Subpart 3.1 - Safeguards

Parent topic: Part 3 - Improper Business Practices and Personal Conflicts of Interest

3.101 Standards of conduct.

3.101-1 General.

Government business shall be conducted in a manner above reproach and, except as authorized by

statute or regulation, with complete impartiality and with preferential treatment for none.

Transactions relating to the expenditure of public funds require the highest degree of public trust

and an impeccable standard of conduct. The general rule is to avoid strictly any conflict of interest

or even the appearance of a conflict of interest in Government-contractor relationships. While many

Federal laws and regulations place restrictions on the actions of Government personnel, their official

conduct must, in addition, be such that they would have no reluctance to make a full public

disclosure of their actions.

3.101-2 Solicitation and acceptance of gratuities by Government personnel.

As a rule, no Government employee may solicit or accept, directly or indirectly, any gratuity, gift,

favor, entertainment, loan, or anything of monetary value from anyone who (a) has or is seeking to

obtain Government business with the employee’s agency, (b) conducts activities that are regulated

by the employee’s agency, or (c) has interests that may be substantially affected by the performance

or nonperformance of the employee’s official duties. Certain limited exceptions are authorized in

agency regulations.

3.101-3 Agency regulations.

(a) Agencies are required by Executive Order 11222 of May 8,1965, and 5 CFR 735 to prescribe

"Standards of Conduct." These agency standards contain-

(1) Agency-authorized exceptions to 3.101-2; and

(2) Disciplinary measures for persons violating the standards of conduct.

(b) Requirements for employee financial disclosure and restrictions on private employment for

former Government employees are in Office of Personnel Management and agency regulations

implementing Public Law 95-521, which amended 18 U.S.C.207.

3.102 [Reserved]
3.103 Independent pricing.

3.103-1 Solicitation provision.

The contracting officer shall insert the provision at 52.203-2, Certificate of Independent Price

Determination, in solicitations when a firm-fixed-price contract or fixed-price contract with economic

price adjustment is contemplated, unless-

(a) The acquisition is to be made under the simplified acquisition procedures in part 13;

(b) [Reserved]

(c) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(d) The solicitation is for utility services for which rates are set by law or regulation.

3.103-2 Evaluating the certification.

(a) Evaluation guidelines.

(1) None of the following, in and of itself, constitutes "disclosure" as it is used in paragraph (a)(2) of

the Certificate of Independent Price Determination (hereafter, the certificate):

(i) The fact that a firm has published price lists, rates, or tariffs covering items being acquired by the

Government.

(ii) The fact that a firm has informed prospective customers of proposed or pending publication of

new or revised price lists for items being acquired by the Government.

(iii) The fact that a firm has sold the same items to commercial customers at the same prices being

offered to the Government.

(2) For the purpose of paragraph (b)(2) of the certificate, an individual may use a blanket

authorization to act as an agent for the person(s) responsible for determining the offered prices if-

(i) The proposed contract to which the certificate applies is clearly within the scope of the

authorization; and

(ii) The person giving the authorization is the person within the offeror’s organization who is

responsible for determining the prices being offered at the time the certification is made in the

particular offer.

(3) If an offer is submitted jointly by two or more concerns, the certification provided by the

representative of each concern applies only to the activities of that concern.

(b) Rejection of offers suspected of being collusive.

(1) If the offeror deleted or modified paragraph (a)(1) or (3) or paragraph (b) of the certificate, the
contracting officer shall reject the offeror’s bid or proposal.

(2) If the offeror deleted or modified paragraph (a)(2) of the certificate, the offeror must have

furnished with its offer a signed statement of the circumstances of the disclosure of prices contained

in the bid or proposal. The chief of the contracting office shall review the altered certificate and the

statement and shall determine, in writing, whether the disclosure was made for the purpose or had

the effect of restricting competition. If the determination is positive, the bid or proposal shall be

rejected; if it is negative, the bid or proposal shall be considered for award.

