U.S. Department 

of Transportation 

Federal Aviation 

Administration 

Advisory 

Circular 

Subject: ARCHITECTURAL, 

ENGINEERING, AND PLANNING 

CONSULTANT SERVICES FOR 

AIRPORT GRANT PROJECTS

Date: 30 September 2005 

Initiated by: AAS-100

AC No.: 150/5100-14D 

Change: 

1. PURPOSE. This advisory circular (AC) provides guidance for airport sponsors in the 

selection and engagement of architectural, engineering, and planning consultants. It also 

discusses services that normally would be included in an airport grant project, types of contracts 

for these services, contract format and provisions, and guidelines for determining the 

reasonableness of consultant fees. 

2. CANCELLATION. AC 150/5100-14C, Architectural, Engineering, and Planning 

Consultant Services for Airport Grant Projects, dated 2/16/94, is canceled. 

3. APPLICATION. Airport sponsors must use qualifications based selection procedures in the 

selection and engagement of consultants in the same manner as Federal contracts for 

architectural and engineering services negotiated under Title IX of the Federal Property and 

Administration Services Act of 1949, or equivalent State/sponsor qualifications based 

requirements. The guidelines contained in this AC are recommended by the Federal Aviation 

Administration (FAA) to comply with Title 49 Code of Federal Regulations (CFR) § 18.36 when 

selecting consultants for airport projects funded under Federal grant programs. This AC does not 

apply to airport projects that are fully funded with passenger facility charge (PFC) funds. 

4. PRINCIPAL CHANGES. 

a. Clarified Broad Form Indemnification. Added a statement addressing the consequences 

of expanding consultant liability beyond the scope or purpose of a contract. 

b. Expanded selection criteria and the method of evaluating potential consultants. Added 

flowcharts. 

c. Expanded Contractor Contractual Requirements section. Added new table summarizing 

Methods of Contracting and Allowable Costs. 

d. Increased the limit for use of informal procedures from $25,000 to $100,000. 

e. Clarified Independent Fee Estimates. Added methods of determining fair and reasonable 

consultant fees to the Fee Estimate section. 
AC 150/5100-14D 30 September 2005 

f. Expanded discussion of analyzing fee estimates 

g. Added Alternative Delivery Methods. 

h. Updated contract provisions consistent with current laws and regulations. 

i. Reorganized and expanded appendices to include referenced documents, definitions, and 

scope of services and record of negotiation examples. 

David L. Bennett 

Director of Airport Safety and Standards 

ii
30 September 2005 AC 150/5100-14D 

TABLE OF CONTENTS 

CHAPTER 1. INTRODUCTION............................................................................................... 1

1-1. OVERVIEW. ...........................................................................................................1 

1-2. DEFINITIONS.........................................................................................................1 

1-3. REFERENCED DOCUMENTS..............................................................................1 

1-4. TYPES OF CONSULTANT SERVICES................................................................1 

1-5. SPECIAL SERVICES. ............................................................................................3 

CHAPTER 2. PROCEDURES FOR SELECTION OF CONSULTANTS............................ 5

2-1. GENERAL...............................................................................................................5 

2-2. OBJECTIVE. ...........................................................................................................5 

2-3. QUALIFICATIONS BASED SELECTION PROCEDURES. ...............................6 

2-4. OTHER SERVICES. ...............................................................................................7 

2-5. SELECTING ORGANIZATION. ...........................................................................7 

2-6. POLICY FOR SELECTION....................................................................................8 

2-7. SELECTION CRITERIA. .......................................................................................8 

2-8. SELECTION PROCEDURES.................................................................................9 

2-9. ALTERNATE SELECTION PROCEDURES. .....................................................13 

2-10. SELECTION PROCEDURES FOR ENVIRONMENTAL IMPACT 

STATEMENT (EIS) PREPARATION..................................................................14 

2-11. SCOPE OF SERVICES. ........................................................................................15 

2-12. FEE ESTIMATE....................................................................................................16 

2-13. NEGOTIATIONS..................................................................................................17 

2-14. SPONSOR FORCE ACCOUNT PROJECTS. ......................................................18 

CHAPTER 3. CONTRACT FORMAT AND PROVISIONS................................................ 21

3-1. GENERAL.............................................................................................................21 

3-2. CONTRACT FORMAT. .......................................................................................21 

3-3. DIVISION OF RESPONSIBILITY AND AUTHORITY.....................................21 

3-4. MANDATORY CONTRACT PROVISIONS. .....................................................22 

3-5. TIME OVERRUNS BEYOND CONTROL OF THE CONSULTANT. ..............22 

3-6. OWNERSHIP OF DRAWINGS AND CONTRACT DOCUMENTS. ................23 

3-7. CONTRACT CHECKLIST...................................................................................23 

3-8. FAA CONTRACT REVIEW. ...............................................................................24 

3-9. FAA CONTRACT APPROVAL...........................................................................24 

CHAPTER 4. METHODS OF CONTRACTING AND ALLOWABLE COSTS................ 25

4-1. GENERAL.............................................................................................................25 

4-2. DIRECT PERSONAL SERVICES........................................................................25 

4-3. RETAINER............................................................................................................27 

4-4. COST-PLUS-A-FIXED-FEE (Not To Exceed (NTE)). ........................................27 

4-5. FIXED LUMP-SUM PAYMENT. ........................................................................28 

4-6. COST-PLUS-A-PERCENTAGE-OF-COST.........................................................29 

4-7. PHASING OF WORK...........................................................................................29 

4-8. ALTERNATIVE DELIVERY METHODS. .........................................................29 

4-9. ALLOWABLE COSTS. ........................................................................................31 

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AC 150/5100-14D 30 September 2005 

4-10. NON-ALLOWABLE COSTS. ..............................................................................33 

4-11. FIXED FEE............................................................................................................33 

APPENDIX A. DEFINITIONS ................................................................................................ 35

APPENDIX B. BIBLIOGRAPHY............................................................................................ 37

APPENDIX C. SOURCES OF CONSULTANTS................................................................... 41

APPENDIX D. FAA AND STATE AGENCY ADDRESSES................................................ 43

APPENDIX E. SCOPE OF SERVICES SAMPLES .............................................................. 51

EXAMPLE 1. DESIGN SERVICES SCOPE...................................................................51 

EXAMPLE 2. PLANNING SERVICES SCOPE.............................................................57 

EXAMPLE 3. CONSTRUCTION SERVICES SCOPE ..................................................64 

APPENDIX F. CONSULTANT SERVICES FEE/COSTS SAMPLE.................................. 77

APPENDIX G. DETAILED FEE/COST ANALYSIS SAMPLE .......................................... 79

APPENDIX H. RECORD OF NEGOTIATIONS SAMPLE................................................. 81

LIST OF FIGURES 

Figure 2-1. Qualifications Based Selection Process.......................................................................6 

Figure 2-2. Consultant Selection Process.....................................................................................10 

LIST OF TABLES 

Table 3-1. Mandatory Federal Contract Provisions for Professional Services (A/E) Contracts ..22 

Table 4-1. Methods of Contracting and Allowable Costs.............................................................26 

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30 September 2005 AC 150/5100-14D 

CHAPTER 1. INTRODUCTION 

1-1. OVERVIEW. This advisory circular (AC) provides guidance for airport sponsors in the 

selection and engagement of architectural, engineering, and planning consultants. This AC 

discusses services that normally would be included in an airport grant project, types of contracts 

for these services, contract format, and guidelines for determining the reasonableness of 

consultant fees. 

1-2. DEFINITIONS. Definitions of the terms used in this AC are listed in Appendix A. 

1-3. REFERENCED DOCUMENTS. Documents and regulations referenced and cited 

throughout this circular are listed in Appendix B. 

1-4. TYPES OF CONSULTANT SERVICES. There are two separate and distinct 

categories of consultant services that are utilized for projects conducted under airport grant 

programs. The first category involves planning services. The second involves Architectural/ 

Engineering (A/E) services for the design and construction administration/inspection of airport 

projects. These two categories of consultant services are discussed below. 

a. Aviation planning services. This category includes studies under the broad headings of 

airport system and master planning, airport noise compatibility planning and 

environmental assessments and related studies. These studies include, but are not limited 

to, the following activities: 

1. Design study to establish the framework and detailed work program. 

2. Airport data collection and facility inventories. 

3. Aeronautical activity forecasts and demand/capacity analyses. 

4. Facility requirements determination. 

5. Airfield modeling for capacity and delay. 

6. Airport layout and terminal area plan development. 

7. Airport noise studies under 14 CFR parts 150 and 161. 

8. Compatible land-use planning in the vicinity of airports. 

9. Airport site selection studies. 

10. Airport development schedules and cost estimates. 

11. Airport financial planning and benefit cost analysis. 

12. Participation in public information and community involvement programs and/or 

public hearings relating to airport development and planning projects. 

1
AC 150/5100-14D 30 September 2005 

13. Environmental assessments (EA), environmental impact statements (EIS), and other 

studies in accordance with FAA Orders 5050.4 and 1050.1. 

14. Airspace analysis. 

b. Architectural/engineering services for airport development projects. This category 

includes the basic A/E services normally required for airport development projects. It 

involves services generally of an architectural, civil, geotechnical, structural, mechanical, 

and electrical engineering nature. In addition, there may be some services outside those 

normally considered basic that are discussed in paragraph 1-5. The basic services are 

usually conducted in, but are not limited to, the four distinct and sequential phases 

summarized below: 

1. Preliminary Phase. This phase involves those activities required for defining the 

scope of a project and establishing preliminary requirements. Some examples of 

activities within this phase of a project include, but are not limited to: 

(a) Conferring with the sponsor on project requirements, finances, schedules, early 

phases of the project, and other pertinent matters and meeting with FAA and other 

concerned agencies and parties on matters affecting the project. 

(b) Planning, procuring, and/or preparing necessary surveys, geotechnical 

engineering investigations, field investigations, and architectural and engineering 

studies required for preliminary design considerations. 

(c) Developing design schematics, sketches, environmental and aesthetic 

considerations, project recommendations, and preliminary layouts and cost 

estimates. 

2. Design Phase. This phase includes all activities required to undertake and accomplish 

a full and complete project design. Examples include, but are not limited to, those 

below: 

(a) Conducting and attending meetings and design conferences to obtain information 

and to coordinate or resolve design matters. 

(b) Collecting engineering data and undertaking field investigations; performing 

geotechnical engineering studies; and performing architectural, engineering, and 

special environmental studies. 

(c) Preparing necessary engineering reports and recommendations. 

(d) Preparing detailed plans, specifications, cost estimates, and design/construction 

schedules. 

(e) Preparing construction safety plans. 

2
30 September 2005 AC 150/5100-14D 

(f) Printing and providing necessary copies of engineering drawings and contract 

specifications. 

3. Bidding and Negotiation Phase. These activities are sometimes considered part of the 

construction phase. They involve assisting the sponsor in advertising and securing 

bids, negotiating for services, analyzing bid results, furnishing recommendations on 

the award of contracts, and preparing contract documents. 

4. Construction Phase. This phase includes all basic services rendered after the award of 

a construction contract, including, but not limited to, the following activities: 

(a) Providing consultation and advice to the sponsor during all phases of 

construction. 

(b) Representing the sponsor at preconstruction conferences. 

(c) Inspecting work in progress periodically and providing appropriate reports to the 

sponsor. 

(d) Reviewing and approving shop and erection drawings submitted by contractors 

for compliance with design concept/drawings. 

(e) Reviewing, analyzing, and approving laboratory and mill test reports of materials 

and equipment. 

(f) Preparing and negotiating change orders and supplemental agreements. 

(g) Observing or reviewing performance tests required by specifications. 

(h) Determining amounts owed to contractors and assisting sponsors in the 

preparation of payment requests for amounts reimbursable from grant projects. 

(i) Making final inspections and submitting punch-lists and a report of the completed 

project to the sponsor. 

(j) Reviewing operations and maintenance manuals. 

1-5. SPECIAL SERVICES. The development of some projects may involve activities or 

studies outside the scope of the basic design services routinely performed by the consultant. 

These special services may vary greatly in scope, complexity, and timing and may involve a 

number of different disciplines and fields of expertise. 

Consultants performing special services may be employed directly by the sponsor to implement 

one or more phases of a project or may be employed by the principal consultant via a subcontract 

agreement. In certain instances, these services may be performed by the principal consultant. 

Some examples of special services that might be employed for airport projects include, but are 

not limited to, the following: 

3
AC 150/5100-14D 30 September 2005 

a. Soil investigations, including core sampling, laboratory tests, related analyses, and 

reports. 

b. Detailed mill, shop, and/or laboratory inspections of materials and equipment. 

c. Land surveys and topographic maps. 

d. Field and/or construction surveys. 

e. Photogrammetry surveys. 

f. Onsite construction inspection and/or management involving the services of a full-time 

resident engineer(s), inspector(s), or manager(s) during the construction or installation 

phase of a project. This differs from the periodic inspection responsibilities included as 

part of the basic services. 

g. Special environmental studies and analyses. 

h. Expert witness testimony in litigation involving specific projects. 

i. Project feasibility studies. 

j. Public information and community involvement surveys, studies, and activities. 

k. Preparation of record drawings. 

l. Assisting the sponsor in the preparation of necessary applications for local, State, and 

Federal grants. 

m. Preparation of or updating of the airport layout plan. 

n. Preparation of property maps. 

o. Construction management. 

p. Preparation of quality control plan. 

q. Preparation of final report. 

4
30 September 2005 AC 150/5100-14D 

CHAPTER 2. PROCEDURES FOR SELECTION OF CONSULTANTS 

2-1. GENERAL. The procedures included in this chapter provide guidance for sponsors in 

the selection and engagement of architectural, engineering, environmental, and planning 

consultants on projects funded wholly or in part under Federal airport grant programs. 

Adherence to these procedures will assure a sponsor of compliance with the requirements of 49 

CFR 18 § 18.36 and 49 USC § 47107(a) 17, as amended. 

 

a. 49 CFR § 18.36(t) requires that grantees and subgrantees extend the use of qualifications 

based (e.g., architectural, environmental, planning, and engineering services) contract 

selection procedures to certain other related areas and award such contracts in the same

manner as Federal contracts for architectural and engineering services are negotiated 

under Title IX of the Federal Property and Administrative Services Act of 1949, or 

equivalent State or sponsor qualifications based requirements. 

b. 49 USC § 47107(a) 17 states: “Each contract and subcontract for program management, 

construction management, planning studies, feasibility studies, architectural services, 

preliminary engineering, design engineering, surveying, mapping, and related services 

will be awarded in the same way that a contract for architectural and engineering services 

is negotiated under Chapter 11 of Title 40 or an equivalent qualifications based 

requirement prescribed for or by the sponsor.” In addition to the services described in 

this statute, the professional and incidental services listed under A/E Services in 

Appendix A, must also be procured using qualifications based procedures. 

If a conflict exists between 49 CFR § 18.36 and 49 USC § 47107(a) 17, the statute will 

prevail. 

c. Title IX of the Federal Property and Administrative Services Act of 1949 requires that 

qualifications based selection procedures be used for the selection of firms to perform

architectural and engineering services. Qualifications based procedures require that a 

contract for A/E services be awarded pursuant to a fair and open selection process based 

on the qualifications of the firms. The fees for such services are established following 

selection of a firm through a negotiation process to determine a fair and reasonable price. 

2-2. OBJECTIVE. 

a. The selection of consultants must be made on the basis of fair negotiations and equitable 

fees and through selection procedures that are professionally acceptable, ensure 

maximum open and free competition, and avoid any suggestion of unfair or unethical 

conduct. 

b. Consultants employed for work on projects involving airport grants must be responsible 

and possess the ability to perform successfully under the terms and conditions of the 

proposed procurement. Consideration should be given to such matters as integrity, record 

of past performance, extent of experience with the type of services required by the 

sponsor, technical resources, and accessibility to other necessary resources. 

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AC 150/5100-14D 30 September 2005 

2-3. QUALIFICATIONS BASED SELECTION PROCEDURES. Consultants must be 

engaged on the basis of their qualifications and experience, with fees determined through 

negotiations following selection. This can be accomplished by means of qualifications based 

selection procedures, whereby Statements of Qualifications (SOQ) are requested from a number 

of consultants. The qualifications of consultants responding are evaluated and the best qualified 

consultant is selected, subject to a mutual understanding of the scope of services and negotiation 

of a fair and reasonable fee. Figure 2-1 is an overview of the recommended Qualifications Based 

Consultant Selection process. 

Does the

selection satisfy the

needs, objectives and

goals?

Determine the Scope of

Services

§ 2-5.b Sponsor

establishes a Selection

Board

§ 2-6. Determine the

Selection Policy

§ 2-7. Develop Selection

Criteria and Weights

§ 2-8.c Develop a

Request for Qualifications

§ 2-8 Selection

Procedures

§ 2-13.d

Award Consultant

Contract

No

Yes

Go to Figure 2-2

Figure 2-1. Qualifications Based Selection Process 

6
30 September 2005 AC 150/5100-14D 

2-4. OTHER SERVICES. 

a. Where services are to be performed in conjunction with the architectural, planning, 

environmental, or engineering services, they must be contracted for in the course of 

procuring the A/E services. 

b. Where services such as feasibility studies, construction management, program

management and other services as defined in 49 USC § 47107(a) 17 and A/E services as 

defined in Appendix A are to be performed, but are not included in the basic A/E 

services, they must be procured using qualifications based procedures. 

c. Where services are to be performed that are not in conjunction with A/E services and do 

not require performance by a licensed architect or engineer, the services should be 

acquired using local procurement procedures. An example of this type of special service 

would be soil borings, whereby the boring layout plan and interpretations of tests are not 

performed by the boring contractor. Soil borings conducted as part of a geotechnical 

engineering investigation or for which an independent engineer is responsible must be 

procured either in the course of procuring A/E services or by using qualifications based 

procedures. 

d. Where services are to be performed in assisting the FAA in preparing an Environmental 

Impact Statement (EIS), they must be procured using qualifications based selection 

procedures (see paragraph 2-10). 

2-5. SELECTING ORGANIZATION. 

a. Within the sponsor's organization, an administrative policy should be established for 

designating persons authorized to select or recommend consultants for various 

assignments. The persons designated may include the administrator or the department 

head to be supplemented by others making up a selection board. The persons empowered 

to make the selection of one consultant over another must be kept free of pressures, both 

internal and external. Section 18.36(b)3 requires that sponsors maintain a written code of 

standards of conduct governing the performance of their employees engaged in the award 

and administration of contracts. They must not participate in selection or in the award or 

administration of a contract supported by Federal funds if a conflict of interest, real or 

apparent, would be involved. 

b. The typical procedure for selecting a consultant is to use a selection board composed of at 

least three persons, with at least one being an engineer, airport planner, or other 

professional knowledgeable of the service required. For projects that have special design 

requirements or are particularly complex, the selection board should have additional 

technical members with the appropriate expertise in those required disciplines. The 

board should be prepared to evaluate potential consultants, i.e., conduct interviews and 

inquiries as desired and make recommendations. Based upon the recommendations of 

the board, the administrator or the governing body makes the final selection of the 

consultant(s). 

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AC 150/5100-14D 30 September 2005 

2-6. POLICY FOR SELECTION. The selection of a consultant must be based on a 

comparative analysis of the professional qualifications necessary for satisfactory performance of 

the service required. Moreover, the selection process must satisfy requirements for open and free 

competition. 

