U.S. flag
          An official website of the United States Government  Main navigation
  

        

              Data Initiatives
                              Regulations
                                                                        Row 1
                                              FAR FAR
                              Smart Matrix Smart Matrix
                              Chapter 99 (CAS) Chapter 99 (CAS)
                              Row 2
                                              DFARS DFARS
                              DFARSPGI DFARSPGI
                              AFARS AFARS
                              DAFFARS DAFFARS
                              DAFFARS MP DAFFARS MP
                              DARS DARS
                              DLAD DLAD
                              NMCARS NMCARS
                              Row 3
                                              SOFARS SOFARS
                              TRANSFARS TRANSFARS
                              AGAR AGAR
                              AIDAR AIDAR
                              CAR CAR
                              DEAR DEAR
                              DIAR DIAR
                              DOLAR DOLAR
                              Row 4
                                              DOSAR DOSAR
                              DTAR DTAR
                              EDAR EDAR
                              EPAAR EPAAR
                              FEHBAR FEHBAR
                              GSAM/R GSAM/R
                              HHSAR HHSAR
                              HSAR HSAR
                              Row 5
                                              HUDAR HUDAR
                              IAAR IAAR
                              JAR JAR
                              LIFAR LIFAR
                              NFS NFS
                              NRCAR NRCAR
                              TAR TAR
                              VAAR VAAR
                              Tools
                                                                        Archives
                              Smart Matrix
                              Regulations Search
                              Acquisition Regulation Comparator (ARC)
                              Policy Network
                                                                        CAOC
                              CAAC
                              FAR Council
                              ISDC
 Breadcrumb
        Home
                            Regulations
                            FAR
                            Subpart 4.16 - Unique Procurement Instrument Identifiers
        
                  FAR
FAR
FAC Number: 2024-03 Effective Date: 02/23/2024
PartPart 1Part 2Part 3Part 4Part 5Part 6Part 7Part 8Part 9Part 10Part 11Part 12Part 13Part 14Part 15Part 16Part 17Part 18Part 19Part 20Part 21Part 22Part 23Part 24Part 25Part 26Part 27Part 28Part 29Part 30Part 31Part 32Part 33Part 34Part 35Part 36Part 37Part 38Part 39Part 40Part 41Part 42Part 43Part 44Part 45Part 46Part 47Part 48Part 49Part 50Part 51Part 52Part 53
Subpart4.04.14.24.34.44.54.64.74.84.94.104.114.124.134.144.154.164.174.184.194.204.214.224.23
Section4.16004.16014.16024.1603
Leave this field blank
        
                  

                                
                  
