Subpart 23.7 - Contracting for

Environmentally Preferable Products and

Services

Parent topic: Part 23 - Environment, Energy and Water Efficiency, Renewable Energy

Technologies, Occupational Safety, and Drug-Free Workplace

23.700 Scope.

This subpart prescribes policies for acquiring environmentally preferable products and services.

23.701 Definitions.

As used in this subpartComputer means a device that performs logical operations and processes data. Computers are

composed of, at a minimum:

(1) A central processing unit (CPU) to perform operations;

(2) User input devices such as a keyboard, mouse, digitizer, or game controller; and

(3) A computer display screen to output information. Computers include both stationary and portable

units, including desktop computers, integrated desktop computers, notebook computers, thin clients,

and workstations. Although computers must be capable of using input devices and computer

displays, as noted in paragraphs (2) and (3) of this definition, computer systems do not need to

include these devices on shipment to meet this definition. This definition does not include server

computers, gaming consoles, mobile telephones, portable hand-held calculators, portable digital

assistants (PDAs), MP3 players, or any other mobile computing device with displays less than 4

inches, measured diagonally.

Computer display means a display screen and its associated electronics encased in a single housing

or within the computer housing (e.g., notebook or integrated desktop computer) that is capable of

displaying output information from a computer via one or more inputs such as a VGA, DVI, USB,

DisplayPort, and/or IEEE 1394-2008TM, Standard for High Performance Serial Bus. Examples of

computer display technologies are the cathode-ray tube (CRT) and liquid crystal display (LCD).

Desktop computer means a computer where the main unit is intended to be located in a permanent

location, often on a desk or on the floor. Desktops are not designed for portability and utilize an

external computer display, keyboard, and mouse. Desktops are designed for a broad range of home

and office applications.

Electronic products means products that are dependent on electric currents or electromagnetic

fields in order to work properly.

Imaging equipment means the following products:
(1) Copier–A commercially available imaging product with a sole function of the production of hard

copy duplicates from graphic hard-copy originals. The unit is capable of being powered from a wall

outlet or from a data or network connection. This definition is intended to cover products that are

marketed as copiers or upgradeable digital copiers (UDCs).

(2) Digital duplicator–A commercially available imaging product that is sold in the market as a fully

automated duplicator system through the method of stencil duplicating with digital reproduction

functionality. The unit is capable of being powered from a wall outlet or from a data or network

connection. This definition is intended to cover products that are marketed as digital duplicators.

(3) Facsimile machine (fax machine)–A commercially available imaging product whose primary

functions are scanning hard-copy originals for electronic transmission to remote units and receiving

similar electronic transmissions to produce hard-copy output. Electronic transmission is primarily

over a public telephone system but also may be via computer network or the Internet. The product

also may be capable of producing hard copy duplicates. The unit is capable of being powered from a

wall outlet or from a data or network connection. This definition is intended to cover products that

are marketed as fax machines.

(4) Mailing machine–A commercially available imaging product that serves to print postage onto

mail pieces. The unit is capable of being powered from a wall outlet or from a data or network

connection. This definition is intended to cover products that are marketed as mailing machines.

(5) Multifunction device (MFD)–A commercially available imaging product, which is a physically

integrated device or a combination of functionally integrated components, that performs two or

more of the core functions of copying, printing, scanning, or faxing. The copy functionality as

addressed in this definition is considered to be distinct from single-sheet convenience copying

offered by fax machines. The unit is capable of being powered from a wall outlet or from a data or

network connection. This definition is intended to cover products that are marketed as MFDs or

multifunction products.

(6) Printer–A commercially available imaging product that serves as a hard-copy output device and is

capable of receiving information from single-user or networked computers, or other input devices

(e.g., digital cameras). The unit is capable of being powered from a wall outlet or from a data or

network connection. This definition is intended to cover products that are marketed as printers,

including printers that can be upgraded into MFDs in the field.