Sponsors may procure a consultant for several grant projects through one procurement action 

provided the following conditions are met (FAA Order 5100.38, Chapter 9): 

a. The consultant is selected using the qualifications based selection procedures described in 

paragraph 2-8. 

b. The parties competing for the work must be advised that the work is expected to be 

accomplished during the course of several grant projects. The expected schedule of 

projects must be defined, together with the Scope of Work and the required services. The 

scope of work should be described in sufficient detail so that all parties are adequately 

informed of the items to be accomplished. 

c. All parties are advised that some of the services may not be required and that the sponsor 

reserves the right to initiate additional procurement action for any of the services 

included in the initial procurement. 

d. The services are limited to those projects that can reasonably be expected to be initiated 

within five (5) years of the date the contract is signed by the consultant. 

e. The negotiation of the fee is limited to the services expected to be performed under the 

initial grant (first grant negotiated during the contract period). The contract must be 

limited to the services covered by the negotiated fee. The negotiation of the fee for 

subsequent services, i.e., services included in the procurement action but not in the initial 

contract, must occur at the time those services are needed. A fee estimate must be 

performed for each of these negotiations. (See paragraph 2-12 for information on fee 

estimate.) If a fee cannot be agreed upon between the sponsor and the selected firm, then 

negotiations are terminated with that firm. However, rather than entering negotiations 

with the firm ranked next in place at the time the initial contract was negotiated, a new 

procurement action must be initiated (Order 5100.38, Chapter 9). 

Unless there is a convincing reason to combine eligible and ineligible work in a single 

solicitation, sponsors should be discouraged from doing so (Order 5100.38, Chapter 9). 

2-7. SELECTION CRITERIA. Based on the proposed scope of service(s) and prior to 

evaluating consultants, a sponsor(s) must develop an agreed-upon list of selection criteria to be 

used in evaluating potential consultants. Numerical rating factors (ranges) should be assigned to 

each criterion on the basis of the sponsor's priorities and conception of the importance of each 

factor in the attainment of a successful project. The sponsor(s) should include the criteria with a 

Request for Qualifications (RFQ) in advance of the selection process. 

Based on a sponsor’s goals/objectives for each project, the list of selection criteria will vary for 

8
30 September 2005 AC 150/5100-14D 

each RFQ and must be appropriate for the proposed scope of services. Suggested selection 

criteria include, but are not limited to, the following: 

a. Capability to perform all or most aspects of the project and recent experience in airport 

projects comparable to the proposed task. 

b. Key personnel’s professional qualifications and experience and availability for the 

proposed project; their reputation and professional integrity and competence; and their 

knowledge of FAA regulations, policies, and procedures. 

c. Current workload and demonstrated ability to meet schedules or deadlines. 

d. Quality of projects previously undertaken and capability to complete projects without 

having major cost escalations or overruns. 

e. Qualifications and experience of outside consultants regularly engaged by the consultant 

under consideration. 

f. Capability of a branch office that will do the work to perform independently of the home 

office, or conversely, its capability to obtain necessary support from the home office. 

The use of geographic location may be a selection criteria provided its application leaves 

an appropriate number of qualified firms, given the nature and size of the project, to 

compete for the contract. 

g. Ability to furnish qualified inspectors for construction inspection if applicable. 

h. Demonstrated understanding of the project’s potential problems and the sponsor’s special 

concerns. 

i. Degree of interest shown in undertaking the project and their familiarity with and 

proximity to the geographic location of the project. 

j. Capability to incorporate and blend aesthetic and architectural concepts with the project 

design while accomplishing the basic requirements that transportation facilities be 

functional, safe, and efficient. 

k. Evidence that the consultant has made good faith efforts in meeting Disadvantaged 

Business Enterprise (DBE) goals (49 CFR, § 26.53). 

l. Capability to conduct a Value Engineering (VE) study for projects that are particularly 

complex or have unique features. Order 5100.38, Chapter 10, AC 150/5300-15, Use of 

Value Engineering for Engineering and Design of Airport Grant Projects, and AC 

150/5370-10, Standards for Specifying Construction of Airports, contain additional 

guidance on VE studies.

2-8. SELECTION PROCEDURES. The sponsor must use the following selection 

procedures or equivalent State/sponsor qualifications based requirements for projects involving 

Federal airport grants (see Figures 2-1 and 2-2). 

9
AC 150/5100-14D 30 September 2005 

§ 2-8. Sponsor solicits interest

§ 2-8.c. Distribute the Request for

Qualifications (RFQ)

Notify unsuccessful

consultants

§ 2-7. Apply selection criteria

and weights

Evaluate the pool

of qualified consultants

§ 2-8.j. Issue request for proposal

General project

proposal evaluation

Each firm submits a general project proposal

§ 2-8.c(7). Review experience

and qualification data § 2-8.c(6). Interview

§ 2-8.m. Initiate discussions with highest ranking

consultant to clarify the Scope of Services

§ 2-12.a. Perform

independent fee analysis

Consultant submits cost

proposal and detailed

project proposal

§ 2-13. Conduct negotiations

Reject proposal

§ 2-13.d

Award consultant contract

Does the

proposal satisfy

project needs, objectives

and goals?

No

Yes

§ 2-8.g. Preselection List (Short

List) of Best Qualifed Consultants

Nonselected

§ 2-8.l. Rank qualified consultants

in order of preference

Return to Figure 2-1

Figure 2-2. Consultant Selection Process 

10
30 September 2005 AC 150/5100-14D 

a. The selection board should review the nature of the proposed project and the general 

scope of services to be procured in order to ensure an understanding of the project 

requirements and the qualifications needed by the consultant. 

b. As discussed in paragraph 2.7, the selection board must develop the selection criteria and 

the evaluation system used in preparing a pre-selection short-list of consultants who are 

best qualified for the project as well as in determining the final selection. 

c. To obtain experience and qualification data from potentially qualified consultants, the 

sponsor should issue an RFQ inviting consultants to submit their experience and 

qualifications data relating to the proposed project usually in the form of a Statement of 

Qualifications (SOQ). To ensure the broadest publicity concerning sponsor interest in 

obtaining consultant services, public announcements for all projects should be advertised 

in local newspapers with a wide circulation and national trade journals and magazines. 

Public announcements should include information such as a description of the proposed 

project and its location, a description of the services, and the estimated range of 

construction costs. The public announcement should allow sufficient time for submission 

of the statement of qualifications. 

d. Sponsors may also send the public announcements directly to known, potentially 

qualified consultants to determine their interest in the project and to request their 

experience and qualification data. 

e. Affirmative steps pursuant to 49 CFR part 18 and good faith efforts should be taken to 

assure that small and minority firms are used whenever possible, consistent with 49 CFR 

part 26. These steps and efforts should include, but not be limited to, the following: 

1. Include qualified small business and minority firms on solicitation lists. 

2. Assure that small business and minority firms are solicited whenever they are 

potential sources. Consultation with regional Airports Divisions, Office of Civil 

Rights, and/or State transportation offices is encouraged. 

3. Divide the total requirements into small tasks, when economically feasible, to permit 

maximum small business and DBE firm participation. 

4. Use the services and assistance of the Small Business Administration, the Minority 

Business Development Agency of the Department of Commerce, and the Minority 

Resource Center Regional Centers of the Department of Transportation 

(http://osdbu.dot.gov). 

5. Arrange solicitations, time for presentation of offers and delivery schedules to 

facilitate DBE and other small business participation. 

6. Encourage consultants to subcontract portions of the work, even when they might 

otherwise perform the work with their own forces. 

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AC 150/5100-14D 30 September 2005 

f. There are many sources from which the names of consultants can be obtained. Appendix 

C contains a partial list of potential sources of consultant firms. FAA Airports field 

offices may also furnish the names of consultants who have engaged in projects of similar 

nature in their areas of jurisdiction. However, with the exception of an EIS, FAA 

personnel will not recommend consultants or participate in the selection process. The 

addresses of FAA Airports Regional/District Offices having jurisdiction over specific 

geographic areas are available at 

http://www.faa.gov/airports_airtraffic/airports/regional_guidance/. 

g. From the experience and qualification data obtained from consultants, the selection board 

should prepare a pre-selection short-list of the best qualified consultants for further 

consideration. With adequate response to the RFQ, the typical pre-selection short-list 

should consist of between three and five consultants. 

h. At this point, consultants who expressed an interest in the project but were not included 

on the pre-selection short-list should be notified that they were unsuccessful. 

i. Detailed information on the qualifications and performance data of each of the 

consultants on the pre-selection short-list should be obtained. This can be achieved by 

contacting former clients identified by the consultant in their statement of qualifications 

to ascertain the quality of work, ability to meet schedules, cost control, and consultantclient relationship. 

j. At this point, the selection board should obtain a general project proposal from each of 

the firms on the pre-selection short-list, typically by issuing a Request for Proposal (RFP) 

to each consultant on the pre-selection short-list. The RFP should include a detailed 

description of the project and the proposed scope of services required. The selection 

criteria, including their relative importance that will be used to evaluate the proposals 

must also be made available to each of the firms on the pre-selection short-list. The RFP 

may not contain a request for any cost information, such as total cost, cost per hour, work 

hours, or other pricing data. Requests for cost or pricing information, prior to discussions 

with the best qualified firm, to define the scope of services is contrary to 49 USC § 47107 

(a) 17 and 49 CFR § 18.36(f). The general project proposal will help the selection board 

recommend a consultant who can achieve design excellence, while successfully 

controlling time and costs and who has the ability to understand and accomplish the 

specialized requirements of the project. The elements of a typical general project 

proposal should include, but are not limited to, the following: 

1. Team members, other key personnel, previous experience, and the role they will fill 

on the project. The qualifications and time commitment of the project manager 

proposed for the project. 

2. Current workload. 

3. Proposed project schedule, including major tasks and target completion dates. 

4. Technical approach – a brief discussion of the tasks or steps that the consultant will 

take to accomplish the work described in the scope of services. 

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30 September 2005 AC 150/5100-14D 

5. Value engineering – when a value engineering study is included in the selection 

criteria, a brief discussion of the consultant’s capability, training, and experience to 

carry out such a study. 

k. Conduct interviews with each consultant on the pre-selection short-list. On small 

projects, a telephone interview may be sufficient. The selection board may also, at its 

discretion, bypass the interview process ranking the pre-selection short-listed consultants 

based on submitted material. 

l. Review the experience and qualifications data, the general project proposal, the interview 

results, and other relevant data. Using the selection criteria developed for the project; 

rank the qualified consultants in order of preference. 

m. Initiate discussion with the first-ranked consultant to fully define the scope of work and 

services to be provided (see paragraph 2-11). After agreement on a detailed scope of 

services has been reached, the consultant should submit their cost proposals together with 

a detailed project proposal. Negotiations should then be conducted to reach a fair and 

reasonable fee, subject to the procedures indicated in paragraph 2-12 and 2-13. 

n. Prepare a report recommending the consultant selected. The report should contain 

sufficient detail to indicate the extent of the review and the considerations used for the 

recommendations. The report should be forwarded to the sponsor's administrator or 

governing body authorized to review the recommendations of the selection board. The 

recommendations of the selection board should normally be accepted unless the report 

does not adequately support the recommendations. This will help to ensure complete 

fairness and open competition. If the recommendations are not accepted, the selection 

board should reconvene until acceptable recommendations have been agreed upon. 

2-9. ALTERNATE SELECTION PROCEDURES. 

a. Proposals Requested with Qualification Data. The selection procedure recommended in 

paragraph 2-8 should normally be followed in the procurement of consulting services. 

For small projects where the scope of work and services can be clearly defined or the 

sponsor anticipates receipt of less than four proposals, the sponsor may wish to solicit 

proposals at the time of advertising for experience and qualification data. In this case, the 

announcement must contain a detailed scope of services and indicate where the selection 

criteria can be obtained. The advertisement cannot request pricing information. 

b. Informal Procedures. Informal Qualifications Based Selection procedures may be used 

for A/E procurements estimated to be less than $100,000. However, this does not 

preclude the sponsor from obtaining an independent fee estimate for A/E proposals less 

than $100,000 nor does it preclude the FAA from requiring independent cost estimates. 

Under this procedure, a sponsor must call at least three firms and discuss their 

qualifications to perform the work. Negotiations must then be conducted with the bestqualified firm to arrive at a fee. These negotiations may be conducted via telephone. 

Sponsors must consult with FAA Airport personnel before using informal procedures to 

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AC 150/5100-14D 30 September 2005 

assure that the circumstances justify their use. After selection, using this procedure, the 

sponsor must submit a statement to the FAA explaining the basis for the selection and 

method used to determine reasonableness of the fee. This may include: 

1. Sponsor-prepared fee estimate. 

2. Comparison with previous contracts of a similar nature. 

3. Based on previous business experience. 

c. Non-competitive Procedures. The FAA may authorize non-competitive negotiation for 

professional services if the cost of the contract is not expected to exceed $10,000 and the 

professional services are incidental to the grant project. When this procedure is used, the 

sponsor must submit a statement to the FAA explaining the basis used to determine 

reasonableness of cost as discussed in 2-9b above. 

2-10. SELECTION PROCEDURES FOR ENVIRONMENTAL IMPACT STATEMENT 

(EIS) PREPARATION. The procurement of consultant services to assist the FAA in preparing 

an EIS is somewhat unique because the regulations implementing the National Environmental 

Policy Act (NEPA) (42 USC § 4321 et seq.), require Federal agencies to prepare the EIS or 

select the contractor that prepares the EIS (Orders 5050.4 and 1050.1 provide additional 

guidance). Selection of a consultant must, therefore, be made by the FAA from a short-list of 

qualified consultants submitted by the sponsor. The sponsor and the FAA must follow the 

selection procedures recommended in paragraph 2-8 with the following exceptions: 

a. The proposed scope of work is to be provided by the FAA. 

b. The FAA must concur with the selection and evaluation criteria prepared by the sponsor. 

c. The FAA will be invited to participate with the sponsor in the interviews with consultants 

on the pre-selection short-list. 

d. The sponsor may indicate to the FAA their ranking of the consultants on the pre-selection 

short-list after the interview process has been concluded. The FAA, however, is under no 

obligation to make a selection based on this ranking. 

e. Using the previous sponsor/FAA agreed upon selection and evaluation criteria, the FAA 

will independently evaluate and rank the consultants on the pre-selection short-list in 

order of preference, based on qualifications. 

f. The FAA must advise the sponsor of the FAA's ranking in order of preference, and the 

sponsor must advise and initiate discussions with the consultant ranked first. 

g. The FAA's involvement in the negotiation of the project cost must be limited to making a 

reasonableness determination once a satisfactory cost proposal has been reached between 

the sponsor and the consultant. 

14
30 September 2005 AC 150/5100-14D 

h. The FAA must prepare a selection report for its records. 

2-11. SCOPE OF SERVICES. 

a. An important step in the negotiation process is to reach a complete and mutual 

understanding of the scope of services to be provided. The general scope of services 

developed during initiation of the procurement process is of necessity too broad to serve 

as the basis for a contractual agreement. A well-defined project description and scope of 

services should be developed between the sponsor and first-ranked consultant prior to 

negotiating a project design fee. This may be accomplished in a scoping meeting or 

separate investigation or study to clearly define the extent of the project. The sponsor's

engineer or independent consultant (see paragraph 2-12c) should attend the meeting so 

they will have a complete understanding of the scope of services prior to developing a 

detailed fee estimate. Such a meeting offers the opportunity for refinement, amendment, 

and complete definition of the services to be rendered. 

b. The scope of service(s) must be sufficiently detailed so that the consultant can make a 

reasonable fee estimate (see Appendix F). Although the scope of service(s) will vary 

from project to project (see samples in Appendix E), the following items are typical of 

those that should be considered in developing the scope of services: 

1. List of meetings the consultant is expected to attend. 

2. Design schedule. 

3. Special services required. 

4. Complexity of design. 

5. Safety and operational considerations. 

6. Environmental considerations. 

7. Survey and geotechnical testing requirements. 

8. Inspection services during construction. 

9. Quality control during construction. 

10. Preparation of forms, letters, documents, and reports. 

11. Airport Layout Plan updates. 

12. Property map preparation. 

13. Quality control during design. 

14. Coordination with other consultants and agencies. 

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AC 150/5100-14D 30 September 2005 

15. Deliverables. 

16. Data and material furnished by the sponsor. 

17. Testing and commissioning requirements. 

18. City/county requirements. 

19. Number of bid packages. 

20. Complexity of construction phasing to minimize impacts on airport operations. 

2-12. FEE ESTIMATE. 

A sponsor must perform some form of fee analysis for every A/E contract (49 CFR § 18.36). 

The method and degree of analysis is dependent on the facts surrounding the contract. Sponsors 

have an obligation to obtain a fair and reasonable fee in all cases, and the FAA retains the right 

to disallow negotiated fees that are determined to be unreasonable. 

a. In order to properly evaluate the consultant's cost proposal, a sponsor having a staff with 

experience in estimating the professional services and negotiating contracts for these 

services must develop its own fee estimate for the services, based on the scope of services 

agreed upon in paragraph 2-11. 

b. Sponsors having no staff with this expertise or having minimal or no previous experience 

may not be able to perform these services in-house. In these instances, if the sponsor has 

a consultant on retainer who has experience with the services involved and who is not 

being considered for the project, the sponsor may engage the consultant to develop the 

fee estimate. State aviation personnel who have experience with the services involved 

may also be used. 

c. Alternatively, an independent engineering, architecture, or planning firm may be retained 

by the sponsor to aid in developing the scope of services and/or fee estimate for 

professional services. A preliminary fee estimate should be made prior to advertising for 

an SOQ and experience and a detailed fee estimate must be made after discussions to 

determine a detailed scope of service (see paragraph 2-11). The firm retained to make the 

detailed fee estimate must not have been on the pre-selection short-list. The firm must 

have recent experience in airport work similar to that proposed and be familiar with FAA 

requirements and procedures. The sponsor should request evidence that the firm meets 

the above requirements. 

d. The firm hired to perform any of these functions may be retained using informal 

qualifications based procedures if the cost is under $100,000 (see paragraph 2-9b); 

however, that firm will not be eligible for consideration for work on the project. 

e. The sponsor must have a detailed fee estimate to properly evaluate the cost of 

professional services. Appendices F and G present sample formats for consultant 

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30 September 2005 AC 150/5100-14D 

services fee/cost and detailed fee/cost analysis respectively, however any format that 

meets this purpose is acceptable. 

f. Prior to initiating further discussions with the first-ranked consultant, the sponsor must 

sign and date the independent cost estimate and retain it for their records. 

When evaluating the reasonableness of a consultant’s fee proposal, a general review standard 

used within the FAA and industry is whether the total fee proposal, as well as individual tasks 

within the proposal, is within 10% of the independent fee estimate. In general, when the 

consultant’s fee proposal and the sponsor’s independent fee estimate are within 10% of each 

other, the fee can be determined to be reasonable. When differences exceed 10%, however, the 

sponsor should review those areas with the consultant to determine if there is a misunderstanding 

of the scope of services or level of effort required and attempt to resolve the differences. While 

this should not be construed as policy, the use of the 10% standard is one method to help identify 

areas of significant difference between the consultant’s fee proposal and the independent fee 

estimate. 

Another source on estimating consultant’s cost can be found in ASCE Manuals and Reports on 

Engineering Practice No. 45, “How to Work Effectively with Consulting Engineers.” However, 

these graphs must be used with judgment and within their stated limitations. Other resources 

include project history files, previous contracts, etc. 