        « PreviousNext »
Subpart 4.16 - Unique Procurement Instrument IdentifiersSubpart 4.16 - Unique Procurement Instrument Identifiers    **Parent topic:**  Part 4 - Administrative and Information Matters4.1600 Scope of subpart.       This subpart prescribes policies and procedures for assigning unique Procurement Instrument Identifiers (PIID) for each solicitation, contract, agreement, or order and related procurement instrument.4.1601 Policy.       (a)                    						            Establishment of a Procurement Instrument Identifier (PIID). Agencies shall have in place a process that ensures that each PIID used to identify a solicitation or contract action is unique Governmentwide, and will remain so for at least 20 years from the date of contract award. The PIID shall be used to identify all solicitation and contract actions. The PIID shall also be used to identify solicitation and contract actions in designated support and reporting systems (e.g., Federal Procurement Data System, System for Award Management), in accordance with regulations, applicable authorities, and agency policies and procedures.)                                          (b)                    						            Transition of PIID numbering. No later than October 1, 2017, agencies shall comply with paragraph (a) of this section and use the requirements in  4.1602 and  4.1603 for all new solicitations and contract awards. Until an agency’s transition is complete, it shall maintain its 2013 PIID format that is on record with the General Services Administration’s Integrated Award Environment Program Office (which maintains a registry of the agency unique identifier scheme). The 2013 PIID format consisted of alpha characters in the first positions to indicate the agency, followed by alpha-numeric characters; the 2017 format instead has the AAC in the beginning 6 positions.                                          (c)                    						            Change in the Procurement Instrument Identifier after its assignment.                                                         (1)                          								                Agencies shall not change the PIID unless one of the following two circumstances apply:                                                                           (i)                                										                    The PIID serial numbering system is exhausted. In this instance, the contracting officer may assign a new PIID by issuing a contract modification.                                                                              (ii)                                										                    Continued use of a PIID is administratively burdensome (e.g., for implementations of new agency contract writing systems). In this instance, the contracting officer may assign a new PIID by issuing a contract modification.                                                                                                           (2)                          								                The modification shall clearly identify both the original and the newly assigned PIID. Issuance of a new PIID is an administrative change (see  43.101).4.1602 Identifying the PIID and supplementary PIID.       (a)                   *Identifying the PIID in solicitation and contract award documentation (including forms and electronic generated formats).* Agencies shall include all PIIDs for all related procurement actions as identified in paragraphs (a)(1) through (5) of this section.                                                         (1)                         *Solicitation*. Identify the PIID for all solicitations. For amendments to solicitations, identify a supplementary PIID, in conjunction with the PIID for the solicitation.                                                            (2)                         *Contracts and purchase orders*. Identify the PIID for contracts and purchase orders.                                                            (3)                         *Delivery and task orders.* For delivery and task orders placed by an agency under a contract (*e.g.*, indefinite delivery indefinite quantity (IDIQ) contracts, multi-agency contracts (MAC), Governmentwide acquisition contracts (GWACs), or Multiple Award Schedule (MAS) contracts), identify the PIID for the delivery and task order and the PIID for the contract.                                                            (4)                         *Blanket purchase agreements and basic ordering agreements.* Identify the PIID for blanket purchase agreements issued in accordance with  13.303, and for basic agreements and basic ordering agreements issued in accordance with subpart  16.7. For blanket purchase agreements issued in accordance with subpart  8.4 under a MAS contract, identify the PIID for the blanket purchase agreement and the PIID for the MAS contract.                                                                           (i)                               *Orders*. For orders against basic ordering agreements or blanket purchase agreements issued in accordance with  13.303, identify the PIID for the order and the PIID for the blanket purchase agreement or basic ordering agreement.                                                                              (ii)                               *Orders under subpart  8.4.* For orders against a blanket purchase agreement established under a MAS contract, identify the PIID for the order, the PIID for the blanket purchase agreement, and the PIID for the MAS contract.                                                                                                           (5)                         *Modifications.* For modifications to actions described in paragraphs (a)(2) through (4) of this section, and in accordance with agency procedures, identify a supplementary PIID for the modification in conjunction with the PIID for the contract, order, or agreement being modified.                                                                             (b)                   *Placement of the PIID on forms.* When the form (including electronic generated format) does not provide spaces or fields for the PIID or supplementary PIID required in paragraph (a) of this section, identify the PIID in accordance with agency procedures.                                          (c)                    						            Additional agency specific identification information. If agency procedures require additional identification information in solicitations, contracts, or other related procurement instruments for administrative purposes, separate and clearly identify the additional information from the PIID.4.1603 Procedures.       (a)                   *Elements of a PIID*. The	PIID consists of a combination of thirteen to seventeen alpha and/or	numeric characters sequenced to convey certain information. Do not	use special characters (such as hyphens, dashes, or spaces).                                                         (1)                         *Positions	1 through 6*. The first six positions identify the department/agency	and office issuing the instrument. Use the AAC assigned to the issuing	office for positions 1 through 6. Civilian agency points of contact	for obtaining an AAC are on the AAC Contact list maintained by the	General Services Administration and can be found at   https://community.max.gov/x/24foL. For	Department of Defense (DoD) inquiries, contact the service/agency	Central Service Point or DoD AAC Monitor, or if unknown, email   DODAADHQ@DLA.MIL for	assistance.                                                            (2)                         *Positions	7 through 8*. The seventh and eighth positions are the last two	digits of the fiscal year in which the procurement instrument is	issued or awarded. This is the date the action is signed, not the	effective date if the effective date is different.                                                            (3)                         *Position	9*. Indicate the type of instrument by entering one of the following	upper case letters in position nine. Departments and independent	agencies may assign those letters identified for department use	below in accordance with their agency policy; however, any use must	be applied to the entire department or agency.                      Instrument                                  Letter designation(i) Blanket purchase agreements                                  A(ii) invitations for bids                                  B(iii)Contracts of all types except indefinite-delivery	contracts (see subpart  16.5)                                  C(iv) Indefinite-delivery contracts (including	Federal Supply Schedules, Governmentwide acquisition contracts (GWACs),	and multi-agency contracts)                                  D(v) Reserved for future Federal Governmentwide	use                                  E(vi) Task orders, delivery orders or calls	under–                                     Indefinite-delivery contracts (including Federal Supply	Schedules, Governmentwide acquisition contracts (GWACs), and multi-agency	contracts);                                     Blanket purchase agreements; or                                     Basic ordering	agreements                                  F(vii) Basic ordering agreements.                                  G(viii) Agreements, including basic agreements	and loan agreements, but excluding blanket purchase agreements,	basic ordering agreements, and leases. Do not use this code for	contracts or agreements with provisions for orders or calls                                  H(ix) Do not use this letter                                  I(x) Reserved for future Federal Governmentwide	use                                  J(xi) Reserved for departmental or agency	use                                  K(xii) Lease agreements                                  L(xiii) Reserved for departmental or agency	use                                  M(xiv) Reserved for departmental or agency	use                                  N(xv) Do not use this letter                                  O(xvi) Purchase orders (assign V if numbering	capacity of P is exhausted during a fiscal year)                                  P(xvii) Requests for quotations (assign U	if numbering capacity of Q is exhausted during a fiscal year)                                  Q(xviii) Requests for proposals                                  R(xix) Reserved for departmental or agency	use                                  S(xx) Reserved for departmental or agency	use                                  T(xxi) See Q, requests for quotations                                  U(xxii) See P, purchase orders                                  V(xxiii) Reserved for future Federal Governmentwide	use                                  W(xxiv) Reserved for future Federal Governmentwide	use                                  X(xxv) Imprest fund                                  Y(xxvi) Reserved for future Federal Governmentwide	use                                  Z                                                            (4)                          								                Positions	10 through 17. Enter the number assigned by the issuing agency in	these positions. Agencies may choose a minimum of four characters	up to a maximum of eight characters to be used, but the same number	of characters must be used agency-wide. If a number less than the	maximum is used, do not use leading or trailing zeroes to make it	equal the maximum in any system or data transmission. A separate	series of numbers may be used for any type of instrument listed	in paragraph (a)(3) of this section. An agency may reserve blocks	of numbers or alpha-numeric numbers for use by its various components.                                                            (5)                          								                Illustration	of PIID. The following illustrates a properly configured PIID using	four characters in the final positions:                      Image 0(b)                   *Elements	of a supplementary PIID*. Use the supplementary PIID to identify	amendments to solicitations and modifications to contracts, orders,	and agreements. The supplementary PIID is reported as a separate	data element used in conjunction with, but not appended to, the	PIID.                                                         (1)                          								                Amendments to solicitations. Number	amendments to solicitations sequentially using a four position numeric	serial number added to the 13-17 character PIID beginning with 0001.                                                            (2)                          								                Modifications	to contracts, orders, and agreements. Number modifications to contracts,	orders, and agreements using a six position alpha or numeric, or	a combination thereof, added to the 13-17 character PIID. For example,	a modification could be numbered P00001. This would be added to	the end of the 13-17 character PIID illustrated in (a)(5) of this	section.                                                                           (i)                                										                    Position 1. Identify the office	issuing the modification. The letter P shall be designated for modifications	issued by the procuring contracting office. The letter A shall be	used for modifications issued by the contract administration office	(if other than the procuring contracting office).                                                                              (ii)                                										                    Positions	2 through 6. These positions may be alpha, numeric, or a combination	thereof, in accordance with agency procedures.                                                                              (iii)                                										                    Each	office authorized to issue modifications shall assign the supplementary	identification numbers in sequence (unless provided otherwise in	agency procedures). Do not assign the numbers until it has been	determined that a modification is to be issued.
« PreviousNext »
FavoriteX