(3) Whenever an offer is rejected under paragraph (b)(1) or (2)of this section, or the certificate is

suspected of being false, the contracting officer shall report the situation to the Attorney General in

accordance with 3.303.

(4) The determination made under paragraph (2) of this section shall not prevent or inhibit the

prosecution of any criminal or civil actions involving the occurrences or transactions to which the

certificate relates.

3.103-3 The need for further certifications.

A contractor that properly executed the certificate before award does not have to submit a separate

certificate with each proposal to perform a work order or similar ordering instrument issued

pursuant to the terms of the contract, where the Government’s requirements cannot be met from

another source.

3.104 Procurement integrity.

3.104-1 Definitions.

As used in this section—

Agency ethics official means the designated agency ethics official described in 5 CFR 2638.201 or

other designated person, including–

(1) Deputy ethics officials described in 5 CFR 2638.204, to whom authority under 3.104-6 has been

delegated by the designated agency ethics official; and

(2) Alternate designated agency ethics officials described in 5 CFR 2638.202(b).

Compensation means wages, salaries, honoraria, commissions, professional fees, and any other form

of compensation, provided directly or indirectly for services rendered. Compensation is indirectly

provided if it is paid to an entity other than the individual, specifically in exchange for services

provided by the individual.

Contractor bid or proposal information means any of the following information submitted to a

Federal agency as part of or in connection with a bid or proposal to enter into a Federal agency

procurement contract, if that information has not been previously made available to the public or

disclosed publicly:
(1) Cost or pricing data (as defined by 10 U.S.C. 3701(1) with respect to procurements subject to

that section, and 41 U.S.C. 3501(a)(1), with respect to procurements subject to that section.

(2) Indirect costs and direct labor rates.

(3) Proprietary information about manufacturing processes, operations, or techniques marked by the

contractor in accordance with applicable law or regulation.

(4) Information marked by the contractor as "contractor bid or proposal information" in accordance

with applicable law or regulation.

(5) Information marked in accordance with 52.215-1(e).

Decision to award a subcontract or modification of subcontract means a decision to designate award

to a particular source.

Federal agency procurement means the acquisition (by using competitive procedures and awarding

a contract) of goods or services (including construction) from non-Federal sources by a Federal

agency using appropriated funds. For broad agency announcements and small business innovation

research programs, each proposal received by an agency constitutes a separate procurement for

purposes of 41 U.S.C. chapter 21.

In excess of $10,000,000 means–

(1) The value, or estimated value, at the time of award, of the contract, including all options;

(2) The total estimated value at the time of award of all orders under an indefinite-delivery,

indefinite-quantity, or requirements contract;

(3) Any multiple award schedule contract, unless the contracting officer documents a lower

estimate;

(4) The value of a delivery order, task order, or an order under a Basic Ordering Agreement;

(5) The amount paid or to be paid in settlement of a claim; or

(6) The estimated monetary value of negotiated overhead or other rates when applied to the

Government portion of the applicable allocation base.

Official means–

(1) An officer, as defined in 5 U.S.C.2104;

(2) An employee, as defined in 5 U.S.C.2105;

(3) A member of the uniformed services, as defined in 5 U.S.C.2101(3); or

(4) A special Government employee, as defined in 18 U.S.C.202.

Participating personally and substantially in a Federal agency procurement means–

(1) Active and significant involvement of an official in any of the following activities directly related

to that procurement:
(i) Drafting, reviewing, or approving the specification or statement of work for the procurement.:

(ii) Preparing or developing the solicitation.

(iii) Evaluating bids or proposals, or selecting a source.

(iv) Negotiating price or terms and conditions of the contract.

(v) Reviewing and approving the award of the contract.

(2) "Participating personally" means participating directly, and includes the direct and active

supervision of a subordinate's participation in the matter.

(3) "Participating substantially" means that the official's involvement is of significance to the matter.