(7) Scanner–A commercially available imaging product that functions as an electro-optical device for

converting information into electronic images that can be stored, edited, converted, or transmitted,

primarily in a personal computing environment. The unit is capable of being powered from a wall

outlet or from a data or network connection. This definition is intended to cover products that are

marketed as scanners.

Integrated desktop computer means a desktop system in which the computer and computer display

function as a single unit that receives its AC power through a single cable. Integrated desktop

computers come in one of two possible forms:

(1) A system where the computer display and computer are physically combined into a single unit; or

(2) A system packaged as a single system where the computer display is separate but is connected to

the main chassis by a DC power cord and both the computer and computer display are powered from

a single power supply. As a subset of desktop computers, integrated desktop computers are typically

designed to provide similar functionality as desktop systems.
Notebook computer means a computer designed specifically for portability and to be operated for

extended periods of time either with or without a direct connection to an AC power source.

Notebooks must utilize an integrated computer display and be capable of operation off of an

integrated battery or other portable power source. In addition, most notebooks use an external

power supply and have an integrated keyboard and pointing device. Notebook computers are

typically designed to provide similar functionality to desktops, including operation of software

similar in functionality to that used in desktops. Docking stations are considered accessories for

notebook computers, not notebook computers. Tablet PCs, which may use touch-sensitive screens

along with, or instead of, other input devices, are considered notebook computers.

Personal computer product means a computer, computer display, desktop computer, integrated

desktop computer, or notebook computer.

Television, or TV, means a commercially available electronic product designed primarily for the

reception and display of audiovisual signals received from terrestrial, cable, satellite, Internet

Protocol TV (IPTV), or other digital or analog sources. A TV consists of a tuner/receiver and a display

encased in a single enclosure. The product usually relies upon a cathode-ray tube (CRT), liquid

crystal display (LCD), plasma display, or other display technology. Televisions with computer

capability (e.g., computer input port) may be considered to be a TV as long as they are marketed and

sold to consumers primarily as televisions.

23.702 Authorities.

(a) Resource Conservation and Recovery Act (RCRA) (42 U.S.C.6901, etseq.).

(b) National Energy Conservation Policy Act (42 U.S.C.8262g).

(c) Pollution Prevention Act of1990 (42 U.S.C.13101, etseq.).

(d) Farm Security and Rural Investment Act of 2002 (FSRIA) (7 U. S.C. 8102).

(e) Executive Order 13221 of July 31, 2001, Energy Efficient Standby Power Devices.

(f) Executive Order 13423 of January 24, 2007, Strengthening Federal Environmental, Energy, and

Transportation Management.

(g) Executive Order 13514 of October 5, 2009, Federal Leadership in Environmental, Energy, and

Economic Performance.

23.703 Policy.

Agencies must-

(a) Implement cost-effective contracting preference programs promoting energy-efficiency, water

conservation, and the acquisition of environmentally preferable products and services; and

(b) Employ acquisition strategies that affirmatively implement the following environmental

objectives:
(1) Maximize the utilization of environmentally preferable products and services (based on EPAissued guidance).

(2) Promote energy-efficiency and water conservation.

(3) Eliminate or reduce the generation of hazardous waste and the need for special material

processing (including special handling, storage, treatment, and disposal).

(4) Promote the use of nonhazardous and recovered materials.

(5) Realize life-cycle cost savings.

(6) Promote cost-effective waste reduction when creating plans, drawings, specifications, standards,

and other product descriptions authorizing material substitutions, extensions of shelf-life, and

process improvements.

(7) Promote the use of biobased products.

(8) Purchase only plastic ring carriers that are degradable ( 7 USC 8102(c)(1), 40 CFR part 238).

23.704 Electronic products environmental assessment tool.

(a)

(1) General. As required by E.O.s 13423 and 13514, agencies, when acquiring an electronic product

to meet their requirements, shall meet at least 95 percent of those requirements with Electronic

Product Environmental Assessment Tool (EPEAT®)-registered electronic products, unless-

(i) There is no EPEAT® standard for such product;

(ii) No EPEAT®-registered product meets agency requirements; or

(iii) The agency head has provided an exemption in accordance with 23.105.