      Far Parts
            Regulations FAR Menu
  

        
      Index
                              List of Sections Affected
                              DOD Deviations
                              CAAC Deviations
                              1
                              2
                              3
                              4
                              5
                              6
                              7
                              8
                              9
                              10
                              11
                              12
                              13
                              14
                              15
                              16
                              17
                              18
                              19
                              20
                              21
                              22
                              23
                              24
                              25
                              26
                              27
                              28
                              29
                              30
                              31
                              32
                              33
                              34
                              35
                              36
                              37
                              38
                              39
                              40
                              41
                              42
                              43
                              44
                              45
                              46
                              47
                              48
                              49
                              50
                              51
                              52
                              53
                              Chapter 99 (CAS)Definitions
    Toggle
FAC Changes
    Toggle
Style Formatter
    Toggle

      ×
        Data Initiatives
                                                              Regulations
                                                              Tools
                                              Archives
                                                              Smart Matrix
                                                              Regulations Search
                                                              Acquisition Regulation Comparator (ARC)
                                                              Policy Network
                                              CAO.gov
                                                        CAO Home
                                                              Council Member
                                                                    Large Agencies
                                                              Small Agencies
                                                              Council Defining Documents
                                                                    CAOC History
                                                              CAOC Charter
                                                              Civilian Agency Acquisition Council (CAAC)
                                                              Federal Acquisition Regulatory Council
                                                              Interagency Suspension and Debarment Committee (ISDC)
                                                              Search
 ˄ Top Sign up for FAR News

                            Share the FAR
                        Upper Footer Menu
  

        
      Useful Links
                              FAR Resources
                              Training
                              Acquisition Systems
            
                            **Contact Us/FAQs**
                        **Privacy and Security Notice**
                        **Accessibility Aids**
                        **Last Updated 03/29/2024**
 ACQUISITION.GOV
                An official website of the General Services Administration About GSA
                Accessibility support
                FOIA requests
                No FEAR Act data
                Office of the Inspector General
                Performance reports
                Privacy policy Looking for U.S. government information and services?
            Visit USA.gov
 «
    
    Tt