Substantial participation requires more than official responsibility, knowledge, perfunctory

involvement, or involvement on an administrative or peripheral issue. Participation may be

substantial even though it is not determinative of the outcome of a particular matter. A finding of

substantiality should be based not only on the effort devoted to a matter, but on the importance of

the effort. While a series of peripheral involvements may be insubstantial, the single act of approving

or participating in a critical step may be substantial. However, the review of procurement

documents solely to determine compliance with regulatory, administrative, or budgetary procedures,

does not constitute substantial participation in a procurement.

(4) Generally, an official will not be considered to have participated personally and substantially in a

procurement solely by participating in the following activities:

(i) Agency-level boards, panels, or other advisory committees that review program milestones or

evaluate and make recommendations regarding alternative technologies or approaches for satisfying

broad agency-level missions or objectives.

(ii) The performance of general, technical, engineering, or scientific effort having broad application

not directly associated with a particular procurement, notwithstanding that such general, technical,

engineering, or scientific effort subsequently may be incorporated into a particular procurement.

(iii) Clerical functions supporting the conduct of a particular procurement.

(iv) For procurements to be conducted under the procedures of OMB Circular A-76, participation in

management studies, preparation of in-house cost estimates, preparation of "most efficient

organization" analyses, and furnishing of data or technical support to be used by others in the

development of performance standards, statements of work, or specifications.

Source selection evaluation board means any board, team, council, or other group that evaluates

bids or proposals.

3.104-2 General.

(a) This section implements 41 U.S.C. chapter 21, Restrictions on Obtaining and Disclosing Certain

Information. Agency supplementation of 3.104, including specific definitions to identify individuals

who occupy positions specified in 3.104-3(d)(1)(ii), and any clauses required by 3.104 must be

approved by the senior procurement executive of the agency, unless a law establishes a higher level

of approval for that agency.
(b) Agency officials are reminded that there are other statutes and regulations that deal with the

same or related prohibited conduct, for example-

(1) The offer or acceptance of a bribe or gratuity is prohibited by 18 U.S.C. 201 and 10 U.S.C. 4651.

The acceptance of a gift, under certain circumstances, is prohibited by 5 U.S.C. 7353 and 5 CFR Part

2635;

(2) Contacts with an offeror during the conduct of an acquisition may constitute "seeking

employment," (see Subpart F of 5 CFR Part 2636 and 3.104-3(c)(2)). Government officers and

employees (employees) are prohibited by 18 U.S.C. 208 and 5 CFR Part 2635 from participating

personally and substantially in any particular matter that would affect the financial interests of any

person with whom the employee is seeking employment. An employee who engages in negotiations

or is otherwise seeking employment with an offeror or who has an arrangement concerning future

employment with an offeror must comply with the applicable disqualification requirements of 5 CFR

2635.604 and 2635.606. The statutory prohibition in 18 U.S.C. 208 also may require an employee’s

disqualification from participation in the acquisition even if the employee’s duties may not be

considered "participating personally and substantially," as this term is defined in 3.104-1;

(3) Post-employment restrictions are covered by 18 U.S.C. 207 and 5 CFR parts 2637 and 2641, that

prohibit certain activities by former Government employees, including representation of a contractor

before the Government in relation to any contract or other particular matter involving specific

parties on which the former employee participated personally and substantially while employed by

the Government. Additional restrictions apply to certain senior Government employees and for

particular matters under an employee’s official responsibility;

(4) parts 14 and 15 place restrictions on the release of information related to procurements and

other contractor information that must be protected under 18 U.S.C. 1905;

(5) Release of information both before and after award (see 3.104-4) may be prohibited by the

Privacy Act (5 U.S.C. 552a), the Trade Secrets Act (18 U.S.C. 1905), and other laws; and

(6) Using nonpublic information to further an employee’s private interest or that of another and

engaging in a financial transaction using nonpublic information are prohibited by 5 CFR 2635.703.

3.104-3 Statutory and related prohibitions, restrictions, and requirements.

(a) Prohibition on disclosing procurement information(41 U.S.C. 2102).

(1) A person described in paragraph (a)(2) of this subsection must not, other than as provided by

law, knowingly disclose contractor bid or proposal information or source selection information

before the award of a Federal agency procurement contract to which the information relates. (See

3.104-4(a).)

