shall insert the clause at 52.236-23, Responsibility of the ArchitectEngineer Contractor, in fixed-price architect-engineer contracts.

36.609-3 Work oversight in architect-engineer contracts.

The contracting officer shall insert the clause at 52.236-24, Work Oversight in Architect-Engineer

Contracts, in all architect-engineer contracts.
36.609-4 Requirements for registration of designers.

Insert the clause at 52.236-25, Requirements for Registration of Designers, in architect-engineer

contracts, except that it may be omitted when the design will be performed-

(a) Outside the United States and its outlying areas; or

(b) In a State or outlying area of the United States that does not have registration requirements for

the particular field involved.

Subpart 36.7 - Standard and Optional Forms for Contracting

for Construction, Architect-Engineer Services, and

Dismantling, Demolition, or Removal of Improvements

36.700 Scope of subpart.

This subpart sets forth requirements for the use of standard and optional forms, prescribed in part 

53, for contracting for construction, architect-engineer services, or dismantling, demolition, or

removal of improvements. A listing of the Standard forms is located in subpart 53.3.

36.701 Standard and optional forms for use in contracting for construction or

dismantling, demolition, or removal of improvements.

(a) Standard Form 1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair), shall be

used to solicit and submit offers, and award construction or dismantling, demolition, or removal of

improvements contracts expected to exceed the simplified acquisition thresholds, and may be used

for contracts at or below the simplified acquisition threshold. In all sealed bid solicitations, or when

the Government otherwise requires a noncancellable offer acceptance period, the contracting officer

shall insert in the blank provided in Block 13D the number of calendar days that the offer must be

available for acceptance after the date offers are due.

(b) Optional Form 347, Order for Supplies or Services, may be used for construction or dismantling,

demolition, or removal of improvements contracts that are at or below the simplified acquisition

threshold; provided, that the contracting officer includes the clauses required (see subpart 36.5) in

the simplified acquisitions (see part 13).

(c) Contracting officers may use Optional Form 1419, Abstract of Offers-Construction, and

Optional Form 1419A, Abstract of Offers-Construction, Continuation Sheet, or the automated

equivalent, to record offers submitted in response to a sealed bid solicitation (see 14.403) and may

also use it to record offers submitted in response to negotiated solicitations.

36.702 Forms for use in contracting for architect-engineer services.

(a) Contracting officers must use Standard Form 252, Architect-Engineer Contract, to award fixed-
price contracts for architect-engineer services when the services will be performed in the United

States or its outlying areas.

(b) The SF 330, Architect-Engineer Qualifications, shall be used to evaluate firms before awarding a

contract for architect-engineer services:

(1) Use the SF 330, Part I-Contract-Specific Qualifications, to obtain information from an architectengineer firm about its qualifications for a specific contract when the contract amount is expected to

exceed the simplified acquisition threshold. Part I may be used when the contract amount is

expected to be at or below the simplified acquisition threshold, if the contracting officer determines

that its use is appropriate.

(2) Use the SF 330, Part II-General Qualifications, to obtain information from an architect-engineer

firm about its general professional qualifications.