2-13. NEGOTIATIONS. 

a. After developing a detailed scope of services and an independent fee estimate, the 

sponsor must enter into negotiations with the consultant given first preference by the 

selection board. At this time the sponsor may elect to inform the other firms on the preselection shortlist that negotiations have been initiated with the first-ranked firm. If an 

independent firm has been retained by the sponsor for the purpose of preparing an 

independent fee estimate, the firm may be consulted by the sponsor during negotiations, 

to clarify problem areas, but not to review the consultant’s fee proposal or attend any 

negotiating sessions. 

b. Based on the scope of services agreed upon in paragraph 2-11, the sponsor must request 

the consultant to submit the proposed fee and supporting cost breakdown. The consultant 

must prepare a detailed estimate of the hours and cost required for each of the major 

tasks. In addition to charges for labor, the consultant should, if appropriate, indicate the 

costs for subcontractors, travel, living expenses, reproduction, and other out-of-pocket 

expenses expected to be incurred. 

c. Negotiations should be based upon the data submitted by the consultant and an evaluation 

of the specific work hours required for each task. The sponsor should subject the 

consultant's data to a technical/engineering analysis. Based on this analysis, the sponsor 

should identify differences in the work-hour estimates. Significant differences, either 

positive or negative, between the estimate submitted by the consultant and the estimate 

developed by the sponsor should be resolved, and revisions should be made to the work 

hours or scope of services as required. The fee should then be evaluated, taking into 

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AC 150/5100-14D 30 September 2005 

consideration the experience level required by the engineer working on each task. A 

sample fee/cost analysis form is shown in Appendix G. 

d. If a mutually satisfactory contract cannot be negotiated with the first-ranked consultant, 

the negotiations must be terminated and the consultant notified. Negotiations must then 

be initiated with the consultant given second preference by the selection board. This 

procedure must be continued with recommended consultants in the sequence of ranking 

established by the selection board until a mutually satisfactory contract has been 

negotiated. Once negotiations have been terminated with a firm and begun with another, 

they cannot be reopened with the former firm. 

e. A record of negotiations must be prepared by the sponsor and included in the contract 

file. This record must contain sufficient detail to reflect any changes in the scope of 

services controlling the establishment of the cost and other terms of the contract. An 

explanation must be provided for any significant differences between the sponsor's

original estimate and the final fee agreed upon. The scope of services, draft contract, 

sponsor's independent fee estimate, consultant’s fee proposal with any revisions, and 

detailed fee analysis must be attached to the report. A sample Record of Negotiations is 

contained in Appendix H. 

f. Upon completion of successful negotiations, all consultants interviewed by the selection 

board should be informed of the consultant selected for the project. 

g. FAA personnel will not be present and will not participate in the negotiation process. 

The FAA's role is to make a judgment on the reasonableness of the compensation for the 

services to be furnished and to ensure that all services required for a particular project 

have been included in the proposal. 

h. If requested by the FAA, the sponsor must submit the record of negotiations and all 

attachments to the FAA for a reasonableness of cost determination (Order 5100.38, 

Chapter 9). 

2-14. SPONSOR FORCE ACCOUNT PROJECTS. Proposals to accomplish airport 

engineering with the sponsor’s own personnel or by its agent must be approved by the FAA. 

Proposals must be submitted in writing and subjected to a review similar to that for engineering 

contracts. Most of the factors considered in the selection of a consultant would be applicable to 

approval of services to be done by force account. The sponsor’s proposal to use force account 

rather than contract-engineering services must be fully documented and should contain as a 

minimum:

a. Justification for doing the work by force account rather than by contract; 

b. Estimate of costs, including detailed data on estimated work hours, hourly rates, nonsalary expenses, and indirect costs; 

c. Names and engineering qualifications of personnel that will be accomplishing specific 

tasks; 

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30 September 2005 AC 150/5100-14D 

d. Statements concerning the capability of the sponsor to perform the various tasks of 

design, supervision, inspections, testing, etc., as applicable to the project with arguments 

to support the decision to use force account; 

e. Summary of sponsor’s experience with airport engineering pertaining to projects with 

similar design scopes; and 

f. Statement by the sponsor on the ability of its personnel to integrate the project into their 

workload, with a schedule of accomplishment of tasks, date by which the work will be 

completed, or dates within which it will take place. 

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AC 150/5100-14D 30 September 2005 

Intentionally left blank.

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30 September 2005 AC 150/5100-14D 

CHAPTER 3. CONTRACT FORMAT AND PROVISIONS 

3-1. GENERAL. 

a. The relationship of the consultant with the sponsor should be clearly defined by a written 

agreement before commencement of actual work. All of the terms should be clearly 

defined in the agreement. It should state the parties to the contract and define the 

complete extent and character of the work to be performed as well as conditions relating 

to any time limitations that may be involved. The terms and payments for various 

services should be included. The scope of the consultant effort should be described in 

complete detail to determine the sufficiency of the supervisory and inspection staff and to 

determine whether some services will need to be otherwise contracted for or be provided 

by the sponsor. 

b. Consultant contracts usually cover highly technical services. Therefore, to assure the 

soundness of a legal document, it is essential that someone who has thorough knowledge 

of the project prepare the sections describing services to be performed, sequence of work, 

information to be furnished by the sponsor, and terms of payment. 

3-2. CONTRACT FORMAT. Many government agencies, business firms, and engineering 

organizations have developed standardized forms for engineering and planning contracts. The 

American Council of Engineering Companies, the National Society of Professional Engineers, 

and the American Society of Civil Engineers have developed such standardized forms. Some

State aviation departments have developed standardized forms for engineering services provided 

in their own states. The American Institute of Architects has standardized forms for architectural 

contracts. It is often necessary to modify these standard agreements to reflect the specific terms 

and conditions applicable to a particular project, as well as the mandatory contract provisions in 

paragraph 3-4. 

3-3. DIVISION OF RESPONSIBILITY AND AUTHORITY. 

a. It is common to have one firm provide the basic services and one or more firms provide 

special services. In these cases, the firm providing the basic consultant services is 

considered the primary engineer or principal consultant as defined in Appendix A. As 

such, the principal consultant represents the sponsor in coordinating and overseeing the 

work of other engineering/consultant firms and has the overall responsibility to 

coordinate the work and to review the work products for general conformance to the 

requirements of the sponsor. Therefore, it is extremely important that the contract 

documents clearly specify the division of responsibility and authority between all parties 

involved in carrying out elements of the project. 

b. The contract between the sponsor and consultant is based on the scope of services 

established earlier in the process (see paragraph 2-11) and involves carrying out 

professional duties under the requirements of law. The contract must not attempt to make 

the consultant an indemnitor of the sponsor such as in the event of the sponsor's

negligence or the absence of any wrongdoing by the consultant. The consultant must 

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AC 150/5100-14D 30 September 2005 

fully stand behind their services and indemnify the sponsor for damages and expenses 

caused by their own errors, omissions, and negligent or wrongful acts. 

c. Expanding the consultant’s liability beyond the scope or purpose of a contract could 

affect the competitive process of contract award in a way that conflicts with the 

requirements of 49 CFR part 18 and may impact Federal eligibility. 

3-4. MANDATORY CONTRACT PROVISIONS. Federal laws and regulations prescribe 

that certain provisions be included in federally funded contracts. For purposes of this section, 

the term "contract" includes subcontracts. The type of contract must be appropriate for the 

particular procurement. 

The provisions that pertain to consultant contracts, including the source of each requirement are 

listed in Table 3-1. Specific wording of Federal contract provisions is available on the FAA 

website at http://www.faa.gov/airports_airtraffic/airports/aip/procurement/. 

Table 3-1. Mandatory Federal Contract Provisions for Professional Services (A/E) 

Contracts 

Provision Law/Statute 

Provisions for all A/E Contracts 

Civil Rights Act of 1964, Title VI - Contractor Contractual Requirements 49 CFR part 21 

Airport and Airway Improvement Act of 1982, Section 520 49 USC § 47123 

Disadvantaged Business Enterprise 49 CFR part 26 

Lobbying and Influencing Federal Employees 49 CFR part 20 

Access to Records and Reports 49 CFR § 18.36 

Breach of Contract Terms 49 CFR § 18.36 

Rights to Inventions 49 CFR § 18.36 

Trade Restriction Clause 49 CFR part 30 

Additional Provisions for A/E Contracts Exceeding $10,000 

Termination of Contract 49 CFR § 18.36 

Additional Provisions for A/E Contracts Exceeding $25,000 

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion 49 CFR part 29

3-5. TIME OVERRUNS BEYOND CONTROL OF THE CONSULTANT. Frequently, 

the consultant is called upon to continue technical inspection services on construction contracts 

overrunning the program schedule contemplated at the time of negotiation. In most instances, 

the time element is beyond the control of the consultant. To provide for the contingency of 

overrun of time, the agreement between the sponsor and the consultant should state the period for 

which the compensation applies and that the consultant must be reimbursed for services in excess 

of the specified period of time at a mutually acceptable fee negotiated at the time all the pertinent 

circumstances are known. The cost of additional consultant technical inspection services that 

would result from contractor caused construction delays should be included in the liquidated 

damages established for construction contracts. 

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30 September 2005 AC 150/5100-14D 

3-6. OWNERSHIP OF DRAWINGS AND CONTRACT DOCUMENTS. 

a. Original documents, such as tracings, plans, specifications, maps, basic survey notes and 

sketches, charts, computations, and other data prepared or obtained under the terms of the 

contract, are instruments of service and remain the property of the consultant unless 

otherwise agreed to by both parties. Reproducible copies of drawings and copies of other 

pertinent data should be made available to the sponsor upon request. Copies of disks 

containing all drawings should be furnished to the sponsor. Terms and conditions for 

sponsor’s reuse of documents/data on other projects should be addressed in the contract. 

b. When a contract is only for preliminary plans, no commitment that would constitute a 

limitation on the subsequent use of the preliminary plans or ideas incorporated therein 

should be stated or implied. 

3-7. CONTRACT CHECKLIST. The following checklist identifies important items and 

provisions to be considered in preparing any contract for consultant services. It is not allinclusive because each contract will vary based on the unique requirements of the project scope 

of services. 

a. Effective date of contract. 

b. Names and descriptions of the parties to the agreement with their addresses and, in the 

case of a corporate body, the legal description of the corporation. 

c. Nature, extent, and character of the project, the location thereof, and the time limitations. 

d. Services, including performance and delivery schedules, to be rendered by the consultant. 

e. Delineation of responsibilities of the consultant, the sponsor, and other consultants and 

parties involved in the performance of the project, particularly key personnel such as the 

project manager. 

f. Delineation of the duties and responsibilities of the resident engineer/inspector. 

g. Inclusion of mandatory contract provisions identified in paragraph 3-4. 

h. Provision for renegotiation of the contract on the basis of change in the scope of the 

project, changes in conditions, additional work, etc. 

i. Provision that reproducible copies of planning and design drawings and specifications be 

made available to the sponsor upon request. 

j. Compensation, including methods of payment and payment schedules, for services to be 

rendered by consultants. 

k. Provision for the termination of the consultant services before completion of work. 

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AC 150/5100-14D 30 September 2005 

l. Provision for preparation of a Quality Control Plan as required by the special provisions 

of the grant agreement. 

m. Provision for preparation of an Engineer's Design Report and Final Report. 

3-8. FAA CONTRACT REVIEW. 

a. FAA Airports field office personnel are available to assist the sponsor and provide 

guidance on: 

1. The scope of services to be provided; 

2. The appropriate type of contract; 

3. The mandatory contract provisions to be included; and 

4. Sponsor certification requirements. 

b. If deemed necessary by the FAA, a draft of the contract will be submitted to ensure that: 

1. The scope of the engineering is described completely; 

2. The fees and reimbursements are reasonable and eligible as shown by a cost/price 

analysis; 

3. The type of contract is appropriate; and 

4. The engineering/consulting firm and the proposed contract terms are acceptable. 

c. Pre-award review of proposed contracts is required under certain circumstances. 

Additional guidance is available in Order 5100.38, Chapter 9. 

3-9. FAA CONTRACT APPROVAL. 

FAA Airports offices are authorized to accept certifications from sponsors that they will comply 

with statutory and administrative requirements. Use of sponsor certifications for selection of 

engineering, architectural, professional services, and planning consultants is encouraged. 

Acceptance by the FAA of the sponsor’s certification does not limit the FAA’s ability to request 

and review documentation to ensure the accuracy of the certification. Reference Order 5100.38, 

Chapter 10 and Appendix 5, Sponsor Certification Forms, “Selection of Consultants;” and 49 

USC 47105 (d). 

24
30 September 2005 AC 150/5100-14D 

CHAPTER 4. METHODS OF CONTRACTING AND ALLOWABLE COSTS 

4-1. GENERAL. The method of contracting selected for consultant services is dependent on 

the types of services required and specific circumstances relating to the individual project. The 

various types of contracts and methods of compensation are discussed in this chapter and listed 

in Table 4-1. Contracts may be negotiated to include a combination of two or more of these 

methods. 

4-2. DIRECT PERSONAL SERVICES. 

a. Direct personal services are usually charged on a per diem basis. This method is 

particularly suited to court work or similar efforts involving intermittent personal service. 

b. When such consulting or expert services are furnished, the consultant is compensated for 

the time devoted to the work and travel. The per diem charge should be based on the 

complexity of the work involved and the experience of the consultant. In addition to the 

compensation based on per diem, the consultant is reimbursed for travel and other out-ofpocket expenses incurred while away from the normal place of business provided they 

are reasonable, allocable, and of a generally allowable nature. Additionally, reimbursable 

expenses at the normal place of business may be reimbursed, such as special computer 

work, rendering, exhibits, provided they are reasonable, allocable, and of a generally 

allowable nature. 

c. For services in court or on other engagements in which the consultant appears as an 

expert, a per diem charge is considered to be earned for each day of such appearance, 

although the consultant may not be called to testify or, if called, may finish his/her 

testimony in a fraction of a day. 

d. On occasion, the urgency of the engagement requires the consultant to work longer than 

the normal day. In some instances, this requirement is a necessary feature of the services, 

and an understanding should be made with the sponsor as to what constitutes a day. In 

such cases, the per diem rate may be based on the normal number of working hours per 

day, or the per diem rate may be increased to take into consideration the extended work 

day. 

e. For certain kinds of work, compensation based on hourly rates is an equitable 

arrangement. Compensation for consultant service on an hourly basis demands a higher 

rate per hour than would be represented in a per diem rate. Also, the hourly rates should 

apply to time for travel involved, plus reimbursement for travel costs, subsistence, and 

other out-of-pocket expenses. Depending on the duration of the services, compensation 

on an hourly basis may include an agreement on a preset minimum amount or retainer in 

addition to the payments based on the hourly rates. 

f. If public hearings are involved in the consultant services, determination of the fee could 

present a problem since extensive hearings and follow-up work may be required. In these 

instances, the per diem approach may be considered as an appropriate method of payment 

for services rendered subsequent to the initial hearing. An estimated upper limit should 

be set forth in the contract. The contract should provide for renegotiation of the upper 

limit if unforeseeable conditions are encountered. 

25
AC 150/5100-14D 30 September 2005 

Table 4-1. Methods of Contracting and Allowable Costs 

Type of Service Compensation Allowable Cost 

§4-2. Direct Personal 

Services 

 Per Diem. 

 Hourly Rate (§4-2.e). 

§4-3. Retainer 

 Fixed sum. 

 Paid monthly.

 Some other mutually 

agreeable basis. 

§4-4. Cost-Plus-aFixed-Fee (NTE) Fixed sum.

§4-5. Fixed Lump-Sum 

Payment Fixed sum.

Costs must be allowable, reasonable, and allocable to 

the project. Costs must be consistent with 49 CFR

§ 18.36, FAA Order 5100.38 and OMB Circular A-87. 

§4-6. Cost-Plus-aPercentage-of-Cost Prohibited method. Prohibited. 

§4-7. Phasing of Work 

 May include two or more 

of the above methods of 

compensation. 

§4-8. Alternative 

Delivery Methods 

 Construction ManagerAt-Risk. 

 Task Order 

Contracting. 

 Design Build.

 Negotiated ceiling

 Annual ceiling w/ 

maximum/order

 May include lump sum,

cost plus, cost w/

guaranteed maximum, etc. 

Costs must be allowable, reasonable, and allocable to 

the project. Costs must be consistent with 49 CFR

§ 18.36, FAA Order 5100.38 and OMB Circular A-87. 

NOTE: Non-allowable costs for all types of service: 

a. Costs of amusement and social activities and incidental costs relating thereto such as meals, lodging, rentals, 

transportation, and gratuities. 

b. Contributions and donations. 

c. Bad debts, including losses due to uncollectible customer's accounts and other claims, related collection costs, 

and related legal costs, arising from other businesses of the consultant. 

d. Dividend provisions or payments and, in the case of sole proprietors and partners, distributions of profit.

e. Interest on borrowed capital. 

f. Bonus payment for early completion of work. 

26
30 September 2005 AC 150/5100-14D 

4-3. RETAINER. 

a. The engagement of consultants on a retainer basis is a common practice. This practice 

assures the sponsor of always having the services of a certain individual engineer or 

organization available for future work. This method is used in cases of protracted 

litigation or for work over the years when the services of the consultant may be 

intermittent. It is also used in the development of undertakings for which the services of 

a consultant specialist are not required on a full-time basis. On large projects, this 

method enables the sponsor to have the specialists who prepared the original plans and 

specifications on hand for maintenance or additions. 

b. The retainer fee varies with the character and value of the services to the sponsor and 

with the reputation and standing of the consultant in his/her profession. 

c. The terms of agreement for services on a retainer basis vary widely. Compensation may 

be based on a fixed sum, paid monthly, or on some other mutually agreeable basis, with 

per diem or hourly rates in addition to time spent at the request of the sponsor. In any 

case, the same principles, explained previously for per diem or hourly charges, govern 

under retainer contracts. 

d. This type of contract is rarely used for grant projects. However, it is permissible to use a 

firm on retainer for projects without further procurement action if: 

1. The retainer contract was awarded as a result of competition. 

2. The parties competing for the retainer were advised that subsequent grant funded 

projects (including the scope of work for those projects) would be performed under 

the retainer contract. 

3. The price for the work performed under the grant will be fair and reasonable and 

supported by a price or cost analysis. 

e. Detailed records should be kept to identify the work that is part of a Federal grant project 

and eligible for reimbursement. 

4-4. COST-PLUS-A-FIXED-FEE (Not To Exceed (NTE)). 

a. The cost-plus-a-fixed-fee contract is frequently used when the consultant is required to 

start work before the cost and scope of the project can be accurately determined. It is 

recommended that services for the construction phase of a project be paid for under a 

cost-plus-a-fixed-fee type contract. 

b. This type of contract provides for reimbursement of allowable costs such as salary, 

overhead, and direct non-salary expenses, plus a fixed fee. 

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AC 150/5100-14D 30 September 2005 

c. A cost-plus-a-fixed-fee proposal should be accompanied by the consultant's estimate. 