(2) Paragraph (a)(1) of this subsection applies to any person who-

(i) Is a present or former official of the United States, or a person who is acting or has acted for or

on behalf of, or who is advising or has advised the United States with respect to, a Federal agency

procurement; and

(ii) By virtue of that office, employment, or relationship, has or had access to contractor bid or
proposal information or source selection information.

(b) Prohibition on obtaining procurement information ( 41 U.S.C. 2102). A person must not, other

than as provided by law, knowingly obtain contractor bid or proposal information or source selection

information before the award of a Federal agency procurement contract to which the information

relates.

(c) Actions required when an agency official contacts or is contacted by an offeror regarding nonFederal employment (41 U.S.C. 2103).

(1) If an agency official, participating personally and substantially in a Federal agency procurement

for a contract in excess of the simplified acquisition threshold, contacts or is contacted by a person

who is an offeror in that Federal agency procurement regarding possible non-Federal employment

for that official, the official must-

(i) Promptly report the contact in writing to the official’s supervisor and to the agency ethics official;

and

(ii) Either reject the possibility of non-Federal employment or disqualify himself or herself from

further personal and substantial participation in that Federal agency procurement (see 3.104-5) until

such time as the agency authorizes the official to resume participation in that procurement, in

accordance with the requirements of 18 U.S.C. 208 and applicable agency regulations, because-

(A) The person is no longer an offeror in that Federal agency procurement; or

(B) All discussions with the offeror regarding possible non-Federal employment have terminated

without an agreement or arrangement for employment.

(2) A contact is any of the actions included as "seeking employment" in 5 CFR 2635.603(b). In

addition, unsolicited communications from offerors regarding possible employment are considered

contacts.

(3) Agencies must retain reports of employment contacts for 2 years from the date the report was

submitted.

(4) Conduct that complies with 41 U.S.C. 2104 may be prohibited by other criminal statutes and the

Standards of Ethical Conduct for Employees of the Executive Branch. See 3.104-2(b)(2).

(d) Prohibition on former official's acceptance of compensation from a contractor ( 41 U.S.C. 2104).

(1) A former official of a Federal agency may not accept compensation from a contractor that has

been awarded a competitive or sole source contract, as an employee, officer, director, or consultant

of the contractor within a period of 1 year after such former official-

(i) Served, at the time of selection of the contractor or the award of a contract to that contractor, as

the procuring contracting officer, the source selection authority, a member of a source selection

evaluation board, or the chief of a financial or technical evaluation team in a procurement in which

that contractor was selected for award of a contract in excess of $10,000,000;

(ii) Served as the program manager, deputy program manager, or administrative contracting officer

for a contract in excess of $10,000,000 awarded to that contractor; or
(iii) Personally made for the Federal agency a decision to-

(A) Award a contract, subcontract, modification of a contract or subcontract, or a task order or

delivery order in excess of $10,000,000 to that contractor;

(B) Establish overhead or other rates applicable to a contract or contracts for that contractor that

are valued in excess of $10,000,000;

(C) Approve issuance of a contract payment or payments in excess of $10,000,000 to that contractor;

or

(D) Pay or settle a claim in excess of $10,000,000 with that contractor.

(2) The 1-year prohibition begins on the date-

(i) Of contract award for positions described in paragraph (d)(1)(i) of this subsection, or the date of

contractor selection if the official was not serving in the position on the date of award;

(ii) The official last served in one of the positions described in paragraph (d)(1)(ii) of this subsection;

or

(iii) The official made one of the decisions described in paragraph (d)(1)(iii) of this subsection.

(3) Nothing in paragraph (d)(1) of this subsection may be construed to prohibit a former official of a

Federal agency from accepting compensation from any division or affiliate of a contractor that does

not produce the same or similar products or services as the entity of the contractor that is

responsible for the contract referred to in paragraph (d)(1) of this subsection.

3.104-4 Disclosure, protection, and marking of contractor bid or proposal

information and source selection information.

