3.104-1 Definitions.

As used in this section—

Agency ethics official means the designated agency ethics official described in 5 CFR 2638.201 or

other designated person, including–

(1) Deputy ethics officials described in 5 CFR 2638.204, to whom authority under 3.104-6 has been

delegated by the designated agency ethics official; and

(2) Alternate designated agency ethics officials described in 5 CFR 2638.202(b).

Compensation means wages, salaries, honoraria, commissions, professional fees, and any other form

of compensation, provided directly or indirectly for services rendered. Compensation is indirectly

provided if it is paid to an entity other than the individual, specifically in exchange for services

provided by the individual.

Contractor bid or proposal information means any of the following information submitted to a

Federal agency as part of or in connection with a bid or proposal to enter into a Federal agency

procurement contract, if that information has not been previously made available to the public or

disclosed publicly:

(1) Cost or pricing data (as defined by 10 U.S.C. 3701(1) with respect to procurements subject to

that section, and 41 U.S.C. 3501(a)(1), with respect to procurements subject to that section.

(2) Indirect costs and direct labor rates.

(3) Proprietary information about manufacturing processes, operations, or techniques marked by the

contractor in accordance with applicable law or regulation.

(4) Information marked by the contractor as "contractor bid or proposal information" in accordance

with applicable law or regulation.

(5) Information marked in accordance with 52.215-1(e).

Decision to award a subcontract or modification of subcontract means a decision to designate award

to a particular source.

Federal agency procurement means the acquisition (by using competitive procedures and awarding

a contract) of goods or services (including construction) from non-Federal sources by a Federal

agency using appropriated funds. For broad agency announcements and small business innovation

research programs, each proposal received by an agency constitutes a separate procurement for

purposes of 41 U.S.C. chapter 21.

In excess of $10,000,000 means–

(1) The value, or estimated value, at the time of award, of the contract, including all options;

(2) The total estimated value at the time of award of all orders under an indefinite-delivery,

indefinite-quantity, or requirements contract;

(3) Any multiple award schedule contract, unless the contracting officer documents a lower
estimate;

(4) The value of a delivery order, task order, or an order under a Basic Ordering Agreement;

(5) The amount paid or to be paid in settlement of a claim; or

(6) The estimated monetary value of negotiated overhead or other rates when applied to the

Government portion of the applicable allocation base.

Official means–

(1) An officer, as defined in 5 U.S.C.2104;

(2) An employee, as defined in 5 U.S.C.2105;

(3) A member of the uniformed services, as defined in 5 U.S.C.2101(3); or

(4) A special Government employee, as defined in 18 U.S.C.202.

Participating personally and substantially in a Federal agency procurement means–

(1) Active and significant involvement of an official in any of the following activities directly related

to that procurement:

(i) Drafting, reviewing, or approving the specification or statement of work for the procurement.:

(ii) Preparing or developing the solicitation.

(iii) Evaluating bids or proposals, or selecting a source.

(iv) Negotiating price or terms and conditions of the contract.

(v) Reviewing and approving the award of the contract.

(2) "Participating personally" means participating directly, and includes the direct and active

supervision of a subordinate's participation in the matter.

(3) "Participating substantially" means that the official's involvement is of significance to the matter.

Substantial participation requires more than official responsibility, knowledge, perfunctory

involvement, or involvement on an administrative or peripheral issue. Participation may be

substantial even though it is not determinative of the outcome of a particular matter. A finding of

substantiality should be based not only on the effort devoted to a matter, but on the importance of

the effort. While a series of peripheral involvements may be insubstantial, the single act of approving

or participating in a critical step may be substantial. However, the review of procurement

documents solely to determine compliance with regulatory, administrative, or budgetary procedures,

does not constitute substantial participation in a procurement.

(4) Generally, an official will not be considered to have participated personally and substantially in a

procurement solely by participating in the following activities:

(i) Agency-level boards, panels, or other advisory committees that review program milestones or

evaluate and make recommendations regarding alternative technologies or approaches for satisfying

broad agency-level missions or objectives.
(ii) The performance of general, technical, engineering, or scientific effort having broad application

not directly associated with a particular procurement, notwithstanding that such general, technical,

engineering, or scientific effort subsequently may be incorporated into a particular procurement.

(iii) Clerical functions supporting the conduct of a particular procurement.

(iv) For procurements to be conducted under the procedures of OMB Circular A-76, participation in

management studies, preparation of in-house cost estimates, preparation of "most efficient

organization" analyses, and furnishing of data or technical support to be used by others in the

development of performance standards, statements of work, or specifications.

Source selection evaluation board means any board, team, council, or other group that evaluates

bids or proposals.

Parent topic: 3.104 Procurement integrity.