The estimate should detail the direct labor costs by categories of employees, work hours, 

and hourly rate; overhead; direct non-salary expenses; and the fixed fee. 

d. The fee is fixed and does not vary no matter what the costs turn out to be. In most 

instances, however, a ceiling is applied which establishes an upper limit on the allowable 

costs. In establishing the upper limit, an allowance for contingencies should be included 

so that, as such contingencies are encountered, renegotiation of the upper limit will not be 

necessary. The intent of the upper limit is to ensure that the allowable costs do not 

exceed an agreed-upon ceiling without prior approval of the sponsor. (If Federal 

participation is desired in the increased cost, the sponsor must obtain the prior approval 

of the FAA.) Such contracts should contain provisions that provide for renegotiation of 

both the upper limit and the fixed fee if the scope of work described in the contract has 

changed. 

e. Any increase in costs should be fully justified by the consultant prior to approval by the 

sponsor. As the consultant is approaching the upper limit and it becomes apparent that 

the project cannot be completed within that limit, he should alert the sponsor. Approval 

must be obtained before the upper limit is exceeded. 

f. Overhead charges will vary according to the nature, type, diversity, size of firm, and 

number/amount of contracts currently held by the firm. The consultant should be 

prepared to validate the overhead costs with a certified statement from the sponsor's

auditor, state's auditor, or consultant's accountant. A firm can demonstrate that the nonallowable costs are not included in its overhead calculation rather than requiring a 

complete audit in advance of contracting. Otherwise, if the consulting firm has been 

audited by an agency of the Federal Government within the previous 12 months, the 

overhead rate determined by this audit may be used. 

g. Fixed-fee is in addition to reimbursement for salary, overhead, and direct non-salary 

expenses. The consultant is paid a fixed amount for profit, willingness to serve, and 

assumption of responsibility. This may be an amount based on the estimated design cost 

of the project at the time the consultant is engaged and will vary with the scope of the 

services involved. 

4-5. FIXED LUMP-SUM PAYMENT. 

a. The fixed lump-sum payment contract is normally used when the scope of work can be 

clearly and fully defined at the time the agreement for services is prepared. 

b. The fixed amount of compensation is determined by estimating the allowable costs such 

as salary, overhead, and direct non-salary expenses, plus a reasonable margin of profit all 

expressed as a single lump sum. A lump sum proposal must be accompanied by the 

consultant's estimate. The estimate must detail the direct labor costs by categories of 

employees, work hours, and hourly rate; overhead; direct non-salary expenses; and profit. 

28
30 September 2005 AC 150/5100-14D 

c. Where consultation is undertaken on a lump-sum basis, the agreement must contain a 

clearly stated time limit during which the services will be performed. In design contracts, 

there should be a provision for changes required after the approval of preliminary designs 

with a clear understanding as to where the final approval authority lies. 

d. Lump-sum contracts must contain a clause that provides for renegotiation if the scope of 

work described in the contract has changed. 

e. Overhead charges will vary according to the nature, type, diversity, size of firm, and 

number/amount of contracts currently held by the firm. Guidance is provided in 

paragraph 4-4f. 

4-6. COST-PLUS-A-PERCENTAGE-OF-COST. Cost-plus-a-percentage-of-cost (CPPC) 

methods of contracting are prohibited for consultant services under airport grant programs. 

CPPC contracts may be defined as a payment formula based on a fixed predetermined percentage 

rate of actual performance costs by which the sum of the consultant's entitlement, uncertain at the 

time of agreement, increases commensurately with increased performance costs. The types of 

contracts discussed below are based on the CPPC methods of contracting and, therefore, are 

prohibited: 

a. Salary Cost Times a Multiplier, Plus Direct Non-salary Expense. This type of contract 

contains CPPC methods of contracting because the consultant's indirect cost and profit 

are not fixed at the time the contract is signed. 

b. Percentage of Construction Costs. This type of contract contains CPPC methods of 

contracting since a portion of the consultant's fee that does not reflect actual costs 

constitutes a profit that is not fixed at the time the contract is executed. 

4-7. PHASING OF WORK. Design projects may be negotiated to be performed in phases 

and include two or more of the foregoing methods of compensation. For example, the first phase 

of a project might cover the development of the precise scope of work for a project and be paid 

for under a cost-plus-fixed-payment contract. The follow-on work could then be negotiated on 

the basis of information developed in the first phase and might be accomplished under a lumpsum contract. 

4-8. ALTERNATIVE DELIVERY METHODS. There are three basic forms of alternative 

delivery methods (see FAA Order 5100.38, Chapter 9, Section 3, Alternative Delivery Methods): 

a. Construction Manager-At-Risk (CM-A-R). The sponsor would engage a design firm for 

the design of the project. At an early stage of design, a contract is let for the CM-A-R in 

which the contractor reviews designs as they evolve to provide expertise for the 

construction phase. The CM-A-R and the sponsor also negotiate a ceiling amount for the 

construction beyond which the CM is “at risk.” 

b. Task Order Contracting. The sponsor would procure for an annual need and estimate a 

ceiling amount and most frequently a maximum per order amount. The contract is also 

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AC 150/5100-14D 30 September 2005 

procured on the basis of criteria such as standard fees or unit rates and provides the 

standard contract clauses. 

c. Design Build. This is a method of contracting in which two distinct phases of project 

accomplishment, design phase and construction phase, are combined into a seamless 

process performed by one contractor who retains single-source responsibility for that 

entire process. Due to time savings in the contracting process as well as earlier 

commencement of construction, design build may provide cost savings. There are many 

recognized forms of design build and the following is a brief description. There may be 

hybrid types of design build that use variations of the basic philosophies. 

1. Design build project delivery can be performed by a single company with both design 

and construction capability in-house or by a team of design firms and contracting 

firms working under a single design build contract. The design build firm/team

contracts to design and build the facility and retains the risk for overall project 

completion, budget, and schedule. There is no division of responsibility to the 

sponsor between the design organization and the construction organization. 

2. Design build services can be performed under all of the contractual methods used for 

construction including lump sum, cost plus (excluding cost-plus-percentage-of-costs 

which is unauthorized), cost with a guaranteed maximum, etc. Design fees can be 

included in the overall contract price or separated as a subset of the price. 

3. Contracting for design build services can be done by either of two basic methods, 

Qualifications Based Selection or Competitive Proposal Selection. 

(a) Qualifications based selection (QBS). In this method, contracting for designbuild services is nearly identical to selection procedures commonly used for 

professional design services. The sponsor solicits proposals for the project, and 

design-build firms and teams respond with qualification information as 

prescribed in the solicitation. The sponsor chooses a short list of the most 

qualified firms/teams, and presentations/interviews are made by those 

firms/teams. The sponsor then selects the most qualified firm/team and 

negotiates a contract for professional services. The contract provides for 

subsequent establishment of a guaranteed maximum price (or lump sum, costplus fee or another approved form) and guaranteed completion date for the entire 

project at an agreed level of completion of the preliminary design work. 

(b) Competitive Proposal Selection (CPS). The contracting process for design-build 

services is accomplished in two steps. The sponsor first prepares a design 

criteria package for the project using in-house staff or a retained design firm. 

Design-build firms/teams respond to a solicitation, and are short-listed in the 

same process used for QBS. In the second step, a design criteria package is 

issued to the short-listed firms/teams, who respond with separate technical and 

price proposals. Technical proposals are evaluated first, using a numerical 

“points earned” system. Then, price proposals are opened and prices are 

factored into the “points earned” system to determine the final selection. A 

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30 September 2005 AC 150/5100-14D 

common method of “scoring” price information is to divide the price by the 

technical points score and the resulting low score is selected. 

(c) Under CPS, the sponsor must bear the cost of design criteria package 

preparation. Each short-listed design-build firm/team must bear the cost of 

preparing a technical proposal with preliminary drawings and outline 

specifications, along with a conceptual cost estimate to establish a price. To 

control this substantial cost, sponsors short-lists should not be longer than 3-4 

firms/teams. Sponsors should also consider granting a stipend to each 

unsuccessful firm/team in return for the right to use any concepts from the 

unsuccessful firms/teams technical proposals for the project. 

(d) Refer to FAA Order 5100.38, Chapter 9 for information on the limitations on the 

approval of projects for design-build contracting 

4-9. ALLOWABLE COSTS. Costs incurred must be consistent with the Federal cost 

principles contained in 48 CFR part 31, Office of Management and Budget (OMB) Circular A87, and FAA Order 5100.38 to be reimbursable under an airport planning or development grant. 

The following are typical expenses allowable under the above regulations: 

a. Direct Salary Costs. 

1. Direct salary costs include the cost of salaries of engineers, planners, computer aided 

design and drafting (CADD) technicians, surveyors, stenographers, administrative 

support etc., for time directly chargeable to the project. 

2. Salaries or imputed salaries of partners or principals, to the extent that they perform

technical or advisory services directly applicable to the project, are to be added to 

salary cost. 

b. Overhead Costs. Overhead costs include overhead on direct salary costs and general and 

administrative overhead. 

1. Labor Overhead. Overhead on direct salary costs includes sick leave, vacation, and 

holiday pay; unemployment, excise and payroll taxes; contributions for social 

security, employment compensation insurance, retirement benefits, and medical 

insurance benefits; and any other benefits customarily paid to or available to all 

employees. The allowable percentage for labor overhead allocable to a project is the 

ratio of (a) a firm's total direct labor overhead costs to (b) a firm's total direct salary 

costs (excluding overtime) for a given period. 

2. General and Administrative Overhead. General and administrative overhead includes 

the following indirect costs which are not directly attributable to specific projects: 

(a) Provisions for office, light, heat, and similar terms for working space, 

depreciation allowances or rental of furniture, computer equipment and 

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AC 150/5100-14D 30 September 2005 

engineering instruments, and office and computer/CADD supplies not identifiable 

to specific projects. 

(b) Taxes and insurance other than those included as salary cost, but excluding State 

and Federal income taxes. 

(c) Library and periodical expenses and other means of keeping abreast of advances 

in engineering such as attendance at technical and professional meetings and 

subscriptions to trade, business, professional, or technical periodicals. 

(d) Executive, administrative, accounting, legal, and administrative support salaries 

and expenses (other than identifiable salaries included in salary costs and 

expenses included in reimbursable non-salary expenses, plus salaries or imputed 

salaries of partners and principals) to the extent that they perform general 

executive and administrative services as distinguished from technical or advisory 

services directly applicable to particular projects. 

(e) Costs of memberships in trade, business, technical, and professional 

organizations. 

(f) Incentive compensation for management employees, cash bonuses except for 

early completion of work, suggestion awards, safety awards, and incentive 

compensation based on production, cost reduction, or efficient performance are 

allowable to the extent that the overall compensation is determined to be 

reasonable, and such costs are paid or accrued pursuant to an agreement entered 

into in good faith between the consultant and the employees before the services 

are rendered or pursuant to an established plan followed by the consultant so 

consistently as to imply, in effect, an agreement to make such payment. The 

allowable percentage for general and administrative overhead allocable to a 

project is the ratio of (a) all general and administrative costs to (b) total direct 

salary costs (excluding overtime) for a given period. 

c. Direct Non-salary Expenses. Direct non-salary expenses usually incurred may include 

the following (detailed records must be kept to support charges and allow auditing): 

1. Living and traveling expenses of employees, partners, and principals when away from

the home office on business connected with the project. (Records must include 

employee name, dates, points of travel, mileage rate, lodging, and meals.) 

2. Identifiable communication expenses such as long-distance telephone, telegraph, 

cable, express charges, and postage, other than for general correspondence. 

3. Services directly applicable to the work such as special legal and accounting 

expenses, computer rental and programming costs, special consultants, borings, 

laboratory charges, commercial printing and bindings, and similar costs not 

applicable to general overhead. 

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30 September 2005 AC 150/5100-14D 

4. Identifiable computer and office supplies and stenographic supplies and expenses 

charged to the sponsor's work as distinguished from such supplies and expenses that 

are applicable to two or more projects. 

5. Identifiable reproduction costs applicable to the work. 

6. Advertising costs that are solely for the recruitment of personnel required for the 

performance by the consultant of obligations arising under the contract. 

7. Sub-consultant and outside services. 

4-10. NON-ALLOWABLE COSTS. The expenses listed below are not allowable for 

reimbursement under an airport grant: 

a. Costs of amusement and social activities and incidental costs such as meals, lodging, 

rentals, transportation, and gratuities. 

b. Contributions and donations. 

c. Bad debts, including losses due to uncollectible customer's accounts and other claims, 

related collection costs, and related legal costs, arising from other businesses of the 

consultant. 

d. Dividend provisions or payments and, in the case of sole proprietors and partners, 

distributions of profit. 

e. Interest on borrowed capital. 

f. Bonus payment for early completion of work. 

4-11. FIXED FEE. To all the estimated costs, including overhead, a percentage rate is applied 

to determine payment for profit, willingness to serve, and assumption of responsibility. 

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AC 150/5100-14D 30 September 2005 

Intentionally left blank. 

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30 September 2005 AC 150/5100-14D 

APPENDIX A. DEFINITIONS 

Some common terms used in this AC are defined below. Additional definitions of terms and 

phrases are available in Order 5100.38. 

a. Architectural/Engineering (A/E) Services. The term “architectural and engineering 

services” means: 

1. Professional services of an architectural or engineering nature, as defined by State 

law, if applicable, which are required to be performed or approved by a person 

licensed, registered, or certified to provide such services as described in this 

paragraph; 

2. Professional services of an architectural or engineering nature performed by contract 

that are associated with research, planning, development, design, construction, 

alteration, or repair of real property; and 

3. Such other professional services of an architectural or engineering nature, or 

incidental services, which members of the architectural and engineering professions 

(and individuals in their employ) may logically or justifiably perform, including 

studies, investigations, surveying and mapping, tests, evaluations, consultations, 

comprehensive planning, program management, conceptual designs, plans and 

specifications, value engineering, construction phase services, soil engineering, 

drawing reviews, preparation of operating and maintenance manuals, and other 

related services. 

b. Consultant. A firm, individual, partnership, corporation, or joint venture that performs

architectural, engineering or planning services as defined in paragraphs a and d, 

employed to undertake work funded under an FAA airport grant assistance program. 

c. Fee. Compensation paid to the consultant for professional services rendered. 

d. Planning Services. Professional services of a planning firm include: airport master and 

system plan studies, airport noise compatibility plans (14 CFR part 150 studies), and 

environmental assessments and related studies. 

e. Primary Engineer or Principal Consultant. A firm that is held responsible for the overall 

performance of the service, including that which is accomplished by others under 

separate or special service contracts. 

f. Sponsor. A public agency or private owner of a public-use airport that submits to the 

Secretary an application for financial assistance for the airport (49 USC § 47102(19)).

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AC 150/5100-14D 30 September 2005 

Intentionally left blank.

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30 September 2005 AC 150/5100-14D 

APPENDIX B. BIBLIOGRAPHY 

This bibliography covers Public Law, FAA orders, Advisory Circulars (ACs), and Code of 

Federal Regulations (CFRs) referenced within this AC. 

 PUBLIC LAW

a. Brooks Act: Federal Government Selection of Architects and Engineers. Public Law 92-

582, 92nd Congress, H.R. 12807, October 27, 1972.

(See http://www.firstgov.gov.) 

b. United States Code. Title 40 Subtitle I, Chapter 11 Selection of Architects and 

Engineers. 

(See http://uscode.house.gov or http://www.gpoaccess.gov/uscode.) 

c. United States Code. Title 42 Chapter 55 USC 4321 National Environmental Act of 1969. 

(See http://uscode.house.gov or http://www.gpoaccess.gov/uscode.) 

d. United States Code. Title 49 Subtitle VII, Aviation Programs, USC §47123 

Nondiscrimination. 

(See http://uscode.house.gov or http://www.gpoaccess.gov/uscode.) 

e. United States Code. Title 49 Subtitle VII, Aviation Programs, §47107(a) 17, Project 

Grant Application Approval Conditioned on Assurances About Airport Operations. 

(See http://uscode.house.gov or http://www.gpoaccess.gov/uscode.) 

f. United States Code. Title 49 Subtitle VII, Chapter 471 USC §47102 Definitions. 

(See http://uscode.house.gov or http://www.gpoaccess.gov/uscode.) 

g. United States Code. Title 49 Subtitle VII, Chapter 471 USC §47105 Project Grant 

Applications. 

(See http://uscode.house.gov or http://www.gpoaccess.gov/uscode.) 

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AC 150/5100-14D 30 September 2005 

 CODE OF FEDERAL REGULATIONS (See http://www.gpoaccess.gov/cfr/.) 

a. Airport Noise Compatibility Planning. Code of Federal Regulations. Title 14 CFR part 

150. 

b. Contract Cost Principles and Procedures. Code of Federal Regulations. Title 48 CFR 

part 31. 

c. Government-wide Debarment and Suspension (Nonprocurement). Code of Federal 

Regulations. Title 49 CFR part 29. 

d. Labor Standards Provisions Applicable to Contracts Covering Federally Financed and 

Assisted Construction. Code of Federal Regulations. Title 29 CFR part 5. 

e. New Restrictions on Lobbying. Code of Federal Regulations. Title 49 CFR part 20. 

f. Nondiscrimination in Federally-Assisted Programs of the Department of Transportation--

Effectuation of Title VI of the Civil Rights Act of 1964. Code of Federal Regulations. 

Title 49 CFR part 21. 

g. Office of Federal Contract Compliance Programs, Equal Employment Opportunity, 

Department of Labor. Code of Federal Regulations. Title 41 CFR part 60. 

h. Participation by Disadvantaged Business Enterprises (DBE) in Department of 

Transportation Financial Assistance Programs. Code of Federal Regulations. Title 49 

CFR part 26. 

i. Uniform Administrative Requirements for Grants and Cooperative Agreements to State 

and Local Governments. Code of Federal Regulations. Title 49 CFR part 18. 

 FAA ORDERS AND ADVISORY CIRCULARS 

a. U.S. Department of Transportation. Federal Aviation Administration. Order 1050.1, 

Environmental Impacts: Policies and Procedures. 

(See http://www.faa.gov/regulations_policies/orders_notices/.) 

b. U.S. Department of Transportation. Federal Aviation Administration. Order 5050.4, 

Airport Environmental Handbook. 

(See http://www.faa.gov/airports_airtraffic/airports/resources/publications/orders/.) 

c. U.S. Department of Transportation. Federal Aviation Administration. Order 5100.38, 

Airport Improvement Program Handbook. 

(See http://www.faa.gov/airports_airtraffic/airports/resources/publications/orders/.) 

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30 September 2005 AC 150/5100-14D 

d. U.S. Department of Transportation. Federal Aviation Administration. Advisory Circular 

150/5300-15, Use of Value Engineering for Engineering and Design of Airport Grant 

Projects. 

(See http://www.faa.gov/airports_airtraffic/airports/resources/advisory_circulars/.) 

39
AC 150/5100-14D 30 September 2005 

Intentionally left blank. 

40
30 September 2005 AC 150/5100-14D 

APPENDIX C. SOURCES OF CONSULTANTS 

Sources of consultants include, but are not limited to, the following professional societies. 

AIRPORT CONSULTANTS COUNCIL (ACC) 

908 King Street, Suite 100 

Alexandria, VA 22314 

Telephone: 703-683-5900 

FAX: 703-683-2564 

http://www.acconline.org/

AMERICAN COUNCIL OF ENGINEERING 

COMPANIES (ACEC) 

1015 15th Street 8th Floor, N.W. 

Washington, DC 20005-2605 

Telephone: 202-347-7474 

FAX: 202-898-0068 

e-mail: acec@acec.org

www.acec.org/ 

AMERICAN INSTITUTE OF ARCHITECTS 

(AIA) 

1735 New York Ave., NW 

Washington, DC 20006-5292 

Telephone: 800-AIA-3837 or 

 202-626-7300 

FAX: 202-626-7547 

www.aia.org

AMERICAN SOCIETY OF CIVIL ENGINEERS 

(ASCE) 

101 Constitution Avenue, NW Suite 375 East 

Washington, DC 20001 

Telephone: 800 548-2723 X7850 or 

 202-789-7850 

FAX: 202-789-2501 

www.asce.org

NATIONAL SOCIETY OF PROFESSIONAL 

ENGINEERS (NSPE) 

1420 King Street 

Alexandria, VA 22314-2794 

Telephone: 703-684-2800 

FAX: 703-836-4875 

www.nspe.org

Other sources of consultants are available from:

• The professional services directories published in aviation magazines and trade journals. 