(a) Except as specifically provided for in this subsection, no person or other entity may disclose

contractor bid or proposal information or source selection information to any person other than a

person authorized, in accordance with applicable agency regulations or procedures, by the agency

head or the contracting officer to receive such information.

(b) Contractor bid or proposal information and source selection information must be protected from

unauthorized disclosure in accordance with 14.401, 15.207, applicable law, and agency regulations.

(c) Individuals unsure if particular information is source selection information, as defined in 2.101,

should consult with agency officials as necessary. Individuals responsible for preparing material that

may be source selection information as described at paragraph (10) of the "source selection

information" definition in 2.101 must mark the cover page and each page that the individual believes

contains source selection information with the legend "Source Selection Information-See FAR 2.101

and 3.104." Although the information in paragraphs (1) through (9) of the definition in 2.101 is

considered to be source selection information whether or not marked, all reasonable efforts must be

made to mark such material with the same legend.

(d) Except as provided in paragraph (d)(3) of this subsection, the contracting officer must notify the

contractor in writing if the contracting officer believes that proprietary information, contractor bid

or proposal information, or information marked in accordance with 52.215-1(e) has been
inappropriately marked. The contractor that has affixed the marking must be given an opportunity to

justify the marking.

(1) If the contractor agrees that the marking is not justified, or does not respond within the time

specified in the notice, the contracting officer may remove the marking and release the information.

(2) If, after reviewing the contractor’s justification, the contracting officer determines that the

marking is not justified, the contracting officer must notify the contractor in writing before releasing

the information.

(3) For technical data marked as proprietary by a contractor, the contracting officer must follow the

procedures in 27.404-5.

(e) This section does not restrict or prohibit-

(1) A contractor from disclosing its own bid or proposal information or the recipient from receiving

that information;

(2) The disclosure or receipt of information, not otherwise protected, relating to a Federal agency

procurement after it has been canceled by the Federal agency, before contract award, unless the

Federal agency plans to resume the procurement;

(3) Individual meetings between a Federal agency official and an offeror or potential offeror for, or a

recipient of, a contract or subcontract under a Federal agency procurement, provided that

unauthorized disclosure or receipt of contractor bid or proposal information or source selection

information does not occur; or

(4) The Government’s use of technical data in a manner consistent with the Government’s rights in

the data.

(f) This section does not authorize-

(1) The withholding of any information pursuant to a proper request from the Congress, any

committee or subcommittee thereof, a Federal agency, the Comptroller General, or an Inspector

General of a Federal agency, except as otherwise authorized by law or regulation. Any release

containing contractor bid or proposal information or source selection information must clearly

identify the information as contractor bid or proposal information or source selection information

related to the conduct of a Federal agency procurement and notify the recipient that the disclosure

of the information is restricted by 41 U.S.C. chapter 21;

(2) The withholding of information from, or restricting its receipt by, the Comptroller General in the

course of a protest against the award or proposed award of a Federal agency procurement contract;

(3) The release of information after award of a contract or cancellation of a procurement if such

information is contractor bid or proposal information or source selection information that pertains to

another procurement; or

(4) The disclosure, solicitation, or receipt of bid or proposal information or source selection

information after award if disclosure, solicitation, or receipt is prohibited by law. (See 3.104-2(b)(5)

and subpart 24.2.)
3.104-5 Disqualification.

(a) Contacts through agents or other intermediaries. Employment contacts between the employee

and the offeror, that are conducted through agents, or other intermediaries, may require

disqualification under 3.104-3(c)(1). These contacts may also require disqualification under other

statutes and regulations. (See 3.104-2(b)(2).)

(b) Disqualification notice. In addition to submitting the contact report required by 3.104-3(c)(1), an

agency official who must disqualify himself or herself pursuant to 3.104-3(c)(1)(ii) must promptly

submit written notice of disqualification from further participation in the procurement to the

contracting officer, the source selection authority if other than the contracting officer, and the

agency official’s immediate supervisor. As a minimum, the notice must-

(1) Identify the procurement;

(2) Describe the nature of the agency official’s participation in the procurement and specify the

approximate dates or time period of participation; and

(3) Identify the offeror and describe its interest in the procurement.

