Subpart 11.2 - Using and Maintaining

Requirements Documents

Parent topic: Part 11 - Describing Agency Needs

11.201 Identification and availability of specifications.

(a) Solicitations citing requirements documents listed in the General Services Administration (GSA)

Index of Federal Specifications, Standards and Commercial Item Descriptions, available on the DoD

Acquisition Streamlining and Standardization Information System (ASSIST) website, or listed in

other agency index shall identify each document’s approval date and the dates of any applicable

amendments and revisions. Do not use general identification references, such as "the issue in effect

on the date of the solicitation." Contracting offices will not normally furnish these cited documents

with the solicitation, except when-

(1) The requirements document must be furnished with the solicitation to enable prospective

contractors to make a competent evaluation of the solicitation;

(2) In the judgment of the contracting officer, it would be impracticable for prospective contractors

to obtain the documents in reasonable time to respond to the solicitation; or

(3) A prospective contractor requests a copy of a Government promulgated requirements document.

(b) Contracting offices shall clearly identify in the solicitation any pertinent documents not listed in

the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions or ASSIST.

Such documents shall be furnished with the solicitation or specific instructions shall be furnished for

obtaining or examining such documents.

(c) When documents refer to other documents, such references shall–

(1) Be restricted to documents, or appropriate portions of documents, that apply in the acquisition;

(2) Cite the extent of their applicability;

(3) Not conflict with other documents and provisions of the solicitation; and

(4) Identify all applicable first tier references.

(d)

(1) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR

Part 101–29, may be viewed at the ASSIST website at https://assist.dla.mil.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST

website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be ordered from the Defense

Standardization Program Office by—
(i) Using the ASSIST feedback module at https://assist.dla.mil/

feedback; or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6888 or email

at assisthelp@dla.mil.

(4) The FIPS PUBS may be obtained from—

http://www.itl.nist.gov/fipspubs/, or purchased from theSuperintendent of Documents, U.S. Government Publishing Office, Washington, DC 20402,

Telephone (202) 512-1800, Facsimile (202) 512-2250; or

National Technical Information Service (NTIS), 5285 Port Royal Road, Springfield, VA 22161,

Telephone (703) 605-6000, Facsimile (703) 605-6900, Email: orders@ntis.gov.

(e) Agencies may purchase some nongovernment standards, including voluntary consensus

standards, from the National Technical Information Service’s Fedworld Information Network.

Agencies may also obtain nongovernment standards from the standards developing organization

responsible for the preparation, publication, or maintenance of the standard, or from an authorized

document reseller. The National Institute of Standards and Technology can assist agencies in

identifying sources for, and content of, nongovernment standards. DoD activities may obtain from

the Defense Standardization Program Office those nongovernment standards, including voluntary

consensus standards, adopted for use by defense activities.

11.202 Maintenance of standardization documents.

(a) Recommendations for changes to standardization documents listed in the GSA Index of Federal

Specifications, Standards and Commercial Item Descriptions should be submitted to theGeneral Services Administration Federal Supply Service Office of Acquisition Washington, DC

20406.

Agencies shall submit recommendations for changes to standardization documents available at the

ASSIST website to the cognizant preparing activity.

(b) When an agency cites an existing standardization document but modifies it to meet its needs, the

agency shall follow the guidance in Federal Standardization Manual and, for Defense components,

DoD Manual 4120.24, Defense Standardization Program (DSP) Procedures.

11.203 Customer satisfaction.

Acquisition organizations shall communicate with customers to determine how well the

requirements document reflects the customer’s needs and to obtain suggestions for corrective

actions. Whenever practicable, the agency may provide affected industry an opportunity to comment

on the requirements documents.
11.204 Solicitation provisions.

(a) The contracting officer shall insert the provision at 52.211-1, Availability of Specifications Listed

in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR

Part 101-29, in solicitations that cite specifications listed in the Index that are not furnished with the

solicitation.

(b) The contracting officer shall insert the provision at 52.211-2, Availability of Defense

Specifications, Standards, and Data Item Descriptions in the Acquisition Streamlining and

Standardization Information System (ASSIST) website, in solicitations that cite specifications

available in ASSIST that are not furnished with the solicitation.

(c) The contracting officer shall insert a provision substantially the same as the provision at

52.211-3, Availability of Specifications Not Listed in the GSA Index of Federal Specifications,

Standards and Commercial Item Descriptions, in solicitations that cite specifications that are not

listed in the Index and are not furnished with the solicitation, but may be obtained from a designated

source.

(d) The contracting officer shall insert a provision substantially the same as the provision at

52.211-4, Availability for Examination of Specifications Not Listed in the GSA Index of Federal

Specifications, Standards and Commercial Item Descriptions, in solicitations that cite specifications

that are not listed in the Index and are available for examination at a specified location.