• Other airport operators having undertaken similar projects. 

• State boards of professional engineering registration. 

• State aviation agencies and local telephone directories. 

FAA Airports field offices may also furnish the names of consultants who have engaged in 

projects of similar nature in their areas of jurisdiction. However, FAA personnel will not 

recommend consultants or participate in the selection process. 

41
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Intentionally left blank.

42
30 September 2005 AC 150/5100-14D 

APPENDIX D. FAA AND STATE AGENCY ADDRESSES 

FEDERAL AVIATION ADMINISTRATION. The FAA Airports Regional or 

District/Development Office (ADO) addresses may be found by accessing 

http://www.faa.gov/airports_airtraffic/airports/regional_guidance/. 

STATE AGENCY ADDRESSES. Information pertaining to the National Association of State 

Aviation Officials (NASAO), State aviation offices, and U.S. Territory aviation offices is listed 

below. 

NASAO

NATIONAL ASSOCIATION OF STATE 

AVIATION OFFICIALS (NASAO) 

1010 Wayne Avenue - Suite 930 

Silver Spring, MD 20910 

Telephone: 301-588-0587 

FAX: 301-585-1803 

http://www.nasao.org 

State Aviation Offices

ALABAMA 

Alabama Department of Transportation 

Aeronautics Bureau 

1409 Coliseum Blvd. 

Montgomery, AL 36130 

Telephone: 334-242-6820 

FAX: 205-240-3274 

http://www.dot.state.al.us/Docs/Bureaus/Aerona

utics 

ALASKA 

Department of Transportation & 

 Public Facilities 

Statewide Aviation 

4111 Aviation Ave. 

P.O. Box 196900 

Anchorage, AK 99519-6900 

Telephone: 907-269-0730 

FAX: 907-269-0489 

http://www.dot.state.ak.us/

ARIZONA 

Division of Aeronautics 

Arizona Department of Transportation 

255 E. Osborn Road, Suite 101 

Phoenix, AZ 85012 

or 

Mail Drop 426M 

Phoenix, AZ 85002-3588 

Telephone: 602-294-9144 

FAX: 602-294-9141 

http://www.dot.state.az.us/Aviation/index.asp

ARKANSAS 

Department of Aeronautics 

Regional Airport Terminal Building 

1 Airport Drive, 3rd Floor 

Little Rock, AR 72202 

Telephone: 501-376-6781 

FAX: 501-378-0820 

http://www.ahtd.state.ar.us 

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AC 150/5100-14D 30 September 2005 

CALIFORNIA 

Division of Aeronautics Program

Department of Transportation 

1120 N. Street-Room 3300 

P.O. Box 942874 

Sacramento, CA 94274-0001 

Telephone: 916-654-4959 

FAX: 916-653-9531 

Postal Address: 

Division of Aeronautics, MS 40 

P. O. Box 942874 

Sacramento, CA 94274-0001 

http://www.dot.ca.gov/hq/planning/aeronaut/htm

lfile/index.php

COLORADO 

Colorado Department of Transportation 

Division of Aeronautics 

5126 Front Range Parkway 

Watkins, CO 80137 

Telephone: 303-261-4418 

FAX: 303-261-9608 

http://www.colorado-aeronautics.org

CONNECTICUT 

Bureau of Aviation and Ports 

Connecticut Department of Transportation 

2800 Berlin Turnpike 

P.O. Box 317546 

Newington, CT 06131-7546 

Telephone: 860-594-2529 

FAX: 860-594-2574 

http://www.ct.gov/dot 

DELAWARE 

Office of Aeronautics 

Delaware Transportation Authority 

Department of Transportation 

800 Bay Road 

P.O. Box 778 

Dover, DE 19903 

Telephone: 302-760-2149 

FAX: 302-739-2251 

http://www.state.de.us/deldot/info/air.html

FLORIDA 

Aviation Office 

Florida Department of Transportation 

605 Suwannee Street 

Mail Stop 46 

Tallahassee, FL 32399-0450 

Telephone: 850-414-4500 

FAX: 850-412-4508 

http://www.dot.state.fl.us/aviation/

GEORGIA 

Georgia Department of Transportation 

Office of Intermodal Programs-Aviation 

276 Memorial Drive, SW

Atlanta, GA 30303-3743 

Telephone: 404-651-9221 

FAX: 404-657-5209 

http://www.dot.state.ga.us

HAWAII 

Airports Division 

Hawaii Department of Transportation 

Honolulu International Airport 

400 Rodgers Blvd. Suite 700 

Honolulu, HI 96819-1898 

Telephone: 808-838-8600 

FAX: 808-838-8734 

http://www.hawaii.gov/dot/airports 

IDAHO 

Division of Aeronautics 

Idaho Department of Transportation 

3483 Rickenbacker Street 

P.O. Box 7129 

Boise, ID 83705 

Telephone: 208-334-8775 

FAX: 208-334-8789 

http://www.itd.idaho.gov/aero/

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30 September 2005 AC 150/5100-14D 

ILLINOIS 

Division of Aeronautics 

Department of Transportation 

Abraham Lincoln Capital Airport 

One Langhorne Bond Dr. 

Springfield, IL 62707-8415 

Telephone: 217-785-8500 

FAX: 217-785-4533 

http://www.dot.state.il.us/aero/

INDIANA 

Aeronautics Section 

Indiana Department of Transportation 

100 N. Senate Ave. Room N901 

Indianapolis, IN 46204-2219 

Telephone: 317-232-1496 

FAX: 317-232-1499 

http://www.in.gov/dot/modetrans

http://www.state.in.us/dot/sitemap/#4

IOWA

Office of Aviation 

Air and Transit Division 

Iowa Department of Transportation 

800 Lincoln Way 

Ames, IA 50010 

Telephone: 515-239-1659 

FAX: 515-233-7983 

www.iawings.com

KANSAS 

Division of Aviation 

Kansas Department of Transportation 

700 SW Harrison 

Topeka, KS 66603-3754 

Telephone: 785-296-2553 

FAX: 785-296-3833 

http://www.ksdot.org/divaviation/

KENTUCKY 

Division of Aeronautics 

Kentucky Transportation Cabinet 

200 Mero Street W3-09-02 

Frankfort, KY 40622 

Telephone: 502-564-4480 

FAX: 502-564-7953 

http://www.kytc.state.ky.us/aviation

LOUISIANA 

Aviation Division 

Department of Transportation & 

Development 

8900 Jimmy Wedell Drive 

P.O. Box 94245 

Baton Rouge, LA 70804-9245 

Telephone: 225-274-4112 

FAX: 225-274-4181 

http://www.dotd.louisiana.gov/intermodal/aviation

MAINE 

Office of Passenger Transportation 

Maine Department of Transportation 

16 State House Station 

Augusta, ME 04333 

Telephone: 207-624-3250 

FAX: 207-624-3251 

http://www.maine.gov/mdotstage/aviation/aviation-home.php

MARYLAND 

Maryland Aviation Administration 

Maryland Department of Transportation 

P.O. Box 8766 

Baltimore/Washington Intl. Airport, MD 

21240 

Telephone: 410-859-7111 

FAX: 410-850-4729 

http://www.marylandaviation.com 

MASSACHUSETTS 

Massachusetts Aeronautics Commission 

10 Park Plaza, Suite 3510 

Boston, MA 02116-3966 

Telephone: 617-973-8881 

FAX: 617-973-8889 

http://www.massaeronautics.org

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AC 150/5100-14D 30 September 2005 

MICHIGAN 

Bureau of Aeronautics 

Department of Transportation 

2700 East Airport Service Drive 

Capital City Airport 

Lansing, MI 48906-2160 

Telephone: 517-335-9568 

FAX: 517-321-6522 

www.michigan.gov

MINNESOTA 

Aeronautics Office 

Minnesota Department of Transportation 

222 East Plato Boulevard 

St. Paul, MN 55107-1618 

Telephone: 651-296-8202 

FAX: 651-297-5643 

http://www.dot.state.mn.us/aero/

MISSISSIPPI 

Mississippi Department of Transportation 

Aeronautics Division 

401 Northwest Street 

Jackson, MS 39201 

Telephone: 601-359-7850 

FAX: 601-359-7855 

www.gomdot.com

MISSOURI 

Department of Highways & Transportation 

Aviation Section 

DOT Bldg. 

2217 St. Mary’s Blvd 

P.O. Box 270 

Jefferson City, MO 65102 

Telephone: 573-751-2589 

FAX: 573-526-4709 

http://www.modot.state.mo.us/othertransportation/

MONTANA 

Aeronautics Division 

Department of Transportation 

P.O. Box 200507 

Helena, MT 59620-0507 

Telephone: 406-444-9547 

FAX: 406-444-2519 

http://www.mdt.state.mt.us/aeronautics

NEBRASKA 

Nebraska Department of Aeronautics 

P.O. Box 82088 

Lincoln, NE 68501 

Telephone: 402-471-2371 

FAX: 402-471-2906 

www.aero.state.ne.us

NEVADA 

Nevada Department of Transportation 

1263 South Stewart Street 

Carson City, NV 89712 

Telephone: 775-888-7464 

FAX: 775-888-7207 

http://www.nevadadot.com

NEW HAMPSHIRE 

Division of Aeronautics 

Municipal Airport 

65 Airport Road 

Concord, NH 03301-5298 

Telephone: 603-271-2551 

FAX: 603-271-1689 

http://www.nh.gov/dot/aeronautics

NEW JERSEY 

Division of Aeronautics and Freight 

Systems 

New Jersey Department of Transportation 

1035 Parkway Avenue CN 610 

Trenton, NJ 08625 

Telephone: 609-530-2900 

FAX: 609-530-4549 

http://www.state.nj.us/transportation

NEW MEXICO 

Aviation Division 

State Highway and Transportation 

Department 

P.O. Box 1149 

1550 Pacheco St. 

Santa Fe, NM 87504-1149 

Telephone: 505-476-0930 

FAX: 505-476-0942 

www.nmshtd.state.nm.us/

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30 September 2005 AC 150/5100-14D 

NEW YORK 

Aviation Services Bureau 

New York State Department of 

Transportation 

50 Wolf Rd. 

Albany, NY 12232-0414 

Telephone: 518-457-8343 

FAX: 518-457-9779 

http://www.dot.state.ny.us/pubtrans/airhome.html

NORTH CAROLINA 

Division of Aviation 

1050 Meridian Dr. 

RDU Airport, NC 27623 

or 

North Carolina Department of 

Transportation 

Division of Aviation 

1560 Mail Service Center 

Raleigh, NC 27699-1560 

Telephone 919-840-0112 

FAX 919-840-9267 

http://www.dot.state.nc.us/transit/aviation

NORTH DAKOTA 

North Dakota Aeronautics Commission 

2301 University Drive 

Bldg. 1652-22 

Box 5020 

Bismarck, ND 58502 

Telephone: 701-328-9650 

FAX: 701-328-9656 

http://www.state.nd.us/ndaero/

OHIO 

Ohio Department of Transportation 

Division of Aviation 

2829 West Dublin-Granville Road 

Columbus, OH 43235 

Telephone: 614-793-5040 

FAX: 614 761-9609 

http://www.dot.state.oh.us/aviation

OKLAHOMA 

Oklahoma Aeronautics Commission 

Department of Transportation Building 

3700 N. Classen Blvd. Suite 240 

Oklahoma City OK 73118 

Telephone: 405-604-6900 

FAX: 405-604-6919 

http://www.aeronautics.state.ok.us

OREGON 

Department of Aviation 

Oregon Department of Transportation 

3040 25th Street, SE 

Salem, OR 97302 

Telephone: 503-378-4880 

FAX: 503-373-1688 

http://www.aviation.state.or.us

PENNSYLVANIA 

Bureau of Aviation 

Pennsylvania Department of Transportation 

PO Box 3457 

Harrisburg International Airport 

Middletown, PA 17057 

Telephone: 717-705-1260 

FAX: 717-705-1255 

http://www.dot.state.pa.us

PUERTO RICO 

Puerto Rico Ports Authority 

P.O. Box 362829 

San Juan, PR 00936-2829 

Telephone: 809-723-2260 

FAX: 809-722-7867 

www.dtop.gov.pr

RHODE ISLAND 

Rhode Island Airport Corporation 

Department of Airports 

Theodore Francis Green Airport 

2000 Post Road 

Warwick, RI 02886-1533 

Telephone: 401-737-4000 

FAX: 401-732-3034 

http://www.pvdairport.com

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AC 150/5100-14D 30 September 2005 

SOUTH CAROLINA 

Division of Aeronautics 

2553 Airport Blvd. 

P.O. Box 280068 

Columbia, SC 29228-0068 

Telephone: 803-896-6260 

FAX: 803-922-0574 

http://www.scaeronautics.com

SOUTH DAKOTA 

Office of Aeronautics 

Becker-Hansen Building 

700 Broadway Avenue East 

Pierre, SD 57501-2586 

Telephone: 605-773-7045 

FAX: 605-773-3921 

http://www.sddot.com/fpa/aeronautics/index.htm

TENNESSEE 

Aeronautics Division 

Tennessee Department of Transportation 

607 Hanger Lane Bldg. 4219 

P.O. Box 17326 

Nashville, TN 37217 

Telephone: 615-741-3208 

FAX: 615-741-4959 

http://www.state.tn.us

TEXAS 

Texas Department of Transportation 

Division of Aviation 

125 E. 11th St. 

Austin, TX 78701-2483 

Telephone: 512-416-4500 

FAX: 512-416-4510 

http://www.dot.state.tx.us

UTAH 

Aeronautical Operations Division 

Utah Department of Transportation 

135 North 2400 West 

Salt Lake City, UT 84116 

Telephone: 801-715-2260 

FAX: 801-715-2276 

http://www.dot.state.ut.us

VERMONT 

Agency of Transportation 

Maintenance and Aviation Division 

National Life Building, Drawer 33 

Montpelier, VT 05633 

Telephone: 802-828-2833 

FAX: 802-828-2848 

http://www.vermontairports.com/air.htm

VIRGINIA 

Department of Aviation 

5702 Gulfstream Rd. 

Richmond, VA 23250-2422 

Telephone: 804-236-3624 

FAX: 804-236-3635 

http://www.doav.virginia.gov

WASHINGTON 

Washington Department of Transportation 

WSDOT Aviation 

3704 172nd St. NE 

Arlington, WA 98223-6336 

Telephone: 360-651-6300 

FAX: 360-651-6319 

http://www.wsdot.wa.gov/aviation

WEST VIRGINIA 

Department of Transportation 

Aeronautics Commission 

1900 Kanawha Blvd. East 

Building 5, Room A-503 

Charleston, WV 25305 

Telephone: 304-558-3436 

FAX: 304-558-03333 

http://www.wvdot.com/1_airports/1e_commissi

on.htm

WISCONSIN 

Bureau of Aeronautics 

Wisconsin Department of Transportation 

P.O. Box 7914 

Madison, WI 53707-7914 

Telephone: 608-266-3351 

FAX: 608-267-6748 

www.dot.wisconsin.gov/modes/air.htm

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30 September 2005 AC 150/5100-14D 

WYOMING NORTHERN MARIANA ISLANDS 

Wyoming Department of Transportation Executive Director 

Aeronautics Division Commonwealth Ports Authority 

5300 Bishop Boulevard Saipan International Airport 

Cheyenne, WY 82009-3340 P.O. Box 501055 

Telephone: 307-777-3952 Saipan, MP 96950-1055 

FAX: 307-637-7352 Telephone: 670-644-3500 

www.dot.state.wy.us FAX: 670-234-5962 

www.cpa.gov.mp

US Territory Aviation Offices 

PUERTO RICO 

AMERICAN SAMOA Puerto Rico Ports Authority 

Director P.O. Box 362829 

Department of Port Adm San Juan, PR 00936-2829 inistration 

American Samoa Government Telephone: 809-723-2260 

P.O. Box 1539 FAX: 809-722-7867 

Pago Pago, Am www.dtop.gov.pr erican Samoa 96799 

Telephone: 684-633-4251 VIRGIN ISLANDS FAX: 684-633-5281 

www.asg-gov.net Virgin Islands Port Authority 

P.O. Box 301707 

GUAM St. Thomas, VI 00803-1707 

Executive Manager Telephone: 340-714-6601 

A.B. Won Pat Guam Fax: 340 774-0025 International 

Airport Authority (GIAA) http://www.viport.com

P.O. Box 8770 

Tamuning, GU 96931 

Telephone: 671-646-0300 

FAX: 671-646-8823 

www.guamairport.com

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AC 150/5100-14D 30 September 2005 

Intentionally left blank.

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30 September 2005 AC 150/5100-14D 

APPENDIX E. SCOPE OF SERVICES SAMPLES 

This appendix contains three different examples of Scope of Services. Example 1 is a Design 

Services scope, Example 2 is a Planning Services scope, and Example 3 is a Construction 

Services scope. Samples may not necessarily include all provisions and terms required by this 

AC. If a conflict exists between these examples and the AC, the AC will prevail. 

EXAMPLE 1. DESIGN SERVICES SCOPE 

TAXIWAY A SOUTH AND HOLDING APRON RECONSTRUCTION AND NEW

HARDSTAND 

ABC INTERNATIONAL AIRPORT 

The consultant will provide the required professional services to design the reconstruction of

Taxiway A South and holding apron and the proposed hardstand (attach a drawing or exhibit if 

necessary). This work will be performed and constructed under a Federal Aviation 

Administration (FAA) Airport Improvement Program (AIP) grant to the airport. 

Taxiway A South will be constructed in Portland Cement concrete and will be widened to 100 

feet and have new 40-feet-wide asphalt shoulders added. The South Holding Apron will be 

reconstructed to essentially the same configuration as presently exists. Centerline taxiway 

lighting will be added to the taxiway and through the holding apron to Runway 18L/36R. 

Control panels in the FAA tower and field lighting electrical vault will also be modified for the 

new centerline lighting. 

The new hardstand will be located north of the Airlift Airlines Maintenance Facility (currently 

under construction) south of the northeast Cargo Taxilane and west of the flying Bears 

hardstand. The hardstand will be a Portland Cement concrete apron with lighting similar to other 

hardstands, drainage to the Industrial Waste Sewerage System (IWS), and other utilities 

including fire protection. No downstream IWS changes are anticipated. It is anticipated that 

utilities are immediately available for fire protection adjacent to hardstand. 

Professional services to be provided by the consultant will include civil, electrical and structural, 

and geotechnical engineering services required to accomplish the following items: 

PHASE 1 - PRELIMINARY DESIGN 

The preliminary design phase is intended to identify and evaluate alternatives to assure cost 

effective and practical solutions for the work items identified. The consultant will complete its 

evaluation of alternatives through contacts with local authorities and review of the 

preapplication, field investigations, and a practical design approach. The design will take

advantage of local knowledge and experience and utilize expertise from recent construction 

projects to design a cost-effective project and ensure competitive construction bids. Activities 

include: 

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AC 150/5100-14D 30 September 2005 

a. Coordinate with airport operations, FAA tower, and the airlines to minimize impacts in 

day-to-day operations of the airlines and air cargo lines. Also coordinate with facilities 

and maintenance and fire department. (This will require four coordination meetings 

throughout the design.) 

b. Prepare a preliminary estimate of probable construction costs and schematic design for 

each element of the project. 

c. Provide all geotechnical investigation and analysis and pavement and other 

nondestructive testing and analysis required for the design. 

d. Coordinate with the airport's project manager for required survey information. 

e. Prepare an overall construction phasing plan in order to maximize project constructability 

and minimize interference with airport operations. The consultant’s phasing plan must 

take into account other airport construction projects. 

f. Determine aircraft usage through coordination with Airport staff and information 

furnished by the sponsor. Design the pavements to meet the anticipated aircraft traffic. 