(c) Resumption of participation in a procurement.

(1) The official must remain disqualified until such time as the agency, at its sole and exclusive

discretion, authorizes the official to resume participation in the procurement in accordance with

3.104-3(c)(1)(ii).

(2) After the conditions of 3.104-3(c)(1)(ii)(A) or (B) have been met, the head of the contracting

activity (HCA), after consultation with the agency ethics official, may authorize the disqualified

official to resume participation in the procurement, or may determine that an additional

disqualification period is necessary to protect the integrity of the procurement process. In

determining the disqualification period, the HCA must consider any factors that create an

appearance that the disqualified official acted without complete impartiality in the procurement. The

HCA’s reinstatement decision should be in writing.

(3) Government officer or employee must also comply with the provisions of 18 U.S.C.208 and 5 CFR

part 2635 regarding any resumed participation in a procurement matter. Government officer or

employee may not be reinstated to participate in a procurement matter affecting the financial

interest of someone with whom the individual is seeking employment, unless the individual receives-

(i) A waiver pursuant to 18 U.S.C.208(b)(1) or (b)(3); or

(ii) An authorization in accordance with the requirements of subpart F of 5 CFR part 2635.

3.104-6 Ethics advisory opinions regarding prohibitions on a former official’s

acceptance of compensation from a contractor.

(a) An official or former official of a Federal agency who does not know whether he or she is or

would be precluded by 41 U.S.C. 2104 (see 3.104-3(d)) from accepting compensation from a

particular contractor may request advice from the appropriate agency ethics official before
accepting such compensation.

(b) The request for an advisory opinion must be in writing, include all relevant information

reasonably available to the official or former official, and be dated and signed. The request must

include information about the-

(1) Procurement(s), or decision(s) on matters under 3.104-3(d)(1)(iii), involving the particular

contractor, in which the individual was or is involved, including contract or solicitation numbers,

dates of solicitation or award, a description of the supplies or services procured or to be procured,

and contract amount;

(2) Individual’s participation in the procurement or decision, including the dates or time periods of

that participation, and the nature of the individual’s duties, responsibilities, or actions; and

(3) Contractor, including a description of the products or services produced by the division or

affiliate of the contractor from whom the individual proposes to accept compensation.

(c) Within 30 days after receipt of a request containing complete information, or as soon thereafter

as practicable, the agency ethics official should issue an opinion on whether the proposed conduct

would violate 41 U.S.C. 2104.

(d)

(1) If complete information is not included in the request, the agency ethics official may ask the

requester to provide more information or request information from other persons, including the

source selection authority, the contracting officer, or the requester’s immediate supervisor.

(2) In issuing an opinion, the agency ethics official may rely upon the accuracy of information

furnished by the requester or other agency sources, unless he or she has reason to believe that the

information is fraudulent, misleading, or otherwise incorrect.

(3) If the requester is advised in a written opinion by the agency ethics official that the requester

may accept compensation from a particular contractor, and accepts such compensation in good faith

reliance on that advisory opinion, then neither the requester nor the contractor will be found to have

knowingly violated 41 U.S.C. 2104. If the requester or the contractor has actual knowledge or

reason to believe that the opinion is based upon fraudulent, misleading, or otherwise incorrect

information, their reliance upon the opinion will not be deemed to be in good faith.

3.104-7 Violations or possible violations.

(a) A contracting officer who receives or obtains information of a violation or possible violation of 41

U.S.C. 2102, 2103, or 2104 (see 3.104-3) must determine if the reported violation or possible

violation has any impact on the pending award or selection of the contractor.

(1) If the contracting officer concludes that there is no impact on the procurement, the contracting

officer must forward the information concerning the violation or possible violation and

documentation supporting a determination that there is no impact on the procurement to an

individual designated in accordance with agency procedures.