(2) Contracting officers, when acquiring an electronic product, except as specified in paragraphs

(a)(1)(i), (ii), or (iii) of this section, shall acquire an EPEAT®-registered electronic product, unless

the agency determines, in accordance with agency procedures, that the EPEAT®-registered product

will not be cost effective over the life of the product.

(3) This section applies to acquisitions of electronic products to be used in the United States, unless

otherwise provided by agency procedures. When acquiring electronic products to be used outside

the United States, agencies must use their best efforts to comply with this section.

(b) Personal computer products, imaging equipment, and televisions. These are categories of

EPEAT®-registered electronic products.

(1) The IEEE 1680.1TM-2009 Standard for the Environmental Assessment of Personal Computer

Products, the IEEE 1680.2TM-2012 Standard for the Environmental Assessment of Imaging

Equipment, and the IEEE 1680.3TM-2012 Standard for the Environmental Assessment of Televisions-

(i) Were as issued by the Institute of Electrical and Electronics Engineers, Inc., on March 5, 2010;
October 19, 2012, and October 19, 2012, respectively;

(ii) Are voluntary consensus standards consistent with section 12(d) of Public Law 104-113, the

"National Technology Transfer and Advancement Act of 1995", (see 11.101(b));

(iii) Meet EPA-issued guidance on environmentally preferable products and services; and

(iv) Are described in more detail at

https://www.epa.gov/greenerproducts/recommendations-specifications-standards-and-ecolabels-fede

ral-purchasing.

(2) A list of EPEAT® product categories and EPEAT®-registered electronic products that are in

conformance with these standards can be found at

https://www.epa.gov/greenerproducts/recommendations-specifications-standards-and-ecolabels-fede

ral-purchasing.

(3) EPEAT® electronic products are designated "bronze–," "silver–," or "gold–" registered.

(4) Agencies shall, at a minimum, acquire EPEAT® bronze-registered products.

(5) Agencies are encouraged to acquire EPEAT® silver– or gold–registered products.

23.705 Contract clauses.

(a) Insert the clause at 52.223-10, Waste Reduction Program, in all solicitations and contracts for

contractor operation of Government-owned or -leased facilities and all solicitations and contracts for

support services at Government-owned or -operated facilities.

(b)

(1) Unless an exception applies in accordance with 23.704(a), insert the clause at 52.223-13,

Acquisition of EPEAT®-Registered Imaging Equipment, in all solicitations and contracts when

imaging equipment (copiers, digital duplicators, facsimile machines, mailing machines, multifunction

devices, printers, and scanners) will be-

(i) Delivered;

(ii) Acquired by the contractor for use in performing services at a Federally controlled facility; or

(iii) Furnished by the contractor for use by the Government.

(2) Agencies may use the clause with its Alternate I when there are sufficient EPEAT® silver- or

gold-registered products available to meet agency needs.

(c)

(1) Unless an exception applies in accordance with 23.704(a), insert the clause at 52.223-14,

Acquisition of EPEAT®-Registered Televisions, in all solicitations and contracts when televisions will

be-
(i) Delivered;

(ii) Acquired by the contractor for use in performing services at a Federally controlled facility; or

(iii) Furnished by the contractor for use by the Government.

(2) Agencies may use the clause with its Alternate I when there are sufficient EPEAT® silver– or

gold-registered products available to meet agency needs.

(d)

(1) Unless an exception applies in accordance with 23.704(a), insert the clause at 52.223-16,

Acquisition of EPEAT®-Registered Personal Computer Products, in all solicitations and contracts

when personal computer products will be-

(i) Delivered;

(ii) Acquired by the contractor for use in performing services at a Federally controlled facility; or

(iii) Furnished by the contractor for use by the Government.

(2) Agencies may use the clause with its Alternate I when there are sufficient EPEAT® silver– or

gold-registered products available to meet agency needs.