PHASE 2 - ENGINEERING PHASE ACTIVITIES 

a. Evaluate local conditions. 

1. Evaluate local material suppliers, sources, and capabilities. 

2. Evaluate drainage alternatives. 

3. Review electrical lighting layouts and determine system relocation capacities. 

b. Review and evaluate project layout. 

1. Verify master plan dimensions and data. 

2. Review findings and recommendations with airport personnel. 

c. Complete a soils investigation, soils report, and recommendations including: 

1. Field Exploration. 

(a) Conduct test pit explorations with a rubber-tired backhoe at various locations to a 

maximum depth of 8 feet in the runway, taxiway, and apron areas. Log and field 

classify soils and obtain samples for laboratory testing. 

2. Laboratory Testing. 

(a) Perform laboratory index and strength tests as follows: 

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30 September 2005 AC 150/5100-14D 

(1) Compacted CBR test (3 compaction points/test). 

(2) Standard Proctor (4 point) compaction tests. 

(3) Atterberg limit determinations. 

(4) Sieve analysis. 

(5) Unit weight and water content determinations. 

(6) FAA soil classifications for all samples. 

d. Complete necessary topography and site surveying, including establishment of project 

control points. 

e. Complete pavement section alternatives analysis and provide recommendations 

including: 

1. Conduct an initial cost analysis, life-cycle cost analysis, and analysis of locally 

available resources for up to three alternatives. 

2. Strategize bidding procedures and pavement section alternatives to provide a basis for 

competitive bidding. 

f. Complete preliminary plan and profile design for the runway, taxiway, and apron area. 

g. Complete preliminary runway lighting, signing, and system circuitry layout. 

h. Provide recommendations for construction phasing to the sponsor for their review. 

i. Complete estimates of probable construction costs for the recommended alternatives. 

j. Provide five sets of review documents. 

k. Complete the preliminary design report including: 

1. Geotechnical investigation. 

2. Topographical survey. 

3. Preliminary plans. 

4. Pavement section design and analysis. 

5. Drainage design analysis. 

6. Estimates of probable construction costs. 

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AC 150/5100-14D 30 September 2005 

7. Final summary and recommendations. 

8. Phasing and scheduling recommendations. 

l. Solicit comments on preliminary design from airport personnel and the FAA. 

PHASE 3 - FINAL DESIGN 

In the decision phase, the consultant will provide well-defined construction requirements, with 

selected bid alternatives as appropriate to provide a basis for competitive construction bids. 

Construction schedules will be closely coordinated to assure the best possible weather conditions 

and the least possible interference with airport operations. Assist the airport with the 

advertisement, notification of local airport users, and generally complete the final construction 

contract documents for the project. The following outline describes in greater detail the tasks 

and products. 

a. Incorporate preliminary design comments and respond as necessary to requests for 

additional information. 

b. Provide final design drawings, specifications, and final estimate of probable construction 

costs and schedule for the project. 

c. Provide Engineering Report. 

d. Develop specifications using Advisory Circular 150/5370-10, Standards for Specifying 

Construction of Airports, as amended, and utilize standard provisions supplied by the 

sponsor. 

e. Develop a safety plan in accordance with AC 150/5370-2, Operational Safety on Airports 

During Construction.

f. Design all improvements in accordance with FAA standards and guidelines and in 

accordance with the Airport Certification Manual. 

g. Coordinate the design of the project with existing and ultimate grades established at 

adjacent areas. 

h. Provide for all required design of utilities and services within the area defined in the 

preliminary design. 

i. Complete final quantity calculations. 

j. Solicit sponsor and FAA review and approval. 

k. Provide ___ sets of contract documents. 

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30 September 2005 AC 150/5100-14D 

l. Assist airport with advertising and interpretation of project requirements. 

m. Assist airport with preparation of the FAA application. 

n. Provide review of all submittal and shop drawings during construction. 

o. Provide technical assistance and recommendations to the sponsor during construction. 

p. The following project schedule will be utilized unless otherwise approve by the sponsor: 

Taxiway A South and the Holding Apron portion of the project will be phased to be 

constructed on an accelerated basis to be completed within two (2) months of the 

construction consultant's notice to proceed or earlier, if possible. During construction, 

runway 18L/36R will be kept in service at all times. The project limits will be defined 

such that the construction activities will not impact the operation of the runway as 

defined by airport and FAA operational criteria. 

q. The construction budget for the project is $____, including construction change order 

contingency. The consultant will evaluate the feasibility of this budget and keep the 

sponsor apprised during each phase of the design. The consultant will advise the sponsor 

as to options available for reducing construction costs to stay within the budget, if it 

appears that likely consultant bid prices will exceed this budget. 

The design schedule is anticipated to be as follows: 

Commission Authorization of Consultant Contract - 10/10/XX 

Contract Execution - 10/10/XX 

Start Design - 10/11/XX 

50 Percent Design Review - 11/22/XX 

Complete Design, Submit Estimates, Plans and Specs for Review 1/12/XX 

Advertise for Bids - 3/21/XX 

Open Bids - 4/11/XX 

Prepare Award Memo - 4/12/XX 

Award Construction Contract - 4/25/XX 

Construction Contract Executed - 5/08/XX 

Construction Notice to Proceed - 5/14/XX 

Complete Taxiway A South & Holding Apron - 7/13/XX 

Complete Hardstand Construction - 11/01/XX 

PHASE 4 - CONSTRUCTION SERVICES 

During the construction phase of the project, the consultant will assist the sponsor to monitor and 

document progress for quality and cost. Review consultant payment requests, complete 

necessary quality control testing, establish necessary survey control, continually inform the 

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AC 150/5100-14D 30 September 2005 

sponsor on project progress and problems, conduct the final project inspection, and complete the 

associated certification. 

ACTIVITIES 

a. Assist with prebid conference and bid opening. Issue addenda, prepare an abstract of 

bids, and make recommendations for award. 

b. Assist in award notification to successful bidder and notify and return bid bonds to the 

unsuccessful bidders. 

c. Solicit and review bonds, insurance certificates, construction schedules, etc. 

d. Conduct preconstruction conference. 

e. Complete construction staking, provide horizontal and vertical control. 

f. Provide resident project representative to monitor and document construction progress, 

confirm conformance with schedules, plans and specifications, measure and document 

construction pay quantities, document significant conversations or situations, document 

input or visits by local authorities, etc. 

g. Prepare change orders and supplemental agreement, if required. 

h. Prepare and submit inspection reports. 

i. Prepare and confirm monthly payment request. 

j. Conduct necessary quality control testing. 

k. Conduct and document periodic wage rate interviews. 

l. Conduct a final project inspection with airport personnel, the FAA, and the consultant. 

m. Prepare as-constructed drawings and the final project from information furnished by the 

consultant. 

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30 September 2005 AC 150/5100-14D 

EXAMPLE 2. PLANNING SERVICES SCOPE 

AIRPORT LAYOUT PLAN UPDATE 

ANYTOWN MUNICIPAL AIRPORT 

The purpose of this Airport Layout Plan Update (ALPU) is to identify potential development 

options specifically associated with closed Runway 10-28 at Anytown Municipal Airport. The 

existing Airport Layout Plan (ALP) is an integral component of the Airport Master Plan Update 

(AMPU) completed in 1999, which was based on data compiled in the mid 1990s, which is now 

nearly 10 years old. Since that time, a number of critical growth and operational issues have 

surfaced that need to be assessed and factored into the preferred layout plan. Included in this 

assessment is a fresh look at terminal area development, growth within the adjoining (off-airport) 

industrial park, and an evaluation of airport land usage for aeronautical/nonaeronautical 

purposes. 

This ALPU will help the community focus on the best course of action for continued 

development of the airport, by identifying the key critical issues the airport faces in the next five 

to ten years. 

CRITICAL ISSUES 

Anytown is in a multiyear airport development plan that includes the reconstruction of Runway 

15-33, expansion of hangar and aircraft parking facilities, construction of an airport access road, 

plus plans for the development of a new terminal building, expanded aircraft parking, and fueling 

facilities. 

The airport is now in a position to start focusing on long-term landside development, particularly 

along the closed runway, with a realistic assessment of the existing terminal area configuration 

on the east end of the closed runway. An equally important component of this study is the 

identification of aviation development limits on the west end of the closed runway over the next 

20 years. These limits are critical to future expansion of both the airport and adjacent industrial 

park.

TASKS 

XYZ Company proposes to provide the following services. To the maximum extent possible, 

and unless otherwise noted, data from the most recent AMPU and ALP will be used. In the 

interest of cost savings, updated aerial mapping will not be obtained for this project. XYZ 

Company will rely on existing data. 

CONCEPT 

XYZ Company will prepare a written report and update the ALP, focusing on development of 

airport landside facilities, with emphasis on the closed runway, and the limits of compatible 

aviation development. Findings will be presented in written form at key phases through the term

of this project, with each subsequent part building on previously submitted information. This 

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AC 150/5100-14D 30 September 2005 

concept will result in the development of a complete draft report that will then be updated to 

reflect agreed upon changes, resulting ultimately in the final ALPU. 

TASK A - STUDY DESIGN/ADMINISTRATIVE 

a. Project Scoping Meeting. The consultant will arrange and attend a project scoping 

meeting with the FAA, state, and city of Anytown (Sponsor) to review the project scope 

and tasks and to confirm the specific requirements of the ALPU. 

b. Refine Scope of Services. XYZ Company will refine and prepare a detailed scope of

services and fee to complete the defined tasks for submission to the sponsor, state, and 

FAA. 

c. Prepare Grant Application. XYZ Company will prepare and submit applications for 

Federal assistance. The sponsor will sign and distribute the applications to state and 

FAA. The grant application will be submitted on or about April 15, 20XX. 

d. Attend City Council Meeting. XYZ Company will attend a regularly scheduled city 

council meeting for the purpose of answering questions and addressing issues concerning 

this project. 

e. Grant Administration. XYZ Company will submit a monthly invoice to the sponsor, 

including supporting documentation which specifically describes the work and other 

items for which the billing is submitted. The billing report will also include an estimate 

of the percent complete of each task appearing on the report. The sponsor will be billed 

on a monthly basis for all work conducted in association with this project. 

The FAA and state will reimburse the sponsor for these fees through the grant 

reimbursement process. XYZ Company will prepare these grant reimbursement requests 

for the sponsor’s signature and distribution to the FAA and state. It is anticipated that 

seven grant reimbursement requests will be prepared during the life of this project. 

TASK B - ALPU REPORT 

XYZ Company will prepare an ALPU report consisting of five chapters and various appendices, 

developed in two phases (draft and final). 

Chapter 1 - Inventory and Forecasts 

a. Update Existing Activity: This task will update existing based aircraft totals and evaluate 

current aircraft operations using industry standards, observations, and discussions with 

airport operators and users. The sponsor will provide XYZ Company will an accurate list 

of all based aircraft by aircraft make and model, sorted by hangared aircraft and aircraft 

parked on open aprons. 

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30 September 2005 AC 150/5100-14D 

b. Field Inventory: XYZ Company will conduct a site field investigation of the airport that 

will provide an update of recently constructed facilities as well as potential development 

areas. 

c. Identify On-Airport Developable Land: XYZ Company will use existing base mapping 

superimposed by the airport property line and resource protection limits to identify areas 

of airport property that can be “disturbed” or used for future airport development. This 

task will focus on the closed runway. 

d. Evaluate Existing Lease Agreements. XYZ Company will obtain and evaluate existing 

airport lease agreements for compliance with FAA grant assurances. 

e. Review SASP: XYZ Company will obtain and review aircraft and operational data in the 

current State Aviation Systems Plan (SASP) as applicable to Anytown. 

f. Update 19XX Forecasts. The 19XX AMPU forecasts will be updated based on current 

aircraft loading and operations and projected forward 5, 10 and 20 years using SASP 

forecasts. 

g. Forward Draft Findings. XYZ Company will prepare and submit a draft Inventory and 

Forecasts Chapter, providing 10 copies of the draft chapter to the sponsor and one copy 

each to the state and FAA. It is recommended that the sponsor post this report on its 

website. XYZ Company will provide a copy of the report as it progresses, in Adobe®

PDF format, to the sponsor’s webmaster or information technology (IT) department. 

h. Meeting. XYZ Company will present the Inventory and Forecast data to the sponsor; 

answering questions and resolving any conflicts prior to starting the next phase of the 

project. 

Chapter 2 - Demand/Capacity Analysis & Facility Requirements. Pending receipt and resolution 

of comments from the sponsor, state, and the FAA on Chapter 1, XYZ Company will prepare 

Chapter 2. XYZ Company will review and respond to comments to all parties. 

a. Landside Facility Capacities: XYZ Company will identify the capacity of the existing 

landside facilities including, but not limited to aviation facilities: hangars, aircraft 

parking, fuel facilities; compatible non-aviation facilities: industrial park; and common 

facilities: automobile parking and access roads 

b. Airside Facility Requirements: This ALPU will not evaluate airside facilities (runway, 

taxiways, etc). 

c. Landside Facility Requirements: XYZ Company will evaluate existing landside facilities 

and compliance with FAA safety and design requirements. Based on the safety and 

capacity computations as well as the forecasts of aviation demand for the airport, XYZ 

Company will identify the needed improvements for the landside facilities (i.e., hangars, 

aircraft parking, automobile parking and access, and aircraft fueling facilities). 

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AC 150/5100-14D 30 September 2005 

d. Forward Draft Findings: XYZ Company will prepare and submit the Capacity and 

Facilities Chapter, providing 10 copies of the draft chapter to the sponsor and one copy 

each to the state and FAA. 

e. Meeting. XYZ Company will present its findings from the first two chapters to the 

sponsor; answering questions and resolving any conflicts prior to starting the next phase 

of the project. 

Chapter 3 - Alternative Developments. Pending receipt and resolution of comments from the 

sponsor, state, and FAA on Chapter 2, XYZ Company will prepare Chapter 3. XYZ Company 

will review and respond to comments to all parties. 

a. Identify Limits of Short-Term Aviation Development. Based on previously developed 

forecasts (Chapter 1) and identified facility needs (Chapter 2), XYZ Company will 

identify areas of airport property that can be used for future airport development. 

Emphasis will be placed along the entire close runway corridor, with particular attention 

given to realistic development of the existing terminal area. 

b. Identify Potential Nonaeronautical Use. XYZ Company will analyze future aviation 

needs (projected in 5, 10, and 20 year periods) and then identify on-airport areas 

potentially available for compatible nonaeronautical use. Emphasis will be placed on 

development in the area along or in the vicinity of the west end of the closed runway. 

c. Identify Development Alternatives: The objective of this task is to identify feasible 

landside alternative development plans for the airport based on Tasks A and B above. 

While a variety of alternative solutions could be considered, for the purposes of this 

study, XYZ Company will develop a series of possible alternatives consistent with the 

needs of the sponsor. 

d. Forward Draft Findings: XYZ Company will prepare and submit the Alternatives 

Chapter addressing the tasks in this chapter, providing 10 copies of the draft chapter to 

the city, and one copy each to the state and FAA. 

e. Preferred Alternative Meeting: XYZ Company will meet with the sponsor to assist him

in evaluating and selecting the preferred alternative. Subsequent to the selection of the 

preferred alternative, XYZ Company will complete and submit an updated Alternatives 

Chapter to all parties. 

Chapter 4 - Environmental Evaluation. Pending receipt and resolution of comments from the 

sponsor, state, and FAA on Chapter 3, XYZ Company will prepare Chapter 4. XYZ Company 

will review and respond to comments to all parties. 

a. Identify Existing Environmental Conditions. This task will include the collection of data 

to identify protected resources and environmental issues as defined by the 21 impact 

categories found in FAA Order 5050.4, Airport Environmental Handbook, in the vicinity 

of the airport that are anticipated to be impacted by the proposed capital improvements or 

existing operations. A review of existing data and coordination with appropriate 

regulatory agencies will identify potential protected resources and issues important to the 

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30 September 2005 AC 150/5100-14D 

human and natural environment that may require additional data collection beyond the 

scope of this study. XYZ Company will conduct one site visit to compare existing 

conditions to written data. 

In addition, XYZ Company will review previous environmental permitting and, if 

applicable, protected resource mitigation performed as part of previous airport and 

industrial park improvement projects. This information will be useful to the sponsor 

when future environmental permits need to be obtained. 

Delineated flagged wetlands will be identified and evaluated using the current Federal 

and State (and local, if applicable) methodologies. These wetland boundaries, which are 

already digitized, will be placed on the appropriate airport plans and figures. 

b. Identify Potential Adverse Impacts: Based upon the recommended airport improvements 

identified as the preferred alternative, potential impacts to the environment that are 

protected by local, State, and Federal regulations will be identified for the first five years 

of the planning period. 

c. Describe Regulatory Requirements: XYZ Company will identify the permit requirements 

for the anticipated first five years of airport improvements. This information can then be 

used to plan the phasing requirements for each project (refer to Chapter 5 – 

Implementation Schedule & Financial Analysis). 

d. Forward Draft Findings: XYZ Company will prepare and forward the Environmental 

Chapter covering the tasks described in this section. This chapter will provide the basis 

for the environmental permitting requirements and financial impacts presented in Chapter 

6. XYZ Company will provide copies as previously described above.

Chapter 5 - Implementation & Financial Analysis. Pending receipt and resolution of comments 

from the sponsor, state, and FAA on Chapter 4, XYZ Company will prepare Chapter 5. XYZ 

Company will review and respond to comments to all parties. 

a. Implementation Schedule. Based on the adopted preferred alternative, a phased 

implementation schedule will be developed. This schedule will be based on demand 

levels and their estimated timeframes for realization. This schedule will not only include 

the development previously mentioned, but also major maintenance projects that were 

identified and necessary to maintain the viability of the airport. 

b. Capital Improvement Plan. The ALPU will include a CIP using planning-level opinions 

of cost for each of the projects, both for development and maintenance of the airport. 

The distribution of eligible costs between the sponsor, state, FAA, and private investors 

will be evaluated for the presence of extensive financial burdens during any one 

timeframe; if necessary, projects may be shifted to offset this burden. 

c. Funding Sources: XYZ Company will identify typical and potential funding sources for 

paying for proposed airport improvements or necessary maintenance projects. 

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AC 150/5100-14D 30 September 2005 

d. Forward Draft Findings. XYZ Company will prepare and forward the Implementation 

Schedule and Financial Analysis Chapter covering the tasks described in this section. 

This chapter will provide the basis for future capital planning considerations on the part 

of the state and FAA. XYZ Company will provide copies as previously described above. 

TASK C – UPDATE ALP 

Three key components of the ALP will be updated: Existing Airport Layout Plan, Terminal Plan, 

and Ultimate Airport Layout Plan. The Approach Plan and Profile, Land-Use, and CFR Part 77 

Analysis sheets will not be updated. Based on the selection of the preferred alternative, several 

drawings of the existing ALP set will require revisions and updating. All plans will be prepared 

to conform to state and FAA CADD standards and will be made available in electronic format. 

a. Existing Airport Facilities Plan: This drawing will be updated reflecting changes since 

completion of the existing drawing. This drawing will be prepared at a scale of either 1′′

= 300′ or 1′′ = 400′. 

b. Ultimate Airport Layout Plan: This drawing will be revised reflecting the preferred 

alternate layout. This drawing will be prepared at a scale of either 1′′ = 300′ or 1′′ = 400′. 

c. Terminal Area Plan: This drawing will be prepared at a scale of either 1′′ = 50′ or 100′

reflecting the revised preferred layout. 

d. Forward Draft Findings: XYZ Company will prepare and submit the revised ALP 

drawings. One full-size 24′′ x 36′′ set will be provided each to the sponsor, FAA, and the 

state. In addition, a reduced 11′′ x 17′′ set will be provided in Adobe PDF to the 

sponsor’s webmaster for inclusion on the city’s website. 