(i) If that individual concurs, the contracting officer may proceed with the procurement.
(ii) If that individual does not concur, the individual must promptly forward the information and

documentation to the HCA and advise the contracting officer to withhold award.

(2) If the contracting officer concludes that the violation or possible violation impacts the

procurement, the contracting officer must promptly forward the information to the HCA.

(b) The HCA must review all information available and, in accordance with agency procedures, take

appropriate action, such as—

(1) Advise the contracting officer to continue with the procurement;

(2) Begin an investigation;

(3) Refer the information disclosed to appropriate criminal investigative agencies;

(4) Conclude that a violation occurred; or

(5) Recommend that the agency head determine that the contractor, or someone acting for the

contractor, has engaged in conduct constituting an offense punishable under 41 U.S.C. 2105, for the

purpose of voiding or rescinding the contract.

(c) Before concluding that an offeror, contractor, or person has violated 41 U.S.C. chapter 21, the

HCA may consider that the interests of the Government are best served by requesting information

from appropriate parties regarding the violation or possible violation.

(d) If the HCA concludes that 41 U.S.C. chapter 21 has been violated, the HCA may direct the

contracting officer to-

(1) If a contract has not been awarded–

(i) Cancel the procurement;

(ii) Disqualify an offeror; or

(iii) Take any other appropriate actions in the interests of the Government.

(2) If a contract has been awarded-

(i) Effect appropriate contractual remedies, including profit recapture under the clause at 52.203-10,

Price or Fee Adjustment for Illegal or Improper Activity, or, if the contract has been rescinded under

paragraph (d)(2)(ii) of this subsection, recovery of the amount expended under the contract;

(ii) Void or rescind the contract with respect to which–

(A) The contractor or someone acting for the contractor has been convicted for an offense where the

conduct constitutes a violation of 41 U.S.C. 2102 for the purpose of either-

(1) Exchanging the information covered by the subsections for anything of value; or

(2) Obtaining or giving anyone a competitive advantage in the award of a Federal agency

procurement contract; or

(B) The agency head has determined, based upon a preponderance of the evidence, that the

contractor or someone acting for the contractor has engaged in conduct constituting an offense
punishable under 41 U.S.C. 2105(a); or

(iii) Take any other appropriate actions in the best interests of the Government.

(3) Refer the matter to the agency suspending or debarring official.

(e) The HCA should recommend or direct an administrative or contractual remedy commensurate

with the severity and effect of the violation.

(f) If the HCA determines that urgent and compelling circumstances justify an award, or award is

otherwise in the interests of the Government, the HCA, in accordance with agency procedures, may

authorize the contracting officer to award the contract or execute the contract modification after

notifying the agency head.

(g) The HCA may delegate his or her authority under this subsection to an individual at least one

organizational level above the contracting officer and of General Officer, Flag, Senior Executive

Service, or equivalent rank.

3.104-8 Criminal and civil penalties, and further administrative remedies.

Criminal and civil penalties, and administrative remedies, may apply to conduct that violates 41

U.S.C. chapter 21 (see 3.104-3). See 33.102(f) for special rules regarding bid protests. See 3.104-7

for administrative remedies relating to contracts.

(a) An official who knowingly fails to comply with the requirements of 3.104-3 is subject to the

penalties and administrative action set forth in 41 U.S.C. 2105.

(b) An offeror who engages in employment discussion with an official subject to the restrictions of

3.104-3, knowing that the official has not complied with 3.104-3(c)(1), is subject to the criminal,

civil, or administrative penalties set forth in 41 U.S.C. 2105.

(c) An official who refuses to terminate employment discussions (see 3.104-5) may be subject to

agency administrative actions under 5 CFR 2635.604(d) if the official’s disqualification from

participation in a particular procurement interferes substantially with the individual’s ability to

perform assigned duties.

3.104-9 Contract clauses.

In solicitations and contracts that exceed the simplified acquisition threshold, other than those for

commercial products or commercial services, insert the clauses at—

(a) 52.203-8, Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity; and

(b) 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity.