33.103 Protests to the agency.

(a) Reference. Executive Order12979, Agency Procurement Protests, establishes policy on agency

procurement protests.

(b) Prior to submission of an agency protest, all parties shall use their best efforts to resolve

concerns raised by an interested party at the contracting officer level through open and frank

discussions.

(c) The agency should provide for inexpensive, informal, procedurally simple, and expeditious

resolution of protests. Where appropriate, the use of alternative dispute resolution techniques, third

party neutrals, and another agency’s personnel are acceptable protest resolution methods.

(d) The following procedures are established to resolve agency protests effectively, to build

confidence in the Government’s acquisition system, and to reduce protests outside of the agency:

(1) Protests shall be concise and logically presented to facilitate review by the agency. Failure to

substantially comply with any of the requirements of paragraph (d)(2) of this section may be grounds

for dismissal of the protest.

(2) Protests shall include the following information:

(i) Name, address, and fax and telephone numbers of the protester.

(ii) Solicitation or contract number.

(iii) Detailed statement of the legal and factual grounds for the protest, to include a description of

resulting prejudice to the protester.

(iv) Copies of relevant documents.

(v) Request for a ruling by the agency.

(vi) Statement as to the form of relief requested.

(vii) All information establishing that the protester is an interested party for the purpose of filing a

protest.

(viii) All information establishing the timeliness of the protest.

(3) All protests filed directly with the agency will be addressed to the contracting officer or other

official designated to receive protests.

(4) In accordance with agency procedures, interested parties may request an independent review of

their protest at a level above the contracting officer; solicitations should advise potential bidders and

offerors that this review is available. Agency procedures and/or solicitations shall notify potential

bidders and offerors whether this independent review is available as an alternative to consideration

by the contracting officer of a protest or is available as an appeal of a contracting officer decision on

a protest. Agencies shall designate the official(s) who are to conduct this independent review, but

the official(s) need not be within the contracting officer’s supervisory chain. When practicable,

officials designated to conduct the independent review should not have had previous personal
involvement in the procurement. If there is an agency appellate review of the contracting officer’s

decision on the protest, it will not extend GAO’s timeliness requirements. Therefore, any subsequent

protest to the GAO must be filed within 10 days of knowledge of initial adverse agency action (4

CFR21.2(a)(3)).

(e) Protests based on alleged apparent improprieties in a solicitation shall be filed before bid

opening or the closing date for receipt of proposals. In all other cases, protests shall be filed no later

than 10 days after the basis of protest is known or should have been known, whichever is earlier.

The agency, for good cause shown, or where it determines that a protest raises issues significant to

the agency’s acquisition system, may consider the merits of any protest which is not timely filed.

(f) Action upon receipt of protest.

(1) Upon receipt of a protest before award, a contract may not be awarded, pending agency

resolution of the protest, unless contract award is justified, in writing, for urgent and compelling

reasons or is determined, in writing, to be in the best interest of the Government. Such justification

or determination shall be approved at a level above the contracting officer, or by another official

pursuant to agency procedures.

(2) If award is withheld pending agency resolution of the protest, the contracting officer will inform

the offerors whose offers might become eligible for award of the contract. If appropriate, the

offerors should be requested, before expiration of the time for acceptance of their offers, to extend

the time for acceptance to avoid the need for resolicitation. In the event of failure to obtain such

extension of offers, consideration should be given to proceeding with award pursuant to paragraph

(f)(1) of this section.

(3) Upon receipt of a protest within 10 days after contract award or within 5 days after a debriefing

date offered to the protester under a timely debriefing request in accordance with 15.505 or 15.506,

whichever is later, the contracting officer shall immediately suspend performance, pending

resolution of the protest within the agency, including any review by an independent higher level

official, unless continued performance is justified, in writing, for urgent and compelling reasons or is

determined, in writing, to be in the best interest of the Government. Such justification or

determination shall be approved at a level above the contracting officer, or by another official

pursuant to agency procedures.

(4) Pursuing an agency protest does not extend the time for obtaining a stay at GAO. Agencies may

include, as part of the agency protest process, a voluntary suspension period when agency protests

are denied and the protester subsequently files at GAO.

(g) Agencies shall make their best efforts to resolve agency protests within 35 days after the protest

is filed. To the extent permitted by law and regulation, the parties may exchange relevant

information.

(h) Agency protest decisions shall be well-reasoned, and explain the agency position. The protest

decision shall be provided to the protester using a method that provides evidence of receipt.

Parent topic: Subpart 33.1 - Protests