TASK D – FINAL DOCUMENTATION 

a. Final Meeting. XYZ Company will hold a final project meeting with the sponsor, state, 

and FAA to review the project and solicit all final comments. 

b. Final Report. Pending receipt of comments from all interested parties, a final ALPU 

report will be prepared. Bound, printed copies will be distributed to the sponsor, state, 

and FAA. Additional copies of the final report will be available upon request on CDROM in Adobe PDF format. 

c. Airport Layout Plan. Four (4) full-size sets of the final ALP set will be distributed to the 

sponsor, state, and FAA for approval signatures. All signatory parties and XYZ 

Company will receive one (1) signed ALP set for their files. 

ANTICIPATED PROJECT SCHEDULE 

The following anticipated project schedule is based on the timely receipt and resolution of 

comments from the sponsor, state, and FAA: 

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30 September 2005 AC 150/5100-14D 

Task Date

Study Design ......................................................................May 20XX 

Inventory and Forecasts......................................................June 20XX 

Capacity Analysis and Facility Requirements................August 20XX 

Alternatives Development........................................ September 20XX 

Environmental Evaluation............................................ October 20XX 

Financial Analysis.................................................... November 20XX 

Airport Plans..............................................................December 20XX 

Final Documentation .....................................................January 20XX 

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AC 150/5100-14D 30 September 2005 

EXAMPLE 3. CONSTRUCTION SERVICES SCOPE 

DESIGN AND CONSTRUCT 6-UNIT HANGAR 

ANYTOWN MUNICIPAL AIRPORT 

ARTICLE A - DATA COLLECTION AND PROJECT DEVELOPMENT 

a. Predesign Conference - A representative of the engineer will attend a predesign meeting 

at the offices of the state to provide the representatives of the owner, the FAA, and the 

state with the opportunity to review and discuss the nature and extent of the project and to 

establish the project design criteria, budget, and schedule. The engineer will coordinate 

the date and time of the predesign conference via teleconferences, letters, faxes and 

emails to the representatives of the owner, the FAA and the state. The engineer will 

prepare a presentation of the project components for discussion at the predesign 

conference. The engineer will use the Airports Division Predesign Conference Form XX

to determine the design and construction parameters that will be used for this project. 

b. Review and Evaluate Existing Data - The engineer will compile the existing data that was 

prepared for previous projects at the airport, that is germane to the project, and that might 

be useful in the design of the project. The existing data includes airport master plan, 

airport Exhibit “A” property plan, engineering drawings, airspace obstruction analyses, 

aerial photogrammetry data, and aerial photographs. The engineer will utilize the 

pertinent data and information as appropriate to prepare worksheets to facilitate the 

development of the project. The engineer will review the existing data for accuracy and 

completeness and to determine the feasibility of utilizing the data to prepare plans and 

specifications for the design and construction of the project. 

c. Site Location Survey - The engineer will retain a professional land surveyor who is 

licensed in the State to provide site location survey services in the vicinity of the 

proposed hangar project area sufficient to prepare the project plans. The land surveyor 

may be required to locate the pertinent existing physical features within the vicinity of the 

project including pavements, drainage structures, swales and ditches, fence lines, 

property lines, rights-of-way, and tree and brush lines. The engineer will incorporate the 

results of the survey into the project plans to supplement the available existing data for 

the project locations. 

Expenses - The engineer will incur certain miscellaneous project related expenses during this 

phase of the work which may include but will not be limited to: meals, lodging, mileage cost at 

$0.405 per mile, tolls, overnight shipping, plans, photocopies, photographic materials, equipment 

rental, survey materials, long distance telephone calls from the field, newspaper advertisements, 

and miscellaneous vendor invoices. These expenses will be included in the engineer's contract 

with the owner. 

Outside Services - The engineer will incur certain project related costs during the data collection 

and project development phase of the work in the form of subconsultant costs for land surveying. 

These costs will be included in the engineer's contract with the owner. 

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30 September 2005 AC 150/5100-14D 

ARTICLE B - DESIGNS, PLANS AND SPECIFICATIONS 

a. Project Plans - The engineer will prepare preliminary and final plans based on the 

existing conditions plans that were prepared during the data collection phase of the 

project. The engineer will prepare the plans based on the locations of pavements, 

buildings, wetlands, tree lines, pole lines, fences, property lines, aviation easements, 

rights-of-way and other considerations to sufficiently depict the project area for the 

construction of the hangar. The engineer will evaluate the project work area to identify 

other necessary incidental improvements that should be included in the project. The 

engineer will incorporate the electrical and structural plans into the project plans. The 

engineer will coordinate the development of the project plans with the staff of their 

aviation planning and environmental departments including: 

• Title sheet 

• Site plan 

• Grading Plan 

• Civil Details 

• Cross Sections 

• Hangar Elevations and Details 

• Floor Plan and Details 

• Foundation Plan and Details 

• Building Details and Typical Sections 

• Electrical Layout Plan 

• Electrical Schedules and One-Line Diagram

• Electrical Specifications 

The engineer will distribute the final plans to the owner, the state, and the FAA. The 

b. Project Specifications and Contract Documents – The engineer will prepare preliminary 

The contract documents will include: Invitation to Bid, Information for Bidders, Bid 

Proposal, Schedule of Items, consultant's Qualifications and Certifications, Buy 

The engineer will distribute the preliminary plans to the owner, the state, and the FAA for 

review. The engineer will provide the owner with one (1) set of preliminary plans for 

review and comments. The engineer will provide the state with two (2) sets of

preliminary plans for review and comments. The engineer will provide the FAA with 

five (5) sets of preliminary plans for review and comments. The engineer will further 

develop the preliminary plans into final plans subsequent to the review and comment 

period. 

engineer will provide the owner with one (1) set of final plans. The engineer will provide 

the state with one (1) set of final plans. The engineer will provide the FAA with one (1) 

set of final plans. 

and final specifications and construction contract documents based on the preliminary 

and final plans. The engineer will incorporate the electrical and structural specifications 

into the project specifications. The specifications will establish the requirements for the 

project in accordance with the current version of and changes to FAA AC 150/5370-10 

"Standards for Specifying Construction of Airports" including general provisions and 

technical specifications. 

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AC 150/5100-14D 30 September 2005 

American Requirements, Contract Agreement, Notice to Bidders (Bonding), Bid Bond, 

Payment Bond, Performance Bond, Maintenance Bond, and Insurance Requirements. 

The contract documents will include Federal special provisions including: Federal

Requirements for Construction Contracts $100,000 and Over, Instructions to Bidders, 

Certification for Nonsegregated Facilities, Required Assurances, Disadvantaged Business 

Enterprise Eligibility Requirements, and Federal wage rate requirements for Anytown 

USA. 

The engineer will distribute the preliminary specifications and contract documents to the 

owner, the state, and the FAA for review and approval. The engineer will provide the 

ons and contract documents to the owner, 

the state, and the FAA. The engineer will provide the owner with one (1) set of final 

c. antities and construction

costs based on the plans, specifications, and environmental permitting requirements. The 

struction cost estimates will reflect the engineer’s opinion of probable 

construction costs and will be based on the engineer's experience with similar recent 

d. f

their electrical division for the design of the electrical components of the hangar building. 

owner with one (1) set of preliminary specifications and contract documents for review 

and comment. The engineer will provide the state with one (1) set of preliminary 

specifications and contract documents for review and comment. The engineer will 

provide the FAA with one (1) set of preliminary specifications and contract documents 

for review and comment. The engineer will further develop the preliminary

specifications and contract documents into final specifications and contract documents 

subsequent to the review and comment period. 

The engineer will distribute the final specificati

specifications and contract documents. The engineer will provide the state with one (1) 

set of final specifications and contract documents. The engineer will provide the FAA 

with one (1) set of final specifications and contract documents. 

Estimates - The engineer will prepare estimates of material qu

engineer will incorporate the electrical and structural estimates into the project estimates. 

The estimates will be distributed to the owner, the state, and the FAA for review and 

modification. The owner, the state and the FAA each will be provided with one (1) copy 

of the estimates. 

NOTE: The con

construction. The engineer has no control over the actual cost of consultant labor and 

materials or over the competitive bidding and construction market conditions. The 

engineer cannot guarantee the accuracy of the construction cost estimates when

compared to the consultants' construction bids or to the final project construction cost. 

Electrical Design, Specifications and Estimates - The engineer will utilize the staff o

The engineer will visit the project site to determine the availability and suitability of the 

existing electrical system for the proposed project. The engineer will prepare electrical 

plans in the form of one line diagrams, electrical service installation details, panel

schedules, lighting plan, power plan, and fixture schedule. The engineer will prepare 

electrical specifications and cost estimates for the construction of a pre-engineered metal 

building. The engineer will incorporate the electrical plans, specifications, and cost 

estimates into the project plans, project specifications and project cost estimates. 

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30 September 2005 AC 150/5100-14D 

e. Structural Design, Specifications and Estimates - The engineer will utilize the staff of 

their structural division for the design of the structural components of a hangar building 

measuring approximately 33-feet wide by 252-feet long. The engineer will visit the 

project site to determine the suitability of the proposed site for the hangar building. The 

engineer will utilize the geotechnical data compiled for the recent runway, taxiway, and 

apron reconstruction projects to evaluate the suitability of the existing soils to design the 

building foundation. The engineer will prepare structural plans in the form of building 

elevations, floor plans, foundation plans, reinforcing plans, structural cross sections, and 

details suitable for establishing the requirements of a pre-engineered metal building. The 

engineer will prepare structural specifications and cost estimates for the construction of

the pre-engineered metal building. The engineer will incorporate the structural plans, 

specifications, and cost estimates into the project plans, project specifications and project 

cost estimates. 

f. Quality Control and Design Review - The engineer will conduct in-house quality control 

and design review meeting with experienced representatives of the engineer. The 

engineer will provide staff members with the opportunity to perform independent 

analyses of the final plans and specifications to ensure clarity, accuracy, completeness, 

and constructability. The electrical and structural plans will be reviewed separately by 

senior staff members in those disciplines. Subsequent to the independent reviews, a 

special in-house project review meeting will be conducted to discuss and consolidate the 

findings of the reviewers. The recommendations of the design review team will be 

incorporated into the final plans and specifications. 

Expenses - The engineer will incur certain miscellaneous project related expenses during this 

phase of the work which may include but will not be limited to: meals, lodging, mileage cost at 

$0.405 per mile, tolls, overnight shipping, plans, photocopies, photographic materials, equipment 

rental, survey materials, long distance telephone calls from the field, and miscellaneous vendor 

invoices. These expenses will be included in the engineer's contract with the owner. 

ARTICLE C - ENVIRONMENTAL SERVICES 

a. Regulatory Review - The engineer will evaluate the preliminary design of the project to 

determine the environmental impacts of the project. The engineer will review the latest 

pertinent Federal, State, and local environmental regulatory measures for recent changes 

and compliance issues. The engineer will contact the appropriate Federal, State, and 

local regulatory authorities to ascertain the permitting requirements for the project based 

on the anticipated final design and its potential environmental impacts. The engineer will 

contact regulatory authorities through telephone calls, letter correspondence, fax, and 

email to confirm environmental, aviation, and municipal zoning regulations. The 

engineer will review the available environmental documents including the airport master 

plan and wetlands studies for environmental issues and recommendations. The engineer 

will incorporate the recommendations of the regulatory agencies into the final design of

the project to mitigate the environmental aspects of the project. 

b. Facility Storm Water Pollution Prevention Plan - The engineer will amend the owner's 

airport Storm Water Pollution Prevention Plan (SWPPP) which was prepared in 1996 for 

the owner's airport industrial use as required by the National Pollution Discharge 

Elimination System (NPDES) regulations. The engineer will prepare a revised airport 

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AC 150/5100-14D 30 September 2005 

base map depicting the hangar development and other incidental changes. The engineer 

will prepare a narrative describing the changes at the airport. The engineer will deliver 

the revised base map and narrative to the owner for inclusion in the SWPPP as an 

appendix. 

Expenses - The engineer will incur certain miscellaneous project related expenses during this 

phase of the work which may include but will not be limited to: meals, lodging, mileage cost at 

$0.405 per mile, tolls, overnight shipping, plans, photocopies, photographic materials, equipment 

rental, survey materials, long distance telephone calls from the field, newspaper advertisements, 

permit application fees, and miscellaneous vendor invoices. These expenses will be included in 

the engineer's contract with the owner. 

ARTICLE D - PROJECT ADMINISTRATION 

a. Scope of Services and Contract - The engineer will communicate and coordinate with the 

owner via telephone, letters, fax, and email requesting the authority to proceed with the 

preliminary phases of the proposed project pending the execution of the engineering 

services agreement. The engineer will prepare an engineering services agreement 

including a detailed work scope narrative and itemized fee schedules for submission to 

the owner, the state, and the FAA for review and approval. The engineer will coordinate 

the preparation of the contract with the staff of their planning, CADD, and environmental 

departments. 

The engineer will make changes to the work scope narrative and the fee schedules of the 

selected proposal. The engineer will make changes to the contract document standard 

provisions at the request of the owner’s legal counsel and with the approval of the 

engineer’s executive management. The engineer will prepare letters of transmittal and 

will distribute three (3) copies the final contract to the owner and the engineer’s executive 

management for original authorized signatures. The engineer will prepare letters of

transmittal and will distribute one (1) signed original copy of the fully executed contract 

to the owner, one (1) signed original copy to the engineer’s executive management, one 

(1) signed photocopy to the state, and one (1) signed photocopy to the FAA. 

b. FAA Grant Application - The engineer will prepare seven (7) copies of the formal FAA 

grant application including letters of transmittal, Standard Form 424, Standard Form

5100-100, project narrative, cost estimate, project schedule, location sketch, statement of 

environmental action, statement of airport user coordination, statement of 

intergovernmental coordination, statement of owner DBE program status, sponsor 

certifications, and grant assurances. The engineer will submit the grant application to the 

owner with transmittal letters for signatures and forwarding to the FAA and state. The 

engineer will review the Federal grant offer and assist the owner in complying with the 

terms and conditions of the grant offer. 

c. Executive Order 12372 - The engineer will communicate with the Anystate Office of 

State Planning to confirm the requirements of the submission package for 

intergovernmental agency review in accordance with Executive Order 12372. The 

engineer will prepare and submit six (6) copies of the submission package with a cover 

letter. The engineer will also prepare and deliver one (1) submission package with a 

cover letter directly to the U.S. Fish and Wildlife Service to facilitate Federal agency 

68
30 September 2005 AC 150/5100-14D 

review of the proposed project. The engineer will obtain response letters at the end of the 

review period identifying specific requirements to be incorporated into the proposed 

project. 

d. Reimbursement Requests - The engineer will prepare the Federal and State 

reimbursement requests using FAA Forms 5100-X and 5100-6X and State Form 55XX 

including letters of transmittal to the FAA and state. The engineer will compile the 

sponsor administration costs, engineering costs, subconsultant costs and construction 

costs. The engineer will submit five (5) copies of each reimbursement request package to 

the owner with transmittal letters for signature and forwarding to the FAA and the state 

for payment. It is anticipated that a total of six (6) reimbursement request packages 

including the final reimbursement request will be prepared and submitted during the 

course of the project. 

The engineer will compile, review, and approve the consultant’s construction cost data 

and will prepare FAA Form 51XX-8 periodic cost estimates. The engineer will submit 

seven (7) copies of the periodic cost estimates to the consultant for signature and return to 

the engineer for inclusion in the reimbursement request packages. It is anticipated that a 

total of four (4) periodic cost estimates will be prepared and submitted during the course 

of the project. 

e. In-House Administration - The engineer will provide general project administration and 

coordination including in-house staff review of the project’s progress, in-house staff 

communication, and dissemination of project data and information to in-house staff in the 

form of internal memos, discussions, meetings, and updates to apprise the project team of 

new developments throughout the design phases of the project. The engineer will prepare 

an in-house project work plan for distribution to the engineer’s design team members to 

inform them of the project goals and objectives including scope of work, team

assignments and responsibilities, project budget, project schedule, project contacts, and 

contract requirements, obligations, and limitations. 

f. Outside Administration - The engineer will provide general project administration and 

coordination including disseminating interim project data and information to the owner, 

the state, the FAA, and the engineer’s subconsultants in the form of telephone 

conversations, letters, faxes, email, copies, etc. to apprise the owner, the state, and the 

FAA of new developments throughout the design phase of the project. 

g. Accounting Administration - The engineer will provide general project administration 

and coordination with the staff of their accounting department. The engineer will prepare 

the internal close out forms. The engineer will verify and reconcile the monthly 

accounting statements and will prepare memos for adjustments and corrections when 

necessary. The engineer will approve and process invoices received from subconsultants 

and vendors providing services to the engineer throughout the design phases of the 

project. The engineer will prepare and submit monthly invoices to the owner for services 

provided to the owner and for costs incurred by the engineer and their subconsultants. It 

is anticipated that a total of six (6) invoices will be prepared and submitted during the 

course of the project. 

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AC 150/5100-14D 30 September 2005 

h. Miscellaneous Administration - The engineer will provide miscellaneous project 

administration and coordination duties which are not specifically addressed or anticipated 

in other project related tasks including telephone conversations with the owner, the state, 

the FAA, and other interested parties; disseminating interim project information to the 

owner, the state, the FAA, and other interested parties; and organizing, maintaining, and 

archiving the project records for six (6) years. 

i. Disadvantaged Business Enterprise Program - The engineer will update the airport 

Disadvantaged Business Enterprise (DBE) program in accordance with 49 CFR Part 26

Participation by Disadvantaged Business Enterprises in Department of Transportation 

Financial Assistance Programs. The engineer will review the methodology for 

evaluating the availability of DBE businesses to provide services and products for airport 

projects in the Federal fiscal year 20XX. The engineer will review the airport’s service 

area by analyzing the utilization of DBE businesses on previous airport projects. The 

engineer will prepare a legal advertisement describing the revised DBE utilization goal 

and methodology. The engineer will deliver the advertisement to the owner to publish in 

one (1) newspaper as a public notice to provide a thirty day public comment period. The 

engineer will submit the revised DBE program to the FAA Office of Civil Rights review 

and comments. The engineer will prepare the DBE program annual update on Form

4XXX at the conclusion of Federal fiscal year 20XX to reflect the actual DBE utilization 

on airport projects. 

Expenses - The engineer will incur certain miscellaneous project related expenses during this 

phase of the work which may include but will not be limited to: meals, lodging, mileage cost at 

$0.405 per mile, tolls, overnight shipping, plans, photocopies, photographic materials, equipment 

rental, survey materials, long distance telephone calls from the field, and miscellaneous vendor 

invoices. These expenses will be included in the engineer's contract with the owner. 

ARTICLE E - BIDDING SERVICES AND CONSTRUCTION ARRANGEMENTS 

a. Bid Documents - The engineer will prepare XX sets of bid documents comprising the 

construction plans, construction specifications, and construction contract in accordance 

with the requirements of the owner, the state, and the FAA. 

b. Bid Advertisement - The engineer will prepare a legal advertisement and deliver it to 

three (3) newspapers to publish as a solicitation for construction bids in accordance with 

the owner’s bidding procedures. The engineer will deliver the bid advertisement to five 

(5) plan viewing rooms for publication in order to maximize the project exposure and 

generate widespread consultant interest in the project. The engineer will communicate 

with the plan viewing rooms and similar industry entities to provide technical information 

for their publications. The engineer will notify the state and the FAA of the project’s 

advertisement. 

c. Distribute Bid Documents - The engineer will contact consultants who are potential 

bidders in order to maximize consultant participation in the project. The engineer will 

issue the bid documents to the interested bidders and to five (5) plan viewing rooms. The 

engineer will maintain a list of the bid document recipients including the recipient’s 

name, overnight mailing address, telephone number, and fax number for use in issuing 

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30 September 2005 AC 150/5100-14D 

addenda. The engineer will distribute the bid document recipient list to interested parties 

if requested by potential bidders. 

d. Pre-Bid Conference - The engineer will attend the pre-bid conference at the airport to 

present the project to interested parties and to answer consultants’ and subconsultants’ 

questions. The engineer will conduct a site walk of the project area to allow the 

consultants and subconsultants to observe the existing conditions first-hand and to ask 

questions regarding their observations. The engineer will prepare written responses to 

questions that require additional information that is not available at the time of the prebid conferences. The engineer will distribute the responses to the bid document 

recipients and pre-bid conference attendees. 

e. Bid Questions and Addenda - The engineer will answer questions and provide technical 

advice to the potential bidders concerning the bid documents. The engineer will answer 

questions and provide technical advice to the owner concerning the bid documents. The 

engineer will prepare and issue one (1) addenda to the bid document recipients to clarify, 

modify, or correct the bid documents. 

f. Bid Analyses, Recommendation and Award - The engineer will conduct a detailed 

analysis of the consultants’ bids for completeness and accuracy and will note omissions 

and discrepancies. The engineer will compile a bid summary comprising the results of

the bids for distribution to the bid document recipients. The engineer will write a letter to 

the owner recommending the award of the construction contract to the apparent low 

bidder based on the bid analyses. With the concurrence of the owner, the state and the 

FAA, the engineer will issue a written notification to the successful bidder informing the 

bidder of the bid results. The engineer will disseminate the bid results to the plan 

viewing rooms. 

g. Bid Sureties - The engineer will issue letters to the unsuccessful bidders returning the bid 

sureties, distributing the bid summary, and describing the bid results. The engineer will 

return the bid surety to the successful bidder after the bidder has executed the 

construction contract. The engineer will return the bid surety to the second low bidder 

after the successful bidder has executed the construction contract. 

h. Consultant Coordination - The engineer will prepare six (6) copies of the consultant’s bid 

proposal package for use as the construction contract document. The engineer will 

coordinate with and provide information to the consultant to facilitate the preparation and 

execution of the construction contract document. The engineer will review the 

consultant’s construction contract for accuracy and completeness before submitting the 

document to the owner for final signatures. The engineer will prepare a checklist of tasks 

to be performed by the owner to fully execute the construction contract. The engineer 

will distribute the construction contract documents at the preconstruction conference. 

Expenses - The engineer will incur certain project related expenses during this phase of the work 

which may include but will not be limited to: meals, lodging, mileage cost at $0.405 per mile, 

tolls, overnight shipping, plans, photocopies, photographic materials, equipment rental, survey 

materials, long distance telephone calls from the field, and miscellaneous vendor invoices. 

These expenses will be included in the engineer's contract with the owner. 

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AC 150/5100-14D 30 September 2005 

ARTICLE F - CONSTRUCTION ADMINISTRATION 

a. Preconstruction Conference - The engineer will coordinate the time, date, and location of

the preconstruction conference. The engineer will notify the owner, the FAA, the state, 

the consultant, the resident engineer, and other interested parties of the preconstruction 

conference and will invite their representatives to attend. The engineer will conduct the 

preconstruction conference in accordance with FAA AC 150/5300-9 Predesign, Prebid, 

and Preconstruction Conferences for Airport Grant Projects to ensure that the attendees 

are aware of the design, construction, and safety requirements of the project and are 

informed of their individual responsibilities. 

b. Shop Drawing Review - The engineer will review the shop drawings and materials 

submittals that are furnished by the consultant as required by the construction contract 

documents. The engineer will either fully approve, conditionally approve, or reject the 

shop drawings and materials. The engineer will return conditionally approved and 

rejected shop drawings and materials submittals to the consultant for changes or revisions 

prior to the use of the materials on the project. The engineer will review only one 

resubmission of a conditionally approved or rejected shop drawing or submittal. The 

engineer will prepare and maintain a submittal register identifying the submittal number, 

description, specification section, specification paragraph, received date, action date, and 

action taken. The engineer will distribute copies of the submittals and the updated 

submittal register to the owner and the consultant. 

c. Construction Administration - The engineer will provide general consultation and advice 

to the owner during the construction phase of the project. The engineer will provide 

general coordination between the owner, the state, and the FAA during the construction 

phase of the project. The engineer will assist the owner with the preparation and issuance 

of change orders, recommend construction specification waivers, and advise the owner as 

to the consultant's performance. The engineer will review daily progress reports, 

monthly construction progress reports, wage survey records, and certified payrolls. The 

engineer will distribute copies of the monthly construction progress reports to the owner, 

the FAA, and the state. 

The engineer will provide general supervision and support to the resident engineer 

including, but not limited to, coordinating field survey personnel, processing the resident 

engineer’s weekly time sheets and expense sheets, providing technical documentation, 

providing field office supplies and materials, performing construction contract 

interpretation, analyzing unusual or unique developments or complications during 

construction, and communicating and corresponding with the consultant regarding 

contract administration, project changes, bonding and insurance issues, and other 

construction related matters. 

The engineer will communicate and coordinate with the consultant on a regular basis 

throughout the construction phase of the project in the form of teleconferences, letters, 

memos, faxes, and email. 

d. Supervisory Site Visits - The engineer will make supervisory visits to the construction 

site to observe the progress, safety, and quality of the construction. The engineer will 

coordinate the site visits with the owner and representatives of the electrical and 

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30 September 2005 AC 150/5100-14D 

structural divisions. The engineer’s representatives will meet with the representatives of

the owner and the consultant to discuss the project’s progress and to identify areas of 

concern to facilitate the construction. 

e. Final Inspection - The engineer will conduct a site walk and final inspection of the 

project to confirm the completeness and quality of the construction. The engineer will 

coordinate the date and time of the final inspection via teleconferences, letters, faxes and 

email to the owner, the FAA, the state, the resident engineer, and the consultant. The 

engineer will prepare a summary report of the final inspection, including a punch list of 

work items that the consultant must accomplish to complete the project. The engineer 

will distribute the summary report to the owner, the FAA, the state, the resident engineer, 

and the consultant. 

f. Record Drawings - The engineer will prepare four (4) sets of paper copies of the record 

drawings and final quantities representing the completed project and reflecting the actual 

work accomplished during construction. The engineer will distribute the four (4) sets of 

record drawings to the owner, the FAA, and the state for signatures. The engineer will 

prepare and distribute one (1) set of mylar copies of the record drawings to the owner 

after the record drawings have been signed by all parties. The engineer will provide the 

owner with electronic files of the record drawings in AutoCAD DWG format and PDF 

format on CD-ROM. 

g. Airport Layout Plan Drawing - The engineer will update the electronic versions of the 

Ultimate Airport Layout Plan drawing which is identified as Sheet 3 of the Airport 

Layout Plan drawing set. The engineer will update the drawing to reflect the actual work 

accomplished by the project. 

h. Airport Terminal Area Plan Drawing - The engineer will update the electronic version of 

the Airport Terminal Area Plan drawing which is identified as Sheet 4 of the Airport 

Layout Plan drawing set. The engineer will update the drawing to reflect the actual work 

accomplished by the project and previous airport development. 

i. Project Close Out Report - The engineer will prepare the final project documentation in 

the form of a project close out report that consolidates the project related information that 

will be required by the FAA to formally close out the project. The engineer will include 

in the close out report all general, fiscal, miscellaneous, engineering and construction 

information, and submissions/certifications listed on the FAA project closure summary 

checklist. The engineer will distribute one (1) copy of the project close out report each to 

the owner, the FAA and the state. 

Expenses - The engineer will incur certain project related expenses during this phase of the work 

which may include but will not be limited to: meals, lodging, mileage cost at $0.405 per mile, 

tolls, overnight shipping, plans, photocopies, photographic materials, equipment rental, survey 

materials, and long distance telephone calls from the field. These expenses will be included in 

the engineer's contract with the owner. 

Outside Services - The engineer will incur certain project related costs during the construction 

administration phase of the work in the form of subconsultant costs for geotechnical testing 

services. These costs will be included in the engineer’s contract with the owner. 

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AC 150/5100-14D 30 September 2005 

ARTICLE G - TECHNICAL OBSERVATION OF CONSTRUCTION 

a. Resident Engineer - The engineer will provide a qualified construction resident engineer 

to observe that the construction is carried out in reasonable conformity with the contract 

documents and in accordance with the customary practices of professional engineers and 

consultants. The resident engineer will be available for both full-time and part-time 

construction observation services during the 90 calendar day duration of the project as 

required by the nature of the ongoing construction activities. 

For budgeting purposes, the resident engineer can be available sixteen (16) hours per 

week for twelve (12) weeks including travel time for a total of 192 hours during the 

course of the construction. The resident engineer can also be available for eight (8) hours 

to attend the final inspection. Variations to this proposed manhour distribution may be 

necessary as the work progresses but must not exceed 200 manhours. Additional 

manhours for the resident engineer must be addressed by a supplemental agreement. 

The resident engineer will be the engineer’s primary contact with the consultant and their 

subconsultants during the course of construction. The resident engineer will be available 

to meet with the representatives of the owner, the FAA, the state, and other interested 

parties at the project location. The resident engineer will coordinate and supervise the 

engineer’s subconsultants and personnel who are performing on-site testing, surveying, or 

other project related services. 

The resident engineer will monitor and coordinate the construction progress; will 

coordinate with the owner, the engineer, and the consultant; will provide construction 

oversight to ensure that the work is proceeding according to the construction contract 

documents; and will notify the engineer if problems, disputes, or changes arise during the 

course of construction. 

The resident engineer will prepare and maintain cost estimates and construction quantity 

estimates for use in preparing monthly payment reimbursement requests and for 

monitoring the progress of the consultant's work. The resident engineer will prepare 

daily construction progress reports of the construction activities that are observed and 

will submit the reports to the engineer for review. The resident engineer will prepare 

monthly construction summary reports of completed work that has been accepted and 

approved by the consultant and will submit the reports to the engineer for review. 

The resident engineer will conduct Federal wage rate surveys with the consultant's

personnel and their subconsultants’ personnel to ensure compliance with the U.S. 

Department of Labor regulations for federally funded construction projects. The resident 

engineer will submit the wage rate survey records to the engineer for review. 

The resident engineer will assist the consultant with construction surveying to identify the 

limits of work, to determine elevations and grades, to locate physical features discovered 

during the course of construction, and to calculate quantities of materials either removed 

or utilized on the project. The consultant’s construction survey data will be incorporated 

into the record drawings at the completion of the project. The engineer will provide the 

resident engineer with CADD support to plot the results of the construction survey data 

74
30 September 2005 AC 150/5100-14D 

and to generate electronic drawings, sketches, and details at the request of the resident 

engineer to facilitate the construction. 

Expenses - The engineer will incur certain project related expenses during the course of the 

technical observation of construction phase of the work which may include but will not be 

limited to: meals, lodging, mileage cost at $0.405 per mile, tolls, overnight shipping, blueprints, 

photocopies, photographic materials, equipment rental, survey materials, long distance telephone 

calls from the field, and miscellaneous vendor invoices. These expenses will be included in the 

engineer's contract with the owner. 

Outside Services - The engineer will incur certain project related costs during the technical 

observation phase of the work in the form of geotechnical subconsultant costs for quality 

assurance testing of construction materials and practices. These costs will be included in the 

engineer's contract with the owner. 

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AC 150/5100-14D 30 September 2005 

Intentionally left blank.

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30 September 2005 AC 150/5100-14D 

APPENDIX F. CONSULTANT SERVICES FEE/COSTS SAMPLE 

This example can be modified as necessary for any type of project. 

DIRECTOR

AVIATION

PROJECT

MANAGER

AIRPORT

PLANNER

ENVIRO.

ANALYST

CADD

TECH CLERICAL

1 Project Scoping Meeting

2 Refine Scope and Fee

3 Prepare Grant Application

4 Attend City Council Meeting

5 Update Existing Activity

6 Field Inventory

7 Identify On-Airport Developable Land

8 Evaluate Existing Lease Agreements

9 Update 1999 Forecasts

10 Review and Respond to Comments

11 Landside Facility Capacity & Requirements

12 Meeting

13 Review and Respond to Comments

14 Identify Limits of Aviation Development

15 Identify Development Alternatives

16 Review and Respond to Comments

17 Identify Existing Environmental Conditions

18 Describe Regulatory Requirements

19 Prepare and Forward Draft Findings

20 Implementation Plan & Capital Improvement Plan

21 Existing Airport Facilities Plan

22 Ultimate Airport Layout Plan

23 Final Meeting

24 Prepare and Forward Final Report

25 Prepare and Forward Final Airport Layout Plan

0 0 0 0 0 0

$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

$0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

Consultants/Outside Services $0.00 $0.00

$0.00 $0.00

Total Direct Nonsalary Expenses $0.00

TOTAL COST (Total Labor, Fixed Fee

& Expenses)

TASKS

HOURS

EMPLOYEE CLASSIFICATIONS

Airport: _______________________________

Project: _______________________________

THIS IS A SAMPLE

ANY SIMILAR FORM MAY BE

USED

TOTAL HOURS

HOURLY RATE

DIRECT SALARY COST

Date: ________________________

Total Direct Salary Costs

Overhead (xxx % of Direct Labor Costs)

Direct Nonsalary Expenses

Travel (x miles at $x.xx/mile)

Total Direct Nonsalary Expenses

Subtotal

Fixed Fee (xx % of Total Labor Cost)

Total Labor Cost

Other

Testing

Reproduction

Per Diem

TASKS VARY WITH 

SCOPE AND

CATEGORY/PHASE

OF SERVICE

EMPLOYEE 

CLASSIFICATIONS 

VARY WITH EACH 

CONSULTANT AND 

PROJECT HOURS WILL VARY 

BY LEVEL OF WORK 

AND AS 

NEGOTIATED

TOTAL HOURS 

IS THE SUM OF

EACH COLUMN

HOURLY RATE

VARIES BY 

CONSULTANT

DIRECT SALARY 

COST ARE TOTAL

HOURS MULTIPLIED

BY HOURLY RATE

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AC 150/5100-14D 30 September 2005 

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30 September 2005 AC 150/5100-14D 

APPENDIX G. DETAILED FEE/COST ANALYSIS SAMPLE 

i.e. calendar days

DIFFERENCE OBJECTIVE

Wages and Overhead $$$

Overhead Percent

Principal $/Hour

Project Mangager $/Hour

Civil Engineer $/Hour

Electrical Engineer $/Hour

CADD Technician $/Hour

Resident Engineer $/Hour

Inspector $/Hour

Project Engineer (Construction) $/Hour

Surveyor $/Hour

2-Man Crew

WORKHOURS

Principal

Project Manager

Civil Engineer

Electrical Engineer

CADD Technician

Resident Engineer

Inspector

Project Engineer (Construction)

Surveyors

Workhour Totals

Geotech $$$

Travel $$$

Printing $ $ $

Total Fee $ $ $

As percent of ECC

ITEM

SPONSOR'S

INDEPENDENT

ESTIMATE

CONSULTANT

FEE

PROPOSAL

NEGOTIATION

THIS IS A SAMPLE

ANY SIMILAR FORM MAY BE

USED

DATE: ___________________

PROJECT: ___________________________________

ESTIMATED CONSTRUCTION COSTS (ECC): $___________________

ESTIMATED CONSTRUCTION DURATION: ______________________

EMPLOYEE

CLASSIFICATIONS AND THEIR 

TITLES VARY WITH EACH 

CONSULTANT AND THE 

PROJECT SCOPE

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30 September 2005 AC 150/5100-14D 

APPENDIX H. RECORD OF NEGOTIATIONS SAMPLE 

ARCHITECTURAL AND ENGINEERING SERVICES 

DATE: 

Job Title 

Location: 

Anticipated A.I.P. Grant: 

a. The consulting firm of XYZ was selected on January 21, 20XX, from those consultants 

who submitted their qualifications. A scope of work and detailed independent cost 

estimate in the amount of $44,364 for the design phase and $54,956 for the construction 

phase were prepared by the sponsor on February 21 and submitted to the ADO on 

February 23. 

b. The scope of work and request for fee proposal were sent to XYZ Consultants on 

February 23. 

c. The meeting was held on February 27 with the sponsor, consultant, and FAA to ensure 

the consultant had a thorough understanding of the scope of work. 

d. The consultant submitted their fee proposal for the work on March 2, broken down as 

follows: 

Design Phase $58,224 

Construction Phase $66,345 

e. A detailed cost analysis comparing the detailed independent estimate with the 

consultant’s fee proposal was done on March 6 and negotiation objectives were 

established. 

f. The sponsor's negotiator, Mr. A called Mr. X of XYZ Consultants on March 7 to discuss 

the fee proposal. It was agreed that the construction duration of 60 days was adequate. 

The consultant was told that their overhead rate appeared high and asked to submit a 

detailed statement of overhead expenses for the previous year to verify their rate. Also 

the man hours for the principal and project manager seemed excessive. It was also noted 

that both a resident engineer and an inspector were not needed on the construction site 

fulltime. The surveying manhours during construction were also excessive. The 

consultant agreed to revise their fee proposal and resubmit it to the sponsor. 

g. The consultant submitted a revised fee proposal for the work on March 9, broken down as 

follows: 

Design Phase $51,286 

Construction Phase $59,432 

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AC 150/5100-14D 30 September 2005 

h. The detailed cost analysis was revised on March 12 to reflect the consultant's revised fee 

proposal. 

i. The sponsor's negotiator met with Mr. X of XYZ Consultants at the sponsor’s office on 

March 13. Ineligible costs for entertainment and interest expense were deleted from the 

consultant's overhead and an acceptable overhead rate of 134 percent was agreed upon. 

A combined time of 60 man hours for the principal and project manager were agreed 

upon allowing 15 for the principal and 45 for the project manager. The consultant’s 

figures of 302 civil work hours, 120 electrical work hours, and 410 drafting work hours 

were accepted. The consultant agreed to have a full time inspector on the job with a 

resident engineer also on the job one third of the time. The construction surveying work 

hours were reduced to 32 hours of a three-man crew. The consultant agreed to make the 

discussed changes and submit a final fee proposal. 

j. The consultant submitted a final fee proposal for the work on March 14, broken down as 

follows: 

Design Phase $47,324 

Construction Phase $56,658 

k. The final fee proposal is considered reasonable by the sponsor. A contract has been 

prepared for the agreement between the sponsor and consultant. The scope of work, draft 

contract, sponsor's independent cost estimate, consultant's fee proposals with revisions 

and detailed cost analysis are attached to this record of negotiation and hereby submitted 

to the ADO for a reasonableness of cost determination. 

l. The negotiations were conducted in good faith to ensure the fees are fair and reasonable. 

The procedures outlined in AC 150/5100-14 have been followed. 

Sponsor's Signature 

82